05/13/2008 - City Council Special
A City of EMoro
To: Honorable Mayor and City Councilmembers
From: City Administrator Hedges
Date: May 9, 2008
Subject: References to Potential Corporate Partners for BECT
I am sending this memo as an additional reminder and as a follow up to the email of
Thursday, May 8, 2008.
The agenda and enclosed material for the May 13, 2008 Special City Council Meeting
includes the item, "BURNSVILLE-EAGAN COMMUNITY TELEVISION LONG
RANGE PLANNING."
Eagan's analysis and matrix of options includes references to a potential partnership with
an Eagan corporation as a model for providing this community service. Staff had hoped
that enough approvals could be in place to allow for public acknowledgment regarding
ant
the specific potential corporate partner. That is not the case and it is extremely import
that all references remain generic to a local corporation(s) as a potential partner.
There do not appear to be any substantive issues and the internal approvals are being
obtained; however, the timing has not come together as of today. The email is sent only
for the purpose of reminding the City Council of the sensitivity of the issue regarding
local corporations.
Please contact the Office of the City Administrator if you have any questions.
F%OW4~6
City Administrator Hedges
SPECIAL CITY COUNCIL MEETING
TUESDAY
MAY 13, 2008
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
1. ROLL CALL AND ADOPTION OF THE AGENDA
II. PUBLIC WORKS 5-YEAR CIP (2009-2013)
7 III. REVIEW OF LANDOWNER RESPONSES RE: PLANNED
DEVELOPMENTS
IV. BURNSVILLE-EAGAN COMMUNITY TELEVISION LONG
RANGE PLANNING
17L V. FOLLOW-UP TO PREVIOUS COUNCIL ACTION TAKEN IN
RESPONSE TO THE PETITION TO COMPEL THE EAGAN
CHARTER COMMISSION TO CONVENE A SPECIAL MEETING
VI. OTHER BUSINESS
VII. VISITORS TO BE HEARD
VIII. ADJOURNMENT
Special Council Workshop
Agenda Memo
May 13, 2008
II. PUBLIC WORKS DEPT. 5 YEAR CAPITAL IMROVEMENT PROGRAM
(PART III - INFRASTRUCTURE)
DIRECTION FOR CONSIDERATION: AFFIRM (or REVISE) THE DRAFT 5 YR.
CIP (Part III - Public Works Infrastructure, 2009-2013) and DIRECT IT TO THE JUNE
3, 2008 COUNCIL MEETING FOR FORMAL CONSIDERATION OF ADOPTION.
FACTS:
• Every year, the City Council adopts a Capital Improvement Program (CIP) for the
Community that becomes the planning guide for programming and scheduling
various capital improvements. It is comprised of three parts:
? Part I - Major Community Facilities/Buildings
? Part II - Major Equipment & Vehicles
? Part III - Infrastructure (Parks & Public Works)
• The Public Works Department has completed the preparation of its draft CIP, Part
III (Public Works Infrastructure) for '09-13 and would like to review it with the
Council and incorporate any comments and/or revisions before presenting it for
formal consideration and adoption at a regular Council meeting.
• NOTE: Although the Comprehensive Transportation Element of the Comp Guide
Plan includes a section on Transit, the actual service delivery and related capital
improvements are provided by regional rather than local units of government.
Subsequently, there are no Transit Projects identified in this CIP. However, the
City still plays a vital role in the Planning, Programming and Funding (through
our regional tax contributions) for these Transit improvements. Sam O'Connell of
Dakota County will provide a short update on the status of the Robert Street
Transit Corridor study and its relationship to Eagan's future transportation needs.
The Public Works Management Team lead by Director Colbert will then present
the highlights of the City's 5-yr CIP.
ATTACHMENTS:
• Summary of the first year of proposed programmed improvements (2009), pages
through 4'
• The 3 ring binder containing the draft 5 yr. CIP ('09-' 13) was previously
distributed under separate cover.
QL
5-yr Capital Improvement Program (2009 - 2013)
2009 scheduled Improvements
($xxxxxxx)
Revised 5-08-08
LOCATION DESCRIPTION
ARTERIAL & COLLECTORS ($2,110,000)
1. Blue Gentian Rd (east of Blue Water Rd. to TH 149.) Overlay
2. Cliff lake Rd (Blackhawk Rd. to Cliff Rd) Overlay
3. Rahn Road (Shale Lane to Cliff Lake Rd) Overlay
4. Denmark Ave. (Clubview Rd. to Lone Oak Rd) Overlay
5. Federal Dr. (Violet Lane to Washington Dr.) Overlay
6. Denamrk Ave. (Nothwood Pkwy to Clubview Dr.) New 36' road with sidewalk (east side)
LOCAL STREETS ($2,813,000)
1. Yankee Doodle Rd (west of TH13) Overlay
2. Yankee Drive Overlay
3. Lone Oak & Waters Business Park Overlay
4. Windtree 1st - 8th Additions Overlay
5. Washington Dr. & 81st Street Overlay
6. Marice Dr./Sherman Court/Norwest Court Overlay
7. Avalon Burnside Ave. Overlay
8. Robin Lane Overlay
9. Eagandale Place (LeMay Lake) Overlay/ Recycle
10. Shields DNTowrview Rd/Quarry La. Overlay
11. Hampton Hts & Stoney Pt Additions Overlay
12. Rahncliff 2nd & 3rd Add. Overlay
13. Duckwood Trail 2nd Add. Overlay
14. Grace Drive Overlay
15. Opperman Drive Overlay
16. Pinecrest Add. Overlay
LOCATION DESCRIPTION
TRAILS ($1,848,600)
