02/03/1983 - Advisory Parks & Recreation Commission
SUBJECT TO APPROVAL
MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS AND RECREATION COMMISSION
EAGAN, MINNESOTA
FEBRUARY 3, 1983
The regular meeting of the Advisory Parks and Recreation Commission was called
to order by Chairman Martin. Those members present were Thurston, Martin, Alt,
Masin, Kubik, McNeely, Carroll and Fedde. Absent were members Schumaker and
Gustafson. Also present were the Director of Parks and Recreation and City
Planner.
AGENDA
Chairman Martin asked that the item on co-composting be deferred until the March
meeting, and Item "b" under new business add a discussion on appropriate uses
for Cedar Elementary School. There being no other additions or changes for
the agenda for February 3rd meeting, on a motion by Masin, seconded by Thurston,
the agenda was approved.
MINUTES
Approval of minutes of January 6, 1983. Member Thurston noted two corrections
on. page 2 and page 7. Commission member Masin indicated that on page 1 that
it was Chairman Martin who made the statement attributed to her. Commission
member Carroll stated that on page 1 the word state law should be changed to
"estate" law. After further review by the commission, on a motion by Carroll,
seconded by McNeely with all members voting in favor the minutes of January
6, 1983 were approved as amended. Approval of the special minutes of January
20th, Chairman Martin indicated that on page 2 the insertion of the word
"boundary" in the second sentence would be appropriate. On page 4 "Chairman
Martin" should be inserted in place of Masin. Commission member Carroll noted
the misspelling of two words. There being no other changes or amendments to {
the minutes of January 20, 1983, on a motion by Masin, seconded by McNeely,
with all members voting in favor, the minutes were approved.
COMMITTEE ORGANIZATION
Chairman Martin turned the meeting over to the Director of Parks and Recreation
for the election of the chair person for 1983. The nomination of commission
member Martin and commission member. Carroll were noted and after a secret
ballot commission member Martin was reelected as chairman for 1983.
Nominations for vice-chair person were accepted. Commission members Thurston
and Carroll were nominated and after a secret ballot commission member Thurston
was reelected as vice-chair person for 1983.
Nominations were open for the position of secretary. Commission member Carroll
was unanimously elected to fill this position for 1983. After a brief discussion
the Advisory Commission again established the first Thursday of the month at
7:00 P.M. as the regular meeting date for the Advisory Commission.
Commission member Martin briefly reviewed the various committees that the
commission has had in the past, the development committee, park naming
committee, teens, trails and recreation committees. Commission Kubik suggested
the combination of trails and development committees into one committee.
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Minutes - Advisory Parks Commission
February 3, 1983
Page 2
After discussion all members agreed that this would be an appropriate combination.
Commission member Martin asked for volunteers for the committee. All members
present volunteered. It was agreed that this would be appropriate. Chair-
man Martin designated commission member Thurston as the chair person for the
sub-committee. Commission members Carroll, Thurston, Martin and McNeely
volunteered to serve on the "park name" committee with commission member
Carroll acting as chair person. The teen committee to be chaired by commission
member McNeely. Members Thurston'and Gustafson were appointed to the sub-
committee. The recreation committee is to be chaired by Fedde and Kubik,
Masin, Thurston, Schumaker and Gustafson also on the committee.
DEVELOPMENT PROPOSALS
Chairman Martin indicated that the first item on the agenda related to the
platting of Sperry Park. He said because of his association with this item,
he would abstain from any voting on actions taken by the commission.
City Planner, Dale Runkle noted that the platting of Sperry Park was the re-
sult of the need to do away with the long legal description of the "metes
and bounds" description into a platted parcel. He stated that this would
have the advantage of putting all the lengthy legal description on one re-
cordable document. Mr. Runkle continued, showing the limits of the plat, its
dedication of roadways and the various easements. He stated that lot 2, as
shown on the plat drawing, was the location of the City water tower. He
continued saying that as it related to parks dedication that because of the
building permit already has been completed the parks dedication did not seem
appropriate. The Director of Parks and Recreation indicated that if dedication
were to be implemented the City's dedication would amount to roughly $360,000.
