09/01/1983 - Advisory Parks & Recreation Commission
SUBJECT TO APPROVAL
MINUTES OF A REGULAR MEETING OF THE ADVISORY PARKS RECREATION COMMISSION
EAGAN, MINNESOTA
SEPTEMBER 1, 1983
The regular meeting of the Advisory Parks and Recreation Commission was called
to order by Chairman Martin. Members present were: Martin, Jackson, Masin,
Bertz, Thurston, Carroll, Alt and Kubik. Absent were McNeely and Fedde.
Also present were the Director of Parks and Recreation, Ken Vraa, City
Planner, Dale Runkle and Administrative Intern, Liz Witt.
AGENDA
Commission member Carroll moved and Masin seconded to approve the agenda
as presented. The motion carried.
MINUTES -
It was suggested that on page three of the August 4, 1983 minutes, a heading
be inserted to show the change in topic from Surrey Gardens to the Systems
Plan Study. On a motion by Thurston, seconded by Jackson, the minutes of
August 4 were approved as amended.
DEVELOPMENT PROPOSALS
PHEASANT KNOLL CONDOMINIUMS
Director of Parks and Recreation, Ken Vraa reviewed the park dedication of
Heine Pond and possible additional acreage to be donated for park purposes
by the developer as part of the Blackhawk South PD. Director Vraa stated
that the high water mark of 883.51was set by the consulting engineer and the
normal water level of 874'. The 883.51 represented the bounce of the lake
level during a 100 year storm. In reviewing the park sketch plan, he said
it would be difficult to set in a trail, parking and other amenities above
the 883.5 water line and stay within the park boundaries. Members questioned
the meaning of the 100 year storm elevation, the controlled elevation, park
boundaries, current pond elevation and the length of time the pond might be
at the high water mark. The director responded that if such a high water
mark happens, it would only be at the elevation for a short period of time.
He went on to say that because the elevation had been set at that mark, the
Systems Plan Consultant was obligated to consider it in the plan design.
Parks Director Vraa noted the additional acreage the developer has indicated
he may be willing to donate, which is closer to 5 acres rather than 1;. He
recommended the additional acreage be accepted as a gift rather than park
dedication. Director Vraa said the developer was concerned for after hours
in the park. He also expressed a desire to have a trail connection between
the development and the park. The director went on to say those concerns
should not be a problem and the developer would probably give the land as a
gift.
Advisory Parks - Minutes
September 1, 1983
Page 2
Chairman Martin made a motion, seconded by Kubik, that Heine Pond be accepted
as park dedication and that the Commission prefers that the additional acreage
be given as a gift. Staff should work out the trail connections and the trail
should be placed above the high water mark. The motion was unanimously
approved.
LAUKKA-BECK RACE TRACK FACILITY
City Planner, Dale Runkle, made the presentation. He said that the race track
portion of the planned development would encompass 240 acres with approximately
210 additional acres to be for peripheral uses. The planner stated he had
been directed by the Advisory Planning Commission to study land use only. The
Planning Commission had listened to commentary over a two meeting period and
voted unanimously in favor of the rezoning, which would allow a race track
facility. Mr. Runkle went on to explain that the Planning Commission also
recommended that the track be given three years to develop. If the track is
not developed the zoning may change. He continued saying that park dedication
requirements would be dependent upon what is ultimately developed on the
property. If entirely commercial, the cash dedication should be calculated
at the time of development. If there is no race track on the site there may
be office, retail and multiple housing possible for development.
In answer to the question regarding people living on the race track premises,
Director Vraa said there would be staff quarters for those who take care of
the horses but no permanent year around housing. The race track people hope
to be in operation by the summer of 1985. The rest of the site would be
developed in a phased program after the race track is in. Park dedication
would be received parcel by parcel on a permit by permit basis. There was
discussion as to whether the cash dedication should be made at timed inter-
vals. There was also discussion as to the value of the land at the time
the building permit is issued vs the value at the time of platting. Planner
Runkle commented that when the developers come in with more detailed plans
the Commission should determine exact amounts to accept. Director Vraa said
the cash dedication would be calculated at the time of final plat and collected
with the building permit. The staff can review development of the site to
make sure the plans go as specified. There was discussion by the Commission
regarding park land needs should the track not develop and residential areas
be proposed. After further review, commission member Kubik moved, seconded
by Thurston, that
1. A cash dedication be determined at the time of platting and payable
when the permit is taken out for each parcel.
2. If the race track site is not selected by the race track commission,
the Parks and Recreation Commission reserves the right to review any
and all other proposals.
3. The Parks and Recreation Commission would prefer to review each
proposed development after the City Council gives approval, and to
review each phase of development for dedication requirements.
The motion passed unanimously.
Advisory Parks - Minutes
September 1, 1983
Page 3
NATIONAL CHILD CARE CENTER
City Planner, Runkle noted for the Commission that the developer is interested
in building a child care center at the NE corner of County Road 30 and Pilot
Knob Road. He further stated that the Planning Commission has said the child
care center would be a permitted use. Planner Runkle said the location will
be on the east half of a large lot and the developer will be in for a lot
split at the September APC meeting making them eligible for park dedication.