1. Cedar Grove Parkway (Nicols to Gold Trail) NEW Construction South Side (2,500 FT)
2. Denmark Ave. (Northwood Pkwy to Clubview Dr.) NEW Construction North Side (2,300 FT.)
3. Blackhawk Rd (Cliff Rd. to Beecher Dr.) NEW Construction East Side (1,000 FT.)
4. Lone Oak Rd (Pine Ridge Dr. to east of Woodlark La) Overlay (725 ft)
5. Towrview Rd. (Woodlark La to Pilot Knob Rd) Overlay (720 ft)
6. Towerview Rd. (Pilot Knob Park to Pilot Knob Rd. Overlay (645 ft)
7. Yankee Doodle Rd. (Coachman to Central Pkwy) Overlay (2,030 ft)
8. Diffley Rd. (Lexington Way to Lexington Ave.) Overlay (710 ft)
9. Dodd Rd. & Hackmore (Diffley to Hawthorne Woods) Overlay ( 2,160 ft)
10.Diffley Rd. (Countryside Dr. to TH 3) Overaly (1,350)
11. Dodd Rd. (Cliff Rd. to Atlantic Hills) Overlay (2,210 ft)
12. Cliff Rd. (Nicols Rd. to Cliff Dr.) Overlay 565 ft)
13. Cliff Rd. (Ridge Cliff to Beacon Hill Rd) Overlay (590 ft)
14. Cliff Rd. (Thomas Center Dr. to Thomas Lake Rd) Overlay (930 ft)
15. Johnny Cake Ridge Rd. (735' so of Cliff Rd to Cliff Rd) Overlay (735 ft)
16. Johnny Cake Ridge Rd.(Apple Valley to 2,965' north) Overlay (2,965 ft)
SEALCOAT ($272,400)
1. 291,300 Sq. Yds (Misc locations) Surface Maintenance
INTERSECTION IMPROVEMENTS ($1,350,000)
1. TH 149 @ Northwest Pkwy/BlueGentian Signal Modifications
2.Lexington Ave. @Northview Park Rd Signal
3.TH 13 @ Yankee Doodle Rd Signal Modifications
4. Nicols Rd @ Cedar Grove Pkwy Roundabout
5.Cliff Rd. @ Rahn Cliff/Cliff Lake Rd. Signal Modifications
LOCATION DESCRIPTION
STREETLIGHTS ($44,500)
1. Four Oaks Rd. @ Coachman Rd. Upgrade
2. Four Oaks Rd @ Farnum Dr Upgrade
3. Four Oaks Rd @Alden Pond Lane Install
4. Ashbury Rd. @ Blackhawk Rd. Upgrade
5. Ashbury Rd. @ Birchpond Rd. (x2) Upgrade
6. Blackhawk Hills Rd @ Blackhawk Lake Dr. Upgrade
7. Blackhawk Rd. @Robin Lane Upgrade
8.Elrene Rd. @ Windtree lane Upgrade
9. Elrene Rd @ Stonewood Rd. Upgrade
10. Traffic Signal Painting (Misc locations) Maintenance
WATER TRUNK DISTRIBUTION ($0)
Nothing Schedule
WATER SYSTEM OPERATON & FACILITIES ($1,810,800)
1. Wells #2 & #18 Inspection
2. Yankee Doodle Reservoir General Maintenance
4. Sperry Tower Rehabilitation
5. South Water Treatment Facility Operation/Controls upgrade
SANITARY SEWER TRUNK CONVEYANCE ($300,000)
1. Infiltration & Inflow Misc Imp (TBD)
SANITARY FACILITIES & OPERATIONS ($155,000)
1. 5000 ft @ misc locations New sliplining for root and infiltration control
STORM TRUNK CONVEYANCE ($0)
Nothing Schedule
STORM FACILITIES & OPERATIONS ($70,000)
1. Upgrade four lift stations SCADA Improvements
2. Storm Ponds General Pond Maintenance
LOCATION DESCRIPTION
WATER QUALITY ($1,000,000)
1. Fish Lake Alum Basin Potential land purchase
2. Fish Lake Direct Drainage Basin Phase 1 Treatment Improvements
3. Fish Lake - Storm Basin Improvements 2 Phase 2 Water Quality treatments
4. Schwanz Lake Direct Drainage Basin Phase 2 Treatment Improvements
5. Schwanz Lake Storm Basin Improvements 1 Phase 2 Water Quality treatments
6. LeMay Lake - Direct Drainage Basin Phase 1 Treatment Improvements
7. W.Q Stewardship Programs Rain Gardens, Wetland Buffers, etc
8. Wetland Banking Phase 2 Site Establishment
8. General Storm Basin Improvements Imp WQ treatment capabilities of basins
Agenda Information Memo
Eagan City Council Workshop
May 13, 2008
III. LAND OWNER RESPONSE - PLANNED DEVELOPMENT UPDATE/REVIEW
DIRECTION TO BE CONSIDERED:
? To receive Planned Development (PD) holder responses and to provide direction to
the Advisory Planning Commission and/or City staff regarding further review of
extending or modifying those PD's that have exceeded their term.
FACTS:
? As a one of its 2007-2008 Goals, the City Council directed the preparation of an
analysis of the City's PD's to form the basis for a review by the Advisory Planning
Commission and City Council, to determine whether any of the PD's that had
exceeded their terms should be extended, modified or terminated.
? While PD's have terms, they do not expire at the conclusion of the term. Rather they
remain in place unless or until they are extended, modified or terminated by an action
of the City Council.
? On February 12, 2008, the City Council received a preliminary analysis of the status
of existing incomplete PD's with an expired term.
? At that meeting, the City Council directed staff to reach out to 21 PD holders in an
attempt to ascertain the current wishes of the owners.
? Twenty letters (sample attached) regarding 21 properties were sent in March; as of
May 9, the City has received responses pertaining to sixteen PD's.
? The overwhelming desire of the PD holder's is to extend the term of the existing PD.
? According to the PD holders, the primary factor affecting development is market
conditions. Additionally, development strategies are being or will be undertaken in
the near term as the larger property holders internally look at 10-20 year master
development plans.
? One PD holder has requested that their PD zoning be removed. Another has stated
they have no intention to further develop their Eagan property, thereby bringing the
need to maintain the PD Zoning into question.
? The attached matrix summarizes responses to the letter sent in March.
7
Agenda Information Memo
May 13, 2008 Eagan City Council Workshop
Page 2 of 2
? The City Attorney has stated that action to merely extend the term of an existing PD
can be processed by the City Council without action by the APC. However, any
action to change/remove a PD zoning first requires a Public Hearing and
recommendation by the APC.
CONSIDERATIONS:
> The City Council can consider a number of criteria to analyze the incomplete PD's
that include but is not limited to the following:
o Internal and external consistency with existing development
o Relationship of approved PD with current adopted City standards (i.e. exterior
materials, mechanical screening,. etc.)
o Other criteria identified by the City Council
> At the meeting on February 12, the Council asked staff to determine whether more
detailed criteria could be defined for review. In consideration of the consistency of
the factors identified in the responses received, staff has determined that greater detail
would not substantially differentiate between the situations.
ATTACHMENTS: (4)
C
2-12-08 Special Meeting minutes on pa e
PD Matrix on pages' through I~K
Sample letter on page /5
City Attorney's memo on page /G
Response letters on pages ,/7 through ]
Special City Council Minutes
February 12, 2008
III. CITY-WIDE PLANNED UNIT DEVELOPMENT (PUD) REVIEW
City Administrator Hedges introduced the item noting that as one of the Council's
2007-2008 goals, the Council directed the preparation of an analysis of the City's planned
developments (PD) to form the basis for a review to determine whether any of the PD's
had exceeded their terms should be extended, modified or terminated.
Community Development Director Hohenstein noted that while PD's have terms,
they do not expire at the conclusion of the term. Rather, they remain in place unless or
until they are extended, modified or terminated by an action of the City Council.
The City Council discussed the 17 PD's in the City that are considered
incomplete. The Council voiced their consensus that the process to review the
incomplete PD's be simple and the property owners should be contacted to determine
their wishes.
The City Council directed that letters be sent to the property owners of the 17
incomplete PD's to inquire as to their plans and/or wishes for the planned development
on their property (i.e., does the property owner want an extension? How long of an
extension would be appropriate? Do they envision any changes to usage of the land?)
The Council directed staff to come back to the City Council at a workshop when
responses from the property owners have been received and to suggest a detailed criterion
for review once seeing those responses. The Council also suggested that a photo of each
respective PD be included in the letters sent to the property owners.
Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008
PD No. PD Name PD Date PD Term Status Executive Summary Letter Sent Response Request
5 Blackhawk Park 6/21/1977 15 75-99% -Large mixed use PD that extends from Diffley Rd No
to Cliff Rd west of Thomas Lake.I
-Residential protion of the PD is completel
-Thomas Lake Center is included in this PD and is
near completion. One lot remains undeveloped in
the Thomas Lake Executive Center office
development. Prime Security bank is completing
final undeveloped lot.
13 Compri Hotel 9/16/1986 5 50-75% -5 lots and one outlot on 5 acres, one lot Yes Via telephone Expect written
completel request to extend
-Holiday Inn Select (Compri Hotel) completed on term
Lot 1 Block 1 Eagandale Office Park 4th Additionl
-Lot 2 Block 1 Eagandale Office Park 4th Addition
received Final PD Approval for a Hawthorne
Suties Hotel the the application was withdrawn
before development.
