Loading...
05/13/2008 - City Council Special A City of EMoro To: Honorable Mayor and City Councilmembers From: City Administrator Hedges Date: May 9, 2008 Subject: References to Potential Corporate Partners for BECT I am sending this memo as an additional reminder and as a follow up to the email of Thursday, May 8, 2008. The agenda and enclosed material for the May 13, 2008 Special City Council Meeting includes the item, "BURNSVILLE-EAGAN COMMUNITY TELEVISION LONG RANGE PLANNING." Eagan's analysis and matrix of options includes references to a potential partnership with an Eagan corporation as a model for providing this community service. Staff had hoped that enough approvals could be in place to allow for public acknowledgment regarding ant the specific potential corporate partner. That is not the case and it is extremely import that all references remain generic to a local corporation(s) as a potential partner. There do not appear to be any substantive issues and the internal approvals are being obtained; however, the timing has not come together as of today. The email is sent only for the purpose of reminding the City Council of the sensitivity of the issue regarding local corporations. Please contact the Office of the City Administrator if you have any questions. F%OW4~6 City Administrator Hedges SPECIAL CITY COUNCIL MEETING TUESDAY MAY 13, 2008 5:30 P.M. EAGAN ROOM-EAGAN MUNICIPAL CENTER AGENDA 1. ROLL CALL AND ADOPTION OF THE AGENDA II. PUBLIC WORKS 5-YEAR CIP (2009-2013) 7 III. REVIEW OF LANDOWNER RESPONSES RE: PLANNED DEVELOPMENTS IV. BURNSVILLE-EAGAN COMMUNITY TELEVISION LONG RANGE PLANNING 17L V. FOLLOW-UP TO PREVIOUS COUNCIL ACTION TAKEN IN RESPONSE TO THE PETITION TO COMPEL THE EAGAN CHARTER COMMISSION TO CONVENE A SPECIAL MEETING VI. OTHER BUSINESS VII. VISITORS TO BE HEARD VIII. ADJOURNMENT Special Council Workshop Agenda Memo May 13, 2008 II. PUBLIC WORKS DEPT. 5 YEAR CAPITAL IMROVEMENT PROGRAM (PART III - INFRASTRUCTURE) DIRECTION FOR CONSIDERATION: AFFIRM (or REVISE) THE DRAFT 5 YR. CIP (Part III - Public Works Infrastructure, 2009-2013) and DIRECT IT TO THE JUNE 3, 2008 COUNCIL MEETING FOR FORMAL CONSIDERATION OF ADOPTION. FACTS: • Every year, the City Council adopts a Capital Improvement Program (CIP) for the Community that becomes the planning guide for programming and scheduling various capital improvements. It is comprised of three parts: ? Part I - Major Community Facilities/Buildings ? Part II - Major Equipment & Vehicles ? Part III - Infrastructure (Parks & Public Works) • The Public Works Department has completed the preparation of its draft CIP, Part III (Public Works Infrastructure) for '09-13 and would like to review it with the Council and incorporate any comments and/or revisions before presenting it for formal consideration and adoption at a regular Council meeting. • NOTE: Although the Comprehensive Transportation Element of the Comp Guide Plan includes a section on Transit, the actual service delivery and related capital improvements are provided by regional rather than local units of government. Subsequently, there are no Transit Projects identified in this CIP. However, the City still plays a vital role in the Planning, Programming and Funding (through our regional tax contributions) for these Transit improvements. Sam O'Connell of Dakota County will provide a short update on the status of the Robert Street Transit Corridor study and its relationship to Eagan's future transportation needs. The Public Works Management Team lead by Director Colbert will then present the highlights of the City's 5-yr CIP. ATTACHMENTS: • Summary of the first year of proposed programmed improvements (2009), pages through 4' • The 3 ring binder containing the draft 5 yr. CIP ('09-' 13) was previously distributed under separate cover. QL 5-yr Capital Improvement Program (2009 - 2013) 2009 scheduled Improvements ($xxxxxxx) Revised 5-08-08 LOCATION DESCRIPTION ARTERIAL & COLLECTORS ($2,110,000) 1. Blue Gentian Rd (east of Blue Water Rd. to TH 149.) Overlay 2. Cliff lake Rd (Blackhawk Rd. to Cliff Rd) Overlay 3. Rahn Road (Shale Lane to Cliff Lake Rd) Overlay 4. Denmark Ave. (Clubview Rd. to Lone Oak Rd) Overlay 5. Federal Dr. (Violet Lane to Washington Dr.) Overlay 6. Denamrk Ave. (Nothwood Pkwy to Clubview Dr.) New 36' road with sidewalk (east side) LOCAL STREETS ($2,813,000) 1. Yankee Doodle Rd (west of TH13) Overlay 2. Yankee Drive Overlay 3. Lone Oak & Waters Business Park Overlay 4. Windtree 1st - 8th Additions Overlay 5. Washington Dr. & 81st Street Overlay 6. Marice Dr./Sherman Court/Norwest Court Overlay 7. Avalon Burnside Ave. Overlay 8. Robin Lane Overlay 9. Eagandale Place (LeMay Lake) Overlay/ Recycle 10. Shields DNTowrview Rd/Quarry La. Overlay 11. Hampton Hts & Stoney Pt Additions Overlay 12. Rahncliff 2nd & 3rd Add. Overlay 13. Duckwood Trail 2nd Add. Overlay 14. Grace Drive Overlay 15. Opperman Drive Overlay 16. Pinecrest Add. Overlay LOCATION DESCRIPTION TRAILS ($1,848,600) 1. Cedar Grove Parkway (Nicols to Gold Trail) NEW Construction South Side (2,500 FT) 2. Denmark Ave. (Northwood Pkwy to Clubview Dr.) NEW Construction North Side (2,300 FT.) 3. Blackhawk Rd (Cliff Rd. to Beecher Dr.) NEW Construction East Side (1,000 FT.) 4. Lone Oak Rd (Pine Ridge Dr. to east of Woodlark La) Overlay (725 ft) 5. Towrview Rd. (Woodlark La to Pilot Knob Rd) Overlay (720 ft) 6. Towerview Rd. (Pilot Knob Park to Pilot Knob Rd. Overlay (645 ft) 7. Yankee Doodle Rd. (Coachman to Central Pkwy) Overlay (2,030 ft) 8. Diffley Rd. (Lexington Way to Lexington Ave.) Overlay (710 ft) 9. Dodd Rd. & Hackmore (Diffley to Hawthorne Woods) Overlay ( 2,160 ft) 10.Diffley Rd. (Countryside Dr. to TH 3) Overaly (1,350) 11. Dodd Rd. (Cliff Rd. to Atlantic Hills) Overlay (2,210 ft) 12. Cliff Rd. (Nicols Rd. to Cliff Dr.) Overlay 565 ft) 13. Cliff Rd. (Ridge Cliff to Beacon Hill Rd) Overlay (590 ft) 14. Cliff Rd. (Thomas Center Dr. to Thomas Lake Rd) Overlay (930 ft) 15. Johnny Cake Ridge Rd. (735' so of Cliff Rd to Cliff Rd) Overlay (735 ft) 16. Johnny Cake Ridge Rd.(Apple Valley to 2,965' north) Overlay (2,965 ft) SEALCOAT ($272,400) 1. 291,300 Sq. Yds (Misc locations) Surface Maintenance INTERSECTION IMPROVEMENTS ($1,350,000) 1. TH 149 @ Northwest Pkwy/BlueGentian Signal Modifications 2.Lexington Ave. @Northview Park Rd Signal 3.TH 13 @ Yankee Doodle Rd Signal Modifications 4. Nicols Rd @ Cedar Grove Pkwy Roundabout 5.Cliff Rd. @ Rahn Cliff/Cliff Lake Rd. Signal Modifications LOCATION DESCRIPTION STREETLIGHTS ($44,500) 1. Four Oaks Rd. @ Coachman Rd. Upgrade 2. Four Oaks Rd @ Farnum Dr Upgrade 3. Four Oaks Rd @Alden Pond Lane Install 4. Ashbury Rd. @ Blackhawk Rd. Upgrade 5. Ashbury Rd. @ Birchpond Rd. (x2) Upgrade 6. Blackhawk Hills Rd @ Blackhawk Lake Dr. Upgrade 7. Blackhawk Rd. @Robin Lane Upgrade 8.Elrene Rd. @ Windtree lane Upgrade 9. Elrene Rd @ Stonewood Rd. Upgrade 10. Traffic Signal Painting (Misc locations) Maintenance WATER TRUNK DISTRIBUTION ($0) Nothing Schedule WATER SYSTEM OPERATON & FACILITIES ($1,810,800) 1. Wells #2 & #18 Inspection 2. Yankee Doodle Reservoir General Maintenance 4. Sperry Tower Rehabilitation 5. South Water Treatment Facility Operation/Controls upgrade SANITARY SEWER TRUNK CONVEYANCE ($300,000) 1. Infiltration & Inflow Misc Imp (TBD) SANITARY FACILITIES & OPERATIONS ($155,000) 1. 