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10/18/2005 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota October 18, 2005 A Listening Session was held October 18, 2005 at 6:00 p.m. prior to the regular City Council meeting. All members of the City Council were present. There were no citizens who wished to be heard. A regular meeting of the Eagan City Council was held on October 18, 2005 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Geagan, Councilmembers Fields, Tilley, Maguire and Carlson. Also present were City Administrator Tom Hedges, Community Development Director Jon Hohenstein, City Planner Mike Ridley, City Engineer Russ Matthys, City Attorney Mike Dougherty and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the consent agenda as presented. Aye: 5 Nay: 0 A. Minutes. It was recommended to approve the minutes of the October 6, 2005 regular City Council . meeting and the September 12, 2005 special City Council meeting as presented B. Personnel Items. 1. It was recommended to approve the hiring of Nicole Inman as a 9-1-1 Dispatcher in the Police Department. 2. It was recommended to approve the hiring of Taylor Foster and Bridget powers as part-time fitness attendants at the Community Center. 3. It was recommended acknowledge the internal transfer of Dan Olson from Parks Maintenance Worker to Forestry Maintenance Worker. 4. It was recommended to accept the resignation of Jane Hovind, Clerical Tech III in Community Development. C. Check Registers. It was recommended to ratify the check registers dated October 6, 2005 and October 13, 2005 as presented. D. Disposal of Unclaimed or Abandoned Property. It was recommended to approve the destruction of unclaimed or abandoned weapons per City Ordinance 2.70. E. Contract 05-02. It was recommended to approve Change Order #2 to Contract 05-02 (Citywide Street Overlays) and authorize the Mayor and City Clerk to execute all related documents. F. Donation. It was recommended to approve a resolution accepting a $1,000 donation from the Sam?s Club 05-52 Foundation. G. Contract 04-04. It was recommended to approve Change Order No. 3 to Contract 04-04 (Lexington Avenue, Lone Oak Road to TH 55 ? Street and Trail Improvements) and authorize the Mayor and City Clerk to execute all related documents. H. Assign Development Contract. It was recommended to assign the development contract for Tan-Me nd Industrial Park 2 Addition to new property owners, Crash Site, LLC. I. Project 938. It was recommended to receive the petition and authorize the preparation of a feasibility report by the City Engineer for Project 938 (Nicols Road, Pin Oak Drive to Cliff Road). J. Findings of Fact. It was recommended to confirm the Findings of Fact, Conclusions and Resolution of 05-53 Denial of the Planned Development Amendment request of Larson Properties to allow an interim use of expanded parking associated with airport shuttle service at the Microtel Inn hotel on property located at 3000 Denmark Avenue, legally described as Lot 1, Block 2, Eagandale Center Industrial Park No. 9 in the NE ¼ of Section 10. K. RFP ? Banking Services. It was recommended to authorize staff to issue a Request for Proposals for banking services. Eagan City Council Meeting Minutes October 18, 2005 Page 2 L. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility easements within Lot 1, Block 2 Kennerick Addition and schedule a public hearing to be held on November 15, 2005. M. Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility nd easements within Lot 2, Block 3 The Oaks of Bridgewater 2 Addition and schedule a public hearing to be held on November 15, 2005. N. Comments to City of Rosemount. It was recommended to approve comments to the City of Rosemount regarding the Comprehensive Guide Plan Amendment for county Road 42 and US 52 Land Use Area. O. RFP ? Food Service. It was recommended to authorize staff to advertise for Request for Proposals for the exclusive catering food service within the Eagan Community Center to accommodate meetings and events. P. Meter Reading Contract. It was recommended to authorize a contract between the City and SL-SERCO for water meter reading services, subject to review by the City Attorney. Q. Final Plat and Easement Vacation. It was recommended to approve a vacation of existing drainage and nd utility easements upon Outlot C, Eagan Woods Office Park 2 Addition, located at the southwest corner 05-54 of Pilot Knob Road and Buffet Way in the NE ¼ of Section 4. and approve a Final Plat (La Quinta Addition) to combine two parcels into one lot on approximately 2.88 acres upon property located on the southwest corner of Pilot Knob Road and Buffet Way in the NE ¼ of Section 4. PUBLIC HEARINGS PROJECT 913, WALDEN HEIGHTS / TWIN VIEW MANOR / HILLCREST STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Hedges introduced this item regarding the final assessment roll for Project 913, Walden Heights / Twin View Manor / Hillcrest Additions street overlay improvements. City Engineer Matthys gave a staff report. Mayor Geagan opened the public hearing. There being no public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve the final assessment roll for Project 913 (Walden Heights / Twin View Manor / Hillcrest Additions ? street overlay improvements and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 912, DENMARK AVENUE / DEERWOOD DRIVE / WINDCREST STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Hedges introduced this item regarding the final assessment roll for Project 912, Denmark Avenue / Deerwood Drive / Windcrest - street overlay improvements. City Engineer Matthys gave a staff report. It was noted that a written objection to the proposed assessment had been received from Pat McCarthy claiming a portion of overlay at the east end of Deerwood Drive is located on his property. Mayor Geagan opened the public hearing. There being no further public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve the final assessment roll for Project 912 (Denmark Avenue / Deerwood Drive / Windcrest ? street overlay improvements) and authorize its certification to Dakota County for collection, excluding Parcel #10-02200-013-04. Aye: 5 Nay: 0 PROJECT 878, CINNAMON RIDGE STREET OVERLAY IMPROVEMENTS FINAL ASSESSMENT HEARING Eagan City Council Meeting Minutes October 18, 2005 Page 3 City Administrator Hedges introduced this item regarding the Final Assessment Roll for Project 878, Cinnamon Ridge street overlay improvements. City Engineer Matthys gave a staff report. Mayor Geagan opened the public hearing. There being no public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Councilmember Fields moved, Councilmember Maguire seconded a motion to approve the final assessment roll for Project 878 (Cinnamon Ridge ? Street Overlay Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 786, DENMARK AVENUE, WESCOTT ROAD TO CRESTRIDGE LANE STREET AND SIDEWALK IMPROVEMENTS City Administrator Hedges introduced this item regarding Project 786, Denmark Avenue, Wescott Road to Crestridge Lane street and sidewalk improvements. City Engineer Matthys and Traffic Engineer Plath discussed the feasibility report. Lieutenant Greg Johnson provided information regarding speed and accident issues on Denmark Avenue. Councilmember Carlson left the meeting at 7:00 p.m. Mayor Geagan opened the public hearing. Five residents of the area spoke in support of the installation of sidewalks expressing concern over the safety of pedestrians walking on the street and the use of the proposed sidewalk by cyclists. Four residents spoke expressing their opposition to the proposed sidewalks. The impact of increased traffic on Denmark Avenue after the Best Buy store is completed was discussed, as well as the lack of visibility of the stop sign at Wescott and poor lighting on the street. There being no further public comment, Mayor Geagan closed the public hearing and turned discussion back to the Council. Councilmembers discussed the number of accidents in the area, speed surveys, the possibility of chokers being installed, additional signage for stop signs, and parking options. Staff indicated that options regarding parking will be investigated and reported back to Council at the time of final plans and specifications. Councilmember Maguire moved, Councilmember Tilley seconded a motion to approve Project 786 (Denmark Avenue, Wescott Road to Crestridge Lane ? Street and Sidewalk Improvement) and authorize preparation of detailed plans and specifications. Aye: 3 Nay: 1 (Fields opposed) OLD BUSINESS There was no old business. NEW BUSINESS There was no new business. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE City Administrator Hedges discussed a meeting to be held at the Community Center Thursday, October 20 at 4:30 regarding joint efforts with Eagan High School to offer assistance to Pass Christian, Mississippi, which was devastated by Hurricane Katrina. NEW RUNWAY / AIRPORT UPDATE Assistant to City Administrator Miller discussed the opening of the new runway on October 27. ADMINISTRATIVE AGENDA Eagan City Council Meeting Minutes October 18, 2005 Page 4 City Engineer Matthys discussed the installation of pumping equipment at Well House #11 (3616 Ashbury Road). Council was requested to authorize the extension of the working hours to allow required testing of the equipment. Councilmember Tilley moved, Councilmember Fields seconded a motion to authorize the extended working hours for Contract 05-03 (Well #21 ? Drilling and Pumping Equipment) by the contractor, Traut Wells, Inc. to include 24 hours a day from Wednesday, October 19 through Saturday, October 22 without the use of a generator or Wednesday, October 26 through Saturday, October 29 (to allow notification of the surrounding area) with the use of a generator. Aye: 4 Nay: 0 Community Development Director Hohenstein provided an update regarding the City?s redevelopment districts. Councilmember Maguire requested clarification regarding the consent item authorizing the advertisement for a Request for Proposal for Food Service at the Community Center. City Administrator Hedges discussed the proposed RFP. The City Council meeting was recessed at 8:20 p.m. to immediately convene a meeting of the Economic Development Commission. The regular City Council meeting was reconvened at 8:40 p.m. VISITORS TO BE HEARD There were no visitors who wished to be heard. Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the regular City Council meeting at 8:45 p.m. and convene a closed session to discuss a settlement request by Charlie Rae, Inc. Aye: 4 Nay: 0 The regular City Council meeting was reconvened at 9:00 p.m. Councilmember Fields moved, Councilmember Tilley seconded a motion to accept an offer of settlement with Charlie Rae, Inc. with payment of $2,422.00. Aye: 4 Nay: 0 The regular City Council meeting was adjourned at 9:10 p.m. _____________________________ ___________________________________ Date Administrative Secretary / Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 675-5000, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.