09/05/1991 - Advisory Parks & Recreation Commission
MINUTES OF A REGULAR MEETING OF
THE ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION
EAGAN, MINNESOTA
SEPTEMBER 5, 1991
A regular meeting of the Advisory Parks, Recreation and Natural Resources Commission was called
to order at 7:35 p.m. on Thursday September 5, 1991 with the following Commission Members Present: Ted
Billy, Jack Johnson, George Kubik, Shawn Hunter, John Griggs, Lee Markel) and Dick Carroll. Commission
Member Deb Johnson was not present. Staff present included Ken Vraa, Director of Parks and Recreation;
Stephen Sullivan, Landscape Architect/Parks Planner; Dorothy Peterson, Superintendent of Recreation; John
VonDeUnde, Parks Superintendent; Paula Nowarlak, Recreation Supervisor;. Jon Oyanagi, Recreation
Supervisor and Cherry) Mesko, Secretary.
PRESENTATION TO GIRL SCOUT TROOP #804
Superintendent of Recreation Peterson expressed her pleasure in being able to recognize the many
hours of volunteer time provided by Elaine Orlando and Girl Scout Troop #804. Seven members of the
troop were present with Ms. Orlando as Dorothy Peterson recapped the numerous events In which this troop
has been present to volunteer their help. Some of those events Included the Fishing Derby, Winter Weekend
Family Skate and Cross Country Skiing, Eagan Fun Run, Halloween Party and Easter special event.
Recreation Supervisor Nowarlak commented that without the help from these young ladies the programs
mentioned would not have run as smoothly as they did. Paula then presented each of the girls with a shirt.
Chairman Kubik presented a placque to Girl Scout Troop #804 for their immeasurable contributions
to the City's recreation programs and thanked them for the valuable assistance they have provided to the
City of Eagan.
AGENDA
John Griggs moved, Lee Markell seconded the motion to move PSA 16 up on the agenda due to
the large number of residents present for this Issue. Shawn Hunter moved, Ted Billy seconded the motion
with all members voting in favor to accept the agenda as amended.
MINUTES OF REGULAR MEETING OF JULY 11, 1991
Shawn Hunter moved, Lee Markell seconded with all members voting in favor to accept the July 11,
1991 minutes as presented.
PARK SERVICE AREA #16
Director Vraa noted that approximately one year ago a petition had been received by the City
Council requesting a neighborhood park within walking distance of homes within PSA 16. This service
district is rather large and is currently serviced by Sky Hill Park and Blackhawk Park. Council directed staff
to prepare a study of the park service area and Westwood Planning Services was hired to prepare the study.
Mr. Vraa noted that enclosed in the packet was a memo prepared by Steve Sullivan dated June 28, 1991,
the Findings and Recommendations from Westwood Professional Services, Inc as well as some samples
survey forms received from the residents In this area. Ken then introduced Anne Deuring from Westwood
to review their findings.
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Ms. Deuring stated that staff had prepared significant background Information and Westwood
assumed the responsibility of determining future and projected needs within this park service area. To that
end some of the questions that needed to be answered Included, 1) What is the neediest park service area
and 2) If park service 16 was the neediest what kind of park should be proposed at this site. Per the Park
System Plan, the optimal neighborhood park service area has a 1 /2 mile radius with several PSAs falling
in that category. PSA 16 and 32, however have distances between the existing parks and the farthest
residences of over 1-1/2 miles. Another factor considered was that the Park System plan provides a
neighborhood park population service parameter of 2000-5000. At buildout, the population of PSA 16 will
be 6408, or 28% over the maximum established. Conversely, the buildout of PSA 32 (2025) falls within and
near the low end of the parameter.
Ms Deuring continued that the existing neighborhood park (Sky Hill Park) is used for programmed
recreation and is not always available for neighborhood use. The conclusion of the findings Is that of the
total buildout population of PSA 16, 1075 of that population will lie outside the 1/2 mile radius of Sky Hill
and Blackhawk Parks, which exceeds the minimum population parameter warranting a neighborhood park.