5000 ft @ misc locations New sliplining for root and infiltration control STORM TRUNK CONVEYANCE ($0) Nothing Schedule STORM FACILITIES & OPERATIONS ($70,000) 1. Upgrade four lift stations SCADA Improvements 2. Storm Ponds General Pond Maintenance LOCATION DESCRIPTION WATER QUALITY ($1,000,000) 1. Fish Lake Alum Basin Potential land purchase 2. Fish Lake Direct Drainage Basin Phase 1 Treatment Improvements 3. Fish Lake - Storm Basin Improvements 2 Phase 2 Water Quality treatments 4. Schwanz Lake Direct Drainage Basin Phase 2 Treatment Improvements 5. Schwanz Lake Storm Basin Improvements 1 Phase 2 Water Quality treatments 6. LeMay Lake - Direct Drainage Basin Phase 1 Treatment Improvements 7. W.Q Stewardship Programs Rain Gardens, Wetland Buffers, etc 8. Wetland Banking Phase 2 Site Establishment 8. General Storm Basin Improvements Imp WQ treatment capabilities of basins Agenda Information Memo Eagan City Council Workshop May 13, 2008 III. LAND OWNER RESPONSE - PLANNED DEVELOPMENT UPDATE/REVIEW DIRECTION TO BE CONSIDERED: ? To receive Planned Development (PD) holder responses and to provide direction to the Advisory Planning Commission and/or City staff regarding further review of extending or modifying those PD's that have exceeded their term. FACTS: ? As a one of its 2007-2008 Goals, the City Council directed the preparation of an analysis of the City's PD's to form the basis for a review by the Advisory Planning Commission and City Council, to determine whether any of the PD's that had exceeded their terms should be extended, modified or terminated. ? While PD's have terms, they do not expire at the conclusion of the term. Rather they remain in place unless or until they are extended, modified or terminated by an action of the City Council. ? On February 12, 2008, the City Council received a preliminary analysis of the status of existing incomplete PD's with an expired term. ? At that meeting, the City Council directed staff to reach out to 21 PD holders in an attempt to ascertain the current wishes of the owners. ? Twenty letters (sample attached) regarding 21 properties were sent in March; as of May 9, the City has received responses pertaining to sixteen PD's. ? The overwhelming desire of the PD holder's is to extend the term of the existing PD. ? According to the PD holders, the primary factor affecting development is market conditions. Additionally, development strategies are being or will be undertaken in the near term as the larger property holders internally look at 10-20 year master development plans. ? One PD holder has requested that their PD zoning be removed. Another has stated they have no intention to further develop their Eagan property, thereby bringing the need to maintain the PD Zoning into question. ? The attached matrix summarizes responses to the letter sent in March. 7 Agenda Information Memo May 13, 2008 Eagan City Council Workshop Page 2 of 2 ? The City Attorney has stated that action to merely extend the term of an existing PD can be processed by the City Council without action by the APC. However, any action to change/remove a PD zoning first requires a Public Hearing and recommendation by the APC. CONSIDERATIONS: > The City Council can consider a number of criteria to analyze the incomplete PD's that include but is not limited to the following: o Internal and external consistency with existing development o Relationship of approved PD with current adopted City standards (i.e. exterior materials, mechanical screening,. etc.) o Other criteria identified by the City Council > At the meeting on February 12, the Council asked staff to determine whether more detailed criteria could be defined for review. In consideration of the consistency of the factors identified in the responses received, staff has determined that greater detail would not substantially differentiate between the situations. ATTACHMENTS: (4) C 2-12-08 Special Meeting minutes on pa e PD Matrix on pages' through I~K Sample letter on page /5 City Attorney's memo on page /G Response letters on pages ,/7 through ] Special City Council Minutes February 12, 2008 III. CITY-WIDE PLANNED UNIT DEVELOPMENT (PUD) REVIEW City Administrator Hedges introduced the item noting that as one of the Council's 2007-2008 goals, the Council directed the preparation of an analysis of the City's planned developments (PD) to form the basis for a review to determine whether any of the PD's had exceeded their terms should be extended, modified or terminated. Community Development Director Hohenstein noted that while PD's have terms, they do not expire at the conclusion of the term. Rather, they remain in place unless or until they are extended, modified or terminated by an action of the City Council. The City Council discussed the 17 PD's in the City that are considered incomplete. The Council voiced their consensus that the process to review the incomplete PD's be simple and the property owners should be contacted to determine their wishes. The City Council directed that letters be sent to the property owners of the 17 incomplete PD's to inquire as to their plans and/or wishes for the planned development on their property (i.e., does the property owner want an extension? How long of an extension would be appropriate? Do they envision any changes to usage of the land?) The Council directed staff to come back to the City Council at a workshop when responses from the property owners have been received and to suggest a detailed criterion for review once seeing those responses. The Council also suggested that a photo of each respective PD be included in the letters sent to the property owners. Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008 PD No. PD Name PD Date PD Term Status Executive Summary Letter Sent Response Request 5 Blackhawk Park 6/21/1977 15 75-99% -Large mixed use PD that extends from Diffley Rd No to Cliff Rd west of Thomas Lake.I -Residential protion of the PD is completel -Thomas Lake Center is included in this PD and is near completion. One lot remains undeveloped in the Thomas Lake Executive Center office development. Prime Security bank is completing final undeveloped lot. 13 Compri Hotel 9/16/1986 5 50-75% -5 lots and one outlot on 5 acres, one lot Yes Via telephone Expect written completel request to extend -Holiday Inn Select (Compri Hotel) completed on term Lot 1 Block 1 Eagandale Office Park 4th Additionl -Lot 2 Block 1 Eagandale Office Park 4th Addition received Final PD Approval for a Hawthorne Suties Hotel the the application was withdrawn before development. 21 Eagan Heights Commercial Park 07/20/82 10 75-99% -Mixed use PD containing retail, office, medical Yes Yes -Blue Cross Blue clinic, banks, and residential uses.I Shield of -The PD is nearly complete with the exception of Minnesota- Eagan Place.1 Expansion will not -Eagan Place consists of three lots, Lot 1 Block 1 occur until BCBSM contains a Best Buy store, two lots remain business needs undeveloped for a restaurant or retail uses. warrant: however, BCBSM is interested in extending the PD term for Outlot Al -Dakota County CDA - Would like term extension for the final phase which is anticipated to be an assisted living senior facility 23 Eagan Woods Office Park 05/15/85 5 50-75% -PD originally contained I lot for a 4-story office Yes Yes building (complete) and two outlots for office or hotel uses.1 -One outlot was incorporated into Eagan Woods Office Park 2nd.l -One outlot remains undeveloped but received final PD approval for a Raintree Hotel on 08/03/1999. The hotel was never built. P^^e I Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008 24 Eagandale Center Industrial Park No. 9 04/19/88 5 75-99% -The PD consists of 5 lots on 7.7 acresl Yes Yes Restaurant use still -PD contains Homestead Village hotel, Sam's planned; would like Club, Microtel Hotel, and the SE Eagan Tech PD term extended Center.I -The Microtel Hotel site was subdivided in 2006 and contains one vacant lot for a future restaurant use. 31 Gopher Eagan Industrial/Residential Park 07/20/76 15 75-99% -Original PD was large and contained 427 acresl Yes Yes Future growth is -Sections of the PD have been rezoned to other anticipated. uses including residential, parkland, and the West Gopher Resource Publishing campus.[ would like term -Currently, the PD consist of property north of extended Yankee Doodle Rd and UPS.I -PD contains the Gopher recycling plant, various industrial buildings.