21 Eagan Heights Commercial Park 07/20/82 10 75-99% -Mixed use PD containing retail, office, medical Yes Yes -Blue Cross Blue
clinic, banks, and residential uses.I Shield of
-The PD is nearly complete with the exception of Minnesota-
Eagan Place.1 Expansion will not
-Eagan Place consists of three lots, Lot 1 Block 1 occur until BCBSM
contains a Best Buy store, two lots remain business needs
undeveloped for a restaurant or retail uses. warrant: however,
BCBSM is
interested in
extending the PD
term for Outlot Al
-Dakota County
CDA - Would like
term extension for
the final phase
which is anticipated
to be an assisted
living senior facility
23 Eagan Woods Office Park 05/15/85 5 50-75% -PD originally contained I lot for a 4-story office Yes Yes
building (complete) and two outlots for office or
hotel uses.1
-One outlot was incorporated into Eagan Woods
Office Park 2nd.l
-One outlot remains undeveloped but received
final PD approval for a Raintree Hotel on
08/03/1999. The hotel was never built.
P^^e I
Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008
24 Eagandale Center Industrial Park No. 9 04/19/88 5 75-99% -The PD consists of 5 lots on 7.7 acresl Yes Yes Restaurant use still
-PD contains Homestead Village hotel, Sam's planned; would like
Club, Microtel Hotel, and the SE Eagan Tech PD term extended
Center.I
-The Microtel Hotel site was subdivided in 2006
and contains one vacant lot for a future restaurant
use.
31 Gopher Eagan Industrial/Residential Park 07/20/76 15 75-99% -Original PD was large and contained 427 acresl Yes Yes Future growth is
-Sections of the PD have been rezoned to other anticipated.
uses including residential, parkland, and the West Gopher Resource
Publishing campus.[ would like term
-Currently, the PD consist of property north of extended
Yankee Doodle Rd and UPS.I
-PD contains the Gopher recycling plant, various
industrial buildings.[
-There is one vacant parcel located east of Hwy
149 and along Yankee Doodle Rdl
-Two lots are currently being used as a private
compost site.
35 Knob Hill 08/03/82 8 50-75% -Mixed use PD of both residential and professional Yes Via telephone Expect written
offices.[ request to extend
-Portions of PD were rezoned to R-1 zoning) term
-Commercial properties along Pilot Knob and
Knob Dr and Knob Hill of Eagan condo
townhomes remain in PD.1
-One 1.4 acre vacant lot remains for
office/ professional office use.
Page 2
Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008
37 Laukka-Beck 09/20/83 10 75-99% -Origin 452 acre PD was planned for a regional Yes Yes NWA - No
shopping center.) immediate
-Portion of site was developed by NWA for expansion plans;
headquater campus and Cray Research and a would like ten year
new Planned Development was established in term extension
1985 and is currently in place on remaining
propertyl MAC - No response
-The Waters area includes office showroom
facilities and are near builidout with the final Eclolab - No
phase of the Blue Ridge Addns pending.) immediate
-USPS contructed an accounting facility on expansion plans
Outlots C and D of Lone Oak Additon in 1997 but but building is 90%
never entered into a development agreement or occupied; would
platted the property.) like term extension
-one vacant lot remains near Hwy at Northwest
Pkwyl CSM Properties -
-portions of the Northwest Airlines and what is Recently sold
now Ecolab property are considered underutilized property to Venstar;
and may contain expansion areas.) staff anticipates
-Significant property was removed from this PD development
for two new Planned Developments called Water's application in 2008
Annex and Manley Commercial.
41 Lexington South 06/21/76 15 75-99% -Very large PD extensing over 5 sections Yes Yes -Schenkel - No
encompassing over 1,100 acres approved in response
1976.1 -Tri-Star
-PD contains a mixed use of churches, single Mangement -
1\~' family dwelling units, duplex units, townhome Expects
units, apartment units, and a retail. I development more
likely due to Diffley
Marketplace; would
like term extension
49 Pilot Knob Properties 12/12174 10 75-99% -Older PD that lacks any significant Yes Yes No immediate
documentation) plans; would like
-PD contains, Crestridge Apartment condos, term extension
Hidden Oaks townhomes. Timbershores
townhomes, a bank and a Tires Plus that was
redeveloped from a Hardees restaurant.)
-The only vacant properties are two former tax
forfeiture lots, land locked north of the Hidden
Oaks Townhomes.
Pane 3
Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008
57 West Publishing 01/04/90 15 50-75% -208 acres were removed from the Gopher Eagan Yes Yes Thomson Reuters -
PD in 1987 establishing a new PD for West Would like
Publishing./ extension;
-PD consists of a manufacturing facility, large anticipate updating
office campus, data center and two lots for current PD to
residential buildingsl reflect company
-25 acres owned by Gopher Resources at Hwy growth/needs.
149 and Yankee Doodle was platted in 2006 as Gopher Recycling -
Lo Nidy for three future office/warehouse No immediate
facilities.) plans; would like
-significant area remains within the Thomson term extension
West campus for future expansion.
60 Winkler Jackson 07/06/82 5 75-99% -Mixed use PD containing mix of residential uses, No
2 gas/convenience stations, I
Briannos Reception Hall, Penn Cycle,Tire's Plus,
Alliance Health office bldg, Wentworth townoffice
park, and 2 Praire Oaks office bldgs.I
-PD may be considered fully developed but the BP
Amoco station contains additional land that could
be further developed.
127 Gift of Mary 12/17/02 5 0% -Preliminary and Final PD agreements in place for Yes Yes Do not wish to
children's home and school containing 20 extend PD term
residential buildings and a 95,000 sq ft
school/community room./
-Property was platted as Lot 1 Block one Gift of
Mary Addn in Dec. 2002.1
-Assessment agreement, extension of water main
agreement, public safety agreement, and
contruction escrow agreements were signed.I
-no development has occurred to date.)
-term was established with the final PD agreement
in December'02 and will be exceeded ion Dec. 18,
2007
128 Olson-Burger 07/06/99 5 75-99% -Originally a three lot PD allowing retail, office, No
bank or restaurant uses. I
-Freside Hearth and Home was constructed on
Lot 1 Block 2.1
-Wings financial was constructed on Lot 1 Block 1
and later subdivided to Wings Addition in 2005.1
-The Northwood Court Retail Center was
constructed on Lot 2 Block 1 of Wings Addition in
2006.1
-A 1.9 acre lot remains vacant located north of
Fireside location fronting 35E.
Page 4
Incomplete Planned Developments that have Exceeded Intitial Term Limits 5/9/2008
134 Nicols Ridge 10/16/01 5 25-50% -PD consists of a multi-phase townhome Yes Via telephone Expect written
development that received preliminary approval request to extend
for 220 units in two styles, and final approval for term
Phase I and a portion of Phase [if
-Lennar/US Homes has completed 48 row style
homes but only 14 condo style units to datel
-Deadlines for construction phases established in
TIF development agreement have passed.
140 Eagan Woods Office Park 2nd Addition 05/15/95 10 50-75% -PD was approved for OCB headquarters, Yes Yes Would like term
restaurant/training facility, and hotel.) extended
-Only the 99,000 sq ft office headquarters was
constructed in 19991
-Outlot A was replatted to Corporate Woods and a
24,000 sq ft office building was constructed via a
PD Amendment.)
