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01/16/2001 - City Council Regularq D. VARIANCES - Adkins Association for Qwest - variances of 15' and 2' to the required 30' sideyard building setback for the construction of a 364 sq. ft. addition to an existing utility building, located at 680 Diffley Road in the NW 1/4 of Section 25. S6 E. VARIANCES - Adkins Association for Qwest - variance of 20' to the required 50' front yard building setback from a county road and a Variances of 17' and 11' to the required 30' sideyard setback for the construction of a 404 sq. ft. addition to an existing utility building, located at 4175 Lexington Avenue in the SW 1/4 of Section 23. F. VARIANCES - Adkins Association for Qwest - variance of 20' to the required 50' front yard setback from a county road and a Variances of 16' and 20' to the required sideyard setback of 30' for the construction of a 465 sq. ft. addition to an existing utility building, located at 1975 Diffley Road in the SW 1/ of Section 20. X. CITY ORGANIZATIONAL BUSINESS p,t 7S A. Advisory Commission Appointments ?I 0 T E. Council Meeting Procedures P 1$3 B. Acting Mayor i I F. Standing Committee Appointments 13 C. Official Legal Newspaper ?' e K G. Other Appointments ' ((( 8 y D. City Council Meeting Schedule r f 0? XI. OLD BUSINESS 1019 A. APPROVE Consultant for Super Storm Analysis 2nd Opinion Study ,;01 B. RECONSIDERATION of Denial - Woodhaven Villas - Manley Brothers Construction p1?3 C. APPROVE Extension for recording the final plat Gopher Eagan Industrial Park 7th Addition, Twin City Wire-MFI, Inc. XII. NEW BUSINESS A. REZONING & PRELIMINARY SUBDIVISION - Manley Subdivision. A rezoning of approximately 13 acres from A (Agriculture) to R-1 (Single Family) and a Preliminary Subdivision (Thomas Woods) to create 30 lots, located south of Cliff Road on the west side of Dodd Road in the NW V4 of Section 36. x) a3O B. REZONING & PRELIMINARY SUBDIVISION - Tollefson Development, Inc. A rezoning of IVY' approximately 10.3 acres from A(Agriculture) to PD (Planned Development) and a Preliminary Subdivision and Preliminary Planned Development (Woodstone Townhomes) to create 37 lots and 36 townhome units, located at 1525 and 1535 Deerwood Drive on the north side of Deerwood Drive in the NE 1/4 of Section 21. XIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE XIV. ADMINISTRATIVE AGENDA XV. VISITORS TO BE HEARD (for those persons not on agenda) XVI. ADJOURNMENT XVII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota December 19, 2000 A regular meeting of the Eagan City Council was held on Monday, December 19, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor AQtda and Councilmembers Masin, Blomquist, Bakken and Carlsbn (arrived at 7:15). Also present were C4*ministrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. Mayor Awada announced that under 1 ;•fPiiblic Hearings) items B, C, and D regarding variances for Adkins Association for Qwest will be continue ffo January 16, 2001 per the request of the applicant and the County. Councilmember Bakken moved, Mayor Awada seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 MINUTES OF THE NOVE ER 20,e' ;$D0 SPECIAL COUNCIL MEETING Councilmember Blomquist asked what Aia,Igcods will be kept regarding comments from residents made at special meetings held to discuss the Iy Bitt m. ? ? F or Hedges stated that there are detailed notes of questions and answers from the meetingsDepartment and are available for review. Councilmember Blomquist requested that this be referenced in the minutes. Councilmember Blomquist moved, Mayor Awada seconded a motion to approve the minutes as amended. Ayes: 4 Nays: 0 (Bakken abstained). MINUTES OF THE NOVEMBER 2'3}?tDBb`$C#AL COUNCIL MEETING Councilmember Blomquist requestid'eif'aiidition be ijiatle to the minutes stating that detailed notes of questions and answers from the special meetings :ran f 1e in % Engineering Department. Motion was made by Blomquist, seconded by Away-*.*** e the minutes as amended. Ayes: 5 Nays: 0 •. MINUTES OF THE DECEMBER 4, 2000 REGULAR MEETING Councilmember Bakken noted that his name had been omitted in the first paragraph listing Councilmembers present at the meeting. Mayor Awada requested that the tftwing ai pR ft ent be made on page 2 under Comments by City Council, City Administrator & Department, ,earls: Councilmember Masin '}? Bcls held with residents to review the way the storm emergency was handled. Ivf A ktat . i issue could be discussed at a future Council retreat. Councilmember Blomquist stated that residents had called the Public Works Department the night of the storm, and in such cases, the Police Department should be called. MayorAwada directed City Administrator Hedges to place the issue on a future retreat agenda. Councilmember Blomquist asked what the dates of the retreats will be. Mayor Aiypdg,sja ted there will be a retreat with the new Councilmembers on December 12, 2000 and there arg.0rxf$1giftory 1 D and 11, 2001. Councilmember Masin requested. on page 2 in th nd paragraph under Comments by City Council, City Administrator & Departme;tt,Heads the first senteriCt be amended to read: Eagan City Council Meeting Minutes December 19, 2000 Page 2 Councilmember Carlson stated that Alane Rouridtree had made application to the Millennium Trail and will be followed up by a letter of support from the City. • Councilmertiber Masin asked that on 12 under the discussion regarding scope of services for engineering storm water study 2"d opinion, her St bents be recorded verbatim. Mayor Awada directed the Recording Secretary to review the tape of the DAoa itbar -.. : S?p$ Councilmember Blomquist moved, CR cil uember l3akkeri tbconded a motion to approve the minutes of the December 4, 2000 Regular Council meeti I ; amended. Aye: 5 Nay: 0 VISITORS TO BE HEARD Margaret Schreiner provided an update on the status of the Eagan Foundation's Unmet Needs Committee. RECOGN'.#ONS A&YRESENTATIONS City Administrator Hedges introduc(atie Ka'c£aLaveen, recently chosen Minnesota Teacher of the Year. Mayor Awada presented Ms. Koch-Lid €n with i*e cate. Ms. Koch-Laveen made a presentation regarding her family's involvement in the c City Administrator Hedges introduced Katie Tilley who was recently selected as a recipient of the Youth Contribution Award. Mayor Awada presented Ms. Tilley with a certificate. Ms. Tilley spoke briefly. City Administrator Hedges recognized Councilmembers Bea Blomquist and Sandra Masin for their contributions to the City of Eagan. Mayor Awada presented them with a plaque. COMMENTS BY CT4?K;T3;Ytii4`'i'I`Y ADMINISTRATOR 1$?PA1%T1VIEN FADS City Administrator Hedges provided aaitit oal$ 2000 Update. Councilmember Masin stated she had received co ding an audio problem at the last Council meeting. Mark Hotchkiss, Media One, discussed the problem and stated that it had been resolved. Councilmembers Masin and Carlson highlighted the National League of Cities conference held in Boston December 6 - 8, 2000. City Administrator Hedges discii i a resol•i3'ttiit requesting damaged homestead property to be reassessed. Councilmember Bakken moved„ I QF: : conded a motion to adopt the Resolution Requesting Damaged Homestead to be Reassessed. Aye: S Way: 17 Councilmember Carlson noted that the "Community Journal" has a video tape regarding the July storm that is very informative. Councilmember Masin stated than ipd ted- cy Plan needs to be completed by February. Mayor Awada stated that it will be addredkat an upcoming'{3 cif workshop. CONSENT AGE A Councilmember Masin asked tfitiil cif enda be pulled for discussion. Eagan City Council Meeting Minutes December 19, 2000 Page 3 A. Personnel Items Item 1. It was recommended to approve the hiring of Sheldon Libman as an Accountant I in the Finance Department. Item 2. It was recommended to approy *a.1K gpf Patricia k . nn as a temporary, part-time Accounting/Accounts Payable-Clerk injoilf' Item 3. It was recommended to approi Olke hiring of Nick Williams, Lindsay Severson, Jessica Pothen, Landon Moyer, Megan Linville, Benja ti Koenke, Kyle Durant, Sara Bergherr and Doug Lindow as part-time seasonal winter recreation leaders. Item 4. It was recommended to approve the hiring of Diane Vanderveer, Jennifer Machtemes, Janelle Wall and Megan Washburn as skating4ustructors at the Civic Arena. Item 5. It was recommended to accep#:the letter i iisignation from Jason Deal, IT Technician Assistant. B. 2001 License Renewals. It was recoiii iiended tog *rove the license renewals for the year 2001 for tobacco, trash hauler and pet shop li C. 2001 Joint Powers Agreement for the Dakota County Drug Task Force. It was recommended to approve a Joint Powers Agreement that would allow the City of Eagan tQparticipate in the Dakota County Drug Task Force. D. Quality. Civic Arena and Aquatic Facility. It w4,cQed to approve the 2001 Enterprise Fund Seer;; t ectli ftSi ; storm Drainage/Water Quality, Civic Arena Budgets, including Water, Sanitary and Aquatic Facility. E. Gambling Control Board Premises Pertti>tf• esi Application for LaFonda Restaurant. It was recommended to approve the gambling control Uoei?3: es permit for the Mendota Heights Athletic Association to be conducted at LaFonda Restaurant. F. Gambling Control Board Premises Permit Renewal Application for Valley Lounge. It was recommended to approve the gambling control board premises permit for the Mendota Heights Athletic Association to be conducted at the Valley Lounge. G. Extension to record the final plat fa?:l^ 27cei a? # i Park 7th Addition for Twin City Wire. It was recommended to approve a 6l c} extenS?o; the t dtding requirement for the Gopher Eagan Industrial Park 7a' Addition (loca{iXl'tiorth of ee Doodle Road and east of Highway 149 in the south V2 of Section 12). ''" ?'• •••• - H. Extension for Recording Planned3 {? :: _ (Lexington Hills Apartments - Reacor. Ltd It was recommended to approve an extension forrfait3i7ig the Planned Development Amendment Agreement for a storage building for the Lexington Hills Apartments. 1. Final Subdivision (Cliff Woods) - Mendota Homes. Inc. It was recommended to approve the Final Subdivision (Cliff Woods) to create thrg si fh ity lots on 1.25 acres located at the southeast corner of Cliff Road and Galaxie Avenue in-ej-i:-i7P C32. J. Proiect 771 Lexington Avenue - 15h Centre to Clubvi _Ztreet & Utility Improvements. It was recommended to receive the cI4 asibility report for P ect 771 (Lexington Avenue - Town Centre Drive to Clubview Drive - Stye tilili?y. ;Tram tpr tc ents) and schedule a public hearing to be held on January 16, 2001. .. ... .. • ... Eagan City Council Meeting Minutes December 19, 2000 Page 4 K. Contract 00-03, Galaxie Ave.. Old Sibley Memorial Highway. Lone Oak Circle Street Rehabilitation. It was recommended to approve the finalWment for Contract 00-03 (Galaxie Avenue, Old Sibley Memorial Highway and Lone Oak Ciri : - Street Rehabilitation) in the amount of $33,010.18 to Valley Paving, Inc. and accept the improvem•sfor perpetual City maintenance subject to warranty provisions. L. Project 97-DD, Pine Tree Forest. It wiPgiieiftL'c3c#pt¢jedge the completion of Project 97-DD (Pine Tree Forest - Street & Utility Irlt?jovemenls3 *04ifthoi` to perpetual City maintenance subject to warranty provisions. M. Project 99-EE. Eagan Pointe. It was recommended to authorize the time extension of the development agreement for Project 99-EE (Eagan Pointe - Street & Utility Improvements) to July 31, 2001. N. Consent Agenda. Pulled from the 0. Project 99-M, Hittner Addition. It u econurn (Hittner Addition - Utility Improvetriefits) and provisions. P. Q. R. to acknowledge the completion of Project 99-M ize perpetual City maintenance subject to warranty Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund and the Gable TV Franchise Fees Fund. It was recommended to approve the 2001 Special Revenue Fund Budgets: the Housing und, the Police Forfeiture Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund, and the Cable TV Franctisp Fees Fund. Telecommunications Commission (BECT) budget. ided to approve the 2001 Burnsville/Eagan 2001 Burnsville/Eagan Community Television to consider a Reimbursement Resolution for the City Lane. pertyAcquisition. It was recommended of a single-family dwelling at 3811 Alder S. Project 807, Dodd Road Trail (Diffley to Wescott). It was recommended to authorize the preparation of a feasibility report for the installation of zo•q$-street trail along Dodd Road from Diffley to Wescott Road. T. R. J. Ryan Construction, Inc. (Pio Plastic i:N& l cdtimended to allow issuance of a building permit prior to platting of the property. '• `C?;? f U. approve the on-sale wine, malt Madras Palace. It was recommended to V. Amusement License Application for Al Bakers. It was recommended to approve an amusement license application for Al Bakers. W. Off-Sale Liquor License for Silver Belk l: DdtfQs:: t .••Jt was recommended to approve the off-sale liquor license for Silver Bell Liquor, Inc-' X. On-Sale Malt Liquor License - P1zza Hut. It was record; nded to approve the on-sale liquor and Sunday license for Sky Ventures, LLC Eagan City Council Meeting Minutes December 19, 2000 Page 5 Councilmember Bakken moved, Mayor Awada seconded a motion to approve the remainder of the consent agenda. Aye: 5 Nay: 0 N. City Administrator Hedges discussed tl proposed agreement with Xcel Energy to provide electric and gas 'rsk '?lbout a choice between Xcel and other service to the Community Center facility. CounciQ providers. Director of Parks and Recreation KBiiVYi'sYSltil?:tabtTKec:oviders had been considered but it would be more feasible to enter into an agreement wicel Energy. Councilmember Masin stated she felt that as a courtesy, other providers should be made awari`the agreement. Councilmember Carlson stated that the package with Xcel Energy contains a tremendous amount of incentives. Councilmember Masin moved, Councilmember Blomquist seconded a motion to continue the execution of an agreement with Xcel Energy until other providers are notified. Ayes: 2 Nay: 3 Councilmember Carlson moved, Co membeftlkken seconded a motion to authorize the execution of an agreement with Xcel Energy to provide ele Zc and g$%crvice to the Community Center facility. Aye: 4 Nay: 1 (Masin opposed) PROPOSED 2001 GENERAL FUND BUDGET AND PAYABLE 2001 PROPERTY TAX LEVY City Administrator Hedges discussed the 2001 General Fund budget and the resolution certifying the 2001 ad valorem property tax levy. Mayor Awada opened the public h ;eii''$eiii$Ao public comment, Mayor Awada closed the public hearing and turned the discussion baric'•h3'ihe Council. Councilmember Bakken moved, Council tnditbair f§bseconded a motion to approve the 2001 General Fund Budget and the resolution certifying the 2001 ad valor6irig tax levy. Aye: 5 Nay: 0 OLD BUSINESS PROJECT 768, RECEIVE FEASIBILITY REPORT, AUTHORIZE PUBLIC HEARING (NORTHWOOD PARKWAY -STREETS AND UTILITIES) PROJECT 790, RECEIVE FEASIBI4TY REPQ T, AUTHORIZE PUBLIC HEARING (CENTRAL PARKAY - S'T`ETS & UTILITIES) iCeQs`e if€is as they were interrelated. Mayor Awada City Administrator Hedges introd ?'ii discussed the background of the two proposed projects and stated that a decision needs to be made as to whether to proceed or not. Councilmember Blomquist stated that tbealhad been trying to reach an agreement for two years on the Northwood Parkway issue. She asked Py0 Colbert if easements had been obtained. Mr Colbert stated that, easements had not bees.i `ned. %*'*'-.-.*.'..-.'.'.---.-.. Mayor Awada moved, Councilrber Carlson secondea;i motion to reject the Feasibility Report for Project 768 (Northwood Parkway - Stre#f: tppd Utilities) and not J dole a public hearing. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes December 19, 2000 Page 6 Mayor Awada moved, Councilmember Carlson seconded,a motion to receive the Feasibility Report and authorize the public hearing for January 16, 2001 for Revised Project 790 (Central Parkway - streets and utilities). Aye: 3 Nay: 2 (Masin and Blomquist opposed). It was noted that a letter had been recefrom Dennis J. Troien of Fabyanske, Westra & Hart, attorney for Larry Wenzel. CEDAR 13 REDS' S UPDATE City Administrator Hedges introducec}.j s item. He stated that the City had hosted an open house on Tuesday, November 28 to share with the public refinements that have been made in the redevelopment concept for the Greater Cedarvale Area. In addition, the design option for realignment of the Silver Bell Road and Beau d' Rue Drive intersection was displayed, as was a chronology of important dates in the history of the Greater Cedarvale Area project and a Next Steps timeline. He further stated that concept refinements were based on meetings with developers and market expertsj.i1ising considerations, and preliminary financial feasibility analysis. He noted that there were more than:**intereste,;fsidents and businesspersons that attended the open house and written comments were received fr numbdf attendees. A summary of written comments was provided. .. , , Jim Prosser, Ehlers & Associates di AO f Z $t ' ' : redevelopment process. He stated that a communications plan has been established to kei? in c6fit ct?piiblic and the City Council. Once the project goals are refined by the Council, they will be seeking interested developers and ensure that they have relevant experience and capability. The developers would then be asked to provide a development program to identify the components of the redevelopment including the values. A plan design would not be included because the goals of the Council, as well as financial goals, need to first be ensured. The Council would then proceed to enter into a development agreement with the selected developg.or;C'lopers. The agreement would merely be an indication that the Council is selecting a developer : X.t kasibility stage, working on design and financing. Mr. Prosser stated the earliest that id, igsa woiil ie submitted would be at least 90 days. Mayor Awada asked what the next stdi; -ff;pity, Cduncil should be. City Administrator Hedges stated the issue will be scheduled for a workshop in late faritii}i t .od *y :F.ebruary and there will be more agenda items for workshops in the future. Mayor Awada asked when the road project will be before the Council. City Administrator Hedges stated the road issue will be before the Council on February 6, 2001. Councilmember Masin discussed the comments that were in the letters from residents. She stated there are major issues that will have to be dealt wixh;-::Sli'f :hated tbewo-hafild be resolutions to the concerns of the neighbors in the area. Mr. Prosser stated that the identifte4 issues wil 'Fie reviewed and suggestions on how to deal with the • specific issues will be brought to the City $ncil for a jiision Councilmember Carlson asked aDtiitt' ding rc+kifdCl S6t#:s'Jandards so the developers will know what the City is looking for. Mr. Prosser stated that the design work is best focused in on after a developer is selected. Councilmember Carlson stated that she has a problem with the retail office and village plan. She discussed residential units being built over office/retail. Mr. Prossor stated there is a real need for convenience retail. He stated it is very costly to built retail under reside%W...,; . ;further stated that it is difficult to market residential over retail in this area. ::::=::: ':•;. Councilmember Carlson stated that with t j otiising markL $S is in Eagan, she thinks there would be a market for these type dwellings. •.... Councilmember Blomquist stabkhat she does not thi :the project will go as quickly as first thought. She expressed concern over the intersects: t3 1;3ie incorporated there. She stated she felt Eagan City Council Meeting Minutes December 19, 2000 Page 7 decisions should be made regarding the storm sewer system in the area before anything else is pursued. She recommended the project be taken very slowly. Councilmember Masin discussed re Otial above retail. She stated that other cities have this concept and it is very successful. She asked that this ibe pursued. She also discussed building standards, using Woodbury as an example of an attractive conith Thity type arrangement. Doris Donnelly, 3830 Alder Lane, _Wed she had attended the community meeting and expressed concern that valid data on how residents really feel a the project had not been received. Mr. Prosser stated that a newsletter had been sent out to the cometunrtq•' ahd quality feed back had been received back from the residents. He stated that comments are being accommodated. He stated that further feedback will be sought as the project continues. Mayor Awada stated that the City .11 aware of comments made by residents in the area. Ms. Donnelly stated that all of the comments of residents Slt}ld be dtented. No action was required. City Administrator Hedges introduced this item. Julie Stackhouse of the Economic Development Commission provided a brief background of the study. She then introduced Eagan Convention and Visitors Bureau Executive Director Anne Carlon and Eve Peckinpah with Compass International. Ms. Carlson presented the study findings and recommendations. No action was required. 2001 - 2005 i fl'XI. IIVIPI; ?VEMENT BUDGET City Administrator Hedges discussed p ft:L &v es and Equipment) and Part III (Park Acquisition & Development) of the 2001 -2005 Capital Improvement Mayor Awada stated she would like to discuss North Park in Part III of the CIP at a workshop. Councilmember Carlson agreed and suggested that the Park Commission be included in the workshop. Mayor Awada moved, Councilmember Bakken seconded a motion to approve the 2001-2005 Capital Improvement Program except for the North Pack R&astructj. l jqh will be continued to a future date. Aye: 5 Nay: 0 '2001 FE -kHEDULE City Administrator Hedges disc6**W tlvle establishing fees for various City services, supplies and materials. ...... ... Councilmember Bakken moved, Mayor Awada seconded a motion to adopt a resolution approving the 2001 Fee Schedule establishing fees for various City services, supplies and materials. Aye: 5 Nay: 0 COMPREHENSIVE GUIDE PLAN AtAO- bMENT,*fttOl.!iING AND PRELIMINARY SUBDIVISION - •-?ALTA DEVELOPMENT City Administrator Hedges intriitTiced this item. Seni#anner Ridley gave a staff report. Eagan City Council Meeting Minutes December 19, 2000 •••" ••' '•••• Page 8 •••• Councilmember Bakken moved, Mayor Aw f Wi.notion to direct the City Attorney to prepare findings of fact for denial of a Comprehensive Guide Plan'Amendment amending the use of approximately 6.7 acres from D-H, (0-6 units/acre) to D-3, Mixed Residential (6-12 units/acre) , a Rezoning from R-1 (Single Family) to PD (Planned Development) and a Preliminary Subdivision / Preliminary Planned Development (Summit Hill) to create 60 condominium townhome units on six lots and one outlot for common property, located south of Diffley Road on the east side of Johnny Cake Ridge # : ili f . family Housing Townhomes in the NW of Section 28. Aye: 4 Nay: 1. (Blomquist opposeQ•j'' d reviewed the proposed Mark Parranto, Delta Development discussed,backgrouud.of the property an project. °;. Councilmember Carlson stated she waritedthe curt••g to remain single family. She also noted to Mr. Parranto that there will be new standards for single family lots in the new Comprehensive Guide Plan. Mayor Awada stated she also would like to see the property remain zoned single family. JISTRATIVE AGENDA A 9 N.O.LS.E:`Ai?Rii QA.U NATIONS City Administrator Hedges stated that (•?''ncilmejpbs ic?aSi has asked that the City Council consider nominating one or two individuals for the first, E>:#•X,:, C,i$ii]riity/Elected Official of the Year Award. A memorandum from Councilmember Masi*-Weq* ons for nominating either or both Conrad Bowers, Mayor of Bridgeton, MO or Russ Susag, Councilgiinber for Richfield, MN. Mayor Awada moved, Councilmember Carlson seconded a motion to nominate Conrad Bowers, Mayor of Bridgeton, MO and Russ Susag, Councilmember for Richfield, MN for the N.O.I.S.E. Community/Elected Official of the Year Award. Aye: 5 Nay: 0 ].y The meeting adjourned at 9:30 p.m. MBM ?:.. Date City Clerk If you need these minutes in an alternative form such as large pup, Braille, audio tape, etc., please contact the City .¢f J0, (TDD phone: (651) 454-8535). of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 68f, The City of Eagan is committed to the equal access to its programs, services, activities, facilities and employment without regatff'[tY'tgec; tyDTof;:CSeed; iigion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. MINUTES 4N.4 REGULAR MEE G OF THE FAAIRAN CITY COUN an, Minnesq€t A regular meeting of the Eagan City Council was held on Monday, January 2, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers'Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. The Oath of Office was administered by Dp>it1?iA'lvlc?fvey to newly elected Councilmembers Meg Tilley and Cyndee Fields. s•?•?•'? r MpJDA Mayor Awada suggested that two additional itemslre'atii ed to the Administrative Agenda as follows: A. Schedule Special City Council meetings for January 16, 2001 and January 30, 2001. B. Discuss request for exit interviews from former City Councilmembers. Councilmember Bakken moved, amended. Aye: 5 Nay: 0 MINUTES OF THE DECEMgf R 19, Carlson seconded a motion to approve the agenda as COUNCIL MEETING Former Councilmember Blomquist,.,y $;'i?I ib4ii :caff'fo the Administrative Secretary, requested that on page one under Minutes of the November•'i¢; special Council Meeting, the following amendment be made to the first sentence: Councilmember Blon4jtiist asked what official records will be kept regarding comments from residents made at special meetings held to discuss the July storm. Mayor Awada suggested that on page 7, paragraph 4, under the Project 768 and Project 790 clarification be made to indicate the public hearing for January 16:2001 will be for revised Project 790. Councilmember Tilley suggest &!!l t' i I$- "gd?$?izoa'mti be given concerning the Cedar /13 Redevelopment Process discussion. Mayor Awada djited the Mlrinistrative Secretary to review the audio tape of the meeting and include a summary of the discusgio* Mayor Awada moved, Councilmember Baltlteii second' motion to continue approval of the minutes until the January 16, 2001 Council meeting. Ayes: 5 Nays: 0 VISITORS TO BE HEARD Ray Martin, 1606 Sherwood Way, asked if the City ha. ken a stand on the proposed expansion of the Mall of America. Mayor Awada stated there has been no disc>fibn by the Council regarding the Mall of America but it will be brought up at a future dat?,.,.i ., U *.ngt;4t?dl; ?'e7t the expansion of the mall would impact Eagan and the City should be prepared. fir :....:tip:.............. STORM UPDA A six minute segment of the Community Journal program produced by Burnsville/Eagan Community Television regarding Eagan's storm- recovery activity was shown. CENTRAL PARK UPDATE City Administrator Hedges stated that there will be a discussion of the budget at the January 16, 2001 Special City Council meeting. Eagan City Council Meeting Minutes • • • January 2, 2001 ,•„ Page 2 A. Personnel Items Item 1. It was recommended to approve the following: a) For regular non-collective; Q A.compensation rate increase of 3% across the es,, U01. board effective t h e pay pd l z t . t •r b) With the exception of election judge.; and s?i[Si2nal and temporary Parks and Recreation employees, compensation rates for tern orary, ndiiollective bargaining employees also will be increased b y u p to 3%. f ' ?p c) Car expense allowances.sr. ? C7° St w.......... nd Department Heads will be increased by ex- 3%. .... d) Mileage will be set at the IRS amount (the 2000 amount is 32.50 a mile). If the IRS increases or decreases this amount, the City's amount will automatically adjust to the new IRS rate. e) The City's contribution for family health insurance premiums will increase by $36.26 per month (half the total dollar increase for 2001). Item 2. It was recommended toff tie letter of resignation from Michael Anderson, temporary building inspector. Item 3. It was recommended to accept'Yfie letter of re on from Sam Schooler, Community Service Officer for the Police Department. Item 4. It was recommended ppi:*Ve hiring of Keith Wallace, Randy Boyden and Brad Champlin as part-time seasonal winter sports officials. Item 5. It was recommended to,Ipprove the hiring of John Koniges as a part-time seasonal lifeguard for Cascade Bay. Item 6. It was recommended t xb 4:#I ;}t1 grg ti?T to Bouford as part-time seasonal lifeguard instructor for Cascade Bay. Item 7. It-was recommended to approve tl ring of Iandra Deml as a part-time deck manager for Cascade Bay. Item 8. It was recommended to approve the hiring of Patrick Budion as a part-time seasonal mentorship coordinator for Cascade Bay. Item 9. It was recommended to approve the hiring of John Hayden, Ryan Moy, Christina Walerak and Tommy DuBois as part-time seasonal winter recreatiQi liraders. B. Amendments to the 2001 Fee}1 ?tttd:?4:} ?S;ded to approve amendments to the 2000 Fee Schedule. 'v'.ti•:::... ?:?:....... . C. Project 800, Cedarvale Access Modifications Streetection Reconfiguration. It was recommended to receive the draft feasibility report for Project 800 (C@t'ale Access Modifications'- Street Intersection Reconfiguration) and schedule a public hearing to be held on February 6, 2001. D. 2001 Consulting Engineering Rates. 'It was recommended to approve the general engineering rates submitted by the designated consulting engineering companies for services to be provided in 2001. E. Radio Communications Consultant Agreement. It was recommended to approve an agreement for Radio Communication Consulting Services with PSC Alliance, Inc., and authorize the Mayor and Deputy City Clerk to execute all related documents. Eagan City Council Meeting Minutes f?' ••••• "" ""' January 2, 2001 .... Page 3 F. Project 809, Blue Gentian Road Extension. 'ft'tras cl commended to receive a petition and authorize SRF Consulting Group, Inc., to prepare a Feasibility Report for Project 809, Blue Gentian Road (Street & Utility extensions). G. Hunan Garden Restaurant to to approve a name change from H. 2001 Licenses. It was recommended to appra license application for a pet shop license. ;:;.. for the year 2001 for tobacco and an Name Change for Sid's Discount & it r 1t was fwc¢A ed to approve a name change from Big Top Liquor located at 3900 Beu d'Rue Dr. to Sid's Discount Liquor. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the consent agenda" Ayes: 5 Nay: 0 :.,BUSINESS FINAL PLANNED DEVELOPMENT (R1;,1,QN1'N(r??: b PRELIMINARY SUBDIVISION (CRANE CREEK ADD13fbN) - WEN NN REALTY City Administrator Hedges intros tccc7: i iii Stating it had been continued from the December 4, 2000 City Council meeting to provide time for igp licant to meet with abutting property owners regarding perimeter landscaping. He further stated that the neighborhood meeting had occurred and that the applicant had also addressed traffic related concerns associated with the development proposal. He noted that a letter had been received from John Chaplain opposing the.projeci. Councilmember Bakken moved. :.4v* i}#x • • g 1.son seconded a motion to approve a Final Planned Development (rezoning from R-1, ResidoilSy } ,i'?}g i?;ai 44Multiple Residential to PD, Planned Development) to allow the construction of 64 townhcs (within 17 buildings) upon a 14.1 acre site located south of Trunk Highway 55 and east of Rita Court (within ortheast of Section 12) subject to the following conditions: 1. The property shall receive final subdivision apgiCal prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. 3.- The following exhibits are'required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Pli• 4. The developer shall imaterials and construction of the building improvements are suet%f:i?vrC%;ftinterior sound level of 45 dBA. 5. The developer shall ensure that any subsequent pwners and managers shall inform prospective residents that the subject property is within i :ftcraft noise impact area. 6. All trash handling and recycling receptacles; ll be located indoors. 7. Additional landscaping (plantings, berms or combination thereof) shall be provided between the proposed Chapel Lane access and the adjacent single family homes. 8. All site signage shall comply with applicable provisions of the City Sign Code. 9. All on-site street lighting shall be hooded and directed to deflect light away from adjacent properties. 10. An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of the wetland shall be preserved. Eagan City Council Meeting Minutes • • •' • ' • " "''" January 2, 2001 Page 4 11. An unobstructed fire lane notfii[#f'width shall be maintained within the development. Such fire lane shall $? si'gii?d as deemed appropriate by the Fire Marshal. 12. To add additional visual interest and character to the townhome structures, contrasting window trim shall be provided. 13. The developer shall meet with City staff and the neighboring property owners prior to final approval of the LandscapdP3B?Rattff#z>?t;fies}oer shall work with the neighbors at the time of installation. 14. A six foot vinyl fence will be instal 10'p3 the eas');$e of the home located at 603 Chapel Lane to extend back in order to shield headJj, ts. 15. The proposed center island will bq::,i• ved frog, plans for the Chapel Lane entrance. The planned sidewalks will sf 4fi: Sii r t4:gi rance. 16. Some of the shade trees Fiiattried for the Yittioyi :Vance will be exchanged for evergreens of the Colorado, Blue and Black Hills spruce varieties. The number of trees planned along the entrance will be increased so long as recommended spacing allows for it. 17. Some of the shade trees planned for the area behind the back property line of 585 Chapel Lane will be exchanged for evergreens. 18. The developer agrees to elan,ge coniferous trees for deciduous trees and to use a retaining wall, where feasible, to save siCia14 fees. 19. There will be an undergroundsiiftdc, 1 y itg 3pstalled throughout the development for the benefit of the landscaping. Councilmember Tilley, in reference taftj:' Chapdelaine, asked if the widening of Chapel Lane will be assessed to the residents aloe ' • ; U.ne Public Works Director Colbert stated there had been no determination made that the street will 14ei3?fo 1 widened. He stated a project will come before the Council in the next couple of months dealing with the rehabilitation of the streets in that neighborhood, and at that time, a determination will be made regarding assessments. He stated that the street project is not related to the proposed Wensmann development. Chuck Ahlberg, 565 Chapel Lbaiccl {arte..tjpr upgrading of Chapel Lane is definitely a part of the proposed project and will be a maj4:i3;: jai#gjq t?i;tgte that in fairness to long term residents, the only fair thing to do is to consider the costs of the inp;ovements of Chapel Lane the responsibility of the developer. He further stated he had not been approached regar lands ca#ii g adjacent to his property and that he had not been notified of the meetings. Earl Elling, 3295 Highway 55, expressed concern ovei+treased traffic volumes and safety issues. Rob Tapp, 3325 Highway 55, presented and read a petition opposing the proposed development. He displayed a map that indicated where the residents who signed the petition live in relation to the proposed development. He also discussed other developments and busirless.es in the area that will generate increased traffic. He stated that although he has only lived in the area for three mss, the average resident in that area has lived there 20 years and they want to see the area developed in a moto• onsistent manner. Mayor Awada stated that the faSCdrs in support of the proposed development, in light of possible alternatives, such as apartment buildings. David Meyer, 526 Chapel Lane, stated that the residents in the area are not opposed to a development going in, but they want a proper one and he feels that Chapel Lane does not meet City Code. Mayor Awada stated that Chapel Lane was constructed 50 years ago and that it does meet Code. Lynn Koslosky, 585 Chapel Lane, stated the main concern of the neighborhood is the road and that current residents should not have to pay for the upgrade. Eagan City Council Meeting Minutes January 2, 2001 Page 5 Brent Larson, 3235 Random Road, staf6i#@:#j;t?agijt?the area for 22 years and asked that the new City Council members take a physical look at the area.' ffei'irther requested that an overlay not be done on the road. Laura Helm, 3927, Valley View Drive, stated she is interested in purchasing a home in Eagan and if the developer is forced to downsize the propose '& ' ) . a R%?iat* ing the price of the units, she would not be able to afford a home in Eagan. • • • • • .... :ti: ' Terry Wensmann stated he felt the neighborly meetingsTtad been successful and that he has been as accommodating as possible. He further stated he 1> Fontrol cj the traffic issue and does not know what more he can do. Steve Tietjen, 555 Chapel Lane, expressed concern over increased traffic. Lynn Larson, 3235 Random Road discussed her concern regarding safety of children walking in the area Jerry Grothe, 642 Rita Court, sta',tl; had met with Mr. Wensmann and likes the proposed plans but is concerned over the increased traffic. He ee7:t ;tbe.Code requirements for city streets-in the area be explained. Public Works Director Colbert stated the streeil i1 : S (q ;Eity: standards, He further explained that Chapel Lane has a "choker" which is designed to slow or calm .;raffic' ffGj teti * that this design will be reevaluated to see if changes need to be made as far as widening the. tjad. He a1%Q.Add ed the 90 degree turns on Chapel Lane, stating that issue will also be evaluated. He staf$t3; t; i tji, fi:iit t anticipate any major or significant reconstruction costs at this time. ........... Sharon Manninen, 624 Sally Circle, expressed concern over safety and the lack of areas to walk. Chuck Ahlberg, 565 Chapel Land, asked that the Council come out and walk the site. He stated that the road will have to be upgraded to accommodate the proposed development. David Meyer, 526 Chapel Lane, *4' 'iiiw,*:. jq b'U jE: iJ 'me recently he was assessed $1,800 for the upgrading of the road. Mayor Awada asked Mr, w.bnng any information regarding this assessment to City Hall for review. Councilmember Carlson explained that she;: aws the erty well, as she lived across the street from the proposed site for 17 years. She went on to explain that the property is zoned for apartments and that the proposed Wensmann project is considerably lower in density than what could potentially be constructed. Mayor Awada stated there has been at least 4 or 5 proposals for the property, and that it is currently zoned for apartments. She stated that having a proposal for 64 townh4mg units is incredible. She stated she understands the concerns regarding traffic and that the issue of Chapel Lanij 11 be brought forward to the Council. She stated that funding for the upgrade of Highway 149 will continue to t fight shortly. K Councilmember Carlson statedd€:ij`#t need to be addressed when the improvement of the road is brought before the Council. She further stated thaj sb4 feels this is a good proposal and that the road issues can be worked out. Councilmember Tilley stated she feels the road situation is an issue in regard to the proposed project and also thinks the project is too dense and would dramatically change the area. -Mayor Awada explained that this proposal is probably as good as can be expected in light of the current zoning in the area. She went on to explain that the developer and property owner have a right to develop the property as long as it is in compliance with the zoning. She agreed that the road needs to be upgraded but the City cannot force a developer whose property does not border the road in need of improvement to pay for the upgrade. Eagan City Council Meeting Minutes %:-_ January 2, 2001 Page 6 }'• •• She reiterated that the proposed development add i C W road are two separate issues. She also stated that she felt the Council has been pro-active in regardTd'ftiis property. Residents questioned the possibility of installation of traffic signals by MNDOT at Louis Lane and Highway 55 and Hwy. 149 and Chapel Lane. Public Works Director Colbert explained that these traffic signals will not be installed until a signal justificat{ f ii#{: k ¢31?Fts fftz mpleted. The City has made an application to upgrade Highway 149 but funding has nOCytyff'bi Cii' ¢itSQ r: m W that when funding becomes available, traff c signals will be considered in the area, but he cojj?kTot give 0cific date. A vote was taken-on the motion. Aye: 4 N ;1. (Tillelffosed) Mayor Awada moved, CouncihneMb>rY'Carlsons . on to approve a preliminary subdivision (Crane Creek Addition) consisting of 65 lots upon a 14.1 acre parcel located south of Trunk Highway 55 and east of Rita Court (within the northeast'/, of Section 12) subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: B1-4, Cl, 2, 4;_}]NEl 2. The proposed retaining walls shall; kt ,ted with a protective barrier fence installed along their top elevations. 3. This development shall construct an otttiwt tl4piping system in accordance with City standards from the water quality basin to Pond G3?? . 4. The water main system shall be looped I4b ditdt f¢?t 6 east boundary of the site for possible future service of Parcel 020-03. 5. The private right-of-way to acco iK'6dQ to the Hwy. 55 frontage road shall be dedicated on the final plat. 6. Public right-of-way to accommodate the Hwy. 55 frontage road shall be dedicated on the final plat. 7. If the property owner of Parcel 020-30 is agreeable to accepting a private street access easement covering the private streets within the Crane Creek development for possible use with future development of Parcel 020-03, the applicant shall prepare and record the easement subject to review and approval by the City ::::•:•::•:•:•; ::::•:•:..:•.::....... Attorney. 8. An unobstructed fire lane not ldam E t d t }xt lt;S I be maintained within the development. Such fire lane shall be signed as deemed appropriae,by tf?e Fire Marshal. 9. This development shall be responsible for ac•.•. •?h parkh ?rtd cash trails dedication. 10. The applicanni shall submit and the City At y shall ew and approve Homeowners Association by- laws pertaining to Lot 65 (the development'.s2?mmo 11. This development shall meet the City's water quality rdi}rements through a combination of on-site ponding and cash dedication. 12. The stormwater pond shall be constructed to treat 6.6 acres of the site area. It shall contain a minimum wet-pond volume of 0.65 acre-feet and should have a minimum area of 0.28 acres. The stormwater treatment pond shall be constructed according to NUI :standards with a maximum depth of 6 feet, a 10:1 aquatic bench, and an outlet skimmer according to Cif:* sign standards. 13. In lieu of ponding to treat stormwater from 4.2 acres Oh site, a cash dedication of $5,967.00 shall be required. % 14. To minimize nearby impacts, todpieilS:B'ti. ;*K back at least 30 feet from the edge of the delineated boundary of the wetland. During and after gppstruction of the development, a minimum 30 foot wide buffer of natural undisturbed vegetation alo. he delineated boundary otthe wetland shall be maintained. 15. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down-gradient resources and water quality. • 16. The applicant shall be required to install one hundred ten (110) Category B trees as fulfillment of the City of Eagan Tree Preservation Ordinance requirements. 17. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. Eagan City Council Meeting Minutes;'; J2.2 anuary 2, 2001 Page 7 18. The applicant shall contact the City Fl b.