[ -There is one vacant parcel located east of Hwy 149 and along Yankee Doodle Rdl -Two lots are currently being used as a private compost site. 35 Knob Hill 08/03/82 8 50-75% -Mixed use PD of both residential and professional Yes Via telephone Expect written offices.[ request to extend -Portions of PD were rezoned to R-1 zoning) term -Commercial properties along Pilot Knob and Knob Dr and Knob Hill of Eagan condo townhomes remain in PD.1 -One 1.4 acre vacant lot remains for office/ professional office use. Page 2 Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008 37 Laukka-Beck 09/20/83 10 75-99% -Origin 452 acre PD was planned for a regional Yes Yes NWA - No shopping center.) immediate -Portion of site was developed by NWA for expansion plans; headquater campus and Cray Research and a would like ten year new Planned Development was established in term extension 1985 and is currently in place on remaining propertyl MAC - No response -The Waters area includes office showroom facilities and are near builidout with the final Eclolab - No phase of the Blue Ridge Addns pending.) immediate -USPS contructed an accounting facility on expansion plans Outlots C and D of Lone Oak Additon in 1997 but but building is 90% never entered into a development agreement or occupied; would platted the property.) like term extension -one vacant lot remains near Hwy at Northwest Pkwyl CSM Properties - -portions of the Northwest Airlines and what is Recently sold now Ecolab property are considered underutilized property to Venstar; and may contain expansion areas.) staff anticipates -Significant property was removed from this PD development for two new Planned Developments called Water's application in 2008 Annex and Manley Commercial. 41 Lexington South 06/21/76 15 75-99% -Very large PD extensing over 5 sections Yes Yes -Schenkel - No encompassing over 1,100 acres approved in response 1976.1 -Tri-Star -PD contains a mixed use of churches, single Mangement - 1\~' family dwelling units, duplex units, townhome Expects units, apartment units, and a retail. I development more likely due to Diffley Marketplace; would like term extension 49 Pilot Knob Properties 12/12174 10 75-99% -Older PD that lacks any significant Yes Yes No immediate documentation) plans; would like -PD contains, Crestridge Apartment condos, term extension Hidden Oaks townhomes. Timbershores townhomes, a bank and a Tires Plus that was redeveloped from a Hardees restaurant.) -The only vacant properties are two former tax forfeiture lots, land locked north of the Hidden Oaks Townhomes. Pane 3 Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008 57 West Publishing 01/04/90 15 50-75% -208 acres were removed from the Gopher Eagan Yes Yes Thomson Reuters - PD in 1987 establishing a new PD for West Would like Publishing./ extension; -PD consists of a manufacturing facility, large anticipate updating office campus, data center and two lots for current PD to residential buildingsl reflect company -25 acres owned by Gopher Resources at Hwy growth/needs. 149 and Yankee Doodle was platted in 2006 as Gopher Recycling - Lo Nidy for three future office/warehouse No immediate facilities.) plans; would like -significant area remains within the Thomson term extension West campus for future expansion. 60 Winkler Jackson 07/06/82 5 75-99% -Mixed use PD containing mix of residential uses, No 2 gas/convenience stations, I Briannos Reception Hall, Penn Cycle,Tire's Plus, Alliance Health office bldg, Wentworth townoffice park, and 2 Praire Oaks office bldgs.I -PD may be considered fully developed but the BP Amoco station contains additional land that could be further developed. 127 Gift of Mary 12/17/02 5 0% -Preliminary and Final PD agreements in place for Yes Yes Do not wish to children's home and school containing 20 extend PD term residential buildings and a 95,000 sq ft school/community room./ -Property was platted as Lot 1 Block one Gift of Mary Addn in Dec. 2002.1 -Assessment agreement, extension of water main agreement, public safety agreement, and contruction escrow agreements were signed.I -no development has occurred to date.) -term was established with the final PD agreement in December'02 and will be exceeded ion Dec. 18, 2007 128 Olson-Burger 07/06/99 5 75-99% -Originally a three lot PD allowing retail, office, No bank or restaurant uses. I -Freside Hearth and Home was constructed on Lot 1 Block 2.1 -Wings financial was constructed on Lot 1 Block 1 and later subdivided to Wings Addition in 2005.1 -The Northwood Court Retail Center was constructed on Lot 2 Block 1 of Wings Addition in 2006.1 -A 1.9 acre lot remains vacant located north of Fireside location fronting 35E. Page 4 Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008 134 Nicols Ridge 10/16/01 5 25-50% -PD consists of a multi-phase townhome Yes Via telephone Expect written development that received preliminary approval request to extend for 220 units in two styles, and final approval for term Phase I and a portion of Phase [if -Lennar/US Homes has completed 48 row style homes but only 14 condo style units to datel -Deadlines for construction phases established in TIF development agreement have passed. 140 Eagan Woods Office Park 2nd Addition 05/15/95 10 50-75% -PD was approved for OCB headquarters, Yes Yes Would like term restaurant/training facility, and hotel.) extended -Only the 99,000 sq ft office headquarters was constructed in 19991 -Outlot A was replatted to Corporate Woods and a 24,000 sq ft office building was constructed via a PD Amendment.) -Outlot C was removed from this PD and is now under a new PD called Manley Commons. 149 Effress Second Addition 06/05/00 5 50-75% -PD approved for three lots and one outlot, outlot Yes Yes Would like term is for ponding purposes.I extension. -Lot 1 Block 1 incorporated the existing rental office and community room.) -Lot 2, Block 2 allows 4-three story apartment buildings totaling 228 units, 2 buildings are completedI -Lot 1 Block 2 was incorporated into the Birchwood Office Park. Pane 5 RE Planned Development Status - PD Name Dear Property Owner: The City of Eagan recently reviewed the status of each of the approved Planned Developments in the City. Of the XX Planned Developments within the City, XX have been completed, XX are within their initial term and the remaining XX are incomplete and the term of the Preliminary Planned Development has expired. City staff has been directed by the City Council to contact each property owner to determine the status of current plans. Specifically, the City Council would like to understand: ? What are your plans for the unfinished portion of the Planned Development? ? Are you interested in extending the term of Planned Development? ? What factors are affecting the development of your property? If you desire to request an extension of the term of the original Planned Development, there will be no charge. If the City were to approve an extension of the term, over what timeframe would the City be able to expect development to occur? I understand you may or may not be the original party to the Planned Development Agreement with the City but, as current owner, your response to this letter is very important. For your convenience, I have enclosed a map and brief summary of the Planned Development that affects your property. We would like to begin to compile information about the status of the Planned Developments on April 15th. Your response by that time would be appreciated. Questions can be directed to City Planner Mike Ridley at 651-675-5650 or me. Sincerely, Jon Hohenstein Community Development Director Enc SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. TO: Tom Hedges, City Administrator FROM: Michael G. Dougherty, City Attorney DATE: June 7, 2007 RE: Review of Planned Development Agreements It is my understanding that the Community Development Department has commenced a review of the existing planned development agreements within the City. This review will