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01/02/2001 - City Council Regular AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING JANUARY 2, 2001 6:30 P.M. 1. ROLL CALL & PLEDGE OF ALLEGIANCE II. OATH OF OFFICE -.NEW COUNCILMEMBERS III. ADOPT AGENDA & APPROVAL OF MINUTES IV. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT) V. RECOGNITIONS & PRESENTATIONS VI. COMMENTS BY CITY COUNCIL, CITY ADMINISTRATOR & DEPARTMENT HEADS VII. STORM UPDATE p ;L A. VIDEO of Community Journal Stone Segment VIII. CENTRAL PART: UPDATE IX. CONSENT AGENDA 3 A. PERSONNEL ITEMS .1~ B. ADDITIONAL revisions to 2001 Fee Schedule ,q C. PROJECT 800, Receive Feasibility Report, Authorize Public Hearing (Cedarvale Access - Modifications & Upgrade) 00 15 D. APPROVE 2001 Consulting Engineering Fee Schedules g'E. APPROVE Radio Communications Consultant Agreement (PSC Alliance Inc.) F. PROJECT 809, Receive Petition, Authorize preparation of Feasibility Report (Blue Gentian Road Extension - Streets and Utilities) G. APPROVE name change for Hunan Garden Restaurant P 2,2H. 2001 License Renewals 1 Y1. APPROVE name change for Sid's Discount Liquor X. 6:45 - PUBLIC HEARINGS XI. OLD BUSINESS P ~~+A. REZONING, Preliminary Planned Development & Preliminary Subdivision - Wensmann Realty, Inc, a rezoning of approximately 14 acres from R-4 (Multiple) to PD (Planned Development) and a Preliminary Subdivision /Preliminary Planned Development (Crane Creek) to create 64 townhome units within 17 buildings, located south of Highway 55 and east of Rita Court in the NE 1/4 of Section 12. XII. NEW BUSINESS P A. REQUEST direction to prepare preliminary development agreement with Delta Homes for development in Greater Cedarvale Area. B. COMMUNITY DEVELOPMENT BLOCK GRANT for fiscal year 2001. H C. CONDITIONAL USE PRMIT - John D. Gustavson - a Conditional Use Permit to allow an accessory Y building in excess of 1100 square feet on Lot 17, Block 3, Walden Heights First Addition, located at 4740 Walden Drive in the NE Yk of Section 33. I / D. PLANNED DEVELOPMENT AMENDMENT - Electronics For Imaging, Inc. - a Planned Development Amendment to allow light assembly and installation of pre-manufactured electronic components when conducted in conjunction with administrative or professional offices or clerical operations on Lot 3, Block 2, Eagandale Office Park 2nd Addition, located at 1340 Corporate Center Curve in the NW V4 of Section 3. ! p'3 E. INTERIM USE PERMIT - Kohl's Department Store - an Interim Use Permit to allow the temporary outdoor storage of storage containers on Lot 1, Block 1, Town Centre, 70 Fifteenth Addition, located at 1350 Town Centre Drive in the NW'/ of Section 15. XIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE XIV. ADMINISTRATIVE AGENDA XV. VISITORS TO BE HEARD (for those persons not on agenda) XVI. ADJOURNMENT XVII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MINUTES OF MA-MUCH TG OF THE EAN CITY COUN, ; Agan, Minnesota.:.,. ber 19, 200k A regular meeting of the Eagan City G}oitiicit'was.held on Monday, December 19, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Masin, Blomquist, Bakken and Carlson (arrived at 7:15). Also present were City Administrator Tom Hedges, Senior Planner Mike Ric} r,; pr.pf P14Wjc Works Tom Colbert, and City -WA Attorney Mike Dougherty. f , A: Mayor Awada announced that; 0C. OW.' rings) items B, C, and D regarding variances for Adkins Association for Qwest will be con'linued to January 16, 2001 per the request of the applicant and the County. Councilmember Bakken moved, Mayor Awada seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 MINUTES OF THE NOVEMBII R PECIAL COUNCIL MEETING ding comments Councilmember Blomquist asked ;vtacrds will be kept regar from residents made at special meeti s : -K&inistrator Hedges stated that there are detailed notes of questions and answers froni•tfie meetings on file in the Engineering Department and are available for review. Councilmember Blomquist requested that this be referenced in the minutes. Councilmember Blomquist moved, Mayor Awada seconded a motion to approve the minutes as amended. Ayes: 4 Nay-d). MINUTES OF THE NOVEMBER` 2000 St-VECIAL COUNCIL MEETING Councilmember Blomquist requested & additio: made to the minutes stating that detailed notes of questions and answers from the specij-- etings are on file in the Engineering Department. Motion was made by Blomquist, seconded by Awada to approve the minutes as amended. Ayes: 5 Nays: 0 MINUTES OF THL~•,.'REGULAR MEETING Councilmember Bakken noted that his name hmct-teen omitted in the first paragraph listing Councilmembers present at'the meeting. Mayor Awada requested that the following amendment be made on page 2 under Comments by City Council, City Administrator & Department Heads: Eagan City Council Meeting Minutes • December 19, 2000 f'~ Page 2~''' z.. Councilmember Masi diSti}RBe;a a ~t was held with residents to review the way the storm emergency was ada stated that this issue could be discussed at a future Council retreat. Councilmember Blomquist stated that residents had called the Public Works Department the night of the storm, and in such cases, the Police Department should be called. Mayor Awada directed City Administrator Hedges to place the issue on a future retreat age ei sber. Blomquist asked what the dates of the retreats will be. Mayor AwdAci'sfati3t: • • Tt eA:'tiisfz ° a retreat with the new - Councilmembers on December 12, 2000" there k"4:-dates set for January 10 and 11, 2001. Councilmember Masin request ei#~ E at on pAm'. : We second paragraph under Comments by City Council, City Administrator & Department Heads the first sentence be amended to read: Councilmember Carlson stated that Alane Roundtree had made application to the Millennium.T .rail and will be followed up by a letter of support from the City. Councilmember Masin asked that obtpage 'tidr the discussion regarding scope of services for engineering storm water studX~`d opjpiost; ; Statements be recorded verbatim. Mayor Awada directed the Record' ng,.$e,,r•#:it+iew the tape of the December 4, 2000 meeting. Councilmember Blomquist moved, Councilmember Bakken seconded a motion to approve the minutes of the December 4, 2000-Regular Council meeting as amended. Aye: 5 Nay: 0 RD Margaret Schreiner provided an updati~ i~ the stst€t3is of the Eagan Foundation's Unmet Needs Committee: RECOGNITIONS AND PRINtNTATIONS City Administrator Hedges introduced Katie Koch-Laveen, recently chosen Minnesota Teacher of the Year. Mayor Awada presented Ms. Koc,h:.aveen with a certificate. Ms. Koch- Laveen made a presentation regarding her family's invc~ went in the community. City Administrator Hedgesswho was recently selected as a recipient of the Youth Contribution Awi. d..1V1'ayor da presented Ms. Tilley with a certificate. Ms. Tilley spoke briefly. City Administrator Hedges recognized Councilmembers Bea Blomquist and Sandra Masin for their contributions to the City of Eagan. Mayor Awada presented them each with a plaque. Eagan City Council Meeting Minutes r December 19, 2000 Page 3 COMMENTS BY -.4 - & DEPA3t'`$ADS City Administrator Hedges provided a Year-End Goals 2000 Update. Councihnember Masin stated s nts regar ding an audio problem at XMe . the last Council meeting. Mark Hotchkiss; 1t~Fe C'Ii 'cltsed the problem and stated that it . had been resolved. ti Councilmembers Masin and C*UMIM6 rational League of Cities conference held in Boston December 6 - 8, 2000. STORM UPDATE City. Administrator Hedges di~.}ssed a resolution requesting damaged homestead property to be reassessed. Councilmember Bakken moved, Cftcilmei i~ arlson seconded a motion to adopt the Resolution Requesting Damaged Homeste to,he,5ds$ed. Aye: 5 Nay: 0 Councilmember Carlson note:#[af'tFie•"Community Journal' has a video tape regarding the July storm that is very informative Councilmember Masin statect%hat the updated Emergency Plan needs to be completed by February. Mayor Awada stated that jX will be addressed at an upcoming Council workshop. CONSEl!' AU'1A Councilmember Masin asked that items of the i tisent agenda be pulled for discussion. A. Personnel Items Item 1. It was recommended to approve the hiring of Sheldon Libman as an Accountant I in the Finance Department. Item 2. It was recommended to approve the hi of Patricia Flynn as a temporary, part- time Accounting/Accounts" abla; q.... ce Department. Item 3. It was recommended to approve ffie funiig of Nick Williams, Lindsay Severson, Jessica Pothen, Landon Moyer, Megan Linvillfi:f kenjamin Koenke, Kyle Durant, Sara. Bergherr and Doug Lindow as part-time seasoW-winter recreation leaders. Item 4. It was recommended to approve the hiring of Diane Vanderveer, Jennifer Machtemes, Janelle Wall and Megan Washburn as skating instructors at the Civic Arena. Eagan City Council Meeting Minutes December 19, 2000 Page 4 Item 5. It was recommended to •ash¢e:t~.lett;c's signation from Jason Deal, IT Technician Assistant. B. 2001 License Renewals. It was recommended to approve the license renewals for the year 2001 for tobacco, trash hauler and pet shop licenses. C. 2001 Joint Powers Agreement #`of NommDrue Task Force. It was . • recommended to approve a Joint Power34-i~igreeme 0W would allow the City of Eagan to participate in the Dakota County Dr Task Fo D. 2001 Enterprise Fund Budgets:'c~ttiig V~oTiiiiitarv Sewer, Streetlightin Storm Drainage/Water Quality, Civic Arena and Aquatic Facility. It was recommended to approve the 2001 Enterprise Fund Budgets, including Water, Sanitary Sewer, Streetlighting, Storm Drainage/Water Quality, Civic Arena and Aquatic Facility. E. Gambling Control Board Prerieit Renewal Application for LaFonda Restaurant. It was recommended to approve't>i spntrol board premises permit for the Mendota Heights Athletic Associa*n to W"ebi~efuieted at LaFonda Restaurant. F. Gambling Control Board PreuJis ' q€ riist~Sal Application for Valley Lounge. It was control board premises permit for the Mendota recommended to approve thez: Heights Athletic Association to be conducted at the Valley Lounge. G. Extension to record the final plat for Gopher Eagan Industrial Park 7th Addition for Twin City Wire. It was recommended to approve a 60 day extension of the recording requirement for the Gopher Addition (located north of Yankee Doodle Road and east of Highway •149•'~ip.':ffie'si)U l ~ 1/z of Section 12). H. Extension for Recording Planned Devment 1►ieement - (Lexington Hills Apartments - Reacor, Ltd. It was recommended tuapprove: #;extension for recording the Planned Development Amendment Agreement for a storage building for the Lexington Hills Apartments. 1. Final Subdivision (Cliff Woods) - Mendota HoiInc. It was recommended to approve the Final Subdivision (Cliff Woods) to create th- single-family lots on 1.25 acres located at the southeast comer of C,a~;.ud•i'ir~•.la~pe Avenue in the NE'/. of Section 32. J. Project 771. Lexington Avenue•-Town•~entre'{o=Clubview Street & Utility Improvements. It was recommended to receiV*.Oe draft feasibility report for Project.771 (Lexington Avenue - Town Centre Drive to Cii>view Drive - Street, Utility & Trail Improvements) and schedule a public hearing to be held on January 16, 2001. K. Contract 00-03, Galaxie Ave., Old Sibley Memorial Highway, Lone Oak Circle Street Rehabilitation. It was recommended to approve the final payment for Contract 00-03 (Galaxie Avenue, Old Sibley Memorial Highway and Lone Oak Circle - Street Eagan City Council Meeting Minutes f December 19, 2000 Page 5 • • - Rehabilitation} in the amount of Q~.0.18 tQ., Paving, Inc. and accept the improvements for perpetual City M' gaa wct to warranty provisions. L. Project 97-DD. Pine Tree Forest. It was recommended to acknowledge the completion of Project 97-DD (Pine Tree Forest - Street & Utility Improvements) and authorize perpetual City maintenance sul ;ptgyions. M. Project 99-EE. Eagan Pointe. It was r9a mende 31o authorize the time extension of the development agreement for Project 99 ,(EaganR.ginte - Street & Utility Improvements) io July 31, 20%- N. Authorization to execute agreement with Xcel Energ,~for Community Center Facility. Pulled from the Consent Agenda. 0. Project 99-K Hittner Additia It was recommended to acknowledge the completion of Project 99-M (Hittner Additii: -tility Improvements) and authorize perpetual City maintenance subject to warraniy'ji~;. P. 2001 Special Revenue Fund Bude incluiai -kousing~Fund, the Police Forfeiture Fund, the Recycling Fund. the 1, , 'e~t~rvts ' Grant Fund, the Cedarvale Special Services Fund and the Gable - -V* `a ' se Fees Fund. It was recommended to approve the 2001 Special Revenue Fund Budgets: the Housing und, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franchise Fees Fund. Q. Approve the 2001 Burnsvil M. 6mi k"ions Commission (BETC) an the Burnsville/Eagan Community't`eTevisiofi• E{`ftigudgets. It was recommended to approve the 2001 Burnsville/Eagan T4'. mmu tions Commission (BETC) budget and the 2001 Burnsville/Eagan Community? •elevisic~: BECT) budget. R Declaration of Reimbursement Resolution for COQ rvale Area Property Acquisition. It was recommended to consider a Reimbursement Resolution for the City acquisition of a single-family dwelling at 3811 Alder Lane. S. Project 807, Dodd Road Trail (Difflev to Wesc~t#Ji. It was recommended to authorize the preparation of a feasibility 1egnrt;.f9t.xb;.install6fi3n of an off-street trail along Dodd Road from Diffley to Wescott RQ, . , T. R-J. Ryan Construction, Inc. (Pioneer Plastics-;X was recommended to allow issuance of a building permit prior to platting of the prop;K U. On-Sale Wine. Malt Liquor and Sunday License for Priya International. Inc. It was recommended to approve the on-sale wine, malt liquor and Sunday license for Madras Palace. Eagan City Council Meeting Minutes 'f December 19, 2000 Page 6 • V. Amusement License Application ~13-akers.•:::as recommended to approve an amusement license application for~es::~:~~'•• W. Off-Sale Liquor License for Silver Bell Liquor. Inc. It was recommended to approve the off-sale liquor license for Silver Bell Liquor, Inc. X. On-Sale Malt Liquor License -pt2z't'`• YSmmended to approve the on-sale liquor and Sunday license for Sky Ventus LLC. f: f Councilmember Bakken moved, lla~r?e t?iii;:oa•a motion to approve the remainder of the consent agenda. Aye: 5 Nays N. Authorization to execute agreement with Xcel Energy for Community Center Facility. City. Administrator Hedges discussed the proposed agreement with Xcel Energy to provide electric and gas service to th*epity Center facility. Councilmember Masin asked about a choice between Xcel and otherpit3;7:j3upctor of Parks and Recreation Ken Vraa stated that other providers had been consi.XP •b~ld be more feasible to enter into an agreement with Xcel Energy. Councilme r 1V sitt*na he felt that as a courtesy, other providers should be made aware of the, p;#:~::~dUiicihnember Carlson stated that the package with Xcel Energy contains apiiifous amount of incentives. Councilmember Masin moved, Councilmember Blomquist seconded a motion to continue the execution of an agreement with Xcel Energy until other providers are notified. Ayes: 2 Nay: 3 Councilmember Carlson moved, CounG eiiitie'r'~$ikken seconded a motion to authorize the execution of an agreement with Xcel Ener:to provW electric and gas service to the Community Center facility. Aye: 4 Nay: 1i¢asin opted) PUBLIC REARMS PROPOSED 2001 GENERAL FUND BUDGET AND PAYABLE 2001 PROPI,R.TY TAX LEVY fi City Administrator HedgesAis : the OQ~:Uenera] Fund Budget and the resolution certifying the 2001 ad valorem proty:t: Mayor Awada opened the public hearing. ThW~eing no public comment, Mayor Awada closed the public hearing and turned the discussion baiC6 the Council. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the 2001 General Fund Budget and the resolution certifying the 2001 ad valorem property tax levy. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes December 19, 2000 Page 7 z~:•.• i OLD BUSINESS PROJECT 768, RECEIVE FEASIBILITY REPORT, AUTHORIZE PUBLIC HEARING (NORTHWOOD PAff. AND UTILITIES) PROJECT 790, RECEIVE FEAS 041 'UTHORIZE PUBLIC HEARING (CENTRAL PAIi'VV~t''i' - ~7 S & UTILITIES) City Administrator Hedges introduced these items together as they were interrelated. Mayor Awada discussed the background of the two proposed projects and stated that a decision needs to be-made as to whether to prgceed or not. Councilmember Blomquist wipil had been trying to reach an agreement for two years on the Northwood Parkway..sue. $~sked Public Works'Director Colbert if easements had been obtained. Mr. Colbeit4tated ents had not been obtained. Mayor Awada moved, Counper Carlson seconded a motion to reject the Feasibility Report for Project 768 (Northwood parkway - Street and Utilities) and not schedule a public hearing. Aye: S Nay: 0 Mayor Awada moved, Councijmember Carlson seconded a motion to receive the Feasibility Report and authorize thii$bYftsary 16, 2001 for Project 790 (Central Parkway - streets and utilities). Aye: 3 Nay: 2`:*:O fAWand Blomquist opposed). It was noted that a letter had been recd frorrjc+ennis J. Troien of Fabyanske, Westra & Hart, attorney for Larry Wenzel. CEDAR / 13 REDEVELOPMENT PROCESS UPDATE City Administrator Hedges introduced this item.. •Jim Prosser, Ehlers & Associates discussed the redevelopment process. He stated the pf#sal should be completed early next year. r Mayor Awada asked what the next step for'the tity Council should be. City Administrator Hedges stated the issue will be scheduler a workshop in late January or early February.. Councilmember Masin discussed the possibility of residential units being built over retail businesses. Eagan City Council Meeting Minutes ' December 19, 2000 Page 8 • L~:.. Councilmember Blomquist expre:euern;cs a storm sewer system in the area. She further stated she felt the project shout ' .Q *gs tiv*"Y: Councilmember Carlson asked about architectural standards being provided to prospective developers. Mr. Prosser stated that design work is best focused on after a developer is selected. Doris Donnelly, 3830 Alder Lane;'sff;s#1'ic~ hided the community meeting and expressed concern that valid data on how residMreally :about the. project had not been received. Mr. Prosser stated that a newsletter) -been sesg:put to the community and quality feed back had been received back fromt3id i No action was required. EAGAN HOTEL STUDY City Administrator Hedges in # c W.this item. Julie Stackhouse of the Economic Development Commission provided a brill' ~"d;of the study. She then introduced Eagan Convention and Visitors Bureau Executivf.jDirectot'#*ePbckinpah and Cbmpass International President George Zirnhelt. Ms. Peckinpal".respnte dy findings and recommendations. No action was required. 2001- 2005 CAPITAL IMPROVEMENT BUDGET City Administrator Hedges c~isgpssed Part II (Vehicles and Equipment) and Part III (Park Acquisition & Development) of the.1I4;IEi rovement Program. Mayor Awada stated she would like to:lcuss )cth Park in Part III of the CIP at a workshop. CounComember Carlson agreed aM-kuggesta hat the Park Commission be included in the workshop. Mayor Awada moved, Councilmember Bakken seconded a motion to approve the 2001- 2005 Capital Improvement Program ekcept for the North Park infrastructure which will be continued to a future date. Aye: 5 Nay: 0 ~fnf1n y Ate, City Administrator Hedges discussed the X001 Me Schedule establishing fees for various City services, supplies and materials. Councilmember Bakken moved, Mayor Awada seconded a motion to adopt a resolution approving the 2001 Fee Schedule establishing fees for various City services, supplies and materials. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes December 19, 2000 Page 9 ti'~ • ti~:.. 'COMPREHENSIVE GUIDE PLAN AsTZONING AND PRELIMINARY SUBDIVISION LOPMENT City Administrator Hedges introduced this item. Senior Planner Ridley gave a staff report. Councilmember Bakken moved:ls,"ttt~led a motion to direct the City Attorney to prepare findings of fact fbi%616 :8ft• tibi if sive Guide Plan Amendment ameading the use of approximately 6.7 acres fr-II, Lnits/acre), a Rezoning from R-1 (Single Family) to PD (Planned Development) ,f,Et a Preliaigary Subdivision / Preliminary Planned Development (Summit Hill) tct;itL:%Aada mm"Wo m townhome units on six lots and one outlot for common property, locafie ofd '-Woad on the east side of Johnny Cake Ridge Road, north of Oak Ridge Family Housing Townhomes in the NW 1/4 of Section 28. Aye: 4 Nay: 1. (Blomquist opposed) Mark Parranto, Delta Development discussed the background of the property and reviewed the proposed project. Councilmember Carlson stated shquan0 ~ent zoning to remain single family. She also noted to Mr. Parranto that there will ( new. d f or single family lots in the new Comprehensive Guide Plan. Xeo: Mayor Awada stated she also would like to see the property remain zoned single family. ADMINISTRATIVE AGENDA N.O.I,;tTATIONS City Administrator Hedges stated that -Uuncilm8s er Masin has asked that the City Council consider nominating one or two indiN als for ¢ first N.0.I.S.E. Community/Elected Official of the Year Award. A memorandum Wain Counember Masin detailed reasons for nominating either or both Conrad Bowers, Mayor of Bn2geton, MO or Russ Susag, Councilmember for Richfield, MN. Mayor Awada moved, Councilmember Carlson;$econded a motion to nominate Conrad Bowers, Mayor of Bridgeton, MO and Russ Susag, Cc#icilmember for Richfield, MN for the N.O.I.S.E. Community/Elected Ol:p•Year.,wai~d. Aye: S Nay: 0 ADJO~T The meeting adjourned at 9:30 p.m. MBM Date City Clerk Eagan City Council Meeting Minutes December 19, 2000 Page 10 If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy-tTf pCi'save equal access to its programs, services, activities, facilities and employment Abut regal-d-lo race, color, creed, religion, national origin, sex, disability, age, sexual orieion, malt} status or status with regard to public assistance. i ` r MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 29, 2000 SUBJECT: AGENDA INFORMATION FOR JANUARY 2, 2001 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the January 2, 2001 City Council agenda and the minutes of the December 19, 2000 regular City Council meeting, the following items are in order for consideration. Agenda Information Memo January 2, 2001 Eagan City Council Meeting A. COMMUNITY JOURNAL -STORM SEGMENT ACTION TO BE CONSIDERED: There is no formal action on this item; Bumsville/Eagan Community Television produces the Community Journal program each month. The December Eagan segment is an especially good piece regarding Eagan's storm recovery activity. The six-minute segment is available for viewing by the City Council at this time. FACTS: • Each month, Bumsville/Eagan Community Television produces a half-hour news magazine which provides news and feature information about the Cities of Eagan and Burnsville. • The December, 2000 Eagan segment is a recap of the July Superstorm and subsequent storm recovery activity. Agenda Information Memo January 2, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. 