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06/05/2001 - City Council Regular AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING June 5, 2001 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS & PRESENTATIONS V P_ A. Honor Mayor Awada and Brian Carey for a Special Award Presented by City Business IV. CONSENT AGENDA o2 A. APPROVE MINUTES N ' / q B. PERSONNEL ITEMS Zo C. APPROVE License Renewals /,CIo~ c~D. APPROVE New Licenses Z(.E. RECEIVE Bids/Award Contract, Contract 01-07 (Lexington Ave.-County Road Upgrade) ~~g F. ADOPT Resolution, No Parking, Project 809 (Blue Gentian Road) b q G. APPROVE Plans & Specs/Authorize Advertisement for Bids, Contract 01-12 (July 2000 Storm Sewer Improvements) 30H. CHANGE ORDERS #1, 2 & 3, Contract 00-07 (TH 13 Upgrade-Street & Utility Improvements) *0I. APPROVE Development Agreement Time Extension, Project 00-S (Orchard Heights) ~~J. APPROVE Emergency Meeting Policy - APPROVE Legal SOQ n r. APPROVAL of Street Sweeper Acquisition i 60 M. APPROVE Design Services Contract - Damon Farber Associates - Central Park Site Plans and Specifications p0~ N. APPROVAL of Architecture Services Contract for the Central Park Pavilion and Well House r Road 6.1 O. APPROVE Acquisition Agreement 1940 Silver Bell 1 63 P. REQUEST for Approval / Lioness "Buy a Brick" Project Q. APPROVAL of Metropolitan Regional Arts Council Grant p6g R. APPROVAL of LCTS Grant from School District 197 V. 6:30 - PUBLIC HEARINGS ?A. MODIFICATIONS to Northeast Eagan Development District No. 2, Tax Increment Financing District No. 3 OB. PROJECT 761, Final Assessment Hearing (Duckwood Drive - Street Overlay) O C. RECONSIDER PROJECT 806, Kennerick Addition (Storm Pond & Outlet) ' n D. VARIANCE - Jewish Community Center (Camp Butwin). Variance Request to Allow / Construction of a Camp Shelter Building within a Shoreland Overlay District Without Municipal Sewer And Water Service, Located At 821 120`h Street West, Adjacent to O'Brien Lake, in the North %i of the SW of Section 35. VI. OLD BUSINESS ?A. REVIEW Winter Trail Maintenance Policy B. APPROVE Design Development Plans for Community Center Building; Authorize Plans and Specifications V l(/ S'C. APPROVE Design Development Plans for Central Park Site; Authorize Plans and Specifications VII. //NEW BUSINESS ®YLA. HISTORICAL SOCIETY -Consider Terms of Office 713. APPROVE 5-year Capital Improvement Program (2002-2006), Part III Infrastructure 1(OC)C. RECEIVE Recommendations and Authorize Plans and Specifications on the Moonshine Park P i r y D. REZONING - A Rezoning of Approximately 2.5 Acres to R-1 (Single Family), Located West of Johnny Cake Ridge Road, on the Southwest Side Of Woodgate Lane, on Either Side of the Highline Trail in the SE '/4 Of Section 29. n I ' E. PLANNED DEVELOPMENT AMENDMENT - Walter R. Dedrick - A Planned Development Amendment to Allow Community Shopping Center uses on Lot 3, Block 1, Thomas Lake Center (Video Update), located at 1555 Cliff Road in the SE '/4 of Section 28. F. CONDITIONAL USE PERMIT - Dakota County - A Conditional Use Permit to Allow an Above Ground Fuel Storage Tank on Lot 2, Block 1, Ted Wachter Addition (Eagan Library), Located at 1340 Wescott Road in the NW '/4 of Section 22. ~a 0 y G. PLANNED DEVELOPMENT AMENDMENT - HOBBY ZONE - A Planned Development Amendment to allow an Outdoor Track for Testing and Racing of Radio Controlled Cars on Lot 2, Block 1, Cliff Lake Center, Located at 1960 Cliff Lake Road in the SW '/4 of Section 29. H. PLANNED DEVELOPMENT AMENDMENT - Fredrickson & Byron - A Planned Development If Amendment to Expand Sam's Club to Incorporate an Off Sale Retail Liquor Sales Facility on Lot 3, Block 1, Eagandale Center Industrial Park No. 9, Located on the West side of Denmark Avenue in the NE '/4 of Section 10. a39I. REQUEST for Funding by the Charter Commission. 4/0 J. WETLAND CONSERVATION Appeal Process VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads B. Storm Update C. Central Park Update / Community Center Project X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ECONOMIC DEVELOPMENT AUTHORITY (No regular business to be considered) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. - r`~-- city of eagan MEMO MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 1, 2001 SUBJECT: AGENDA INFORMATION FOR JUNE 5, 2001 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the June 5, 2001 City Council agenda, the following items are in order for consideration. i Agenda Information Memo June 5, 2001 Eagan City Council Meeting RECOGNITIONS & PRESENTATIONS A. HONOR MAYOR AWADA AND BRIAN CAREY FOR A SPECIAL AWARD PRESENTED BY CITY BUSINESS FACTS: • Mayor Awada and Brian Carey were both recently recognized by City Business as a recipient of the 40 Under 40 Award. • According to City Business the 174 nominations for the 40 Under 40 was a record. • Also according to City Business only the best and brightest in their field get nominated for this honor to begin with, making the choice from 174 to 40 difficult. • The criteria included chiefly accomplishments within each nominee's field along with community involvement. • Out of the 40 under 40: • 15 are the oldest child in their family, 13 have masters degrees, 12 name golf as one of their favorite leisure activities, 7 named skiing as a favorite activity, 7 delivered papers for their first job, 5 are married to women named Julie, and 5 have law degrees. ATTACHMENTS: • Attached without page numbers are copies of the certificates to be presented. • Attached on pages L through are copies of articles that appeared in City Business, May, 2001 edition on both Mayor Awada and Brian Carey. i I:. Y :r O G O p 49 O- = 1+ pC ' jug '~:s~t~. G3~ ~'r.~y y ~~•O. t~jw'._ p,d._ s '<mo~r . C's iLV CL) cis ' von 3a d 3 8 eAq'o' e 3° d q 49 pa p 401 P4Aw*i cif O c~•~.1Ww_ p N d O 41 ° U " d " `~U ~"t ^sD..,," Gt,,,i +y+ ' p, y ."3U A y d d ~h d 6~l ai O b 0 sue. T! 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If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the May 15, 2001 regular City Council meeting, the May 15, 2001 Listening Session and the May 8, 2001 special City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the May 15, 2001 regular City Council meeting are enclosed on pages through /0 . • Minutes of the May 15, 2001 Listening Session are enclosed on page L. • Minutes of the May , 2001 special City Council meeting are enclosed on pages through. MINUTES O A'I'tE'Gtft.Ak WVxtNj3OF THE I n 'CITY COUNCT ;pagan, Minnesota . 15, 2001 A regular meeting of the Eagan City Couilc}t;sJtlfi 4uesday, May 15, 2001 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Courtcil n' mb&rs Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. Councilmember Bakken moved, Councilmeml?Ct; illey seciirllfed a motion to approve the agenda as ' presented. Aye: 5 Nay: 0 RECOGN TATIONS PROCLAMATION OF TOM HEDGESA IN THE CITY OF EAGAIN Dave Osberg, former President of the Minnesota City Managers Association made a presentation regarding the first Minnesota City/County Management Association's Dr. Robert A. Barrett Manager of the Year Award being presented to Tom Hedges. Mayor Awada read the proclamatibv.*hh;Wg May 15, 2001 as Tom Hedges' Day in the City of Eagan. City Administrator Hedges spoke briefly. ' LEADERS V.-'OF EAGAN Steve King from the Dakota Couttyti:CQ>riCJe'velopment Partnership presented a Special Leadership Award to the City of Eagan acknowledging.l* of orts in economic development accomplishments. CONSENT AGENDA A. Minutes. It was recommended to approve the minutes of the May 1, 2001 regular City Council meeting, the April 24. 2001, April 26, 2001, April 27, 20Q .a d:A►:pp.34,.,?Olll; $pecial City Council meeting minutes as presented. B. Personnel Items. , 1. It was recommended to approve thehiring 8f'Kat fth&Larson, Ranae Thorman and Jennifer Geiser as part-time seasonal lifeguards for CascadX iay. 2. It was recommended to approve the hi :Ryan Star:end Lisa Peterson as part-time seasonal concessions workers for Cascade Bay. 3. It was recommended to approve the hiring of Mart I{snes, Chase Garvey and Rosemary Watson as part-time seasonal guest services workers for Cascate-$ay. 4. It was recommended to approve the hiring of Matthew Conn as a part-time seasonal operations and maintenance worker for Cascade Bay. 5. It was recommended to approve the hiring of Adam Keeler as a seasonal ballfield attendant. 6. It was recommended to approve the hiring of Alexis prews, Mike Wiese, Justin Mushel, Christopher Hoffman, Gordon Dentinger, Bryon Seppamake ailreroy Rother as seasonal park maintenance workers. ' 7. It was recommended to ap$,coi?>z;T~l 'ft-*ff-qepner as a utility maintenance worker. 8. It was recommended to aPfiS*K t+ l'iGf~~!`1(f -'448. live bargaining agreement with the Police Department 911 Dispatcher Collective Bargaining.UAit. C. Licenses. It was recommended to approve new Commercia#tilizer License for B & D Lawn and Tree and a new Tree Contractor License for Lawrence Tree Remova D. Lawful Gambling Exempt Permit. It was recommended to approve a Lawful Gambling Exempt Permit for Valley Viewers 4-H Club for Bingo to be held at Eagan Central Park July 3 and 4, 2001. E. Final Subdivision and Final Planned Development. It was recommended to approve the final subdivision and -final planned development for Woodstone Townhomes - Tollefson Development, Inc. F. Sign Code Amendment. It was recommended to amend Table A of the Sign Code to reflect recently approved off-premise sign erections and removals throughout the City and direct the City Attorney to prepare an amendment suitable for publication. 3 Eagan City Council Meeting Minute May 15, 2001 Page 2 G. Project 787. It was recommended to appro~'tssgssmerlt•ti4;Pment with Arnold Doering, 4884 Pilot Knob Road for Project 787 and authorize the Mayo't-p3eit:384.'lo execute all related agreements. H. Contract 01-06. It was recommended to approve fliis'p iis'aXd specifications for Contract 01-06 (Blue Gentian Road - Street Utility Improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, June 28, 2001. I. Contract 01-07. It was recommended to approve the plans and specifications for Contract 01-07 (Lexington Avenue - County Road Upgrade) and au#bor-iro4kq.a&,Aajjetlie.4t1Pr a bid opening to be held at 11:00 a.m. on Thursday, May 31, 2001. . J. Project 804. It was recommended to receive the DraeasiFiility4ort for Project 804 (Clearview Addition - Storm Sewer Improvements) and schedule a public '21 ing to bdt$eld on June 19, 2001. K. Acquisition Agreement. It was recommended to am-foe an acgW.!Pon agreement for 1940 Silver Bell Road. Councilmember Carlson moved. 3oii#ioihbiaki:~conded a motion to approve the consent agenda as presented. Aye: 5 Nay: 0 PUBLIC HEARINGS VARIANCE - GERALD V. NARLOCK City Administrator Hedges introd*ccd i .item regarding a one foot nine inch Variance from the required 10-foot side yard setback and a 4°io Variance -t'6'cher I} x%ih}tpi 20% lot coverage requirement for a single family home addition at 1434 Blackhawk Lake Drive. $ettioi ai r i i61ey gave a staff report. Mayor Awada opened the public heablic comment, she closed the public hearing and turned discussion back to the Council. Councilmember Bakken move(r, Councilmember Tilley seconded a motion to approve a one-foot nine- inch Variance from the required 10 foot side yard setback requirement for a single family home addition at 1434 Blackhawk Lake Drive, legally described as Lot 8, Block 3, Stoney Point subject to the following conditions: Aye: 5, Nay: 0 1. If within one year after approvali~sice'.#11;have been completed or utilized, it shall become null and void unless a petiti0ri'foi'~t:Xt~it§4btcelgfpnted by the Council. Such extension shall be requested in.writing at least 30 days befck4:expiratioR4pd shall state facts showing a good faith attempt to complete or utilize the use permitted i#il& varianG¢::: 2. The applicant shall obtain a building pei&:prior to j: ' rining construction. 3. The proposed addition shall be constructed sing ma..ft s to match the existing structure. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve a 4% Variance to the maximum 20% lot coverage requirement for a single family home addition at 1434 Blackhawk Lake Drive, legally described as Lot 8, Block 3, Stoney Point subject to the above listed conditions: Aye: 5, Nay: 0 VARIANCE - SPECTRUM:$INESS PARK City Administrator Hedges intpt7d}~L~etV0*,Z.rRgdi}1ra 14 foot Variance to the minimum 20-foot parking and pavement setback from a pi.}gti+os~+olo, Block i, Spectrum Business Park, located northeast of Hwy. 55 between Blue Gentian and Blue Wf *r) dSenior Planner Ridley gave a staff report. Mayor Awada opened the public hearing. There beij public comment she closed the public hearing and turned discussion back to the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve a 14 foot Variance to the minimum 20-foot parking and pavement setback from a public right-of-way for Lot 2, Block 1, Spectrum Business Park, located northeast of Highway 55 between Blue Gentian and Blue Water Road in the NW '/A of Section 2 subject to the following conditions: Aye: 5 Nay: 0 t Eagan City Council Meeting Minutes May 15, 2001 Page 3 1. If within one year after approval, the'~i e,sha11 no1.bs d.:Ken completed or utilized, it shall become null and void unless a petition for extrs is tR:j?o ik i' Wd by the Council. Such extension shall be requested in writing at least 30 days before•esf2€ioil grid shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. Prior to issuance of a building permit, the applicant shall submit documentation to the City showing MN/DOT's consent to landscaping within the right-of-way. Documentation also shall be provided indicating maintenance responsibib .;foF.tAq.lpndscaped area. Councilmember Bakken moved, Councilm ri 6fl3tin 's.b.'c- ded a motion to approve a 60-day c.kn exte.nsion for recording the final plat for Spectrum BusM Park, hji cd northeast of Highway 55 between Blue Gentian and Blue Water Road in the N`W of Section&%, Aye: 5 NIX: 0 Councilmember Bakken moved, (=oiici#ibe;: ~`si~;iconded a motion to approve issuance of a foot and foundation permit for Lot 2 prior t0 recording the'fii~i~4Aa't. Aye: 5 Nay: 0 PROJECT 776R, YANKEE DOODLE ROAD EXTENSION STREET & UTILITY IMPROVEMENTS City Administrator Hedges introdxccSi,this item regarding preparation of detailed final plans and specifications for Project 776R, Yankee Dik"' Extension - Street, Utility and trail improvements. Public Works Director Colbert gave a staff re ii5tlv:; y; PQ&cr1 introduced Tiffany Dagon of Short Elliot Hendrickson Inc. who provided an overview of tj~e Fea`silrls{Resprt. Mayor Awada opened the public hearirt ' Tbel~:h> kg dblic comment, Mayor Awada closed the public hearing and turned discussion back to.;titici}: Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve project 776R (Yankee Doodle Road Extension - Street, Utility and Trail Improvements), authorize the preparation of detailed final plans and specifications and the acquisition of right-of-way and easements through quick take Eminent Domain, if necessary. Aye: 5 Nay: 0 " VACATION - PUBLIC DRAINAGE;A ji'1FI3k» TY. skS ?1~ NT (LAV1'RENCE AND LINDE AVENUE) City Administrator Hedges introduced this itpR%regard inp, the vacation of the Public Right of Way for Lawrence Avenue and Linde Lane. Public Works Dt}> or ColbCf Pve a staff report. Mayor Awada opened the public hearing. IN& being rioUblic comment, Mayor Awada closed the public hearing and turned discussion back to the Council. Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve the vacation of the Public Right of Way for Lawrence Avenue and Linde Lane and authorize the Mayor and Deputy City Clerk to execute all related documents concurrent with the recording of the Grand Oak 3rd Addition plat at the County. Aye: 5 Nay: 0 PROJECT 806 - KENNERICKAJJ 01T$LQ1NyPQ ~D.ji]DP.1 (TRUNK STORM SEWER OUTLET) City Administrator Hedges introduced tliis'•iteg2iditig plans and specifications and the acquisition of right of way and easements for Project 806 Kennerick Additioo;.find HDP-1 which was continued from the May 1, 2001 City Council meeting. Mark Hanson of Bonestro Rosengg6rlik and Associates discussed alternative's to the storm sewer and pond improvements proposed in the feasibility rdport. Mayor Awada opened the public hearing. Approximately 10 residents spoke. Their comments and concerns included maintenance of the outlet pipe from Pond HDP-1; concern over assessments; removal of trees; overall benefit to adjacent property owners. Eagan City Council Meeting Minutes May 15, 2001 Page 4 There being no further public commeiiti~ or Awada$e''the public hearing and turned discussion back to the Council. The Council and staff addressed the concerns of the residents and discussed the various options. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve Project 806 (Kennerick Addition, Pond (HDP-1-Trunk SiQj4nSCV:&r Outlet as amended by the Alternates Report dated May 10. 2001; authorize the preparation of detailed f#i~Q;}ii5:?cat£S and the acquisition of right-of-way and easements through quick-take Eminent Domain, if necaSS iy"i~~ye ay: 0 OLDrSINESS: VARIANCE - SIRLOIN ROOM City Administrator Hedges introduced this item regarding a 48 stall Variance from the off-street parking supply requirement for a restaurant located at 4625 Nicols Road which was continued from the April 3, 2001 City Council meeting. Senior Planner Ridley gave a staff report Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a 48 stall Variance from the off-street parking supply requirex~.eiW.ii a.testaurant located at 4625 Nicols Road in the NW of Section 31 subject to the following conditions: Aye''~~:q I . The applicant shall provide evidence *f a long te? i•leag; for the use of the 80 off-street parking stalls on the property to the south. 2. The applicant shall enter into an a~sgei;K}te'ity requiring the removal of the two story seasonal patio if the lease is t i }4 {ed•;dr cancelled. 3. The variance shall be effectivF0 on the receipt of necessary lease documents and the applicants entrance into the aforementioned agreement with the City. REPEAT- CALL FOR SERVICE ORDINANCE City Administrator Hedges intrdifoss. ?~:t}tip:f 3ce*A ?e establishment of a fee for repeat service calls to activity defined as nuisances in the CiSj:Cii}; i?bFe I aesen discussed the proposed ordinance and the types of disturbances that the ordinance is design ;o address. Councilmember Bakken moved, Couneihn~r Tilley-34e4onded a motion to approve the addition of Section 10.44 establishing a fee for repeat service cal•to activitycrned as nuisances in the City Code, any activity, conduct or condition constituting a violation of Chapter , t w the City Code, any activity, conduct or condition constituting a violation of Minnesota state laws prohibiting or regulating prostitution, gambling, controlled substance, use of firearms, and any activity, conduct or condition constituting disorderly conduct under Chapter 609 of Minnesota Statutes. Aye: 5 Nay: 0 Councilmember Bakken moved, Councilmember Tille ;•sotonded a motion to adopt a resolution setting the repeat nuisance service call fee. Aye: 5 Nay: 0 "A0 ANOMS REMOTE MONITORING TOWER SITE SELECTION City Administrator Hedges introduced this item regarding the site selection of ANOMS Remote Monitoring Towers. Assistant City Administrator Verbrugge displayed a picture of a monitoring tower and explained the purpose of the towers. -Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve the recommendation of the Airport Relations Commission regarding site selection of ANOMS Remote Monitoring Towers. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes: May 15, 2001 Page 5 STREET NAA .0- JANGE - HUG)X.:PTZGERALD BEAU D'RU'E''.l'-ALE LANE City Administrator Hedges introduced this item regarding a proposed street name change for Beau d' Rue Drive. He stated that area property owners had been noticed of the requested changes and one letter has been received opposing the proposed name change to Cedarvale Lane. Hugh Fitzgerald, owner of Cedarva# K $:f?tt'3y1~ -CQmer;;Aiscussed his reasons for requesting the name change. Two other area property owners expressed corlCerns regarding the proposed name change which included expenses for address changes on letterhead, business oaidKetc., delo~-"*t mail delivery and the possibility of another street name change when redevelopment oc Mayor Awada agreed the name should be changed but stated it should be changed when the redevelopment occurs in the area. Assistant City Administrator Verbrugge suggested that staff work with property owners in the area to come up with an appropriate name. Council agreed that area property owners should be involved in the name change. Mayor Awada also suggested that staff consult with Post Office regarding transition of a name change. Ted Vvachtner explained the origin hll:Q3:~2i>?•R~4u d' Rue Drive street name. The street was named for Fossum Beaudette, a well driller who drilled most bf'ifie:viti±s:or;t)te homes along that street and his son Gordon Beaudette, who served on the Planning CommisAbb for martq yi32i's. he latter part ofthe name is for Charlie and Louie Rueger , potato farmers in the area. The coilsbinatio ,of ija3rtes was suggested by Mrs. Charlie Beaudette, who was very active in civic affairs. Councilmember Awada moved, qoiiticilmember Tilley seconded a motion to change the street name of Beau d' Rue Drive at a future date after notifying area property owners of the potential change and requesting suggestions for the new street name. Aye: 5 Nay: 0 REZONING AND PRELIMINARY SUBDIVISION - INTERSTATE PARTNERS City Administrator Hedges intrdcli: fSteQi'xi$artisl~ga rezoning of approximately 3.8 acres from R-1, Single Family Residential to BP, Business ParCfocated pbftli'of'n1 'S5 and east of Blue Water Road. Senior Planner Ridley gave a staff report. Councilmember Bakken moved, Councilma*fjtrr Fields Seeanded a motion to approve a Rezoning of approximately 3.8 acres from R-1, Single Family Residential to Business Park located north of TH 55 and east of Blue Water Road in the northeast of Section 2. Aye: 5 Nay:' Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve a two lot Preliminary Subdivision (Grand Oak Three) on property located north of TH 55 and east of Blue Water Road in the northeast'/. of Section 2 subject to the following conditions. Aye. Nay: 0 1. The developer shall comply w.j~l tbgq q standards coliZff ions of plat approval as adopted by Council on February 3, 1993: A 1, B 1,y';;4 2i~ 2. The property shall be platte$'?':~::': 3. Lawrence Avenue and Linde Lane shall be formally •yacated. 4. The portion of the existing Highway 55 right-of-A ~..?rhich overlays Lot 2 development shall be. formally vacated and acquired by the applicant. 5. An outlet skimmer in accordance with City engineering standards shall be constructed on the outlet pipe from the pond. 6. A right in only entrance as approved by staff would be permitted 220 feet from intersection of both Water Road and Highway 55 and the remaining full driveway access shall be a minimum of 300 feet from the intersection. 7. All driveway accesses shall be a minimum of 300 feet from the intersection of Blue Water Road and Highway 55. Eagan City Council Meeting Minutes , May 15, 2001 Page 6 8. This development shall accept th8;Oby s determinatiotl:ibf fesponsibility and costs of $3,478.00 per net developable acre for AUAR Mitigatyj~e `t f c I prd.-O.-t is as identified in the Final AUAR document approved by the City CouriCi)gio:#1'1998. The financial obligation shall be placed in an escrow account with the City to be used solely for financing the AUAR improvements and any unused amount will be returned to the payers upon full development of the AUAR properties. ADMINISTRATIVE AGENDA Margaret Schriener of the Eagan Foundation p;gvided an uFtidte on the Unmet Needs Committee. CENTRAL PARK USAAt E I CENTER PROJECT City Administrator Hedges provided a brief up ate. RFP/LEGAL SERVICES City. Administrator Hedges introduced this item regarding Strategy 12.3 in the City of Eagan Strategic Plan, reviewing city consultants as directe4;b04e City Council in Fall 2000. He stated that his office is nearing completion of the RFP for legal services arid~is cst .•approval at this time. : . Mayor Awada moved, Councilmember T*11ey sec6fila0b'motion to approve the timeline, in accordance with past procedure, for solicitation of the Legal $ ices *is.S general legal service, prosecution and specialized labor consultation. Aye: 5 Nay: 0 FUTURE DEVELOPMENT -5-i ' - *ROAD / ETHAN DRIVE TO WESTCOTT ROAD Senior Planner Ridley discussed this item requesting direction from Council regarding options for the future development of Dodd Road / Ethan,Drive t6 Wescott Road. Mayor Awada moved, Counci1rnembeF.Car164n serRijded a motion to direct staff to refer revised text to the Advisory Planning Commission for revic.~.*geid~a> Nay: 0 VVETLAND CONSEkV4-TION APWAL PROCESS City Administrator Hedges introduced this item:regardir*:. a Minnesota Wetland Conservation Act policies governing wetland conservation and replacement. Councilmember Tilley moved, Councilmember Bakken seconded a motion to authorize the City Attorney and the Advisory Parks and Recreation Comrxtittee to develop an appeals process for any and all wetland conservation appeals that may occur in the future because the City of Eagan is the responsible local government unit. Aye: 5 Nay:0 OAK CHASE ROAD I)'AINAGE r,.