identify the existing status of development within the planned development area, as well as noting conditions that have either been fulfilled or remain unfulfilled. One of the conditions to be explicitly noted is the term of the planned development agreement and whether such term has expired. Upon the compilation of the information, the question arises as to what process should be used in analyzing the information and what action should be taken in light of the information. My suggestion is that the product of the Community Development Department's information gathering be forwarded to the City Council. Any planned development agreements wherein the term has expired and the development is incomplete should be directed to the Advisory Planning Commission for a review of the agreement, the condition and status of the properties subject to the agreement as well as the existing or anticipated uses of the properties surrounding the areas. This APC process should include a notification to the property owner and an opportunity for the owner to update the planning commission as to the status of any potential development. The APC should make findings and a recommendation to the City Council as to whether the planned development agreement should be extended and remain as is or should the use designation for the property be amended and the property rezoned. The Council, upon receipt of the recommendations of the APC, should determine which recommendation it wishes to implement. Properties for which the Council decides to change the land use designation or rezone should be directed back to the APC for the appropriate hearings. In those situations where the Council is desirous of extending the term of the planned development, the Council should direct the staff to prepare a written extension which may then be placed on the Council agenda following execution by the property owner. I hope this assists in laying out a reasonable process for the Council, committees and staff. If you have any questions, please give me a call. MGD/j It (mnviia Northwest Aidines, Inc. Department A1130 2700 Lone Oak Parkway NORTHWESTAIRUNES• Eagan MN 55121-1534 nwa.com May 5, 2008 Mr. Jon Hohenstein Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1810 RE: Planned Development Status - Laukka-Beck Dear Mr. Hohenstein: We are in receipt of the letter from the City inquiring as to the status of the current plans for the development of our property located at 2700 Lone Oak Parkway. We understand that the initial term of the Planned Development for our property has expired. Given the current economic downturn of the airline industry and proposed merger with Delta Air Lines, Northwest is not in a position at this time to further develop the unfinished portion of our property. However, we have historically reviewed and analyzed the further development of our property on several occasions and would like to preserve the Planned Development opportunity into the future. To that end, Northwest Airlines, Inc. would like to request a 10-year extension of the current Planned Development. At your earliest opportunity, I would like to discuss the next steps required to formalize this extension. Should you have any questions or comments, please do not hesitate to contact me at the direct dial number listed below. Sincerely, Tina Morin Manager, Corporate Real Estate and Finance 612/726-4475 FAX: 612/726-6599 tina.mmin@nwa.com ECOLAU BRUCE NETTLETON Director of Engineering & Property Global Supply Chain T 651.2832578 F 651204.7375 May 7, 2008 Jon Hohenstein City of Eagan 3830 Pilot Knob Road Eagan, MN. 55122-1810 Dear Mr. Hohenstein: Ecolab Inc. purchased a portion of the planned development originally called the Laukka-Beck development on April 1, 2004: Our purchase was the original buildings from the Cray Campus and the surrounding 90 acres. We have renamed the site the Ecolab Allan L. Schuman Campus.. In the ensuing four years we have brought more than 900 associates to the site and anticipate adding more associates this year. We do want to extend the term of the Planned Development as we are currently operating at more than 90% of the facility's capacity. Our long range strategy is to expand by adding additional facilities per the original Planned Development. With regard to the timing of future development, we do not anticipate expanding the facility footprint within the next two years. We will continue renovating and maximizing the efficiency of the existing buildings through interior conversions and upgrades, but we do not plan on a major expansion at the site in the near term. We remain very interested in the development activity of our neighbors Boulder Creek and Waters Annex and are particularly interested in any planned construction on the 23 acre back lot of the Waters Annex site. Ecolab is very appreciative of the excellent service and support we have received from all of the City of Eagan Departments with whom we interact. The support we have received from Mike Ridley in the Planning Department and John Gorder in the Engineering Department has been particularly noteworthy. You, the Mayor, or others from the City of Eagan have an open invitation to visit our site and learn more about Ecolab and our facilities in Eagan. We look forward to continuing to work and grow in Eagan. Thank you. Best regards, Bruce Nettleton CC: Dale Alexander/ Ecolab ESC Mike Ridley/ City of Eagan Page I of I Mike Ridley From: Jean Crosby [Jcrosby@csmcorp net] Sent: Friday, April 18, 2008 8:26 AM To: Mike Ridley Subject: Planned Development Status - Laukka-Beck importance: High Attachments: Outlot A_Sale Documents_Deed Affidavit_Firpta of RE: Planned Development Status - Laukka-Beck Mr Ridley, A letter from Jon Hohenstein regarding the status of the approved Planned Developments in the City included a map on which a parcel was circled (namely, Outlot A, Lone Oak) This parcel of land has been sold by CSM Properties, Inc , to Venstar, LLC, in March of 2008. Attached is a copy of the deed which was filed in March by the title company. I will forward the letter to Venstar, LLC If there is anything else I should do relating to this letter, please let me know Thank you Jean 1 CSM I BU INEO S ANG REAL ESTATE ND COMMUN T FOR PEOPLE, IES JEAN CROSBY Legal Assistant CSM Corporation 1 500 Washington Ave. S., Ste. 3000 I Minneapolis, MN 55415 Main: 612.395.7000 I Direct: 612.395.7168 I Fax: 612.395.2782 Email: jcrosbv@csmcorp.net I www.csmcorp.net 4/18/2008 /9 651-365-2 742 HATLEN Roe H Flatten G9nvestlnenLs fax 651-365-0912 MANAGING PRINCIPAL roe.hatlen@buffetsinc.com 1460 BUFFET WAY, EAGAN, MN 55121 April 14, 2008 To: City of Eagan Re: Planned Developntent Status-Eagan Woods Office Park 2nd Addition In regards to the ownership by Isfjorden LLC of the 10.06 acres of vacant land next to the Headquarters of Buffets, Inc.; please know that we are under agreement with United Properties to develop an office building on that property. That agreement however is contingent upon finding a suitable tenant to occupy half of the anticipated development space. This agreement expires June 30 and may or may not be renewed. If we do not renew the agreement with United Properties, it will be our intent to list the property for development by others as an office or hotel location. If we can be of further help, please let us know. Roe H. Hatlen 6;~2 //4& Managing General Partner Isfjorden LLC APR 16 2008 By Stewards of the future with respect for the past. G' Page 1 of 2 Mike Ridley From: Thomas Larson [tlarson@larsonmanagement com) Sent: Wednesday, April 09, 2008 3:05 PM To: Mike Ridley Subject: RE: Eagandale Center Industrial Park No 9 Yes. Under the circumstances; an extension is in order. Thanks. From: Mike Ridley [maflto:MRidley@cityofeagan.com] Sent: Wednesday, April 09, 2008 3:01 PM To: Thomas Larson Cc: sschaefer@commonwealdc.com Subject: RE: Eagandale Center Industrial Park No. 9 Mr. Larson, Based on your response, I understand you are not interested in a change to the approved use for the undeveloped portion of'your PD but an extension of the term of that PD would be in order? Please correct me if this is inaccurate. Thank you for the prompt response, Milce Michael J. Ridley, AICP City Planner . (!ITl OF EAG:As.N 651-675-5650 651-675-6694 Fax idle nci ypfenaan.com From: Thomas Larson [mallto:tlarson@larsonmanagement.com] Sent: Wednesday, April 09, 2008 2:49 PM To: Mike Ridley Cc: sschaefer@commonwealdc.com Subject: Eagandale Center Industrial Park No. 9 Mr. Ridley, This email is in response to the undated letter we received from Jon Hohenstein. Please review this response and forward to Mr. Hohenstein if you wish. Our sale or development of the vacant site west of the Microtel Hotel and Suites has been hampered by several factors; including, but not limited to: 4/10/2008 Page 2 of 2 1) Failure by the City to complete the Denmark Avenue extension(s) on schedule. 