2001 Compensation/Non-Collective Bargaining Employees-- ACTION TO BE CONSIDERED: To approve the following: a) For regular non-collective bargaining employees, a compensation rate increase of 3% across the board effective the pay period closest to January 1, 2001. b) With the exception of election judge rates and seasonal and temporary Parks & Recreation employees, compensation rates for temporary, non-collective bargaining employees also will be increased by up to 3%. c) Car expense allowances for the City Administrator and Department Heads will be increased by 3%. d) Mileage will be set at the IRS amount (the 2000 amount is 32.5¢ a mile). If the IRS increases or decreases this amount, the City's amount will automatically adjust to the new IRS rate. e) The City's contribution for family health insurance premiums will increase by $36.26 per month (half the total dollar increase for 2001). Item 2. Resignation/Temporary Building Inspector-- ACTION TO BE CONSIDERED: To accept the letter of resignation from Michael Anderson, temporary building inspector. Item 3. Resignation/Community Service Officer/Police-- ACTION TO BE CONSIDERED: To accept the letter of resignation from Sam Schooler, Community Service Officer for the Police Department. Agenda Information Memo January 2, 2001 Eagan City Council Meeting Item 3. Part-time Seasonal Winter Sports Officials-- ACTION TO BE CONSIDERED: To approve the hiring of Keith Wallace, Randy Boyden and Brad Champlin as part-time seasonal winter sports officials. Item 4. Part-time Seasonal Lifeguard/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of John Koniges as a part-time seasonal lifeguard for Cascade Bay. Item 5. Part-time Seasonal Lifeguard Instructor/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Jamie Bouford as a part-time seasonal lifeguard instructor for Cascade Bay. Item 6. Part-time Seasonal Deck Manager/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Kassandra Deml as a part-time deck manager for Cascade Bay. Item 7. Part-time Seasonal Mentorship Coordinator/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Patrick Budion as a part-time seasonal mentorship coordinator for Cascade Bay. Item 8. Part-time Seasonal Winter Recreation Leaders-- ACTION TO BE CONSIDERED: To approve the hiring of John Hayden, Ryan Moy, Christina Walerak and Tommy DuBois as part-time seasonal winter recreation leaders. Agenda Information Memo January 2, 2001 Eagan City Council Meeting B. AMENDMENTS TO 2001 FEE SCHEDULE ACTION TO BE CONSIDERED: To approve amendments to the 2000 Fee Schedule. FACTS: • On December 19, 2000 the City Council approved the City's 2001 comprehensive fee schedule. • Changes related to Community Development/Inspections fees and pass-through water meter sales prices were inadvertently omitted from the new fee schedule. • The increases in the mechanical and plumbing permits more accurately reflect the City's inspections costs and bring Eagan into the range of other comparable area suburbs. Eagan has been at the low end for many years. ATTACHMENTS: / • Enclosed on pages b through 1.3 are copies of the fee schedule pages reflecting the proposed changes. I 2000 FEE SCHEDULE A vviorn d r.,%*.11 LICENSES AND PERMITS (cont'd) Fee Adult establishments: Investigation $ 300.00 Requires $1,000 escrow Annual license 5,000.00 Adult companionship/escort service provider: Investigation 300.00 Requires $1,000 escrow Annual license (one license included w/ 850.00 adult establishment license) Amusement, mechanical 1-3 machines 25.00 per machine 4-9 machines 200.00 total 10-15 machines 350.00 total > 15 machines 500.00 total 4% " ZVtj 40 Contractors license - Plumbing MN Dept. of HealthKaster Plumbers Code or Sewer and Water ($25,000), and MN Master Plumbers Certificate, 09 a L c T o A v c A Pi lo{ I q ♦,r Va. . I << , 4, 7S a•ft.+ •1 Dance hall - initial investigation 300.00 + M., Ceoof o sgf./e. /4t, ,JKtlceot,..d Dance hall - annual permit 300.00 Dance, public - single event 50.00 ~°~`J en+~• f~ r aD d Dangerous dog registration Original registration, sign, and tag 25.00 Registration renewal (2-year) 25.00 Development-related permits See pages 4 through 7. Dog license (2-year) 14.00 [Licenses are also available at all Eagan veterinary clinics.] Duplicate dog tag 2.00 Fertilizer, commercial turf applicator license 50.00 Gambling - investigation 250.00 Golf cart, motorized permit 25.00 Golf driving range license 50.00 Hunting, bow permit - resident 10.00 Hunting, bow permit - non-resident 25.00 11~ 2 1- 2000 FEE SCHEDULE R,,-, d *~W A, DEVELOPMENT REVIEW For the charges below that require escrow deposits, refer to p.6 for the amount. Application Type Fee Escrow required? Comprehensive Plan amendment $ 300.00 Yes Conditional use permit (CUP) * 150.00 Yes Final planned development 100.00 Yes Final plat 200.00 Yes Final subdivision 100.00 Yes plus 3.00/lot Final subdivision extension 75.00 No Interim use permit (IUP) * 150.00 , Planned development - annual review 100.00 No Planned development amendment 150.00 Yes (separate from rezoning) Preliminary planned development 250.00 Yes Preliminary subdivision * 300.00 Yes Rezoning * 250.00 Yes Variance * 150.00 No Waiver of subdivision - duplex lot splits * 50.00 No Waiver of subdivision - single-family zoned * 300.00 No Waiver of subdivision - other * 150.00 Yes * Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. 4 Z 200{ FEE SCHEDULE DEVELOPER ESCROW The City requires the following escrow deposits from developers. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred. Initial Escrow Deposit Preliminary subdivision application OR $ 150.00 per acre Preliminary planned development OR 1,500.00 minimum for single fam Waiver of subdivision-other OR 3,000.00 minimum for C/I and Comprehensive plan amendment town homes/mu Itiples 4,800.00 maximum Final planned development 2,000.00 Final plat 500.00 Final subdivision application - 1-3 lots 2,000.00 Final subdivision application - 4 or more lots 4,000.00 Contract management < $150,000 estimated construction costs 8% of costs 1,000.00 minimum $150,0014500,000 est constr costs 6% of costs 12,000.00 minimum > $500,000 estimated construction costs 5% of costs 30,000.00 minimum Conditional use permit 500.00 (Not required if subdivision escrow has been collected as part of same application.) Interim use permit - when site plan is involved 500.00 (Not required if subdivision escrow has been collected as part of same application.) Rezoning 500.00 (Not required if subdivision escrow has been collected as part of same application.) 6 d- 2000 FEE SCHEDULE A mm l wKe w P INSPECTION FEES/PERMITS Building permits: Building permit fees are based on the 1997 UBC Fee Schedule. Permits are issued to specific lots. All permit fees are rounded to the nearest dollar. A change in address or lot after issuance is subject to a $50.00 transfer fee. Permits with valuation exceeding $10,000 are subject to a Plan Check charge of 65% of the building permit fee. In addition, there is a State surcharge on all permits; the surcharge fee schedule is on page 11. The following connection and availability charges are also collected with the building permit fees: Sewer availability charge (Met. Coun- cil Environmental Svcs -SAC chg) $1,100.00 (These fees are for Sewer availability charge (City) 100.00 single-family dwelling Water supply and storage (City) 840.00 permits; see pp.12 & 15 Water meter (5/8") 114.00 for fees for other Treatment plant charge 492.00 construction types.) Building permit valuation Fee < $500 $ 30.00 501-2,000 30.00 plus 2.60/ $100 valuation* > $500 2,001-25,000 69.25 plus 14.00/ $1,000 valuation* > $2,000 25,001-50,000 391.75 plus 10.10/ $1,000 valuation* > $25,000 50,001-100,000 643.75 plus 7.00/ $1,000 valuation* > $50,000 100,001-500,000 993.75 plus 5.60/ $1,000 valuation* > $100,000 500,001-1,000,000 3,233.75 plus 4.75/ $1,000 valuation* > $500,000 > 1,000,000 5,608.75 plus 3.65/ $1,000 valuatn* > $1,000,000 Building permits for selected work at existing residences: Basement remodel/finish 69~9 4I•on a- ►.00 440fc S~a~~~•ai~•c Deck 69-90 `4, 00 Fireplace/fireplace stove 68-00 G q, . O Demolition permit 66:96 6S, o0 04. 1 Sa►o^ f,q, 00 * or fraction thereof 98 200# FEE SCHEDULE I INSPECTION FEES/PERMITS (cont'd) Mechanical permits: The Inspections Dept must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condos) Fee e- LN" $ 10.0 Fr J("(i'''( 4•wS~ Add-on, modification or alteration -3G_.W 5e1>-CD. J *ac ion-thereof-- . FW8Wgao ~SniRg SYMn Ny4 -ro vrr 9 0 ~p ~pT~ ~qvTvs er 4{~tts~-- Commercial/Industrial/Apartment buildings HVAC 1 % of contract price w lr5-0, v0 m; n Process piping systems 49-.e@ 510,p0 Plumbing permits: The Inspections Dept must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Residential (1-2 fa•mmily, townhomes, condos) fdlemimernrfee N&W &4vkvu ' -36-66- gb'oa ww4 Add-on modification or alteration -30,09 SDgoo V I2IWFabi g#+ afe 3 -asc h - Water seftc~rae~ U-00 Ellellgas ..A9-sys~ - '20 SO 02014 Private sewage disposal system 21,5,0? M-00_ (includes 40.00 County permit fe Abandonment of private sewage disposal 517,04 :s9-- ~►s s~. system-demolition or turnaround ~cc ) Commercial/Industrial/Apartment buildings -MiRiFRdm fee 30.00 All plumbing 1% of contract price VA 5b.~d wwn 9 4- 2000 FEE SCHEDULE Awti 4 d wtt oi~ INSPECTION FEES/PERMITS (cont'd) Other inspections fees: Fee Electrical permits Issued by the State ~{F~}~aj~calnn inenartinn.g^ Plan check (applies if valuation > $10,000) 65% of building permit fee Moving permit-building $ 75.00 plus cost of damage/ repairs. Escrow to be determined on case- by-case basis. Sign permit 2.50 per square foot Wind energy, radio and N tower permit Based on value-see building permit fee schedule Feumdati it -Based an g Underground storage tank installation/removal 709- .~a~reef fee 50% of plan check fee ~ C G% ~ol~t~ f. ~i'Eopro~tJ . --fie t-#0°s+' 41' Tee 'rte i. r) 99 Replacement building permit field card 5.00 Duplicate certificate of occupancy 5.00 Re-inspection fee 50.00 per hr. - 1 hr minimum After-hours/weekend inspection fee 50.00 per hr. - 2 hr minimum Address change after building permit issued 50.00 Permit refunding fee -46.99- S090 State of MN contractor license verification 5.00 r old, /Pill I/ M evk Pcs•~+.t Tn-140 h7ef=eol F~c -e0rcosts \ wkfN W01. 1 co MM eAG4j ~.,or fo pe.LaJ4_ Triv Ong, 4, 10 1- 2000 FEE SCHEDULE Am,, d UTILITIES FEES-WATER METERS Fee Water meters (includes copperhorn/strainer, remote wire, and touch-pad meter) 5/8" x meter $ 114.00 / IS. v c meter 4 48-66. xV-7. o 0 1 " meter 4-8a:9E)./ SY OO 1Y2" meter 426-89, y.?J a v 2" compound meter 44,64-94 117S7 00 3" compound meter -x-2•:99 'O,'A Ia. 0 0 4" compound meter -14--S9 y3 YN, . 00 6" compound meter gaS 1 t. 0 0 1 Y2" turbo meter 7L2& ' ?-17.eo 2" turbo meter 89 959, o 0 3" turbo meter 1, 1 aY. co 4" turbo meter -2,430.99, t3?. o• 6" turbo meter _3'973-99 )YO Y O Replacement remote wire (over 50') .10 per foot Replacement outside touch-pad meter 13.00 #2 copperhorns only 16.00 Meter strainers only 2" strainer - 6fr- .77.7. D'o 3" strainer 3 r,, 00 4" strainer X80 SY 1. O d 6" strainer O 0 /01 15 2000 FEE SCHEDULE fl•~ dr~~ EQUIPMENT AND STAFF RATES Hourly Rate Equipment: Pick-up truck $ 22.00 One-ton dump truck 23.00 Single-axle dump truck 32.00 Tandem-axle dump truck 40.00 Tractor 15.00 Backhoe/loader 35.00 Front-end loader 60.00 Road grader 70.00 Street sweeper 41.00 Roller or paver 20.00 Air compressor 15.00 Sewer jetter or sewer rodder 130.00 Sewer vacuum-trailer or trailer 130.00 Groundsmaster mower 22.00 Pump, 6" 30.00 Pump, 8" 35.00 Skid loader 35.00 Chipper 15.00 Tanker 30.00 TV camera (1 hour rminimum)(s<<oo' c- C 150.00 Staff rates: ( Olt..% 4%^.L) Age.** Department Directors 80.00 City Engineer 60.00 Maintenance Superintendent 60.00 Design Engineer 55.00 Building Inspector 50.00 Park Planner 50.00 Maintenance Supervisor 50.00 Senior Planner 50.00 Public Works Coordinator 50.00 Water Quality Coordinator 50.00 Construction Supervisor 50.00 Utility Construction Inspector 40.00 Operations Analyst 40.00 Planner 40.00 Technician 40.00 Maintenance Person-regular 23.00 Maintenance Person-overtime 31.00 Intern 20.00 Survey crew (includes vehicle and equipment): 2-person 70.00 3-person 90.00 /322 Agenda Information Memo January 2, 2001 C. PROJECT 800, CEDARVALE ACCESS MODIFICATIONS STREET INTERSECTION RECONFIGURATION ACTION TO BE CONSIDERED: To receive the draft feasibility report for Project 800 (Cedarvale Access Modifications-Street Intersection Reconfiguration) and schedule a public hearing to be held on February 6, 2001. FACTS: • During 1999, the City Council commissioned a study regarding the potential for the redevelopment of the Cedarvale area. This conceptual plan, Village Plaza, proposed a reconfiguration of the intersections of Silver Bell Road and Cedarvale Boulevard, as well as Silver Bell Road and Beau D' Rue. • On June 5, 2000, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the intersection modifications of TH 13 and Silver Bell Road and Silver Bell Road, Cedarvale Boulevard and Beau D'Rue, including median improvements, to improve the access to the adjacent Cedarvale redevelopment area. • On September 26 at a Special Council workshop, the traffic study for the redevelopment of the Cedarvale area was presented by the SRF Consulting Group. • A draft feasibility report has been completed consisting of a reconfiguration of Silver Bell Road, from TH 13 to Beau D'Rue, as well as the combining of the intersections of Cedarvale Boulevard with Beau D'Rue, with a new traffic signal at this new intersection and necessary utility improvements for the redevelopment of the Cedarvale area in accord with the Village Plaza study and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the adjacent property owners prior to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. Agenda Information Memo January 2, 2001 D. 2001 CONSULTING ENGINEERING RATES ACTION TO BE CONSIDERED: To approve the general engineering rates submitted by the designated consulting engineering companies for services to be provided in 2001. FACTS: • Each year the consulting engineering companies selected to provide general municipal engineering services for the City of Eagan provide their fee schedules for the upcoming year. The attached spreadsheets indicate the fees the consultants have requested for the council's approval as an amendment to the current contracts. • Recently, the City Council has committed to implementing a new solicitation process for all engineering services in the Spring of this year. The approval of these new Fee Schedules does not obligate the City to any long-term commitment and the consultants have been so informed. ATTACHMENTS: Consulting Engineering Fees, page ~(Cs . Fee Increase Comparison, page. 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RADIO COMMUNICATIONS CONSULTANT AGREEMENT ACTION TO BE CONSIDERED: Approve an agreement for Radio Communication Consulting Services with PSC Alliance, Inc., and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • In 1993, the City solicited and retained the services of several different consulting engineering services from various professional firms. At that time, Leonard Koehnen & Assoc. was selected to provide the radio communication technical services to the City. Mr. Koehnen has satisfactorily performed these services throughout these years. • In October of last year, Mr. Koehnen informed the City that due to increasing work loads, he would no longer be able to provide these services to the City. Staff inquired of our neighboring communities who are also involved in leasing water tower sites to the telecommunication industry. The City interviewed two recommended consultants; Mr. Garrett Lysiak of Owl Engineering and Mr. Jeff Nelson of PSC Alliance Inc. As a result of the interview process with references, the staff is submitting PSC Alliance Inc. for favorable consideration by the Council. • Recently, the City Council has committed to implementing a new solicitation process for all technical engineering services in the Spring of this year. In the interim, the City needs to retain the services of a qualified consultant to help the City process applications that continue to be submitted. This technical service helps to insure that the City's current and future radio communications network is not compromised and that any new user does not cause interference with a current telecommunications user. This agreement does not obligate the City to a long-term commitment as it is the intent of the staff to include this service in the new solicitation process this Spring, and this consultant has been so informed. • The proposed agreement has been reviewed by the City Attorney's office and has been determined to be in order for formal approval by the Council. Agenda Information Memo January 2, 2001 Eagan City Council Meeting F. PROJECT 809, BLUE GENTIAN RD. EXTENSION ACTION TO BE CONSIDERED: Receive a petition and authorize SRF Consulting Group, Inc., to prepare a Feasibility Report for Project 809, Blue Gentian Rd. (Street & Utility extensions). FACTS: • Project 745 provided for the realignment of Blue Gentian Rd. southerly from its current gravel road section (now called Blue Gentian Circle) as necessary to accommodate the development of the Grand Oak Business Park. • Public rights of way had to be acquired from the rear yard area of several of the existing residential properties along Blue Gentian Circle. One property owner near Hwy 55 objected to the necessity of building the realignment portion of Blue Gentian Rd. all the way out to Hwy 55 prior to any development of the adjacent property that was not part of the Grand Oaks Business Park. Subsequently, the City reduced the scope of Project 745 by deleting that portion of Blue Gentian Rd between Blue Water Rd. and Hwy 55. • On October 17, the City Council approved a preliminary subdivision for the Spectrum Commerce Center located between Hwy 55 and the extension of Blue Gentian Rd. One of the conditions of approval was the extension of Blue Gentian Rd completing the internal street network necessary to provide adequate access and circulation to the entire area. The developer has submitted a petition to the City requesting that this improvement be constructed under a City Contract. • If this petition is accepted, a new Feasibility Report will be prepared identifying the scope, costs, financing, and schedule for this requested improvement. This Feasibility Report will then be presented to the Council for their review and consideration of presenting it to all affected property owners at a public hearing. If the project is approved after the public hearing, the developer can then proceed with his Final Subdivision process. ATTACHMENTS: • Location of requested improvement, page 0 / REMOVE CURB R S AND PAVEMENT - _ - / fir/ ► 11 ~ ` ll . , ` SEDIMENTATION BASIN \ a yv I LEGEND a EXIST. STORM SEWER PROPOSED STORM SEWER / EXIST. ROADWAY PROPOSED ROADWAY \ CITY OF EAGAN FIGURE C.P. NO. 745-BLUE GENTIAN ROAD C.P. NO. 746-BLUE WATER ROAD GRAND OAK BUSINESS PARK 2 coo.utElng Group, Inc PROPOSED STREET AND STORM SEWER IMPROVEMENTS 'JU;i c Jr; 3r.~ ao Agenda Information Memo January 2, 2000 Eagan City Council Meeting G. APPROVE NAME CHANGE FOR HUNAN GARDEN RESTAURANT ACTION TO BE CONSIDERED: To approve a name change from Hunan Garden Restaurant to Hunan Garden, Inc. FACTS: • FHF, INC., the entity that holds the on-sale wine and beer license for Hunan Garden Restaurant at 1304 Town Centre Drive, has requested a change in the licensee name to Hunan Garden, Inc. Stock ownership did not change. Staff has reviewed the documents that were submitted in order to comply with licensing requirements and deem them in order. Agenda Information Memo January 2, 2001 Eagan City Council Meeting H. 2001 LICENSES ACTION TO BE CONSIDERED: To approve a license renewal for the year 2001 for tobacco and an application for a pet shop license. FACTS: • The City annually licenses parties doing business in the above-referenced categories. These licenses are in order for review by the Council at this time. ATTACHMENTS: • List of licensees requesting renewal is on page. • Pet application included without page number. 2001 PET SHOP LICENSE APPLICATIONS For Pet's Sake 1960 Cliff Lake Road Eagan, MN 2001 TOBACCO LICENSE RENEWALS Tobak Shack 3950 Sibley Memorial Highway Eagan, MN o Agenda Information Memo January 2, 2000 Eagan City Council Meeting 1. APPROVE NAME CHANGE FOR SID'S DISCOUNT LIQUOR ACTION TO BE CONSIDERED: To approve a name change from Big Top Liquor located at 3900 Beu d' Rue Dr. to Sid's Discount Liquor. FACTS: • Applebaum Companies Inc., the entity that holds the off-sale liquor license formerly doing business as Big Top Liquor at 3900 Beau d'Rue Dr. has requested a change to doing business as Sid's Discount Liquor at the noted address. Stock ownership did not change. Staff has reviewed the documents that were submitted in order to comply with licensing requirements and deem them in order. 