09/15/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
SEPTEMBER 15, 2020
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Fields, and Hansen. Councilmember Bakken and Tilley were absent.
A regular meeting of the Eagan City Council was held on Tuesday, September 15, 2020 at 6:30 p.m.
Present were Mayor Maguire, Councilmembers Fields, and Hansen. Councilmember Bakken and Tilley
were absent. Also present City Administrator Osberg, Assistant City Administrator Miller, Parks and
Recreation Director Pimental, Communications and Engagement Director Ellickson, Community
Development Director Hutmacher, City Planner Schultz, Public Works Director Matthys, Deputy Chief
Fineran, Fire Chief Scott, and City Attorney Dougherty.
AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye: 3 Nay:0
RECOGNITIONS AND PRESENTATION
Oath of Office to Officer Hannah Aldrich
Police Chief New Introduced Police Officer Hannah Aldrich and administered the Oath of Office.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the consent
agenda as presented: Aye: 3 Nay: 0
A. It was recommended to approve the September 1, 2020 City Council minutes, as presented or
modified.
B. Personnel Items:
1. It was recommended to approve the hiring of a seasonal, non -benefit eligible employee
Chemiere Verhey, Absentee/Early Voting Assistant.
2. It was recommended to approve the hiring of Tanner Palm, full-time Firefighter.
C. It was recommended to ratify the check registers dated August 28 and September 4, 2020.
D. It was recommended to approve the ordinary and customary contract with Affinity at Eagan,
Commons on Marice, and Ken Uller.
E. It was recommended to approve Direct Preparation of an ordinance amendment to Eagan City
Code Chapters 6 and 10 relating to solid waste management.
F. It was recommended to schedule a special City Council meeting on November 13, 2020 at 10
a.m. to canvass election results.
G. It was recommended to receive bid and award Contract 20-21, Project 1363 Bald Lake (JP -20)
and Project 1338 North lake (EP -2) Alum Applications to HAB Aquatic Solutions, LLC, for an
amount not to exceed $149,495.00, and authorize the Mayor and City Clerk to execute all
related documents.
City Council Meeting Minutes
September 15, 2020
2 page
H. It was recommended to receive bid and award Contract 20-22, Project 1334 Cliff Lake (AP -11)
and Project 1337 Hay Lake (LP -31) Alum Applications to HAB Aquatic Solutions, LLC, for an
amount not to exceed $170,111.00, and authorize the Mayor and City Clerk to execute all
related documents.
I. It was recommended to receive the Final Assessment Report for Project 1364 (Highview
Acres/Spande/Valley View Plateau — Street Improvements) and schedule a public hearing to be
held on October 20, 2020.
J. It was recommended to receive the Final Assessment Report for Project 1368 (Duckwood Trail —
Street Improvements) and schedule a public hearing to be held on October 20, 2020.
K. It was recommended to receive the Final Assessment Report for Project 1370 (GVR
Acres/Rathman Addition — Street Improvements) and schedule a public hearing to be held on
October 20, 2020.
L. It was recommended to receive the Final Assessment Report for Project 1372 (Vienna Woods —
Street Improvements) and schedule a public hearing to be held on October 20, 2020.
M. It was recommended to receive the Final Assessment Report for Project 1375 (Oak Chase 11t _5th
— Street Improvements) and schedule a public hearing to be held on October 20, 2020.
N. It was recommended to receive the Final Assessment Report for Project 1376 (Oak Bluffs —
Street Improvements) and schedule a public hearing to be held on October 20, 2020.
0. It was recommended to approve an adjustment to the utility bill for the property located at
3275 Dodd Road (Road Equipment), for the period between April 2, 2020 and August 12, 2020.
P. It was recommended to approve a resolution in support of a grant application to the Minnesota
Department of Transportation (MnDOT) Noise Wall Program for a new 1,075 feet long noise wall
along the east side of 1-35E, near Englert Road, and authorize the Mayor and City Clerk to
execute all related documents.
Q. It was recommended to approve a Final Plat (Fish Lake Estate Addition) to create one (1) lot
upon three (3) acres located south of Crestridge Lane and east of Pilot Knob Road.
R. It was recommended to adopt a resolution in support of a Job Creation Fund application to the
Minnesota Department of Employment and Economic Department for Ecolab Production, LLC.
S. It was recommended to approve a modification to the Site Plan for the Pilot Knob Animal
Hospital Planned Development Amendment.
T. It was recommended to adopt Findings of Fact, Conclusions & Resolution of Denial of a request
for a Comprehensive Guide Plan Amendment to change the land use designation from RC (Retail
Commercial) to HD (High Density) upon approximately 1.4 acres generally located north of
Diffley Road and west of 1-35E.
U. It was recommended to approve CARES grant agreement subject to approval by the City
Administrator and City Attorney and authorize City Administrator to execute grant agreements.