2) Difficulty our primary restaurant prospect is having completing the condemnation process on their current site with the City of Eagan. 3) General sluggishness in the local economy and a burdensome tax climate in the City of Eagan. Please let me know ifyou or Mr. Hohenstein have other questions. I can be reached by phone at my office, (715)834-2449 extension 217. Tom Larson. 4/10/2008 GARY G. FUCHS ATTORNEY AT LAW, P.A. 3440 FEDERAL DRIVE PHONE: (651) 452-1214 SunE i 00 FAX: (651) 452.1271 EAGAN, MN 55122 LISA Y. McINTIRE GARY G.FUCHS• PARALEGAL EuZABETH E. REIN April 7, 2008 Jon Hohenstein Community Development Director 3830 Pilot Knob Road Eaoan_ MN 55122-1810 Re: Effress Second Addition Planned Development Dear Jon: Your recent letter to Wenzel Financial, Inc. requesting response from Wenzel Financial, Inc. regarding the above referenced development has been referred to me for response. Wenzel Financial intends to eventually complete the approved development by constructing the remaining two apartment buildings. When the first two buildings (of the four approved) were constructed the infrastructure (water, sewer, etc.) was designed to serve all four buildings and the costs associated with all four buildings has been paid.. Larry Wenzel was the person in charge of the project. Larry passed away in July 2005. His probate estate was only recently completed. Larry's family continues to own and manage the Glen Pond Apartments, but has not yet decided to build the remaining two buildings or to sell the entire project to a buyer who would build those buildings, or to hold the property in its current development stage. As you will recall, the Effress Second Addition development was part of a multi fac?fed trnnS 3cflnn befve n the ""t, and the Wenzei Fiami:y it i which the 7 igii: way `L:r the future parkway was conveyed to the City in exchange for excess right of way from the original 35E eminent domain proceedings. Marice Drive was partially vacated and all the land was replatted. Some of the factors affecting the timing of the development are the above mentioned passing of Larry and the probate proceedings, the current residential housing market issues and the current apartment occupancy rates in Eagan.. On behalf of Wenzel Financial, Inc., I request that the term of the Effress Second Addition Planned Development be extended for two years, or for the maximum time the City deems appropriate, to allow the Wenzel Family time, to decide how to proceed with the property. APR 0 8 2008 By I trust the above is responsive to your letter.. If not, or if you have any questions, please contact me. Very truly yours, GARY G. FUCHS ATT AT LAW, P.A. 6G G. Fu GGF:CLF CC: DONEENE WENZEL CARY WENZEL MSBA BOARD CERTIFIED REAL PROPERTY SPECIALIST Sharing & Caring Hands 2.4 DEDICATED TO SERVING THE POOR 525 North 7th Street Minneapolis, Minnesota 55405 (612) 338-4640 April 1, 2008 John Hohensten Community bevelopment Director City of Eagan Dear john Hohensten, We plan to continue to hold the properly in hopes of getting a big enough gift from someone so that we could successfully complete the process of building the children's home. When we initially started our process to build a children's home, we were assured oftwenty million dollars in donations to the project.. In the end, that support did not materialize and we were left with the task of trying to raise the entire thirty million dollar cost of the project, which we were not able to do. We have been using the property as a field trip destination for the kids that live at Mary's Place, our transitional shelter in Minneapolis. The property is being maintained and the houses are lived in by members of our staff. This is a great place for the inner city kids to experience the open outdoors, with all its wonder, animals, plants, ponds, trees, gardens and trails. We plan to continue to use it this way in the future. We do not want to extend the term of the planned development at this time. If and when we have the money to build the children's home we would come back to the city to get the necessary approvals for the project. Respectfully, Richard Y. Copeland General Manager Sharing and Caring Hands APR 0 4 2008 y~J ti0pher Resource • Corporation City Of Eagan Mike Ridley Jon Hohenstein 3830 Pilot Knob Road Eagan, MN 55122-1810 Dear Mike/Jon: This letter is in reply to your letter regarding Gopher Resource Corporation's PD sites 57 and # 31). PD # 57: (Lo Nidy Development) City of Eagan: What are your plans for the unfinished portion of the planned development? Currently Lo Nidy is working to find a Build to Suit that will work for both the City of Eagan and Lo Nidy Are we interested in extending the term of the PD? Yes What factors are affecting the timing for development of your property? Current Environment PD# 31: (Gertens/Burr Oaks Two) City of Eagan: What are your plans for the unfinished portion of the planned development? As the city is aware we have just concluded some tax issues/assessments on this piece and have just begun to look for interested Build to Suit Parties As for the Gerten's site we have a long term lease with them. Are we interested in extending the term of the PD? Yes What factors are affecting the timing for development of your property? Current Environment If you have any additional questions please don't hesitate to call. Thanks Daniel T. Leach April 15, 2008 VIA FACSIMILE (651-675-5012) AND HAND DELIVERY Mr. Jon Hohenstein Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Planned Development Status - Eagan Heights Commercial Park Dear Mr. Hohenstein: This letter responds to your letter regarding the planned development status of Eagan Heights Commercial Park. Each of the following sections corresponds to your letter's bullet-point questions. Development Plans BCBSM, Inc. doing business as Blue Cross Blue Shield of Minnesota ("BCBSM") owns Outlot A, TOWN CENTRE 100 TWELFTH ADDITION, Dakota County, Minnesota ("Outlot A"). As the City of Eagan is aware, BCBSM already has expended significant time and monetary resources (including without limitation having engaged an architect, Architectural Alliance) to create development plans for Outlot A, but formal development approvals for those plans will not be sought, nor will construction begin, until required by the business needs of BCBSM. BCBSM's existing plans for development of Outlot A are shown on the enclosed site plan prepared by Architectural Alliance dated July 30, 2007 ("Existing Site Plan"). The Existing Site Plan was given to the City of Eagan in 2007 for review in connection with the Promenade Avenue extension discussions. Term Extension The term of the Eagan Heights Commercial Park Planned Development Agreement ("Agreement") expired July 20, 1992 ("Expiration Date"). As evidenced by at least eight amendments to the Agreement after the Expiration Date (with the most recent being dated