05/08/2007 - City Council Special
MINUTES
SPECIAL CITY COUNCIL MEETING
TUESDAY, MAY 8, 2007
5:30 P.M.
EAGAN ROOM ? EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Carlson, Fields
and Tilley.
City staff present: City Administrator Hedges, Assistant to the City Administrator Miller,
Director of Administrative Services VanOverbeke, City Planner Ridley, Public Works Director
Colbert, City Engineer Matthys, Transportation Engineer Plath, Superintendent of Utilities
Schwanz, Water Resources Coordinator Macbeth, Director of Community Development
Hohenstein and Superintendent of Streets Struve.
I. ROLL CALL AND AGENDA ADOPTION
Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the
agenda as presented. Aye: 5, Nay: 0
II. COMPREHENSIVE LAND USE PLAN ? STATUS/UPDATE
A. Transportation Plan:
City AdministratorHedges introduced the item and noted that the Metropolitan Council
requires that all cities update their Comprehensive land Use Plans by October 2008. Public
Works Director Colbert introduced City Engineer Matthys who provided a summary of the
updates that have been done to the City?s transportation elements of the Land Use Plan, which
included the areas of the roadway plan, transit plan, aviation plan, and trail plan.
The City Council discussed the various components of the transportation section of the
Comprehensive Guide Plan. It was suggested by the Council that a traffic calming plan and a
section regarding how pedestrians can use streets safely be included in the update. The City
Council discussed transportation impact fees and ADA requirements with regard to the City?s
trails.
City Engineer Matthys noted that the timeline for completion of the draft transportation
update is December 2007 and follow-up check-ins with the City Council will continue through
2008.
B. Water Quality and Wetland Management Plan (and Wetland Ordinance):
City Administrator Hedges introduced the item noting that the City?s first Water Quality
Management Plan (WQMP) was adopted in 1990. Hedges added that in an effort to update the
plan, the City Council established a 13-member Water Quality Task Force in 2005 to guide
development of a new updated Water Quality and Wetland Management Plan.
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May 8, 2007
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Water Resources Coordinator Macbeth provided a presentation to the City Council on the
framework for the proposed Water Quality and Wetland Management Plan portion of the
Comprehensive Land Use Plan.
The City Council discussed the proposed plan, the condition of water bodies in Eagan,
and the requirements of the City from the Clean Water Legacy Act.
Water Resources Coordinator Macbeth noted that the Water Quality and Wetland
Management Plan will be included on the June 5, 2007 Council meeting for formal
consideration.
C. Sanitary Sewer, Storm Drainage and Water Supply Plans:
City Administrator Hedges introduced the item noting the purpose of the sanitary sewer,
storm sewer and water supply and distribution sections of the Comprehensive Guide Plan. City
Engineer Matthys provided a status update on the updated sections.
The City Council thanked the Public Works Department for their updates on the various
components of the Comprehensive Plan.
III. CONSIDER WINTER TRAIL MAINTENANCE REQUESTS
City Administrator Hedges introduced the item noting that in 1998, the City Council
adopted a Winter Trail Maintenance Plan that allows the Council to annually review and
reconsider the extent of the trail system that is maintained during the winter months.
Public Works Director Colbert introduced Superintendent of Streets Struve, who
presented the 2007 winter trail maintenance requests.
The City Council discussed the first citizen petition, which requested winter maintenance
of the trail segment located on the west side of Coachman Road, from Four Oaks Road to
Yankee Doodle Road. There was Council consensus not to plow the trail on both sides of the
street; rather, only one side would be cleared. The Council directed staff to contact the school
district to learn more about the bus stops in the neighborhood. The Council noted that they
would make a decision on the segment upon receiving feedback from the school district.
The City Council discussed the second citizen petition which requested winter
maintenance to the north side of Yankee Doodle Road between State Highway 149 and the Inver
Grove Heights corporate limits. It was noted that residents in the Burr Oak Hills and Orchard
Heights neighborhoods would like to use this path for recreational purposes. The City Council
discussed the request and there was consensus to add this segment to the winter trail maintenance
program.
