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11/21/2006 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota November 21, 2006 A Listening Session was held prior to the regular City Council meeting on November 21, 2006 in the Eagan Room. David Domack, Dick?s Sanitation, discussed a request for a temporary variance from the trash pick up schedule in order to accommodate a client that has requested single sort recycling service. After discussion with staff, Council directed that an ordinance amendment that would address such a request be drafted and presented for future review. It was also suggested that an informational meeting be held with other licensed haulers. Representatives of MICAH were present. Barbara Brooks, member of the Board for MICAH made a presentation recognizing the efforts of the City of Eagan in regard to affordable housing. A regular meeting of the Eagan City Council was held on November 21, 2006 at 6:30 p.m. at the Eagan Municipal Center. Present were Councilmembers Fields, Tilley, and Maguire. Councilmember Carlson served as Acting Mayor in the absence of Mayor Geagan. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, Public Works Director Tom Colbert, City Planner Mike Ridley, City Attorney Bob Bauer, Assistant City Engineer John Gorder, and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA City Administrator Hedges announced that a closed session would be held after the regular meeting. Councilmember Fields moved, Councilmember Maguire seconded a motion to approve the agenda as presented. Aye: 4 Nay: 0 RECOGNITIONS AND PRESENTATIONS Deputy Clerk Pepper administered the Oath of Office to newly hired Police Officers David Streefland and Mark Kritzeck. CONSENT AGENDA Councilmember Tilley moved, Councilmember Maguire seconded a motion to approve the consent agenda as amended. Aye: 4 Nay: 0 A. Minutes. It was recommended to approve the minutes of the November 9, 2006 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the promotion of Roger New from Police Sergeant to Lieutenant. 2. It was recommended to approve the promotion of Steve Bolluyt from Police Detective to Sergeant. 3. It was recommended to approve the retention of Blue Cross / Blue Shield as the City?s health insurance provider for calendar year 2007. 4. It was recommended to approve the retention of Delta Dental as the City?s dental insurance provider for calendar year 2007. 5. It was recommended to approve the retention of America?s VEBA Solutions to perform the administration services for operation of the High Deductible/VEBA insurance plan and to administer the City?s flexible spending plan for calendar year 2007. C. Check Registers. It was recommended to ratify the check registers dated November 9, 2006 and November 16, 2006 as presented. D. Purchasing Cards. It was recommended to authorize the City Treasurer to complete application to US Bank for issuance of One Card VISA purchasing (credit) cards. E. Community Landfill Abatement Funds. It was recommended to approve the submission of the 2007 Funding Application from Dakota County to operate a Recycling Program for the cities of Eagan, Apple Valley and Burnsville. Eagan City Council Meeting Minutes November 21, 2006 Page 2 F. Premise Permit. It was recommended to approve the Premise Permit renewals for Mendota Heights 06-45 Athletic Association to conduct pull-tab operations at Valley Lounge, 3385 Sibley Memorial Highway and 06-46 LaFonda de Los Lobos, 3665 Sibley Memorial Highway. 06-47 G. Premise Permit. It was recommended to approve a Premise Permit for the Burnsville Hockey Club to conduct pull-tab operations at Timeout Restaurant and Sports Bar, 2864 Highway 55. H. Project 946. It was recommended to receive the Draft Feasibility Report for Project 946, Thomas Center Drive ? Street Improvements / Thomas Lake Road Trail Improvements and schedule a public hearing to be held on December 19, 2006. I. Project 948. It was recommended to receive the Draft Feasibility Report for Project 948, Westbury Addition (Street Improvements) and schedule a public hearing to be held on December 19, 2006. J. Project 949. It was recommended to receive the Draft Feasibility Report for Project 948, Westbury Addition (Street Improvements) and schedule a public hearing to be held on December 19, 2006. K. Project 778. It was recommended to approve an Easement Agreement for Project 778 (TH 149 Upgrade ? Street Upgrade and Trail Improvements) with the owner of Parcel No. 10-22465-030-01 and authorize the Mayor and City Clerk to execute all related documents. L. Park Dedication Fees. It was recommended to approve an amendment to the method of calculating Park Dedication for Commercial/Industrial developments, consistent with recent Legislation. M. Liquor License Renewals. It was recommended to approve the renewals of existing liquor licenses for 2007, subject to review of applications, payment of fees and Police Department reviews. N. Extended Hours of Operation, It was recommended to approve the extended hours of operation for Sprint Nextel (Sperry Water Tower ? Antennae Repair) PUBLIC HEARINGS PROJECT 