August 15, 2006 in connection with the development of a Walgreen's), a significant portion of Eagan Heights Commercial Park has been developed after the Expiration Date. BCBSM is interested in further extending the term of the Agreement until Outlot A is developed. J7 Factors Affecting Timing As noted above, BCBSM's plans to proceed with obtaining formal approvals of the Existing Site Plan (as the same may be modified by BCBSM) depend on the business needs of BCBSM. If you have additional questions regarding any matter set forth herein or if you require further information regarding the subject matter hereof, please contact me. Thank you. Sincerely, BCBSM, Inc. dba Blue Cross and Blue Shield of Minnesota Roger W. Kleppe Senior Vice President, Human Resources and Facilities Services Enclosure cc: Michael J. Ridley, AICP (via facsimile and hand delivery) 2575173 vol 04115/2008 ^F, J}~ Iy II 1`\ ven1.TF hfl)DI Fan f W YII IYP IR. RINI -I.O I10 f1 v1rL I- lot- li 1111 lil I~IlII11 •Illrl I I I i ; =:1 + I I~~I I~i~~l~^I i I I I I I 1-I I i IY-~ ~ I s ! III a r / / wi.vuc R ) . / % / ' 1 ~ S.r 7 7 9 I j _ If I`I ! iI_l-I_+II_11I111 l 'IX I r/F r r f F/ t °Iaic 1 I I I I{! i I I! 1 U I I - fINnJ Ur^W!G :1fn!!1 b-, Q Jr. T, i TH JOT • Eit f. , x7 TUWM CECI'iRE DR_. Eris:inq tremo b> oenm:yl 0 50- 109• 709 duo 0nird mnam[c~nn TOTAL PARKING: 490 STALLS F r 1:e,•l :rte, mild CI-L k 2oorce Afltfllil[lOflAIRLIIARCE BLUE CROSS GLUE SHIELD. WATERVIEW CAMPUS W. FUTURE SITE PLAN vnni uc tnvo;ul),,.r1 Ml 4y1~J .W1 Ypl.tWN19w. 1't 11111? f1:) '1. ll) t'1 ll:~ 4~ IIJJ\ Dakota County C Community Development Agency April 30, 2008 Mr. Mike Ridley, City Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1810 RE: Planned Development Status - Eagan Commercial Park Dear Mr, Ridley: The Dakota County CDA recently received a letter inquiring about the status of the Eagan Heights Commercial Park development. The Dakota County CDA's completed portions of this Planned Development include the CDA office building and two senior housing developments. The only remaining component to be constructed on this site is the proposed senior housing assisted living development to be located on the southeast side of our office building. This has not been constructed as the CDA continues evaluating the affordable assisted housing market as well as determining funding sources for this type of development. The large vacant area of theEagan Senior•Housing 2'd Additiori;plat;that-includes the pond and walking trails is subject to a permanent conservati6r easement: This easement is recorded against the property. The CDA would like to request that term of the Planned Development for the assisted living building be extended. The CDA does not have a proposed timeframe for the assisted living component at this time.. Please feel free to contact me with any questions at kgiil@dakotacda.state.mn.us or (651) 675-4477 Thank you, Kari R. Gill Deputy Executive Director cc: Mark Ulfers, Dakota County CDA Jon Hohenstein, Eagan Community Development Director 1228 Town Centre Drive • Eagan, MN 55123-1066 tel 651-675-4400 • fax 651-675-4444 ,3,1) Lyndon Nelson 3650 Crestridge Court Eagan, MN 55123 651-454-3606 April 25, 2008 Jon Hohenstein Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Planned Development status Pilot Knob properties Dear Mr. Hohenstein: I write in response to your letter requesting information regarding a piece of property I own in Eagan that is currently zoned "planned development". This property is located behind the Hardware Hank/Von Hanson's stores in the Town Center area. To the north of the property are commercial uses. To the south are residential uses. My partner and I would like to see the property continued to be zoned "planned development". At this time, especially given the current real estate environment, we are unable to say what we plan to do with the property. To date, we have explored both commercial and residential uses for the property. It appears leaving the property zoned "PD" will give us greater flexibility in making a good use of the space. Please feel free to contact me if I can provide any additional infonmation or if you have any concerns.. Thank you.. Very truly yours, y r, Lyndon P. Nelson pII i_,?i= it AP;, 2 2cinU n~~ ° En THOMSON REUTERS Tom Watrath 610 Opperman Drive D 651.687-7490 Eagan. MN 55123 F 651-687-5718 tom watralh(Jthomsonreuters corn April 20, 2008 Jon Hohenstein Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1810 Re: Planned Development Status - West Publishing Dear Jon: Please find responses to the questions contained within your attached letter regarding the status of our planned development (PD). What are your plans for the unfinished portion of the Planned Development? Since this PD was established in 1990, we have completed the following: • 1,150,000 SF of Office Space • 300,000 SF of Data Center Space • 15,000 SF of Manufacturing/Warehouse Space Our original PD provided for additional office and manufacturing/warehouse space. While the time frame has shifted, we anticipate continued growth in Eagan consistent with, at a minimum, the development potential approved in our original PD. Are you interested in extending the term of the Planned Development? Yes, we would like to extend the current PD. In addition, we look forward to partnering with the City of Eagan to update the current PD to more closely reflect our anticipated requirements. We anticipate this process will take us approximately 9-12 months. I thomsonreuters corn o : ' oe THOMSON REUTERS Page 2 oa; -:o What factors are affecting the timing of the development of your property? The main factor affecting the timing of our development is the absorption of our current office and data center capacities here and across our broader portfolio. Please feel free to contact me should you have any additional questions. We look forward to continuing our longstanding partnership with the City of Eagan. Since y, To Walrath thomsonreuters com 33 Tri-Star Management, Inc. 600 South Highway 169, Suite 701, St Louis Park, MN , 55426 Phone (763) 923-7886 Fax: (763) 591-5015 Mi.. Jon Hohenstein Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, Mn., 55122-1810 Dear Mr. Hohenstein This letter is in response to your correspondence regarding incomplete Planned Developments within the City of Eagan. I own the 1.5 acre parcel in the Lexington South- PD#41 directly south of Patrick Road and east of Lexington Ave. under the name Lexington Center Phase 2. In addition I own, and was the original developer of, the small shopping center to the north of Patrick Road. My original plan for the land was to build a minor image of the shopping center. I believe that I had a12,000 square foot center approved sometime in the early 1990's. My plans today are to develop the site into either a retail/service shopping center similar to the one across Patrick, or to a user such as a bank, day care center, or restaurant. With the Cub center building this summer I would hope to develop my site within the next 3 years, assuming the economy recovers relatively soon. The specific timing will be dependent upon finding the appropriate tenant for the site. It seems to me that the Planned Development designation has the greatest flexibility for the future development of the site and so I would like the PD term extended if possible. If you have any further questions please do not hesitate to call me at 763-923- 7886. B st R.egards Ma k avich President UO' APR 1 0 2008 13v Ma 'they of the Church April 8, 2008 Jon Hohenstein Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Jon, This letter is a response to your inquiry about the Planned Development for Mary, Mother of the Church. During our parking lot reconstruction this summer, we will create a storm water pond at the northwest corner of the unfinished portion of the planned development. The hill will also be