08/03/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
AUGUST 3, 2020
The Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were
Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent.
A regular meeting of the Eagan City Council was held on Monday, August 3, 2020 at 6:30 p.m. Present
were Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent.
Also present the City Administrator Osberg, Assistant City Administrator Miller, Parks and Recreation
Director Pimental, Communications and Engagement Director Ellickson, Community Development
Director Hutmacher, City Planner Schultz, Public Works Director Matthys, City Clerk Scipioni and City
Attorney Dougherty.
AGENDA
City Administrator Osberg noted Item A under Recognitions and Presentation — a Presentation of Green
Steps Cities Level 4 and Level 5 Award is being removed. The presenter was unable to attend tonight's
meeting.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
amended. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the consent
agenda as presented: Aye: 4 Nay: 0
A. It was recommended to approve the July 21, 2020 City Council minutes, as presented or
modified.
B. Personnel Items:
1. It was recommended to approve the hiring of seasonal, non -benefit eligible employees for
Fitness Instructors, Ice Skating Instructor, and Assistant Recreation Leader.
2. It was recommended to approve the promotion of Andy Speakman, Police Lieutenant to
Deputy Chief of Police.
C. It was recommended to ratify the check registers dated July 24, 2020.
D. It was recommended to approve the ordinary and customary contract with the Church of St.
Thomas Becket, Todd and Mariam Burke, and Jennifer Dahlquist.
E. It was recommended to approve Change Order #22 for Project 18-06, Police Department and
City Hall Renovation.
F. It was recommended to approve the final payment for Contract 20-07, Bridle Ridge Park
Improvements, in the amount of $38,368.11 to Pine Bend Paving and accept the improvements
for perpetual City maintenance subject to warranty provisions.
City Council Meeting Minutes
August 3, 2020
2 page
G. It was recommended to approve the proposal with Walker Consulting for Design Review and
Condition Assessment of the Police Garage.
H. It was recommended to approve a Drainage, Utility and Ponding Easement Vacation on Lot 1,
Block 1 Ballantrae 2nd Addition and Lot 1, Block 2, Ballantrae 1st Addition and Outlot A, Briar
Hill 2nd Addition, south of Silver Bell Road and east of Rahn Road, in western Eagan, and a Final
Subdivision (Ballantrae 3rd Addition) to create three ( 3) lots upon approximately 19 acres
located south of Silver Bell Road at Ballantrae Road, and a Final Planned Development to allow
construction of two (2) new multifamily buildings within the subdivision of Ballantrae 3rd
Addition, located south of Silver Bell Road at Ballantrae Road.
I. It was recommended to approve an extension of Preliminary Subdivision, Conditional Use
Permit and Variance (Sibley Terminal Industrial Park Third Addition) — Clean Harbors
Environmental Services.
J. It was recommended to approve a Final Plat (Wescott Woods Addition) to create two (2) lots
upon 2.34 acres located southeast of Wescott Woodlands and Duckwood Drive.
K. It was recommended to approve a resolution to accept donations from Webb Business
Promotions and Phil Wruck.
L. It was recommended to schedule a public hearing for September 1, 2020 to consider final
assessment of the delinquent utility bills and certify them to Dakota County for collection with
property taxes.
M. It was recommended to schedule a public hearing for September 1, 2020 to consider final
assessment of the delinquent nuisance abatement bills and certify them to Dakota County for
collection with property taxes.
APPOINTMENT OF ADVISORY COMMISSION MEMBERS
City Administrator Osberg introduced the item noting due to the pandemic the advisory interviews that
are typically held in April were delayed to August. Osberg noted any one-year terms appointed will
expire at the end of April 2021, and any two-year terms appointed will continue on the same schedule
for appointments in the spring of each year and will expire at the end of April 2022.
Councilmember Bakken suggested beginning with the Energy and Environment Advisory Commission,
noting the number of openings in the Energy and Environment Advisory Commission versus the number
of candidates will allow the Council to fill all openings. The Council agreed with the change.
City Clerk Scipioni walked through the ballot voting process.