02 Agenda Information Memo January 2, 2001 Eagan City Council Meeting XI. OLD BUSINESS A. FINAL PLANNED DEVELOPMENT (REZONING) AND PRELIMINARY SUBDIVISION (CRANE CREEK ADDITION) - WENSMANN REALTY ACTION TO BE CONSIDERED: ➢ To approve a Final Planned Development (rezoning from R-1, Residential Single Family and R-4, Multiple Residential to PD, Planned Development) to allow the construction of 64 townhomes (within 17 buildings) upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within the northeast'/4 of Section 12). ➢ To approve a Preliminary Subdivision (Crane Creek Addition) consisting of 65 lots upon a 14.1 acre parcel located south of Trunk Highway 55 and east of Rita Court (within the northeast'/4 of Section 12). FACTS: ➢ This item was continued from the December 4, 2000 City Council meeting to provide time for the applicant to meet with abutting property owners regarding perimeter landscaping. Since the December meeting, the applicant has met with abutting property owners and obtained comments regarding such landscaping efforts. ➢ The applicant addressed traffic related concerns associated with the development proposal by acquiring an adjacent single family residential parcel of land (595 Chapel Lane) for the purposes of providing a secondary access to the subject site. ➢ At their regular meeting on November 28, 2000, the Advisory Planning Commission held a public hearing to consider the Preliminary Planned Development and Preliminary Subdivision and recommended approval subject to the conditions listed in the APC minutes. ISSUES: ➢ In response to various concerns, the APC made a motion to approve the Planned Development with the following additional conditions to the staff report dated November 16, 2000: v 13. A stop sign shall be installed at the Chapel Lane access to the site. 14. The developer shall meet with City staff and the neighboring property owners prior to final approval of the Landscape Plan. ATTACHMENTS (3): November 28, 2000 APC Meeting Minutes pages through -34. Staff report, pages J/ through.rr December 19 and 21, 2000, neighborhood meeting summary, pages '..z through -I2L. Advisory Planning Commission November 28, 2000 Page 2 OLD BUSINESS REZONING, PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION - WENSMANN REALTY, INC. Planner Kirmis introduced this item and highlighted the information in the planning report dated November 16, 2000. He stated that the Advisory Planning Commission and City Council previously considered this application this past summer. At such time, the development site was accessed solely via the T.H. 55 frontage road. In an attempt to address the traffic related concerns associated with the development proposal, the applicants acquired an adjacent single -family residential parcel of land for purposes of providing a secondary access to the subject site. Because of the revised development plan, the City Council directed the application back to the Advisory Planning Commission for consideration. Terry Wensmann, Wensmann Realty, discussed the new access plans. He also discussed plans for a sidewalk that will allow access to the park. He stated that with the addition of the sidewalk, he does not feel the fence on the south side of the property, suggested by the Commission at their last review, would not be necessary. Chair Heyl opened the floor for public comment. Five residents spoke expressing their concerns over street width, increased traffic, screening (to prevent headlights shining into homes), installation of a stop sign on Chapel Lane, and speed limits. There being no further comment, Chair Heyl turned the width discussion back to the Commission. Chair Heyl asked Assistant City Engineer Gorder to discuss the size of Chapel Lane. Chair Heyl asked Mr. Wensmann about the setback from Chapel Lane to the adjacent homes. Mr. Wensmann stated there is a 44 foot setback from the curb to the property line on both the east and west side of the proposed street. Mr. Wensmann also stated that a stop sign and street lighting will be installed. He further reviewed the proposed landscape plan and stated he is willing to work with the residents regarding the placement of trees for screening from traffic. Chair Heyl stated she feels that the previous access problems have been resolved. She also stated that the combined Landscape/Tree Preservation Plan appeared acceptable but suggested that a condition be added to include that the developer work with the individual neighbors in the field at the time of installation. Member Tilley expressed concern over traffic onto Highway 149. She also stated she feels there needs to be a play area within the development. e c) 7 Advisor- Planning Commission November 28, 2000 Page 3 construction of 64 townhomes (within 17 buildings) upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within the northeast'/. of Section 12) subject to the following conditions: 1. The property shall receive final subdivision approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 3. The following exhibits are required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan 4. The developer shall insure that the building plans, materials and construction of the building improvements are such that they will provide an interior sound level of 45 dBA. 5. The developer shall ensure that any subsequent owners and managers shall inform prospective residents that the subject property is within an aircraft noise impact area. 6. All trash handling and recycling receptacles shall be located indoors. 7. Additional landscaping (plantings, berms, fencing or combination thereof) shall be provided between the proposed Chapel Lane access and the adjacent single family homes. The developer shall work with property owners of the abutting development at the intersection of Chapel Lane and Highway 55 to buffer their property from traffic. 8. All site signage shall comply with applicable provisions of the City Sign Code. 9. All on-site street lighting shall be hooded and directed to deflect light away from adjacent properties. 10. An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of the wetland shall be preserved. 11. An unobstructed fire lane not less than 20 feet in width shall be maintained within the development. Such fire lane shall be signed as deemed appropriate by the Fire Marshal. 12. To add additional visual interest and character to the townhome structures, contrasting window trim shall be provided. Advisory Planning Commission November 28, 2000 Page 4 12. To add additional visual interest and character to the townhome structures, contrasting window trim shall be provided. 13. A stop sign shall be installed at the Chapel Lane access to the site. 14. The developer shall meet with City staff and the neighboring property owners prior to final approval of the Landscape Plan and that the developer shall work with the neighbors at the time of installation. A vote was taken on the motion. Aye: 6 Nay: 1 Member Tilley opposed. Member Huusko moved, Member Nosbush seconded a motion to recommend approval of a Preliminary Subdivision (Cane Creek Addition) to allow the creation of 64 unit lots and one base lot upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within the northeast'/. of Section 12) subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: B1-4, Cl, 2, 4, Dl, E1 2. The proposed retaining walls shall be constructed with a protective barrier fence installed along their top elevations. 3. This development shall construct an outlet skimmer and piping system in accordance with City standards from the water quality basin to Pond GP-2. 4. The water main system shall be looped and extended to the east boundary of the site for possible future service of Parcel 020-03. 5. The private street shall be stubbed to the east edge of the development for future connection by possible development of Parcel 020-03. 6. Public right-of-way to accommodate the Hwy. 55 frontage road shall be dedicated on the final plat. 7. If the property owner of Parcel 020-03 is agreeable to accepting a private street access easement covering the private streets within the Crane Creek development for possible use with future development of Parcel 020-03, the applicant shall prepare and record the easement subject to review and approval by the City Attorney. 8. An unobstructed fire lane not less than 20 feet in width shall be maintained within the development. Such fire lane shall be signed as deemed appropriate by the Fire Marshal. 9. This development shall be responsible for a cash parkland and cash trails dedication. a~ Advisory Planning Commission November 28, 2000 Page 5 10. The applicant shall submit and the City Attorney shall review and approve Homeowners Association by-laws pertaining to Lot 65 (the development's common area). 11. This development shall meet the City's water quality requirements through a combination of on-site ponding and cash dedication. 12. The stormwater pond shall be constructed to treat 6.6 acres of the site area. It shall contain a minimum wet-pond volume of 0.65 acre-feet and should have a minimum area of 0.28 acres. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench, and an outlet skimmer according to City design standards. 13. In lieu of ponding to treat stormwater from 4.2 acres of the site, a cash dedication of $5,967.00 shall be required. 14. To minimize nearby impacts, the development shall be set back at least 30 feet from the edge of the delineated boundary of the wetland. During and after construction of the development, a minimum 30 foot wide buffer of natural undisturbed vegetation along the delineated boundary of the wetland shall be maintained. 15. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down-gradient resources and water quality. 16. The applicant shall be required to install one hundred ten (110) Category B trees as fulfillment of the City of Eagan Tree Preservation Ordinance requirements. 17. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 18. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. A vote was taken on the motion. Aye: 6 Nay: 1. Member Tilley opposed. 30 PLANNING REPORT CITY OF EAGAN REPORT DATE: November 16, 2000 CASE: 12-RZ-08-07-00 12-FD-12-07-00 12-PS-11-07-00 APPLICANT: Wensmann Realty HEARING DATE: November 28, 2000 PROPERTY OWNER: J. G. Sander PREPARED BY: Bob Kirmis REQUEST: Preliminary Planned Development/Final Planned Development and Preliminary Subdivision LOCATION: South of Highway 55 and east of Rita Court (NE'/, of Section 12) COMPREHENSIVE PLAN: D-III, Mixed Residential (6-12 units/acre) ZONING: R-4, Multiple Residential SUMMARY OF REQUEST Wensmann Realty is requesting approval of a Preliminary Planned Development (rezoning from R-1 and R-4 to PD) and Preliminary Subdivision to allow the construction of 64 townhomes (within 17 buildings) upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within the northeast '/e of Section 12). Approval of the requested Preliminary Planned Development would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. The rezoning of the property to a PD, Planned Development designation is necessary to accommodate a proposed private street system and associated lots without public street frontage. AUTHORITY FOR REVIEW Planned Development Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; 3~ Planning Report - Wensmann Realty November 28, 2000 Page 2 (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district." Subdivision City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. 3.2 Planning Report - Wensmann Realty November 28, 2000 Page 3 K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY In the summer of 1988, the City approved a preliminary plat for the subject property entitled "Crystal Ponds Addition". The development proposal called for the construction of 15 individual buildings providing a total of 137 dwelling units. Final plat approval was never obtained. In the winter of 1991, the City received a preliminary plat application for the subject property entitled "Burrview Pond Addition" The development proposal called for a total of 132 apartment units within a single building. While the APC recommended approval of the preliminary plat, the City Council continued the request indefinitely pending the receipt of recommendations from the Minnesota Department of Transportation (MnDot) concerning traffic safety and the frontage road that serves the property. In review of the matter, MnDot suggested a number of access related options to accommodate development including the improvement of the frontage road to state specifications or turning the road back to the City's jurisdiction. Ultimately, no formal action was taken on the preliminary plat. In January of 1999, the City received a planned development application "Windsor Estates" that called for the construction of 119 rental townhomes on the property (within 11 buildings). While the development was subject to review and recommendation by the Advisory Planning Commission, the application never proceeded on to the City Council and was later withdrawn. The Advisory Planning Commission and City Council previously considered this particular application (64 dwellings within 17 buildings) this past summer. At such time, the development site was accessed solely via the T.H 55 frontage road. In an attempt the address traffic related concerns associated with the development proposal, the applicants acquired an adjacent single family residential parcel of land (595 Chapel Lane) for purposes of providing a secondary access to the subject site. Because the revised development plan constitutes a significant change from the previously submitted plan (in terms of building layout and traffic distribution), the City Council directed the application back to the Advisory Planning Commission for consideration. 33 Planning Report - Wensmann Realty November 28, 2000 Page 4 EXISTING CONDITIONS The subject site is comprised primarily of open grassland. Several mature tree stands do exist along a pond located in the northeastern portion of the property. The site slopes from southwest to northeast toward the pond. The topography change from southwest to northeast is approximately 55 feet. The site is accessed from the north via the TH 55 frontage road and Chapel Lane from the south. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned A, guided RR, Rural Residential South - Single Family Residential; zoned R-1, guided D-I (0-3 units/acre) East - Commercial, zoned GB; and guided D-III (6-12 units/acre) West - Single Family Residential; zoned R-1, guided D-1(0-3 units/acre) EVALUATION OF REQUEST Planned Development Compatibility with Surrounding Area - The subject site is bounded on the north, south and west by single family residential uses. Property to the east is commercial in nature but guided for mixed residential use. Provided steps are taken to minimize impacts upon adjacent single family residential uses, the proposed use is not anticipated to adversely affect surrounding properties. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in its Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in northern Eagan place the subject Noise Zone IV. In this noise zone, a multi-family residential use is considered provisional, meaning that it must comply with certain structural performance standards to be acceptable according to MS 473.192. In particular, the building plans, materials and construction should be such that they will insure an interior sound level of 45 dBA as compared with a noise level of 60 DNL (based on the inside boundary of the noise zone). This would require an inside noise level reduction of at least 15 dBA (DNL level minus required dBA level). Additionally, the developer should ensure that subsequent owners and managers inform prospective residents that the subject property is within an aircraft noise impact area. 3/ Planning Report - Wensma. in Realty November 28, 2000 Page 5 Site Plan - As shown on the submitted site plan, the subject property is provided access from the north via the TH 55 frontage road and the south via Chapel Lane. A provision has also been made for a future easterly access (to Louis Lane) which would likely be provided when the abutting easterly property develops. The proposal consists of 64 townhomes within 17 buildings to be developed in a single phase. Thirteen of the proposed 17 townhouse buildings contain four units while four structures are proposed to have three units. All proposed units will have two bedrooms and two-stall garages. Base square footages range from 1,170 for a split entry home and 1,200 for two story plans. The applicant has indicated that home prices will range from $140,000 to $190,000 with an average home being priced at $150,000. In response to the site's wetland location (and adjacent mature vegetation) the townhome buildings have been concentrated in the southwestern area of the site. Density Calculation - The subject site has a gross area of 14.05 acres. Subtracting the 2.93 acre wetland which exists on the site, a net site area of 11.12 acres exists. The City Code allows a wetland credit of 10% of the net area of the site to be added to the net area calculations. Adding this 10% credit, a net site area of 12.23 acres results. The submitted development plan includes a frontage road right-of-way dedication of 6,000 square feet. Thus, a net site area of 12.06 acres has been utilized for the purpose of density calculation. With a total of 64 units being proposed upon 12.06 acres, a net density of 5.4 dwelling units per acre has been proposed. This is slightly less than the D-III density guidelines of the Comprehensive Guide Plan which call for a range of 6 to 12 units per acre. Setbacks - While the Zoning Code does not have specific setback requirements for a Planned Development, the R-3, Residential Townhome setback provisions are considered an appropriate guideline. Within R-3 districts, a minimum 30 foot rear yard setback is imposed. Excepting Lots 33 and 51 (which exhibit 25 foot setbacks), all proposed townhome buildings have been found to comply with the perimeter setback requirements of the R-3 zone. The acceptability of the 25 foot setbacks is considered a policy matter to be determined by City Officials. A minimum setback between buildings of 20 feet has been proposed and is considered acceptable. Off-Street Parking - The Zoning Code requires two parking stalls, at least one enclosed, for each dwelling unit. Utilizing this requirement, a minimum of 128 off-street parking spaces (64 of which are enclosed) is required of the proposed use. The submitted site plan calls for 128 enclosed (garage) stalls, 128 off-street (driveway) stalls and 18 "visitor" stalls (scattered throughout the site). Thus, off-street parking supply requirements have been satisfied. All off-street parking stalls have been found to comply with minimum dimensional requirements of the City. 35- Planning Report - Wensmann Realty November 28, 2000 Page 6 Building Height - While the Zoning Code does not have specific height requirements for a Planned Development, the R-3, Residential Townhome height provisions are considered an appropriate guideline. The proposed townhome buildings measure a maximum of two stories in height and comply with the maximum three-story requirement applied in the parallel R-3 zone. Building Materials - The proposed townhome structures are to be finished in brick and vinyl siding. While brick color has not been specified, the applicant has indicated that the vinyl siding will be either gray or taupe tones. While the general appearance of the structures is considered positive, it is suggested that contrasting window trim be provided to add additional visual interest and character. Building Coverage - While the PD zoning district does not establish a maximum building coverage requirement, a maximum 20 percent requirement is commonly imposed upon similar multiple family residential uses. With a building coverage of 15.6 percent, the proposed development complies with this standard requirement. Site Circulation - The proposed interior site circulation system is considered acceptable. Provision has been made for an ultimate connection to Louis Lane to the east which will likely occur at such time when the easterly property develops. Fire Lane Requirement - According to the Fire Marshal, an unobstructed fire lane not less than 20 feet in width must be maintained within the development. Such fire lane should be signed as deemed appropriate by the Fire Marshal. Si a e - A monument sign has been proposed in the northeast area of the site near the entrance to the property. According to the applicant, the sign will be constructed of brick and/or stone and will be maintained by the homeowners association. As a condition of Final PD approval, all site signage should satisfy all City Sign Code requirements for size, setback and height. Landscaping - Generally speaking, the landscaping plan is considered acceptable. Various types of landscaping have been proposed throughout the site including its southern and western boundaries adjacent to single family residential uses. Specifically, Black Hills Spruce and Scotch Pine trees have been proposed in the southwest comer of the site as a visual screen/buffer. To further minimize impacts of the proposed use, it is suggested that additional landscaping (plantings, berms, fencing or combination thereof) be provided between the proposed Chapel Lane access and the adjacent single family homes. Lighting - As shown on the submitted site plan, a segment of the proposed private street is to lie alongside existing single family residential development to the south. In recognition of this, it is important the lighting used to illuminate the roadway be located and be of a type which will not negatively impact such properties. In this regard, on-site all street lighting should be hooded and directed to deflect light away from adjacent properties. 39 Planning Report - Wensmann Realty November 28, 2000 Page 7 Trash - As a condition of Final Planned Development approval, all trash and recycling containers should be stored indoors. Preliminary Subdivision Lots - The northerly 13.7 acres of the subject site currently is unplatted. The southernmost part of the site is currently platted as Lot 10, Block 1, Burrview Acres. To accommodate the proposed development, the platting of the property into a base lot and 64 unit lots has been proposed. In the case of townhome developments, the Code stipulates that the area owned in common must have not less than 50 feet of frontage on a publicly dedicated street. Such frontage requirement has been met. Grading - The preliminary grading plan is acceptable. The site has large variations in topography with elevations ranging from approximately 864 along the south edge to 810 at the wetland in the northeast corner. Segmental block retaining walls are proposed in the rear yards of Lots 12-28 adjacent to the wetland and near Lot 33 along the south edge of the development. These walls should be constructed with a protective barrier fence installed along their top elevations. Storm Drainage - The preliminary storm drainage plan is acceptable with some modifications. A majority of the storm water runoff from the development will drain via storm sewer to a new water quality pond near the Hwy. 55 frontage road in the northwest corner of the site. This storm pond will discharge into Pond GP-2, the existing wetland on the site. Storm water runoff that reaches Pond GP-2 is pumped to the south to Burr Oak Pond via an existing lift station. This development should construct an outlet skimmer and piping system in accordance with City standards from the water quality pond to Pond GP-2. Utilities - The preliminary utility is acceptable with some modifications. Sanitary is available within the Hwy. 55 frontage road right-of-way for connection and extension through the development. The existing water main system in the area is not of adequate size to provide emergency fire flows unless the development's water system is "looped" or connected to the existing system in two locations. The proposed water main system connects to the existing water main within the Hwy. 55 right-of-way, extends through the development, across Lot 10, Burrview Acres and connects to the water main within existing Chapel Lane south of the site. The developer should also extend water main to the east boundary of the site for possible future service of Parcel 020- 03. The developer should obtain all necessary public drainage and utility easements to accommodate the looped water main construction. If the developer petitions the City to construct any of the necessary water main loops as a public improvement, the project should be approved by the City Council prior to final subdivision approval for this development. 