- i?gt s'et up a pre-construction site inspection at least five days prior to the issuance of the grae compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. A vote was taken on the motion. Aye: 4 Nay. I (Tilley opposed) Mayor Awada moved, Councilmeq:;E3tl btion to direct staff to bring forward for Council review, the reconstruction project for Chapel tpc? Aye ay: 0 N?BUSINF: REQUEST DIRECTION TO PR jj :4ICE . DEVELOPMENT AGREEMENT WITH DELTA HOMES FOR DEVELOPMENfi•IN'GREATER CEDARVALE AREA City Administrator Hedges introduced this item regarding the pre-development agreement to evaluate the design and financial feasibility of a residential development, in the Greater Cedarvale area, to be developed in accordance with the approved redevelopniegt concept. Mayor Awada asked Jim Prosser, Eh1ef txu i{ iytteg, about applying architectural standards. Mr. Prosser stated that the pre-development period is the time to'adi q1 .r4 chitectural standards. He went on to discuss various methods to determine specific design sti tjdard policidi Councilmember Carlson stated she fee1S. :*,1,tt tectural standards need to be defined. Mayor Awada stated the issue should be scheduled f o r a of -Workshop. Councilmember Bakken moved, Councilmember Tilley seconded a motion to direct staff to prepare a preliminary development agreement with Delta Homes for possible development in the Greater Cedarvale Area. Aye: 5 Nay: 0. CD${#31f?l,`:rOJE? YEAR 2001 City Administrator Hedges introduced this iten3aing the Council to provide staff direction for the distribution of FY 2001 Community Development I Grant gliding from Dakota County. He addressed the sample uses for the funds prepared by Senior Planne dley. Discussion was held by the Council regarding the Eagan Police Department presence, security lighting at Wescott, Quarry Park area, and the Community Action Council's request for funding. The Council discussed the appropriateness of public funding for private property. Mayor Awada suggested that the three new funding requests for FY2001 (totaling $58,000) could serve the City better by providing additional senior housing opportunities, preferably in the Cedarvale area. Council memlfk agreed. Discussion was also held regazdin t3t?. eais9 bpus}ng ; lqQ bon, Cedarvale Blight, and homeownership assistance. Mayor Arvada suggested tS.;cE,2r1?q bits into the senior housing and Cedarvale Blight categories. ..... Councilmember Bakken discussed precedents set and past;£ncil actions. Mayor Awada moved, Councilmember Bakken seconded a motion to allocate the FY2001 Community Development Block Grand funding as follows: - Eagan City Council Meeting Minutes: ..... ••• •••-• ' January 2, 2001 „• Page 8 Home Swap (Senior Housing) S I s.. Wescott Youth Services $ 10,50tf?? . • . - Homeownership Assistance $ 10,000 Eagan PD Presence/Wescott $ 30,000 Cedarvale Blight S 69,000 Aye: 5 Nay: 0 ??:..... Mayor Awada moved, Councilmember Bakken seconded a mafiiiii to adopt a resolution authorizing the City Administrator to submit the CDBG Program applic ' to Dakgt : bunty CDA Aye: 5 Nay: 0 CONDITIONAL USE PERMIT T4itct3W Al4:'ORY BUILDING IN EXCESS OF 1100 SQUARE FFET ON Lot 17, BLOCK 3, WALDEN HEITS FIRST ADDITION JOHN D. GUSTAVSON City Administrator Hedges introduced this item. Senior Planner Ridley gave a staff report. Mayor Awada moved, CouncilmMber Carlson seconded a motion to direct staff to prepare findings of fact to deny a Conditional Use Permit to i<f ..lgcessory building in excess of 1100 square feet on Lot 17, Block 3, Walden Heights First Addition, located of 4". i¢ }Cj?x;I?rive in the NE V4 of Section 33. John Gustavson, applicant, stated he d t,the best he coulyk.0 mitigate neighbor concerns. He stated he currently has a truck that will not fit into his eat as to purchase a boat that would also be stored in the proposed accessory building. Mayor Awada stated she felt thdapplicant could construct a garage within the City Code requirements, and she does not see the need for such a large structure. She further stated there has been opposition expressed from neighboring property owners. •. Councilmember Carlson stated, fell•ibe..prgppsed accessory building is too large for the site and was also concerned over the removal of sigr;d 3e:: • , • - • • , . - Councilmember stated that the consent of reboring erty owners in a. situation such as this is very important. A vote was taken on the motion. Aye: 5 Nay 0 PLANNED DEVELOPMENT AMENDMENT - TO ALLOW LIGHT ASSSEMBLY AND INSTALLATION OF PRE-MANUFACTURED ELECTRONIC COMPONENTS WHEN CONDUCTED IN CONJUNCTION WITH ADMINISTRATIVE OR PRESSIONAL OFFICES OR CLERICAL OPERATIONS ON LOT 3, BLOCK 2, EAGANDALE O1 E E PARK 2'm ADDITION - ELECTRONICS "-ft. ft_-AQRWrAN C. City Administrator Hedges introduced this iteL'.'Seniof Planner Ridley gave a staff report. Councilmember Bakken moved, Councilmember :l#ey seconded a motion to approve a Planned Development Amendment-to change the original conditions of approval for an office building located at 1340 Corporate Center Curve (Lot 3, Block 2, Eagandale Office Park 2nd Addition) subject to the following conditions: 1. Light assembly activities shall play a supportive, or secondary role to general office use and shall not exceed 25% of the total building square footage. 2. Light assembly activities will be limited to those that do not perceptibly change the character of office use in terms of noise and traffic loads. Eagan City Council Meeting Minutes January 2, 2001 Page 9 3. No changes are to be made to the exiei?vf roerty. 4. The applicant shall enter into a Planned Development Amendment Agreement with the City. A vote was taken on the motion. Abe; .. Nay, 0 INTERIM USE PERMIT - -611L'S D1 lr . RTMENT STORE City Administrator Hedges introduced Ibis tc* Seniork iiiher Ridley gave a staff report and noted that a letter had been received from the applicant wig t1ipti be given only until May, 2000. Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve an Interim Use Permit to allow the temporary outdoor storage of storage containers on Lot 1, Block 1, Town Centre, 70 Fifteenth Addition, located at 1350 Town Centre Drive in the NW '/, of Section 15 subject to the following conditions: 1. The Interim Use Permif:S1;c recorded within 60 days of its approval by the City Council. 2. The permit shall ternunM-qqr --J-.290 I. 3. Outdoor storage activities shall b&fibirquee containers confined to the area east of the department store within the at specificafljdesigped on the site plan. A vote was taken on the motion. Aye: 4 N: X ",eif dppohed) ADMINISTRATIVE AGENDA A. Set special meeting dales for January 16 and January 30, 2001. Mayor Awada moved, Councilrq } '0q .ft* * k: otion to set a special meeting date for January 16, 2001 at 4:30 p.m. and a goal retreat f0i'3"aiii? S0;' 9f=sl P.M. Aye: 5 Nay: 0 : ••• B. Exit interview request by forme uncilmeejq'ers Blomquist and Masin. Councilmembers Bakken and Tilley discussed the method In which exit interviews are conducted in a corporate setting. Mayor Awada stated she felt the Personnel Committee should conduct the exit interviews. Councilmember Tilley stated she felt the interviews sly be formalized and she would be willing to provide a form to be used as a guidelinq,.. J'- Mayor Awadamoved, Councilmembei'B'aKkCII''s'eOntfed a motion to direct the Personnel Committee to conduct an exit interview with former Councilmembers Blomgand Masin. Aye: 5 Nay: 0 VISITORS TO Bt 'HEARD Joe Ban commended Mayor Awada on the December 21, 2000 Star Tribune article and her appearance on the Jason Lewis radio show. Eagan City. Council Meeting Minutes:::' January 2, 2001 Page 10 The meeting adjourned at 9:15 p.m. into an Executive Session to review collective bargaining proposals and claims presented by the Metropolitan Council Insurance Trust. NMM • Date City Clerk If you need these minutes in an alternative,(Qx Ay4: gge pr :Utai 1e audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, Ift6 (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. t? r .?.c? city of eagan MEMO MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 2001 SUBJECT: AGENDA INFORMATION FOR JANUARY 16, 2001 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the January 16, 2001 City Council agenda, the minutes of the January 2, 2001 regular City Council meeting and the minutes of the December 19, 2000 regular City Council meeting, the following items are in order for consideration. Agenda Information Memo January 16, 2001 Eagan City Council Meeting CENTRAL PARK UPDATE/COMMUNITY CENTER PROJECT A. SCHEMATIC PLAN APPROVAL ACTION TO BE CONSIDERED: To approve or provide further direction regarding the building design for the Community Center and the budget. FACTS: • Following the successful June 2000 referendum for a Central Park and Community Center, the City Council selected the firms of Moody-Nolan / TKDA as architects and engineers, Damon Farber and Associates as Park Planners and Stahl Construction as Construction Managers for the project. The Council also established several Focus Groups to provide input into the architectural program for the building and the park. Each of the Focus groups met in late fall and then participated in a three day design charette concluded in late November. The work of the Focus Groups and design charette led to a preliminary agreement upon a base design concept. Some of the major agreements reached included. • The building would be located near the wooded wetland to take advantage of this resource. • A "two story walk out" was the base design whereby people would enter at grade and proceed to the lower level upon where most of the activities would occur. • A control station was centrally located on the lower level which bisected the "free zone from the fee zone" • A terrace area would extend from the meeting room / banquet space to the outside. • Parking on the north end to accommodate Senior parking and access to the banquet space. • Extensive use of windows and views to the outside were to be provided for active areas... fitness, banquet, seniors, teens. • During December, two Design Team meetings (represented by members of the city council and consultants) were conducted to further test and refine this original design concept. In response to issues related to traffic patterns, need for sound attenuation, and building and program control, direction was given to the architects to revise the design to address these concerns. The architects have also begun meeting with the engineers to look at the issues of structural, mechanical and electrical engineering for the building. Agenda Information Memo January 16, 2001 Eagan City Council Meeting • While trying to meet the architectural program, the Design Team continually faced the issues of a fixed budget. Consequently, the building concept is as budget driven as it is program driven. The schedule calls for the architects to have completed the revisions to the concept design by January 9 for forwarding to the Construction Manager. The Construction Manager will be developing a preliminary budget for the building for presentation with the concept design. This work is expected to take up until the last minute, consequently there is no information available for distribution at this time. • A special City Council meeting will be held at 4:00 p.m. on Tuesday, January 16, prior to the regular City Council meeting to discuss the concept plan and budget. 2 Agenda Information Memo January 16, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Seasonal Parks Maintenance Workers-- ACTION TO BE CONSIDERED: To approve the hiring of Adam Fechner, Dave Jungers, Robert Rausch, Ryan Rausch and Brian Banaszewski as seasonal park maintenance workers. Item 2. Seasonal Park Attendant-- ACTION TO BE CONSIDERED: To approve the hiring of Marcia Weitzel as a seasonal park attendant. Item 3. Part-time Seasonal Broomball Official-- ACTION TO BE CONSIDERED: To approve the hiring of Dan Smith as a part-time seasonal broomball official. Item 3. Part-time Seasonal Winter Recreation Leaders-- ACTION TO BE CONSIDERED: To approve the hiring of Aaron Wheeler, Lindsay Severson, Kyle Fritze, Jim Bredemus, Lindsay Pickrell, Brandon Zingle, Lynn Matty, Jessie Brooks, Nick Callahan, Kali Martin and Jon Steining as part-time seasonal winter recreation leaders. Item 4. Part-time Seasonal Lifeguard Shift Leader/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Justin Fleming as a part-time seasonal lifeguard shift leader for Cascade Bay. Ii Agenda Information Memo January 16, 2001 Eagan City Council Meeting Item 5. Part-time Seasonal Lifeguard/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Jennifer Clason as a part-time seasonal lifeguard for Cascade Bay. Item 6. Part-time Seasonal Concessions Manager/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Tiffany Anglin as a part-time concessions manager for Cascade Bay. Item 7. Part-time Seasonal Concessions Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Meghan Eilers and Brandon Burger as part-time seasonal concessions workers for Cascade Bay. Item 8. Part-time Seasonal Groups/Birthday Party Manager/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Kristin Rogers as a part-time seasonal groups/birthday party manager for Cascade Bay. Item 9. Part-time Seasonal Operations & Maintenance Worker/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Nick Laugh as a part-time seasonal operations & maintenance worker for Cascade Bay. Item 10. Special Project Intern/Water Resources-- ACTION TO BE CONSIDERED: To approve the hiring of Mike Sowers as a special project intern for Water Resources. Item 11. Winter Skating Instructor-- ACTION TO BE CONSIDERED: To approve the hiring of Sara Linnenkamp as a winter skating instructor. S Agenda Information Memo January 16, 2001 Eagan City Council Meeting Item 12. Resignation/Police Officer-- ACTION TO BE CONSIDERED: To accept the letter of resignation from Jarrod Matsch, Police Officer. Item 13. Appointment/Data Compliance Official-- ACTION TO BE CONSIDERED: To formally appoint Administrative Secretary/Deputy Clerk Mira McGarvey as the City's Data Compliance Official and acknowledge that Assistant City Administrator/Deputy Clerk Holly Duffy has been serving in that capacity since the resignation of Data Compliance Official Maria Karels. FACTS: • The State's data practices law requires the appointment of a Data Compliance Official. • In official action at the September 5, 2000 regular City Council meeting, Administrative Secretary/Deputy Clerk Maria Karels was appointed as the City's Data Compliance Official. In official action at the October 3, 2000 regular City Council meeting, a letter of resignation from Ms. Karels was accepted. • In official action at the October 17, 2000 regular City Council meeting, Assistant City Administrator Holly Duffy was appointed as a Deputy City Clerk, assuming the duties of Ms. Karels as Deputy Clerk, including the Data Compliance Official duties. • In official action at the December 4, 2000 regular City Council meeting, the hiring of Mira McGarvey as the Administrative Secretary/Deputy City Clerk was approved. • It would be appropriate at this time to formally appoint Mira McGarvey as the Data Compliance Official. Item 14. Change of Wording to Retirement Insurance Coverage Policy-- ACTION TO BE CONSIDERED: To approve the change of wording to the retirement insurance coverage policy. FACTS: • The City of Eagan currently has a policy regarding the payment of insurance premiums when an employee meets certain conditions upon retirement. • The City's labor attorney has recommended the attached changes to the wording of the policy. • The change in wording does not mean any changes in the actual procedure and eligibility requirement. 6 Agenda Information Memo January 16, 2001 Eagan City Council Meeting ATTACHMENTS: • Memo attached on page . city of eagan MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT CITY ADMINISTRATOR DUFFY DATE: JANUARY 11, 2001 SUBJECT: CHANGE IN WORDING TO RETIREMENT INSURANCE POLICY As you are aware, the City's labor attorney has recommended the following changes to the wording of the City's Retirement Insurance Policy in order to conform to some new legislation and recent court decisions. The change in wording does not affect either the current procedures, eligibility requirements or duration. In the following, the new wording is underlined and the old wording is crossed out. "The City will contribute to regular employees who retire from the City of Eagan after 15 or more years of continuous service, who are eligible to receive full PERA pension benefits and who collect said pension benefits, the amount contributed to active bargaining unit employees towards health insurance premiums. This contribution would continue until the ex-employee becomes eligible _ for other health insurance coverage, Feaehes the age of 65 or beeemes eligible f0f , whiehe unless the City of Eagan no longer provides group health coverage to any of its employees, at: unless the ex employee is emplayed edid is eligible te be eavefed undef his,%er- mew emplayef's gfoup health plan (unless that plan exeltisions of litnitations with Fespee to any preexisting eanditions the ex employee may have). 441?6 Ig "C)VA; -- Assistant Cky Administrator 8 Agenda Information Memo January 16, 2001 B. CONTRACT 99-14, EAST TH 55 FRONTAGE ROAD/LOUIS LANE STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 2 to Contract 99-14 (East TH 55 Frontage Road/Louis Lane - Street and Utility Improvements) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Contract 99-14 provided for th, upgrade of the frontage road along the south side of State Trunk Highway 55, east of T.; 149, including access management improvements, and the new street construction of Louis Lane between TH 55 and Chapel Lane. Sanitary sewer lift station and force main improvements were included, as well as utility service installations and utility relocations. • The revisions detailed in the change order address the additional costs of directional drilling through an undocumented construction debris dump site, the removal of the construction debris within the construction limits and the replacement with proper granular fill material. Also detailed are the installation of an underground electric line for an existing storm sewer lift station, the installation of sanitary sewer and water for the Crane Creek development, and a time extension for the contract completion. • Directional drilling was the method of construction selected for the installation of the sanitary sewer force main to avoid disturbance of some mature oaks on private property. The drilling encountered undocumented buried construction debris outside the area of the oaks. • The relocation of an electric power pole was required as part of the construction of Louis Lane. The pole provided an electric line to the storm sewer lift station. Due to the importance of maintaining electrical power to the lift station, an underground service line replaced the overhead line and deleted the pole relocation. • Development of the property (Crane Creek) at the east end of the frontage road was not originally anticipated at the time of the plan preparation. During the construction, it became apparent that development was likely in the near future. Sanitary sewer and water mains were extended to the undeveloped parcel to avoid future disturbance of the roadway. • Due to unexpected delays in acquiring a portion of the required easements, the construction of the force main and lift station were delayed. The contractor was not allowed enough time to complete this work during the construction season. • The cost of the work is consistent with bid prices for relevant bid items on other projects within the city. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of $55,062.75 (7.03% of original contract). The associated cost will be the responsibility of utility connection charges ($12,884.16 to Crane Creek development), the Sanitary Sewer Trunk Fund ($38,278.59) and the Storm Sewer Trunk Fund ($3,900.00). ATTACHMENTS: Change Order No. 2, pages - through ??. 7 city of aacjan CONTRACT #: 9999-14 CHANGE ORDER#: 2 PROJECT #: 7491794R DATE: January 10. 2001 BRA FILE #: 49-99-104 PROJECT NAME: East T.H. 55 Frontage Road/Louis Lane PROJECT DESCRIPTION The reconstruction of the East Trunk Highway 55 frontage road and the construction of new street improvements for Louis Lane between T.H. 55 and Chapel Lane and sanitary sewer lift station and force main improvements. CONTRACTOR: Brown & Cris Inc. 19740 Kenrick Ave. Lakeville, MN, 55044 ENGINEER: Bonestroo, Rosene, Anderlik & Associates, Inc. 2336 West Highway 36 St Paul, MN 55113 DESCRIPTION OF CHANGE ORDER WORK: Part 1: Additional costs incurred with the directional boring and excavation for the sanitary sewer forcemain. Part 2: Installation of underground electric service to the existing storm sewer lift station located at Louis Lane and East T.H. 55. Part 3: Installation of sanitary sewer and watermain lines to serve the proposed Crane Creek Addition (Parcel No. 010-03) Part 4: Project completion date extension JUSTIFICATION FOR / PURPOSE OF CHANGE ORDER Part 1: Change in conditions due to undetectable debris in construction area. Part 2: Per request of the Public Works Department. Part 3: Per request of the Developer. Part 4: Completion dare is justified due to easement access for sanitary sewer force main construction. DESCRIPTION OF WORK ITEMS: Contract Unit Total No. Item Unit Quantity Price Amount Part 1: Encountered buried debris while installing the sanitary forcemain; both directional drilling and open cut Installations. I Additional time incurred to drill through debris HR 26.5 $634.00 $16.801.00 2 Repair and Replace damaged drilling heads & reamer LS 1 $8.852.19 58,852.19 3 Removal and Disposal of debris CY 297 S11.00 S3.267.00 4 Replacement of borrow and sand material to area of removed debris CY 272 57.20 S l .958.40 5 Slowed open cutting operation due to debris HR 8 $692.50 $5.540.00 o Additional equipment and time to sort debris for disposal HR 15.5 $120.00 S I.860.00 Total Part I 538,278.59 Part 2: Installation of underground electric service to the existing storm sewer lift station. 7 Underground electric service to existing storm sewer lift station LS I $3.900.00 $3.900.00 Total Part 2 53,900.00 Contract Unit Total No. Item Unit Quantity Price Amount Part 3: installation of Sanitary Sewer and Watermain Lines to serve the proposed Crane Creek Addition (Parcel #010-03) 8 Mobilization LS I 5950.00 $950.00 9 8" PVC Sewer Pipe LF 130 $24.19 $3,144.70 10 Core Drill Connection to Ex. Sanitary Sewer MH EA 1 $711.36 $711.36 11 6" DIP watermain. Class 52 LF 120 $19.12 $2,294.40 12 Connect to Ex. 6" watermain EA 1 $581.42 $581.42 13 48" Sanitary Sewer MH (0'-8' deep) EA I 51,433.34 S I.433.34 14 Manhole Overdepth (over 8') LF 5.98 575.86 5453.64 IS 6" Gate Valve and Box EA I $580.24 $580.24 16 Watermain Fittings LB 430 $1.95 $838.50 17 Remove Ex. Hydrant EA 1 $1,318.43 51.318.43 18 Reset Hydrant EA I $578.13 $578.13 Total Part 3 $12,884.16 Part 4: The original project completion date for the sanitary sewer lift station was December 1Sth, 2000. Due to the time of easement acquisition (September 1, 2000) and the unforeseen conditions for forcemain construction the contractor was unable to complete the project as specified. A revised project completion date of June ISth, 2001 is justified for the completion of the bituminous wear course on Louis Lane and additional miscellaneous items. Total Part I 538.278.59 Total Part 2 53,900.00 Total Part 3 $12.884.16 Total Change Order No. 2 555,062.75 chanKc der •! // CONTRACT STATUS Oringal Contract: Change Order: Subtotal of Previous Change Orders: This Change Order: New Subtotal of all Change Orders: Revise Contract: Percent Increase or Decrease for this Change Order to Original Contract Amount: Percent Increase or Decrease for total of all Change Orders to Original Contract Amount: RECOMMENDED FOR APPROVAL Bv:445-"- Date: Project anager TIME/COMPLETION DATE ANIOI.'NT December 15th. 2000 5782.9 13.10 June 15th, 2001 555,062.75 $2,415.00 $57,477.75 7.03 % 7.34 % By: Date: - D - vector B v: Date: Ciro Department .Hanger City of Eagan Council Action: .1-favor Clerk: Approval Date: Distribution cc: 1 -City 2 - Contractor I - Engineer I - Bonding Company I - Bonding Company Change araer 12 / 02 Agenda Information Memo January 16, 2001 Eagan City Council Meeting C. PROJECT 776, YANKEE DOODLE ROAD EXTENSION ACTION TO BE CONSIDERED: Authorize the preparation of a Feasibility Report for Project 776 (Yankee Doodle Road Extension - Streets and Utilities) by SEH, Inc., approve an Agreement with Dakota County for the Engineering Design and Right of Way delineation, and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Project 776R provides for the extension of Yankee Doodle Road from Hwy 149 into Inver Grove Heights resulting in a connection to 80' Street (Co. Rd. 28) near Hwy 3. This project will provide for the interconnection of County Road 28 between Eagan and Inver Grove Heights and the overall continuity of east-west travel in Northern Dakota County. • This project has been identified in the County's Transportation Plan for the last 25 years and included in either the Cities' or County's Capital Improvement Program for at least the last 10 years. It is currently programmed for 2002 in all agencies' CIP's. • In 191)5, Eagan, Inver Grove Heights, Dakota County and MnDOT entered into an agreet',c'nt to cooperatively complete a corridor study to evaluate the benefits and necess: of this County Road extension. This study was ultimately completed and on Sept. 1-1, the County Board officially received the Corridor Study with its preferred alignment and directed staff to proceed with detail design and related environmental studies. • In order to proceed with the local public hearings to deliberate the merits of this project, it is necessary to prepare a Feasibility Report to address the scope, costs, financing, phasing and schedule of this improvement. In order to prepare this Feasibility Report, it is necessary for the County, as the lead agency, to begin the engineering design and define the required right of way. Subsequently, they are requesting the Cities to enter into a typical cost participation agreement. The staff have reviewed this agreement and found it in order for favorable Council action ISSUES: • The majority of the improvements will be located in Inver Grove Heights. The County has successfully secured approximately $2.5 million dollars of Federal funding for this project. It will probably have to be built in phases in Inver Grove Heights to coordinate with future State funding for the interchange with Hwy 55 and development of a proposed industrial park. The first phase will provide for a direct connection to the signal at Hwy 55 and Co.Rd. 63 (Argenta Trail). ATTACHMENTS: • Concept Alignment, page 12 ?'? ~ X11 I • % k i 1 i,) 1f?- I---?r- p 3 r iA 4 iii ?q rti t - i r 4 Y c' j' ?•I . ?' .1' ?, 'NIUI IIUi. ,_- - d l I r f1, I' 1 j I. fit n i I ?1 ell 1 1 1 1 .,i r ! (UD /, lrit / I ?1!LA 11141 ,rl .l i I I 711 .0 41 ray u y ±•- I _.-'? - ?; L' ? h ,? it 1 ?u?/ 1 •-?` Iwc N J1, ?'i r.,Y• ti w.# ... f•O I -..ice Agenda Information Memo January 16, 2001 Eagan City Council Meeting D. DAKOTA COUNTY AGREEMENT FOR REMOVAL OF STATE AID DESIGNATIONS ACTION TO BE CONSIDERED: Approve an Agreement with Dakota County to remove the Municipal State Aid designation on Lexington Avenue and Yankee Doodle Road to allow the County State Aid Highway designation and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Municipalities and Counties are allowed to designate a certain portion of their jurisdictional mileage as "State Aid". This designation allows the respective jurisdiction to receive a share of the State's Gas Tax revenue based on various formulas of population and/or construction needs. • Under State Aid rules, Cities can designate up to 20% of their local street mileage. As cities add more streets, they can designate additional MSAS miles on both local streets and County Roads, as long as the Co. Rds do not also have a County State Aid Highway (CSAH) designation (i.e. Lexington Ave. & Yankee Doodle Rd.). • Currently, of the approximately 230 miles of local jurisdictional streets in Eagan, 45.43 miles (19.75%) are designated as Municipal State Aid Streets (MSAS). Of these, Lexington Ave (Co. Rd. 43) is 4.84 miles and Yankee Doodle Rd. (Co. Rd. 28) is 4.21 miles. Together they comprise 9.05 miles (19.92%) of our MSAS system. • Up until 1997, Counties could only designate a specific number of miles irregardless of how many miles they had in their system. Due to this limitation, the County was not able to designate Yankee Doodle Road or Lexington Ave onto their CSAH system. However, the State Aid rules changed in 1997 allowing Counties to designate additional miles that met certain criteria. In 1998, the County approached the City requesting the re-designation of these County roads from MSAS to CSAH. • Because Co. Rd. 43 (Lexington Ave.) and Co. Rd. 28 (Yankee Doodle Rd.) were not able to be classified as CSAH under the old mileage limitation rules, the City stepped in and had various segments of these County Roads designated as MSAS in 1980, 1984, 1989 and 1993 as our mileage allocation would allow. This allowed the City to collect substantial construction needs helping the City to finance its share of construction costs on these roadways over the last 7-20 years. • Since 1997, the County has been eligible to designate these 2 County Roads onto their CSAH system. However, a city and county cannot both designate the same segment of road on their respective State Aid Systems. The City must relinquish its MSAS designation before the County can designate it on their CSAH System. The County has successfully completed the transfer of qualified MSAS to CSAH in all other cities in the County except for Eagan. The City can re-designate 7.24 of these miles elsewhere on our local street system to replace most of the annual funding allocations. /S Agenda Information Memo January 16, 2001 Eagan City Council Meeting D. DAKOTA COUNTY AGREEMENT FOR REMOVAL OF STATE AID DESIGNATIONS (cont.) FACTS (cont.): • This transfer would result in a net loss of MSA revenues to the City of approximately $75,000/yr. However, the County is eligible to receive approximately $153,000/yr based on their State Aid funding formulas. In consideration of this lost revenue to the City, the County has agreed to contribute a lump sum payment in 2001 to the City of $267,888 to help finance the Northwood Parkway overpass over 35E. The County Board favorably reviewed this proposed settlement on December 19. ISSUES: • In addition to countering the loss of revenue to the City with the lump sum payment proposal from the County, the City can take pride in the fact that it was able to take advantage of the restrictive CSAH rules by designating and receiving Municipal State Aid allocations and construction funding on these County Roads for the past 7-20 years. With the new rule changes, it is now appropriate that the County receive the State Aid revenues for their jurisdictional roadways. ATTACHMENTS: • Location Map, page 16 N NO SCALE 1999 Annual Report MUNICIPAL STATE AID STREETS 3-7-00 G: Msas/msos2000.dwg Figure F 17 Agenda Information Memo January 16, 2001 Eagan City Council Meeting E. NORTHWOOD PARKWAY OFFICIAL MAP ACTION TO BE CONSIDERED: Direct the Advisory Planning Commission to consider the Official Mapping (Map #669.1) of Northwood Parkway. FACTS: • Since April of 1998, the City has contemplated the potential Official Mapping of Northwood Parkway from Pilot Knob Rd. to I-35E. The Official Map has not been approved to date due to the City's attempt to negotiate the full acquisition of this right of way. • During this time frame, there have been several development proposals submitted for the expansion of the Glen Pond Apartment complex alternately ignoring and accommodating the proposed right of way needed for this segment of the Ring Road concept. The City has acquired surplus property from MnDOT and held the public hearing for the vacation of Marice Drive to facilitate a potential land swap that would accommodate a similar development proposal and layout. Unfortunately, the negotiations have not been fruitful to date. • On December 20, the developer again submitted a new application for a Planned Unit Development for the expansion of the Glen Pond Apartment complex that does not show the proposed right of way for Northwood Parkway. This application will be presented to the Advisory Planning Commission (APC) on January 23. • The Advisory Planning Commission must recommend an Official Map to the City Council before the City Council can hold the required public hearing. It would be appropriate to have the Advisory Planning Commission consider the merits of the Official Map concurrent with the developer's recent application. • Approval of an Official Map does not preclude the City from continuing its negotiations for the necessary right of way but allows the City additional time to acquire it prior to any development that could economically preclude it. ATTACHMENTS: • Proposed Official Map, page • Overall Ring Road concept, page • Proposed Roadway layout, page • Right of Way impact layout, page /B R23 ..? is 1 r:.. _. . .... _... ,. tit i N I ? ?? I N -• .. O U HIGHSITE DR. 3: PLO o I L 1 / i S83 55 08 E 1 i w 1 / 0.0 An (CUR V No. - ?^h C) 1 tiosf` / / m s4.0 O 6.9? ... Z PARCEL 4SF ` Y ? 'ho J PARCEL 2 0 -- --- ---? CURyE MARICE DR. PARCEL I 1'I.'I F 1 I I / 1 I d / ! I 1 I / /q 1, o?D z, O CD w U. 0 I U W C) Z 0 U 0 C7 z w } Co W O Z LU W W } P. fn t Z I' Z 1 ri c - 31 - j( •9 ? '?-•'^--?. fir,. ? ? `? ' ? __ w 1 SHERMAN COAT 4tk t ARWE-OArie Ar l ?\ I INL ??b F NV'Id E.LIS f(f ?f•Pflt IN•1' 1 JLON.Mmm NVOV71 • t• If1ft •lo.lwMlw 'LYn..00w f11 iLln. I•IYO O?C•Y t•1 011i?ti i ?-? witlwLWOY'I . 112N1f, I3N1wMl -Y1UMO (and) II 3SVHd aNOd N31 O„ . ....::. *Yld Dim ? ? y t ! i f ease n , a a a a 2 c I a. 3' d! i s r... n..w s I T i i= g 4 ? 0? I \ ' ??? 21 ? G Z ?a\ ? ^?\\ / WA ll = UI ti ? iL w 2 I iC J- Z II \ ? \ 5 3 ? ? N it, O e r •` t W nj \.31 Y \ i'r r I I I = z as I w h- __ N) '_YO+! rO IA IO'd Agenda Information Memo January 16, 2001 Eagan City Council Meeting F. PROJECT 797, LETENDRE 1ST & 2ND ADDITIONS STREET REHABILITATION ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 797 (Letendre 15` & 2"d Additions - Street Rehabilitation) and schedule a public hearing to be held on February 20, 2001. FACTS: • On June 5, 2000, the City Council directed staff to prepare a feasibilit'. report considering a street rehabilitation of the streets in the Letendre 1 S` & 2nd Addition area. • The neighborhood includes Heritage Lane, Letendre Street, and a portion of Donald Avenue, located north of Yankee Doodle Road and east of Highway 13. • The bituminous overlay of the streets within the Letendre neighborhood is programmed for 2001 in the City of Eagan's 5-Year CIP (2001-2005). • An informational neighborhood meeting will be held with the adjacent property owners prior to a Public Hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 20. ATTACHMENTS: • A Draft Feasibility Report is enclosed without page number. a3 Agenda Information Memo January 16, 2001 Eagan City Council Meeting G. PROJECT 798, CANTERBURY FOREST/ WEDGEWOOD 1ST ADDITION STREET REHABILITATION ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 798 (Canterbury Forest/ Wedgewood I" Addition - Street Rehabilitation) and schedule a public hearing to be held on February 20, 2001. FACTS: • On June 5, 2000, the City Council directed staff to prepare a feasibility report considering a street rehabilitation of the streets in the Canterbury Forest & Wedgewood 151 Addition area. • The neighborhood includes Tiffany Circle, Tiffany Drive, Tiffany Place, Tiffany Court, Tiffany Point, Wedgewood Lane (North and South), and Wedgewood Drive. • The bituminous recycling of the streets within the Canterbury Forest and Wedgewood 15` neighborhoods is programmed for 2001 in the City of Eagan's 5-Year CIP (2001- 2005). • An informational neighborhood meeting will be held with the adjacent property owners prior to a Public Hearing to review and discuss the proposed improvements. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 20. ATTACHMENTS: • A Draft Feasibility Report is enclosed without page number. a/-/ Agenda Information Memo January 16, 2001 Eagan City Council Meeting H. PROJECT 809. BLUE GENTIAN ROAD EXTENSION ACTION TO BE CONSIDERED: Receive the Feasibility Report for Project 809 (Blue Gentian Road - Street and Utility Improvements) and schedule a public hearing to be held on February 6, 2001. FACTS: • In 1998, the City Council approved project 745 providing for the realignment of Blue Gentian Road southerly of its current gravel road section (now called Blue Gentian Circle) as necessary to accommodate the development of the Grand Oak Business Park. • Public rights of way had to be acquired from the rear yard area of several of the existing residential properties along Blue Gentian Circle. Due to objections received from adjacent property owners near Hwy 55, the Council elected to delay that segment of Blue Gentian Road between Blue Water Road and Hwy 55 until development of the adjacent industrial property necessitated its completion. • On October 17, the City Council approved a preliminary subdivision for the Spectrum Commerce Center bounded by Hwy 55, Blue Water Road and the proposed extension of Blue Gentian Road. One of the conditions of that approval was the extension of Blue Gentian Road completing the internal street network necessary to provide adequate access and circulation to the entire area. • On December 29, the Council received a petition from the developer and authorized the preparation of a Feasibility Report to identify the scope, costs, financing, and schedule for this requested extension of Blue Gentian Road. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for February 6. An informational neighborhood meeting will be held prior to the public hearing. ATTACHMENTS: • A Draft Feasibility Report is enclosed without page number. as Agenda Information Memo January 16, 2001 I. 2001 STREET MAINTENANCE JOINT POWERS AGREEMENT ACTION TO BE CONSIDERED: Approve the 8 City Joint Powers Agreement for Street Maintenance Contractual Services and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • For the past 16 years (1985), the City of Eagan had participated in a Joint Powers Agreement (JPA) with the cities of Burnsville, Apple Valley, Lakeville, Rosemount, Savage, Prior Lake and Shakopee to solicit competitive prices for pavement traffic marking, street sweeping, crack sealing and sealcoating contractual services. • The consolidation of administrative services and economy of scale competitive bidding has resulted in significant savings to the City of Eagan and resulted in a Certificate of Commendation from the Governor in 1995. • The 2001 JPA is now being presented to the City Council for their consideration of approval. It has been reviewed by the Superintendent of Streets/Equipment and found to be in order for favorable consideration. a6 Agenda Information Memo January 16, 2001 J. TEMPORARY ON-SALE LIQUOR LICENSE FOR FAITHFUL SHEPHERD CATHOLIC SCHOOL ACTION TO BE CONSIDERED: To approve the temporary on-sale liquor license for Faithful Shepherd Catholic School. FACTS: • Faithful Shepherd Catholic School has requested a temporary on-sale liquor license be issued to them for an event planned for January 27, 2001. The event is a live and silent auction, which is being held to raise money for Faithful Shepherd Catholic School. • The application form has been submitted and deemed in order by staff. Faithful Shepherd Catholic School is asking that the $150.00 fee be waived. Following Council approval, the application will be forwarded to the Department of Public Safety/Liquor Control Division for their approval. ATTACHMENTS: Letter from Faithful Shepherd Catholic Church enclosed on page ) Liquor license enclosed without page number. a? Faithful Shepherd Catholic School and Tri Parish Center 3355 Columbia Drive * Eagan, MN 55121 Phone 651-406-4747 * Fax 651-406-4743 January 5, 2001 Dear City Council Members: I respectfully request that the city council waive the $150.00 application fee for a temporary liquor license on January 27, 2001 at Faithful Shepherd Catholic School. We are holding a Live and Silent Auction on the premises as a fundraiser for the school. All proceeds from the auction and dinner will go to the school. Thank you for your consideration and your time. Sincerely, Theresa Downes Live and Silent Auction Volunteer 2281 Travelers Trail Eagan, MN 55122 (651)-894-8958 Church of St. John Neumann * Church of St. Peter * Church of St. Thomas Becket Agenda Information Memo January 16, 2001, Eagan City Council K. CONFIRMATION OF FINDINGS OF FACT, CONCLUSIONS & RESOLUTION OF DENIAL (SUMMIT HILL) - DELTA DEVELOPMENT ACTION TO BE CONSIDERED: To confirm the Findings of Fact, Conclusions & Resolution of Denial of the request by Delta Development for a Comprehensive Guide Plan Amendment to establish a D-III Mixed Residential (6-12 units/acre) land use designation, a Rezoning from R-1 (Single-Family Residential) to PD (Planned Development) and a Preliminary Subdivision/Preliminary Planned Development to create seven lots on approximately 6.7 acres located east of Johnny Cake Ridge Road and south of Diffley Road in the NW '/4 of Section 28. FACTS: • At its regular meeting on December 19, 2000, the City Council considered the above requests and development proposal and the City Council directed staff to prepare Findings of Fact, Conclusions & Resolution of Denial for the proposed Comprehensive Guide Plan Amendment, Rezoning and Preliminary Subdivision/Preliminary Planned Development. The Findings of Fact, Conclusions and Resolution of Denial is attached for the Council's consideration. ATTACHMENTS: Findings of Fact, Conclusions and Resolution of Denial, pages 30 through 3 a? BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Applications of Delta Development, Inc. for a Comprehensive Guide Plan FINDINGS OF FACT, Amendment, rezoning to a Preliminary Planned CONCLUSIONS AND Development and a Preliminary Subdivision RESOLUTION for Summit Hill This matter came before the Eagan City Council at its meeting of December 19, 2000. The Council received and considered the November 22, 2000 Planning Report; input from City staff; minutes of the public hearing held by the Advisory Planning Commission on November 28, 2000; together with all existing files, records and prior proceedings and material as presented to the Council. Based upon all the files, records and input which was presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. The applications by Delta Development, Inc. (the "Applicant") for the Amendment to the Comprehensive Guide, and the Preliminary Subdivision and the Preliminary Planned Development for Summit Hill (the "Project") is properly brought before the Eagan City Council. 2. The property subject to review is owned by the United States Postal Service and is approximately 6.6 acres of unplatted land located on the east side of Johnny Cake Ridge Road, and south of Diffley Road (the "Property"). 3. The Property is designated D-II, Mixed Residential (0-6 units per acre) in the existing Comprehensive Guide Land Use Plan. 30 4. The City's draft Comprehensive Guide Plan submitted to the Metropolitan Council for review and approval pursuant to Minnesota Statutes (which Plan Update was approved by the Metropolitan Council on December 13, 2000) designates the Property MD, Medium Density, for residential development at four to twelve units per acre. 5. In 1999 as part of its Update to the Comprehensive Guide Plan, it was noted that the zoning designation of R-4 (Multiple Residential) was inconsistent with the City's existing Comprehensive Guide Plan designation of D-II. In order to achieve consistency between the Comprehensive Guide Plan and zoning designation, the City rezoned the Property to its current designation of R-1 (Single Family Residential). 6. In conjunction with the rezoning of the Property, the City also rezoned the adjacent property to the north to an R-1 (Single Family Residential) designation. 7. The properties surrounding the subject Property are designated R-1 (Single Family Residential) to the north, east and west and Planned Development (a multi family designation) for the property to the south. The land to the east and west of the Property has been developed as single family residential. 8. Applicant's proposes to construct a 60-unit townhome development, consisting of six ten-unit buildings with access into and through the site provided by a private street connecting to Johnny Cake Ridge Road. See Exhibit "A" attached hereto. 9. Applicant's proposal would create six lots for the construction of townhome style buildings and one outlot to serve as 'mmon property for the development. 10. The proposed 60-unit a. elopment on 6.6 acres has a gross density of 9.1 units per acre. 11. The densities of the developed adjacent properties range from just under two units per acre to just over five units per acre. 3/ 12. The Advisory Planning Commission unanimously recommended denial of the Project with several members indicating their concern with the density for the Project. 13. The City and neighborhood would be better served through the use of the Property as single family residential. CONCLUSIONS 1. The matter is properly brought before the Eagan City Council. 2. An amendment to the City's Comprehensive Guide Plan to allow for a density of 9.1 units per acre is unwarranted in light of the existing neighborhood. 3. A rezoning of the Property to Planned Development to allow for the creation of a townhome development on the Property is unwarranted and is inconsistent with the City's desire to have the Property develop as single family residential. 4. To support the Project would not benefit the community at large. 5. The character of the adjacent properties would be adversely affected by the approval of the Project. 6. The Applicant has provided no evidence or reason for the City to rezone the Property. The Applicant has provided no evidence that the present zoning classification of R-1 (single family residential) is erroneous or contrary to the spirit or intent of the Comprehensive Guide Plan. 7. By the greater weight of the record, and the information presented, it is hereby determined by the City Council of the City of Eagan that approval of the Project is not warranted. 8. The Property continues to enjoy a viable use under the R-1 zoning classification. 3a RESOLUTION The City Council of the City of Eagan does hereby resolve that the Applicant's applications for an amendment to the Comprehensive Guide Plan, a rezoning to a Preliminary Planned Development for the creation of six ten-unit townhomes and a Preliminary Subdivision, to be known as Summit Hill, are hereby denied. Dated at Eagan, Minnesota this day of , 2001. CITY OF EAGAN By: Patricia E. Awada Its: Mayor By: Holly N. Duffy Its: Deputy Clerk 33 Nd1d 311S 'IVIflJd 7 E sawnH n Ia,J cold a115 -wip,c _I i ILH !!Wwns Ell •Y ? ? :Rw?t ? AI Q C .b AER?xx • - Qi R y va? i'? V ? I i., 7 r'--- -f------------_ - 1 ------------ i \ T r l?'. f1? I i r q I I _-J ? I`?'