-Outlot C was removed from this PD and is now
under a new PD called Manley Commons.
149 Effress Second Addition 06/05/00 5 50-75% -PD approved for three lots and one outlot, outlot Yes Yes Would like term
is for ponding purposes.I extension.
-Lot 1 Block 1 incorporated the existing rental
office and community room.)
-Lot 2, Block 2 allows 4-three story apartment
buildings totaling 228 units, 2 buildings are
completedI
-Lot 1 Block 2 was incorporated into the
Birchwood Office Park.
Pane 5
RE Planned Development Status - PD Name
Dear Property Owner:
The City of Eagan recently reviewed the status of each of the approved Planned
Developments in the City.
Of the XX Planned Developments within the City, XX have been completed, XX are
within their initial term and the remaining XX are incomplete and the term of the
Preliminary Planned Development has expired.
City staff has been directed by the City Council to contact each property owner to
determine the status of current plans. Specifically, the City Council would like to
understand:
? What are your plans for the unfinished portion of the Planned Development?
? Are you interested in extending the term of Planned Development?
? What factors are affecting the development of your property?
If you desire to request an extension of the term of the original Planned Development,
there will be no charge. If the City were to approve an extension of the term, over what
timeframe would the City be able to expect development to occur?
I understand you may or may not be the original party to the Planned Development
Agreement with the City but, as current owner, your response to this letter is very
important.
For your convenience, I have enclosed a map and brief summary of the Planned
Development that affects your property. We would like to begin to compile information
about the status of the Planned Developments on April 15th. Your response by that time
would be appreciated.
Questions can be directed to City Planner Mike Ridley at 651-675-5650 or me.
Sincerely,
Jon Hohenstein
Community Development Director
Enc
SEVERSON, SHELDON, DOUGHERTY
& MOLENDA, P.A.
TO: Tom Hedges, City Administrator
FROM: Michael G. Dougherty, City Attorney
DATE: June 7, 2007
RE: Review of Planned Development Agreements
It is my understanding that the Community Development Department has commenced a review of the
existing planned development agreements within the City. This review will identify the existing status of
development within the planned development area, as well as noting conditions that have either been
fulfilled or remain unfulfilled. One of the conditions to be explicitly noted is the term of the planned
development agreement and whether such term has expired. Upon the compilation of the information, the
question arises as to what process should be used in analyzing the information and what action should be
taken in light of the information.
My suggestion is that the product of the Community Development Department's information gathering be
forwarded to the City Council. Any planned development agreements wherein the term has expired and
the development is incomplete should be directed to the Advisory Planning Commission for a review of
the agreement, the condition and status of the properties subject to the agreement as well as the existing or
anticipated uses of the properties surrounding the areas.
This APC process should include a notification to the property owner and an opportunity for the owner to
update the planning commission as to the status of any potential development. The APC should make
findings and a recommendation to the City Council as to whether the planned development agreement
should be extended and remain as is or should the use designation for the property be amended and the
property rezoned.
The Council, upon receipt of the recommendations of the APC, should determine which recommendation
it wishes to implement. Properties for which the Council decides to change the land use designation or
rezone should be directed back to the APC for the appropriate hearings. In those situations where the
Council is desirous of extending the term of the planned development, the Council should direct the staff
to prepare a written extension which may then be placed on the Council agenda following execution by
the property owner.
I hope this assists in laying out a reasonable process for the Council, committees and staff. If you have
any questions, please give me a call.
MGD/j It
(mnviia Northwest Aidines, Inc.
Department A1130
2700 Lone Oak Parkway
NORTHWESTAIRUNES• Eagan MN 55121-1534
nwa.com
May 5, 2008
Mr. Jon Hohenstein
Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1810
RE: Planned Development Status - Laukka-Beck
Dear Mr. Hohenstein:
We are in receipt of the letter from the City inquiring as to the status of the current plans for the
development of our property located at 2700 Lone Oak Parkway. We understand that the initial
term of the Planned Development for our property has expired. Given the current economic
downturn of the airline industry and proposed merger with Delta Air Lines, Northwest is not in a
position at this time to further develop the unfinished portion of our property. However, we have
historically reviewed and analyzed the further development of our property on several occasions
and would like to preserve the Planned Development opportunity into the future. To that end,
Northwest Airlines, Inc. would like to request a 10-year extension of the current Planned
Development.
At your earliest opportunity, I would like to discuss the next steps required to formalize this
extension. Should you have any questions or comments, please do not hesitate to contact me at
the direct dial number listed below.
Sincerely,
Tina Morin
Manager, Corporate Real Estate and Finance
612/726-4475 FAX: 612/726-6599
tina.mmin@nwa.com
ECOLAU BRUCE NETTLETON
Director of Engineering & Property
Global Supply Chain
T 651.2832578
F 651204.7375
May 7, 2008
Jon Hohenstein
City of Eagan
3830 Pilot Knob Road
Eagan, MN. 55122-1810
Dear Mr. Hohenstein:
Ecolab Inc. purchased a portion of the planned development originally called the
Laukka-Beck development on April 1, 2004: Our purchase was the original buildings
from the Cray Campus and the surrounding 90 acres. We have renamed the site the
Ecolab Allan L. Schuman Campus.. In the ensuing four years we have brought more
than 900 associates to the site and anticipate adding more associates this year.
We do want to extend the term of the Planned Development as we are currently
operating at more than 90% of the facility's capacity. Our long range strategy is to
expand by adding additional facilities per the original Planned Development.
With regard to the timing of future development, we do not anticipate expanding the
facility footprint within the next two years. We will continue renovating and maximizing
the efficiency of the existing buildings through interior conversions and upgrades, but
we do not plan on a major expansion at the site in the near term.
We remain very interested in the development activity of our neighbors Boulder Creek
and Waters Annex and are particularly interested in any planned construction on the 23
acre back lot of the Waters Annex site.
Ecolab is very appreciative of the excellent service and support we have received from
all of the City of Eagan Departments with whom we interact. The support we have
received from Mike Ridley in the Planning Department and John Gorder in the
Engineering Department has been particularly noteworthy.
You, the Mayor, or others from the City of Eagan have an open invitation to visit our site
and learn more about Ecolab and our facilities in Eagan. We look forward to continuing
to work and grow in Eagan. Thank you.
Best regards,
Bruce Nettleton
CC: Dale Alexander/ Ecolab ESC
Mike Ridley/ City of Eagan
Page I of I
Mike Ridley
From: Jean Crosby [Jcrosby@csmcorp net]
Sent: Friday, April 18, 2008 8:26 AM
To: Mike Ridley
Subject: Planned Development Status - Laukka-Beck
importance: High
Attachments: Outlot A_Sale Documents_Deed Affidavit_Firpta of
RE: Planned Development Status - Laukka-Beck
Mr Ridley,
A letter from Jon Hohenstein regarding the status of the approved Planned Developments in the City included a
map on which a parcel was circled (namely, Outlot A, Lone Oak) This parcel of land has been sold by CSM
Properties, Inc , to Venstar, LLC, in March of 2008. Attached is a copy of the deed which was filed in March by
the title company. I will forward the letter to Venstar, LLC
If there is anything else I should do relating to this letter, please let me know
Thank you
Jean
1 CSM I BU INEO S ANG REAL ESTATE ND COMMUN T FOR PEOPLE, IES JEAN CROSBY
Legal Assistant
CSM Corporation 1 500 Washington Ave. S., Ste. 3000 I Minneapolis, MN 55415
Main: 612.395.7000 I Direct: 612.395.7168 I Fax: 612.395.2782
Email: jcrosbv@csmcorp.net I www.csmcorp.net
4/18/2008
/9
651-365-2 742
HATLEN
Roe H Flatten G9nvestlnenLs fax 651-365-0912
MANAGING PRINCIPAL roe.hatlen@buffetsinc.com
1460 BUFFET WAY, EAGAN, MN 55121
April 14, 2008
To: City of Eagan
Re: Planned Developntent Status-Eagan Woods Office Park 2nd Addition
In regards to the ownership by Isfjorden LLC of the 10.06 acres of vacant
land next to the Headquarters of Buffets, Inc.; please know that we are under
agreement with United Properties to develop an office building on that
property. That agreement however is contingent upon finding a suitable
tenant to occupy half of the anticipated development space. This agreement
expires June 30 and may or may not be renewed.