The end result is that Park Service Area 16 is the neediest PSA at this time.
Ms. Deuring noted that placing a park site in the area outside the 1 /2 mile park service radius would
be reasonable and efficient for the following reasons:
a. At build-out the area will have a population of 2075, which exceeds the minimum threshold
warranting a neighborhood park.
b. The shape of the area Is relatively compact.
c. The residents of the area have felt a need for a park site.
In conclusion, Westwood Professional Services made the following recommendations based on the
findings, analysis and rationale:
a. Pursue acquisition of park land in the northeast area of PSA 16 of at least 6 acres.
b. Develop as a mini-park for the short term (play equipment and open space)
c. Future development of additional facilities can be based on site suitability, neighborhood
and facility standards.
d. If possible, the site should remain open for non-programmed, local resident activities.
Chairman Kubik opened up the meeting for public Input.
Martha Franke, 1584 Pacific Avenue asked if the park site could be left open for later expansion
based on the need from the neighborhood. Ms. Deuring commented that their recommendation was that
the City obtain 6 acres of land for a park which would have only minimal development on It. George Kubik
reminded the audience that there has been no particular parcel of land considered at this point. Ms. Franke
then asked what the response was from the neighborhood survey mailed In. Mr. Vraa responded that it
appeared that the highest priority was for open space and a play area, however interest was expressed In
having tennis courts, hockey rink and open skating area. Martha reiterated that based on Information she
has received to date open play space and playground equipment were the top priorities.
Unidentified resident commented on an existing fence that surrounded property In this area and
asked if it would be removed when the park was developed. Mr. Kubik again reminded the audience that
a recommendation for a park location was not being considered at this time. Mr. Vraa commented that the
purpose of the study that was completed was to determine If a park was needed in this park service area,
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not to define a park site. Steve Sullivan noted that there are several parcels of undeveloped land within this
park service area for the Commission to consider at a later date if the decision is made to proceed with
another park In this area.
Karen Glazier, 3611 Lakeview Trail stated they did not want any more townhomes in this area and
hoped that the parcel of land zoned for townhomes would be the site for the proposed park. Mr. Kubik
explained that this type of Issue was one that would be handled by the Advisory Planning Commission and
the City Council.
Joe Alva, 36 Lakeview Trail stated he wanted to see a park in this area and asked what the total
acres are for the parcels designated as A, B and C. Mr. Sullivan responded that the total is approximately
17 acres. Mr. Alva commented that he would like to see a park in this area but felt that more than 6 acres
should be used. Ken Vraa explained that a neighborhood park such as Sky Hill Park Is approximately 12-14
acres whereas a mini-park, which would be most appropriate for this area, uses less acreage and one would
not see auxiliary facilities like those In a neighborhood park.
Mr. Worth, 3622 Lakeview Trail spoke on behalf of his 4 year old son who very much wants a park
in this area.
Joe Vivik, 1572 Pacific noted there were many new homes and families in this area and expressed
his concern for the need for a play area for them.
Unidentified resident stated that there had been no response from the Royal Oaks area but noted
that they had a limited amount of play area within their development. Mr. Kubik commented that the
Commission typically recommends to developers that tot lot(s)/open play space be provided In a multi-
family development.
Shawn Hunter commented that staff had prepared an excellent report and based on the study done
by Westwood Professional Services it is obvious there is a need for another park In PSA 16. John Griggs
asked if the Commission should be looking at perhaps developing a larger parcel of land and providing
facilities to meet more of the community's needs. George Kubik responded that it was premature at this
time to specify any park size or amenities to be included. Ted Billy commented that it appeared that a mini
park would adequately meet the additional needs of this PSA.
