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10/30/2007 - City Council Special MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 30, 2007 5:30 P.M. EAGAN ROOM ? EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Carlson, Fields and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Administrative Services VanOverbeke, Director of Communications Garrison, Director of Community Development Hohenstein, Emergency Manager Klein, Police Chief McDonald and City Planner Ridley. I. ROLL CALL AND ADOPTION OF THE AGENDA Mayor Maguire called the meeting to order and noted he would like to make a few comments regarding the Halloween Hodgepodge. Councilmember Tilley moved; Councilmember Bakken seconded a motion to adopt the agenda with the Mayor?s addition. Aye: 4; Nay: 0 (Councilmember Carlson not yet present) Mayor Maguire provided an update on the Halloween Hodgepodge held on October 28, 2007. The Mayor noted there were 900 attendees as well as 135 volunteers who assisted with the event. Mayor Maguire recognized City staff and volunteers for their efforts on this great event. Councilmember Carlson arrived at 5:37 p.m. II. REVIEW CEDAR GROVE MASTER PLAN PROPOSAL Mayor Maguire welcomed Kelly Doran and Len Pratt, master developers for the Cedar Grove area. City Administrator Hedges introduced the item noting that staff has been asked by Council to provide direction to the developer and staff regarding the proposed Cedar Grove Master Plan and the next steps for the implementation of Phase I for the core area redevelopment. Community Development Director Hohenstein introduced the members of the development team present. Hohenstein also noted that the development team and staff have been working on a master plan that focuses on consistency with the goals and vision for the area as outlined by the City Council. Under the direction of Kelly Doran and Len Pratt, the development team provided a presentation to the City Council of the proposed concept plan for the Cedar Grove Redevelopment Area. It was noted that Duke Realty has been selected to be a partner in the office development for the area. The City Council discussed the proposed master plan. The Council voiced their consensus that the plan is consistent with the City?s expectations, goals and vision. The Council and Special City Council Minutes October 30, 2007 Page 2 development team discussed issues and obstacles needing to be addressed as the developers prepare the next level of detail in the master plan. The City Council recessed at 6:53 p.m. The City Council resumed their meeting at 7:08 p.m. III. 2008 BUDGET CONSIDERATION: EAGAN CONVENTION AND VISITORS BUREAU BUDGET City Administrator Hedges introduced the item noting that the ECVB 2008 budget process began in June of 2007. Hedges also added that per the operating agreement between the ECVB and the City of Eagan, the ECVB is required to submit its work plan and line operating budget to the City Council for review and approval. Communications Director Garrison introduced the ECVB Director, Brent Cory. Mr. Cory provided a brief overview of the ECVB activities underway as well as the proposed 2008 budget and marketing plans. The City Council discussed the ECVB proposed budget as well as the proposed marketing plans for 2008. There was discussion regarding the role the ECVB will have with regard to the Republican National Convention in 2008. Councilmember Fields moved; Councilmember Tilley seconded a motion to direct the 2008 ECVB budget to an upcoming Consent Agenda on a regular City Council meeting. Aye: 5; Nay: 0 Mayor Maguire and Councilmember Fields excused themselves from the meeting at 7:25 p.m. IV. REVIEW CITY OF EAGAN PANDEMIC PLAN City Administrator Hedges introduced the item noting that for the past year City staff has been involved in the development of a pandemic plan, which consisted of representatives from all City departments. Police Chief McDonald and Emergency Manager Klein presented an overview of the pandemic plan. The City Council discussed the plan. Councilmember Carlson moved; Councilmember Bakken seconded a motion to approve the City of Eagan pandemic plan. Aye: 3; Nay: 0 (Mayor Maguire and Councilmember Fields not present for the vote) Mayor Maguire and Councilmember Fields returned to the meeting at 7:35 p.m. Special City Council Minutes October 30, 2007 Page 3 V. FINANCE COMMITTEE RECOMMENDATION RE: FUNDING FOR FIRE APPARATUS AND UPDATE ON FIRE STATION STUDY A. Fire Apparatus Funding City Administrator Hedges introduced the item noting that per the direction of the City Council, the Finance Committee at its October 16 meeting further reviewed fire apparatus needs and recommended that staff prepare funding alternatives and prepare a long term plan for creating a renewal and replacement fund for fire apparatus. Director of Administrative Services VanOverbeke provided the Council with an explanation of the proposed funding sources for future fire apparatus. The City Council voiced their consensus to go ahead with an allocation from the Community Investment Fund as a funding source for the ladder truck replacement in 2008. The Council also voiced their consensus with regard to the Finance Committee?s recommendation to utilize the combination of equipment certificates as well as a tax levy to address long term apparatus needs. The Council directed that the Finance Committee?s recommendation be brought back to the City Council for formal ratification at a regular City Council meeting. B. Update on Fire Station Study City Administrator Hedges introduced the item noting at the September 25 City Council retreat, direction was given to further research the possible resale value of current Fire Station #2 and value of the available piece of land located at Northwood Parkway and Lexington Avenue. The City Council discussed the fire station needs of the City with Fire Chief Scott. The Council discussed the negotiation process should the City wish to acquire land for a fire station. The City Council provided direction to have the City Attorney proceed with negotiating with the landowner at Northwood Parkway and Lexington Avenue to secure an option on the property. VI. OTHER BUSINESS City Administrator Hedges noted that a town hall meeting was being held in the City Council Chambers by Representative Wardlow. He noted that legislation regarding funding for the proposed ring-road improvements was being introduced tonight at the town hall meeting. City Administrator Hedges inquired of the Council if and when the Council would like to meet with Eagan?s legislators to address issues that will be facing legislators in the next session which begins in February of 2008. The City Council directed City Administrator Hedges to provide a summary of the proposed legislative policies of the LMC, Metro Cities and MLC in November, and schedule a meeting of the City Council with Eagan?s legislative delegation in January of 2008. Special City Council Minutes October 30, 2007 Page 4 VII. VISITORS TO BE HEARD Jerry Larson, business owner in the Cedar Grove Area, voiced his concerns about a recent offer made by the City to his business in the Cedar Grove Area. The City Council informed Mr. Larson that he should direct his communication to the representatives who made the offer to him. VIII. ADJOURNMENT Councilmember Fields moved; Councilmember Tilley seconded a motion to adjourn the meeting at 8:23 p.m. Aye: 5, Nay: 0