• City Administrator Hedges intro : 4t4~ioI Sl i?g:correspondence from Bea Blomquist regarding the drainage on Oak Chase Road. Memos were provided from thg,City Engineer and Forester providing an update on the status of the installation of the storm sewer catch basins ormed as part of the Oak Chase Road improvements and the benefits of trees in the reduction of storr>?;$c $ter runoff. Mayor Awada directed staff to forward a copy of the memos to Ms. Blomquist and the other signatories of the letter. MONTHLY MEETING SCHEDULE A revised meeting schedule was discussed for the months of May, June and July. Councilmember Carlson suggested that the July 24 meeting to discuss goals be cancelled. Extension of the amount of time allotted for the Listening Session was also discussed.. Eagan City Council Meeting Minute;: May 15, 2001 Page 7 Mayor Awada moved, Councilmemb Qptied:a;Wtion to acknowledge the changes on the May Council Calendar; schedule the joint EDC meee 18, 2001; cancel the July 24, 2001 meeting; the Listening Sessions will begin at 5:30 p.m. starting wtthtlie June 5, 2001 meeting; and Special City Council meetings will begin at 5:00 p.m. beginning with the May 22, 2001 meeting. Aye: 5 Nay: 0 AERIAL PLATFORM FIRE TRUCK City Administrator Hedges discussf'Cfiis~it~r#i Yggtg $toposed purchase of a demo aerial platform fire truck. Tilley sy!fictided a motion to authorize staff to.proceed Councilmember Bakken moved, Councihne f with plans and specs for a new or demo aerko tfi eh -Muck;::~tf: 5 Nay: 0 TRENTON TRAIL - BUI~G PERMIT FEE A discussion was held regarding a request by the Trenton Trail neighborhood to waive the fee for a building permit for renovations that will be made to a property previously proposed for a group home that was jointly purchased by the neighborhood. Councilmember Tilley moved, Co-**'%' ikt~ser$akken seconded a motion to waive the building permit fee for 4324 Trenton Trail. Aye: 5 Nay: 0 GRAIN JECT Kay Gustafson, representing the E' i id'afton,requested funding for the relocation of a large bur oak tree at Central Park. The Council discuss IR4ft'e' alternatives of funding for the project. Mayor Awada moved, Councilmember Carlson seconded a motion to direct staff to allocate money from the Central Park Budget toward the site df-veloprrient for preservation of the bur oak tree at Central Park referred to as the "Grandfather Tree" project. Aye: 5 Nay: 0 RESTORATION POL-' ; CH ~►TION IMPRON'EMENTS Public Works Director Colbert discussed a$jt policy statement regarding the scope of restoration that the City would provide after the installation of the mitigW*k' infraste4rture improvements across private property. Councilmember Fields moved, Mayor Awada §econded:2'fi;otion to approve the Restoration Policy for the storm mitigation improvements. Aye: 5 Nay: 0 VISITORS TO BE HEARD A resident from the Westbury neighborhood discussed :Wgrit transportation cuts by ISD 196 and the City's trail plowing policy. He requested that Council reconsider the wry to ensure more rapid snow removal and apply additional sand and salt to trails. He also suggested citizen initi~A efforts to keep trails clear of snow and ice. Mayor Awada stated that the &1- s t su~c;tir;'a is f,$ o ISD 196 opposing the new walking policy. She stated it is unfair for the School District to shift its budget problems to the City. Residents who spoke earlier regarding Project 806 s*A they felt they had made a mistake in expressing which proposal they preferred for the project. They indicated they would prefer the original proposal made by Mr. Swenson. City Attorney Dougherty stated that area residents would have to be re-notified since action had been made on the project earlier in the meeting. Council agreed to reconsider the project. Mayor Awada moved, Councilmember Bakken seconded a motion to reconsider Project 806. Aye: 5 Nay:0 9 Eagan City Council Meeting Minutes. May 15, 2001 . Page 8 Mayor Awada moved, Councilmemb~x; arlson seconded j.*. tion to hold a public hearing regarding • Project 806 on June 5, 2001. Aye: 5 Nay: 0 A business owner of 4861 Biscayne Avenue'i~Ci255e~tcharges filed against him and his wife regarding zoning issues. He requested that his wife's name be removed from the charges. City Administrator Hedges explained that the issue should to be addressed before a judge, as the City Council has no authority in such matters. i417R.W?ENT The meeting adjourned at 11:25 p.m.' MBM +:;;7; Date Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the poliy!t:lhat all persons have equal access to its programs, services, activities, facilities and employment without regard Eo;e¢lor, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard''ft'rt7~licB$i~tance. /D i MINUTES OF % LISTENING SE~SiON OF THE EAO, I CITY COUNC,~L un, Xinnewt Mayor Awada opened the May 15, 2001 Listening Session at 6:00 p.m. in the Community Room of the Eagan Kv*i s~l.Qp,nt .;,Pr=nt were Mayor Awada, Councilmembers Bakken, Carlsorf4€}}iso present were City Administrator Tom Hedges, Senior Planriei:;Itke RideDirector of Public Works Tom Colbert and Parks and Recreation Director K-Sn Vraa..:,:.,- 3 Representatives from the Tii~''rai3giihood provided an update on the status of the house located at 4324 Trenton Trail'tfiat was proposed for a group home for trouble teenage males. They stated the neighborhood had purchased the home and requested that building permit fees be waived for renovations that are planned. Council indicated that action would be considered at the regular Council meeting. Kay Gustafson, represenliiigll3 ;fan Foundation, discussed the "Grandfather Tree" project which involves the relocatioi'i:if,:iiIlvjr..:oak tree to the Central Park area. She requested that consideration be g0tn to morietar c..support for the project. Council indicated that action would be consid4rr*d.Z-.th*,' ft4 ar Council meeting. The Listening Session v✓.'aQjourned at 6:30 p.m. Date Deputy City Clerk Minutes of a Special Meeting of the Eagan City Council May 8, 2001 Page 1 of 5 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL TUESDAY, MAY 8, 2001 5:30 P.M. COMMUNITY ROOM Present: Mayor Awada, Councilmembers Bakken, Carlson, Fields and Tilley, City Administrator Hedges, Director of Public Works Colbert, Chief of Police TherkeIsen, Emergency Management Coordinator Southorn, Fire Chief Jensen, Senior Planner Ridley, Administrative Specialist Hertel. ROLL CALL AND AGENDA ADOPTION Mayor Awada began the meeting at 5:30 p.m. VISITORS TO BE HEARD No residents were present to address the City Council. PART III C.I.P. 2002-2006/PUBLIC WORKS PROJECT City Administrator Hedges gave an overview including the three components of the Capital Improvement Program - buildings, equipment, and streets, water and sewer. Director of Public Works Colbert stated that the CIP was a multi-step process involving seeking cost participation from other public agencies and the development of feasibility reports and other project documents. He stated that the plan is based on expected growth both on City and County roads; he further stated that the City's infrastructure is very strong and consequently requires primarily maintenance rather than new road construction or major projects. Mayor Awada inquired about the extension of Yankee Doodle Road. Director of Public Works Colbert stated that the County would approve the project in 2001, easement acquisition would take place in 2002 and construction would take place in 2003. Councilmember Carlson inquired about the Northwood Parkway overpass over I-35E. Director of Public Works Colbert stated that the expected $3 million for the overpass was included in the costs, but that additional applications for funds are being submitted. Councilmember Carlson asked about the signalization of 149 and Argenta Trail. Director of Public Works Colbert stated that the project is scheduled for 2003, stating that the Baffin Trail intersection would be eliminated from TH 149 and County Road 63 would be realigned to Opperman Drive. He stated that he shared the Council's surprise that the Metropolitan Council had not designated funds toward this project, but that it would move forward in 2003 with MNDoT funding. DRAFT Minutes of a Special Meeting of the Eagan City Council May 8, 2001 Page 2 of 5 Councilmember Bakken stated that as the City considers adding new trails or improving trails that the Council should be conscious of the ramifications given the recent discussions with ISD 196 regarding bussing and trail maintenance. Councilmember Carlson inquired if anything could be done to Town Centre to add trails or sidewalks without disturbing existing vegetation by installing the trails immediately adjacent to the curb. Director of Public Works Colbert stated that, due to safety and the need for snow storage in winter months, the proposed solution would likely be infeasible. Mayor Awada inquired about the possibility of transferring additional funds from the General Fund to the CIP. City Administrator Hedges stated that until the City knows if levy limits will be imposed, it is difficult to know if funds may be available. Director of Public Works Colbert suggested delay on two sections of roads proposed for projects. He suggested that the section of Yankee Doodle Road between TH-13 and Pilot Knob Road be delayed until 2004 and that the section of Lone Oak between TH-13 and Pilot Knob should be moved from the "future" to 2003 in the 2002-2006 CIP. Mayor Awada added that Dodd Road between Diffley and Ethan should be added to 2002. She commented that this segment of roadway would set the tone for the upgrade of the remainder of Dodd Road. City Administrator Hedges noted that letters of notification would be sent to impacted property owners noting the changes in the CIP. Councilmember Carlson also commented that the ring road should be part of the CIP. FIRE DEPARTMENT AERIAL TRUCK REPLACEMENT City Administrator Hedges gave an overview. He noted that there have been some problems with the current aerial truck and that it may be a greater liability than an asset. He stated that this would ordinarily be considered under the Part 11 CEP but that the expense would have consumed the entire budget and is being presented for separate consideration. He suggested using equipment certificates for this purchase. Fire Chief Jensen stated that the trade-in value of the current aerial truck would be minimal with respect to the overall cost of replacement. He noted that the City Council had the opportunity to move forward with a bid on a demonstration unit for a reduced price. He commented that the unit would cost approximately $600,000, plus a $55,000 upgrade and $100,000 in equipment additions. After brief discussion about costs, Councilmember Bakken noted that the difference between new and used models totaled approximately $70,000. Councilmember Carlson stated that the current vehicle should be sold "as-is" for liability purposes. Councilmember Bakken stated that the long-term maintenance costs should be considered, and requested hourly operating cost estimates before Council action. He clarified that the Council's direction is to move forward on the demo unit, but to prepare additional figures regarding the differences between the units and the operating costs over time. DRAFT /`3 Minutes of a Special Meeting of the Eagan City Council May 8, 2001 Page 3 of 5 REVIEW PUBLIC NOTIFICATION POLICY FOR MAILING PUBLIC HEARING NOTICES City Administrator Hedges gave an overview of the history of the issue, including reference to the decision made previously to notify properties within 350 feet of a given project and to use signage for additional area notification. He noted that the process could be improved by including an area map in the legal notification for clarity. Councilmember Carlson stated that the process is working and that fewer people than ever are approaching the Council to express concern about not knowing a project was under consideration. She further stated that notifications should be sent by address rather than property identification number because address notifications will reach all members of townhome associations and condominium residences. A brief discussion yielded direction to consider additional signs and in a different color that works effectively in all seasons. Councilmember Tilley stated that the notification limits should be extended further, beyond the 350 foot radius currently in place. She stated that communication with residents is a City Council goal and this request by citizens for broader notification should be implemented. Councilmembers Fields and Carlson both stated that a combination of notifications and signage would be optimal and that the logical extreme of expanding the policy is that eventually the City will be knocking on doors for notification. They stated that responsibility should be placed back on the residents after the City has followed its own rules for notification. City Administrator Hedges noted that staff would bring the mailing lists to Council meetings for reference as needed when persons inform the Council they did not receive notification. Mayor Awada moved, Councilmember Fields seconded a motion to direct staff to increase signage, select a new, brighter color for use in all seasons. Aye: 5 Nay: 0 EMERGENCY PREPAREDNESS PLAN City Administrator Hedges gave an overview. He stated that the plan is designed to be used in any emergency situation, but does not purport to be a detailed plan for every kind of emergency. Mayor Awada clarified that the plan essentially gives authority to the professional staff to respond in emergency situations without Council action and is necessary to respond well to emergencies. Chief Therkelsen stated that the plan works to minimize negative impact, increase efficiency, and improve recovery and response efforts in the wake of the immediate emergency. Emergency Management Coordinator Southorn gave a detailed presentation of the Emergency Preparedness Plan. DRAFT Minutes of a Special Meeting of the Eagan City Council May 8, 2001 Page 4 of 5 The Councilmembers discussed the importance of being able to contact one another immediately in an emergency. The Council directed staff to prepare a resolution for a regular Council agenda stating that in emergency situations, the City Administrator will attempt to contact Councilmembers for two hours prior to an emergency meeting and that in the event that Councilmembers are unreachable, a quorum of three Councilmember may convene and take action in an emergency. DISCUSSION REGARDING SIGN PLACEMENT Ms. Cindy Bean addressed the Council and stated that signs of any kind should not be allowed in the public right-of-way. She stated that the signs make the City unattractive and that signs are safety hazards in some traffic situations. She further stated that the signs were not free speech because they did not speak to a candidate's platform. Mayor Awada stated that the law does not allow for discrimination between types of signs. Councilmember Fields stated that she agreed with Ms. Bean's comments and position. Councilmember Bakken stated that it was an inappropriate use of public resources to use enforcement resources to ensure adherence to an aesthetic standard. He stated that the limitations on the signs as originally proposed by the City Council were unconstitutional and that the enforcement costs had not been considered. He stated that even revisions to the current ordinance would still result in a free-for-all in many parts of the City, causing traffic problems at corners and without truly reducing the number of signs. Mayor Awada stated the greatest abuse is on County roads. She noted that in other cities, candidates for office must be granted permission to place signs on private property. Senior Planner Ridley stated that enforcement would be more manageable if signs are not allowed in the public right-of-way or on public property. Councilmember Carlson stated that Apple Valley is handling the matter correctly by making the setback requirements more than the right-of-way and allowing signs on the County road right-of-way, per Dakota County's guidelines. Mayor Awada moved, Councilmember Carlson seconded a motion to draft an ordinance to restrict signs on all city-owned property, including right-of-way, parks and public facilities. Aye: 4 Nay: 1 (Councilmember Bakken opposed) OTHER BUSINESS - SUPER STORM DIRECTION Director of Public Works Colbert stated that the Public Works Department had received several calls from residents who are physically or financially unable to repair fences and property that will be impacted by the pending projects up for consideration by the City Council. He asked the Council to consider how the City would respond to residents facing hardship as a result of the proposed improvements to the storm sewer system. DRAFT /s Minutes of a Special Meeting of the Eagan City Council May 8, 2001 Page 5 of 5 Councilmember Bakken inquired if the costs of fence or other repairs on properties would be approximately a wash with the costs of easement acquisition. Director of Public Works Colbert stated that on average, the costs would be roughly equal. Councilmember Bakken then suggested that the Council offer property repair to residents who grant easements and inform residents who insist on payment for easements that they will be responsible for their own repairs. The Council briefly discussed options to save trees in the course of the projects and further complications with proceeding with projects. Mayor Awada suggested that the Council authorize staff to proceed with projects with the assistance of a third-party consultant or adjustor. Director of Public Works Colbert stated that the City must caution that the property repairs are not guaranteed or under warranty, but that the City's efforts would be in good faith. Mayor Awada stated that a third-party adjustor would be useful and that the Council needs to stand behind the Public Works Department and their efforts. Director of Public Works Colbert inquired about the replacement of trees and noted that the City's tree removal policy provided guidelines for the replacement of most significant trees. Mayor Awada stated that all efforts should be made to preserve trees. Comments on the Draft Restoration Policy were made and staff was directed to revise the policy and bring it back for formal Council approval. ADJOURNMENT The meeting adjourned at 9:07 p.m. Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 651-454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. DRAFT Agenda Information Memo June 5, 2001 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Chief Building Official— ACTION TO BE CONSIDERED: To approve the hiring of Dale Schoeppner as the Chief Building Official. Item 2. Utility Maintenance Worker-- ACTION TO BE CONSIDERED: To approve the hiring of Greg Lerner as a utility maintenance worker. Item 3. Part-time Seasonal Lifeguards/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Stephanie Lawrence, Bryce Johnson, James Maloney, Kensey Linnell, Danielle Hassett, Laura Senechal, Stephanie Senechal, Melissa Miller, Daniel Vogel, Shannon Einhorn, Angela Rodgers, Jennifer Woelfel, Reuben Wetterlund, Christopher Allmaras, Allison Tierney, Joshua Pribyl, Lauren Rouchard and Sarah Jacobson as a part-time seasonal lifeguards for Cascade Bay. Item 4. Part-time Seasonal Guest Services Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Joan Splinter, Heather Espersen, Megan Sutliff, Jesse Lauby, Christopher Milbrandt, Nicole Cantin, Kelly Colbert and Kelly McGrath as a part-time seasonal guest services workers for Cascade Bay. Item 5. Part-time Seasonal Operations & Maintenance Worker/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Brent Atherton as a part-time seasonal operations & maintenance worker for Cascade Bay. Item 6. Part-time Seasonal Concessions Workers/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Michael Kantor, Abby Broderdorf and Mike Werneke as part-time seasonal concessions workers for Cascade Bay. 12 Agenda Information Memo June 5, 2001 Eagan City Council Meeting Item 7. Part-time Seasonal Concessions Team Leader/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Deanne McDonald as a part-time seasonal concessions team leader for Cascade Bay. Item 8. Seasonal GIS Interns/Utilities-- ACTION TO BE CONSIDERED: To approve the hiring of Leah Taylor and Jackie Marlette as a seasonal GIS Interns for Utilities. Item 9. Seasonal Recreation Leaders/Youth Development— ACTION TO BE CONSIDERED: To approve the hiring of Steven Johnson, Nicole Marxer and Andrea Weller as seasonal recreation leaders for Youth Development. Item 10. Seasonal Engineering Intern-- ACTION TO BE CONSIDERED: To approve the hiring of Christopher Odden as an seasonal engineering intern. Item 11. Seasonal Park Laborers-- ACTION TO BE CONSIDERED: To approve the hiring of Bryan Streefland and Ryan Neumann as seasonal park laborers. Item 12. Seasonal Park Maintenance Workers-- ACTION TO BE CONSIDERED: To approve the hiring of Jeffrey Brooker, Alissa Carlson, Jenny Erkel and Jon Steining as seasonal park maintenance workers. Item 13. Seasonal Street Maintenance Worker— ACTION TO BE CONSIDERED: To approve the hiring of Ben Scharffbillig as a seasonal street maintenance worker. i Agenda Information Memo June 5, 2001 Eagan City Council Meeting Item 14. Seasonal Utility Maintenance Workers-- ACTION TO BE CONSIDERED: To approve the hiring of Nathan Cermak and Nicole Kriha as seasonal utility maintenance workers. Item 15. Seasonal Forestry Technician-- ACTION TO BE CONSIDERED: To approve the hiring of Molly Martin as a seasonal forestry technician. Item 16. Accounts Payable Clerk/Reclassification-- ACTION TO BE CONSIDERED: To approve the reclassification of the Accounts Payable Clerk position from Clerical Level 3 to Clerical Level 4. Agenda Information Memo June 5, 2001 Eagan City Council Meeting C. LICENSE RENEWALS ACTION TO BE CONSIDERED: Approve License Renewals for one Premises Permit; 22 Service Station Licenses; 14 Amusement Device Permits FACTS: • Staff has reviewed the applications for renewal and deem them in order. ATTACHMENTS: • List of renewals is included as page;k/ through • A copy of the Premises Permit is included without page number ao PREMISES PERMIT RENEWAL Cherokee Sirloin Room 4625 Nicols Road Eagan, MN SERVICE STATION LICENSE RENEWALS Rudy's Sinclair Eagan E-Z Stop 3946 Nicols Road 4195 Nicols Road Eagan, MN Eagan, MN Tom Thumb Eagan Amoco 1815 Diffley Road 4205 Nicols Road Eagan, MN Eagan, MN Oasis Market #576 Oasis Market #375 3150 Dodd Road 1424 Yankee Doodle Road Eagan, MN Eagan, MN Oasis Market #590 Oasis Market #518 4250 Lexington Avenue 3390 Coachman Road Eagan, MN Eagan, MN Oasis Market #594 Cedar Cliff Amoco 1286 Lone Oak Road 4600 Slater Road Eagan, MN Eagan, MN Duckwood 66 McG's 3575 Pilot Knob Road 1969 Silver Bell Road Eagan, MN Eagan, MN Superamerica #4049 Superamerica #4182 4200 E. Hwy. 13 1406 Yankee Doodle Road Eagan, MN Eagan, MN Superamerica #4335 Superamerica #4464 1379 Town Centre Drive 2250 Cliff Road Eagan, MN Eagan, MN C PDQ Cedarvale Texaco 4198 Pilot Knob Road 3830 Sibley Memorial Highway Eagan, MN Eagan, MN Holiday Stationstore #232 Holiday Stationstore #68 4595 Nicols Road 1065 Diffley Road Eagan, MN Eagan, MN Holiday Stationstore #247 Holiday Stationstore #318 3615 Pilot Knob Road 3044 Holiday Lane Eagan, MN Eagan, MN AMUSEMENT DEVICE RENEWALS Piccolo's Diamond T Ranch 4162 Pilot Knob Road 4889 Pilot Knob Road Eagan, MN Eagan, MN Joe Senser's Old Chicago 3010 Eagandale Road 1312 Town Centre Drive Eagan, MN Eagan, MN Wal-Mart Red Robin 1786 Town Centre Drive 1230 Town Centre Drive Eagan, MN Eagan, MN Starks Saloon Cedarvale Lanes 3125 Dodd Road 3883 Beau D'Rue Drive Eagan, MN Eagan, MN Valley Lounge Cherokee Sirloin Room 3385 Sibley Memorial Highway 4625 Nicols Road Eagan, MN Eagan, MN Mediterranean Cruise LaFonda's 3945 Sibley Memorial Highway 3665 Sibley Memorial Highway Eagan, MN Eagan, MN Pizza Hut Grand Slam Sports 1325 Town Centre Drive 3984 Sibley Memorial Highway Eagan, MN Eagan, MN 2001-2002 MASSAGE THERAPY ESTABLISHMENT RENEWALS YMCA/Michael Benedict 550 Opperman Drive Eagan, MN c~,3 Agenda Information Memo June 5, 2001 Eagan City Council Meeting D. NEW LICENSES ACTION TO BE CONSIDERED: Approve a new Tobacco License for Tobacco Joint and a new Amusement Device License for Pizza & Pasta. FACTS: • Staff has reviewed the applications and deem them in order. ATTACHMENTS: ^ c • List of new licenses is included as page 0~ • Copies of the applications are included without page number. l NEW TOBACCO LICENSE APPLICATIONS Tobacco Joint (new ownership) 1960 Cliff Lake Road Eagan, MN 2001-2002 NEW AMUSEMENT DEVICE APPLICATIONS Pizza & Pasta 4250 Lexington Avenue Eagan, MN s Agenda Information Memo June 5, 2001 E. CONTRACT 01-07, LEXINGTON AVENUE STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the contract for Contract 01-07 (Lexington Avenue - Town Centre Drive to Clubview Drive - Street, Utility & Trail Improvements) with McNamara Contracting, Inc., for the Base Bid in the amount of $4,175,117.24, and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • The City of Eagan is the lead agency in partnership with Dakota County in the proposed upgrade of Lexington Avenue (County Road 43) to a four-lane divided urban roadway between Town Centre Drive and Clubview Drive. The improvements include the installation of two new traffic signals on Lexington Avenue at the intersections of Northwood Pkwy/Neil Armstrong Blvd and Clubview Drive, off-street bituminous trails and the reconstruction of the Yankee Doodle Road (CR 28) and Lexington Avenue intersection. • On January 16, 2001, the City Council authorized the upgrade of Lexington Avenue (Project 771) and directed the preparation of detailed plans and specifications. • On May 15, 2001, the Council approved the plans for Contract 01-07 and authorized the advertisement for solicitation of competitive bids. At 11:00 a.m. on May 31, formal bids were received for this project. A copy of the bid tabulation is enclosed. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The low bid from McNamara Contracting, Inc. has been reviewed by the Engineering Division and found to be in order for favorable Council action. • All required easements and rights of way have either been obtained through negotiations, rights of entry granted or possession authorized by District Court through the Eminent Domain process, except for the Postal Service Bulk Mail Center. The Attorney's office and Public Works staff are working with the USPS to secure a right of entry prior to the start of construction. ISSUES: • The low bid from McNamara Contracting, Inc. is 34.5% less than the estimate contained in the Feasibility report. Significant revisions to the scope of Project 771 presented at the Public Hearing on January 16 were incorporated into the plans approved by the City Council on May 15. The reduced scope of improvements impacted the Yankee Doodle Road portion of the project and will be addressed by any future expansion of Yankee Doodle Road. . ATTACHMENTS: • Bid Tabulation, page,. a6 BID SUMMARY Lexington Avenue-- City Project No. 771 Street and Utility Improvements City Contract No. 01-07 Bid Date: Thursday, May 31, 2001 Bid Time: 11:00 a.m. Contractors Total Base Bid 1.) McNamara Contracting, Inc. $ 4,175,117.24 2.) Valley Paving $ 4,323,375.62 3.) Palda & Sons $ 4,387,032.25 4.) Bituminous Roadways $ 4,456,697.88 Lexington Avenue- Project 771 Low Bid $ 4,175,117.24 Feasibility Report Estimate $ 6,374,275* Percent Under Estimate -34.5% Engineer's Estimate $ 4,303,352.02 Percent Under Estimate -3.0% * Significant revisions to Project 771, as of the Public Hearing (1-16-01), were incorporated into the plans approved by the City Council (5-15-01) due to conflicts with existing private utilities. The revisions impacted the Yankee Doodle Road portion of the improvements. 7 Agenda Information Memo June 5, 2001 F. BLUE GENTIAN ROAD NO PARKING ACTION TO BE CONSIDERED: Approve a resolution to prohibit parking on Blue Gentian Road between Trunk Highway 149 and Trunk Highway 55 and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • The City of Eagan has approved the new construction for the extension of street and utility improvements on Blue Gentian Road (Project 809) as an urban roadway between Blue Water Road and Trunk Highway 55. • It is desirable for the City to obtain the use of State Aid funding to reimburse the construction costs of the proposed new street construction. • The proposed design of the extension of Blue Gentian Road meets the State Aid standards for a minor collector without on-street parking. • Minnesota Rules Chapter 8820 (State Aid standards) requires the passage of a resolution prohibiting on street parking on all State Aid designated roadways where parking lanes are not provided in the design. i Agenda Information Memo June 5, 2001 G. CONTRACT 01-12, JULY 2000 STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: To approve the plans for Contract 01-12 (July 2000 Storm Mitigation Improvements - Areas # 2 & 4) and authorize the advertisement for a bid opening to be held at 10:00 a.m. on Thursday, June 28, 2001. FACTS: • Contract 01-12 provides storm water drainage system mitigation improvements in a portion of the areas affected by the July 2000 superstorm, including Cedar Grove Area #2 (Project No. 815 - Cedar Pond/ Diffley Road, Jade Lane, Carnelian Lane/ Mica Trail, Gabbro Trail/ Peridot Path, Peridot Path Park, Pond AP-1), Woodgate Lane Area #4 (Project 820) and Palisade Circle Area # 2 (Project 826), as outlined and discussed in the Preliminary Design Report (April 2001). • On April 26, 2001, the City Council held a Public Meeting and presented the Preliminary Design Report for the above-referenced projects. At the Public Meeting, the Council approved the projects and authorized the preparation of detailed plans and specifications. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. a~ Agenda Information Memo June 5, 2001 H. CONTRACT 00-07, TRUNK HIGHWAY 13 DIVIDED FOUR-LANE UPGRADE ACTION TO BE CONSIDERED: Approve Change Orders No. 2, 3 and 4 to Contract 00-07 (TH 13/Blackhawk Road - Divided Four-Lane Upgrade) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Contract 00-07 provides for the upgrade of State Trunk Highway 13 to a four-lane divided highway between Silver Bell Road and Yankee Doodle Road and includes the installation of a new traffic control signal at the intersection of Blackhawk Road. • The revisions detailed in the change orders address the deletion of earthwork quantities within the construction limits, computation errors in the bid proposal and the mining of granular fill material on the Blue Cross Blue Shield (BCBS) property. • City Change Order No. 2 (MnDOT C. O. # 1) addresses the deletion of earthwork quantities as the result of the City's response to Blue Cross Blue Shield's request to eliminate the proposed trail adjacent to their frontage along TH 13. • City Change Order No. 3 (MnDOT C. O. # 2) addresses computation errors that affected bid proposals quantities by correcting said quantities and the associated construction costs. • Through the City's assistance, the contractor, Palda and Sons, was able to coordinate an agreement with BCBS to mine granular material from their property adjacent to the pond near Blackhawk Road and Hwy 13. This agreement will largely negate the previously approved City Change Order No. 1 (MnDOT Supplemental Agreement No. 1) needed to address the removal and replacement of the poor soils encountered in the pond area. The additional work associated with City Change Order No. 4 (MnDOT Supplemental Agreement No. 2) will provide significant cost savings to both agencies through the mining of on-site material in lieu of hauling both to and from the site. • The cost of the additional work is consistent with bid prices for relevant bid items on other projects within the city. • This change order has been reviewed by the Engineering Division and MnDOT and found to be in order for favorable Council action. • The summation of the change orders provides for a cost reduction of $53,939.54 (1.59% of original contract). The associated savings will be split between MnDOT (50%) and the City's Major Street Fund (50%). ATTACHMENTS: • MnDOT Change Order No. 1, pages, through 3,;-) . • MnDOT Change Order No. 2, pages _3a through •3 ? q • MnDOT Supplemental Agreement No. 2, pages ,3,~thro . J / . 30 r Mii/DOT TF-2184-02 (5/83) Sheet 1 of 2 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CHANGE ORDER #1 Contractor: Palda and Sons, Inc. City of Eagan Proj. No. 709R Address: 1462 Dayton Ave. City of Eagan Contract No. 00-07 St. Paul, MN 55104 S.P. 1901-137 S.P. 195-010-04 Location: From Silver Bell Rd. to 490 m. N. Mn. Proj. No. HPP MN27(100) Of Yankee doodle Rd. in Eagan in Contract No. L00235 Dakota County In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: The (P) Plan Quantity for the following items are changed to reflect the plan revision issued October 11, 2000. This revision was the result of the City of Eagan's request to delete the proposed trail along the easterly side of T.H. 13 between Blackhawk Road and Yankee Doodle Road, approximate metric Station 31+865 and 32+778 respectively. This Change Order also corrects an error in the earth work quantities in the pond area adjacent to the deleted trail. As originally computed, the pond excavation overlapped with the roadway common excavation resulting in doubling the actual amount of excavation. The October 11, 2000 plan revision includes a reduction in the common excavation quantity of 5,073 cubic meters resulting from the trail deletion and correcting the overlapping earthwork. The October 11, 2000 plan revision includes a reduction in the Aggregate Base (CV) Class 6 quantity of 421 cubic meters resulting from the trail deletion. Computations for the changes will be retained in the Project file for future reference. The (P) Plan Quantity for Item No. 2105.501 Common Excavation is decreased from 34,646 cubic meters as shown on the Plan Sheet Number 3 of 142 to the revised new (P) Plan Quantity of 29,573 cubic meters as shown on the revised Plan Sheet No. 6 of 142 dated October 9, 2000. The (P) Plan Quantity for Item No. 2211.503 Aggregate Base (CV) Class 6 is decreased from 15,655 cubic meters as shown on the Plan Sheet Number 3 of 142 to the revised new (P) Plan Quantity of 15,234 cubic meters as shown on the revised Plan Sheet No. 8 of 142 dated October 9, 2000. Mn/DOT TF-2184-02 (5/83) Sheet 2 of 2 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CHANGE ORDER #1 Contractor: Palda and Sons, Inc. City of Eagan Proj. No. 709R Address: 1462 Dayton Ave. City of Eagan Contract No. 00-07 St. Paul, MN 55104 S.P. 1901-137 S.P. 195-010-04 Location: From Silver Bell Rd. to 490 m. N. Mn. Proj. No. HPP MN27(100) Of Yankee doodle Rd. in Eagan in Contract No. L00235 Dakota County In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: ESTIMATE OF COSTS Decrease - Contract Unit Prices Item No. Description Unit Quantity Unit Price Amount 2105.501 Common Excavation m3 5,073.00 $ 4.45 $22,574.85 2211.502 Aggregate Base (CV) m3 421.00 $22.03 S 9,274.63 Class 6 Decrease this Change Order $31,849.48 Distribution: S.P. 195-010-04 S.P. 1901-137 The City of Eagan recommends for approval: Title: 67Y ~1G►~1~E2 Date: CHANGE IN CONTRACT TIME J Due to this change the Contract Time: a. is increased by Working days. Issued By: by: B/~~4Ya2 is decreased by Calendar days. Projec Engineer Date b. is not changed (X). Approved by: 76 tb/0 Asst. District Engineer Date c. may be revised if the work C;5~~ affected the controlling operation Accepted by; ' /yon -~'k o it c rs Authorized Representative Date Original to Contractor cc: Contr. Admin. Engr., Project Engineer, Materials Office 3=1 'ei/DOT TF-2184-02 (5/83) Sheet 1 of 2 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CHANGE ORDER ##2 Contractor: Palda and Sons, Inc. City of Eagan Proj. No. 709R Address: 1462 Dayton Ave. City of Eagan Contract No. 00-07 St. Paul, MN 55104 S.P. 1901-137 S.P. 195-010-04 Location: From Silver Bell Rd. to 490 m. N. Mn. Proj. No. HPP MN27(100) Of Yankee doodle Rd. in Eagan in Contract No. L00235 Dakota County In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: The (P) Plan Quantity for the following item is changed to correct a computation error in the Aggregate Shouldering Class 3 quantity. The recomputed quantity is as follows: T.H. 13 Station to Station Location Quantity 30+733 to 31+035 Rt. 905 metric ton 31+165 to 31+740 Rt. 2,026 metric ton 31+230 to 31+535 Lt. 803 metric ton 31+892 to 32+550 Rt. 2,101 metric ton 33+016 to 33+279 Rt. 859 metric ton Total 6,694 metric ton Computations for the changes will be retained in the Project file for future reference. The (P) Plan Quantity for Item No. 2221.501 Aggregate Shouldering Class 3 is decreased from 18,806 metric tons as shown on the Plan Sheet Number 3 of 142 to the revised new (P) Plan Quantity of 6,694 metric tons. 33 --1mn/rOT TF-2184-02 (5/83) Sheet 2 of 2 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CHANGE ORDER #2 Contractor: Palda and Sons, Inc. City of Eagan Proj. No. 709R Address: 1462 Dayton Ave. City of Eagan Contract No. 00-07 St. Paul, MN 55104 S.P. 1901-137 S.P. 195-010-04 Location: From Silver Bell Rd. to 490 m. N. Mn. Proj. No. HPP MN27(100) Of Yankee doodle Rd. in Eagan in Contract No. L00235 Dakota County In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: ESTIMATE OF COSTS Decrease - Contract Unit Prices Item No. Description Unit Quantity Unit Price Amount 2221.501 Aggregate Shld. t 12,112.00 $5.71 $69,159.52 Class 3 Net Decrease this Change Order $69,159.52 Distribution: S.P. 195-010-04 S.P. 1901-137 The City of Eagan recommends for approval: By: U-- - Title: CtTL( Gt-1GINEE(Z Date: - O CHANGE IN CONTRACT TIME ~(L Due to this change the Contract Time: a. is increased by Working days. Issued By: by: is decreased ( ) by Calendar days. Project Engineer Date b. is not changed (X). Approved by: Asst. District Engineer Date c. may be revised if the work affected the controlling operation Accepted by: Contractors Authorized Representative Date Original to Contractor cc: Contr. Admin. Engr., Project Engineer, Materials Office I KN/DOT TP-02134-03 (5/88) City of Eagan Project No. 705 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION City Contract No. 00-0- SUPPLEMENTAL AGREEMENT NO. 2 Sheet t of Palda and Sons, Inc. Mn. Praj. No.: State Project No: HPP MN27(100) 195-010-04 AddfeJ 1462 Dayton Ave. From Silver Bell Rd. to 490 m N. of Yankee Doodle Road in St. Paul, MN 55104 Eagan in Dakota County Pro. No. F. Y. Account I.D. DeptlDir Sequence No. Suffix object Vendor Type Amount 01 v Pard ue Term Asset No. C.CD.1 C.CD.2 C.CD.3 C.CD.4 C.CD.S 000NEr Type of A401 I A41 [ I Dated Number Entered by Transaction: A44I I A43I 1 A46I 1 Dated Number Entered by This contract is amended as follows: WHEREAS: The Contract provides for, among other things, excavation of a pond right of T.H. 13 between approximate metric Station 31+885 and Station 32+130, and WHEREAS: The grading of T.H. 13 is to be constructed, in part, of the suitable grading granular soils material obtained from the excavation of the pond, Item 2105.607 Excavation Special 1, and WHEREAS: The Engineer has determined that not all the soils material encountered within the excavation limits of the pond is suitable grading granular soils necessary for the grading of T.H. 13, and WHEREAS The Supplemental Agreement No. 1 (SA 1) provided payment for obtaining material to replace the unsuitable material and disposing of the unsuitable material, and WHEREAS: The SA 1 provided for the Contractor to obtain, from the Contractor identified Aggregate Industries - Lakeville source located at 16011 St. and Pilot Knob Road, the granular borrow material, load, haul, place, compact and finish said material onto T.H. 13, and WHEREAS: The SA 1 provided for the Contractor to dispose off the Right of Way, at the Contractor identified Pigs Eye- St. Paul disposal site location, the excess Excavation Special 1 soils material encountered within the excavation limits of the pond that was designated in the Plan to be utilized within the Project Limits, and not utilized elsewhere within the Project Limits, and WHEREAS: After SA 1 was executed and the Contractor had performed some of the work, the Engineer discovered a source of granular borrow material and select granular borrow material on adjacent land located easterly of the Project's pond excavation right of T.H. 13 between approximate metric Station 31 +959 and Station 32+030, and WHEREAS: This borrow material is located below an inplace layer of topsoil overburden material and a temporary Project topsoil stockpile, and MN/DOT TP-02134-03 (5/88) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract N( SUPPLEMENTAL AGREEMENT NO. 2 Sheet 2 of WHEREAS: The Engineer has directed the Contractor to excavate the granular borrow material and select granular borrow material from the adjacent land and placing said material within the Project's construction constitutes extra work as provided in Mn/DOT Specification 1403, and- WHEREAS: The Engineer has directed the Contractor to backfill the excavated adjacent land with the excess Excavation Special 1 soils material encountered within the excavation limits of the Project's pond constitutes extra work as provided in Mn/DOT Specification 1403, and WHEREAS: The Engineer has determined that the costs of this Project would be greatly reduced if the granular borrow material and select granular borrow material required for this Project would be excavated from this adjacent land, and WHEREAS: The Engineer has determined that the costs of this Project would be further reduced if the soils material for the backfill of the excavated adjacent land would be the excess Excavation Special 1 soils material encountered within the excavation limits of the Project's pond, and WHEREAS: The Engineer has determined that modifying SA 1 is in the best interest of the State and the City of Eagan. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The Contractor will furnish all labor, materials and equipment and excavate and backfill the adjacent land located right of T.H. 13 between approximate metric Station 31+959 and Station 32+030, easterly of the Project's pond excavation, Item 2105.607 Excavation Special 1. 2. The work of this Agreement includes but not limited to: a. Relocating the existing Project's topsoil stockpile. b. Excavating of the inplace layer of topsoil overburden material. c. Excavating of the inplace layer of clay soil overburden material. d. Excavating, loading and hauling of the granular borrow and select granular borrow material. e. Placing onto the Project, compacting and finishing the above excavated granular borrow and select granular borrow material as necessary in order to satisfactorily complete the T.H. 13 Project. f. Excavating, loading and hauling the remainder of the Project's pond excavation, Item 2105.607 Excavation Special 1, the excess soils that are not suitable grading granular soils material. g. Placing onto the adjacent land (backfilling), compacting and finishing the above excavated excess Excavation Special 1 as necessary in order to satisfactorily complete the embankment backfill on the adjacent land. h. Replacing the above excavated layer of clay soil overburden material. i. Replacing the above excavated inplace layer of topsoil overburden material. j. Placing sufficient topsoil throughout the Project on disturbed areas prior to placing turf establishment. The excess topsoil on the Project will be removed by the Contractor at no cost to the State. 36 MN/DOT TP-02134-03 (5/88) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract r SUPPLEMENTAL AGREEMENT NO. 2 Sheet 3 of k. Disposing off the Right of Way in accordance with Mn/DOT Specification 2105 the excess material encountered within the Project's limits. 1. Grading the topsoil for turf establishment. m. Furnishing, installing, maintaining and removing snow fence as necessary during the above excavation and backfill operations. 3. Payment to the Contractor for all work described above will be at the Negotiated Lump Sum Price of $47,069.46 as identified below in the Estimate of Costs. 4. The Contractor will furnish all labor, equipment and materials and establish turf on the disturbed adjacent land area of above Item 1 of this Agreement. 5. Payment to the Contractor for turf establishment items on the disturbed adjacent land area of above Item 1 of this Agreement will be at the Existing Contract Unit Prices as identified below in the Estimate of Costs. 6. The work of this Agreement will be in accordance with Mn/DOT Specification 2105, the Special Provisions, the Mn/DOT Standard Specifications, the Plan and as directed by the Engineer. 7. If it is determined that there is an insufficient quantity of granular borrow in the adjacent site, the lump sum payment of $47,069.46 will be prorated based on a mutually agreed estimated amount of granular obtained from the site. In this event, the State would negotiate a new agreement for the shortage of granular borrow. 8. There will be no change in the Plan Quantity (P) for Item 2105.522 Select Granular Borrow (CV) and for Item 2105.607 Excavation Special 1. 9. The current Plan Quantity (P) for Item 2105.501 Common Excavation is decreased from 34,646 cubic meters as shown on the Plan Sheet Number 3 of 142 to the revised new Plan Quantity of 29,573 cubic meters. The current Plan Quantity (P) for Item 2105.507 Subgrade Excavation is not changed from 21,325 cubic meters. The Plan Quantity (P) for Item 2105.501 Common Excavation and for Item 2105.507 Subgrade Excavation will be recomputed as necessary when Project changes are made in order to satisfactorily complete the Project. 10. The Plan Quantity (P) for Item 2575.501 Seeding and for Item 2575.519 Disk Anchoring will be recomputed as necessary to include the disturbed adjacent land area of above Item 1 of this Agreement. MN/DOT TP-02134-03 (5/88) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract N SUPPLEMENTAL AGREEMENT NO. 2 sheet 4 of 11. Except for the negligent acts of the state, it's agents, and employees, the Contractor shall assume all liability for, and save the state, its agent's and employees, harmless from, any and all claims for damages, actions, or causes of action arising out of the work to be done herein and the continuing uses by the Contractor, including but not limited to the work of this Agreement on the adjacent land of Item 1 of this Agreement. 12. The Contract time will not be revised except as provided under the Contract Provisions of Mn/DOT Specification 1806. 13. The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. ESTIMATE OF COSTS Decrease Items - Negotiated Contract Unit Price Supplemental Agreement No. 1 Unit Item No. Description Unit Quantity Price Amount 2105.521 Granular Borrow (LV) m3 6,629.50 $9.03 $59,864.38 2105 Disposal of Excess Special m3 9,303.17 $9.16 $85.217.04 Excavation 1 (LV) Subtotal Decrease $145,081.42 Increase Items - Negotiated Contract Unit Price Unit Item No. Description Unit anti Price Amount 2105 Earthwork L.S. 1.00 $47,069.46 $47.069.46 Subtotal Increase $47,069.46 Increase Items - Existing Contract Unit Price Unit Item No. Description Unit anti Price Amount 2575.501 Seeding ha 0.40 $340.00 $136.00 2575.502 Seed Mixture 60A(Mod) kg 40.00 $ 5.00 $200.00 2575.511 Mulch Material Type 1 t 1.80 $120.00 $216.00 2575.519 Disk Anchoring ha 0.40 $160.00 $ 64.00 2575.532 Commercial Fert. kg 132.00 $ 0.85 112.20 Analysis 22-5-10 Subtotal Increase $728.20 Net Total Decrease $97,283.76 3~ MN/DOT TP-02134-03 (5/88) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract N SUPPLEMENTAL AGREEMENT NO. 2 Sheet 5 of Distribution: S.P. 195-010-04 S.P. 1901-137 The City of Eagan recommends or approval: U---- By: Title: C1 T"'( et J 6 t N 6,c2- Date: 2,00 APPROVED: APPROVED: Original Contract Datoey14 ZOY . Commissioner of Commissioner of Finance Project Engineer Administration Approved as to form and C execution Date d.fo By o a By Dated Dated District Engineer Dated Assistant Attorney General Dated Agency Head Agenda Information Memo June 5, 2001 1. ORCHARD HEIGHTS ADDITION CITY PROJECT NO. 00-S ACTION TO BE CONSIDERED: Approve an amendment to the Development Contract for Orchard Heights Addition (City Project No. 00-S) providing for an extension of time and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Orchard Heights is a residential development located south of Hwy 55 and east of the Rolling Hills subdivision next to the Inver Grove Heights border. • The City of Eagan entered into a Final Subdivision development contract with the developer of the single-family subdivision on October 17, 2000. • Thomas Gonyea, Gonyea Land Company, has requested an extension of the time from May 15, 2001 to June 1, 2002 as stated in the development contract for placement of the public street bituminous wear course. The developer wishes place the bituminous wear course after a majority of the house construction in the subdivision has been completed to minimize damage to the final street surface. Currently, only two houses in the 11-lot development are under construction. • The Public Works Department has found all terms to be in order for favorable Council action for extension of the development agreement. O i Agenda Information Memo June 5, 2001 Eagan City Council Meeting\ J. APPROVE EMERGENCY MEETING POLICY ACTION TO BE CONSIDERED: To adopt the resolution regarding Emergency Meetings for inclusion in the Emergency Preparedness Plan. FACTS: • At the May 8, 2001 Special City Council meeting, the Eagan City Council directed staff to prepare an emergency meeting policy reflecting the intention of the Council during that meeting. • A draft resolution has been prepared for consideration and may be modified by the City Council as part of the motion. ATTACHMENTS: • Attached on pages through is the draft Emergency Meetings policy/resolution. DRAFT RESOLUTION CITY OF EAGAN EMERGENCY MEETINGS WHEREAS, the City of Eagan has adopted an Emergency Preparedness Plan and established procedures for prudent management of natural disasters and other public safety emergencies; and WHEREAS, the Eagan City Council must convene in emergency situations to proclaim states of emergency and authorize necessary expenditures in a timely manner; NOW, THEREFORE, BE IT RESOLVED that the City of Eagan hereby adopts the following Emergency Meeting Policy for integration in the Emergency Preparedness Plan and as a guide for operations in a time of emergency: EMERGENCY MEETING POLICY In the event of an emergency situation requiring prompt City Council action, the City Administrator will contact the Mayor to determine a meeting time and place. The meeting shall not commence less than two hours after the initial contact to the Mayor unless all members of the City Council have been contacted and informed of the meeting time. In the event that Councilmembers are unreachable, the meeting will proceed with a quorum of the City Council after two hours time has passed. Any three members of the Council may take action in an emergency meeting and their decision remains binding on the entire Council. In the event that the Mayor and Councilmembers are all unreachable, the City Administrator is authorized to act in good faith on behalf of the City for the express purposes of responding to the immediate emergency. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Deputy Clerk Motion made by: Seconded by: Those in favor: Those against: DRAFT CERTIFICATION I, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 5th day of June, 2001. Mira McGarvey, Deputy Clerk Agenda Information Memo June 5, 2001 Eagan City Council Meeting K. APPROVE LEGAL SERVICES SOQ (STATEMENT OF QUALIFICATIONS) ACTION TO BE CONSIDERED: To approve the legal services SOQ for distribution according to the timeline approved on May 15, 2001. FACTS: • At the November 21, 2000 Eagan City Council meeting, the Council directed staff to prepare RFPs/SOQs (as appropriate) for Legal Services, Engineering Services and Public Relations/Communications Services in 2001. • The legal services SOQ was conducted in 1988 and 1994. • The only modification to the proposal since the last review is that the "Special Projects" Attorney has been refined to include only specialization in labor law, to reflect the City's particular needs. • Incumbent firms will be able to submit statements of qualification and have been notified that this process is underway. ATTACHMENTS: • Attached on pages through S3 is the legal services SOQ. Z~ May 30, 2001 RE: Requests for Proposals for Legal Consulting Services Dear Sir or Madam: The City of Eagan is requesting Proposals from firms interested in providing a variety of Legal consulting services to the City. The service requested and the conditions of work are outlined in the attached request document. The purpose of this request is to solicit information about potential consultants in anticipation of a selection of one or more firms to provide various legal services. Proposals must be responsive to the specific needs defined in the request document and demonstrate the ability to perform the requested services through descriptions of appropriate work experience and staff resumes. A proposers' conference is referenced in the submittal schedule. Any questions about the request document for the necessary submittals should be forwarded to the City in writing in advance. Questions will be answered for all proposers at the conference. Selection will be based on the criteria defined in the request document as demonstrated through written submittals and, for final candidates, personal interviews. (The Eagan City Council has adopted a "no lobby or contact" policy to insure that selections occur on the merits of the firm, its submittals and interview. Potential consultants are asked to honor this policy.) The City of Eagan reserves the right to waive minor defects in proposer's submittals and to select the consulting firm or firms it deems best suit the needs of the City. All costs directly or indirectly related to the preparation of Statement of Qualifications submittals shall be the sole responsibility of and be borne by the respondent. Thank you for your kind consideration of this request. Sincerely, Thomas L. Hedges City Administrator Enclosure SCHEDULE REQUEST FOR PROPOSALS LEGAL SERVICES City Council Approval of RFP June 5, 2001 Advertise for Interested Firms June 12, 2001 Distribute RFPs June 19, 2001 Pre-submittal/Proposer's Conference June 28, 2001 RFP Submittals July 13, 2001 Staff Evaluation July 16-20, 2001 Staff/Committee Interviews July 23-27, 2001 City Council Interviews July 31, 2001 City Council Approval August 7, 2001 LEGAL REQUEST FOR PROPOSALS TABLE OF CONTENTS INTRODUCTION PROPOSAL INSTRUCTIONS PROPOSAL CONTENT CATEGORIES • GENERAL LEGAL SERVICES • PROSECUTION SERVICES • LABOR LEGAL SERVICES SCOPE OF WORK FOR EACH SERVICE PROPOSAL EVALUATION AND CONTRACT AWARD CONTRACT EXECUTION CITY INFORMATION i I. INTRODUCTION This request has been prepared by the City of Eagan to retain the services of legal consultants. The request consists of three parts: 1) A City Attorney and staff for general legal services 2) Legal consultants specializing in labor law 3) A Prosecution Attorney and staff for prosecution and related legal services. II. INSTRUCTIONS TO PROPOSERS A. All legal firms may submit a proposal for one or more of the legal positions. However, if a firm wishes to submit a proposal for all three of the legal positions, it must do so separately. A single proposal addressing more than one position will not be accepted. One proposal must be submitted for each legal service position. B. All proposals should be sent to: Thomas L. Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 (651) 681-4600 C. All proposals must be received no later than 4:30 p.m. on July 13, 2001. III. PROPOSAL CONTENT A. Title Page Show the RFP subject, the name of the firm, local address, telephone number, name of contact person and the date. B. Table of Contents Include a clear identification of the material by section and page number. C. Consultant Profile 1. General Legal Services for a City Attorney: provide general legal support services for the City, acts in an advisory capacity to the City Council, appointed committees and staff, and assists the staff with general legal direction. City Attorney/General Legal Services As a minimum, the proposal shall include: a. The areas of expertise and general services available. b. The general qualifications of the firm as related to the requested services. c. The proposal should address each of the activities outlined in the scope of work. The proposal should expand upon each item and set forth the firms approach/ability to carry out each activity. d. The name, experience and qualifications of the person who will be responsible for fulfilling the obligations as City Attorney. e. The qualifications and resumes of other professional staff that will be responsible for providing legal services. f. The availability of the aforementioned staff. g. List and describe any previous or current experience in municipal legal services, specify activities performed, and the name of a person who may be contacted at the municipality. h. A list of previous or current activities performed for the City of Eagan. i. Define any potential conflicts of interest the firm might have providing services to the City. j. Describe your legal library and research capabilities. Detail your capability to maintain a proper response time for legal reports and memos. k. Provide a detailed description and explanation of all fees and/or charges that may arise for provided municipal legal services. 1. Provide a recent audit or financial report. Scope of Work: General Legal Services/City Attorney 1. Legal Action: The City Attorney's office is involved in any civil action brought against the City that is not covered by liability insurance. These primarily have to do with actions being brought as a result of action of the Planning Commission and City Council whereby a developer or applicant requests the court that the action be overturned. Other civil actions include condemnation for street and utility right-of-way, actions being brought either by or against the City regarding nuisance issues, and injunctions brought for or against the City where Eagan's liability insurance carrier defends the claims. II. Advisor to the City Council, Committees and Staff. The City Attorney also. acts as advisor to the City Council, Advisory Planning Commission, the Advisory Parks and Recreation Commission and other committees and staff. These functions include attending and reviewing minutes for the City Council meetings and Planning Commission meetings and attending other committee meetings as are requested by the City Administrator or City Council. These activities include the preparation of opinions on miscellaneous legal issues including zoning, platting, and the issuance of permits, procedural matters dealing with operation of the City Council and Advisory Planning Commission and other committees. 111. Improvement Projects: The City Attorney's office is involved in assistance with improvement projects including sanitary sewer, water, storm sewer and street improvements. These functions include the acquisition and negotiation of all easements for street and utility purposes including condemnation where necessary, assistance in assessment issues including the preparation of assessment rolls and advising the Council in assessment hearings and other proceedings. In addition, the firm will handle all assessment appeals to the District Court and prepare and assemble transcripts for all General Obligation bond issues. IV. Miscellaneous Legal Issues: In addition, the City Attorney's office is involved in areas such as ordinance drafting, preparation of documents including development agreements and planned unit development agreements, preparation of agreements of a miscellaneous nature, review of transcripts for industrial revenue and tax exempt mortgage financing, negotiation for the acquisition, sale or transfer of title to personal property and land acquisition of easements by the City for miscellaneous purposes including parks, general advice to the City regarding building permits, zoning, platting, assistance with insurance issues, employee relations, etc. Labor Attorney: Provide specialized labor law advice and expertise. As a minimum, the proposal shall include: a. The areas of expertise and general services available. b. The general qualifications of the firm as related to the requested services. c. The proposal should address each of the activities outlined in the scope of work. The proposal should expand upon each item and set forth the firm's approach/ability to carry out each activity. d. The name, experience and qualifications of the person who will be responsible for fulfilling the obligations to the City. e. The qualifications and resumes of other professional staff that will be responsible for providing legal services. f. The availability of the aforementioned staff g. List and describe any previous or current experience in municipal legal services, specify activities performed, and the name of a person who may be contacted at the municipality. h. A list of previous or current activities performed for the City of Eagan. i. Define any potential conflicts of interest the firm may have providing services to the City. j. Describe your legal library and research capabilities. Detail your capability to maintain a proper response time for legal reports and memos. k. Provide a detailed description and explanation of all fees and/or charges that may arise for provided municipal legal services. 1. Provide a recent audit or financial report. ,-~o Scope of Work: Labor Attorney 1. Special labor legal counsel will provide legal advice, legal consultation and perform the necessary negotiations or litigation on legal issues such as labor disputes, personnel issues and other employee/human resources matters. Labor counsel will serve the City Council under the coordination of the City Attorney or City Administrator. II. Special labor counsel will meet with the City Council or staff at the request of the City Administrator. III. Special labor counsel may be given duties that are customarily the responsibility of the City Attorney's office due to current workload, or at the request of the City Council or City Administrator. Prosecution Services: Provide the City of Eagan with prosecution against petty misdemeanors, misdemeanors, and gross misdemeanors as well as providing related legal advice. This includes the ability to cite codes as necessary and assisting in the development of City policies and guidelines for managing different existing and potential situations. (This proposal includes the scope of work). As a minimum, the proposal shall include: a. Provide resumes for your firm and for each attorney who may provide services to the City. b. Describe special areas of expertise held by members of the applicant firm and describe how they may be utilized/applied within the prosecution function. Describe criminal appellate experience. c. One important consideration in the provision of Eagan's prosecution services is that the attorney(s) be readily accessible to City personnel, especially police officers. Discuss how your firm intends to meet this goal. d. Describe who would primarily serve as prosecutor. Describe how you will ensure sufficient backup personnel are available as needed. e. Describe your legal library and research capabilities. f. Describe your support staff (knowledge, skills, abilities, expertise). g. Describe, in detail, all related services that will be rendered in conjunction with the proposed prosecution services (training sessions for police, regular written updates and policy statements, etc). h. List and describe any previous or current experience in municipal legal services, specify activities performed and the name of a person who may be contacted at the municipality. i. List previous or current activities performed for the City of Eagan. j. Define any potential conflicts of interest the firm may have providing services to the City. k. Provide a detailed description and explanation of all fees and/or charges that may arise for provided prosecution and related legal services. 1. Provide a recent audit or financial report. S/ i IV. PROPOSAL EVALUATION AND CONTRACT AWARD A. The City intends to award a contract to the proposer(s) evaluated to be best qualified to perform the work for the City, cost and other factors considered. B. Based upon the evaluation, the City Administrator will recommend to the City Council the selection of the firm(s) judged to be the most responsive and responsible proposer for each position. The actual selection of the firm(s) and contract awards will be made by the City Council. C. The City shall not be liable for any expenses incurred by the proposer including but not limited to expenses associated with the preparation of the proposal, attendance at interviews, preparation of a cost proposal or final contract negotiations. D. The City of Eagan reserves the right to reject any and all proposals or to request additional information from all proposers. V. CONTRACT EXECUTION A. Contract Negotiations - Notwithstanding a contract award, the City reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the City and the proposer(s) to whom the contract(s) is recommended to be awarded be unable to mutually agree upon the entire contract, the City reserves the right to discontinue negotiations, select another proposer or reject all of the proposals. Upon completion of negotiations agreeable to the City and proposer, a contract shall be executed. B. Contract Ethics 1. No elected official or employee of the City who exercises any responsibilities in the review, approval or implementation of the proposal or contract shall participate in any decision which affects his or her direct or indirect personal or financial interest. 2. It is a breach of ethical standards for any person to offer, give or agree to give any City employee or Council person or for any City employee or Council person to solicit, demand, accept or agree to accept from another person or firm, a gratuity or an offer of employment whenever a consideration was motivated by an individual, group or corporate desire to obtain special, preferential, or more favorable treatment than is normally accorded to the general public. 3. The firm(s) shall not assign any interest in this contract and shall not transfer any interest in the same without prior written consent of the City. 4. The firm(s) shall not accept any client or project, which, by nature, places it in an ethical conflict with its representation of the City of Eagan. 5. The City requires affirmative action, and therefore, the firm(s) selected shall not discriminate under the contract against any person in accordance with federal, state or local regulation. VI. CITY INFORMATION A. City Organization - The City of Eagan was incorporated in 1974 as a statutory, plan A city. It has a Council - Administrator form of government. The City provides a full array of municipal services and general administrative functions. 1. City Council - The Eagan City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures, and other business of the City. The City Council, composed of four members and the Mayor, is the legislative and policy making body of the City. The Mayor, who presides over City Council meetings, is elected at large for a four-year term. The Councilmembers are also elected at large for four-year terms. The current composition of the City Council is as follows: Name Title Term Expires Patricia E. Awada Mayor January 1, 2003 Paul Bakken Councilmember January 1, 2003 Peggy Carlson Councilmember January 1, 2003 Cyndee Fields Councilmember January 1, 2005 Me Title Councilmember January 1, 2005 2. City Administrator - The City Administrator reviews and coordinates all matters coming before the City Council. He is responsible for the implementation of Council direction and the coordination and management of City departments on a daily basis. 3. City Staff - The City Administrator implements Council direction through the department heads. For this proposal, the primary departments are Administration and Police. These department heads shall act as liaison to the contracted firm. S3 i Agenda Information Memo June 5, 2001 Eagan City Council Meeting L. APPROVAL OF STREET SWEEPER ACQUISITION ACTION TO BE CONSIDERED: Approve the lease purchase of the 2001 Elgin Crosswind Regenerative Air Street Sweeper for $116,923.12. FACTS: • In the fall of 2000 the City leased a vacuum and a regenerative air sweeper to study the effectiveness of each sweeper in the removal of fine particulate and other possible material detrimental to our water quality. • The regenerative air sweeper was leased through May 15th and was utilized for spring cleanup. • A vacuum sweeper was originally proposed in year 2000 of the 2000 - 2004 CIP but was not purchased because more study was needed on the capabilities of this type of sweeper. • The City of Eagan has two mechanical sweepers operated by City personnel and in the past years has augmented the spring cleanup with contractual services in the amount of about $22,000 a year. • We compared our mechanical sweepers with the regenerative air sweeper extensively this spring and the results show the cost per ton and per hour is less for the regenerative air sweeper. • Our mechanical sweepers pick up heavy concentrations of sand at a faster rate but do not remove the fine materials • Our spring sweeping was completed on April 25, 2001 which was three weeks before our targeted date of May 15`h. This was without any contractual service cost. • Annual savings of approximately $22,000 to $25,000 in contractual services would equate to a five-year pay back. • A savings of $16,167 would be credited to the state contract price of $125,015 because of our lease payments in 2001. ATTACHMENTS: _ p • Sweeper Comparison, page ,sd • Sweeper Quote, page. SWEEPER COMPARISON MECHANICAL VS. REGENERATIVE AIR On March 29th and 30th, we compared the sweeping costs and efficiency of an Elgin mechanical sweeper to an Elgin regenerative air sweeper. We recorded actual sweeping times, weighed every load of materials swept and mapped actual areas swept in an effort to accurately compare these two very different machines. We chose similar test areas in residential neighborhoods. These areas included: Wescott Woodlands Bridle Ridge Saddlewood North Ridge Trotters Ridge Greensborough Bridgewater Stafford Place Hills of Stonebridge Coventry Pass While these sweepers are quite different, the test results show the main difference is the cost per hour of operation. This is due to the need for an additional man and truck to haul material for the mechanical sweeper. The other statistic of interest is the curb miles per hour swept, with the mechanical sweeper coming out ahead. i STREET SWEEPER COMPARISON MECHANICAL REGENERATIVE AIR Material Man (Hrs./Day) Curb Material Man (Hrs/Day) Curb Tons Hours Miles Tons Hours Miles Swept Swept 3/29/01 25 14 (7) 18.5 7 7) 3/30/01 27 16 (8) 23.7 8 (8) TOTAL 52 30 (15) 22.7 42.2 15 (15) 14.25 MECHANICAL REGENERATIVE AIR Tons;'Man Hour 1.7 Tons.!Man Hour 2.8 Curb Miles/Man Hour .75 Tons/Man Hour .95 Tons/Curb Mile 2.29 Tons/Curb Mile 2.96 Tons/Hour 3.4 Tons/Hour 2.8 Curb Miles/Hour 1.5 Curb Miles/Hour .95 Fee Schedule/Hour $127/hour Fee Schedule/Hour $64/Hour Cost/Ton $37 Cost,'Ton $23 Cost/Curb Mile $84 CosCCurb Mile $67 I:\46b\sweeper 094 Pelican Mechanical Sweeper Spring 2001 STREET SWEPT CURB LENGTH (FT.) Albany Circle 102 Baffin Bay N. 400 Baffin Bay S. 458 Bald Lake Court 1,452 Barrow Court 700 Big Timber Trail 1,984 Braddock Trail 5,834 Bridgewater Dr. 3,772 Bridleridge Circle 352 Bridleridge Rd. 7,842 Brockton Curve 182 Camberwell Dr. 5,446 Camberwell Dr.N. 4,872 Chatham Rd. 662 Coventry Pkwy. 5,796 Eden Circle 2,230 Elrene Rd. 8,352 Esk Lane 2,616 Fairhaven Rd. 1,266 Foxmoore Court 1,100 Govern Circle 6,170 Hyland Court 1,526 Kingston Court 176 Knollwood Court 568 Mersy Point 506 Mill Run Circle 658 Mill Run Court 782 Mill Run Path 616 New York Ave. 1,090 Northview Park Rd. 10,844 Oxford Rd. 1,528 Pennsylvania Ave. 8,106 Quail Ridge Rd. 2,474 Saddlewood Dr. 2,420 Severn Way 996 Shortline 1,120 States Ave. 3,756 Stonebridge Dr. 4,974 Thames Ave. 3,280 Thames Circle 640 Tilbury Way 950 Trotters Court 674 Trotters Ridge 4,030 Ventor Ave. 1,994 Vermont Ave. 280 Waveney Court 308 Worchester Dr. 4,050 Total Length (Ft.) 119,934 sweep24/4/019:12 AM 9 f REGENERATIVE VACUUM SWEEPER SPRIA16 2001 STREET SWEPT CURB LENGTH Basswood Lane 1,988 Bayberry Lane 830 Betty Lane 310 Briarwood Lane 630 Cross Rd. 1,192 Elrene Court 1,174 Elrene Rd. 11,988 Great Oaks Circle 784 Great Oaks Lane 668 Great Oaks Place 414 Great Oaks Trail 31316 Greensboro Court 350 Greensboro Drive 5,740 Greensboro Lane 1,972 Hunter Lane 298 Ivy Lane 3,884 Linden Court 476 Linden Lane 1,670 South Hills Circle 122 South Hills Court 498 South Hills Drive 2,680 South Hills Lane 884 South Hills Way 322 Suncrest Court 120 Sunwood Trail 1,808 Thorwood Ct. 394 Trail Court 842 Trails End Rd. 3,652 Wescott Hills Dr. 5,606 Wescott Square 2,666 Wescott Woodlands 5,282 Wild Rose Ct. 2,076 Wolfberry Ct. 376 Woodland Court 2,084 Woodland Trail 8,134 Total Length (Ft.) 75,230, AN G2\STMAI NT\sweep4/4/01 MAC QUEEN EQUIPMENT, INC. QUOTE # 1010328 595 ALDINE ST. ST. PAUL MN, 55104 QUOTE DATE: 651-645-5726 WATTS 1-800-832-6417 04/27/01 ORDER: FAX 651-645-6668 ORDER DATE: CITY OF EAGAN SHIP TO: CITY OF EAGAN 3830 PILOT KNOB ROAD 3501 COACHMAN ROAD EAGAN MN 55122 EAGAN MN 55122 TERMS: NET 30 Customer P.O.: SALES REP.:STEFFEN, CURT Customer Phone: 651-681-4600 QTY. DESCRIPTION EACH EXTENDED PRICE 1.00 *ELGIN CROSSWIND (ST.CONTRACT) 125,015.00 125,015.00 1.00 *2001 RENT PAYMENTS -16,167.00 -16,167.00 INCLUDES: 2001 STERLING CHASSIS 2001 ELGIN CROSSWIND ANISYPHON DEVICE AUTO PICKUP CENTER BROOM IN PICKUP HEAD SIDE BROOM TILT INSPECTION DOOR 20,000 CFM PACKAGE AUTO ENGINE SHUT DOWN FRONT SPRAY BAR SINGLE AIR RIDE SEAT HOPPER DRAIN WANDERING HOSE WITH 4' EXTENSION IN CAB DUMP CONTROLS RENTALS TOWARDS PURCHASE, NO ADDITIONAL CHARGES IF PURCHASED BY JUNE 1 PAYMENT DUE JAN 15 2002 ADD $3,838 SALES TAX NOT INCLUDED IN ANY PRICING k 1 YEAR LEASE PURCHASE W/ SALES TAX, $122,055 JUNE 1 2002 3 YEAR LEASE PURCHASE W/ SALES TAX, $42,799 STARTING JUNE 1 2002 x 5 YEAR LEASE PURCHASE W/ SALES TAX, $27,213 STARTING JUNE 1 2002 SUB.TOT. 108,848.00 SELLER We reserve the right to change prices without notice. The ice in ect at time of order will prevail, nothwithstanding the price shown ein. Sales tax and F.E.T. wi1L be added unless tax exempt certificate is provided. Agenda Information Memo June 5, 2001 Eagan City Council Meeting M. APPROVE DESIGN SERVICES CONTRACT- DAMON FARBER ASSOCIATES- CENTRAL PARK SITE PLANS AND SPECIFICATIONS ACTION TO BE CONSIDERED: Approve the signing of a design services contract for Damon Farber Associates to prepare Central Park site plans and specifications. FACTS: • Damon Farber Associates fulfilled their contract for the master plan of the Central Park site through the Design & Development phase. • Given Damon Farber's familiarity with the project, they would be able to produce plans and specifications that adhere well to comments from past subcommittee meetings. • Signing a contract with a firm already familiar with the project will eliminate the time needed to familiarize a new firm with the project and its evolution. ATTACHMENTS: • None t0 0 Agenda Information Memo June 5, 2001 Eagan City Council Meeting N. APPROVAL OF ARCHITECTURE SERVICES CONTRACT FOR THE CENTRAL PARK PAVILION AND WELL HOUSE ACTION TO BE CONSIDERED: Approve the architectural services contract of JAL Architects, Ltd., for the design of the Central Park pavilion and well house. FACTS: • The Central Park site plan, approved on March 6, 2001, includes an area for a picnic pavilion on the east portion of the property. • Discussions with the park site subcommittee refined the location of the pavilion, and indicated that a well house should be included with the pavilion. • The City contacted Andre LaTondresse of JAL Architects, Ltd., who has done other park pavilion projects for the City of Eagan. • The cost of the pavilion and well house will be approximately $365,000. ATTACHMENTS: • None 6/ Agenda Information Memo June 5, 2001 Eagan City Council Meeting 0. APPROVE ACQUISITION AGREEMENT 1940 SILVER BELL ROAD ACTION TO BE CONSIDERED: To approve the acquisition agreement for 1940 Silver Bell Road. FACTS: • Project 800, a project approved by the City Council for street improvements at the intersection of Silver Bell Road and Beau d' Rue Drive, requires the acquisition of several single-family residential properties and commercial properties. • The City has reached an agreement with the homeowners at 1940 Silver Bell Road for the purchase of their property. A copy of the signed agreement will be provided prior to the meeting on June 5. • Any additional discussion of the acquisition should be conducted in Executive Session because there is potential for litigation as part of the condemnation proceedings. Agenda Information Memo June 5, 2001 Eagan City Council Meeting P. REQUEST FOR APPROVAL / LIONESS "BUY A BRICK" PROJECT ACTION TO BE CONSIDERED: Approve Lioness "Buy a Brick" Project FACTS: • The Lioness Club is requesting that an order form for the purchase of engraved bricks be inserted in Eagan's water bill starting this summer and continuing until the project is completed next spring. • The Club will have the forms printed and sized to fit the water bill envelope. • They are further requesting that the information also be included in Experience Eagan quarterly and Discover Eagan throughout the coming year. ATTACHMENTS: • Letter from Judy Stewart, Eagan Lioness President included as page • Letter from Margo Danner, Lioness Brick Coordinator included as page lL 45-- 6v o/3 May 30, ?001 ~ TO: 'Mr. Tom Hedges, Eagan City Administrator FRO1: Jude Stewart, Eagan Lioness President RE: Lioness "Buy- A Brick" project/ "Lioness Lasting Legacy"/ Consent Agenda The Lioness Club Would like to