? V 1LI8[IHX I Agenda Information Memo January 16, 2001 Eagan City Council Meeting L. CONFIRMATION OF FINDINGS OF FACT, CONCLUSIONS & RESOLUTION OF DENIAL - GUSTAVSON CONDITIONAL USE PERMIT ACTION TO BE CONSIDERED: To confirm the Findings of Fact, Conclusions & Resolution of Denial of the Conditional Use Permit request of John Gustavson to allow a total of 1,728 square feet of accessory storage space on property located at 4740 Walden Drive in the northeast 1/4 of Section 33. FACTS: ? At its regular meeting on January 2, 2001, the City Council directed staff to prepare Findings of Fact, Conclusions & Resolution of Denial regarding the Conditional Use Permit request of John Gustavson to be considered at the January 16, 2001 regular Council meeting. ATTACHMENTS: (1) Findings of Fact, Conclusions & Resolution of Denial, pages 139 through 3. 3V BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of John Gustavson FINDINGS OF FACT, for a Conditional Use Permit CONCLUSIONS AND RESOLUTION This matter came before the Eagan City Council at its meeting of January 2, 2001. The Council received and considered the December 5, 2000, Planning Report; input from City staff; minutes of the public hearing held by the Advisory Planning Commission on December 20, 2000; evidence from the neighboring residents, together with all existing files, records and prior proceedings and material as presented to the Council. Based upon all the files, records and input which was presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. John Gustavson (the "Applicant") is the owner of property located at 4740 Walden Drive in the City of Eagan, which property contains an existing single family home with an attached garage (the "Property"). The residential home is approximately 1,380 square feet in size and the attached garage is approximately 528 square feet in size. 2. Applicant desires to construct an accessory storage building on the Property, which structure is proposed to be 1,200 square feet (30 feet by 40 feet in size). 3. Section 11.10, Subd. 5, of the Eagan City Code provides that the total square area of a detached accessory building and any attached garage shall not exceed 1,100 square feet except by Conditional Use Permit. 3'6 4. Applicant submitted an application for a Conditional Use Permit to allow a total of 1,728 square feet of accessory storage (1,200 square feet detached in conjunction with the existing garage of 528 square feet). 5. The issuance of a Conditional Use Permit is governed by Section 11.40 of the Eagan City Code. 6. A Conditional Use Permit shall be issued only if the City Council finds that such use of the proposed location: 1. Will not be detrimental to the general welfare of the neighborhood or the City; 2. Will be harmonious with objectives of the City Code; and 3. Will be designed and will be maintained so as to be compatible in appearance with the existing character of the vicinity and will not change the essential character of that area nor substantially diminish or impair property values. 7. The proposed accessory structure is to be located in the southeast corner of the property and is to be accessed from the north through the use of a driveway (approximately 10 feet wide by approximately 1,500 feet in length) extended along the eastside of the Property. See Exhibit "A" attached hereto. 8. A significant portion of the driveway adjacent to the existing structure would encroach upon a drainage and utility easement, dedicated to the City. 9. The area surrounding the Property is single family residential development. 10. Several neighbors expressed their concern with the size of the proposed structure and its location, particularly its distance from the main structure and proximity to property lines. 11. The Advisory Planning Commission recommended approval of the Conditional Use Permit, with several members in opposition due to the size and location of the proposed structure. 3? CONCLUSIONS 1. The matter is properly brought before the Eagan City Council. 2. The size of the proposed structure and its location are detrimental of the character of the surrounding single family residential properties. 3. The accessory structure and inordinately long driveway substantially change the natural features and vegetation of the Property in a manner inconsistent with the goals and policies of the City's Comprehensive Guide Plan and Code of Ordinances. 4. The combined square footage of the proposed structure and existing garage (1,728 square feet) exceed the size of the existing home (1,380 square feet) and would render the single family home an accessory use to the storage structures in contravention of the permitted uses in the R-1, Single Family zoning district. RESOLUTION The City Council of the City of Eagan does hereby resolve that the Application of John Gustavson for a Conditional Use Permit to allow a total of 1,728 square feet of accessory storage space on the Property is hereby denied. Dated at Eagan, Minnesota this day of , 2001. CITY OF EAGAN By: Patricia E. Awada Its: Mayor By: Holly N. Duffy Its: Deputy Clerk 3? DELMAR H, SCHWANZ LANE) SURVEYOR 5! I13G. R*stwad Und., Fyaw1 91 T ho Ssitf 91 MinneWli 2171- 111TH STREET W. - 49X M ROIEMOUNT. UJUM SCTA $6Ct$ PHONE 912 481769 SURVEYOR'S CERTIFICATE I hereby certify that this is a true and correct representation of Lot 17, Block 3, WALDEN HEIGHTS ?(/!+ FIRST ADDITION, according to the recorded plat Del thereof, Dakota County, Minnesota. ,?l F8 Also showing the location of a proposed house as staked thereon. ?? , 97 f $ SCALE: 1 inch - 30 feet &, q • Z Denotes existing elevation k QoDenotes proposed elevation , O Denotes set wood hub a' ?`? 33 - Denotes proposed drainage 9fs? z? ? ?• Proposed garage floor from develo nt plan Apo % '?n A'o --- Dated: October 13, 1983 11 EXHIBIT A Agenda Information Memo January 16, 2001 Eagan City Council Meeting M. RESOLUTION APPROVING THE SUBMISSION OF A "METRO GREENWAYS PLANNING GRANT" APPLICATION FOR A NATURAL RESOURCE INVENTORY Action: To approve a resolution authorizing staff to submit a "Metro Greenways Planning Grant" application to the Department of Natural Resources for the development of a natural resources inventory of the City. FACTS: • The City has a variety of unique natural resources with local and regional significance. • The City does not currently have a City wide resource management plan. An inventory is an essential component of such a plan. • The resource inventory will be a useful tool for making planning and management decisions. • The program is administered by the Department of Natural Resources. The maximum grant is $30,000. • Should the City be successful in obtaining a grant and choose to accept it, the City would be responsible for providing a match of 50% of the project cost. The match can be cash and/or in-kind labor including volunteer partnerships. • The project would not begin until the year 2002. The estimated total project cost is $25,000 - $35,000 (est. City cost $15,000 + in-kind). Funds would be designated from the Park Site Fund. • By making application for the grant the City is under no obligation to enter into an agreement for the funds. ATTACHMENTS: Resolution attached on page ?L ?o CITY OF EAGAN RESOLUTION SUPPORTING THE ALLOCATION OF MATCHING FUNDS FOR A "METRO GREENWAYS PLANNING GRANT" PROJECT WHEREAS, the Minnesota Department of Natural Resources has matching funds available for natural resource inventories and natural resource and/or greenways plans through the Metro Greenways Planning Grant Program; and WHEREAS, a need has been identified to conduct a comprehensive natural resources inventory for City planning and management purposes; and BE IT RESOLVED that the City of Eagan is applying for a Metro Greenways Planning Grant and has the legal authority to apply for financial assistance, and has the institutional, managerial, and financial capability to ensure that all aspects of the proposed project will be completed; BE IT FURTHER RESOLVED that the City of Eagan and its partner(s) will share in the costs of the proposed project with the DNR by providing a cash or in-kind match totaling at least 50% of the proposed project cost; BE IT FURTHER RESOLVED that upon approval of its application, City of Eagan may enter into agreement with the State of Minnesota for the above project and that the City of Eagan certifies that it will comply with all aspects of the grant agreement. NOW BE IT FURTHER RESOLVED the Director of Parks and Recreation is hereby authorized to execute the grant agreement as necessary to implement the project on behalf of the eligible applicant. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, Mira McGarvey, Deputy City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16`s day of January, 2001. I:14661metro greenway res 009 Mira McGarvey, City of Eagan q1 Agenda Information Memo January 16, 2001 Eagan City Council Meeting N. 2001 CONTRACT RENEWAL FOR SENTENCE TO SERVICE CREWS Action: Approval of the renewal of a one year contract with Dakota County for the provision of Sentence to Service work crews and authorization for the Mayor and Deputy Clerk to execute the agreement. FACTS • The County will provide a work crew consisting of up to ten non-risk criminal offenders plus a supervisor. • The City will receive a minimum of 50 crew days during 2001. Additional days may be scheduled. • The City will schedule projects requiring unskilled labor in advance with the crew supervisor. 2001 projects will include landscaping, turf and rink renovations, park and pond cleanup, bridge sweeping. Some projects could not be completed without the assistance of Sentence to Serve crews. • The County provides supervision, transportation and insurance for all members of the crew and assumes all liability. • The City has successfully utilized the services of the Sentence to Service program for approximately the last 10 years. • The estimated 2001 cost of $9,500 due the County for the service is included in the approved Parks and Recreation Departmental budget. The cost remains unchanged from 2000. ATTACHMENTS - None YA Agenda Information Memo January 16, 2001 Eagan City Council Meeting 0. MODIFY COMPOSITION OF ADVISORY PARKS AND RECREATION COMMISSION, AIRPORT RELATIONS COMMISSION AND ECONOMIC DEVELOPMENT COMMISSION ACTION: To modify the composition of the Advisory Parks and Recreation Commission, Airport Relations Commission and Economic Development Commission as follows: APrC - to remove one 3-year position set to expire in January 2001, modifying the commission membership in total to include 9 members and I alternate. ARC - to add two 3-year terms, phased in to expire in 2002 and 2003 respectively. EDC - to remove one 3-year position and establish a 1-year alternate position and to remove the designation of ex-officio member for the Eagan Convention and Visitors Bureau representative. FACTS: • At the January 9, 2001 Special City Council meeting, following the interviews, the City Council discussed the aforementioned revisions and directed staff to prepare the item for consideration at the January 16, 2001 Regular City Council Meeting. ATTACHMENTS: None Y3 Agenda Information Memo January 16, 2001 Eagan City Council Meeting P. 2001 LICENSES ACTION TO BE CONSIDERED: To approve a license renewal for the year 2001 for tobacco. FACTS: The City annually licenses parties doing business in the above-referenced category. This license is in order for review by the Council at this time. ATTACHMENTS: • List of licensee requesting renewal is on 4-5. YY 2001 TOBACCO LICENSE RENEWALS Cedarvale Texaco 3830 Sibley Memorial Highway Eagan, MN qs Agenda Information Memo January 16, 2001, Eagan City Council Meeting (,. Police Liaison Services Agreement Between Independent School District #197 and the Cities of Eagan, Mendota Heights, and West St. Paul. ACTION TO BE CONSIDERED: Approve an agreement between the Cities of Eagan, West St. Paul, Mendota Heights, and Independent School District #197. Essentially, the City of Eagan will be funding approximately $5,282.62 for the School Resource Officer at Sibley High School. FACTS: • The West St. Paul Police Department provides a School Resource Officer to District #197. • The City has participated in the funding of a police officer at Sibley High School since the School Resource Officer Program began. ATTACHMENTS Agreement- f 419- I Y 6 POLICE LIAISON SERVICES AGREEMENT: SCHOOL DISTRICT #197 AND THE.CITIES OF EAGAN, MENDOTA HEIGHTS AND WEST ST. PAUL THIS AGREEMENT is made and entered into the day and year set forth below by and between the CITY OF -WEST ST. PAUL, a Minnesota municipal corporation, (hereinafter "the City") and SCHOOL DISTRICT NO. 197 AND THE CITIES OF EAGAN, MENDOTA HEIGHTS, all Minnesota municipal corporations. RECITALS WHEREAS, for purposes of this Agreement, the School District's participating secondary schools within the Cities consist of the following schools: Heritage Middle School, Friendly Hills Middle School and Henry Sibley High School; and WHEREAS, the parties enter into this Agreement pursuant to Minnesota Statutes § 124.912 subd. 6. NOW THEREFORE, the parties hereto agree as follows: 1. The City agrees to provide a full time licensed peace officer (Police Officer Standards & Training) to perform an average of 40 hours per week police liaison services during the 1999-2000 school year and the 2000-01 school year to the School District's secondary schools for the purposes of assisting in the establishment and trained coordination of a cooperative community approach among the School District's schools, students, parents, police and other community resources to address the needs of the students and community members. The City's police liaison services shall include, but are not limited to the prevention of delinquency, the protection of life and property, and law enforcement. 2. For the City's police liaison services to the School District for the 1999-2000 and 2000 - 2001 school years, the City of West St. Paul shall be paid by the School District, the City of Mendota Heights and the City of Eagan the amounts indicated per attached Exhibit A. 3. The parties agree and acknowledge that the police officers who are assigned to provide police liaison services in the schools are, and will continue to be, members and employees of the City and its police department. The officers shall operate under the direct administration and supervision of the West St. Paul Police Department but will work in cooperation with school administrators and police departments to advance mutually agreed goals of the police departments, schools and students. The officers shall not have disciplinary responsibility or authority within the schools beyond their authority as police officers. 4. The amounts to be paid by the School District, the City of Eagan, and the City of Mendota Heights shall be payable in equal installments due in November and January each year. 5. After the year 2001, this Agreement shall automatically renew each year unless terminated by one of the parties. Non-renewal may occur only at the time the amounts are reported for the upcoming year's financial obligations. 6. The amount to be paid to the City after the year 2001 shall be the previous year's amount plus an amount equal to the pro rata share of the annual increase in salary, benefits and costs for providing such an officer. Such amounts shall be calculated and reported to the parties to this Agreement no later than September 1 each year. Any disagreement with the amounts due shall be made to the City in writing before October 1 each year. This Agreement dated this SCHOOL DISTRICT NO. 197: day of , 1999. I CITY OF WEST ST. PAUL: Mayor Date: CITY OF MENDOTA HEIGHTS Manor Date: CITY OF EAGAN City Manager Date: City Clerk Date: Mayor City Clerk Date: Date: ?g EXHIBIT A 1999 2000 "Top Patrol" Pay Worker's Comp PERA (11.4%) Medicare (1.45%) Health Insurance (family) Uniform Allowance Training (Force Average) Vacation (12 months) Total Estimated Base Personnel Costs Less Amount Paid by West St. Paul (3 months) 47,133 48,547 1,425 1,467 5,930 6,107 754 776 4,464 4,597 584 602 735 757 2,901 2,988 $63,926.00 $65,841.00 -$15,981.50 -$16,460.25 Shared Personnel Costs Shared Vehicle Expense Total Shared Costs (Balance) Balance Shared Accordin ISD 197 50% of Balance West St. Paul 50.6% of remaining Mendota Heights 29.9% of remaining Eagan 19.5% of remaining $47,944.50 $49,380.75 4,800 4,800 $52,744.50 $54,180.75 $26,372.25 $27,090.38 $13,344.36 $13,707.73 $7,885.30 $8,100.02 $5,142.59 $5,282.62 Y? Agenda Information Memo January 16, 2001 Eagan City Council Meeting R. AUTHORIZE TEMPORARY CONTAINER UNIT AT 4056 DIAMOND POINT ACTION TO BE CONSIDERED: To authorize use of a temporary storage containment unit at 4056 Diamond Point through May 1, 2001. FACTS: • Mr. Steven Farrell, 4056 Diamond Point, has submitted,a letter requesting permission to continue using a temporary storage container on his property. The Farrells experienced significant water damage from the July 7-8 storm. According to Mr. Farrell, all work is expected to be complete by May of this year or sooner. • Upon approval from the City Council, a letter will be sent to Mr. Farrell and neighboring properties to notify them of permission with a May 1, 2001 deadline. ATTACHMENTS: • Letter from Mr. Farrell is included on page IV. SD January 5, 2001 To: City of EAGAN Dear Jamie Verbrugge: I am requesting permission to locate a POD container on my property X4056 Diamond Point Eagan, MN. The reason for this request is water damage and subsequent mold and mildew following the July 7, 2000 storm. We have just secured SBA loans totaling $74,000 for mold abatement and the reconstruction to the entire interior of the home. We need the POD to store the contents of the home that can be decontaminated. The contractor is Nick Jenson (HNJ Construction Co). We have building permits with the city and expect to have all construction done by May of 2001 or sooner. Please contact me if further information is needed at 651 275-3964. Sincerely, ;2aVZ4? Steven C. Farrell 5"/ Agenda Information Memo January 16, 2001 Eagan City Council Meeting IX. PUBLIC HEARINGS A. EASEMENT VACATION, FINAL PLAT (SILICON GRAPHICS FIRST ADDITION) AND FINAL PLANNED DEVELOPMENT - UNITED PROPERTIES ACTION TO BE CONSIDERED: ? To close the public hearing and approve the Vacation of the drainage and utility easements on Outlots A, B, and C, Cray 2nd Addition and Outlot G, Lone Oak Addition and authorize the Mayor and City Clerk to execute all related documents. ? To approve a Final Plat (Silicon Graphics First Addition) to allow the combination and reconfiguration of four outlots (Outlots A, B and C, Cray Second Addition and Outlot G, Lone Oak Addition) into two platted lots upon property located north of Lone Oak Drive and east of Lone Oak Parkway in the southwest 1 /4 of Section 1. ? To approve a Final Planned Development to allow a four-story 110, 000 square foot office building and a two-story, 60,000 square foot office building (upon Lot 2, Block 1, Silicon Graphics First Addition) located north of Lone Oak Drive and east of Lone Oak Parkway in the southwest 1/4 of Section 1. FACTS: ? On November 27, 2000, City staff received a letter from Mark Graham, Howard R. Green Company, representing Silicon Graphics, requesting the vacation of the existing drainage and utility easements on Outlots A, B and C, Cray 2nd Addition and Outlot G, Lone Oak, southeast of the intersection of Lone Oak Drive and Lone Oak Parkway. ? On December 4, 2000, the City Council received the petition for the vacation of the drainage and utility easements and scheduled a Public Hearing to be held on January 16, 2001. ? The easements were dedicated as part of the Lone Oak and Cray 2nd Addition plats for drainage and utility purposes, including ponds and typical side lot easements. ? The purpose of the request is to allow Silicon Graphics to construct two new office building on Outlots A, B, C and G. The configuration of the proposed buildings would encroach upon some of the existing drainage and utility easements. sa ? Adequate replacement drainage and utility easements will be dedicated as part of the new final plat combining the four outlots. The new final plat will be considered by the City Council for approval under a separate agenda item on the January 16 meeting. ? The request would vacate the existing easements, avoiding future conflicts with underlying easements. ? Notices have been published in the legal papers and sent to all potentially affected and/or interested parties for comment prior to the scheduled public hearing. ? This request has been reviewed by the Engineering Division and found to be in order for favorable Council action. ? The subject property is currently platted as Outlots A, B and C, Cray Second Addition and Outlot G, Lone Oak Addition. ? On February 2nd 1987, the City and the owner of the property entered into a Preliminary Planned Development Agreement for the area (entitled Cray Research Inc.) that governs the use of the subject site. ? The Preliminary Planned Development Agreement allows office use upon the subject site (which is consistent with the development proposal). ? The two buildings share a connecting link and thus, are considered one structure. ? As a condition of Final Planned Development approval, a Final Planned Development Agreement will be executed. ATTACHMENTS (8) Site Location, page a Legal Description/Graphic, page--r- Final Plat, page Site Plan, page Grading Plan, page.' Landscape Plan, page Building Elevations, pages 11-63 Ronald Zamansky correspondence, page ,.?3 0 INTERSTATE 494 BLUE CENiu?U 0 TRH I PROPOSED VACATION AREA o = / SS 9 c *t -J LONE OAK ROAD LONE OAK ROAD z 0 00 ?v V X co 0 ?.tv Y y?r O c YANKEE DOODLE ROAD VV 3r G g 3 '2 ? gy z ? p, ouc¦?oao oA. p0 WESCOTT RD. WEIMIT ROAD \___/ nw[ 1p1O ORTHVIEW- 8 DIFFLEY ROAD G VACAYIONS\CRAY2nd_LOCATION Proposed Easement Vacations lti. ray 2nd Add. - Outlots A,B & C 12-26-2000 City of Eagan Lone Oak Add. - Outlot G Z W 20 W N ~' as W U ? W m O J O 0 w z 0 Y 2 006- \ W J U Of U 0 yJm O J O ti Y Q 0 ss z z W Z E5 N 0 < a >- F- Z U N ?S w U w C) 0 Q Q Z Z 0 0 t O O C R O C lO.. O G Q G l y R I1 C ? C ? Z '9 rr ? O 6? V CC O R O L. a ea 651 644 9446 JAN-08 -2001 15:26 HOWARD R. GREEN 651 644 9446 P.03/ 3.SL.M DON . ..... ...................... 2 t°Il•b P 1?r1 al.•t•Y) JOR '?? .H 5• 3t /......-.•.. •' 4 \ •. '.:' •? ?N ^° L '4z 4 '1 -*$ ow. m ?? .0.0 u, c,asr ............ c j 1-^ .. _ - - - ?- C ' ?ClrC _ - - _ .fYYF - _ _ - _ L.,..• F s' a 7 A ° tb e C _ ..... Od.Ct _ .. ? 9 rim L ? ` O c i 1 .? r !n = 1 i 0 \ ,•. I * tea • U ... C0 RDS n aiR 3`.au«w? / . a. ` ...... \4 *•'Q,,..q / a fit % * \. a Li I /'yam Ic•rlw ? i ohn 43c Q , l ., -.?\ / t s Cf) .-- - 02 err ?t ? b / \ c g e j.* ? n i ... \ 1 .:• f o.i ... ' \ f I i'S ,/' ?Y / I icZ b . •r 03 I ?. n FINAL PLAT (7 ® eu ge -J 3.SZ.ZQOON i I I I !- J -t - 1 1_i? I ? t I p I mt."?' ? ? `1 I It N 3 U Nz co LLJ O p I 1 ! ' j an L.54'`i Z i D ,•. rr lU? r I a W a Y,° s8 ! O?, ? ? + avene ? ?Y? O au3. _ l ! O W 3 /; r i' 3 8 kw) RIP 91, I i /? a 9+ 0, Y i v Ll L ? ass err., p O VV .? J o o m N (?? 0 Z W 0 LU J ti Y n o ° Z ? Y V.Qb ,A, aiY?t f €$ .4 00 SITE PLAN - - -- -------- / / - -' 1 .' ?. • , 920\ `? ?\ fib.. - F,?o it®?y. ?•? - 00. Z 1 i! •/ chi `?. .?-- •??` ?•?^e, 'a ,?; I , t; • I\ b , ??•_ in- - -•_-yam -?- ,? r; -I I gg R - ° Ei !? g p La ?n • e = g d ¢ s3 s ! g ! =sag . LLJ LLJ 'IIL ' ° ? §ie3 i 6a YY + S S GRADING PLAN ?8' Jig 9 ? r i a a ti L 2 2 P R R 2 E 2? I go file ii:s•iE;i ? ii• His q Sy •i% • s 9 9 Q 9i LANDS S Jti i IIII CAPE PLAN C ? r m W g a9 s I 31 ; a as ' a a • a a aF ? ? ----- ----------`-------ti?-----.? pl -J 60 n _ o as a BUILDING ELE% l {/? •_-?' 'mss. v 4 - y i a a ro I 3 3 'ATIONS 8 9 S 9 9 3 -e f C s 18 / ?• aI /f + i i 3 _ ilii ? it i a ?+ a a 8 8 8 9 8 `J + .. - W is s?=! i a as a a 0 o,= N c 0 117 a O] W Co 1i aj .- f r^ - '• v J = A '+J O b - 4 t f 3? g 1 # ? I (i ( I ~ C ? c ° N M oC u, O II iF 1,2 r-\ \ a a a a 9 9 4 A 9 B 9 ! A fi I 1 e ?a 1 Y ?\ - - - - - - - - -- - - - - - - a II _J ----- ------- i ? ? {1= IG I - -_ - - - - - - - - 1 j - _- I a w a s s a a .I Cc,2 a i F r^_ O` f - F. i CIO 5 C 5 u o a ` 3 Q 3 3' 3 3 i U A? A A 9 A '? 9 A? A A 9 A ! `! r .f ! .r --_ -? + J TTJJH O , ? I_I O L- ----- ----------------------- 4-4 ? Y Y I I 1i ------------- r-r C I ptp ------------ ------------ G\ / z. o 1^ i m C i ! / / J i 77, ?1 i U i I fill I h as as i a a + as as a a a a fV °-? N mw a t i0 _l^ E ?? tQ c O, s ?= s 3 c a o e 3 5 s2 s I I=?=1=? 1I11I C 1 i ,?s iJI Zamansky Professional Association 3901 IDS Tower 80 South Eighth Street Minneapolis, MN 55402 (612) 340-9720 Telecopier k'6121 340-9662 December 13, 2000 Mayor and Members of the City Council of the City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and Members of the City Council: Saint Paul Building 6 West Fifth Street Saint Paul, MN 55102 (651) 297-6400 Reply to Minneapolis Office I write to you as legal counsel for Silicon Graphics, Inc.("Silicon Graphics"). Silicon Graphics is planning on building two new buildings in Eagan. The successful planning of the City of Eagan was very evident in a meeting in which I participated with Mr. Michael Dougherty, as legal counsel for the City, and Mr. Mike Ridley from the Planning Department. The thoroughness of the review of the proposed project was made so efficient through the leadership of City Manager Mr. Tom Hedges and the elected officials of the City of Eagan. Having this planning in place helped to make the decision of Silicon Graphics to select this site as the home for its new buildings. On behalf of Silicon Graphics, I want to congratulate the City of Eagan for its outstanding planning. Congratulations on a job well done! Very truly yours, ZAMANSKY PROFESSIONAL ASSOCIATION Ronald A. Za n y raz\Ietters\3 901-410\4024. wpd/cm I cc: Mr. Tom Hedges Mr. Michael Dougherty LLMr. Mike Ridley Silicon Graphics, Inc./Attn: Mr. Michael Hirahara United Properties/Attn: Mr. Brian Carey 0 Agenda Information Memo January 16, 2001 B. PROJECT 771, LEXINGTON AVENUE - TOWN CENTRE TO CLUBVIEW STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To approve Project 771 (Lexington Avenue - Town Centre Drive to Clubview Drive - Street, Utility & Trail Improvements) and authorize the preparation of detailed final plans and specifications and the acquisition of right-of-way and easements through quick-take Eminent Domain, if necessary. FACTS: • On June 1, 1999, the City Council authorized the preparation of a feasibility report considering the divided urban upgrade of Lexington Avenue (County Road 43) between Town Centre Drive and Clubview Drive, including off-street bituminous trails and the reconstruction of the Yankee Doodle Road (CR 28) and Lexington Avenue intersection. • The proposed improvements include the installation of two new traffic signals on Lexington Avenue at the intersections of Northwood Pkwy/Neil Armstrong Blvd and Clubview Drive. • The divided upgrade of Lexington Avenue was programmed for 2001 in the City of Eagan's 5-Year Capital Improvement Program (2001-2005). • Informational open houses were held with interested property owners on September 14 and 28 to review the CIP concept proposal and discuss the proposed improvements. • On December 19, 2000, the feasibility report for Project 771 was presented to the City Council and a Public Hearing was scheduled for January 16 to formally present and discuss the report with the neighborhood. • An informational open house was held on January 9 in the Council chambers to review the feasibility report details with the adjacent property owners. 8 persons representing 5 properties attended the open house. A separate meeting was held with United States Postal Service representatives on January 10 to discuss the project details and their concerns. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • In their 1999 Capital Improvement Program, Dakota County had programmed the upgrade of this portion of Lexington Avenue in 2001. Due to the County Highway Department's workload, the Lexington upgrade was reprogrammed for 2002 in the County's latest CIP. The County's portion of the funding for this upgrade would not be available until 2002. ATTACHMENTS: • Feasibility Report, pages ( through ?S Feasibility Report Lexington Avenue Town Centre Drive to Clubview Drive Street Improvements City of Eagan, Minnesota City Project No. 771 SEH No. A-EAGAN0001.00 December 14, 2000 a Lexington Avenue Town Centre Drive to Clubview Drive Street Improvements Feasibility Report City of Eagan, Minnesota City Project No. 771 SEH N A-EAGAN0001.00 December 14, 2000 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Steven F. Heth, P.E. Date: Reviewed by: Reg. No.: 20609 3/( Date Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 67 =SEN December 14, 2000 Honorable Mayor and City Council City of Eagan, Minnesota 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: RE: Lexington Avenue Town Centre Drive to Clubview Drive Street Improvements Feasibility Report City of Eagan, Minnesota City Project No. 771 SEH No. A-EAGAN0001.00 Enclosed is our report for the Lexington Avenue Street Improvements, City Project No. 771. This report discusses the signals, intersection modifications and proposed street reconstruction improvements, and presents cost estimates for these improvements. We are available to discuss the proposed improvements at a time that is convenient to you. Thank you for providing SEH with the opportunity to be of service to the City of Eagan. Sincerely, "CbL-1? !/-/a? Steven F. Heth, P.E. Project Engineer ner fAwp\pmjects\cflcagaa)0001 Weagatt001\lexave77 L dm Short Elliott Hendrickson Inc a • Offices located throughout the Upper Midwest We help you plan, design, and achieve. 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 651.490.2000 651.490 2150 FAX architecture engineering en iron mental transportation • Equal Opportunity Employer Table of Contents Certification Page Letter of Transmittal Table of Contents Page 1.0 Introduction ....................................................................................................1 2.0 Scope ..............................................................................................................1 3.0 Feasibility and Recommendation ................................................................. 2 4.0 Proposed Improvements ............................................................................... 3 4.1 Roadway .................................................................................................. 3 4.2 Bituminous Trail ........................................................................................ 3 4.3 Street Lights ............................................................................................. 4 4.4 Traffic Signals ........................................................................................... 4 4.5 Sanitary Sewer ......................................................................................... 5 4.6 Water Main ............................................................................................... 5 4.7 Storm Water ............................................................................................. 5 5.0 Easements/Permits ........................................................................................ 5 6.0 Cost Estimate ................................................................................................. 6 7.0 Assessments .................................................................................................. 7 8.0 Commercial Property ..................................................................................... 7 9.0 Assessment Rate Calculations ..................................................................... 7 10.0 Assessment Financing Options .................................................................... 8 11.0 Revenue Source ............................................................................................. 8 12.0 Project Schedule ............................................................................................ 8 List of Appendices Appendix A Preliminary Engineer's Estimate Appendix B Preliminary Assessment Roll SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report for Lexington Avenue A-EAGAN0001 .00 City of Eagan, Minnesota / A Page i December 14, 2000 Feasibility Report Lexington Avenue Town Centre Drive to Clubview Drive Street Improvements Prepared for the City of Eagan, Minnesota 1.0 Introduction As recently as 1999, the Capital Improvement Programs (CIP) for both Dakota County and the City of Eagan included the 4-lane divided upgrade of Lexington Avenue from Town Centre Drive to Clubview Drive in 2001. Dakota County's current Capital Improvement Program (CIP) has the reconstruction of Lexington Avenue programmed for the year 2002 due to the County's workload. In June 1999, the Eagan City Council chose to become the lead agency for the project to enable it to be scheduled for the 2001 construction season. 2.0 Scope This project provides for the following improvements: ¦ Reconstruction of Lexington Avenue from 300 feet south of Lone Oak Road to 400 feet south of Town Centre Drive to a fully channelized 4-lane divided roadway with 8-foot shoulders. ¦ Reconstruction of Yankee Doodle Road from O'Leary Lane to Golfview Drive to a 6-lane section at its intersection with Lexington Avenue. The 6-lane section will converge back to the existing 4-lane section as soon as it is practical to do so in both directions. The additional lane in each direction will be taken out of use with the aid of pavement markings until future widening projects occur along Yankee Doodle Road. ¦ A variable width concrete median will separate northbound and southbound Lexington Avenue and eastbound and westbound Yankee Doodle Road. A-EAGAN0001.00 /?? Page 1 ¦ Exclusive left turn lanes from Lexington Avenue onto Town Centre Drive, Neil Armstrong Boulevard/Northwood Parkway, Gemini Road/Bulk Mail Center entrance and Clubview Drive. ¦ Exclusive dual-left turn lanes at each leg of the Lexington Avenue and Yankee Doodle Road intersection. ¦ Free right turn movements are warranted at the intersection of Lexington Avenue and Yankee Doodle Road to service the westbound to northbound and eastbound to southbound traffic movements. ¦ Exclusive right turn lanes from Lexington Avenue onto Town Centre Drive, Neil Armstrong Boulevard/Northwood Parkway, Gemini Road/Bulk Mail Center entrance and Clubview Drive. ¦ Exclusive right turn lanes from Lexington Avenue into the Bulk Mail Center and the 3M employee parking lots. ¦ Removing and replacing the existing traffic signal at the intersection of Lexington Avenue and Yankee Doodle Road. ¦ Installation of two new traffic signals at the intersections of Neil Armstrong Boulevard/Northwood Parkway and Lexington Avenue and at the intersection of Clubview Drive and Lexington Avenue. ¦ A 10-foot bituminous walk will be implemented along both sides of the proposed roadway, separated from the curb line by a 15-foot grass boulevard. ¦ Due to the increased roadway width and the hilly terrain along Lexington Avenue, certain locations will require retaining walls. 3.0 Feasibility and Recommendation This project is necessary to provide a safer and more efficient roadway, which will meet present and future traffic demands. With the implementation of the proposed 4-lane, divided roadway with full channelization, drivers will experience a substantial increase in safety due to the reduction of the probability of head-on and rear-end collisions. Channelization increases roadway capacity, provides maximum convenience for the traveler and more efficient traffic movements while instilling driver confidence. Safer pedestrian crossings will result with the concrete median dividing the roadway and the traffic signal controlled intersections. Pedestrians crossing the road will only have to watch one direction of traffic at a time and will be able to find a safe refuge at the median until it is safe to cross the opposing stream of traffic at designated crosswalks at controlled intersections. Feasibility Report for Lexington Avenue A-EAGAN0001 .00 City of Eagan, Minnesota /? / Page 2 This project is cost effective in the fact that it will improve roadway capacity, increase safety, and enhance accessibility at intersecting streets while using an existing alignment and right of way. Additional width in right of way will need to be acquired. The roadway will be designed to accommodate traffic increases for the next 20 years, possibly eliminating the need to develop other north/south collector routes. The project is feasible from an engineering standpoint in that with the acquisition of additional right of way there is adequate room to safely reconstruct Lexington Avenue, and the project is in accordance with the City of Eagan and the Dakota County's 5-year CIPs. It is recommended that the project be constructed as proposed in this report under one contract. 4.0 Proposed Improvements 4.1 Roadway Lexington Avenue (County Road 43) is currently a designated roadway on the City's Municipal State Aid street system (Figure 1). The transportation plan element of the City's Comprehensive Land Use Guide Plan identifies Lexington Avenue as a B-minor arterial roadway in the City's overall transportation system. Lexington Avenue is proposed to be constructed to a 10-ton capacity urban section roadway 86 feet in width with 4 travel lanes (Figure 2). Exclusive right and left turn lanes will be constructed at the intersections with Town Centre Drive, Yankee Doodle Road, Neil Armstrong Boulevard/Northwood Parkway, Gemini Road/Bulk Mail Center entrance, Clubview Drive and Lone Oak Road. The profile of Lexington Avenue will be designed to service the existing development. The expansion of Lexington Avenue to provide for the transformation from an undivided to a divided roadway will mainly impact the properties east of Lexington to minimize disruption of the residential properties on the west side. 4.2 Bituminous Trail A 10-foot bituminous trail will be constructed along both sides of the roadway spanning the entire length of the project. Trails are a valuable element to this project, as they serve as both a transportation and recreation function and have proven to be a significant generator of bicycle use. Trails provide continuous routes for commuting or recreation trips; access to destinations not otherwise available to bicyclists; and cut-throughs between buildings and other breaks in the street network. Feasibility Report for Lexington Avenue A-EAGAN0001.00 City of Eagan, Minnesota Page 3 4.3 Street Lights Dakota Electric will be responsible for any desired street light installation. Street lighting, except as part of the traffic signal installation, has not been included within this report. 4.4 Traffic Signals Warrants have been met to justify the installation of two new traffic signals at the intersections of Neil Armstrong Boulevard/Northwood Parkway and Lexington Avenue and at the intersection of Clubview Drive and Lexington Avenue. The existing traffic signal at the intersection of Lexington Avenue and Yankee Doodle Road will need to be removed and replaced due to the substantial increase in pavement width as part of the intersection redesign. A Level of Service (LOS) analysis has been performed for the intersection of Lexington Avenue and Yankee Doodle Road. LOS qualitatively measures both the operating conditions within a traffic system and how these conditions are perceived by drivers and passengers. Six levels of service, designated A through F, have been established, with level A designating the best service and level F designating the worst service in terms of motorist satisfaction. Using projected traffic volumes for Lexington Avenue and Yankee Doodle Road over the next twenty years, a LOS analysis predicts that if the intersection remains in its present configuration, it will not sufficiently accommodate the increase in traffic capacity and will soon operate at a LOS F. Using the same projected volumes, incorporated with the proposed geometric configuration at the intersection, an improvement to a LOS D is predicted for the year 2021. Note that between today and the year 2021, the intersection will operate higher than a LOS D upon completion of the enhanced geometric configuration and a new traffic signal. The implementation of traffic signals at the intersections of Lexington Avenue and Neil Armstrong Boulevard/Northwood Parkway and at Lexington Avenue and Clubview Drive will prepare both intersections to operate at a LOS B in the year 2021. The implementation of a traffic signal at an intersection that meets warrants presents many advantages. Traffic signals can provide for the orderly movement of traffic, while increasing the traffic-handling capacity of an intersection. Certain types of accidents can be reduced, including right angle collisions. Pedestrian crossing phases can be implemented in coordination with the signal to provide greater pedestrian safety at street crossing locations. Feasibility Report for Lexington Avenue A-EAGAN0001 .00 City of Eagan, Minnesota '73 Page 4 The proposed and in-place signal systems along Lexington Avenue will be interconnected to provide maximum traffic coordination and traffic-flow efficiency. This, in turn, will provide for continuous movement of traffic at a designed speed along the route. 4.5 Sanitary Sewer The existing sanitary sewer has been inspected by the City's Public Works Department. No improvements or repairs were found to be required other than the replacement of all concrete adjusting rings. 4.6 Water Main The existing water main system has been evaluated by the City's Public Works Department. No improvements or repairs to the system are anticipated as part of this project other than the adjustment and relocation of some water main appurtenances. 4.7 Storm Water The existing trunk storm sewer in the area is adequate. No trunk improvements are planned. Existing manhole castings will be rotated to prevent locating them in vehicle wheel paths. 5.0 Easements/Permits The additional right of way required to construct Lexington Avenue as proposed will need to be acquired from the property owners (Figure 3). Parcel No. PID No. Proposed Permanent Right of Way (s q. ft.) 1 10-77052-010-01 3,431 2 10-77065-010-01 113 3 10-22473-010-01 455 4 10-84500-010-01 5 10-01000-050-75 6 10-01000-040-75 7 10-01000-020-75 8 10-01000-010-75 9 10-52175-010-00 10 10-45001-010-00 11 10-01000-010-06 5,221 12 10-22514-010-01 202 13 10-22508-010-02 223 14 10-22512-010-01 15 10-01100-010-26 10,826 16 10-22502-370-05 21,748 Feasibility Report for Lexington Avenue A-EAGAN0001 .00 City of Eagan, Minnesota 1?? Page 5 Parcel No. PID No. Proposed Permanent Right of Way (s q. ft.) 17 10-22502-010-06 12,971 18 10-22515-020-01 175 19 10-22515-030-01 10,785 20 10-22516-010-01 29,935 21 10-72851-010-01 13,407 22 10-72850-010-01 5,282 23 24 10-77052-030-00 444 25 10-77054-010-01 3,660 26 10-77066-010-01 Total 119,000 The total area of proposed right of way acquisition is approximately 119,000 square feet and estimated costs to purchase this right of way acquisition ($238,000) have been included in the project cost estimate. The need for temporary easements is also anticipated. These easements will be identified and obtained during the final plan design. There will also be permits required from the U.S. Army Corps of Engineers (wetlands) and an MPCA NPDES construction permit. Plans will require State Aid approval. 6.0 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2001 construction costs and include 10 percent contingency and indirect costs of 30 percent, which include legal, administrative, engineering and bond interest. A summary of costs is as follows: ¦ Street Construction with Medians ................................... $4,247,901 Bituminous Trail .................................................................. 155,298 ¦ Storm Sewer ......................................................................... 920,777 ¦ Utility Adjustments ................................................................ 75,039 Traffic Signals ...................................................................... 975,260 ¦ Right of Way Acquisition ............................................... 238,000 Total .......................................................................... $6,612,275 Feasibility Report for Lexington Avenue A-EAGAN0001.00 City of Eagan, Minnesota Is Page 6 7.0 Assessments Assessments are proposed to be levied against the benefited properties in accordance with the City of Eagan's assessment policy. The following ratios indicate cost responsibilities. A preliminary assessment roll is included in Appendix B. It is recommended that appraisals be done on the parcels proposed to be assessed in order to attain an opinion of maximum benefit. Assessment Cost Ra tio City County Commercial/ Industrial Pro rt Multiple Residential Property Single-family Property Street Construction 45% 55% 100% 52'wide 100% 44'wide 50% 32'wide Bituminous Trail 45% 55% 0% 0% 0% Storm Sewer 100% $3000/mile 0% 0% 0% Utility Adjustments 100% 0% 0% 0% 0% Traffic Signals 45% 55% 0% 0% 0% Right of Way Acquisition 45% 55% 0% 0% 0% 8.0 Commercial Property All commercial property abutting Lexington Avenue will be assessed on a front-footage basis,. in accordance with the City's Assessment Policy. 