In response to a question regarding the cycle for building a park, Ken Vraa explained that the
acquisition of property for a park is the most difficult function of park construction. Acquisition is
accomplished by purchase, land dedication or condemnation. Once the land is owned the design phase,
construction phase and final phase usually take one year each resulting in a 3 year period of time from
design to use.
Mr. Was reminded the Commission that the study identified the need for a park not it's size or type
of development. If the Commission recommends to the Council that a park be placed In this location and
the Council approves that recommendation then the Issue of size, development, etc. will be addressed along
with timing for Implementation and available dollars to complete construction.
After further discussion, Ted Billy moved, Shawn Hunter seconded with all members voting In favor
to recommend to the City Council that a park be developed In the northwest portion of Park Service Area
#16.
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John Griggs expressed his concern for addressing the missing sidewalk links along Federal Drive
to provide continuous access to Sky Hill Park. Steve Sullivan noted that this is an issue that can be
addressed as the plans for this new park are put In place.
Chairman Kubik thanked the residents for taking such an active role In bringing a park into their
neighborhood. He continued that a priority will be assigned to developing a park in this area and hoped
everyone understood the time involved in developing a quality park. George also stated the Commission
understood the urgency expressed by the neighbors and appreciated their input.
Ken Vraa concluded by stating that this issue will come before the City Council on October 1st and
suggested that the residents continue through the process.
HIGHLINE CORRIDOR GRADING
Director Vraa introduced this Item reminding the Commission that they have previously reviewed
the Issue of overland drainage from the Lexington Pointe Additions and across the Highline Trail, ultimately
affecting the homes in the Park Knoll Addition. There has been a change in control and ownership of the
property known as Lexington Pointe Additions resulting in Brad Swenson again resuming responsibility and
control of this residential area. Department staff outlined to Mr. Swenson the parks criteria that must be
considered regarding the drainage issue. The criteria was based on previous discussions by the
Commission that included: 1) no grading into Trapp Farm Park sliding hill; 2) Directing water to the existing
pond would not be permitted as the existing outlet would not be able to handle any additional run-off; and
3) Any grading needed within the Highline Trail must be kept to a minimum and must recognize the City's
desire to install a future trail within the Highline. 4) An "all pipe" alternative must be reviewed. 5)
Consideration to the potential for flooding of trees in the lower area adjacent to the trail access at Wilderness
Run Road must be avoided or mitigated.
Based on a meeting between Engineering staff, Parks and Recreation staff and the developer on
August 28 the pertinent data was reviewed and possible alternatives were discussed. The elevations
provided indicated that the storm sewer system on Livingston Drive would accommodate 18 inches of water
before water would overbank between the two homes on the south and travel overland to the Highline Trail.
With the increased number of homes now having their yards sodded, run-off should be much slower than
what has been experienced previously, therefore, the frequency of toping over should be reduced.
Three alternatives were discussed at the meeting; the first was an "In-pipe" scenario with an
estimated cost of $40,000-45,000. The second provided for the enlargement of the existing depression
within the Highline Trial to accommodate approximately .66 acre feet of water. Water would then flow
through a 12" PVC pipe as a controlled outlet and then proceed down a graded land drainage Swale to the
east. This water would then outlet into the unmaintained area in Trapp Farm Park. Staff estimates that the
amount of water would be equivalent to 5 CFS which is a level below what was previously calculated and
at a point in which staff Is comfortable there would be little chance for erosion to occur. The water would
proceed down the unmaintained area to a point adjacent to Wilderness Run Road and the trail access into
Trapp Farm park. This low area will be connected by a storm sewer to be installed with the reconstruction
of Wilderness Run Road slated for this fall. With this scenario, there will be no water accumulation in this
low point to damage any trees.
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The third alternative was for storm water to proceed directly between the homes oudoting onto Park
Knoll Drive. Engineering has discouraged this alternative because it was felt this would create problems In
the Park Knoll Addition's ability to handle water without adding more catch basins.