37 Planning Report - Wensmann Realty November 28, 2000 Page 8 Streets/Access/Circulation - Access for the development is proposed via private street that intersects with the Hwy. 55 frontage road in the northwest comer of the site. Access is also provided from a private street (via Lot 10, Burrview Acres - 595 Chapel Lane) that will connect to Chapel Lane to the south. The private street is also shown on the site plan to be stubbed to the east edge of the development for future connection to Louis Lane by possible development of Parcel 020-03 (Schaaf Construction property). Future development of Parcel 020-03 would then connect this private street to Louis Lane near Hwy. 55, thereby providing further vehicle circulation and access for the development. The private street within Crane Creek will be subject to access easement requirements as detailed below in the Easements/Permits/Right-of-Way section of this report. The Hwy. 55 frontage road (from Hwy. 149 to Hwy. 55) lies within MnDOT right-of-way but is maintained by the City and and has been recently upgraded under City Project No. 749. The upgrade from a rural to an urban section street provides for a 28-foot wide (face-to-face of curb) roadway with a cul-de-sac "bubble" adjacent to this development. Under this project, direct access from the frontage road onto Highway 55 was eliminated, in accordance with the Highway 55 Access Management Plan approved by the City Council. Easements/Permits/Right-of-Way -Public right-of-way to accommodate the Hwy. 55 frontage road should be dedicated on the final plat. If the property owner of Parcel 020-03 (Schaaf Construction) is agreeable to accepting a private street access easement covering the private streets within the Crane Creek development for possible use with future development of Parcel 020-03, the applicant should prepare and record the easement subject to review and approval by the City Attorney. Tree Preservation - The tree inventory indicates that there are one-hundred fifteen (115) significant trees on site. The balance of the inventory is comprised of aspen, willow, black cherry, cottonwood and ash trees with diameter ranges from 12" to 20". There are also 146,000 square feet (3.4 acres) of significant woodlands on site. The woodlands are comprised of softwood and hardwood deciduous trees in the diameter range of 4" to 12". The site also has many smaller diameter (less than 4") deciduous trees scattered over it, however this vegetation does not meet the classification of significant trees or significant woodlands and therefore is not included in the submitted inventory. The development as proposed will result in the removal of ninety (90) significant trees (78.3% of the total), and in the removal of 67,075 square feet of significant woodlands (45.6% of the total. According to the City of Eagan Tree Preservation Ordinance, allowable tree removal for this type of development proposal (single-phase multiple-unit residential) is set at 47.5% of the total significant vegetation. With a proposed significant tree removal greater than the allowable amount, there will be required tree mitigation for this proposal. The required tree mitigation calculates to fifty-five Category A trees or one hundred ten (110) Category B trees or two- hundred twenty (220) Category C trees, or an equivalent combination of the three categories. The applicant has submitted a Tree Preservation (Mitigation) Plan that shows the installation of .39 Planning Report - Wensmann Realty November 28, 2000 Page 9 one hundred ten (110) Category B trees as fulfillment of tree preservation ordinance requirements. Water Quality -This 14.1-acre development is proposed to be located in the City's G-watershed. All stormwater runoff from the development eventually will enter Bur Oak Pond, a Class H (Indirect Contact) waterbody in the northeast corner of Eagan. To meet water quality requirements, the developer proposes to direct runoff from 6.6 acres of the site to a constructed treatment pond that will drain to GP-2, which is a natural wetland on the site. Untreated stormwater from 4.2 acres of the site is proposed to drain either directly to the wetland or off-site into the existing stormwater system. The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With an impervious proportion of 42.9 percent, a minimum wet-pond volume of 0.65 acre-feet covering a minimum area of 0.28 acres would be needed to treat the stormwater generated by 6.6 acres of the development. The pond would need a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond would need to be consistent with City of Eagan standards. A cash dedication in lieu of ponding would be required for untreated stormwater draining from the remaining portion of the development. To treat 6.6 acres of the development, the developer proposes a stormwater pond with a wet- volume of 0.72 acre-feet (versus the minimum of 0.65 acre-feet). The developer proposes the stormwater pond to have a surface area of 0.22 acres (versus the minimum of 0.28 acres), to preserve some of the trees between the pond and the wetland. Wetlands - The developer is proposing not to disturb the 2.9-acre natural wetland located along T.H. 55 in the northeast portion of the site. To minimize nearby impacts, the development would need to be set back at least 30 feet from the edge of the delineated boundary of the wetland. During and after development, a minimum 30- foot wide buffer of natural undisturbed vegetation along the wetland would need to be maintained. Erosion Control - In several areas of this development, particularly to the northeast along a portion of the wetland, the topography of the site would require proper installation and effective maintenance of erosion control practices to prevent and minimize soil loss and impacts to down- gradient resources and water quality. Parks and Trails - This development will be responsible for a cash parkland and cash trails dedication. 37 Planning Report - Wensmann Realty November 28, 2000 Page 10 SUMMARY/CONCLUSION In response to access issues raised by the City Council and neighbors, the applicant has redesigned the site layout and acquired additional property to accommodate a secondary access. The proposed use and design appear compatible with existing and anticipated surrounding uses. ACTION TO BE CONSIDERED A. To recommend approval of a Preliminary Planned Development (rezoning from R-1 and R-4 to PD) to allow the construction of 64 townhomes (within 17 buildings) upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within the northeast 1/4 of Section 12). If approved, the following conditions should apply: 1. The property shall receive final subdivision approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 3. The following exhibits are required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan 4. The developer shall insure that the building plans, materials and construction of the building improvements are such that they will provide an interior sound level of 45 dBA. 5. The developer shall ensure that any subsequent owners and managers shall inform prospective residents that the subject property is within an aircraft noise impact area. 6. All trash handling and recycling receptacles shall be located indoors. 7. Additional landscaping (plantings, berms, fencing or combination thereof) shall be provided between the proposed Chapel Lane access and the adjacent single family homes. 8. All site signage shall comply with applicable provisions of the City Sign Code. 9. All on-site street lighting shall be hooded and directed to deflect light away from adjacent properties. Planning Report - Wensmann Realty November 28, 2000 Page 11 10. An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of the wetland shall be preserved. 11. An unobstructed fire lane not less than 20 feet in width shall be maintained within the development. Such fire lane shall be signed as deemed appropriate by the Fire Marshal. 12. To add additional visual interest and character to the townhome structures, contrasting window trim shall be provided. B. To recommend approval of a Preliminary Subdivision (Crane Creek Addition) to allow the creation of 64 unit lots and one base lot upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within the northeast'/, of Section 12). If approved, the following conditions should apply: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: BI-4, Cl, 2, 4, Dl, El 2. The proposed retaining walls shall be constructed with a protective barrier fence installed along their top elevations. 3. This development shall construct an outlet skimmer and piping system in accordance with City standards from the water quality basin to Pond GP-2. 4. The water main system shall be looped and extended to the east boundary of the site for possible future service of Parcel 020-03. 5. The private street shall be stubbed to the east edge of the development for future connection by possible development of Parcel 020-03. 6. Public right-of-way to accommodate the Hwy. 55 frontage road shall be dedicated on the final plat. 7. If the property owner of Parcel 020-03 is agreeable to accepting a private street access easement covering the private streets within the Crane Creek development for possible use with future development of Parcel 020-03, the applicant shall prepare and record the easement subject to review and approval by the City Attorney. 8. An unobstructed fire lane not less than 20 feet in width shall be maintained within the development. Such fire lane shall be signed as deemed appropriate by the Fire Marshal. 'y ( Planning Report - Wensmann Realty November 28, 2000 Page 12 9. This development shall be responsible for a cash parkland and cash trails dedication. 10. The applicant shall submit and the City Attorney shall review and approve Homeowners Association by-laws pertaining to Lot 65 (the development's common area). 11. This development shall meet the City's water quality requirements through a combination of on-site ponding and cash dedication. 12. The stonmwater pond shall be constructed to treat 6.6 acres of the site area. It shall contain a minimum wet-pond volume of 0.65 acre-feet and should have a minimum area of 0.28 acres. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench, and an outlet skimmer according to City design standards. 13. In lieu of ponding to treat stormwater from 4.2 acres of the site, a cash dedication of $5,967.00 shall be required. 14. To minimize nearby impacts, the development shall be set back at least 30 feet from the edge of the delineated boundary of the wetland. During and after construction of the development, a minimum 30 foot wide buffer of natural undisturbed vegetation along the delineated boundary of the wetland shall be maintained. 15. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down- gradient resources and water quality. 16. The applicant shall be required to install one hundred ten (110) Category B trees as fulfillment of the City of Eagan Tree Preservation Ordinance requirements. 17. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 18. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. I-IaZ STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Soecifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. ~13 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. 0. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised:July 10, 1990 Revised: February 2, 1993 LTS95 STANOARO.CON FINANCIAL OBLIGATION Crane Creek Preliminary Subdivision There are pay-off balances of special assessments totaling $0 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are pending assessments in the amount of $64,920 on the parcel proposed for platting. This pending is related to Project 749. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT /Vone- TOTAL ■ C3 Eagan noway Location Map N ~ ACocite rea rilr.e parcel sulidb.g Footprint 90 57 ~16 r • Sub ect Site i, L, ■ t s s a q ~ r - ~ ■ y t~ ~ 143 f ♦ tr i 46, F ~ it 4ftm ! • ~ti d I mo} r~ s } R f i t o R r ~ t r ! 4j r 1EN 1000 U 1000 2= Feet Development/Developer. Crane Creek Application: Preliminary Subdivision and Rezoning Case No.: 12-PS-11-07 -RZ-08-07-00 N Mip by D V t sdt s cunt ss a MM City of Ea~an THIS M.J IS INtENbEb ft►it REFERENCE USE ONLY W+ E M I N N E S O T The City of Eagan and Dakota County do not guarantee the accuracy of this information and are 5 O-'newnhy r■wbpwu■t a.s.ra■.nt not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Crane Creek Land Use Map Case No.12-PD-02-07-00;12-RZ-0s-07-00; 12-PS-11-07-00 Zoning Map A Current Zoning: R-1 R-4 MO. s b R-4 R~ Residential Multiple R-1 Single Family Residential R-1 P P R L Comprehensive Guide Plan ti►tK No Land Use Map 11 JL- n, 1 ~ rttypK ~'l; D-I D-111 Current Land Use Designation: D-111 Mixed Residential (6-12 units/acre) D-1 Single Family Residential (0-3 unitslacre) IND ~arc•1 k••• -W k eft Caaatr Land Ow v_ e•s.ta...t muss. N _ atww•" ►y any scan. +City of Eagan E 2, THIS MAP IS INTENDED FOR REFERENCE USE ONLY CorrrrWtyDg+~ciprrlarKDepr9rbrlerrr The City of Eagan and Dakota County do not guarantee the accuracy of this Information. 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L _N/A BUILDING PLAN , DEC-29-2000 09:59 r . e~2~'07 &SMM4N www.wensmann.com December 28, 2000 Planning Stag' City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Crane Creek Dear Staff.- As per the request of the members of the City Council at their meeting on December 4, 2000, Wensmann Homes met with property owners adjacent to the proposed Crane Creek development to discuss issues related to the landscape plan. Two separate meeting took place at the offices of Wensmann Homes on December 191i and 21't. The first involved the Klotzbach's and Kosloske's who live on either side of the proposed new entrance into the development on Chapel Lane. The second meeting was open to all property owners adjacent to the proposed development site. A copy of the meeting notice is attached. The following is a summary of the two meetings: December 19, 2000 Herb Wensmann and Terry Wensmann met with Cindy and Bill Klotzbach of 603 Chapel Lane and Lynn and Robert Kosloske of $85 Chapel Lane. The concerns of the Klotzbach's included: the possibility of headlights shining into their windows from cars beading out onto Chapel Lane; possible drainage problems caused by the creation of the new entrance; lack of evergreen trees at the Chapel Lane entrance for year-round screening; concern that the use of scotch pine would not be suited to the soil type of the area; concern that the proposed center island at the Chapel Lane entrance would interfere with traffic visibility and bring the width of the street too close to their property line. The concerns of the Kosloske's other than those already mentioned by the Klotzbach's included: lack of evergreen trees along their back property line; concern that the number of trees proposed at the new entrance would not provide enough privacy. RHS Building 1895 Pura Drive Herb Wensmann and Terry Wensmann responded with the following: Suite 200 Eagan. M'9 55122 651/406441X0 Fax 651/905-3678 S6 DEC-29-2000 09:59 P.03i07 1) At the request of the Klotzbaeh's, a six-foot vinyl fence will be installed on the east side of their home to extend back as far as the previous Frieburg property line in order to shield them from headlights. 2) The proposed center island will be removed from the plans for the Chapel Lane entrance. The planned sidewalks will stay on both sides of the entrance. 3) Some of the shade trees that were planned for the new entrance will be exchanged for evergreens of the Colorado, Blue and Black Hills spruce varieties. The number of trees planned along the entrance will be increased by a few so long as recommended spacing allows for it. 4) Some of the shade trees planned for the area behind the Kosloske's back property line will be exchanged for evergreens to create additional privacy. 5) The proposed new entrance should not create any new drainage problems for either property owner. Dece~mb_ er 21, 2 The attached notice was sent to the following property owners: Mr. And Mzv. Robert Tapp - 3325 Highway 55 Diane Grath - 642 Rita Court Kathleen and Lowell Bahrke - 618 Sally Circle Cindy and Bill Klotzbach - 603 Chapel Lane Lynn and Robert Kosloske - 585 Chapel Lane Mary and Donald Chapdelaine - 575 Chapel Lane Gayle and H. Charles Ahiberg 565 Chapel Lane Stacy and Steve Tiegen - 555 Chapel Lane Carol and Frederick Hewitt - 545 Chapel Lane Douglas Witt - 535 Chapel Lane Michele and John Stayker - 525 Chapel Lane Roger and Virgil Schaaf, Tst. - 3401 Highway 55 The following property owners attended the meeting: Robert Tapp Lowell Bahrke Cindy and Bill Klotzbach Mary and Donald Chapdelaine Gayle Ahlberg (also representing the Tietjen's) Concerns: t V lltl ~y-~bbb Uy 5y f . l'J4i L'1 r Robert Tapg expressed concern about screening along his east property line. He asked about saving more trees in that area and using mono evergreens. He mentioned that he was not looking for a fence or additional trees, but he would like some of the proposed trees along his front yard property line to be shifted south in order to create more density and privacy along his back yard property line. Lowell Bahrke bad concerns about the survival of the-new landscaping and trees and possible drainage problems. Cindy apA Bill Mo-t ach's concerns were addressed at the previous meeting. Mau ry Snd Donald Cha elaine requested that a few evergreens be mixed in with the proposed shade trees along their back property line. They were neither in support of or against having a fence. GxvlgAMD= (also representing the Tietjen's) expressed that her primary concern had to do with traffic on Chapel Lane. As for landscaping, she and the Tietjeo's are concerned that the children from the proposed development might possibly cross through their properties to get to the park on Chapel Lane. She suggested that a fence be put up along their back property lines. Herb Wensmann and Terry Wensmann responded with the following: 1) Along the Tapp property line, 5 trees proposed along the front property line will be shifted south along the backyard property line. 2) Instead of grading in the area of Tapp's property line, a retaining wall will be built in an effort to save more significant trees. 3) Some of the proposed shade trees along Tapp's property line will be exchanged for evergreens. 4) The new development should not create any new drainage problems for surrounding property owners. 5) There will be an underground sprinkler system installed throughout the development for the benefit of the landscaping. 6) As for the suggestion of a fence behind the properties of Ahlberg's and Tietjen's to keep children from crossing through, Terry Wensmann explained that be did not think it would be necessary. There is a proposed boulder retaining wall located behind the two properties (approximately 4 feet high) that should also act as a barrier between them and the new development. Also, there is a sidewalk planned for each side of the Cbapel Lane entrance across from the park. Because of that, the children that live in the development may be more inclined to take that route. u~~. e~ CtOeil:1 149 ~ 47d Herb Wensmann mentioned a statistic regarding an upcoming development in Lakeville: in the report by the planning commission, it was estimated that the number of school-aged children thought to eventually live within the 108-unit development (of the same design and price as planned for Crane Creek) would be approximately 15. Based on this estimate, the number of school-aged children expected to five among the 64 units of Crane Creek should not be as significant as some surrounding property owners might assume. Terry Wensmann agreed to exchange some of the proposed shade trees for evergreens behind the properties of Chapdelaine's, Ahlberg's and Tietjen's for additional privacy. Be provided Gayle Ablberg with plans for the new entrance and plans for the location of the proposed retaining wall to pass on to and discuss with the Tietjen's. Terry Wensmann also gave Gayle Ahlberg the option of calling him or meeting with him again along with the Tietjen's. As of December 28*, neither property owner has contacted Wensmann Homes to further discuss their concerns. In general, the homeowners that attended both of the meetings were pleased with the appearance and design of the townhomes. They liked the use of brick and maintenance-free siding on the buildings. They were also pleased that the homes would be maintained by an association and that they would be owned rather than rented. Many of the property owners agreed that of all the past proposals for this site, the Crane Creek development is by far the best. We feel that the concerns regarding the landscaping have been addressed, as noted by the changes described in this summary, and we will continue to work with the property owners in the future. As soon as the changes are made to the proposed landscape plan for Crane Creek, we will provide it to the staff at the City of Eagan. Wensmann Homes is confident that the surrounding property owners will be extremely pleased with the Crane Creek development and we look forward to starting this new project. Sincerely, Herb Wensmann Terry W asmann President Vice President t t DEC-29-2000 10 00 ' P.06i07 VV ~NSMANN www.weusmann.com December 11, 20M Douglas Witt 535 Chapel Lane Eagan, MN. 55121 Dear Mr. Witt: On Thursday, December 216' at 5:30 PM, a meeting regarding the proposed Crane Creek development will be held at Wensmann Homes, Inc. located at 1895 Plaza Drive in Eagan. Any homeowner that has property adjacent to the development site is requested to attend this meeting to'discuss issues related to the proposed landscape plan. If you have any questions prior to the meeting, please feel free to contact Kim Hanson at 651-406-4400. We appreciate your participation and look forward to meeting with you. Sincerely, Terry Wensmann Vice President RHS Building 1895 Plaza Drive Suite 200 Eagan, MN 55122 65114064400 60 Fax 6511'905-3678 vt(:-29-2000 10:00 Wensmann Homes, Inc. 1895 Plaza Drive - Suite 200 Eagan, MN - 6514064400 Wensmann Homes, Inc. is located in the RHS Building on. Plaza Drive in Eagan. Plaza,brive-is south of the Cliff Road/Galazie Avenue, - intersection, on the east side of interstate 35E. CLIFF oc w 0 35E Q X w , a. s 6/ TOTAL P.07 Agenda Information Memo January 2, 2001 Eagan City Council Meeting NEW BUSINESS A. REQUEST DIRECTION TO PREPARE PRELIMINARY DEVELOPMENT AGREEMENT WITH DELTA HOMES FOR DEVELOPMENT IN GREATER CEDARVALE AREA ACTION TO BE CONSIDERED: To direct staff to prepare a preliminary development agreement with Delta Homes for possible development in the Greater Cedarvale Area. FACTS: • Mr. Mark Parranto of Delta Homes has sent a letter to the City of Eagan regarding his interest in redeveloping for residential purposes portions of the Greater Cedarvale Area. • Entering into a preliminary development agreement does not commit the City to any specific agreement, development approval or action other than to work with Delta Homes to analyze the feasibility of continuing project development. During the period of the agreement, the City will also analyze the financial and market feasibility of the proposal. • A preliminary development agreement provides an outline of time lines and general development expectations to serve as a guide to the city and developer. • If directed by the City Council, an agreement will be drawn up with Delta Homes for consideration by the City Council at a future meeting. ATTACHMENTS: • Letter from Delta Homes is attached on page 6~ DELTA December 4, 2000 Mr. Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 Re: Village Plaza Redevelopment Dear Mr. Hedges, We have been following the redevelopment of the Cedarvale area closely. Delta Homes has prepared a plan for residential development in this area in 1998. In addition we have begun to assemble property for this purpose. We have delayed action on these plans awaiting the results of the redevelopment planning process for this area. We are pleased that this process has now progressed to plan refinement stage. Both the Village Plaza Concept approved in 1999 and the current concept refinement include residential development. Delta Homes is prepared to begin working with your community to develop a residential proposal consistent with your concept. We therefore request the opportunity to enter into a pre-development with the City of Eagan. The purpose of this agreement is to evaluate the design and financial feasibility of a residential development to be developed in accordance with the approved redevelopment concept. We will also be evaluating the potential need to seek financial assistance, in the form of tax increment financing, and site assembly. It is anticipated that this study period would require 120 to 180 days. After that time we would be able to provide information to the city regarding the feasibility of continuing with project development. Delta Home looks forward to the opportunity to partner with the City of Eagan in this exciting and important effort. Thank you for your attention. Should you have any questions, please feel free to call. Sincerely, Mark S. Parrant REAL ESTATE DEVELOPMENT BUILDING 651 454 1600 FAX 651 454 8943 3902 CEDARVALE DRIVE EAGAN, MN 55122 63 Agenda Information Memo January 2, 2001 Eagan City Council Meeting B. CDBG FUNDING FOR FISCAL YEAR 2001 ACTION TO BE CONSIDERED: ➢ To provide staff direction for the distribution of FY 2001 Community Development Block Grant (CDBG) funding. ➢ To adopt a resolution authorizing the City Administrator to submit the CDBG Program applications, per Council distribution direction, to Dakota County CDA. FACTS: ➢ The CDBG fiscal year begins July 1. The U S Department of Housing and Urban Development (HUD) provides block grant funding for programs that adhere to national objectives and eligible activities per CDBG Program regulations. ➢ Eagan's FY 2001 available funding amount will be $250,995. ➢ The City has received three new funding requests from FY 2000. ➢ The Dakota County CDA administers the CDBG program and will review and forward the City's desired funding allocations on to HUD for approval. ATTACHMENTS: (2) ➢ December 28, 2000 memo to the City Administrator on pages through S ➢ Resolution, page. 6~ MEMO _ city of eagan TO: Tom Hedges, City Administrator FROM: Mike Ridley, Senior Planner DATE: December 28, 2000 SUBJECT: Fiscal Year 2001 CDBG Application BACKGROUND The Dakota County Community Development Block Grant (CDBG) Program sets off its new program year annually on July 1 st. The U S Department of Housing and Urban Development (HUD) provides the block grant funding. Eligible CDBG funding programs need to adhere to national objectives and eligible activities under the CDBG Program regulations. Generally, CDBG funding can be used to assist people with low to moderate incomes and for efforts that eliminate slums and blight. The City submits applications that are reviewed by the Dakota County Community Development Agency (CDA), formerly the Dakota County Housing and Redevelopment Authority, staff and CDBG District Committees. The CDA also prepares and submits a one-year action plan for Dakota County Board approval that, in turn, is submitted to the U.S. Department of Housing and Urban Development. The City has historically provided funding for housing rehab loans, Wescott Youth Services, homeownership assistance, and set aside dollars that will accumulate in the Home Swap fund and are earmarked for senior housing. Due to allocations made in FY's 1998, 1999 and 2000, the existing balance in the Home Swap (senior housing) Program Fund is $330,000. While subject to change, the CDA anticipates initiating the planning process for a second-phase of senior housing at either Eagan's existing south or central senior housing sites in 2001 with construction in 2002. There is also an existing balance in the Blight Clearance (Cedarvale) Program Fund of $107,500. I have attached the Council's FY 2000 CDBG funding allocation for review (Exhibit A). FISCAL YEAR 2001 The CDBG funding amount for Eagan is $250,995 for FY 2001, up from $240,632 for FY 2000. While there is currently money in the housing rehab loan program and the homeownership assistance program, virtually all of the unexpended money has been committed. Therefore, the 6S City Council should assume that total amount of money available to be allocated for FY 2001 is $250,995. In response to my request for departmental funding requests, it appears that the City Council should continue to consider dedicating funds to assist with finding a lasting solution to the growing problems in the Wescott Square area. The Parks & Recreation and Police Departments have identified this as a primary area of need. I have attached request information from those two departments (Exhibits B & Q. In addition, the City has received one external request* for Eagan CDBG funding that the Council may wish to consider providing program funding: Community Action Council (CAC) - The CAC is a neighborhood-based nonprofit organization that works in partnership with individuals, families, volunteers, schools, faith communities, and businesses to help neighborhoods stay strong and healthy. The CAC is requesting the City of Eagan allocate $25,000 of FY 2001 CDBG dollars to be invested in a Community Family Support Worker working to prevent child abuse and neglect by providing family assessment and intensive home visiting to families who have been identified as having risk factors (Exhibit D). General CAC services include: ❑ Food Shelf ❑ Child Care Resource and Referral ❑ Lewis House (shelter for battered women and their children) ❑ Domestic Violence Intervention Project ❑ Sexual Assault Services ❑ Safe Exchange Center ❑ Violence Prevention Community Education ❑ Partners for Success (school-based family support services) ❑ No-interest Family Loans ❑ Transportation ❑ Income Tax Services ❑ Holiday Gift Program (Annful of Love) ❑ Volunteer Services * The CDBG regulations describe public services as eligible activities. However, the regulations state "to be eligible, a public service must be either a new service or reflect a quantifiable increase in the level of an existing service above that which has been provided". And those public service activities must meet one of the national objectives of the CDBG Program. Typically, they meet the objective of serving primarily low and moderate income (LMI) clientele. Lee Smith, Community Development Supervisor, Dakota County CDA has reviewed the CAC request and believes that activity would be eligible provided: (1) that the CAC can show they are providing a quantitative increase in the level of service being provided; (2) 6~ they will verify family income for those families being served to show that the majority of them qualify as low- and moderate-income by HUD's standards; and (3) they are willing to enter into a Subgrantee Agreement with the City to administer the funds. The City, in turn, would enter into a Subgrantee Agreement with the CDA. Essentially, the City would be responsible for guaranteeing that the CAC's activities meet CDBG requirements. The CDA would provide the City with technical assistance in fulfilling these responsibilities. The Council should be aware that Kent Therkelsen, Chief of Police, speaks very highly of the on-going relationship and collaboration the Eagan PD has with CAC and the services it provides. As an external service (as opposed to a "bricks & mortar" funding request), I think it would be prudent for the City Council to consider the policy question associated with providing funding for a service that will most certainly establish a dependency for ongoing annual funding. The amount of funding requested by Parks & Recreation, Police, and CAC totals $98,500. SUMMARY The City's FY 2001 CDBG allocation will be $250,995. Obviously, funding each of the established programs at the previous level and additional requests is not possible. Including the FY 2001 requests while maintaining the funding level for other categories results in a total funding level. of $308,500 or $57,505 more than Eagan's 2001 allotment. Subtracting the requested $98,500 funding form the City's FY 2001 allocation leaves $152,495 to be programmed. If the City Council chose not to fund Housing Rehabilitation (there is an existing $78,000 uncommitted balance) in 2001, the Council could choose to fund all requests and all other programs at last year's funding level and have $2,495 to spare. I have prepared a sample for FY 2001 funding using that scenario: Home Swap (Senior Housing) $100,000 Housing Rehabilitation Loans Wescott Youth Services $ 10,500 Quarry Park Youth Development* $ 8,000 Homeownership Assistance $ 10,000 Eagan PD Presence/Wescott $ 30,000 Security Lighting/Wescott* $ 25,000 Cedarvale Blight $ 40,000 Community Action Council* $ 25,000 Total $248,500 * New request e17 The City Council has full discretion to establish priorities and for alternatives from both a programming and funding level standpoint. Dakota County would like our CDBG applications submitted to the CDA by the end of January 2001. Please contact me if you have any questions or need additional information. Ole 69 EAGAN CITY COUNCIL MEETING MINUTES; JANUARY 18, 2000 PAGE 15 CDBG FUNDING FOR FISCAL YEAR 2000 City Administrator Hedges provided an overview on this item. Councilmember Bakken moved, Councilmember Masin seconded a motion to allocate FY 2000 CDBG funding as follows: Home Swap (Senior Housing) $100,000 Housing Rehabilitation Loans $ 60,000 Wescott Youth Services $ 9,632 Homeownership Assistance $ 10,000 Eagan PD Presence/ Wescott $ 20,000 Cedarvale Blight $ 40,000 Fathers and Families (RCFF) $ 1,000 Total $240,632 Aye: 5 Nay: 0 Councilmember Bakken moved, Mayor Awada seconded a motion to adopt a resolution authorizing the City Administrator to submit the CDBG Program applications, per Council distribution direction, to Dakota County. Aye: 5 Nay: 0 LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS RESOLUTION SUPPORTING THE DAKOTA COUNTY CITY AND COUNTY MANAGERS' RECOMMENDED LEGISLATIVE ISSUES FOR THE 2000 SESSION City Administrator Hedges provided an overview on this item. Councilmember Bakken moved, Councilmember Masin seconded a motion to approve a resolution supporting the Dakota County City and County Managers' recommended legislative issues for the 2000 session. Aye: 5 Nay: 0 VISITORS TO BE HEARD Joe Bari said that he did not want the City to make the same mistakes as ISD 196 with regard to the referendum for the central park. He stated that the public should be provided with adequate information and the referendum should be well-marketed. ADJOURNMENT The meeting adjourned at 11:30 p.m. MLK Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, NIN 55122, (651) 6814600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. ~D MEMO city of eagan TO: Mike Ridley, Senior Planner FROM: Jeff Asfahl, Superintendent of Recreation.4~ DATE: November 28, 2000 SUBJECT: CDBG Application for FY 2001 Ken Vraa, Director of Parks and Recreation and I have discussed the following ideas for inclusion in the CDBG FY 2001 application. o Youth Development: Continue to fund the Youth Development programs at the Wescott Center in the amount of $10,500.00. This program is very successful and has been funded with CDBG funds since 1994. We have observed over the years a good deal of turnover and changes in the neighborhood demographics that present unique challenges. Additionally, we have been very successful with developing several positive opportunities for youth and families in the Quarry Park area. These opportunities have been made available on occasion since 1997 through various mini - grants that Youth Development staff have acquired. Staff believes that $8000.00 of CDBG funds would help us to continue to reach out to those individuals in that neighborhood area. a Street lighting: I understand that you will be receiving the cost details on this matter from the Police Department. I simply want to forward support for this concept. This idea of improved lighting in the neighborhood was discussed over one year ago and we still believe this is an important issue. Staff believes that lighting of the perimeter street would be of great benefit to the neighborhood. T `3 , c3 !1 Mike Ridley From: Jim McDonald Sent: Monday, December 04, 2000 2:02 PM To: Mike Ridley Cc: Kent Therkelsen Subject: CDBG 2001 Requests Hey Mike, You asked that we provide you with preliminary requests for CDBG money for 2001 by 12/4/00. The police department is requesting $55,000.00 in funding for the Wescott Town homes. We are anticipating needing approximately $30,000.00 to pay rent, utilities, and overtime to keep the Wescott Substation operational. Additionally, we are working on a lighting project for the installation of security lights. Preliminary indications are the lights would be approximately $25,000-00. Please note, we do not have solid figures for the street lights. When I get final figures, I will pass them along. If you have any questions regarding this matter, please contact me at # 715. Sincerely, James S. McDonald :CAC: ,h)gethcr 11c Make A DIlTercncc IA,Al" \1\ S-,, 1.',o November 13. 2000 Mr. Tom Hedges City of Eagan 3830 Pilot Knob Road Eagan. MN 55122 Dear Tom: Thank you for the opportunity to apply for Community Development Block Grant money from the city of Eagan. For over three decades. Community Action Council (CAC) has been serving residents of Eagan by addressing critical issues that effect the quality of their lives. Community Action Council is a neighborhood- based nonprofit organization that works in partnership with individuals, families. volunteers, schools, faith communities, and businesses to help neighborhoods stay strong and healthy. We are requesting $25,000 in Community Development Block Grant (CDBG) money. This funding will be invested-in-.a Community-Family-.Support-W a4W working to prevent child abuse and neglect by providing family assessment-am intensive-home visiting to families who have been identified as having risk factors. These families will be identified based on referrals from partnering _ agencies and from our existing services provided in Eagan. We believe this funding request meets the guidelines for CDBG money in that 97% of our clientele earns under $2,000 per month ($24, 000/year). In addition, over 95% of the families served in Eagan are two parent or single parent families with children. The Community Family Support Worker's assessment and intensive home visiting would allow the worker to become engaged long term with families to address the most difficult challenges. Over the past four years of providing services in Eagan, we have served a high volume of clients, many of which with multiple issues. The clients have included increasing numbers of clients with limited English skills and families who are in a pattern of transience. Our hope is to provide intensive home visiting to families, establish trusting relationships, and address issues while collaborating with other community members to find solutions to their challenges. Building these relationships, conducting an assessment, and providing the intensive home visiting will be provided to families ll having risk factors identified during an assessment. Families will also be identified via our community partnering agencies and our current CAC workers in Eagan. Because Community Action Council is unique in our ability to address difficult issues that challenge families, we are able to uncover root causes and search for long-term solutions. We have been successful at achieving this goal because we are able to carry out our mission of promoting long-term self-sufficiency, preventing violence, and ensuring school success. This three-pronged mission has provided us with a strong, solid foundation as we serve the community. Families seeking services come to us with differing presenting needs. The primary goal of this undertaking as well as the mission of our agency is to prevent child abuse and neglect. The ability to bring knowledge, cross training, crisis intervention, support, and resources that address risk factors in families lives gives CAC the opportunity to look at underlying causes, which is critical to families success in achieving their goals. Services include- • Food shelf • Child Care Resource and Referral • Lewis House (shelter for battered woman and their children) • Domestic Violence Intervention Project • Sexual Assault Services • Safe Exchange Center • Violence Prevention Community Education • Partners for Success (school-based family support services) • No-interest Family Loans • Income Tax Services • Holiday Gift Program (Armful of Love) • Volunteer Services Partnerships within the community have been an integral part of CAC's ability to carry out our mission. The collaboration with faith communities, schools, businesses, police and other city programs have enabled us to provide comprehensive services without duplication. These partnerships have also afforded us great strength, because without them we could not have as powerful an impact on the community we serve. Collaboration with faith communities has resulted in free office and food shelf space at St. John Neumann Church to provide direct service to individuals and families. Christ Evangelical Lutheran Church provides CAC with free storage space for food donations. Faith communities in Eagan have given support to the program in the form of volunteer hours, cash gifts, needed items, and food donations. The food shelf is sustained by the donations generated by community groups, including faith communities. Increased communication between staff members at faith communities and CAC staff have maximized resources because we are able to work together on issues and offer follow-up and follow- through to families. Partnering with the city of Eagan has also resulted in enhanced services. Office space is donated free of charge at the Eagan Police Department as well as the sub-station at Wescott Square. An underlying issue that is frequently discovered in the interview process is the client's disclosure of being a victim of a crime. The sheer proximity of working side by side with law enforcement has given us the opportunity to work together creatively on violence prevention issues such as domestic violence and sexual assault. Partnership with the Police Department's chaplaincy program has also been beneficial because we are able to step in to provide follow through to the families and offer needed resources. Partnerships with area schools, businesses, and civic groups have increased awareness and 49ave created opportunities to address the communities needs. Numerous volunteer hours are contributed each month to serving families, maintaining our food sites and keeping the shelves stocked. The following are a few examples of the work we have done in Eagan in 1999:. Neighborhood Services 772 Eagan families received emergency food assistance/self-sufficiency support • 1134 individuals in Eagan received on-going support and referrals to community resources • 65 Eagan families received emergency financial assistance, allowing them to overcome a crisis such as utility shut-off, rental assistance, or car repair. • 304 families accessed Child Care Resource and Referral Violence Prevention and Intervention 1999 • 428 women and 569 children were sheltered at the Lewis House • 2,013 phone call were received from women needing help because they experienced domestic abuse • 1,126 women were assisted as they navigated the criminal justice system, helping many obtain orders for protection aid safety plans • 208 victims of domestic violence and 35~f children who had experienced/witnessed domestic violence attendedsupport groups • 222 exchanges between custodial and non-custodial parents • 147 survivors of sexual assault were provided support and advocacy • 1,749 community/professional people attended 88 violence prevention presentations • 11,851 students attended 437 school presentations on domestic assault and sexual assault The- numbers shown above are a clear demonstration of how CAC has made an impact in the lives of residents of Eagan. What the numbers do not reflect is the amount of hours that are spent working with families in person and over the phone. We believe that this new venture will compliment current activities occurring in neighborhoods across Eagan and will take it one step further. With partners such as Parks and.Recreation, Churches, and the Eagan Police Department we,expect a positive and lasting impact. Thank you for considering this important request. I'hope this information reflects, the significant services CAC provides to families in the Eagan community and our commitment to preventing child abuse and neglect. Please do not hesitate to call if you have any questions at 952-985-4001. Sincerely, Mary Ajax President/CEO 16 CITY OF EAGAN DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF EAGAN FOR FISCAL YEAR 2001 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING BE IT RESOLVED by the City Council of the city of Eagan as follows: 1. The City Administrator is authorized to submit the attached application to Dakota County for a Community Development Block Grant in Fiscal Year 2001. 2. The application is approved by the City Council and the Mayor and City clerk are authorized to execute it on behalf of the City of Eagan. 