request this item be put on the council consent agenda June 5, 2001.This would be in regards to Margo Danner's letter to the council on Nlav 16, 2001. As the letter indicated we would like an order form for the selling of engraved bricks inserted in Eagan's water bill starting this summer and continuing until the project is completed next spring. We would print and size the order form to fit the water bill envelope. Also, we would like the city to include this information in Experience Eagan quarterly and Discover Eagan throughout the coming year. This would save the Lioness a considerable amount of money in separate mailings, money that could go back into the park. We would work with the city communications department on this literature to be sure it meets city standards and quality. If the council feels they need us to present this formally at the June 5"' meeting, please get in touch with me. We look forward to favorable action by the council and would like to thank them for their cooperation these past months. We feel this Brick Walkway will be a wonderful addition to the Community Center. Sincerely 1 Judi- Stewart Eagan Lioness President 651-454-4747 Enclosure May 16, 2001 Eagan, Minnesota TO: Eagan Mayor, Pat Awada Eagan Council, Paul Bakken, Peggy Carlson Cyndee Fields, Meg Tilley FROM: Margo Danner, Lioness Brick Coordinator At the council meeting last night "visitors to be heard", I had wanted to give you this enclosed informatin and keep you informed about the Lioness 'Buy A Brick' project but the meeting, as usual, ran overtime with other items that needed immediate attention. The Lioness Club has been working on this donors brick project since February and slowly we are finalizing what needs to be done. It is imperative to the success of this project that the Lioness start the campaign to sell bricks at the July 4th celebration where we can reach thousands of people with little expense since publicity is very costly. Publicity for this project is where we need the city's help. We would like the order form inserted into Eagan's water bill in the fall and spring. This amounts to about 26,000 homes each mailing. We will have this printed to size and just ask the city to include this as it will not increase the cost of the mailing for the city. We would even be willing to stuff envelopes if necessary. We ask that possibly this order form be included in the Experience Eagan and Discover Eagan brochures that come out during the year. In my research, talking to other cities and brick companies, their projects have been very successful using this method of publicity along with being visible at city events throughout the year. Please remember that the Lioness Club receives no monetary benefit from selling bricks. Any profit goes back into the park for other amenities (maybe a stove--hint,hint) minus our expense of paper, printing and mailings. Of course, any profit will depend on the amount of bricks we sell. All of our time is volunteer and we will still have our other fundraisers to continue our on going services to Armful of Love, Dakota Woodlands, Food Shelf, and Orvilla Home to name a few. It's amazing what 15 dedicated woman can accomplish. We do not at this time need to know the color of the bricks or even what company to deal with. But we need the sizes we can sell, the engraved spaces needed and the cost to buyers as well as letting people know where their money will be spent at the park. We will not be endorsing this brick to be bought "in memory of" although some people may wish to do so. We included the larger 8x8 paver for possibly large families or even companies who have the means to contribute more. It will be up to our park planner Jesse Symynkysicz to decide how and where the bricl6 will be placed. ~J Page 2, Lioness Brick Project The enclosed material needs to be fine tuned and reworked and since the 4th of July is just around the corner we need to set a more concrete timetable. If you would take a few minutes to look over the enclosed material and return it to me with your thoughts and ideas before or after our joint park commission /council meeting on Tues. May 22, it will be appreciated. On Thurs. morning, May 24th the Lioness committee will be meeting with Director Vraa and Park Planner, Jesse who will have a more final placement of this brick donors area in the park. We can then take all this feedback to our Lioness meeting, Thurs. evening May 24 and hope Meg Tilley will be able to attend and represent the council. It is my understanding that the Park Planners and Architects will present their latest phase of development to the council on June 5. After this date we will need to finalize our order form and go to print so we can hand out flyers at the July 4th parade. And then the fun begins. We realize that things might change even after the 4th with park plans and every project as its flaws and setbacks, but we will try to have some foresight and head off any problems before they arise. With the help of the city, there is no reason this project can't be a huge success and what an asset to our new central park!! I am looking forward to seeing you on the 22nd. If you have any questions, please call me. Thanks!! Margo DAnner 651-454-5688 CC: Director TKen Vra Park Planner, Jesse Symynkwicz City Administrator, Tom Hedges 66 Agenda Information Memo June 5, 2001 Eagan City Council Meeting Q. APPROVAL OF METROPOLITAN REGIONAL ARTS COUNCIL GRANT ACTION TO BE CONSIDERED: Approval to recieve the $3,000 Metropolitan Regional Arts Council grant to be used for Youth Development programs art camp. FACTS: • This is the third year the Youth Development program has received this grant. • Funds from this grant are used to create and implement a weeklong expressive arts camp. • This arts camp is held at the Caponi Art Park. • Kids from both Wescott and Quarry Youth Development program sites attend this program. ATTACHMENTS: • None i Agenda Information Memo June 5, 2001 Eagan City Council Meeting R. APPROVAL OF LOCAL COLLABORATIVE TIME STUDY (LOTS) GRANT FROM SCHOOL DISTRICT 197. ACTION TO BE CONSIDERED: Approval to recieve the LCTS grant from School District 197 in the amount of $19,619.87. FACTS: • This is the third year the Youth Development program has received this grant. • The amount of the grant totals $ 19, 619.87 for the fiscal year July 1, 2001 to June 30, 2002 • Funds from this grant are used to sponsor the overall Youth Development program at Quarry Park. • The Quarry Park program started in April of 1998. ATTACHMENTS: • None Agenda Information Memo June 5, 2001 Eagan City Council Meeting PUBLIC HEARINGS A. MODIFICATIONS TO NORTHEAST EAGAN DEVELOPMENT DISTRICT NO. 2, TAX INCREMENT FINANCE DISTRICT NO.3 ACTION TO BE CONSIDERED: To approve the resolution adopting modifications to the Tax Increment Financing Plan for Tax Increment Financing District No. 3, located within Northeast Eagan Development District No. 2. FACTS: • In June 1996, the City Council established Tax Increment Financing District No. 3 within Northeast Eagan Development District No. 2. • The City has been advised by Ehlers and Associates that certain technical modifications to the original TIF Plan are required to bring the plan into conformance with statutory requirements, and with standards established by the Office of the State Auditor. These modifications are specifically related to interfund loans that have been made to fund certain activities within the TIF District. Any modification to an adopted TIF Plan must be done by Resolution of the City Council. • The City of Eagan's Advisory Planning Commission and Economic Development Authority have passed resolutions supporting the modifications of the TIF Plan. • Required notice of the TIF Plan modification has been sent to Dakota County and Independent School District 197. • This public hearing was continued from the City Council meeting on April 17, 2001. ATTACHMENTS: / • Modification to the TIF Plan is attached on pages 2 throu h hr • Resolution adopting the modifications is attached on pages~ti As of May 31, 2001 Draft for Council review MODIFICATION TO THE TAX INCREMENT FINANCING PLAN for TAX INCREMENT FINANCING DISTRICT NO. 3 (a redevelopment district) within THE DEVELOPMENT PROGRAM FOR NORTHEAST EAGAN DEVELOPMENT DISTRICT NO. 2 CITY OF EAGAN DAKOTA COUNTY STATE OF MINNESOTA Public Hearing Opened: April 17, 2001 Public Hearing Continued: June 5, 2001 Adopted: C u C p R S Prepared by: EHLERS & ASSOCIATES, INC. G Il G 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105 & A S S O C I A T E S I N C (651) 697-8500 fax: (651) 697-8555 www.ehiers-inc.com TABLE OF CONTENTS (for reference purposes only) SECTION II MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 2-3 2-1 Subsection 2-1. Foreword 2-1 Subsection 2-2. Statement of Objectives 2-1 Subsection 2-15. Description of Property in the District and Property to be Acquired 2-1 Subsection 2-18. Sources of Revenue/Bonded Indebtedness 2-2 Subsection 2-28. Summary 2-3 APPENDIX A - MAP OF DEVELOPMENT DISTRICT NO. 2 AND THE DISTRICT A-1 SECTION II MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 2-3 Subsection 2-1. Foreword (Modified to read as follows as of June 5, 2001) The City of Eagan City Council (the "City"), staff and consultants have prepared the following information to expedite the modification of Tax Increment Financing District No. 2-3 ("the District"), a redevelopment tax increment financing district, located in the Development Program for Northeast Eagan Development District No. 2. Subsection 2-2. Statement of Objectives (Modified to add the following as of June 5, 2001) The District is being modified to memorialize the interfund loans that City has made and to identify the parcels to be acquired. This Plan is expected to achieve many of the objectives outlined in the Development Program for Northeast Eagan Development District No. 2. The activities contemplated in the Modification do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of the Development Program for Northeast Eagan Development District No. 2 and the District. Subsection 2-15. Description of Property in the District and Property To Be Acquired (Modified to add the following as of June 5, 2001) The property to be acquired by the City of Eagan follow: PID Number Address Owner 10 429 000 2001 916 Lawrence Avenue Duff 10 429 000 4001 912 Lawrence Avenue Klingel 10 429 000 4101 908 Lawrence Avenue Neska 10 429 000 2002 Kollofski 10 429 000 3002 2795 Linde Lane Klingel 10 429 000 4002 Loewen 10 002 000 6078 821 Lone Oak Road Buecksler 10 002 000 5078 ATLAS of Minnesota City of Eagan Tax Increment Financing Plan for Tax Increment Financing District No. 2-3 2-1 10 002 000 4078 835 Lone Oak Road Kajer 10 002 000 3078 845 Lone Oak Road Lengemann 10 002 000 2078 855 Lone Oak Road Straw Subsection 2-18. Sources of Revenue/Bonded Indebtedness The City may finance the costs identified in this TIF Plan through general obligation or revenue bonds, or pay-as-you-go contracts or notes, in a maximum principal amount of $3,000,000. (Modified to add the following as of June 5, 2001) The City reserves the right to incur other indebtedness as a result of the Plan. As presently proposed, the project will be financed by a pay-as-you-go note. In addition, the City reserves the right to use interfund loans for various projects. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The City may also finance the activities to be undertaken pursuant to the Plan through loans from funds of the City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs paid for by a developer. The estimated sources of funds for the District are contained in the table below. As Adopted June 5, 2001 Total as SOURCES OF FUNDS June 4, 1996 Modification Modified Tax Increment $2,857,143 $0 $2,857,143 Local Contribution $142,857 $0 $142,857 PROJECT REVENUES $3,000,000 $0 $3,000,000 Interfund Loans/Transfers $0 $1,600,000 $1,600,000 Bond Proceeds $0 $3,000,000 $3,000,000 TOTAL PROJECT AND $3,000,000. $49600,000 $7,600,000 FINANCING REVENUES City of Eagan Tax Increment Financing Plan for Tax Increment Financing District No. 2-3 2-2 92 I Subsection 2-28. Summary The City of Eagan City Council has established the District to preserve and enhance the tax base, redevelop substandard areas, and provide employment opportunities in the City. The Modification to the Tax Increment Financing Plan for the District was prepared by Ehlers & Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113, telephone (651) 697-8500. City of Eagan Tax Increment Financing Plan for Tax Increment Financing District No. 2-3 2-3 APPENDIX A MAP OF DEVELOPMENT DISTRICT NO. 2 AND THE DISTRICT APPENDIX C-1 GO 0 1:/ / it is I ~ ! C~ a4 1 I % ;tio, (yy~~j~z I, o - 1 ~ 1, a ~~`'1 _ 1 a ~ m~ m • •1 r gamy' ,too I © 1 ~~,n con CITY OF EAGAN DAKOTA COUNTY STATE OF MINNESOTA Council member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING THE MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 3, LOCATED WITHIN NORTHEAST EAGAN DEVELOPMENT DISTRICT 2. BE IT RESOLVED by the City Council (the "Council") of the City of Eagan, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The Board of Commissioners (the "Board") of the Eagan Economic Development Authority (the "EDA") has heretofore established Tax Increment Financing District No. 3 (a redevelopment tax increment financing district), located within Northeast Eagan Development District No. 2, and adopted the Plan therefor. It has been proposed by the EDA and the City that the City adopt the Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 3 (the "Modifications"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, 469.001 through 469.047 and 469.174 through 469.179, all inclusive, as amended, (the "Act") all as reflected in the Modifications, and presented for the EDA's consideration. 1.02. The City has investigated the facts relating to the Modifications and has caused the Modifications to be prepared. 1.03. The City has performed all actions required by law to be performed prior to the modification of the District and the adoption and approval of the proposed Modifications, including, but not limited to, notification of Dakota County and Independent School District No. 197 having taxing jurisdiction over the property to be included in the District, a review of and written comment on the Modifications by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. 1.04. Certain written reports (the "Reports") relating to the Modifications and to the activities contemplated therein have heretofore been prepared by staff and submitted to the Council and/or made a part of the City files and proceedings on the Modifications. The Reports include data, information and/or substantiation constituting or relating to the bases for the other findings and determinations made in this resolution. The Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully a part of this resolution to the same extent as if set forth in full herein. 1.05 The City is not modifying the boundaries of Northeast Eagan Development District No. 2. i Section 2. Findings for the Adoption and Approval of the Modifications. 2.01. The Council hereby finds that the Modifications, are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development in the public purpose and accomplish certain objectives as specified in the Modifications, which are hereby incorporated herein. Section 3. Findings for the Modification of Tax Increment Financing District No. 3. 3.01. The Council hereby has found and reaffirms that the District is in the public interest and is a "redevelopment district" under Minnesota Statutes, Section 469.174, subd. 10 (a)(1). 3.02. The Council further has found and reaffirms that the proposed redevelopment would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the Tax Increment Financing Plan, that the Modifications conform to the general plan for the development or redevelopment of the City as a whole; and that the Modifications will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the District by private enterprise. Section 4. Public Purpose 4.01. The adoption of the Modifications conforms in all respects to the requirements of the Act and will help fulfill a need to develop an area of the City which is already built up, to provide employment opportunities, to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. Section 5. Approval and Adoption of the Modifications. 5.01. The Modifications, as presented to the Council on this date, including without limitation the findings and statements of objectives contained therein, are hereby approved, ratified, established, and adopted and shall be placed on file in the office of the Assistant City Administrator. 5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Modifications and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. 5.03 The Auditor of Dakota County is requested to certify the original net tax capacity of the District, as described in the Modifications, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased; and the EDA is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within the District, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.04. The Assistant City Administrator is further authorized and directed to file a copy of the Modifications with the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: June 5, 2001 ATTEST: Mayor Assistant City Administrator (Seal) I t Agenda Information Memo June 5, 2001 Eagan City Council Meeting B. PROJECT 761, DUCKWOOD DRIVE- STREET OVERLAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the final assessment roll for Project 761 (Duckwood Drive- Street Overlay) and authorize its certification to Dakota County for collection. FACTS: • Project 761 provided for the bituminous overlay of Duckwood Drive (Denmark Avenue to Lexington Avenue) and Kinglet Court and Crossroad Court cul-de-sacs. • The final assessment roll was presented to the City Council on May 1, 2001, with a public hearing scheduled for June 5 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 25% less than the estimate contained in the feasibility report presented at the public hearing held on October 19, 1999. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on May 22 to address all property owners' questions or concerns and provide any additional information of interest. Of the 28 parcels (Single-family and townhouse) being assessed, no one attended the meeting and no objections have been received to date. ATTACHMENTS: • Final Assessment Report, pages through. FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 761 ASSESSMENT - June 5. 2001 NAIVE - Duckwood Dr, Crossroad & Kinglet Cts IMPROVEMENT - October 19, 1999 Mill and Overlay IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblity Report FINAL F.R. FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk 13 Lateral 0 Lateral ❑ Service ❑ Lat. Benefit/trunk ❑ Lat. Benefit/nunk WATER STREET ❑ Trunk ❑ Gravel Base ❑ Lateral ® Surfacing Single 287.91 $309 /Lot ❑ Service Townhome 215.93 232 /Unit Public Facility 4.24 6.47 /F_F. ❑ Lat. Benefit/trunk Apartment $9.23 13.35 /F_F. ❑ WAC ❑ C/I Equiv. ❑ Trail/Sidewalk SERVICES STREET LIGHTS ❑ Water & San Sewer ❑ Installation ❑ Energy Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $26,340 F. R. $108,927 F.R. 00-04 47 5 Year 7.00% $19,705.35 $104,501.62 COMMENTS: MEMO city of eagan MEMO TO: MAYOR AND CITY COUNCIL FROM: GERALD R. WOBSCHALL DATE: May 7, 2001 SUBJECT: FINAL ASSESSMENT ROLL PROJECT NO. 761 Duckwood Drive, Crossroad and Kinglet Courts Mill and Overlay The City Council at the conclusion of the public hearing on October 19, 1999 ordered Project 761. According to the feasibility report, the following improvements were to be constructed and/or assessed. The improvements are; mill and overlay of existing streets, repair of curb and gutter and the replacement of sanitary sewer and storm sewer ring castings. In the feasibility study, it was proposed to assess the mill and overlay improvement using lot unit and linear methods for residential properties and a linear method for public facility properties. This assessment roll is prepared using the methods presented at the public hearing. Construction of the improvements was accomplished under Contract No. 00-04, which is complete. The assessment hearing is scheduled for June 5, 2001. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $79,685.96 paid to the contractor for the construction of the following detailed improvements. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling in the amount of $44,282.93 were incurred resulting in an improvement and project cost of $123,968.89. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $53,977.21 $29,996.11 $83,973.32 $119,636 Curb repair 25,308.75 14,064.53 39,373.28 15,631 Water repair 400.00 222.29 622.29 0 TOTAL $79,685.96 $44,282.93 $123,968.89 $135,267 Q 2 X~ II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST - Remove bituminous pavement Sq. Yd 143.3 $6.00 $859.80 Aggregate-Class 5 Ton 42.12 12.00 505.44 Mill bituminous surface Sq. Yd. 4,350 .65 2,827.50 Bituminous mat. for tack coat Gal. 780 2.00 1,560.00 Type 41A wearing course Ton 1,118.80 27.50 30,767.00 Type 31 base course Ton 49.37 38.00 1,876.06 Adjust water valve box Each 9 130.00 1,170.00 Adjust frame and ring casting Each 8 250.00 1,000.00 Adjust catch basin casting Each 10 77.00 770.00 Traffic control L.S. 1 500.00 500.00 Paint solid yellow line 4 inch Lin. Ft. 5,264 .17 894.88 Paint solid white line 4 inch Lin. Ft. 5,398 .16 863.68 Paint 24 inch stop line Lin. Ft. 68.5 2.10 143.85 Zebra crosswalk-white Sq. Ft. 270 1.70 459.00 SUBTOTAL $45,197.21 Other costs @55.57% 25,116.09 Mill and Overlay Improvement Cost $70,313.30 Assessable portion X's .75 Assessable Cost $52,734.98 The assessment rate for the high-density residential property classification abutting the improvement was computed in the following manner. ASSESSABLE ASSESSABLE LINEAR ASSESSMENT IMPROVEMENT COST FRONTAGE RATE 52,734.98 5,715 F.F. $9.23/ F.F. 3 ?3 b. Public Facility-Neighborhood Park Assessment Rate The improvement cost for the residential property classification was computed using: Mill and overlay cost $45,197.21 Less: Paint solid yellow line 4 inch Lin. Ft. 5,264 .17 894.88 Paint solid white line 4 inch Lin. Ft. 5,398 .16 863.68 Paint 24 inch stop line Lin. Ft. 68.5 2.10 143.85 Zebra crosswalk-white Sq. Ft. 270 1.70 459.00 SUBTOTAL $42,835.80 Other costs @55.57% 23,803.85 Gross improvement cost 66,639.65 Size adjustment 32/44 Improvement cost 48,465.20 Assessable Portion X's .50 Assessable Cost $24,232.60 The assessment rate for the residential family property classification abutting the improvement was computed in the following manner. ASSESSABLE ASSESSABLE LINEAR ASSESSMENT IMPROVEMENT COST FRONTAGE RATE $24,232.60 5,715 F.F. $4.24/F.F. 2. Street Overlay-Kinglet and Crossroads Courts The cost of the Kinglet UNIT EXTENDED ITEM UNIT QTY PRICE COST Mill bituminous surface Sq. Yd. 623 1.00 $623.00 Bituminous mat. for tack coat Gal. 120 2.00 240.00 Type 41 A wearing course Ton 230 27.50 6,325.00 Adjust water valve box Each 3 130.00 390.00 Adjust frame and ring casting Each 3 250.00 750.00 SUBTOTAL $8,328.00 Other costs @55.57% 4,627.87 Mill and Overlay Improvement Cost 12,955.87 Assessable portion X's .50 Assessable Cost $6,477.94 4 IFY The low-density residential property assessment rates are computed using the following: There are 6 single-family lots with access onto Kinglet Court and there are 22 townhouse units with access onto Crossroad Court. According to City policy, the townhouse assessment rate is to equal 75% of the single-family assessment rate. This results in (22 lots x's .75)=16.5 lot equivalents plus the 6 single-family lots equals 22.5 lot equivalents. kSSESSABLE AMOUNT LOT EQUIVALENTS ASSESSMENT RATE $6,477.94 22.5 Lot Equivalents $287.91/Lot Equivalent ;SESSABLE AMOUNT LOT EQUIVALENTS ASSESSMENT RATE $3,393 9 Lots $377/ Lot The single-family property assessment rate is $287.91/ lot and the townhouse property assessment rate is $215.93 /Unit ($287.91 x's .75) The two single family lots with driveway access onto Duckwood Drive are proposed for assessment at $287.91/ lot.. 2. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $25,308.75. Other costs in the amount of $14,064.53 were allocated resulting in a replacement cost of $39,723.28. The curb and gutter replacement will be financed by the City's Major Street Fund. 3. Gate Valve Box Top Replacement The contractor removed and replaced two (2) gate valve box top sections at a construction cost of $400.00. Other costs in the amount of $222.29 were allocated resulting in an improvement cost of $622.29. The replacement of the gate valve box tops will be financed by the Water Division of the City's Utility Fund. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 7.00 % on the unpaid balance. III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Streets Resurfacing $83,973.32 $19,705.35 $(64,267.97) Curb Replacement 39,373.28 (39,373.28) Gate Valve Box 622.29 (622.29) Replacement TOTAL $123,968.89 $19,705.35 $(104,263.54) 5 The following funds will provide financing for the listed improvements. Major Street Fund $103,641.25 Storm Sewer Division-Utility Fund 622.29 Total $104,263.54 Gerald R. 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I I 1 I I I ,4 H I ,1 H r-1 H rl H r•I N N N N N N N N N N N N N N N N N N N b 10 b If o b I I 1 1 1 I I I I I I 1 I I r I I I I 1 I r 1 I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O I O O O O O O O O O H H H ri H H H H H H ri .-1 ri H H H r•1 H rl H H H H H r•/ ri H ri H ri H H N H N H H H H I./ .-1 r/ H .-1 ri .-I N O O N u) g 7 r '3AV NOlJNIX31 ° z Q L-L U V7 n u J O y, Z ~ tD V n c a O N c o N o \ Lh U v (n r Z w U V) N w U) N N Q d ~ d ~2 z in m > cNn ° o Q U LO Q) 00 KINGLET CT Q W y.a of J O C > w \ \ 0c) CU < C6 L.6 Z m J N N c J O CN N 0) 0 m 64 r Y CD A .ldM NOMOM U • I.L N Cu V/ W O avoassoao Z 'ON •BIJ GGS U I- m N z LLJ c; Z > N O c z LL CL N LLJ Lo J L w V N Z Q L~J 0 'ON '61!