9.0 Assessment Rate Calculations The total front footage for the project is 14,081. The estimated cost for street construction is $4,247,901. The cost per front foot is calculated as $4,247,901-14,081 feet = $302/front foot. Per City of Eagan policy, the Commercial/Industrial parcels are to be assessed for 100% of a 52-foot wide roadway. The typical section proposed for Lexington Avenue is 86-feet wide. The cost per front foot is calculated as 100% x 52 ft/86 ft x $302 = $183/front foot. The 2001 Fee Schedule for street improvements for Commercial/Industrial parcels is $137.60 per front foot, so the assessments will be limited to the Fee Schedule rate. The Multiple Residential property is to be assessed for 100% of a 44- foot wide roadway. The cost per front foot is calculated as 100% x 44 ft/86 ft x $302 = $154/front foot. The 2001 Fee Schedule for street improvements for Multiple Residential parcels is $105.75 per front foot, so the assessments will be limited to the Fee Schedule rate. Feasibility Report for Lexington Avenue A-EAGAN0001.00 City of Eagan, Minnesota 11?9 Page 7 The Single-family property is to be assessed for 100% of a 32-foot wide roadway. Due to the center median, access to the roadway is restricted to 50% and hence, the cost per front foot is calculated as 50% x 32 ft/86 ft x $302 = $56/front foot. The 2001 Fee Schedule for street improvements for these Single-family parcels would calculate to be $11.95 per front foot, so the assessments will be limited to the Fee Schedule rate. 10.0 Assessment Financing Options The property owners will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements. 11.0 Revenue Source A summary of revenue sources is listed below: Project Cost Project Cost Property Assessment City Contribution County Contribution Street Construction $4,247,901 $1,186,266 $725,290 $2,336,345 Bituminous Trail 155,298 0 69,884 85,414 Storm Sewer 920,777 0 916,175 4,602 Utility Adjustments 75,039 0 75,039 0 Traffic Signals 975,260 0 438,867 536.393 Right of Way Acquisition 238,000 0 107,100 130,900 Totals $6,612,275 $1,186,266* $2,332,355 $3,093,654 * Assessments are subject to being limited by benefit appraisals of individual properties. Benefit appraisals are typically acquired prior to the Final Assessment Hearing and have not been completed yet for this project. Two parcels owned by the U.S. Postal Service/Federal Government are proposed to be assessed a total of $270,934 per the City's Assessment Policy. However, the City of Eagan has no authority to assess the federal government, and the federal government has not paid previous assessments on past projects. 12.0 Project Schedule ¦ Present Feasibility Report to City Council/ Order Public Hearing ...........................................December 19,2000 ¦ Public Hearing ........................................................January 16, 2001 ¦ Approve Plans and Specifications ........................February 20, 2001 ¦ State Aid Plan Approval....... Right of Way Acquisition ....... ¦ Advertise for Bids .................... .........................March 30, 2001 ...........................April 30, 2001 ............................ May 10, 2001 Feasibility Report for Lexington Avenue A-EAGAN0001.00 City of Eagan, Minnesota ,**/** 7 Page 8 • Open Bids .................................................................... May 31, 2001 ¦ Award Contract .............................................................June 5, 2001 ¦ Substantial Project Completion ........................... November 2, 2001 ¦ Final Project Completion ............................................June 14, 2002 ¦ Final Cost Report ..........................................................August 2002 ¦ Final Assessment Hearing ........................................... October 2002 ¦ First Payment Due with Property Tax Statement........May 15, 2003 Feasibility Report for Lexington Avenue A-EAGAN0001.00 City of Eagan, Minnesota ?e Page 9 Appendix A Preliminary Engineer's Estimate 99 .x. J j .X.. .... X x ... .s. X - X. x .X. X C ^ '-' z X x t :: X X X `5 ? X = X Q Q C C C ^ C C ^ O C Q ^_ ^r? C Z ? 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Appendix B Preliminary Assessment Roll 8y Preliminary Assessment Roll Lexington Avenue Town Centre Drive to Clubview Drive Street Improvements City Project No. 771 Commercial/ Industrial Rate Multiple Residential Rate Single- Family Rate PID Frontage $137.60/FF $105.75/FF $11.95/FF 1 Children's World 10-77052-010-01 222 $30,547 2 Allina Medical 10-77065-010-01 887 $122,051 3 Healey Ramme 10-22473-010-01 598 $63,239 4 Pilot Knob Realty 10-84500-010-01 164 $22,566 5 Marcelinos Rivas 10-01000-050-75 164 $1,960 6 Ellen Kerri Costello 10-01000-040-75 208 $0 7 R F Widman 10-01000-020-75 149 $1,781 8 Donald J. Michaletz 10-01000-010-75 149 $1,781 9 Rock Cliff Dev. LLC 10-52175-010-00 661 $90,954 10 Exec. Branch of Government 10-45001-010-00 199 $27,382 11 U.S. Postal Service 10-01000-010-06 1,770 $243,552 12 Southeast Tech 10-22514-010-01 307 $42,243 13 Larson Properties LLC 10-22508-010-02 38 $5,229 14 Lexington Commerce Center 10-22512-010-01 400 $55,040 15 Max Steininger 10-01100-010-26 434 $59,718 16 3M 10-22502-370-05 800 $110,080 17 Shaw Industries 10-22502-010-06 416 $57,242 18 Lexington Corporate Center 10-22515-020-01 436 $59,994 19 Tastee Bread 10-22515-030-01 687 $94,531 20 Skyline International 10-22516-010-01 1,110 $152,736 21 Avalon Properties, Inc. 10-72851-010-01 455 $48,116 22 Avalon Properties, Inc. 10-72850-010-01 265 $28,024 23 24 City of Eagan 10-77052-030-00 111 $0 25 Waterford Apartments 10-77054-010-01 287 $30,350 26 Minnwest Bank Montevideo 10-77066-010-01 50 $6,880 Totals: 10,967 $1,180,746 $5,521 FIS- List of Figures Figure 1 - Project Location Map Figure 2 - Typical Urban Section Figure 3a - Proposed Construction Figure 3b - Proposed Construction Figure 3c - Proposed Construction Figure 4a - Drainage Plan Figure 4b - Drainage Plan Figure 4c - Drainage Plan Figure 4d - Drainage Plan Figure 5 - Construction Limits 86 MENDOTA HEIGHTS s r a w x xx p W d N ?? tit{€ s i ® PROJECT LOCATION s?I{ sl 0 r a a 0o s" aj IN.1 u u e= o i N O O r O W .J11 Na as s = nu ° V C - - ] O' V N ¦ O Irl yNj sVi Z r 1- O ? _ = J a u m o N J S QQ O GV a o z N ° ? ° m rl N i a1 a a \\ 00 • ?W O m W Z 1 T a Q0u y0O p<W OW C 1 1 N 2 m Q W N = J? 1 O OW ryl 1 ? 1.1 m 7 N V N V J 6 W S m 2 V 6 ?a1 F N 10 co .Z. 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I o day ?iyi? ?o i`!g. ? 4 JS • z? ? 00.69 v1 S O .€ ti I«I to l es 2 a 3 2.3 . ? ' €` 'Sad W O + O Pl?i a w C O 2 2 u2 2 2 + m t{ -ay• ?- 3 I I I os- C 00. 3MI 69 W l N71 IS t71 0 0 N O O W U N O C N U 3nN?AV \NOIONIX31 OYOtl 370000 3311 OIN110 31H l0. • jgtl7 T7 Nil y?y? 3{ o ai.an o t • WWa W J ? Y O Q zoo' AIa0 r°o? 1AV31O i 2 E ?o O `oe o?= • o 9/ m ¦ A V i t x? x x x x W 50.... 3A I 80 M3IAJ-100 3 I I?W? i °_NNo ig! woz u 1. i 8 r3? 14?'E 33"11 DOOR 0 OWeI riS 3111 POOR 0voal", 310000 33NNVA 92. i it ci AQ x x IC x x p W 2 ? 4 Y•?• ??jF• 1sF{7 4E d i 4Z61 21 III A E WTOI LISE ST. 4•7.00 SMTO. LIME STA 32.75 NORTHWOOD NEIL -" l ARMSTRONG" PARKWAY- H BLVD. il F 1 i 1 GEMINI (^ > ROAD I ?aa I t ? I ) N f t j 1 - x i MATCH LICE STA 61•2S x TCN S TA A LI T• NE 00 m } $ 1 R ¢ I x S 0 e 4 i 0 Q3 X i i LI D 0 s 05•.z I 3 I, IOL l; 0 ii J i 0 < O W LL) Y Z r 0 0 w 0 0 0 0 w w Y Z } $n= a A I O x Kx d V1 a 't 9S i 0 of I 3 8 si a dI U um \ F • I z T g o s a N r 01 o u o 0 o ;; 5 r N Y O J W a N v II ' AVMDIdVdr [ii i III ON0a1SY4dV SY " /_ 3N ii j? 3100 33)INVA J ?-`--1 i 0000 I ?3xNVA A Ia ' ` ?...?. 3 3aNN00 37C?t3a? I ovoa )IVO 3Ra III I'I II I r AQ s ds d r x d dK K Pt jl Br ? ??3E !etE 1s ?I gill Agenda Information Memo January 16, 2001 C. PROJECT 790R, CENTRAL PARKWAY STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: To approve Project 790R (Central Parkway-Street and Utility Improvements) and authorize the preparation of detailed final plans and specifications and the acquisition of right-of way and easements through quick-take Eminent Domain, if necessary. FACTS: • On April 17, 20u y staff received a petition from Robert Falk, representing Duke-Weeks Realty, requester,,,. . installation of sanitary sewer, water, and storm sewer improvements, as well as street construction and street lighting, for the development of the Country Joe Miller property northwest of the corner of Pilot Knob Road and Yankee Doodle Road. • On April 18, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the new street construction of Central Parkway between Yankee Doodle Road (County Road 28) and Pilot Knob Road (County Road 31), including utility improvements to serve the adjacent developing properties. • On June 6, the residents of Eagan passed a tax referendum for the construction of a community center on the property the City of Eagan acquired from Duke-Weeks Realty north of the Central Parkway alignment. • On September 5, the feasibility report for Project 790 was presented to the City Council and a Public Hearing was scheduled for October 3 to formally present and discuss the report with the neighborhood. • An informational meeting was held on September 21 at City Hall for the adjacent property owners. Of the 4 Research and Development parcels and I Agricultural parcel proposed to be assessed, 11 persons attended the informational meeting. • On October 3, a Public Hearing was held at which the feasibility report was formally presented to the City Council and adjacent property owners. The Public Hearing was continued indefinitely to allow time for input from the Central Park Site Design Committee. • On December 4, at the conclusion of a Special Council workshop with the Central Park focus groups on the proposed Central Parkway design and alignment, the City Council directed staff to bring the draft feasibility report for Project 790 back to the council on December 19 for consideration of schedung a public hearing. • At the City Council meeting on December 19, the Council directed Project 790 to be modified to include a portion of the rejected Project 768 and a Public Hearing was scheduled for January 16 to formally present and discuss the report with the adjacent property owners. • An informational open house was held on January 10 in the Council chambers for the adjacent property owners. 8 persons representing 4 properties attended the open house. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages through • Letters from Property Representatives, pages 1I through 97 city of eagen FEASIBILITY STUDY AND REPORT FOR CENTRAL PARKWAY CITY PROJECT NO. 790R EAGAN, MINNESOTA DECEMBER 2000 REVIEWED BY: I hereby certify that this plan, specification or report was prepared by me or under my direct i y- ? ?- supervision and that I am a duly licensed City of Eagan Professional Engineer under the laws of the Department/f Public Works State of Minnesota. RE D Y: atthew D. Hansen City of EaAn Finance Department Date: f Z' Z 9 Z eQc Reg. No. 21364 SRF No. 0003840 w8c ONSULTING GROUP, INC. One Carlson Parkway, Suite 150, Minneapolis, MN 55447-4443 - (612) 475-0010 ?4? 01 CONSULTING GROUP, INC. Transportation • Civil • Structural • Environmental • Planning • Traffic • Landscape Architecture • Parking SRF No. 0003840 December 29, 2000 Honorable Mayor and City Council CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and Members of the Council: SUBJECT: CENTRAL PARKWAY PROPOSED STREET AND UTILITY IMPROVEMENTS CITY OF EAGAN PROJECT No. 790R Enclosed, please find the Feasibility Study Report for Street and Utility Improvements for Central Parkway. The project proposed herein is consistent with the City's Cc°mprehensive Plans, and is feasible from an engineering standpoint. We would be pleased to meet with the City C review any aspect of this report. _1 staff an, ,.er interested parties to Sincerely, SRF CONSULTING GROUP, INC. /?) 74", atthew D. Hansen, P.E. Senior Associa e dice vorak, P.E. President MDH/JRD/bls Enclosure One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 ¦ Fax (763) 475-2429 ¦ http://www.srfconsulting.com An Equal Opportunity Employer CENTRAL PARKWAY STREET AND UTILITY IMPROVEMENTS EAGAN, MINNESOTA CITY PROJECT NO. 790R TABLE OF CONTENTS Letter of Transmittal Table of Contents Page No. 1. Introduction 1 II. Summary and Recommendations 2 III. Project Description 3 A. Street Improvements 3 B. Storm Sewer Improvements 6 C. Sanitary Sewer and Water Main Improvements 7 IV. Right-of-Way and Easements 9 V. Permits 10 VI. Estimated Costs 11 Table 2 - Estimated Costs 11 VII. Affected Properties 12 VIII. Assessments 13 IX. Revenue Sources 14 X. Project Schedule 15 APPENDIX • Preliminary Engineers Cost Estimate ¦ Assessment Summary and Calculations ¦ Figure 1 - Project Location Map ¦ Figure 1 a - Project Area Map ¦ Figure 2 - Proposed Street and Storm Sewer Improvements ¦ Figure 3 - Proposed Typical Street Section ¦ Figure 4 - Proposed Landscaped Typical Section ¦ Figure 4a - Heavily-Landscaped Median Option ¦ Figure 5 - Proposed Water Main and Sanitary Sewer Improvements ¦ Figure 6 - Assessment Parcel Map • Traffic Study Report I. INTRODUCTION A Feasibility Study has been authorized by the Eagan City Council to consider proposed roadway and utility improvements. The study area is located north of Yankee Doodle Road and west of Interstate 35E and includes the construction of Central Parkway and a portion of future Northwood Parkway (see figures 1 and 1 a). The proposed improvements are necessary to accommodate the proposed development of the Eagan Community Center and the Duke Weeks' property. These improvements are consistent with recommendations to complete the proposed ring road as described in the Yankee Doodle Corridor/Ring Road Traffic Study prepared for the City by SRF Consulting Group, Inc. in April of 1994. This report identifies the construction of streets, storm sewer, sanitary sewer and water main necessary to serve the proposed community center and development while maintaining safety, mobility, and adequate access to adjacent properties. This report also estimates preliminary construction costs as well as potential assessments to adjacent properties. II. SUMMARY AND RECOMMENDATIONS City Project No. 790R as outlined herein is feasible from an engineering standpoint. The proposed roadway, storm sewer, sanitary sewer and water main improvements are consistent with the recommendations outlined in a previously completed traffic study (City of Eagan Yankee Doodle Corridor/Ring Road Traffic Study, April 8, 1994). The improvements also follow recommendations contained in the Traffic Study Report prepared for the project area (included in Appendix). The improvements are consistent with the City's Comprehensive Guide Plan and Utility Plans. The estimated cost of City Project No. 790R is $4,364,700 (see Preliminary Engineers Cost Estimate in the Appendix). The following recommendations are presented for the Council's consideration: ¦ It is recommended that the City Council receive the Feasibility Study and schedule a public hearing for the proposed project to consider proceeding with the project, as the project is necessary to provide street and utility service to the adjacent developments. ¦ It is recommended that the City of Eagan review this report with Dakota County to discuss possible funding participation and initiate the permit process. ¦ It is recommended that, if approved, the City of Eagan begin the right-of-way and easement acquisition process in order to meet the schedule of the proposed adjacent developments. 2 /002 III. PROJECT DESCRIPTION A. STREET IMPROVEMENTS The City of Eagan is planning the construction of a community center on a 60-acre site west of Pilot Knob Road and north of Lockheed-Martin. Duke Weeks has prepared a business park development plan north of Yankee Doodle Road and west of Lockheed Martin. The previously mentioned traffic study report (Yankee Doodle Corridor/Ring Road Improvements, 1994) described improvements to the Yankee Doodle/Pilot Knob area of Eagan including the addition of collector streets to serve as relievers to Pilot Knob Road and Yankee Doodle Road. The current traffic study report (see Appendix) identifies roadway improvements necessary to serve the development and to complete an important link in the ring road concept. These improvements include the construction of Central Parkway and a portion of future Northwood Parkway, as well as a traffic signal at the Pilot Knob Road and Central Parkway/Northwood Parkway intersection (currently High Site Drive). 1. Central Parkway Central Parkway is the proposed segment of the ring road concept northwest of Pilot Knob Road and Yankee Doodle Road. Currently, there is a two lane private access road around the north and west boundaries of the Lockheed-Martin property (Lot 1, Block 1 Unisys Park 2nd Addition). A portion of the east-west leg has curb and gutter and is directly adjacent to the north end of the Lockheed-Martin parking lot. The north-south leg is a rural design bituminous roadway approximately 25 feet wide. Under City Project No. 790R, it is proposed to construct Central Parkway along the same general alignment as the private access road (see figure 2). Central Parkway is proposed to be a divided 58-foot wide, 10-ton bituminous roadway with concrete curb and gutter and a raised median with a 10-foot bituminous trail on the west and north side only (see figures 3 and 4). Turn lanes will be provided at major intersections as recommended in the traffic study report (see Appendix). The proposed alignment will be centered within a 115-foot to 140-foot right-of-way corridor, and has been located to minimize impacts to the adjacent parcels. The side slopes of the proposed roadway can be 3 /Q3 as steep as 2:1 with landscaped retaining walls, thus minimizing impacts to adjacent wetland and tree areas. In conjunction with the roadway construction, it will be necessary to re-align and reconstruct portions of existing driveways to maintain proper access for adjacent property owners (see figure 2). It will also be necessary to widen approximately 600 feet of Federal Drive south of Yankee Doodle Road to allow for proper intersection geometrics with Central Parkway. Full access (allowing both right and left turns in and out of a property) is proposed at three (3) locations: The Lockheed-Martin north parking lot, the Lockheed-Martin west parking lot (intersection with a potential new east-west public roadway) and the new community center site. In order to improve safety and to provide an acceptable level of service (LOS) in traffic operations, the installation of a traffic signal is proposed at the Central Parkway and Pilot Knob Road intersection as recommended in the traffic study report (see Appendix). Central Parkway is ultimately proposed to be a pedestrian-friendly corridor with a future separate option of constructing landscaped medians and boulevards complimented with trees, trail lighting and roadway lighting (see figure 4). The City may also wish to consider the future option of constructing a heavily landscaped median to add to the aesthetics of the Parkway and to discourage pedestrians from crossing at uncontrolled areas (see figure 4a). As part of the planned Community Center, the City may enter into cross-parking agreements with Lockheed-Martin to allow public parking on the Lockheed-Martin property during certain City events. The option of constructing a pedestrian underpass to convey pedestrians from the Lockheed-Martin parking area to the Community Center site under Central Parkway was looked at, and due to the sanitary sewer conflict, the cost was deemed prohibitive. The estimated cost for the Central Parkway street improvements, including 50 percent of the traffic signal at Pilot Knob Road and 100 percent of the traffic signal at Yankee Doodle Road is $2,367,500. /ay 2. Northwood Parkway Under City Project No. 790R, Northwood Parkway is proposed to be constructed from Pilot Knob Road to the east to the proposed intersection with High Site Drive (see figure 2). Future construction as discussed in the previously described traffic study (Yankee Doodle Corridor/Ring Road Traffic Study, 1994) will extend Northwood Parkway via a proposed bridge over Interstate 35E. Northwood Parkway will be a 40-foot wide, 10-ton roadway with concrete curb and gutter and 10-foot bituminous trails on both sides of the roadway (see figure 3). In order to improve safety and provide an acceptable intersection LOS, turn lanes and the installation of a traffic signal are proposed, as discussed previously, for the Pilot Knob Road and Central Parkway/Northwood Parkway intersection. The alignment will be centered within a 100-foot to 105-foot right-of-way corridor to be dedicated as part of the Glen Ponds - Phase II Development. The proposed alignment is located to minimize the impacts on the adjacent wetland at Pilot Knob Road and to coincide with the future alignment of the Northwood Parkway Bridge across Interstate 35E. High Site Drive is proposed to be realigned to intersect Northwood Parkway approximately 300 feet east of Pilot Knob Road to provide adequate room for turn lanes on Northwood Parkway and to reduce the intersection skew. Also, it will be necessary to realign and reconstruct the underground parking driveway for the existing Glen Pond Apartment complex (see figure 2). The estimated cost for the Northwood Parkway street improvements, including 50 percent of the traffic signal at Pilot Knob Road, and all grading costs, is $476,800. Right-of-way and related acquisition costs incurred to date are approximately $170,000. 5 /as B. STORM SEWER IMPROVEMENTS Construction of an urban roadway with curb and gutter requires that the drainage of the roadway and surrounding area be accommodated. Therefore, storm sewer systems are proposed to be included in City Project No. 790R (see figure 2). 1. Central Parkway (City Proiect No. 790 The proposed Central Parkway roadway lies almost entirely within drainage Subdistrict C-18, as outlined in the Eagan Stormwater Management Plan (1990). The existing storm sewer system provides a gravity outlet of Pond CP-5 (Glen Pond Apartments) which discharges into Pond CP-4 within the City Community Center site. The Lockheed-Martin property also drains directly into Pond CP-4. Currently, there is not an outlet for Pond CP-4. It is proposed under City Project No. 790R to construct a storm sewer system to accommodate storm runoff from the Central Parkway improvements. Runoff will be directed into proposed and existing detention basins, removing the majority of sediment. The proposed ponds will be designed to 100-year rainfall recurrence standards to accommodate the roadway and adjacent drainage area prior to discharging into Pond CP-4. The existing stormwater system that provides an outlet for Pond CP-5 and collects runoff from Lockheed-Martin will remain in place. Additionally, as discussed for stormwater District C in the Eagan Stormwater Management Plan (1990), a storm water lift station will be required for Pond CP-4 due to adjacent development. As recommended, this lift station will provide a direct outlet from Pond CP-4 and discharge storm water to Pond CP-3 (along the west edge of the community center site), which ultimately discharges to Pond CP-9 and ultimately the Minnesota River. The estimated cost of the Central Parkway lateral storm sewer system proposed under this project is $271,100. The cost for the trunk storm water lift station and force main from Pond CP-4 to Pond CP-3 is $194,900. 6 /a6 2. Northwood Parkway The proposed Northwood Parkway project area lies almost entirely within Drainage Subdistrict C-19, as outlined in the Eagan Stormwater Management Plan (1990). Local drainage is directed into Pond CP-5 that discharges into Pond CP-4. The proposed improvements to Northwood Parkway require that additional storm sewer be provided to convey water from the street and adjacent drainage area. The Northwood Parkway storm sewer system will discharge directly into Pond CP-5. The estimated cost of the Northwood Parkway storm sewer system proposed under this project is $11,300. C. SANITARY SEWER AND WATER MAIN IMPROVEMENTS Sanitary sewer and water service are currently in place along the perimeter of the project area (see figure 5). A 15-inch trunk sanitary sewer system exists along the north boundary of Lockheed-Martin. A 12-inch line that services areas north of the project area connects with the 15-inch trunk sanitary sewer northerly of the proposed Duke Weeks site. A 9-inch sanitary line parallels the northerly side of Yankee Doodle Road and crosses southerly to provide service to the Surrey Heights Addition. Both Marice Drive and High Site Drive have 9-ink:h sanitary sewers and 8-inch water mains that encompass the Glen Pond Apartment site. Water main is available to the proposed Community Center and the Duke Weeks site via a 10-inch water main that extends through the Lockheed-Martin site. An 18-inch water main exists within Coachman Road and a 16-inch water main exists within Pilot Knob Road. Al? Under City Project No. 790R, it is proposed to provide water main and sanitary sewer service to the Community Center and to the Duke Weeks development. It is proposed to connect into the existing 10-inch water main located on the Lockheed-Martin site and extend water main west and north within Central Parkway to the Community Center entrance. The main water line will be 10-inch ductile iron pipe with 8-inch service lines. A 10-inch water main is also proposed to be extended to the new parcel in the northwest corner of Yankee Doodle Road and Central Parkway (Duke Weeks), and along the future roadway to the Perron property. Hydrants will be provided as required by City Standards (see figure 5). The Community Center and most of Duke Weeks will be provided sanitary service lines from the existing 15-inch trunk sanitary sewer lines (see figure 5). An 8-inch sanitary sewer is proposed to be extended easterly along the north side of Yankee Doodle Road to serve the new parcel in the northwest corner of Yankee Doodle Road and Central Parkway and the Perron property. The sanitary sewer service lines are proposed to be 8-inch PVC pipe. The estimated cost for water main proposed under City Project No. 790R is $76,700. The estimated cost for sanitary sewer service for City Project No. 790R is $41,100. 8 /D8 IV. RIGHT-OF-WAY AND EASEMENTS Permanent right-of-way, permanent drainage and utility easements and temporary construction easements will be required from properties along the proposed Central Parkway. The approximate right-of-way and drainage and utility needs are summarized in Table 1 and shown in figure 6. During final design, any temporary easements required to complete the project will be identified and obtained. Right-of-way and easements for the proposed Northwood Parkway are assumed to be dedicated as part of the Effress 2nd Addition (Glen Ponds) final plat. TABLE 1 Estimated Right-of-Way and Easements City Project No. 790R Central Parkway and Northwood Parkway PARCELt3? PERMANENT RIGHT-OF-WAY AREA (ft) DRAINAGE AND UTILITY EASEMENT AREA (ft2) F 143,700 37,700 G 101,500 2,100 I0) 8,400 -0- K") 109,000 -0- L(2) 21,000 -0- M(2) 18,900 10,300 N(2) 106,200 2,500 p(2) -0- 4,100 R 200 -0- S 200 -0- Right-of-Way and Drainage and Utility Easements to be dedicated by the developer of the property. (2) City Property (3) Parcel Designations correspond to those shown on Figure 6, Assessment Parcel Map. 9 16) 9 V. PERMITS A permit from the Metropolitan Council Environmental Services (MCES) will be required for the sanitary sewer construction, and a permit from the Minnesota Department of Health (MDH) will be required for the water main construction. A permit from the Dakota County Highway Department will be required for the construction of the traffic signals in Pilot Knob Road (CSAH 31) and Yankee Doodle Road (County Road 28). A wetland permit from the Army Corp of Engineers (ACOE) will be required for any construction that impacts wetland areas. 10 116 VI. ESTIMATED COSTS The estimated cost of City Project No. 790R is summarized in Table 2. The total project cost is based on a preliminary construction cost estimate including a 10 percent contingency, plus an additional 30 percent for legal, administrative, engir=t Bring design and inspection, contract administration and capitalized interest. A detailed estimate c, ;reliminary construction costs is included in the Appendix. TABLE 2 Estimated Costs City Project No. 790R Central Parkway and Northwood Parkway IMPROVEMENT COST CENTRAL PARKWAY NORTHWOOD PARKWAY Streets $2,045,700 $369,500 Traffic Signal $ 321,800 $107,300 Lateral Storm Sewer $ 271,100 $ 11,300 Sanitary Sewer $ 41,100 -0- Water Main $ 76,700 -0- Storm Sewer Lift Station $ 194,900 -0- Right-of-Way/Easements $ 755,300 170 000 SUBTOTAL $3,706,600 $658,100 TOTAL PROJECT COST $4,364,700 11 VII. AFFECTED PROPERTIES The properties in the area that are affected by the proposed improvements and require notification of the public hearing are listed as follows (see Figure 6 for parcel identification). PARCEL PROPERTY IDENTIFICATION DESCRIPTION E 10-00900-010-79 Unplatted (Perron Property) F 10-79951-021-01 Lot 2, Block 1, Unisys Park 2nd Addition G 10-79951-010-01 Lot 1, Block 1, Unisys Park 2nd Addition H") 10-23100-021-01 Lot 2, Block 1, Effress Addition IM 10-23100-020-02 Lot 2, Block 2, Effress Addition P) 10-23100-010-02 Lot 1, Block 2, Effress Addition K(1) 10-23100-011-02 Lot 1, Block 2 Effress Addition L") 10-23100-030-03 Lot 3, Block 3 Effress Addition m(2) 10-79951-022-01 Lot 2, Block 1 Unisys Park 2nd Addition N(2) 10-79951-023-01 Lot 2, Block 1 Unisys Park 2nd Addition 0(3) 10-79950-020-01 Lot 2, Block 1 Unisys Park p(2) 10-79951-024-01 Lot 2, Block 1 Unisys Park 2nd Addition R 10-72995-020-01 Lot 2, Block 1 Bicentennial 2nd Addition S 10-14001-010-01 Lot 1, Block 1 Surrey Gardens T(4) 10-79950-030-01 Lot 3, Block 1, Unisys Park (1) These properties are to be re-platted under the Effress 2nd Addition plat. (2) City Property. (3) Unisys Property located at 3199 Pilot Knob Road, Eagan, Minnesota. (4) Northwest Airlines Property located at 1500 Tower Drive, Eagan, Minnesota. 12 //- VIII. ASSESSMENTS A. Assessment Summary The cost of City Project No. 790R is proposed to be assessed to the benefiting properties on a front- foot basis. Street and lateral storm sewer improvements will be assessed to the Duke Weeks and Perron properti?s for Duke Weeks' frontage, and assessed at a rate based on area. Sanitary and water utility improvements will be assessed 100 percent to only the benefiting properties. No street improvements will be assessed to the Lockheed-Martin property as a result of a previous agreement between the City and Lockheed-Martin. However, Lockheed-Martin will be assessed the cost of upsizing the lateral storm sewer in Central Parkway used to accommodate their site runoff. Trunk storm sewer charges are proposed to be assessed to the properties of Lockheed-Martin, Unisys, Northwest Airlines and Duke Weeks based on the established rate for these properties. The property owners affected by the Northwood Parkway construction will not be assessed as a result of a previous agreement with the City. B. Assessment Financing Options At the time of the Assessment Hearing, property owners will have the option of paying any portion of the assessment following the Assessment Hearing or, including the assessment as part of their property tax statement. If the assessment is included in the property tax statement, the assessment will be spread over a 15-year period at an interest rate determined by the bond sale financing this improvement. 13 113 IX. REVENUE SOURCES Revenue to cover the costs of City Project No. 790R is estimated as follows: PROJECT COST ASSESSMENT REVENUE CITY CONTRIBUTION COUNTY CONTRIBUTION CENTRAL PARKWAY A. Streets $2,045,700 $ 565,800 $1,479,900 -0- B1. Traffic Signal (Yankee Doodle Rd.) $ 214,500 -0- $ 107,250 $107,250 B2. Traffic Signal (Pilot Knob Road) $ 107,300 -0- $ 53,650 $ 53,650 C. Storm Sewer $ 271,100 $ 108,300 $ 162,800 -0- D. Sanitary Sewer $ 41,100 $ 37,400 $ 3,700 -0- E. Water Main $ 76,700 $ 56,000 $ 20,700 -0- F. Storm Sewer Lift Station $ 194,900 $ 763,000 -0- -0- G. Right-of-Way/Easements $ 755,300 $ 208,900 1-146 .400 -0- Total $3,706,600 $1,739,400 $2,374,400 $160,900 Note: Refer to the Assessment Calculations and Assessment Summary in the Appendix for specific assessment revenue. PROJECT COST ASSESSMENT REVENUE CITY CONTRIBUTION COUNTY CONTRIBUTION NORTHWOOD PARKWAY A. Streets $369,500 -0- $369,500 -0- B. Traffic Signal (Pilot Knob Road) $107,300 -0- $ 53,650 $53,650 C. Storm Sewer $ 11,300 -0- $ 11,300 -0- D. Right-of-Way/Easements 170000 -0- MEMO -0- Total $658,100 •0- $604,450 $53,650 14 X. PROJECT SCHEDULE The proposed schedule for City Project No. 790R is as follows: Public Hearing/Approve Project 790R Approve Plans and Specifications Right-of-Way Acquisition Complete Advertise for Bids Open Bids Award Contract Begin Site Grading (Separate Contract) Begin Street/Building Construction Substantial Street Completion Total Street Completion Final Assessment Hearing First Payment Due with Property Tax Statement 15 /AS January 16, 2001 March 20, 2001 May 18, 2001 May 24, 2001 June 14, 2001 June 19, 2001 June 1, 2001 July 9, 2001 November 1, 2001 June 30, 2002 September 2002 May 15, 2003 APPENDIX ¦ Preliminary Engineers Cost Estimate ¦ Assessment Summary and Calculations ¦ Figure 1 - Project Location Map ¦ Figure la - Project Area Map ¦ Figure 2 - Proposed Street and Storm Sewer Improvements ¦ Figure 3 - Proposed Typical Street Sections ¦ Figure 4 - Proposed Landscaped Typical Section ¦ Figure 4a - Heavily-Landscaped Median Option ¦ Figure 5 - Proposed Water Main and Sanitary Sewer Improvements ¦ Figure 6 -Assessment Parcel Map ¦ Traffic Study Report /1's ^ia0 m o ;oZ> ?a?u n Z s ? 2 U S U 1 ? va ? 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M a a p = > a J 7 z O m Vl m Z w O U < LL O Up 3 u) 0 z a 0 z a - -1 w 5• 0 ?? w O 0 G } r w a O O r u Z Q z ¢ C7 Z O U w m r m Z p U 7 r f11 W LL a Z a U x w ¢ 0 O m w r a < 0 z - N a m 0 Z a m O p z m m , w r- f w r w r w Z < a W z w N W Y U w W U y r a p ` 0 U y > > LL, > > > LL, > . > z 0 C7 z O W v Q T n o ? m J ] p U O U m (7 . z; J . n = z p z r r z p A ? ? c7 W a s ? w O m 0 0 O O O N O O ? J U W m w W' w ? w K w ¢ w ¢ w d' O U w fn 0 U . ¢ y r y r y r _ m ? ? N U U U U n ad LL -v e a ? (n O fn w `n ¢ 7 wfll Y1 h h O? O N 17 M m O ^ N 17 M 17 t7 0 , 0 ? N (N g , ? N C z '- a a a w ? cJo Y U O v a 3W w a 0 z 0 ? m ? a a Y W f Q rwy O Y LL a N o w rc ? C r z Y Y 0 C C m Q m i U Q O N O < m u W J LO Z U //3 SRF CONSULTING GROUP. INC H ICIVIL\D47,,38401EXCEL)ASSESS-SUM XLS COMM. NO 0003840 DATE PRINTED 01/1112001 CITY OF EAGAN PROD NO 79OR CENTRAL PKWY CITY OF EAGAN PROPOSED ASSESSMENT SUMMARY CENTRAL PARCEL EAGAN PARKWAY C.P. NO 790R TOTALS E PERRON 10-00900-010-79 F DUKE WEEKS 10-79951-021-01 G LOCKHEED- MARTIN 10-79951-010-01 0 UNISYS 10-79950-020-01 T NORTHWEST AIRLINES 10-79950-030-01 MAJOR STREET FUND LOT FRONTAGE (LIN FT) 5,771 1,596 LOT AREA (SO. FT 1.009.696 726.558 2.081,144 1,400.561 1.699.065 IMPROVEMENT: ASSESSMENT: STREETS (A) $ 2.801.000 $ 450.500 $ 324.200 $ 2.026.300 STORM SEWER - LATERAL IB $ 271.100 $43600(8) $ 31,400 (B) $33.300 (D) $ 162.800 STORM SEWER - TRUNK (C) $ 194,900 $ 93.700 $ 269.400 $ 180.700 $ 219.200 TRAFFIC SIGNALS (E) $ 321,800 $ 160,900 WATERMAIN (F) $ 76.700 $ 17 650 $ 38,350 $ 20.700 SANITARY SEWER (F) $ 41,100 $ 18,700 $ 18,700 $ 3,700 TOTAL 53.706.600 $ 530.450 $ 506 350 $ 302.700 $180700 $ 219.200 $ 2.374.400 NOTES, (A) INCLUDES ESTIMATED COST FOR STREETS AND RIGHT-OF WAY ASSESSED AT A RATE OF $0 44615 PER SQ. FT. (B) ASSESSED AT A RATE OF $0 04318 PER SQ FT. (C) ASSESSED AT A RATE OF $0.12900 PER S0 FT. (D) ASSESSED FOR COST TO UPSIZE STORM SEWER FROM 24-INCH TO 48-INCH TO ACCOMMODATE LOCKHEED MARTIN RUNOFF (E) SIGNAL COST IS PROPOSED TO BE SPLIT 50/50 BETWEEN CITY OF EAGAN AND DAKOTA COUNTY (F) COSTS ASSIGNED TO CITY OF EAGAN ARE FOR UTILITY IMPROVEMENTS TO SERVE THE PROPOSED COMMUNITY CENTER SITE. PROPOSED ASSESSMENT CALCULATIONS Assessments for City Project 790R street and lateral storm sewer improvements are assigned on a front footage basis for parcel F and divided between parcels E and F on an area basis. Assessment rates are computed as follows: STREETS: x [Parcel F frontage] x [Total Frontage] = Rate ($ per SQ. FT) [Street costs + ROW costs] STORM SEWER - LATERAL: [Storm Sewer costs] x [Parcel F frontage] x (Total Frontage] [Total area of Parcels E+ F] 1 = Rate ($ per SQ. FT.) (Total area of Parcels E+ F] Assessments for City Project 790R trunk storm sewer improvements are assessed at a City based rate of $0.12900 per SQ. FT. for parcels F, G, 0, and T. Paget /17 0 2000' T2TN 5 4 8 9 R23w PROJECT LOCATION **,6,\+/ e` ucG MEADOW 44 Pr.RD. v FN NO P Op. }I o W R i Z . NOR THL ANO D u il ? ? " ? 111 111 l T28N R23W 33 34 4 3 TRAPP AVE. T27N 13 ? EAGAN WOODS =(y0 CORPORATE EAGAN INDUSTRIAL I } W w CORPORATE CfZ V4 CENTER CV. P I 4 AVALON AVE. . OP" 4 HIGHVIEW A u3 G'2 VE. ?p IE VIEW s u ?? J W TER. Q SOUTHR +' IDGE AVE. Q O SKYLINE 0, C,?• 4 LINE RD. P 1 \?6' S? w L ° $ C9y??p P? G WE NEE SKY A G1. o !,' E.P J 6 1 k Q v{L E TR pPK L . R NIER W LA.^' = LONE OAK RD. R0. ? a Le M ays¢ _ - O ' L OQ'• Lake j W • cu o n a a ? ° o ¢ °O ° 4 3 C3 10 ? C W a Z sf i ?b E DAR s iLY RD TOWER- VIEW .V RD.-' vZ / N 1 KENNETH S' BEATRICEI McKEE KEEFE 26 CLUB VIEW DR. i -cq x n? u. YE. GEMINI RD EAGAN ?? IGH SITE 1990 POP. 47,409 SN OWF LAKE OR ? LENOR E?RTHw00D S T. CE O 38. w; 4 OREST RIDGE TR. T27N 83 79. W5 IRONWOOD LA. a ° RNCT. vWti IS 19 J ` X r4y?Fe s 0° DONA 2 51. REDWOOD PT. - 8 CEN PT, j ter 52. SPRUCE PT. DOODLE RD. Z BISto ST. CEN DR, a 0! o ?p2 G? T2TN iZ<a r?,PHOER 4 W O ?' ?'? 3 y?0y 8 9 Wr n = DR. WASN?? = Z A"N CENTER OR.• 9? GOCF'YI? PO. 17 16 EE R. h03 r ti R23w W ?"EIG 39. TAMARA O'Leary C . 5• ?' ° i C W4Y 36. MERGANS K'e 40. BLACK HAWK RIDGE WAY Nw d = PT,`PG`K O Lake 37. KITTIWAI ROYAL NORWAY PT0 2t•? 7. JAY JG 41.BLACKHAWK RIDGE PL. ,tIALK 5 13 ?O a OAK CIR. g DUCKWOOp a DUCK1000 m O W ZP. R0. q'Tim m PA K PL. VIOLET LA. ?W° . 0 3 4p `^ 51. 36. ,?. d. GRY RD. PAC 52, y W 7 DUCKW000 DR. RED FOx CRESTRIDGE o LA. ?'C AVE. s W ° u i T4N4NDE R $ Wr: ST. FRANC .p RD. CRESTR(OGE LA. a Ju LUE r 'f" 00 0 '- _ YL v. .CT. v+N ° 9 CT. G UNNl? _ ?QEEp PON & MONTEREY cWi LA. JAY $ i t (FA' ¢ A<" h o ° Fl.lC KFR ¢ Y apl0 ?? ° BIRCHPON4 q ,? u C+s Na ¢ W CIP. p2 9 E r, ?' .P> C\R' KYLLO LA. ¢ PL. 4 p ,"., r ONO •R v u KOL $T o OC EpOT. s FALCON ERLO Q' J io CAVE r SH 6J t ° a Li Oc z 40 x \?G1. c `u ?p C ! c^ ?.. J C4. '^ RN G O 2 o r , a CV. 2 z ep *- y R0. •f Fish o T[NBEV' JOp?G 3 f? °o; m CV, HAWK HIS ENOLERT RD. DENMARK 0 oc i u <_ O W m 0?P < A. s BU HK*K AO AUN C Lake G1. Cr- E. Huey C o Gt B<(IEBILL OR• / v S RIDGE Ct. 35E 31++ a' F.?J 0 N MAC Z-ak s Q INCO per? Oq a 42. RED ROBIN LA. 0\P 3S LAKE ?„ w +OgFS SR• WESCOTT m u 43. GREY DOVE DR. 41. pQ 4 N C RD. ; CITY OF EAGAN FIGURE C.P. NO. 790R CENTRAL PARKWAY Coasultisg CAOUp, Ine. PROJECT LOCATION MAP /€w 1I /, ,yt -,c \c ` ? ? r \\ ?oP P' \ ? i AO Consulting croup, Inc. CITY OF EAGAN C.P. NO. 790R CENTRAL PARKWAY PROJECT AREA MAP FIGURE 1A dqRlo it 1 (' P I b i I I jlj i I h /,? 0 500, C3 --j-17v J 11 Q /fl l,! 4 v ,g !g OL Ili LL 4`?0 gv W s'a ,`s 14. j $ J iia o 0 Y°b? V i cr: W o' p? C O O W'. w al I ? ?I '?1NOd 3W '.-~ 1t '- cl o ?. W 3 - ? 11 '0?! NVWHDVOJ r o D N 3A I 2i 0 l j ii Z Ir", 01-1 H w a W o - u. Z J O Od Y U rY O Z V z U 0 CL 0 W N O 7 PROP € PROPOSED ROADWAY PROP R/W R/W 60' 50' 1 6' 10' 15• 4' 14' uhi ' ' !4 Al', 2 py. TRAIL BLVD HL THRU M AN THRU T T HL BLVD s 2.0% 4.0% -8 618 C&G 8618 C&G 4.07 4.07 4.07 2.0% 2.0% TYPICAL SECTION PROPOSED CENTRAL PARKWAY PROP R/W € PROPOSED ROADWAY PROP R/W 60' 50, 6' 10' is, 4' 14' 10' 14' 12• 14' 11' TRAIL - gLyp HL THRU MEDIAN LT. TURN THRU RT. TURN BLVD ?p 1 % 2.0% 4.0% 8618 C&G 4.0% 2.0% 2.0% 2.07 a.0% O% , 618 C&C 66 18 C&G TYPICAL SECTION PROPOSED CJNTRALAPARKWAY t RN h wi U PROP PROP R/W € PROPOSED ROADWAY R/W 50' 50 ' 5' 10' 15' 14' 6' 6' 14 15' 10' S' TRAIL BLVD THRU TURN LANE THRU BLVD TRAIL 1 4. 1 2. 3 A4 B6id C&G 8618 C&G TYPICAL SECTION PRC-3SED NORTHW00D PARKWAY CITY OF EAGAN PGURE 01 C.P. , ?90R CENTRAL ARKWAY 3 Consulting Gmup, Inc. TYPICAL STREET SECTIONS W I Ix D V Ii l D I.L Q Z Z O ' 6O LU LLZ 0? ...1 U LU V C, Z g d 7 a w D Ll- Q O W Q. 4L O U U z 0 W ce I- H U. Q 0 z Q _ W V Q :E 0 S e E ? v 8 i? 7 uj; J L xl L? I ? O ?? 1 / V I -. I V cl: a z u _l J- NVWa3HS \ ' W g z Yg ?$ I A 1, d3lTa \ a W •Oa 96NA lOlld W z rI WITS .01 x < ? I I = J `` \ II v,\ \ f ? V 3 I N 3NVl ONOdN301V -- -. - I -'---- h --r--r--r I?lio .•t I -r--r- I T- r-r- I - 1 -,? .. I I - •Oa NVIdHDVO3 U, I z 0 wi JI J° Q 2 W r /7 LL Z dS 0a z U • L. I- LL7 3 V o 0 f1 0 7 IOI ?'o N a o aJ/. FI Y° tiS iJ///%? IZI ? J ?z o \? N ?` O r N NI O Zn ? ? f'o I (IJiI .) o u - sF n?' 0 31b1S J J °o X31 Nt?? I ' \ NVI 3HS O 1w U 3 N `-1 0 0 k3J \ 3 0 a v +b O ? ? J 0 VO 0 ? ?bhv W O O 'aa 90N)I lO1Id O W W W W W J o o_ O Oa Is 11 l I o l w ?5; .tx '3NVl aNOd N3aiV Pu w 'Oa NVYIH3VOO tlo Z ¢ ? < c U L L J OZJ a Z U Z V) U `" evil 01 CONSULTING GROUP, INC. Transportation • Civil ¦ Structural • Environmental • Planning • Traffic • Landscape Architecture • Parking SRF No. 0003840 MEMORANDUM TO: Mr. Russ Matthys, P.E., City Engineer CITY OF EAGAN FROM: Marie Cote, P.E., Senior Associate Cortney Weber, Engineer DATE: September 27, 2000 SUBJECT: CENTRAL PARKWAY TRAFFIC STUDY Introduction As you requested, we have completed a traffic study for two proposed development scenarios located north of Yankee Doodle Road between Coachman Road and Federal Drive in the City of Eagan (see Figure 1: Project Location Map). Scenario 1 includes approximately 430,000 square feet of office/commercial development. Scenario 2 includes 319,000 square feet of office/commercial development. In addition, both land use scenarios include a community center/park and senior housing development for future conditions. For purposes of this study, the proposed development is planned for completion in the fall of 2001. This traffic study includes a traffic operations analysis during the a.m. and p.m. peak hours for existing and future build conditions (one year after construction and year 2020). The following key issues have been addressed in the study and are discussed within the memorandum: • How will the traffic generated by the proposed development scenarios impact the operation of the adjacent intersections during the a.m. and p.m. peak hour? • Are there any intersection improvements that may be needed to accommodate the additional traffic generated by the proposed developments? • Are there any roadway improvements that may be needed by year 2020 due to construction of the ring road system? One Carlson Parkway North, /a 150, Minneapolis, MN 55447-4443 Telephone (612) 475-0010 ¦ Fax (612) 475-2429 ¦ http://www.srfconsulting.com An Equal Opportunity Employer oz,- TERSOTHRIDGE AVE 4 tn?i '=SKYLINE p G? \,INE R0. oa aL" Shy W O 20 9C9yy? GPaOP / r STEPHANIE SKY V < o Cq ?P G? C IR 0 -' rt y ?y C' t/ N ?? 1LI NE TR. OLA. RANIER LA ? L? 0? W U 3p W I IT Ilk o 01 4 I LONE OAK J RD o m Le May's >d 4 0 Lake u, w Z m a Q O ANy ¢ U W O O ° ZQ S ??? CPR 0 o o° w CL ?? R I O E CT. J pb? MEADOW Vl E FO CEDAR W RD. TOWER- VIEW RD. RD. RNUM m (L K- ?'- F Lu :Q ;u, CFx?NpFq FOUR OAKS RD, LL) a N R °C r 0 a J ROY IP O S o? ti? `Cb p W v `3 ???d o ¢ ? ? J HIGH SITE W SN OW LAKE DR. DR. LETENDR? E° 2 ?`? btu ST. w Off. ?? $ < ° MARICE J I w = 4 I z Lj 49. FOREST o SITE ¢ W v U U 3 ¢ RIPER O NORWEST CT. (n Y ' ? ¢ Gam. U 11 h S 0 Z p g NA CENTURY PT o I D' U ? YANKEE DOODLE RD. 0 w' to 81st p ST. CENTER pR o Z c NNOER I Y tr W Z ¢ ? 0 DR. e?G Z y V q = WAS ?p• m GREENVOO 'S-FI C,tRS DR. „0 39. !L TAlv1ARgC L CT. S• > G?0 40. BLACKHAWK RIDGE WAY Q / ¢ PT p 41. BLACKHAWK RIDGE PL. I = ROYAL J NORWAY PT.? Q?. w AWLK o OAK CIR. w 0 PUCK A Q 99 qtp m PARK L VIOLET LA. - z 51, 36. OGRY RD. W 52. c7 CRESTRIDGE 0 LA. O U ACrF?C AVM > W U Y a0 TANA CRESTRIDGE LA. cx U CT uJ V) C MONTEREY 0 LA. p Q ,; /F? np N x d 2 BIRCHPOND m a rQ A V A A 0 U KYLLO a LA. u PL. < tr Ot' *p u U F KOL STAD 0 J LX GONE g SH 5 z w V) LA. y 0 CV. RO FIS a 0 TIMBEQ x 'HAWK HV ENGLERT RD. ti OE Y. S a Y BLACMA BRAUN C. Lak 30 g Y RIOG Cj \ M UEBILL 0R• ?D) k m g LAKE y 3 ?v oEN P v 42. RED ROBIN LA. ?K 41. O? ORESOE^rCt (R 4 R v v= A V ri CITY OF EAGAN FIGtiRE ©CONSULTING G tour, INC. C;p- ROJECT LOCATION 1 CENTRAL PARKWAY FEASIBILITY STUDY SRF NO. 0003840 Russ Matthys, P.E. - 3 - September 27, 2000 Existing Conditions Traffic operations for existing conditions were analyzed at the following key intersections: • Yankee Doodle Road and Coachman Road • Yankee Doodle Road and Federal Drive • Pilot Knob Road and High Site Drive Current traffic controls include traffic signals at the Yankee Doodle Road/Coachman Road and Yankee Doodle Road/Federal Drive intersections and side-street stop control at the Pilot Knob Road/High Site Drive intersection. SRF Consulting Group collected a.m. and p.m. peak hour turning movement counts at the key intersections. Existing geometrics and peak hour traffic volumes for the key intersections are shown in Figure 2. A traffic operations analysis was conducted for the a.m. and p.m. peak hours at each of the key intersections to determine how traffic currently operates within the project area. The unsignalized intersection of Pilot Knob Road/High Site Drive was analyzed using the Highway Capacity Software and the signalized intersections along Yankee Doodle Road were analyzed using Synchro. Capacity analysis results identify a Level of Service (LOS) which indicates the quality of traffic flow through an intersection. Intersections are given a ranking from LOS A through LOS F. LOS A indicates the best traffic operation, with vehicles experiencing minimal delays. LOS F indicates an intersection where demand exceeds capacity, or a breakdown of traffic flow. LOS A through D are generally considered acceptable by drivers. LOS E indicates that an intersection is operating at, or very near, its capacity and that vehicles experience substantial delays. Results of the analysis are shown in Table 1 for the key intersections with existing traffic controls and geometric layout. Current operations indicate that the intersection of Pilot Knob Road/High Site Drive currently operates at an unacceptable LOS F during the p.m. peak hour. Table 1 Existing Capacity Analysis - A.M. and P.M. Peak Hour Level of Service Results LEVEL OF SERVICE INTERSECTION A.M. P.M. Yankee Doodle Road/Coachman Road B B Yankee Doodle Road/Federal Drive A C Pilot Knob Road/High Site Drive* A/F F/F * Indicates an unsignalized intersection. The overall level of service is shown followed by the worst approach level of service. 