3. That the Dakota County CDA be designated as the administrative entity to carry out the program on behalf of the City. Adopted by the City Council of the City of Eagan this 2"d day of January, 2001. Ayes: Awada, Bakken, Carlson, Fields, Tilley Nayes: None Patricia Awada, Mayor • ATTEST: Mira B. McGarvey, Deputy City Clerk 17'7 Agenda Information Memo January 2, 2001 Eagan City Council Meeting C. CONDITIONAL USE PERMIT- JOHN GUSTAVSON ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow a total of 1,728 square feet of accessory storage space on property located at 4740 Walden Drive in the NE'/4 of Section 33 subject to the conditions listed in the APC meeting minutes. FACTS: ➢ The applicant is proposing to construct a 1,200 square foot (30' X 40") detached accessory building on the subject site. In conjunction with an existing 528 square foot attached garage, a total of 1,728 square feet of accessory storage space would exist on the property. ➢ The proposed accessory building is located in the southeast corner of the subject site. The building is to be accessed on the north from a driveway extended along the east side of the residence. ➢ While the building will be visible from abutting properties, a number of site and building features exist or have been proposed to minimize adverse impacts. These are summarized below: ➢ The building will be "cut" into the existing slope and will be constructed at an elevation approximately 30 feet below that of abutting residences to the east. ➢ The building's siding and roof will match the site's principal building in color and architecture. ➢ The accessory building will be surrounded on all sides by existing vegetation. ➢ At their regular meeting on December 20, 2000, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) December 20, 2000 APC Meetin Minutes page 2?. ro Staff report, pages.V through Correspondence, pages through 9ff Eagan Advisory Planning Commission Minutes Page December 2 20, 2000 D R /'mars F Page PUBLIC HEARINGS CONDITIONAL USE PERMIT - JOHN D. GUSTAVSON Chair Heyl opened the first public hearing of the evening regarding a Conditional Use Permit to allow an accessory building in excess of 1100 square feet on Lot 17, Block 3, Walden Heights First Addition, located at 4740 Walden Drive in the NE 1/4 of Section 33. Planner Kirmis introduced this item and highlighted the information presented in the City staff's planning report dated December 5, 2000. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. John Gustavson, applicant, was present to answer questions of the Commission and public. Terry Retke provided a letter from neighboring property owners in the area opposing the proposed accessory building. He further suggested that additional space be added to the existing garage rather than constructing an additional structure. There being no further public comment, Chair Heyl closed the public hearing and brought the discussion back to the Commission. Member Steininger asked Mr. Gustavson about the slope on the south side of the proposed structure. Mr. Gustavson stated the slope is 67' and 7'4" on the back corner. Chair Heyl asked Mr. Gustavson what the size of his existing garage is and what he intends to store in the proposed accessory building. Mr. Gustavson stated his existing garage is 24' x 22'. He stated he intends to store a pick-up truck and a boat in the accessory building. He further stated that he had investigated the possibility of extending the existing garage but it would be more feasible to construct the accessory building. Member Steininger asked Mr. Gustavson why he chose to construct the proposed building on the back of the lot. Mr. Gustavson stated he is trying to save existing trees on his property. Member Kaess asked Mr. Gustavson about the distance between the existing garage and the proposed building. Mr. Gustavson stated it would be approximately 100 feet. Member Kaess also asked Mr. Gustavson if the construction of the proposed accessory building would disturb the neighboring property. Mr. Gustavson indicated it would not. Member Tilley asked Mr. Gustavson what the cost difference would be between expanding his existing garage and constructing the proposed accessory building. Mr. Gustavson stated he could not get the same square footage by extending his existing garage due to the lot line. I Eagan Advisory Planning Commission Minutes December 20, 2000 r. Page3 . AFT Member Nosbush stated he felt the proposed structure is too large. Member Tilley suggested additional screening be required. Member Segal stated he would prefer to see an accessory building on the property rather than outdoor storage. Chair Heyl asked that the following conditions be added to those listed in the planning report: 5. The building must be cut into the slope with an approximate floor elevation of 952. 6. The trees around the proposed building site shall remain. Member Segal moved, Member Steininger seconded a motion to recommend approval of a Conditional Use Permit to allow a total of 1,728 square feet of accessory storage space on property located at 4740 Walden Drive subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. The accessory building shall match the principal building in color. 3. The accessory building shall match the roof style of the site's principle building. 4. No commercial or home occupation activities shall take place within the accessory building. 5. The building must be cut into the slope with an approximate floor elevation of 952. 6. The trees around the proposed building site shall remain. A vote was taken on the motion. Ayes: 5 Nay: 2 (Tilley and Nosbush opposed) So PLANNING REPORT CITY OF EAGAN REPORT DATE: December 5, 2000 CASE: 33-CU-09-11-00 APPLICANT: John Gustavson HEARING DATE: December 20, 2000 PROPERTY OWNER: John Gustavson PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (Accessory Building) LOCATION: 4740 Walden Drive (Lot 17, Block 3, Walden Heights First Addition) COMPREHENSIVE PLAN: D-1, Single Family (0-3 units/acre) ZONING: R-1, Residential Single Family SUMMARY OF REQUEST John Gustavson has requested approval of a Conditional Use Permit to allow the total accessory storage space on property located at 4740 Walden Drive to exceed 1,100 square feet. Specifically, the applicant is proposing to construct a 1,200 square foot (30' X 40') detached accessory building on the subject site. In conjunction with an existing 528 square foot attached garage, a total of 1,728 square feet of accessory storage space would exist on the property. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. l Planning Report - Gustavson CUP December 20, 2000 Page 2 B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property, which does not create traffic congestion, or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDMISTORY The subject property is legally described as Lot 17, Block 3, Walden Heights First Addition and was platted in October of 1983. Likewise, the 2,317 square foot, single-story residence that occupies the property was also constructed in 1983. EXISTING CONDITIONS The subject single family residential property measures 26,005 square feet in size and is accessed from the north via Walden Drive (a cul-de-sac). There are no wetlands on the property. There are however, numerous significant trees which exist on the site. ?C Planning Report - Gustavson CUP December 20, 2000 Page 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned R-1, Residential Single Family and designated D-I, Single Family (0-3 units/acre). South - Single Family Residential (under construction); zoned R-1, Residential Single Family and designated D-I, Single Family (0-3 units/acre). East - Single Family Residential; zoned R-1, Residential Single Family and designated D-I, Single Family (0-3 units/acre). West - Single Family Residential; zoned R-1, Residential Single Family and designated_D-I, Single Family (0-3 units/acre). EVALUATION OF REQUEST Compatibility with Surrounding Area - According to the submitted Site Plan, the proposed accessory building is to be located in the southeast corner of the property (within the rear yard). While the building will be visible from abutting properties, a number of site and building features exist or have been proposed to minimize adverse impacts. These are summarized below: ➢ The building will be "cut" into the existing slope and will be constructed at an elevation approximately 30 feet below that of abutting residences to the east. ➢ The building's siding and roof will match the site's principal building in color (brown). ➢ The gabled roof style of the accessory building will mimic that of the existing residence. ➢ The accessory building will be surrounded on all sides by existing vegetation. Site Plan - As shown on the submitted site plan, the proposed accessory building is located in the southeast corner of the subject site. The building is to be accessed on the north from a driveway extended along the east side of the residence. Setbacks - According to the City Code, an accessory building may not be closer than 5 feet from a side or rear lot line. The proposed accessory building will lie five feet from the rear lot line and 11 feet from the side lot line and complies with applicable setback requirements. Building Height - According to the City Code, an accessory building may not exceed 16 feet in height. The proposed accessory building measures 14 feet in height and satisfies the code requirement. 83 Planning Report - Gustavson CUP December 20, 2000 Page 4 Tree Removal - As a result of the accessory building construction, four significant trees will need to be removed. Such removal has however, been determined by the City Forester to be within the allowable limits established by the City Code. Use of Structure - According to the applicant, the accessory building will be used to store his boat that is presently stored in the attached garage on the property and a second boat expected to be purchased in the future. As a condition of CUP approval, no commercial or home occupation activities may take place within the accessory building SUMMARY/CONCLUSION Provided the conditions of approval listed in this report, are satisfied, the proposed accessory building appears compatible with existing and future uses in the area. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow a total of 1,728 square feet of accessory storage space on property located at 4740 Walden Drive. If approved, the following conditions should apply: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. The accessory building shall match the principal building in color. 3. The accessory building shall match the roof style of the site's principal building. 4. No commercial or home occupation activities shall take place within the accessory building. FINANCIAL OBLIGATION--33-CU-09-11-00, Lot 17, Block 3, Walden Heights John D Gustavson, C-U-P There are pay-off balances of special assessments totaling $0 the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL ~s Eagan Boundary Parcel Area Ana Location Map Building Footprint v o- s~ ~ b ~ « • r u • y IN ,,,sue ■ , ~ ~ ~t ~ r}r 7 s r. r~ a 1 ! 9a ~ F-mil s r r a a' a • • f a a~ 1 s u s s a r ~ i • •3 s a • ' . P a t • s ~ a~w 1• i ,r r .a i r i , , ff ! ~I ; r Sub ect Site . ' r ~ ~ r .v s • ,y, • , er • ~ l ~■y ~ ~ ~ ~r~ et ' ; ' ~ r ar I 1 i ga • n 1000 0 low mm Fed Development/Developer. John D. Gustavson Application: Conditional Use Perm' Case No.: 33-CU-09-11-00 N Map Pnp■sd uuedkr~~pp t3iSl Mc1Asw 11. Feral bars map data presided by l)=Canty Lmd3rayy Depsrbrars and k+ asrerrt as d Na+■rbsr ~Oa City of Eagan /r THIS MAP IS INTENDED FOR REFERENCE USE ONLY E MINNESOTA The City of Eagan and Dakota County de not guarantee the accuracy of this Information and are S C.~ .ny a...l.Nme.t O.H.rt-t net responsible for errors or emissions. Current Zoning and Comprehensive Guide Plan John D. Gustavson Land Use Map Case No. 33-CU-09-11-00 Zoning Map AL .N. O. No. a= (eurr ROAD) H Current Zoning: R• R-1 Single Family Residential R ~ c A •1 Comprehensive Guide Plan J 1 .N. NO. 22 (CLIFF ROAD) Land Use Map D- I Current Land Use Designation: Q a D-1 I6 Single Family Residential (0-3 units/acre) /1 t D-~ aI D-I we • •oe u•• Feet ~•n:M ew. ai•F Iwrennatle ro D sung L•N Wvq Dgr4wew Wilma. N zww, Iwle~wetlew wN y city sum City of Eagan E Z. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W Camuriffy D"Op 7)&# Depwbnent The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S PROJECT DESCRIPTION I propose to build a 30 X 40 foot garage on the back comer of my property at 4740 Walden Dr. It is to be built according to standard construction practices using 2 X 6 wall studs above grade and concrete block masonry below grade. Aspects of the house that will be continued to the garage will be exterior wall and trim colors, front roof gable end feature, and matching shingles. It will be used for general vehicular storage, such as our pick up truck that cannot fit in our existing attached garage because the door is too low. This results in a very seldomly used vehicle permanently parked in the driveway in front of our house. It would also be used to store our current 17 foot fishing boat and equipment along with a proposed larger boat, (26 foot) that is hopefully in the not too distant future. The storage of a boat of that size on a trader is the reason behind the twelve foot walls and eleven foot overhead door height. Ile budding would also provide enough space to work on the vehicles housed within. LOCATION The location of the garage was decided upon to utilize the existing grade in the rear of the property to minimize the effect of the building on ourselves, and all our neighbors. The east wall adjacent to our nearest neighbor's property will be dug into the hill between six and seven feet, and shielded by trees on both our and their properties. The grade of the garage floor is approximately the same as the basement floor of our house, a rear walkout, giving you some idea how it will be tucked into the back yard when viewed from the street. The other driving parameter on the location was tree preservation. Sited as shown three mature Oaks and two mature Black Cherry trees are preserved, while only losing three small anj one medium sized Oak. There are numerous other young Oaks scattered around the rest of the back yard. APPLICANT CORRESPONDENCE .3. ~ ~ L(p C(aa.ld.E-rt, ~T i ~Wb1A~ . DELMAR H, SCHWANZ LAPL] SURYEYDR se lac, R400-441 Un0- Laws 9I TM Sbts at minnoots 2M - 14M STIIEET w. - pX #A RllsF.i GLINT. NlMUOTA 56M wfoNt: 813 423-198s SURVEYOR'S CERTIFICATE ' . I hereby certify that this is a true and correct representation of Lot 17, Block 3, WALDEN HEIGHTS FIRST ADDITION, according to the recorded plat thereof, ~Dekota County, Minnesota. Also showing the looatlon of a proposed ~y 7, house as staked thereon. 98 SCALE: 1 inch - 30 feet by yea. Z Denotes existing elevation i Denotes proposed elevation i O Denotes set wood hub Denotes proposed drainage j 4~i /t. is Proposed garage floor / from development plan . G G % ~?R 936.10 , S?.D 9~/ g o `~'EE~ ` t ot l 'S.r 0 p • 3 . 237 O 8 WE"5 T " 'y~ r.:~ - low SITE PLAN Dated: October 13, 1983 2 g y Li cz) i CD j. I1 i A ~ i ' l vj N ~ J O l- v ILDING ELEVATION U Bob Kirmis From: Paul.A.Cero@sb.com Sent: Thursday, December 07, 2000 3:20 PM To: bk1rmis@cLeagan.mn.us Subject: Case # 33-CU-09-11-00 While I do not ^'-ject to Mr. Gustavson putting up a small garden shed in his back yard, I do object to the construction of an 30 x 40 foot boat storage building. Since Mauer construction has deforested the woods behind our home, we have a clear view into Mr. Gustavson's back yard all winter. It is bad enough that we've lost the natural beauty and privacy that the wooded area behind our home afforded us until recently. It would be adding insult to injury to be looking a 30 x 40 foot boat storage ' facility. Ours' is a residential neighborhood. The character of which seems to be changing and not always for the better lately. It is our preference that those who enjoy boating would store their boats at a marina or commercial storage facility and not in the nieghborhood and at the expense of our view. While I wish Mr. Gustavson no ill will, (In fact, I trust his intentions may include improving the view of the front or side of his home where his boat may be stored now.) I ask the city not to approve 33-CU-09-11-00 at our expense and the expense of our neighbors. the damage done by the wholesale cutting of trees--including the additional loss of trees due to changes in Mauer's plans-- is enough for now. 1 PAUL CERO CORRESPONDENCE City of Eagan, Planning Board December 18, 2000 Delmar H. Schwartz, Surveyors Gentlemen As a neighbor affected by the proposed erection of an outbuilding at 4740 Walden Drive, please allow us to comment on the plans under consideration. Our home is north & east of the back lot where the garage/storage building is to be put up. Honestly, the impact on us is less than for other neighbors, but nonetheless does adversely affect us. We were part of the impromptu neighborhood gathering last weekend, to hear out the owner, and see firsthand where the building would be. After that discussion, we determined that the presence of the garage would be tolerable from our location. However, in the spirit of being a good neighbor, we respectfully request consideration for a tree line to be included in the plans. While we recognize the efforts of the building owner to minimize the above-ground sight lines, the aesthetic changes from this relatively large structure are clearly negative. A tree line of semi-mature conifers, to hide-as well as possible-the structure from neighboring residences is what we recommend, at the expense of the building owner. To this degree, we support the neighborhood group presenting their respective arguments. Sincerely Matt J wski Christine Jaku wski 4839 Richard Lane Eagan MN 55122 (651) 688-8063 -0t55 P"Chilru l-al1C - -6)x I-/)"<(,) CIIW01756YJ /llllllM'r.ne/ December 20, 2000 Dear Eagan City Council, After much consideration, my husband and I have come to the conclusion that while we have nothing against our neighbor building a facility to house his boat and truck, we are concerned that he will need to go against city ordinance to do it. We hope that he could minimize the negative affect on the view from our neighbors' and our backyards by making it the size already approved by the city and making it closer to his house. Thank you for taking the time to listen to our opinion of this matter. Sincerely, Lori Moon ~'3 Agenda Information Memo January 2, 2001, Eagan City Council D. Planned Development Amendment - Electronics for Imaging (1340 Corporate Center Curve) ACTION TO BE CONSIDERED: To approve a Planned Development Amendment to change the original conditions of approval for an office building located at 1340 Corporate Center Curve (Lot 3, Block 2, Eagandale Office Park 2"d Addition) FACTS: • Electronics for Imaging, Inc. (EFI) has contracted with Agrigenetics to purchase the property and existing 40,000 sq. ft. building at 1340 Corporate Center Curve. • The property is currently zoned Planned Development, with a restriction that "no additional uses other than general office uses shall be permitted without the consent of the Eagan City Council." • EFI is requesting approval of a Planned Development Amendment to allow light assembly and installation of electronic components (such as circuit boards and computer chassis). • Such electronic component work is secondary, and supportive, of the general office uses that comprise the majority of EFI's work as an intellectual property company specializing in the research and development of circuit board technology. • Such electronic component work would take place in office cubicles or laboratories, and would not increase the noise, traffic levels, or appearance of the site. • Light assembly and installation of electronic components would initially comprise less than 10% of the total square footage of the building, with a maximum use limit set at 25% of total square footage. ATTACHMENTS: Staff Report, pages through 9~1 Eagan Advisor), Planning Commission Minutes December 20, 2000 Page 4 t~ S p PLANNED DEVELOPMENT AMENDMENT - ELECTRONICS FOR IMAGING, INC. Chair Hey] opened the next public hearing of the evening regarding a Planned Development Amendment to allow light assembly and installation of pre-manufactured electronic components when conducted in conjunction with administrative or professional offices or clerical operations on Lot 3, Block 2, Eagandale Office Park 2nd Addition, located at 1340 Corporate Center Curve in the NW '/4 of Section 3. Planner Kirmis introduced this item and highlighted the information presented in the City staffs planning report dated December 5, 2000. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. Linda Fisher, representing Electronics for Imaging, Inc. was present to answer questions of the Commission and public. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Member Huusko moved, Member Tilley seconded a motion to recommend approval of a Planned Development Amendment to allow research and development and light assembly and installation of pre-manufactured electronic components including, but not limited to, circuit boards and computer chassis, when conducted in conjunction with administrative or professional offices or clerical operations subject to the following conditions: 1. Light assembly activities shall play a supportive, or secondary role to general office use and shall not exceed 25% of the total building square footage. 2. Light assembly activities will be limited to those that do not perceptibly change the character of office use in terms of noise and traffic loads. 3. No changes are to be made to the exterior building or property. 4. The applicant shall enter into a Planned Development Amendment Agreement with the City. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 27, 2000 CASE: 03-PA-11-11-00 APPLICANT: Electronics for Imaging, Inc. HEARING DATE: December 20, 2000 PROPERTY OWNER: Agrigenetics, Inc APPLICATION DATE: November 16, 2000 REQUEST: PD Amendment/Final PD PREPARED BY: Tanda Gretz LOCATION: 1340 Corporate Center Curve - COMPREHENSIVE PLAN: RD, Research and Development ZONING: PD, Planned Development SUMMARY OF REQUEST Electronics for Imaging, Inc. is requesting approval of a Planned Development Amendment to change the conditions of approval for an office building located at 1340 Corporate Center Curve (Lot 3, Block 2, Eagandale Office Park 2nd Addition). Specifically, the applicants have'requested that a condition limiting the building solely to "general office uses" be changed to allow the assembly of pre-manufactured electronic components, such as circuit boards and computer chassis. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. Planning Report - Electronics for Imaging December 20, 2000 Page 2 BACKGROUNWHISTORY The property is guided as Research and Development under the current Comprehensive Guide Plan and is currently zoned Planned Development. Mycogen Seeds developed the property in May of 1996 under a Final Planned Development Agreement that restricted uses at the site by specifying: 1. This Final Planned Development Agreement solely pertains to Lot 3, Block 2, Eagandale Office Park 2°a Addition. 2. This Final Planned Development Agreement provides for a thirty-foot tall two-story building with a square footage not to exceed 60,000 sq. ft. 3. No manufacturing uses shall be constructed. 