Staff is satisfied that the overland drainage system will work and not have a significant impact on
the park. There will actually be less disturbance to the park and less possibility of erosion and maintenance
when compared to the "in-pipe' scenario. Staffs greatest concern Is for the timing of the work to ensure
it Is completed and the area re-seeded this fall to ensure germination and vegetation establishment. A
second concern is for the future bike trail that is to be provided within the Highline Corridor. Staff feels a
bench pad should be provided for that future trail.
Mr. Kubik commented that the overland drainage would not require Intrusive work to the hill area
and would not cause additional erosion. Steve Sullivan responded that the overland flow was originally
calculated at 15 CFS over the hill which is an erodible velocity but has now been reduced. Jack Johnson
asked if the residents whose yards this water will drain through are aware of the amount of waterflow that
will occur. Mr. Swenson assured the Commission that he has been In contact with those homeowners and
they understand the situation completely. He further explained that the ponding on the north side Is
designed to handle a 100 year storm before the water overflows down the hill.
John Griggs expressed his desire to have this issued addressed in a timely fashion moved that the
overland drainage proposal be recommended. He continued that due to concerns for erosion he
recommends that sodding and staking be done at the most erodible areas.
Dick Carroll commented that this was a very steep hill facing south and sod may not hold very well
in this location. Shawn Hunter stated he understood John's concern for erosion but felt this was an issue
that should be handled by staff in coordinating what measure should be Implemented If the overland
scenario was approved.
There was no second to Mr. Griggs' motion and the motion failed.
After further discussion Shawn Hunter moved, Ted Billy seconded the motion to recommend the
overland drainage scenario and that staff work with the developer to ensure appropriate erosion control
methods are implemented. John Griggs amended the motion to include the developer's responsibility In
providing, after turf establishment, that the final pond volume will be .45 acre feet. The amendment to the
motion was accepted by Mr. Hunter and Mr. Billy and all Commission Members voted in favor.
ST. PAUL CHAMBER UPDATE
Dorothy Peterson reviewed the timeline for the St. Paul Chamber event noting that everything Is in
place to date including the donation of a Steinway piano by Schmitt Music. She continued that assistance
was needed in the box office the evening of the concert and asked for volunteers to help between the hours
of 6:30 - 7:30 p.m.
George Kubik commented on the tremendous undertaking by staff on this project. John Griggs
recognized the volunteers who helped post signs throughout the city and suggested that the marketing for
this event continue.
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PARKS DEVELOPMENT UPDATE
Steve Sullivan explained that contract 90-1 was still active although a punch list Is being completed
to wrap up this contract. Steve continued that the playground had been Installed at Downing Park adjacent
to Oak Ridge Elementary School In a joint agreement between School District 196 and the City of Eagan.
Additionally a trail near Pinewood Elementary School was completed In time for the opening day of school.
Steve concluded that the grading has begun for the Installation of playground equipment at Trapp Farm
Park.
WATER QUALITY
Director Vraa noted that a workshop Is being planned for late October or early November to bring
the Commission up to date on Issues currently being addressed by Water Resources Coordinator Rich
Brasch.
HAPPENINGS
Chairman Kubik commented on the 3000 registered softball players consisting of 206 teams this
summer and asked how the fields were withstanding this volume of activity. Jon Oyanagl responded that
all existing field space has been scheduled for use. Mr. Kubik also commented on the Increase In the tennis
participants in 1991, the successful Youth Symphony event at Trapp Farm Park and the continued
cooperative relationship with the Tree Trust program. It was also noted that the construction and
maintenance provided by the maintenance staff continues to be excelled and Is very much appreciated. Ken
Vraa commented on the tremendous job Jon Oyanagi did hosting a softball tournament on August 9, 10 and
11. The department is pleased to see these kinds of activities being planned and Jon is looking at
scheduling more in 1992. Chairman Kubik concluded that with the decrease In funding the City Is facing
he does not see programs decreasing; rather there is an Increase in new and Innovative programs that staff
continues to promote and successfully execute with existing staff and revenues. This is an issue that Mr.