If we do not renew the agreement with United Properties, it will be our
intent to list the property for development by others as an office or hotel
location.
If we can be of further help, please let us know.
Roe H. Hatlen
6;~2 //4&
Managing General Partner
Isfjorden LLC
APR 16 2008
By
Stewards of the future with respect for the past.
G'
Page 1 of 2
Mike Ridley
From: Thomas Larson [tlarson@larsonmanagement com)
Sent: Wednesday, April 09, 2008 3:05 PM
To: Mike Ridley
Subject: RE: Eagandale Center Industrial Park No 9
Yes. Under the circumstances; an extension is in order. Thanks.
From: Mike Ridley [maflto:MRidley@cityofeagan.com]
Sent: Wednesday, April 09, 2008 3:01 PM
To: Thomas Larson
Cc: sschaefer@commonwealdc.com
Subject: RE: Eagandale Center Industrial Park No. 9
Mr. Larson,
Based on your response, I understand you are not interested in a change to the
approved use for the undeveloped portion of'your PD but an extension of the
term of that PD would be in order?
Please correct me if this is inaccurate.
Thank you for the prompt response,
Milce
Michael J. Ridley, AICP
City Planner .
(!ITl OF EAG:As.N
651-675-5650
651-675-6694 Fax
idle nci ypfenaan.com
From: Thomas Larson [mallto:tlarson@larsonmanagement.com]
Sent: Wednesday, April 09, 2008 2:49 PM
To: Mike Ridley
Cc: sschaefer@commonwealdc.com
Subject: Eagandale Center Industrial Park No. 9
Mr. Ridley,
This email is in response to the undated letter we received from Jon Hohenstein. Please review
this response and forward to Mr. Hohenstein if you wish.
Our sale or development of the vacant site west of the Microtel Hotel and Suites has been
hampered by several factors; including, but not limited to:
4/10/2008
Page 2 of 2
1) Failure by the City to complete the Denmark Avenue extension(s) on schedule.
2) Difficulty our primary restaurant prospect is having completing the condemnation process
on their current site with the City of Eagan.
3) General sluggishness in the local economy and a burdensome tax climate in the City of
Eagan.
Please let me know ifyou or Mr. Hohenstein have other questions. I can be reached by phone at
my office, (715)834-2449 extension 217.
Tom Larson.
4/10/2008
GARY G. FUCHS
ATTORNEY AT LAW, P.A.
3440 FEDERAL DRIVE PHONE: (651) 452-1214
SunE i 00 FAX: (651) 452.1271
EAGAN, MN 55122
LISA Y. McINTIRE
GARY G.FUCHS• PARALEGAL
EuZABETH E. REIN
April 7, 2008
Jon Hohenstein
Community Development Director
3830 Pilot Knob Road
Eaoan_ MN 55122-1810
Re: Effress Second Addition Planned Development
Dear Jon:
Your recent letter to Wenzel Financial, Inc. requesting response from Wenzel
Financial, Inc. regarding the above referenced development has been referred to me for
response.
Wenzel Financial intends to eventually complete the approved development by
constructing the remaining two apartment buildings. When the first two buildings (of the
four approved) were constructed the infrastructure (water, sewer, etc.) was designed to
serve all four buildings and the costs associated with all four buildings has been paid..
Larry Wenzel was the person in charge of the project. Larry passed away in July
2005. His probate estate was only recently completed. Larry's family continues to own
and manage the Glen Pond Apartments, but has not yet decided to build the remaining
two buildings or to sell the entire project to a buyer who would build those buildings, or to
hold the property in its current development stage.
As you will recall, the Effress Second Addition development was part of a multi
fac?fed trnnS 3cflnn befve n the ""t, and the Wenzei Fiami:y it i which the 7 igii: way `L:r
the future parkway was conveyed to the City in exchange for excess right of way from
the original 35E eminent domain proceedings. Marice Drive was partially vacated and
all the land was replatted.
Some of the factors affecting the timing of the development are the above
mentioned passing of Larry and the probate proceedings, the current residential housing
market issues and the current apartment occupancy rates in Eagan..
On behalf of Wenzel Financial, Inc., I request that the term of the Effress Second
Addition Planned Development be extended for two years, or for the maximum time the
City deems appropriate, to allow the Wenzel Family time, to decide how to proceed with
the property.
APR 0 8 2008
By
I trust the above is responsive to your letter.. If not, or if you have any questions,
please contact me.
Very truly yours,
GARY G. FUCHS
ATT AT LAW, P.A.
6G G. Fu
GGF:CLF
CC: DONEENE WENZEL
CARY WENZEL
MSBA BOARD CERTIFIED REAL PROPERTY SPECIALIST
Sharing & Caring Hands
2.4 DEDICATED TO SERVING THE POOR
525 North 7th Street
Minneapolis, Minnesota 55405
(612) 338-4640
April 1, 2008
John Hohensten
Community bevelopment Director
City of Eagan
Dear john Hohensten,
We plan to continue to hold the properly in hopes of getting a big enough gift from
someone so that we could successfully complete the process of building the children's
home. When we initially started our process to build a children's home, we were assured
oftwenty million dollars in donations to the project.. In the end, that support did not
materialize and we were left with the task of trying to raise the entire thirty million dollar
cost of the project, which we were not able to do.
We have been using the property as a field trip destination for the kids that live at Mary's
Place, our transitional shelter in Minneapolis. The property is being maintained and the
houses are lived in by members of our staff. This is a great place for the inner city kids to
experience the open outdoors, with all its wonder, animals, plants, ponds, trees, gardens
and trails. We plan to continue to use it this way in the future.
We do not want to extend the term of the planned development at this time. If and when
we have the money to build the children's home we would come back to the city to get
the necessary approvals for the project.
Respectfully,
Richard Y. Copeland
General Manager
Sharing and Caring Hands
APR 0 4 2008
y~J
ti0pher Resource
• Corporation
City Of Eagan
Mike Ridley
Jon Hohenstein
3830 Pilot Knob Road
Eagan, MN 55122-1810
Dear Mike/Jon:
This letter is in reply to your letter regarding Gopher Resource Corporation's PD sites 57 and # 31).
PD # 57: (Lo Nidy Development)
City of Eagan: What are your plans for the unfinished portion of the planned development?
Currently Lo Nidy is working to find a Build to Suit that will work for both the City of Eagan and Lo Nidy
Are we interested in extending the term of the PD?
Yes
What factors are affecting the timing for development of your property?
Current Environment
PD# 31: (Gertens/Burr Oaks Two)
City of Eagan: What are your plans for the unfinished portion of the planned development?