brought down to allow better drainage and sight lines. Currently there is no intention by the church to develop this property. If we need to extend the term of the Planned Development under these circumstances, please do so. Sincerely, r Kay Craighead Business Q.dministrator j1JAPR)920P8 By 3333 Cliff Road - Burnsville, Minnesota 55337-3397 - 952-890-0045 - Fax: 952-890-0789 - www mmotc.org Agenda Memo May 13, 2008, Special City Council Meeting IV. BURNSVILLE EAGAN COMMUNITY TELEVISION LONG RANGE PLANNING DIRECTION TO BE CONSIDERED: • Provide direction to staff on desired facility location for Community Television studio once lease at current facility expires at the end of this year. BACKGROUND: • The Burnsville Eagan Community Television studio and offices have been located 4155 Old Sibley Memorial Highway in Eagan since 1985 in rented commercial space. • In December of 2006 the cities of Eagan and Burnsville negotiated a one year lease, with an option for a one year renewal at its existing studio location with instructions from both City Councils to begin looking at alternative spaces given the relatively high cost of rent, and an uncertain regulatory climate that might lead to reduced revenues. • The current lease expires December 31St of this year. • In July, 2007 at a joint meeting of two of Burnsville's city council members and two of Eagan's (known as the "2+2"), the idea of exploring additional partnerships, including with school districts, was encouraged. • In October of that year Independent School District 191 and 196 were contacted about the possibility of sharing studio space with BECT and mutual collaboration. ISD 191 was interested and had some potential space to accommodate a studio and some, but not all, of the current eight person BECT staff. ISD 196 is willing to explore collaboration but did not have sufficient space to accommodate BECT operations or staff. • Other commercial spaces in both Eagan and Burnsville were explored with some options eliminated because of price or suitability of location. • In February and again in April the "2+2" committee from both councils met to review options. At its final meeting in April, the committee looked at four options: Burnsville High School (BHS), staying at the existing location with best negotiated rent, moving the entire operation to a location near Silver Bell Road and Highway 13 in Eagan, and it reviewed an expression of interest from an Eagan corporation willing to potentially house all or part of the community television operations. • At the February and April "2+2" and previously at a March Burnsville work session, the two Burnsville Councilmembers indicated a strong preference for the BHS location and little interest in other alternatives. • Eagan's members expressed concerns about the BHS location including not being able to house all the staff together, and about potential damage or reduced equipment life with shared use. • The full councils of both cities will provide direction to their city staff in simultaneous work sessions on May 13. • At the direction of Eagan's Council representatives staff held a focus group with Eagan community television volunteers to assess reactions to all presented options. • There were three locations-Existing, Silver Bell/ 13 and Eagan Corporate, that could house all the staff together. The BHS solution required staff to be in three different locations, BHS, Burnsville City Hall and Eagan City Hall. • While the existing landlord at BECT's current location did agree to lower the square foot rental cost by half, only two partnerships with two locations-BHS and the Eagan corporate location-offer no rent utilities or maintenance costs, but would involve moving costs. • The BHS location involves a willing partner, could potentially save some $230,000 over the best available rent at BECT's current location (over five years), but would eliminate franchise fee support of the operation. It would create immediate 50% ownership of the BECT equipment by ISD 191, but with a capitol contribution by ISD 191 thereafter. • The Eagan corporate location offers a professional atmosphere, flexible terms, and the creation of a high end studio with 24-7 access and security. It offers the same waived rent, utilities and maintenance costs, but in exchange for a negotiated number of hours of studio time, video shooting and editing, helping to lower costs for the corporation in not having to subcontract these services. It would also involve an educational partnership with Eagan High School students for selective mentorships, create a potential savings of equal to or exceeding the BHS location with Community Television retaining ownership of all its production equipment. • Staff seeks direction from the Eagan City Council on a desired location, and/or direction to report back on ways to grow the partnership to serve the needs of both communities with separate studios, additional collaborations, and such shared governance or equipment as makes sense to the partners. ATTACHMENTS: ¦ Facility Comparison Matrix `'3 Burnsville Eagan Community TV Facility Location Comparison Matrix as of 4-15-08 Location Costs Year Savings Centralization Hours of Moving Costs Pros Cons Partnership One/Year 5 Compared of Operation Possibilities; $ to Staff? Impact on Current Volunteers Lease @ $14 a s. Existing $117K if one year, $117K / $187K over Yes Staff & None No moving costs More costly Status Quo Location $618K over $129K 5 years Public: in the short-term 2nd five years 8:00-4:30 Buys time to Revised 3 days Sort out FCC Current facility Offer* includes rent, taxes, & 8:00 a.m. -9 PEG impact does not have * * common area maintenance & utilities p.m. before battery back-up 2 days making long- or fire suppression term commitment Staff remains together Burnsville $143K** $143K / 150K $415K over No Staff: $100,000 Low cost 2nd floor location Yes, chance High five years 7:00 a.m. to option; to haul for School No rent, utilities or compared to Staff located in 4:30 p.m. Includes Comcast willing equipment more youthful maintenance, but (Number in original three different relocated head partner. volunteers $35K a year five lease & locations (BHS, Public: end, moving, Concern about beyond year for 3 years includes Phase 228K over BV City Hall & 2:30 p.m. equipment install, Fiber wear & tear on the school to cover build-out + II remodel revised Eagan City 10:00 P.M. officelcubicle, I- connection equipment and day. needed cost. 0$ if no lease offer) Hall.) Net costs, and to Cable possible vandalism edit bay @$18K Phase IL) Other hours installation already exists Concerns insurance costs. Master by supplies. May not Lack of parking about whether control appointment include full costs New partnership for Eagan Does not include relocated to for new studio with ISD 191 and clients/volunteers volunteers contingency Eagan or lighting, curtains greater will travel to BV & track, new opportunity to 5 staff & mobile use facility. already stationary * cover 191 events van in 3 separate Concern for with back- business cards locations access to up Known location portable & fire Phase II moving New location must storage suppression costs not included be identified for critical van classes equipment in w/volunteers. off hours. Previously indoors. Silver Bell $320K if one year, $320K/$92K $125K Yes Hours $84,400 Chance to lessen Moving costs; Volunteers & 13** over 5 years remain + square footage; Work interruption have to get $680K for five same Early estimate Centrally for move. used years was $148K for located, to new Comcast More Not storage for location connection cost, professional mobile studio but may be lower appearance; all due to technical staff same solutions location Eagan Includes all of the City retains $87K- Yes Based on $57K-$77K Entire operation Farther away from Eagan High Corporate features of BHS ownership of $117K year current could be