Councilmember Bakken moved, Councilmember Hansen second a motion to reappoint Monica Foss to a
3 -year term on the Eagan -Inver Grove Heights Watershed Management Organization. Aye: 4 Nay: 0
The City Council voted via individual ballots on their 2020 advisory commission appointments
Energy and Environment Advisory Commission
1. David Timmons
2. Mike Supina
3. Peter Dugan
4. Dan Robicheaux
5. Makayla Palmer (1 -year term)
6. Brian Hash (1 -year alternate)
City Council Meeting Minutes
August 3, 2020
3 page
Regarding the EEAC, there was Council consensus for the four 2 -year openings, but not for the one-year
term or the one-year alternate. After a brief discussion, Councilmember Bakken moved,
Councilmember Hansen seconded a motion to appoint Makayla Palmer for the one-year term and Brian
Hash for the one-year alternate. Aye: 4 Nay: 0
Advisory Planning Commission
1. Charles Francis
2. Kim Heckmann
3. Dan Sagstetter
4. Rachel Barth (1 -year alternate)
Regarding the APC, there was Council consensus for the three 2 -year openings, but not for the one-year
alternate. After further discussion Councilmember Bakken moved, Councilmember Fields seconded a
motion to appoint Rachel Barth for the one-year alternate. Aye: 4 Nay: 0
Parks and Recreation Advisory Commission
1. Molly Schuetzle
2. Britt Moore
3. Aileen Hough
4. Rachel Power (1 -year alternate)
Airport Relations Commission
1. Michael Johnson
2. Jeff Spartz
3. Louis Lundberg
4. Jeff Eckerle (1- year alternate)
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the remainder of
appointments to the advisory commissions with all terms beginning in August 2020. Aye: 4 Nay: 0
PUBLIC HEARINGS
There are no public hearings to be heard.
There are no old business items to be heard.
OLD BUSINESS
NEW BUSINESS
Conditional Use Permit — Hogan Holdings (PetSuites)
City Administrator Osberg introduced the item noting the applicant is proposing to repurpose the
existing 14,500 square foot industrial building as a Pet Suites animal daycare facility with overnight
boarding and pet services. The Council is being asked to consider a Conditional Use Permit to allow an
animal daycare with overnight boarding and outdoor play area, including pet services such as grooming
and training and accessory retail sales upon property located at 2990 Lexington Avenue.
City Council Meeting Minutes
August 3, 2020
4 page
City Planner Schultz gave a staff report and provided a site map.
Trish Sieh, Kimley Horn, consultant speaking on behalf of PetSuites was available for questions.
The Council discussed the Conditional Use Permit.
Mayor Maguire opened the public comment. There being no public comment he turned the discussion
back to the Council
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Conditional Use
Permit to allow an animal daycare with overnight boarding and outdoor play area, including pet services
such as grooming and training and accessory retail sales, upon property located at 2990 Lexington
Avenue, legally described as Lot 1, Block 1, Bell Lexington Addition, subject to the following amended
conditions: Aye:4 Nay:0
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval
by the City Council.
2. This Conditional Use Permit allows overnight boarding for dogs and cats, daycare for dogs
and cats, along with pet grooming, training, and ancillary retail services.
3. Staff hours of operation shall be 6:30 a.m. to 8:00 p.m. seven days a week, and 7:00 a.m. to
7:00 p.m. on holidays. Animals shall be supervised at all times while outdoors, and be kept
indoors between 7:30 p.m. and 7:00 a.m.
4. Inspection by the Animal Control Officer shall occur prior to opening.
5. The applicant shall maintain a current kennel license.
6. The premises shall be open for inspection by the City and the City shall have the right to
inspect the premises.
7. This development shall provide sufficient trash storage containment and facilities such that
trash (including pet waste, which contains high levels of e.coli bacteria) shall be stored in
watertight containers with close -fitting covers, that remain closed unless actively loading &
unloading the containers, and maintained in a clean and sanitary condition per City Code
standards, and to prevent runoff from the dumpsters from entering the storm sewer
system.
8. All signage is subject to City Code requirements.
9. The perimeter of the outdoor play area shall be secured with a seven -foot. privacy fence per
the Site Plan dated June 16, 2020.
10. Shade shall be provided in the outdoor play area during the months of May through
October. The shade canopies and fence shall be maintained in good condition and replaced
if in disrepair.