V. It was recommended to adopt a resolution electing to participate in the Local Housing Incentive
Account Program under the Metropolitan Livable Communities Act and agree to affordable and
life -cycle housing goals for calendar years 2021 through 2030.
W. It was recommended to approve a resolution appointing absentee ballot board judges and
designating them as deputy city clerks for the purpose of administering the November 3, 2020
General Election.
X. It was recommended to approve a resolution to accept donations from Wal-Mart, Eagan Hockey
Association, Sandy O'Keefe and Thomson Reuters.
Y. It was recommended to approve a resolution and Grant Agreement with Dakota County for
CARES Act funding for elections operations.
Z. It was recommended to approve an application for a senior citizen deferment of special
assessments for Parcel 10-72961-02-080.
City Council Meeting Minutes
September 15, 2020
3 page
AA. It was recommended to approve Water Meter Replacement/Repair (R/R) Program (City Code
3.05) surcharge appeals.
BB. It was recommended to approve the City of Eagan Electronic Signature Policy.
CC. It was recommended to approve Eagan Mid -Sized Business CARES Grant Program and authorize
City Administrator to implement the program and execute related documents.
DD. It was recommended to approve Eagan CARES Nonprofit Grant Program and authorize City
Administrator to implement the program and execute related documents.
EE. It was recommended to approve an On -Sale Liquor and Sunday License for MC Eagan LLC doing
business as Mad Cow, located at 1288 Promenade Place.
FF. It was recommended to adopt a resolution approving a Premise Permit for the Metro Baseball
League to conduct lawful gambling at Mad Cow, 1288 Promenade Place.
GG. It was recommended to approve a resolution to temporarily extend the licensed premise of the
On -Sale Taproom License issued to Bald Man Brewing, Inc. on September 26, 2020 at 2020 Silver
Bell Road Suite 25.
PUBLIC HEARINGS
There are no public hearings to be heard.
There are no old business items to be heard.
OLD BUSINESS
NEW BUSINESS
Rezoning and Preliminary Subdivision (Woods of Witham Lane) — Josh and Irene Burbul
City Administrator Osberg introduced the item noting the property is located on Dodd Road upon
approximately 3.2 acres. The action for the Council to consider is Rezoning from A, Agriculture, to R-1,
Residential Single, and a Preliminary Subdivision to create two (2) lots.
City Planner Schultz gave a staff report and provided a site map.
Public Works Director Matthys spoke to the drainage challenges and the proposed improvements for
the adjacent properties included in the conditions.
The applicant was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Rezoning from
A, Agriculture, to R-1, Residential Single, upon approximately 3.2 acres located at 4070 Dodd Road.
Aye:3 Nay:O
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Preliminary
Subdivision to create two (2) lots upon approximately 3.2 acres located at 4070 Dodd Road, subject to
the following conditions: Aye 3 Nay: 0
City Council Meeting Minutes
September 15, 2020
4 page
1. The developer shall comply with these standards conditions of plat approval as revised
by Council on July 1, 2014: Al, B1, B2, B3, B4, C1, and E1
2. The property shall be platted.
3. An Individual Lot Tree Preservation Plan shall be submitted at the time of Building Permit
application for Lot 2, Block 1.
4. The development shall receive Final Subdivision approval prior to Building Permit issuance.
5. A water quality cash contribution, using actual impervious surface areas and the City' s
current Fee Schedule Rate, shall be required for this development.
6. A final grading plan with detailed grading, drainage, erosion, and sediment control plan shall be
prepared in accordance with current City standards and codes prior to issuance of a building permit.
7. The applicant shall design and construct the site in a manner that reduces the amount of runoff that
flows to the rear yard storm sewer catch basin located to the south of Witham Lane, in a manner
acceptable to the City Engineer.
8. All erosion/ sediment control plans submitted for development and grading permits shall be
prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans.
9. All personnel responsible for the construction and management of erosion/sediment control
devices, and the establishment of vegetation for the development, shall have received Erosion/
Sediment Control site management certification through the University of Minnesota, or approved
equal training as determined by the City Engineer.
10. Erosion control measures shall be installed and maintained in accordance with City code and
engineering standards.
11. Any new water and sanitary sewer services shall be installed to current engineering standards, in a
manner acceptable to the City Engineer.
12. All street, curb and gutter, boulevard, and trail repairs shall be performed in a manner acceptable to
the City Engineer.
13. This development shall be responsible for a cash park and trails dedication based on the rates in
effect at the time of Final Subdivision for the net increase of one (1) lot. The amount is payable prior
to release of the Final Plat for recording.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire noted the mask he was wearing was from the Eagan Citizen's Crime Prevention
Association Annual Golf Fundraiser that was held on Friday, September 11. He noted at a time when it is
challenging for a police officer and to feel the community's confidence in them; the turnout at the golf
outing was fabulous and a great show of support for our Police Department.
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
September 15, 2020
5 page
ADJOURNMENT
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at
6:55 p.m. Aye: 3 Nay: 0
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City Clerk