As the city is aware we have just concluded some tax issues/assessments on this piece and have just
begun to look for interested Build to Suit Parties As for the Gerten's site we have a long term lease with
them.
Are we interested in extending the term of the PD?
Yes
What factors are affecting the timing for development of your property?
Current Environment
If you have any additional questions please don't hesitate to call.
Thanks
Daniel T. Leach
April 15, 2008
VIA FACSIMILE (651-675-5012) AND HAND DELIVERY
Mr. Jon Hohenstein
Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55122
Re: Planned Development Status - Eagan Heights Commercial Park
Dear Mr. Hohenstein:
This letter responds to your letter regarding the planned development status of Eagan Heights
Commercial Park. Each of the following sections corresponds to your letter's bullet-point
questions.
Development Plans
BCBSM, Inc. doing business as Blue Cross Blue Shield of Minnesota ("BCBSM") owns Outlot
A, TOWN CENTRE 100 TWELFTH ADDITION, Dakota County, Minnesota ("Outlot A"). As
the City of Eagan is aware, BCBSM already has expended significant time and monetary
resources (including without limitation having engaged an architect, Architectural Alliance) to
create development plans for Outlot A, but formal development approvals for those plans will
not be sought, nor will construction begin, until required by the business needs of BCBSM.
BCBSM's existing plans for development of Outlot A are shown on the enclosed site plan
prepared by Architectural Alliance dated July 30, 2007 ("Existing Site Plan"). The Existing Site
Plan was given to the City of Eagan in 2007 for review in connection with the Promenade
Avenue extension discussions.
Term Extension
The term of the Eagan Heights Commercial Park Planned Development Agreement
("Agreement") expired July 20, 1992 ("Expiration Date"). As evidenced by at least eight
amendments to the Agreement after the Expiration Date (with the most recent being dated
August 15, 2006 in connection with the development of a Walgreen's), a significant portion of
Eagan Heights Commercial Park has been developed after the Expiration Date. BCBSM is
interested in further extending the term of the Agreement until Outlot A is developed.
J7
Factors Affecting Timing
As noted above, BCBSM's plans to proceed with obtaining formal approvals of the Existing Site
Plan (as the same may be modified by BCBSM) depend on the business needs of BCBSM.
If you have additional questions regarding any matter set forth herein or if you require further
information regarding the subject matter hereof, please contact me. Thank you.
Sincerely,
BCBSM, Inc. dba Blue Cross and Blue Shield of Minnesota
Roger W. Kleppe
Senior Vice President, Human Resources and Facilities Services
Enclosure
cc: Michael J. Ridley, AICP (via facsimile and hand delivery)
2575173 vol 04115/2008
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IIJJ\ Dakota County
C Community Development Agency
April 30, 2008
Mr. Mike Ridley, City Planner
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1810
RE: Planned Development Status - Eagan Commercial Park
Dear Mr, Ridley:
The Dakota County CDA recently received a letter inquiring about the status of the
Eagan Heights Commercial Park development. The Dakota County CDA's completed
portions of this Planned Development include the CDA office building and two senior
housing developments.
The only remaining component to be constructed on this site is the proposed senior
housing assisted living development to be located on the southeast side of our office
building. This has not been constructed as the CDA continues evaluating the affordable
assisted housing market as well as determining funding sources for this type of
development.
The large vacant area of theEagan Senior•Housing 2'd Additiori;plat;that-includes the
pond and walking trails is subject to a permanent conservati6r easement: This easement
is recorded against the property.
The CDA would like to request that term of the Planned Development for the assisted
living building be extended. The CDA does not have a proposed timeframe for the
assisted living component at this time..
Please feel free to contact me with any questions at kgiil@dakotacda.state.mn.us or (651)
675-4477
Thank you,
Kari R. Gill
Deputy Executive Director
cc: Mark Ulfers, Dakota County CDA
Jon Hohenstein, Eagan Community Development Director
1228 Town Centre Drive • Eagan, MN 55123-1066
tel 651-675-4400 • fax 651-675-4444
,3,1)
Lyndon Nelson
3650 Crestridge Court
Eagan, MN 55123
651-454-3606
April 25, 2008
Jon Hohenstein
Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
RE: Planned Development status Pilot Knob properties
Dear Mr. Hohenstein:
I write in response to your letter requesting information regarding a piece of property I
own in Eagan that is currently zoned "planned development". This property is located
behind the Hardware Hank/Von Hanson's stores in the Town Center area. To the north
of the property are commercial uses. To the south are residential uses.
My partner and I would like to see the property continued to be zoned "planned
development". At this time, especially given the current real estate environment, we are
unable to say what we plan to do with the property. To date, we have explored both
commercial and residential uses for the property. It appears leaving the property zoned
"PD" will give us greater flexibility in making a good use of the space. Please feel free
to contact me if I can provide any additional infonmation or if you have any concerns..
Thank you..
Very truly yours,
y r,
Lyndon P. Nelson
pII i_,?i= it
AP;, 2 2cinU
n~~
° En
THOMSON REUTERS Tom Watrath 610 Opperman Drive D 651.687-7490 Eagan. MN 55123 F 651-687-5718
tom watralh(Jthomsonreuters corn
April 20, 2008
Jon Hohenstein
Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1810
Re: Planned Development Status - West Publishing
Dear Jon:
Please find responses to the questions contained within your attached letter
regarding the status of our planned development (PD).
What are your plans for the unfinished portion of the Planned
Development?
Since this PD was established in 1990, we have completed the following:
• 1,150,000 SF of Office Space
• 300,000 SF of Data Center Space
• 15,000 SF of Manufacturing/Warehouse Space
Our original PD provided for additional office and manufacturing/warehouse
space. While the time frame has shifted, we anticipate continued growth in
Eagan consistent with, at a minimum, the development potential approved in
our original PD.
Are you interested in extending the term of the Planned
Development?
Yes, we would like to extend the current PD. In addition, we look forward to
partnering with the City of Eagan to update the current PD to more closely
reflect our anticipated requirements. We anticipate this process will take us
approximately 9-12 months.
I thomsonreuters corn
o : ' oe
THOMSON REUTERS Page 2
oa; -:o
What factors are affecting the timing of the development of your
property?
The main factor affecting the timing of our development is the absorption of
our current office and data center capacities here and across our broader
portfolio.
Please feel free to contact me should you have any additional questions.
We look forward to continuing our longstanding partnership with the City of
Eagan.
Since y,
To Walrath
thomsonreuters com
33
Tri-Star Management, Inc.
600 South Highway 169, Suite 701, St Louis Park, MN , 55426
Phone (763) 923-7886 Fax: (763) 591-5015
Mi.. Jon Hohenstein
Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, Mn., 55122-1810
Dear Mr. Hohenstein
This letter is in response to your correspondence regarding incomplete Planned
Developments within the City of Eagan. I own the 1.5 acre parcel in the Lexington
South- PD#41 directly south of Patrick Road and east of Lexington Ave. under the name
Lexington Center Phase 2. In addition I own, and was the original developer of, the
small shopping center to the north of Patrick Road.
My original plan for the land was to build a minor image of the shopping center. I
believe that I had a12,000 square foot center approved sometime in the early 1990's. My
plans today are to develop the site into either a retail/service shopping center similar to
the one across Patrick, or to a user such as a bank, day care center, or restaurant.
With the Cub center building this summer I would hope to develop my site within
the next 3 years, assuming the economy recovers relatively soon. The specific timing will
be dependent upon finding the appropriate tenant for the site.