11. The outdoor play areas and runs shall be maintained in a clean and sanitary condition, and
animal feces shall be picked up and disposed of daily.
12. The Site Lighting Plan shall be revised to utilize downcast fixtures such that the source of
light is not visible from off the property while also providing sufficient illumination of the
parking area.
13. All erosion/ sediment control plans submitted for development and grading permits shall be
prepared by a designer who has received current Minnesota Department of Transportation
MNDOT) training, or approved equal training as determined by the City Engineer in
designing stormwater pollution prevention plans. Also, all personnel responsible for the
City Council Meeting Minutes
August 3, 2020
5 page
installation of erosion/ sediment control devices, and the establishment of vegetation for
the development, shall have received Erosion/ Sediment Control Inspector/ Installer
certification through the University of Minnesota, or approved equal training as determined
by the City Engineer.
14. This development shall comply with Eagan' s Land Disturbance Stormwater Pollution
Prevention Requirements.
Planned Development Amendment — Heritage Landscape Supply Group, Inc.
City Administrator Osberg introduced the item noting the site is currently developed with a 235,000
square foot office showroom building. The Council is being asked to consider a Planned Development
Amendment to allow the outdoor storage of PVC pipe and Polypipe upon property located at 2015
Silver Bell Road.
City Planner Schultz gave a staff report and provided a site map.
The applicant was available for questions.
Mayor Maguire opened the public comment. There being no public comment he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Planned
Development Amendment to allow the outdoor storage of PVC pipe and Polypipe upon property
located at 2015 Silver Bell Road, subject to the following conditions: Aye: 4 Nay: 0
1. An Amendment to the Final Planned Development Agreement shall be executed, in a form
acceptable to the City Attorney, and recorded against the property within 90 days of City Council
approval. The Agreement shall include the following exhibits:
• Site Plan (dated June 17, 2020)
2. The outdoor storage is limited to the items and locations as depicted on the approved Site Plan.
3. The Applicant shall obtain a Building Permit for the eight (8) foot chain link fence.
4. The vertical fence inserts for the chain link fence shall be kept in premium condition. Replacement
of the fence inserts shall occur immediately if they fall into disrepair.
5. All other conditions of the original Final Planned Development apply.
Planned Development Amendment — Pilot Knob Animal Hospital
City Administrator Osberg introduced the item noting the property is part of the Knob Hill Professional
Park Planned Development located at 4145 Knob Drive and contains a 2,457 square foot animal hospital.
The proposal adds 1,322 square feet to the building.
City Planner Schultz gave a staff report and provided a site map.
Ryan Schroeder, PlanForce Architects, representing the applicant, was available for questions.
Mayor Maguire opened the public comment. There being no public comment he turned the discussion
back to the Council.
City Council Meeting Minutes
August 3, 2020
6 page
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve (or direct
preparation of Findings of Fact for Denial) a Planned Development Amendment to allow expansion of an
animal hospital upon property located at 4145 Knob Drive, subject to the following conditions: Aye: 4
Nay 0
1. An Amendment to the Preliminary Planned Development Agreement shall be executed, in a
form acceptable to the City Attorney, and recorded against the property within 90 days of
City Council approval. The Agreement shall include the following exhibits:
• Site Plan
• Landscape Plan
• Elevation Plan
2. A Sign Permit is required prior to any installation of any signs.
3. The Applicant shall provide a revised Elevation plan that meets minimum code requirements for
each elevation.
4. The Applicant shall provide a Photometric Plan at time of Building Permit.
5. The trash enclosure shall be constructed of materials to match the existing structure and meet
minimum code requirements.
6. The Applicant shall ensure the survival of preserved trees via protection of the tree' s critical
root zones through the placement of required Tree Protective measures (i.e. orange colored
silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or
at the perimeter of the Critical Root Zone, whichever is greater.
7. The Applicant shall contact the City Forestry Division and set up a pre -construction site
inspection at least five days prior to the issuance of the grading permit to ensure
compliance with the approved Tree Preservation Plan and placement of the Tree Protection
Fencing.