130 s % o TER. O v 0 OQ 0 /` t: / m Q SOUTHRIDGE AVE. g?P r Z' c SKYLINE SINE RD. ? ? ? `'!-y w 20 9C9 y? PLOP STEPHANIE SIN Lo m ¢ o Z Cy EPG CIR. 0 -' 9 7 ??Y\ .415 NE TR. CPK LA. LA A` w RAWER z d as r? W v OJ LONE OAK RD Le May'4 LLJ ? '? z OQ 9 ¢ Q C7 J S M? CPR 0 o (7 0 to w 2 ?r Q I O z 3 CT o W co 54 (20) / MEADOW VI F e FD CEDAR } Z RD. TOWER= VIEW 3 (0) q(FX RD. fARtAuM oR w a ._ 37 (20) / R OFR FOUR OAKS RD. U (115) 8 7 0 (1) 0 ?9 o 0 (147) 5 o Q O O z 0.J tJ F7 0? Lu fV N ?- 89 (299) HI `„ ?--- 779 (690) OW LAKE DR. OR, ?Pv ,?? 20 (45) ate. (84) 26 3 • ( U MARICE (922) 626 ---? n (13) 6 v _ F 49. FOREST 13 v ¢ w ?-% 0 NORWEST CT N y- LO NA CEN 'RY pT g o / YANKEE DOODLE 0. U w 1st z ST. CENTER DR a ?? z W N rPNDEq G Y ? ?? ¢m 0 OR. WAS I z GREENVOO SFI S DR. 5? J a CT. 5• ,?. 3. z r " 274 (8) W TAMARAC C r m z Q c n ao t-.. ¢ PT c' Z VQ 40. BLACKHAWK RIDGE WAY 817(871) PL O Al 41. BLACKHAWK RIDGE PL. LK Q ROYAL 28 (88) 0RWAY FTC Q?. OAK CIR. VIOLET LA. (7) 119 4T z ? 5t. 0 PARK u L. (1074) 737 ?I cn en 0 36 O RY RD. PAC/FC (28) 33 n 52.4 CRESTRIDGE a LA. AVE. Lu c ,a 0I TANAIcG O U x L U DGE LA. V CT. Lu LL O MONTEREY 0 LA. p C? T P? y to d a 2 SIRCHPOND r?r R a .? N? r G U Lug A. m KYLLO E LA. PL. m Otip !. w C KOL ST 0 J m COVE Cs 'TH 0 ?J ,off ?ycc` gi z LA. y O CV. RD. FIS a 0 TIMBEQy x HAWK HI ENGLERT RD. Y OE m O?PG s~ S Y BLACe BRAUN Lak a UE31 XX =A M PEAK g Y RIOG CS. Sj 31 a e o? ?P OEN MaR ry (XX) = PM PEAK LA. LAKE 1 ?' s ORE ZR. I as nary v c n4 41. OENCr CITY OF EAGAN FIGURE v? CONSULTING Goo EXISTING PEAK HOUR TURNING MOVEMENT 32 VOLUMES 2 SRF NO 0003840 CENTRAL PARKWAY FEASIBILITY STUDY Russ Matthys, P.E. - 5 - September 27, 2000 Proposed Development This traffic study included the analysis for two proposed development scenarios. Scenario 1 includes a 91,120-square-foot office building, a 215,300-square-foot industrial building, two 60,000-square-foot office buildings, and one 7,000-square-foot restaurant. Scenario 2 consists of a 185,000-square-foot big box retail, two 120,000-square-foot office buildings, and two 7,000-square-foot restaurants. The existing roadway that provides access to Lockheed Martin and connects the intersections of Yankee Doodle Road/Federal Drive and Pilot Knob Road/High Site Drive will be reconstructed and named Central Parkway. Another east/west roadway, Quarry Road, will be built to connect Coachman Road to Central Parkway north of Yankee Doodle Road. For Scenario 1, there will be no direct access onto Yankee Doodle Road. Three right-in/right-out driveways will provide access to Central Parkway. Several full-access driveways will also be constructed along Quarry Road. For Scenario 2, a right-in/right-out driveway along Yankee Doodle Road will provide direct access to the big box retail parking lot. An additional right-in/right-out driveway along Central Parkway will provide access to/from the restaurants. Additional driveways will be constructed along Quarry Road to provide development access. The proposed ring-road system was assumed to be constructed by year 2020. This project includes connecting Federal Drive and Duckwood Drive across I-35E and constructing ramps to provide access to/from south I-35E. It also involves extending Northwood Parkway across I-35E to meet Pilot Knob Road at the current High Site Drive intersection. High Site Drive would then be a T-intersection onto Northwood Parkway. Traffic Forecasts For purposes of this study, the proposed developments are expected to be constructed by the year 2001. Traffic forecasts were developed for the year 2002, one year after full development, and year 2020. Year 2002 background volumes were developed based on a two-percent yearly growth of existing traffic. Year 2020 baseline turning movements were modified to account for the change in travel patterns due to construction of the ring road system. For instance, residents who live east of I-35E and south of Duckwood Drive with a destination to the west near TH 13 could now avoid the intersection of Yankee Doodle Road/Pilot Knob Road and use the new Federal connection. The diverted baseline volumes were then grown by two percent per year to the year 2020. Trip generation estimates for Scenarios 1 and 2 were calculated for the a.m. and p.m. peak hours and weekday based on the trip generation formulas from the 1997 ITE Trip Generation Reports. Trips were also generated for the senior housing currently under construction and the proposed community center/park and included as background traffic for both scenarios. Year 2020 traffic volumes also include future trips generated by the potential components of the community center, as identified in the final report from the Eagan Community Facilities Task Force dated March 31, 2000. The trip generation estimates are displayed in Table 2. 13d, Russ Matthys, P.E. - 6 - September 27, 2000 Table 2 Trip Generation Estimates - Scenarios 1 and 2 LAND USE TYPE SIZE DAILY Total Trips A.M. PEAK Trips Trips In Out P.M. PEAK Trips Trips In Out Scenario 1 General Office 211,120 sq. ft. 2,324 287* 40 53 257* Industrial 215,300 sq. ft. 1,498 155* 34 42 153* Restaurant 7,000 sq. ft. 912 26* 39* 30 Community C.-:..:;:r 82,007 sq. ft. 1,876 71 37 49 95 Park 46 acres N/A - - 25 25 Senior Housing 71 units N/A 5 7 11 8 Total 552 144 219 568 Scenario 2 Big Box Retail 185,000 sq. ft. 13,000 265 215* 497* 585 General Office 240,000 sq. ft 2,642 279* 45 61 252* Restaurants 14,000 sq. ft. 1,825 67 52* 77* 61 Community Center 82,007 sq. ft. 1,876 71 37 49 95 Park 46 acres N/A - - 25 25 Senior Housing 71 units N/A 5 7 11 8 Total 687 356 720 1,026 * Reduced by 15% for multi-use trips. The directional trip distribution of the site-generated trips was developed based on the regional distribution of households and employment, as well as existing and forecast travel patterns in the study area. Figures 3 and 4 display the directional distribution percentages for commercial and retail developments for year 2002 and 2020. The combination of background traffic and trips generated by the proposed land use scenarios are displayed in Figures 5 and 6 for year 2002 a.m. and p.m. peak hours. Year 2020 a.m. and p.m. traffic volumes are shown in Figures 7 and 8. 12-3 S-i EPHANIE SKY G1 L) 0 LA. Z 9GC?` A? Z X ??"\ ?L40 NE TR. OPK LA. RAWER 1Q w d e / ra z 0 6 pl LONE OAK RD., co ° o 441 Q Z ?JLeMaY Lake Q z U W 0 s? CPS o 0 0 L oO 0 O CT 01 ?R 3: MEADOW VI `c CFO CEDAR W RD. TOWERS VIEW RD g RD. X' NUM p a F- A??xq g" FPS R• w o QUAF Hp?R FOUR OAKS RD. L) o• ti ? Q Rp 0 G ? U Z A R G J IU R DY 3 ?9ti 0 C O? ti ?? p w 15% c? GPp ?P G % p ¢ (25%) HIGH SITE w SN OW LAKE DR. DR. 0 LETEND En 4'? ST. % OQ a ¢ (5%) 31 MARICE > Z Z W 13 ¢ w RIVER 0 NORWEST CT. I 0 DONA CENTURY pT o (360% 2 5%) YA c DOODLE RD. 0 z? CENTER 15% 0 w 0 81st 0 ST. PNDER Ga > (30%) 2% 0 t rDR. W o (2%) GREEIWOO?'S?cl G?Cts DR ?o A0 a? W J CT. S• 39. o(3 ) > 7 a z v 40. BLACKHAWK RIDGE WAY (' ¢ ¢ P LKU U ROYAL Q 41. BLACKHAWK RIDGE PL. NORWAY < OAK CIR. DUCKt C) W VIOLET LA. Uj O p p Z u+ U U, Q PARK L. LL 0 f- a; '? 0 5 GRY RD. PAC/F U W CRESTRIDGE 0 LA. 0 /C AVE. Ow CRESTRIDGE LA. C) 71 w U- MONTEREY 0 LA. p -i 7F U u?i Od w a BIRCHPOND a A A 0A 0 KYLLO LA. PL. 9 J? m o Otip` w 0 KOL S VE S m CO O N 6 CV. RD. Fls c4\ a 0 LA, T z ?`ZP '.&AWK I- ENGLERT RD. X% = Office Distribution 0 = 8 tP, BRAUN C Lak ??. (X%) = Commercial Distribution a Y ?CM_ UEBILL DRS\?/ 0 W ID0 C? 5E (? us O Q ??? OEN 11 CITY OF EAGAN FIGURE ©CONSUIT(NG GROUP, INC. YEAR 2002 DIRECTIONAL DISTRIBUTION / CENTRAL PARKWAY FEASIBILITY STUDY SELF NO OCO3810 1- ?vl- w o c Z V. r STEPHANIE $KY N `9LL?P o U CIR. 0 r( A. Z 111 ?? NE TR. OP RANTER z g / 26 r0 -j LONE OAK RD. s I Le May'T r o? o? Lake J J z c 0- < 411 n ??H3 0av w go Y ? O ° w a o/ CPR z , 2 o 0 y dd 0 of o it CT MEADOW VI E? ?Fp CEDAR >- Z RD. TOWER' VIEW RD.} R.D. C? EPaNUM pR w d 0 4UA?? a i -rq = Np?R FOUR OAKS RD. U o N Q Rp ?G ? ? p 15 % R DY S' R0 `G? o? o? tit A w a (25%) c? ?d0 C < HIGH SITE w SN OW LAKE DR. DR. LETEND E0 tr ? I 5% / NORT, lOOD D ST. j (5%) 31 MARICE 10% ui 3, > z ¢ (10%) 49. FOR Uu- Q =?- = C U >¢ w?" ¢ D13 ° RNER O NORWEST CT. z 33% p DON A CENTURY PT. (15%) g I Y KEE DOODLE RD. O UI z CENTER DR. 15% z c PNDE 81st p T. (30%) 2% Z¢ z 0 DR. 2 S (2%) In GREEWOO 'yEl GtRS DR. 20% I ~o w TAMARA a z T S "'b (13%) ¢ PT 15F 40. BLACKHAWK RIDGE WAY U aa < G z M ROYAL NORWAY FT.? Q?. 41. BLACKHAWK RIDGE PL. U = ?`(14LK o OAK CIR. / 0 DUCK' < 49 m > W L) PARK L VIOLET LA. F- O,Q o 5 i Q N g 52. I yQ?'RY RD. PACIFIC 3; LU U o Y O T RESTRIDGE 0 LA. AVE. o CRESTRIDGE LA. w U LL w MONTEREY 0 LA. 0 co a U R'N w Z a. i? BIRCHPOND o AOti L , U U¢ KOL STAp KYLLO y LA. U CPOVE Sy EJ? TO z J CV. RD, F I S 0 a 0 LA. TIMBE m 1? CID 0 zP 'f'1AWK H ENGLERT RD. DE z ?? o . u Lak X% = Office Distribution a Y BLACM P a BRAUN C 2 P'? MP?K (X%) =Commercial Distribution U Y R1 0G CS. ?53 31 y o ? oEN DR ??? ??/ ? 5 ¢ CITY OF EAGAN FIGURE Q Y Sli LTING Ci ROUP, YEAR 2020 DIRECTIONAL DISTRIBUTION 4 CENTRAL PARKWAY FEASIBILITY STUDY SRF No. 00038»0 TER. _ p z / m J o2- SOUTHRIOGE AVE O F9 m P?? / Z h? rSKYLINE p V?' INE RD w 0 20 G'92 9%p GPO / r STEPHANIE S4C'/ U) m (/ U CIR. A. O Z 9L?^r LL ?? r?`I NE TR. OP RANIER LA. - ?? z vd cvc u z 0 LONE OAK J RD. 2 of Le May's 1 co 4u Z 3e O R??y Zw o Y q Lo v 00 0 C7 O Lo 0 CT. 0 0 0 55 (20) A. J I O x MEADOW VI CFO w TOWER- VIEW CD N- 5 / CEDAR RD. (0) v ,q4 RD. Q? P?NUM OR = 41 1 1 4? 40 (20) pEq FOUR OAKS RD. 0 (210) 35 J h R? 0 (5) 0 -? m o 'py 0 (155) 5 a o u? p Z J u? 0 0 w " v 95 (310) a HI 835 (800) OW LAKE DR. DR. =P? ?? ,? 25 (50) ?S O (95) 55 MARICE (1000) 720 -? U.) ^ 0 < LLl 49. FOREST (15) 5 -_? v 13 Q O NORWEST CT. 0 Q 2 NA'iCEN RY PT. g o O YANKEE 00001F 14,40. n VI O Z z Q C N,PNDER r: K-11 1 DR ?? . WAS G c? v ra /,4EL GREENV00 SEI GAS ?9 o In o en C c °ov w TAM.ARAC J J CT S- L 600 (110) > HAWK RIDGE WAY a a 'o ?- 855 (915) ¢ PT \QGO HAWK RIDGE PL.LKU U ROYAL I ? 30 (90) NORWAC PT.O 41 < OAK CIR. + 0 O 0 4?? Lp VIOLET LA. (50) 195 y?G m ¢ PARK L. J F (1115) 765 -? 0' ?Q o SZ? 5t. 36. RY RD. PAC/F,C cy 0 (30) 35 CRESTRIDGEE 0 LA. AVE. w 0I TANq 0 0 a° DGE LA. U CT - w 6 u- U) MONTEREY 0 LA. 0 Q F. N s do ?- 0 L BIRCHPONO m TR pp ?' N? F o 0 w KYLLO EE LA. - PL. a? 9 J? r" o ti? o w < KOL STAp Y J m GOVT r SN 8 101- !? c Z -j+ co 0 CV. RD_ FIS c<` (L Y TIMBEQ' Y G?`tP HAWK M? ENGLERT RD. OE co cN2ak ????. MPRK ?? a Y SLACt?P Ao? BRAUN UEBI XX = AM PEAK v g l Y RIOG C l 1 Q EN (XX) = PM PEAK LA. 'iK g LAKE ?RFsO IR. Q;`Ti w r n c \ P 41. O I ENCr CITY OF EAGAN FIGURE © CONSULTING G Rou 2002 SCENARIO 1 PEAK HOUR TURNING MOVEMENT VOLUMES 5 SRF NO 0003340 CENTRAL PARKWAY FEASIBILITY STUDY ?! d TER. m SOUTHRIDGE AVE. :1 'ZSKYLINE p \JNE RD. a Fy ?? m OP?? gi?l w Z c9Z GPI - p Q a Cq ?P G?. STEPHANIE gK? NO 9L ?ti u L) CIR. !/ N <- yLl NE TR OPX LA. RANIER LA. A Z U / wl Od Y a z z / of LONE OAK RC. g Le May's \oV4r/ 9-0 . 00 O? 3? P(ly? V W O Y 0 en t M?Gfy 0OJO O O w Vc? 0 3 CT N o o 55 (20) MEADOW VIE ?Fa CEDAR y Z RD. TOWERS VIEW °' 5 (0) q4 RD. Q? EP?NUM pR m a 4J11 L 40 (20) LLJ ?'rq ct NpFp FOUR OAKS RD. v (350) 95 _J t ¶ RQ o (5) 0 -? 0 fD c •p9 o n (155) 5 ci u? o ? ao ACV p? D -1 41- 100 (320) < HI O N f- 900 (915) OW LAKE DR. DR. \=P? J? ,r' 25 (60) Qom. (225) 130 2 1 MARICE 4T z (985) 705 ---? 49. FOREST (10) 5-_? a°v ui = 13 `? C4 O NORWEST CT. bc? o ?.? W NA CEN RY PT o O J YANKEE DOODLE 0. O v I CENTER DR. d ?pNDER 1st p ST. Y. t?,* Z <;D DR. AS ?G 2 z U N v ^ 39. Lij TAMARAC J _j T. S ??. rr uo un ul) 475 (70) ¢ PT pt z /BLACKhAWK GREEMIOOm'`FI GAS R. BLACKHAWK RIDGE WAY N 990 (1120) RIDGE PL. U ROYAL j I l r 30 (85) NORWAJ PT. 4? O OAK CIR. + Y`? ¢ 9 O j v VIOLET LA. (75) 185 w 51. 36. Nye PARK L. (1070) 760 o o ,o 0 52. GRY RD. PAC/FIC (30) 35 0 "' r ¢ I TANANG LA. AVE. 0 CRESTRIDGE _ 71 w DGE LA. umi - CT. - u d D i. ?j F C w 7 Al u 0 me a a r,QFy' N w I O w Lu MONTEREY c LA. a d o 2 BIRCHPONO p w C1 < KOL STAp KYLLO E LA PL. m L J a ? ? m GOVE qSH 6 CV. R0. AT ???y F15 G1kc\ Za Y LA. TIMBE to C., = z ,j,P flyAWK HI'- ENGLERT RD. DE Y Y. ?- YY G Lak U O?P S ~ m = P a? BRAUN C . BLA fL? P¢K m a o CM ??? MP M XX =AM PEAK -k g Y RIDG C 5? ti p 3e o?? \ pEN U_BI (XX) = PM PEAK LA. m 5 LAKE ORES tR. O? pENC1• Q?. `zK 41 rn F CITY OF EAGAN FIGURE ©CONSUCTINC GRO 2002 SCENARIO 2 PEAK HOUR TURNING MOVEMENT VOLUMES 6 /, ? CENTRAL PARKWAY FEASIBILITY STUDY SRF NO. 0003840 TER. m J g- SOUTHRIDGE AVE gEP/ Z :n .rSoKYLINE LINE RD. O? F m p C y y P? w ? 20 G'929%P GP?C c6i .r STEPHANIE SKY CIR. O 9 ?yLl NE TR. OP? A. RANTER LA- w v d yc Z d v 26 OI LONE OAK RD. ?? m o Le May', >o, \JV Eia y 0 off. w ¢ Z ° o Y ? 0 0 0 Z O o O O W m o 0 t Mc _ O Z I O E 3 CT 110 (70) MEADOW VI ~ ?F TOWERP: VIEW F Q O CEDAR z RD. 4- 70 (40) RD. u P?NUM pR u a 1 1 ?? 60 (40) 1dR'0 FOUR OAKS RD. v (290) 50 J RQ 0 (80) 30 z r- 'P o O (220) 10 -'? cv `" O O O O d J Z 666, .? L p w f- 130 (440) ¢ HI 4---1200 (1140) 1 OW LAKE DR. DR. 30 (70) Off. (140) 70 J *T (o (a MARICE (1430) 1020 --;? z (20) 10 -r? o- N C) a r- > 49. FOREST U U Q 13 "`.' O NORWEST CT. w A CEN RY PT. I p g ? YANKEE DOODLE D. Z 1st z CENTER DR. o ? A NOER ST. I Y .? cc' ?• c Lu cn -4, m 0 DR. Z ra = WAS y GREENVO? SFI GtTS DR. 0 0 0 QOc?v z J Z T 39. z v e°?? 550 (70 > TgINARAC D. BLACKHAWK RIDGE WAY 01 ¢ v c L°nI 1090 (1230) PT \QG? p 41. BLACKHAWK RIDGE PL. NALKJ U OAK ROYAL 1 LL r 40 (130) ORWAY PT.? Qom. 1? F Q q? O m a PARK oL VIOLET LA. (70) 270 ?? I OQ w 51 s`? RY RDC (1440) 990 /F/C AVE w U (200) 160 TANw N o GE LA. vivCT? flYRD ¢ CIR. N iBIRCHPOND 0 PL1p GO CV. RD, TIMBE"71AWK M? ENGLERT RD. OE 5 ?? Y a m = BLq ao BRAUN ic Lak \61 a ?l R UEBI XX = AM PEAK g SRI CZ. w O Q 0????? OEN MP K (XX) = PM PEAK LA. 0?Q(. il< 41. O? 30R S? Cr ?a i .acv r)( )\/r- n CITY OF EAGAN FIGURE Jul CONSULTING G P0 N 2020 SCENARIO I PEAK HOUR TURNING MOVEMENT VOLUMES 7 SRF N0 00033-10 1%3 CENTRAL PARKWAY FEASIBILITY STUDY \?// ?m TER. SOUTHRIDGE AVE. Z `? rqy ? SKYLINE p V?' y LINE RD O Fy m OP?? c,! w 2 C9 ?P GQe? ? ?' o 'r STEPHANIE SKY C\ ~ a y (y?? G U CIR. 0 ? L? ti r N 2? ?yLl NE TR LA. . pP RANIER LA. w I c A, 0 Od r? z 26 o` LONE OAK RD. 0 d Le May's >d ?pC9 m 9.0. ? - 0 O? Li Cry u w Q Y Q `o ° Z MCC- p? o 0 m w "N' U OJ o It 3 CT m to on t-120 (70) MEADOW VI Er 47 CFO CEDAR Z RD. TOWER;' VIEW `? `7 4 80 (60) RD. c NUM C a 4J i i L r 90 (70) A4 FPR gNO?R FOUR OAKS RD. v (430) 110 1 R0, ? (120) 50 0 0 0 'P O (220) 10 N W o a 0: F Q N .?.r N O Z N to w v t- m 9 Ht oo0 150 (470 4 1290 (1330) OW LAKE DR. DR. .J 4? 4 40 (90) o?. MARICE (270) 150 (1490) 1050 -? 45. FOREST ¢ U O ° (20) 10 O r- cr, 13 ° N ° NORWEST CT. U ¢ CEN RY PT o I ? YANKEE DOODLE D. O Z CENTER OR. 0.c ?pNDEq 1st p ST. Y z x DR. ?G > ?0v ?v ? = WAS o, GREENV00 tiFi GAS O9 ' N ,Q) 480 (50 u TAMARAC r D. zT a 0 0 +---1220 (1430) ¢ PT?z0 cc LU Gip 40. BLACKHAWK RIDGE WAY ROYAL I ~50 (140) ORWAY PT q 41. BLACKHAWK RIDGE PL. V 4 ? N{JALK ¢ OAK CIR. h t < 9y j Ov I? I ? OP W yc1'S Om L VIOLE T LA. 36. (100) 260 0 0 0 PARK ? 52. i ?(i ¢ V (1470} 1020 - 9 C-4 - - ¢O TANA, CRESTRIDGE o LA. RY RD. pAC/F/C AVE. w 210) 170--+ N 6 r. o GE LA. 0 v CT o m MONTEREY 0 LA. O m q TQ?? N w F? U Y Od ? = BIRCHPOND c OpNO` o mu U N KOL STAG OR KY LO E LA. PL. J? m v? J m CAVE ASH CV. Rp. AT ??4L FIS ct? a Y LA. TIMBER 0 C2 Y 'f1AYYWK 14'- ENGLERT RD. DE BRAUN C CL = BIACM P ao 2 g 0?G 5 o Y RIOG CS. 53 31 W?c o Q 0??? OEN ?cl UEBI XX = AM PEAK b2 co LAKE 4i 30RFS0 ?`? (XX) = PM PEAK LA. 0?Q(. ?zK V I ca r:RFV n(l?/F nR 41. CITY OF EAGAN FIGURE 2020 SCENARIO 2 PEAK HOUR ©CONSL'LTING Ct TURNING MOVEMENT VOLUMES 8 3 / CENTRAL PARKWAY FEASIBILITY STUDY IsRf NO 0003840 Russ Matthys, P.E. - 13 - September 27, 2000 Year 2002 Traffic Operations Analysis To determine how well the existing roadway system will accommodate each development scenario, a traffic operations analysis was conducted for the a.m. and p.m. peak hours for year 2002. The signalized intersections along Yankee Doodle Road at Coachman Road and Central Parkway/Federal Drive were analyzed using Synchro. The Highway Capacity Software was used for the analysis of the unsignalized intersection of Pilot Knob Road and Central Parkway/High Site Drive. No geometric improvements were assumed for existing roadways for year 2002. Central Parkway was assumed to be a two-lane roadway with right- and left-turn lanes at the intersections with Yankee Doodle Road and Pilot Knob Road. The following table shows the level of service results for year 2002. Table 3 Year 2002 Capacity Analysis - A.M. and P.M. Peak Hour Level of Service Results SCENARIO 1 SCENARIO 2 INTERSECTION A.M. P.M. A.M. P.M. Yankee Doodle Road/Coachman Road B B B B Yankee Doodle Road/Federal Drive B D (C) B E (C) Pilot Knob Road/High Site Drive* C/F (A) F/F (B) C/F (A) F/F (B) (X) Indicates the expected level of service with recommended improvements. * Indicates an unsignalized intersection. The overall level of service is shown followed by the worst approach level of service. The results of the analysis shown in Table 3 indicate that the intersection of Yankee Doodle Road/Federal Drive will operate at an unacceptable LOS E during the p.m. peak hour for Scenario 2. The intersection of Pilot Knob Road/High Site Drive is expected to operate at LOS F during the p.m. peak hour for both scenarios. The following recommendations are expected to improve operations at the key intersections in the p.m. peak hour. Figures 5 and 6 display the recommended intersection geometrics for each scenario. Scenario 1 • While the intersection of Yankee Doodle Road and Central Parkway/Federal Drive operates at an acceptable overall LOS D, southbound dual left-turn lanes are recommended based on the high volume of left-tum vehicles and the queuing analysis. Construction of southbound dual left-turn lanes would improve the overall intersection operation to LOS C. • The installation of a traffic signal at Pilot Knob Road and Central Parkway/High Site Drive will improve p.m. peak operations from a LOS F to LOS B. Scenario 2 ? ?b Russ Matths, P.E. - 14- 1 September 27, 2000 • The construction of dual southbound left-turn lanes at Yankee Doodle Road and Central Parkway/Federal Drive will improve overall.operations from a LOS E to LOS C. The installation of a traffic signal at Pilot Knob Road and Central Parkway/High Site Parkway will improve p.m. peak operations from a LOS F to a LOS B. Year 2020 Traffic Operations Analysis Geometrics at the intersections of Yankee Doodle Road/Federal Drive and Pilot Knob RoadiNorthwood Parkway are expected to change with the construction of the ring road system. Yankee Doodle Road east of Coachman Road is also proposed to be a six-lane roadway by year 2020. Table 4 compares year 2002 (existing conditions) to year 2020 baseline geometrics assumed in the operations analysis. Table 4 Year 2002 and 2020 Assumed Geometrics APPROACH Intersection South North East West LT TH RT LT TH RT LT TH RT LT TH RT Year 2002: 0 1 1 1* 1 1 I 1 2 1 1 2< 0 Yankee Doodle Rd/Federal Dr Year 2020: 2 1 1 2 1 1 1 3 1 2 3 1 Yankee Doodle Rd/Federal Dr ___ Year 2002: >1< 0 1 1 1 Pilot Knob Rd/Hi h Site Dr Year 2020: - 1 1 1 1 1 Pilot Knob Rd/Northwood Dr < Indicates a shared lane. * Dual southbound left-turn lanes are recommended for year 2002. Assumed to be constructed for year 2020. A traffic operations analysis was conducted for year 2020 a.m. and p.m. peak hours. Proposed improvements for the construction of the ring road system include installation of a traffic signal at Pilot Knob Road/Northwood Parkway. All key intersections were analyzed using Synchro. Table 5 shows the level of service results for year 2020. / Y/ Russ Matthys, P.E. - 15 - September 27, 2000 Table 5 Year 2020 Capacity Analysis - A.M. and P.M. Peak Hour Level of Service Results SCENARIO 1 SCENARIO 2 INTERSECTION A.M. P.M. A.M. P.M. Yankee Doodle Road/Coachman Road C C (C) C D (C) Yankee Doodle Road/Federal DriveW B C B C Pilot Knob Road/Northwood Parkway(21 B C B D (C) Includes southbound dual left-turn lanes. Includes a signalized intersection. As shown, all key intersections are expected to operate at an acceptable LOS D or better in the year 2020 for a.m. and p.m. peak hours for both Scenarios 1 and 2, with recommended 2002 and ring road system improvements. Figures 7 and 8 display the recommended (required) intersection geometrics for year 2020. However, the City should consider the following improvement: • For both scenarios, due to the high volume of westbound right-turn movements at the intersection of Yankee Doodle Road/Coachman Road, the construction of a westbound right- turn lane should be considered. This will improve the overall LOS D to a LOS C for the p.m. peak in Scenario 2. The overall LOS for the p.m. peak hour in Scenario 1 will remain unchanged. For Scenario 2 only, based on the high volume of eastbound left-turn movements and heavy queues at the intersection of Pilot Knob Road/Northwood Parkway, 300-foot dual eastbound left-turn lanes should be considered. This will improve the overall LOS D to a LOS C for the p.m. peak in Scenario 2. The overall LOS for the p.m. peak hour in Scenario I will remain unchanged. Summary and Conclusions Based on the findings and analyses, it is concluded that the proposed developments can be supported if the following recommended roadway improvements are implemented. Year 2002: The following improvements are recommended (required) for year 2002 (Scenarios 1 and 2): Yankee Doodle Road/Federal Drive - Construction of dual left-turn lanes on the north approach. The overall operation of this intersection for Scenario I is an acceptable LOS D in the p.m. peak. However, dual left-turn lanes are recommended based on a queuing analysis. For Scenario 2, the intersection would improve from a LOS E to LOS C in the P.M. peak hour with dual southbound left-turn lanes. iya Russ Matthys, P.E. - 16 - September 27, 2000 Pilot Knob Road/High Site Drive - Installation of a traffic signal. The intersection currently operates at LOS F in the p.m. peak hour and will improve to an acceptable LOS B or better with the installation of a traffic signal. Year 2020: All key intersections are expected to operate at an acceptable LOS D or better in the year 2020 for the proposed development scenarios with year 2002 and ring road system improvements. However, the City should consider the following improvements for the year 2020: Yankee Doodle Road/Coachman Road - For both scenarios, addition of a right-turn lane on the east approach. Pilot Knob Road/Northwood Parkway - For Scenario 2 only, addition of a left-turn lane on the west approach to provide dual left-turn lanes. MC/CW/smf 13 D u ke weeks REALTY CORPORATION September 27, 2000 Mayor Pat Awada, Eagan City Council, Attn.: Russ Matheys, PE 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Feasibility No. 790 Central Parkway, Dear Mayor Awada and Members of Eagan City Council: 'RFCE! ED SEP 2 2000 Duke-Weeks Realty Corporation has a substantial interest and investment in the 20 acre parcel of land on the east edge of Central Parkway as referenced in the Feasibility Study City project number 790. Our intent is to develop that parcel to its highest and best use. Duke-Weeks Realty Corporation has participated in the planning and design process of the Central Parkway project over the past few months and generally endorses the roadway. However, the Draft Feasibility Study as reviewed leaves several issues unclear, and of concern. The utility layout proposed in the Draft Study has not provided for direct sanitary sewer or water main service to the 3.8-acre area adjacent to Yankee Doodle Road. To develop this area efficiently these services must be extended to that area through this project. Additionally, Duke-Weeks Realty Corporation desires to be provided with 2 driveway access points on the east side of the roadway between the City Park and the proposed street accessing the Perrin property. Lastly, the feasibility study has identified 4.16 acres of land to be acquired by the City for right- of-way and ponding purposes. The City's land acquisition value as identified in the Draft Study should be in line with the price per square foot paid by the City for the park land. Thank you for your consideration. We look forward to many more successful developments in Eagan. Since ly, Duk - eeks a Ity Corporation J s Gray e or Vice President, 71eneral Manager Robert pment S§rfvices Man Cc: Tom Hedges, Tom Colbert, P.E., Russ Mathys, P.E., Matt Hansen, PE, Jim Dvorak, P.E. RPS:rps /,/I/ 1550 Utica Avenue South Suite 120 Minneapolis, MN 55416 Phone: 612.543.2900 Lockheed Martin Naval Electronics & Surveillance Systems-Eagan P.O. Box 64525 St. Paul, MN 55164-0525 September 28, 2000 Mr. Russ Matthys, P.E. City Engineer Department of Public Works City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Matthys: LOCKHEED MA SEP 2' 10110 R T I N After review of the Feasibility Study 9/1/00 Draft for the proposed Project 790, Central Parkway Project under consideration by the City of Eagan, Lockheed Martin would like to identify through this correspondence several issues or concerns for the public record at the October 3, 2000 Public Hearing on this project. Lockheed Martin intends to cooperate with the City of Eagan on the proposed project in accordance with the terms and conditions of all agreements and covenants covering public improvements in the Unisys Park area. The various lots in the Unisys Park 2nd Addition (which now includes Eagan's Central Park) are subject to a recorded perpetual declaration of easements, covenants and restrictions regarding roadway improvements. Based on the 9/1/00 Draft Feasibility Study, the project plan for the most part appears to be in agreement with the terms and conditions of this perpetual agreement. The issue which we feel needs additional attention is whether the proposed Central Parkway provides adequate ingress and egress from our parking lots. In previous meetings with City Staff and their consultants, a number of alternative approaches were discussed. We believe that the design of the Parkway must consider the safe and convenient access and egress for our parking areas. We appreciate the City's offer to assist us in planning and the actual modification of our internal parking lots to facilitate traffic flows within our complex. Because our parking areas are not separate from the Perimeter Road, the construction of the Parkway necessitates a significant modification of our parking area usage. To ensure that we retain as much of our parking areas as possible, at the appropriate time and if needed, we would like the City to consider a variance to set back requirements. A second issue regarding the project is the proposed Trunk Area assessment for the construction of a lift station and force main. We believe that the Storm Sewer Ponding Agreement dated February 7, 1989 between the City and the property owners in Unisys Park is the controlling document which governs the timing of construction and the manner in which the actual cost of the lift station and force main will be recovered from the benefiting parties. As was discussed with City Staff on Wednesday, September 27, 2000, we believe the proposed assessment approach is inconsistent with the conditions and agreement in the Ponding Agreement; and therefore, we are not prepared to accept this approach. If you have any questions, please contact me at (651) 456-2210. Si erely, / W ? v V 7 V ? 'r Thomas R. Lindquist Director of Communications /415- NORTHWEST "x"` Es RECEIVED James M. Greenwald Vice President Facilities and Airport Affairs Northwest Airlines, Inc. 612 726-2300 Department A1130 612 726-6599 Fax 5101 Northwest Drive St. Paul MN 55111-3034 October 2, 2000 Mr. Russ Matthys, P.E. City Engineer Department of Public Works City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Northwest Airlines, Inc. Property located at 1500 Towerview Road Dear Mr. Matthys: We have reviewed the Feasibility Study 9/1/00 for the proposed Project 790, Central Parkway Project under the consideration by the City of Eagan and, in particular, the proposed Trunk Area assessment. We believe that the Storm Water Ponding Agreement dated February 7, 1989 between the City and the property owners in Unisys Park, as consented to by Northwest Airlines, Inc. on September 18, 1991, is the controlling document which governs the timing of construction and the manner in which the actual cost of the lift station and force main will be recovered from the benefiting parties. We believe the proposed assessment approach is inconsistent with the conditions in the Ponding Agreement as there is no evidence that there is or will be insufficient capacity in Pond CP-4 caused by "future development of Unisys Park". Therefore, we are not prepared to accept this approach. Should you have any questions or comments, please do not hesitate to contact me at (612)726- 2300. Sincerely, Ja s M. Greenwald LD tgr C .natrrwcsr Richard B. Peterson Attorney 1584 Chatham Avenue Arden Hills, Minnesota 55112 (612) 867-9803 dick petersonla;usa.net September 28, 2000 Mr. Russ Matthys: City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Unisys Corporation Dear Mr. Matthys: SEP2s1000 I am representing Unisys Corporation in connection with the proposed Project 790, Central Parkway - Street and Utility Improvements, currently under consideration in the City of Eagan. Thank you for the information provided at the Informational Neighborhood Meeting held on September 21, 2000, including the Copy of the 9/l/00 Draft of the Feasibility Study and Report. I have had the opportunity to review that and other relevant information with my client. Based on review of current information and prior agreements affecting the "Unisys Campus" we do not believe that the construction of a Storm Sewer Force Main is necessary at this time.If the City elects to construct a Force Main for the purpose of maintaining a maximum elevation of Pond CP-4 at 827.7 feet as stated at the Informational Neighborhood Meeting, no assessment should be levied on the property owners within Unisys Park and Unisys Park 2d Addition. The Storm Sewer Ponding Agreement dated February 7, 1989 between the City and the property owners in Unisys Park governs these matters. There is no evidence that there is or will be insufficient capacity in Pond CP-4 caused by "future development of Unisys Park" which is the triggering event for construction of the Force Main in the Storm Sewer Ponding Agreement. Unisys as a prior owner of the land upon which Pond CP-4 is located suffered significant limitation of value of that land because of the very specific requirements relating to storage capacity and the maximum 100 year high water elevation imposed by the Storm Sewer Ponding Agreement. The only discretion given to Property owners was to agree to a higher water elevation for the Pond. Please feel free to contact me if you have any questions about this. Sincerely, Richard B. Peterson Cc: Rich L'Ecuyer Don Schlafer /92 Agenda Information Memo January 16, 2001, Eagan City Council D. VARIANCE - Adkins Association (680 Difflev Road) ACTION TO BE CONSIDERED: Approval of Variances of 2 feet and 15 feet to the required 30-foot side yard setback, for the construction of a 364 sq. ft. addition to an existing 364 sq. ft. utility building located at 680 Diffley Road. FACTS: • This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that have been raised by the County, namely alternative provisions for access to the property. • The property is currently unplatted and is zoned and guided Public Facility. • The property is 60-feet wide and 130-feet deep, with area coverage of 7,840 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • The existing building is non-conforming as to side and rear yard building setbacks: side yard setbacks are currently at 15'-0" (west) and 28'-6" (east). The proposed addition would maintain existing non-conforming side yard setbacks. The rear yard and front yard setbacks would not be impacted. • Access to the property is via a private driveway, which does not meet County Access Spacing Guidelines. The applicant has contacted adjoining property owners and to date has been unable to obtain alternate access. ATTACHMENTS: Staff Report, pagesPt through j'3 /vr PLANNING REPORT CITY OF EAGAN REPORT DATE: December 26, 2000 CASE: 25-VA-14-11-00 Revised January 12, 2001 APPLICANT: Adkins Association PROPERTY OWNER: Qwest REQUEST: Variance HEARING DATE: January 16, 2001 APPLICATION DATE: November 20, 2000 PREPARED BY: Tanda Gretz LOCATION: 680 Diffley Road, Eagan, MN COMPREHENSIVE PLAN: Public Facility ZONING: Public Utility SUMMARY OF REQUEST Adkins Association, on behalf of Qwest, is requesting approval of Variances of 2 feet and 15 feet to the required 30-foot side yard setback, for the construction of a 364 sq. ft. addition to an existing 364 sq. ft. utility building at 680 Diffley Road. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. The property is as yet unplatted, and platting will be required before any building permits will be issued. The property, adjacent to County Road 30 (Diffley Road), currently does not conform to Dakota County Spacing Guidelines. The County has requested the investigation of alternative access routes and elimination of the private driveway currently in use if possible. This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that have been raised by the County, namely alternative provisions for access to the property. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply /q9 Planning Report - Adkins Assoc. Variance January 16, 2001 Page 2 generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50-foot building setback along a county right-of-way; minimum 30-foot side ad rear yard setbacks are also required. In addition, Section 13.02, Subdivision 3 sates "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property must be platted prior to issuance of a building permit. In anticipation of the required platting, Qwest submitted a preliminary plat to the County for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Diffley Road, and therefore, alternative access routes should be explored. BACKGROUND/HISTORY The property is currently zoned Public Facility. In response to the County's comments, Qwest has approached neighboring property owners for access. Praise Lutheran Church located to the east and south has denied Qwest's request for access. While Qwest's request has not been denied by Eagan Alliance Church located to the west, it remains uncertain whether Qwest can obtain alternative access via that property. EXISTING CONDITIONS The property is 60 feet wide and 130 feet deep, with area coverage of 7,840 sq. ft. The existing 364 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered by Eagan Alliance Church to the west and Praise Lutheran Church to the south and east. The existing building is non-conforming: side yard setbacks are currently at 15'-0" (west) and 28'-6" (east). The rear yard setback is currently at 8'-10'/z". The property has never been platted, and, as access control is prompted by platting, the property currently does not satisfy County guidelines regarding access spacing. County guidelines S Planning Report - Adkins Assoc. Variance January 16, 2001 Pane 3 prohibit the existing private driveway, and therefore, the County has asked Qwest to explore alternate access. Qwest is currently negotiating with Eagan Alliance Church for alternate access; Qwest's request for alternate access was denice by Praise Lutheran Church. EVALUATION OF REQUEST The applicant is proposing to construct a 364 sq. ft. addition, to be located north of the existing 364 sq. ft. building. The proposed addition would require side yard setbacks of 15 feet and 28 feet six inches_ thus necessitating the variances of two feet and 15 feet. The proposed building addition would extend the existing side yard setbacks, both of which are currently non- conforming. 'f he rear yard setback would not be impacted by the proposed addition. Architectural details of the addition consist of brick that will match the existing building. The height of the proposed addition would also match the existing building. Three Colorado Blue Spruce are proposed for the north side of the parking area. The applicant has submitted a preliminary plat to the County for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Diffley Road, and therefore alternative access routes should be explored. AS of the date of this report, Qwest has been unable to obtain alternate access over either of the adjacent properties. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would double floor space and allow current and future demand for services to be met. The Variances for side yard setbacks are requested to allow an extension of the same side yard setbacks on the addition as the existing building. The platting for issuance of the building permit brings Dakota County involvement. County spacing guidelines prohibit the private driveway with direct access to Diffley Road that is now used on the property, prompting Qwest to request access over neighboring property. As of the date of this report, Qwest has been unable to obtain alternate access over either of the adjacent properties. SUMMARY/CONCLUSION A 364 sq. ft. addition to an existing 364 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting Variances of two feet and 15 feet to the required 30-foot side yard setback, to allow the addition to be constructed with the same side yard setbacks as the existing building. The property is currently unplatted. Platting is required for any construction to take place on the site. In reviewing the site for platting, the County has found the current access drive to be 167 Planning Report - Adkins Assoc. Variance January 16, 2001 Page 4 inconsistent with County spacing guidelines, and requested that it be relocated if at all possible. To date, Qwest has been unable to obtain alternate access over either of the adjacent properties. ACTION TO BE CONSIDERED To approve of Variances of two feet and 15 feet to the required 30-foot side yard setback for property located at 680 Diffley Road in the NW 1/4 of Section 25. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. 4. The proposed addition shall be constructed using materials to match the existing structure. 16-a Location Map C/ 0 Eagan Boundary Street Contorting, rU`? Parcol Area Building Footprint Development/Developer. Adkins Association Application: Variance Case No.: 25-VA-14-11-00 Map Repared using ERSI ArcMew 11. Ps bars mip data provided N by Dakora Corry Latl Survey Depatrrent and is cvrarx r of NOVeITCer 20p0. w E THIS of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY M I N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S t:-wwwrnny a-WNS?--r a.??Rnr?wr not responsible for errors or omissions. 1000 0 1000 2000 Feet r I Zi! >' z -?I A - - l31 .,A 1 a1i2 ;x el% N oI u U+- 0 ;d isy _ t I 1 I ?I 1 H ff! O ertu+Nan i t -------------j-- nwar'..7 .tars ? ?0[ftr 4ilOf7?TfOM . .?? ,'r' Qwe s t o __ ?-?? I lf J'aw Praise Lutheran Church 670 Diffley Road, Eagan, Minnesota Rev. Timothy J. Rehwaldt, Pastor Study: (651) 688-8794 Fax: (651) 686-9764 E-Mail: pastorrehwaldt@uswest.net January 4, 200 : The Adkins Association Inc. Architects 901 Jefferson Avenue St. Paul, MN 55102-2899 Dear Beth and the Adkins Association Inc., Regarding your letter of December 29, 2000. We appreciate the notice of any changes to the property of our neighbors, and we are aware of the proposed addition to the Qwest- owned building adjacent to our property. Regarding your request that we consider granting an alternate route of a;_c.ess to the public utility site. At this time it would imprudent of us to consider grar-:ng any sort of access across our property. At the present time we ourselves are in the T rcess of planning a considerable addition to our building, and an extensive expansion of our parking lot. Although we are also working with an architect, and preliminary plans are on the table, we do not yet know the final form our plans will take. Therefore, we cannot at this time consider granting such access. We hope and pray that our relationship with all our neighbors and friends in the community will be blessed with peace and cooperation. Blessings on all your endeavors, and plans for the future. Servants of Christ in Eagan, Rev. Timothy J. Rehwaldt and the Property Care Team of Praise Lutheran Church Cc: Pamela Dudziak - City of Eagan Burnell D. Olson - The Adkins Association, Inc. /SS Agenda Information Memo January 16, 2001, Eagan City Council E. VARIANCE - ADKINS ASSOCIATION (4175 LEXINGTON AVENUE) ACTION TO BE CONSIDERED: Approval of a 20-foot Variance to the required 50-foot front yard setback on a county right-of- way, and Variances of 11 feet and 17 feet to the required 30-foot side yard setback, for the construction of a 404 sq. ft. addition to an existing 426 sq. ft. utility building located at 4175 Lexington Avenue. FACTS: • This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that had been raised by the County, namely the dedication of additional right-of-way and alternative provisions for access to the property. • The property is zoned Planned Development, and designated Neighborhood Business under the Comprehensive Guide Plan. The property is 50-feet wide and 120-feet deep, with area coverage of 5,750 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. Qwest proposes to construct an addition to increase the capacity of this facility. • The property is unplatted, and does not meet the County's Right of Way Guidelines for a four-lane divided highway. Platting will necessitate the dedication of an additional 15 feet to the County's right-of-way, necessitating a 20-foot variance to the required front yard setback. • The existing building is non-conforming as to side yard building setbacks: side yard setbacks are currently at 12'-11 1/4" (north) and 18'-7 3/4" (south). These existing side yard setbacks would be maintained for the proposed addition. The existing rear yard building and parking setbacks would not be impacted. • The private driveway on the property does not meet County Access Spacing Guidelines. An ingress/egress easement over City-owned property to the north (a pump house) exists, which will allow the private driveway to be closed as the County has requested. ATTACHMENTS: Staff Report, paged hrough /t 1600,6 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 26, 2000 CASE: 23-VA-13-11-00 Revised January 12, 2001 APPLICANT: Adkins Association PROPERTY OWNER: QWEST REQUEST: Variance HEARING DATE: January 16, 2001 APPLICATION DATE: November 20, 2000 PREPARED BY: Tanda Gretz LOCATION: 4175 Lexington Avenue COMPREHENSIVE PLAN: Neighborhood Business ZONING: Planned Development SUMMARY OF REQUEST Adkins Association, on behalf of Qwest, is requesting approval of a 20-foot Variance to the required 50-foot front yard setback from a county right-of-way for construction of a 404 sq. ft. addition to an existing 426 sq. ft. remote utility building at 1975 Diffley Road. In addition, Variances of 11 feet and 17 feet to the required 30-foot side yard setback are requested. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. The property is as yet unplatted, and platting will be required before any building permits will be issued. The property, adjacent to County Road 43, currently does not conform to Dakota County Right of Way Guidelines. The Guidelines require the dedication of an additional 15 feet to the County's Right of Way and the investigation of alternative access routes, as the private driveway now in existence does not meet the County's Access Spacing Guidelines. This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that have been raised by the County, namely the dedication of additional right-of-way and alternative provisions for access to the property. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: /57 Planning Report - Adkins Assoc. Variance January 16, 2001 Pane 2 The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50-foot building setback along a county right-of-way; minimum 30-foot side and rear yard setbacks are also required. In addition, Section 13.02, Subdivision 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property must be platted prior to issuance of a building permit. In anticipation of the required platting, the applicant submitted a preliminary plat to the County for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Lexington Avenue, and therefore, alternative access routes should be explored. The County also has indicated that with the plat they will require the dedication of an additional 15 feet of right-of-way for Lexington Avenue, which will result in a front yard setback of 30 feet for the proposed building addition and consequently, a Variance request of 20 feet to the required front yard setback. BACKGROUND/HISTORY The property is zoned Planned Development. A perpetual ingress/egress easement was granted to Qwest (formerly U.S. West) over the neighboring City property to the north in 1987. EXISTING CONDITIONS The property is 50 feet wide and 120 feet deep, with area coverage of 5,750 sq. ft. The existing 474 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered to the west and south by Holiday gas station, and to the north by a City pump house over which the Qwest property has an easement granting ingress and egress. /?8' Planning Report - Adkins Assoc. Variance January 16, 2001 Page 3 The existing building is non-conforming: side yard setbacks are currently at 12'-11 1/4" (north) and 18'-7 3/4" (south). The rear yard setback is currently at 22'-2". The property has never been platted, and as dedication of right-of-way and access control are prompted by platting, the property is currently does not satisfy the County guidelines regarding right-of-way and access. County guidelines require that an additional 15 feet of the property be dedicated to County right-of-way, extending the current 60-foot half right-of-way to 75 feet. County guidelines also prohibit the current private driveway. Alternate access to the property is afforded to the property by an existing ingress/egress easement over the adjacent City property to the north. An access; road north of the City pump house services the surrounding businesses and provides access to L .ington Avenue. Therefore, the existing direct access to Lexington Avenue can be eliminated as equested by the County. The elimination of the direct driveway access to Lexington Avenue should be a condition of the Variance approval. EVALUATION OF REQUEST The applicant is proposing to construct a 404 square foot addition to be located east of the existing 426 square foot building. Architectural details of the addition consist of brick that will match the existing building. The height of the proposed addition would also match the existing building. No new landscaping is proposed. The dedication of additional right-of-way required by the County with the platting of the property will result in a proposed front yard setback of 30 feet, necessitating a Variance of 20 feet to the required 50-foot front yard setback from Lexington Avenue. The proposed building addition would conform to the existing side yard setbacks, both of which are currently non-conforming. The rear yard setback, also currently non-conforming, would not be impacted by the proposed addition. Building coverage on the parcel (accounting for the dedication of additional right-of- way) will be less that 20%. The existing ingress/egress easement over the adjacent City property to the north should allow for adequate access to the subject property, and thus the elimination of the direct access to Lexington Avenue as the County has requested. APPLICANT'S ESTIMATE OF H - RDSHIP The existing building is currently opting at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would increase floor space and allow current and future demand for services to be met. The platting required for issuance of the building permit brings Dakota County involvement. Dedication of an additional 15 feet of right-of-way required by the County reduces the size of the parcel and results in the requested 20-foot front yard setback Variance for the addition. The Variances for side yard setbacks are requested to allow an extension of the same side yard setbacks on the addition as the existing building. 15 9 Planning Report - Adkins Assoc. Variance January 16, 2001 Page 4 In addition, County spacing guidelines prohibit the private driveway now on the property. There is existing alternate access to the site via City-owned property to the north, and an easement is in place for that access. Such access should allow the existing private driveway to be removed as the County has requested. SUMMARY/CONCLUSION A 404 sq. ft. addition to an existing 426 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting a 20-foot Variance to the required 50-ft. front yard setback on a county right-of-way. In addition, Variances of 11 feet and 17 feet to the required 30-foot side yard setback are requested, to allow the addition to be constructed with the same side yard setbacks as the existing building. The property is currently unplatted. Platting is required for any construction to take place on the site. In reviewing the site for platting, the County has requested an additional 15 feet of right-of- way. The County has also found the current access drive to be in violation of County spacing guidelines, and requested it to be relocated if at all possible. Alternate access to the site is possible via an existing access drive on City-owned property to the north, over which Qwest has a grant of easement. ACTION TO BE CONSIDERED To approve Variances of 20-feet to the required 50-foot front yard setback on a county right-of- way, and 11 feet and 17 feet to the required 30-foot side yard setback, all for property located at 4175 Lexington Avenue in the SW 1/4 of Section 23. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. The existing direct access to Lexington Avenue shall be removed. The applicant shall be responsible for obtaining any necessary permits for work within the County right-of-way. 3. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 4. The applicant shall obtain a building permit prior to beginning construction. /.Go Planning Report - Adkins Assoc. Variance January 16, 2001 Page 5 5. The proposed addition shall be constructed using materials to match the existing structure. /6/ Q Eagan Boundary Location Map Street i:.nt.r,in. Parcel .1 Area IM Building Footprint r . f s a . a +¦ s V r rp y- ?- ai('\ 7\r / 1 a a a ea +? •t• a s e ihy ' • • r s • , ;a r. aaa • ? # s • a s - • a s •¦ M1i¦S • la • . r • b f ar'+• i / • 11 - I 4 t Ile fts i + I Is IV V ??s!. s ? i a • t ¦f?9 r 1 I< ? • • s d • L r + vrv 16 ? Subject Site }.,?, r •`., I t d, s ! . 41 ¦ ?` yc fir . ? f c' I t y t t ? ? a ' , a I r ... y • I d¦• •? • ' ? ? ii r. ? I r ? ? L 1• / r F i ? s ? `' ? r a ? • a ? As TVar . ........r.w • J 1 t i -1 • lb 1 • a f I¦ did r f OR • r a • •• • adi 1171"111,1171 1000 0 1000 2000 Feet Development/Developer. Adkins Association Application: Variance Case No.: 23-VA-13-11-00 OL M? fe,4r«I usi EJ l Arc 1 w 11. Perm bar rn•p daa prorkfsd br Dakafa lastly lu+d Deprema and is amrd as of Nov.nbr 2000. THIS MAP IS INTENDED FOR REFERENCE USE ONLY N A E City of Eagan M I N N E S O T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S C.n..n.nnr 0...1yrn.wt b.p•nrn.nt not responsible for errors or omissions. 2 cj z r D z O z ------------- -------- - ------ F 5ox I ! an?+cv? oat ii i I .. r l I o? ,Q o A IE o` an. n ! ,e ?- ?II?VARikKCE 17' V?tKiNl :? V!20 VAR' A?I _? i 1?3 wan &IM LDWOMM AW Qwest-42-11--m- all -At Illambw UN m G G. :3mw: 14 4111 I 44 ?? 1 4 z Y ??'?? 4?QII X449q fill IH11Agg fif fit 111M wN,% 111311 Sim A31331 0 SIX 11{y11 1{111 I 111111; .» N rR -o r z O O 1+ O 1§1 i s I W•vw% I Fro I !F i t ?r fit, t Lip Ir J ? 1 +, I t 1 t S IrQwes Agenda Information Memo January 16, 2001, Eagan City Council F. VARIANCE - ADKINS ASSOCIATION (1975 Difflev Road) ACTION TO BE CONSIDERED: Approval of a 20-foot Variance to the required 50-foot front yard setback on a County right-of- way, and Variances of 16 feet and 20 feet to the required 30-foot sideyard setback, for the construction of a 465 sq. ft. addition to an existing 474 sq. ft. utility building located at 1975 Diffley Road. FACTS: • This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that had been raised by the County, namely the dedication of additional right-of-way and alternative provisions for access to the property. • The property is zoned and guided Public Facility. The property is 50-feet wide and 90- feet deep, with area coverage of 5,837 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • The existing building is non-conforming: side yard setbacks are currently at 14'-13/16" (west) and 10'-4" (east). • The proposed addition would necessitate a 20-foot Variance to the required 50-foot front yard setback, and would maintain existing non-conforming side yard setbacks. The existing rear yard setback would not be impacted. • The property is unplatted, and does not currently meet the County's Right-of-Way Guidelines for a four-lane divided highway. Platting will necessitate the dedication of an additional 15 feet to the County's right-of-way. • Access to the property is provided via a driveway directly from Diffley Road, which does not meet County Access Spacing Guidelines. The applicant's request for alternative access over the adjacent church property was denied and access through the adjacent Diffley Commons development does not appear practical. ATTACHMENTS: Staff Report, pages,/ through /? . 1,19s PLANNING REPORT CITY OF EAGAN REPORT DATE: December 26, 2000 CASE: 20-VA-12-11-00 Revised January 12, 2001 APPLICANT: Adkins Association HEARING DATE: January 16, 2001 PROPERTY OWNER: QWEST APPLICATION DATE: November 20, 2000 REQUEST: Variance PREPARED BY: Tanda Gretz LOCATION: 1975 Diffley Road, Eagan, MN COMPREHENSIVE PLAN: Public Facility ZONING: Public Utility SUMMARY OF REQUEST Adkins Association, on behalf of Qwest, is requesting approval of a 20-foot Variance to the required 50-foot front yard setback from a county right-of-way for construction of a 465 sq. ft. addition to an existing 474 sq. ft. remote utility building at 1975 Diffley Road. In addition, Variances of 16 feet and 20 feet to the required 30-foot side yard setback are requested. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. The property is presently unplatted, and platting will be required before any building permits will be issued. The property, adjacent to County Road 30 (Diffley Road), currently does not conform to Dakota County Right of Way Guidelines. Guidelines require the dedication of an additional 15 feet to the County's right-of-way and the investigation of alternative access routes, as the private driveway now in existence does not meet the County Access Spacing Guidelines. This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that had been raised by the County, namely the dedication of additional right-of-way and alternative provisions for access to the property. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: /66 Planning Report - Adkins Assoc. Variance January 16, 2001 Page 2 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50-foot building setback along a county right-of-way; minimum 30-foot side and rear yard setbacks; and 20-foot parking setback from a public right of way. In addition, Section 13.02, Subdivision 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section of which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property must be platted prior to issuance of a building permit. In anticipation of the required platting, the applicant submitted a preliminary plat to the County for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Diffley Road, and therefore, alternative access routes should be explored. The County also has indicated that with the plat they will require the dedication of an additional 15 feet of right-of-way for Diffley Road, which will result in a front yard setback of 30 feet for the proposed building addition and consequently, a Variance request of 20 feet to the required front yard setback. Dedication of an additional 15 feet of right-of-way will also change the setback for the existing parking area from 20 to five feet, resulting in non-conformance with the required 20-foot setback from a public right-of-way. BACKGROUND/HISTORY The property is currently zoned Public Facility. In response to the County's comments, Qwest approached Cross of Christ Church (former site of Cedar Grove Baptist Church) and requested access over their property to the north. After review, the church board decided to deny access and a copy of the letter from the Church is included in the exhibits with this report. EXISTING CONDITIONS The property is 50 feet wide and 90 feet deep, with area coverage of 5,837 sq. ft. The existing 474 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The / Planning Report - Adkins Assoc. Variance January 16, 2001 Page 3 property is bordered by Cedar Grove Baptist Church to the west and north, and Diffley Commons Townhomes to the east. The existing building is non-conforming as to side and rear yard setbacks: side yard setbacks are currently at 14'-13/16" (west) and 10'-4" (east) and the rear yard setback is currently at 8'-41/8". The property has never been platted, and as dedication of right-of-way and access control are prompted by platting, the property currently does not satisfy County guidelines regarding right- of-way and access. County guidelines require that an additional 15 feet of the property be dedicated to the County for right-of-way, extending the current 60-foot half right-of-way to 75 feet. County guidelines also prohibit the current private driveway access to Diffley Road. EVALUATION OF REQUEST The applicant is proposing to construct a 465 square foot addition to be located south of the existing 474 square foot building. Architectural details of the addition consist of brick that will match the existing building. The height of the proposed addition would also match the existing building. Five Colorado Blue Spruce are proposed to be planted on the west side of the site. The applicant has submitted a preliminary plat to the County for review. With platting of the property, the County has requested the dedication of an additional 15 feet of right-of-way for Diffley Road. The County has also indicated that the existing driveway does not satisfy County access spacing guidelines for Diffley Road, and therefore alternative access routes should be explored. The dedication of additional right-of-way for Diffley Road results in a proposed front yard setback of 30 feet, necessitating a Variance of 20 feet to the required 50-foot front yard setback from Diffley Road for the proposed building addition. The addition would conform to the existing side yard setbacks, both of which are currently non-conforming. The rear yard setback, also currently non-conforming, would not be impacted by the proposed addition. Building coverage on the parcel (accounting for the dedication of additional right-of-way) will be less than 20%. In response to the County's recommendations, Qwest contacted the adjacent church and requested consideration of alternative access to the Qwest site across the church property, however, the church denied Qwest's request. Alternative access via Diffley Commons to the east does not appear practical. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would increase floor space and allow current and future demand for services to be met. /6K Planning Report - Adkins Assoc. Variance January 16, 2001 Page 4 The platting required for issuance of the building permit brings Dakota County involvement. Dedication of an additional 15 feet of right-of-way required by the County reduces the size of the parcel and results in the requested 20-foot front yard setback Variance for the addition. The Variances for side yard setbacks are requested to allow an extension of the same side yard setbacks on the addition as the existing building. In addition, County spacing guidelines would prohibit the private driveway now used on the property, prompting Qwest's request for access over neighboring property to the west and north. Such alternative access has been denied. SUMMARY/CONCLUSION A 465 sq. ft. addition to an existing 474 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting a 20-foot variance to the required 50-foot front yard setback on a county right-of-way. In addition, variances of 16 feet and 20 feet to the required 30-foot side yard setback are requested, to allow the addition to be constructed with the same side yard setbacks as the existing building. The property is currently unplatted. Platting is required for any construction to take place on the site. In reviewing the site for platting, the County has requested an additional 15 feet of right-of- way. The County has also found the current access drive to be inconsistent with the County spacing guidelines, and requested that it be relocated if at all possible. Inquiries by Qwest for access via the property to the north and west have been denied, therefore, Qwest plans to continue to utilize the current driveway access to Diffley Road. ACTION TO BE CONSIDERED To approve of Variances of 20 feet to the required 50-foot front yard setback, and 16 and 20 feet to the required 30-foot side yard setback, all for property located at 1975 Diffley Road in the SW '/4 of Section 20. A Final Plat of the property is also requested. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. /69 Planning Report - Adkins Assoc. Variance January 16, 2001 Page 5 4. The proposed addition shall be constructed using materials to match the existing structure, and landscaping installed in accordance with the Site Plan. /70 Eagan Boundary Location Map Street Centorlln. Parcel Area Building Footprint s A-A yi 2 a. a tlYXll tiw ?U I 5"A .. f t • T O T=om ° Subject Site .ice 'e alai. -Ia v,.......... •° '?~"?? 1 ware t; ?' r i . ? ?. 01 In% MM 4L q% it wag :s 6 g ?y9 lop el • r S i a~Vq•Yw 1 iiiI 1000 0 1000 2000 Feet Development/Developer. Adkins Association Application: Variance Case No.: 20-VA-12-11-00 MW Prepared - sw 11. Parcel bne trap data provided Y by Dakata Canty Lard Survey Depatnert and is acorn as d NmwyEer 2DOa THIS MAP 13 INTENDED FOR REFERENCE USE ONLY W E City of Eagan MINNESOTA The City of Eagan and Dakota County do not guarantee the accurafy of this Information and are S C.am••ny Develop-2 cap "meat not responsible for errors or omissions. X71 C y t? V' r -r, - - - - - - - ----------- r Z i sw ? ? 11! 1 I i I a I -'- ?pp'H7J1 z p 4 I -};--_- 9 6 ,30 °n IZ I ? ? ?? sugv~ C ,, ; c? ??- - 11I X 2 g ?s 1Ils i4 bid X44 ;??? 44Q y ? 315 11 101MIS 5*ls ADOfil01J (RSC 3) ••? •, lilt .C:- 9P Q we st ?--? z o ;-------- ---- ------j--- r z it w =Y b R II it O t*a vi -- "vn. p 4 11 i 4 Jill 41 Q AAA AAA b A ass 0x5115 ij4m--. /OLIO AOOOQAMO PT ADUMUM k 3) jj',O? r Qwest aaa? -Cross o Christ Our Purpose: To bring people to Jesus and membership in His family, develop them to Christlike maturity, and equip them for their ministry in the church and their life mission in the world, in order to magnify God's name. Chapel/Offices: 7570 210th Street W. Lakeville MN 55044 (952) 469-5373 Sunday Morning Worship Services: Kenwood Trail Jr High 19455 Kenwood Trail W. Lakeville MN 55044 Email: cofccc*_frontiernet.net January 2, 2001 Pamela Dudziak City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Mr. Olson, Community Church I have just reviewed your request for access to the QWEST property located east of our property in Eagan. After discussion with our church board we have decided to deny access through our church property. Please call me at 952-469-5373 if you have any questions. Sincerely, Richard P. Breu Senior Pastor \Z1 - / Website: crossofchristchurch org Agenda Information Memo January 16, 2001 Eagan City Council Meeting 2001 CALENDAR YEAR CITY COUNCIL ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. The items that require action of the City Council include: A) Advisory Commission Appointments B) Acting Mayor C) Official Legal Newspaper D) City Council Meeting Dates E) Council Meeting Procedures F) Council Standing Committee/Representative Appointments G) Other Appointments ADVISORY COMMISSION APPOINTMENTS The following are the advisory commissions that make recommendations to the City Council: Advisory Parks and Recreation Commission (APrC) Advisory Planning Commission (APC) Airport Relations Commission (ARC) Burnsville Eagan Telecommunications Commission (BETC) Economic Development Commission (EDC) Waste Reduction and Abatement Commission (WRAC) Attached are copies of the attendance reports for each commission. In 2000, Mayor Awada requested review of any appointed members who had three or more consecuti absences. There are four individuals who have had three or more consecutive absences. Calvin Clark and Tawnie Cortez of the Economic Development Commission are up for reappointment this year and have elected to not reapply. Gwen Hillesheim of the Waste Reduction and Abatement Commission has experienced increased traveling in her job and expects more in the future. She is up for reappointment, but regretfully declines to reapply due to work commitments. Jim Weinzettel, a trash hauler representative on the Waste Reduction and Abatement Commission has had 8 absences in the 9 meetings held in 2000. The City Council may choose to reconsider his appointment. Notices were placed in the local newspapers, the City newsletter, the chamber newsletter and on the city website in December indicating that vacancies existed on advisory commissions. Applications were received from 29 individuals seeking appointment or reappointment. All individuals, including those currently serving on a commission, were invited to interview with the City Council on January 9, 2001. The Council interviewed 27 individuals. The City Administrator will distribute the ballots for all commission appointments. . A majority vote of the City Council is necessary for appointment. After each round of balloting, the City Administrator will announce members who have been appointed and how many vacancies remain, at which time additional rounds of balloting will take place until all vacancies, term 195 Agenda Information Memo January 16, 2001 Eagan City Council Meeting balances and alternate positions are filled by majority vote by the City Council. At the recommendation of the City Council, 3-year terms will be filled first and followed by alternate and other abbreviated terms. 199 Agenda Information Memo January 16, 2001 Eagan City Council Meeting ADVISORYPARKS COMMISSION- The Advisory Parks Commission meets the Monday prior to the second City Council meeting of each month. The Commission advises the City Council regarding park dedication by developers, purchase of additional parkland, development of existing parkland, recreation programs and protection and enhancement of Eagan's natural resources. Current Membership: Ban, Joseph Davis, Terry Fields, Cyndee Filipi, N. Mark Vacancy (Kevin Gutknecht resigned 6/2000) Hiar, Floyd (alternate) Johnson, Barbara Kubik, George Peterson, Daryle Peterson, Dorothy Rudolph, John Terms Expiring: Meetings Missed: 3-year terms: Filipi, N. Mark (reapplying) 3 Johnson, Barb Peterson, Daryle 2-year term: 1-year term: 1-year term (alternate): Applicants: Danner, Margo (1) Filipi, N. Mark (1) Hiar, Floyd (1) Hoffinger, Paul Hooppaw, Clint Pletcher, Richard (2) Rudolph, John (1) Williams, Melvin (2) Wright, David (1) Rudolph, John (reapplying) 0 Fields, Cyndee (balance of term due to City Council election) Vacancy (balance of Kevin Gutknecht's term) Hiar, Floyd (reapplying) 3 ACTION FOR JANUARY 16 MEETING: To appoint three3-year terms, one 2 -year term, one ]-year term and one 1 -year alternate to the Advisory Parks and Recreation Commission. 197 Agenda Information Memo January 16, 2001 Eagan City Council Meeting ADVISORY PLANNING COMMISSION- The Advisory Planning Commission meets the fourth Tuesday of each month to review development plans, zoning applications, comprehensive guide plan amendments, usage permits and to make recommendations to the City Council. Current Membership: Anderson, Gale (Alternate) Heyl, Carla Huusko, Gary Kaess, Ryan Nosbush, Mark Segal, Jerry Steininger, Greg Tilley, Meg Terms Expiring: 3-year terms: Segal, Jerry (reapplying) Steininger, Greg (reapplying) Tilley, Meg 1-year alternate: Anderson, Gale Applicants: Anderson, Diane (1) Ansari, Azher (3) Armborst, Donald (1) Bendt, Duey (1) Danner, Margo (2) DiNella, Bruno (2) Eckerle, Jeff (2) Filipi, N. Mark (2) Hoffinger, Paul (2) Holland, Jeffrey (1) Hooppaw, Clint Hunter, Shawn (1) Pletcher, Richard (1) Schlax, Mike (2) Segal, Jerry (1) Staricha, Lance (2) Steininger, Greg (1) Williams, Melvin (1) Wright, David (2) Zoberi, Nadim (1) Meetings Missed: ACTION FOR JANUARY 16 MEETING: To appoint three 3 -year terms and one .1-year alternate to the Advisory Planning Commission. /78 Agenda Information Memo January 16, 2001 Eagan City Council Meeting BURNSVILLE/EAGAN TELECOMMUNICATIONS COMMISSION - The Cable Communications Commission meets the second Thursday of each month to oversee the administration of the joint Burnsville/Eagan cable television system. Current Membership: Cooper, Bob Jensen, Maggie Miller, Alan Raker, Bill Terms Expiring: 1-year (alternate): Vacant Applicants: Ansari, Azher (4) Armborst, Donald (4) Hicok, Kurt (1) Hoffinger, Paul Holland, Jeffrey (3) Hooppaw. Clint ACTION FOR JANUARY 16 MEETING: To appoint one 1-year alternate to the Burnsville Eagan Telecommunications Commission. /$0 Agenda Information Memo January 16, 2001 Eagan City Council Meeting AIRPORT RELATIONS COMMISSION - The Airport Relations Commission regularly meets the second Tuesday of each month to review airport issues within the City of Eagan and to recommend airport-related policy to the City Council. Residents from airport noise affected neighborhoods and representatives from the business community are especially encouraged to apply to this committee. Current Membership: Drenckhahn, Eric Gladhill, Ted Kreitz, Alice (resigned 7/2000) Saffouri, Hassan (Alternate) Soderling, Steve Staricha, Lance Thorkildson, Charles Zoberi, Nadim Terms Expiring: 3-year terms: Krietz, Alice (resigned 7/2000) Staricha, Lance (reapplying) Zoberi, Nadim (reapplying) 1-year (alternate): Saffouri, Hassan Applicants: Ansari, Azher (2) Clark, John (1) DiNella, Bruno (1) Eckerle, Jeff (1) Hoffinger, Paul (1) Holland, Jeffrey (2) Hooppaw, Clint (2) Kinard, Joe (1) Pletcher, Richard (3) Schlax, Mike (1) Staricha, Lance (1) Weller, Michael (1) Zoberi, Nadim (2) Meetings Missed: Per the direction of the City Council, two additional commission members will be phased into the appointment rotation. In addition to the three regular 3-year terms expiring this January, one 2-year appointment (of a three year term to expire in January 2003) and one 1-year appointment (of a three-year term to expire in January 2002) should be made. ACTION FOR JANUARY 16 MEETING: To appoint three 3-year terms, one 2-year term, one 1-year term and one 1-year alternate to the Airport Relations Commission. /99 Agenda Information Memo January 16, 2001 Eagan City Council Meeting ECONOMIC DEVELOPMENT COMMISSION - The Economic Development Commission regularly meets the third Monday of each month to review policies and issues pertaining to economic development and redevelopment in the City of Eagan. Members each represent different categories of business interests. Applicants must either reside in or do business in the City of Eagan. Current Membership: Ashfeld, Lee Clark, Calvin Cortez, Tawnie Dunn, Tim Fitzgerald, Hugh Morgan, Gary Oestrich, Karl Reimer, Mark Spears, Nathan Stackhouse, Julie Carlon, Ann (ex-officio, per Council action on 1-10-1995) Terms Expiring: Meetings Missed: 3-year terms: Clark, Calvin Ashfeld, Lee (reapplying) Cortez, Tawnie Applicants: Anderson, Diane (2) Armborst, Donald (2) Ashfeld, LeRoy (1) Carey, Brian (1) DiNella, Bruno (3) Dwyer, Joe (1) Eckerle, Jeff (3) Hoffmger, Paul Hooppaw, Clint Miller, Gregory (1) Pletcher, Richard (4) ACTION FOR JANUARY 16 MEETING: To appoint two 3 -year terms, one 1 -year alternate and remove the ECVB ex-officio member to the Economic Development Commission. /8/ Agenda Information Memo January 16, 2001 Eagan City Council Meeting WASTE REDUCTION & RECYCLING COMMISSION- The Waste Reduction and Recycling Commission regularly meets the Third Thursday of each month to review waste management issues/policies, which include the Eagan recycling and waste reduction program. Members include residents, business and hauler representatives. Current Membership: Hanson, Gary (Resident) Hillesheim, Gwen (Resident) Hooppaw, Clint (Resident) - alternate Hurd, Patricia (Resident) Merkel, Linda (Resident) Patraw, Rick (Resident) Petrilli, Thomas (Business) Stone, Michael (Hauler) Tapper, John (Business) Weinzettel, Jim (Hauler) Terms Expiring: Meetings Missed: 3-year terms: Stone, Michael (Hauler) - reapplying 0 Hillesheim, Gwen (Resident) Petrilli, Tom (Business) 1-year (alternate): Hooppaw, Clint (Resident) - reapplying 2 Applicants: Ansari, Azher (1) - resident Armborst, Donald (3) - resident Hiar, Floyd (2) - resident Hoffinger, Paul - resident Hooppaw, Clint (1) - resident Sammon, Kari (1) - resident Stone, Michael (1) - hauler ACTION FOR JANUARY 16 MEETING: To appoint one 3 -year hauler term, one 3 -year resident term and one .1-year resident alternate term for the Waste Reduction and Recycling Advisory Commission and, in the absence of quaked business representatives, to further direct staff to approach the Chamber of Commerce for assistance in soliciting a member of the business community who can represent the needs of Eagan businesses as it pertains to waste reduction and recycling. Aga Agenda Information Memo January 16, 2001 Eagan City Council Meeting ACTING MAYOR B. Acting Mayor - There is a statutory requirement that a member of the City Council be appointed as acting mayor. All Councilmembers are eligible for this appointment. The acting mayor presides in the absence of Mayor Awada at Council meetings and all other activities pertaining to the Cite of Eagan. Historically, the Mayor has made this appointment. Councilmember Pc Carlson was Acting Mayor in 2000. REQUESTED ACTION: The Mayor to appoint a member of the City Council as acting mayor. OFFICIAL LEGAL NEWSPAPER C. Official Legal Newspaper - There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City has received proposals from This Week/Dakota County Tribune, Inc. and Sun Newspapers. The Dakota County Tribune is slightly more expensive; however, they publish the agendas as news items and there is no charge for publishing them. The Sun-Current would post the items online for no additional charge, but does charge for the publication of agendas, making total costs higher than jui.. r publications of legal notices. An actual cost comparison is difficult because of different ;e sizes, characters per line and lines per inch. The cost difference is not a significant factor in 1 t1. Even though the Dakota County Tribune is the designated official legal newspaper, legal notices would also appear in Eagan This Week. Deadlines for publication and publication dates match up much better with City activity with the Dakota County Tribune/Eagan This Week. Any agenda published in the Sun Current would need to be submitted to the paper more than one week in advance of the meeting and would be incomplete and may change between publication and the meeting. Tribune This Week Sun Current Legal Notices Deadline Tues Noon Tues Noon Thurs 2 pm Publication Thursday Saturday Wednesday Agendas Deadline Tues Noon Wed 4 pm Wed 5 pm Publication Thursday Saturday Wednesday Proposals attached on pages/97 through. REQUESTED ACTION: Approve retention of Dakota County Tribune as the City of Eagan's official legal newspaper. /33 Agenda Information Memo January 16, 2001 Eagan City Council Meeting CITY COUNCIL MEETING DATES D. City Council Meetings - The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is attached on page O-ft/designating the first and third Tuesdays as regular City Council meeting dates, with the exception of July 3, September 18, November 6 and December 4 meetings. For those dates, alternate dates were suggested. Also included are a list of workshops to be scheduled at 4:30 p.m. before each regularly scheduled City Council meeting and a series of Goals/Work Program Review workshops to be scheduled the fourth Tuesday of each month at 4:30 p.m. If the Council prefers an alternate date to the ones proposed on the schedule, this should be discussed at the meeting. REQUESTED ACTION: Approve or modify the 2001 Schedule of City Council Meetings as presented noting the alternate dates. CITY COUNCIL MEETING PROCEDURES E. Council Meeting Procedures - The City Council has adopted Robert's Rules of Order to govern all business conducted at Regular City Council meetings. Enclosed on page is a copy of an outline of a Regular City Council agenda that was adopted during Organizational Business in 2000 for use by the Mayor and City Councilmembers as to how Robert's Rules will apply to the overall agenda. Also enclosed on pages through is a copy of a handout _L _q entitled Eagan City Council - Procedure and Motion Practice on Business Items that was adopted by the Council during Organizational Business 2000. This handout provides a summary of Robert's Rules of Order in greater detail on how business will be conducted for each City Council agenda item. Also included on pages T 95 "through ?o is a guideline of meeting procedures for use by the public when attending Regular City Council meetings. The audiences can vary from a school age child to a resident who may be attending their first meeting to an applicant who is very sophisticated in making presentations to City Councils nationwide. Therefore, the guideline was written for a diverse audience while retaining the main purpose to provide information and awareness on how a citizen can interact with the City Council during a Regular City Council meeting. REQUESTED ACTION: To acknowledge Robert's Rules of Order as the means to conduct official business at all Regular City Council meetings and further approve the attached guidelines/handout for public participation in City Council meetings. /Ey Agenda Information Memo January 16, 2001 Eagan City Council Meeting COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS E. Council Committee Appointments - Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The standing committees for 200 ` were as follows: Finance Commit : Councilmember Blomquist (Chair) and Councilmember Masin Public Works Ct onittee: Councilmember Bakken (Chair) and Councilmember Blomquist Personnel Committee: Councilmember Carlson (Chair) and Councilmember Bakken Census Committee: Councilmember Blomquist (Chair) and Councilmember Masin Millennium Committee: Councilmember Masin (Chair) and Mayor Awada Historically, the Mayor has made the appointments to the standing committees. The representative positions for 2000 were as follows: Minnesota Valley Transit Authority Board: Councilmember Bakken School District #191: Councilmember Masin School District #196: Councilmember Carlson School District #197: Mayor Awada History Committee: Councilmember Blomquist AND COUINCILMENIBER C ARLSON? Municipal Legislative Commission: Mayor Awada Historically, appointments to representative positions have been made by Council consensus. REQUESTED ACTION: The Mayor to appoint members of Council standing committees; and for the Council to volunteer as representatives to the above referenced groups excepting the Census Committee and the Millennium Committee. OTHER APPOINTMENTS 1. Community Center/Central Park Teams - The City Councilmembers volunteered in September for the following Community Center/Central Park Teams: Site Design Team: Mayor Awada and Councilmember Carlson Partnerships/Operations: Mayor Awada and Councilmember Masin Facility Design Team: Councilmembers Bakken, Blomquist and Carlson The original appointments were made on a voluntary basis with consensus approval by the City Council. REQUESTED ACTION: To appoint members to each of the three Community Center/Central Park Teams. l8S Agenda Information Memo January 16, 2001 Eagan City Council Meeting 2. MASAC Representatives - The Metropolitan Aircraft Sound Abatement Council is currently defunct; if and when it is reinstated, the Council will be notified and appointments from the staff and ARC will be recommended. /86 December 14. 2000 newspapers City of Eagan City Council 3930 Pilot Knob Road Eagan, MN 55122 Dear City Council Members: The Eagan Sun Current would like to be considered for designation as the legal newspaper for the City of Eagan for the year 2001. New in 2000, all published legal notices were posted on our website (www.mnsun.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broaden the readership of your legal notices. The rate structure for legals effective January 1, 2001 will be: 1 column width: $6.09 per inch for first insertion $3.04 per inch for subsequent insertions There are 11 lines per inch Two notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 2:00 pm the Thursday prior to publication. E- mailing the legal notices is an efficient and accurate way of getting the notices to us. The e- maii address for the legal department is legals@mnsunpub.com. We still accept notices on disk. faxed or through the mail. If you require more information to make your decision, please contact me or Meridel Hedblom, our Legal Representative, at 952-392-6880. Thank you for considering the Sun Current as the official newspaper for the City of Eagan in 2001. We appreciato the opportunity to serve the needs of your community- Si ncerely, Frank Chilinski President and Publisher / 9 11? 10917 VALLEY VIEw Roan * EDEN PRAIRIE * MINNESOTA 55344 ' 952-829-0797 * Fax: 952-941-3588 NEWSPAPERS 1525 East Highway 13 December 14, 2000 City of Eagan P.O. Box 21199 Eagan, MN 55121 Burnsville, MN 55337 612-894-1111 • FAX:612-882-6052 To the Mayor and city Council members: Please accept the attached bid for legal newspaper status for the city of Eagan. The combination of the legals being placed in the Dakota County Tribune along with the Eagan Thisweek Newspapers offers the city the best vehicle for communicating with the residents of Eagan. We have a dedicated staff as well as the largest circulation to handle your legals in an efficient manner. By designating the Dakota County Tribune as your legal newspaper, your legal notices will also be published in the Eagan Thisweek, which reaches 12,718 homes in the city. We believe that our bid reflects our desire to serve Eagan as your legal newspaper. If you have any questions, please feel free to call. Thank you for your consideration. Sincerely, (44V Eric Olson Carol Haverland General Manager Legal Department Enc. /gg/ QUOTATION FORM CITY OF EAGAN No. of Lines Per Column Inch 10 Printed Characters and Spaces Per Line Average 45 Total Characters and Spaces Per Column Inch Average 450 Per Line Cost Per Column Inch Cost zp6.77 Dakota County Tribune, Inc. Newspaper By Carol Haverland December_ 14; 2000 Date Comments : 67. 7G /fJ9 2001 SCHEDULE OF REGULAR COUNCIL MEETINGS January 2 May 8 September 4 January 16 May 22 September 18** February 6 June 5 October 2 February 20 June 19 October 16 March 6 July 3* November 6*** March 20 July 17 November 20 April 3 August 7 December 4**** April 17 August 21 December 18 * Consider moving the July 3rd meeting to July 5 (Thursday) due to the July 4' holiday and keeping the regular July 17th meeting or consider having the regular meetings on the 2° and 4th Tuesdays of July (July 1e and 24th) and move the Advisory Planning Commission meeting to July 31. * * Consider moving the September 18th meeting to September 17th (Monday) due to the Jewish Holiday Rosh Hashanah. * * * Consider moving the November 6th meeting to November 5th (Monday) due to the three local school district elections. * * * * The December 4th meeting is subject to change due to the Truth in Taxation Hearing. !90 2001 SCHEDULE OF SPECIAL COUNCIL MEETINGS AND WORKSHOPS January 2 April 3 July 3* October 2 January 16 April 17 July 17 October 16 January 30 April 24 July 24 October 23 February 6 May 1 August 7 November 6*** February 20 May 15 August 21 November 20 February 27 May 22 August 28 November 27 March 6 June 5 September 4 December 4**** March 20 June 19 September 18** December 18 March 27 June 26 September 25 * Consider moving the July 3`d meeting to July 5 (Thursday) due to the July 4th holiday and keepin the regular July 17th meeting or consider having the regular meetings on the 2' and 4th Tuesdays of July (July 10th and 24th) and move the Advisory Planning Commission meeting to July 31. ** Consider moving the September 18th meeting to September 17th (Monday) due to the Jewish Holiday Rosh Hashanah. * * * Consider moving the November 6th meeting to November 5th (Monday) due to the three local school district elections. **** The December 4th meeting is subject to change due to the Truth in Taxation Hearing. /9/ AGENDA FORMAT 1. Call to Order 1.1 Mayor customarily tolls city bell and returns to place at Council table. 1.2 Mayor states, "The Month, Day, Year meeting of the Eagan City Council is called to order." 2. Roll Call 2.1. Mayor states, "The Secretary will please take note of the role." 2.2. If appropriate, Mayor also states, "The Secretary will please note that [Mayor/Councilmember] has provided notice by [written correspondence/telephone message) that [he/she) is unable to attend this meeting. 3. Pledge of Allegiance 3.1. Mayor states, Please rise and join me in the Pledge of Allegiance." 3.2. Mayor leads in the Pledge. 4. Adopt Agenda* 4.1. Mayor states, "The Council will now consider adoption of the agenda" 4.1.1. If no Member requests recognition, Mayor prompts, "Is there a motion to adopt the agenda?" 4.2. Member requests recognition, "Mayor Awada, (may I be recognized) for (the purpose of making) a motion?" 4.3. Mayor recognizes Member, "Member (has the floor)." 4.4. Member makes motion, "Mayor Awada, I make the following motion." 4.4.1. "To adopt the agenda as printed." or 4.4.2 "To adopt the agenda as printed with the following change(s)." 4.4.2.1. "To delete item [item identification letter] under [agenda category]." or 4.4.2.2. "To add item [item identification letter] under [agenda category], which should read, [text of proposed new item]". or 4.4.2.3 "To substitute for item [item identification letter] under [agenda category] the following item, which should read, "[text of proposed item]." Or 4.4.2.4 "To separate item [item identification letter] under [Consent Agenda], and move to [agenda category]." 5. Approval of Minutes* 5.1. Mayor states, "The Council will now consider approval of the minutes. Does any Member have any changes on the minutes?" 5.2 Member makes motion with changes. 5.2.1 "To approve the minutes as printed" or "as amended." 6. Visitors to be Heard (10 minute total time limit) 7. Department Head Business* 8. Consent Agenda* 8.1 If items are pulled, it must be by motion at the time of the regular agenda adoption, subject to regular motion practice. 9. Public Hearings (7:00 PM)* 10. Old Business* 11. New Business* 12. Legislative/Intergovernmental Affairs Update* 13. Administrative Agenda* 14. Visitors To Be Heard 15. Adjournment* 15.1 Mayor asks, "Is there any further business?" 15.2 If not, "There being no further business, a motion to adjourn is in order." 16. Executive Session *Regular motion practice is observed. ` G Eagan City Council-Procedure and Motion Practice on Business Items I. Mayor Introduces Item A. Brief introduction of item. D. Staff Report A. Mayor gives staff the floor, "The Council will now hear from [Title and name] for the staff report. B. Staff concludes, "Mayor Awada, that concludes the staff report." C. Mayor, "The Council must now make a motion to frame the item for consideration. What is the pleasure of the Council?" III. Motion A. Member requests recognition from the Mayor. I. "Mayor, (I request recognition) for (the purpose of making ) a motion." B. Mayor recognizes Councilmember. I. "Member [member's last name], (for a motion)." C. Member makes motion. I. "Mayor Awada, I make the following motion." 2. "[text of motion]." (usually ended by, "as printed in the Council packet.") 3. If the motion is not included in the packet, a written sample motion should be prepared for distribution to Members, the Secretary and staff. 4. Similarly, if a business item is one that a Member has added to the agenda, the Member should provide a sample motion for the packet. D. For very controversial items, a Member may move simply to open up the item for public input. I. In this case, the Mayor asks the Council, "If there is no objection?" 2. If a Member objects, the motion requires a second and is subject to debate. 3. If no Member objects, the Mayor may pronounce, "the motion carries, and the item will now be opened to the public for input." 4. Procedure picks up at VI.B. IV. Second A. Seconding Member need not request recognition or obtain the floor. B. "I second the motion," or just "second." Procedure goes on to VI. C. If no second is forthcoming, the Mayor asks, "Is there a second to the motion?" I. If not, the Mayor says, "Since there is no second, the motion is not before the Council." 2. And then moves to next item or asks, "Is there any further business?" 3. Procedure begins again at III. D. If the -notion is out of order, the Mayor makes the appropriate ruling, and procedure begins again :.. M. V. Revisions may be Immediately suggested (in accordance with City policy attached) - see procedure at VIII A. "The motion has been made and seconded, and the item is now framed for consideration by the Council. Before the item is placed before the Council, it will be opened up to the public for input. B. "Does the applicant wish to be heard on this matter?" C. "If there are any present who wish to speak to this item, please come forward to the podium. Please state your name and address, and spell your name for the record." D. Mayor manages public input. Questions or responses from Council Members are not appropriate until the item has been brought back before the Council. E. Mayor continues to prompt for input, "Does anyone else wish to be heard on this matter?" VII. Mayor closes public forum A. If no one else wishes to be heard, Mayor states, "Seeing no one else, the public forum is now closed, and the item will be brought back to the Council. VIII. Before the Mayor States the Question, any Member may suggest a revision A. Members may offer revisions from right after motion is made until the public forum is opened and from after the forum is closed until the Mayor states the question on the motion. I. Member asks, "Mayor Awada, for a revision?" 2. Mayor recognizes speaker, "Member (last name], (for a revision)." /93 3. Member asks, "Mayor Awada, would the Member accept the following modification to the motion?" a) Speaker states an addition, a deletion, a substitution, or combination thereof. 4. Mayor recognizes maker of motion. 5. Maker of the original motion may: a) Decline "Mayor Awada, I decline the modification." b) Accept "Mayor Awada, I accept the modification." (1) If accepted, the person who suggested the modification counts as a seconder. (2) If the modifier is the one who made the original motion, the original seconder must second it. 6. The Mayor states, "The Member has [accepted/declined] the modification." IX. Mayor States the Question on the motion A. Mayor states, "The motion has been made and seconded and the motion is now before the Council. B. Once the Mayor has stated the question, further revisions are out of order. C. Mayor asks, "Is there any discussion?" X. Discussion 1. Members may speak 2 times each, with a 2-minute limit each time. 2. Questions and requests for input count against the speaker's time. 3. Members must request recognition from the Mayor before speaking, and all comments and discussion are directed through the Mayor. Even if a question is directed to staff or another Member, the question is asked through the Mayor. (Ex., "Mayor Awada, is the Member suggesting that...?" or "Mayor Awada, would City Administrator Hedges please clarify what is meant by ...?") 4. Maker of motion may not speak against the motion, but the seconder may. 5. Maker of motion speaks first; seconder speaks second; other discussion is in the order recognized by the Mayor. XI. Putting the Question A. Once debate appears to have stopped, the Mayor asks, "Is the Council ready to vote on the question?" or "Is there any further discussion?" B. If not, the Mayor says, "Seeing none, the question is now before the Council." 1. This ends debate.' At this point, one cannot "explain his or her vote," since that is the same as debate. C. "All those in favor (of the motion) say aye." D. "All those opposed (to the motion) say no" XII. Mayor announces the voting result A. "The vote is is favor and opposed, and the motion is [adopted/lost)." B. "(and staff is directed to take the appropriate action.)" C. After the vote is announced, there can be no further discussion on the item! D. A Member can change a vote up until the Mayor announces the result. After the Mayor announces the vote, a Member can change a vote only with the permission of the Council, either by unanimous consent or adoption of a motion to grant the permission, which is not debatable. E. If the motion is lost, and the business has not been dispensed with, a new motion is in order. Procedure begins anew at M. 19?F '+t bah! AC Qa?f1 EAGAN CITY COUNCIL MEETING PROCEDURES AND PUBLIC PARTICIPATION GUIDELINES Mayor: Welcome to a meeting of the Eagan City Council. In order to Patricia Awodo ensure that this and future Council meetings can be meaningful to you Council and other citizens, the City Council uses a set of rules to govern the members: conduct ofits meetings. These "Rules ofProcedure"areforthe PoLA Bea Bloomquist convenience ofthose attending the meeting. The City Council follows Peggy Carlson `Robert's Rules ofOrder" for conducting official business. The Sandy Mosin following is a brief summary ofthe order of business for a City Council meeting which maybe ofinterest to you. Members of City Staff COUNCIL MEETING PROCEDURES Generally Attending City Council Meetings: ORDER OF BUSINESS The schedule for a Council meeting is shown on the AGENDA. An Tom Hedges, agenda is simply a list ofbusiness to be considered at ameeting and City Administrator includes: Jim Sheldon, • Roll Call & Pledge ofAllegiance Consulting Legal Counsel • Adopt Agenda/Approve Minutes • Visitors to be Heard (10 Minute Total Time Limit) Tom Colbert, • Consent Agenda Director of • PublicHearings Public Works • OldBusiness Mike Ridley • New Business Senior Planner • AdditionalItems • Legislativellntergovemmental Affairs Update • Administrative Agenda • Visitors to be Heard To find out specific items are which are scheduled on the agenda, refer to the Dakota County Tribune, This Week, or call the Municipal Center at (651) 681-4600. Copies of the agenda are available at the entrance to the Council Chambers at the time of the meetings. /9s THE ROLE OF THE PUBLIC The CityCouncil welcomes the public to all Council meetings, workshops, and hearings and you are encouraged to express your opinion during these meetings. To keep the agenda moving smoothly, the Council has adopted basic guidelines for making presentations before the Council. • The purpose ofthe guidelines is: to provide for a more orderly meeting • to provide equal and adequate time for review and consideration ofagendaitems • to provide equal rights to all members of the public who address the presiding officer • to provide the City Council with an equal and rational approach to all decisions. MEETING CONDUCT GUIDELINES The City Council has established the following guidelines for the conduct ofCity Council meetings: 1. Persons attending a Council meeting may address the Council at the time at which specific items appear on the agenda. 2. When addressing the Council, the presenter shall approach the podium and begin present- ingby stating his/her name and address. 3. All persons who speak must address the Mayor. 4. At public hearings, all questions and remarks from the audience are limited to four (4) minutes and shall be addressed to the Mayor. Each person is limited to one tum. The Mayor may use discretion whether to allow repeat statements from the same person. 5. Presentations concerning items will be heard only upon approval of the Mayor. 6. To help maintain order, applause or other disturbances are discouraged. 7. Petitions should be presented to the City Adminisl rator. 8. Audience members are encouraged to address the Council but cannot make motions or otherwise participate in the meeting. !9? NON-AGENDA ITEMS Individuals wishing to appear at regular meetings ofthe City Council relative to items not included on an agenda may speak or make presentations under the sections of the agenda entitled, VISITORS TO BE HEARD. The Visitors to be Heard section is scheduled at the beginning of the meeting; however, the total time limit for all speakers is 10 minutes. Iftime does not permit all to be heard, a second opportunity for Visitors is provided at the end of the meeting. No Council action on a visitor's presentation should be expected at this meeting, since the Council will want to study all proposals or requests before making a decision. THE CONSENT AGENDA The Eagan City Council uses a CONSENT AGENDA procedure forroutine items needing little or no deliberation. Those items are identified on the agenda and are approved with one vote unless a councilmember or citizen requests that the item be discussed or considered separately. PUBLIC HEARINGS Certain items on the agenda are identified as PUBLIC HEARINGS. These are formal proceedings giving citizens an opportunityto express their concerns on a specific issue. Some issues on which the Council is required to hold public hearings are the annual budget, public improvement projects, and levying of special assessments. The Council endeavors to complete action on each issue the same night as the hearing. However, there may be circumstances where additional information or action is needed making it desirable to defer action until a later date. Depending on the situation, the hearing may be closed or continued to a future meeting date. GENERAL HEARING PROCEDURES 1. Mayor opens the hearing. 2. Staffdescribes the proposal. 3. Those wishing to comment are heard. 4. Formal action is taken to close thehearing. 5. Councilmembers have an opportunity to comment and ask questions on the issue. 6. Council takes action on the issue or defers decision. ?9? HOW THE COUNCIL VOTES Three members of the Council constitute a quorum. A majority vote is needed to adopt motions and general resolutions. A vote of 3/5 is required for most ordinances. Hearings on preliminary reports for improvements, compre- hensive plan revisions, and zoning ordinance changes require a 415 vote. Publication of an ordinance in the official newspaper of the City is required before it actually takes effect. MEETING DATES With few exceptions, the City Council meets at 6:30 p.m. on the first and third Tuesdays of each month in the Council Chambers ofe Municipal CenterBuilding at 3830 Pilot Knob Road. The Council also meets in special session as needed with notice ofthese meet- ings posted at the Municipal Center Building. Occasionally meeting dates are changed to avoid conflicts with holidays or other events so you may wish to consult staffat the Municipal Center for information on specific meeting dates. COUNCIL MEETING CABLECASTING With few exceptions, the regular City Council meetings are televised "live"over the City's Cable Television Access Channel Sixteen (16). These meetings are also recorded for replay, which generally occurs on the day following the regularmeeting (the first and third wednesday of each month) at 9:00 a.m. and 5:00 p.m. Beginning in 1999, on a six-month trial basis the Special City Council meetings or "workshops" will also be televised when applicable and feasible. If you would like to purchase a copy of a televised City meeting, please contact the Bumsville/Eagan CommunityTelevision staff at (651) 882-8213. 091 Agenda Information Memo January 16, 2001 Eagan City Council Meeting OLD BUSINESS A. SUPER STORM ANALYSIS 2ND OPINION STUDY ACTION TO BE CONSIDERED: Authorize one of the two firms, WSB & Associates, Inc. or CDM Inc., to perform the 2d opinion engineering study of the July 2000 "Super Storm Analysis and Improvement Options Report" for the base proposal, and if so desired, Alternates #I and/or #2. FACTS: • On July 7 & 8 of 2000, the City was hit with the largest rain storm event in its history producing over 11 inches of rain with most of it coming over a 3-4 hour time frame. This "Super Storm" greatly exceeded any foreseeable event and overwhelmed the City's storm drainage facilities in numerous locations throughout the community resulting in severe isolated flooding of homes, businesses and landscape. • The City Council commissioned the consulting engineering firm of Bonestroo, Rosene, Anderlik & Associates, Inc., to conduct a study of this storm event and analyze the design of the related storm drainage system and to also propose various preliminary improvement options for consideration to minimize the impacts of any future similar rainfall event. This report was presented to the City Council at a community meeting held on Nov. 9 at Blackhawk Middle School. • On Nov. 6, the City Council directed a 2°d opinion study of this drainage report to verify the assumptions and validity of its analyses and findings, and to review the viability of the proposed improvement options. The City Council directed staff to request proposals from 2 specific firms (URS/BRW and Bolten & Menk) along with 4 other firms that had contacted the city staff expressing an interest (Polaris Group, WSB, HDR and CDM). A scope of services for the proposal was prepared and approved by the Council on December 4 and promptly sent to the selected firms. On December 19`'', a pre-proposal conference was held with all interested firms. All proposals were to be submitted by 4:30 pm Friday, December 31. • Of the 6 firms solicited, 5 submitted proposals for consideration (Bolten & Menk declined due to current work load). The proposals were reviewed and evaluated by the Public Works Director, City Engineer and Assistant City Engineer. They were evaluated and ranked on the basis of 1) the technical expertise and experience of the project team, 2) the firm and team's experience with large storm event analysis and comprehensive storm management plan preparation, 3) familiarity with the various computer modeling software programs, and 4) the estimate of time and cost. The following 3 firms were deemed to be highly qualified and capable of best meeting the City's needs. They are ranked in order of the evaluation team's recommendation: 1. WSB and Assoc, Inc. ( 281 hours @ $19,894) 2. CDM (531 hours @ $49,325) 3. Polaris Group (471 hours @ $35,150) • The evaluation report is scheduled to be completed by March 1. /99 ISSUES: • WSB and Associates have performed similar studies for the metro communities of St. Louis Park, St. Anthony and Richfield for storm flooding impacts in 1997. They have prepared numerous comprehensive management plans for these and other metro suburban communities. They are currently the designated engineer for the Gun Club Lake Watershed Management Organization (WMO), an organization formed by a tri- city Joint Powers Agreement between Mendota Heights, Inver Grove Heights and Eagan. • Camp Dresser & McKee has a very experienced project team and have performed an independent 3rd party analysis of storm flood modeling for South Washington County Watershed District. They have experience with large storm event analyses in Milwaukee ('97 & `98) and storm sewer performance in Duluth. They have also prepared numerous comprehensive management plans including Duluth, Milwaukee and other midwest communities. • Polaris Group is a relatively new firm (est. 1997) comprised of experienced engineers and technicians. Members of the project team have evaluated large storm events for Mankato, Bloomington and Minneapolis for the '87, '96 & '97 storm events and have prepared comprehensive plans for Minnetonka and Racine, Wisconsin. • The RFP requested proposals to review and evaluate the Bonestroo Report, its base assumptions and preliminary improvement options. Alternatives were requested to further evaluate the refined improvement options that have been or will be presented to the various neighborhood groups. Alt. # 1 would look at Areas #2 (Cedar Grove), #7 (Lex. Sq.) and #9 (Wild. Run & Oak Ch.). Alt # 2 would additionally look at Areas #3 (Meadowlands) & #10 (E. Thos Lake). The following are the additional costs for each alternative evaluation to the study. 1. WSB (Alt #1 - $3,368/44hrs), (Alt #2 - $3,534/46hrs), (both - $6,902/90hrs) 2. CDM (Alt #1- $11,448/118hrs), (Alt #2- $9,921/10lhrs), (both- $21,369/219hrs) 3. Polaris (Alt #1 - $6,120/82hrs), (Alt #2 - $5,160/70hrs), (both - $11,280/152hrs) • These alternates were proposed to allow the Council to determine to what extent they would like to have a more in-depth analysis performed on the refined improvement options to reach the appropriate level of assurance. Alt. I incorporates 3 distinct and representative areas. Alt 2 would incorporate 2 more providing for 50% of the areas being studied. If there are concerns after Alt. 2 and/or 3 are evaluated, the Council has reserved the option to expand the scope of the study as necessary. a&t Agenda Information Memo January 16, 2001 Eagan City Council Meeting B. REQUEST TO RECONSIDER - MANLEY BROTHERS CONSTRUCTION ACTION TO BE CONSIDERED: To Reconsider the denial of the Preliminary Planned Development (rezoning) and Preliminary Subdivision requests of Manley Brothers Construction to allow a six lot single family subdivision (Woodhaven Villas) upon 1.1 acres of land located south of Diffley Road and west of Highway 3 in the northeast 1/4 of Section 25. FACTS: ? At its regular meeting of November 6, 2000, the City Council directed staff to prepare Findings of Fact, Conclusions & Resolution of Denial regarding the Preliminary Planned Development and Preliminary Subdivision. ? At the November 21, 2000 regular meeting, the City Council confirmed the Findings of Fact, Conclusions & Resolution of Denial. ? The property owner has submitted correspondence requesting reconsideration. ISSUES: ? If reconsideration is granted, the Council would schedule the item to a specific City Council agenda and direct staff to re-notice adjacent neighbors. ATTACHMENTS: (1) Kurtis Manley correspondence, page . aoi 646 Lexie Court Eagan, MN 55123 November 14, 2000 RE: Case # 25-PS-08-06-00 Woodhaven Villas Bob Kirmis 3830 Pilot Knob Road Eagan, MN 55122 Dear Bob Kirmis: I am writing to request reconsideration on the above referenced matter on January 16, 2001. Please respond to the address listed above with a confirmation of this request. Thank you for your time. Sincerely, v.R Kurtis L. Manley Vice- President Manley Brothers Construction, Inc. 06) ? Agenda Information Memo January 16, 2001 Eagan City Council Meeting C. TWIN CITY WIRE - MFI, INC. FOR GOPHER EAGAN INDUSTRIAL PARK 7 ADDITION EXTENSION FOR RECORDING FINAL PLAT ACTION TO BE CONSIDERED: To approve an extension of the recording requirement for the Gopher Eagan Industrial Park 7th Addition (located north of Yankee Doodle Road and east of fit : ' Sway 149 in the south'/2 of Section 12) to November 1, 2001. FACTS: ? This Final Plat was approved by City Council action on October 17, 2000 as "Gopher Eagan Industrial Park 5th Addition". Following City Council approval, it was determined that the "5th" and "6th" Additions of the Gopher Eagan Industrial Park subdivision have already been used. Thus, the subject plat has been renamed "Gopher Eagan Industrial Park 7th Addition' . ? At the December 19, 2000 City Council meeting, the Council approved a 60 day extension of the original recording requirement thereby establishing a recording deadline of February 19, 2001. Such extension was granted at the applicant's request to allow MnDot time to fully review the plat. ? The City Code states that it is the responsibility of the subdivider to file the final plat with the County Recorder within 6i? days from the final plat approval by the Council, unless a time extension has beer: granted by the Council. The Code does not establish a maximum number of extensions that may be granted or a maximum duration for an extension. ? According to the applicant, the requested extension is desired to avoid the payment of all 2001 property taxes at this time (a County recording requirement). ISSUES: ? Of particular concern with this request is the precedent being set for the avoidance of property tax payment. In this regard, an extension to June 1, 2001 may be more appropriate (such that only the second half payment would be required to be prepaid at the time of recording). ATTACHMENTS: (2) ? Final Plat drawing, paget"{ ? Applicant correspondence, pages through ao,3 F< a6 I = is £ I F$ 6$ a E s-i • £ a s pa F j R 2e45 I 9a ?Y s'`I x*£ g •' E£,s e I { I I s$T6F 8 sa sa a$ 'ai C 1I I I YS'$£ (5 I III R F as I_"_7; HIS Y •yq; 5 a { ,p ,§ I j tai=% 1$I s jq { ¢= s6 O? I3°R i '2 e" i2 gr s$_te I•! a !$ $ S !a fa E $ IE I 3% Ie Fs li3 E?€it$$ at I? ?' £' % E§ u £ a {? I t$? 0 6?c ya 16 , $? ?^l N6 I? It I I igi ?£ {?e4= Fg ? 6 S = <? ? { Fe ^^1 ?? si !sae Y t# i ?. L i $ e8 16 F £ is ? ?? s ? . ? _ ? ? a? , ? { ?R a` i3 S`^ z `F iy ;° m? 3??aj a i y; z4 aa:s !Y S F £ ?s F rl j F¢ x*Sxf € ; bba is? tail a? Y a = € E.g g !jl [?? €f +? ???: ?g ?f M? a? r? gt i?sE° rz "; ? a F a IR = ! I ? :? ? £ :> 1^ - ! as E. M e8 1: ?R a I o $R _ 's k _%: V J i JCJ?` VRi y 1 it J r• ''aa t •1 - 4?` ? ? l x L I 9r??y? c ? 'r ' 7 a t I s ^ trrr I g V, I w 25 p C ?? ?S y.y o•E I.. il+ { fa El £a h i.a ey: ??E oo- - • {1O J912 !/ 51 J Ya $•? r r $o F Ji1 - s na / Ni /?, N1J• / / / 11? I,.i , r ? <Z - "' s r / pp .? ` L / fT j J / $ £i r• • n.. aoy Y ANDREW J. EISCNIIMMER LEO M. OEHLER THOMAS*. WIESER CHARLES M. RICHLER JOHN C. eUNDERSON CHARLES D. ROUL .1 METER, KENNEDY & QUINN CHART4RCO ATTORNEYS AT LAW SUITE 2200, NORTH CENTRAL LIFE TOWER 445 MINNESOTA STREET SAINT PAUL, MINNESOTA 55101.2100 TELEPHONE (651) 228-1911 FACSIMILE (651) 223-5483 Email: AEisenzimnler@mkglaw.com January 5, 2001 VIA FACSIMILE Ms. Marilyn Wucherpfennig Planning Aide City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Final Plat Approval-Gopher Eagan Industrial Park 7`h Addition Our File No.: 5248.11 Dear Ms. Wucherpfennig: WILLIAM C. MEICR 11110. 1I•1) TIMOTHY'. QUINN (1021.1SP1) ALOIS D. KENNEDY, JR, (mg,-,111D) As you know, I am the attorney for Twin City Wire-MFI, Inc., the applicant in regard to the above referenced plat. As you also know, we experienced an unanticipated delay in obtaining review of the plat by Mn/Dot. As a result, we could not get the plat to you for signature by the City of Eagan until the end of the year 2000. By that time, the Mayor was not available so the plat could not be signed to get it filed before the end of the year. The plat is now signed but if we were to attempt to record it now, all of the year 2001 property taxes would need to be paid. This is simply too much of an economic cost for my client. As we discussed, therefore, my client is seeking an extension until October 2001 to complete the recording of the plat. I suggest that the extension be made to October 31, 2001, since the last half taxes are due October 15, 2001. 00-5 6512235483 => CITY OF EAGAN ,TEL=6516814612 01/05'01 16:39 MEIER, KENNEDY & QUINN Ms. Marilyn Wucherpfennigj January 5, 2001 Page 2 RE: Final Plat Approval-Gopher Eagan Industrial Park 7`h Addition Our File No. 5248.11 Thank you Best regards, 65 2235483 P.03/03 ARTERED AJE/mea cc: Mr. David Lentsch Mr. Harry Strong sjdawucha a o6 6512235483 CITY OF EAGAN ,TEL26516814612 TOTAL P.03 01/05'01 16:39 Agenda Information Memo January 16, 2001 Eagan City Council Meeting XII. NEW BUSINESS A. REZONING & PRELIMINARY SUBDIVISION (THOMAS WOODS) MANLEY LAND COMPANY ACTION TO BE CONSIDERED: ? To approve a Rezoning of 13.0 acres from A (Agricultural) to R-1 (Single Family) located south of Cliff Road and west of Dodd Road, in the northwest 1/4 of Section 36. ? To approve a Preliminary Subdivision entitled "Thomas Woods" located east of Dodd Road and north of Diffley Road, in the south 1/2 of Section 24 subject to the conditions listed in the staff report. NOTE: While the applicant has requested a continuance of this item to the February 6, 2001 City Council agenda, staff recommends that the Council continue this item to the February, 20, 2001 Council agenda for the reasons stated below under Issues. FACTS: ? The 13.0 acre property in question currently overlays four unplatted parcels of land and is occupied by three single family residences. ? The subject property is bordered on the north and south by large lot, single family homes (unsewered), on the west by the Lebanon Hills Regional Park and on the east by sewered single family homes. ? While the proposed lot sizes (sewered) are considerably smaller than the unsewered lots to the north and south, they are of a size consistent with the long term density directives for the area as dictated by the Comprehensive Guide Plan. ? At their regular meeting on December 20, 2000, the Advisory Planning Commission held a public hearing to consider the Rezoning and Preliminary Subdivision and recommended approval subject to the conditions listed in the APC meeting minutes. ,:D 0? ISSUES: ? It was anticipated that this item would be considered by the APrC at their January 11, 2001 meeting. Because staff determined that adequate wetland and water quality information had yet to be submitted, the item was continued to the February APrC meeting. Because the unresolved wetland issues hold the potential to alter the subdivision design, staff recommends a continuance of the request to the February 20, 2001 Council meeting. ATTACHMENTS (3): ^1A Q Minutes of the December 20, 2000 APC meeting, pages throughLO. Staff report, pages oW throughZ g Applicant request for continuance, page Zq. aog Eagan Advisory Planning Conunission Minutes December 20, 2000 Page 6 REZONING & PRELIMINARY SUBDIVISION - MANLEY LAND COMPANY Chair Heyl opened the next public hearing of the evening regarding a rezoning of approximately 13 acres from A (Agriculture) to R-1 (Single Family) and a Preliminary Subdivision (Thomas Woods) to create 30 lots, located south of Cliff Road on the west side of Dodd Road in the NW '/4 of Section 36. Planner Kirmis introduced this item and highlighted the information presented in the City staff's planning report dated December 5, 2000. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. Kevin Manley, applicant, explained the reasoning for the additional westerly 67 foot extension of Lot 10. Three residents expressed their concerns regarding lot sizes, impact on wildlife in the area, access for emergency vehicles, increased traffic on Dodd Road, impact on area schools. There being no further public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl asked about drainage on Lots 13 and 14. City Engineer Gorder er Gorder explained and also discussed the traffic issue on Dodd Road. The Commission discussed the 67 foot extension of Lot 10 and suggested the applicant consider an easement rather than the extension. Member Segal moved, Member Huusko seconded a motion to recommend approval of a Rezoning of approximately 13.0 acres from A (Agricultural) to R-1 (Single Family) located south of Cliff road and west of Dodd Road in the northwest I/4 of Section 36. All voted in favor. Member Segal moved, Member Huusko seconded a motion to recommend approval of a Preliminary Subdivision (Thomas Woods) on property located south of Cliff Road and west of Dodd Road in the northwest 1/4 of Section 36 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: 131, 2, 3, 4, Cl, 2,3Dl,El 2. The property shall be platted. 3. The westerly 67 foot extension of Lot 10 be added to adjacent Lot 9. a0 Eagan Advisory Planning Commission Minutes December 20, 2000 Page 7 4. The existing house on Lot 18, Block 2 shall be connected to City utilities (sanitary sewer and water main) as part of this development. 5. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 6. The upgrade of Dodd Road (with associated public utility extensions and storm sewer) shall be approved by the City Council prior to final subdivision approval for this development. 7. This development shall dedicate 40 feet of one-half right-of-way along Dodd road. 8. The applicant shall waive its right to appeal assessments associated with the upgrade of Dodd Road and the associated public utility extensions and storm sewer. 9. Wetland and water quality related issues shall be resolved to the satisfaction of the City. 10. An individual lot tree preservation plan shall be required for lots 4, 10, 16-19 of Block 2 at the time of building permit application. 11. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 12. The applicant shall contact the City Forestry Division and wet up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 13. This proposal shall be subject to Park and Recreation Commission requirements. All voted in favor. O/D PLANNING REPORT CITY OF EAGAN REPORT DATE: December 12, 2000 CASE: 36-PS-12-07-00 36-RZ-09-07-00 APPLICANT: Manley Land Company PROPERTY OWNER: Manley Land Company HEARING DATE: November 28, 2000 PREPARED BY: Bob Kirmis REQUEST: Rezoning and Preliminary Subdivision LOCATION: (NW 1/4 of section 36) COMPREHENSIVE PLAN: Single Family (D-I) ZONING: Agriculture (A) SUMMARY OF REQUEST Manley Land Company is requesting Preliminary Subdivision approval to allow the creation of a 30 lot single family residential subdivision entitled "Thomas Woods". The proposed subdivision overlays 13.0 acres of land located south of Cliff Road and west of Dodd Road in the northwest 1/4 of Section 36. In conjunction with the requested preliminary subdivision, the applicant has also requested a Rezoning of the property from an A, Agriculture to an R-1, Residential Single Family zoning designation. AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.40, Subdivision 5 states, in part that the Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. Qil Planning Report - Thomas Woods December 20, 2000 Page 2 Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burdei That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other air Planning Report - Thomas Woods December 20, 2000 Page 3 information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The 13.0 acre property in question currently overlays four unplatted parcels of land and is occupied by three single family residences. The site is presently zoned A, Agriculture and a rezoning of the property to R-1, Residential Single Family is necessary. EXISTING CONDITIONS The site has a topographic difference of approximately 20 feet from the northwest to the southeast. Mature vegetation exists along the site's north, south, and east property lines. As previously indicated, the property is currently occupied by three single family residences. A wetland exists in the extreme southeast corner of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned A, Agriculture; guided D-I, Single Family (0-3 units/acre) South - Single Family Residential; zoned A, Agriculture; guided D-I, Single Family (0-3 units/acre) # East - Single Family Residential; zoned A, Agricultural and R-1, Single Family Residential; guided D-I, Single Family (0-3 units/acre) West - Lebanon Hills Regional Park; zoned P, Park; guided P, Park EVALUATION OF REQUEST Rezoning The requested rezoning from A, Agriculture to R-1, Residential Single Family is necessary to allow this subdivision of.the property. The proposed R-1 zoning is consistent with the Comprehensive Guide Plan that designates this property for D-I, Single Family use (0-3 units/acre). 013 Planning Report - Thomas Woods December 20, 2000 Page 4 Preliminary Subdivision Compatibility with Surrounding Area - The subject property is bordered on the north and south by large lot, single family homes (unsewered), on the west by the Lebanon Hills Regional Park and on the east by sewered single family homes. While the proposed lot sizes (sewered) are considerably smaller than the unsewered lots to the north and south, they are of a size consistent with the long term density directives for the area (as dictated by the Comprehensive Guide Plan). A determination as to whether or not the proposed development intensity is compatible with existing and anticipated uses in the area is considered a policy matter to be determined by City Officials. Densi - A total of 30 dwelling units have been proposed upon the subject 13.0 acre property. This results in a density of 2.3 units per acre, consistent with the density of the Comprehensive Guide Plan. Subdivision Design - The proposed subdivision design adequately addresses various site design parameters including existing access points, vegetation and topography. Lots - The subject property is subject to lot area requirements of both the R-1 district and the shoreland overlay district (of Fitz Lake). Within both districts, a minimum lot area requirement of 12,000 is required. Lots within the proposed subdivision range from 12,070 to 40,946 square feet with an average size lot measuring 15,841 square feet in size. Thus, the minimum area requirements of the City Code have been satisfactorily met. One concern which does exist in regard to the proposed lot layout relates to the configuration of Lot 10, Block 2. As shown on the Preliminary Subdivision, a 10 foot wide portion of the lot extends along the north side of Lot 9 (a distarje of 67 feet). Considering that Lot 10 is already provided County park access, the purpose of the narrowed strip of land is questioned and considered problematic from a maintenance standpoint and has little purpose. As a condition of Preliminary Subdivision approval, it is recommended that the westerly 67 foot extension of Lot 10 be added to adjacent Lot 9. Setbacks - All lots show an ability to meet minimum R-1 district setback requirements including the minimum 40 foot setback from Dodd Road. Grading - The preliminary grading plan is acceptable with modifications. The site generally slopes from north to south with elevations ranging from 950 to 930. The area of Lots 12-14, Block 2 slopes to the northwest toward Lebanon Hills Regional Park. The overall development grading will disturb a majority of the site. J/V Planning Report - Thomas Woods December 20, 2000 Page 5 Storm Drainage - The preliminary storm drainage plan is acceptable with modifications. The storm water runoff from a majority of the development is proposed to drain via public storm sewer to an existing culvert pipe under Dodd Road to Fitz Lake (Pond LP-26 as designated in the City Storm Water Management Plan - 1990). The upgrade of this pipe to accommodate drainage from this development, as well as other properties, must be included as part of the Dodd Road street upgrade project mentioned below under "Streets/ Access/ Circulation". Storm runoff from the street cul-de-sac serving Lots 12-14, Block 2 is proposed to drain to a water quality pond to be constructed in the northwest corner of the site and subsequently flow into Lebanon Hills Park. Utilities - The preliminary utility plan is acceptable. Water main is available for connection within Dodd Road along the east edge of the development. Sanitary sewer is available for connection and extension at the intersection of Dodd Road and McFaddens Trail to the north. The necessary sanitary sewer extension along Dodd Road to serve this development, as well as other properties, must be included as part of the Dodd Road street upgrade project mentioned below. All existing well and septic systems on the site should be abandoned in accordance with Dakota County and City standards as part of this development. Streets/Access/Circulation - Dodd Road from Cliff Road to the Eagan/Rosemount border is scheduled for upgrade from its current rural section (ditches with no curb & gutter or storm sewer pipes) to an urban street with concrete curb & gutter and storm sewer. The upgrade is scheduled for 2001 in the City's current 5- Year Capital Improvement Program (2001-2005) and will include all necessary utility and storm sewer extensions to serve adjacent properties along this section of Dodd Road. Dodd Road is currently a 2-lane rural gravel base road with a minimum bituminous dust control overlay that is near the end of its life expectancy. It is substandard for any additional development and related traffic. The upgrade of Dodd Road (with associated public utility and storm sewer extensions) should be approved by the City Council prior to final subdivision approval for this development. 40 Easements/Permits/Right-of-Way - This development should dedicate 40 feet of one-half right- of-way along Dodd Road. Wetlands/Water Quality - Wetland and water quality related issues have yet to be fully addressed. As a condition of Preliminary Subdivision approval, all wetland and water quality requirements of the City must be satisfied. Tree Preservation - A tree inventory submitted with this application indicates that there are three- hundred ninety-eight (398) significant trees on site. The development as proposed will result in the removal of three-hundred sixteen (316) significant trees (79% of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, single- C:? iS Planning Report - Thomas Woods December 20, 2000 Page 6 family residential) is set at 40% of the total significant vegetation (159 trees). With a proposed removal greater than the allowable amount, there will be required tree mitigation for this proposal. The required tree mitigation calculates to one-hundred ninety-seven (197) Category A trees or three-hundred ninety-four (394) Category B trees or seven-hundred eighty-eight (788) Category C trees, or an equivalent combination of the three categories. The applicant has submitted a tree mitigation plan that shows the installation of one-hundred twenty-seven (127) Category A trees. The applicant has also proposed to fulfill required tree mitigation through the transplanting of twenty-three (23) on-site trees from areas to be graded to landscape areas following site grading. These 23 trees have an equivalent value of 16 Category A trees. Therefore the proposed mitigation totals 143 Category A trees. The applicant is still fifty-four (54) Category A trees short of tree mitigation requirements. This unfulfilled balance will be fulfilled through a credit of trees already installed at the Oak Bluffs development site. _ Parks and Trails - A trial easement has been proposed between Lots 8 and 9 and is acceptable to both the City and County. Cash park and trail dedication will be required for the newly created lots. Airport Noise Considerations - The subject property lies outside of the airport noise exposure zones established by the Metropolitan Council. SUMMARY/CONCLUSION The proposed 30 lot single family residential subdivision is consistent with the land use directives of the comprehensive plan. _ A determination as to whether or not the proposed development intensity is compatible with existing and anticipated uses in the area is considered a policy matter to be determined by City Officials. ACTION TO BE CONSIDERED 40 A. To recommend approval of a Rezoning of approximately 13.0 acres from A (Agricultural) to R-1 (Single Family) located south of Cliff Road and west of Dodd Road in the northwest 1/4 of Section 36. B. To recommend approval of a Preliminary Subdivision (Thomas Woods) on property located south of Cliff Road and west of Dodd Road in the northwest 1/4 of Section 36. If approved, the following conditions should apply: Q ir Planning Report - Thomas Woods December 20, 2000 Page 7 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: B1, 2, 3, 4, Cl, 2, 3, D1, El 2. The property shall be platted. 3. the westerly 67 foot extension of Lot 10 be added to adjacent Lot 9. 4. The existing house on Lot 18, Block 2 shall be connected to City utilities (sanitary sewer and water main) as part of this development. 5. All existing well and septic systems on the site shall be abandoned in accordance with Dakota County and City standards as part of this development. 6. The upgrade of Dodd Road (with associated public utility extensions and storm sewer) shall be approved by the City Council prior to final subdivision approval for this development. 7. This development shall dedicate 40 feet of one-half right-of-way along Dodd Road. 8. The applicant shall waive its right to appeal assessments associated with the upgrade of Dodd Road and the associated public utility extensions and storm sewer. 9. Wetland and water quality related issues shall be resolved to the satisfaction of the City. 10. An individual lot tree preservation plan shall be required for lots 4, 10, 16-19 of Block 2 at the time of building permit application. 11. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at theJDrip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 12. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 13. This proposal shall be subject to a cash parks dedication. 14. This proposal shall be subject to a cash trails dedication. a17 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1 This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications a# 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional, engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. air 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning andMther ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission Approved: August 25, 1987 City Council September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTSx5 STANOARO.CON ^ / /?, FINANCIAL OBLIGATION Thomas Woods Preliminary Subdivision There are pay-off balances of special assessments totaling $0 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are pending assessments in the amount of $0 on the parcel proposed for platting. This pending is related to Project 751. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Sanitary Sewer Trunk SF $900/Lot 30 Lots $27,000 Water Trunk SF 940/LOt 30 Lots 28,200 Water Lateral SF $15.785/F.F. 641.4 FF 10,182 Storm Sewer Trunk SF .086/Sq. Ft. 396,396 34,090 TOTAL $99,472 40 oao Location Map Eagan Boundary Street C*nterline Pwco Area Building Footprint Development/Developer: Thomas Woods Application: Preliminary Subdivision and Rezoning Case No.: 36-PS-12-07-00 and 36-RZ-09-07-00 Map F%" usrq ER9 Arc'Aew 11. Pawl base nap dde prwidid N b/DdcataCosKy Bs`*fr mtadbcu,m sdNaarbarSM City of Eagan THIS MAP 13 INTENDED FOR REFERENCE USE ONLY w+ E M ! N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Demmunny Development Department not responsible for errors or omissions. 1000 0 1000 2000 Feet Current Zoning and Comprehensive Guide Plan Land Use Map Thomas Woods Case No. 36-PS-12-07-00 36-RZ-09-07-00 Zoning Map R•I R L P P A A Current Zonin : g A A Agriculture P ? A r A A • 0 000 12N rwt Comprehensive Guide Plan Land Use Map Current Land Use Designation: D-l II P Single Family Residential (0.3 units/acre) NO . 000 12N r..t D-1 D-1 0 O Dd \/ V V? N ? rre.l Mw nary .tle pabb Ge¦¦ty lase .frt.y UgOaw.we fullloo. .nine Mw?watlew ¦W.W.ad fq Gyr Suff. 41City of Eagan w F ?? THIS MAP 13 INTENDED FOR REFERENCE USE ONLY ?ty Cf1 W The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S N J 44 F r$E?ytt??-°S•saaz?T$E^ W I-WWW n .tic .r$•it?tEs ?? wQ oJ\-t?Ai`n $??i?o i? it: t ?da ffiJji!n t C, Z U V) -w six Rit- 'still --:t nm tic"o?<< o 'on=iceLSs#$t?iat??tF I oav Zz o, i- ?? ?iKb? astd:=$?E_ st? E?x=s$ ?• vi ° H?. J1E?`O$3?S se S??$ t < z?,< mn tpt qtr<$3 ai3 t j0 (z? t f '?' 19 < ?. bl a" is Rils iRia < 7 ?¢? r? $ i EdJ? a?Ei 7Eftts i <'?t :s $ FEft<ai el -1 - i ' tt lie ??f f )pox all aa3 C PRELIMINARY SUBDNISION 0 z w 0 hi J I N i EE tS • ' ? 'B `o r i R j ' ? ? F ? tl ? 0 ~ C ? ? ? o R ¦y ; y ? 7 ¦ K 4 R ! ? ? ? e 2 i y t ? ? ? ` N t Y 6 cE l I i ' ° inn ry ( t r n? 1 \ \ \ \\ k??. ?1 \i \ ` .1 n r ?as n? ? as ' 0 n t 2 r pttt LLJ I <r - J I I - ,, rr 1 4 t ? ?r f \N I. Car •i9 s MI V MR purls ? q c c ' °°' GRADING PLAN 1ST wd TS62t0 00/62/n 0•P21n Lt00t\SL1001 ue0e?\uMeq Rswev\P(7•P O?.uvop\?ou.a;\ f in i ir< Tim 0 gg? oq I I I I x? II II a I?I?F I YI l i N a a ? e a ?_ l``I I? W l t ?a I Y ?w de r 01 O I A N ? I tT M -----•-- is I / to "GD rn ro ^ ? r it3 .? s UTILITY P LA N N is 11 L ! ? ?? Q tills. II x I I 1p All I r %' ?I l 1i f ! r t c %r',° ?; \ it ^ ?v Bid PRESERVATION PLC RR ltlcE?}/..IOJ? +rT] iSaTti?e1 ..TM'w D?IrC ?y=+rgp/r Dt,, erk =? 3 E a ??...« tar ! ? ? ? f = /e F t+ I 1 ! lfTttlt r t 'IM 111 aL N 1 ? 1',3f?L' 9HI??Lt'r?'?'?1 ) L;?.4M.t.??Nt{1 I •rgrl 1 ;' ? • r ? I •?.n. 1 11?lt ! i! B iiai3tia"3?:YgRs igg t • I I a i I I • t \ 1ti it - - ai_ 1 i CYTV REFORESTATION PLAN Oy i1q z Z L N Z%~ CO) N 3 N YI ` I ;e ? t I - ( xl ?J i I NI Ii H a i a 144j a y ?J1 I oc? g - Awd PRLIMINARY SUBDIVISION b:D1 681 tijcd 01/12/01 08:45 EAGAN MTCE PAC 4 CITY HALL-DNSTRS NO.061 P001/001 b?1454ys+1 - - FROM : MANLEY-EROS FAX NO. : 6514549371 Jan, 12 2001 08:ooRm PI a9 Agenda Information Memo January 16, 2001 Eagan City Council B. PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION (WOODSTONE TOWHOMES) - TOLLEFSON DEVELOPMENT, INC. ACTION TO BE CONSIDERED: To approve a Preliminary Planned Development and Preliminary Subdivision (Woodstone Townhomes) for 36 two-unit townhomes on 10.7 acres located at 1525 and 1535 Deerwood Drive, north of Deerwood Drive across from Deerwood Elementary and Blackhawk Middle Schools in the NE I/4 of Section 21. FACTS: • The site consists of two unplatted parcels, and each contains a single family home and several outbuildings. • The applicant is proposing to create a 37-lot subdivision for the construction of 36 two-unit townhomes on the site. The lots are designed to encompass the building areas only, with the balance of the property to be owned in common. • The proposed development has a density of less than four units per acre, which is consistent with both the current D-11(0-6 units/acre) land use designation, and the land use designation of Low Density (0-4 units per acre) assigned to this property in the City's Draft Comprehensive Guide Plan (1999). • There is a 1.2-acre wetland in the northwest portion of the site and scattered wooded areas throughout the site. No alterations to the wetland are proposed, and tree removal is proposed at 50.3%, and mitigation will be required. • Access into and through the site is proposed via a private street connecting to Deerwood Drive. A drainage pond will be constructed in the south central portion of the development site. • The proposed buildings are two stories in height from the front, walk-outs are three stories in the rear. The buildings have common architectural features and utilize a stucco finish on the front facade, with siding on the side and rear elevations of the buildings. Each unit has three bedrooms and a two- or three-stall garage. • Of the 36 proposed units, 24 are walk-outs, two are look-outs and 10 are flat. • The APC held a public hearing on December 20, 2000, on the proposed Preliminary Subdivision and Preliminary Planned Development, and recommended approval of both requests. ISSUES: • The conditions of approval recommended in the planning report, and as approved by the APC, stipulate that Lots 35 and 36 be omitted from the final plat and that those units be deleted from the Planned Development as well. 0"30 APC Member Steininger commented during the public hearing that while he was not opposed to the development, he questioned the appropriateness of the use of a Planned Development zoning designation rather than an R-2 designation for this development. Approval of the Preliminary Planned Development would constitute simultaneous approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. ATTACHMENTS: December 20, 2000, APC Minutes, pages3through i? Staff Report, pages through ?3/ Eagan Advisor' Planning Commission Minutes December 20, 2000 Page 8 REZONING & PRELIMINARY SUBDIVISION - TOLLEFSON DEVELOPMENT, INC. Chair Hey] opened the next public hearing of the evening regarding a rezoning of approximately 10.3 acres from A (Agriculture) to PD (Planned Development) and a Preliminary Subdivision and Preliminary Planned Development (Woodstone Townhomes) to create 37 lots and 36 townhome units, located at 1525 and 1535 Deerwood Drive on the north side of Deerwood Drive in the NE 1/4 of Section 21. Planner Dudziak introduced this item. She highlighted the information presented in the City staff's planning report dated December 5, 2000. She noted the background and history, the existing conditions, and the surrounding uses of the subject property. John Anderson, representing Tollefson Development asked that Lots 35 and 36 be allowed to be developed when the neighboring property is developed. Two residents expressed concern over overflow parking and potential drainage problems. There being no further public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Mr. Anderson stated that the estimated cost of the proposed townhomes will be $300,000. Assistant City Engineer Gorder addressed the overflow parking and drainage concerns. Member Nosbush asked about the proposed street width. Rand Hedlund of Hedlund Engineering responded. Chair Heyl stated she felt the proposal is appropriate for the area. Member Steininger discussed the proposed planned development zoning versus the underlying agriculture zoning. He stated he will be voting nay on the proposal as a policy issue. Member Huusko moved, Member Tilley seconded a motion to recommend approval of a Preliminary Subdivision (Woodstone Townhomes) to create 37 lots for the construction of 36 townhome units on 10.7 acres located at 1525 and 1535 Deerwood Drive in the NE 1/4 of Section 21 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: A 1, B 1, B4, C 1, C2, C4, D 1 and E 1 2. The property shall be platted and the Final Plat shall omit Lots 35 and 36 in the northwest corner of the site. ?,3 c;? F'R ? t-r Eagan Advisory Planning Commission Minutes December 20, 2000 Page 9 3. The developer shall construct outlet structures and pipes from the new storm water pond and Pond BP-28 in accordance with City engineering standards. 4. The lowest entry elevations for the twin-homes on Lots 5-12 shall be a minimum of two (2) feet above the emergency overflow elevation from the common area in the center of the site. 5. This development shall meet the City's water quality requirements through a combination of on-site ponding and cash dedication. 6. The stormwater pond shall be constructed to treat 6.3 acres of the site area. The pond shall contain a minimum wet-pond volume of 0.54 acre-feet and have a minimum area of 0.25 acres. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of six (6) feet, a 10:1 aquatic bench beginning at the normal water level, and an outlet skimmer according to City design standards. 7. In lieu of ponding to treat stormwater from 3.1 acres of the site, a cash dedication of $4,535.00 shall be required. 8. To minimize nearby impacts to the wetland, the development shall be set back at least 30 feet from the delineated wetland boundary. During and after development, a minimum 30-foot wide buffer of undisturbed, natural vegetation along the wetland shall be maintained. 9. The development shall properly install and effectively maintain erosion control practices to prevent and minimize soil loss and to avoid impacts to the wetland. Any inadvertent fill of the wetland greater than 400 square feet (the maximum amount allowed) shall require mitigation, under state wetland conservation authority. 10. The existing private roadway easement that extends through the center of the site shall be vacated, and documentation provided to the City, prior to final subdivision approval. 11. Tree mitigation shall be provided on-site in the amount of 22 Category A trees, or 44 Category B trees, or 88 Category C trees, or an equivalent combination thereof as indicated on the Tree Preservation and Landscape/Mitigation Plans. 12. Tree Protective measures (i.e. orange colored silt fence or four-foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved both on-site and off-site on private property. This will involve installing or shifting the tree protection fence location to the perimeter of the CRZ as required by ordinance and the submission of a revised Tree Preservation Plan. a33 Eagan Advisory Planning Commission Minutes i fi It ; ` December 20, 2000 ? [ Page 10 Where this is not possible, alternative tree preservation measures shall be employed. 13. The developer shall submit a revised tree preservation plan and grading plan indicating the installation of the additional above mentioned tree protection measures. 14. The developer shall submit a revised tree mitigation plan indicating 100% fulfillment of required tree mitigation. 15. The developer shall contact the City Forestry Division and schedule a pre- construction site inspection at least five (5) days prior to issuance of the grading permit (or commencement of grading activity if a separate grading permit is not required), to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 16. Park and trail dedications shall be fulfilled through a cash dedication payable prior to release of the final plat for recording at the rate then in effect. A vote was taken on the motion. Aye: 6 Nay: 1 (Steininger opposed) Member Huusko moved, Member Tilley seconded a motion to recommend approval of a Preliminary Planned Development rezoning the property from Agriculture to Planned Development for the construction of 36 townhomes on 10.7 acres located at 1525 and 1535 Deerwood Drive in the NE'/4 of Section 21 subject to the following conditions: 1. The property shall receive final subdivision/plat approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The following exhibits are required for the Final Planned Development Agreement: Final Site/Signage Plan Final Landscape Plan Final Building Elevations Plan Final Site Lighting Plan 3. The Final Development Plans shall omit Lots 35 and 36. 4. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Townhome Association. The documents should be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Townhome Association shall be recorded with the subdivision. 5. All site signage shall comply with applicable provisions of the City Sign Code. ;?3Y Eagan Advisory Planning Commission Minutes December 20, 2000 Page 11 6. Maintenance of all retaining walls within the development shall be the responsibility of the development's townhome association. 7. Required setbacks shall be not less than those shown on the approved Site Plan. S. An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of the wetland shall be preserved. 9. The Final Landscape Plan shall be revised to utilize fewer species without a reduction in the quantity of landscaping. The Final Landscape Plan shall also be revised to ensure new plantings do not conflict with preserved existing trees. 10. The foundation planting plans shall be revised to include the location of air conditioning units and landscape screening provided appropriately to screen such equipment. 11. Maintenance of the landscaping shall be the responsibility of the development's townhome association. 12. The exterior building materials shall not utilize siding oil the front elevations. 13. Site lighting shall be provided as is necessary for security, safety and traffic circulation. Lighting shall not be directed upon public rights-of-way or adjacent properties. Such illumination shall be hooded and directed to deflect light away from adjacent properties. A vote was taken on the motion. Aye: 6 Nay: 1 (Steininger opposed). Member Tilley moved, Member Huusko seconded a motion to adjourn the December 20, 2000 Advisory Planning Commission meeting at 8:15 p.m. Secretary Eagan Advisory Planning Commission aas PLANNING REPORT CITY OF EAGAN REPORT DATE: December 13, 2000 APPLICANT: Tollefson Development, Inc PROPERTY OWNER: Henry Franz Todd & Ellen Franz REQUEST: Preliminary Subdivision; Rezoning/Planned Development LOCATION: 1525 & 1535 Deerwood Drive CASE: 21-PS-17-11-00 HEARING DATE: December 20, 2000 APPLICATION DATE: (Dec. 6, 2000) PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: D-lI, Mixed Residential (0-6 units per acre) ZONING: A, Agricultural SUMMARY OF REQUEST Tollefson Development, Inc. is proposing to construct 36 two-unit townhomes on approximately 10.7 acres located at 1525 and 1535 Deerwood Drive, located north of Deerwood Drive across from Deerwood Elementary and Blackhawk Middle Schools, in the NE '/4 of Section 21. Tollefson Development, Inc. is requesting approval of a Preliminary Planned Development rezoning the property from Agriculture to Planned Development and a Preliminary Subdivision to create 37 lots on 10.7 acres. Approval of the requested Preliminary Planned Development would simultaneously constitute approval of a Final Planned Development to A incorporated into a forthcoming PD Agreement. The rezoning of the property to a PD, Planned Development, designation is necessary to accommodate a proposed private street system and associated lots without public street frontage, small lot sizes, and zero setbacks for the attached dwellings. AUTHORITY FOR REVIEW Preliminary Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: a36 Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 2 A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). That the design of public improvement for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." a3? Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 3 Planned Development: Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district." BACKGROUNDIHISTORY The site consists of two parcels, both unplatted, and contains two existing single-family homes and several outbuildings. The houses were built in 1964 and 1968. Both existing parcels currently have a zoning designation of A, Agricultural, and a land use designation of D-II, Mixed Residential (0-6 units per acre). The City's Draft Comprehensive Guide Plan (1999) assigns a land use designation of LD, Low Density (0-4 units per acre), to the property. EXISTING CONDITIONS The property is unplatted and consists of two parcels totaling 10.7 acres. The site contains two single-family homes and several outbuildings. The property slopes down from the north and southwest toward the center of the site and to the northwest. The site contains an existing pond nd several wooded areas. The pond, a jurisdictional wetland, is approximately one aie in size and is located in the northwest corner of the site. An existing storm sewer and associated 20' drainage and utility easement crosses the property from northwest to southeast. A private access easement crosses the central portion of the site from south to north; this easement is proposed to be terminated with this development. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North Single-family homes; zoned R-1 (Single Family Residential); D-I (Single-family Residential) a3g Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 4 South - Deerwood Elementary and Blackhawk Middle Schools; zoned P (Public Facilities); guided PF (Public Facilities) East - Single-family homes; zoned R-1; guided D-I West - Single-family home and Deerwood Townhomes; zoned A (Agricultural) and R-3 (Residential Townhome); guided D-II (Mixed Residential, 0-6 units per acre) EVALUATION OF REQUEST Preliminary Subdivision: Compatibility with Surrounding Area - The subject site is bounded to the north and east by single-family residential uses, with public schools to the south across Deerwood Drive. To the west is a single-family home (Parcel 020-08), and a townhome development. The proposed development is not anticipated to adversely affect surrounding properties. Airport Noise Considerations - The development site lies outside of the airport noise exposure zones established by the Metropolitan Council. Densi - The preliminary plat dedicates 0.4 acres of the 10.7-acre site for Deerwood Drive right- of-way, resulting in a development area of 10.3 acres. The City Code allows ponding areas to be included in the site area for density purposes, up to 10% of the total site area. Therefore, 1.03 acres of the existing wetland can be applied toward allowable density. Consequently, the density evaluation would be based on a 10.13-acre site size (10.3 acres, less 1.2 acres for the existing pond, plus 1.03 acres ponding credit). Using this calculation, the resulting density of the proposed development is 3.6 units per acre. Exempting the 1.2-acre wetland from the site size, the density of the proposed development is 3.96 units per acre. For comparative purposes, the Deerwood Townhome development to the west, which was developed in 1995, has a density of 4.7 units per acre. Whichever of the above density measures is applied, the density of this proposed development is less than four units per acre and is consistent fith the land use designations of both the current Comprehensive Guide Plan (D-II Mixed Residential, 0-6 units per acre) and Draft Comprehensive Guide Plan (LD Low Density, 0-4 units per acre). Lots - The lots are designed to encompass Qnly the area for each building. Lots 1 - 36 range in size from 3,225 to 4,275, and averaging 3,740 square feet in area. Lot 37 contains the balance of the property, which will be owned in common. Grading - The preliminary grading plan is acceptable with modifications. The existing site generally slopes toward the northwest corner with elevations ranging from approximately 898 to 862. Several retaining walls are proposed throughout the site to accommodate the development and the developer has indicated that they plan to use boulder retaining walls. Maintenance of all retaining walls should be the responsibility of the development's townhome association. aa9 Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 5 Storm Drainage - The preliminary storm drainage plan is acceptable with modifications. A majority of the storm water runoff from the development is proposed to drain via public storm sewer to a new storm water pond to be constructed in the center of the site. This pond will then flow to Pond BP-28 (as identified in the City Storm Water Management Plan - 1990) in the northwest corner of the site. The developer should construct outlet structures and pipes from the both ponds in accordance with City engineering standards. During very large storm events such as the one in July 2000, the new pond will overflow into Pond BP-28 in the northwest corner of the site. Pond BP-28, in turn, will overflow into the I-35E drainage ditch to the north prior to impacting the twinhome structures adjacent to the pond. The lowest entry elevations for the twinhomes on Lots 5-12 should be a minimum of 2 feet above the emergency overflow elevation from the common area in the center of the site. Water Quality - This proposed development is located in the City's B-watershed, which is associated with Blackhawk Lake, a Class I (Direct Contact) waterbody. Because of the size of this development and the extent of its impervious cover, stormwater would need to be treated on- site to meet the City's water quality requirements. The developer proposes to direct runoff from 6.3 acres of the site to a water treatment pond, which would be constructed in the central portion of the parcel. Stormwater from 3.1 acres of the site is proposed to drain into the existing stormwater system through off-site runoff or via overland flow to the natural wetland and then into the stormwater system. The required volume and area of water quality treatment ponds is based on the impervious proportion of proposed developments. With an impervious proportion of 35.9 percent, a minimum wet-pond volume of 0.54 acre-feet covering a minimum area of 0.25 acres would be needed to treat the stormwater generated by 6.3 acres of the development. The pond should have a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond should be consistent with City of Eagan standards. A cash dedication in lieu of ponding is required for stormwater draining from 3.1 acres of the development that is not proposed to be treated on site. Wetlands - One 0.95-acre natural wetland is located in the northwest corner of the site. Under the U. S. Fish and Wildlife Service classification system, this wetland (City Pond BP-28) it is a Type 3 wetland, an inland shallow fresh marsh that is permanently inundated with six or more inches of water during the growing season. Vegetation includes grasses, bulrushes, and various other marsh plants such as cattails, arrowheads, and smartweeds. The wetland is under the jurisdiction of both the Wetland Conservation Act of Minnesota (WCA, administered locally by the City, and Section 404 of the federal Clean Water Act, administered by the U.S. Army Corps of Engineers. Any proposals to drain, fill, or excavate the wetland is subject to the policies and procedures of these laws. This development is proposed not to impact the wetlands. Therefore, this development proposal is not subject to review under state or federal authorities. ago Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 6 As is customary within the City, to minimize impacts to the wetland, the development shall be set back at least 30 feet from the delineated wetland boundary. During and after development, a minimum 30-foot wide buffer of undisturbed, natural vegetation along the wetland shall be maintained. Erosion Control - The severe topography in the northwest corner of this development requires proper installation and effective maintenance of erosion control practices to prevent and minimize soil loss and to avoid impacts to the wetland. Water Resources staff has concerns about potential fill impacts to the wetland because of disturbance to the buffer zone and any erosion that may result from construction of the access driveway, installation of the retaining wall, and the building of units 35 and 36. Any inadvertent fill of the wetland greater than 400 square feet (the maximum amount allowed) would require mitigation, under State wetland conservation authority. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main are available within Deerwood Drive along the south edge for connection and extension throughout the development. Streets/ Access/ Circulation - Street access is proposed from private streets throughout the development with a single access point onto Deerwood Drive to the south. The furthest points from the Deerwood Drive access exceed the typical 500-foot maximum cul-de-sac and dead end street standards for a public street. However, Deerwood Bend is proposed as a private street, Lots 35 and 36 are served by a driveway, not a street, extending north and west from Deerwood Bend. Driveway access to Deerwood Bend for Lots 35 and 36 in the northwest corner of the development is very difficult because of the short distance between the wetland (Pond BP-28) and Parcel 020-08, sharp curvature, and steep grades requiring six- to ten-foot high retaining walls for construction. Access to that portion of the property (Lots 35 and 36) would be best served if combined with possible future devel ment of Parcel 020-08 to the west. Consideration should be given as to whether Z. portion of the property should be developed as proposed prior to development of Parcel 020-08. Traffic generation from the development is estimated at 212 vehicle trips/ day (Source: ITE Trip Generation Manual - 5th Edition). The current traffic volume on Deerwood Drive, a community collector roadway, is approximately 5,500 vehicles/day. Easements/ Permits/ Right-of-Way - The existing private roadway easement that extends through the center of the site should be vacated prior to final subdivision approval. Tree Preservation - The Tree Preservation Plan requires some modifications. A tree inventory submitted with this application indicates that there are 292 significant trees on site. Species consist primarily of ash (26%), oak (9%), pine (13%) and cottonwood (17%), with the balance comprised of boxelder, silver maple, black cherry, birch elm and willow. a yr Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 7 Staff's calculations are slightly different than what was provided by the applicant. Tree numbers 241 and 242 were taken off the preserved tree list because they will be removed for road construction, and tree number 211 has been excluded from the tree inventory list because it is located off the development site. The development as proposed will result in the removal of one-hundred forty-five (147), or 50.3%, of the significant trees on the site. According to the City of Eagan Tree Preservation Ordinance, allowable tree removal for this type of development proposal (single-phase, multiple- lot, multiple-family residential) is set at 47.5% of the total significant vegetation (139 trees). With a proposed removal greater than the allowable amount, tree mitigation will be required for this proposal. The required tree mitigation calculates to 22 Category A trees, or 44 Category B trees, or 88 Category C trees, or an equivalent combination thereof. The applicant has submitted a tree mitigation plan that shows the installation of thirty-eight (38) Category B trees. The applicant has indicated that 100% tree mitigation will be achieved through either additional tree planting or through the installation of a combination of Category A and Category B trees. A revised landscape/tree mitigation plan will need to be submitted that shows complete mitigation. According to the City of Eagan Tree Preservation Ordinance, however, significant trees that exist on- and off-site and are to be preserved shall be protected through the installation of tree protection fencing placed at the drip line or at the perimeter of the critical root zone (CRZ), whichever is greater. Also, there cannot be any grade change, construction activity, or storage of materials within this protected area. This brings up two points with regard tree protection and the submitted plans. First, the Tree Preservation Plan submitted by the applicant shows several areas within the development site where there is encroachment inside the CRZ of preserved trees. The applicant shall revise the placement of tree protection fencing to ensure protection of the CRZ for tree numbers 24, 25, 39, 43, 46, 172, 173, 174, 209, 214, and 217. If encroachment cannot be kept out of the CRZ's of these trees, (no grading or other detrimental activity to occur within tree protection areas), then the Tree Preservation Man shall be revised to consider those trees as removed, and the required mitigation increased accordingly. Following a telephone conversation with the applicant, however, they have indicated that the location of tree protection fencing will be placed at the perimeter of the CRZ, where possible, to avoid encroachment. Where this revision is not possible, other tree preservation activities will be employed, such as final grading with small equipment or hand grading to ensure tree survival. Second, there are many existing significant trees (deciduous trees averaging 12" in diameter and conifers averaging 30 feet in height) on the adjacent private property to the west (Parcel 020-08) whose CRZ's extend into the development site. These trees shall also receive proper tree protection measures. According to the applicant during a telephone conversation, the developer indicated that the retaining wall will be located 10 feet east of the site boundary to provide for required tree protection measures. Also, a tree protection fence will need to be installed appropriately to ensure protection of these off-site trees. 0 ?a Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 8 The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Parks and Recreation - Park and trail dedications shall be fulfilled through a cash dedication to be paid prior to release of the final plat for recording at the rate then in effect. The City's 2000 Fee Schedule sets the rate for townhomes as $867 per unit for parks and $168 per unit for trails. Preliminary Planned Development: Within the proposed Planned Development zoning, both the developer and the City have greater flexibility in the overall design of the development and typical zoning standards do not strictly apply. However, to help the Advisory Planning Commission (APC) and City Council evaluate the proposed development plans, the R-3 (Residential Townhome) and R-2 (Residential Double) zoning district standards are used as a basis for comparison. Both the R-3 and R-2 standards are used because this development is a townhome development consisting of two-unit buildings. Description of Proposal - Tollefson Development is proposing to construct a 36-unit townhome development consisting of two-unit buildings. A private street connecting with Deerwood Drive will provide access throughout the development. There is a 1.2-acre wetland in the northwest portion of the site, and the developer is proposing no alterations to that wetland. A stormwater pond is proposed to be constructed in the central portion of the site. Of the 36 units, 24 are proposed to be walk-outs, two are look-outs, and 10 are proposed to be flat. All of the units are proposed to have three bedrooms and a three-stall garage. One monument sign is proposed at the entrance to the development. Building Coverage - The City Code establishes a maximum building coverage of 20% in residential districts. Building coverage on the site is proposed to be about 13.5%. Off-Street Parking - The zoning code requires ?two parking stalls for each dwelling unit, one of which must be enclosed. Each unit will have a two- or three-stall garage. Setbacks - The City Code establishes a minimum 40-foot building setback from Deerwood Drive. The Code also requires a 25-foot setback of buildings from the curb of a private through street, and 20-feet from the curb of a private dead end street. Side and rear yard setbacks of 30 feet from the perimeter of the development site are also required. Typically, a 30-foot building setback is applied between buildings in the R-3 zoning district; in the R-2 zoning district, dwellings must be 10 feet from side lot lines and garages a minimum of 5 feet from side lot lines. Setback deviations can be accommodated within a Planned Development. The site plan shows that the above minimum standards for setbacks from Deerwood Drive and the perimeter of the site are satisfied, with the exception of Lot 25, which shows a 20-foot setback of the garage to the north boundary of the development site. Setbacks between buildings as?13 Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 9 within the development appear to be comparable to the R-2 zoning standards, with a minimum of 20 feet between dwellings, 15 feet between a dwelling and a garage, and 10 feet between garages. Building setbacks from the private street are not identified for each building, but appear to not be less than 20 feet except in a few instances where the garage is a side entry design (e.g. Lots 8 and 18) and on the west side of Lot 1. In those instances, the lesser setback does not hinder parking on the driveways of individual units. Required setbacks for the development shall be not less than those shown on the site plan. Landscaping - The landscape plans separates the landscaping around the units from the trees to be planted throughout the site. The landscape plan also incorporates the required mitigation trees. The developer is proposing to preserve existing wooded areas around the wetland, in the northeast corner and in the south-central portions of the site. New landscaping is concentrated in areas along the private street, and at the perimeter of the site adjacent to single-family homes. Mitigation trees are primarily located around the water treatment pond, and east of the wetland behind Lots 25-30. Two different foundation planting plan details are also shown on the landscape plan. Overall, the landscape plan appears acceptable with a few modifications. While a variety of plant materials is generally considered desirable, too great a variety can also be detrimental to continuity within the development and survival if the species selected are not appropriate for the soil and growing conditions of the site. The City Forester has commented that the variety of trees in this plan should be reduced without a reduction in the number of trees being planted. Also, the location of new plantings should be reviewed to ensure that placement does not conflict with preserved existing trees (e.g. south of Lot 13). The foundation planting plans should be revised to include the location of air conditioning units and landscape screening provided appropriately to screen such equipment. Maintenance of the landscaping should be the responsibility of the Townhome Association. Townhome Association - The developer should be responsible for preparing and recording, with the subdivision, appropriate documents establ4hing a Townhome Association. The documents should be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Townhome Association should be recorded with the subdivision. Emergency Access - The City Fire Marshal has reviewed the plans for emergency access. With the exception of Lots 35 and 36, the plan is acceptable. The driveway extending from Deerwood Bend to Lots 35 and 36 is not sufficient in width to accommodate emergency vehicles and would need to be a minimum of 20 feet wide. Additionally, in order to meet hydrant spacing requirements, hydrants would need to be installed along that driveway on each side of the building. Architecture and Exterior Materials - Three building designs and combinations thereof have been submitted. The buildings incorporate similar architectural features in roof, door and 0 ny Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 10 window design for compatibility within the development. All of the buildings are two-stories from the front, and walk-outs are three-stories in back. All buildings will use the same exterior materials and colors. The building facades consist of stucco in the color "mocha," with trim in white. Side and rear elevations will be finished with siding to match the stucco, and asphalt shingles in "weathered wood" will complete the roofs. From the plans, it can be inferred that the developer intends that siding will be used only on the side and rear of the buildings, and not on the front facades. The conditions of PD approval listed below reflect this. Site Lighting - A site lighting plan was not submitted with the Preliminary Planned Development. Site lighting should be provided as is necessary for security, safety and traffic circulation. Lighting shall not be directed upon public rights-of-way or adjacent properties. Such illumination shall be hooded and directed to deflect light away from adjacent properties. A Final Site Lighting Plan with fixture details and photometrics should be submitted for staff approval and incorporation into the Final PD Agreement. Neighborhood Meeting - The developer hosted an informational neighborhood meeting on December 6, 2000. Approximately ten people from the neighborhood attended the meeting. Questions included the intended market for this development, areas of tree preservation and buffers between the proposed development and neighboring homes, grading impacts and the use of retaining walls, and the appearance of the buildings. SUMMARY/CONCLUSION The proposed development is consistent with the City's current and Draft Comprehensive Guide Plans. The land use and density appear compatible with the subject site and surrounding property. With the exception of Lots 35 and 36, the proposed Subdivision and Planned Development appear acceptable with regard to site development standards for grading, drainage and utilities. However, staff has serious conchs about impacts to significant trees and to the wetland that may result from the grading necessary to accommodate access to Lots 35 and 36 if those units are allowed to develop at this time. Development in the northwest corner of the site adjacent to the wetland (Lots 35 and 36) may be more appropriately undertaken at such time as Parcel 020-08 may be redeveloped in the future. For this reason, staff has included conditions of approval that would require Lots 35 and 36 to be omitted from the Final Plat and the Planned Development. The proposed Planned Development appears consistent with both the City's current and Draft Comprehensive Guide Plans. The acceptability of the proposed building type and appearance, site design, setbacks and other elements of the Planned Development are a policy matter to be determined by City officials. 04/S Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 11 ACTION TO BE CONSIDERED A. To recommend approval of a Preliminary Subdivision (Woodstone Townhomes) to create 37 lots for the construction of 36 townhome units on 10.7 acres located at 1525 and 1535 Deerwood Drive in the NE'/4 of Section 21. If approved, the following conditions should apply: Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, B1, B4, Cl, C2, C4, D1 and E1 _ Platting 2. The property shall be platted and the Final Plat shall omit Lots 35 and 36 in the northwest corner of the site. Storm Drainage 3. The developer shall construct outlet structures and pipes from the new storm water pond and Pond BP-28 in accordance with City engineering standards. 4. The lowest entry elevations for the twinhomes on Lots 5-12 shall be a minimum of two (2) feet above the emergency overflow elevation from the common area in the center of the site. Water Quality 5. This development shall meet the City's water quality requirements through a combination of on-site ponding and cash dedication 6. The stormwater pond shall be constructed to treat 6.3 acres of the site area. The pond shall contain a minimum wet-pond volume of 0.54 acre-feet and have a minimum area of 0.25 acres. The stormwater treatment pond shall be constructed according to NURP standards with a maximum depth of six (6) feet, a 10:1 aquatic bench beginning at the normal water level, and an outlet skimmer according to City design standards. 7. In lieu of ponding to treat stormwater from 3.1 acres of the site, a cash dedication of $4,535.00 shall be required. 0vd Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 12 Wetlands To minimize nearby impacts to the wetland, the development shall be set back at least 30 feet from the delineated wetland boundary. During and after development, a minimum 30-foot wide buffer of undisturbed, natural vegetation along the wetland shall be maintained. Erosion Control 9. The development shall properly install and effectively maintain erosion control practices to prevent and minimize soil loss and to avoid impacts to the wetland. Any inadvertent fill of the wetland greater than 400 square feet (the maximum amount allowed) shall require mitigation, under state wetland conservation authority. Easements/Ri, hts-of-Way/Permits 10. The existing private roadway easement that extends through the center of the site shall be vacated, and documentation provided to the City, prior to final subdivision approval. Tree Preservation 11. Tree mitigation shall be provided on-site in the amount of 22 Category A trees, or 44 Category B trees, or 88 Category C trees, or an equivalent combination thereof as indicated on the Tree Preservation and Landscape/Mitigation Plans. 12. Tree Protective measures (i.e. orange colored silt fence or four-foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved both on-site and off-site on private property. This will involve installing or shifting the tree protection fence locatio to the perimeter of the C Z as required by ordinance and the submission of a revised Tree Preservation Plan. Where this is not possible, alternative tree preservation measures shall be employed. 13. The developer shall submit a revised tree preservation plan and grading plan indicating the installation of the additional above mentioned tree protection measures. 14. The developer shall submit a revised tree mitigation plan indicating 100% fulfillment of required tree mitigation. 15. The developer shall contact the City Forestry Division and schedule a pre-construction site inspection at least five (5) days prior to issuance of the grading permit (or commencement of grading activity if a separate grading permit is not required), to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 0s?? Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 13 Parks and Recreation 16. Park and trail dedications shall be fulfilled through a cash dedication payable prior to release of the final plat for recording at the rate then in effect. B. To recommend approval of a Preliminary Planned Development rezoning the property from Agriculture to Planned Development for the construction of 36 townhomes on 10.7 acres located at 1525 and 1535 Deerwood Drive in the NE V4 of Section 21. Approval of the Preliminary Planned Development simultaneously constitutes approval of a Final Planned Development Agreement to be incorporated into a forthcoming PD Agreement. If approved the following conditions should apply: 1. The property shall receive final subdivision/plat approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City. The following exhibits are required for the Final Planned Development Agreement: Final Site/Signage Plan Final Landscape Plan Final Building Elevations Plan Final Site Lighting Plan 3. The Final Development Plans shall omit Lots 35 and 36. 4. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a Townhome Association. The documents should be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the Towjhome Association shall be recorded with the subdivision. 5. All site signage shall comply with applicable provisions of the City Sign Code. 6. Maintenance of all retaining walls within the development shall be the responsibility of the development's townhome association. 7. Required setbacks shall be not less than those shown on the approved Site Plan. An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of the wetland shall be preserved. a y? Planning Report - Tollefson Development, Inc. (Woodstone Townhomes) December 20, 2000 Page 14 9. The Final Landscape Plan shall be revised to utilize fewer species without a reduction in the quantity of landscaping. The Final Landscape Plan shall also be revised to ensure new plantings do not conflict with preserved existing trees. 10. The foundation planting plans shall be revised to include the location of air conditioning units and landscape screening provided appropriately to screen such equipment. 11. Maintenance of the landscaping shall be the responsibility of the development's townhome association. 12. The exterior building materials shall not utilize siding on the front elevations. 13. Site lighting shall be provided as is necessary for security, safety and traffic circulation. Lighting shall not be directed upon public rights-of-way or adjacent properties. Such illumination shall be hooded and directed to deflect light away from adjacent properties. 40 aq9 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 41 All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional. engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. aso 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning andther ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission Approved: August 25, 1987 City Council September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTSAs STANOARO.CON FINANCIAL OBLIGATION-Woodstone Townhomes Preliminary Subdivision There are pay-off balances of special assessments totaling $2,234 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The City shows deferred assessments on these parcels in the amount of $44,136. These assessments will be activated with development of these parcels. The assessment will be allocated to succeeding parcels. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses -proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Trunk R3 $940/Lot 37 Lots $30,860 Water Lateral R3 22.55/F.F. 592.98F.F. 13,372 Storm Sewer Trunk R3 .108/Sq Ft 97,555Sq Ft 10,536 Storm Sewer Trunk R3 .022/Sq Ft 61,875 Sq ft 1,361 Storm Sewer Lateral R3 33.40/FF 592.98F.F. 19,806 TOTAL $75,935 asa I m Eagan Boundary Location Map I Pa l Ar;aeriln. Building Footprint nn go ? f ? A ? f era • , * lip AMON a / « 1 jN1%1q6j066WJ'V1 me We a IF At ?7. • d .! 1 Air s • ' . ' Sub'ect Site r a r r? ¦ s ¦ ?i 4 fR Y f! 1 t r 1000 0 1000 2000 Feet Development/Developer. Woodstone Townhomes Application: Preliminary Subdivision, Rezoning, and Prelim. PD Case No.: 21-PS-17-11-00, 21-RZ-12-11-00, 21-PD-03-11-00 * provided a f4ap.ed ud EM WA" 11 Pacsl hsse rr? drta DepahmY ad h wrerR s d Naanbs app Cau ty Lsd Suvey N City of Eagan MINNESOTA THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are %+E S Community D.v.&.prn.nr Department not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Woodstone Townhomes Land Use Map Tollefson Development, Inc. Case Nos. 121-PS-17-11-00; 21-RZ-12-11-00 21-PD-03-011-00 Zoning Map R' a P 0 a d " t Current Zoning: Location A P Agricultural t? m A R 0?m PF gag a goo tags P..t Comprehensive Guide Plan Land Use Map P Location Current Land Use Designation: D-11 0.11 Mixed Residential (0-6 units/acre) 0 e? Q e o-n PF b soo a goo 1105 P... C-2-1 J P ..1 !aw naaP In aeon p..vld.d by Dakota County tend $u.vay D.Part...wt all voa N 410? Zoning Iafo..naean m.l.Wnad by City at.". of Eagan w E THIS Community Development Department I THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S lb-1d 'IWIl38d ..9 .y V COY 0, M K R 0.L i J 8 aaurrr ""m1Oi° '?^''• 1NjMd07W4r .VOSJ777Tn I I ti r._ r:+r?.+ w`ww ONf'affy 1rTd .IMIN17JUd a.•.ml .,,,? S3XON.V t o I.VO4S00o v s i -.J A- I ZW O /1 'j 7 's s?1?3t i ?. Yj9 sit j Qk p; c a:i??:s ! fill tg'::i'4? 41 ii?f 7 aaa:a? C3l.° li f 7 9 ?? s F ?Il 44Yt.Y4.Y :?1=?l?l1ltl•tJ ry I ) 1 / I, Ai 1- _j I i / ` ? r J tt \ ? ? ` / I t S C ; ,'.^g rnDf ig b? yea, WK bp• r ?• '? Y 8 Y \ s `` < n bed, ' _ ? ? \ v ? msa r J la. ° ° i8 iii g f y 8 9iF`4 .^" of '/?? / m _ 1 7v ` r / / e M t ? ? 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Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 =e' _ = .- St. Paul, MN 55101-5133 OF (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER r-rFa ?E$ STREET ADDRESS CIT STATE ZIP CODE 356,5 COLum QgtyiE 9A 4; n (1 1 .53 a ,1 NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE -1E6 .p ( ) 51) DATES LIQUOR WILL BE SOLD TYPE OF ORGANIZATION d A1HOLIC. 504 ? CLUB C]CHARITABLE XRELIGIOUS %OTHER NONPROFIT ORGANIZATION OFFICER'S NAME ADDRESS `3r, PC-rEk'6 PARISH 4EVIn 6I.1 . &o 9 n j5150 . ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location where license will be used. If an outdoor area, describe /ALW EUL SNEPI4e1 O CA?HrL w- 5C',NG1DL . 3 Btli2 PfPFA3 wi tj- 196, SET ti-10 . Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) ..;_ .: yes - da.AoiI6 /770- L1 69acp - rn TH6 AjWunT d 6304 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) ow. IL Week of January 8, 2000 Kent Therkelsen, Chief of Police Personnel Update Officer Jarrod Matsch has submitted his resignation from the department effective January 16, 2001. After four years of service to Eagan, Jarrod will be changing career tracks and has accepted a posi- tion with Wensmann Homes, an Eagan based builder. After over five years of service, Community Service Officer Sam Schooler has resigned to accept employment as a police officer with the University of Minnesota Police Department. We wish to thank both Jarrod and Sam for their years at EPD and wish them the best of luck in their new careers. Interviews of police officer candidates will take place all week, beginning January 8, 2001. Ap- proximately 45 candidates were invited for interviews after applications and resumes were screened. We expect to make offers for three vacant positions (including Officer Matsch's) in early March, with the new officers on-board by late March. Ads will appear in local papers January 14 for the CSO vacancy. Citizen's Academy Applications are being accepted until January 26th for the Citizen's Police Academy. The academy begins on February 8th and runs for seven consecutive Thursdays. As always, many members of the department participate as instructors. The Citizen's Academy has proven to be one of our best tools for teaching the public about the department and the broad array of services we provide. In mid-March we will be scheduling the academy students for four hour ride-alongs with patrol personnel. We need officers from all shifts to participate in this part of the academy. I will greatly appreciate the support you give the academy by your willingness to spend part of a shift with these interested and supportive citizens. Recognitions Officers John Collins and Pat Hogan will be recognized by the Dakota County Chapter of Mothers Against Drunk Driving for their active role in enforcing DWI laws. Between January 1 and Decem- ber 15, 2000, both officers had made 33 DWI arrests. Other officers active in DWI enforcement include Paul Tupy, Steve Lounsbury, Tom Nelson, Paul Maier, Andy Speakman, Dan Tocko and Nathan Taarud. Thanks to all of you for your commitment to public safety. Detective Mike Fineran recently completed his Bachelor's Degree in Law Enforcement Studies at Metropolitan State University. Kudos Ronald and Lorraine Olson of Eagan wrote to commend Sgt. Steve Grimm for his assistance at vehicle crash on December 20th. The other driver spoke no English and the Olson's were impressed with Sergeant Grimm's professionalism. Notes From The Chief January 8, 2001 Page 2 Nice job by Officer Brian Rezny on a burglary at the Town Center Taco Bell. While processing the scene, Officer Rezny found and collected a piece of glass with blood on it. The blood was ulti- mately matched to a suspect through DNA analysis. The suspect has been charged. City of Eagan Building Inspections employee and Eagan resident Linda Dralle contacted me to express her thanks to Officers Steve Lounsbury and Tom Fadden for the assistance she and her daughter received when their car broke down at 11:30 P.M. recently. She said the officers went well out of their way to assist.