877, LEXINGTON AVENUE, LONE OAK ROAD TO TH 55 ASSESSMENT PUBLIC HEARING This item was rescheduled for December 4, 2006. PROJECT 942, DEERWOOD DRIVE (BLACKHAWK TO PILOT KNOB ROAD) STREET IMPROVEMENTS City Administrator Hedges introduced this item regarding street improvements for Deerwood Drive, Blackhawk Road to Pilot Knob Road. Assistant City Engineer Gorder gave a staff report. Acting Mayor Carlson opened the public hearing. Two area residents expressed concern over the volume and speed of traffic, and construction traffic on Deerwood Drive. There being no further public comment, Acting Mayor Carlson closed the public hearing and turned discussion back to the Council. Councilmembers discussed and agreed on the use of electronic speed signs and a 30 foot choker to slow traffic. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve Project 942 (Deerwood Drive, Blackhawk Road to Pilot Knob Road ? Street Improvements) and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 PROJECT 943, WESCOTT ROAD (PILOT KNOB ROAD TO DENMARK AVENUE) STREET IMPROVEMENTS Eagan City Council Meeting Minutes November 21, 2006 Page 3 City Administrator Hedges introduced this item regarding street improvements for Wescott Road, Pilot Knob Road to Denmark Avenue. Assistant City Engineer Gorder gave a staff report. Acting Mayor Carlson opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve Project 943 (Wescott Road, Pilot Knob Road to Denmark Avenue ? Street Improvements) and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 0 OLD BUSINESS RECEIVE AND APPROVE THE PATRICK EAGAN PARK MASTER PLAN City Administrator Hedges discussed this item regarding the Master Plan for Patrick Eagan Park. Parks and Recreation Director Johnson made a presentation regarding the plan. Council stated, and requested that it be recorded in the minutes, that they want Patrick Eagan Park to remain a natural park. Councilmember Fields moved, Councilmember Tilley seconded a motion to receive and approve the Patrick Eagan Park Master Plan. Aye: 4 Nay: 0 NEW BUSINESS PRELIMINARY SUBDIVISION (DEWITT ADDITION) ? RICHARD DEWITT City Administrator Hedges introduced this item regarding a preliminary subdivision of 0.69 acres to create two single family lots for property located at 2804 Vilas Lane. City Planner Ridley gave a staff report. City Attorney Bauer discussed the obligation of Council to approve applications that meet all the criteria outlined in the City Code. Richard Dewitt, applicant, discussed the proposed subdivision. He also noted that a covenant for the development had expired. Three area property owners expressed their opposition to the proposed subdivision. Councilmember Maguire moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision of 0.69 acres to create two single family lots for property located at 2804 Vilas Lane in the NW ¼ of Section 3, subject to the following conditions: Aye: 4 Nay: 0 1. The property shall be platted. 2. This development shall be responsible for a cash park dedication. 3. This development shall be responsible for a cash trails dedication. 4. An individual lot tree preservation plan shall be submitted at the time of building permit application for Lot 2, Block 1. 5. A cash dedication in lieu of on-site water quality ponding shall be required for this development. 6. Grading for the house construction on Lot 2 shall be modified so as not to impact trees on the adjacent lot (2830 Vilas Lane). 7. Architectural design and construction methods for the new home shall incorporate sound alteration standards sufficient to achieve an interior sound level of 45 dBA. ORDINANCE AMENDMENT CITY OF EAGAN Eagan City Council Meeting Minutes November 21, 2006 Page 4 City Administrator Hedges introduced this item regarding proposed modifications to Chapter 11 regarding window signage. City Planner Ridley gave a staff report. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve modifications to Chapter 11 as it affects window signage (with 20% maximum window coverage) and direct the City Attorney to prepare and publish the amendment in the legal newspaper. Aye: 4 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There were no items to be discussed. ADMINISTRATIVE AGENDA Councilmember Maguire moved, Councilmember Tilley seconded a motion to reschedule the December 11, 2006 Council retreat to time to be determined. VISITORS TO BE HEARD Several residents of Inver Grove Heights requested that a barricade at White Pine Way be removed, at least temporarily until construction in the area resumes. Councilmembers indicated they had made a commitment to Eagan residents in that area to keep the barricade in place until 75 percent of the homes are owner occupied. They further stated they would reconsider the matter if the Eagan residents notified the Council that they were interested in having the barricade removed. Councilmember Maguire moved, Councilmember Tilley seconded a motion to adjourn the meeting at 8:50 p.m. _______________________________ ___________________________________ Date Administrative Secretary / Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.