8. All erosion/ sediment control plans submitted for development and grading permits shall be
prepared by a designer who has received current Minnesota Department of Transportation
MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/ sediment control devices, and the establishment of vegetation for the development, shall
have received Erosion/ Sediment Control Inspector/ Installer certification through the University of
Minnesota, or approved equal training as determined by the City Engineer.
9. The Applicant shall comply with Eagan' s Land Disturbance Stormwater Pollution Prevention
Requirements.
10. The Applicant shall enter into an encroachment agreement to allow a retaining wall in an
easement, in a form acceptable to the City Attorney.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There are no administrative agenda items to be heard.
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
August 3, 2020
7 page
ADJOURNMENT
Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at
7:20 p.m. Aye: 4 Nay: 0
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2020 Advisory Commission Appointments
Summary of Openings
Advisory Planning Commission (APC)
2 -year Terms
1 • fran6 S
2. R'O(Mckno
3 • e.0
One-year Alternate
I.(�ri�1 by m�l'lo^
Advisory Parks and Recreation Commission (APrQ
2 -year Terms
2. � re.
3. 14 push
One-year Alternate
1. pdtrji
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Airport Relations Commission (ARC)
2 -year Terms
1. :k)� n_scn
2. Z_
3.—L(dnC�CJ�
Q
One-year Alternate
I. r=, CkerIt-
Energy and Environment Advisory Commission (EEAC)
2 -year Terms
I. !i mmnn S
2. SCS—r1C�.
3. p�
4. eCGt.)C
One-year Term
1.
PGt� i'►'I G(
One-year Alternate
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Eagan -Inver Grove Heights Watershed Management Organization (EIGHWMO)
3 -year Term
eoss - s �►'1 e5� °�
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Commission
Ballot # +
2020 Advisory Commission Voting Tally
Applicant Name APC APrC ARC EEAC WIVIO
Charles Francis*
Kim Heckmann*
Dan Sagstetter*
Molly Schuetzle*
Britt Moore*
Aileen Hough*
Makayla Palmer*
Rachel Power
Jeff Eckerle
Rachel Barth
Michael Johnson*
Jeff Spartz*
Lee Walton
Louis Lundberg
David Timmons*
Mike Supina*
Peter Dugan*
Dan Robicheaux
Brian Hash
Monica Foss*
*Incumbent on a City Advisory Commission
Inita
Energy and Environment Advisory Commission (EEAQ
2 -year Terms
2. �un ►��
3.
4.
1 -year Term
1.
1 -year Alternate
IJa�Meil'
Round 1
Initial:
Energy and Environment Advisory Commission (EEAQ
2 -year Terms
t. O�UIb ml 0/�
2.- OP �- /�
1 -year Terre
1 -year Alternate
Round 1
Energy and Environment Advisory Commission (EEAQ
2 -year Terms
i.— -�wDjfts
2.�
3
jA4 ON t,
1 -year Term
1LAI OA'I-V
1 -_year Alternate
1 �aCrIA
Round 1
r�010.'
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Enemy and Environment Advisory Commission (EEAQ
2 -year Terms
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4. D&JI RO�OI,ohc(tuv
1 -year Term
1 -year Alternate
1. TAd
Round 1
Commission A PC_
Ballot#
2020 Advisory Commission Voting Tally
Applicant Name APC APrC ARC EEAC WMO
Charles Francis*
Kim Heckmann*
Dan Sagstetter*
Molly Schuetzle*
Britt Moore*
Aileen Hough*
Makayla Palmer*
Rachel Power
Jeff Eckerle 1
Rachel Barth
Michael Johnson*
Jeff Spartz*
Lee Walton
Louis Lundberg
David Timmons*
Mike Supina*
Peter Dugan*
Dan Robicheaux
Brian Hash
Monica Foss*
*Incumbent on a City Advisory Commission
Initial:
Advisory Planning Commission (APC)
2 -year Terms
2. Y. NPPk.YYUAIYI
1 -.year Alternate
Rc�'r�a,f E�wul h.
Round 1
Init' l:
Advisory PlanninLw Commission (APC)
2 -year Terms
2.ec�t�ua�✓�
3.