4. No additional uses other than general office uses shall be permitted without the consent of the Eagan City Council. EFI is requesting only that condition #4 be changed. EXISTING CONDITIONS The 40,000 sq. ft. Mycosin Seeds office building and 273 parking spaces exist on the 5.5-acre site. SURROUNDING USES The following existing uses, zoning, and comirehensive guide plan designations surround the subject property: North - Office Building (Zirnhelt Properties); zoned Planned Development and designated Research and Development. South - Residential Neighborhood; zoned Single Family Residential and designated Single Family Residential (0-3 units/acre). East - Office Building (Farm Credit Leasing); zoned Planned Development and designated Research and Development. West - Office Building (L & B Eagandale Inc.); zoned Planned Development and designated Research and Development. . 9 Planning Report - Electronics for Imaging December 20, 2000 Page 3 EVALUATION OF REQUEST Electronics for Imaging, Inc. (EFI) has contracted with Agrigenetics, Inc. to purchase the property and the existing 40,000 sq. ft. building on the site. EFI is an intellectual property company that researches, develops and tests circuit board technology. EFI would require light assembly and installation of pre-manufactured electronic components, such as circuit boards and computer chassis, as part of its uses at the site. Initially, staff was informed that such assembly and installation would comprise less than 10% of the total square footage of the building. More recently, staff was informed that the assembly use would not exceed 25% of the total square footage at a maximum. Such work is described by the applicant as "clean and quiet" and would not increase traffic or noise levels at the site, as it does not involve production manufacturing or distribution of the said electronic components. Additionally, such activities are supportive, and secondary, to the research and development use for which the site is guided and under which it would continue with EFI. Lastly, the character of office use would be maintained, as the work takes place in office cubicles or research laboratories. Thus, EFI is requesting to delete the forth article of the existing Final Planned Development Amendment and substitute in its place uses that would allow "the research and development and light assembly and installation of pre-manufactured electronic components, including but not limited to, circuit boards and computer chassis, when conducted in conjunction with administrative or professional offices or clerical operations." There are no plans to change the appearance of the site. SUMMARY/CONCLUSION The applicant is requesting approval of a PlAed Development Amendment to allow uses other than general office at the property located at 1340 Corporate Center Curve (Lot 3, Block 2, Eagandale Office Park 2nd Addition). Such uses would be restricted to assembly of pre-manufactured electronic components, such as circuit boards and computer chassis, which would be supportive of a general office Research and Development use. Such uses appear compatible with existing and anticipated surrounding uses; however, staff has concern regarding the potential of 25% of the building shifting from office use to assembly. The appropriateness of this proposal is considered a policy matter to be determined by City Officials. Planning Report - Electronics for Imaging December 20, 2000 Page 4 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow research and development and light assembly and installation of pre-manufactured electronic components including, but not limited to, circuit boards and computer chassis, when conducted in conjunction with administrative or professional offices or clerical operations. If approved, the following conditions should apply: 1. Light assembly activities shall play a supportive, or secondary, role to general office use. 2. Space used for light assembly activities will not exceed space used for general office uses. Light assembly activities will comprise less than 10% of total building square footage at a minimum, and 25% at a maximum. 3. Light assembly activities will be limited to those that do not perceptibly change the character of office use in terms of noise and traffic loads. 4. No changes are to be made to the exterior building or property. 9 0 Eagan Boundary parcel Arq Location Map Street `Mt•rli°• j Building Footprint Opp O Subject Site Flo t j s s t + ea . ' e d+ 1 IF i ' t t • 1 • =a r..rr a alp 1000 0 1000 2000 Fast M Development/Developer. Electronics For Imaging, Inc. ~ Application: Planned Develo mendment Case No.: 03-PA-11-11-0 .w i,. Paid twee nupdtta prowidrd Oskata Carly Lan Drprb*eY and is current as of NmwrOs MM City of Eagan , THIS MAP IS INTENDED FOR REFERENCE USE ONLY W+E A41 N N E S O T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S O.n~.ny O..el•pnwar O•pn....1 not responsible for errors at omissions. Current Zoning and Comprehensive Guide Plan Electronics for Imaging, Inc. Land Use Map Case No. 03-PA-11-11-00 Zoning Map D Y 1-~ Current Zoning: = PD PD d Planned Development PD PD A PD 1- 1 • w• lit r..e P Comprehensive Guide Plan Land Use Map I ND CPD CPD Current Land Use Designation: D R&D IND Research and Development CPD R&D F 1 I I 1 IND V/ J s.R.i ■r y o.h•r■ G•r■tr ur fey O.r■r•i..■t wu•o. N ns.s.. w.w.w by CHI OUR. City of Eagan E 21 THIS MAP IS INTENDED FOR REFERENCE USE ONLY ConmsihyDeviikp ientDgw&nwt The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S EXHIBITS' t 7; H h• ~ ~ ( ' MAM 12141 11 Ll is ! ~ -''I~i's,~s ► I ~ j aR 1 oil Qd 46+..11 ~ • . ~ r. r • ~L:.r-.+~ ! irk ~ ~ w. J 1 5 2t(~ 13, Agenda Information Memo January 2, 2001 Eagan City Council Meeting E. INTERIM USE PERMIT - KOHL'S DEPARTMENT STORE INC. ACTION TO BE CONSIDERED: To approve an Interim Use Permit (IUP) to allow the temporary outdoor storage of containers upon their property located at 1350 Town Center Drive in the northwest '/4 of Section 15 subject to the conditions listed in the APC meeting minutes. FACTS: ➢ In February of 1999, while inspecting a neighboring property, staff discovered that Kohl's was storing semi-trailers and carts outside on the east side of their building without a Conditional or Interim Use Permit. ➢ To bring the existing outside storage activities into compliance with City Code requirements, the applicant applied for and the City approved (in May of 1999) an Interim Use Permit (IUP) to allow the temporary location of the three storage containers on the property until November 1, 2000. At that time, Kohl's stat4ed that the temporary was necessary while they decided to either expand the existing store or construct another store in the southern metropolitan area. ➢ That IUP has expired and the applicant would like additional time to evaluate store expansion needs, it is necessary to process a new 1UP. ➢ At their regular meeting on December 20, 2000, the Advisory Planning Commission held a public hearing to consider the Interim Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) December 20, 2000 APC Meetin Minutes page Ay Staff report, pages~4Wthrough Ice) 3 Eagan Advisory Planning Commission Minutes December 20. 2000 i - i i. Page 5 INTERIM USE PERMIT - KOHL'S DEPARTMENT STORE Chair Heyl opened the next public hearing of the evening regarding a request by Kohl's Department Store for an Interim Use Permit to allow the temporary outdoor storage of storage containers upon their property located at 1350 Town Center Drive in the NW '/4 of Section 15. Planner Kirmis introduced this item and highlighted the information presented in the City staffs planning report dated December 5, 2000. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. A representative of Kohl's Department Store was present to answer questions of the Commission and Public. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Member Segal asked how long Kohl's intends to use the temporary outdoor storage. The applicant stated that the outdoor storage will only be used until another Kohl's store is opened in the area or the current store is expanded. Member Steininger moved, Member Tilley seconded a motion to recommend approval of an Interim Use Permit to allow the temporary outdoor storage of storage containers upon property located at 1350 Town Center Drive subject to the following conditions: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. The permit shall terminate on September 1, 2001. 3. Outdoor storage activities shall be limited to three containers confined to the area east of the department store within the area specifically designed on the site plan. All voted in favor. 10~ PLANNING REPORT CITY OF EAGAN REPORT DATE: December 5, 2000 CASE: 15-IN-05-11-00 APPLICANT: Kohl's Department Stores, Inc. HEARING DATE: December 20, 2000 PROPERTY OWNER: C & H Investment Company PREPARED BY: Bob Kirmis REQUEST: Interim Use Permit (Outdoor Storage) LOCATION: 1350 Town Centre Drive (NW 1/4 of Section 15) COMPREHENSIVE PLAN: Central Area ZONING: CSC, Community Shopping Center SUMMARY OF REQUEST Kohl's Department stores, Inc. is requesting approval of an Interim Use Permit (IUP) to allow the temporary outdoor storage of storage containers upon their property located at 1350 Town Center Drive in the northwest 1/4 of Section 15. Specifically, Kohl's plans to locate three storage containers on the east (or rear) portion of their building on a temporary basis. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.22 states: The Council may issue interim use permits for an interim use of property if- A. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the zoning regulations herein; and B. The date or event that will terminate the use can be identified with certainty; and C. Permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and Planning Report - Kohl's Department Stores December 20, 2000 Page 2 D. The use agrees to any conditions that the Council deems appropriate for permission of the use; and E. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress tojie property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. /D 6 Planning Report - Kohl's Department Stores December 20, 2000 Page 3 Outdoor Storage Conditions: In addition to the requirements for a conditional use permit listed above, City Code Section 11. 10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (1-2) zoning districts, the enclosure may be detached from the principal building. _ 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUNWHISTORY The subject property was platted in 1991 andjhe Kohl's Department Store was constructed in 1992. In February of 1999, while inspecting a neighboring property, staff discovered that Kohl's was storing semi-trailers and carts outside on the east side of their building without a Conditional or Interim Use Permit. To bring the existing outside storage activities into compliance with City Code requirements, the applicant applied for and the City approved (in May of 1999) an Interim Use Permit (IUP) to allow the temporary location of the three storage containers on the property. Such IUP was granted under condition that the storage containers be removed by November 1, 2000. Because the existing IUP has expired and the applicant would like additional time to evaluate store expansion needs, it is necessary to process a new IUP. Planning Report - Kohl's Department Stores December 20, 2000 Page 4 EXISTING CONDITIONS Kohl's Department Store is located east of Town Center Drive between Wal-Mart and the Old Chicago Restaurant. The existing outdoor storage area and building's loading docks are located on the east side of the structure. Because the previously granted NP has expired, the three containers existing on the property do not comply with City Code requirements. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Old Chicago Restaurant; zoned CSC, Community Shopping Center and guided CA, Central Area South - Wal-Mart; zoned CSC, Community Shopping Center and guided CA, Central Area East - Town Center Carwash/Kennedy Transmission/Mini-storage site; zoned CSC, Community Shopping Center and guided CA, Central Area West - McDonalds Restaurant/Paradise Carwash; zoned CSC, Community Shopping Center and guided CA, Central Area EVALUATION OF REQUEST Compatibility with Surrounding Area - The subject site is within a large commercial retail/service area. The proposed outdoor storage area is situated at the rear of the department store (near the loading area) and adjacent to the rear yards of the Town Center Carwash and Kennedy Transmission. As a result, the proposed storage area will not be visible from any residential properties or public rights-of-way.4 Site Plan - No changes from the previously granted IUP have been proposed (in regard to storage volume and location). As shown on the submitted site plan, a totat of the three storage trailers are proposed to be located east of the store alongside the northerly facade of Wal-Mart. The storage containers measure approximately eight feet in width, 13 feet in height, and 45 feet in length. The outdoor storage area is screened from view from Denmark Avenue by Kennedy Transmission and the higher grade elevation of the adjacent mini-storage site. All of the outdoor storage performance standards appear to be met. /ag Planning Report - Kohl's Department Stores December 20, 2000 Page 5 Term - According to the applicant, the need for outdoor storage is due to a lack of interior store space (within which inventory may be stored) and that that the storage containers will only be necessary for a temporary period of time (until Kohl's either expands their present store or constructs a new store in the area). A portion of the City's authority to grant an IUP requires that the date or event will terminate the use can be identified with certainty. The applicant intends to determine what course of action to pursue within nine months (through August 2001). The applicant is agreeable to a nine month IUP term. Grading/Storm Drainage - No physical changes to the site have been proposed that will affect storm water drainage. Site Circulation - The storage container storage location will not disrupt on-site circulation or access to store's loading docks. SUMMARY/CONCLUSION While outside storage is a listed conditional use within the CSC zoning district, the applicant has indicated the storage of containers on site is to remain a temporary activity (until the subject store is expanded or a new store is constructed in the area). Thus, the processing of an Interim Use Permit (rather than a Conditional Use Permit) is considered appropriate. The applicant has further indicated that an nine month IUP term is acceptable. ACTION TO BE CONSIDERED To recommend approval or denial of an Interim Use Permit (IUP) to allow the temporary outdoor storage of storage containers upon their property located atl350 Town Center Drive. If approved, the following conditions should apply: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. The permit shall terminate on September 1, 2001. 3. Outdoor storage activities shall be limited to three containers confined to the area east of the department store within the area specifically designated on the site plan. /O Eagan Boundary i rea in. par ch Area 'a Location Map IStreet Building Footprint `ham r e Ev, Sub ect Site ME' to ! I E 1 SIR i' of $1111 IS VII1II =1 Q ' i % • ~_,l ® ' ra 10 / ~ Asti ' s r. ~ loom t 14+ 1 • • t • Avg V r• ~ a;/ j ~ w s w rr ~ ' r/ il~ g r e a ti ! s e r .frg FR a I It S ♦ •1 f w a ~ . 1111 ~ ! i/:5~• • A 1000 0 1000 20,00 Feet Development/Developer. Kohl's Department St Application: Interim Use Permi Case No.: 15-IN-05-11-00 D Eli9 An1Mrr St. Parcel Ness mp drta ptwidd N hY Dimfa Canty L+ID sl++eY Dyrtrr.s >rd h arrer~t s d NwsnEr 2DD0 *City of Eagan / THIS MAP IS INTENDED FOR REFERENCE USE ONLY W+E M I N N E S O T A The City of Eagan and Dakota County do not guarantee the acearaey of this Information and are S C.- .ny ew.1-0nr.t D.Pem...t not responsible for errors or emissions. Current Zoning and Comprehensive Guide Plan Kohl's Land Use Map Case No. 15-IN-05-11-00 - Zoning Map %PQ Os ~ ~s~ ~ pi I j jf~PD • PD Current Zoning: CsC O CSC ; Community Shopping Center sC CSC i PD SC PD PD we • •w uw Fe.r $ FT77M Comprehensive Guide Plan ~A A Land Use Map CA CA O E~ Current Land Use Designation: CA C.f CA Central Area Iv CA `vet 4 CA A D A ws • •ee tt.. F-t Parcel We era (.n%.L 4,tle •y DakeM Ceaalr Larr• Mney Dgerd•eM W 1100. N ! wwmao" wWaWwM by Gtr Buff. *City of Eagan Z W E r THIS MAP IS INTENDED FOR REFERENCE USE ONLY CarymodW D@V cpfrjw# Deparbner t The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S i fl ► ►ic ":Ncccs: Arcas" arc highliLl tcd In orange. 'I lie 'coast: +ction stag area' is outlinccl In green. • CF~E - C F e X ' o r i 6 W G~------ - - r - 9 -K z V. C~ e • ~7 i 7 ti MYGY3 I g --17~y.rot `evob sort t , .s.,L•. NI-...'. o o - P P Q f.) N W W SITE PLAN L I 3T7 CARS S T CARS - ~ • ~ ~ 28.550 10.560 X070 s SF FFE 403' AJ" KOHL'S T . BUILDING. - r w j J C S STORAGE CONTAINERS Z 1 v"-MART l U. 1 > 14,080 SITE PLAN DETAIT rl CITY OF EAGAN PET SHOP LICENSE APPLICATION 3830 Pilot Knob Road Eagan, MN 66122 (612) 681-4600 Dave, 00f,1e-1 * LFor Pe If S%Ce- hereby submits application for a Pet Shop License. Name of Applicant kr Pets S'z F e- Street Address 112&c> Cli'f'f 6, It rc/ City,State, Zip!~ct5ot-i, 1/01-n SSla 2 Telephone Number Location of Pet Shop if different from above address: MAKE CHECK OUT TO: CITY OF EAGAN IN THE AMOUNT OF $100 LICENSES ARE ISSUED FOR A 12 MONTH PERIOD AND ARE NOT PRORATED. FOR OFFICE USE: Receipt # Amount Received Date of Receipt City Council Approval Date city of aagan FEASIBILITY STUDY AND REPORT FOR CEDARVALE AREA INTERSECTION MODIFICATIONS EAGAN, MINNESOTA CITY OF EAGAN PROJECT NO. 800 DRAFT C ONSULTING GROUP, INC. One Carlson Parkway, Suite 150, Minneapolis, MN 55447-4443 . (612) 475-0010 DRAFT FEASIBILITY STUDY AND REPORT FOR CEDARVALE AREA INTERSECTION MODIFICATIONS EAGAN, MINNESOTA CITY OF EAGAN PROJECT NO. 800 DECEMBER 2000 REVIEWED BY: City of Eagan Department of Public Works Date: I hereby certify that this plan, specification or report was prepared by me or under my direct REVIEWED BY: supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. City of Eagan Finance Department Matthew D. Hansen Date: Date: Reg. No. 21364 SRF No. 0003731 DRAFT SRF No. 0003731 December 28, 2000 Honorable Mayor and City Council CITY OF EAGAN 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mayor and Members of the Council: SUBJECT: CEDARVALE AREA - INTERSECTION MODIFICATIONS CITY OF EAGAN PROJECT NO. 800 Enclosed please find the Feasibility Report for proposed improvements to the Cedarvale Area intersections. The project proposed herein is consistent with the City's Comprehensive Plans and is feasible from an engineering standpoint. We would be pleased to meet with the City Council, staff and other interested parties to review any aspect of this report. Respectfully submitted, SRF CONSULTING GROUP, INC. Matthew D. Hansen, P.E. Senior Associate James R. Dvorak, P.E. Vice President MH/JRD/bls Enclosure CEDARVALE AREA d s r'~ i INTERSECTION MODIFICATIONS EAGAN, MINNESOTA CITY PROJECT NO. 800 TABLE OF CONTENTS Page No. LETTER OF TRANSMITTAL TABLE OF CONTENTS I. INTRODUCTION 1 II. SUMMARY AND RECOMMENDATIONS 2 III. PROJECT DESCRIPTION 3 A. Existing Conditions 3 Table 1- Existing Capacity Analysis 4 B. Proposed Roadway Improvements 4 Table 2 - Level of Service Analysis Year 2020 5 C. Alternative Roadway Improve., ents 6 IV. RIGHT-OF-WAY AND EASEMENTS 8 Table 3 - Estimated Right-of-Way 8 V. PERMITS 9 VI. ESTIMATED COSTS 10 VII. AFFECTED PROPERTIES 11 VIII. ASSESSMENTS 12 IX. REVENUE SOURCES 13 X. PROJECT SCHEDULE 14 APPENDIX ■ Detailed Preliminary Estimate of Construction Costs ■ Figure 1 -Project Location Map ■ Figure 2 - Proposed Development Concept ■ Figure 3 - Existing Conditions ■ Figure 4 - Proposed Intersection Modifications ■ Figure 5 - Proposed Typical Sections • Figure 6 - Proposed Intersection Details ■ Figure 7 - Proposed Right-of-Way Acquisition ■ Figure 8 - Interchange Alternative Concepts ■ Figure 9 - Proposed Storm Sewer I. INTRODUCTION This Feasibility Study was authorized by the City Council on June 5, 2000 to analyze the proposed reconstruction of the intersections of Silver Bell Road and Beau D'Rue Drive and Silver Bell road and Cedarvale Boulevard and to consider the incorporation of premium landscape elements to help identify the redevelopment area. The reconfiguration of these intersections is proposed to be located 400 feet south of the intersection of TH 13 and Silver Bell Road in the west-central area of Eagan (see Figure 1). The proposed improvements are consistent with recommendations described in the Village Plaza Redevelopment Concept Study Report prepared for the Cedar Avenue and TH 13 Redevelopment Study Task Force by SRF in November 1999, as well as the Traffic Study for the proposed redevelopment of the Cedarvale Area prepared for the City by SRF in September 2000. This Feasibility Study describes the first phase of roadway reconstruction and traffic signal improvements necessary to upgrade the existing intersections to improve safety and mobility while maintaining adequate access to adjacent properties. It also provides the opportunity for future landscape/streetscape improvements meant to enhance the visibility and identity of the area. The proposed intersection modifications are the first phase of implementing the redevelopment plan. It is meant to improve access to the area and thereby promote redevelopment of the Cedarvale Area. Future roadway improvements will include upgrading Beau D'Rue Drive and Cedarvale Boulevard according to recommendations made in the Village Plaza Study. See Figure 2 for additional recommendations. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 1 II. SUMMARY AND RECOMMENDATIONS This Feasibility Study presents a design that is feasible from an engineering standpoint. The proposed roadway improvements are consistent with current City standards. The project cost has been estimated and is identified in the report. It is recommended that the Council consider proceeding with the project for the following reasons: • This project is consistent with the Village Plaza Redevelopment Study recommendations of promoting redevelopment of the Cedarvale Area. • Roadway and traffic signal improvements are consistent with those recommended in the Traffic Study for the Proposed Redevelopment of the Cedarvale Area dated September 6, 2000. The project will improve traffic flow and vehicular and pedestrian safety in the area by channelizing turning movements and regulating traffic flow with a new traffic signal. • This project is necessary due to unsafe levels of congestion and projections of increased traffic volumes in the future. • The project is feasible from an engineering standpoint in that with the acquisition of additional right-of-way, there is adequate room to safely reconstruct and maintain the intersections of TH 13 and Silver Bell Road, as well as at Silver Bell Road, Beau D'Rue Drive and Cedarvale Boulevard. • The project is cost effective in that it will improve roadway capacity at the intersections, increase safety and reduce travel time for the public. It is recommended that the City Council receive the Feasibility Study and schedule a public hearing for the proposed project area. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 2 III. PROJECT DESCRIPTION A. EXISTING CONDITIONS The existing roadway system discussed in this report is shown in Figure 3. The following roadways make up the transportation network in the area of Silver Bell Road and TH 13: • TH 13 is a four-lane divided rural highway with a speed limit of 55 mph in the area where it intersects with Silver Bell Road. It is classified as an A minor arterial-reliever to I-35E in the May 1999 City of Eagan Transportation Plan. • Silver Bell Road is a two-lane undivided urban roadway north of TH 13 with a speed limit of 30 mph. South of TH 13, Silver Bell Road is a four-lane undivided urban roadway with a speed limit of 40 mph. Silver Bell Road south of TH 13 is classified as a major collector in the May 1999 City of Eagan Transportation Plan. • Beau D'Rue Drive is a two-lane undivided urban roadway with a speed limit of 30 mph. It is classified as a minor collector in the May 1999 City of Eagan Transportation Plan. • Cedarvale Boulevard is a three-lane undivided rural roadway with a speed limit of 40 mph. It is classified as a major collector in the May 1999 City of Eagan Transportation Plan. There is an existing five-foot wide concrete walk on the south side of Silver Bell Road extending north from TH 13 and east from Beau D'Rue Drive. No walk currently exists between TH 13 and Beau D'Rue Drive. A Traffic Study for the proposed Cedarvale Redevelopment Area was prepared for the City of Eagan by SRF Consulting Group, Inc. This study, dated September 6, 2000, examines traffic operations for existing a.m. and p.m. peak hour conditions at three (3) intersections. Table 1 lists the location, method of traffic control, and level of service (LOS) for each intersection during a.m. and p.m. peak hours. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 3 TABLE 1 EXISTING ROADWAY CAPACITY ANALYSISO) INTERSECTION LOCATION METHOD OF LEVEL OF SERVICE TRAFFIC CONTROL A.M. PEAK P.M. PEAK TH 13 and Silver Bell Road Signalization E C Silver Bell Road and Cedarvale Blvd. Side Street Stop* F / F A / D Silver Bell Road and Beau D'Rue Drive All-Way Stop* F / F A / A * For unsignalized intersections, the overall level of service is shown for the intersection followed by the level of service for the worst approach leg (street) for said intersection. Intersections are given a ranking from Level of Service A through Level of Service F. Level of Service A indicates the best traffic operation, with vehicles experiencing minimal delays. Level of Service F indicates an intersection that is over capacity, or breakdown of traffic flow. Levels of Service A through D are generally considered acceptable for design purposes. Level of Service E indicates that the intersection is operating at or very near its capacity and that vehicles experience substantial delays. The a.m. and p.m. peaks are the one-hour periods in the morning and afternoon in which the traffic through the intersection is heaviest/busiest. Results of the analysis shown in Table 1 indicate that all key intersections currently operate poorly during the a.m. peak hour, with motorists experiencing significant queuing and delays. However, all intersections currently operate at an overall acceptable level of service C or better during the p.m. peak hour, with existing traffic controls and geometric layout. B. PROPOSED ROADWAY IMPROVEMENTS In November 1999, SRF Consulting Group completed the Village Plaza Redevelopment Concept Study Report for the Cedarvale area (see Figure 2). As part of the Cedarvale Redevelopment Plan, Silver Bell Road, Cedarvale Boulevard and Beau D'Rue Drive east of TH 13 are proposed to be re-aligned. The realignment of these roadways will eliminate the existing intersection of Silver Bell Road and Cedarvale Boulevard and create the four-legged intersection of Silver Bell Road and Cedarvale Boulevard/Beau D'Rue Drive (see Figures 4, 5 and 6). The distance between the proposed realigned intersection and the intersection of TH 13 and Silver Bell Road should be maximized to increase vehicle storage during peak periods. Proposed raised concrete medians would safely channelize traffic by providing protected left-turn lanes, although they would limit access to the two single-family homes on the east side of Beau D'Rue Drive. DRAFT' Feasibility Study and Report Cedarvale Area Intersection Modifications 4 In order to improve safety and provide an acceptable level of service in traffic operations, the installation of a traffic signal is proposed at the realigned intersection. (A Level of Service analysis is summarized in Table 2). The proposed signal would increase roadway capacity and reduce congestion during peak traffic times. The proposed signal will also enhance the safety of pedestrian crossings with the installation of pedestrian push buttons for "Walk/Don't Walk" indications. TABLE 2 LEVEL OF SERVICE ANALYSIS YEAR 2020 - FULL BUILD CITY PROJECT No. 800 LEVEL OF SERVICE INTERSECTION A.M. PEAK P.M. PEAK TH 13 and Silver Bell Road 12) F (D) C Silver Bell Road and Cedarvale Blvd./Beau D'Rue Drive(i) C B (1) The installation of a traffic signal is assumed at this intersection. (z) LOS D assumes future recommended improvements at this intersection. Due to the proximity of the two intersections, it is important to consider the operation of each. The intersection of TH 13 and Silver Bell Road is expected to continue to operate poorly in the year 2010, with full redevelopment of this area. Northbound and southbound dual left-turn lanes are recommended by 2010 on TH 13 at Silver Bell Road that would require signal-phasing improvements. The northbound dual left-turn lane should extend approximately 350 feet to provide adequate storage for queuing vehicles. The heavy northbound TH 13 through movement during the morning peak hour (not related to the redevelopment area) has a significant impact on the future operations of this intersection. By the year 2020, a third northbound through lane on TH 13 is recommended to improve operations from LOS F to D during the a.m. peak hour. An additional westbound left-turn is also recommended on Silver Bell Road at TH 13. This approach would then consist of dual left-turn lanes, dual through lanes, and a right-turn lane. With this improvement the signal phasing at this intersection could be changed from split DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 5 phasing eastbound/westbound to protected leading left-turn phasing. With these improvements the level of service at this intersection is expected to improve from LOS F to D during the a.m. peak hour. The realigned signalized intersection of Silver Bell Road and Cedarvale Boulevard/Beau D'Rue Drive is expected to operate at an acceptable LOS C or better through the year 2020 with the recommended improvements. In addition to a proposed traffic signal, users would benefit from modifications to the roadway geometrics and the addition of bituminous walks. Some storm sewer (see Figure 9) and water main modifications will also be necessary. Landscaping and streetscaping improvements will be considered in the future as part of a separate project. The estimated cost of the proposed design is $2,639,000. C. ALTERNATIVE ROADWAY IMPROVEMENTS INTERCHANGE • Construction of an interchange (bridge, ramps, etc.) at TH 13 and Silver Bell Road was briefly explored as an alternate to reconstructing this intersection (see Figure 8). Construction of a conventional diamond interchange or a single point folded-diamond interchange would also require the realignment of the Silver Bell Road, Beau D'Rue Drive and Cedarvale Boulevard intersection as proposed in this study. A folded diamond interchange could be constructed without the proposed intersection realignment, however. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 6 Construction of any of the three interchange options would result in a significant amount of property acquisition. Typical costs for the interchange options shown in Figure 6 range from $4,000,000 to $6,000,000, excluding acquisition costs. Due to the significant property impacts and the high cost of construction, this design alternative is not recommended. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 7 IV. RIGHT-OF-WAY AND EASEMENTS Additional permanent right-of-way will be required from fourteen (14) properties in the project area (see Figure 7). Temporary construction easements will be required from various properties as well. Four (4) property owners will be required to be relocated outside the project area. Total acquisition of two (2) residential and three (3) commercial parcels will be required with the proposed improvement (see Figure 3 for parcel identification). Table 3 below identifies the required right-of-way. TABLE 3 ESTIMATED RIGHT-OF-WAY CITY PROJECT NO. 800 PARCEL PERMANENT RIGHT-OF-WAY ACQUISITION A 3,730 Sq. Ft. B 10,200 Sq. Ft. E 10 Sq. Ft. F 3,120 Sq. Ft. G 18,949 Sq. Ft.* H 18,949 Sq. Ft.* 7 2,680 Sq. Ft. L 2,340 Sq. Ft. M 1,820 Sq. Ft. N 29,447 Sq. Ft.* O 46,217 Sq. Ft.* P 42,907 Sq. Ft.* Q 2,840 Sq. Ft. R 2,440 Sq. Ft. TOTAL 185,649 SQ. FT. *Acquisition of complete parcel would be required. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 8 V. PERMITS Permits for the improvements proposed under City Project No. 800 will be required from the following agencies: • Minnesota Department of Transportation (work within right-of-way) • Minnesota Pollution Control Agency (NPDES Permit) DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 9 VI. ESTIMATED COSTS The total project cost is based on preliminary construction cost estimates including estimated right-of-way costs, with a 10 percent contingency plus an additional 30 percent for legal, administrative, engineering design and inspection, contract administration and bond interest. A detailed estimate of preliminary construction costs for City Project No. 800 is included in the Appendix. The estimated cost of the proposed improvements is $2,639,000. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 10 VII. AFFECTED PROPERTIES The properties in the area that are affected by the proposed improvements and require notification of the public hearing are listed as follows (see Figure 3 for parcel identification): PARCEL PROPERTY I.D. PROPERTY DESCRIPTION ADDRESS A 10-68200-010-01 Lot 1, Block 1, Silver Bell Commons 2015 Silver Bell Road B 10-19600-010-01 Lot 1, Block 1, Dallas Development 2020 Silver Bell Road C 10-68100-010-01 Lot 1, Block 1, Silver Bell Center' 1985 Silver Bell Road D 10-01700-020-54 Unplatted 1995 Silver Bell Road E 10-13300-010-01 Lot 1, Block 1, Ballantrae lst Addition 3800 Silver Bell Road F 10-44450-010-01 Lot 1, Block 1, Langhoven Addition 3811 Alder Lane G 10-44450-020-01 Lot 2, Block 1, Langhoven Addition 1930 Silver Bell Road H 10-44450-030-01 Lot 3, Block 1, Langhoven Addition 1940 Silver Bell Road I 10-44450-101-01 Lot 10, Block 1, Langhoven Addition 3820 Alder Lane J 10-44450-040-01 Lot 4, Block 1, Langhoven Addition 3816 Beau D'Rue Drive K 10-44450-090-01 Lot 9, Block 1, Langhoven Addition 3830 Alder Lane L 10-44450-061-01 Lot 5, Block 1, Langhoven Addition 3822 Beau D'Rue Drive M 10-44450-062-01 Lot 6, Block 1, Langhoven Addition N/A N 10-01900-010-04 Unplatted 3808 Sibley Memorial Hwy. O 10-01900-020-04 Unplatted 3810 Sibley Memorial Hwy. P 10-01900-030-04 Unplatted 3835 Beau D'Rue Drive Q 10-01900-060-04 Unplatted N/A R 10-01900-050-04 Unplatted 3820 Sibley Memorial Hwy. S 10-16901-010-01 Lot 1, Block 1, Cedarvale 2nd Addition 3883 Beau D'Rue Drive T 10-16901-020-01 Lot 2, Block 1, Cedarvale 2nd Addition 3830 Sibley Memorial Hwy. U 10-16901-010-00 Outlot A, Cedarvale 2nd Addition N/A V 10-3880-010-01 Lot 1, Block 1, Jensens Supper Club Addition 3840 Sibley Memorial Hwy. W 10-16901-040-01 Lot 4, Block 1, Cedar-vale 2nd Addition 3880 Sibley Memorial Hwy. X 10-16901-030-00 Outlot C, Cedarvale 2nd Addition N/A Y 10-44800-010-01 Lot 1, Block 1, Leibel Addition 3850 Beau D'Rue Drive DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 11 VIII. ASSESSMENTS Costs associated with City Project No. 800 are not proposed to be assessed to adjacent properties. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 12 IX. REVENUE SOURCES It is anticipated that funds to cover the cost of City Project No. 800 would be provided by the City of Eagan Major Street Fund. City staff has concerns about the impact that the significant cost of this project may have on the Street Fund. Due to the nature of the improvements being primarily for the redevelopment of the area, consideration should be given to the reimbursement of the Major Street Fund by funds collected through a possible Tax Increment Financing (TIF) district established within the redevelopment area. DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 13 X. PROJECT SCHEDULE The proposed schedule for City Project No. 800 is as follows: January 2, 2001 Present Draft Feasibility Report to City Council January 25, 2001 Hold Neighborhood Information Meeting February 6, 2001 Hold Public Hearing. If project is approved, City Council authorizes plans and specifications and right-of-way acquisition through condemnation quick take. March 5, 2001 Prepare right-of-way and easement descriptions. Quick take notice sent to property owners. July 9, 2001 Earliest court authorized right-of-possession. September 2001 Property owners relocate. Negotiate rights-of-way. October 2001 Demolition of strictures November 2001 Send plans and specifications to State Aid for approval. December 2001 City Council approves Plans and Specifications and authorizes advertisement for bids. December 2001 Receive State Aid plan approval. January 2002 Advertise for Bids February 2002 Open Bids February 2002 Award Contract May 2002 Begin construction September 2002 Final construction complete DRAFT Feasibility Study and Report Cedarvale Area Intersection Modifications 14 APPENDIX Detailed Preliminary Estimate of Construction Costs ■ Figure 1 - Project Location Map ■ Figure 2 - Proposed Development Concept ■ Figure 3 - Existing Conditions ■ Figure 4 - Proposed Intersection Modifications ■ Figure 5 - Proposed Typical Sections ■ Figure 6 - Proposed Intersection Details ■ Figure 7 - Proposed Right-of-Way Acquisition ■ Figure 8 - Interchange Alternative Concepts ■ Figure 9 - Proposed Storm Sewer SRF Consulting Group. Inc Preliminary Construction Cost Estimate H:\Civil\047\3731\Excel\SEQ Cost Est\prelimest.xls City of Eagan Proj. No. 800 Comm. No. 0003731 Date Printed 12/2812000 Cedarvale Area Intersection Modification PRELIMINARY CONSTRUCTION COST ESTIMATE TOTAL NOTESI ITEM NO. (!ITEM DESCRIPTION UNIT QUANTITY TOTAL UNIT PRICE PROJECT COST 1 202L601 'MOBIIIZA TION LUMP 515M 1 $40,000.00 $40.000.00 2031.501 (FIELD OFFICE TYPED EACH 11 $6,000.00 $6,000.00 2101.502 CLEARING TREE 171 $120.00 52,040.00 2101.507 GRUBBING TREE 17 $120.00 $2,040.00 2702.502 PAVEMENT MARKING REMOVAL LIN FT 7551 $0.80 $604.00 2104.501 REMOVE PIPE SEWERS LIN FT 660 56.00 $3,960.00 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT 36501 $2.50 $9,125.00 2104.501 REMOVE CHAIN LINK FENCE LIN FT 25 $3.00 $75.00 2104.501 REMOVE WOOD FENCE LIN FT 620 $2.50 $1,050.00 2104.503 REMOVE CONCRETE WALK SO FT 3400 $0.50 $1,700.00 2104.501 REMOVE CONCRETE MEDIAN SO FT 1900 $0.70 51,330.00 2104. 0 R V ITUMINOU AV SO YD i6 .8 $29,160.00 2104.509 REMOVE DRAINAGE STRUCTURE EACH 14$400.00 $5,600.00 2104.509 REMOVE HYDRANT EACH 1 $500.00 $500.00 2104.509 REMOVE PIPE APRON EACH 111 $130.00 $1,430.00 2104.513 SAWING BITUMINOUS PAVEMENT LIN FT 1235 52.50 $3,087.50 2106.521 SALVAGE CHAIN LINK FENCE LIN FT 15 58.00 5720.00 2104.523 SALVAGE SIGN TYPE C I EACH 18 $15.00 $270.00 2104.523 SALVAGE SIGN TYPE D EACH 4 $120.00 $480.00 2104.523 SALVAGE SIGN TYPE SPECIAL EACH 2 $200.00 $400.00 2105.501 COMMON EXCAVATION CU YD (P) 10000 $3.00 $30,000.00 2 2105.505 MUCK EXCAVATION I CU YD 500 $4.00 $2,000.00 2105.507 1SU13GKADE EXCAVATION CU YO 15000 $3.00 $45,000.00 2105.522 SELECT GRANULAR BORROW, MODIFIED (LV) Cu VD 8100 $6.50 $52,650.00 3 2118.501 AGGREGATE SURFACING CLASS SA CU YD SO $17.00 850.00 4 2130.501 (WATER MGAL 2 S25 D0 $50.00 2211.501 ;AGGREGATE BASE CLASS 5 MOD TON 13050 $10.60 $138,330.00 2232.501 I MILL BITUMINOUS SURFACE (1.5") SO YD 850 $1.00 $850.00 5 2150.609 TYPE LV 4 BITUMINOUS MIXTURE FOR TEMPORARY PAVEMENT 1 TON 800 $30.00 $24,000.00 5 2350.609 TYPE MV 4 WEARING COURSE MIXTURE TON 1520 532.00 $51,840.00 5 2350.609 TYPE MV 3 NON-WEARING COURSE MIXTURE TON 3240 $30.00 $97,200.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 2500 $0.80 $2,000.00 P 51 .0 .00 1 APRON A $1,250 $10,000 2501.616 48' C 2501.602 TRASH GUARD FOR 48" PIPE APRON EACH 11$1,350.00 $10,800.00 2 3. dt 1 C 1 DESIGN LIN 1420 $25.00 $35,00.00 2503.541 18" R I E S W DO6 I LI 12501 $28.00 .00 2:21],1 24' C IPE SEW 006 LASS I LI 2 0 34. $68,000.00 20602 HYDRANT EACH 1 $1,600.00 $1,800.00 2504.602 ADJUST HYDRANT EACH 1 $450.00 $450.00 2504.602 !ADJUST VALVE BOX EACH 61 5100.00 $600.00 2504.602 RELOCATE CURB STOP AND BOX EACH 6, $400.00 $2,400.00 6 2506.602 ,REVISE IRRIGATION SYSTEM I EACH 2 $2,000.00 $4,000.00 2504.602 6" GATE VALVE AND BOX EACH 1 $600.00 $600.00 2504.603 6" WATERMAIN DUCT. IRON CL 52 LIN FT 10 $20.00 $200.00 2504.608 WATERMAIN FITTINGS POUND 2501 55.00 51,250.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN C G OR H EACH 35 $1,500.00 $52,500.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN F EACH 251 $1,700.00 $42,500.00 2506.502 (CONSTRUCT DRAINAGE STRUCTURED SIGN 54-4020 EACH 9 $2,500.00 $22,500.00 2506.522 ADJUST FRAME AND RING CASTING EACH 3 5200.00 $600.00 136i 2 ONN I N I IN SEWER EACH $4110.00 2506.603 RECONSTRUCT SANITARY MANHOLES LIN FT 121 $250.00 $3,000.00 2521.511 2" BITUMINOUS WALK SO FT 157001 $0.70 $10,990.00 2531.501 CONCRETE CURB AND GUTTER DESIGN 8618 I LIN FT 9250! $8.00 $74,000.00 7 2531.501 CONCRETE CURB AND GUTTER DESIGN SURMOUNTABLE LIN FT 50 $9.00 $450.00 2531.503 CONCRETE MEDIAN 50 YD 3210 $28.00 $89,880.00 2557.603 INSTALL CHAIN LINK FENCE LIN FT 15 $20.00 $300.00 8 2563.601 TRAFFIC CONTROL LUMP SUM 1 $20,000.00 520,000.00 2564.531 F31 SIGN PANELS TYPE C SO FT 70 $25.00 $1,750.00 2564.602 INSTALL SIGN TYPE C EACH 14 $100.00 $1.400.00 2564.602 INSTALL SIGN TYPE D EACH 2 $150.00 $3.,,10 2564.602 INSTALL SIGN TYPE SPECIAL I EACH 2 $400,00 $800.00 2566.602 PAVEMENT MESSAGE (LEFT ARROW) PAINT EACH 30 550.00 $1,500.00 2564.602 PAVEMENT MESSAGE (RIGHT ARROW)PAINT EACH 17 $50.00 $650.00 2664.602 PAVEMENT MESSAGE (ONLY) PAINT EACH 57, $50.00 $2,850.00 2564.602 PAVEMENT MESSAGE (STRAIGHT ARROW) PAINT EACH 18 $50.00 $900.00 2564.602 PAVEMENT MESSAGE (RIGHT-THRU ARROW) PAINT EACH 2 550.00 5100.00 2564.603 6" SOLID LINE WHITE - PAINT LT 9150 $0.20 51.830.00 2564.603 4" BROKEN LINE WHITE - PAINT LIN FT $50 $0.25 $212.50 2564.603 4" SOLID LINE YELLOW-PAINT LIN FT 3750 $0.20 $750.00 2564.601 4" BROKEN LINE YELLOW - PAINT LIN FT 120 $0.25 30.00 2564.603 12" SOLID LINE YELLOW-PAINT LIN FT 500 $1.00 $500.00 2564.603 4" DOUBLE SOLID LINE YELLOW-PAINT LIN FT 1550 $0.50 $775.00 2566.604 ZEBRA CROSSWALK WHITE - POLY PREFORMED SO FT 650 $10.00 $6,500.00 9 2565.511 FULL T ACT T CONTROL SIGNAL SYSTEM A SIG SYS 1 $150,000.00 $150,000.00 9 2565.601 EMERGENCY VEHICLE PREEMPTION SYS A I LUMP SUM 1 $7,500.00 $7,500.00 10 2565.616 REVISE SIGNAL SYSTEM B SYSTEM 1 $75,000.00 $75,000.00 2573.502 SILT FENCE TYPE HEAVY DUTY LIN FT 2000, $2.50 55,000.00 2575.501 SEEDING ACRE 0.7 $200.00 $140.00 2575.502 SEED MIXTURE 20A I POUND 35 $25.00 $875.00 2575.505 SODDING TYPE LAWN SO YD 3300 31.80 55,960.00 2575.511 MULCH MATERIAL TYPE 1 TON 1.4 5120.00 $168.00 2575.519 DISK ANCHORING ACRE 0.7 $100.00 $70.00 2575.532 COMMERCIAL FERT ANALYSIS 10-10-10 POUND 4701 $0.30 $141.00 11 2575.604 SELECT TOPSOIL BORROW (LV) CU YD 1100 $10.00 $11,000.00 •SUBTOTAL 1 $1,320,543.00 'CONTINGENCIES (10%) $132,051.30 _ (SUBTOTAL 31,452,597.30 INDIRECT COSTS (30%) $435,77919 PERMANENT RIGHT-OF-WAY I PROPERTY ACQUISITION LUMP SUM 1 $750,000.00 1 $750,000.00 I TOTAL PROJECT COST $2,638,376.49 NOTES: 1 4 PERCENT OF TOTAL CONSTRUCTION COST. 2 ASSUMES SOME BAD SOILS ARE PRESENT ON SITE. 3 FOR RESIDENTIAL DRIVEWAYS WITH EXISTING AGGREGATE SURFACING. 4 FOR DUST CONTROL 5 ASSUMES 110 LB/SY/IN WITH 1.5" WEARING COURSE, 3" NON-WEARING COURSE AND d" TEMPORARY PAVEMENT. 6 ASSUMES IRRIGATION SYSTEMS EXIST AT McIDONALDS AND SILVER BELL BUSINESS CENTER AND NEED RELOCATING. 7 FOR RADIUS RETURNS ON ALDER LANE AND D GOLD LD TRAIL WHICH HAVE SURMOUNTABLE CURB. e ASSUMES CONSTRUCTION WILL OCCUR UNDER TRAFFIC REQUIRING TEMPORARY PAVEMENT. 9 PROPOSED TRAFFIC SIGNAL AT SILVER BELL RD./CEDARVALE BLVD./BEAU D'RUE DR. 10 EXISTING TRAFFIC SIGNAL AT T.H. 13 AND SILVER BELL RD. 11 PLACE 4" TOPSOIL UNDER SOD TYPE LAWN. 'Pi PLAN QUANTITY. r Q O~ v LETEN[ S 1 h © I3 u \ Q Y4~ge~ s B DOODLE R0. / Jew EAGAN Rlvar ~ ~'c yy ~~,45aly T7 %r / 11*1 PROJECT LOCATION DR, 4L BLACKHAWK RD. ry q Sy RED RO X CRESTRIDGE o LA. & ' 'POely QOt~ • MONTEREY u L.A. o dd ~ y QEEa ~ 4 z LA. q a Cla' KYLLO c ~QO O yti : 'MER(0r PT- ; m tV~t y~p~ CV. Y Y `tPW 13 HAZ •dJSa6`~'\~ Kh\ 1`, yBCUEBILI OR. 42. RED ROBIN LA._ FLAMINGO VER BEL RD. C'~ t 43. GREY DOVE OR. SILVER BEL BE o o r T. r27N TT h~ x w S r ti~* ~a _ ~►~pQ T. PaLtSgo R24W R23W 13118 4Q 0 ` a x p2 r~ mQO2 J TINE OR. a CC~,1.R. 8.1 2419 kkh PT.m r„ Wg IQ.3p c`HR ~w \ 4. COLD a i vWi GO D v ,ANE I Cr. \3- ll.o DAVEN PORT P'~v , ' .,,`t y ~VI OR' Ov0 v, a tiJ pS • a 11. VILLAGE PLAZA .4`~' E t o ta• tz. J \"`.i`y,% !7 C Y$ TAL O < MONTI CELLC REDEVELOPMENT Cw s `4%',p5•~p~~~oa. °~S~ ta• cF T Q°`~ AREA sARTELL z AVE. 2 J1Eil TU CABBRO iR. O BURNSVILLE V SIBLEY C~ C4gyF(7 ay~T<q m PuMI E BLUES a o 14VC TA' = i PT. 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T, Cq(rf CIARk IR• ° SHALE o LA. RIO GE CT. ORAAE DR. GL CITY OF EAGAN FIGURE C.P. NO. 800 CEDARVALE AREA Consulting Croup, Inc. INTERSECTION MODIFICATIONS PROJoo JECT IIIr,,GR-F0l LOCATION MAP W 0 0.~ a N U V) Z ~ Z ¢ O V) w O UI O i w ~ W = Z Z Z Cl Z N ° W° W Y¢ Q C.7 > 3 O W V7 O W Z a< z COZ V1~ Q Z ViO z Q Z W W Z aW N m Z w ¢ w c w 4] z VI O_' cm~ O Vi ZVUW. WC7 w ~ 00 W 00 LL 07 va ~a° oc N Z O N L Y rc0 gwcl a asp CL o:~ MOO U cx Wa' O V ¢ W g 1 1 <Z z Z z w z r ~ > cr ~ 3 c O o- g °a U 4 w = Vn ¢ cor Y m Q d z z W 'O 7 U) ~ Q fn co ~2° a r• j Z W W N _ is LL ~ m J Mo o W Li A y 3 c p zQOW i ry r Z W U 0 OoN c S CL ' I U Leh y'!\,/{/ ~i w co ` F d Y Q1 a di ~ c o _ c LrI a w ° Z N m L/) wv Ul W Y ~ V Z Z Ow N cl z w Z 2 w 3 Z z Z d o o ° 0 ° w° < NORTH x z° ¢ ° z z n z x° w J Z Y Y = °a Z w ¢ C: W D: CIO Y Y 'J O ¢a o d zo o V c 7¢° ' O z Z ¢ nQ o z 1 G r ~ 00 ' SILVER ELL RD. 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