Kubik stated should be addressed at the long-range planning meeting.
SUMMER RECREATION REPORT
Recreation Supervisor Paula Nowariak highlighted some of the information covered In a memo to
the Commission regarding summer recreation programs. Among those items discussed Included the large
Increase in numbers participating in summer programs, two less staff in 1991 than in 1990, all leaders were
returning staff and on a whole the most experienced staff to date. Also discussed was the Increase in
participants for field trips, the successful expansion of the 5 & 6 year old Summer In the Park program,
increased numbers for the Fun Day trips which target young teens, slight Increase in T-BaN r rations,
decline in Tiny Tot registrations and increasing number of scholarship requests received.
George Kubik commented on the 50-100% Increase at some of the Summer in the Park locations
and re-emphasized the need for additional resources. Ted Billy asked if it was known if there were any
youngsters who were not able to participate because they could not afford it but had not asked for
scholarship assistance. Paula responded that the summer staff was cognizant of the Issue and were
prepared to respond to such need once they were aware of ft. Ms. Nowariak continued that there are a lot
of people in the city dealing with some financial difficulties but at this point it is unclear just what those
numbers are. Mr. Kubik responded that it would be Important for the Commission to address this how In
more detail and thanked Paula for her very extensive report and the success of her summer programs.
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Recreation Supervisor Jon Oyanagi highlighted some of the programs under his supervision during
the summer of 1991 which included Moonlight Movies at Trapp Farm Park on 3 separate evenings, Walk
Club and Bike Club which continue year-round, Hitting and Baseball Camps which were very successful,
Camp Creative, 3 on 3 basketball for adults was successful however when offered to teens there were no
registrations. As a special event Roller Mania did occur with limited participation but the street hockey did
not provide enough interest to sponsor the event. The adult softball program with it's Increased registrations
'maxed our the available facilities. Jon continued that even after the lighting strike at Northview Athletic the
temporary concessions were able to operate throughout the season. Jon also thanked the maintenance
staff for the excellent job they did all year in maintaining the fields; there were a great many compliments
from those people using the fields. Jon asked the Commission to consider an issue that will surface in the
future regarding the increase in the numbers of adult teams wanting to participate in athletic programs from
West Publishing and Cray Research.
Chairman Kubik commented that the Information presented by the Recreation staff was an
understatement of the effort that goes into running these programs. He thanked Jon, Paula and Dorothy
for a job well done. George also complimented Director Vraa and his staff on the extensive training that
occurs for seasonal employees. Ken Vraa commented that there is a great deal of time spent on training
seasonal staff each year which is a contributing factor to the success of those programs. He suggested that
the Commission might be interested in seeing some of the training techniques used and suggested sharing.
that information with the Commission at their next meeting.
RAHN ATHLETIC PARK UPDATE
Ken Vraa reminded the Commission of this issue In which residents adjacent to Rahn Athletic Field
#2 expressed their displeasure at softballs entering their property during games. This Issue was brought
before the City Council and it was decided that a fence enclosing Field #2 was the most viable option to
resolve the problem.
SCHOOL DISTRICT 196 USE OF NORTHVIEW FIELDS
Director Vraa stated that the high school turf has been doing well allowing use of those fields for
the high school programs. Unfortunately, the same has not been true of the middle school fields therefore
there is a need for continued use of the Northview Park facilities for this school year.
COMMISSION PICNIC
The Commission was reminded of the annual Commission picnic being held on Friday, September
20th at 6:30 p.m.
ROUND TABLE
With no further business to conduct, Shawn Hunter moved, Jack Johnson seconded with all
members voting in favor to adjourn the meeting. The meeting was adjourned at 10:40 p.m.
Date
'Secretary