It seems to me that the Planned Development designation has the greatest
flexibility for the future development of the site and so I would like the PD term extended
if possible.
If you have any further questions please do not hesitate to call me at 763-923-
7886.
B st R.egards
Ma k avich
President
UO'
APR 1 0 2008
13v
Ma
'they
of the Church
April 8, 2008
Jon Hohenstein
Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Jon,
This letter is a response to your inquiry about the Planned Development for Mary,
Mother of the Church. During our parking lot reconstruction this summer, we will create
a storm water pond at the northwest corner of the unfinished portion of the planned
development. The hill will also be brought down to allow better drainage and sight lines.
Currently there is no intention by the church to develop this property. If we need to
extend the term of the Planned Development under these circumstances, please do so.
Sincerely,
r
Kay Craighead
Business Q.dministrator
j1JAPR)920P8
By
3333 Cliff Road - Burnsville, Minnesota 55337-3397 - 952-890-0045 - Fax: 952-890-0789 - www mmotc.org
Agenda Memo
May 13, 2008, Special City Council Meeting
IV. BURNSVILLE EAGAN COMMUNITY TELEVISION LONG RANGE
PLANNING
DIRECTION TO BE CONSIDERED:
• Provide direction to staff on desired facility location for Community Television
studio once lease at current facility expires at the end of this year.
BACKGROUND:
• The Burnsville Eagan Community Television studio and offices have been located
4155 Old Sibley Memorial Highway in Eagan since 1985 in rented commercial
space.
• In December of 2006 the cities of Eagan and Burnsville negotiated a one year
lease, with an option for a one year renewal at its existing studio location with
instructions from both City Councils to begin looking at alternative spaces given
the relatively high cost of rent, and an uncertain regulatory climate that might lead
to reduced revenues.
• The current lease expires December 31St of this year.
• In July, 2007 at a joint meeting of two of Burnsville's city council members and
two of Eagan's (known as the "2+2"), the idea of exploring additional
partnerships, including with school districts, was encouraged.
• In October of that year Independent School District 191 and 196 were contacted
about the possibility of sharing studio space with BECT and mutual collaboration.
ISD 191 was interested and had some potential space to accommodate a studio
and some, but not all, of the current eight person BECT staff. ISD 196 is willing
to explore collaboration but did not have sufficient space to accommodate BECT
operations or staff.
• Other commercial spaces in both Eagan and Burnsville were explored with some
options eliminated because of price or suitability of location.
• In February and again in April the "2+2" committee from both councils met to
review options. At its final meeting in April, the committee looked at four
options: Burnsville High School (BHS), staying at the existing location with best
negotiated rent, moving the entire operation to a location near Silver Bell Road
and Highway 13 in Eagan, and it reviewed an expression of interest from an
Eagan corporation willing to potentially house all or part of the community
television operations.
• At the February and April "2+2" and previously at a March Burnsville work
session, the two Burnsville Councilmembers indicated a strong preference for the
BHS location and little interest in other alternatives.
• Eagan's members expressed concerns about the BHS location including not being
able to house all the staff together, and about potential damage or reduced
equipment life with shared use.
• The full councils of both cities will provide direction to their city staff in
simultaneous work sessions on May 13.
• At the direction of Eagan's Council representatives staff held a focus group with
Eagan community television volunteers to assess reactions to all presented
options.
• There were three locations-Existing, Silver Bell/ 13 and Eagan Corporate, that
could house all the staff together. The BHS solution required staff to be in three
different locations, BHS, Burnsville City Hall and Eagan City Hall.
• While the existing landlord at BECT's current location did agree to lower the
square foot rental cost by half, only two partnerships with two locations-BHS
and the Eagan corporate location-offer no rent utilities or maintenance costs, but
would involve moving costs.
• The BHS location involves a willing partner, could potentially save some
$230,000 over the best available rent at BECT's current location (over five years),
but would eliminate franchise fee support of the operation. It would create
immediate 50% ownership of the BECT equipment by ISD 191, but with a capitol
contribution by ISD 191 thereafter.
• The Eagan corporate location offers a professional atmosphere, flexible terms,
and the creation of a high end studio with 24-7 access and security. It offers the
same waived rent, utilities and maintenance costs, but in exchange for a
negotiated number of hours of studio time, video shooting and editing, helping to
lower costs for the corporation in not having to subcontract these services. It
would also involve an educational partnership with Eagan High School students
for selective mentorships, create a potential savings of equal to or exceeding the
BHS location with Community Television retaining ownership of all its
production equipment.
• Staff seeks direction from the Eagan City Council on a desired location, and/or
direction to report back on ways to grow the partnership to serve the needs of both
communities with separate studios, additional collaborations, and such shared
governance or equipment as makes sense to the partners.
ATTACHMENTS:
¦ Facility Comparison Matrix `'3
Burnsville Eagan Community TV
Facility Location Comparison Matrix as of 4-15-08
Location Costs Year Savings Centralization Hours of Moving Costs Pros Cons Partnership
One/Year 5 Compared of Operation Possibilities;
$ to Staff? Impact on
Current Volunteers
Lease @
$14 a s.
Existing $117K if one year, $117K / $187K over Yes Staff & None No moving costs More costly Status Quo
Location $618K over $129K 5 years Public: in the short-term
2nd five years 8:00-4:30 Buys time to
Revised 3 days Sort out FCC Current facility
Offer* includes rent, taxes, & 8:00 a.m. -9 PEG impact does not have
* * common area maintenance &
utilities p.m. before battery back-up
2 days making long- or fire suppression
term
commitment
Staff remains
together
Burnsville $143K** $143K / 150K $415K over No Staff: $100,000 Low cost 2nd floor location Yes, chance
High five years 7:00 a.m. to option; to haul for
School No rent, utilities or compared to Staff located in 4:30 p.m. Includes Comcast willing equipment more youthful
maintenance, but (Number in original three different relocated head partner. volunteers
$35K a year five lease & locations (BHS, Public: end, moving, Concern about beyond
year for 3 years includes Phase 228K over BV City Hall & 2:30 p.m. equipment install, Fiber wear & tear on the school
to cover build-out + II remodel revised Eagan City 10:00 P.M. officelcubicle, I- connection equipment and day.
needed cost. 0$ if no lease offer) Hall.) Net costs, and to Cable possible vandalism
edit bay @$18K Phase IL) Other hours installation already exists Concerns
insurance costs. Master by supplies. May not Lack of parking about whether
control appointment include full costs New partnership for Eagan
Does not include relocated to for new studio with ISD 191 and clients/volunteers volunteers
contingency Eagan or lighting, curtains greater will travel to
BV & track, new opportunity to 5 staff & mobile use facility.
already stationary * cover 191 events van in 3 separate Concern for
with back- business cards locations access to
up Known location portable
& fire Phase II moving New location must storage
suppression costs not included be identified for critical
van classes equipment in
w/volunteers. off hours.
Previously
indoors.