Superintendent of Streets Struve noted that staff is asking Council to consider adding the
pathway segment on the south side of Yankee Doodle Road between Elrene and State Highway
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May 8, 2007
Page 3
149 to the winter trail maintenance program. The City Council discussed the request and voiced
their consensus to add this segment to the winter trail maintenance program.
The City Council discussed a citizen request to add the pathway on the east and south
side of Burgundy Drive, between State Highway 13 and Robin Lane. Mr. Struve noted that the
homeowner?s association manager requested the winter maintenance for recreational purposes,
on behalf of residents in the Vermillion Carriage Association. Struve added that residents
expressed safety concerns related to the curve and hill in the roadway. Upon City Council
discussion, there was Council consensus not to add this segment to the winter trail maintenance
program. It was suggested that the homeowner?s association be put in touch with the City
contractor to address the safety concerns voiced.
The City Council discussed a request from a representative of Blue Cross Blue Shield to
consider adding a pathway on the north side of Blackhawk Road and the south side of Yankee
Doodle Road between State Highway 13 and Blue Cross Road. The City Council discussed the
request and due to lack of connectivity or continuity, there was Council consensus not to add this
segment to the program.
The City Council discussed the request from an employee of the Northwest Airlines
facility requesting the addition of the pathway on the east and north side of their private access
road bordering the Community Center/Central Park. The City Council discussed the request and
noted that the request did not meet petition criteria and, therefore, it was the consensus of the
City Council not to add this segment to the winter trail maintenance program.
The City Council reaffirmed their policy of not placing individual requests for
maintenance on the agenda; rather, the request must include 50 plus signatures on a petition.
The City Council recessed at 6:50 p.m.
The City Council reconvened at 6:58 p.m.
IV. PUBLIC WORKS DEPARTMENT 5-YEAR CAPITAL IMPROVEMENT
PROGRAM (PART III ? INFRASTRUCTURE)
City Administrator Hedges introduced the item noting that every year the City Council
adopts a Capital Improvements Program (CIP) for the community that becomes the planning
guide for initiating and programming various capital improvements. Hedges noted that the
purpose of tonight is for the City Council to affirm or revise the draft 5-year CIP with regard to
public works infrastructure and direct it to the June 5, 2007 Council meeting for formal
consideration.
Public Works Director Colbert summarized the projects included in the CIP and noted the
funding deficits within the plan due in large part to a few, costly capital projects, including the
proposed Northwood Parkway overpass at an estimated cost of $5 million.
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May 8, 2007
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The City Council discussed public policy considerations within the CIP. The Council
voiced their consensus that the maintenance of the City?s street infrastructure should remain the
highest priority for City resources. The Council also discussed the financial impact of the ring
road projects, including the Northwood Parkway overpass estimate. It was noted that at this time
the City does not have funding partners for the proposed overpass, and thus, the CIP as proposed
would result in an overall funding deficit should all of the projects be completed.
Upon further discussion, the Council directed staff to include the CIP on the June 5 City
Council meeting for consideration, without the projects listed as Streets/Highways?Collectors
and Arterials, in order that these projects can be reviewed separately. The Council voiced
consensus with the balance of the CIP proposals. The Council directed the Finance Committee to
review funding options for the seven collector and arterial road projects identified in the CIP, and
bring back a recommendation to the Council as a whole. City Administrator Hedges noted the
Finance Committee recommendation would tentatively be scheduled to be brought to the Council
at the June 15 City Council meeting.
V. OTHER BUSINESS
City Administrator Hedges informed the Council of the recommendation made by the
Public Works Committee regarding a resolution to establish an open space preservation fund.
Hedges noted that this resolution was reviewed by the Committee on May 8 and would be
included on the May 15, 2007 City Council agenda for formal consideration.
VI. VISITORS TO BE HEARD
There were no visitors to be heard.
VII. ADJOURNMENT
Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the
meeting at 7:55 p.m.
Aye: 5, Nay: 0