housed BY, some School location** proposal regarding equipment, but one/ $618K staffing, together right Comcast willing to waived rent, will need to over five hours remain away, or space connectivity, may form mentor utilities, etc., but make one time years . same for %2 staff if require short partnership. also 24-7 access, investment in desired. extension to fiber back-up power and production trunk high end studio equipment of improving upon $200K+ Volunteers existing facility. Potential garage would have to Recommend space for mobile get used In exchange for franchise fund studio; to new these contingency 24-7 security location considerations City (non-tax Volunteer/client would enter into a revenue) for parking vendor relationship variable cost reservations to provide a of final wiring available negotiated number and connection of hours of studio costs TBD time, video shooting, editing, and post- production work that Corporation could not otherwise provide for itself with this low cost option. Notes: *Includes utilities -Buy existing building not included -Partner with other cities option not included ting/track/curtain in all locations, including BHS, will cost an estimat t3, 000 - AOD 196 not an option except for some expanded studio time - Cn.ct to e.ctahli.ch network norts in any location not included (approximately $16,500) Agenda Information Memo May 13, 2008 Special Eagan City Council Meeting V. FOLLOW-UP TO PREVIOUS COUNCIL ACTION TAKEN IN RESPONSE TO THE PETITION TO COMPEL THE EAGAN CHARTER COMMISSION TO CONVENE A SPECIAL MEETING. ACTION TO BE CONSIDERED: City Council discussion. FACTS: • Councilmembers Bakken and Carlson requested that this item be placed on this agenda for discussion. • In response to a petition signed by five members of the Eagan Charter Commission requesting that the City of Eagan, per State Statute, compel the Charter Commission to meet on April 30, 2008 action was taken by the Eagan City Council at its regular meeting held on April 15, 2008 to approve a resolution compelling the Eagan Charter Commission to convene a special meeting of the Eagan Charter Commission on April 30, at 6:30 p.m. in the Eagan Room at Eagan City Hall. ATTACHMENTS: • Enclosed on page 4/ is a copy of the minutes of the April 15, 2008 meeting regarding the previous City Council action. • Enclosed on pages and / . is a copy of the resolution compelling the Eagan Charter Commission to convene a special meeting of the Eagan Charter Commission on April 30, 2008. Eagan City Council Meeting Minutes April 15, 2008 Page 4 City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan Amendment that would change the land use designation from Special Area/Medium Density to Special Area/High Density and a Planned Development Amendment to allow for a 71 unit Assisted Living Facility on property located in the NW '/4 of Section 16. City Planner Ridley gave a staff report. Joel Larson representing Select Senior Living discussed the proposed plan for the assisted living facility. He stated that the density has been reduced from 71 to 63 units. He also discussed parking for the proposed site. Roger Kleppe representing Blue Cross Blue Shield of Minnesota (BCBSM) discussed restricted covenants, access to the property, and the proposed density of the property. Mr. Larson requested a continuance to June 17, 2008 with the ability for the item to come back sooner if an agreement is reached with BCBSM before that date. It was the consensus of the Council to defer the decision on the proposed plan until an agreement is reached between the applicant and BCBSM. Councilmember Fields moved, Councilmember Tilley seconded a motion to continue consideration of a Comprehensive Land Use Plan Amendment that would change the land use designation from SA/MD (Special Area / Medium Density), to SA/I• D (Special Area/High Density), to allow for a 71 unit Assisted Living Facility at property legally described as Lots 1 and 2, Block 1, Terra Glenn 3'h Addition, in the NW'/4 of Section 16 to the June 17, 2008 City Council meeting. Aye: 5 Nay: 0 PETITION - CONSIDER PETITION OF EAGAN CHARTER COMMISSION MEMBERS TO COMPEL THE EAGAN CHARTER COMMISSION TO CONVENE A SPECIAL MEETING ON APRIL 30, 2008 City Administrator Hedges stated that the City had received a petition signed by five members of the Eagan Charter Commission requesting that the City of Eagan, per State Statute, compel the Charter Commission to meet on April 30, 2008. City Attorney Dougherty explained the Statute that allows the Council to compel the Charter to meet. Councilmembers held a discussion regarding the proposals to be considered at the Charter Commission meeting. Mayor Maguire moved, Councilmember Fields seconded a motion to approve a resolution compelling the Eagan 08-14 Charter Commission to convene a special meeting of the Eagan Charter Commission on April 30, 2008 at 6:30 p.m. in the Eagan Room at Eagan City Hall. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There were no items for discussion. The regular City Council meeting was recessed at 7:40 p.m. to immediately convene a meeting of the Economic Development Authority. The regular City Council meeting was reconvened at 7:45 p.m. ADMINISTRATIVE AGENDA 1. City Administrator Hedges stated that Mayor Maguire is recommending, due to the meeting schedule and nature of the agendas for the Caponi Art Park Board, he step down as the City's official representative and appoint Director of Parks and Recreation Johnson. Councilmember Tilley moved, Councilmember Carlson seconded a motion to appoint Director of Parks and Recreation Juli Seydell Johnson to replace Mayor Maguire on the Caponi Art Park Board. Aye: 5 Nay: 0 7 CITY OF EAGAN RESOLUTION NO. 08/14 RESOLUTION COMPELLING THE EAGAN CHARTER COMMISSION TO CONVENE A SPECIAL MEETING OF THE EAGAN CHARTER COMMISSION ON APRIL 30, 2008 WHEREAS, Eagan Charter Commission Bylaw Article V Section 3 reads: "When needed, a special meeting may be called by the Chair or five commissioners. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless commissioners present vote unanimously to conduct additional business." And, WHEREAS, the Eagan City Council has the right to compel the Charter Commission to meet under Minnesota Statute, Section 410.05, Subdivision 4, which reads: "Commission meetings. The charter commission shall meet at least once during each calendar year, and upon presentation of a petition signed by at least ten percent of the number of voters of the municipality, as shown by the returns of the last annual municipal election, or upon resolution approved by a majority of the governing body of the city requesting the commission to convene, the commission shall meet to consider proposals set forth in such petition or resolution." And, WHEREAS, at the March 12, 2008 Charter Commission meeting, the Chair admitted that she had received the March 12, 2008 agenda forwarded by a majority of the Commission two weeks in advance of the proposed meeting date, but asserted that upon her examination of this agenda, she found no "urgent" business and would not permit the agenda items to be discussed at a special meeting; and, WHEREAS, the City of Eagan has received a petition signed by six members of the Eagan Charter Commission petitioning the Eagan City Council to compel the Charter Commission to meet on April 30, 2008, NOW, THEREFORE, BE IT RESOLVED, that the Eagan City Council compels the Eagan Charter Commission to convene in a Special Meeting of the Eagan Charter Commission on April 30, 2008 at 6:30 p.m. in the Eagan Room at Eagan City Hall to consider the following proposals: 1. Consideration of removal of officers pursuant to the Charter Commission bylaws. 2. Fill vacant Commission offices by election pursuant to the Charter Commission bylaws. ADOPTED by the Council this 15`}' Day of April, 2008. Mike Maguire, Mayor ATTEST: nck-'U'L-a' Maria Petersen, City Clerk