Commission member Thurston moved, seconded by Alt, to recommend a cash dedi-
cation for the lot. The motion was unanimously approved.
A.J. ADDITION
Planner Runkle showed the location of the proposed addition as a one acre
lot in the Country Home Heights Addition. The proposal is to divide the
acre into three lots. The Planning Commission recommended denial citing
safety and access problems. However, Planner Runkle noted that if the
City Council approves. the City could get cash dedication for the three lots.
On a motion by Carroll, seconded by Masin, the Commission recommended the
City accept cash dedication for multiple lot use if approved by the City
Council. The motion passed unanimously.
BEAU D'RUE DRIVE
Planner Runkle reviewed the history of the site noting there are two build-
ings already in existence and the developers wish to delineate four lots
in order to construct two additional buildings at some future time. Once
platted the developer may sell on a lot by lot basis. Commission member
Bertz moved and Carroll seconded to accept a cash dedication for.lots 1 and
4. The motion carried unanimously.
OLD BUSINESS
SYSTEMS PLAN STUDY
Parks Director Vraa requested the Commission members review the system plan
study for any changes or corrections before the plan is sent to the City
Council in draft stage. Commission members discussed the advisability of
tieing cost figures to each revenue source in the Funding and Phasing section
of the plan. The Commission decided that appropriate phrasing would state
the $6 million cost would be made up from bonding, grants and other revenue
sources. Chairman Martin also noted that the word "estimated" cost should
be included in the report. Commission members did not favor ending the
report on the cost factor.
Parks Director Vraa said there could be more information in this section of
the study. Commission member Kubik asked if an executive summary could be
made available for the systems plan. Director Vraa said he would discuss
the request with Tim Erkkila, Plans Consultant. Chairman Martin expressed
the hope that all Planning Commission and Parks and Recreation Commission
Advisory Parks - Minutes
September 1, 1983
Page 4
members would personally help to explain and inform the public about a bond
issue when the time came. Commission member Kubik felt there should also
be a marketable presentation utilizing the overhead and slides. When asked
about the possibility of having colored pictures in the systems plan, Director
Vraa said they probably would be cost prohibitive. Chairman Martin asked
that maps be four times larger and folded into the plan as they are not
readable on the 8" by 11'. Parks Director Vraa said 50 copies of the plan
would be printed for distribution to the City Council, the Planning Commission,
the Park and Recreation Commission, City Hall, the Library and a few for
public use.
The Commission decided that each member would be assigned a section of the
park plan for a detailed review. The review is to be completed by Monday,
September 12. Any questions or problem areas are to be highlighted.
Chairman Martin moved and George Kubik seconded the motion to accept the
Parks System Plan, as amended, and to recommend its approval by the City
Council.
NEW BUSINESS
WOODHAVEN PARK
Parks Director Vraa explained'that additional money would be needed to
construct a permanent hockey rink and to shift the lighting location
than was originally anticipated. He stated that $3,650.00 is needed
from the park fund to complete the project. He went on to explain the
increase in cost and a change in the scope of the project resulted in
the increases. Chairman Martin and Commission member Kubik asked if
sand could be mixed in the base so it could be used for volleyball in the
summer. Director Vraa said he would indeed consider that possibility, but
the volleyball court would not be a true sand court associated with volley-
ball as that would not provide an acceptable base for the hockey rink.
Commission member Carroll moved, seconded by Bertz, that the expenditure
of $3,650 be authorized as requested. The motion was approved.
OTHER BUSINESS/REPORTS
COACHMAN PARK
Director Vraa noted that the last park parcel has been received for this
park.
COMPOST
A memo on compost was included in the packet. Chairman Martin asked if
compost could be stored on an other than authorized location until the
odor disappated. Director Vraa advised such a plan was not allowable.
Advisory Parks - Minutes
September 1, 1983
Page 5
APPLE VALLEY PARK COMMISSION AND PARKS TOUR
There will be a joint meeting with the Apple Valley Parks and Recreation
Committee to tour Lebanon Hills Regional Park to be followed by a social
and meeting at the Valleyview Golf Course. Parks Director Vraa was
directed to complete arrangements with Apple Valley. Director Vraa also
stated he had four parks in Apple Valley and two to four in Burnsville
he would like to have the commission tour. Commission members indicated
a preference for 8:30 A.M., Saturday, October 15.
ANNUAL PICNIC
Director Vraa reminded the Commission that Friday, September 9 is the
annual picnic at Blackhawk Park for those who can-attend.
L.A.W.C.O.N. STATUS - FISH LAKE PARK
Director Vraa provided a hand out of the L.A.W.C.O.N. status for Fish Lake
Park. Director Vraa stated there are more hurdles to go but that the
possibilities are good for Eagan to receive a grant.
On a motion by Thurston, seconded by Carroll, the meeting was adjourned
at 9:32 P.M.
L.W.
Dated:
Advisory Parks and Recreation Commission
Secretary