=l aas Of 0 > L6 Z O w WU' o rn w Q 00 Ln N N J Ln J N N 0 a t-4 *4 *4 co • c U IN, i E -v AVM N03001M N 2 (n cp 2 Q U o~ co U / / r x vi Oc 7 :PN N X 10 0 N 5 oVOassoao 'N ru cu O _ O r~ ^ r CD U co (D N O xY', O I O LO U •O 'and >INbWN30 a c co rn co w 4- O g9 U Agenda Information Memo June 5, 2001 e_,g PROJECT 806, KENNERICK ADDITION (POND HDP-1) STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 806 (Kennerick Addition, Pond HDP-1- Trunk Storm Sewer Outlet), authorize the preparation of detailed final plans and specifications and the acquisition of right-of-way and easements through quick-take Eminent Domain, if necessary. FACTS: • On May 16, 2000, the City Council adopted the Public Works Department's 5-Year Capital Improvement Program (2001-2005) including the construction of a storm sewer outlet for Pond HDP-1 in 2001. This schedule anticipated the development of the proposed Kennerick Addition. • On September 15, city staff received a petition signed by Brad Swenson, developer of the Kennerick Addition, and Eileen Kennedy, 1415 Lone Oak Road, requesting the installation of a storm sewer outlet for Pond HDP-1 on the north side of Lone Oak Road (County Road 26), west of Pilot Knob Road (County Road 31). • On October 3, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the construction of a storm sewer outlet for Pond HDP-1 to serve the proposed Kennerick Addition and additional adjacent properties. • On April 3, 2001, the feasibility report for Project 806 was presented to the City Council and a Public Hearing was scheduled for May 1 to formally present and discuss the report. • On May 1, the City Council considered the proposed improvements and continued the public hearing until May 15 directing staff to investigate and present alternatives. • On May 15, the Council reviewed and discussed a proposed alternative report, closed the public hearing and approved an addendum to Project 806 providing for a water quality treatment pond to be located within the Kennerick Addition and an outlet from Pond HDP-1. Later during that same Council meeting, under Visitors to be Heard, several neighbors returned and requested the Council to reconsider their recent approval of the alternate improvement and to again consider the original proposal presented on May 1. The Council passed a motion for reconsideration and directed a new public hearing to be scheduled for June 5 for the original proposal, Project 806. ATTACHMENTS: • Original Feasibility Report, pages through r 1r;~ city of eagnn Report for Kennerick Addition Storm Sewer Improvements City Project No. 806 Eagan, Minnesota April 2001 File No. 49-00-111 Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action; Equal Opportunity Bonestroo Employer and Employee Owned J U Principals' Otto G Bonestroo, PE • Marvin L. Sorvala, PE • Glenn R Cook.. PE Rosene Robert G Schurncht PE • Jerry A Bourdon PE Senior Consultants: Robert W Rosene, RE Joseph C Anderlik, PE. • Richard E Turner PE Anderlik & Susan M. Eberlin, CPA. u Associates Associate Principals: Howard A Sanford PE • Keith A Gordon PE • Robert R Pfeffe•ie FE Richard W Foster. PE • David O Loskota. PE • Robert C Russek. A I A • Mark A. Hanson PE Engineers & Architects Michael T Rautmann, PE • Ted K held. PE. • Kenneth P Anderson PE • Mark R Roifs. PE David A. Bonestroo. M B A. • Sidney P Williamson. PE L.S • Agnes M Ring. MB A • Allan R:ck Scha,o: PE April 2A, 001 Offices: St Paul. Sf Cloud. Rochester and Willmar. MN • Milwaukee WI Website: wwwbonestroocorn Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan. MN 55122 Re: Kennerick Addition Storm Sewer Improvements City Project No. 806 BRA File No. 49-00-111 Dear Mayor and Council: Attached is our report for Kennerick Addition Storm Sewer Improvements. Proposed utility improvements are presented and discussed within the report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Respectfully submitted, BONESTROO. ROSENE. ANDERLIK & ASSOCIATES. INC. Mark A. Hanson ' Attachment I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 4a4 44. 64,714 00- Mark A. Hanson Date: April 24, 2001 Registration No. 14260 Reviewed by: Depa ent of Public Works Reviewed by: - Financ Department Date: -7 _ c 2335 West Highway 36 • St. Paul, MN 55113 • 651-636-4600 a Fax: 651-636-1311 TABLE OF CONTENTS Letter of Transmittal 1 Table of Contents 2 Scope 3 Figure No. 1 - Location Plan 4 Neighborhood Meeting 5 Recommendation .........................................................................................6 Feasibility Necessity and Cost Effectiveness 7 Discussion 8 Easements and Permits ..................................................................................9 Cost Estimate 10 Areas To Be Included I 1 Assessments 12 Revenue Sources 13 Project Schedule 14 Appendix A - Preliminary Cost Estimate Appendix B - Preliminary Assessment Roll Figure No. 2 - Existing Conditions Figure No. 3 - Proposed Storm Sewer and Contributing Drainage Area Figure INTO. 4 - Pond & Plantings Figure No. 5 - Assessable Area Figure No. 6 - Easements Selmark, Haraeli, Burnie" Acres Addition Street Improvements 2 ?,3 1 SCOPE This project provides for the construction of a trunk storm sewer outlet pipe from Pond HDP-1 to Skyline Road. Pond HDP-I is located north of Lone Oak Road and east of Lone Oak Lane (See Figure 1). Pond HDP-1 is a land-locked pond with no storm sewer pipe outlet. Pond HDP-1 is located in Zehnder Acres, which was platted when Eagan was a township. Seven (7) residential homes abut Pond HDP-1. Eagan's Stormwater Management Plan (SMP) provides for the storm sewer outlet pipe from Pond HDP-I be constructed north to Skyline Road. The pond outlet pipe is recommended at this time to comply with Eagan's SMP and the proposed Kennerick Addition. A water quality pond is also proposed to be constructed southeast of Pond HDP-1 as part of this project. which will satisfy water quality requirements for Kennerick Addition and the abutting drainage areas along Lone Oak Road. Kennerick Addition is an 8-acre plat including 17 single-family lots. Storm water runoff from the proposed Kennerick Addition will ultimately discharge its storm water to Pond HDP-1. Water quality requirements for Kennerick Addition will be satisfied by constructing a water quality pond southeast of Pond HDP-1 as part of this project. In addition. pond cleaning. plantings. and wetland restoration is proposed for Pond HDP-1. Sebnark. Han,eY, Burn,ieir Acres Addition Street Improi emenrs 3 FT) 11 - o ROAD 5 ND H -11 PO D iHD -1 J ~ L ON OA RD c ( 5S. 26) PROPOSED KENNERICK ADDITION Q N~ J 0 250 500 Scale In feet IF LOCATION PLAN JA Bonestroo t~ Rosene CITY OF EAGAN FIGURE 1 Anderlik & KENNERICK ADD. POND STORM SEWER IMPROVEMENTS Associate:; Engineers ~ Architect, CITY PROJECT No. 806 K,\49\4900111\Cad\dwg\4900111R101.dwg 04/24/2001 04,58,24 PM CDT 4900111R101.DWG APRIL 2001 49-00-111 1 NEIGHBORHOOD MEETING (April 18, 2001) The public improvements proposed herein were presented to the existing residents at the neighborhood meeting on April 18, 2001. The residents' input is summarized below: ■ The storm sewer outlet pipe from Pond HDP-1 provides no benefit for the existing residents because it's not required to serve their property. ■ Assessments are not justified. If assessments are levied, they should be deferred. ■ Property owners to the north expressed concern that the new storm sewer alignment must conform to future development. At this time potential development layouts have not been prepared. However, two property owners did indicate they have been considering possible development. ■ The property owner abutting Lone Oak Road felt the westerly cross culvert in Lone Oak Road should extend and be directed to the proposed water quality pond. ■ Property owners suggested two alternatives be further reviewed: I ) Construct storm sewer outlet pipe from Pond HDP-1 in Lone Oak Road RONA' to the west and discharge to the open ditch in Lone Oak Road. 2) Kennerick Addition provide its own ponding and construct its own storm sewer pipe outlet to Skyline Road. Single-family lots located in the westerly end of Kennerick Addition would be removed to accommodate stormwater ponding. Engineering staff responded to the property owners alternatives as follows: ■ Eagan's Stormwater Management Plan has always planned for the pond outlet pipe for Pond HDP-1 to be constructed north to Skyline Road. Existing storm water facilities in Skyline Road and north through the Hayes/Delost Ravine have been constructed to account for storm water flow from Pond HDP-1. ■ A storm sewer pipe in Lone Oak Road could not discharge into the existing roadside ditch without causing significant erosion and damage to abutting property. Therefore, the storm sewer pipe would need to be constructed to TH 13 (2600' vs. 1200' as proposed herein). In addition, the existing storm sewer facilities in Mn/DOT ROW have not been designed to account for storm water flow from Pond HDP-1 ■ Ponding in Kennerick Addition and an independent storm water outlet pipe to Skyline Road would reduce the drainage area and stormwater flow to Pond HDP-1. Thereby reducing the stormwater and ground water recharge to Pond HDP-l. Sebnark, Hanel, Burr view Acres Addition Street Improvements S 96 RECOMMENDATIONS ■ The feasibility report be reviewed by the City Council/Staff and a public hearing be scheduled for May 1 S`, 2001. Present Feasibility Report April 3, 2001 Public Hearing May 1, 2001 Approve Plans and Specifications June 19, 2001 Open Bids/Award Contract July 17, 2001 Final Completion October, 2001 Assessment Hearing February, 2002 First Payment Due with Real Estate Taxes May 2003 ■ Wetland restoration, plantings, and pond cleaning/grading for Pond HDP-1 shall comply with Eagan requirements and the Wetland Conservation Act. ■ Easements (ponding/utility) be established over Pond HDP-1, water quality pond, and the storm sewer outlet pipe to Skyline Road. Pond easements for Pond HDP-1 be acquired to the 19c high water level (100-year HWL). Pond easements for Pond HDP-11 located south of Skyline Road would not be acquired at this time, but when the abutting land develops when the ultimate pond configuration can be determined. ■ Assessments proposed herein are in accordance with Eagan's Special Assessment Policy for access to trunk storm sewer. Pond credit to the I% HWL has been applied to those parcels abutting Pond HDP-1 assuming pond easements are acquired. Assessments shall be further reviewed based on benefit. ■ Water quality requirements for Kennerick Addition shall be their cost responsibility. ■ The stormwater alternatives suggested by the residents could be reviewed further, however the alternatives do not comply with Eagan's Stormwater Management Plan. • The westerly culvert in Lone Oak Road be extended to the water quality pond. ■ The project can be best.carried out as one contract. Sebnark, Harve-v, Burn,iew Acres Addition Street Improvements 6 FEASIBILITY NECESSITY AND COST EFFECTIVENESS The project is feasible from an engineering standpoint and is in accordance with the objectives established in the City's Comprehensive Storm Water Plans. This project is necessary to provide a storm sewer outlet pipe from Pond HDP-1 and allow the development of the proposed Kennerick Addition. This project is cost effective based on existing conditions and acceptable standards proposed to construct the improvements Sebnark, Harvev. Burrrien Acres Addition Street /m rnrements 7 DISCUSSION The storm sewer outlet pipe from Pond HDP-I is proposed to be constructed north to the existing storm sewer pipe in Skyline Road in accordance with Eagan's Stormwater Management Plan (SMP) (See Figure 3). The existing storm sewer facilities in and north of Skyline Road are in place to the Minnesota River in accordance with Eagan's SMP. It is not proposed at this time to develop and acquire the pond easement for Pond HP-11. It's felt the development of Pond HP- 1 l can best happen when the abutting land develops. It is also proposed, as part of this project, to extend a storm sewer pipe through the rip rap/eroded area north of Lone Oak Road and south of Pond HDP-1. The eroded area would be re-graded and restored. The eroded area has resulted due to overland storm water runoff from the ditches and abutting land along Lone Oak Road (Co. Rd. 26). Existing utilities (sanitary sewer, water main, and storm sewer pipe) are shown or, Figure 2. Design criteria for Pond HDP-1 is summarized below: Pond HDP-1 (l 9c Rainfall) NWL = 859.3 HWL = 864.6 Storage = 6.76 Acre Feet Water quality requirements for Kennerick Addition will be provided by Pond HDP-1.1 southeast of Pond HDP-1. Pond HDP-1.1 will be graded and developed as part of this project in conjunction with wetland restoration and improvements for Pond HDP-1 (See Figure 4). The Kennerick Addition is responsible for water quality requirements to serve its development. Any pond oversize to accommodate storm water runoff along Lone Oak Road outside of Kennerick Addition will be the responsibility of the City. Preliminary design criteria for Pond HDP-LI is summarized below: Pond HDP-1.1 NWL = 860 HWL = 863.5 (top berm between Pond HDP- I and HDP-1. 1) Storage = 1.14 Acre Feet Selmark, Harvey, Burrview Acres Addition Street Improvements S 9 t EASEMENTS AND PERMITS Permits are required from the Dakota County, and MPDES. A permit will be required from the City of Eagan to verify compliance with the Eagan's Water Conservation Act. Permanent easements are shown on Figure 6 located at the back of this report. The table below shows the required permanent easements from each parcel for storm sewer pipe and Pond HDP- 1. The pond easement for HDP-1 is to elevation 864.6 (1 % HWL). Easement Parcel I.D. Number Parcel Address (square feet) Section 4 SE 114 Storm Sewer Pipe Easement 10-77250-063-00 1432 Skyline Road 3,402 10-77250-070-00 1450 Skyline Road 4,167 10-77250-100-00 N/A 12,602 Total 20,171 Pond HDP-l Easement 10-88800-091-00 1441 Lone Oak Lane 12,199 10-88800-093-00 1445 Lone Oak Lane 10,837 10-88800-102-00 1455 Lone Oak Lane 7,125 10-88800-104-00 1461 Lone Oak Lane 2,223 10-88800-105-00 1449 Lone Oak Lane 7,576 10-88800-106-00 N/A 8,013 10-88800-107-00 14591/2 Lone Oak Lane 14,769 60,742 Permanent easements required within the proposed Kennerick Addition and Parcel 10-88800-90- 00 (which is controlled by Kennerick Addition) are not shown above and will be acquired with final plat approval. Selinark. Harvey, Burrviex Acres Addition Street hnproveme»ts 9 /v v COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report, which is also summarized below. The total estimated project cost is $260,000, which includes 101/-c contingencies and 30 percent indirect costs. Indirect costs include administrative, engineering. construction interest, and legal expenses. Trunk Storm Sewer $185,000 Water Quality Pond (Kennerick Addition) 43,000 Storm Sewer Pipe Easements 20,000 Pond Easements (Pond HDP-1) 12.000 Total Contract Amount $260,000 For purposes of this report, easement costs for the storm sewer pipe north of the proposed Kennerick Addition are estimated at $20.000, while the easement costs for Pond HDP-1 are estimated at $12.000. Selmark, Harrel, Burrview Acres Addition Street Improvements 10 1 AREAS TO BE INCLUDED Property ID Number Property Address 10-00400-010-78 2975 Pilot Knob Road 10-77250-010-00 2971 Pilot Knob Road 10-77250-01 1-00 1430 Skyline Road 10-77250-012-00 2973 Pilot Knob Road 10-77250-020-00 1410 Skyline Road 10-77250-030-00 1414 Skyline Road 10-77250-040-00 1420 Skyline Road 10-77250-050-00 1426 Skyline Road 10-77250-060-00 1430 Skyline Road 10-77250-061-00 1436 Skyline Road 10-77250-062-00 1428 Skyline Road 10-77250-063-00 1432 Skyline Road 10-88800-010-00 2997 Pilot Knob Road 10-88800-020-00 2987 Pilot Knob Road 10-88800-040-00 1415 Lone Oak Road 10-88800-051-00 1425 Lone Oak Road 10-88800-052-00 N/A 10-88800-060-00 1429 Lone Oak Road 10-88800-061-00 1427 Lone Oak Road 10-88800-070-00 1431 Lone Oak Road 0-88800-071-00 N/A 10-88800-072-00 1435 Lone Oak Road 10-88800-090-00 N/A 10-88800-091-00 1441 Lone Oak Lane 10-88800-093-00 1445 Lone Oak Lane 10-88800-094-00 N/A 10-88800-101-00 1444 Lone Oak Lane 10-88800-102-00 1455 Lone Oak Lane 10-88800-103-00 1459 Lone Oak Lane 10-88800-104-00 1461 Lone Oak Lane 10-88800-105-00 1449 Lone Oak Lane 10-88800-106-00 N/A 10-88800-107-00 14591/2 Lone Oak Lane 10-88800-1 10-00 N/A 10-88800-111-00 1465 Lone Oak Lane 10-88800-1 12-00 1467 Lone Oak Lane Selmark, Harvey, Burrvien Acres Addition Street Improvements 11 ASSESSMENTS Storm sewer improvements proposed herein. excluding the water quality ponding for Kennerick Addition are considered trunk. Therefore, assessments are proposed to be levied in accordance with Eagan's Assessment Policy for trunk utilities. The area proposed to be assessed is shown on Figure 5. The trunk area assessments rates are in accordance with Eagan's 2001 Fee Schedule (single family rate @0.088/sq.ft. or $3,833.28/acre). A pond credit is shown for Pond HDP-1 to the I% high water level (HWL) rainfall event in accordance with Eagan's assessment policy. Properties previously assessed for trunk area storm sewer are not proposed to be assessed. The Preliminary Assessments Roll is presented at the back of this report in Appendix B. Water quality pond improvements for Kennerick Addition are proposed to be assessed to the parcels included within Kennerick Addition on an area basis. Selmark, Harvey, Burrriei, Acres Addition Street Improvements 12 /D3 REVENUE SOURCES Revenue to cover the cost of this project is as follows: Assessment Project Cost Revenue Balance Trunk Storm Sewer Improvements $185,000 $144,208 440.792 Water Quality Pond 43,000 43,000 - Storm Sewer Pipe Easements 20,000 0 -20,000 Pond Easements 12,000 0 -12,000 Total Balance $260,000 $187,208 -$72,792 The City's Storm Water Utility Fund will finance the estimated project deficit (572,792). Selmark, Harve., Burnde~i Acres Addition Street Improvements 13 PROJECT SCHEDULE Present Feasibility Report April 3, 2001 Public Hearing May 1, 2001 Approve Plans and Specifications June 19, 2001 Open Bids/Award Contract July 17, 2001 Final Completion October, 2001 Assessment Hearing February, 2002 First Payment Due with Real Estate Taxes May 2003 Selmark, Harve)•, Burrview Acres Addition Street Improvements 14 r city of eagan Appendix A Preliminary Cost Estimate APPENDIX A PRELIMINARY COST ESTIMATE KENNERICK ADDITION - STORM SEWER IMPROVEMENTS CITY PROJECT NO. 806 BRA FILE NO. 49-00-111 Trunk Storm Sewer Improvements Quantity Unit Item Unit Price Total Price 1 LS Mobilization $ 5,000.00 $ 5,000.00 1 LS Clear and Grub $10,000.00 $ 10,000.00 4 EA Connect to Existing Storm Sewer $ 500.00 $ 2,000.00 8 EA 4' dia Storm Sewer MH, incl R-1642-B Cstg $ 1,500.00 $ 12,000.00 1200 LF 15" RCP Storm Sewer $ 34.00 $ 40,800.00 230 LF 24" RCP Storm Sewer $ 40.00 $ 9,200.00 2 EA Skimmer Structure $ 2,500.00 $ 5,000.00 2 EA 24" RCP Flared End Section, incl Trash Guard $ 1,600.00 $ 3,200.00 50 CY Class 111 Random Riprap $ 70.00 $ 3,500.00 1 LS Wetland Restoration $10,000.00 $ 10,000.00 1 LS Water Quality Pond Oversize $10,000.00 $ 10,000.00 1 LS Erosion Restoration (grading) $10,000.00 $ 10,000.00 850 SY Seed Mixture 500 w/ Erosion Control Blanket $ 4.00 $ 3,400.00 1 AC Seed Mixture 500 w/ Fertilizer $ 2,500.00 $ 2,500.00 1050 LF Improved Pipe Foundation $ 2.00 $ 2,100.00 Subtotal $ 128,700.00 +10% Contigencies $ 13,300.00 $ 142,000.00 +30% Indirect Costs $ 43,000.00 Total Dodd Road Storm Sewer $ 185,000.00 Water Quality Pond (Kennerick Addition) Quantity Unit Item Unit Price Total Price 1 LS Clear and Grub Tree $10,000.00 $ 10,000.00 3600 CY Common Excavation $ 5.00 $ 18,000.00 0.5 AC Wetland Seed $ 3,000.00 $ 1,500.00 Subtotal $ 29,500.00 +10% Contigencies $ 3,500.00 $ 33,000.00 +30% Indirect Costs $ 10,000.00 Total Dodd Road Storm Sewer $ 43,000.00 1 i 1rf~ cityoFeac~an Appendix B Preliminary Assessment Roll r, O r` M r O O O O M 1- O M N Lf) 1'- 0 M LO M V N N't f` 1` r M 0 C N O co CD N N N N r N N N (D M N M r N 0 0 (D M 0 m m (D O O E M O O U7 v m Q) N M t*- O N M f` M r 0 LO O M N O N w in CONOt`LTOLTD7ONLTMLq LnOtiCttq cl NNGO(DON 0 0 CO I-NMMCO MMO'1 M1-MMNN~(0M V CN r[tNrU)Nr N N Q 69 (f) 69 69 69 69 69 69 69 b9 6% 69 b9 69 69 69 609 69 69 69 6% 603, 69 69 69 69 b9 69 CC) 0 (OD (OD (vD d M w~ N r Q C y co cn co N Ly 0 O cli C (D M ♦r N m N 3 Q b9 E9 69 E9 69 ~ L1~ In Lf) Ln Lf~ O I-T O) O) O 00 w 69 69 69 69 69 3 ~ w O 1'- M r O O CO CO LT Il- CO M N U) O to M N. Lf) st M N It h 1- 1` M Ln m C N Lf) (D (D N N N N r N N N CO M r LT N Lf) Q) O O M O O O O (D (D 0 M(D(D(DOco co c6cjmc000(D4vi LTMr-ma)cimvrnrn-,t (D (6 Q tt; M O O Lf) v~ v g-T C) v a) N M M O v O 1` M co O Lf) O M r 0 (V Y N C O N (D 1-- O O C) O O N O M U) M N D) N O (D r N M N N 0 V (D N J W W 4) F- cli I- N cli cl cM M M O V M 1- cl cli O N I` r` M y Lf) r v N r N N r L N ~ ~ ~ Q W3 69 b9 b9 69 69 69 69 b9 69 b9 69 E9 b9 69 b9 69 E9 69 69 d9 69 b9 b9 b9 69 69 69 F- ~ ~ cD r W U) oo r d d N N N N N N N co N co N N N co N N N N N N N N N N N N N N m Q 0 4 Q Q M M M M M M M M M M M M M M M M M M M M M M M M M M M M N . c~ M M M f7 M M M M M M M M M M M M M M M M M M M M M M M x cn IX !>7 Z cy) C w cOCONC0ON0D00O~~OCOCOCOCpcOCOCO~O~aDO00~O00 W Z V t0 69 6M9 69 6cl~ 4 69 6M9 699 6q~ 6M9 b M9~~~~69 6cli % elM VI~6M 9 6M9 60# 69 699 69 C6 cli C6 M cn O 6q e% p uiNN~OZ ~ M m o 0: Q Q d lL y O U) O O O CO CO M M M N N M CO NI- O O NU)(D W M V 00MON Q O Y N V 2 O O (D O O O O O (D x 0 0 0 co O 1` O CO M O M M r CD '.:r CD (D M V o Q Q r r O O r r r r N r r r O O N O N r p r r O r 0 0 0 0 0 ~ V m N W Z Z m n Z 'O - H N O LO N (D IL 0: W C d MNNO r I~ Y O V O O O O O IL V Q Y O CO O O M M M M N N M M N ti O O N U) (D O O [f• M O M U) O O ` d V O O (D C) O O O O (D r 0 LT 0) O CO 1` O O 0 O M M V- CO N (D (D V CL Q Q r r 0 Orr r r N r r O O N O N r Orr O O O O O 0 R9 fo f0 co m m m (9 co m m O c C c N 0 0'D O -0 -D -0 0 -O p'D 'D O O O O O O O O c co co co V) JYQ-' cow co co co cc m co LO (v~~~~ JJ JJ ~d .1e be Ne co m co m O p 0 O) Y Y c Y c c c c c c c c Y Y 0 0 000 c c c o _o 'S, Y -YY X YYYY -le O O O O O O O O O d aIco(L )U)w )U)U) )co n.dJJ JJJ J J_J -J -J d Lf~r0M0V 000 CDONI-1-0U) 0) r.- U) rLf) vLn MI,- ~7CMMMNNMMMM~~aVN~Ma'M7avgavLn Jl N N r N r r r r r r r r N N r r Z r r r Z r Z r r Z r r ~ cp 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r f` 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 0 0 0 0 0 0 0 0 0 Z O O r N 0 0 0 0 0 r N M O 0 0 r N O T- O r N O r M V r N rrrrNM~ Lf)(p(p(p(prN~rLO U')to (DI-I-1~- mmm000 r D to 9999999999999999999999999919 X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C O to to t1~ In Ln O to to Lf) L1) O O O O O O O O O O O O O O O O O d 0~ N N N N N N N N N N N O c0 O O 0 0 O O O O 0 0 0 0 0 0 O I~ 1~ 1~ I~ f~ f~ 1~ I~ I~ f` f` O c~ O O 00 0 0 0 0 0 0 0 0 0 0 0 0 ` Ohh1~1~1~f`f`f`1 111 f`1 1 f`c0O(OOOOOOOOOOOOOCD V 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 L- 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 JL r r r r r r r r r`//~~ r~• r r r r r r r r r r r r r r r r r r /O / r1~O OM(DMQ) C MN O 000 (D0) doO~ ~ OO~(D~ E - (D N O O't M of 0: 00 ti (o N (D O 0 V) r r r Ln N N H N Q 69696960f.96969FA & r+ C d 7 E Qa0 Q A w m d C Q d CL 3 A C M N Q7 M 0) M (D d d i ti Q N CO 00~ (OD_ N ((D CCOO. 