However, a 75% credit for recreational facilities provided would probably
be given, decreasing the amount to $90,000. The director went on to explain
that Sperry-Univac and the City have had a cooperative arrangement with
Sperry providing the location for the existing water tower and other well
site locations to the City. The director also indicated that a potential trail
alignment from Coachman to Pilot Knob which had previously been identified in
the City's comprehensive plan as well as the draft document of the current
systems plan. There are no provisions within the preliminary platting for a
trail and the Advisory Commission might consider this. -There-was discussion
by the Advisory Commission concerning the appropriateness of the dedication of
this parcel for cash contribution in light of the fact that they currently have
two separate buildings, although the parcel has not been platted. The Director
of Parks-and Recreation was asked to review for the commission aspects of the
parks dedication on commercial and industrial property to clarify issues. He
explained that the 75% credit against the dedication would be the relationship
of the intensity of recreational facilities development and the impact on the
parks within the community. He stated that the facilities currently being
provided by Sperry-Univac for its employees does not place a substantial burden
on the park system at this time. Commission members Kubik and Masin stated they
had a concern for a connecting trail and that some sort of agreement be worked
out to. insure that the City could provide a trail in the future if deemed
necessary or desirable. Commission member Kubik stated that it would be good
business practice to have something in writing other than a verbal agreement
to insure that this could be carried out because personnel and personalities
change over time. Commission members discussed the opportunity for future
cash dedication, should additional buildings
Minutes Advisory Parks Commission
February 3, 1983
Page 3
be constructed on the parcel or in case employment expands, placing additional
burden on the park system.
After discussion by the Advisory Commission, on a motion by Fedde, seconded
by Thurston, it was the recommendation to the Council that the City acquire
a written agreement for a future trails dedication /trail easement or right
to cross from Coachman Park to Pilot Knob Park through the plat. There was
additional discussion on the motion by the commission. The director responded
to a question, stating that a specific trail alignment need not be determined
at this time. Any alignment would have to be sensitive to the concerns of
Sperry-Univac for its operations, the needs of the neighborhood, and topo-
graphical features. After further discussion, on a call of the motion all
members were in favor. Chairman Martin abstained.
LEXINGTON SOUTH P.U:D. 13 & 14
City Planner Runkle and the Director of Parks and Recreation reviewed a
tentative sketch plan for parcels 13 and 14 of the Lexington South. Planned
Unit Development. It was explained that the preliminary application had
not yet been filed, but that this was a preliminary review for the commission
to ascertain if there were any immediate concerns. The Director of Parks and
Recreation pointed out other park land in the area, potential dedications
in the planned unit development and how it related to this parcel. After
review and discussion by the commission it was determined that it would be
appropriate for the development committee to visit the site. It was de-
termined that becausea preliminary plat application had not yet been filed,
the commission would not set a date at this time. Prior to any review by
the commission at a regular meeting, the development committee might be called
to visit the site.
City Planner Runkle reviewed for the commission two other items which would
be on the next commission meeting, indicating that these were presented
strictly as an informational item.
EAGAN SYSTEMS PLAN STUDY
Chairman Martin indicated that the issue before the Advisory Commission at
this time would'be to identify additional park sites for design as well as
ten (10) park sites for analysis and recommendation by the systems plan
consultant. He asked the Director of Parks and Recreation to review for
the commission, sites previously identified for preliminary concept work
and the remaining sites that could be considered. Commission member Masin
questioned the possibility of Burr Oaks as being a park for concept work.
Commission member Thurston indicated that some development has already
occurred-there and future development would probably be dependent upon
acquisition from the South Delaware Hills P.D. Commission member Masin
commented that Carnelian Park should also be considered because of its
inadequacies. There was a great deal of discussion by the Advisory Commission
in regards to potential park sites, with numerous parks being suggested for
concept design work. These parks included Carnelian, Pilot Knob, Evergreen,
Fish Lake, Schwanz Lake, Donnywood, Windtree, Burr Oaks, Rahn Passive, Heine
Pond and Well Site.