-vear Alternate
I. 3,,v+k
Round 1
Advisory PlanninLy Commission (APC)
2 -year Terms
z. � „ nvuU i✓
3
1 -year Alternate
C)(
Round 1
I
2 -year Terms
1. Ghrl ,fie
2.�e-fA
3.
1 -year Alternate
Round. 1
Commission lT��
Ballot #
2020 Advisory Commission Voting Tally
Applicant Name APC APrC ARC EEAC WMO
Charles Francis*
Kim Heckmann*
Dan Sagstetter*
Molly Schuetzle*
Britt Moore*
Aileen Hough*
Makayla Palmer*
Rachel Power
Jeff Eckerle
Rachel Barth
Michael Johnson*
Jeff Spartz*
Lee Walton
Louis Lundberg
David Timmons*
Mike Supina*
Peter Dugan*
Dan Robicheaux
Brian Hash
Monica Foss*
*Incumbent on a City Advisory Commission
Advisory Planning Commission (APC)
2-vear Terms
2.
3.
1 -year Alternate
Round 2
IMW
Advisory Planning Commission (APC)
2-vear Terms
1.
2.
3.
1 -year Alternate
Round 2
r
Initial: ��
Advisory Planning Commission (APC)
2 -year Terms
2.
3.
-vear Alternate
Round 2
5# Initial•
Advisory Planning Commission (APC)
2 -year Terms
1.
2.
3.
1 -year Alternate
1. Jcje E c Vzi, Ile
Round 2
Commission A 19 ei
Ballot #
2020 Advisory Commission Voting Tally
Applicant Name APC APrC ARC EEAC WMO
Charles Francis*
Kim Heckmann*
Dan Sagstetter*
Molly Schuetzle*
Britt Moore* `
Aileen Hough*
Makayla Palmer*
Rachel Power
Jeff Eckerle
Rachel Barth
Michael Johnson*
Jeff Spartz*
Lee Walton
Louis Lundberg
David Timmons*
Mike Supina*
Peter Dugan*
Dan Robicheaux
Brian Hash
Monica Foss*
*Incumbent on a City Advisory Commission
Initial
Advisory Parks and Recreation Commission (APrQ
2-vear Terms
2. /1"60 JP
3.
1-vear Alternate
Round 1
Initi
Advisory Parks and Recreation Commission (APrC)
2 -year Terms
I. -Mold �z
z.
3. �j�PPS'1 ttllUxh�� -
u
1 -year Altermte
Round 1
IF,W.11 �
Advisory Parks and Recreation Commission (APrQ
2 -year Terms
I -vear
1-vear Alternate
. - 9/1 (- LJ fOSAI!zV
Round 1
2.
3.-
I -vear
1-vear Alternate
. - 9/1 (- LJ fOSAI!zV
Round 1
Initial s
Advisory Parks and Recreation Commission (APrC)
2 -year Terms
�IA, I c U, Le
z. ✓�itl I��RP
1 -year Alternate
Round 1
Commission
Ballot # I
2020 Advisory Commission Voting Tally
Applicant Name APC APrC ARC EEAC WMO
Charles Francis*
Kim Heckmann*
Dan Sagstetter*
Molly Schuetzle*
Britt Moore*
Aileen Hough*
Makayla Palmer*
Rachel Power
Jeff Eckerle
Rachel Barth
Michael Johnson*
Jeff Spartz*
Lee Walton
Louis Lundberg
David Timmons*
Mike Supina*
Peter Dugan*
Dan Robicheaux
Brian Hash
Monica Foss*
*Incumbent on a City Advisory Commission
Initi
Airport Relations Commission (ARC)
2 -year Terms
2.�� a vj Z
3.
1 -year Alternate
I. EcLev(e
Round 1
Airport Relations Commission (ARC)
2 -year Terms
2.
3.- ell 0
1 -year Alternate
Found 1
Initial: /II
Airport relations Commission (ARC)
2 -year Terms
I -- )-('* 4LS () /t/
2.- SnRT2-
3.-
Lv��l
1 -year Alternate
Round 1
Airport Relations Commission (ARC)
2 -year Terms
1LVA )Lki-eq
2. x'n rr v
t 7-
F " -
3. jA�,.
1 -year Alternate
i=� F Ledc
Round 1
Initial: