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02/06/2001 - City Council Regulara Fina] Plat (Eagan RSC Two Addition) located at 4175 Lexington Avenue in the SW'/ of Section gyp/ 23. / SOC. VARIANCES -Adkins Association for Qwest -variance of 20' to the required 50' front yard setback from a county road and a Variances of 16' and 20' to the required sideyard setback of 30' for the construction of a 465 sq. ft. addition to an existing utility building, and approval of a Final Plat (Eagan RSC Three Addition), located at 1975 Diffley Road in the SW 1/a of Section 20. ~D D. VARIANCE -Richard and Cherie Coffman -variance request of two feet to the required 10-foot side yard building setback for construction of a garage and house addition at 1391 Rainier Lane, legally described as Lot 15, Block 5, Country Home Heights, located in the SW '/ of Section 3. ~~ PROJECT 809, Blue Gentian Road (Street & Utility Improvements). /C~F. PROJECT 800, Cedarvale Access (Modifications & Upgrade). ~~~~ OFFICIAL MAPPING of Northwood Parkway X. OLD BUSINESS j~~ s~ A. RATIFY 2001 City Council Goals and Objectives. / ~~B. RECONSIDERATION of Rezoning and Preliminary Subdivision -Manley Land Company, allowing for a rezoning of approximately 10.7 acres from A (Agriculture) R-1 (Single Family) and a Preliminary Subdivision (Perron Acres) to create 231ots, located on the east side of Dodd Road and north of Welland Court in the SE 1/a of Section 24. ~~S,J~C. APPROVE Preliminary Development Agreement with Delta Homes for Greater Cedarvale Area. XI. NEW BUSINESS /f~/6(~ A. ORDINANCE AMENDMENT, Chapter 4 of the Eagan City Code. (/~~ba B. CONDITIONAL USE PERMIT - Gresser Concrete-Masonry. A Conditional Use Permit to allow outdoor storage of construction equipment on Lot 1, Block 1, Eagandale Center Industrial Park No. 10, located at 2905 Lexington Ave. South in the SE 1/4 of Section 3. ~/ ~ ~ C. CONDITIONAL USE PERMIT -Midwest Tile. A Conditional Use Permit to allow outdoor storage of stone slabs on Lot 5, Block 1, Eagan Pointe, located at 3181 Dodd Road in the SW '/a of Section 12. qo D. CONDITIONAL USE PERMIT- Sure Construction. A Conditional Use Permit to a]low an impervious surface lot coverage in excess of 25% in a Shoreland Zoning District on Outlot C Town Centre 100 Sixteenth Addition, located on Town Centre Drive and O'Leary Lane in the NE 14 of Section 15. XII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE XIII. ADMINISTRATIVE AGENDA XIV. VISITORS TO BE HEARD (for those persons not on agenda) XV. ADJOURNMENT XVI. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at ]east 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota Januan- 16, 2001 A regular meeting of the Eagan Cii\- Council was held on Tuesday-. Januan- 2, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Bakken. Carlson, Fields and Tilley . Also present were Cit<• Administrator Tom Hedges. Senior Planner•Mike Ridle}•, Director of Public Works Tom Colbert, and Citti- Attorne} Mike Doughem-. ~:~AGENDA Cit<• Administrator Hedges asked that az-,~idjpgttal•item.be added to the Consent Agenda as follo« s: • : l: S. PROCLAIM Januar<- 21-27, 200~1'flS'Edg2at ~~i+~'E=~iier of Commerce Week. Mayor Awada stated that item A. und~t~w Business regarding a rezoning and preliminan• subdi~•ision for Manle} Brothers would be continued per the request of the applicant. Councilmember Bakken mo~•ed. Councilmember Tille} seconded a motion to appro~-e the agenda as amended. Aves: 5 Nay-: 0 MINUTES OF THE DECED~.£R 19, ~$ii$ SPECIAL COUNCIL MEETING Former Councilmember Masin contacfs~l Cit<• A~3~nistrator Hedges ~•ia telephone and requested that the following amendment be made: Page 1: MINUTES OF THE NOVEMBER~2'1;•~6017~SP'E•t"tAI::1tOUNCIL h~ETING Councilmember Blomquist requested an addition be made to the minutes stating that detailed notes of questions and ans«-ers from the special meetings regarding the Julti• super stor»r are on file irl.the Engineering Department. Page 2: MINUTES OF THE DEC1r;S•~0'~)ULAR MINUTES ;; . Additional sentence: Councilnrember.llasin asked that a'Tef~~Nof7t~~~jation be written to.-1/ar7e Roundtree. Councilmember Carlson suggested the following amendmerif'>;e made: Page 6: CEDAR / 13 REDEVELOPMENT PROCESS UPDATE 7~' paragraph, third sentence: Councilmember Carlson Stated that she has a problem with the retail office at the current mall location. 7~' paragraph, last sentence: The~tl built c~3~~ed to build. 8`~ paragraph: Councilmembe~'~~t~ •••••: • ••i,H'i~bC~e housing market as it is in Eagan, ~:•; • :: she thinks there would be a strong itl~f?ttef'I~i1'•1~l®sd i<~pe dwellings. Councilmember Bakken mo~•ed, Councilmember Tille}• seconded a motion to appro~-e the December 19. 2000 minutes as amended. Ayes: 3 Abstain: 2 (Tille}~ and Fields abstained) • .~t. Eagan City Council Meeting Minutes January 16, 2001 Page 2 MINUTES OF THE JANUARY 2, 2001 REGULAR COUNCIL MEETING Councilmember Carlson requested that the follo«•ing amendment be made: Page 3: FINAL PLANNED DEVELOPMENT - WENSMANN REALTY 151 paragraph, last sentence: John Chaplain changed to Don Chapdelaine Councilmember Bakkei~'pQinted out on page 8, 9~' paragraph the name of the Councilmember speaking was left out. It should read: . • . .vr,. Count~~~3at:;~fat the consent of neighboring propem- owners in a sitnafioft'Such as tZiis is ven• important. Councilmember BakkerZ:fi2Qved, Councilmember Tille}~ seconded a motion to approve the minutes of the Januan 2. 2001 Cit<• Council meeting as amended. Ayes: 5 Nav: 0 VISITORS TO BE HEARD Margaret Schreiner of tl~;~gan FoK~tion updated the Council on the, status of the Unmet Needs Committee. Mayor Awada asked Ms.:$t~treiner Olaf percentage of mone}• raised by the foundation has been disbursed . Ms. Schreiner stated that•apprt~ct,~,~~C}~3,.~1~?3'has been raised and at this point, less than 20% of the funds have been disbursed. Sl~:$i#•tft2~a'~,s~eats~ai~tte~:haust all other funding possibilities before they are eligible for assistance from the foundation. Mayor Awada suggested that the Eagan Foundation send letters to the major donors explaining ho~~ the mone}~ ~~•ill be disbursed. STORM UPDATE Cih' Administrator Hedges stated there wil~~;i~ip)oYimatel}- 1,800 letters from the Cih- sent out to residents regarding propem• ta~+ adjustme~g:t;tti;:2ti:;7uly storm. He stated that information will also be available in the Cin• ne«~sletter and the Cit<•'s:?diels~e~~ :~~ :::~1~#'R~.~.Pj)RK UPDATE Cin• Administrator Hedges updated the audience~ofi'a:Qiscussion held at a Special Cit}• Council meeting where Focus Groups for the project were also in attendance. He stated that a presentation was made by the architect for the Communit}• Center and after discussion, the architects left with affirmative ideas from both the Council and the Focus Groups. The architects w711 be meeting again in a couple of weeks with the Design Committee. ISJ~3~'~k?~}`1DA A. Personnel Items •.`~~:~'• Item I. It w•as recommendedlaapprove jk~$iring of Adam Fechner, Dave Jungers, Robert Rausch, Rv_ an Rausch and Brian Banaszewi~s s~~gjq~'", krga;Atettance workers. ~. :~~: , Item Z. It was recommended'fo approve the hiring of Marcia Weitze] as a seasonal park attendant. Item 3. It ~;•as recommended to approve the hiring of Dan Smith as a pan-time seasonal broomball official. :•.. . ::;. Eagan City Council Meeting I~tinutes January 16, 2001 Page 3 Item 4. It w•as recommended to approve the hiring of Aaron Wheeler, Lindsay Severson. K}-le Fritze, Jim Bredemus. Linday Pickrell, Brandon Zingle. L}`nn Mam•, Jessie Brooks, Nick Callahan, Kali Martina and Jon Steining as part-time seasonal winter recreation leaders. Item 5. It was recommended to approve the hiring of Justin Fleming as a part-time seasonal lifeguard shift leader for Cascade Bav. Item 6. It was recommended to approve the hiring of Jennifer Clason as a part-time seasonal lifeguard for Cascade Bav. Item 7. It was recomm to approve the hiring of Tiffany Anglin as a part-time concessions manager for Cascade Bay. ;.v{ ' Item 8. It w•as recommeni~ed'fb'appio~~e't}ie~turing of Meghan Eilers and Brandon Burger as part-time seasonal concessions wolC~GEts for Cascade Ba~~. Item 9. It was recommended to approve the hiring of Kristin Rogers as a part-time seasonal groups/birthda} pam• manager for Cascade Ba~~. Item 10. It w•as recommended to approve the hiring of Nick Laugh as a part-time seasonal operations and maintenance worker for,scade Ba;.;, ~., Item 11. It ~•as recomrtt~ficled to ap~gt•e the hiring of Mike Sowers as a special project intern for Water Resources. .... .. . Item 12. It «as recomm~ii3gi~~lo:afi.~#tii;~~}il~y~g:of Sara Linnenkamp as a winter skating instructor. Item 13. It was recommended to accept the letter of resignation from Jarrod Matsch, Police Officer. Item 14. It ~~as recommended to formally appoint Administrative Secretan•/Deput<- Clerk Mira McGar1•e~ as the Cih•'s Data Compliance Official and ackno~dge that Assistant Administrator/Depun~ Clerk Holh Duff}' has been serving in that capacity Site:;7y~;;esignation of Data Compliance Official Maria Karels. Item 15. It was recomme~I~ag~afipi'ove a ~liange of wording in the retirement insurance coverage polio}-. ~' .•------ B. Contract 99-14, East TH 55 Frontage ~t~ - ~ ;:=:tlisaane Street & Utility- Improvements. It was recommended to approve Change Order No. 2~tti~C'sibtract 99-14 (East TH 55 Frontage Road/Louis Lane - Street and Utilit}~ Improvements) and authorize the Mayor and Deput}• City Clerk to execute al] related documents. C. Protect 776. Yankee Doodle Road Extension. It w•as recommended to authorize the preparation of a Feasibilit5• Report for Project 77j;,{~'~nkee Doodle, jigad Extension -Streets and Utilities) by SEH, Inc.. approve an Agreement w•ith;3}~co~ ~:`ouni3~:~p>r~~id:~?-gineering Design and Right of Wa}• delineation, and authorize the Mayor and Ifflj•~~in''r;1~c2b~execute all related documents. . ~t.:' f D. Dakota Counri• A~reemen~~ Remov~i;,~State Aid Designations. It was recommended to approve an Agreement with Dakota C;ilgi#~•1:p,Ieiiytls'e~;~jilTllCipal State Aid designation on Lexington Avenue and Yankee Doodle Road to aAiiVC:~iii~t}~ic~ighw•av designation and authorize the Ma~•or and Deputti~ Cit<• Clerk to execu{e ah~ielated documents.- E. Northwood Parkw•av Official Map. It w•as recommended to direct the Advisor<~ Planning Commission to consider the Official Mapping (Map #669.1) of Northwood Parkway. •.} . :• ~ ' Eagan City Council Meeting Minutes January 16, 2001 Page 4 ..... .... ..... F. Project 797, Letendre 151 & 2nd Addit,~3~$ Street Rehabilitatloii~'~It was recommended to receive the Draft Feasibilit<• Report for Project ?97 (Le 15` & 2nd Adds -Street Rehabilitation) and schedule a public hearing to be held on February ~~; ~14Ir.; ; ; :, ;.; ;::;: :;:;;:;~ G. Proiect 798, Canterbun~ Forest / Wed>;ewood 15S-Addition Street Rehabilitation. It was recommended to receive the Draft Feasibilit}• Report for Project 798 (Canterbur~~ Forest/Wedgewood 1St Addition -Street Rehabilitation) and schedule a public hearing to be held on Februan• 20, 2001. H. Proiect 809, Blue Gentian Rod Ea-taTi[Si~is2:=~~;t>'dr~t~d to receive the Feasibilit<• Report for Project 809 (Blue Gentian Road - Stiee#'dif~'t~t~3i>tici'#ttnts) and schedule a public hearing to be held on Februar}• 6, 2001. :L-:::: .... I. 2001 Street Maintenance Joint Powers AQr_eeiioZ3t. It wa~;i;e~ibmmended to approve the 8 Cit<• Point Powers Agreement for Street Mairtt"epilfi~b:~~tit~~;~b~i~es and authorize Mayor and Deputy Cit< Clerk to execute all related docum~ft'ts~" J. Ten~orar~- On-Sale Liquor License for Faithful Shepherd Catholic School. It was recommended to approve the temporan• on-sale liquor license for Faithful Shepherd Catholic School. K. Confirmation of Findings of Development. It was recommendedt4Ccq~t'dtttn the Findings of Fact, Conclusions & Resolution of Denial of the request by Delta Development for'~"• z~eia•e Guide Plan Amendment to establish a D-III Cam?. . Mixed Residential (6-12) units/acre) lancL•use desfgfietlot'r' aRezoning from R-1, (Single-Famil}• Residential) to PD (Planned Developm$~ij and a P,r~~~- Subdivision/Preliminan- Planned Development to create seven lots on.a•~iQt~ :~;~.8ci'ts's located east of Johnn}- Cake Ridge Road and south of Di~lev Road in the NW }~s;tj€;$6~tj~ili'18 ~• L. Confirmation of Findin~~of Fact, Conclusions K Resolution of Denial -Gustavson Conditional Use Permit. It ~•as recommended to confirm the Findings of Fact. Conclusions & Resolution of Denia] of the Conditional Use Permit request of John Gustavson to allow a total of 1,728 square feet of accesson storage space on propert}• located at 4740 Walden Drive in the northeast '/< of Section 33. M. Resource Im•entor}~. It was recommended tg•~prove a resolution authorizing staff to submit a "Metro Greenwavs Planning Grant" application to {~~epartmoik~ of Natural Resources for the development of a natural resources im~entor}' of the Cii<•. N. 2001 Contract Renewal for Sentence to Sen•ice Crews. ~4f'~•as recommended to approve the renewal of a one year contract with Dakota Count<• for the provision of Sentence to Sen•ice work crews and authorization for the Mayor and Depun• Clerk to execute the agreement. O. Economic Development Commission. It was reconut~i;fi~ed to modify the composition of the Advisor} Parks and Recreation Commissiop Airport Relations ~'fttmission and Economic Development Commission. r'~ ~~ _ P. 2001 Licenses. It was recommended to approve a lice renewal for the year 2001 for tobacco for Cedar<•ale Texaco Q. Police Liaison Sen-ices Agreement berneen Independent School District #197 and the Cities of Eagan. Mendota Heights, and West St. Paul. It H•as recommended to approve an agreement between the Cities of Eagan. West St Pau], Mendota Heights, and Independent Schoo] District #197. Eagan City Council Meeting Minutes January 16, 2001 Page 5 R. Authorize Temporan~ Container Unit at 4056 Diamond Point. It was recommended to authorize use of a temporary storage containment unit at 4056 Diamond Point through May 1, 2001. S. Proclaim Eagan Junior Chamber of Commerce Week. It was recommended to proclaim Januan ? 1 - 27. 2001 Eagan Junior Chamber of Commerce Week. Councilmember Bakken moved, Cot~imember Tilley seconded a motion to approve the Consent Agenda. Aye: 5 Nay: 0 •.. ..... ........ •.. !•f VACATE PUBLIC DRAIN~Cc'1E AND UTILITY EASEMENT (CRAY 2'`•° ADDITION - OUTLOTS, A, B & C) AND AP)~tbVE FINAL PLAT AND FINAL PLANNED DEVELOPMENT -SILICON GRAPHICS FIRST ADDITION -UNITED PROPERTIES. Cit<~ Administrator Hedges introdu~elj this item. Public Works Director Colbert gave a staff report. Mayor A~~•ada opened the public ti~t~ng. The~~eing no public comment. she closed the public hearing and turned the discussion back to the Counp~:;: Councilmember Bakken moved, Co'tt~'i;t1Ck~'te~;'~~l}~y;sSC4Aded a motion to approve the vacation of the drainage and utilih- easements on Outlots g;:'l3~~t};sr;; ~X~,pa:~tSon and Outlot G, Lone Oak Addition and authorize the Mayor and Ciri~ Clerk to execute all related documents. Ave: 5 Nav: 0 Councilmember Bakken moved, Councilmember Till'e}- seconded a motion to approve a final plat (Silicon Graphics First Addition) to allow the combination and reconfiguration of four outlots (Outlots A. B and C, Cray Second Addition and Outlot G, Lone Oak Addition) into two platt~~,.~pts upon propem• located north of Lone Oak Dm-e and east of Lone Oak Parkway in the southwest'/, SP~t}t5#:g~ct Aye: 5 Nay: 0 Councilmember Bakken moved, t~.ji~'}Yl+i development to allow afour-stor}• 110,OOf1 s uaFe~ ~.:•: building (upon Lot 2, Block 1, Silicon Graphics~r: Oak Parkway in the southwest '/< of Section 1. Ave: seconded a motion to approve a final planned lding and atwo-ston• 60,000 square foot office located north of Lone Oak Dm•e and east of Lone PROJECT 771, LEXINGTON AVENUE -TOWN CENTRE TO CLUBVIEW STREET & UTQ,ITY IlVIPROVEMENTS City Administrator Hedges introduced this item. Public Works Director Colbert gave a staff report. Mike Foertsch of Short Elliott Hendrickson Inc. disGUSS~d,the feasibility report and reviewed the project schedule. '.ti Mayor Awada opened the publiG~idBting ~~ iii ~ . .. .~.,, f ~~ Brian Marshall. representing th~T,~~. PostaLSpfi~ice presented a letter from the manager at the bull: mail center expressing concern over the left t~lotiD:2a?o;~,gp,.C?ew. Drive, the timing of the proposed new driveway into their employee parking lot on Lexington ~Sy~j}~$t~,$iood:;3rtraffic signal at the intersection of Gemini and the Post Office's main entrance. """"' Mayor Awada asked Mr. Marshall if the Postal Sendce would consider paving an additional 30 feet of their parking lot at the retail center to provide an exit out to Lexington Avenue (south). She also discussed the extension of Denmark behind their facilin~ ~.j~#:~li~f S~:e,.much of the truck traffic problem. She further asked Mr. Marshall if there is any intent by the Ft2~i~~#'k,'tq pay the assessments ($270,000) for the project. Mr. Marshall stated that the Federal Goy~tfj~ent is exempt figil~~oca] taxes and they would not be paring am' of .:,f Eagan City Council Meeting Minutes January 16, 2001 Page 6 the assessment. Mr. Marshall further stated that consideration is being given to the additional exit out.to Lexington Avenue. Benita Warns. Emplo}•ee Transportation Coordinator, for the Postal Service presented a letter opposing Project 771. She expressed concern regardin~.~ lack of a semaphore at the intersection of Lexington Avenue and Gelrtini Road. She~discussed the detours emg}}isces will have to make once Lexington Avenue is rebuilt. She also discussed problems regarding mixing truck tf3~ with employee traffic through the main truck entrance at the Gemini intersection. :r Dan Kranz, representing the postal g~jR~o`~ee s~tiiubH ~iso'Spo'l~e to the concern of the employees regarding their abilit}• to access Lexington A,ao:;~rom their employee lot after the improvement. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve Project 771 (Lexington Avenue - Towrt Centre Drive to Clubview• Drive -Street, Utilit}• & Trail Improvements) and authorize the preparation of detailed final plans and specifications and the acquisition of right-of--way and easements through quick-take Eminent Domain, if necessan•. ~~. 5 Nay: 0 PROJECT 790, CEN~L PAR~AY (STREETS AND UTII.TIES) Cit} Administrator Hedges introdu~etl this itetils~~3'ubtic Works Director Colbert discussed changes made to the plans since the December 19, 2001 C~~~l~rriLYl~~I?oati~,:..H.? .J.hen introduced Jim Dvorak. SRF Consulting Group, who reviewed the Feasibility Study gQil;~Opl~;:. , ... , , .. • .. , Ma}'or Awada opened the public hearing. Reid Hansen, attorne} representing the Perron famil}, stated he feels the project is premature «•ithout a development plan for the surrounding properties. He further stated ;I~s clients are concerned over proposed street and utility assessments. He stated the location presentl}. s~y'r}.'sl~e road does not abut upon the Perron propem. nor is any access guaranteed to Bob Smith, representing Duke-W'eeks;~ealt<: Corpoi~;}t~on stated he endorses the project. He asked that when final plans are completed additional acCesfi~be.~?~n, to their project ~i•hich is located on the ~~•est side of Central Parlcw•ay. He further stated that he also endoiszs~L:;rty purchase through condemnation. Mayor Awada stated that the purchase of the propem would be easief'iE~rt:il'~t not have to go through condemnation. Bruce Miller, representing MFC Properties Corporation, owner of Yankee Square Shopping Center. expressed his opposition to the closure of the existing curb cut just south of Yankee Doodle Road on Federal Dm e. He stated this is a very important access point into and out of Yankee Square Shopping Center. He also expressed concern over the proposed construction of a rap~~.~~nter median on Federal Dm~e which could further aggravate an already serious queuing and stacking prof+}~i~t:~'pF~}e ~$>;#ipi~iy{:left turn lane to Washington Drive. There being no further public c6i~[iftent, Mayo~~~N•ada closed the public hearing and turned the discussion back to the Councii. Councilmember Carlson asked i;#s##B;S~::~i?:~i~fie the stacking problem for the west bound left turn lane onto Washington Drive. Public Works Director L"'0'ibeif Mated that the Count}• is aware of the problem and is implementing changes in the rycling of the traffic lights. He also stated that when the Duc1cN°ood ring road overpass and interchange is completed, it will eliminate some of the traffic at Washington Drive b}' allowing it to access the Yankee Square Shopping Center through Federal Drive instead of Washington Drive via Yankee Doodle Road and Pilot Knob Road. .~t. Councilmember Carlson movedby'.i>~icilmember~);i~l~$~conded a motion to approve Project 790R • .;. (Central Parlc~•a}•-Street and Utility Impiof'2ments) and authorilto'.~ttte preparation of detailed final plans and specifications and the acquisition of rigjit±gf wa}• and easements.{i~ough quick-take Eminent Domain, if necessan. Eagan City Council Meeting Minutes January 16, 2001 Page 7 Ave: 5 Nav: 0 The Council took a five minute recess, recom~ening at 8:25 p.m. VARIANCES - ADKINS ASSOCIATION FOR QWEST ' CitS• Administrator Hedges introduced tli~83j~m. Senior Planner Ridley gave a staff report. Mayor Aw•ada opened the discussion on;tb)~.~;~rianea.t~tet~.b3;.,Adkins Association. Councilmember Bakken stated he woulcl.~~ce to see ~more~$fscilSSion between staff and the applicant. He asked the applicant if she would be willing to co}~}i~ue the item to the neat meeting. Beth Splittstoesser, representing Adkins Association agreed to contitr(irthe variance requests. Councilmember Bakken moved, Councilmember Carlson seconded a motion to continue items IX. D, E, and F regarding variances for Adkins Association until the Februar<• 6, 2001 Cit<- Council meeting. Aye: 5 Nay: 0 CITY OR~.jli'NIZAT'AL BUSINESS ADVISORY ~(~~VIMISSfE~ APPOINTMENTS Cit< Administrator Hedges discussed'{lte'ilit~tr~a~j:;pfi~b~St,bad taken place on Januan• 9, 2001 and then explained the ballot matrix that «•ould be used for voting on members for each commission. Councilmembers were provided with ballots for each Commission. The results were as fgpows: Advison• Plannine Commission Due}• Bendt 3 year term Jem• Segal 3 year term Greg Steininger 3 year term ~~~:~•~•~ ;;.~.:: Shawn Hunter l year term (alternate) Advison~ Parks and Recreation Commission: , • , • Margo Danner 3 year term Mark Filipi 3 year term Melvin Williams 3 year term David Wright 2 year term Richard Pletcher (alternate) 1 year term Airyort Relations Commission John Clark 3 year term Michael Weller 3 year term Lance Staricha 3 year term Bruno DiNella (alternate) 1 year term Joe Kinard 2 year term Economic Development Commission Nadim Zoberi 3 year term Brian Carey (alternate) 1 year term Lee Ashfield 3 year term ::~:: .. . :~•.: . ~':~ Eagan City Council Meeting Minutes January l6, 2001 Page 8 Burns,~ille/Eagan Telecommunications Commission Kurt Hjcok (alternate) 1 year;ie~p Waste Reduction and Recvcline r~i3ii28i~i'Y~1~afsttjRlSSf4fi':.y?~ ........ ............ •.. '~f Clint Hooppa~~• 3 year term Kan Sammon 3 year term Don Armborst 1 vear term Michael Stone 3 year term Ma~~or A«•ada mo~~ed, Councilmember Bakken seconded a motion to appro~•e a resolution ratifi~ing the ballots for the appointments of adt:3S4r}~ comrrussion members. A}~e: 5 Nay : 0 ::~I~CTING MAYOR Ma~~or A~~~ada appointed Mayor. NEV~'SPAPER Councilmember Bakken mo~~ed. Cotutcilmember Carlson seconded a motion to appro~~e the Dakota Count< Tribune as the Cit}~ of Eagan~s official legal ne~~•spaper. Aye: 5 Nay: 0 CITY COUNCJJ;.;31~~~VG SCHEDULE Councilmember Tille~~ mo~~~d;;lroijgi~+sltiieinb~~akken seconded a motion to appro~~e the 200] Schedule of Cit,~ Council Meetings as follo~~~5:~~~~' ~ . 2001 SCHEDLTCE''U~'3~1~C~~COUNTCIL MEETINGS Januar} 2 May i ... September -t Januar~~ 16 Mai 15 Februar~• 6 June 5 Februarc 20 Jq~:~~9,~.;: .. _ .. . March 6 ~, f .~~g'S March 20 ,1~~;17 Apri13 t~figti~t'~f' ... ......... April 17 August 21 September 17 October 2 October 16 November 8 No~~ember 20 December 4* December 18 ~~{ ~II1 ,~'. '.: ~kk Iii 14 The December ~~ meetin is su .~'• g >1'l~:~eft$~:d~C:;;the Truth in Taxation Hearing. Eagan City Council Meeting I~tinutes January 16, 2001 Page 9 2001 SCHEDULE OF SPECIAL COUNCIL MEETINGS AND WORKSHOPS Januan~ 2 April 3 July 5 October 2 Januan• 16 ~ April 17 Jul} 17 October 16 Januan• 30 April 24 Juh• 24 ~ October 23 Februan• 6 May 1 ;;.A~gust 7 November 8 Februan• 20 Ma.• 15 '''August 21 November 20 . ~r Februan• 27 Ma.' 22 ~ji ~}g#$ f No~•ember 27 , •..... ,.. March 6 June 5 ,~'~eptember 4 December 4* Marcb 20 June 19 September 17 December 18 March 27 June 26 September 25 * The December ~~' meeting is subjei~~p change;$pe to the Truth in Taxation Hearing. CITY CQ~i~7Cll, M$'1NG PROCEDURES Councilmember Tilley moved, Co~t~t#i~t~~Y~t~1S,ttr~ses~q~ied a motion to acknoN•ledge Robert's Rules of Order as the means to conduct official bti~2~5s~at:~71;:i4galei:~Ci'~j:;~QUncil meetings and further approve the guidelines/handout as presented for public participation in Cit}- Council meetings. Aye: 5 Na}•: 0 COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Councilmember Carlson moved. Councilmember Tille - s~~-ded a motion to approve the committee and representative appointments as follo~•s: Aye: 5 Na}.:, 0. Finance Committee: Councilmember Til1e~:~G3i~ii'j'and•Maj~it Aw•ada Public Works Committee: Councilmember l~k~c~.(,Chair) attQ Councilmember Fields Personnel Committee: Councilmember Carlsori~(tjr~~iili~;.CAuncilmember Bakken Minnesota Valley Transit Authority Board: Councilm'e'tiitiot'~'~ib~;':: School District #191: Councilmember Fields ,,, School District #196: Councilmember Fields School District #197: Councilmember Fields Municipal Legislative Commission: Mayor Awada Community Center/Central Park Teams: Site Design Team: Mayor Awada and:cilmember ~ailson Partnerships/Operations: Mayor ~'~::~pti~ly~itp~irTille}• ,Facility Design Team: Council>ers Bay~:~arlsori and Fields • • ~~:~:~ OL)Qt;~#JSINESS CONSULTANT FORtS~~ki4~;'~'SIS 2~•° OPIINION STUDY City Administrator Hedges introduced this item. Public Works Director Colbert discussed the proposals. Councilmember Bakken moved, Councilmember Carlson seconded a motion to authorize WSB and Associates, Inc., exercising the option to add;~,lBfl~~:~ (McKee and Polaris Group. Eagan City Council Meeting Minutes January 16, 2001 Page 10 Paul Teska asked about a possible conflict of interest in using WSB and Associates because of their association ~i•ith the Gun Club Lake Watershed Management Organization. Councilmember Bakken discussed the number of hours estimated in the bids. ' Councilmember Tilley questioned tl~:,d~$erence in the various proposers' estimated hours and cost and what companies would start from ground zero in their stud}- of the storm anal}°sis. Public Works Director Colbert explained the computer modeling progrants t#~;ikfi~il~.~:,"~q.~, , ~:~aFi2~.hat all companies had been asked to use the same programs, but some may be proposing:~o-e:~:~y~jt;;~i~sga~t rather than to test the assumptions used and validate the results obtained so far. Councilmember Bakken asked whose'clirection the Gun Club Lake WMO is under. Director Colbert explained that the WMO is created by a tri-cit•- Joint Powers Agreement between Mendota Heights. Inver Grove Heights and Eagan, but the WMO then acts independent)}• with each Cit<~ providing the funding through their t<pical budget process. Councilmember Tille}• discussed tl~~c~ualificatk~t$ and experience of the Polaris Group. Councilmember Bakken stated that the Polaris Group has nQl:{ijren in bt~@sAess as long as the other companies. A vote was taken on the motion. l~};e:,4,. ~ia~:'~1'' (Councilmember Tille}- opposed) WOODHAVEN VILLAS•-•it'1fAN~~'Y'~$Tt4~#1E~RS CONSTRUCTION Cit<- Administrator Hedges introduced this item. Minutes ftttm previous Cin- Council meetings regarding this issue were distributed. Cit}• Attorney Doughem explained that with changes made to the original plan. a netiti application must be submitted. EXTENSION FOR RECORDING FIN~.,P.lE~'~:r:::C;Q•P$ER EAGAN INDUSTRIAL PARK ':~:~i~~'P>h~f~N :~~ Senior Planner Mike Ridley explaittGt#:jiFie:3lquest for:ihe extension of the final plat of Gopher Eagan Industrial Park 7~' Addition by Twin Citti~ Wire -'Ivfh :~c:•::3l.uas noted that Mayor Awada and Acting Ma}'or Carlson ~;-ere both out of to~i•n the last two days of the yet; ~ri~Zir#i;~evented the recording of the plat by the end of the year 2000, thus requiring the payment of taxes for 2001 in fu'14'~~ Councilmember Bakken expressed concern over setting a precedent. Councilmember Carlson stated that the propem- is ahead}- developed and the extension will be of no monetary benefit to the propert}- owner. Councilmember Tilley moved, Cout-yxlttyber CatlSRty.~e,Conded a motion to approve the extension of the recording requirement for the Gopher Ea~gi~~~iniastt}~c} #s;?~:cjition (located north of Yankee Doodle Road and east of Highway 149 in the south'/z Q~;~ction 1~j~i~dovember 1, 2001. Aye: S Na~•: 0 X;.~ NE~~,L'SINESS REZONING AND PRELIMII~~tI"'~ffSD#'iQ~:~~-0LLEFSON DEVELOPMENT, INC. Cit<~ Administrator Hedges introduced this item. Senior Planner Ridle}- gave a staff report. Councilmember Carlson stated that the )'.lased ;Development Agreement should state that development of ~. Lots 35 and 36 shall be allo~i~ed when alte d>~ss~t;~~,covided. The Council agreed. Eagan City Council Meeting Minutes January 16, 2001 Page 11 Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the Preliminan_ Planned Development and Preliminary Subdivision (bloodstone Townhomes) for 36 two-unit to~nhomes on 10 7 acres located at 1525 and 1535 Deerwood Drive in the NE '/, of,Section 21 subject to the following conditions: I . The developer shall compl}• v~zth these standards conditions of plat approval as adopted by Council on Febt•uars• 3, 1993: A1, B1, B4, C1, ~~.C4, D1 and EI 2. The property shall be platted and the l:itial Plat shall omit Lots 35 and 36 in the northwest corner of the site. ~ :yf ........ ........... f 3. The developer shall construct out]et.SS~hctures and pipes from the new storm water pond and Pond BP-28 in accordance with Cit•~ engineerin~;ndards. 4. The lowest entt}• elevations for the tw~nhomes on Lots 5-lz shall be a minimum of two~(2) feet above the emergency overflo~~• elevation from the common area in the center of the site. 5. This development shall meet the C~, O;~s water qualit<~ requirements through a combination of on-site ponding and cash dedication. 6. The stormwater pond shall be concted to tt;6.3 acres of the site area. The pond shall contain a minimum wet-pond volume of 0.5,4, acre ;f@~t ari23'have a minimum area of 0.25 acres. The stormw•ater treatment pond shall be constructed;~r,~i,drh~,'~:,~t:~~1~.~3erds with a ma.~imum depth of six (6) feet, a 10:1 aquatic bench beginning at the nbi~itiaf•vii~tei~ie~~2~aiR$~1n outlet skimmer according to Cit< design standards. 7. In lieu of ponding to treat storm~•ater from 3.1 acres of the site, a cash dedication of $4,535.00 shall be required. 8. To minimize nearby impacts to the wetlatldi,~:~oi;B;kp~iliei'et shall be set back at least 30 feet from the delineated wetland boundary. Dufiif~g;;•~•,1~tcli~`~lgpment, a minimum 30-foot wide buffer of undisturbed, natural vegetation ajoitg'tlie~wetland s~i,~l be maintained. 9. The development shall properl}- install ~2it~:e~f.~~:;plaintain erosion control practices to prevent and minimize soil loss and to avoid impacts to the w'ethi~#;:; ~~: inadvertent fill of the wetland greater than 400 square feet (the maximum amount allowed) shall regtt~ mitigation, under state wetland consen•ation authoriri~. 10. The existing private roadwa}• easement that ea-tends through the center of the site shall be vacated, and documentation pro~~ided to the City, prior to final subdivision approval. 11. Tree mitigation shall be provided{:~sito't~#~e:i~~q~;~2 Categon~ A trees, or 44 Category B trees, or 88 Category C trees, or an equiy~i#~pt combi ~~thereof as indicated on the Tree Presen•ation and Landscape/Mitigation Plans. ,•.4 12. Tree Protective measures (i.e. o;iSQ1d1:4~f~lt;~it~.oF.~our-foot polyethylene laminate safet<• netting) shall be installed at the Drip Lirfr''iiret'iXepbi~Si~tp~; Critical Root Zone, whichever is greater. of significant trees/woodlands to be preserved both on-site and off-site on private property. This will involve installing or shifting the tree protection fence location to the perimeter of the CRZ as required b}- ordinance and the submission of a re~zsed Tree Presen•ation Plan. Where this is not possible, alternati~•e tree preservation measures shall be em~Jp};,ed.;,;-; .S ~~ . 13. The developer shall submit a revii~it~e presert~ff~R~lan and grading plan indicating the installation-of the additional above mentioned~A~€'protection measii; .l Eagan City Council Meeting Minutes January 16, 2001 Page 12 14. The developer shall submit a re~~sed tree mitigation plan indicating 100% fulfillment of required tree mitigation. I5. The developer shall contact the Cin Forestn• Di~~sion and schedule apre-construction site inspection at least five (5) days prior to issuance of the grading permit (or commencement of grading activity if a separate grading permit is not requi(~d~ to ensure compliance ~~ith the approved Tree Presen•ation Plan and placement of the Tree Protectioii:#~i~-cing. 16. Park and trail dedications shall be fu}~~]led.;kz h.a.c,~,ttd, cation payable prior to release of the final plat for recording at the rate then in:: ~'~ '~~; ....... ............ ...~:v 17. Lots 35 and 36 and the area surrour, them shall be shown as a single outlot with the Final Subdivision and on the Final Plat. .. Ave: 5 Nav: 0 ATl,~ISTRATIVE AGENDA UTILITY BLLL PA'i£NT ASTANCE FOR STORM VICTIM Cite Administrator Hedges stated ft;8i• a reques}:}~d been made from the Interfaith Disaster Reco~~en of Dakota County (IDRD) to assist an Eagan ~d5i~.e~'tgt~q;:~~~t}lx:Kgill.,~ayment lenienc~• (allowing time, foregoing late fees an interest accrual only) on City ufi31~`1;ifl~•;~i~~$~id:4~aY?l:months. Mayor A~•ada stated this is a policy issue and if assistance ig,given to one resident, a precedent mould be set and assistance «~ould have to be given to everyone afl'ected'by the storm. She suggested the IDRD should be the agency to o$er assistance. Councilmember Bakken stated that he understood .th~#:ef}~Rieasures for assistance must be exhausted before the IDRD disburses funds and b}' denying.~s~,l#il~;~)iq:f'il<~ would actually be allowing the resident to receive assistance from the IDRD. ~: - ;r}~~f3~#~LAIMENT The meeting adjourned at 10:30 p. m. into an Eaecutri~a:St±SSion. MBM Date City Clerk ~:;., If you need these minutes in an alternati~~i:$ili'fn sucNca~c~$1=`~Y•fiit; Braille, audio tape, etc., please contact the Cit• of Eagan, 3830 Pilot Knob Road, Eagan,'~'f'fd 55122, ~li~) 681-4600, (1'DD phone: (651) 454-8535). The City of Eagan is committed to the p 1>~,at.~111cons have equal access to its programs. sen~ces, activities. facilities and employment without regard;#q~f,~41~;i:,on, national origin, sex, disability, age, sexual .:.: orientation, marital status or status with regard to pu~il~c a~5fstaiitti' :•f. Minutes of a Special Meeting of the Eagan City Council January 22, 2001 Page 1 of 2 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL CENTRAL P~9,RK SITE DESIGN TEAM • JA'~'!l~#ARY 22, 2001 "''1.1:30 A.M. E~GAN~r~#:~~l~R . C O N FE)~1•f ~'~(~>~:~iA;~ B rf•' Present: Mayor Awada, Councilmembe~:f~t'lson, Director of Public Works Colbert, City Engineer Matthys, Administrative Specialist Wielde, Administrative Specialist Hertel, Mr. Jesse Symynkywicz of Damon Farber and Associates. t'~+j~.L TO ORDER ~~: Mayor Awada called the meetirrgto order'i~c'11:30. CENTRAL PARKI~P~~k;`~~:.~1;~;!1~P~i~.,IAING ISSUES Mayor Awada discussed her strong interest in developing a streetscaping plan for the entire central area. She stated that there should be a cohesive approach to the development of any roads or road improvements within the central area, defined loosely as the area between Lexington Avenue, the Ring Road and Community Center,.,~xd including Cedarvale. She stated that the Council would discuss the matter as a ~roup>~,~iuary 30 and would provide direction to staff at that time to move forward w~tb;~;pl~l:f:;::::::~:::~'' • Councilmember•Carlson arrived•~t'I~:;OQ,. Mr. Symynkywicz reviewed three options for't~2A road connection, varying in length, location and price. After review and discussion, the committee determined the best recommendation would be to maintain the current proposed road alignment. Mr. Symynkywicz reviewed three options for the wetland feature on the site and its interaction with the building and the pu~3AS~;~dentj~y~.;k~:;the committee, including analysis of ~ •:.:...... r.•::::. ~ : . the amount of wetland mitigation ne~,{~{~~{~}!'xii$~' •' • ~~#1~~irief discussion, the committee agreed on a set of recommendations to mak~~'the ful~,~~~'uncil, including minimal wetland mitigation, a water feature and a skating rink to a from water impact. The meeting adjourned at 1:30 p.m. Date .. Clerk If you need these minutes in an alternative forK+'~ich as large print, BrMI~; audio tapes, etc., please contact the City of Eaean. 3830 Pilot Knob Road, Eagan, MN 55122, 65~,;.G$~-4600, (TDD phone: 6•,5']:454-8535). Minutes of a Special Meeting of the Eagan Ciry Council January 22, 2001 Page 2 of 2 The City of Eagan is comrrutted to the policy that all persons have equal access to its programs, services, activities. facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. r'... ~.. .~....~..... •.:{~~. 3' ~:::f i'i~• r ~~ ~'. I~• `:t. ~~,:. f .. ti:. ~. {: 1 : • 's:~:•~ i'~ :.. ......... ::~:•::: •'~ ~ ~ {~.: i•:•.'. 1~. ..•.. ti:• }:• ~~ Minutes of a Special Meeting of the Eagan City Council January 10 & 11, 2000 Page 1 of 1 MINUTES OF ~1 SPECIAL MEETING OF THE EAGAN CITY COUNCIL JANU.E~tY 10 & 11, 2001 • OAK RIDG)~~?ONFERENCE CENTER '~ASKA, MN Present: Mayor Awada, Councilmem:~etai~;:~•~~Fields and Tilley, City Administrator Hedges, AdministratiY4,•~~• pecialist Hertel, and Retreat Facilitator Carl Neu. Dave Rugg, an Eagan resident, after the meeting and volunteered his services in coordination with the development of the strategic plan. CALL TO ORDER .;.•. The retreat began at 2:00 p.m. on V~:;nesday~:~~crluary 10, 2001. No official action was scheduled or taken at the retreat. GOAL~~,•';?Q~;~~~~':~~TtiS. 2001 The primary purpose of the retreat was for the City Council to set goals for the year 2001 and delineate objectives to accomplish those goals, In the course of two days of discussion, the City Council produced nine goals and multiple objectives for each goal as the outline of a strategic plan for 2001. The written docyrrlent that is a result of the retreat is the 2001 Strategic Plan/Goals and Ob,~,e~t~?cr~hich can be obtained at the Eagan Municipal Center and is on ,f~~•a~~~~?i3~~i?~trative Library and will be posted on the City of Eagan website afte~3~fiirafion at t February 6, 2001 regular City Council meeting. The retreat also included presentation of the resii9iEgq~:t~ci: DISC analysis, a personality indicator used primarily to discuss work styles. The att~hdees also engaged in a pre- goalsetting visioning exercise on Wednesday evening. If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 651-454-8535). The City of Eagan is committed to the policy .t;pioc;$j;~p'iii~gge~;1,>f?ve equal access to its programs, services, activities, facilities and employment without regard t;1'N.~Q~;~c++Soi~:.Fp~i7~J,igion, national origin, sex, disability, age, sexual orientation, marital status or status with re So'public assistaRt~~:;:;:, ;. ~'•' J:: . 1:• ::~•• ADJOURNMENT .::• ~:~:~:~:•:• f:::•::• The retreat adjourned at 4:30 p.r~Li~''~'lit~sslt~:}~ti~~,y 11, 2001. ~.: •r.• tip: . Minutes of a Special Meeting of the Eagan Ciry Council January 8, 2001 Page 1 of 2 MINL`TES OF A SPECIAL MEETING OF THE EAGA~'~T CITY COUNCIL CENTRAL PARK SITE DESIGN TEAM J~i~JARY 8, 2001 EAGAN 1Y,~>C.J~j~C.j~AL. CENTER .......... •:•f Present: Mayor Awada, Councilmembal~arlson, Director of Parks and Recreation Vraa, City Engineer Matthys, Assistant City Engin~eY'Gorder, Administrative Specialist Wielde, Administrative Specialist Hertel, representatives from Damon Farber and Associates. (;~;LL TO ORDER :•:•::•: ti ::•. .•: The meeting began at 11:30 a.rri:ii~~lo acti;items were on the agenda for the Site Design Team meeting and no action was taken;:: CENTRAL PARI~3.~J;~k~~:1~k;~~~DING ISSUES Director of Parks and Recreation Vraa reviewed the items up for discussion at the meeting. Those items included the pond, the building location, parking lot and access road issues, the potential NWA road connection, the bandshell, and the picnic shelters. Mayor Awada and Councilmember C,aFlsq>?:pce~~d concern that decisions were being made without explicit Council directigt~;l~~tii~~$i~fi`'atj?~4 consultants. The group reviewed options for the pond and the committ~~'dii;e~ted staff~~id the consultants to prepare three options with cost estimates for review at the ne~tt~caid~aemeetin~. Mayor Awada asked for information about the j5t}bility of connecting the road to NWA, citing their interest expressed at a recent meeting. The committee directed staff and the consultants to prepare three options regarding the road and corresponding cost estimates for the next committee meeting. The group agreed that a circulA~::~t>~h gip,.:;~~,~',t,:{i~t of the building was desirable. r•..:. . Amenities within the circle were dis~{~~ed. I~'of~aiks and Recreation Vraa presented the two options available regarding the ~;andshell l~~ftion. After discussion, the committee recommended following the preferei~~ of the s group, to have the bandshell located closer ~to the community center and its parl'C~~;~~,•.:.~ss~ctor Vraa discussed the evolution of the focus groups' arrival at a large ptciitc shd7t~f'iii~t~i~:o~'several small picnic shelters. ADJOURNMEIS'T The meeting adjourned at 1:00 p.m. ~~'~'~~~'~ ''`'' ':.:. ~'~: Date ~~. CiL~?;~erk Minutes of a Specia] Meeting of the Eagan City Council January 8, 2001 Page 2 of 2 ' If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc.. please contact the City of Eaean, 3830 Pilot Knob Road, Eagan, MT` 55]22, 65]-681-4600, (TDD phone: 651-454-8535). The City of Eagan is committed to the policy thaeit}jpersons have equal access to its programs, services, activities, factlittes and employment without regard to race ~<ii~r, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to ~ ublic assistance. F. ::~ : f..;. , ........ ............ ~:~i {.: ,~~.;: {=~ {.•, t •~ {:; r'• ...~:•:~~:. i'. • •. .. • • ..... J:• :: •... /:•; ~~ti . y ~~... ... ~......... .... ~~~• Minutes of a Special Meeting of the Eagan City Council December 19, 2000 Page 1 of ] MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL COMMUNITY CENTER/CENTRAL PARK FACILITIES DESIGN TEAM DE~~VIBER 19, 2000 .. ~~ :30 A.M. EAGAN.11c~~]~I;~~~:AI,..~~TE R Present: Councilmembers Bakken and fson, Councilmember-elect Fields, Director of Parks and Recreation Vraa, Assistant City Engineer Gorder, Administrative Specialist Wielde, Administrative Specialist Hertel, representatives from Damon Farber and Associates, Stahl Construction, TKDA and Moody-Nolan. ~~#i.L TOti.ARDER The meeting began at 11:30 a.r>~~lo actii~i:atems were on the agenda for the Facilities Design Team meeting and no action w~_ia~~~;., "' COMMUNITY CENTER~UPDATI~'Ar11y'~PENDING ISSUES Director of Parks and Recreation Vraa reviewed the issues to be discussed at the meeting. He also reviewed the timeline for bringing the issues back to the focus groups and full Council in January and early February. . _ , , , . _ , , , Mr. Mark Bodien of Moody-I~l~i~~w~'d' most recent revision to the proposed interior layout of the building. Elem~rlfs,cJ.isCUssed iri~~;uded the multipurpose room, fireplace element, the double doors between the aU'~t~iylasium and banquet space, the teens location relative to the control site, options for covCes outside, the square footage allotment for the fitness area, the senior center and the I#is~<;~ical Society space. Mr. Jesse Symynkywicz of Damon Farber presented the proposed placement of the building on the property. Other issues discussed related to the site included the design of the entrance, the location of parking lots relatr~~ to program elements within the building, bandshell parking, wetland issues, skating pon~:~}~i~Qf ~#~~#i~~Ct, and park shelter options. It was the group's consensus that the Site Des ~:~'eam~ ~,~i~°ineet to discuss these issues and make recommendations to the City Counc a who The meeting adjourned at 1:00 p.m. Date ~f' ~'~ -`~iryClerk If you need these minutes in an alternative fot~i~~i}i~l~.as large print~~l~a}}1f, audio tapes, etc., please contact the City of Eagan. 3830 Pilot Knob Road, Eagan, MN 55122, 65 f=B$'1'-4600, (TDD phone:~j';i, 454-8535). r,.•. Minutes of a Special Meeting of the Eagan City Council December 19, 2000 Page 2 of 2 The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. ,''• :' ;X J~~• f i ti I~• r: . l •;~ • • f~;.~. f ~ .. . •~~I. Minutes of the Special Meeting of the Eagan City Council December 18, 2000 Page 1 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL GROUP 7 NI?~.~xHBORHOOD MEETING LEXc~3~~TON SQUARE JULY 2000 STORM ANAj,XSIS & IMPROAVEMENT OPTIONS 'd':~tb''»:~t~':• :::::::::::::•f ALL SAI~LUTHERAN CHURCH ::.. Present: Councilmembers Bea Blomquist, Sandy Masin, Peggy Carlson; Councilmember-elect Meg Tilley; Tom Hedges, City Administrator; Tom Colbert Director of ,~.•:: Public Works; Russ Matthys, City EngZ~tder; Joh~.Gorder Assistant City Engineer; Wayne Schwanz, Utility Superintendent; Marl~anson, {h Brasch, Jason Swenson, Bonestroo, Rosene Anderlik & Associates. 6 peo~~:~eprese~g 5 properties. WELCOII't~~::>~TION The meeting began at 6:30 p.m. with an introduction by Tom Hedges, City Administrator, and Tom Colbert, Director of Public Works explaining the purpose of the meeting was to present potential improvement options and receive feedback from the residents to further refine their preferences for improvements. _ . . ,. PRESENT~1;Tll£~1~11~~1~)~iDRT DETAILS Mr. Mark Hanson explained preSi~¢i~e.aieas and also the separation of drainage area (Gibraltar) and diverting it to the south to hTt+t~I3~tEark and the potential to open up capacity for JP-30 storm sewer west to Lexington Avi~htit~~Ie further explained separation and diversion of storm sewer to south and impact to Pond JP-34 in Northview Park and storm sewer system. He discussed the impact of 2000 storm; nine (9) homes flooded and the proposed improvements would help protect all 9 homes from flooding through various changes. Such improvements included modifications to Savannah Trail which include disconnecting Savannah drainage from Kettle Creek, revising#~t J~r;3~¢removing the elbow in JP-30 that raised normal water level two inches; ~ ~'~:~; ~ . .: ~:; ..:.•. The residents had the oppo{tity to ;.questions and offer comments about the storm 'and the proposed solutions. Conc~##is~~~~:~;:~v outlet in pond JP-30, overland flow issues, the second opinion study,'''fiii'aYiCe~~eti:~3ternatives to reduce the water level increases in pond JP-30, and the impact to Kettle Creek with the proposed changes. A detailed record of the meeting proceedings is on file with the Public Works/Engineering Department at the Eagan Municipal Center. ':•;. ~:: The meeting adjourned at 8s~,'~'.,~.m. '1 Minutes of the Specia] Meeting of the Eagan City Council December 18, 2000 Page 2 Date ~~ Cit~,Clerk :;:~;~:- Ifyou need these minutes in an alternative form such as 1'a'fge ~p~tiTf'Bfiie''li~;~3l~ditftapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681- (TDD phone: 651-454-8535). The City of Eagan is committed to the policy that al>fpe>•sons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. r,.•. ti=: i'~ r • ~ ~ :• Ty~~~ ~i ~~•f r~~ . •:V. i ~.: •~~~• ~~~ ;.., •~~. •; 1•. 2 Minutes of a Special Meeting of the 2001 Eagan City Council December 12, 2000 Page ] of 1 MINUTES OF A SPECIAL MEETING OF THE 2001 EAGAN CITY COUNCIL DECEMBER 12, 2000 5:00 P.M. TR;'•'~ FARM PARK Present: Mayor Awada, Couiacilmeri~~;~~bson, Councihnembers-elect Fields and Tilley, City Administratof~is~~€jt~~ Dougherty, Administrative Specialist Hertel. ~::;:~ ::.. CALL TO ORDER Mayor Awada called the meeting to order at 5:00 p.m. •;.•. VISI~~RS T(~;s~~ HEARD .: , Mayor Awada welcomed Mt'~ have Rii~g to address the City Council. Mr. Rugg reviewed the conversations he had ~~i~cJ~i~l:~v~?i;~~i~~;.f~,dzninistrator Hedges about the possibility of assisting the Council aiid~'s#s>~.~t3~~iRiion of a strategic plan. Mr. Rugg made it clear that he worked independently and was not associated with any citizen groups in Eagan. The Mayor and Council thanked him f0Y his generous offer and stated that they would review the information he provided and contact him in the future. 2001 CITY COUNCIL ORIENTATION•.~:;~JCEDURES DISCUSSION The Cit Council discusse ~>ri}tifi'~•~arran ••• ents for Cit Council meetin s Y S~: g g Y g general operating procedures during•t~t#~?~u0cil•i~eetings, organizational business matters including Councilmember appoii'tlii~e~ii~:~c~~~ious committees and intergovernmental groups. Although the Council~i~SCi,'t'~ion concluded with consensus agreement, no official action was taken and no official•direction was given. ADJOURNMENT The meeting adjourned at ~;:~;$~~#;~• f:• • `• . ~: f .... Date r,.;.•.;• City Clerk .... tic:_ If you need these minutes in an alternatives;>:pt5•f;~Ri]t-Iy;~;ei~le, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN~S'#'~`!t'~eS~L•$$~ti2b;>~!'J;.~3~hone: 651-454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regazd to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regazd to public assistance. • 'ti;: {:• .... f}: Minutes of the Special Meeting of the Eagan City Council December 11, 2000 Page 1 of 1 MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL GROUP 2 NE~f...'s,~#iBORHOOD MEETING 4~~AR GROVE JULY 2000 STORM ANA)~;Y.Sr,~.S.;~.~~.,ill~~,~.O~VEMENT OPTIONS •.;,;6:30 P.1VC' "' ' :•::.. .CALVARY 1~~•• Present: Mayor Pat Awada; Councilmembers Paul Bakken, Peggy Carlson, Sandy Masin, Bea Blomquist; Councilmembers-elect Cyn~~~ Fields, Meg Tilley; City Administrator Tom Hedges; Director of Public Works Tom Colbert~:~~ty Eng~xe;~r Russ Matthys; Assistant City Engineer John Gorder; Mark Hanson, Rich BrasG~;~nd Kea~i~;Kimmes, Bonestroo, Rosene, Anderlik & Associates. 40 people representing 27 csperties:~:~:::: . W E L C OISr',:f~' ~~J:4~r~~#~'I' I O N The meeting began at 6:30 p.m. with an introduction by Tom Hedges, City Administrator, and Tom Colbert, Director of Public Works explaining the purpose of the meeting was to present potential improvement options and receive feedback from the residents to further refine their preferences for improvements. PRESENTA'~'~:~F'~RT DETAILS ;: Mr. Mark Hansen discussed existing coicll!>iq~~r~.~gtential improvements. He showed the boundary of drainage area that flows through CedarG~i:Y;v;::.~Ie explained existing storm sewer and proposed improvements for the Cedar Pond area. •Tli~t~3ncludes restricting the 72" (12" only) on Rahn Road, redirecting storm water through a 60"pipe to Cedar Pond, construct a 48" outlet and grade a lower Emergency Overland Flow. He discussed overland drainage down Diamond, Garnet, Sapphire to Nicols and north (Cedarvale). He discussed limitations of pipes in Nicols Road. He also talked about potentis~#.;improvements,upstream at Bear Path & Beaver Dam which would be to redirect drainage ta~si~tt~d i}~bnd size in Meadowland Park. Mr. Hanson also presented Jade Lan~lAmethyst~l/~ne conditions. The proposed improvement options include: increase inlet capac2f~pn Jade, utilize capacity in 72" pipe. These improvements are estimated to drop~;~q: s3Q#4leo3i~#~:~1}c 3 ft. Mr. Hanson also reviewed options at Peridot Park, including the alternatives to separate 72" & 36" pipes on south, provide a sediment pond at end of pipes, improve Swale, excavate at the outlet, enlarge the outlet pipe, and improve/~,yjze.outlet structure. He discussed potential excavation of pond (limited hydraulic:~~~;.cj:7roved overland drainage to pond from east (Gabbro & Peridot Path). He p~5~ii#fecl Peri~'o1`•~t~'ark improvements/conditions (expand pond, 72"). He also talked about Ami'ffiyst Lane storm:,wer (backyards) to Woodhaven Park. fS: r::: 1 Minutes of the Special Meeting of the Eagan City Council December 11, 2000 Page 2 of 2 The residents had the opportunity to ask questions and offer comments about the storm and the proposed solutions. Concerns included outlet versus inlet pipe size, recent activity and impact to Peridot Path Park, impact of backyard storm sewer improvements on Carr>elian/Amethyst homes, options fqi: ~P-1, dredging options, routine excavation, home removal, funding, overland flow options;•''i~ie Blackhawk Lake system, and next steps. A detailed record of the meeting proceedings is o»c~;~t#.;th~.:~'•~~?l}~ ;Works/Engin~ering Department at the Eagan Municipal Center. r:~...... ...•. ,:f OURNMENT ::.. The meeting adjourned at 8:35 p.m. .;.•. ;:=: Date .... • City Clerk . If you need these minutes in an alternative form s~1~i:;a5: • . .••jXii1C; ;$}~ii ,• • • • • o to es, etc., lease contact the Cit of Ea an, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-46001'S'p'liorie'651'~~8535). p y g The City of Eagan is committed to the policy that all persons have equal accessto its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. ~; - {:: ~ ,•,: ir: •=C~:•~ • .. i:. ~~:. .•.•.1'.... •.i.••• .••. ••.. . •: tiff ~ .. 2 Minutes of a Special Meeting of the Eagan City Council December 11, 2000 Page 1 of 1 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL DECEMBER 11, 2000 •::11:30 a.m. ' ~ EAGAN~JNICIPAL CENTER CONFERENCE ROOMS 2A&B Present: Councilmembers Bakken, glortgiifSf;'ai'kt~if; City Administrator Hedges, Director of Parks and Recreation Vr Administrative Specialist Wielde, Administrative Specialist Hertel. CALL TO ORDER The meeting began at 11:30 a.m. I`s~¢,~ction items were on the agenda for the Facilities ..::, Design Team meeting and no actioi2~as take;:;:; COMMUNITY CENT~It UPI?~~i~'E AND PENDING ISSUES Director of Parks and Recreation Vr'aa'~'i~vi'e'vdetl:'t4fe'~i~s~E~e~s to be discussed during the course of the meeting, including the floor plan and the space for the Historical Society, the Community Room/Banquet area size and budget issues, the proposal received by Xcel Energy, operations revenue streams and the meeting on December 19, 2000. Members in attendance discussed the merit~.,v~d}•;eti~~~ypes of space for the Historical Society, ranging from full office to:.vvrst,~s~&~3b~'~ol,'~reproof storage. :; . Director Vraa distributed his researCl:c~~tal~sis'on the issue of how large the banquet facility should be, demonstrating that the 50E~:#iet8::stc;Gommodation was not desirable because there are relatively few groups being turned~$irct&y of this size and the overflow costs of having additional restrooms, larger kitchen space, and other increased support systems would never be offset by the small number of groups seeking to rent this space for 500 persons. Councilmember Blomquist arrive~;at•']:~'~.~.4,. ,: Also discussed were soundproof`'dixitirs be .ftn•the.multipurpose gymnasium and the adjoining banquet room, a covee~~errace~t~ outdoors and the option of reversing the position of the auxiliary gym an~:;•titki'aF.;:;.;.;;,: I'•......':i:. •• ..•...... .. Director Vraa shared with the group a proposal from Xcel Energy to bundle the energy and utility costs for running the community center, including augmented levels of service and additional opportunities for credits and maintenance options. Discussion included whether or not People's Natural G~;#~~-~;~similar option. The group concluded that because People's could not ~~'f~i~e'Ev~~i~t+3ger, their package would be unable to compete with Xcel. The Faci''s Design Teai~4ommended acceptance of the :: Minutes of a Special Meeting of the Eagan City Council December i 1, 2000 Page 2 of 2 agreement for consideration at the regular City Council meeting to be held on December 19, 2000. Director Vraa stated that he and his comparable facilities from across th staffing issues, and revenue sources memberships, but that those rx>iembe After brief discussion, the group rec Partnerships/Operations Team for r~ are reviewing the budgets of six or seven ion and the country to find useful trends in stated that a nrimarv revenue source is :ess to a swimming pool. be taken to the ADJOURNMENT The meeting adjourned at 12:40 p.m. f:. ti~: Date Ciry Clerk If you need these minutes in an alternative fot~,ti-~clt•;is,]atge,~rint, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN SSI~~,~~:~.fx$t:;d6A4~:('~?{~~531t+]~e: 651-454-B535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion,.Dational origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.' :'~ ti :• . i~;~ {.;.•,~, ;. J:: f: ••~ti/ :iti • • • .. • • . • ... •~• '~ . ~ ~~: l:•. • .. . Minutes of a Special Meeting of the Eagan City Council December 4, ?000 Page 3 of 3 City Administrator Hedges stated that he did not anticipate a favorable response from the county regarding the parade route and clarified a question about the public hearing date for the proposed road alignment, stating that the public hearing would be held at the regular City Council meet}~,g;on January 16, 2001. Several focus group members'ex~ressed concern about holding the parade on the road long-term due to the problems VKi~t;~o~x~~C overhang from plantings on the median. Group consensus formet3'~dcifiF'~~~~e~~i~i~:iNcating a committee to begin organized preparations for the 4th of.y celebration for 2001. Focus group member Raleigh Seelig volunteered to chair t'~~e:committee. ADJOURNMENT Date The meeting adjourned at 6-~:p.m. ;:~: . City Clerk If you need these minutes in an alternative for~fji:?SpOt7;~[s~~t$0~it3p~;:Bf~1~;;8itdio tapes, etc., please contact the Cite of Eagan, 3830 Pilot Knob Road, Eagan, MN 5512f; bsi $87'=$Uf1tj; ~'i'1)r3plidi,e: 651-454-8535). The Ciry of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. r,:;'~ ~ ,r,: • .. • . f ~;~ . ~:: f: t:. `•: 1:... ~:ti•~ 'i•.... .. • ...... . f•:~~I.' ~.ti . •:•I. ~:':• f ~ ~:;••• {~~ ... .. ~... ~...... •.. •~i~ Minutes of a Special Meeting of the Eagan Cit}• Council December 4, 2000 Page 1 of 1 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL DECEMBER 4, 2000 ;5:00 P.M. EAGAN MUNICIP.~ENTER COMMUNITY ROOM Present: Mayor Awada, Councilmer~'ic4'~'$3fcts3iif4s~st, Carlson, Masin, Councilmembers-elect Fields and Tr;~y, City Administrator Hedges, Director of Public Works Colbert, Director of Parks arit#~ecreation Vraa, City Engineer Matthys, Assistant City Engineer Gorder, Administrative Specialist Hertel. CALL TO ORDER f.•. Mayor Awada called the mng to or at 5:00 p.m. VISf~bRS Tb~:#tE HEARD Mayor Awada asked if anydtie~'i~gs~}~~$~#i~~tt~~~t~adc to an issue not on the agenda. There being no one wishing to speak, Mayor Awada closed the item and proceeded with the meeting. CENTRAL PARKWAY/RING ROAj~ DISCUSSION Director of Parks and Recr~a~is~~;St~~i¢diced Mr. Jim Dvorek from SRF Consulting, who reviewed the prc~iyd'afignmeri#a~f Central Parkway. The proposal included athree-lame roadway witlr•}~;~prl:;taajls'2md a boulevard between the trails and the roadway. He described potential lariQ3i"e3~L~t~~ies relating to the median as proposed. Mr. Dvorek reviewed the history of tltei:~ad concept, originating with a 1994 study showing the need for traffic relief at the Yankee Doodle/Pilot Knob intersection. He stated that the study demonstrated clearly that the central area of Eagan would experience a breakdown due to traffic limitations if corrective measures were not taken. He stated that the goal of the ring road is to provide alternatives to crossing the Yankee Doodle/Pilot Knob interst3ti:~:~#~ a;k~?t?t}~t}ges that some focus group members were concerned about sii~~iai~: ~f~4va~~at the median would slow down traffic through the roadway and x~rerease saw. Councilmember Masin ~,~:;dtt:.¢:~2'};~;m,,. IL:•1::~ ~:.!•'. i•: • .. Mayor Awada inquired about Lockheed~Martin's position with regard to the Central Parkway alignment. Mr. Tom Lindquist of Lockheed Martin stated that they want to work with the planners of the road and that this alignment does not create additional impact to their property ~~~~i~;',alignment reviewed two weeks prior. Mayor Awada stated th~~i~ ring road coi't was approved in 1994 and that its creation is a certainty. She furl stated that the sff and Council are seeking federal Minutes of a Special Meeting of the Eagan City Council December 4, 2000 Page 2 of 2 funding for the construction of the north bridge of the ring road. She stated that because the project will move forward, the debate should focus on the details of the alignment and not the concept as a whole. She expressed commitment to the. heavily landscaped median as a beautiful feature characteristic o€tb~ entire central area. Councilmember Masin state did not include a park and, therefore stated that the Council needs to find trade-offs of the ring road. discussion of the ring road concept S no longer important. She ti~~i~fiew situation and discuss the A focus group member inquired about signalization at the intersection of Central Parkway and Pilot Knob Road. Mr. Dvorek stated that Dakota County controls the pace of such signalization because Pilot Knob is a county road and that the signal may take some time before it is installed. j''''' _ Focus group member Ted V~hter cor~iinented that he appreciated the new alignment due to its special attentioii:fo :presei~wtng the cluster of trees that would have otherwise been eliminated in prevics~~~iT~~bs,2~_::;:~:}`)~?prek noted that the alignment of the Central Parkway/Pilot Knob interse~ti'o>7'~i~cs~ti~M~ei#g~ed slightly to accommodate the tress mentioned and will consequently not be a 90-degree intersection. Focus group member Pat Thomas expressed concern about the loss of land due to the road alignment and concern about traffic speeds being too high on the road. Councilmember Blomquist inquired about the anticipated speed for the roadway;::~1!1F. Dvorek responded that they expected the posted speed to be 35 miles pex..~L~i:;~tor of Public Works Colbert stated that the original roadway had:lji;~piose'i~1t 40 miles per hour. He further stated, in response to Ms. Thomas'~~eoncerns, thatilditional property could be acquired to realign the road and increase the'Sl:b~€~ia. ark; but that the funds for such ..p.:•: acquisitions would have to come from the'Sitecji28~~L•;Pprtion of the budget referendum and would consequently be atrade-off decision to bti~~~ie by the City Council. Focus group member Margo Danner inquired about the costs of the project. Mr. Dvorek stated that the original report allowed fora $4.2 million project. Director of Public Works Colbert stated that the total costs for a project of this magnitude include utilities, streets, a lift station, stor~:~=;~raiJ~.~~#~~b'~way costs, lighting and the planing scheme. Mr. Dvorek es,ia~e~ f~t;fi`It~sportion of the.expenses to create the roadway would total approxi~'iri~tely $2.~~4iillion. •,.- ~_:. Councilmember Carlson>{t~tt'~i~;t~dsl~guld be built to accommodate large events. Mayor Awada stated th~'i''l~~Yiit~~~}:si~ a sidewalk to cross at at key locations. Councilmember Blomquist stated that the Council should revisit the idea of having a bridge over the roadway. Director of Public Works Colbert stated that public safety traffic control measures would be needed in addition to any road design for major events like the 4th of July. Mayor A,.~s~',i,t,~s~~:}€ ~e roadway needed to be complete by the 4th of July celebration in 200.,};~~i~cfor't'~~'' ~'}j~ Works Colbert advised ~; .: consultation with Dakota Count'y{~iout the parade'~t~~ste and the use of county roads. Minutes of the Special Meeting of the Eagan City Council November 27, 2000 Page 1 of 1 ' MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL GROUP 9 N)~?~~IBORHOOD MEETING WILDERI~I~S RUN/OAK CHASE JULY 2000 STORM ANq~,rXs~s,]t,~;&•Zl!'IP.bI~QE~,~'EMENT OPTIONS 6:30 P.1VI. '~~~ EASTER~~JTHERAN CHURCH Present: Mayor Awada, Councilmembers Bakken, Blomquist, Carlson and Masin, Councilmembers-elect Fields and Ti11~~r.,:City Administrator Hedges, Director of Public Works Colbert, Assistant City Engineer GordL7;~:~uperi~#~pdent of Utilities Schwanz, Water Resources Coordinator Storland, Mark Hanson ~~id Ric~~rasch of Bonestroo, Rosene, Anderlik & Associates, 27 persons representing 22~pertie~:; , WELCOA~:~l~ ~.t?~~~~TION The meeting began at 6:30 p.m. with an introduction by Tom Hedges, City Administrator, and Tom Colbert, Director of Public Works explaining the purpose of the meeting was to present potential improvement options and receive feedback from the residents to further refine their preferences for improvements. PRESENTS'~:~?f~}~~E~p'''Ft1~~ORT DETAILS ~, . Mr. Rich Brasch of Bonestroo, R'd~etxieier,•li~ & Associates, presented the improvement options on the "Hilltop/Nybro" poriif'~~,i;2~i~:::.]eIe also explained the Nybro/Carlson system and the overflow pipe option. The other 3 optioilS'~<icuut of 4) are not available to this system. The low residence on Nybro Lake would still be impacted by July 2000 storm even with overflow pipe. The residents had the opportuniXy~::~,~sk questions and offer comments about the storm and the proposed solutions. Concert7~;'sit~t3.t,1~:~~1~3~iiship between Carlson, Quigley, Inver Grove I-Ieights/east Eagan and Nybr~l"reeboal~:~~iigths, options to raise•the elevation of Diffley and the impact of that. Additional cp~pR~nents mc'?uded benning questions, impact to trees, pumps {•••:; ,and their maintenance, additional lions v~~}; East Thomas Lake and Blackhawk Lake as alleviation o tions and articular cc~ 'Ett~~:ncilmember Masin requested a memo P P f ..•....•:.:•: ~~ '•.: ~ •. ~ .. . from Director of Public Works Colbert regarding'ff~e~~4'ee'~oard. Staff will send letters of notice to residents when additional or new information is available. A detailed record of the meeting proceedings is on file with the Public Works/Engineering Department at the Eagan Municipal Center. :,, ;,::, ;::.ti .r.;;. ':•,. ::ti.: "' ~'ADJOURNM~' .;.•. The meeting adjourned at 9~?E;t3?:~r~}; s' :... ............. ...... Minutes of the Special Meeting of the Eagan City Council November 27, 2000 Page 2 of 2 Date ;~ity,.C:Le~ • r':::•:•.•:•:::ti•:Y~ti•: ~'~'~ ~:1: ~'~' if you need these minutes in an alternative form sucb,~s.large print, $rail'fe, audio tapes, etc., please contact the City of Eaean. 3830 Pilot Knob Road, Eagan, MIv` 55122, 651-681-~iQi# (TDD phone: 651-454-8535). ;:~:.. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employtnent without regard to race, color, creed, religion, national origin, sex,.disability, age, sexual orientation, marital status or status with regard to public assistance. r,.•. ,~~.~: '~ S~: r.~....a%:± :: ~:• ......... .. ~:•.. ~: {.. z, .... :;:~.:{tip. S'• ... ..................... 2 Minutes of the Special Meeting of the Eagan City Council November 20, 2000 Page l of 1 • MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL • GROUP 8 N)r~IBORHOOD MEETING FIARWAY HILLS/C~r~~ti,.lE;c$A~~?Y.I,l,,1_VIEW MANOR JULY 2000 STORM AN~:;!l~~~,~~,:i~;f~MENT OPTIONS NQ~MBER 2U,~~~Ob~~~ :6:30 P.M. Present: City Administrator Hedges; Councilmembers Blomquist, Carlson & Masin; Councilmembers-elect Fields & Tilley; Director of Public Works Colbert; City Engineer Matthys; Assistant City Engineer John ;C4rder; Mark Hanson & Rich Brasch, Bonestroo, Rosene, Anderlik & Associates; 6 pers~i~~ repres~~ing 6 properties. WELCOI~~ AND ~i~~'RODUCTION The meeting began at 6:30 p.m;:.:~~x~;;~i#~~~dxtc~?~:~?~, Tom Hedges, City Administrator. ~~~~ "~ ~"" PRESENTATION OF REPORT DETAILS & MEETING PURPOSE Mr. Mark Hanson, Bonestroo, Rosene, Andy the portion of "The July 2000 Storm" report; 4~;Ast?~. Manor, along with discussions, of optiS~:storii'it~i%i sev~~er. Discussion included the need Toz.§}g13j.~icant to a lot of dirt and to place some on golf Cot]~str:~; explained the purpose of the meeting was to get~irif report's analysis. ~.;~dS„ssociates, presented the summary of E'.aiiVVay Hills/Camelback/Twin View >olution, Parkview Pond and storm ling and to have golf course owner agree olbert, Director of Public Works, ~i~..from the residents to improve the Residents were given the opportunity to ask questions or make comments regarding the presentation. Concerns included questions about backyard drainage issues, cost estimates, implications of proposed development, o~:gQ1f course as single-family units, berming, re-grading and retaining wall options, and how,:~ck#ii'~Qi~si .~iisly. Follow-up will be done by staff and letters will be sent when ne~3eps c'~~ taken. A detailed• record of the meeting proceedings is on file with the Public Works~ngineering Department at the Eagan Municipal ,;. .Center. .... _ ~...~~~ ADJOURNMENT The meeting adjourned at 9:30 p Date c;: :;:~ 1 Jerk Minutes of the Special Meeting of the Eagan City Council November 20, 2000 Page 2 of 2 if you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eacan. 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 65]-454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, relig7~y;:national origin, sex, disability, age, sexual orientation, marital status or status A~ith regard to pubic assistance. ,S•. f •. ~•. I~• .~:• ~ t:• • .. .. l ; Y: ~ .:~ ~ {: '~' •~ {;' :•r. • ' ti;: 2 Minutes of the Special Meeting of the Eagan City Council November 17, ?000 page 1 of 1 MI'~1'TES OF A SPECIAL MEETII~'G OF THE EAGAI'~ CITY COUNCIL EAGAN, MI>\:~"ESOTA Nove~q~ier 17 and 18, 2000 A Special City Council meet,~;g ga;~#ji~}t}{:,~f2[~? November 17, 2000 at 5:00 ... ,; p.m. in the City Council Chambers q~€t~e Eagan Ivliiriicipa Center Building. Those present were Mayor Awada and Cit~?~puncilmembers Blomquist, Carlson and Masin. Also present were City Administrator Hedges, Director of Public Works Colbert, and City Engineer Matthys. ROLL Cam../AGENDA ADOPTION ;::~ ~• Mayor Awada called the mng to o~;ci'1~',~'r at 5:00 p.m. SUPER STO RHOOD REPORTS City Administrator Hedges reviewed the purpose of the meeting and the schedule of neighborhood groups and meetings for Friday, November 17, 2000 and Saturday, November 18, 2000. He introduced Director of Public Works Colbert and City Engineer Matthys, who introduced Mr. Mark Hanson and Mr. Rich Brasch of Bonestroo, Rosene, Anderlik and Associates. Mr. Hanson and Mr ented the findings pertaining to the following neighborhood groups; East.Thomas Lake; .G.b~~:~,<.I Evergreen, Hilltop &~€t Meadowlands & Hillandale & Vidmark The residents attending the meeting had the opportunity to speak and ask questions. When possible, questions were answered directly by the consultants and city staff. Questions and concerns were noted and will be addressed at the neighborhood meetings to be held according to tl~:~s~ing scl~dule: f ~' ~t.• ~Y• • :•:• .. 'i.: l.' ~': ~• f•:••r•~ :t. ~:•t. •~ti~: ;:~.•. Minutes of the Special Meeting of the Eagan City Council November 17, 2000 page 2of 2 RECESS ' Mayor Awada thanked everyone for coming and recessed the meeting at 8:00 p.m. Area Meetin Date and Location 1. N.H. Group # 1 Nov. 18 at City Hall Jan. 22 at 6:30 p.m. West of Cedar Freewa :~'• .7K~ 30 .m. Ma Mother Church 2. N.H. Group # 2 •....... ... ~FQ~t:'~$~x;3ty Hall Dec. 11 at 6:30 p.m. Cedar Grove 11:00 a.m.-12:00 Mt. Calva 3. N.H. Group # 3 Nov. 17 at City Hall Feb. 26 at 6:30 p.m. Meadowlands and Hillandale f.~=~ 7:00 .m.-8:00 .m. Christ Lutheran 4. N.H. Group # 4 Nov. 18 at City Hall Jan. 29 at 6:30 p.m. Oakbrooke and Mur h P 3:30 .m.-4:30 .m. Easter~Lutheran 5. N.H. Group #5 Nov. 17 at City Hall Feb. 12 at 6:30 p.m. i Ever reen Hillto & Chatterton P ds 6:00 .m.-7:00 .m. Easter Lutheran 6. N.H. Group #6 .;:;; Nov. 18 at City Hall Jan. 8 at 6:30 p.m. (Beacon Hili, Johnny Cake Ridge, ;;';:;' `':• :1:30 p.m.-2:30 p.m. St. John Neuman Covin ton Ct. Sherwood Ct. 7. N.H. Group #7 „_, Nov. 18 at City Hall Dec. 18 at 6:30 p.m. Lexin ton S uare 12:30 .m.-1:30 .m. All Saints Lutheran 8. N.H. Group #8 ;:X$;~;~ity Hall Nov. 20 at 6:30 p.m. Fairwa Hills & Twin View Man 6t ~ • • • • • • • 4:~~a:{b,10:00 a.m. Christ Lutheran 9. N.H. Group #9 Nov. 18 at City Hall Nov. 27 at 6:30 p.m. Wilderness Run & Oak Chase 10:00 a.m.-11:00 a.m. Easter Lutheran 10 .N.H. Group #10 Nov. 17 at City Hall Feb. 5 at 6:30 p.m. (East Thomas Lake, Ches Mar Circle, 5:00 p.m.-6:00 p.m. St. John Neuman &Vidmark ;:; Mayor Awada reconvened th~:l1~~ at 9'E30 a.m. SUPER STORM STUDY NEIGI~~C~00D REPORTS City Administrator Hedges reviewed the purpose of the meeting and the schedule of neighborhood groups and meetings for Saturday, November 18, 2000. He introduced Director of Public Works Colbert and City Engineer Matthys, who introduced Mr. Mark Hanson and Mr. Rich Brasch of Bgr~~~ip;.~Zose,>~es:,Q.~Rderlik and Associates. Mr. Hanson and Mr. Brasch presente ~•~'Sritl'i#:~#ttfi~g to the following neighborhood groups: ~~• ~;r~ • Fairway Hills & '~N~tt View~~tu~or • Wilderness Run ~;?~3ak;~~~: • Cedar Grove j ~...... ~::~ :... ........... • Lexington Square • Beacon Hill, Johnny Cake Ridge, Covington Ct., Sherwood Ct.) • West of Cedar Freeway • Oakbrooke & Murp~y~3fi~ '`'' ':,. :;:; f. .... 1' r:•: Minutes of the Special Meeting of the Eagan Ciry Council November 17, 2000 page 3of 3 The residents attending the meeting had the opportunity to speak and ask questions. When possible, questions were answered directly bythe consultants and city staff. Questions and concerns were noted and will be addressed at the neighborhood meetings. l~OURNMENT The meeting adjourned at 5:30 p.m. f' '"'' '=":~: 1 '. ~.••• ••.~.. ••~... •••!•f Date f~'•• City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 651-454-8535). r: :~ The City of Eagan is committed to the policy tjy~¢:all persons ha: a equal access to its programs, services, activities, facilities and employment without regard to rap~;:~olor, creArl;:~ligion, national origin, sex, disability, age, sexual orientation, marital status or status with regartl~;~ublic assce. i': S: •~~~`.:.::: .. .. t.~. :•• ~~••~•• L•. lJ•.:.• ~, . ••i•: • .. . •:Y. .~.~•: V. •... Minutes of a Special Meeting of the Eagan City Council November 17, 2000 Page ] of 1 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL . NOVEMBER 17, 2001 12;QQt1:00; 4:00-5:00 • EAGA_N~JNICIPAL CENTER CONFERENCE ROOMS•'~A&B, CITY COUNCIL CHAMBERS ~'' ' ~'~ Present: Mayor Awada, Councilmembel's'~3~ck~M~~~i~ffCarlson and Masin, City Administrator Hedges, Director of Park~;~d Recreation Vraa, City Engineer Matthys, Assistant City Engineer Gorder, Communications~ordinator Foote, Administrative Specialist Wielde, Administrative Specialist Wielde, representatives from Damon Farber, TKDA and Moody- Nolan. lc~,L TO ORDER ,,. Mayor Awada called the meetir~~:#o ordeF'4:00 p.m. PRESENTATION OT~.a,';;;~9::4kF:;,,Ai~tETTE PROCESS City Administrator Hedges noted that the Council had received the presentation at noon and welcomed the comments and feedback of the focus group participants in this forum. Director of Parks and Recreation Vraa reviewed the process of the three-day charette. Mr. Mark Bodien of Moody-Nolan pres~p, consensus between the focus groups ai}c~.~:~ on the programmatic elements of the ~isilt~'ilig and would still be made, but that this procesisjii:b7t~.~ building. ~1 that most closely resembled 7 ~ He applauded the groups for focusing ied the assembled group that changes a guideline for further refinement of the Mr. Jesse Symynkywicz presented the layout of the-site design, The consultants and staff recorded comments made by the focus group participants. Director of Parks and Recreation Vraa reviewed the timeline for what the focus group members could expect to see in the c#}~}nth~r;. Mayor Awada expressed ap;iation•~Rn~E:3~ie product of the three days and thanked the focus group members and the const;~#3fAts for work. r ~.::•d~;~l The meeting adjourned at 4:40 p.m. Date _.. _ _.... .. _ _ -..~:~t~v Clerk If you need these minutes in an alternative foriiti'siich as large print, BC¢l~, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 65~..,<i81-4600, (TDD phone: C~~i-454-8535). Minutes of a Special Meeting of the Eagan City Council November 17, 2000 Page 2 of 2 The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. ' .. ...... ................tir s.. r,.•. ;r: i~ I: f:• ~::: • ~ j~;: f ~ ~ .. r:...O.Y ~•f•~.~• ..•.•.... ~: ~t.~ ... ~~I. ~•. •... {.~~ ... ............. •r.....• Minutes of a Special Meeting of the Eagan City Council November 15, 2000 Page 1 of 1 MINUTES OF A SPECIAL EAGAN CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 15, 2000 EAGAN ~>fjNICIPAL CENTER 3:OQ:%i::~:00; 6:30 - 8:30 Present: Mayor Awada, Councilmerf$~C;~;~~;~i41~#ist, Carlson and Masin, Councilmembers-elect Fields and TiI~~Y'C~ly'k~iifi3ttYr Hedges, Director of Parks and Recreation Vraa, City Engineer tthys, Communications Coordinator Foote, Administrative Specialist Wielde, A~lrinistrative Specialist Hertel. CALL TO ORDER Mayor Awada called the meL"~2~']g to order at 6:30 p.m. :' COMMUNITY C)I'ER/~~~1TRAL PARK UPDATE ' Mayor Awada welcomed t1i~:~oL~t~~,`c;:~s• and the consultants and thanked them for their participation'ani~''112~r$•~ork:~ ~~'~i'gi~dministrator Hedges gave an overview of the evening and noted that the Council had heard the presentation earlier in the afternoon and was interested in knowing the feedback of the focus group members. Director of Parks and Recreation Vraa gave an overview of the charette process and introduced the consultants and City Engineer Matthys Iw,~eview the options up for discussion regarding the community center, t~s:~~ift~~~:~l8rk and the road connecting Pilot Knob and Yankee Doodle, known.~a.~~,tstr~~P:a~tevfay. City Engineer Matthys revie~d~t~:,eS;all~rrl`ent for Central Parkway and responded to focus group member questiofrs~~~ii~tit~~i~:proposed roadway. Concerns included loss of park land due to the alignment, •tlf~~~:alignment of the entire ring road, potential loss of trees, impact to the corporate neighbors•and the funding implications. Mr. Jesse Symynkywicz of Damon Farber and Associates presented options for the site design and responded to questions and concerns. Concerns included bandshell location due to difficulty for disabl~sRns ty~.ttc~E~85~the location, fireworks easements, and concerns about parking. Ong:~i3•ggesti~i;?oo;~fi'tti'~Aid a prominent place within the park layout to plant a new Lone ~'at~t Tree, ~'ssi~ggestion met with considerable support from the focus group members. f ''~'=' ~°•'•S ~;: Mr. Mark Bodien of Mod~'~uf~~i~:t#e three options for the community center building that had been created prior to the meeting and discussed the relation of various program elements to one another. He responded to questions regarding the building. Concerns included partnership space for the ECVB and Historical Society, energy efficiency options that shouJd.~t.yyy~{~~tl~.~ncluding nestling the building into the landscape, bathrooms, meeting rQ~;'t$e't%~~g. the teen and senior centers, the ti•::: number and size of gymnasiums~:~d the flexibilityA}"the banquets space. 5 .... ............ ........ Minutes of a Special Meeting of the Eagan City Council November I5, 2000 Page 2 of 2 Director of Parks and Recreation Vraa reviewed the schedule for meetings with the consultants for the next two days and thanked everyone for their participation. The meeting adjourned at 8:30 p.m. Date AI~;I,OURNMENT ::~ :..... ............ ~~:~f ...:.•.; f City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 65]-681-4600, (TDD phone: 651-454-8535). The City of Eagan is committed to the policy,th8{ all persons have equal access to its programs, services, activities, facilities and employment without regard to > color, cceed; religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard't0;}I(tblic assiLe. :'~ {:. ~`~,r {:;• :•~. • • ... ••~ ti,: {••. •... ` ~' city of eagan MEMO MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 2, 2001 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 6, 2001 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES We recognize and apologize for the inconvenience of the unusual number of special minutes to review with this packet. For your information, these special minutes are primarily from meetings regarding the Community Center, Neighborhood Storm meetings and other special meetings since mid-November. No action was taken iii the course of any of these meetings; the minutes are intended to reflect the occurrence of the meeting and provide a public record of general topics discussed and direction given, if any. The accumulation of minutes can be attributed to several factors, including the inordinate number of special meetings in the past two months and the transition of the Administrative Assistant position. Again, we apologize for the inconvenience and appreciate your patient review while we bring our records up to date. Special Minutes: 11-15-2000 11-17-2000 (Community Center) 11-17-2000/11-18-2000 (Super Storm meetings) 11-20-2000 11-27-2000 12-04-2000 12-11-2000 (Community Center) 12-11-2000 (Super Storm meeting) 12-12-2000 12-18-2000 12-19-2000 01-08-2001 O 1-10-2001/01-11-2001 01-22-2001 After approval is given to the February 6, 2001 City Council agenda, the minutes of the January 16, 2001 regular City Council meeting and the minutes of the special City Council meetings listed above, the following items are in order for consideration. Agenda Information Memo February 6, 2001 Eagan City Council Meeting IV. RECOGNITIONS & PRESENTATIONS: A. RECOGNITION OF OUTGOING ADVISORY COMMISSION MEMBERS The City Council will recognize outgoing members of various City Commissions for their dedicated years of service to the community. Certificates will be presented to each outgoing Commissioner. Agenda Information Memo February 6, 2001 Eagan City Council Meeting IV B. RECOGNITION OF CLYDE THURSTON AS MINNESOTA RECREATION AND PARK ASSOCIATION (MRPA) SPECIAL CITIZEN AWARD Background: The Minnesota Recreation and Park Association (MRPA) recognizes a nominated individual from any community who has made significant contributions to their community by furthering and promoting pazks, recreation and youth activities and programs. In nominating Mr. Thurston for this award, department staff recognized his efforts as Chair of the Central Facilities Study Task Force that completed its work last yeaz, and his efforts in support of a successful bond referendum. As worthwhile as this effort was, Mr. Thurston has been an advocate for the youth in the community in many other ways. Clyde lead the project team to help construct Wild Cat Pazk, Eagan High Schools Varsity Baseball Field several years ago. Today he is actively leading a project that will build a large grandstand and concession facility for that same field. Clyde has annually led the Eagan Day at the Dome with the Minnesota Twins, negotiating several hours of donated dome time so Eagan youth teams would get a chance to play ball in the dome. Clyde has been the treasure of the Football Boosters where he helped raise funds for the high school bleacher expansion and press box addition, which took place several years ago. The Indianhead Boy Scout has also been a benefactor of Clyde's volunteer efforts to the community where he served as the District Chair (highest volunteer office in this organization). He oversaw the growth of one lazgest scouting districts in the nation. So big, that he successfully led an effort to split the organization into three districts to better meet the needs of scouts. Clyde continues his efforts on behalf of scouts by annually heading a Wild Game Feed and silent auction that has raised significant funds for this organization. In recognition for these and other community and youth orientated service projects, MRPA gave Clyde Thurston the Special Citizen Award on January 19, 2001 at its annual membership meeting. 3 Agenda Information Memo February 6, 2001 Eagan City Council Meeting STORM UPDATE ACTION: None. FACTS: At the January 16, 2001 Eagan City Council Meeting, members of the Eagan City Council asked Margaret Shreiner, representing The Eagan Foundation, to provide a response to citizen and business concerns that funds donated for storm relief had not yet been used. Margaret Shreiner has submitted information regarding the request, indicating that a letter (attached) has gone out to all donors of $1000 or more. She indicated that the delay in the disbursement of funds is due to the requirement that all other available resources be exhausted before community donation funds can accurately go to those with remaining needs. Ms. Shreiner regrets being unable to attend the meeting and reemphasizes her availability for questions and concerns from the City Council. ATTACHMENTS: Letter sent to storm fund donors attached as page S DRAFT XYZ Corporation 123 Main Street Eagan, MN 55122 Dear This is to again thank you for your generous donation to the Flood Relief Program. It is our goal to provide detailed accounting to all donors, so that in turn, they can respond to questions. Monthly progress reports are being made at City Council meetings. Attached is a year-to-date list of expenditures or your review and reference. The Foundation accepted the role of fiscal agent, in response to the Mayor's request for assistance and to provide support to those in the community who experienced a loss in the July super-storm. This has been a most interesting and challenging undertaking for the Foundation. We found ourselves in new, uncharted territory. We have, however, with the assistance of the State Department of Emergency Management (DEM) helped to form aneeds-assessment and funding mechanism, which we believe provides the maximum accountability to donors and equitable distribution of funds. The Board accepted the recommendation of VOAD (Volunteers Organized to Aid in Disaster/DEM) to model the recovery process used elsewhere so that dollars are maximized. This process requires that community cash donations fund those needs that cannot be met in other ways. Working with the broader faith-based community we helped to form the Interfaith Disaster Response for Dakota County (IDRD) a comprehensive, long-term recovery organization. The IDRD acts through a subgroup call the Unmet Needs Committee. Unmet Needs Committee membership consists of those individuals or organizations that have resources to assist victims. Acting as the Unmet Needs Committee, composed of faith groups and emergency responders like Red Cross, Salvation Army, Jewish Relief, Lutheran Social Services etc., and the Foundation as fiscal agent, review requests for assistance. Approved requests are funded with Disaster Relief dollars, only after all other potential funding sources (Federal Emergency Management grants [FEMA], Small Business Loans [SBA], Individual Family Grants [IFG], Insurance, Salvation Army Mattress Program etc.) have been exhausted. The Unmet Needs Committee helps stretch the dollars to meet still more needs but it also creates an element of frustration for all involved. Waiting for Federal and State eligibility determination, appealing funding recommendations and obtaining estimates for needed work lengthens the process considerably. Victims and funders alike wonder what is happening with Disaster Relief money as we grind through the process. Fortunately, most residents still in need have now exhausted other options and qualify for Unmet Needs consideration. It is important to note that the Disaster Relief dollars are restricted to "bricks & mortar" requests with one exception. In addition to the attached list, ten thousand dollars was allocated to the IDRD committee in early fall to fund vouchers covering emergency food, medicine and clothing. The Foundation receives no administrative fee in this effort. We anticipate that the balance will be allocated through the Unmet Needs Committee process. We hope you find this information useful. Foundation Board Member Margaret Schreiner (651-454- 1744) and Don Patterson (651- - )are representing the Foundation in this effort. If you have remaining questions, please give either of them a call. Again, thank you. Margaret Schreiner Don Patterson Tom Endersbe Board Member Board Member Foundation Chair Cc: Mayor and Council s Agenda Information Memo February 6, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Eagan Volunteer Firefighters-- ACTION TO BE CONSIDERED: To approve the hiring of Anthony Atwood, Jason Bessermin, Steven Fossum, Chandra Gurlung, Celia Hahn, Jeffrey Hanson, Dirk Holman, Roy Prudencio, Lee Sonderup and Paul Weber as Eagan Volunteer Firefighters. Item 2. Seasonal Park Laborer-- ACTION TO BE CONSIDERED: To approve the hiring of Ryan Rausch as a seasonal park laborer. Item 3. Part-time Seasonal Winter Recreation Leaders-- ACTION TO BE CONSIDERED: To approve the hiring of Maya Schwartz, Daniel Raguse, Lauren Deiman, Chris Bates and Lucas Behnke as part-time seasonal winter recreation leaders. Item 3. Part-time Seasonal Youth Development Recreation Leader-- ACTION TO BE CONSIDERED: To approve the hiring of Sherrell Staple as a part-time seasonal youth development recreation leader. Item 4. Part-time Seasonal Lifeguards/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Mackenzie Club, Chris Ahrens, Michael Brumbaugh, Paige Gilgan, Alex Porter and Christin Weggemann as part-time seasonal lifeguards for Cascade Bay. 6 Agenda Information Memo February 6, 2001 Eagan City Council Meeting Item 5. Part-time Seasonal Guest Services Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Breanna Mason and Christian Gage as a part-time seasonal guest services workers for Cascade Bay. Item 6. Part-time Seasonal Guest Services Shift Leader/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Brandon Mason as a part-time seasonal guest services shift leader for Cascade Bay. Item 7. Part-time Seasonal Guest Services Manager/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Laura Nelson as a part-time seasonal guest services manager for Cascade Bay. Item 8. Part-time Seasonal Curriculum & Special Events Coordinator/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Renae Elert as a part-time seasonal curriculum & special events coordinator for Cascade Bay. Item 9. Part-time Seasonal Deck Managers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Alison Wright and Erin Boufford as part-time seasonal deck managers for Cascade Bay. Item 10. Part-time Seasonal Concessions Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Metra Najafzadeh and Stephen Byrnes as part-time seasonal concessions workers for Cascade Bay. Item 11. Engineering Tech-- ACTION TO BE CONSIDERED: To approve the hiring of Joel Rausch as an Engineering Tech. Agenda Information Memo February 6, 2001 Eagan City Council Meeting Item 12. Clerical Tech IIIJParks & Recreation-- ACTION TO BE CONSIDERED: To approve the hiring of Trisha Ragner as a Clerical Tech III in the Parks & Recreation Department. Item 13. Resignation/CSO-- ACTION TO BE CONSIDERED: To accept the letter of resignation from Nathan Woods, Community Service Officer in the Police Department. Item 14. Addition to City of Eagan Personnel Policy-- ACTION TO BE CONSIDERED: To approve the addition of a provision to the City of Eagan's Personnel Policy requiring that an employee who is convicted of a gross misdemeanor or a felony must report the conviction to the City of Eagan (employer). Item 15. Time Spent Profile Review-- ACTION TO BE CONSIDERED: To approve the change in status for the Clerical Technician II position in the Police Department to Clerical Technician III. FACTS: • The City of Eagan is required by the pay equity legislation to value positions in order to place them at the correct wage level. • The City of Eagan uses the Time Spent Profile (TSP) system to accomplish this. Over 100 other jurisdictions also use the system. • Periodically, if a supervisor feels that the tasks performed in a position have significantly changed, a review of the TSP is requested. • Sometimes, the review comes to the conclusion that the status should change; other times, the status does not change. • A review of the TSP for the Clerical Technician II position in the Police Department (staffed by three part-time employees) should be changed from a Clerical Technician II to a Clerical Technician III level. 8' Agenda Information Memo February 6, 2001 Eagan City Council Meeting Item 16. Christmas Eve Day, 2001-- ACTION TO BE CONSIDERED: To approve closing City offices for the entire day on Monday, December 24, 2001 and to approve the use of the half-day holiday that would normally have been used on Good Friday or New Year's Eve day for the morning of December 24, 2001, on aone-time only basis. FACTS: • The City's Personnel Policy and Clerical and Maintenance contracts call for ahalf-day holiday on Christmas Eve day, December 24. • This year, Christmas Eve falls on a Monday. • It is the recommendation of staff that City offices be closed the entire day on the 24`h rather than having employees be out of the office on the Saturday and Sunday, have to come in work ahalf-day on the Monday, be off the afternoon of the 24`~ and off all day on Christmas Day. • The Personnel Policy and Maintenance and Clerical contracts allow the employee a choice of taking ahalf-day holiday on either Good Friday or New Year's Eve day. • For this year only, that half-day holiday would not be taken and would be used on the morning of Monday, December 24. 9 Agenda Information Memo February 6, 2001 Eagan City Council Meeting B. 2001 LICENSE RENEWALS ACTION TO BE CONSIDERED: To approve license renewals for the year 2001 for a tree contractor and pet shops. FACTS: • The City annually licenses parties doing business in the above-referenced categories. The licenses are in order for review by the Council at this time. ATTACHMENTS: • List of licensees requesting renewal is on page /D 2001 LICENSED TREE CONTRACTORS RENEWALS Outdoor Specialties 560 Lone Oak Road Eagan, MN 2001 PET SHOP LICENSE RENEWALS Wet World 3390 Coachman Road Eagan, MN Petco 1296 Town Centre Drive Eagan, MN // Agenda Information Memo February 6, 2001 Eagan City Council Meeting C. 2001 NEW LICENSES ACTION TO BE CONSIDERED: To approve new licenses for the year 2001 for a tobacco shop and a service station. FACTS: • The City annually licenses parties doing business in the above-referenced categories. The licenses are in order for review by the Council at this time. ATTACHMENTS: • List of licensees requesting new licenses is on page l ~ . A copy of the applications are attached without page number. /~ 2001 NEW TOBACCO LICENSE Cedarvale Texaco (new owners) 3830 Sibley Memorial Highway Eagan, MN 2001 NEW SERVICE STATION LICENSE Cedarvale Texaco (new owners) 3830 Sibley Memorial Highway Eagan, MN /-~ Agenda Information Memo February 6, 2001 Eagan City Council Meeting D. APPROVE PARADE PERMIT APPLICATION (AND WAIVE FEES) ACTION TO BE CONSIDERED: To approve or deny a Parade Permit for the 4~' of July Parade and waive fees. FACTS: The Fourth of July Committee is requesting permission to hold a parade July 4~', 2001 and has requested that fees be waived. Police Chief Therkelsen has noted several points of concern for your review prior to approval. ATTACHMENTS: Memorandum from Chief of Police Therkelsen attached as page ~. Application attached without page number. /y MEMORANDUM EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road Eagan, MN 55122 651-681-4700 651-681-4738 FAX DATE: January 24, 2001 TO: Mayor & City Council Members Tom Hedges, City Administrator,, FROM: Kent Therkelsen, Chief of Police ~ ~ SUBJECT: July 4`h Parade Findings I have attached the permit application for the Eagan 4`h of July Parade with my approval indicated. I do wish to make the Council aware of public safety concerns that police staff has in association with the proposed route. • Traffic Disruption. Closing the intersection of Yankee Doodle and Pilot Knob Roads will create travel problems for motorists, as well as some local residents and businesses. Motorists attempting to enter or exit businesses on the North and East sides of the intersection such as Extended Stay America, Sydney's Restaurant, and the Commons on Marice will have to follow detour routes. Traffic in and out of Wells Fargo Bank will not be possible during the parade. Traffic exiting from 35E to Yankee Doodle Road will have to be routed East from the interchange. • Parking. Traffic and parking concerns may be alleviated somewhat with a shuttle bus system to transport people to and from the parade/festival area from large parking lots elsewhere in the community. • Staffing. Providing adequate traffic control for vehicles and pedestrians along the parade route will require extraordinary staffing levels. Although staffing plans are not yet developed, the police department will be denying all vacation requests for July 4`h. Some overtime will be incurred. • Advance Notice. We recommend that notices be mailed to all residences and businesses that will be affected by the parade route. Signing along Pilot Knob and Yankee Doodle Roads and 35E exit ramps for two weeks prior to July 4`h may be helpful. • Warning Signs. Large traffic barricades, pylons and detour signs will be necessary at several key points along the parade route. Police staff will be working with the parade committee to address these and other issues. Thank you. C/ Captains Swanson and McDonald Attachment /~ Agenda Information Memo February 6, 2001 Eagan City Council Meeting E. AUTHORIZATION TO EXECUTE AGREEMENT WITH 117ID-AMERICA AUSINESS SYSTEMS FOR REMODEL WITH AUTOMATED WORK STATIONS ACTION TO BE CONSIDERED: Authorize the execution of an agreement with Mid-America Business Systems to provide automated workstations in the Community Development Department. FACTS: • More than 22,000 parcel files are stored in the City's Community Development Department. The existing filing system is at capacity, is obsolete, and can no longer be expanded or repaired. Plat files stored by the Planning Division are currently kept in 4-drawer filing cabinets. • The existing parcel file system and plat file cabinets would be removed to make room for automated workstations that would store current and future parcel and plat files. • At its December 19, 2000 meeting, the Eagan City Council approved the purchase of automated workstations included in the Capital Improvement Program. • In early-January, the Community Development Department placed an Advertisement for Bids in the City's official newspaper. Mid-America Business Systems was the sole bidder for this project. fji ~ e nc.~os~o~ o» p4~e /7. /6 REMODEL WITH AUTOMATED WORKSTATIONS Bid Date: January 23, 2001 Bid Time: 2:40 p.m. ~C~a-~ v~~ ~ ~`°M ~ BIDDER 5% BID BOND ADDENDA BID i _ 1. Mid-America Business Systems ~ ~ f S-U ' 7 ~2.5~ 2. ' _ -_ .- 3. 1 4. ' i Bid R ceived B ~: ~.~ s e y `~ Q `~~~~ ~ ~~h~~ ~_ 01/23!01 l Agenda Information Memo February 6, 2001 Eagan City Council Meeting F. REASSIGNMENT OF FINAL PLANNED DEVELOPMENT AGREEMENT RESPONIBILITY (BLUE RIDGE SECOND ADDITION) US BANK ACTION TO BE CONSIDERED: To approve a Reassignment of the Final Planned Development Agreement responsibility of Lot 2, Block 2 Blue Ridge Second Addition. FACTS: - At the August 15, 2000, the City Council meeting, the Council approved a Fina] Planned Development to allow a single story, 77,282 square foot office- showroom upon the subject 20.7 acre property located south of Waters Road and west of Lone Oak Drive. - On August 15, 2000, CSM Properties, Inc. entered into a Final Planned Development Agreement with the City. - The developer of the property (CSM Properties, Inc.) has secured mortgage financing for the project through US Bank. The lender has authorized the developer to proceed with construction of the project but has requested that the Final Planned Development Agreement be reassigned to US Bank and that the City consent to such assignment. - The City Attorney has reviewed the reassignment agreement and has found it to be acceptable. ATTACHMENTS (1): Reassignment request, page ~. /~ 651 646 ~4~~4 O1 08 nl DIUN 08: al FA.I" 651 8.16 2d0~1 CSAI CURPURATION C. WILLIAM FRANKE /Memo CSM Corporation, 1575 University Ave. i~!, Suite 1 S0, St. Paul, MN 55114 Phone: (6S1) 646-1717 Fax: (651) 646-1404 Email: bfrunke@esmcorp.net To: Bob Kirmis @ The City Eagan via fax From: C. William Franke Date: Monday, January 8, 2001 Re: Waters -Phase III. Dear Bob- In connection with our financing of the initial phases of the Waters project, we secured mortgage financing from US Bank. That financing covered the Phase III site. The Lender has authorized us to proceed with construction of Phase III, but has requested that we assign the Development Contract with the City io them, and that the City consent to that assignment. fool To that end, I am enclosing the proposed form of Assignment of Redevelopment Contract, and related Consent. Please review the same, and call me tv discuss questions and/or arrangements for execution of the documents. Thank you. Sin er ly C. illi r e /9 Agenda Information Memo February 6, 2001 Eagan City Council Meeting G. FINAL SUBDIVISION (EAGANDALE OFFICE PARK 5TH ADDITIO ZIRNHELT PROPERTIES. LLC. ACTION TO BE CONSIDERED: To approve a Final Subdivision entitled the "Eagandale Office Park 5th Addition" located south of Corporate Drive and east of Pilot Knob Road in the northwest '/4 of Section 3. FACTS: - The Preliminary Subdivision was approved by Council action on March 6, 2000. - The proposed subdivision will result in no change to the previously approved site plan and is being pursued to allow independent ownership of Phase 2 of the office building. - The Development Contract is in order and expected to be executed by February 6, 2001. ATTACHMENTS (1): Final Subdivision drawing, page. ao Q ~M W W a I; 8~ b IE ~f E s O `m ~ a~ .Y T 4 Ib o ri f ~.e E ' i i u :;Y I i S ;sa ' a - u L N EA ~n t g f ` ~ ~ Y' 6: s 5 f~a ~~ ~ Qg_ SL l 8 ' - ti~ i o E ~, e b _ S 6~ ::a' bFS -_ ={ x"s ii E _~~ Wg`; _ t Y~ = u ~ =ew zoa6 a ~``s e€SY ~fe S a v EbpY .. ~ o€a ~ 6~= ' ' -;a Y.oc_ -` r `~ ¢^ES Y ~ 6 tiFf'~ u - `~^n - - a~ ~ ~ ~ ~ - ° c. 15° ~ i $ . . b ~. ain vr~ .-i t U - - - \ _ _ 1 u ~ Y ` 1~ J, \ a.E = O - - J 5~ ~ - to ~ a EE ~a _ o Y ~~. °° E > Q ~° $ = ~. a W ~' _ 00 $ b, [ a ~ E ~~ F o Y - %6 - b L 56 S E~ o"o ~~ c h t' g8 `t. i v~: F - ~ [ _ ` - to 5 ti - :} c ~ l ~ ~' b~ ISi b~ i N r~ 6 K b c$ ~~ . i s 8 So b8 a 6Y Y' gi €" ba ~a ~_ 4 S~ ,x a £ ~# bm i4 L & ? g i ~b o bu s 8 =' I W I u I ~.. ~ t g 2I • ~ I ti ag ~'~ Er fYn_o F.~ S ^~ ~, G `i h ~~ ,tea„ ~ r P 6 ~.i 5 E~ o~ ~I ww ~,w~oti vl v~ ~ Fs'.Y L < ~~_ ~ _ 3' - ~ ~~ ~\ \ ~ .a ~~o ~QO r_, ~ \\` ' C W ~ / /~ ~ ~ 's \ ~ ~'` \ ,~ ~ i r N ~ Q• R r~. \ = ~ ? `., u I I or ~o~ R* ~ ~ o ~mi I F \ IY '•' ~ h / ~ I ' w ~~ ~ ` ; ~ a o~ ~: _ .a I I ~~ ~ I E i ~ ~ I i or i _ ' 8 `y - - -' ~ I ~ i I6 ~ _ - ~ ~~ _~, i ,_. a i n ~ i ,, I t 01 I ~ -~) n c - - ICI ~~~ I> f ~~~ g ~~ I ~ ~~,b ~ =~~ 5 ~ ~) I ~ 5" ~~ i j sr e9 3 it /o.os ~~ I ~ I ~~ ti - e ~ I` i h . n~ 7, ~ I J e ~ ,, -~ ~~ E r 6 g Si e S ~~ ..~ (? 5 V~ ~, ~I) '' ~ 2 O 5 _ J I T', ' I, - ~ ~ i \ ~ I O O p h Op^ Ohm a R J~ v ~ ~. ~ bh ~ ~ ~•*~ b ~ ~~ ~ 1\ } i / h ~ i ~ ~~,~ a~ ~ ~ ~• u _f, ~ a` ~_ ----o -'ooo~oo~ „ 009ri - -D`9 ~` / ,«.rr,oo.oN ~ _ ~J a ~ ~ _ _ - ..,...,,.... ,,,.c .,,. :c' ...,. ,.... .... ..., ... Agenda Information Memo February 6, 2001 Eagan City Council Meeting H. PROJECT ?45, RECEIVE FINAL ASSESSMENT ROLL, SCHEDULE PUBLIC HEARING (BLUE GENTIAN ROAD -STREETS & UTILITIES ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 745 (Blue Gentian Road -Streets & Utilities), and schedule a Public Hearing for March 6, 2001. FACTS: • On June 16, 1998, the City Council received a petition from the developer of the Grand Oak Business Park (Wispark, Inc.) and authorized the preparation of a feasibility report for the above-referenced project. • On August 18, 1998, the City Council held a public hearing and subsequently approved the installation of streets and utilities to (along with City Project No. 746 - Blue Water Road} serve the Grand Oak Business Park development and other adjacent undeveloped parcels located west of Highway 55 and east of Highway 149. The project scope approved at the public hearing extended from the existing portion of Blue Gentian Road to Highway 55. • On February 16, 1999, the City Council reduced the scope of Project 745 by deleting that portion of Blue Gentian Road between Blue Water Road (Project 746) and Highway 55. The reduction in project scope was due to the strong opposition from several property owners associated with the right-of--way acquisition along this deleted portion of Blue Gentian Road. • Project 745 (along with Project 746 -Blue Water Road Streets & Utilities) was constructed under City Contract 98-24 that provided for the construction of lateral sanitary sewer and water main, streets and related storm sewer improvements. • This project has now been completed, all costs tabulated, and a Final Assessment Roll has been prepared for consideration by the City Council of a Public Hearing to formally present the final costs to all affected property owners. • An informational neighborhood meeting will be held to review the final costs with all affected property owners prior to the formal Final Assessment Public Hearing. as Agenda Information Memo February 6, 2001 Eagan City Council Meeting I. PROJECT 746, RECEIVE FINAL ASSESSMENT ROLL, SCHEDULE PUBLIC HEARING (BLUE WATER ROAD -STREETS & UTILI_TIES~ ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 746 (Blue Water Road -Streets & Utilities), and schedule a Public Hearing for March 6, 2001. FACTS: • On June 16, 1998, the City Council received a petition from the developer of the Grand Oak Business Park (Wispark, Inc.) and authorized the preparation of a feasibility report for the above-referenced project. • On August 18, 1998, the City Council held a public hearing and subsequently approved the installation of streets and utilities to (along with City Project No. 745 - Blue Gentian Road) serve the Grand Oak Business Park development and other adjacent undeveloped parcels located east of Highway 55 and west of Highway 149. ~ Project 746 (along with Project 745 -Blue Gentian Road Streets & Utilities) was constructed under City Contract 98-24 that provided for the construction of lateral sanitary sewer and water main, streets and related storm sewer improvements. • This project has now been completed, all costs tabulated, and a Final Assessment Roll has been prepared for consideration by the City Council of a Public Hearing to formally present the final costs to all affected property owners. • An informational neighborhood meeting will be held to review the final costs with all affected property owners prior to the formal Final Assessment Public Hearing. a3 Agenda Information Memo February 6, 2001 Eagan City Council Meeting J. PROJECT 799, EAGANDALE CENTER INDUSTRIAL PARK STREET OVERLAY ACTION TO BE CONSIDERED: Receive the feasibility report for Project 799 (Eagandale Center Industrial Park -Street Overlay), and schedule a public hearing to be held on March 6, 2001. FACTS: • On June 5, 2000, the City Council directed staff to prepare a feasibility report considering street rehabilitation for the streets in the Eagandale Center Industrial Park area. The streets include Eagandale Boulevard, Eagandale Court, West Service Road, Center Court, Eagan Industrial Road, Trapp Road, Corporate Center Drive and Corporate Center Curve. • The bituminous overlay of the streets in the Eagandale Center Industrial Park area is programmed for 2001 in the City of Eagan's 5-Year CIP (2001-2005). • An informational neighborhood meeting will be held with the adjacent property owners prior to a Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Feasibility Report, attached without page numbers. a~ Agenda Information Memo February 6, 2001 K. PROJECT 802, PILOT KNOB ROAD/DUCKWOOD DRIVE INTERSECTION IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the draft feasibility report for Project 802 (Pilot Knob Road/Duckwood Drive -Intersection Improvements) and schedule a public hearing to be held on March 6, 2001. FACTS: • A Central Area Traffic Study was completed in 1994, which outlined proposed street improvements for Yankee Doodle Road, Pilot Knob Road, and included the "Ring Road" concept. The first phase of the proposed improvements were completed in 1996 under Project 695, Yankee Doodle Road, Federal Drive to O'Leary Lane. • In January 1996, the City submitted an application to MnDOT and the Metropolitan Council for Hazard Elimination Safety (HES) Program funding. The application was successful and funding was approved for fiscal year 2001. In order to use the allotted funds, MnDOT must formally approve final plans and specifications by September 30, 2001. • The improvements proposed as part of Project 802 are necessary to increase the capacity on Pilot Knob Road (County Road 31) and to improve the intersection level of service, as described in the traffic study for this area. The improvements also include the installation of a traffic signal at the intersection of Town Centre Drive and Duckwood Drive, as warrants are currently met. • On June 5, 2000, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the proposed street improvements at the intersection of Pilot Knob Road and Duckwood Drive, including utility improvements and traffic signal improvements. • A draft feasibility report has been completed consisting of improvements to enhance the current and projected traffic operations and safety in the area of the Pilot Knob Road and Duckwood Drive intersection and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the adjacent property and business owners prior to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. as Agenda Information Memo February 6, 2001 Eagan City Council Meeting L. CONTRACT 00-09A, MISC. WELL HOUSES RE-ROOFING ACTION TO BE CONSIDERED: Approve the final payment of $10,248.77 for Contract 00-09A (Misc. Well Houses Re-roofing) and accept for perpetual maintenance subject to warranty provisions. FACTS: Contract 00-09A provided for the re-roofing of Well Houses #1, 2, 3, 4 & 6 as part of the long term building maintenance capital improvement program. All work has been completed in compliance with the approved plans and specifications, inspected by representatives of the Public Works Department and found to be in order for formal final acceptance by the City Council. A two year warranty maintenance bond has been submitted. ~6 Agenda Information Memo February 6, 2001 Eagan City Council Meeting M. CONTRACT 00-09B, CENTRAL MAINTENANCE FACITLITY RE- ROOFING ACTION TO BE CONSIDERED: Approve the final payment of $6,537 for Contract 00-09B (Central Maintenance Facility Re-roofing) and accept for perpetual maintenance subject to warranty provisions. FACTS: • Contract 00-09B provided for the re-roofing of the Central Maintenance Facility as part of the long term building maintenance capital improvement program. • All work has been completed in compliance with the approved plans and specifications, inspected by representatives of the Public Works Department and found to be in order for formal final acceptance by the City Council. Atwo-year warranty maintenance bond has been submitted. a~ Agenda Information Memo February 6, 2001 Eagan City Council Meeting N. CONTRACT 00-09C, MUNICIPAL CENTER RE-ROOFING ACTION TO BE CONSIDERED: Approve the final payment of $6,690 for Contract 00-09C (Municipal Center Re-roofing) and accept for perpetual maintenance subject to warranty provisions. FACTS: • Contract 00-09C provided for the re-roofing of the Municipal Center as part of the long term building maintenance capital improvement program. • All work has been completed in compliance with the approved plans and specifications, inspected by representatives of the Parks Department Building Maintenance Division and found to be in order for formal final acceptance by the City Council. A two year warranty maintenance bond has been submitted. a~ Agenda Information Memo February 6, 2001 Eagan City Council Meeting O. PROJECT 784R, LOUIS LANE (RIGHT OF WAS ACTION TO BE CONSIDERED: Approve a Right of Way Acquisition Settlement Agreement for Project 784R (Louis Lane -Streets and Utilities) for Parcel 10-01200- 010-06 (Huml) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Project 784R provided for the installation of streets and utilities for Louis Lane connecting Chapel Lane to Hwy 55. The project was constructed in the Fall of 2000. • On April 4, 2000 the City Council approved this project after holding the required public hearing. They also ordered the acquisition of all necessary rights of way through Eminent Domain Condemnation Quick Take action, if necessary. An acceptable negotiated acquisition was not able to be achieved. Subsequently, the City proceeded with formal condemnation proceedings. • The City retained a certified appraiser to determine the comparable value of the property acquired by the City. After reviewing the results of both the City's and property owner's appraisals, the City Attorney's Office negotiated a settlement agreement in compliance with City's policies and acceptable to the property owner. It has been reviewed by representatives of the Public Works Department and found to be in order for favorable Council consideration. ISSUES: • This item is currently in Eminent Domain Condemnation litigation and this agreement is being offered as a proposed settlement. If any member of the City Council has any concerns with any portion of it and wants to discuss it in any level of detail, it should be directed to an Executive Session of the Council for privileged and confidential consideration. This will insure that the City's legal defense is not compromised if the settlement is not accepted and the litigation needs to proceed. If it is deliberated in Executive Session, the Council would have to reconvene to vote on it publicly. If the proposed settlement agreement meets with a majority approval of the Council as is, a simple vote will suffice as part of the overall Consent Agenda. ATTACHMENTS: • Proposed Settlement Agreement, enclosed under separate confidential cover. ~9 Agenda Information Memo February 6, 2001 Eagan City Council Meeting P. APPROVE LAWFUL GAMBLING EXEMPTION PERMIT FOR THE METRO TWIN TOMS - NWTF TO CONDUCT A RAFFLE AT ROYAL CLIFF ON MARCH 22, 2001 ACTION TO BE CONSIDERED: To approve or deny a lawful gambling exemption permit for the Metro Twin Toms - NWTF to conduct raffles at Royal Cliff on March 22, 2001. FACTS: The Metro Twin Toms is requesting permission to hold a raffle on March 22, 2001. The application has been deemed in order by staff. ATTACHMENTS: • Application attached without page number. ~30 Agenda Information Memo February 6, 2001, Eagan City Council Q. EXTENSION FOR RECORDING FINAL PLAT - (ANTENNA ADDITION) - CARLSON & HARRINGTON FOR SPRINT PCS ACTION TO BE CONSIDERED: To approve an extension to April 6, 2001, for recording the final plat for Antenna Addition, consisting of one lot located at 4151 Old Sibley Memorial Highway in the SW '/4 of Section 19. FACTS: • The City Council approved the final plat on October 17, 2000. At that time the proposed plat name was Young's Addition. The plat was to be recorded within 60 days of City Council approval, and the 60 days expired December 17, 2000. • The applicant has submitted a letter explaining the reasons for the requested extension for recording. They are in the process of finalizing details of the plat to satisfy the Dakota County Surveyor. ATTACHMENTS: Letter from Carlson & Harrington dated January 26, 2001, page .3/ R L S O N HARRINGTON Friday, January 26, 2001 City Planning Office Attn: Marilyn City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Marilyn: I am writi-lg on behalf of my client, Sprint PCS, to request an extension of a requirement for a recent Conditional Use Permit granted by the City of Eagan for our communication site located at 4151 Old Sibley Memorial Highway in the SW '/4 of Section 19. As a condition of this permit far a communication tower, we are required to file a new plat of the property in question. This plat was to be completed within 60 days of approval. Our surveyors have run into difficulty in completing this task in this time frame due to a couple reasons. First, we have had to go through three name changes of the plat per Dakota County's review of existing plat names. This has caused us time in making redline changes and additional review time at the County. Second, this property's legal description required close scrutiny due to two separate right of way vacations that the property owner has acquired throughout the past few years. We believe we are very close to finalizing all details with the County, and will be presenting the final plat for signatures as soon as possible. We respectfully request a 60-day extension of this requirement in order to fulfill our obligations. It is our understanding that this request will go to the February 6`~' City Council meeting for consideration. Thank you for your understanding in this matter. Enclosed is a $75 check to cover the cost of processing this request. Sincerely, ~---~ Steven J. Carlson Enclosure 3~ ?077 I.IN(:(II.N AVIiNUI', ~ SAINT' PAUL, MN 551(15 ~ I~I':{. 1GSI~G9U-3705 1 FAQ lti??1394~(i1G? Agenda Information Memo February 6, 2001 Eagan City Council Meeting CONSENT AGENDA R. APPROVE RESOLUTIONS SCHEDULING PUBLIC HEARING TO CONSIDER ISSUEANCE OF TAX EXEMPT BONDS FOR THE FINANCING OF NOT-FOR-PROFIT SCHOOLS INCLUDING FAITHFUL SHEPHERD. ACTION TO BE CONSIDERED: To approve the resolution calling for a public hearing on the issuance of revenue bonds to finance a commercial facilities development project (Catholic Finance Corporation Project). FACTS: The City of Eagan, as atax-exempt governing body, has the authority to issue revenue bonds tax-free for various uses within the City. The Catholic Finance Corporation Project and the Faithful Shepherd School have requested that the City of Eagan issue tax-exempt conduit bonds and loan the funds to CFC for repayment of the construction financing of the new K-8 school completed in Fa112000. The action is not to authorize the financing at this time, but to schedule a public hearing for March 6, 2001 for consideration of this proposal. Additional information will be provided prior to the public hearing regarding the proposal. ATTACHMENTS: • Resolution attached as page ~~.3s • Public Hearing notice attached as page ~. ~~ CITY OF EAGAN RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE BONDS TO FINANCE A COMMERCIAL FACILITIES DEVELOPMENT PROJECT (CATHOLIC FINANCE CORPORATION PROJECT) (A) WHEREAS, Minnesota Statutes, Sections 469.152 to 469.165 (the "Act") confers upon cities, the power to issue revenue bonds to finance commercial and industrial developments within the boundaries of the City; and (B) WHEREAS, the City Council of the City of Eagan, Minnesota (the "City"), has received from Catholic Finance Corporation, a Minnesota nonprofit corporation (the "Company"), a proposal that the City undertake a program to assist in financing a Project described on the attached Notice of Public Hearing, through the issuance of revenue bonds or obligations (in one or more series)(the "Bonds") pursuant to this Act; and (C) WHEREAS, in connection with consideration of the request of the Company it is necessary for the City to hold a public hearing on the proposal pursuant to the Act; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. A public hearing on the proposal of the Company will be held at the time and place set forth in the Notice of Public Hearing hereto attached. 2. The general nature of the proposal and an estimate of the principal amount of Bonds to be issued to finance the proposal are described in the attached form of Notice of Public Hearing. 3. A draft copy of proposed forms of all attachments and exhibits will be on file in the office of the Administrator on or before the date the Notice of Public Hearing is published. 4. The Administrator is hereby authorized to cause notice of the hearing to be given one publication in the official newspaper of the City not less than 15 days prior to the date fixed for the hearing, substantially in the form of the attached Notice of Public Hearing. CITY OF EAGAN CITY COUNCIL By: ~3~ Its Mayor Attest: Motion made by: Seconded by: Those in favor: Those against: CERTIFICATION Its Deputy Clerk I, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6th day of February, 2001. Mira McGarvey, Deputy Clerk 3S • Its Mayor Attest: Motion made by: Seconded by: Those in favor: Those against: CERTIFICATION Its Deputy Clerk I, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6`h day of February, 2001. Mira McGarvey, Deputy Clerk 3S NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOPMENT PROJECT Notice is hereby given that the City Council of the City of Eagan, Minnesota (the "City"), will meet at the City Hall in the City at ~p.m. on Tuesday, March 6, 2001, to consider the proposal of Catholic Finance Corporation, a Minnesota nonprofit corporation (the "Company"), that the City assist in financing through a joint powers agreement with the Cities of Coon Rapids and St. Paul the non-religious portions of (1) the acquisition of land and construction of an approximately 90,000 sq. ft. school for grades Kindergarten through 8th grade located at 3355 Columbia Drive in the City, and the acquisition and installation of equipment therein; (2) the expansion and equipping of The Church of Epiphany School for grades Kindergarten through eighth located at 1900 - 111 `'' Avenue NW in Coon Rapids, Minnesota and the refinancing of certain existing debt related to the school; and (3) the expansion and equipping of The Church of St. Pascal Baylon School for grades Kindergarten through 8th grade located at 1757 Conway Street in St. Paul, Minnesota by the issuance of commercial development revenue bonds. The maximum aggregate estimated principal amount of bonds or other obligations to be issued to finance these projects is $10,500,000. The bonds or other obligations if and when issued will not constitute a charge, lien or encumbrance upon any property of the City and such bonds or obligations will not be a charge against the City's general credit or taxing powers but will be payable from sums to be paid by the Company pursuant to a revenue agreement. A draft copy of the proposed application to the Commissioner of the Department of Trade and Economic Development, State of Minnesota, for approval of the projects, together with all attachments and exhibits thereto, is available for public inspection from 8:00 a.m. to 4:30 p.m., Monday through Friday, at the City Hall in the City. At the time and place fixed for the Public Hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. In addition, interested persons may file written comments respecting the proposal with the Administrator at or prior to said public hearing. Dated this 6th day of February, 2001. (BY ORDER OF THE CITY COUNCIL) By /sl Thomas Hedges Administrator 1253761v1 ~~ Agenda Information Memo February 6, 2001 Eagan Ciry Council Meeting S. CONTRACT RENEWAL WITH LIFEWORKS SERVICES, INC. ACTION: To approve a contract renewal for janitorial services with Lifeworks Services, Inc. for the period of O 1 /01 /01 to 12/31 /0l and authorize signature. FACTS: • Lifeworks provides employment opportunities for physically and mentally challenged adults. • The City of Eagan has contracted with Lifeworks for the past eleven years to provide janitorial services in designated park buildings on a part-time basis. • Lifeworks provides an on-site supervisor, all necessary insurance and assumes liability for its staff. • The proposed hourly rates under the new contract will be $9.73 per hour (100% worker). The hourly rate includes wage, overhead, supervision and insurance. The rate is prorated depending upon the predetermined ability of each worker. • The average annual cost of $2500 has been incorporated into the Park and Recreation Department operational budget. • The contract may be cancelled with a 4 week notice. ATTACHMENTS: None 3~ Agenda Information Memo February 6, 2001, Eagan City Council IX. PUBLIC HEARINGS A. VARIANCESAND FINAL PLAT - ADKINS ASSOCIATION (680 DIFFLEY ROAD) ACTIONS TO BE CONSIDERED: Approval of Variances of 2 feet and 15 feet to the required 30-foot side yard setback, for the construction of a 364 sq. ft. addition to an existing 364 sq. ft. utility building located at 680 Diffley Road. Approval of a Final Plat (Eagan RSC One Addition), for property located at 680 Diffley Road. FACTS: • This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that have been raised by the County, namely alternative provisions for access to the property. At the January 16, 2001 meeting, the Council continued the request to the February 6, 2001 meeting. • The property is currently unplatted and is zoned and guided Public Facility. • In conjunction with the proposed building addition, the applicant has applied for Final Plat approval to plat the property. The proposed plat has been reviewed by Dakota County. • The property is 60-feet wide and 130-feet deep, with area coverage of 7,840 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • The existing building isnon-conforming as to side and rear yard building setbacks: side yard setbacks are currently at 15'-0" (west) and 28'-6" (east). The proposed addition would maintain existing non-conforming side yard setbacks. The rear yard and front yard setbacks would not be impacted. • Access to the property is via a private driveway, which does not meet County Access Spacing Guidelines. The applicant has contacted adjoining property owners and has been unable to obtain alternate access. ATTACHMENTS: Staff Report, pages ~ through ~. Dakota County plat review letter, page ~"y, 38 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 26, 2000 CASE: 25-VA-14-11-00 Revised January 12, 2001 APPLICANT: Adkins Association PROPERTY OWNER: Qwest REQUEST: Variance HEARING DATE: January 16, 2001 APPLICATION DATE: November 20, 2000 PREPARED Bl': Tanda Gretz LOCATION: 680 Diffley Road, Eagan, h'IN C0IIPREHENSI~'E PLAN: Public Facility ZONING: Public Ltility SU~1'~1ARY OF REQUEST Adkins Association, on behalf of Q~~~est, is requesting approval of Variances of 2 feet and l 5 feet to the required 30-foot side }~ard setback, for the construction of a 364 sq. ft. addition to an existing 364 sq. ft. utility building at 680 Diffley Road. The existing utility building houses telephone s~~•itch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. The property is as yet unplatted, and platting will be required before any building permits will be issued. The property, adjacent to County Road 30 (Diffley Road), currently does not conforn~ to Dakota County Spacing Guidelines. The County has requested the investigation of alternative access routes and elimination of the private driveway currently in use if possible. This Variance request was pre~~iously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that have been raised by the County, namely alternative provisions for access to the property. AUTHORITY FOR REVIE~'~' City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Counci] shall determine that the special conditions applying to the structures or Land in question are peculiar to such property or immediately adjoining property and do not appl}• 39 Planning Report -Adkins Assoc. Variance January 16.2001 Paee generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50-foot building setback along a county right-of--way; minimum 30-foot side ad rear yard setbacks are also required. In addition, Section 13.02, Subdivision 3 sates "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the propert}~ must be platted prior to issuance of a building permit. In anticipation of the required platting, Qwest submitted a preliminary plat to the County for review. The County has indicated that the existing drive«~ay does not satisfy County access spacing guidelines for Diffley Road, and therefore, alternative access routes should be explored. BACKGROU'~TD/HISTORY The property is currently zoned Public Facility. In response to the County's comments, Qwest has approached neighboring property owners for access. Praise Lutheran Church located to the east and south has denied Qwest's request for access. While Qwest's request has not been denied by Eagan Alliance Church located to the west, it remains uncertain whether Qwest can obtain alternative access via that property. EXISTING CONDITIONS The property is 60 feet wide and 130 feet deep, with area coverage of 7,840 sq. ft. The existing 364 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered by Eagan Alliance Church to the west and Praise Lutheran Church to the south and east. The existing building is non-conforniing: side yard setbacks are currently at 15'-0" (west) and 28'-6" (east). The rear yard setback is currently at 8'-10 iz". The property has never been platted, and, as access control is prompted by platting, the propem currently does not satisfy County guidelines regarding access spacing. County guidelines ~D Planning Report -Adkins Assoc. Variance January 16, 2001 Paee 3 prohibit the existing private driveway, and therefore, the County has asked Qwest to explore alternate access. Qwest is currently negotiating with Eagan Alliance Church for alternate access; Qwest's request for alternate access was denice by Praise Lutheran Church. EVALUATION OF REQUEST The applicant is proposing to construct a 364 sq. ft. addition, to be located north of the existing 364 sq. ft. building. The proposed addition would require side yard setbacks of 15 feet and 28 feet six inches, thus necessitating the variances of two feet and 15 feet. The proposed building addition would extend the existing side yard setbacks, both of which are currently non- y conforming. The rear yard setback would not be impacted by the proposed addition. Architectural details of the addition consist of brick that will match the existing building. The height of the proposed addition would also match the existing building. Three Colorado Blue Spruce are proposed for the north side of the parking area. The applicant has submitted a preliminary plat to the County for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Diffle~ Road, and therefore alternative access routes should be explored. AS of the date of this report, Q~vest has been unable to obtain alternate access over either of the adjacent properties. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would double floor space and allow current and future demand for services to be met. The Variances for side yard setbacks are requested to allo~~ an extension of the same side yard setbacks on the addition as the existing building. The platting for issuance of the building permit brings Dakota County involvement. County spacing guidelines prohibit the private driveway with direct access to Diffley Road that is now used on the property, prompting Qwest to request access over neighboring property. As of the date of this report, Qwest has been unable to obtain alternate access over either of the adjacent properties. SUMMARY/CONCLUSION A 364 sq. ft. addition to an existing 364 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting Variances of two feet and 15 feet to the required 30-foot side yard setback, to allow the addition to be constructed with the same side yard setbacks as the existing building. The property is currently unplatted. Platting is required for any construction to take place on the site. In reviewing the site for platting, the County has found the current access drive to be ~`~ Planning Report -Adkins Assoc. Variance January 16. 2001 Paee 4 inconsistent with County spacing guidelines, and requested that it be relocated if at all possible. To date, Qwest has been unable to obtain alternate access over either of the adjacent properties. ACTION TO BE CONSIDERED To approve of Variances of tv~~o feet and 15 feet to the required 30-foot side yard setback for property located at 680 Diffley Road in the ?` W '/~ of Section 25. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in ~~•riting at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. 4. The proposed addition shall be constructed using materials to match the existing structure. ~a I~~. J~ ~i ~ I :, ~~ ~ r ~~ a It a; ; ` ~ • • • !• ~ , Al • J7 ! ~ ~ \ •r~ ^ A ~ ~~11 ~ • !1 • \ 7hl ~ • ~! ~ ~ • • ~~. .... , /111!• • J I LL - • 7 ~ ~' i I• ~.+" : ~ •llr si~ ~ • ~ ~ • ~.4 "~.trt s . 8 ~ ~ , -~, ~ 3~ M ~ 1000 0 1000 2000 c~ Development/Developer. Adkins Association Application: Variance (./• Case No.: 25-VA-14-11-00 Map ~*ed gnu ~ ~~.~ ~,. ~ n... n+~ atra R~ded M O~Mata Ca+tY Land S1rv.y Depatrrert ad Is arn•t s d NoyerrCS 7D00 N -- City of Eagan TNiS MAP tS INTENDED FOR REFERENCE USE ONLY M I N N E S 0 T A Th. l:lty of Eigan and Dakota County do not yuarant.. tb. accuracy .f this information snd .r. g c.~a~••uy o...1•r•~••1 o•r•nm••1 not r.fponslbl• for .non or oml~slen.. y Cagan eounaary Location Map ~ Str..t t:.nt.~,,,. u, Parea Ar.a 6uilding Footprint M .. I~ ~ ~' I ,' r (z ~ V" y At Z s ~ ai a 0 Z ~~ a~ .m~'r~.~T ~atm %Y.m ;I ' lfl _ ;~ it ~ ~ V: " ; i ~ i ~~~s ~~~ ~ '~;~;, r ~ ~' r~~~~J + ~1 ~ ~ ~t i ~1 ~ s~: ~ ~~~ g i~ ~_ r ii ~~ ,., ~ ~ ~ ~ ~~ I' Il 1 0 K n 3 0 s ~~ ~ s~ ~~ I _. ~ I I~~ ~+ ~ ~ ~~ ~~ 1 1 I ~ ~ i i ': i ~ I - - ~ - - f o ~~ ,~ _ _ _ ~__~ 1~1~~ r YO. I ~ar7r'.~7 Qatar ' N ~ ! ! ~ 1 } ~ t~i100f11C71(R9C ~) ~ ~ ••ai..~ocs.na+ . j ._ ~. "°'~ i ~,,,,..~ Q w e s t v "_ ~_~~ .rr~~~ Praise Lutheran Church 670 Diffley Road, Eagan, Minnesota Rev. Timothy J. Rehwaldt, Pastor Study: (651) 688-8794 Fax: (651) 686-9764 E-Mail: pastorrehwaldt@uswest.net January 4, 2001 The Adkins Association Inc. Architects 901 3efferson Avenue St. Paul, MN 55102-2899 Dear Beth and the Adkins Association Inc.. Regazding your letter of December 29, 2000. We appreciate the notice of any changes to the property of our neighbors. and we aze aware of the proposed addition to the Qwest- owned building adjacent to our property. Regarding your request that we consider granting an alternate route of access to the public utility site. At this time it would imprudent of us to consider granting any sort of access across our property. At the present time we ourselves aze in the process of planning a considerable addition to our building, and an extensive expansion of our parking lot. Although we are also working with an architect, and preliminary plans are on the table, we do not yet know the final form our plans will take. Therefore, we cannot at this time consider granting such access. We hope and pray that our relationship with all our neighbors and friends in the community will be blessed with peace and cooperation. Blessings on all your endeavors, and plans for the future. Servants of Christ in Eagan. Rev. Timothy J. Rehwaldt and the Property Care Team of Praise Lutheran Church Cc: Pamela Dudziak -City of Eagan Burnell D. Olson -The Adkins Association, Inc. ~s Survey and Land Information January 24, ?001 Gary H. Stevenson. P.L.S. '~ocnty Surveyrr _;rd Ic`orma; cr D,rec!cr City of Ewan 3830 Pilot Knob Road Dakota County Eagan MN 55233 Western Service Center a 14955 Galaxie Avenue Apple Valley, MN 55124-8579 Attention: Marilyn Wuchetpfenning, Planning Department 612.891.7087 Re: EAGAN RSC ONE ADDITION Fax 612.891.7097 The Dakota County Plat Commission met on January 22, 2001, to consider the final plat www.co.dakota.mn.us of EAGAN RSC ONE ADDITION. Said plat is adjacent to CSAH 30, and is therefore. subject to the Dakota County Contiguous Plat Ordinance. One driveway serves the existing lot with no other public road access. The driveway does not meet the County's Access Spacing Guidelines. However, the County Road is the only legal access for the parcel. The proposed plat meets the County's Right of Way Guidelines for afour-lane undivided highway of 60 feet of half right of way. The Plat Commission will recommend approval to the Board of Commissioners when the plat is submitted in its final form. No work shall commence in the County right of way until a permit is obtained from the County Highway Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve actual engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Highway Department to discuss design features of any construction in public right of way. The County Highway Department permit process reviews the design and may require construction of highway improvements, including, but not limited io, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. Sincerely, Y ~~ % //I~ Gary H. Stevenson Secretary, Plat Commission c: Tom Hedges, City Administrator _~_ .~--' Tom Colbert, Public Works Director ` - ~ ; ~' -' ,', `i _ - ,, Sunde Land Surveying ! - - ~ ',` ~~ , ` \ !' t- ~ + _ ~_.~ _ . ~~ . . ~ ~~~ ci apt ~' U ~. < .7734 M,t•.JS,6B5. i.L L.SG.•~ .G?]C=.d~ _ ~ ~-~ 1 ~ I `^ ~ s z~ C~ :~ .y _ ~, ~ l ~ O j I 3S3 \ = I~ l ~ ~ is - to az_ _ - ~ ~ ~ ~ - V1 _ ~, --T- i~s a O o o z ° Q '° _ zc~ ° c ~tO o° ~ Z G' `~:~ ~ ` ,:fix ; ?s _o - o ~_, I ~ e i vi (n C O '~ I z J o0 os eczc _ ~ ~ `,? I - `~ Cj : ~ i 1609•• 3. t._0.'_ON ;G33C •..St, i,ON) _ - V ~~i Vv. ` ~`_d 5+ W =a '~_~ _~ ;s ~ti ~ - ~ ~ _ z ~b ~o~~ ~ ---- '~ i ~ °/~ - v i _ _ _ ,.. _ _ ~ _ _ _ . _ _~ `l w I< ;I _ c 4 , l - ~ ie ~ _ - to _ _ _ _ - _ = i ~_ I I i _ - _ _ , - >> > _ ~ ~ ~ _ _ _ _ _ _ - _ ~~ _ - ~ _~~ _ b ~ I23 ~a° ~a~ ~ z1 = a be ~~_ - - ° 8 - ~ nl V - - _ _ a _ ~ e - - i m a _ . - _ o '_ zE=~- 'f ~~ u ~ ell ~_ c8~ ~ l ~'. e - o < ~ z s III ~' a° a j R ~° l~ - V j' _n ~ ~ 3 f _I E _ _ l - 03 _2 a _- ~ ~ I =- o I - _ io ~.- _ . P3; ~- - i - - i "_ ~ ~~ - __ - _ ' d _ - ~ F'~ V _ ' I Agenda Information Memo February 6, 2001, Eagan City Council B. VARIANCE AND FINAL PLAT (EAGAN RSC TVVO ADDITION) - ADHINS ASSOCIATION (4175 LEXINGTON AVENUE) ACTIONS TO BE CONSIDERED: Approval of a 20-foot Variance to the required 50-foot front yard setback on a county right-of- way, and Variances of 11 feet and 17 feet to the required 30-foot side yard setback, for the construction of a 404 sq. ft. addition to an existing 426 sq. ft. utility building located at 4175 Lexington Avenue. Approval of a Final Plat (Eagan RSC Two Addition), for property located at 4175 Lexington Avenue. FACTS: • This Variance requests was originally scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that had been raised by the County, namely the dedication of additional right-of--way and alternative provisions for access to the property. At the January 16, 2001 meeting, the Council continued the request to the February 6, 2001 meeting. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. Qwest proposes to construct an addition to increase the capacity of this facility. • In conjunction with the proposed building addition, the applicant has applied for Final Plat approval to plat the property. The proposed plat includes the dedication of an additional 15 feet ofright-of--way for Lexington Avenue as required by Dakota County. The dedication of additional right-of--way results in a proposed front yard setback of 30 feet, and hence, a front setback Variance request of 20 feet. • The existing building is non-conforming as to side yard building setbacks: side yard setbacks are currently at 12'-11 '/a" (north) and 18'-7 3/a" (south). These existing side yard setbacks would be maintained for the proposed addition and a Variance to allow the existing non-conforming side yard setbacks to be extended with the addition is requested. • The existing rear yard building and parking setbacks would not be impacted. • The existing driveway on the property does not meet County Access Spacing Guidelines. Alternative access to the Qwest property is provided via an ingress/egress easement over the City property to the north (a pump house). However, the City is not agreeable to the closure of the direct access to Lexington Avenue, which would result in the easement over the City's property being the sole access to the Qwest site. ATTACHMENTS: ~. Staff Report, pages ~ through S S.. Dakota County plat review letter, page ~ ~S7• Y~ PLANNING REPORT CITY OF EAGAN REPORT DATE: December 26, 2000 CASE: 23-VA-13-11-00 Revised February 1, 2001 APPLICANT: Adkins Association PROPERTY OWNER: QWEST REQUEST: Variance HEARING DATE: January 16, 2001 APPLICATION DATE: November 20, 2000 PREPARED BY: Tanda Gretz LOCATION: 4175 Lexington Avenue COMPREHENSIVE PLAN: Neighborhood Business ZONING: Planned Development SUMMARY OF REQUEST Adkins Association, on behalf of Qwest, is requesting approval of a 20-foot Variance to the required 50-foot front yard setback from a county right-of--way for construction of a 404 sq. ft. addition to an existing 426 sq. ft. remote utility building at 1975 Diffley Road. In addition, Variances of 11 feet and 17 feet to the required 30-foot side yard setback are requested. The existing utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently at capacity. The property is as yet unplatted, and platting will be required before any building permits will be issued. The property, adjacent to County Road 43, currently does not conform to Dakota County Right of Way Guidelines. The Guidelines require the dedication of an additional 15 feet to the County's Right of Way and the investigation of alternative access routes, as the private driveway now in existence does not meet the County's Access Spacing Guidelines. This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that have been raised by the County, namely the dedication of additional right-of--way and alternative provisions for access to the property. On January 16, 2001, the request was continued to the February 6, 2001 Council meeting. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: ~f 9 Planning Report -Adkins Assoc. Variance January 16, 2001 Page 2 The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum SO-foot building setback along a county right-of--way; minimum 30-foot side and rear yard setbacks are also required. In addition, Section 13.02, Subdivision 3 states "No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section or which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property must be platted prior to issuance of a building permit. In anticipation of the required platting, the applicant submitted a preliminary plat to the County for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Lexington Avenue, and therefore, alternative access routes should be explored. The County also has indicated that with the plat they will require the dedication of an additional 15 feet ofright-of--way for Lexington Avenue, which will result in a front yard setback of 30 feet for the proposed building addition and consequently, a Variance request of 20 feet to the required front yard setback. BACKGROUND/HISTORY The property is zoned Planned Development. A perpetual ingress/egress easement was granted to Northwestern Bell over the neighboring City property to the north in 1987. EXISTING CONDITIONS The property is 50 feet wide and 120 feet deep, with area coverage of 5,750 sq. ft. The existing 474 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The property is bordered to the west and south by Holiday gas station, and to the north by a City pump house over which the Qwest property has an easement granting ingress and egress. ~D Planning Report -Adkins Assoc. Variance January 16, 2001 Page 3 The existing building is non-conforming: side yard setbacks are currently at 12'-11 '/a" (north) and 18'-7'/0" (south). The rear yard setback is currently at 22'-2". The property has never been platted, and as dedication ofright-of--way and access control are prompted by platting, the property is currently does not satisfy the County guidelines regarding right-of--way and access. County guidelines require that an additional 15 feet of the property be dedicated to County right-of--way, extending the current 60-foot half right-of--way to 75 feet. County guidelines also prohibit the current private driveway. Alternate access to the property is afforded to the property by an existing ingress/egress easement over the adjacent City property to the north. However, the City is not agreeable to closure of Qwest's access to Lexington Avenue, which would result in the easement over the City property being the sole access to the Qwest site. EVALUATION OF REQUEST The applicant is proposing to construct a 404 square foot addition to be located east of the existing 426 square foot building. Architectural details of the addition consist of brick that will match the existing building. The height of the proposed addition would also match the existing building. No new landscaping is proposed. The dedication of additional right-of--way required by the County with the platting of the property will result in a proposed front yard setback of 30 feet, necessitating a Variance of 20 feet to the required 50-foot front yard setback from Lexington Avenue. The proposed building addition would conform to the existing side yard setbacks, both of which are currently non-conforming. The rear yard setback, also currently non-conforming, would not be impacted by the proposed addition. Building coverage on the parcel (accounting for the dedication of additional right-of- way) will be less that 20%. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition would increase floor space and allow current and future demand for services to be met. The platting required for issuance of the building permit brings Dakota County involvement. Dedication of an additional 15 feet ofright-of--way required by the County reduces the size of the parcel and results in the requested 20-foot front yard setback Variance for the addition. The Variances for side yard setbacks are requested to allow an extension of the same side yard setbacks on the addition as the existing building. In addition, County spacing guidelines prohibit the private driveway now on the property. There is existing alternate access to the site via City-owned property to the north, however, the City is not agreeable to closure of Qwest's direct access to Lexington Avenue, resulting in the easement over City property being the sole access to the Qwest property. 5/ Planning Report -Adkins Assoc. Variance January 16, 2001 Page 4 SUMMARY/CONCLUSION A 404 sq. ft. addition to an existing 426 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting a 20-foot Variance to the required 50-ft. front yard setback on a county right-of--way. In addition, Variances of 11 feet and 17 feet to the required 30-foot side yard setback are requested, to allow the addition to be constructed with the same side yard setbacks as the existing building. The property is currently unplatted. Platting is required for any construction to take place on the site. In reviewing the site for platting, the County has requested an additional 15 feet of right-of- way. The County has also found the current access drive to be in violation of County spacing guidelines, and requested it to be relocated if at all possible. While alternate access to the site is provided via an existing easement and access drive over adjacent City property, this easement should not provide sole access to the Qwest property. ACTION TO BE CONSIDERED To approve Variances of 20-feet to the required 50-foot front yard setback on a county right-of- way, and 11 feet and 17 feet to the required 30-foot side yard setback, all for property located at 4175 Lexington Avenue in the SW '/4 of Section 23. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginning construction. 4. The proposed addition shall be constructed using materials to match the existing structure. sa Location Map Pagan boundary ~~- Strgt CantMln• ~~ Parcoi Aroa 6uliding Footprint i i v~ 7 ~'~~/ ~ ' ~~ VI ~~"~~>'~,r^ ~ , ~~ ~~ ~,{ ~~ `` .-. ~ f ~~~ ~~~ ~; r- ~-~ :~ ~~ ,~ tooo o iooo zoos ~xK ~~ Development/Develope~ Adkins Association Application: Variance Case No.: 23-VA-13-11-00 MrV Pnprod E7i9 ArcVlwv 11, rtrcr e.. ~ m aa~ ~ Lhkota Carty t ~vvsy paprtrnrit ad is arrfR a d Nasrdr 7DOQ City of Eagan TN13 MA- IS INTENDED FOR REFERENCE USE ONLr µ~ M I N N E S 0 T A Th• City of Eagan and Dakota County do not guaranto• th• accuracy of this Infortnatlon and aro g C•imnwwn~ 0••N•~www~ Oq•nn.•w~ not raaponalAla !or anon or o/nladona. I i ~ ~~ ' __~~~- .6 ~ SO.OC __.__~--'_~- ~ I i i I Z ^ V' ~ ~ i atWCUS aa`/L ~ ~ i V ~ ~ r,. D ~ ~ ~. I-- --- ------- --- i ~ O ~ ~ ~ ~I ' I p ~ ~_ ~ ~~ ~~ ~ PPP 1 I O ~ I ~ I I r' ~+~ ~ ~ ( , ~ 4 I ( ' i ~ Q ~ I Il i 1 ~ ( ~ ~ ~-~1-~ adz 6 2J ~ a ~ ~ , I ~ li ~ ~°o '~ 41 ~ ~ a i ~ f 13' ~ IQ' ' ~~ i { ~ i o a , ~o - O I r y~ ~ C `T~ v~~ i ~~~ ~~~tRrkKCE t ~~ ~ ~~~ I o ~ ~ ~ ~ ~ , I ~ ~20 ~ ~lh~,~A~1 I l ~ ° , O ~ ~ i ~ r ~ I ~ A I , f i o I 3 I n n ~ ~ 5 O , ~ ~ / ~~, ( ~ ' ~ ~ ~ ' I f ~ 'i ~ CouKrY~.~T oF: ~t Y ~ - _ - ~ t ~- ~ --~~ , -. .~ _-~ ~ - ~' ---- i ~ ~( ,~„ ~ Qwest -~= i~ `- ~-~~ ~• ~ ~ ~ ~ ~ - ~ . ~ j ~ ~~ i ~$ ~~ 44 s ', ~ss4a 4a4 ~i~i~s~i~s~ s~~9a~ ~ .:+.r, :~ - --- --- * ~i~ !~~ ~6000Q C~btitt99 ^! r %Zi2 __ ~~~ ~~~ ~R~3~ ~~~AA7~ b Q ~ ~ ~ ~ i ~ r~nr ; ~ war I ~ I I \\ ~ ~ _ _t i I I z I t ~ ~ ~~ ~ I. + 2 . I ~~ ,_, ~ O ~t~ I a ~ L, r~ I ,~ t '' ;~,1- p ~ ~ ~- J__ i 1 0 _~~~"~~ I ~, ~-~- I 3 ~ ~ I ~I ~. I ~~ ~~, ,, ,, ~ ~ 111 i~`, i ~~ „o~~ _ ~ : -' - n 1 i ( G+~~~ -'1~' ~t n ~~ --°" ~ ~ i ~. - ~ _ ~ 1 a i 1 ~ i ~- 3 ~I ~I1ppR10N (R9C ~ ~ „~c~r ,. - ...... ~. _ •, ] 5 _,.._.. _ _ ..... ~~~~~ /",~'yJ Survey and Land Information January 24, 2001 Gary H. Stevenson. P.L.S. Lourty S::-veyor ' ~ City of Eagan _arc orm.at.cn p~recor ~ 3830 Pilot Knob Road Dakota County Eagan MN 55233 Western Service Center 14955 GalaxieAvenue Attention: Marilyn Wucherpfenning, Planning Department Apple Valley, MN 55124-8579 Re: EAGAN RSC TWO ADDITION 6 12.89 t .7087 Fax 612.891.7097 The Dakota County Plat Commission met on January 22, 2001. to consider the final plat of www.co.dakota.mn.us EAGAIV RSC TWO ADDITION. Said plat is adjacent to County Road -13, and is therefore, subject to the Dakota County Contiguous Plat Ordinance. One driveway serves the existing lot with no other public road access. The driveway does not meet the County's Access Spacing Guidelines for a proposed four-lane divided highway with more than 15,000 ADT, which calls for no private driveways. Although the existing driveway is the only legal access to the parcel and will have to be allowed if no alternative exists, the Plat Commission recommends investigating the possibility of gaining access from the city property to the north by easement and closing the existing driveway. The proposed plat meets the County's Right of Way Guidelines for afour-lane divided highway with 7~ feet of half right of way. The Plat Commission did not make a recommendation at this time pending a response from the City concerning alternative access. No work shall commence in the County right of way until a permit is obtained from the County Highway Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve actual engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Highway Department to discuss design features of any construction in public right of way. The County Highway Department permit process reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. Sinceye~ly, ``, Gary H. Stevenson Secretary, Plat Commission c: Tom Hedges, City Administrator Tom Colbert, Public Works Director _ _ _ _ - - = ; Sunde Land Surveying ;^ ' ` = i. ~ E i. - tl ~ _ I- ~^ ~ ~ .J _..._ . __ -... ._.__~-...-..~.-~.-..__ ~ f ' f rl.+ C ~ / ~ G C s C i v s C .~' - T ~r i n ~~ ;~~ _ `; `~ M~ s ~ K e~, ~ $ _ L ^ e z ~`~ 'Q ` V R .. _ " ~. ~ ' { " ~ ~ € ` s ..a i xt.~~ _ A' "` 4 • / `~ s'4~ `nom. ii F' 9 .`. gk --.._i~_-_... ~.__~ ., ~/ =~ 3 " l~ n \ ~ c _7. p~n~ _ a ~ ;F '4 +V= .3.6.. rG,L ~S--;d67~ ~y ,~ _ 'S~' L _ Bf Il6=a ' y ~~ ~ _.. cm.~n r. s; _. ~,.. ' - , n~ - ~,,, .n -- _._. __ r. aH oa m ~ _ - -_ ._.-- c,. !- ~- r ,.., .,.,.,;7i -o~=~ .,Y. ~n.i •v ~' •n~ a ., v~ v r_ vii O 0 0 Oy Agenda Information Memo February 6, 2001, Eagan City Council C. VARIANCES AND FINAL PLAT (EAGAN RSC THREE ADDITION) - ADHINS ASSOCIATION FOR QWEST (1975 DIFFLEY ROAD) ACTIONS TO BE CONSIDERED: Approval of a 20-foot Variance to the required 50-foot front yard setback on a County right-of- way, and Variances of 16 feet and 20 feet to the required 30-foot sideyard setback, for the construction of a 465 sq. ft. addition to an existing 474 sq. ft. utility building located at 1975 Diffley Road. Approval of a Final Plat (Eagan RSC Three Addition) for property located at 1975 Diffley Road. FACTS: • This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the City time to address issues that had been raised by the County, namely the dedication of additional right-of--way and alternative provisions for access to the property. At the January 16, 2001 meeting the Council continued this request to the February 6, 2001 meeting. • The property is zoned and guided Public Facility. The property is 50-feet wide and 90- feet deep, with area coverage of 5,837 sq. ft. • The existing utility building houses telephone switch and battery back-up equipment which services the surrounding neighborhood, but which is operating at capacity. • In conjunction with the proposed building addition, the applicant has applied for Final Plat approval to plat the property. The proposed plat includes the dedication of an additional 15 feet ofright-of--way for Diffley Road as required by Dakota County. The dedication of additional right-of--way results in a proposed front yard setback of 30 feet, and hence, a front setback Variance request of 20 feet. • The existing building is non-conforming as to side yard building setbacks, which are currently at 14'-13/16" (west) and 10'-4" (east). A Variance to allow the existing non- conforming side yard setbacks to be extended with the addition is requested. • The existing rear yard setback would not be impacted. • Access to the property is provided via a driveway directly from Diffley Road, which does not meet County Access Spacing Guidelines. The adjacent property owner to the west declined to provide alternate access for Qwest over their property, and access through the adjacent Diffley Commons development does not appear practical. ATTACHMENTS: Staff Report, pages ~ through ~. Dakota County plat review letter, page 68'-6 9 58 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 26, 2000 CASE: 20-VA-12-11-00 Revised January 12, 2001 APPLICANT: Adkins Association HEARING DATE: January l6, 2001 PROPERTY' OWNER: QVl'EST APPLICATION DATE: November 20, 2000 REALEST: Variance PREPARED BY: Tanda Gretz LOCATION: 1975 Diffley Road, Eagan, ?~7N CO~IPREHENSI~'E PLAN: Public Facility ZONING: Public Utility Sti'~1?~1ARY OF REAL"EST Adkins Association, on behalf of Qwest, is requesting approval of a 20-foot Variance to the required 50-foot front yard setback from a county right-of--way for construction of a 465 sq. ft. addition to an existing 474 sq. ft. remote utility building at 1975 Diffley Road. In addition, Variances of 16 feet and 20 feet to the required 30-foot side yard setback are requested. The existing utility building houses telephone s~~~itch and batten' back-up equipment that services the surrounding neighborhood, but ~~•hich is currently at capacity. The property is presently unplatted, and platting will be required before any building permits will be issued. The property, adjacent to County Road 30 (Diffley Road), currently does not confornl to Dakota County Right of VVay Guidelines. Guidelines require the dedication of an additional 15 feet to the County's right-of--way and the investigation of alternative access routes, as the private driveway now in existence does not meet the County Access Spacing Guidelines. This Variance request was previously scheduled for the Council's consideration at the December 19, 2000, meeting, but was continued until January 16, 2001 to allow the applicant and the Cit}~ time to address issues that had been raised by the County, namely the dedication of additional right-of--way and alternative provisions for access to the property. AUTHORITY FOR REVIE~'~• City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: S9 Planning Report -Adkins Assoc. Variance January 16, 2001 Page 2 The Council shall deternline that the special conditions appl}~ng to the structures or land in question are peculiar to such property or immediatel}' adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 50-foot building setback along a county right-of--way; minimum 30-foot side and rear yard setbacks; and 20-foot parking setback from a public right of way. In addition, Section 13.02, Subdivision 3 states "No building pernlit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this section of which was platted as an outlot." Since this property is currently unplatted, and a building permit is required for the construction of the proposed building addition, the property must be platted prior to issuance of a building permit. In anticipation of the required platting, the applicant submitted a preliminary plat to the Count for review. The County has indicated that the existing driveway does not satisfy County access spacing guidelines for Diffley Road, and therefore, alternative access routes should be explored. The County also has indicated that with the plat they will require the dedication of an additional 1 ~ feet ofright-of--way for Diffley Road, which will result in a front yard setback of 30 feet for the proposed building addition and consequently, a Variance request of 20 feet to the required front yard setback. Dedication of an additional 15 feet of right-of-«~ay ~~ill also change the setback for the existing parking area from 20 to five feet, resulting in non-conformance with the required 20-foot setback from a public right-of-«~a}~. BACKGROUND/HISTORI' The property is currently zoned Public Facility. In response to the County's comments, Qwest approached Cross of Christ Church (former site of Cedar Grove Baptist Church) and requested access over their property to the north. After revie«~, the church board decided to deny access and a copy of the letter from the Church is included in the exhibits with this report. EXISTING CONDITIONS The property is 50 feet wide and 90 feet deep, with area coverage of 5,837 sq. ft. The existing 474 sq. ft. remote utility building houses telephone switch and battery back-up equipment that services the surrounding neighborhood, but which is currently operating at capacity. The building is maintained by roving technicians and requires no on-site full-time personnel. The 6~ Planning Report -Adkins Assoc. Variance January 16, 2001 Page 3 property is bordered by Cedar Grove Baptist Church to the west and north, and Diffley Commons Townhomes to the east. The existing building isnon-conforming as to side and rear yard setbacks: side yard setbacks are currently at 14'-13/16" (west) and 10'-4" (east) and the rear yard setback is currently at 8'-41/8". The property has never been platted, and as dedication ofright-of--way and access control are prompted by platting, the property currently does not satisfy County guidelines regarding right- of-way and access. County guidelines require that an additional 15 feet of the property be dedicated to the County for right-of--way, extending the current 60-foot half right-of--way to 75 feet. County guidelines also prohibit the current private driveway access to Diffley Road. EVALUATION OF REQL`EST The applicant is proposing to construct a 46~ square foot addition to be located south of the existing 474 square foot building. Architectural details of the addition consist of brick that ~~ill match the existing building. The height of the proposed addition would also match the existing building. Five Colorado Blue Spruce are proposed to be planted on the west side of the site. y The applicant has submitted a preliminary plat to the County for reviev~~. With platting of the property, the County has requested the dedication of an additional I S feet of right-of-~~~ay for Diffley Road. The County has also indicated that the existing driveway does not satisfy Count}~ access spacing guidelines for Diffley Road, and therefore alternative access routes should be explored. The dedication of additional right-of--way for Diffley Road results in a proposed front yard setback of 30 feet, necessitating a Variance of 20 feet to the required 50-foot front yard setback from Diffley Road for the proposed building addition. The addition would conform to the existing side yard setbacks, both of which are currently non-conforming. The rear yard setback, also currently non-conforming, would not be impacted by the proposed addition. Building coverage on the parcel (accounting for the dedication of additional right-of--way) will be less than 20%. In response to the County's recommendations, Qwest contacted the adjacent church and requested consideration of alternative access to the Qwest site across the church property, however, the church denied Qwest's request. Alternative access via Diffley Commons to the east does not appear practical. APPLICANT'S ESTIMATE OF HARDSHIP The existing building is currently operating at capacity, with no available floor space for the installation of additional telephone equipment. The proposed addition ~~~ould increase floor space and allo~~ current and future demand for services to be met. 6/ Planning Report -Adkins Assoc. Variance January 16, 2001 Page 4 The platting required for issuance of the building permit brings Dakota County involvement. Dedication of an additional 15 feet ofright-of--way required by the County reduces the size of tl~e parcel and results in the requested 20-foot front }yard setback Variance for the addition. The Variances for side yard setbacks are requested to allow an extension of the same side yard setbacks on the addition as the existing building. In addition, County spacing guidelines would prohibit the private driveway now used on the property, prompting Qwest's request for access over neighboring property to the west and north. Such alternative access has been denied. SUMMARY/CONCLUSION A 465 sq. ft. addition to an existing 474 sq. ft. remote utility building, which houses telephone switch and battery back-up equipment, is proposed. The applicant is requesting a 20-foot variance to the required 50-foot front yard setback on a county right-of--way. In addition, variances of 16 feet and 20 feet to the required 30-foot side yard setback are requested, to allow the addition to be constructed with the same side yard setbacks as the existing building. The property is currently unplatted. Platting is required for any construction to take place on the site. In reviewing the site for platting, the County has requested an additional 15 feet of right-of- way. The County has also found the current access drive to be inconsistent with the County spacing guidelines, and requested that it be relocated if at all possible. Inquiries by Qwest for access via the property to the north and west have been denied, therefore, Qwest plans to continue to utilize the current driveway access to Diffley Road. ACTION TO BE CONSIDERED To appro~~e of Variances of 20 feet to the required 50-foot front yard setback, and 16 and 20 feet to the required 30-foot side yard setback, all for property located at 1975 Diffley Road in the S«~ '/4 of Section 20. A Final Plat of the property is also requested. If approved, the following conditions should apply: 1. The property shall be platted prior to issuance of a building permit and construction of the building addition. 2. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 3. The applicant shall obtain a building permit prior to beginrting construction. 6~ Planning Report -Adkins Assoc. ~~ariance January 16, 2001 Paue 5 4. The proposed addition shall be constructed using materials to match the existing structure. and landscaping installed in accordance with the Site Plan. 63 a Cagan boundary ^ ~'~, Street centerlln• ~~' O~ ~ Vsrul Araa 6ullding footprint ~ ~ '~~~,\ ~~ ~~~ ~ ~~ ~ 1 ~ ~~, 9 ~ ~ 1 ` 1 ~ 1,~~'~ ~ rte'. \\~ ~~ •ts ~ ~ • .y1. ~ e1Lar.~. i~ 1 ` s r ~ ~i~~ ~e ~~lP ~ eea +~ ;: t 1, ~,. :I ~ ~O~'~°~/ ~~ I• .rte s ~ ~ ~ 1 1 ' i ~ ~~ • ~ ~~ • /! r ~ ~ ~~ ! ~ ~~ ~ ~, ~, ~ ~ , , Ili ~~~~ ~'- ~~ o~ ~ +t , 3fa~~ty s.lr..! ie • L: . L ~ ~ ~ e ~ 'TTI~ ~ ~, li I 1~ • ~T~''~'1li ~ a' - ~ _ ~ ~.. „~ ~ Sub'ect Site j fl ~ ~ ti ~~~'~ ~ ~ 4, ~ ~ j ~a '~ ~ f ~ ~ ~ •~~ f . ~ ~.' i . ~ ' ~1 a ~ ~ r ~ •tr.r r ~ e • r e1 • , .~ - ~ ~ • av~ a _ ~~nr1~i r~ Iiilll f 7 ~ !/' `~ ®~ ego, i ~e ~ t ari i I• !/ia~l~ -~--'~.~ ice' I~b ~.. ~ ;-, r~_ ~ !msa.4s r ei ~' ~ 1 al ~..n fl~~ ~i,I~~ i J ~' •I ~,- ! I e '~ t' i ~15 ~ l~ I ~ ~~~ ~ ! ~ ~ ~ ~ a ~ I '~ ~ , ~ I ~ ~ - ~>x~: ~~ ~~~>~ xi ~~~~' ~ j I I ~I~ -' / ~ ~ ~L • s a . _T~ ~ t. a `' i ~ t ~ r' ~ ~ • ~ ~~• i ~ ~ ~ ' ~ ~ P' ~ dihd~ri~"~/ /M 'T, f _ ~y ~1 i J ~~ _ fiC'1 fief / ~ ~~VV ti. IW1m~ ,A ~ .~ i ~ ~ ®c ~ ~ ro ~, 1000 0 1000 2000 Feet Development/Developer•. Adkins Association Application: Variance Case No.: 20-VA-12-11-00 ~ Aspared vy ~, ~, ~I ease n,.o oaa pranded w oa-ota ca,^y t~ s,Ky ~~ and ~s arrsn a, or Moyen6rr ~. City of Eagan THIS MA- IS INTENDED fOR REFERENCE USE ONLY M I N N E S 0 T A Th• t:lty o! Eagan and DaMOta County do not puaranta• tA• accuracy o/ thla Inlorenatlon and are 5 cew~n.eeny o...i.re~..~ o-~.nm•w~ not reaponalbl• for errors or omlaalona. i I i ~~ I Y~ I ~ i ~ ~ ~ I ~~ o ~ ~ Z ~ ~ f I ~ ~ ------- ----------~--- ~~j Z ~ ~~_ ~ f > T i ~ a ~''"° -~ ' ~ b ~ ~ _~,~ ~~ :-~ ~ ~~ ~ b ~ ~ ~tuwis ~ ~ o~ , --~ i O ~ ~~ s ~ D ~ ~ ~' ~ ~ ;e~ ~ a~ ~.~.---~- i ---- _ ~ -~ .. .. !~ i ~t :~ ~ ~~ I~ ~a ,~. ~ 1 3p ~ ,I ~ ~a I °q ~ u _ I ~' ~ Z ~-------- ~ -- ~ Ii ___.,.. _s b ~,.y~ „~ -o .. ~ ~ O ° i m i ~ A ~ ~ ~ ~ I i ~ y~ n g ~ i I ~ ~ ~ ~ ~ ~ 1 i ~ ~ ' \ ~ ~ ~r „. 0 - ,~ ,•' Z~t ~. ~~ ~ ~ ~. D ~/ 9 ~ ~~ I~ 1 ~~ Inc a. T ~ - ~ ~~ ~~ ~ ~ ~ ~ ~~~ ~~~~~ ~~~ ~ ~! ~ ~ R ~~ ~ ~ ~ ~ ~~ alb 4gd~~~1~ 4~Q° ~ ~3~ 4 Y~ ~~~ ~~~~~~~~~ ~~~~a ~ ~~~~ ~a~ ~~~ ~~a~l~~ ~~~ ~1~~ xa y~ ~ ~ -- ~~~ ..~~ K~~7~J xJ~~ ~ri A 4 ~ ZS ~ R ~~ ~~~ ~~~ ~~~~~~ ~~~ ~~ ~ a a ~ a ~ ! ~ i ........_ _~___ ~~ .:..:r _ :. I I I ~ ~~ ,~ 7~ ~ I I~ ~ ~~ ~ i ~ ~ o~~ ~ ~ Z ~ ~-~ ------ ---------- I -- 'Br"at" "-`~ ~~~ _ ~ -~ ~- ~ : ~ ~ ,,, I .«.,,: z i I t €a ~ f ~s ~ I ;; t ~' x ' ~~ (v ~ ~ I I I ~ ~~ ~ ~ ~ ' ~ y L, i ~~ ` ~ _ I ' ---1 I I i t+rr~ q r; ~' .. .. i - -a ~~ (007+371 ~~~ ~~~_- ~ ~ t ~~ ~ ~ li ~~ i ~ ~.. t ~ ~ ~ ~ ~ R ' ~i I B I~ ~ I (~ y O ~ ~ ~ ~ ss ~~ ~~~~~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~_ b~~ day ~~~~~ 4~4 i ~ ~~~ ~~~ ~~~s ~~ ~~~ A~ ~ ~ she ~~~ ~~~ ~~~~~~ ebb ~~ a ~ - ~ ~~ ~ ~ ~~~ ~~~ ~~ ~ a ~ ~ ~ ~ ~~ 'ter-s~C4c~-~ `c~' ~..~ .. "~ ~ ~~ ~"r Qwest " `id"~~~ '-Cross o Our Purpose: To bring people to Jesus and membership in His family, develop them to Christlike maturity, and equip them for their ministry in the church and their Ufe mission in the world, in order to magniry God's name. Chapel/Offices: 7570 210th Street W. Lakeville MN 55044 (952) 469-5373 Sunda; Morning «'orshiR$ervices: Kenwood Trail Jr High '• 3x55 Kenwcod Trail W Lakeville MN 55044 Email: cofccc~frontiernet net January 2, 2001 Pamela Dudziak City of Eagan 3830 Pilot Knob Road Eagan- MN 55122-1897 Dear Mr. Olson, Community Church I have just reviewed your request for access to the QWEST property located east of our property in Eagan. After discussion with our church board we have decided to deny access through our church property. Please call me at 952-469-5373 if you have any questions. Sincerely, . :, Richard D. Breu Senior Pastor -~ Christ «~eb~ite: crossofchnstchurch org / ~ . V ~~~ Survey and Land Information Gary H. Stevenson, P.L.S. C.;:,nty Scrveycr _scc !r~crma, on D recce Dakota County Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124-8579 6 12.891.7087 Fax 612.891.7097 www.co.dakota.mn.us January 24, 2001 City of Eagan 3830 Pilot Knob Road Eagan MN 55233 Attention: Marilyn Wucherpfenning, Planning Department Re: EAGAN RSC THREE ADDITION The Dakota County Plat Commission met on January 22, 2001, to consider the final plat of EAGAN RSC "THREE ADDITION. Said plat is adjacent to CSF H 30, and is therefore, subject to the Dakota County Contiguous Plat Ordinance. One driveway serves the existing lot with no other public road access. The driveway does not meet the County's Access Spacing Guidelines. However, the County Road is the only legal access to the parcel. The proposed plat meets the County's Right of Way Guidelines for afour-lane divided highway with 7~ feet of half right of way. The Plat Commission will recommend approval to the Board of Commissioners when the plat is submitted in its final form. IVo work shall commence in the County right of way until a permit is obtained from the County Highway Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve actual engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Highway Department to discuss design features of any construction in public right of way. The County Highway Department permit process reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. Sincerely, i F1_ ~ ~~~ Gary H. Stevenson Secretary, Plat Commission c: Tom Hedges, City Administrator Tom Colbert, Public Works Director Sunde Land Surveying ~~ ,--~ ~'~ -.. ~ - ~!I -~~~ __ ~ ,J gY __ _ ~-_..r - _- = = U : ~ ,, , J n,,,FF,rr,os ~ ooos/ ~ ^' ~ ~ cj ~ ~ ' ' 1 , ~I \ do w =^ ~ I I ~ 1 ~~'°o R ~~ Q ~ ~l i, ~ ~ R ~ ~ ~ '~ h~ - - - lul ~ W I p C q +l (^ v l O e - _ _' ('~ r- s ~ l 3 - - ,, ~ . ;, I ~ ~. I ~ ~~ a g rr^n I c ` `./ ~ ~ ~9 a ' 3 R - ~ ;) g ~ A i l ~ ~ 3 ~. ' (~ I X V H e ------ - a, -- a ~ Q ~ W y ! ~ ~ _; ~ ` ~. ~ a ------ -,:-- : - x ~3s x ~r . ~~ _ u _ c ~ - ~ ~ -- ' ?. _ r, - _ _ ~ ~ > - J I ~ I u E o ~ ~ _ - i _ _ __ ~ _ = . i I I E a I __ _ 3 ~ I c - - _ ' . moo N ' -- ~ ~ - i _ _ " _ - = . ~; _ - _ ~ 1 ~ „ - _ - ~ - ' i I }~ ' ~ ( - i za _ o _ m _ a ` - _ ., c. o - ~~- < --n - - ~. - - ~> - _ - - - rv _. .I ~ ~5 _ i - - - I a - _- - ~_ _ ~x _ - , _ _ __ ~I -- - _- _ _ . 0 - o z Z S~ I _ ' ~ ' z 3 ; ii ' S' ~. - _ I~ - - _ _ s~ _ > > - _aj~ c _ o _ J M - _i Qa ~ = n v i I _ = _ - _ -. _ - _ - _ _ _ __ _ _ _ -_ rn _ I _ I - _ _ ~ -: __ _~ --~ _ _ _ i i ^ ~lo Yoe _ _ _ ~~ _ - ~ -- - ~_ - _ '- __ _ i - _ --~i -' -' _ - _ -.: __ _ _ Agenda Information Memo February 6, 2001, Eagan City Council D. VARIANCE -RICHARD AND CHERIE COFFMAN (1391 RAINIER LANE) ACTION TO BE CONSIDERED: To approve atwo-foot Variance from the required 10-foot side yard setback for an addition at 1391 Rainier Lane, legally described as Lot 15, Block 5, Country Home Heights. FACTS: • The subject property is zoned R-1, Single Family Residential. • According to section 11.20 Subd. 6.A of the City Code, a 10-foot side yard setback is required within Residential Zoning Districts. • The applicants are proposing to construct an approximately 800 square foot addition onto their existing 1996 square foot house and a 220 square foot addition onto their existing 484 square foot attached garage. • The northwest corner of the house addition will extend two feet into the required 10-foot side yard setback required under City Code, resulting in an eight-foot side yard setback. ATTACHMENTS: Staff Report, pages ~ through ~~. ~o PLANNING REPORT CITY OF EAGAN REPORT DATE: January 23, 2001 APPLICANT: Richard and Cherie Coffinan CASE: 03-VA-16-12-00 HEARING DATE: February 6, 2001 PROPERTY OWNER: Richard/Cherie Coffman APPLICATION DATE: Dec. 19, 2000 REQUEST: Variance PREPARED BY: Tanda Gretz LOCATION: 1391 Rainier Lane, Lot 15, Block 5, Country Home Heights COMPREHENSIVE PLAN: D-I, Single Family Residential (0-3 units/acre) ZONING: R-1, Single Family Residential SUMMARY OF REQUEST Richard and Cherie Coffman are requesting approval of a two foot Variance to the required 10-foot side yard setback for construction of a garage and house addition at 1391 Rainier Lane, legally described as Lot 15, Block 5, Country Home Heights, located in the SW '/4 of Section 3. Specifically, the applicants are proposing to expand the garage and house approximately 15.5 feet to the east. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other ]and or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. ~i Planning Report Coffman Variance February 6, 2001 Page 2 CODE REQUIREMENTS The subject property is zoned R-1, Single Family Residential. City Code requires a minimum side yard building setback of 10-feet from a neighboring property line. BACKGROUND/HISTORY The Country Home Heights subdivision was approved in the early 1970's. R-1 zoning district guidelines were applied to this single-family development. The house on the subject property was constructed in 1986. EXISTING CONDITIONS The subject site is a 22,300 square foot lot surrounded on all sides by similar single- family residences. The existing house and attached garage totals 2,480 square feet. There is a deck, pool, and shed located in the back yard. All setback and code requirements are currently met, with the exception of the shed in the back yard. The shed is sited on the property line to the east, and is currently non-conforming to the five-foot setback required for accessory structures under City Code. The proposed 15.5-foot addition onto the house would extend the northeast corner of the home two feet into the required 10-foot side yard setback from the neighboring property to the east. The Lencowski's, owners of the property to the east, have submitted documentation in support of the Coffman's plans for an addition and request for a variance. EVALUATION OF REQUEST The applicant is proposing to construct an addition of 15.5 feet onto the existing 1,996 square foot home, and an 11-foot addition onto the existing 484 square foot attached garage. The house addition would total roughly 840 square feet (2 levels), with the garage addition totaling 220 square feet. Construction of an addition onto the existing home would bring the east side yard setback to eight feet, thus requiring a variance of two feet. The neighbor's to the east of the Coffinan's have submitted documentation in support of the proposed addition. Construction is planned for Spring 2001. ~~ Planning Report -Coffman Variance February 6, 2001 Page 3 APPLICANT'S ESTIMATE OF HARDSHIP According to the applicant, the variance is necessary: • To add a third stall onto the garage for additional storage. • To add a master bedroom onto the house. SUMMARY/CONCLUSION In summary, the applicant is requesting a Variance to construct an addition onto the existing house and attached garage. The far northeast corner of the proposed house addition would extend two feet into the required 10-foot side yard setback, thus requiring atwo-foot variance. ACTION TO BE CONSIDERED To recommend approval of a two-foot Variance to the required IO-foot side yard setback for Lot 15, Block 5, County Home Heights. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obtain a building permit prior to beginning construction. 3. The proposed addition shall be constructed using materials to match the existing structure. ~3 gin// I/1 ~~ ~a ~! Location Ma ~ lagan Coundary Street Centerline Psrcel Area ~T,~" building Footprint ••~ 7a ~ •f rMt.u~ .Ye ` / ® ~. ..3??, ,f f40YA cAA --Y iL •^ ~~'.. / ~ R as r~s~ r • ~~ ~:I fs. ~ Y 1 ~e :~ g ® ~ • r !r a ~ °a P • it ! - j S F e ~ ~~ ~. 1 ` .,..~..,.... s ~ ~ , r '~ e '. ~ ~ ~ J~~ ~ t ~ e '~~ ~~:, ® ~ • < i ~r.. mac: t • ~`*. .~ ~: n ~ P ~. ~ - ~ _ ~' r • a a y F • ~ ~ ~ i} --1o- y: :; ~:__. ~. i ~~~ -- --- --- ` ~ ~ Sub ect Site ~ r ~' • a ~ t ! a $v ~~~ ~ ,fir j : ~~ r . _ ` i N E C.YYI ~ _ sE ~ $• ! C L ' ~~,~ ~ v ^ ~~4 1000 __-~ 1000 ------- 2000 Feet Development/Developer: Richard and Cheri Coffman Application: Variance Case No.: 03-VA-16-12-00 Map fired usi q ER51 ArcView a1. Paod base rrep data ptDrided ;~ by oakoa coolly Land` S~+rH, ~par6res and is a+rent as d Norents 2000. City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY N~ E M / N N E S O T A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are Communny Dorolopm~nt D~pa~tmont not responsible for errors o- omissions. S BOllNl>~fr'Y SURI~~'Y FDf~• IIC1Y CD~F~l~1V LEGAL DESCRIPTION: LOT 15, BLOCK 5 COUNTRY HOME HEIGHTS CONTAMING 22f5f SQ. R'. OR 0.5/ ACRES , CORNER CLEAN BY 0.05' ~~ ~ ~~ ~~ INa ~N 37.0' j DECK ~+ ._ .-1 = :.I :: .. is.50 p0 .. o I ~~ a ! C WI o = N w I a I. o . ~a3 r ~ 37 0' ~ ~ I ~ a ~KE~. - ,~•n~' i c-~a~~ ~ _ ~- - TINIER UNE _~'" ~ R /!" ~ y' N E I herotry certify chat [hie aurVey. Dlan, W report ras prepared by me or under my direct supervision and thot I am a duly licensed t.ond Survgor under the La.a S of the state of Minnnoto. Signed the 30th day of OdoDer 0.D., 2000 o..... ,i.• ~ Rye ~ ~_ 9h /~ _ _ sEr, wRrtEV ar RCL. No. us.o 6annia M. Nonad `..``,~\S M Hr0 rm,4, ~_._ INS plpE ~~,M rIX/11D Minnesota Ucenx No. 224+0 _. ~ `STE For Balton k Msnk, Inc. ~~ O 'v~ F i f/CV AO ~~~ cat 22440 ~ 30 0 30 60 GR,4PH1C SCALE - FEET .,...a o~. o .n.• ,.e.•y ., O-w'onni.e rl~l tn. n, rn• .n n ~f •py,~0I1 A YM~•. IM >o..~anr :000. 9MO~ s u•..., .,.c BOLTON & MENK, INC. CONSULTING ENGINEERS & LANO SURVEYORS 1315 EAb~ NIGFIIYAT 17, txIRNSNILE, YN SS.],77 (612) 1190-0509 OTHER OFFlCES IN. yANkATO, MN SL£EPy EYE. MN• • 'MUAAR. MN • AkES. U ' FAIRYONT, YN .. _.=1 -fir VC `.0j December 27, ?000 To whom it may concern; We, Robert J. and Leah Lencowski, request the City of Eagan grant a variance to our neighbors and friends of 15 years, Richard and Cherie Coffman. We both live on large lots in the Country Home Heights area. We have no problem with the addition. We have seen the plans. It is both of our wishes and hopes the City of Eagan will grant a variance for their home addition. We would like the Coffman's to be able to set a date to begin construction with the builder as soon as possible. Feel free to contact us if there are any questions. Sincerely, /' ~.~, ~ . ~eah d Robert Lencowski 1383 Rainier Lane Eagan, MN 551? 1 651-45?-3173 ~6 Agenda Information Memo February 6, 2001 E. PROJECT 809, BLUE GENTIAN ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 809 (Blue Gentian Road -Street and Utility Improvements) and authorize the preparation of detailed final plans and specifications and the acquisition ofright-of--way and easements through quick-take Eminent Domain, if necessary. FACTS: • In 1998, the City Council approved Project 745 providing for the realignment of Blue Gentian Road southerly of the current gravel road section (now known as Blue Gentian Circle) as necessary to accommodate the development of the Grand Oak Business Park. • Due to objections received from property owners from whom public right-of--way was needed to be acquired, the Council elected to omit the western portion of Project 745, between Highway 55 and Blue Water Road, until development of the adjacent industrial property necessitated its completion. • On October 17, 2000, the City Council approved a preliminary subdivision for the Spectrum Commerce Center bounded by Highway 55, Blue Water Road and the proposed Blue Gentian Road extension. A condition of that approval was the extension of Blue Gentian Road. • On December 29 City staff received a petition from the developer of the Spectrum Commerce Center requesting the extension of Blue Gentian Road in compliance with the development conditions. • On January 2, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the new street construction of Blue Gentian Road between Trunk Highway 55 and Blue Water Road, including utility improvements. • On January 16, the feasibility report for Project 809 was presented to the City Council and a Public Hearing was scheduled for February 6 to formally present and discuss the report with the adjacent property owner. • An informational neighborhood meeting was held on January 30 in the Community Room for the adjacent property owners and business representatives to discuss the proposed improvements. 3 persons representing 2 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages 2 through ~. • Neighborhood Meeting Minutes, pages ~Q,~ through ~~ ~~ ~ity of eag~n FEASIBILITY STUDY AND REPORT FOR BLUE GENTIAN ROAD CITY PROJECT NO. 809 Eagan, Minnesota ~P SRF ~~ CONSUL NG G ROUP, INC. One Carlson Parkway, Suite 150, Minneapolis, MN 55447-4443 • (612) 475-0010 FEASIBILITY STUDY AND REPORT FOR Reviewed By: City of Eagan Department of Public Works Reviewed By: City of Eagan Finance Department BLUE GENTIAN ROAD CITY PROJECT NO. 809 Eagan, Minnesota DRAFT January 2001 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Date: Reg. No. 21364 SRF No. 0004026 ~9 DRAFT 1/30/01 SRF No. 0004026 January 30, 2001 Honorable Mayor and City Council CITI' OF EAGAN 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mayor and Members of the Council: SUBJECT: BLUE GENTIAN ROAD PROPOSED STREET AND UTILITY IMPROVEMENTS CITY PRO]ECTNO. 809 Enclosed please find the Feasibility Study Report for Street and Utility Improvements for Blue Gentian Road. The project proposed herein is consistent with the City's Comprehensive Plans and is feasible from an engineering standpoint. We would be pleased to meet with the City Council, staff and other interested parties to review any aspect of this report. Respectfully submitted, SRF CONSULTING GROUP, INC. Matthew D. Hansen, P.E. Senior Associate James R. Dvorak, P.E. Vice President Enclosure 8D BLUE GENTIAN ROAD STREET AND UTILITY I1~1PR0~'EI\IENTS EAGAN, MINNESOTA CITY PI20JECT NO. 809 TABLE OF CONTENTS Pa_~e No. LETTER OF TRANSMITTAL TABLE OF CONTENTS I. INTRODUCTION II. SUMMARY AND RECOMMENDATIONS .............................................. 2 III. PROJECT DESCRIPTION .......................................................................... 3 A. Street Improvements ........................................................................ 3 B. Storm Sewer Improvements ............................................................. 5 C. Sanitary Sewer and Water Main Improvements .............................. 6 IV. RIGHT-OF-WAY AND EASEMENTS ...................................................... 7 Table 1 -Right-of--Way Acquisition ............................................................ 7 V. PERMITS ..................................................................................................... S VI. ESTIMATED COSTS .................................................................................. 9 Table 2 -Estimated Costs ............................................................................ 9 VII. AFFECTED PROPERTIES ......................................................................... 10 VIII. ASSESSMENTS ....................................................................................... 11 A. Assessment Summary ...................................................................... 11 B. Assessment Financing Options ........................................................ 11 Table 3 -Assessment Summary ................................................................... 12 IX. REVENUE SOURCES ................................................................................ 13 X. PROJECT SCHEDULE ............................................................................... 14 APPENDIX - Preliminary Engineers Cost Estimate Figure l -Project Location Map Figure 2 -Proposed Street and Storm Sewer Improvements Figure 3 -Proposed Typical Section Figure 4 -Proposed Water Main and Sanitary Sewer Improvements Figure 5 -Assessment Parcels ~/ DRAFT 1130101 INTRODUCTION This Feasibility Study has been authorized by the Eagan City Council to review proposed roadway and utility improvements to serve approximately 18 acres located in the northeastern corner of the City of Eagan. The proposed development, known as the Spectrum Commerce Center, is located in a triangular shaped area bordered by proposed Blue Gentian Road to the north, Trunk Highway 55 on the south, and Blue Water Road on the east (see Figure 1 found in the Appendix). Blue Gentian Road is proposed to extend through the development and co~lnect to TH 55 opposite Lexington Avenue (see Figure 1). The designated land use for the proposed development area was amended to Business Park (BP) in 1996. The proposed development is intended to create an area of mixed office/light industrial uses. This type of development is compatible with adjacent residential, commercial, retail, or other business park developments. This report identifies construction of streets, storm sever, water main, and sanitary sewer services necessary for the proposed Spectrum Commerce Center. This report also estimates preliminary construction costs as well as possible assessments to adjacent property owners. ~a_ 1 DRAFT 1/30/01 II. SUMMARY AND RECOMMENDATIONS City project number 809, as outlined in this study, is feasible from an engineering standpoint. The proposed roadway, storm sewer, sanitary sewer and water main improvements are consistent with applicable State-Aid standards and with the City's Comprehensive Guide Plan and Utility Plans. The proposed Spectrum Commerce Center development includes the extension of Blue Gentian Road (Project 809). The estimated cost for the roadway is $994,300 (see Preliminary Engineer's Cost Estimate found in the Appendix). The following recommendations are presented for the Council's consideration: • The project is necessary as a result of the desired business development. The proposed improvements will provide access and utility service required for the business development and surrounding area. • The project is cost effective in that the addition of the proposed project will add value to the development of the adjacent business/industrial community through the addition of the access to a signalized intersection on a principal arterial. • It is recommended that the City Council receive the Feasibility Study and schedule a public hearing for the proposed project area. ~~~ - 2 - DRAFT 1/30101 III. PROJECT DESCRIPTION A. STREET IMPROVEMENTS Blue Gentian Circle, formerly Blue Gentian Road, near the intersection of TH 55, provides access to an older residential area. East and south of the existing residential area, Blue Gentian Road is an urban two-lane facility with paved shoulders and curb and gutter from Blue Water Road east to the intersection of TH 149 (Dodd Road). The urban section of Blue Gentian Road, servicing light industrial/commercial developments, vas completed in 1985 and extended west to Blue Water Road in 1999. The City utility services were constructed under City Project Nos. 49, 745 and 746. Sanitary and storm sewer were constructed for the future extension of Blue Gentian Road as part of Contract No. 98-24 in l 999. The segment of Blue Gentian Circle serving the residential area exists as a two-lane gravel facility with no shoulder or drainage system. The intersection of Blue Gentian Circle and TH 55 is controlled by a traffic signal and contains a left turn lane on southbound TH 55 with aright- turn lane on northbound TH 55. A cul-de-sac was constructed in 1999 on the east end of the gravel section of Blue Gentian Circle to minimize industrial development-related traffic through the residential area. The section of Blue Gentian Road serving the commercial developments was constructed in 1985 and realigned in 1999 to intersect Blue Water Road. The roadway exists as a two-lane facility with 12-foot lanes, 10-foot shoulders, curb and gutter and storm sever for drainage. The existing right-of-way corridor is 80 feet wide. Under City Project No. 809, it is proposed to extend the urban section of Blue Gentian Road from Blue Water Road to TH 55 (see Figure 2). The proposed roadway alignment corresponds with the alignment identified in the previous Feasibility Study and Report prepared for City Project No. 745. ~~ - 3 - DRAFT 1/30/01 The proposed roadway will be 44 feet wide with concrete curb and gutter. Storm sewer will be included to accommodate the corresponding drainage. The alignment will be centered on an 80-foot right-of--way corridor. The existing gravel roadway will be realigned to intersect the new section of Blue Gentian Road approximately 17S feet east of TH SS (see Figure 2). The proposed typical section for the Blue Gentian Road urban roadway includes 6 inches of bituminous surfacing and 12 inches of Class 5 Aggregate Base (see Figure 3 found in the Appendix). Standard streetlights (cobra head) for industrial/commercial developments will be included as part of the street improvements at the intersections of Blue Gentian Road and Blue Water Road, as well as the intersection of Blue Gentian Road and Blue Gentian Circle. The streetlights will be installed separately by the area electrical utility company. The existing traffic signal at the intersection of Blue Gentian Road and TH SS is proposed to be revised due to the realignment of Blue Gentian Road. The estimated cost for street improvements, including grading, streetlights, turf establishment and right-of--way costs, is $774,600. The estimated cost for the traffic signal revision at TH SS is S71,S00. S~ - 4 - DRAFT 1/30101 B. STORM SEWEFZ IMPROVEMENTS Storm sewer- is proposed to be included in City Project No. 809. The storm sewer system that is located within the improved urban segment of Blue Gentian Road and Blue Water Road ~~~as constructed in 1999 under City Project Nos. 745 and 746. Storm sewer was installed to collect runoff from the northerly area of the proposed Spectrum Commerce Center. This runoff is directed easterly to Blue Water Road and drains into a DNR-protected wetland (120W) identified as O'Neill Pond (FP-1). This pond is designated as a nutrient detention site in the City of Eagan Storm Water Plan (1990). O'Neill pond discharges into Mn/DOT pond FP-14 and eventually reaches the Minnesota River. The proposed improvements to Blue Gentian Road require that a storm sewer system be provided to convey water from the roadways and surrounding area. It is proposed to extend the existing Blue Water Road storm sewer system along Blue Gentian Road. The storm water will be directed into a detention basin, within the Spectrum Commerce Center development, removing the majority of sediment found in the storm water runoff. The detention basin will be designed to accommodate the roadway and adjacent development runoff prior to discharging into O'Neill Pond (FP-1). This basin will be designed and constructed as part of the proposed Spectrum Commerce Center Development and is not included in the scope of improvements considered by this feasibility study. The estimated cost of the storm sewer system proposed under this project is $77,600. - 5 - DRAFT 1/30101 C. SANITARY SEWER AND WATER MAIN IMPROVEMENTS Sanitary sewer and water service exist along the perimeter of the project area. An 8-inch sanitary sewer line exists at the intersection of Blue Gentian Road and Blue Water Road. A 12-inch water main is located along the north side of TH 55 extending from the proposed Blue Gentian Road to Blue Water Road. It is proposed under City Project No. 809 to extend sanitary sever westerly from Blue Water Road to provide service to all properties that have frontage along Blue Gentian Road. The main sanitary sewer line will be 8-inch PVC pipe with 6-inch PVC pipe service lines to the Spectrum Commerce Center development site and an 8-inch PVC stub to the northerly undeveloped properties from the most westerly manhole (see Figure 4 found in the Appendix). It is proposed to extend the 12-inch ductile iron pipe water main westerly under the proposed Blue Gentian Road and northeasterly under the revised Blue Gentian Circle alignment. This extension will facilitate future construction by providing a connection point outside of the roadway limits. The estimated cost for sanitary sewer service proposed under this project is $51,150. The estimated cost for the water main proposed under this project is $19,450. ~~ - 6 - DRAFT 1/30/01 IV. RIGHT-OF-WAY AND EASEMENTS Most of the improvements proposed in this report are anticipated to be constructed within the right-of--way and easements dedicated and/or acquired by the Spectrum Commerce Center development. During final design, any temporary easements required to complete the project would be identified and obtained. Right-of--way for the new Blue Gentian Road alignment will need to be obtained from one residential property adjacent to the proposed Blue Gentian Road. The parcel and approximate right-of--way need is summarized in Table 1. TABLE 1 Right-of--Way Acquisition Parcel Right-of--Way Acquisition (S.F.) 060-32 22,095 ~~ - 7 - DRAFT 1/30/01 V. PERMITS The following will be required prior to any construction activities: • Permits from Metropolitan Council Environmental Services and Minnesota Pollution Control Agency will be required for the sanitary sewer construction. • A permit from the Minnesota Department of Health will be required for water main construction. • A permit from the Minnesota Department of Transportation will be required for all work within the Trunk Highway 55 right-of--way, including utilities, paving and signal system revisions. ~'9 - 8 - DRAFT 1/30/01 VI. ESTIMATED COSTS The estimated cost of City Project No. 809 is summarized in Table 2. The estimated cost includes a 10 percent contingency and an additional 30 percent for design, inspection, administration and capitalized interest. A detailed estimate of construction costs is included in the Appendix. TABLE 2 Estimated Costs City Project No. 809 -Blue Gentian Road Improvement Cost Streets $712,700 Lateral Storm Se~~~er $ 77,600 Sanitary Sewer $ 51,150 Water Main $ 19,450 Traffic Signal $ 71,500 Right-of--Way $ 61,900 Total Project Cost $994,300 - 9 - DRAFT 1/30/01 Vil. AFFECTED PROPERTIES The properties affected by the proposed improvements and that require notification of any public hearing are listed below (see Figure 5 for parcel identification): PROPERTY PIN DESCRIPTION 13 10 00200 020 26 Unplatted 14 10 00200 O10 26 Unplatted 16 10 00200 060 32 Unplatted 17 10 00200 030 30 Unplatted 18 10 00200 010 28 Unp]atted - 10 - DRAFT 1/30/01 VIII. ASSESSMENTS A. ASSESSMENT SUMMARY For assessment purposes, City Project No. 809 is split into several components. Street and storm sewer improvements are proposed to be assessed 50 percent to the commercial/industrial property on the south side (Parcel 18) with the remaining balance funded by the City's Major Street Fund. Sanitary sewer improvements will be assessed to all benefiting properties. Traffic signal and water main costs will not be assessed. A proposed assessment summary (preliminary assessment role) is presented in Table No. 3 on the following page. Refer to Figure 5 in the Appendix for an assessment parcel map. B. ASSESSMENT FINANCING OPTIONS At the time of the assessment hearing, property owners will have the option of paying any portion of the assessment following the Assessment Hearing or, including the assessment as part of their property tax statement. If the assessment is included on the property tax statement, the assessment will be spread over a l0-year period at an interest rate determined by the bond sale financing this improvement. - I1 - DRAFT 1/30/01 ~ ~ O Z pp W ~ O ~ Q O ~ U ~ W ~ ~ ~ m Z a Q O H ~ Q ~ cl~C~Z cn 4 Q w w ~ Q ~ W ~" W U ~ J m -`~- w w Q ~ ~ W Y ai ~ Q ~ cn O g W p ~ h- a cn z r ~ ~>-r ~ >- >- o ch `- O 'a C J N N j ~ ~ I- 0 ~ ~ O ~ N ~ ~' ~ ~ ~ ~ ~ O O F- O O W ~ OD O O ~ ~ ~ U N O O N W F- ~ ~ Cn N ~ _ _ u~ - Q ~ ~ O ~ J a O N C o i M ~ o.. ~ ~ ~ M V a C D ~ ~ q v_ rn o0 ~ ~ n N N O) .- ~ e{ ~' . ~ ~ ~ ~ ~' N N W o J F- Q 7 0 N w ~ ' 2' d' 61 (O 0 tD ~ (n f" `N ~ Q ~ ~- cD cG E» u~ W C~ Q ~ F- v ~ v ~- ~ cD ~ Z Z v v co ~ O J ~ " ~ z c n O o 4. -o v -o ~ ~ a~~m Q U is is m ! ~ a a a ~ W c c c O O ~ ~ ~ - ------- -- - -- N'-~~ -H O O O ~ CD N ~ O O O ~ W J O O O J o 0 o U Z ~ 0 0 0 - Z 0 0 0 J aa r•-~ Q Q 93 0 0 Q IX. REVENUE SOURCES Revenue to cover the costs of City Project No. 809 is estimated as follows: City Project No. 809 -Blue Gentian Road Project Cost Assessment Revenue City Contribution A. Streets $712,700 $356,350 $356,350 B. Lateral Storm Sewer $ 77,600 $ 38,800 $ 38,800 C. Sanitary Sewer $ 51,1 SO $ 51,150 $ 0.00 D. Water Main $ 19,450 $ 0.00 $ 19,450 E. Traffic Signal $ 71,500 $ 0.00 $ 71,500 F. Right-of--Way $ 61,900 $ 30,950 $ 30,950 Total Balance $994,300 $477,250 $517,050 - 13 - DRAFT 1/30/01 X. PROJECT SCHEDULE Tl~e proposed schedule for City Project No. 809 is as follows: Present Feasibility Report to City Council January 16, 2001 Hold Public Hearing February 6, 2001 Approve Plans and Specifications April 2001 Advertise for Bids April 2001 Open Bids April 2001 Award Contract May 2001 Complete Utilities September 2001 Complete Streets November 2001 Hold Assessment Hearing Summer 2002 First Payment Due with Real Estate Taxes May 2003 - 14 - DRAFT 1/30/01 APPENDIX • Preliminary Engineers Cost Estimate • Figure 1 -Project Location Map • Figure 2 -Proposed Street and Storm Sewer Improvements • Figure 3 -Proposed Typical Section • Figure 4 -Proposed Water Main and Sanitary Sewer Improvements • Figure 5 -Assessment Parcels 9~ DRAFT 1/30/01 SRF CONSULTING GROUP, INC. co:u,1 NO oooacz6 H tCIVILtDa 714026tEXCElkngesl:Is DAiE PkINTED OL 3J :OJt GF EL~h!1r:.:.~r EnG!NEi~S CO51 E~'l.'.~IL Celt J" - ,__ :~ N:-. BLUE GEr~-,gn FJACjracF~V~En!E NTS N N ROAD NOTES ITEM NO ITEM DESCRIPTION UNIT UNIT PRICE ESTIMATED OUAN7ITY' TOTAL AMOUNT 2021 SD1 MOBILIZATION LUMP SUM 53500000 10 575 ODD DO 2101501 CLEARING ACRE 53.50000 12 5420000 2101506 GRUBBING ACRE 5300000 12 5760000 t 2104 501 REMOVE PIPE CULVERTS LIN FT Sts 00 77 ft 155 00 2104.509 REMOVE PERMANENT BARRICADES EACH 5100 00 2 5200 DO 2104.501 REMOVE PIPE APRON EACH 5150 00 1 St 50 DO 2104 505 REMOVE BITUMINOUS PAVEMENT SO VD 52 00 2.750 55.500 DO 2104 517 SAWING BIT PAVEMENT FULL DEPTHI LIN FT 53.50 240 SB40 00 Z 2105 501 COMMON EXCAVATION CU YO 54.00 t5 900 563 600 00 2105 505 MUCK EXCAVATION CU YD S4 00 4,500 StB 000 DO 2105 522 SELECT GRANULAR BORROW C CU YD 59.00 2.900 526.100 DO 2105.523 COMMON BORROW LV) CU YD S6 S0 21.000 St 36,50000 2211.503 AGGREGATE BASE CVI CL 5 CU YD 518.00 2.600 546.80000 2340.508 TYPE 41 WEARING COURSE MIXTURE TON 532 00 650 520.800 00 1340.514 TYPE 31 BASE COURSE MIXTURE TON S30.OD 1,)25 551,750 DO 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL S1 75 700 51,225 00 2531 501 CONCRETE CURB d GUTTER DESIGN B6tB LIN FT Slt DO 2.600 528.60000 2531.507 7" CONCRETE DRIVEWAY PAVEMENT SO VD 540 00 300 512.00000 SUBTOTAL 5456.02000 CONTINGENCIES 10% 515,60200 SUBTOTAL 5501622 D0 INDIRECT COSTS 30°0l S15D 48660 T TAL STREETS f6S2,1OB 60 1 1 602 PIPE BEDDING MATERIAL TON SIB 00 20 536000 3 2501.515 15" RC PIPE APRON EACH 5750 00 I 575000 3 2501.515 1B'RC PIPE APRON EACH 590000 1 590000 3 2501 515 21" RC PIPE APRON EACH St 050.00 1 51,050 00 2507 541 12" RC PIPE SEWER DESIGN 3006 LIN FT 522.00 43 5946 DD 2503 541 15" RC PIPE SEWER DESIGN 3006 LIN FT 525 00 11 5275 00 2503.541 18" RC PIPE SEWER DESIGN 3006 LIN FT 530 00 860 525 800 00 2503.541 21" RC PIPE SEWER DESIGN 3006 LIN FT 532 DO 35 51.120 00 1503 547 24" RC PIPE SEWER DESIGN 3006 LIN FT 534 00 351 511,934 00 2506.502 CONST DRAINAGE STRUCTURE 2' X T DES EE EACH ft,100.00 1 51.10000 2506502 CONST DRAINAGE STRUCTURE 48" CB DES CC EACH 51,50000 4 S6.DOO OO 2506 502 CONTT DRAINAGE STRUCTURE 54" CB DES CC EACH 51,900.00 1 E1,9D000 2506 502 CONST DRAINAGE STRUCTURE 60" CB DES CC EACH 51.700 00 1 52.100 DD SUBTOTAL 554.23500 CONTINGENCIES t0% 55.42350 ~ SUBTOTAL 559,658 50 INDIRECT COSTS 30% St) 89755 TO AL LATE L STO M SEWER f77,566.05 2451 602 PIPE BEDDING MATERIAL TON f 18.00 10 536000 2507 602 CONNECT TO EXISTING SANITARY SEWER EACH 5400.00 1 5400 DO 2503 fi02 B"X6" PVC WYE EACH $200 00 2 5400 DO 2503 603 6' PVC PIPE SEWER SDR 26 LIN FT 530 00 BO 52 400.OD 2503 603 B" PVC PIPE SEWER SDR 35 LIN FT sao.oo 705 528,200 00 2506 602 CONSTRUCT SANITARY MANHOLE EACH 52.000 00 2 S4 DOD 00 SUBTOTAL f3 .76000 CONTINGENCIES 10•/. SJ.57600 SUBTOTAL 539.336 00 INDIRECT COSTS 30°io f11.80080 TO AL LATERAL SANI ARY SEWER 551,176.80 04602 CONNECT TO EXISTING WATER MAIN EACH E50000 1 550000 2504 603 12" WATER MAIN-DUCT IRON CL 52 LIN FT 240.00 290 St 1 600 00 2504 620 WATERMAIN FITTINGS POUND 53 t1Q 500 S7 50000 SUBTOTAL f1360000 CONTINGENCIES 10°.o f1,360 D0 SUBTOTAL 514,960 00 INDIRECT COSTS 30% 54,48800 0 AL WA ER MAtN 519,448.00 2545 11 LIGHTING UNIT- STREET EACH 5500000 4 520.00000 2564.531 SIGN PANELS TYPE C SO FT 530.00 18 5540 DD 2564603 4"SOLID LINE WHITE-PAINT LIN FT SODS 3.450 52.58750 2564 603 24" STOP LINE WHITE-PAINT LIN FT 52 30 22 55060 2564 603 1" DOUBLE SOLID LINE YELLOW-PAINT LIN FT 51 20 1,725 52.07000 2567601 TRAFFIC CONTROL LUMP SUM 52.000.00 1 E2.D0000 2573.501 BALE CHECK EACH 57.00 30 521000 2573 502 SILT FENCE TYPE HEAW DUTY LIN FT 32.50 3 000 57.500 00 2575.501 SEEDING ACRE 550000 t8 f9000D 2575.505 SODDING TYPE LAWN SO YD 53.00 1 650 54.950.00 2575.512 MULCH MATERIAL. TYPEI TON 515000 36 f54000 2575.519 DISK ANCHORING ACRE 510000 1.8 5180.00 2575532 COMMERCIAL FERT ANALYSIS 10.10-20 POUND SI.00 180 f/80 D0 2575.608 SEED MIXTURE. TYPE SOA POUND 5500 135 567500 SUBTOTAL 512,383.70 CONTINGENCIES 10% f4 238 37 SUBTOTAL (46,621.41 INDIRECT COSTS 70°/ 1 513.986.42 TOTAL MISCELLAN OUS f60,60 .83 256 604 REVISE SIGNAL SYSTEM V T M 550000.00 1 SSO.OD000 SUBTOTAL 5 0.000.00 CONTINGENCIES 10% 5500000 SUBTOTAL 555 000.00 INDIRECT COSTS 30901 S1fi.50000 TOTAL TRA IC SIGNAL f)1, 00.00 RIGHT-OF-WAY SO FT 52 BO 22 095 561 866 00 TOTAL RIGHT-Cl -WAY f61,866.00 TOTAL PROJECT 5994,22J.26 NOTES: 1) LENGTH !NQUDES ANV APRONS ENCOUNTERED 2) TOPSOIL SMALL BE SALVAGED (INCIOENTIAL) 31 INCLUDES TRASH GUARD Fade 1 DRAFT 1!30101 - ~ ... ° N MART ADELG I I 0 ! _ `J o m A vE. ` ° 14! ,~ CEHTRE POINTE TOM TH uMB '/ a ¢ DR. B LV D. p 1 o z ~ " /' ~ /i .n z 4CACIA BLVD. `> 13 U v~ K,( Llp~ MENOA KO~p D R ~ ~ L \~ 31 3 n. ? c ~ HOKAI V]CTORY AVE. hugusfa CULLEN ST. KOTA ~ $5 Lake '' ~ a U C ~ R, FURLONG AVE. Z u WAGON WHEEL H P~ u KENDON AYE. o a ~ 2000 13 T R. u LAKEvIEw W 35E AYC. LeMay CHERI LA. e~ ° BLUEBILI DR. m yr Lake qo ~ p•~l~ ~~~ x 31 `^'Pj, C~~q Rogers Lake n a °¢ o NOyfcgcyF 0°C ~ 'o l/.i• ~ y LAKE DR. ~ w 9,,, QJk'~ 9 < ~ ~ev0 ~ a ~ ~, ~ u n Cl V APACHE °l a 'ERRON C9,,- N o /Ni ¢ ° lA. ¢ 28. RD. E. F ¢ s Y tiEL CT. m RAMPS. ENTERPq,S o o '; o f 9p `p. MEDALL]ON DR. o = W W T, ~ r a ? eDVpH a o POND~HAVEN OVE-NTE~ C ~ v=i ~ a . 43 ~ c] . ~ ~ a L4. ~ ~ ~ ~ MENDOTA HEIGHTS R0. 0 1 i MENDOTA HEICHTSo RD, s ~m 2~0 "' ` °53.i ,~ 31 w p ~ O'Pp~C ° ~ 149 MONET J ~~° ~ ° ; ~~ ~ MhIT F NORTHLAND DR. ~ ~ 9~p : r~° Cr ? r ;GONG OqG ~ Q '- v gJ ~ ~ 54. ~ ~~ 111 111 494 ~~ ~~ ~ ~ ~~ ~ E GEN71A ~y t 3 l A° oNE~ °p e`' ° TRAPP AVE. B o °o ~G (\~ o ,o. `^ 55 Q BL t'~ CORPORATE EAGAN INDUSTRIAL RD.O v~, ¢ NOR Th wE S~ 53. CLAREMONT DR. `~9 54. BEDFORD CT. W 31 ~RPORATE C~~ fqC 9Q g PARKwPH ; 55. STOCKBRIDGE RD. CENTER Cv• ~ qq, oo y 56.MORSON C1R. p ~ ~1O O' S1. W]NI HROP CT. AVALON AVE. ° SOP' Gs. ? ~ a q ~pVp r'91q~ KENNETH S O~~ ~ h p ,~~° -Qi o 'QO BEATRICE '^ ST. 149 ° D ~o OP. 0Ep ~ `c(" 3$E McKEE ST. 1F W `^sc r~ op~S' y4~ KEEFE ~ ST. ~gTfRS R°. O4K o ~° ~ ~ 1 `Cq,~ pVp~Lt • ~ wEST w " ~~Q o R w ~ RANIER La ~ F, ,, r ~ < ~ W u o u 'O i O OAK ~ RD. 26 0 `> ~ ~ Le Mny's a d a LONE DAK RD, ,o 0 oP' Lake ''' .., °Q" i a I/ o° x O °° a ~ ..' o Q; W n° Z ~°= CLUBYIEw ~ 55 d )~ CT. ZJ, i jA P,F DR. APOLLO RD. ~ ¢ COURT h0 U 2'- v1Ew RD.~ `'~ ~ u '~ u r ~ ~ o ~' ~ RI A CT. \~\~ °~ OUAPQ y a ~ _ ° ~ ,~ o" PROJECT LOC TION ~ ~ a°°°y SALLY CHAPEL i .IR. J URDY n G `.,. EAG~AN 43 ¢ ~' S ' ¢ d Ro ~ . C • po Jp ? o ; ~ ~ W ~ p` o `N C HIGH SITE 1990 POP. 47,409 ~, pp " ~ ¢° ~~~ DR. 'vim ALDRIN DR. o Oe, NORTNWOOD 2 149 1\=\1 RO~tI 31 V4ARICE ° i O w oR Y r< ~ SIDE DR. e F 49. FORES7 RIDGE TR. p ~ i27H R23w ~ ~+ 'a SO. IRONw00D LA. ~~ u l0~11 CITY OF EAGAN FIGURE CITY PROJECT NO. 809 LUE GENTIAN ROAD ~ Consulting Group, lnc ,~.~ ,,,&~~o„ PROJECT LOCATION _ ORA~I V}0/O+ Cotuulting Croup, Inc Sao •40Y6 /lea 402692 CITY OF EAGAN CITY PROJECT NO. 809 LUE GENTIAN ROAD PROPOSED STREET AND STORM SEWER IMPROVEMENTS FIGURE 2 ORnFT v30i0~ BLUE GENTIAN ROAD E, \'; ,L - a~ ~' Y~ ~~ ~_ _ i~, ~_ ~ I~_~~ I_ - ~-~ ----f-~ - - --~ ~~_~ SHL'~~~~ TNRU ~ TH='_; ~ =,H~DR 56I~ 1 r~ -~ . 1. _ ~ ~ ~ J I ~1~, ~. +~ ~ ~ 1 I '' / , ' ~l', EITU1.1!Ih-'!;5 ~,~~UR~E v,EAF:-' ~ ~+.5" BITUI~iI~JOUS BASE CGUR~E ~-,~, ~_ ~ ~,- _ ~ A~~. _F,-~~ ~_ ~~I ~ E:,~_.E~ BLUE GENTIAN CIRCLE r, F . ~ ~'o' ` ~% ~.~ . - - - - ~- ~ ~ ~ ~ -I,-4--- I St,'LCF THRU -HF'U ISF;~~~F' I '. -. c ~ _ I '~ I ~ i~ ~'~ ~ ~'~/~" EDITUIV;I I'_)U`_~ .. V~~F. ~.E 'r :~E ~:C'. G' ?,~~?~;=~'L A.'l~~ SEEC~ - 6~TUMi!!OU~ eP~= C~~_~cc,E ~ 6' CLASS ~GFE~=A.TE EASE F ;'~ i I ~~; I J.1 `` T . R :"vV 4I CITY OF EAGAN FIGURE ,Qif~ CITY PROJECT NO. 809 ~ (~ LUE GENTIAN ROAD 3 Consulting Group, Inc TYPICAL STREET SECTION ,aoD •9026 Ilia 9026giJ OR,~f7 ~iJ0i0~ Consulting Croup, Inc ~ /~ CITY OF EAGAN 0/ CITY PROJECT NO. 809 ` LUE GENTIAN ROAD PROPOSED WATER MAIN AND SANITARY SEWER IMPROVEMENTS FIGURE 4 DRa~T 1; }pipr _ - -- - - ~ i - -- - - - I, STaTE i i j .eW ~ OeD 7y MN . DEPT. OF TRANS. •-^ ! j R/W PLAT N0.19-53 ~ _ -~ - IAIE Of LN. Oq-32 _ - - - -- -B~.EE. GENTIAN ROAp - - - - - _. _ _ - ~ n h 07D-23 ~.. _ _ _ _ _ - - - - ~D-32 020~70 030-23 a2~1y ~" .Q~ 3 's w. it ~ -~ ~ i \ Oa0-]2 a, r~ i / ~ i~~~ r 0]0.32 , ~ ~E~ ~ _ ~/ ' ' ~ OaD-26 Ob ~ ~ o3oas ~ .~ \ ~t,PU~ , ' t3 ... _- 020-16 14 .~. o-~~ , .. 15 OSO~]2 Dq-26 19 > S7 ~ 7 2 16 D60.32 / N a~. ' . ~ ~ ,0 /'~ cNZ1N '~ I t ' ~ . iE C 9ti 0117E T D I •/• , ~ 4e~~ ~ 020.30 17 Og4D ~~ \ 18 ~ ~„ . \ ~,~ . \` ~~ at~oo _ ` ~ - ~ \ , ~ ~~ ~ vNK ~ ~ ~ PT, i ~ ,Sy .ot e ~ ~~ ~ ~ . Pl OP Pl Oi ` y Oq~N .u ` ~~ ~ Oq-29 ~ ~ ppyp ' ~ ao-a - ~ ~, ~ \ • ~ \ ..... , ~ 'fit \\ ~- ~ I i Pte/ , a Y ' LEGEND 02-29 j ~ i ~ i ~ ~' ~ 1 ~ ~ ~ ~ . vT 44 ~R a / % ~ ~ o ~~ ' ~ e 2 1 PARCEL NUMBER p7e ~ ~ ~ 3 ~ _ .4 --- wure.m--~-- , , ~ ~~ X ~ ~ ~ ` ~ ~ e ~~~~ ~ ~ .~ ~ wnu a--' / /~ ~ \ r wt a ~ ~~r~ Faroe i i ~ ~ ~ i ~ ~ ~ ~ i 1 / •~~ p 400' enae ~~ ITY OF EAGAN FIGURE Da Y PROJECT NO. 809 UE GENTIAN ROAD 5 Consulting Gioup, Inc ASSESSMENT PARCELS .b0 ••~26 TI1a 4026y5 pRA~T ~/30.'Oi MINUTES PROJECT 809 BLUE GENTIAN ROAD JANUARY 31, 2001, 6:30 P.M. Attendance: Russ Matthys, City Engineer; Jim Dvorak, SRF Consulting Group, Inc.; 3 persons representing 2 properties. A. Welcome and Introduction • City Engineer Matthys welcomed the property representatives. B. Presentation of Project Details • Jim Dvorak presented proposed improvements. C. Questions/Comments 1. Will we lose left-turn lane from southbound TH 55 to Blue Gentian Road? No. 2. What will traffic be like on new Blue Gentian Road? Will it become a cut-off again to TH 149? Traffic will be going to new developed areas as well as cut-through. 3. Will we have access to properties on Blue Gentian Circle during construction? Yes, will have to maintain access at all times. Will be able to use existing access while constructing new improvements. 4. Don't want storm sewer stub to Sanford property. Leave low spot - it can handle water by absorption. Also kids sled on that hill, not safe to have graded out to new road. Consultant can discuss with City staff to see if appropriate to delete from project. 5. Neighborhood has realized that development is coming and has accepted the fact. G:RM/MISC'Ol/MINUTES/Proj. 809 Blue Gentian Rd. 1-30-O1 /D 3 INFORMATIONAL MEETING BLUE GENTIAN ROAD STREET 8~ UTILITY EXTENSIONS TUESDAY, JANUARY 30, 2001, 6:30 P.M. NAME ADDRESS < <~ 2. ~ ~ ~~ 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet /o y Agenda Information Memo February 6, 2001 F. PROJECT 800, CEDARVALE ACCESS MODIFICATIONS STREET INTERSECTION RECONFIGURATION ACTION TO BE CONSIDERED: To approve Project 800 (Cedarvale Access Modifications- Street Intersection Reconfiguration) and authorize the preparation of detailed final plans and specifications and the acquisition of right-of--way and easements through quick-take Eminent Domain, if necessary. FACTS: • During 1999, the City Council commissioned a study regarding the potential for the redevelopment of the Cedarvale area. This conceptual plan, Village Plaza, proposed a reconfiguration of the intersections of Silver Bell Road and Cedarvale Boulevard, as well as Silver Bell Road and Beau D' Rue. • On June 5, 2000, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the intersection modifications of TH 13 and Silver Bell Road and Silver Bell Road, Cedarvale Boulevard and Beau D'Rue, including median improvements, to improve the access to the adjacent Cedarvale redevelopment area. • On September 26 at a Special Council workshop, the traffic study for the redevelopment of the Cedarvale area was presented by the SRF Consulting Group. • The proposed improvements consist of the reconfiguration of Silver Bell Road, from TH 13 to Beau D'Rue, as well as the combining of the intersections of Cedarvale Boulevard with Beau D'Rue, a new traffic signal at this new intersection and necessary utility improvements for the redevelopment of the Cedarvale area in accord with the Village Plaza study. • On January 2, 2001, the feasibility report for Project 800 was presented to the City Council and a Public Hearing was scheduled for February 6 to formally present and discuss the report with the neighborhood. • An informational neighborhood meeting was held on January 25 in the Community Room for the adjacent property and business owners to discuss the proposed improvements. 14 persons representing 13 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • At the informational neighborhood meeting, Doris Dahline proposed a concept option of creating a one way traffic movement "Ring Road" in lieu of the improvements proposed in the Feasibility Report. Staff did not have the time or authorization to incorporate this requested concept into the Feasibility Report for this Public Hearing's presentation. Ms. Dahline will be presenting her thoughts to the Council for their consideration of directing a study of this option as an alternative. ATTACHMENTS: • Feasibility Report, pages l~ through ~. • Neighborhood Meeting Minutes, pages ~Q throu h l~L. • Ring Road Proposal from Doris Dahline, pages ~ through ~! ~-C~. ~DS FEASIBILITY STUDY AND REPORT FOR CEDAR~'ALE AREA INTERSECTION 1~lODIFICATIONS EAGAN, MINNESOTA C1T1' OF EAGAN PROJECT NO. 800 llECEMBER 2000 REVIEWED BY: ~t~-~, 1~~-~C=~= ; City of Eagan Department of Public Works Date: 2 ~~ ~c' 1 REVIEWED BY: City of Eagan Finance Department Date: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ` t Matthew D. Hansen Date: ' /Z / Z~'" ~ Reg. No. 21364 SRF No. 0003731 /~ CONSULTING GROUP, INC. Transportation • Civil • Structural • Environmental • Planning • Traffic ^ Landscape Architecture • Parking SRF No. 0003731 February 2, 2001 Honorable Mayor and City Council CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and Members of the Council: SUBJECT: CEDARVALE AREA -INTERSECTION MODIFICATIONS CITY OF EAGAN PROTECT NO. 800 Enclosed please find the Feasibility Report for proposed improvements to the Cedarvale Area intersections. The project proposed herein is consistent with the City's Comprehensive Plans and is feasible from an engineering standpoint. We would be pleased to meet with the City Council, staff and other interested parties to review any aspect of this report. Respectfully submitted, SRF CONSULTING GROUP, INC. /k GZ~'~--1-' Matthew D. Hansen, P.E. Senior Associate ames R. Dvorak, P.E. ice President MH/JRD/bls Enclosure ~~ One Carlson Parkway North, Suite 150, Minneapolis, MN 55.147--1-1=1:1 Telephone (763) 475-0010 ^ Fax (763) 475-242y ^http://www.srfcc~nsultin~;.ce~m An I:c~ruil O/rlrortu~rilr/ Frrr~~l~~rtrr CEDARVALE AREA INTERSECTION MODIFICATIONS EAGAN, MINNESOTA CITY PROJECT NO. 800 TABLE OF CONTENTS LETTER OF TRANSMITTAL TABLE OF CONTENTS I. INTRODUCTION ........................................................................................ 11. SUMMARY AND RECOMMENDATIONS .............................................. II1. PROJECT DESCRIPTION .......................................................................... A. Existing Conditions ................................................................................ Table 1 -Existing Capacity Analysis ...................................................... B. Proposed Roadway Improvements ......................................................... Table 2 -Level of Service Analysis Year 2020 .................................... C. Alternative Roadway Improvements ...................................................... IV. RIGHT-OF-WAY AND EASEMENTS ....................................................... Table 3 -Estimated Right-of-VVay .......................................................... V. PERMITS ..................................................................................................... VI. ESTIMATED COSTS .................................................................................. VII. AFFECTED PROPERTIES .......................................................................... VIII. ASSESSMENTS .......................................................................................... IX. REVENUE SOURCES ................................................................................. X. PROJECT SCHEDULE ................................................................................ APPENDIX • Detailed Preliminary Estimate of Construction Costs • Preliminary Assessment Roll ^ Figure 1 -Project Location Map • Figure 2 -Proposed Development Concept ^ Figure 3 -Existing Conditions ^ Figure 4 -Proposed Intersection Modifications • Figure 5 -Proposed Typical Sections • Figure 6 -Proposed Intersection Details • Figure 7 -Proposed Right-of-Way Acquisition ^ Figure 8 -Interchange Alternative Concepts ^ Figure 9 -Proposed Storm Sewer ^ Figure 10 -Assessment Area D Page No. 1 2 3 3 4 4 5 6 8 8 y 10 11 12 13 14 I. INTRODUCTION This Feasibility Study was authorized b}~ the City Council on June 5, 2000 to analyze the proposed reconstruction of the intersections of Silver Bell Road and Beau D'Rue Drive and Silver Bell road and Cedarvale Boulevard and to consider the incorporation of premium landscape elements to help identify the redevelopment area. The reconfiguration of these intersections is proposed to be located 400 feet south of the intersection of TH 13 and Silver Bell Road in the west-central area of Eagan (see Figure 1). The proposed improvements are consistent with recommendations described in the Village Plaza Redevelopment Concept Study Report prepared for the Cedar Avenue and TH 13 Redevelopment Study Task Force by SRF in November 1999, as well as the Traffic Study for the proposed redevelopment of the Cedarvale Area prepared for the City by SRF in September 2000. This Feasibility Study describes the first phase of roadway reconstruction and traffic signal improvements necessary to upgrade the existing intersections to improve safety at~d mobility while maintaining adequate access to adjacent properties. It also provides the opportunity for future landscape/streetscape improvements meant to enhance the visibility and identity of the area. The proposed intersection modifications are the first phase of implementing the redevelopment plan. It is meant to improve access to the area and thereby promote redevelopment of the Cedarvale Area. Future roadway improvements will include upgrading Beau D'Rue Drive and Cedarvale Boulevard according to recommendations made in the Village Plaza Study. See Figure 2 for additional recommendations. Feasibility Study and Report /~ g Cedarvale Area Intersection Modifications II. SUMMARY AND RECOMMENDATIONS This Feasibility Study presents a design that is feasible from an engineering standpoint. The proposed roadway improvements are consistent with current City standards. T}~e project cost has been estimated and is identified in the report. It is recommended that the Council consider proceeding with the project for the following reasons: • This project is consistent with the Village Plaza Redevelopment Study recommendations of promoting redevelopment of the Cedarvale Area. • Roadway and traffic signal improvements are consistent with those recommended in the Traffic Study for the Proposed Kedevelopment of the Cedarvale Area dated September 6, 2000. The project will improve traffic flow and vehicular and pedestrian safety in the area by ehannelizing turning movements and regulating traffic flow with a new traffic signal. • This project is necessary due to unsafe levels of congestion and projections of increased traffic volumes in the future. • The project is feasible from an engineering standpoint in that with the acquisition of additional right-of-way, there is adequate room to safely reconstruct and maintain the intersections of TH 13 and Silver Bell Road, as well as at Silver Bell Road, Beau D'Rue Drive and Cedarvale Boulevard. • The project is cost effective in that it will improve roadway capacity at the intersections, increase safety and reduce travel time for the public. It is recommended that the City Council receive the Feasibility Study and schedule a public hearing for the proposed project area. Feasibility Study and Report ~~~ Cedarvale Area Intersection Modifications 2 III. PROJECT DESCRIPTION A. EXISTING CONDITIONS The existing roadway system discussed in this report is shown in Figure 3. The following roadways make up the transportation network in the area of Silver Bell Road and TH 13: • TH 13 is a four-lane divided rural highway with a speed limit of 55 mph in the area where it intersects with Silver Bell Road. It is classified as an A minor arterial-reliever to I-35E in the May 1999 City of Eagan Transportation Plan. • Silver Bell Road is a two-lane undivided urban roadway north of TH 13 with a speed limit of 30 mph. South of TH 13, Silver Bell Road is a four-lane undivided urban roadway with a speed limit of 40 mph. Silver Bell Road south of TH 13 is classified as a major collector in the May 1999 City of Eagan Transportation Plan. • Beau D'Rue Drive is a two-lane undivided urban roadway with a speed limit of 30 mph. It is classified as a minor collector in the May 1999 City of Eagan Transportation Plan. • Cedarvale Boulevard is a three-lane undivided rural roadway with a speed limit of 40 mph. It is classified as a major collector in the May 1999 City of Eagan Transportation Plan. There is an existing five-foot wide concrete walk on the south side of Silver Bell Road extending north from TH 13 and east from Beau D'Rue Drive. No walk currently exists between TH 13 and Beau D'Rue Drive. A Traffic Study for the proposed Cedarvale Redevelopment Area was prepared for the City of Eagan by SRF Consulting Group, Inc. This study, dated September 6, ?000, examines traffic operations for existing a.m. and p.m. peak hour conditions at three (3) intersections. Table 1 lists the location, method of traffic control, and level of service (LOS) for each intersection during a.m. and p.m. peak hours. Feasibility Study and Report / l/ Cedarvale Area Intersection Modifications 3 TABLE 1 EXISTING ROADWAY CAPACITY ANALYSISttI INTERSECTION LOCATION METHOD OF TRAFFIC CONTROI. LEVEL OF SERVICE A.M. PEAK P.M. PEAK TH 13 and Silver Bell Road Signalization E C Silver Bell Road and Cedarvale Blvd. Side Street Stop* F / F A / D Silver Bell Road and Beau D'Rue Drive All-Way Stop* F / F A / A * For unsignalized intersections, the overall level of service is shown for the intersection followed by the level of service for the worst approach leg (street) for said intersection. tip Intersections are given a ranking from Level of Service A through Level of Service F. Level of Service A indicates the best traffic operation, with vehicles experiencing minimal delays. Level of Service F indicates an intersection that is over capacity, or breakdov`n of u-affie flow. Levels of Service A through D are generally considered acceptable for design purposes. Level of Service E indicates that the intersection is operating at or very near its capacity and that vehicles experience substantial delays. The a. m. and p.m. peaks are the one-hour periods in the morning and afternoon in which the traffic through the intersection is heaviestlbusiest. Results of the analysis shown in Table 1 indicate that all key intersections currently operate poorly during the a.m. peak hour, with motorists experiencing significant queuing and delays. However, all intersections currently operate at an overall acceptable level of service C or better during the p.m. peak hour, with existing traffic controls and geometric layout. B. PROPOSED ROADWAY IMYROVEAIENTS In November 1999, SRF Consulting Group completed the Village Plaza Redevelopment Concept Study Report for the Cedarvale area (see Figure 2). As part of the Cedarvale Redevelopment Plan, Silver Bell Road, Cedarvale Boulevard and Beau D'Rue Drive east of TH 13 are proposed to be re-aligned. The realignment of these roadways will eliminate the existing intersection of Silver Bell Road and Cedarvale Boulevard and create the four-legged intersection of Silver Bell Road and Cedarvale Boulevard/Beau D'Rue Drive (see Figures 4, 5 and 6). The distance between the proposed realigned intersection and the intersection of TH 13 and Silver Bell Road should be maximized to increase vehicle storage during peak periods. Proposed raised concrete medians would safely channelize traffic by providing protected left-turn lanes, although they would limit access to the two single-family homes on the east side of Beau D'Rue Drive. Feasibility Study and Report Cedarvale Area Intersection Modifications /~ 4 In order to improve safety and provide an acceptable level of service in traffic operations, the installation of a traffic signal is proposed at the realigned intersection. (A Level of Service analysis is summarized in Table 2). The proposed signal would increase roadway capacity and reduce congestion during peak traffic times. The proposed signal will also enhance the safety of pedestrian crossings with the installation of pedestrian push buttons for "Walk/Doti't Walk" indications. TABLE 2 LEVEL OF SERVICE ANALYSIS YEAR 2O?O -FULL BUILD CITY PROJECT NO.8OO LEVEL OF SERVICE INTERSECTION A.M. PEAK P.iti1. PEAK TH 13 and Silver Bell Roadt'~ F (D) C Silver Bell Road and Cedarvale Blvd./Beau D'Rue Drivett' C B ~t~ The installation of a traffic signal is assumed at this intersection. ~~~ LOS D assumes future recommended improvements at this intersection. Due to the proximity of the two intersections, it is important to consider the operation of each. The intersection of TH 13 and Silver Bell Road is expected to continue to operate poorly in the year 2010, with full redevelopment of this area. Northbound and southbound dual left-turn lanes are recommended by 2010 on TH 13 at Silver Bell Road that would require signal-phasing improvements. The northbound dual left-turn lane should extend approximately 350 feet to provide adequate storage for queuing vehicles. The heavy northbound TH I3 through movement during the morning peak hour (not related to the redevelopment area) has a significant impact on the future operations of this intersection. By the year 2020, a third northbound through lane on TH 13 is recommended to improve operations from LOS F to D during the a.m. peak hour. An additional westbound left-turn is also recommended on Silver Bell Road at TH 13. This approach would then consist of dual left-turn lanes, dual through lanes, and aright-tt.trn lane. With this improvement the signal phasing at this intersection could be changed from split Feasibility Study and Report l Cedarvale Area Intersection Modifications /~--~ 5 phasing eastbound westbound to protected leading left-turn phasing. With these improvements the level of service at this intersection is expected to improve from LOS F to D during the a.m. peak hour. The realigned signalized intersection of Silver Bell Road and Cedarvale Boulevard/Beau D'Rue Drive is expected to operate at an acceptable LOS C or better through the year 2020 with the recommended improvements. In addition to a proposed traffic signal, users would benefit from modifications to the roadway geometries and the addition of bituminous walks. Some storm sewer (see Figure 9) and water main modifications will also be necessary. Landscaping and streetscaping improvements will be considered in the future as part of a separate project. The estimated cost of the proposed design is $2,639,000. C. ALTERNATIVE ROADWAY IMPROVEMENTS INTERCHANGE • Construction of an interchange (bridge, ramps, etc.) at TH 13 and Silver Bell Road was briefly explored as an alternate to reconstructing this intersection (see Figure 8). Construction of a conventional diamond interchange or a single point folded-diamond interchange would also require the realignment of the Silver Bell Road, Beau D'Rue Drive and Cedarvale Boulevard intersection as proposed in this study. A folded diamond interchange could be constructed without the proposed intersection realignment, however. Feasibility Study and Report / / Cedarvale Area Intersection Modifications 6 Construction of any of the three interchange options would result in a significant amount of property acquisition. Typical costs for the interchange options shown in Figure 6 range from $4,000,000 to $6,000,000, excluding acquisition costs. Due to the significant property impacts and the high cost of construction, this design alternative is not recommended. Feasibility Study and Report / /~ Cedarvale Area Intersection Modifications IV. RIGHT-OF-WAY AND EASEMENTS Additional permanent right-of-way will be required from fourteen (14) properties in the project area (see Figure 7). Temporary construction easements will be required from various properties as well. Four (4) property owners will be required to be relocated outside the project area. Total acquisition of two (2) residential and three (3) commercial parcels will be required with the proposed improvement (see Figure 3 for parcel identification). Table 3 below identifies the required right-of-way. TABLE 3 ESTIMATED RIGHT-OF-WAY CITY PROJECT NO.800 PARCEL PERMANENT RIGHT-OF-WAY ACQUISITION A 3,730 Sq. Ft. B 10,200 Sq. Ft. E 10 Sq. Ft. F 3,120 Sy. Ft. G 18,949 Sq. Ft.* H 18,949 Sq. Ft.* J 2,680 Sq. Ft. L 2,340 Sq. Ft. M 1,820 Sq. Ft. N 29,447 Sq. Ft.~` O 46,217 Sq. Ft.* P 42,907 Sq. Ft.* Q 2,840 Sq. Ft. R 2,440 Sq. Ft. TOTAL 185,649 SQ. FT. *Acquisition of complete parcel would be required. Feasibility Study and Report l /~ Cedarvale Area Intersection Modifications /` S V. PERMITS Permits for the improvements proposed under City Project No. 800 will be required froth the following agencies: • Minnesota Department of Transportation (work within right-of-way) • Minnesota Pollution Control Agency (NPDES Permit) Feasibility S[udy and Report / Cedarvale Area Intersection Modifications 9 VI. ESTIMATED COSTS The total project cost is based on preliminary construction cost estimates including estimated right-of-way costs, with a 10 percent contingency plus an additional 30 percent for legal, administrative, engineering design and inspection, contract administration and bond interest. A detailed estimate of preliminary construction costs for City Project No. 800 is included in the Appendix. The estimated cost of the proposed improvements is $2,639,000. Feasibility Study and Report ~~ Cedarvale Area Intersection Modifications VII. AFFECTED PROPERTIES The properties in the area that are affected by the proposed improvements and require notification of the public hearing are listed as follows (see Figure 10 for parcel identification): PARCEL PKOPERTY 1.D. PROPER'C1' DESCRIPTION AllI)RESS A t0-68200-010-01 Lot 1, Block 1, Silver Bell Commons 2015 Silver Bell Road B 10-19600-010-01 Lot 1, Block 1, Dallas Development 2020 Silver Bell Road C 10-68100-010-01 Lot 1, Block 1, Silver Bell Center' 1985 Silver Bell Road D 10-01700-020-54 Unplatted 1995 Silver Bell Road E ]0-13300-010-01 Lot 1, Block 1, Ballantrae 1st Addition 3800 Silver Bell Road F 10-44450-010-O1 Lot 1, Block 1, Langhoven Addition 381 1 Alder Lane G 10-44450-020-UI Lot 2, Block 1, Langhoven Addition 1930 Silver Bell Road H 10-44450-030-01 Lot 3, Block 1, Langhoven Addition 1940 Silver Bell Road I 10-44450-101-01 Lot 10, Block 1, Langhoven Addition 3820 Alder Lane J 10-44450-040-01 Lot 4, Block 1, Langhoven Addition 3816 Beau D'Rue Drive K 10-44450-090-01 Lot 9, Block 1, Langhoven Addition 3830 Alder Lane L 10-44450-061-01 Lot 5, Block 1, Langhoven Addition 3822 Beau D'Rue Drive M 10-44450-062-01 Lot 6, Block 1, Langhoven Addition N/A N 10-01900-010-04 Unplatted 3808 Sibley Memorial Hwy. O 10-01900-020-04 Unplatted 3810 Sibley Memorial Hwy. P 10-01900-030-04 Unplatted 3835 Beau D' Rue Drive Q 10-01900-060-04 Unplatted N/A R 10-01900-050-04 Unplatted 3820 Sibley Memorial Hwy. S 1U-16901-010-01 Lot 1, Block 1, Cedarvale 2nd Addition 3883 Beau D'Rue Drive T 10-16901-020-OI Lot 2, Block 1, Cedarvale 2nd Addition 3830 Sibley Memorial Hwy. U 10-16901-010-00 Outlot A, Cedarvale 2nd Addition N/A V 10-3880-010-O1 Lot 1, Block 1, Jensens Supper Club Addition 3840 Sibley Memorial Hwy. W 10-16901-040-01 Lot 4, Block ],Cedarvale 2nd Addition 3880 Sibley Memorial Hwy. Feasibility Study and Report /~ Cedarvale Area Intersection Modifications PARCEL PROPERTY LD. PROPERTY DESCRIPTION ADDRESS X 1 0-1 690 1-030-00 Outlot C, Cedarvale 2nd Addition N/A Y 10-44800-010-01 Lot 1, Block 1, Leibel Addition 3850 Beau D'Rue D--ive Z 10-01900-010-06 Unplatted 3900 Sibley Memorial H~-y. AA 10-16850-060-01 Lot 6, Block 1, Cedarvale Office Park N!A BB 10-16850-081-01 Lot 8, Block 1, Cedarvale Office Park N/A CC 10-16850-050-01 Lot 5, Block 1, Cedarvale Office Park N/A DD 10-16850-040-01 Lot 4, Block 1, Cedarvale Office Park N/A EE 10-16850-082-01 Lot 9, Block 1, Cedarvale Office Park N!A FF 10-16850-031-01 Lot 3, Block 1, Cedarvale Office Park N/A GG 10-16850-111-01 Lot 11, Block 1, Cedarvale Office Park N/A HH 10-16850-123-01 Lot 12, Block 1, Cedarvale Office Park N/A ]I 10-01800-010-57 Unplatted N/A JJ 10-01800-021-57 Unplatted 3755 Nicols Road KK 10-01900-030-25 Unplatted N/A LL 10-01800-02-060 Unplatted 3785 Nicols Rudd MM 10-01900-010-25 Unplatted N/A NN 10-01900-020-25 Unplatted 3815 Nicoll Road 00 10-75500-010-00 Outlot A, Tesseract Addition N/A PP 10-75500-010-01 Lot 1, Block 1, Tesseract Addition 3800 Tesseract Place QQ 10-01900-011-U2 Unplatted N/A RR 10-01800-011-56 Unplatted N/A SS 10-65815-010-01 Lot 1, Block 1, Saeger Addition 3715 Nicols Road TT l0-01800-012-52 Unplatted N/A UU 10-01800-013-52 Unplatted N/A VV 10-01900-010-03 Unplatted 3890 Nicols Road WW 10-13700-010-01 Lot 1, Block 1, Barton McGray Addition 3985 Cedarview Drive XX 1 0-1 3700-020-0 1 Lot 2, Block 1, Barton McGray Addition 3975 Sibley Memorial Hwy. YY 1 0-1 3700-030-0 1 Lot 3, Block 1, Barton McGray Addition 3965 Sibley Memorial Hwy. ZZ 1 0-1 3700-040-01 Lot 4, Block 1, Barton McGray Addition 3955 Cedarview Drive Feasibility Study and Report /l Cedarvale Area Intersection Modifications ~ l 12 PARCEL PROPERTY LD. PKOPERTY DESCRIP"LION ADDRESS AAA 10-13700-050-01 Lot 5, Block 1, Barton McGray Addition 3945 Sibley Memorial Hwy. BBB 10-13700-060-01 Lot 6, Block 1, Barton McGray Addition 3935 Cedarview Drive CCC 10-13700-070-01 Lot 7, Block I, Barton McGray Addition 3925 Cedarview Drive DDD 10-01900-051-06 Unplatted N/A EEE 10-01900-020-07 Unplatted 3990 Sibley Memorial Hwy. FFF 10-01900-080-06 Unplatted N/A GGG l0-01900-040-08 Unplatted 3992 Sibley Memorial Hwy. HHH 10-OI900-050-08 Unplatted 3995 Cedarvale Drive III 10-01900-080-08 Unplatted 3997 Cedarvale Drive JJJ 10-01900-030-08 Unplatted 3998 Sibley Memorial Hwy. KKK ]0-01900-020-08 Unplatted 4000 Sibley Memorial Hwy. LLL 10-01900-010-08 Unplatted 3946 Nicoll Road MMM 10-01900-090-08 Unplatted 4015 Cedarvale Drive NNN 10-01900-070-08 Unplatted 3999 Cedarvale Drive 000 ]0-01900-011-07 Unplatted 3989 Sibley Memorial Hwy. PPP 10-01900-010-]0 Unp]atted N/A QQQ 10-72840-020-01 Lot 2, Block 1, Stryker Addition 3900 Beau D'Rue Drive RRR 10-01900-012-I 1 Unplatted 3960 Beau D'Rue Drive SSS ]0-01900-011-I1 Unplatted N/A TT"I' 1 0-0 1 900-042-1 2 Unplatted 3986 Beau D'Rue Drive UUU t0-01900-041-12 Unplatted 3980 Beau D'Rue Drive VVV 10-01900-030-1i Unplatted 3990 Beau D'Rue Drive W W W 10-01900-020-12 Unplatted N/A XXX 10-13520-010-00 Outlot A, Beau D'Rue Drive Plat N/A YYY ]0-13520-010-01 Lot 1, Block 1, Beau D'Rue Drive Plat 4030 Beau D'Rue Drive ZZZ 10-13520-020-01 Lot 2, Block 1, Beau D'Rue Drive Plat 4040 Beau D'Rue Drive AAAA 10-16702-010-00 Outlot A, Cedar Grove No. 3 N/A BBBB 10-16702-010-08 Lot 1, Block 8, Cedar Grove No. 3 4018 Nicoll Road CCCC 10-16702-020-08 Lot 2, Block 8, Cedar Grove No. 3 4024 Nicoll Road Feasibility Study and Report ~ Cedarvale Area Intersection Modifications /~/ l3 PARCEL PROPERTY LD. PROPERTY DESCRIPTION ADDRESS DDDD 10-16702-031-08 Lot 3, Block 8, Cedar Grove No. 3 4030 Nicoll Road EEEE ]0-16702-041-08 Lot 4, Block 8, Cedar Grove No. 3 4040 Nicoll Road FFFF 10-01900-100-08 Unplatted 4030 Cedarvale Drive GGGG 10-72840-012-01 Lot 1, Block I, Stryker Addition N/A HHHH ]0-72840-011-01 Lot 1, Block 1, Stryker Addition 3932 Beau D'Rue Drive Illl 10-16850-090-01 Lot 9, Block I, Cedarvale Office Park N/A JJJJ ]0-16850-122-01 Lot 12, Block 1, Cedarvale Office Park 3906 Cedarvale Drive KKKK 10-68060-032-00 Outlot 3, Silve-- Bell Addition N/A LLLL 10-68060-020-00 Outlot 2, Silver Bell Addition N/A Feasibility Study and Report Cedarvale Area Intersection Modifications /~ ~ 14 VIII. ASSESSMENTS Costs associated with City Project No. 800 are proposed to be assessed to properties within the redevelopment area. (See Figure 10 for assessment area.) It is proposed to assess properties north of TH 13 for the costs associated with the street and utility improvements north of TH 13 including one-half of the cost to revise the TH 13/Silver Bell Road traffic signal. The properties south of TH 13 would be assessed for the improvements south of TH 13 including one-half of the TH 13/Silver Bell Road signal revisions and 100 percent of the traffic signal proposed at Silver Bell Road/Cedarvale Boulevard/Beau D'Rue Drive. It is proposed to prorate the assessments over the benefiting properties on a lot area basis. Assessment calculations and a preliminary assessment roll have been included in the Appendix. Under City Project No. 800, preliminary assessments have been developed for properties within the project area. However, it is reconunended that the assessments be deferred until a redevelopment plan has been approved by the City. Feasibility Study and Report ~,~ /~ Cedarvale Area Intersection Modifications v~ 15 IX. REVENUE SOURCES It is anticipated that funds to cover the cost of City Project No. 800 would be provided by the City of Eagan Major Street Fund. City staff has concerns about the impact that the significant cost of this project may have on the Street Fund. Due to the nature of the improvements being primarily for the redevelopment of the area, consideration should be given to the reimbursement of tl~e Major Street Fund by funds collected through a possible Tax Increment Financing (TIF) district established within the redevelopment area. When a redevelopment plan for the Cedarvale Area has been approved by the City, the deferred assessments should be activated to reimburse the Street Fund. Feasibility Study and Report /~ Cedarvale Area Intersection Modifications 16 X. PROJECT SCHEDULE The proposed schedule for City Project No. 800 is as follows: January 2, 2001 Present Draft Feasibility Report to City Council January 25, 2001 Hold Neighborhood Information Meeting February 6, 2001 Hold Public Hearing. If project is approved, City Council authorizes plans and specifications and right-of-way acquisition through condemnation quick take. March 5, 2001 Prepare right-of-way and easement descriptions. Quick take notice sent to property owners. July 9, 2001 Earliest court authorized right-of-possession. September 2001 Property owners relocate. Negotiate rights-of-way. October 2001 Demolition of structures November 2001 Send plans and specifications to State Aid for approval. December 2001 City Council approves Plans and Specifications and authorizes advertisement for bids. December 2001 Receive State Aid plan approval. January 2002 Advertise for Bids February 2002 Open Bids February 2002 Award Contract May 2002 Begin construction September 2002 Final construction complete i Feasibility Study and Report l~ Cedarvale Area Intersection Modifications / 17 APPENDIX ^ Detailed Preliminary Estimate of Construction Costs ^ Preliminary Assessment Roll ^ Figure 1 -Project Location Map ^ Figure ? -Proposed Development Concept ^ Figure 3 -Existing Conditions ^ Figure 4 -Proposed Intersection Modifications ^ Figure 5 -Proposed Typical Sections ^ Figure 6 -Proposed Intersection Details ^ Figure 7 -Proposed Right-of-Way Acquisition ^ Figure 8 -Interchange Alternative Concepts ^ Figure 9 -Proposed Storm Sewer ^ Figure 10 -Assessment Area ~a~ SRF Consulting Group, Inc. H:\Civil\047\3731\ExceI1SEQ_Cost Est\prelimest-splits.xls Comm. No. 0003731 Date Printed 01/31/2001 Preliminary Construction Cost Estimate City of Eagan Proj No. 800 Cedarvale Area Intersection Modification PRELIMINARY CONSTRUCTION COST ESTIMATE TOTAL CITY OF EAGAN PROD. NO. 800 TOTAL NOTES ITEM NO. ITEM DESCRIPTION UNIT QUANTITY NORTH OF T.H. 17 _ SOUTH OF T.H.13 PROJECT QUANTITY COST QUANTITY COST UNIT PRICE COST 1 _ 2021501 2071 501 1101 502 MOBILIZATION ~ _ _ ____ FIELD OFFICE TYPE D_ ____ _- -- _ __ CLEARING _ ~ ~ LUMP SUM __EACH TREE ____ 1 _ 1 - 17 ____OS ~ _ 0 5 _ ~ 4 32000000 - S7 000 00 - - S/8600 _ _ 0.5 0.5 _ - - 13 _ 520,000.00 _ _ 57,000.00 57,560.00 _S/0,000.00 _ f6 000 00 3120 00 ' + ~~SI0,000.00 -- 36,000 00 22.040.00 2701.507 GRUBBING TREE 17 1 f/80.00 77 Si,360.00 512000- ___ - 52,040.00 2102.501 PAVEMENT MARKING REMOVAL LIN FT 755 166 5132.80 589 3171.20 , 50.60 _ f60A.00 210!.501 REMOVE PIPE SEWERS LIN FT 660 115 870.00 515 3,090.00 56.00 5],960.00 2101.507 REMOVE CONCRETE CURB AND GUTTER LIN FT 3650 803 2,007.50 28Q 37,177.50 52.50 29,125.00 2101.501 REMOV CHAIN LINK FENCE LIN FT 25 5 75.00 20 260.00 53 00 =75.00 2101.501 REMOVE WOOD FENCE LIN FT 120 92 5230.00 328 (820.00 2.50 31,050.00 2101.507 REMOVE CONCRETE WALK S~ FT 3100 718 317/.00 2652 51,326.00 0.50 f1 700.00 2101.503 REMOVE CONCRETE MEDIAN SQ FT 1800 418 292.60 1182 -x,077.10 30.70 _ 37,370.00 UC 200 .75-3 3;711:8 ;f.TO Si9~f,600 - 2101.509 REMOVE DRAINAGE STR TURE EACH 1! 3 1,200.00 71 6,600.00 2/00.00 f5,600.00 2101.3D9 REMOVE HYDRANT EACH 1 1 5500.00 5500.00 fS00A0 2101.509 REMOVE PIPE APRON EACH 11 2 5260.00 9 1,170.00 3130.00 51,130.00 1/0/.513 SAWING BITUMINOUS PAVEMENT LIN FT 1235 272 680.00 963 52,401.50 22.50 53,061.50 210%321 __ SALVAGE CHAIN LINK FENCE LIN FY 15 3 521.00 12 596.00 58.00 I 5770.00 2701.527 SALVAGE SIGN TYPE C EACH 18 1 60.00 1/ 210.00 315.00 5270.00 2704.527 SALVAGE SIGN TYPED EACH / 1 5120.00 3 3360.00 3120.00 fI80 .00 2101.523 SALVAGE SIGN TYPE SPECIAL EACH 2 2 00.00 5200.00 _ 3400 00 7105.501 COMMON EXCAVATION CU YD (P) 70000 2200 6,600.00 7800 23,100.00 53.00 I 530,000.00- 2 2705.505 MUCK EXCAVATION CU YD 500 110 110.00 390 31,560.00 31.00 , 52,000.00 2105.507 SUBGRADE EXCAVATION CU VD 15000 3300 9,900.00 11700 335,700.00 53.00 (/5,000.00 2105.522 S LECT GRANULAR BORROW, MODIFIED (LV) CU YD 8100 1782 311,583.00 6718 311,067.00 6.50 52,650:00 3 2118.501 AGGREGATE SURFACING CLASS SA CU YD 50 11 X87.00 S9 663.00 317.00 I 3850.00- 1 2170.501 WATER ___ MGAL 2 2 50.00 525.00 ~ _ T50.00 ~- ___-_ 2211.501 AGGREGATE BASE CLASS 5 MOD TON 13050 _ 2871 530,/32.60 10179 3107,897.10 10.60 ~ 5138,330.00 2232.507 MILL BITUMINOUS SURFACE (1.5") SD YD 850 167 187.00 667 3663.00 1.00 _ 5850.00 5 2750.609 TYPE LV /BITUMINOUS MIXTURE FOR TEMPORARY PAVEMENT TON 800 176 35,280.00 621 318,720.00 330.00 324,000.00 5 2350 609 TYPE MV /WEARING COURSE MIXTURE TON 1620 ]5fi 317,392 00 1261 10,448.00 72.00 f41,8~0.00 _ 5 2350 609 2757.502 __ TYPE MV 3NON-WEARING COURSE MIXTUft_E ___ BITUMINOUS MATERIAL FOR TACK COAT - TON GALLO _ _3210 N 2500 ~ __ _ __71] 550 _ _ 27,39U.00 ~ 5110 00 __ 2527 ~ 1950 _375 810.00 ~ 00 57 560 _~f30.00 30 80 f97,2UU.00 _ 32 000 00 R~PIPE7iP ~/CCT1- 8 ~-3 . T'2, , . 73b0-00 . -f~2505 , 3i3-860-06 2501.602 RASH GUA FOR 48" IP APRON EACH 8 2 2,700.00 6 8,100.00 57,350.00 S10,BOb.00 C-PIPESEWER~DESTGA300~- - 2 -31 77II66b 33 8"RC PIP SS 1256 - -275 78b:b T3T,SO~b f 533066:06 737 1PT~EWER 6ESTGNi08b"CLASSIII FT-~~ 2II0 -MI6 SiT,9€Gb 3;070D 56,806-66 2506.602 HYDRANT EACH 1 1 1,800.00 1,800.00 31,800.00 2506.602 2504.602 ADJUST HYDRANT ADJUST VALVE BOX EACH_ EACH 1 6 1 5100.00 1 I 5 3450.00 3500.00 3150.00 3100.00 __ 5450.00 5600.00 2501.602 R LOCATE CURB STOP AND BOX _ _ EACH 6 _ 1 X00.00 5 32,000.00 3400.00 - !2,600.00 6 2504.602 REVISE IRRIGATION SYSTEM EACH 7i ] f/ 000.00 52 000.00 ~ 34 000.00 2504.602 6" GATE VALVE AND BOX EACH -_ ~ 1 , 3600.00 , 5600.00 , 600.00 2504.603 6" WATERMAIN DUCT. IRON CL 52 LIN FT _ 10 r- 2 340.00 B 3160.00 20.00 (200.00 2501.608 2506.502 WATERMAIN FITTINGS CONSTRUCT DRAINAGE STRUCTURE DESIGN C G OR H POUND EACH 260 33 55 ~ 8 (275.00 000.00 312 795 27 975.00 310 500 00 55.00 51 500 0 31,250.00 {~ 00~1 0 f52 500 2506.502 2506.502 _ CONSTRUCT DRAINAGE STRUCTURE DESIGN F CONSTRUCT DRAINAGES RUCTURE__DESIGN_5_4-4020 _ _ _ EACH EACH __ 231 _ 9 ___ 5 __ 2 , _58,500.00 fS 000.00 20 7 , . 74,000.00 577 500.00 , . 57,700.00 2,500.00 I . _ , ~ f/2,500.00 522,500.00 -- 2506.522 -3505303 2506 60J ADJUST FRAME AND RING CASTING ONNECTIRTO~xISTIRG3TOR1d3EWER _ _-_-_ -- _ RECONSTRUCT SANITARY MANHOLES _ - - ~ EACH EACH ~ LIN FT_ __ 3T --- _- 7~ _ _ 12 - 1 - "-_- --2 _ J 5200.00 --_-___ S8b0~6 -___ 3750 00 2 __ 5 9 2600.00 __ Irbb608 f2 250.00 5200.00 X160:00 - - 5250 D0 600.00 -_SS800~0 33,000.00 2521 311 2" BITUMINOUS WALK SO fT 15700 _ 3151 32117 80 _ _ 12246 SB 572.20 f0:70 570,990.00 ~ 2571 301 CONCRETE CURB AND GUTTER DESIGN 8618 LIN FT 97501 2075 S/6 260.00 7215 357,720.00 58.00 _ 574,000AO _ 7 2531 501 2571 503 2557 603 ~ _ CONCRETE CURB AND GUTTER DESIGN SURMOUNTABLE CONCRETE MEDIAN ___ ___ _ INSTALL CHAIN LINK FENCE ~ _ LIN FT SO YD LW FT ~_ 50~ 3210 15 11 706 3 ~ 399.00- 519,768.00 360.00 39 2504 12 351.00 570,112.00 3210.00 39.06 328.00 20.00 SI50 00 389,680 00~_ 3700 00 _ 8 2567 607 ___ TRAFFIC CONTROL LUMP SUM ~ __ _ ~ 7 20 000.00 520 000:00 _ _ 520,000.00 2564.571 _ __ ___ Fda SIGN PANELS TYPE C SO FT __ 70 } __ _ r 75 375.00 55 f1 375.00 325:00 X1,750.06 ~ __ _ _2564602 2361602 _ INSTALL SIGN TYPEC _ _ _____ INSTALL SIGN TYPED EACH_ EACH ~ _ _14-j ____ 21 ~ _] -_ _3300.00 __ _ 17 ~ 2 __1100.00 5700.00 3100:00 5156.00: f1,10000 3300.06 2564.602 INSTALL SIGN TYPE SPECIAL EACH 2 2 800.00 3600.00 3800.00 2561.602 PAVEMEN MESSAGE (LEFT ARROW) PAINT EACH 30 7 5350.00 23 1,150.00 50.00 (7,500.00 _ 2561.602 PAVEMENT MESSAGE (RIGHT ARROW) PAINT _ EACH 13 _ _ 3 5130.00 - 10 X500.00 550.00 _ 5650.00 _ _ _ _ 2561.602 PAVEMENT MESSAGE (ONLY) PAINT ___ EACH 57 _ ___ 1 I S65D.00 d1 f7,700.b0 330:0 0 I 1 __ (2,630.00 _ _-__ -_ 756<602 __2564602 __2561603. 2561 603 PAVEMENT MESSAGE;STRAIGM ARR-fi OVA PAINT PAVEMENT MESSAGE RIGHT THRU ARROW)PAINT 1'SOLID LINE WHITE-PAINT - {' BROKEN LINE WHITE -PAINT - - EACH EACH LIN FT LIN FT _ _18 2 9750 850 ___ _ 4 ~ __2013 ~ 167 5200.00 __ _ _3/0260_ - ~~ S/6 75 11 - 2 - -7137 667 _ 3700.00 I __ _ 310000 _ S1,d27A0 5765.75 . 350.00 f50.00 30.20 5015 0 _ 5900.00 ~ 5700.00 -51,830.00 5212.50 2564 607 _ 4" SOLID LINE YY-~W-PAINT _ LIN FT - 3750 _ _ __ ~ 825 5165 00 7925 • 3585.00 50.2 5750.00 _ y 9 1 _ 9 10 256 601 2561 60) - 2461_607 L-_2$64 601 _2563.311 2363 607 2565.616 2573.502 _ 4 BROKEN LINE YELLOW -PAINT 12" SOLID LINE YELLOW-PAINT _ ___ _ ___ 4" DOUBLE SOLID LINE YELLOW PAINT _ ZEBRA CROSSWALK WHITE -POLY PREFORME_ D _ FULL T ACT T~CONTROL SIGNAL SYSTEM A --~_ ~ __-__ EMERGENCY VEHICLE PREE_MPTION_ SYS A - _ ~ ___~ _ REVISE SIGNAL SYSTEM 8 SILT FENCE TYPE HEAW DUTY _____ ~ LM FT LIN FT LiN FT -i{ _ SO FY _ SIG SVS _ LUMP SUM SYSTEM_ LIN FT__ _ 120 _ _ 500 ` -_ __1550 ~~ 650 T __ _ 1 _ -_ 1 _ 1 2000 _ _ _ 26 _ - 110 __ _- 317 - 143 _ __ -_ -_ 0.5 _ 440 _ __ f6 50_ _3110 00 _ __ 3170 50 - _ _5.7 130.00 ~ _ _ X77,500.00 51,100.00 _ __ 64 ____ 390 7209 507 __ _7 -_ 1 0.5 1560 _ _ __ 573.50 __ 3390.00 _ 260!.50 __ 35,070.00 _ _5150 000.00- - f7 500.00- 337 500.00 33,900.00 _ _ __50.25 i 57.00 r f0:50 j 570.00 1 5150,_000.00 I f7 500.00 r 375,000.00 ~ f2.S0~ _ 330.00 _ _3500.00 - _ 5775.00 56,500.00 5750,000 00 _ _ 57,500 00 - 578,000:00 55,000.00 2575501 SEEDING ACRE 07 _ 0.2 _ f/0.00 O.S 2100.00 5200.00 3160:00 2575.502 2575.303 __ __ SEED MIXTURE 20A ___ __ _ __ _ __ _ __ SODDING TYPE LAWN - - POUND_ SQ YD __ _ 33 ~ 7300 _ ____ B 726 _ 2200.00 31,306.80 27 2571 _ 5675._00_ S1 6]] 20 _ 315.001 51.80 I - _ _ 5874 00- 35,910.00 2575.611 ___ __ MULCH MATERIAL TYPE I TON _ 1.1 __ 0.7 _ 336.00 1.1 5132.00 __ 3120.00 3168.00 ~ 1575.519 ISK ANCHORING ACRE 0.7 0.2 320.00 0.5 50.00 5100.00 70.00~ 2575.572 COMMERCIAL FERT ANALYSIS 10-10-10 POUND QO 703 30.90 367 110.10 0.30 U1.00 11 2675.601 SELECETOPSOIL BORROW (LVi CU YD 1100 212 2,420.00 85! 8,580.00 510.00 _____ 317,000.00 SUBTO AL 287,83 .55 1,036, 10.15 7,320,543.00 CONTINGENCIES (10'/.) 28,3 7.26 3103,671.05 732,05/.30 SUBTOTAL 312,275.81 1,140,381.50 31,452,597.30 INDIRECT CO5T5 (30X) 93,66.1.74 312,111.15 (435,779.19 PERMANENT RIGHT-0F-WAY 1 PROP RTY ACQUISITION LUMP SUM 1 0.075 556,250.00 0.925 569),750.00 2750,000.00 5750,000.00 TOTAL PROJECT COST 5/62,730.55 52,176,245.94 S2,fi38,116.d9 NOTES: 1 1 PERCENT Of TOTAL CONSTRUCTION COST. 2 ASSUMES SOME BAD SOILS ARE PRESENT ON SITE. 3 FOR RESIDENTIAL DRIVEWAYS WITH EXISTING AGGREGATE SURFACING. 1 fOR DUST CONTROL 5 ASSUMES 110 LBISYIIN WITH 1.5" WEARING COURSE, 3" NON-WEARING COURSE AND d" TEMPORARY PAVEMENT. 6 ASSUMES IRRIGATION SYSTEMS EXIST AT McDONALDS AND SILVER BELL BUSINESS CENTER AND NEED RELOCATING. 7 FOR RADIUS RETURNS ON ALDER LANE AND GOLD TRAIL WHICH HAVE SURMOUNTABLE CURB. 8 ASSUMES CONSTRUCTION WILL OCCUR UNDER TRAFFIC REQUIRING TEMPORARY PAVEMENT. 9 PROPOSED TRAFFIC SIGNAL AT SILVER BELL RD.ICEDARVALE BLVD.IBEAU D'RUE DR. ///^//~ 10 EXISTING TRAFFIC SIGNAL AT T.M. 13 AND SILVER BELL RD. ~• 11 PLACE 4" TOPSOIL UNDER SOD TYPE LAWN. / (P) PLAN OUANTIT Y. SRF Consulting Group, Inc. Preliminary Assessment Roll H civil\047\3731\excel\SEQ_Cost Est\prelim_assessment_roll.xls City of Eagan Proj. No. 800 Comm. No 0003731 Printed: 2J2I01 Cedarvale Area Intersection Modifications COST OF IMPROVEMENTS NORTH OF TH 13 $462,131 COST OF I MPROVEMENTS SOUTH OF TH 13 $2,176,246, TOTAL IMPR OVEMENT COST $2,638,377 PARCELS NORTH OF TH13 PARCELS SOU TH OF TH 13 AREA PROPOSED AREA PROPOSED PARCEL (SQ. FT.) ASSESSMENT PARCEL (SQ. FT.) ASSESSMENT A 723,052 $82,310 C 282,574 $165,335- 6 358,891 $40,855 D 54,102 $31,655 II 11,195 $1,274 E JJ 565,670 $64,394 F 18,949 $11,087 KK 330,185 $37,587 G 18,949 $11,087 LL 62,421 $7,106 H 18,949- $11,087 MM 25,918 $2,950 I 22,521 $13,177 NN 298,604 $33,992 J 22,521 $13,177 00 265,063 $30,174 K 22,521 $13,177 PP 261,360 $29,753 L 22,521 $13,177 QQ 213,967 $24,357 M 20,778 $12,157 RR 153,157 $17,435 N 29,447 $17,230 SS 67,518 $7,686 O 46,217 $27,042 TT 52,272 $5,951 P 42,907 $25,105 UU 14,898 $1,696 KKKK _ 608,751 $69,299 LLLL 46,653 $5,311 TOTAL 4,059,575 $462,131 Q 33,977 $19,880- R 43,604 $25,513 S 153,549 $89,842 T 55,191 $32,292 U 8,320 $4,868 V 58,240 $34,076 W 29,142 $17,051 X 6,011 $3,517 Y Z 138,390 $80,972 AA 8,973 $5,250 BB 4,008 $2,345 ' CC 2,919 $1,708 DD 2,788 $1,631 E E 1,437 $841 FF 7,536 $4,409 GG 392 $229 HH 5,053 $2,957 W 29,577 $17,306 WW 44,344 $25,946 XX 40,554 $23,728 YY 40,032 $23,423 ZZ 37,723 $22,072 AAA 34,587 $20,237 BBB 20,255 $11,851 CCC 27,356 $16,006 /~ Page 1 of SRF Consulting Group, Inc. H:\civil\047\3731\excel\SEQ_Cost Est\prelim_assessment_roll.xls Comm. No. 0003731 Printed: 212/01 Preliminary Assessment Roll City of Eagan Proj. No 800 Cedarvale Area Intersection Modifications COST OF IMPROVEMENTS NORTH OF TH 13 $462,131 COST OF IMPROVEMENTS SOUTH OF TH 13 $2,176,246 TOTAL IMPROVEMENT COST $2,638,377 PARCELS NORTH OF TH13 PARCELS SOUTH OF TH 13 '~ AREA PROPOSED AREA PROPOSED PARCEL (SQ. FT.) ASSESSMENT PARCEL (SQ. FT.) ASSESSMENT DDD 524,898_ $307,119 EEE ~ 34,848 $20,390 FFF 28,750 $16,822 GGG 17,424 $10,195 HHH 12,197 $7,136 III 22,216 $12,999 JJJ 18,731 $10,960 KKK 14,810 $8,665 LLL 68,825 $40,270 MMM 23,087- $13,508 NNN 30,056 $17,586 000 9,583 $5,607 PPP 122,404 $71,619 QQQ 36,590 $21,409 RRR 83,075- $48,607 SSS 419,875- $245,670 TTT 43,560 $25,487 'I UUU 24,829 $14,528 VW 77,537 $45,367 ' WWW 73,442 $42,971 XXX 138,782 $81,202 YYY 28,750 $16,822 ', ZZZ 21,606 $12,642 AAAA 186,742 $109,263 BBBB 11,064 $6,474 CCCC 11,238 $6,575 DDDD 13,547 $7,926 EEEE 30,797 $18,019 FFFF 31,189 $18,249 GGGG 43,821 $25,640 HHHH 51,227 $29,973 IIII 2,919 $1,708 JJJJ 4,094- $2,395 TOTAL 3,719,427 $2,176,246 TOTAL ASSESSMENT AREA 4,059,575- + 3,719,427 = 7,779,002 SQ.FT. 179 ACRES /~ Page 2 of 2 jl / !' ~~ Ili ',, ,,~,' _, j '. 1 X `.)~L/ © (~<Y oc P ~° e~`~ o j $i h ~ I W U H ~ I ^~` W_ V DLE RD. ~~ EAGAN ~~~~ PO ~ 6< S to Riv¢ ~ ~ qrf o`'h ~`^^¢ ~ r / qq~~ ~p\i Ve 40. BL ACKHA WK II pR. Q O~ 41. BLACKHAwK i ' PROJECT LOCATION ~a° 0 q j RD. s5 /' , ~"~ sJ+'gk D GN i /~ B \ ?`~~0 qQ '1Ft, ~ R ox CRESiRIDGE o LA. ~ i / Y // ; ~~ // / ~ ~ ~ SILVER ~/ / TZTN ~~/%%%~~~ ZI ~ R24w R23w ~~ ~31iB 21119 VILLAGE PLAZA ,/ REDEVELOPMENT ~j AREA ~~ BURNSVILLE ~ s1BLEr °~ I y CHELSE4 ~ \~~` C' G i CANB 201ER• by P 9f0 ~,~ m 5\g~. li 4. ~- ~ w rr v,P~ D~ Z ~. a ~ t u ~ u OP' 9° a ~ NpYES ~ c^ cF, waTER L`~Y ~• _<?``"' FOXPOINT ~' RD. CC FEKSfDE O ~.' / T "LtNJDO.y pec'Q OR. Jcg` ~~ ti~ - Or ,~W- ~ . ^' 4 ~ e a` Oq J y0 t ^,1 Oe P 112th ST.j~ . ~TTE i ... _ _ u / A Q S7. ~~ ~ goq~2 EP Pp~po MONTEREY u LA, o I ~ 2 OE ~' i q t~ C~ ~ ~¢ ~' L\P• 0 9 ~ ° i ~ KYLLO ¢ LA• v I PO' MERLp P ~ ti 2 ~O l F ; ~ m m pQ-~ HAZE 'd / ~7 'P Q e<UEB]LL ~ ~ ~ DR• R ti ' ~ ~ FLAMINGOQ Z~ O,p ~ v 42, RED ROBIN LA 'ti c~ S1wER BEL RD ° q}. GREY DOVE GR. / R0. 13 . ~ -4' ~ 2P BE ~ o o ~ u 0~" 7 ,s ,y. 3 5 ~. PAL [$ < i , $'. ~ 9,~ QJ~ ~~ / < ~ OQ- i OPO J TINE OR, it CIR. 8. 1 '~ c Q ~ ?• PT.m 4, ~ Q ~ ~ ¢ 10.3p COC, HR ~ 4NE ~ ~ P ra d U GOLD v N GO D ~ SE p\ i / P~ 4 0,~. ~+ TR DR aa C7, POJ J ll.p DAVEIJ PORT I / p \~W 4~O. . v i 00 ~' c TP. ° 1 Pt 12. s lI. / //p~LE v ~ PO, !~~ C YS TAL O e " d MpNTI CEILC ' 1 f~ 2 S.NE pR. O ~\ W PpJ TR, m Q a G40BR0 TR, ~ SARTELL z ° AVE. ~ r \C,P TACON[T a TR C4, ~ 0 4RNF(2 m m PTMI E ~ gLUE$rONtDR ° ~ • q 4L7 NT CA, 40F o w J 1 C4RNE . LIAN L4, ~ 48. SKYLARK LA. ° <q Z 4, f w JADE ~ < ~ LA. .~"- ~ ~ S I61. ~ ° MFR4( 0 ~ ~ v o ~ = a 4F ~ 'o M f400 pl4 RK 0 o OP4 (q < DR CA o o ~ JeN CT.? .. ~ a = ~ KATHRYN ~ ~ 4 ' R0. I, 4 a o ,g4,E,J P( JC4 ~ ~ c 7p J ~ 'uE4D T ~ qA ° z a a ~ Y GLENF 1ElD S. RUB C . 0 SAPPHIRER• r (4 M Rq ~ i { j~ o c 0 21HCON La. CT• DIFFLEY ~ PT, r s RD- ~ z CORAL LA. CHIP NK CT• DEER SDUTHPOfN < O ~ ~I v ~ o a ~ a 1. N. TIMBER 'yi~NER, ~i^ m ~ ~T AMBER CT, w ~ ' ¢ ° oz o o o~ ~ O' S. TIMBE,9 YF,O pdP O, ~ k X ~1h TPp\~ gRANT v C i 2Y .44R ~ B~F ~ 4 . ~'6 2 0 N TR. ~~ lq BAD ER Tq pP• T,P 3 R. ~ ~ 9 p O pG i CT. Cl h0 o w ~ ~ ~ c 4'QJ 9 ~' SP P .o ?, ~ ¢ o ~ h. ~. ~ ° COpp ? ( ly v 4TH ~ CT. z ~ ¢ ~ ~ OOOGATE ~ ~r, ~. z a; Fq ? oe m e- " rR. ~ ~ x ¢ 35E ~ 0 6 °cF ;E a s 14• 2+N x '- a W 4 CANVAS BACKO TANG j _ o ° °. w FOX RlDC LA. ;PES i • ° " SHALE o LA, m E Ci. DRARE DR. C\P• L .,. ... _.. ~_..., ...., z •„~ ~ ...... R. CITY OF EAGAN FIGURE / ~/~ C.P. NO. 800 `~'/(-J CEDARVALE AREA ERSECTION MODIFICATIONS ~ Couwlung Gmup, !nc ,,,, •,K,,, ,, ,;, n„,, PROJECT LOCATION MAP i ~- s, z >, s W~ s = Y ~ - U _ w Ji G ~ ~ ~1' i L ~ li o z a. 3 ~, C v, ~__ z g ~ Z ~ _ ~ a "' z 3 ~ m :r ~_;~ ~m~ G ~ W 4~ w~i 0 ,..~ ~ mz ~~ W ~< l7 < Q ~ ~ ~' p'i ~ ~ J S w~~ H Q- wQ~ Q ,, z ~~,~ ~~~ J Y Q ~ o J~;z _ z :J j N Q `- s '-y $ Cc o v ;~ Qy mQ ~= ,:, ~~ ~, a~ _< L ~~'~,.: _ ~ ~ T s \ ~ ~ >' . / ' `c .~_ ~ i 1 ~ ~. v ~ - ` ^J! ~~ r , ~ ~ _ I ~ 4 ~~~ ~~ ~ ~ ~ ~~ .,~. 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"I ~~ I ~ `~1; ,~~, ~`~~~ r" ~ I _ ~- I LL~ ~_-_-_~' _-_ -. - ~- ~N of a~N ~~P ~ " AREA Epp~RV AM~p~F~CATIUNS L~~ON ~-r~oNs EX~SYING C~N~ ~ ~ /~,0 v ~ W m - -:-Wz-~ ___ Z ~ W i Y c.~ _..____. .. ...~sr ~~ F9 6~ ~ ~~ ~O i ~ 1 -- 0 /- a `BCC , C0 60 '/y 0J6 ` 00, j' 5~ ~~ - - ,` \ / 'til PROPOSED BIT. TRAIL --/ ~~ 0~ v .\Q~~ ,I , ~~P i 1 L ~ < ,pq \ 'y.L , ,QO . / X~, ,~ i i i / / 200' ~/ ~~ /PJ ~ ~~, , LEGEND PROPOSED MEDIAN PROPOSED, ROADWAY, ~7 ~ / FUTURE ER BELL_RD.I ~\- Con~ulling Group, Inc / ITY OF EAGAN l3 /~ C.P. 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NO. 800 DARVALE AREA 8 I SECTION MODIFICATIONS Con~ultlng Gmup, lac ,,w ,-.,,, ,,,,,, r, INTERCHANGE ALTERNATIVES CONCEPT Consulting Group. Inc TY OF EAGAN /~~ .P, NO. 800 ARVALE AREA CTiON MODIFICATIONS PROPOSED STORM SEWER FIGURE 9 _ ~-~ -_; -= - PARCEL ID __ - UU (TYP.) ~ __ KKKK SS ~ A JTT~' LLC, ----- . 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Attendance: Russ Matthys, City Engineer; Matt Hansen, Bruce Westby, SRF; 14 people representing 12 properties (see attached sheet) Welcome and introduction • Russ Matthys -Introduction of informational neighborhood meeting. • Matt Hansen -Presentation of Feasibility Report. Based upon 2 previous reports. 1. Village Plaza Redevelopment Concept November 1999 approved. 2. Cedarvale Traffic Report/Analysis October 2000. Questions/Comments: 1. Why was speed limit on Silver Bell Rd. changed to 40 MPH? That was based on a separate study by MnDOT two to three years ago. 2. Where are people going to cross Silver Bell Rd.? Prefer that they would choose to cross at protected crossing at new traffic signal. Matt Hansen presented alternate options considered for access off of TH 13 with overpasses and ramps. Showed exhibits of property acquistion. Discussed revenue options still being considered. Presented project schedule. 3. What is the cost of right-of--way acquisition? Estimate $750,000 in Feasibility Report. 4. Where are 17 trees? Bruce Westby explained locations; SE of Silver Bell Rd. and Beau D' Rue. 5. What about driveway access with improvements? City would need to address during design and construction. 6. Why wider median on Beau D' Rue? Needed to line up with proposed traffic lanes on the three other legs of the intersection. 7. Doris Dahline sent an a-mail of a ringroad concept. ~~I would like to present." It would be appropriate to present to Council. If they direct staff to give further consideration, we will. G:'Engineering/RussMatthys Misu~Proj.800-Minutes. l -26-01 /~a INFORMATIONAL MEETING CEDARVALE ACCESS MODIFICATIONS STREET IMPROVEMENTS THURSDAY, JANUARY 25, 2001, 6:30 P.M. NAME 1. `i '~ ~Gi~v1o~ ~ ~- 3. 4. 5. 6. 8. -1-JU y ~ T ~ ~~ 10. ~ SC~'1/~~ ~~C. 12. N0/ ~~~~ 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-I N.Sheet ADDRESS /~ 3 ~> s, ,5~~ s -~t~~- ~ '/cam ~~ -i I~ ~ - , i ,' r ~ ~~ ~ ~~ ~ ,~, ~ r,:~~ ,~ ~>,~ ;,,~,. ~ , ~ r y.{~~ - I~o~ f ~~ ,~ S~ / 3`i2S ~~~aa~~~~~ ~Q~us /5`/ ~.~~ ~ 1~ c~ ~~~a .~ Comments from Doris Dahline Neighborhood Informational Meeting, JANUARY 25,2001 To: Mayor The Honorable Patricia Awada City Council Council Member Paul Bakken Council Member Peggy Carlson Council Member Cyndee Fields Council Member Meg Tilley City Staff Thomas Hedges, City Administrator James Verbrugge, Assistant City Administrator Russ Matthys,P.E., City Engineer Thomas Colbert, Public Works Director Jim Dvorak, Consultant (SRF) Michael Ridley, Senior Planner i~a Dear Russ Matthys, Thank you for making the Feasibility Study Report for Project No.800 available to me. I focused on the APPENDIX Figures 3, 9, 6 and 8. My primary focus was Figure 3. I really pondered that, which brought me to Figure 8. In Figure 8 you speak of three types of interchanges; a Folded Diamond, a Conventional Diamond and a Single Point Diamond. My question to you - Did you consider a Ring Road interchange as well? If you look at Figure 3 labeled Existing Conditions, the whole of Cedarvale is a perfect candidate for a RING ROAD. The SRF Consulting Group, Inc. said they would meet with interested parties to review any aspects of this report. A Ring Road is a new and different concept and portions of the report would need amending. For those unfamiliar with the Ring Road concept, I would like to share my views. 1. In a Ring Road all traffic moves around a circle in the same direction, therefore the road is a 1-way. THE EXISTING ROADS IN THE CEDARVALE AREA ARE ALREADY A CIRCLE. 2. I see the 1-way South as the junction of Beau D'Rue Drive and Silver Be11, continuing around and exiting at the junction of Cedarvale Blvd and Silver Bell. a).NOW THERE ARE BUT TWO, NOT THREE ROADS CONVERGING AT SILVER BELL. b).VEHICLE STORAGE (STACKING) CAN OCCUR ON CEDARVALE BLVD, AS WELL AS SILVER BELL ROAD. THIS GIVES YOU 2-STACKING LANES ON SILVER BELL AND 3-STACKING LANES ON CEDARVALE BLVD. QUEUING HERE ALLOWS FOR FREER MOVEMENT IN THE AREA. c).QUEUING ON CEDARVALE BLD. ELIMINATES THE NEED TO MAXIMIZE THE DISTANCE FOR QUEUING BEFORE ENTERING THE QUEUE OF THE TH13 INTERSECTION. (page 4) 3. .1 Roadway Capacity Analysis done under this scenario, I believe kould have to yield good results. RING ROADS ARE NOT SEEN IN THE MID-WEST, BUT ARE USED MOSTLY OUT EAST AND ARE VERY POPULAR OVER-SEAS. 4. The STOP sign at Silver Be11 and Beau D'Rue remains as is. The Silver Be11 and Cedarvale Blvd junction would require signal-phasing (which is already a consideration in your report). The traffic coming from Cedarvale Blvd, entering Silver Be11 to go North on TH13 will need attention. SUCH CONFIGURATIONS ARE CURRENTLY IN PLACE, USUALL Y ON BRIDGE RAMPS; ie, 494/PORTLAND AVE, 499/PENN AVE, 494/FRANCE AVE . /~3 5. I propose that Silver Bell, Rahn Road and Nicols Road each remain 2-way. a).KEEPING RAHN ROAD INTACT TO CEDARVALE BLVD. WILL AFFORD FAST AND SAFE EXIT OF FIRE AND POLICE VEHICLES. b).I ALSO SUGGEST A WIDER TURN LANE ONTO THE 1-WAY TO ACCOMMODATE A "HOOK/LADDER". 6. Figure 6 labeled Intersection Details; these would remain as proposed for the through-lanes and turn-lanes on both sides of TH13 (top drawing). 7. If Beau D'Rue Road and Cedarvale Blvd were to become a Ring Road, these road-ways would only need modification. Figures 4&9 labeled Intersection Modifications; BECAUSE IT WOULD NOT BE NECESSARY TO RELOCATE THE ROAD-WAYS, IT MAY ALSO NOT BE NECESSARY TO MAKE MODIFICATIONS TO THE STORM SEWER AND WATER MAIN. 8. The Ring Road concept eliminates the need for any raised concrete medians to channel traffic (page 4). This, plus the elimination of two 2-way traffic lanes per the existing roads, (and even more lanes on the proposed plan) frees up valuable land space. 9. The Ring Road concept significantly reduces the number of property acquisitions necessary and permanent right-of-way requirements. A lot of $'s will be saved considering the current proposal has Right-of-way and Easements of 185,649 sq. ft. That has got to be a lot of money for an intersection modification, especially when the improvements are directed primarily for the redevelopment of the Cedarvale area. 10. I see a bike way following the same 1-way traffic as all vehicles. 11. The Ring Road improves traffic flow no matter what goes into Cedarvale. Any future improvements to Nicols Road can be done without affecting the ring road. 12. It is not too late to change horses! The project schedule could be kept and even lessened because the changes needed for the Ring Road scenario are minimal, mostly modifications to the existing. / 5`y In summary, I am requesting a feasibility study of the Ring Road concept. Either by an outside consulting group or the SRF Consulting Group, Inc. doing a feasibility study of the Ring Road concept and amending their Feasibility Study and Report for the Cedarvale Area Intersection Modifications, Project No.800, Reg. No.21364 as appropriate. The LETTER of TRANSMITTAL Table of Contents Amend: III. PROJECT DESCRIPTION page B. Proposed Roadway Improvements 4 C. Alternative Roadway Improvements 6 IV. RIGHT - OF WAY AND EASEMENTS 8 VI. ESTIMATED COSTS VII. AFFECTED PROPERTIES 10 11 APPENDIX, Figures 1, 4, 5, bottom 1/2 of 6, 7, ~ 9 /~s Jamie, this may be more directed to you. Aside from the intersection proposal, I also went one step farther and took another Look at the Cedarvale area because road design features and landscape principles are both a part of the whole, and become the guidlines for the project. I know Jim Prosser said, "The development goals are in place"., but I am not sure I understand the statement. The Refined Concept has as their 2001 project, to Improve the intersection and add a 'gateway' entrance design. I have reviewed the November,1999 Village Plaza Plan. Somethings have changed over the past year, but the basic idea is good. I, too, would like to see some thing reminiscent of a Main Street or a 'Boston' or an Old-World feel. The facade on Barnes and Noble at the Promenade is a good example. I believe with this in mind and the Ring Road in place .... This Leaves the Donut shop in place. The Donut shop with a new facade to compliment the design (code) standard, could become (like Mickey's Diner in downtown St. Pa u1] the Visual Landmark. In Swedish we call it konditoriet - meaning, sweet shop or kaffee shop. Maybe the hours could be extended to accommodate the offices etc., add an ice cream parlour in the summer ... there are all kinds of possibilities. If this were a signature building, it would tell folks what else is coming. With the $'s saved on the road realignment, make Cedarvale the ultimate with 21st century technology by having a dual, moving walkway going from end-to- end of the complex. Jamie, of course, I have a whole raft of ideas of how this could work. I suggest all buildings face the square. No vehicles in the interior. (deliveries to the back). No exposed parking - all new parking, including multiple housing (except for visitor parking) to be underground. You want Cedarvale to be unique, not a giant parking lot, as it could well be, as are so many other projects that have so much diversity within them. The bowling alley would build an appropriate berm. If 900 car parking is needed for a future transit feature - 450 underground and 450 ground level with an appropriate burm. Once Council determines the "look" THEY want, then you find the builder who can build it. Not the reverse, where the builder submits ideas and you pick one. With Cedarvale South next in the wings, I think it imperative that the design standard be established for the whole area. Thanks and Sincerely Doris Dahline /5`6 Agenda Information Memo February 6, 2001 Eagan City Council Meeting G. NORTHWOODS PARKWAY, OFFICIAL MAP #1 ACTION TO BE CONSIDERED: Adopt/Continue/Cancel Official Map #1 (Northwood Parkway -Pilot Knob Rd to Denmark Ave.) and, if adopted by ordinance, authorize the Mayor and City Clerk to execute all related documents for recording at Dakota County. FACTS: Official Map #1 delineates the right of way limits of the designated alignment for the future Northwood Parkway segment of the Ring Road over I-35E between Pilot Knob Rd. and Denmark Ave.. The official map process puts all affected and prospective property owners on notice of the City's intent to construct a major roadway improvement within the defined corridor. It limits the City's future acquisition liabilities only to the value of the land should the property owner choose to perform any improvements within this area. It also allows the Staff to deny any requested building permits within this area until formally approved by Council action. If that happens, the City then has 6 months to acquire the necessary right of way. • The current owner of the affected property(Glen Pond Apartments, Wenzel Plumbing) has submitted an application to rezone the property through a Planned Unit Development (PUD) and build 228 apartment units within 4 buildings, 2 of which lay within the proposed Official Map corridor. • The City has been attempting to negotiate the acquisition of the necessary right of way with Mr. Wenzel over the past 18 months. The City has purchased surplus property from MnDOT and held a public hearing to vacate a portion of Marice Dr. to offer as an exchange in a land swap that would allow the property owner to build the same development proposal. Unfortunately, the City and property owner have not been able to come to acceptable terms. • The developer has now resubmitted his development application for formal consideration by the City. On January 16, the Council directed the Advisory Planning Commission (APC) to consider the merits of adopting an Official Map. On January 23, the APC recommended to the City Council to proceed with the Official Map. The APC also continued the property owner's development application to Feb. 27 until the determination of the Official Map process has been addressed by the Council. ISSUES: • If the Official Map is not approved and the development proposal is allowed to be built, there is little chance for the Northwood Parkway segment to be built. If that occurs, the Council should consider amending the Comprehensive Guide Plan Transportation Element regarding this segment of the Ring Road concept. ATTACHMENTS: • Official Map #1, page • APC Minutes of Jan. 23, pages and • Proposed Ordinance, page SO /~i~ i I I ~\ ---- I I I I WI i- I iJ') ~_ I I I I I ~. \ ~,\ ~, 0 .. \ `~ ,~ ~l ~ ~ ~-- -- Z ~ / a J I ~ I I ,~! oti '- u i W i l /`r ~-_ ~ ~..~ ~ Q . ~ ~ ~ ~, ----- i i i ~\ QZ O~ O~ ~ ---- ~ N ~ _ ~ W Q'] ----- ~ W U w o w /y8 Eagan Advisory Planning Commission Minutes January 23, 2001 O Page 3 OLD BUSINESS ~~ ~~ ~~ CONSIDERATION OF OFFICIAL MAP-NORTHWOODS PARKWAY City Engineer Russ Matthys presented a staff report regarding the adoption of Official Map # 1 (Northwood Parkway) as being in conformance with the Transportation Plan element of the Comprehensive Guide Plan. He stated that in order to preserve and protect the corridor and the City's ability to develop the Northwood Parkway alignment of the Comprehensive Guide Plan's Ring Road concept, it has become timely and necessary to adopt an Official Map and have it recorded at the County. This will require all future development applications to take this future alignment and right of way acquisition into consideration when planning any development proposals. He also discussed a proposed development by Wenzel Development. Chair Heyl asked how the alignment of the road has changed. City Engineer Matthys explained that the conceptual alignment has been the same since 1994. He stated there had been discussion with large properly owners in the area in the past couple of years regarding potential revised alignments. Chair Heyl asked if Federal Drive will have a more specific alignment in the future. City Engineer Matthys stated there is a fairly accurate exhibit of where the alignment will be. Member Steininger asked what will happen to the existing Marice Drive under this proposal. City Engineer Matthys stated the existing Marice Drive would actually end at the intersection of Sherman Court and Sherman Court will be extended to Northwood Park and Marice Drive would be vacated. The utility easements for Marice Drive would remain.. Chair Heyl opened the floor for public comment. Dennis Troien ,attorney for Larry Wenzel, stated that the proposed alignment would impact Mr. Wenzel's existing apartments. He stated that Mr. Wenzel just wants to be left alone to develop his property or else have the City purchase his property. He further stated that Mr. Wenzel had tried to work with the City but had been unsuccessful and that if the City proceeds with condemnation, Mr. Wenzel will sue the City. There being no further comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl stated that the Advisory Planning Commission does not deal with condemnation issues and land purchases. She went on to discuss, along with City Engineer Matthys, the projected traffic volume and speed limit. It was noted that trails are proposed and that the street is designed to be as safe as any other City street. Member Hunter asked about the intersection with Central Parkway. City Engineer Matthys stated that Project 790 was revised to include a portion of the improvements on ~Y9 Eagan Advisory Planning Commission Minutes ~january 23, 2001 r?age 4 P ~~P~r the east side of Northwood Park so that the intersection could be constructed and a signal ~~ Q could be facilitated. He stated there will be a portion of Mr. Wenzel's property that will be going through condemnation. Member Hunter and City Engineer Matthys discussed the expense of the alternative alignment due to the wetland. Member Hunter stated that the Commission has not been asked to consider what constitutes a taking or a land swap but rather the appropriateness of the alignment. Chair Heyl stated that the Ring Road has been discussed for seven years and this alignment makes the most sense as the most feasible alternative. Member Steininger stated he feels this is the best plan only because the alignment on the west side has been determined. Member Hunter moved, Member Huusko seconded a motion to recommend the adoption and filing of Official Map # 1 (Northwood Parkway) as being in conformance with the transportation plan element of the Comprehensive Guide Plan. Aye: 5 Nay: 1 (Steininger opposed) /So ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA BY ADOPTING OFFICIAL MAP #1 REGARDING NORTHWOOD PARKWAY PURSUANT TO MINNESOTA STATUTES, SECTION 462.359 The City Council of the City of Eagan does ordain: Section 1. Official Map #1 regarding Northwood Parkway from Denmark Avenue to Pilot Knob Road as specifically set forth in Exhibit A attached hereto and made a part hereof is hereby adopted. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code is hereby adopted in its entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Hotly Duffy Its: Deputy Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: By: Patricia E. Awada Its: Mayor Date of Advisory Planning Commission Hearing: January 17, 2001. X50,4 Agenda Information Memo February 6, 2001 Eagan City Council Meeting OLD BUSINESS A. RATIFY 2001 CITY COUNCIL GOALS AND OBJECTIVES ACTION: To ratify the 2001 Strategic Plan including Goals, Objectives and Strategies. FACTS: • The Eagan City Council has set forth nine goals to govern the activities and priorities of the City of Eagan for the year 2001. • The goals, objectives and strategies were originally created by the City Council in a retreat setting on January 10 & 11, 2001 after considerable brainstorming processes and creative visioning exercises. • The City Council shared its collective vision with the community at the State of the City address on January 18, 2001 and at the Rotary Club meeting on January 24, 2001. • The goals build on the established vision statement for the City of Eagan and will track goals and objectives, providing a management tool for the City Council and staff. • The strategic plan will be reviewed monthly in a workshop setting by the City Council and staff; the plan will be updated during the course of the meeting for publication. • Upon ratification, the strategic plan will be posted on the City of Eagan website and will link to other key documents. This will be the primary means by which the public reviews the document. • The City Council and staff extend their appreciation to Mr. David Rugg, an Eagan resident who has donated many hours to the process of developing the strategic plan on a strictly volunteer basis; his efforts have helped shape the Council's vision into a useful working document. • The strategic plan is intended to be a living document; ratification at this time is not finalization, but a formal endorsement of the document as reflective of the City Council's vision for Eagan in 2001 and beyond. ATTACHMENTS: City of Eagan Strategic Plan with Goals, Objectives and Strategies is attached without page number. /S/ Agenda Information Memo February 6, 2001 Eagan City Council Meeting B. REQUEST TO RECONSIDER - MANLEY LAND COMPANY ACTION TO BE CONSIDERED: To Reconsider the denial of the Rezoning and Preliminary Subdivision requests of Manley Land Company to allow a 23 lot single family subdivision (Perron Acres) upon 10.7 acres of land located east of Dodd Road and south of Coventry Parkway in the southeast '/4 of Section 24. FACTS: - At its regular meeting of October 17, 2000, the City Council denied the Rezoning and Preliminary Subdivision. - The motion to approve the rezoning request failed because a need for Iot sizes less than five acres in size (as required in the A, Agricultural zoning district) was not demonstrated. - The preliminary subdivision request was denied because lots within the subdivision failed to meet minimum area requirements of the A, Agricultural zoning district. - The property owner has submitted correspondence requesting reconsideration. ISSUES: - If reconsideration is granted, the Council should schedule the item to a specific City Council agenda and direct staff to re-notice adjacent neighbors. ATTACHMENTS: (2) October 17, 2000 City Council Meeting Minutes, pages ~tlatm'gtr Kevin Manley correspondence, page. /sz Fagan City Council Meeting Minutes Octuhcr 17, ?000 Page 10 NEW BUSINESS REZONING & PRL'LIMINARY SUBDIVISION (YERRON ACRES) MANLEY LAND COMPANY report. City Administrator Hedges provided an overview of this item. Senior Planner Ridley gave a staff Wayne Tower of Pioneer Engineering discussed the proposed plat. George Westlund expressed concern over trail access and stated he feels the project is premature until Dodd Road is improved. Cuuncilrnember I3lomquist stated she has concerns over the size of building pads and houses. She started she felt the lots should be estate size lots. Councilmember Carlson questioned the right-of-way dedication. Public Works Director Colbert explained the adequacy of the pmpusal. Councilmember Carlson moved, Councilmember Bakken seconded a rnution to approve a Rezoning of approximately 10.7 acres Drum A (Agricultural) to R-I (Single Family) lucate.d east of Dodd Road and south of Coventry Parkway in the southeast pia of Secti~n_'d. Aye: 3 Na}': 2 Cuunrilmemher> Malin and Bloroyuist opposed due to the size of the lots and concern over possible water runoff. Mayor Awada moved, Councilmember Musin seconded a motion to deny a Preliminary Subdivision (Perron Acres), with a variance to allow two lots less than 85 feet in width, on property lusted east of Dudd road and south of CovenU-y Parkway in the southeast !~a of Section 24 due to the zoning of the property. Ayes: 3 Nay: 1 Bakken opposed. Councilmember Carlson was out of the n,nm. /S3 651 681 4360 01i08i01 10:42 EAGAN MTCE FAC ~ CITY HALL-DNSTRS 6514549371 FRprt t: ~ -BROS pax nto. 651x549371 ~i NLEIC BaG'n(YS CUN5IPUCTtOh ~kC nu~r Bob Kirmis N0. 002 P001%001 Jan. 08 2001 10:25AM P1 1 would like to schedule Perron Acres for the meeting of February 6"'. 'F'hanlc You Kevin D. Manley 1 i 1 C• "` •son Way Inver Grvve He~ghis, MN 55077 - Business 651-4544933 • MOpIIA 6'12-275-8722 /5 y Agenda Information Memo February 6, 2001 Eagan City Council Meeting OLD BUSINESS C. APPROVE PRELIMINARY REDEVELOPMENT AGREEMENT WITH DELTA DEVELOPMENT, INC., FOR REDEVELOPMENT IN GREATER CEDARVALE AREA ACTION TO BE CONSIDERED: To approve the preliminary redevelopment agreement with Delta Homes for redevelopment in the Greater Cedarvale Area. FACTS: • At its meeting on January 2, 2001, the City Council authorized staff and consultants to prepare a preliminary development agreement with Delta Development for City Council review. • Entering into a preliminary redevelopment agreement does not commit the City to any specific agreement, development approval or action other than to work with Delta Homes to analyze the feasibility of continuing project development. During the period of the agreement, defined as a nine-month exclusivity, the City will also analyze the financial and market feasibility of the proposal. • The preliminary redevelopment agreement provides an outline of timelines and general development expectations to serve as a guide to the city and developer. ATTACHMENTS: • Preliminary Redevelopment Agreement is attached on pages~s6through ~~ /SS PRELIMINARY REDEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into as of the ____day of _ _, 2001, by and between THE CITY OF EAGAN, MINNESOTA, a Minnesota public body corporate and politic, ("City"), and DELTA DEVELOPMENT, INC. a Minnesota corporation ("Redeveloper") BACKGROUND The purpose of this Agreement is to set forth the understanding between the parties with respect to the proposed redevelopment of portions of the area generally described as Cedan•ale/Beau d Rue ("the Redevelopment Property") and shown in Exhibit A. BASIC TERMS AND CONDITIONS The following is a list of the terms and conditions under which the Redeveloper will proceed on an exclusive basis for the term of this agreement to strucnire and develop with the City a definitive Redevelopment Agreement for the Project and is intended to define the responsibilities and roles of the respective participants regarding the proposed redevelopment of the Project. 1. Redevelopment Proyerri•. The properties proposed to be redeveloped are the properties set forth in Exhibit A and more fully described in the legal descriptions set forth in Exhibit B hereto ("the Site"). The Redevelopment Property equals 27 acres (plus/minus), of land together with all improvements and strucnires located on the land and easements and rights benefiting or appurtenant to the land. The exact dimensions and square footage of the project shall be determined by sun~ey. The parties agree that the Site may be enlarged to include other lands at the munial agreement of the parties. 2. Undertaking and Exclusive Rights. In consideration of the time, effort and expenses to be incurred by the Redeveloper in pursuing the undertakings set forth herein and in further consideration of the amount of $12,500.00 paid to the City, the receipt of which is hereby acknowledged, the Ciry hereby agrees that for the term of this agreement it will not: (i) provide or enter into an agreement for provision of financial assistance to any third party in connection with any proposed development within the area covered by this agreement; and (ii) condemn or agree to proceed with the condemnation of any property within such area to assist or facilitate development within such area by a third parry. During such period the Redeveloper shall have the exclusive right to make a specific proposal and negotiate the terms of a Redevelopment Agreement for the Redevelopment Property. Said exclusive rights shall continue, unless earlier terminated as provided herein, for a period of nine (9) months from the date hereof, or until such later date as the parties may mutually agree. The above described fee is to be applied to payment of the Redeveloper's obligation contained in Section 1 l; and any unused portion will be refunded to the Redeveloper upon terrtlination of this Agreement. The above amount represents the maximum expense that the Redeveloper shall be expected to reimburse the City for consultants and staff time under this agreement. The City has no obligation hereunder to enter into any Redevelopment Agreement in any form and the Redeveloper acknowledges that the Ciry has not made any commitments in that regard. 02/02/2001 Page 1 /S6 3. The Project. The Project will consist of the redevelopment of the project area and may include, but not be limited to: the development of owner occupied housing units, which may be in the form of condominiums or townhomes. 4. Public Assistance. In order to achieve the foregoing multi-use redevelopment, it is anticipated that a definitive Redevelopment Agreement, if any, will contain provisions addressing a variety of forms of public assistance, which may be necessary in order to accomplish the redevelopment. No commitment is presently being made to provide any form of public assistance and the Redeveloper acknowledges that the Ciry has not made any representations that assistance will be available. Examples of public assistance that may ultimately be agreed upon, include, but are not limited to, the following: a. Site Assembly. The City will consider acquisition of some or all of the Redevelopment Property based upon terms and conditions contained in the redevelopment contract. Acquisition may be through negotiated purchase, or condemnation or a combination. Acquisition by the Cit}• shall be considered only after the Redeveloper has demonstrated good faith efforts to purchase the property, and these efforts have been unsuccessful. b. Tax Increment Financing. The Ciry may be asked to establish a tax increment financing district to support the Redevelopment Project; and agrees to give due consideration to any such request. 5. Redeveloper's Proyosed Use. Minimum Improvements. The minimum improvements will be made pursuant to plans, which are acceptable to and approved by the City as part of the redevelopment contract. 6. OwnershiU. It is expected that any final redevelopment proposal will provide that the Project (assuming that rental housing is approved by the City) will be owned by the Redeveloper or its assignees, and that condominiums or town homes will be sold by the Redeveloper, or its assignee, to others. 7. Contemplated Redevelopment Schedule. The contemplated Redevelopment Schedule is as follows: Preliminary Redevelopment Agreement: February 2001 Contract for Private Redevelopment: April 2001 Closing Date: August 2001 Construction Start Date: September2001 Construction Completion Date December2001 02/02/2001 Page 2 /s~ S. Contin encies. It is expected that any redevelopment contract will address the following items, which the parties acknowledge may be material to the Project: a. Creation of a tax increment financing district, and determination of the portion of tax increment, which will be made available to the Redeveloper; b. The acquisition of all or part of the Redevelopment Property by direct purchase or condemnation, on such terms and conditions acceptable to the Ciry and as determined by the City in its sole and absolute discretion. c. Acceptance by the Redeveloper of a Phase I and, if requested, Phase II ern•ironmental assessment and all other em•ironmental and wetland reports and sun•eys certified to the Redeveloper and its lender, deemed necessary by the City and the Redeveloper for all of the property located within the Project, which reports and surveys must be satisfactory to the City and the Redeveloper; d. The City and the Redeveloper have obtained all necessary approvals for the Project from any participating governmental Ciry• including but not limited to any necessary watershed district; e. All zoning modifications, rezoning approvals and conditional use permits necessary to allow the Project to move forward have been granted; £ The title commitment for the Redevelopment Property shall have been found acceptable ro the Redeveloper in its sole discretion; g. Testing results are satisfactory to the Redeveloper including, but not limited to, soils, well, engineering, hazardous waste, and environmental reviews; h. Financing acceptable to the Redeveloper; i. The Cit}~ agreeing to cooperate v~•ith the Redeveloper's lender or lenders and agreeing to execute any and all reasonable documents including typical subordination documents with respect to said lenders or any replacement lenders, provided that the City may refuse to enter into any such documents if it, in its reasonable discretion determines that to do so would create an unreasonable risk to it, jeopardize any of its security, or make it less likely that the Project would be developed as contemplated. 9. Termination. This agreement maybe terminated prior to its expiration by the City as to all or a portion of the Redevelopment Property upon the giving of written notice to the Redeveloper that the Redeveloper is not diligently pursuing the redevelopment of the portions of the Redevelopment Property. The Redeveloper shall have a reasonable time, but in no event less than 30 days to affect a cure of such default, or to demonstrate that it is diligently pursuing such cure. The City may also terminate this agreement for the failure of the Redeveloper to make any payment due in accordance with Paragraph. 11 belov~•. 02/02/2001 Page 3 /58 10. Leeislative ,)_ii~ment. The Redeveloper understands that many of the actions which maybe necessary for the Project and may be contemplated by a Redevelopment agreement irn•olves matters of the Council's discretion, and in some instances, its legislative judgment. Such actions may only be made following established procedures, and the Ciry cannot and does not agree, in advance, to any specific decision in such matters. 11. Consultants to be retained. The Ciry intends to retain the ser~•ices of Faegre & Benson LLP, and Ehlers & Associates, Inc. upon the execution of this agreement. Faegre & Benson is being retained to assist with legal matters pertaining to redevelopment financing. Ehlers & Associates, Inc. is being retained to assist the City in the technical matters such as project management, financial feasibility, district creation, certification and sizing, tax increment calculations, "but-for" analysis, and other factors pertaining to any claim for economic assistance. The Redeveloper agrees that it will be responsible for reimbursing the Ciry for fees and expenses paid by the City to such consultant, which directly relate to the Project, and will do so within 30 days following receipt of any request to do so. The maximum fees subject to reimbursement under this agreement shall be limited to $12,500. 12. Notices. All communications shall be directed to the Redeveloper at: Delta Development, Inc. 3902 Cedan•ale Drive Eagan MN 55122 All communications shall be directed to the City at: City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122-1810 IN TESTIMONY WHEREOF, the parties hereto have set their hands as of the date and year first above written. DELTA DEVELOPMENT, INC. By'--------------------------------- Its Date THE CITY OF EAGAN By: Its: Mayor Date___________ By~ --------------- Its: Clerk Date February 2, 2001 Ehlers & Associates, Inc. 02/02/2001 Page 4 /s9 Agenda Information Memo February 6, 2001 Eagan City Council Meeting /1~. ORDINANCE AMENDMENT, CHAPTER 4 OF THE EAGAN CITY CODE ACTION TO BE CONSIDERED: To approve amendment to Chapter 4, Section 4.03, of the Eagan City Code. FACTS: • At its January 3, 1989 meeting, the Eagan City Council amended Ordinance No 75, Section 4.03, Subd. 2, to include language requiring that permits for the installation of electrical work in new structures shall only be issued to electrical contractors duly licensed by the state, etc. At that time, the City's Protective Inspections Division provided electrical inspection service for the City. • On September 29, 1997, the City of Eagan and Mark Anderson, an electrical inspector for the State Board of Electricity, entered into an Independent Contractor Agreement whereby Mark Anderson and the State Board of Electricity would provide electrical inspection services related to electrical work within the City of Eagan according to applicable state, federal and Trade Association Rules and Regulations. • At its December 4, 2000 meeting, the Eagan City Council directed staff to amend Chapter 4, Section 4.03, allowing unlicensed potential owners of new structures to install electrical wiring as a result of electrical inspections services being shifted from the City's Protective Inspections Division to the State. ATTACHMENTS (1): • Ordiance No. __ _ 2nd Series, pager. /60 ORDINANCE NO. 2ND SERIES AN ORDINANNCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENTITLED "CONSTRUCTION LICENSING, PER'VQTS AND REGULATION, INCLUDING SIGNS, EXCAVATIONS AND MOBILE HOME PARKS" BY AMENDING SECTION 4.03 REGARDING ELECTRICAL WORK REGULATIONS; AIv`D BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Section 4.03 is hereby amended to read as follows: &r- It is unlawful for any person to erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish any building or structure or any part of portion thereof, including, but not limited to, the plumbing, electrical, ventilating, heating or air conditioning systems therein, or cause the same to be done, without first obtaining a separate building or mechanical permit for each such building, structure or mechanical components from the city. A certificate of survey from a registered land surveyor is required for all new construction wherein land is to be occupied by a structure. The expansion of an existing structure does not require a certificate of survey so long as the expansion does not extend onto new propem•. J d„1.. 1; o.! 1,., t1,., ..tom+~, ,- t,. ~:rlo..r .. ~,F'., o.~r,. „L,o o t},o .-1, t., L.~ .a.. a.rucv ui,%ii.i~,u vy c„~. .scu~c.. vc w n.~.ucricti ' Section ? Eagan City Code Chapter 4 is hereby amended by adding 4.06 to read as follows: The installing, altering, repairing, planning or laving out of electrical wirinLparatus or equipment for light, heat, power or other purposes shall be performed in accordance with the standards set forth in the ;Minnesota electrical act of Minnesota Statutes. Section 3. Eagan City Code Chapter I entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation"' and Section 4.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Holly N. Duffy Its: Deputy Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: By: Patricia E. Awada Its: Mayor /6/ Agenda Information Memo February 6, 2001 Eagan City Council Meeting B. CONDITIONAL USE PERMIT- GRESSER CONCRETE AND MASONRY ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow the outside storage of construction equipment upon a 9.3 acre parcel of land (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) located north of Lone Oak Road and west of Lexington Avenue in the SE '/4 of Section 3 subject to the conditions listed in the APC meeting minutes. FACTS: - The subject site (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) was platted in 1988. The approximate 50,000 square foot retail sales building and 18,000 square foot commodity storage building were also constructed in 1988 and were occupied by Knox Lumber Company from that time through December 2000. At the time of original building consideration, a Conditional Use Permit was issued to allow a retail lumber facility (with outside storage for lumber and related building materials), a pylon sign and a fence over six feet in height. - In April of 1997, the City approved another Conditional Use Permit to allow the outside storage of plants and plant materials on the property. - The applicant is proposing to convert the former Knox Lumber sales building to an office/warehouse and utilize the former outdoor lumber storage area to store concrete and masonry related equipment associated with business operations. As part of the conversion, the applicant is also proposing numerous site improvements (as specified in the planning report). - Items proposed to be stored outdoors will include construction equipment such as forklifts, bobcats, trucks, scaffolding, concrete framework, lumber and miscellaneous smaller construction equipment. Due to the size of the building, the applicant has stated that it is likely that an additional tenant may lease office, warehouse, and outdoor storage space from the new owner. - Recording of this Conditional Use Permit will simultaneously terminate previously issued Conditional Use Permits for the property. ATTACHMENTS (2) January 23, 2001 APC Meeting Minutes page ~~.3 -~~O y Staff report, pages~hrough /6a Eagan Advisor}' Planning Commission Minutes )anuar~~ 23, 2001 Page ~ D R A F T PUBLIC HEARINGS CONDITIONAL USE PERMIT - GRESSER CONCRETE-MASONRY Chair Heyl opened the first public hearing of the evening regarding a Conditional Use Permit to allow the outdoor storage of construction equipment upon a 9.3 acre parcel of land (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) located north of Lone Oak Road and west of Lexington Avenue in the SE '/4 of Section 3. Planner Kirmis introduced this item and highlighted the information presented in the City staff's planning report dated January 16, 2001. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. Michael Gresser, Gresser Concrete and Masonry, gave a brief background of the family owned business. He stated that a neighborhood informational meeting had been held and was attended by five of the neighboring property owners. He thanked the staff for a speedy follow-through of the application. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Member Hunter commended the applicant on the purchase of the property and the additional green space they have proposed. Member Nosbush asked what improvements will be made to the interior of the building. Mr. Gresser stated that much of the current warehouse space will be turned into office space. Mr. Nosbush also asked about the amount of anticipated truck traffic. Mr. Gresser stated there will be an average of 10-12 trips per day, usually no later than 5:00 p.m. Member Steininger moved, Member Huusko seconded a motion to recommend approval of a Conditional Use Permit to allow the outside storage of construction equipment upon a 9.3 acre parcel of land (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) located north of Lone Oak Road and west of Lexington Avenue in the SE '/4 of Section 3. subject to the following conditions: The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. 2. Outside storage shall be limited to the east side of the structure as depicted on the site plan. 3. Materials stored outside shall relate directly to the business operation. 4. The height of the items stored outside shall not exceed the height of the enclosure. /G3 Eagan Advisory Planning Commission Minutes January 23, 2001 Page 6 DRAFT 5. All materials shall be stored and maintained in an orderly fashion. 6. All off-street parking supply requirements of the City Code shall be satisfied. 7. Per the I-1 zoning standards, retail sales activities upon the property shall be prohibited. 8. Recording of this Conditional Use Permit shall simultaneously terminate previously issued Conditional Use Permits for Lot 1, Block 1, Eagandale Center Industrial Park # 10. A vote was taken on the motion. All voted in favor. /6 y PLANNING REPORT CITY OF EAGAN REPORT DATE: January 16, 2001 CASE: 03-CU-11-12-00 APPLICANT: Gresser Concrete and Masonry HEARING DATE: January 23, 2001 PROPERTY OWNER: Payless Cashways, Inc. PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit APPLICATION DATE: December 20, 2000 (Outdoor Storage) LOCATION: 2905 Lexington Avenue (Lot 1, Block 1, Eagandale Center Industrial Park # 10) COMPREHENSIVE PLAN: 1ND, Limited Industrial ZONING: I-l, Limited Industrial SUMMARY OF REQUEST Gresser Concrete and Masonry is requesting approval of a Conditional Use Permit (CUP) to allow the outdoor storage of construction equipment upon a 9.3 acre parcel of land (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) located north of Lone Oak Road and west of Lexington Avenue in the SE '/< of Section 3. AUTHORITY FOR REVIEW Conditional Use Permit City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. /65 Planning Report - Gresser Concrete and Masonry January 23, 2001 Page 2 B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of mayor importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Outdoor Storage Conditions: In addition to the requirements for a conditional use permit listed above, City Code Section 11.10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which aze aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure maybe detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. /66 Planning Report - Gresser Concrete and Masonry January 23, 2001 Page 3 3. The outdoor storage area shall be screened from view from the public right-of--way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUND/HISTORY The subject site (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) was platted in 1988. The approximate 50,000 square foot retail sales building and 18,000 square foot commodity storage building were also constructed in 1988 and were occupied by Knox Lumber Company from that time through December 2000. At the time of original building consideration, a Conditional Use Permit was issued to allow a retail lumber facility (with outside storage for lumber and related building materials), a pylon sign and a fence over six feet in height. In April of 1997, the City approved another Conditional Use Permit to allow the outside storage of plants and plant materials on the property. To accommodate the outside storage of construction equipment, the processing of a new conditional use permit is necessary. EXISTING CONDITIONS The site is presently occupied by a 50,000 square foot sales building and an 18,000 square foot commodity storage building formerly utilized by Knox Lumber. Off-street parking is provided on the south and east sides of the building. The former outdoor lumber storage area is located on the west side of the property between the sales building and I-35E. The site is accessed from the east via Lexington Avenue. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: /6~ Planning Report - Gresser Concrete and Masonry January 23, 2001 Page 4 North - Billboard and single family residence; zoned A, Agricultural; and guided IND, Limited Industrial South - Acorn Mini-Storage; zoned I-1, Limited Industrial and guided IND, Limited Industrial East - Single Family Residential; zoned I-1, Limited Industrial and guided IND, Limited Industrial West - I-35E; west of I-35E zoned I-1, Limited Industrial and guided IND, Limited Industrial EVALUATION OF REQUEST Description of Request -The applicant is proposing to convert the former Knox Lumber sales building to an office/warehouse and utilize the former outdoor lumber storage area to store concrete and masonry related equipment associated with business operations. As part of the conversion, the applicant is also proposing the following site improvements: - Remove the existing cedar storefront and entrance and construct atwo-story glass and masonry atrium/entry. - Add new landscaping and sidewalks near the buildings entry - Convert a portion of the easterly parking lot to green space. - Paint the existing pre-cast walls (on the front of the building) to match the proposed atrium/entry. - Remove the existing guardhouse (on the south side of the building). - Construct a new masonry screen wall and gate south of the building (for security purposes and to screen the outdoor storage area from Lexington Avenue). Items proposed to be stored outdoors will include construction equipment such as forklifts, bobcats, trucks, scaffolding, concrete framework, lumber and miscellaneous smaller construction equipment. Due to the size of the building, the applicant has stated that it is likely that an additional tenant may lease office, warehouse, and outdoor storage space from the new owner. However, the applicant has indicated that all storage will occur within the existing storage area and that none of the equipment to be stored outdoors will exceed the height of the existing screen walls. Compatibility with Surrounding Area -The subject site has historically been used for retail purposes. The proposed office/warehouse activity and associated outdoor storage are allowable uses in the I-1 zoning district. While the items to be stored outdoors will differ from that previously stored on site (lumber and building materials versus construction equipment), the outdoor storage location on the site will not change. The storage area will be screened from both I-35E to the west via an embankment and from Lexington Avenue via a screen wall. In some aspects, proposed office/warehouse use maybe considered more compatible with the area than the prior retail use by eliminating a "spot" or isolated retail commercial activity and /6g Planning Report - Gresser Concrete and Masonry January 23, 2001 Page 5 replacing it with a use more in keeping with the purpose of the I-1 district designation (to provide for the establishment of warehousing, manufacturing and light industrial uses). Considering that the outdoor storage location remains unchanged, the activity is not anticipated to negatively impact surrounding properties. To ensure compatibility however, the height of the materials stored outdoors should not exceed the height of the screen walls. Off-street Parking -Because the off-street parking demand of an office/warehouse use is significantly less than the retail activity that previously occupied the property, excess parking presently exists on site. To improve site aesthetics, the applicant is proposing to convert several of the stalls to green space while maintaining the parking supply required of the new use. As a condition of CUP approval, all off-street parking supply requirements of the City Code must be satisfied. Landscaping -The existing landscaping, which is rather mature, will remain and the applicant is proposing a significant amount of new landscaping near the building's frontleast entry. SUMMARY/CONCLUSION The proposed outside storage area appears compatible with the area and the standards set forth for outdoor storage by a business. The outdoor storage area has been defined and does not compete with existing off-street parking areas. The proposed re-use and remodeling of this building will result not only in a permitted use in the I-1 zoning district but also will provide a more aesthetically pleasing structure than what exists today. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow the outside storage of construction equipment upon a 9.3 acre parcel of land (Lot 1, Block 1, Eagandale Center Industrial Park No. 10) located north of Lone Oak Road and west of Lexington Avenue in the SE '/< of Section 3. If approved, the following conditions should apply: The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. Outside storage shall be limited to the east side of the structure as depicted on the site plan. /~9 Planning Report - Gresser Concrete and Masonry January 23, 2001 Page 6 3. Materials stored outside shall relate directly to the business operation. 4. The height of the items stored outside shall not exceed the height of the enclosure. 5. All materials shall be stored and maintained in an orderly fashion. 6. All off-street parking supply requirements of the City Code shall be satisfied. 7. Per the I-1 zoning standards, retail sales activities upon the property shall be prohibited. 8. Recording of this Conditional Use permit shall simultaneously terminate previously issued Conditional Use Permits for Lot 1, Block 1, Eagandale Center Industrial Park # 10. /r/D FINANCIAL OBLIGATION 03-CU-11-12-00 Lot 1, Block 1, Eagandale Center Industrial Park #10 There are pay-off balances of special assessments totaling $-0- on the pazcel for which the conditional use permit is requested. At this time, there aze no pending assessments on the pazcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges aze proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The chazges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT None TOTAL USE RATE QUANTITY AMOUNT / ~/ li ~ lagan Boundary Location Map , ~ St.Nt G.ntorlin. PareN Araa ® Building Footprint - ~ ~ ~ ~~ ,: iii ~° ~" ~ ~ •~ ~ ~~' ' ~~'t "°, w; ~~ 0 ~ ~ i O ~ ~~ C t ~~ r ~ •~+t ~ ~ ~ ~ ^ ~~ . ,, A • Sub ect Site ' ' ~A; ~ ~~~ w ' ~ ' 4 ~ f ~ ~ • ~ ~ 'Ctt .:.1 ~. J > ~ ~ - ~ ~ ~ ~ ~~ - ~ ~ i ~ ,~ i• ~ l ~ ~ ~' ~~ ~a ~O +a~ i ~ •~ 1 ~' • ~ ~ ~ ~ ~ ~s~ N ~ T a 1000 0 1000 2000 Feet Development/Developer: Gresser Concrete-Masonry Application: Conditional Use Permit Case No.: 03-CU-11-12-00 / ~~ M4 Praptred uei 6i4 ty Odmta l.witY l.:d /Mciliwy 31. Parod be.s rtep dda prwidd Oapn'Drst ad b ctrrsK s- d 1Jorarriber 2000. N City of Eagan MINNESOTA C~mm.nny D~r.lep~n.bt D.part~n.nt /~ TNIS MAP IS INTENDED FOR REFERENCE USE ONLY Th. Gity of Eagsn and Dakota County do not guaranto. tho aceuraay of this information and art not nsponsiblo for.rron or omlasions. W~ E S Current Zoning and Comprehensive Guide Plan Land Use Map Gresser Concrete-Masonry Case No. 03-CU-11-12-00 Zoning Map Current Zoning: 1-1 Limited Industrial ••• • w• a•• r..t elf 1-1 1-1 1-1 v A I 11 I // aa~w. wore ~~owe oww wo.~ PD _ h C i id Pl G ~ ` ompre ens ve u an e Land Use Map , $ ~ta ; 0 IND IN n i P Current Land Use Designation: g IND 1 Limited Industrial IND ~i D IND e.s.~w. woae Sto we owK Rai L N• • N• tiM r..t ` ~.---4- - _ w.....~.--~_ _ - .._ _ _.._ - -- _.. _.- F- '.' M ,,a ] a a ~~ e ~ 7 ,2 ! '! ! , a•. 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' . -~~-.. . ~ __~ T~ c +~ •a n~i't .last ~a _ • • • ~^ ~T -.Y x1.111, .WR /C M.11 ant a, .~~` r...-,-ti.r--~-~--. .--r--- ss a~ c-oa uNno>, ~'~S: -~s`~'_.~"'~~ 2' I -! ~ ~ ~ ~- 1 i'' -' ~ ' -.-a7v~M~-~1 oni,vnZ'r~ ~„'.~,~Tr ~ j ~ ' ~~ j ~~ j ~ i 's ' I I :1llo-a ~i a_ I ,•-! p ~ I f 'I I' ;~ r3 -;s' x s :EI? ~+ =; I .. ~ :.,.;.y+,rr,..• . ` $ I. I t I III :t :! += =_L ! ;: ~ '~# ~j~~ v! ~ . It t '~ i _ - ~ 7 I ~ ~ ~ y* ~~~ ii 1" x i 3 is 3 ~y i ~i z ~_. .; j I Q 1~ ~~ \-_ ~ ~, ~ 3~ 7 ~ 1yi2 ~ -y3~tit=1i{~ '~sy i!}39 3 ' ~ ~ °' 3 ='s~is { sj', 1. j 3 a- ~ ~- ?- ~~N 1-.'tr+, Z _ _ i~ .•.•.. ~. is a- } r ~ i ~ r: f ~~ ~ f.~{.7Yt ~~,~,,~~/,~ . ~~• + 1a l~sdi]><~,2iP~!:cz 5~1~d7 V =~ I Y~ I W~ I ~ 1~ /(f. _ _ ~ : W ~ d ~ 3' ~ I ~Y .~ ~ f~7 ~ ~~, _ ,; ~, , ,_. a ~ \ ~-~-• y~ / ¢. ~ °r.°~ a~, ~ ~ ~~' ~ ,fir. j <r,J / l ,~ ~ ~ 7s ~~ ~ ~ \ ~~ . a a . ~~1~+ ;'~ a as ~ ~ ~ S';;= ~t! 91 ~~:! !q!t iJi ! . e1i ' ~~ ITIONS ~ ; ~ ; r EXISTING COND ~ s s a s , , a • . • `~ a ~ ~ ~ ~i~ I I ~a . a. O '~~ Y ~ ~ ~ O `tea` I O ~{~ V F Z i I ~~z y~ ~ 3 ~~ ~ a ~~R ~~~ ~~ ~y ~' ~ ~ I ~~ 3 .. r a J A Y -_ NS npOS 11+1 /~V No10 nlXa'~ ~I+. w.s u.+~•n • N....wp i I _~__ I I~ _~i~ ~ ~ I, i --- - ~ --;~.-c.; =a~c.a ---------------------------- ~~ i'~i ~ I~ ~I ~~~ ~ I ~ I ~; i ' I I I ~' I I ~ .n.n n.nuY wor~A ' c ~' i 1 ~ t f ~.: ,,,, •: I I ', ~~ - ... ~- ' 8~ l a ~° ,,~ ; r ~~. -r I ~ ~~ ' 1t, 9.y~ ~^ti'~, i ~~ ~~~~} C ~ .~ .~. • i ,• , , f ,f~ 'a ~~ ~i~~ I J ~,--° .- } ~ ~a o ,~ ~ V ___~ ~\ r~ ii °' ~~ in\\ is '~ .. s ~a R~ ~, ~ I ~. + ~ z 1h yt ,~ ~~ ~ ~ C~ o' 13 ~ ~~` w ~ n n ~ ~ _, ,1/ ~ yt ~, ``~ ,;7-,_,~ alv~ ~~ v a ~,~ 1 n, n~~\ ~S , , 1 i SITE PLAN i= ~~ I< €~: 0 N W J Z W t '~ ~ BUILDING ELEVATION Agenda Information Memo February 6, 2001 Eagan City Council Meeting C. CONDITIONAL USE PERMIT-MIDWEST TILE, MARBLE AND GRANITE ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow outdoor storage of materials (stone slabs) upon a 1.9 acre parcel of land (Lot 5, Block 1, Eagan Pointe) located at 3181 Dodd Road in the SW'/4 of Section 12 subject to the conditions listed in the APC meeting minutes. FACTS: - The Midwest Tile building was constructed this past year and occupied in July. - According to the applicant, Midwest Tile, Marble and Granite imports, distributes and wholesales natural stone. The stone is delivered in bundles to an outdoor "staging area" where it is then broken down into individual slabs. The slabs are then placed within their warehouse. Upon receiving an order, the slabs are loaded onto an A-frame and placed in the staging areas until picked up by the customer. - The outdoor storage activities are proposed to occur on the south and west sides of the existing structure. According to the applicant, the outside storage areas are to be completely screened from view via an eight foot high, wooden fence. - At their regular meeting on January 23, 2001, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ISSUES: - The recently occupied building was not designed for outdoor storage activities. Staff is concerned that the southerly storage area (visible from Dodd Road) will appear as an afterthought and negatively affect the aesthetics of the newly constructed building. - To improve site aesthetics, the APC has recommended that the southerly outside storage enclosure (which would be visible from Dodd Road) be constructed of materials that match the building rather than a wooden fence as proposed. Additionally, the APC recommended that the westerly storage area be enclosed by a slatted chain link fence rather than wooden a fence. /~~ ATTACHMENTS (2) January 23, 2001 APC Meeting Minutes page ~~-~d0 Staff report, pages~~ through ~' /9P Eagan Advisory Planning Conunission Minutes Januan' 23, 2001 Page 7 DRkFT CONDITIONAL USE PERMIT - MID`W'EST TILE, MARBLE AND GRANITE Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Pernlit to allow the outside storage of materials (stone slabs) on property located at 3181 Dodd Road, legally described as Lot 5, Block 1 Eagan Pointe in the SW '/a of Section 12. Planner Kirmis introduced this item and highlighted the information presented in the City staff's planning report dated January 16, 2001. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. Paul McCabe, applicant, provided a brief background on the family owned business. Chair Heyl asked about screening of the outdoor storage. Mr. McCabe stated they are proposing to construct a wood fence and would be willing to install plantings along the fence. Member Steininger asked Mr. McCabe why this request was not made last year along with the original conditional use permit. Mr. McCabe stated they did not realize at the time that they would need the extra storage room He stated they had purchased a crane which had not been originally anticipated. There being no public comment, Chair closed the public hearing. Member Steininger stated he would like to see a more permanent structure for screening. Mr. McCabe stated he would be willing to construct a more permanent structure on the south side of the property and, due to expense, construct a slotted, offset wooden fence on the west side, which is less visible. Member Nosbush moved, Member Steininger seconded a motion to recommend approval of a Conditional Use Permit to allow the outside storage of materials (Stone slabs) on property located at 3181 Dodd Road, legally described as Lot 5, Block 1, Eagan Point in the SW '/4 of Section 12 subject to the following conditions: The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage activities shall be confined to the south and west areas of the site identified on the site plan. 3. A total of not less than 33 off-street parking stalls shall be provided on site. 4. The southerly outdoor storage area enclosure shall be 8 feet in height and constructed of materials that match the building. 5. The westerly outdoor storage area shall be enclosed by an 8 foot high chain link fence with slats. / 79 Eagan Ad~~isory Planzung Commission hlinvtes January 23, 2001 Page 8 ~~~~~' 6. Materials stored outdoors shall not exceed the height of the enclosure. 7. The fence enclosure shall be properly maintained. A vote was taken on the motion. All voted in favor. /~ PLANNING REPORT CITY OF EAGAN REPORT DATE: January 16, 2001 APPLICANT: Midwest Tile, Mazble and Granite PROPERTY OWNER: Robert J. McCabe REQUEST: Conditional Use Permit (Outdoor Storage) LOCATION: 3181 Dodd Road COMPREHENSIVE PLAN: Limited Industrial ZONING: I-1, Limited Industrial CASE: 12-CU-10-12-00 HEARING DATE: January 23, 2001 PREPARED BY: Bob Kirmis APPLICATION DATE: December 20, 2000 SUMMARY OF REQUEST Midwest Tile, Marble and Granite has requested approval of a Conditional Use Permit to allow the outside storage of materials (stone slabs) on property located at 3181 Dodd Road, legally described as Lot 5, Block 1 Eagan Pointe in the SW'/o of Section 12. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfaze of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. /~/ Planning Report -Midwest Tile January 23, 2001 Page 2 C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property, which does not create traffic congestion, or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of mayor importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Outdoor Storage: In addition to the requirements for a conditional use permit listed above, City Code Section 11.10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or reaz yards and shall not encroach into any required front building setback azea or other required setbacks. /ga- Planning Report -Midwest Tile January 23, 2001 Page 3 3. The outdoor storage area shall be screened from view from the public right-of--way and from any adjacent property, which is designated for residential uses in the comprehensive guide plan. 4. The storage azea shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUND/HISTORY The Eagan Pointe subdivision was approved in December of 1999. The Midwest Tile building was constructed this past yeaz and occupied in July. While applicable I-1 zoning district provisions list "warehousing" as a permitted use, the proposed outdoor storage activities (associated with the principal use) require approval of a conditional use permit. According to the applicant, Midwest Tile, Marble and Granite imports, distributes and wholesales natural stone. The stone is delivered in bundles to an outdoor "staging area" where it is then broken down into individual slabs. The slabs are then placed within their warehouse. Upon receiving an order, the slabs are loaded onto an A-frame and placed in the staging areas until picked up by the customer. EXISTING CONDITIONS The subject 1.9 acre site in question is occupied by a 15,860 square foot office/warehouse. A total of 40 off-street parking spaces are provided on site. The site is accessed from the south via shazed driveway (that extends westwazd from Dodd Road). SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Industrial; zoned I-1, Limited Industrial and designated I-1, Limited Industrial South - Industrial; zoned I-1, Limited Industrial and designated I-1, Limited Industrial /~~ Planning Report -Midwest Tile January 23, 2001 Page 4 East - Single Family Residential; zoned R-1 and designated D-I, Single Family (0-3 units/acre) West - Industrial; zoned I-1, Limited Industrial and designated I-1, Limited Industrial EVALUATION OF REQUEST Compatibility with Surrounding Area -The outdoor storage activities are proposed to occur on the south and west sides of the existing structure and only the wood enclosure will not be visible from adjacent properties and rights-of--way. According to the applicant, the outside storage areas are to be completely screened from view via an eight foot high, wooden fence. In terms of compatibility, it is important to note that the recently occupied building (July of 2000) was not designed for outdoor storage activities and that the enclosure for the southerly storage area will be visible from Dodd Road. Staff is concerned that the wooden fence enclosure will appear as an afterthought and negatively affect the aesthetics of the newly constructed building. To accommodate the outdoor storage, the City may wish to consider requiring the enclosure to be constructed of materials that match the new building (i.e. rock face block). The acceptability of the enclosure's visibility and wood construction material is considered a policy matter to be determined by City Officials. Site Plan - As shown on the submitted site plan, the existing office/warehouse is centrally located on the subject site. Off-street parking is provided on the east and west sides of the structure while loading and service related activities take place on the south side of the building. The proposed outdoor storage activities are to take place on the south and west sides of the existing warehouse within a fenced area, surfaced in concrete. While the storage areas will be adequately screened from Dodd Road and adjacent properties, concern exists that the proposed westerly storage area will displace 14 existing off street parking stalls (7 of which are "required"). According to the City Code, 33 off-street parking spaces are required of the uses as calculated below: Use Ratio Required Spaces Office (1,280 NSF) 1 space per 150 NSF 9 Wazehouse (14,260 GSF) 1 space per 400 GSF (<6,000 sf) 1 space per 1,000 GSF (>6,000 sfj 15 9 Total 33 As a condition of CUP approval, a total of not less than 33 off-street parking stalls should be provided on site. This may be accomplished either by reducing the number of displaced stalls, providing additional stalls on site or a combination thereof. /gy Planning Report -Midwest Tile January 23, 2001 Page 5 LandscapinglScreening -The City Code requires screening ofoff-street parking and outside storage areas from the public right-of--way. Screening between industrial properties is not required. The outside storage areas will be screened from Dodd Road by the existing building and perimeter fencing (around the outdoor storage areas). No additional landscaping has been proposed on the site. To ensure the effective screening of materials, the height of such materials should not exceed the height of the proposed screen fence. As a condition of CUP approval, the fence should be properly maintained. SUMMARY/CONCLUSION As evidenced by the outdoor storage area's location upon off-street parking stalls, the recently constructed building was not designed to accommodate such storage activities. As a result, some concern exists regarding the extent, appearance/aesthetics, and location of outside storage proposed on the site. Of particular concern is the southern outdoor storage area enclosure which will be visible from Dodd Road. The acceptability of such storage is however, considered a policy matter to be determined by City Officials. However, provided the conditions of this report are fulfilled, the outdoor storage activity appears compatible with the area and the standards set forth for outdoor storage by a business. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow the outside storage of materials (stone slabs) on property located at 3181 Dodd Road, legally described as Lot 5, Block 1 Eagan Pointe in the SW '/4 of Section 12. If approved, the following conditions should apply: The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage activities shall be confined to the south and west areas of the site identified on the site plan. 3. A total of not less than 33 off-street parking stalls shall be provided on site. 4. The outdoor storage areas shall be screened via 8 foot high wooden fencing. 5. Materials stored outdoors shall not exceed the height of the enclosure. 6. The fence enclosure shall be properly maintained. /~S FINANCIAL OBLIGATION 12-CU-10-12-00 Lot 5, Block 1, Eagan Pointe There aze pay-off balances of special assessments totaling $-0- on the pazcel for which the conditional use permit is requested. At this time, there aze no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges aze proposed. The chazges aze computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Chazges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL /86 i Eagan Boundary M ~ Street Centerline Location Map Parcel Area ~ ®6uilding Footprint ~ 's, ~ r. :~ ~ f M ~ ~ r ~ •~ ~. - ~ ' ~ ` ~ . ~ w • ~ ~ ~ • , . r a ~ ~~ .~ ''-~ ib, -. .. ~ ~ ""' ® ~ • " ~ ~' ` F~ ~ . , . ~ ~ ~ ^ ~~ .~ ~~ ~ . ~ * • ~~ /E~ r _ ~ ` ~ ~, s . r ' ` w ti L t ~ ~ ! + iti .~ r r ~ i ~ ^P r ~ a f te ~ ~ •7~ ~r g), ~ g * A , ~ r `~` • ~ ~ ~ r., • ~ .. t. .. ~~ ~ ' t .' ry '~ Sub ect Site \® ® ®®® } a 1 @~ ~ +r s _ s ~ ~ 1000 0 1000 2000 Feet DevelopmentJDeveloper•. Midwest Tile, Marble and Granite Application: Conditional Use Pe Case No.: 12-CU-10-12-00 ~~ City of Eagan MINNESOTA C.mmunlty D.r.lepm.nt D.partrn~nt Map Pnpaad uein sw 11. Pad lase rrap deh provided ~ Dakota Canty Lard Deprtrront ad b ctarart at d Na~~ar X00. l• THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not rosponslble for errors or omissions. N w E S Current Zoning and Comprehensive Guide Plan Land Use Map Midwest Tile Case No. 12-CU-10-12-00 Zoning Map ~ r ~~'~ -' R-1 Current Zoning: P i-1 Limited Industrial I-1 ~ is 4 ~ PD . ~ 0 PD ~ `r'NKEE DOODLE RD.) MO' 1 Comprehensive Guide Plan Land Use Map D.11 IND IND Current Land Use Designation: IND Limited Industrial ~ IND 0 . + IND IND N rxKa DoooLE RD.) ~ N• • •N 7fN r«t co ~~ ~. ' • v hte•1 MN tn.P 1 •tlw a by D•ba• eautey LtwN st...y D.ptuM.w! u~voo. N Ze E Inf•rtwatlen uWnfalnrw by Gty tftNl. City of Eagan W E THIS MAP IS INTENDED FOR REFERENG! USE ONLY ~M~Zy~VL~IOr)fI1B/K ~bllH/if Tha City of lagan and Dakota County do not guaranta~ the accuracy of this IMormation. S r~ to N I m a ~~~ ~:• 1 ;_• ~ .. • ~;~ ~. s~~~ .~ ~- _ ~ "- .: ,..-- :~ . _.~ ti~ ` :;, , .. , M~. 'r p C ~4 ~ s ° x C x ~~ `1j ' ' i ~f W~ ~~ cx ~ Qn 2 0 Y . ' ,( 1 ~ ::ti:::~: . .. J I S~: e! ~ ~~ t I c . Q~ ~ ~ ~ ~~. -~ ~ ~ I I ~~- ~' ~ :~ : 1 ~ : j- . _ ` ~r: :;:t i ---- i •_ { ' •! . ~i . , . • ~' .. _ _ - . .. ... .. " ,.. _ .... tea, y ~sb ~ ' ~ ~ Z~~~ d ~~ ~ ~ /~~ SITE PLAN _....T -_ ~ ~ ...~ .~...~ ~ .._ _....__. _.. _..~.._- ~ - ~1 Agenda Information Memo February 6, 2001 Eagan City Council Meeting D. CONDITIONAL USE PERMIT -SURE CONSTRUCTION ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow to allow impervious surface coverage of greater than 25 percent within a Shoreland Overlay District upon property located north of Town Centre Drive and west of Lexington Avenue in the NE'/4 of Section 15 subject to the conditions listed in the staff report. FACTS: - The subject property was originally platted as part of Town Centre 100 3Ta Addition in 1987. As part of the processing of the Allina Medical building in 1996, the property was replatted as Outlot C, Town Centre 100 16th Addition. - The subject property lies within the Shoreland Overlay District of O'Leary Lake. To accommodate impervious surface coverage of greater than 25 percent within a Shoreland Overlay District, the processing of a Conditional Use Permit is required. - The applicant is proposing to construct a two story, 20,860 square foot office building upon the subject property which will result in an impervious surface coverage of 69 percent. The proposal has been found to satisfy the Conditional Use Permit evaluation criteria (for impervious surface coverage) as specified in the Shoreland Ordinance. - The building is centrally located on the site and is provided access form the south via Town Centre Drive and from the east via a shared private drive. The building exhibits a two story/walkout design that responds to site contours. Looking north from Town Centre Drive, the building will have the appearance of a single story structure with massing and roof design similar to the recently constructed counseling clinic to the west. The building is to be finished in a combination of face brick (red) and cement board siding (tan). - The Conditional Use Permit request was originally made in conjunction with a Variance request to allow off-street parking stalls 9 feet in width. Since the public hearing, the Variance request has been withdrawn by the applicant (see attached correspondence). - As part of the withdrawal of the Variance request, the applicant has revised the Site Plan to exhibit 10 foot wide parking stalls. As a result, the off-street parking supply has been decreased from 95 to 87 stalls. The plan does however, illustrate 17 "proof of parking" stalls along the shared private drive. /90 - At their regular meeting on April 25, 2000, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended denial due to a lack of demonstrated hardship to warrant variance approval. ISSUES: - While the revised site plan illustrates 17 "proof of parking" stalls, their location along a dedicated driveway is considered problematic. Such stall location presents a safety concern by creating vehicular backing maneuvers along a highly traveled circulation route. Further, no pedestrian connection has been provided between the "proof of parking" area and the principal building. For these reasons, staff feels that the 17 "proof of parking" stalls should not be considered in the total off-street parking supply. - Per the City Code, a total of 111 off-street parking stalls are required of a 20,860 square foot office building. In recognition of the parking supply deficit (24 stalls not including proof of parking stalls), the applicant has indicated that a portion of the building will be devoted to storage rather than office use. To fully satisfy Code requirements, approximately 6,000 square feet of the building would need to be exclusively designated as "storage" space as calculated below: Use Ratio Required Spaces Office (13,060 GSF) 1 space per 150 NSF 70 (10,448 NSF) Warehouse (7,800 GSF) 1 space per 400 GSF (<6,000 sf) 15 1 space per 1,000 GSF (>6,000 sf) 2 Total (20,860 GSF) 87 - While the applicant is agreeable to designating a portion of the building as storage space (approximately 37 percent), this condition raises concern that the site is being over utilized. Of particular concern is the possible future conversion of the storage space to office use and the parking deficit that would result. - Should the City find the project acceptable, staff suggests, as a condition of CUP approval, that not less than 7,800 square feet of the building be devoted to storage. The stipulation would be recorded with the CUP to ensure that future property purchasers would be made aware of such requirement. - The building is designed such that no connection is made between floors. To improve pedestrian circulation on site, staff suggests that a sidewalk and/or stairway be located on the east side or the building to connect the two levels. - Prior to the recording of the conditional use permit and building permit issuance, the parcel must be replatted with a lot and block description. /9/ ATTACHMENTS (6) January 23, 2001 APC Meeting Minutes page ~3 ~~ 9 7 Staff report, pages through ~t$' Site Vicinity Map, page Allina Area Concept Plan, page ~(~ Applicant correspondance, page ~. Revised Site Plan, pages p~f~through ~,3 /9~ Eagan Advisor~~ Planning Comulission Minutes Januar~~ 23, 2001 Page 15 ~, n.> R~ r~-~4 CONDITIONAL USE PERMIT -SURE CONSTRUCTION Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow lot coverage in excess of 25% in a Shoreland Zoning District and a Variance to allow 9 foot wide parking stalls on Outlot C Town Centre 100 Sixteenth Addition, located on Town Centre Drive and O'Leary Lane in the NE '/4 of Section 15. Planner Kirmis introduced this item. He highlighted the information presented in the City staff's planning report dated January 17, 2001. He noted the background and history, the existing conditions, and the surrounding uses of the subject property. Loren Jersten, Sure Construction, stated that they wish to be compatible with the surrounding area and discussed the Variance request for 9 foot parking stalls. Chair Heyl questioned what the hardship is that would justify the Variance. Mr. Jersten stated it is an economic hardship. There being no further comment, Chair closed the public hearing and turned the discussion back to the Commission. Chair Heyl stated she does not see economics as a hardship. She stated that the Council will have to address the variance hardship issue. Member Nosbush questioned the alignment of the private drive. Senior Planner Ridley discussed the background of the area. Member Huusko moved, Member Nosbush seconded a motion to recommend approval of a Conditional Use Permit to allow impervious surface coverage of greater than 25 percent within a Shoreland Overlay District upon property located north of Town Centre Drive and west of Lexington Avenue subject to the following conditions: 1. The subject property shall be platted into a lot and block. 2. The Conditional Use Permit shall be recorded with Dakota County within 60 days Final Plat approval. 3. To satisfy off-street parking supply requirements, not less than 3,000 square feet of the building shall be devoted to storage. 4. The City shall model increased phosphorus loads to O'Leary Lake. If this analysis indicates increased (untreated) phosphorus loads to O'Leary Lake, the development shall be subject to a water quality cash dedication to mitigate for that increased phosphorus load. /93 Eagan Advisort~ Planning Commission Minutes January 23, ?001 Page 16 ~ l ~ ~~ ~ ~` 5. The City shall approve a variance to allow nine foot wide parking stalls upon the site. A vote was taken on the motion. Aye: Nosbush, Bendt. Nay: Heyl, Steininger, Huusko, Hunter. Member Steininger moved, Member Huusko seconded a motion to adjourn the January 23, 2001 Advisory Planning Commission meeting at 9:10 p.m. Secretary Eagan Advisory Planning Commission /9~ PLANNING REPORT CITY OF EAGAN REPORT DATE: January 17, 2001 CASE: 15-CU-12-12-00 15-VA-15-12-00 APPLICANT: Sure Construction PROPERTY OWNER: Paul Becker HEARING DATE: January 23, ZOOI PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (impervious surface coverage) and Variance (parking stall width) LOCATION: North of Town Centre Drive and west of Lexington Avenue COMPREHENSIVE PLAN: CA, Central Area ZONING: LB, Limited Business SUMMARY OF REQUEST Sure Construction has submitted plans calling for the construction of a two story, 20,860 square foot office building upon a 1.7 acre site located north of Town Centre Drive and west of Lexington Avenue. To accommodate the proposal, the applicant has requested a Conditional Use Permit to allow an impervious surface coverage of greater than 25 percent within a Shoreland Overlay District (69 percent coverage proposed) and a Variance to allow off-street parking stalls less than 10 feet in width (9' widths proposed). ~ µ AUTHORITY FOR REVIEW Conditional Use Permit City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: /9S Planning Report -Sure Construction CUP & Variance January 23, 2001 Page 2 A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The subject property was originally platted as part of Town Centre 100 3ra Addition in 1987. As part of the processing of the Allina Medical building in 1996, the property was replatted as Outlot C, Town Centre 100 16th Addition. EXISTING CONDITIONS The subject property measures 1.7 acres in size and is presently vacant. The site was previously rough graded and holds no wetlands or significant vegetation. /96 Planning Report -Sure Construction CUP & Variance January 23, 2001 Page 3 The property is accessed from the south via Town Centre Drive and lies within the Shoreland Overlay District of O'Leary Lake. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Medical Offices; zoned LB, Limited Business and guided CA, Central Area. South - Multiple Family Residential; zoned PD, Planned Development and guided CA, Central Area. East - Child Care Facility; zoned PD; Planned Development and guided CA, Central Area. West - Medical Offices; zoned LB, Limited Business and guided CA, Central Area. EVALUATION OF REQUEST Compatibility with Surrounding Area -Considering that the subject site is bounded on the north and west by similar office type uses, the proposed office building appears compatible with surrounding uses. Building Plans - As shown on the submitted site plan, the proposed office building is centrally located on the site and is provided access form the south via Town Centre Drive and from the east via a shared private drive. The building exhibits a two story/walkout design that responds to site contours. Looking north from Town Centre Drive, the building will have the appearance of a single story structure with massing and roof design similar to the recently constructed counseling clinic to the west. The building is to be finished in a combination of face brick (red) and cement board siding (tan). Platting -The subject site is presently platted as an outlot. Prior to the recording of the conditional use permit and building permit issuance, the parcel must be replatted with a lot and block description. Setbacks -The proposed building and provided off street parking meet setback requirements. Green Area -With 31 percent of the site devoted to green space, the minimum 30 percent requirement imposed in commercial zoning districts has been satisfied. /9~ Planning Report -Sure Construction CUP & Variance January 23, 2001 Page 4 Off-street Parkin Parking supply: The applicant has indicated that a portion of the building's lower level is to be devoted exclusively to storage (and thus is not subject to the City Code's off street parking requirement for office uses). With a total of 95 pazking spaces on site, not less than 3,000 square feet of the building must be devoted to storage use in order to meet parking supply requirements. Parking Stall Widths: According to the City Code, off-street parking stalls may not be less than ten feet in width. It is the applicant's contention that such requirement is more suited to retail commercial activites than office type uses and has thus requested a variance to allow stalls nine feet in width. Other than the applicant's contention (regarding the appropriateness often foot wide stalls), it does not appear that genuine hardship has been demonstrated to warrant approval of such vanance. Whether or not justification exists to approve the variance request is considered a policy matter to be determined by City Officials. Wetlands/Water Quality -The City of Eagan Shoreland Zoning Ordinance (Sec. 11.21 City Code) applies to development of this parcel because the site is located within 1,000 feet of the ordinary high water level of O'Leary Lake, which is astate-protected waterbody that is classified as a Class II-Indirect Contact Recreation by the City's Water Quality Management Plan. As part of the 1996 development agreement for Town Centre 100 Sixteenth Addition, a stormwater pond was designed and constructed to treat the runoff from Outlots A through C, when those outlots were developed. Therefore, the City's water quality requirements were previously satisfied. Impervious Surface Coverage -The proposed development exhibits impervious surface coverage of 69 percent. According to the City Code, lots within shoreland overlay districts may exceed 25 percent impervious coverage only upon the granting of a conditional use permit provided: 1. The City has approved and implemented acommunity -wide storm water management plan. 2. Non-degradation standards for phosphorus for the nearest downstream recreational water body will be satisfied. The City has approved and implemented a storm water management plan. To ensure non- degradation, it is suggested that the City consider modeling increased phosphorus loads to O'Leary Lake. If this analysis indicates increased (untreated) phosphorus loads to O'Leary /9~ Plaiuiing Report -Sure Construction CUP & Variance January 23, 2001 Page 5 Lake, the development should be subject to a water quality cash dedication to mitigate for that increased phosphorus load. SUMMARY/CONCLUSION The proposed use is clearly compatible with surrounding uses and appears to satisfy City requirements to allow impervious surface coverage in excess of 25 percent. Whether adequate hardship has been demonstrated to justify approval of the requested parking stall width variance is however, considered a policy matter to be determined by City Officials. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow impervious surface coverage of greater than 25 percent within a ShoreIand Overlay District upon property located north of Town Centre Drive and west of Lexington Avenue. If approved, the following conditions should apply: 1. The subject property shall be platted into a lot and block. 2. The Conditional Use Permit shall be recorded with Dakota County within 60 days Final Plat approval. 3. To satisfy off-street parking supply requirements, not less than 3,000 square feet of the building shall be devoted to storage. 4. The City shall model increased phosphorus loads to O'Leary Lake. If this analysis indicates increased (untreated) phosphorus loads to O'Leary Lake, the development shall be subject to a water quality cash dedication to mitigate for that increased phosphorus load. 5. The City shall approve a variance to allow nine foot wide parking stalls upon the site. /99 FINANCIAL OBLIGATION 15-CU-12-12-00 Outlot C Town Centre 10016th There are pay-off balances of special assessments totaling $-0- on the pazcel for which the conditional use permit is requested. At this time, there aze no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following chazges are proposed. The chazges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Coru~ection/Availability Chazges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL .. aid Location Map 4~ I~111 I, r 1~ ~'4~ ~ t` °~ I ~\ ~ i ~~~ Jr ~1 ~~ . .1 i~ i a e„ °' * Y ~6 ~- } r} ~*:. tt I.t.l t.l ~`' __ f~°''l i i Sub ect Site ~ ,~ .• ~~ ~ -~ ~a Y«vAMM1 ~: - iM~ ~ r + .~ -~,. i1 a - t Development/Developer: Sure Construction Application: Conditional Use Permit and Variance Case No.: 15-CU-12-12-00 and 15-VA-15-12-00 O prepaed np ERSI McMew 11. Portal bas rtsQ data proridad N Carty La d &rvey Depertrrent and b artet s d Naerrbr 1000. w~ E City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY M 1 N N E S O T A The city of Eagan and Dakota County do not guarantee the accuracy of this Information and an S Cemmunlry D.v-leym.nt D.yartm.nt not responsible for er-ors or omissions. ~~ I i 1 ~ Ggan boundary ~ ~ ^ /Street Centerline iL-_-~J Parcel Area _ duiiding Footprint Current Zoning and Comprehensive Guide Plan Land Use Map Sure Construction Case No. 15-VA-15-12-00 and 15-CU-12-12-00 Zoning Map PD La BP LB ; u Current Zoning: LB D LB Limited Business 9 R-4 PD P ~ R-4 P 9 e R~d PD ue a see ~:w r... ~~ 0 0 ~ Comprehensive Guide Plan Land Use Map ~A aP Current Land Use Designation: A D-IV CA o-ly Central Area .ewr ~ .•• 0 CA o z P = et ~ 1~ Ne • eee /2M I..t IV D-IV ~ ~ V ~~ r r Nre en M..laea ~y oaReL eennty u.e a.2..y o.P.,an.ne w voo. N 2enl~p Informetlon mnintalned 1y Glty •taR. 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City Council Members City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Council Members: On January 23 eve appeared in front of the Planning Commission to request a conditional use permit for lot coverage increases and a variance to aliaw our parking lot stall widths to be 9' instead of 10'. We would like to withdraw the variance request. Our site plan (copy attached) now reflects the 10' stalls. We have not changed the footprint of the building. We will instead designate 1000 square feet of extra storage space (for a total of 4000 s.f.) to account for the lower number of parking stalls. We hope that the withdrawal of the variance request will remove any objection to the project, and look forward to meeting ~~hth you on February 5. Sincerely, ~- , L-' Loren Kjersten President P.O. Box 174 Loretto, MN 55357 Phone and Fax: (763) 479-3836 aii 02/01/01 14:06 FAX 61.2 541 9554 _ _ . _ - _ .~ i 4 g -- 4 I b f ~ ~, RF - b ~~ ~ ~ no Q ~~ a ~~' ~ c~~ I T T- I 612 541 9554 WCL ASSOCIATES, INC. ~ ~Ol ~~O I Od ~ti ~ 'X ~ci% ; ~ ~` ; . I Ei,rc. :S / ~~ . 31 f i ~ /~~`` I~ :~, -s 31 ~ ` `¢ // i;1~d ~ ~ o ~`\ ~; / % ~ ~ ~ ~ ~ - _ , ~~Q, ~~\ 1 ~ ~ 6 ~ L.' ~ ~ - I ~, v e I, i ~ y ~ ~~ ~~ ~ ~h ~ ~ ~ p,. _ I f c ~ ~ ~ li •~ i ~ O e ~ 6'I ~ e ~ !, ~ II t- e:" it ~ i r 7~ ~ ~ Is F ~~~' i ~ I~ i _~ ~~ r`i O ~ ( ~ 111 1l 1 rr', c., ~W ~ ~ ~~ '~ o~ t r 5 1V ~ ~ 1 ~ ~~ i ~ ~ ~` ~ ~ `\ _ --. '~ ~ ~ I ~ ~~ X., it GD .C.^. !~ !~ d! \', a is t ~1,\ 1~j003/004 N I ~ a o O O L n ~~ a ~. a~ 0. C ~ l~0 a ~ 0 W • O R ~ ~ ~ O .~ O ar N 612 541 9554 02/01/01 19:07 FAl 612 541 9554 WCL ASSOCI:~TES, I!~C. C~] 004/004 SITE/BUILDING DATA M~UMNCIPALITY EAGAN, M,N. ZONING P4C SITE AREA 75,747 S.F BUILDING FOOTPRINT 10,430 S.F. GREEN SPACE 22,805 S.F. OCCUPANCY CONSTRUCTION CLASSIFICATION' B OFFICE, 51 STORAGE 5, ONE HOUR, NOT SPRINKLERED A~ BUILDING AREA LOWER LEVEL UPPER LEVEL TOTAL PARKING 10' x 19' STALLS 8' x 19' STALLS (ACCESSABLE TOTAL PROOF OF PARKING TOTAL --~ o L1\J z ~ O ~ z z x ~ ~ o U 10,430 S.F. 10,43 S.F. 20,86 S.F. 82 STAL~S + 5 STALLS 87 STALLS 17 STALLS 104 5 ~ ALLS lc h ~~ 0 w PR~ N O~ O iy ~, a NI ~, 0 0 0 0 a~3