Minutes - Advisory Parks Commission
February 3, 1983
Page 4.
Commission members also reviewed for analysis and recommendation, Highview,
Donnywood, Country Home, Peridot Path, Burr Oaks, Rahn, Lexington, Carlson
Lake, Well Site, Oak Chase, Evergreen, Carnelian.
There was an extended discussion by the Advisory Commission concerning the
selection of each park site in relationship to population densities, projective
growth, and other factors. Chairman Martin indicated that obviously there
is problems in selecting the sites to be included for each category because
all were important. He asked the commission how it wished to decide. Members
indicated that Carnelian, Pilot Knob and Evergreen Parks, assuming Fish Lake
would not be reviewed for design work, as being the preferred park for
concept design work. It was agreed that members would indicate on a park
listing sheet there preference for analysis and recommendations to be given
to the Director of-Parks and Recreation for computation. That computation
is to be available at the next Advisory Commission meeting to be held with
the City Council.
JOB DESCRIPTION
The Director of Parks and Recreation. indicated that the Advisory Commission
had previously desired the opportunity to review, as a reminder, the adopted
description of roles and responsibilities write-up and approved in November
of 1980.
He stated that materials included in the packet had been updated for commission
members review. After a brief discussion, Chairman Martin thanked the director
for including this in the packet and reminded the advisory members to review
this information.
Chairman Martin indicated that because of the lateness of the hour he would
like to defer until the next meeting items remaining under "Old Business"
until the next commission meeting on March 3rd. Members agreed that the items
on gifts book, commissions objectives and co-composting be deferred until
the March meeting.
NEW BUSINESS
WINTER SKATING RINKS
The Director of Parks and Recreation briefly reviewed the item concerning
the extension of the winter skating season at Carnelian, Woodhaven and
Pilot Knob rinks. In response to a question, the director indicated that
the attendance at Highview and Lexington rinks was very low. After discussion,
on a motion by Carroll, seconded by Kubik, with all members voting in favor,
the request to extend the.skating rink schedule recommended by the Director
of Parks and Recreation was approved.
CEDAR ELEMENTARY SCHOOL
Chairman Martin related how he had happened to visit Creek Side Community
Center in Bloomington. He stated that elementary school was converted into
a community center primarily for senior citizen activities. He related to
the Advisory Commission the activities that were transpiring during his visit
Minutes - Advisory Parks Commission
February 3, 1983
Page 5
indicating that he was excited at the potentiality of such programs in
Eagan. He continued saying that although Eagan was not large enough now
for a senior program of this magnitude, and that it may be a long way
off, it did show what a community could'do with such a facility. There
was a brief discussion and questions by the commission. Interest was
shown by the advisory members to visit the site at some future date.
OTHER BUSINESS/REPORTS
SIGN MAKING EQUIPMENT
The Director of Parks and Recreation reported to the Advisory Commission that
a joint use.and purchase agreement for sign making equipment with the City
of Burnsville has been completed. He related the particulars concerning
the agreement indicating that the City of Eagan would be able to make use
of a $4,000 piece of equipment at half the cost, and over the long run be
a savings to the City. He related that this equipment would hasten the
deployment of park signs to many of the neighborhood parks.
FISH LAKE PARK
The Director of Parks and Recreation related to the Advisory. Commission the
action by the City Planning Commission relative to Fish Lake Park. He went
on to explain that the planning commission had endorsed the Parks and Recreation
Commission's proposal that this parcel be retained for park purposes. This
item would be on the February 15th City Council meeting.
Chairman Martin and the Director of Parks and Recreation reminded the Advisory
Commission members of its special meeting with the City Council on Tuesday,
February 8.
ADJOURNMENT
There being no other business or action for the Advisory Commission, on a motion
by Carroll, seconded by Thurston, with all-members voting in favor, the regular
meeting of the commission was adjourned at 10:50 P.M.
K.L.V.
Dated:
Advisory Parks and Recreation Commission
Secretary