Silver Bell $320K if one year, $320K/$92K $125K Yes Hours $84,400 Chance to lessen Moving costs; Volunteers
& 13** over 5 years remain + square footage; Work interruption have to get
$680K for five same Early estimate Centrally for move. used
years was $148K for located, to new
Comcast More Not storage for location
connection cost, professional mobile studio
but may be lower appearance; all
due to technical staff same
solutions location
Eagan Includes all of the City retains $87K- Yes Based on $57K-$77K Entire operation Farther away from Eagan High
Corporate features of BHS ownership of $117K year current could be housed BY, some School
location** proposal regarding equipment, but one/ $618K staffing, together right Comcast willing to
waived rent, will need to over five hours remain away, or space connectivity, may form mentor
utilities, etc., but make one time years . same for %2 staff if require short partnership.
also 24-7 access, investment in desired. extension to fiber
back-up power and production trunk
high end studio equipment of
improving upon $200K+ Volunteers
existing facility. Potential garage would have to
Recommend space for mobile get used
In exchange for franchise fund studio; to new
these contingency 24-7 security location
considerations City (non-tax Volunteer/client
would enter into a revenue) for parking
vendor relationship variable cost reservations
to provide a of final wiring available
negotiated number and connection
of hours of studio costs TBD
time, video
shooting, editing,
and post-
production work
that Corporation
could not otherwise
provide for itself
with this low cost
option.
Notes: *Includes utilities
-Buy existing building not included
-Partner with other cities option not included
ting/track/curtain in all locations, including BHS, will cost an estimat t3, 000
- AOD 196 not an option except for some expanded studio time
- Cn.ct to e.ctahli.ch network norts in any location not included (approximately $16,500)
Agenda Information Memo
May 13, 2008 Special Eagan City Council Meeting
V. FOLLOW-UP TO PREVIOUS COUNCIL ACTION TAKEN IN RESPONSE
TO THE PETITION TO COMPEL THE EAGAN CHARTER COMMISSION TO
CONVENE A SPECIAL MEETING.
ACTION TO BE CONSIDERED:
City Council discussion.
FACTS:
• Councilmembers Bakken and Carlson requested that this item be
placed on this agenda for discussion.
• In response to a petition signed by five members of the Eagan Charter
Commission requesting that the City of Eagan, per State Statute,
compel the Charter Commission to meet on April 30, 2008 action was
taken by the Eagan City Council at its regular meeting held on April
15, 2008 to approve a resolution compelling the Eagan Charter
Commission to convene a special meeting of the Eagan Charter
Commission on April 30, at 6:30 p.m. in the Eagan Room at Eagan
City Hall.
ATTACHMENTS:
• Enclosed on page 4/ is a copy of the minutes of the April 15, 2008
meeting regarding the previous City Council action.
• Enclosed on pages and / . is a copy of the resolution
compelling the Eagan Charter Commission to convene a special meeting
of the Eagan Charter Commission on April 30, 2008.
Eagan City Council Meeting Minutes
April 15, 2008
Page 4
City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan Amendment that would
change the land use designation from Special Area/Medium Density to Special Area/High Density and a Planned
Development Amendment to allow for a 71 unit Assisted Living Facility on property located in the NW '/4 of
Section 16. City Planner Ridley gave a staff report.
Joel Larson representing Select Senior Living discussed the proposed plan for the assisted living facility. He stated
that the density has been reduced from 71 to 63 units. He also discussed parking for the proposed site.
Roger Kleppe representing Blue Cross Blue Shield of Minnesota (BCBSM) discussed restricted covenants, access
to the property, and the proposed density of the property.
Mr. Larson requested a continuance to June 17, 2008 with the ability for the item to come back sooner if an
agreement is reached with BCBSM before that date. It was the consensus of the Council to defer the decision on
the proposed plan until an agreement is reached between the applicant and BCBSM.
Councilmember Fields moved, Councilmember Tilley seconded a motion to continue consideration of a
Comprehensive Land Use Plan Amendment that would change the land use designation from SA/MD (Special
Area / Medium Density), to SA/I• D (Special Area/High Density), to allow for a 71 unit Assisted Living Facility at
property legally described as Lots 1 and 2, Block 1, Terra Glenn 3'h Addition, in the NW'/4 of Section 16 to the
June 17, 2008 City Council meeting. Aye: 5 Nay: 0
PETITION - CONSIDER PETITION OF EAGAN CHARTER COMMISSION MEMBERS TO COMPEL
THE EAGAN CHARTER COMMISSION TO CONVENE A SPECIAL MEETING ON APRIL 30, 2008
City Administrator Hedges stated that the City had received a petition signed by five members of the Eagan
Charter Commission requesting that the City of Eagan, per State Statute, compel the Charter Commission to meet
on April 30, 2008. City Attorney Dougherty explained the Statute that allows the Council to compel the Charter to
meet.
Councilmembers held a discussion regarding the proposals to be considered at the Charter Commission meeting.
Mayor Maguire moved, Councilmember Fields seconded a motion to approve a resolution compelling the Eagan 08-14
Charter Commission to convene a special meeting of the Eagan Charter Commission on April 30, 2008 at 6:30
p.m. in the Eagan Room at Eagan City Hall. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There were no items for discussion.
The regular City Council meeting was recessed at 7:40 p.m. to immediately convene a meeting of the Economic
Development Authority.
The regular City Council meeting was reconvened at 7:45 p.m.
ADMINISTRATIVE AGENDA
1. City Administrator Hedges stated that Mayor Maguire is recommending, due to the meeting schedule and
nature of the agendas for the Caponi Art Park Board, he step down as the City's official representative and
appoint Director of Parks and Recreation Johnson.
Councilmember Tilley moved, Councilmember Carlson seconded a motion to appoint Director of Parks and
Recreation Juli Seydell Johnson to replace Mayor Maguire on the Caponi Art Park Board. Aye: 5 Nay: 0
7
CITY OF EAGAN
RESOLUTION NO. 08/14
RESOLUTION COMPELLING THE EAGAN CHARTER COMMISSION
TO CONVENE A SPECIAL MEETING OF THE EAGAN CHARTER
COMMISSION ON APRIL 30, 2008
WHEREAS, Eagan Charter Commission Bylaw Article V Section 3 reads:
"When needed, a special meeting may be called by the Chair or five
commissioners. The business to be considered at special meetings shall be
limited to that stated in the meeting notice unless commissioners present vote
unanimously to conduct additional business." And,
WHEREAS, the Eagan City Council has the right to compel the Charter Commission to
meet under Minnesota Statute, Section 410.05, Subdivision 4, which reads:
"Commission meetings. The charter commission shall meet at least once
during each calendar year, and upon presentation of a petition signed by at least ten
percent of the number of voters of the municipality, as shown by the returns of the last
annual municipal election, or upon resolution approved by a majority of the governing
body of the city requesting the commission to convene, the commission shall meet to
consider proposals set forth in such petition or resolution." And,
WHEREAS, at the March 12, 2008 Charter Commission meeting, the Chair admitted
that she had received the March 12, 2008 agenda forwarded by a majority of the
Commission two weeks in advance of the proposed meeting date, but asserted that upon
her examination of this agenda, she found no "urgent" business and would not permit the
agenda items to be discussed at a special meeting; and,
WHEREAS, the City of Eagan has received a petition signed by six members of the
Eagan Charter Commission petitioning the Eagan City Council to compel the Charter
Commission to meet on April 30, 2008,
NOW, THEREFORE, BE IT RESOLVED, that the Eagan City Council compels the
Eagan Charter Commission to convene in a Special Meeting of the Eagan Charter
Commission on April 30, 2008 at 6:30 p.m. in the Eagan Room at Eagan City Hall to
consider the following proposals:
1. Consideration of removal of officers pursuant to the Charter Commission
bylaws.
2. Fill vacant Commission offices by election pursuant to the Charter
Commission bylaws.
ADOPTED by the Council this 15`}' Day of April, 2008.
Mike Maguire, Mayor
ATTEST:
nck-'U'L-a'
Maria Petersen, City Clerk