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EXISTING WATER MAIN ,r N T " RY SC ER 7 EXISTIN WATER MAIN EXI TING WETLAI`N D P 1 I ELINEATIOQL ~I III EXIS ING RIPRAFj ERIION X11 I EXI TING 4" RCP----- Cot STOR-YSEWER II I I r-- I I I i I I EXIST 2 '~A lp- p LONE i, -AK RD l I I I I I . .A.H. ?6 I I L --J -I F L J ' I rF--; I ~J \ r--------- I i ^ , I II I 1 r ~ I 111 J I I~ li \r-----Tr-- J L EXISTING CONDITIONS Bonestroo Rosene CITY OF EAGAN FIGURE 2 Anderlik & KENNERICK ADD. POND STORM SEWER IMPROVEMENTS 1 As5uciate5 Ern?ineers Y Ar_hite-_L, CITY PROJECT No. 806 K,\49\4900111\CAD\dwg\4900111R102.dwg 04/24/2001 0500:37 PM CDT 4900111R102.DWG APRIL 2001 49-00-111 I k7- 1.. - 1 1 I I ' L-------------- I I O 11' r - ♦ I _ - i i I ~r r 1 1 1 lii .00 1 I I I` ; ;_y f I l it I iii - Z / PROPO D WAI Q, 1 ;0-1 1 I I 1 _ r- it ~I l' ONE DAK RD 6 I I 1' ---C. S.AH. 26 - - - - - - - r-~ A--=-=__=-___ -mac I - - - ' ~ I_ ~ Cz~~ ~ I ~ 1 II r -----T~- ~ rl III _ I - + DOE IN a AREA ` ICI OP03ED N _J----- ORM SEWER -~_--_---------J o Aso aoo ' r - y I' I C Seols in fiat f II, Q I I is ' it u i LJ II ~ I I PROPOSED STORM SEWER & CONTRIBUTING AREA j A Bonestroo Rosene mr:m CITY OF EAGAN FIGURE 3 Anderlik & KENNERICK ADD. POND STORM SEWER IMPROVEMENTS As5udates Engineers :x Architects CITY PROJECT No. 806 KI\49\4900111\CAD\dwg\4900111R103.dwg 04/24/2001 05104121 PM CDT 4900111R103.DWG APRIL 2001 113 49-00-111 1 c 0 V) c y _ y y o 1 O O L N ~ coo Q< i N ~1 ~ I~ W s s 3 V z ,T LJ ww > 'o w ~y T 3 IS\ .Z o 0 Zoe Z o J 0 d Z Z 0 Z C 3 W Y ~ c ` LLJ 0- Z o wa' p cc a W e O ~ C A UY CJ. o 0 ' 4 ~ I I•N, ~ W }Q ° 44 2 l \ v t0d AC t02 AC tO3 AC t02 AC tO3 AC J E ilzo I I I ~ ; t>: Ac 4 d ~ ~ 6 Q i I 4 s 3 13° AC ~ ID-77250 01&-00 10-77260-100100 R + 077230-OW-W 77260-0fr00 W AC L62 AC 0.30 AC I 8 1 I g J I I ~ 077230-012-00 Q OM AC rooWO-0On tD0 AC 066600 037 AC g ! -101-00 0.66 AC I 0.30 AC ti Ac ° as AC 0666p0-p7 -00 10-MOO-060-00 1 U.'6~•_ ~,bj / 730 AC 115 AC P O I Od2,~'0D 03060D1 062-00 %66000-040-00 06600-020-00 1.0 AC 1 2.00 AC 0.27 AC Z 063000 -j ~v um AC - 0~ C Q 0-76 AC o-10 00 ` e0, 030600-070-W I i Q -00 07A AC i I >o-YWO10-W ID-89900 j 666W_tl/-00 L47 AC g OY600-06}-00 D-6M00-061-00 I i 0D2 AC -2 "C 0.66 AC `O 063000-106-00 ' n 0.66 AC 0.76 AC LONE OAK RD OVA` k ° (C. S. A. H. 26) I 2 Q O 3 LEGEND ASEASSABLE N 0 150 300 Sole in feet ASSESSABLE AREA - TRUNK Bonestroo Rosene CITY OF EAGAN FIGURE 5 ° Anderlik & KENNERICK ADD. POND STORM SEWER IMPROVEMENTS Associates Engineers Architects CITY PROJECT No. 806 Kt\49\4900111\CAD\dwg\4900111R104.dwg 04/24/2001 05,05-50 PM CDT 4900111 R104.DWG APRIL 2001 Asq"'-00-1 11 1 - 'I lid V , lh ' i III u' I 1 I J 4l I i ~ I I 11 I 1 1 r- - - - PRO OSED ; o r UTIL TY EASTMENT 1 IM I 1 I 111 1 1 i 11 1;'r I I ~1 III h-- II y11 I I I I I Q I 1 I ❑I I I I Q~~ o PRO;OS .I %1 I I I~~U O 11 1, 1 A R PON,U ILI C. S. ASH.; 26) ! I ----11 EASEMEN - _ - - L r I r r - , I I 1 1 ~ 1 I 1 COI ~iY ;I / 1 i /'fir--~I} 11I-~1 _-iJ -----J iF J ` I I ` _ 1 ; 11 ' ,1-Jr F7 L P+ I i 0 150 -,%w r ' , $cole in feet EASEMENTS REQUIRED aonestroo Rosene CITY OF EAGAN FIGURE 6 LA Anderlik & KENNERICK ADD. POND STORM SEWER IMPROVEMENTS 1 Associates Engineers n Archite_ts CITY PROJECT No. 806 KI\49\4900111\CAD\dwg\4900111R105,dwg 04/24/2001 05106,45 PM CDT 4900111R105.DWG APRIL 2001 ///49-00-111 Agenda Information Memo June 5, 2001 Eagan City Council D. VARIANCE - JEWISH COMMUNITY CENTER (CAMP BUTWIN) ACTION TO BE CONSIDERED: To approve a Variance to allow construction of a camp shelter building within a shoreland overlay district without municipal sewer and water service, located at 821 120'" Street West, adjacent to O'Brien Lake, in the north % of the SW 1/4 of Section 35, subject to the conditions in the staff report. FACTS: • Camp Butwin is a summer day camp for children and has been in operation since 1958. The camp is surrounded on all sides by Lebanon Hills Dakota County Regional Park. • The existing camp consists of approximately 88 acres, including that portion within Lake O'Brien. Camp facilities include four open-air park shelter structures ("Villages"), each served by an existing well and older septic system, a main camp building and a caretaker's house. • The City's Shoreland Ordinance (Section 11.21) classifies O'Brien Lake (DNR #19-72) as a Natural Environment lake. Subdivision 8A of Section 11.21 of the City Code allows only single dwellings in the shoreland overlay zones of Natural Environment lakes "which are not served by municipal sanitary sewer services," subject to certain performance standards. • The proposed shelter building is 64.5 feet by 24.5 feet and is located out of view from the lake and about 175 feet from the OHWL of Lake O'Brien. The septic and drainfield which will serve the building are existing and are located more than the required minimum 150-foot setback from the OHWL of the lake. • Municipal sewer and water are not available to serve the property, nor would their extension into this property be desirable. ATTACHMENTS: Planning Report, pages through i PLANNING REPORT CITY OF EAGAN REPORT DATE: May 30, 2001 CASE: 35-VA-14-05-01 APPLICANT: Jewish Community HEARING DATE: June 26, 2001 Center of St. Paul PROPERTY OWNER: Jewish Community APPLICATION DATE: May 16, 2001 Center of St. Paul REQUEST: Variance PREPARED BY: Pamela Dudziak LOCATION: 821 120th Street West (Camp Butwin) COMPREHENSIVE PLAN: Park ZONING: A, Agricultural SUMMARY OF REQUEST The Jewish Community Center of St. Paul is requesting a Variance to the shoreland zoning ordinance to allow construction of a camp shelter building within a shoreland overlay district without municipal sewer and water service. The property is located at 821 120th Street West, adjacent to O'Brien Lake, in the north V2 of the SW 1/4 of Section 35. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. //CJ Planning Report - Camp Butwin June 5, 2001 Page 2 CODE REQUIREMENTS The City's Shoreland Ordinance (Section 11.21) classifies O'Brien Lake (DNR #19-72) as a Natural Environment lake. This particular use, a day camp, is neither permitted nor prohibited in the shoreland overlay district. Subdivision 8A of Section 11.21 of the City Code allows only single dwellings in the shoreland overlay zones of Natural Environment lakes "which are not served by municipal sanitary sewer services," subject to certain performance standards. Therefore, construction of a new building requires a Variance. BACKGROUND/HISTORY The applicant's narrative indicates that Camp Butwin has been "in continuous operation since 1958, providing summer day camp activities for children, including arts and crafts, outdoor recreation and sports, swimming, boating, horseback riding and camping." The camp is surrounded on all sides by Lebanon Hills Dakota County Regional Park. The property is unplatted and zoned A, Agricultural. The City's Comprehensive Guide Plan, adopted in February 2001, assigns a land use designation to this property of P, Park, and identifies this property to be rezoned to a P, Public Facilities, zoning designation. In 1999, the City approved a Variance for the camp to allow the replacement of existing septic systems on the site that do not meet the minimum required 150-foot setback from the ordinary high water level (OHWL) of O'Brien Lake. However, due to financial constraints, that project was not implemented and that Variance has now expired. EXISTING CONDITIONS The existing camp consists of approximately 88 acres, including that portion within Lake O'Brien. Camp facilities include four "Villages" which are "open-air park shelter structures," each served by existing wells and toilets with older septic systems, a main camp building and caretaker's house. A new swimming pool, pool building, septic system and drainfield were installed last year. The drainfield was sized to accommodate the future construction of a fifth shelter (Village #5) as well as the pool and pool building. Representatives of the Jewish Community Center have met with City staff to discuss master planning the long-range vision for Camp Butwin. It was determined that Planned Development would best memorialize these plans. The Jewish Community Center expects to submit a PD zoning request at some point in the near future that will itemize future development expectations. EVALUATION OF REQUEST The proposed shelter building is 64.5 feet by 24.5 feet and is located out of view from the lake and about 175 feet from the OHWL of Lake O'Brien. The septic and drainfield which will serve Planning Report - Camp Butwin June 5, 2001 Page 3 the building are both located more than the required minimum 150-foot setback from the OHWL of the lake. A review of the property by the DNR hydrologist in 1999 resulted in a positive assessment of the camp's development and that is was sensitive to the natural environment. APPLICANT'S ESTIMATE OF HARDSHIP The nature of this use is seasonal, it is a summer day camp and is intended to provide a rustic setting and nature experience for the children who attend the camp. The proposed shelter is situated in compliance with the performance standards of the shoreland zoning in terms of setbacks and preservation of natural vegetation. Municipal utilities are not available to serve the property and the extension of such utilities would be costly and would not be desirable to the City or the DNR. SUMMARY/CONCLUSION In summary, The Jewish Community Center of St. Paul is requesting a Variance to the shoreland zoning ordinance to allow construction of a camp shelter building within a shoreland overlay district of a natural environment lake without municipal sewer and water service. The property is located at 821 120`h Street West, adjacent to O'Brien Lake, in the north '/2 of the SW '/4 of Section 35. Municipal sewer and water are not available to serve the property, nor would their extension into this property be desirable. The septic and drainfield to serve the proposed Village #5 are in compliance with the setback requirements from the lake, and the propose Village building is situated such that it also satisfies setback requirements and is not visible from the lake. The DNR has commented that the proposed development is sensitive to the natural environment and the DNR has no objection to the requested Variance. ACTION TO BE CONSIDERED To recommend approval of a Variance to allow construction of a camp shelter building within a shoreland overlay district of a natural environment lake without municipal sewer and water service, located at 821 120th Street West adjacent to O'Brien Lake in the north/2 of the SW '/4 of Section 35. 1. If within one year after approval, the Variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. l~0 Eagan Boundary Location Map street Centerline Pareel Area Building Footprint c-- f y' ..1~ L= = a L.k ~ # t it ti0 i -E Sub ect Site u C> R SEMOUN 1000 0 1000 2000 Feet Development/Developer. Camp Butwin Application: Variance Case No.: 35-VA-1405-01 Map Prepared using ERSI ArcView 7.1. Panel base crop data provided N by Dakota County Land Survey Department and is current as of April 2001. 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The 88 acre property is located on the shores of Lake O'Brien and an adjacent pond, and is surrounded on all sides by Lebanon Hills Dakota County Park. Camp Butwin has been in continuous operation since the property was purchased in 1958, providing summer day camp activities for children, including arts and crafts, outdoor recreation and sports, swimming, boating, horseback riding and camping. The existing camp includes a main building, pool building and outdoor swimming pool at the center of camp, and a pole barn for storage and some indoor activities. Camp life is centered around four "Villages", which are open-air park shelter structures. These structures, built in 1958, are served by existing wells and toilets with older septic systems. This variance request is for the addition of a new shelter and toilet, Village #5, and for its on-site septic system connection. The proposed Village #5 requires a variance under Shoreland Zoning Ordinances Sec. 11.21.8.A(1) and (2), which allow only single detached family dwellings to use on-site septic systems. Village #5, like the other four Villages, functions only for about 8 weeks of the summer as a day-camp shelter. Considering its seasonal use, extending city sewer and water to the site would be cost prohibitive. An existing large on-site septic system drainfield is located near the proposed Village #5. The drainfield was constructed in 1999 as part of a swimming pool and pool building project. This drainfield has been oversized and designed to accept the additional effluent load from village #5, as well as from other future development. Village #5 is identical in appearance to the existing four Villages, with the exception of a masonry toilet on one end. The new toilet addition (with a boys' toilet and urinal and a girls' toilet) will be constructed to meet or exceed current building and health codes. The addition of Village #5 will not significantly change the density of development of the site, and will not be visible from the lake. By constructing a new Village, the Camp will be provided another updated toilet system which will be a benefit for all parties involved, and for the environment. Existing Comprehensive Guide Plan Designation: Parks Zoning Classification: Agriculture Timing/Phasing: We would like to construct Village #5 as soon as possible so that it may be used for this summer's camp season. Existing land uses on Subject Property: Day Camp Facility: see above. Surrounding land uses and zoning within 600 feet: Lebanon Hills Dakota County Parks. 1 6 2001 OF MINNFSO~9 Minnesota Department of Natural Resources m W Metro Waters, 1200 Warner Road, St. Paul, MN 55106-6793 JQ Telephone: (651) 772-7910 Fax: (651) 772-7977 0 F~ Ply OFNATURP~ May 29, 2001 Pam Dudziak, Project Planner City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Camp Butwin Village #5 Variance Request,Case #35-VA-14-05-01, O'Brien Lake Dear Mrs. Dudziak: I have reviewed the materials forwarded with the hearing notice, and offer the following comments on the requested variance: I have reviewed plans for a previous setback variance request for Camp Butwin in 1999 and did not oppose the issuance of the variance at that time. I had noted that the request at that time, including improvements made to the camp ground's septic system, may in fact improve environmental conditions. As I understand it, the septic system at that- time was designed and sized to accept additional effluent from the proposed Village #5 addition, and only operates approximately 8 weeks of the year. I do not oppose the issuance of the variance request for the addition of a new shelter and toilet, Village #5, and its on-site septic system connection. Please enter these DNR comments in the official hearing record. If you have any questions, please call me or Mark Stone at 651-772-7910. S rely, Patrick J. Lynch III Area Hydrologist j;i % 3 Z C D DNR Information: 651-296-6157 1-888-646-6367 TTY: 651-296-5484 1-800-657-3929 An Equal Opportunity Employer Printed on Recycled Paper Containing a Who Values Diversity (vn ~~4W Minimum of 10% Post-Consumer Waste Agenda Information Memo June 5, 2001 Eagan City Council Meeting OLD BUSINESS A. REVIEW WINTER TRAIL MAINTENANCE PLAN ACTION TO BE CONSIDERED: Reaffirm or Amend the Winter Trail Maintenance Plan for 2001-2002. FACTS: • On June 2, 1998, the City Council approved the first Comprehensive Winter Trail maintenance Plan and Policy incorporating approximately 54 miles (50%) of the City's total Transportation Trail System. • The Policy states that the City Council will consider additions and modifications to the trail/sidewalk plowing program only once per year at the first meeting in April. • After completing the third full operational year of the program, this new service delivery continues to be extremely well received by the community. At the April 3 Council meeting, the staff presented one written request, one electronic request, and two telephone requests for changes. These requests did not meet the policy's formal petition requirement criteria. In addition, staff identified 6 area of additional consideration for the Council's rwiew. • Staff also solicited comments for the April 3 meeting from School Districts 191, 196 & 197 in response to potential changes in next year's student bussing operations. School District 196 submitted requests for 14 changes from the current program. As a result of ISD 196 not having identified their budget impacts on their busing program, the City Council continued consideration of the City's Winter Trail Maintenance Plan to the June 5 meeting. • The City's current Winter Trail Maintenance Policy and Program was not set up based on any school district's walking boundaries, so modifications to the bussing policy should not create any new issues. In these first 3 years, the City has not received any concerns from those that affected by the current walking boundaries of the school districts. ISSUES: • Since April 3, the staff has received a few additional comments and requests. One is a petition for the CIP to add the completion of the trail system along the west side of Thomas Lake Rd. from Thomas Center Dr. to Diffley Rd. If this request is added to the CIP, it is assumed that the petitioners would also want this segment maintained in the winter time as well. ATTACHMENTS: • Map of current trail plan with requested modifications, page • March 27 memo summarizing requests and costs, page through /3-5- . • Winter Trail Maintenance Policy, page through • Written, telephone and electronic requests, page/- through . • Letter of notice to ISD 196, page H3 . 7 Winter Trail & Sidewalk Maintenance Route Considerations for 2001/2002 i N I w E a % AC5 s 0 3000 6000 Feet ! AU ~ CR5 SD1 AC3 ACZI a ° a7- L u (~j o 11 SD2 i .1 ' ~ i SD4 CR1 SD11 ~ r-~l / j SDS ~L CR2 sDe ?Z J Q ' _ I AC6 SD8 v ( \ r I sots ! SD9 so13 A CR sou AC1 CR3 ~ O Plowed by City of Eagan Date Prepared: March 28, 2001 - - - - • Plowed by School District Revised: March 30, 2001 Prepared By: City of Eagan New Considerations Street Dept., CM File: j:\cm\streetsltrails\plowrtes\ projects\winter_trl_maint. r City of Eagan \ District 196 Requests MEMO city of eagan TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPT. OF STREETS AND EQUIPMENT TOM STRUVE, PUBLIC WORKS COORDINATOR DATE: MARCH 27, 2001 SUBJECT: WINTER TRAIL/SIDEWALK MAINT. REQUESTS/CRITERIA 2000-2001 Program Costs $150,558 (24 plowing operations) 2001 Budget $151,600 Cost per mile per season $2820 Cost per foot per season $.54 o Requests for changes to Winter maintenance Program: • Citizen Petitions: None • Citizen Requests: ($1,345) CR 1. Written request to add plowing of trailway located on Johnny Cake Ridge Rd. between Deerwood Drive and Diffley Road (Co. Rd. 30). (Please see attached letter.) Additional 2490 feet (see map) Additional cost to City $1345 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: East or West side? (If approved.) ($-0-) CR 2. Written request to change trailway plowing from south side of Diffley (Co. Rd. 30) to north side between Johnny Cake Ridge Rd. and Blackhawk Rd. (See attached letter.) Additional feet 0 (see map) Additional cost to City $0.00 Issue: Break in continuitv. i ($2,332) CR 3. Electronic request to add north side of trailway located on Covington Lane between Johnny Cake Ridge Road and Galaxie Ave. (See e-mail.) Additional 4133 feet (see map) Additional cost to City $2332 ✓ Does not meet City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " ✓ Isssue: Currently, all single famiiy properties maintaining sidewalk except townhome frontage. ($525) CR 4. Telephone request to add south side trailway located on Cliff Road (Co. Rd. 32) between Nicols Road and Slater Rd. (See customer service request.) Additional 971 feet (see map) Additional cost to City $ 525 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($489) CR 5. Anonymous request to add north side trailway located on Yankee Doodle Rd. (Co. Rd. 28) between new Hwy. 13 upgrade and Blue Cross Road. Additional 905 feet (see map) Additional cost to City $ 489 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Does not connect to anv trail segment (dead-end). • School District 196 Requests ($2717) SD 1. Request to add north side of Yankee Doodle Road (Co. Rd. 28) between Lexington Av. and Elrene Rd. Additional 5032 feet (see map) Additional cost to City $2717 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailway. 130 ($7033) SD 2. Request to add east side of Lexington Avenue (Co. Rd. 43) between Yankee Doodle Rd. and Wilderness Run Rd. Additional 13,024 feet (see map) Additional cost to City $7033 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. ($6646) SD 3. Request to add north side of Wescott Road between Pilot Knob Rd. and Brentwood Lane. Additional 12,308 feet (see map) Additional cost to City $6646 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing west side trailwav. ($5401) SD 4. Request to add west side of Pilot Knob Road from Rebecca Lane (Cliff Road) and Wescott Rd. Additional 10,001 feet (see map) Additional cost to City $5401 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing east side trailwav. ($5364) SD 5. Request to add south side of Diffley Road (Co. Rd. 32) from Pilot Knob Rd. to Dodd Road. Additional 9,934 feet (see map) Additional cost to City $5364 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing north side trailwav. ($2278) SD 6. Request to add north side of Diffley Road (Co. Rd. 32) from Johnny Cake Ridge Rd. to Pilot Knob Rd. Additional 4218 feet (see map) Additional cost to City $2278 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. 131 ($1260) SD 7. Request to add North Ridge Drive between Wescott Rd. and North View Park Rd. Additional 2,333 feet (see map) Additional cost to City $1260 ✓ Meets City Council Policy - Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 4., Local School Walking Route. "These are trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. Issue: Past or currently identified as Local School Walking Route? ($794) SD 8. Request to add Lexington Point Parkway between Lexington Av.(Co. Rd. 43) and Hamilton Rd. Additional 1,470 feet (see map) Additional cost to City $794 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Does not connect to any trail segment (dead-end). ($2759) SD 9. Request to add west side of Dodd Road from Diffley Rd. to Cliff Rd. Additional 5,109 feet (see map) Additional cost to City $2759 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately I mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing east side trailwav. ($2914) SD 10. Request to add north side of Deerwood Dr. from Pilot Knob Rd. to Riverton Avenue. Additional 5,396 feet (see map) Additional cost to City $2914 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing south side trailwav. /3~ ($1401) SD 11. Request to both sides Johnny Cake Ridge Rd. between Diffley Rd. and Deerwood Dr. West side-Additional 2,594 feet (see map) Additional cost to City $1401 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Written Citizen request WR 1) to plow one side on page 1. Currently do not plow both sides of Neighborhood Collector Streets. ($1963) SD 12. Request to add west side of Johnny Cake Ridge Rd. from Cliff Rd. to Woodgate Ln. Additional 3636 feet (see map) Additional cost to City $1963 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing east side trailway. ($375) SD 13. Request to add west side of Thomas Lake Rd. from Cliff Rd. to Thomas Center Dr. Additional 694 feet (see map) Additional cost to City $375 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing east side trailwav. ($1360) SD 14. Request to add north side of Cliff Road (Co. Rd. 32) from Johnny Cake Ridge Rd. to Thomas Lake Rd. Additional 2518 feet (see map) Additional cost to City $1360 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. i • Additional Considerations (No Specific Requests.) ($1,782) AC 1. Consider adding south side trailway on Cliff Rd. (to be completed with Cliff Road upgrade) between Ches Mar Drive and Lexington Avenue (Co. Rd. 43) Additional 3,300 feet (see map) Additional cost to City $1782 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number l., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($2,667) AC 2. Consider adding southeast side trailway located on new Hwy. 13 upgrade between Blackhawk Road and Silver Bell Road Additional 4940 feet (see map) Additional cost to City $ 2667 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($604) AC 3. Consider adding north side trailway located on Blackhawk Road between Blue Cross Road and State Hwy. 13. Additional 1,118 feet (see map) Additional cost to City $ 604 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 2., Community Collectors. "With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traffic with volumes greater than 3000 vehicles per day and speed limits from 35 to 45 mph. " ($2484) AC 4. Consider adding west side trailway on new Lexington Avenue upgrade between Yankee Doodle Rd. (Co. Rd. 28) and Clubview Dr. Additional 4600 feet (see map) Additional cost to City $ 2484 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($2456) AC 5. Consider adding south side trailway on Lone Oak Rd. (Co. Rd. 26) between Lexington Avenue and Highway 55. Additional 4548 feet (see map) Additional cost to City $2456 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. "6 A? / ($1545) AC 6. Consider adding new east side trailway on Lexington Avenue between Diffley Rd. (Co. Rd. 30) and Wilderness Run Road. Additional 2861 feet (see map) Additional cost to City $ 1545 or Consider switching plowing trailway on west side to east side on Lexington Avenue between Diffley Rd. (Co. Rd. 30) and Wilderness Run Road. Additional feet 0 (see map) Additional cost to City $0.00 ✓ Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10115196, criteria number 1., Major Arterial Roads. "These are thoroughfare roads with 4+1anes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ✓ Issue: New east side trail segment was installed in 2000 in response to petition. However, no specific request for winter maintenance. Subtotals by request category; CR- Citizen Requests: $4,691 7, 684 ft. (1.46 miles) SD- School District Requests $42,265 78,267 ft. (14.,42 miles) AC- Additional Considerations $11,538 21,367 ft. (4.05 miles) Total $58,494 107,3 18 ft. (20.33 miles) G. TSTRLWE/TRAILS1memo a trailmaint 3-26-01 1 CITY COUNCIL POLICY SUBJECT: WINTER MAINTENANCE OF SIDEWALK AND TRAILWAYS. DATE ADOPTED: October 15, 1996 REVISED: Revised: June 2, 1998 Basis: The City of Eagan has received continued requests to have the sidewalk and trailway system maintained year around. In addition, the trail system plan element of the 1995 Park System Plan states "Prudent decision making regarding snow plowing must consider the actual amount of trail use gained given the level of investment required". After evaluating two seasons of winter maintenance on a limited segment (3.8 miles) of trails and sidewalks, the City Council decided to expand the program to meet the basic needs of the community and also modify the previous policy. Purpose: The City of Eagan has developed the following policy in order to respond in an orderly, consistent, and fiscally responsible manner to the desires of the community for a basic Winter Trail and Sidewalk Maintenance Program. After reviewing the extent of sidewalks and trails that exist within the community as of 1998 (110 miles), the City Council has determined that those segments that meet the City's basic criteria shall have priority for performance of winter maintenance. After evaluating the cost associated with acquiring the specialty type equipment and the additional personnel resources necessary to provide a reasonable level of service expected by the public, the City Council has determined that this new public service will be provided through private contractual services. Criteria: The following criteria will be used to determine whether a segment of sidewalk and/or trailway should be included in the winter trail maintenance program: 1. Maior Arterial Roads. These are thoroughfare roads with 4+ lanes, traffic volumes greater than 5,000 vehicles per day and speed limits of 45 mph or greater. 2. Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and speed limits from 35-45 mph. 3. Neighborhood Collector Streets: Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lanes/shoulders, traffic volumes less than 3,000 vehicles per day and speed limits of 35 mph or greater. 4. Local School Walking_ Route These are trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. 5. Other: The Council's discretion will be used to designate other segments as necessary to provide continuity, designated recreational loops, etc. /36 Operational Policies Specific operational policies are hereby adopted to implement a Winter Trail and Sidewalk Maintenance Program on a uniform basis. This will allow the City Council to evaluate the effectiveness, economics and acceptance of this program as necessary to determine the appropriateness of discontinuing, maintaining or modifying the program on a regular basis. 1. Sidewalk and trailway snow removal will be performed only after a minimum of 2" of snow has accumulated resulting from a snowfall event. Accumulations resulting from drifting and/or depositions resulting from public street snow removal operations will be performed as determined necessary by the City. City-wide snow removal operations will begin within 24 hours after the cessation of the last (in case of multiple back-to-back storms) snowfall event and/or when deemed necessary by the City in coordination with public street snow removal operations. The City will attempt to complete all snow removal operations within 24 hours after beginning depending on the event and weather predictions. 2. Snow removal operations will be performed with equipment and operators retained through a private contractual service agreement. 3. The level of service will be limited to what can be provided by mechanical equipment. Due to the limitations of mechanical equipment and trail irregularities, pathways may not be cleared or maintained to a dry pavement standard. No hand work will be performed by City or contractual personnel. Surface irregularities and slippery conditions may result. No ice control (sanding or salting) will be performed by the City or contractor. 4. It is to be expected that snow can be plowed, blown, swept or dumped on public right-of-way and easements on either side of the sidewalk/trail as needed for the best efficiency of operation. 5. Reasonable attempts will be made not to deposit excessive snow in driveways and/or private sidewalks if is operationally or mechanically controllable. However, the removal of any snow deposits that may result will be the responsibility of the adjacent property owner and/or occupant. 6. The City will not be responsible for sand, salt or incidental plow damage to turf or driveways, nor irrigation systems or any landscaping improvements located within public rights-of-way or easements. Any related repair will be the responsibility of the adjacent property owners and/or occupant. 7. In order to perform snow removal operations, pathways must remain free of any obstructions (i.e., vehicles, refuse containers, play equipment, implements, etc.) until the pathway snow clearing operation has been completed. If obstructions are encountered, the City's operation may skip the affected property frontage and the subsequent removal will be the responsibility of the adjacent property owner and/or occupant. 8. School districts will be expected to perform snow removal operations on those segments of public trails and sidewalks adjacent to their property as necessary to accommodate designated walkers according to their bus transportation policy. Plan Adoption: The sidewalks and trails designated to be maintained by the City of Eagan will be so referenced on the most recent map adopted by Council action and kept on file in the Department of Public Works. Process: The plan adopted by Council action on June 2, 1998, incorporates approximately 54 miles of the total 110 mile system. With approximately 50% of the system not being maintained, it is anticipated there will be requests for other segments to be added. Due to the cost to add additional segments to the overall maintenance program, it is necessary that a need and benefit be demonstrated to justify the expenditure of additional funds. Subsequently, no segment will be considered unless accompanied by a petition of 50 properties lying within t/4 mile of the segment to be considered. All requests will be considered only once per year at the first regular Council meeting in April for possible inclusion into the following season's program. GTolicies/Winter Maint/Sidewalks&Trails i Date: March 20, 2001 RECD MAR 2 6 2001 From: Oakbrooke Residents Subject: Snowplowing of city trails Contact: Mary Harris 651-994-1657 sbeamoel@aol.com To: Mayor Pat Awada, Eagan City Council and Tom Struve, We are a group of homeowners in the first phase of a newly constructed neighborhood community, located between Diffley Road and Deerwood Drive at Johnny Cake Ridge Road in Eagan. Our new community will see growth, with the potential of hundreds of new residents, over the next few years. We are requesting city snowplowing of the trail between Diffley Road and Deerwood Drive along Johnny Cake Ridge Road. This trail links Black Hawk Middle School and Deerwood Elementary School with the neighborhood. With development of the neighborhood, as new homeowners move in, many school age students and adults will use these trails which connect to the already plowed trails along the southern side of Deerwood Drive. In addition, we are requesting that the trail along the north side of Diffley Road, between 35E and Deerwood Drive, be plowed to allow for use during the winter months without having to cross Johnny Cake Ridge Road. Presently the south side of Diffley Road is being plowed. Without these trails being plowed, residents have no place to walk during the winter months. During this past winter residents and dogs have been forced to use Johnny Cake Road which is hazardous as vehicles pass by. A stoplight will be installed at the corner of Diffley Road and Johnny Cake Road in June, 2001. Plowing the trail along Johnny Cake Ridge Road will connect Deerwood Drive with the trails south toward Oak Ridge Elementary School and the trails located behind the school that take residents to Thomas Lake Elementary School. Students who attend Oak Ridge Elementary School south of Johnny Cake attend Blackhawk Middle School. The plowing of Johnny Cake Ridge Road will give those children safe passage to their school. This proposal will help to provide a large and safe trailway for all people who enjoy the out-of-doors during the winter months. Thank you for your consideration of this request. On behalf of the Oakbrooke Patio Home Neighborhood, Mary Harris 3-a3-vi 3912 Westbury Way Eagan, MN 55123 April 24, 2001 Mr. Tom Struve Engineering Department City of Eagan 3830 Pilot Knob Road Eagan, MN 55123 Dear Mr. Struve: RE: City of Eagan Winter Maintenance of Sidewalks and Trailways The ISD 196 Board of Education, on February 26, 2001, approved budget reduction measures that included the increase of student walking distances to and from school. As a result of this policy change, many of the City of Eagan's trailways will experience significant increases in traffic. As both a concerned parent and a concerned city resident, I wish to comment on the ability of the referenced city winter maintenance program to adequately and safely facilitate the use of city-owned trails by our youth. The City Council's policy on winter maintenance of sidewalk and trailways was adopted in 1996, and revised in 1998. The City established this policy "...in order to respond in an orderly, consistent, and fiscally responsible manner to the desires of the community..." The City Council appears to have struck a reasonable balance between satisfying the needs of those identified residents who wished to use the trails during winter conditions and overall city financial responsibility. In reaching this balance, the Council: • Established priorities and criteria for trail inclusion in the program, but allowed for annual review and expansion as needed; • Set a minimum threshold of a 2 inch snowfall event; • Made a commitment to begin within 24 hours of an event and attempt to complete work 24 hours after beginning; • Stated that the City will not work to a dry pavement standard, and will not allow hand work to be performed; • Precluded ice control measures (sanding and salting); and, • Explicitly stated that "Surface irregularities and slippery conditions may result." The Council's policy also states that, "School districts will be expected to perform snow removal operations on those segments of public trails and sidewalks adjacent to their property as necessary to accommodate designated walkers according to their bus transportation property." Based on the map posted on the City's web site, some trails currently maintained by the City under the existing ISD 196 busing policy may now fall under this provision. For example, my children and other elementary school students from approximately 75 homes in the Westbury neighborhood will likely walk to and from Glacier Hills Elementary School beginning in the Fall. Their daily commute will necessarily include use of the trail along Wescott Avenue between Lexington Avenue and Pilot Knob Road. I leave it to the City of Eagan and ISD 196 to determine which trails should be maintained and who should do the work as a result of the new busing policy. My main concern is the adequacy of the City's trail maintenance program to safeguard the health and safety of those school children that will be using these trails next winter. To address my safety concerns, I request that your Department and the City Council consider the following modifications to the snow removal policy: • Analyze the potential City liability if a school child is injured on ice-covered trails maintained under the current policy; • Prioritize snow removal operations and clear first those trails used by school children; • Consider implementing a dry pavement standard on particularly hazardous portions of the trail system (e.g. the hills on Wescott Avenue between Westbury Drive and Glacier Hills Drive); • Consider use of sand and salt on trails that are not adjacent to residential property (e.g. Wescott Avenue between Lexington Avenue and Pilot Knob Road); and, • Work with ISD196 to explore other ways to protect the safety of the district's walking school children in a fiscally responsive manner. As I am sure you and the City Council are aware, there are few issues that mobilize and galvanize suburban city residents better than those involving children. I look forward to working with you, the City Council, and ISD 196 staff to develop a policy that proactively demonstrates a concern for the health and safety of Eagan's youngest constituents. If you have questions or comments, please feel free to contact me at 763/278-5909 (days) or 651/686-2976 (evenings). I look forward to your response. Sincerely, Don Elsenheimer c: Mayor Pat Awada Dr. John Haro, Superintendent, ISD 196 Ken Buecksler, Head Groundskeeper, ISD 196 Dr. Ann Kastler, Principal, Glacier Hills Elementary School t -----Original Message----- From: Tarsia Harra fmailto:tharra(a)_harra.coml <mailto:rmailto:tharra@harra.coml> Sent: Wednesday, May 02, 20016:49 AM To: citycouncil@ci.eagan.mn.us Subject: sidewalk plowing I'm not sure who to address this to, but this is a start. If and when the school board approves the new walking --no busing plan for the schools what will be done to make sure the sidewalks are plowed and the children have access to them? Tarsia Harra REPLY: Tarsia, Thanks for your note of concern about our winter trail maintenance policy. Several years ago, residents of Eagan began requesting winter plowing of City trails and sidewalks because of increased pedestrian traffic and the desire for year-round recreational use. Responding to citizen input concerning increased local spending, Eagan officials and City staff were cautious about adding an additional maintenance program. Eagan City staff profiled all Twin Cities' communities currently providing winter trail plowing, collecting information on costs and challenges. Then, following the direction of the Mayor and City Council, Eagan Public Works staff began a small pilot program for one snow season, evaluating costs and service problems. Contractor services and equipment were used. eliminating the need to provide expensive specialized equipment or additional staff. Staff continued to monitor citizen input, tracking calls and compiling information provided by mail surveys.ln June of 1998, following a series of public informational meetings and a formal public hearing, the City Council approved a plan to provide winter maintenance to approximately 54 miles of the City's 110-mile trail and sidewalk system. A trail snow maintenance policy was developed which provides for sidewalk and trail maintenance following a minimum two inch snow accumulation beginning within 24hours after the snow event, whenever possible. Provisions are made to keep sidewalks and trails clean following City or County roadway snow removal and/or drifting. Surfaces are cleared mechanically and therefore may not be maintained to dry pavement. Sanding and salting will not be provided for ice control. The current trailway and sidewalk maintenance routes were determined based on residential density, usage and proximity to schools and commercial services. Additional winter trail or sidewalk plowing can be requested by petition and is considered at the first regular City Council meeting in April each year. As the end of this winter season approached, our staff contacted all 3 Eagan school districts, requesting input about trail and sidewalk plowing, to address potential changes in school walking routes related to changes in busing for the next school year. This input was provided to the Eagan City Council along with other requests at the April 3, 2001 Council meeting. The City Council voted to continue consideration of changes in the current trail plowing plan until the June 3rd, 2001 council meeting. In the interim, several meetings have and will occur where impacted parties are addressing needs related to the proposed school busing changes. The City's current trail/sidewalk plowing policy was not set up based specifically on the school district's walking boundaries, so expanding them should not create any new issues. We will await City Council direction for changes in current plowing routes and will continue to do everything we can to provide winter walkway access for Eagan residents. I have attached the winter trail plowing policy. I hope this information is helpful for you. Please feel free to contact me for any additional information you may need. Tom Struve City of Eagan Public Works Coordinator/Administrative Assistant Tstruve@ci.eagan.mn.us 651-681-4687 A city of eagan PATRICIA E. AWADA May 29, 2001 Mayor Ms. Gloria Rae, Director of Transportation Mr. Ray Queener, Director of Support Services School District 196 14445 Diamond Path, PAUL BAKKEN Rosemount, MN. 55068 PEGGY CARISON CYNDEE FIELDS Re: Eagan City Council: Consideration of Winter Trail Maintenance Routes MEG TILLEY Dear Gloria and Ray, Council Members As you are aware, the Eagan City Council will be considering changes to the current THOMAS HEDGES Winter Trail Maintenance Plan and/or Policy at the June 5, 2001 meeting. City Administrator Current policy designates that changes in the plan "shall be reviewed once each year, at the first regular Council Meeting in April." During the April 3rd, 2001 meeting, City staff provided for the Council information about requests for changes including input from your school district. A decision was made to bring back this policy/plan review on the Municipal Center. June 5th, 2001 Council Agenda. This was done in order to provide addtional time for all 3830 Pilot Knob Road parties to learn more about the issues and problems relating to trail/sidewalk maintenance Eagan, MN 55122-1897 as it concerns proposed school district busing changes for the 2001-2002 school year. Phone: 651.681.4600 I have attached the Agenda Information Memo from the April 3rd meeting, a map of Fax: 651.681.4612 requested changes, and a summary memo that staff prepared for Council consideration as TDD: 651.454.8535 well as a cost summary of operations. We have heard from many concerned citizens about this issue. I would be happy to Maintenance Facility: forward any written information that you may wish to provide for the City Council. This 3501 Coachman Point information needs to be in our office no later than Thursday, May 31, 2001 to be included Eagan, MN 55122 in the Council packet. Phone: 651.681.4300 Please contact me if yo ave need for any additional information. Fax: 651.681.4360 Sincerely TDD: 651.454.8535 Tom Struv wwwcityofeagan.com Public Works Coordinator/Administrative Assistant C: Tom Colbert, Director of Public Works Russ Matthys, City Engineer Arnie Erhart, Superintendent of Streets and Equipment THE LONE OAK TREE Attachments: Agenda Information, Summary Memo, Map, Costs The symbol of strength and growth in our community 1 Agenda Information Memo June 5, 2001 Eagan City Council Meeting B. APPROVE DESIGN DEVELOPMENT PLANS FOR COMMUNITY CENTER BUILDING; AUTHORIZE PLANS AND SPECIFICATIONS ACTION TO BE CONSIDERED: Approve the design development plans prepared by the firms of TKDA and Moody/Nolan, Inc., and approve the commencement of the plans and specifications phase. FACTS: • TKDA and Moody/ Nolan, Inc. have worked with the City of Eagan to prepare design development plans in accordance to citizen and subcommittee input. • The schematic design plan was approved in late March of 2001, which put the project in the design and development phase. • Design and development plans were submitted to the City in mid May of 2001, and discussed at a special City Council/ Advisory Parks Commission workshop on May 22. • The next phase of the project is to prepare construction plans and specifications. ATTACHMENTS: • None Agenda Information Memo June 5, 2001 Eagan City Council Meeting C. APPROVE DESIGN DEVELOPMENT PLANS FOR CENTRAL PARK SITE; AUTHORIZE PLANS AND SPECIFICATIONS ACTION TO BE CONSIDERED: Approve the design development plans prepared by the firms of Damon Farber Associates, and approve the commencement of the plans and specifications phase. FACTS: • Damon Farber Associates have worked with the City of Eagan to prepare design development plans in accordance to citizen and subcommittee input. • The preliminary site plan was approved in early March of 2001, which put the project in the design and development phase. • Design and development plans were submitted to the City in May of 2001. • The park site subcommittee has met with Damon Farber Associates several times to provide guidance and direction in the Site Plan. • The next phase of the project is to prepare construction plans and specifications. ATTACHMENTS: • None Agenda Information Memo June 5, 2001 Eagan City Council Meeting NEW BUSINESS A. HISTORICAL SOCIETY - CONSIDER TERMS OF OFFICE ACTION TO BE CONSIDERED: To continue consideration of terms of office of the Historical Society to the June 19, 2001 City Council meeting. V Agenda Information Memo June 5, 2001 Eagan City Council Meeting B. 5 YEAR CAPITAL IMPROVEMENT PROGRAM (2002-2006) ACTION TO BE CONSIDERED: Approve the 5 year Capital Improvement Program (CIP) for 2002-2006 Part III (Public Works Infrastructure) and authorize the implementation of the public improvement process for the 2002 program. FACTS: • Every year, the City Council reviews and adopts a 5-year Capital Improvement Program (CIP). This consists of General Government Facilities (Part I), Major Equipment (Part JI) and Public Infrastructure (Part III). Typically, this review occurs in the spring of the preceding year to allow the necessary advanced planning, funding applications, right of way acquisition, inter-agency agreement processing, etc. • On May 8, the City Council reviewed a draft of the proposed 5 year CIP- Part III (Public Works Infrastructure) for 2002 - 2006. The Council discussed numerous aspects of this draft and provided direction regarding the programming of various projects. These revisions have been incorporated into the CIP that is now being presented to the Council for formal adoption. • The first year's programmed improvements have been summarized out of the larger document for quick reference. Once this portion of the City's CIP (Part III - Public Works Infrastructure) is adopted, staff will initiate the public notification processes associated with the programmed 2002 improvements. ISSUES: • On May 30, the staff received a petition from 20 property owners requesting the Council to consider the installation of an off street trail along the west side of Thomas Lake Rd. between Thomas Center Dr. and Diffley Road. Due to the late receipt of this request, a cost estimate has not been calculated at the time of this printing. ATTACHMENTS: • Summary Memo, pages through. • Revised Draft CIP (3 ring binder) forwarded under separate cover. • Petition, pages(,5Q through t-SY • Year 2002 Summary, pages L55through~ MEMO city of eagan TO: MAYOR & CITY COUNCIL % THOMAS L HEDGES, CITY ADMINISTRATOR FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS DATE: MAY 31, 2001 SUBJECT: 5-YEAR CIP (2002-2006) The Public Works Department prepared and presented a draft 5-Year CIP (2002-2006), Part III (Public Works Infrastructure) to the City Council for their consideration at a workshop meeting held on May 8, 2001. As a result of that workshop review and a meeting with the Dakota County Transportation Department, the following is a summary of the changes to the Draft CIP now being presented to the Council for their consideration for formal adoption: STREET S/HIGHWAYS/TRAILS A. Collectors & Arterials • Dodd Road (Diffley to Ethan/Camberwell) - In the Draft CIP, Dodd Road from Diffley to Wescott Rd. was programmed for a structural overlay in 2006. However, the Council wanted to program in 2002 the southerly segment between Diffley Rd. and Ethan Dr./Camberwell Dr. for an urban upgrade including an off- street trail to safely accommodate the proposed increase in walkers to the local schools due to the School District's change in their busing policy. • Lone Oak Rd. (Hwy 55/149 to I.G.Hts) - In the Draft CIP, this segment was programmed for 2004. After meeting with the County, it was learned that both Dakota County and Inver Grove Heights will not be ready to proceed with this segment until 2005. B. Local Streets • Selmark, Harvey. Burrview Acres (Chapel Lane et al) - In the Draft CIP, this segment was programmed for 2002. Based on the proposed schedule for the development and build out of the Crane Creek and Cherrywood Knoll Additions, the Council wanted to delay the street rehabilitation of the local residential streets until 2003. C. Trails • Dodd Road (Diffley to Ethan/Camberwell) - In the Draft CIP, there were no trail improvements programmed for this segment of Dodd Rd. in the next 5 years due to the proposed construction of a trail in 2001. However, the Council wanted to program in 2002 an off-street trail along with the proposed urban street upgrade of this segment to safely accommodate the proposed increase in walkers to the local schools due to the School District's change in their busing policy. D. Signals • Wescott Rd. @ Hwy 149. - In the Draft CIP, this segment was programmed for 2003. However, MnDOT has programmed this signal improvement under their Safety Capacity Improvement Program for 2004. Since they are the lead agency, the CIP is being revised to compliment their schedule. There are no other proposed revisions to the draft CIP. These revisions have been incorporated into the CIP Part III notebook being redistributed to the City Council for consideration of adoption on June 5. If any Council member has any question regarding the document being presented for consideration, please let me know and I will be prepared to address them in a timely manner. Respectfully submitted, Thomas A. Colbert, P.E. Attachment: Revised 5-Year CIP (2002-2006) C: Russ Matthys, City Engineer Arnie Erhart, Superintendent of Streets/Equipment Wayne Schwan, Superintendent of Utilities Tom Struve, Public Works Coordinator TAC/j j 4480 Mallard Place Eagan, Minnesota 55122 May 29, 2001 Mr. Russ Matthys City of Eagan Engineering RECEIVED Pilot Knob Rd & Wescott Eagan, Minnesota 55122 MAY 3 0 2001 Dear Mr. Matthys, EAGAN ENGINEERING DEPARTMENT I have enclosed a petition concerning a trail on the west side of Thomas Lake Road. According to city personnel, I should present this to you and then your department will review it. A little background: I was riding my bike on the west side of Thomas Lake Road and nearly got hit by a car last week. Since there is a sign along the west side of Thomas Lake Road indicating it is a future trail location, I called the city to determine its status. According to someone from the engineering-department, this trail had been removed from the Capital Improvement Project list. According to the city's engineering personnel, the original plan was to build the trail from Thomas Center Drive to the Highline Trail, which is located just north of Mallard Drive. While this would help our neighborhood, I believe it would be short-sided to build the trail only that far. Therefore the petition asks for the trail to be built all the way to Diffley. I see 4 major reasons this makes sense now: 1. Safety of children (and adults) walking or biking to the Thomas Lake Center area from our neighborhood. This has been an on-going concern for the 8+ years I have lived in Eagan. Children won't cross Thomas Lake Road twice just to walk on the sidewalk on the east side. They simply walk or ride on the west side. 2. Mr. Ken Kerber of 1606 Mallard Drive (see last signature on page 2) uses an electric wheelchair. He is unable to leave the neighborhood at Mallard Drive and Thomas Lake Road without wheeling on the road. Even if he crosses to the east side of Thomas Lake Road, there is no curb cut close to Mallard Drive-he has to either wheel on the road to the apartments to the south or the Highline Trail to the north. This is not safe for him and, in fact, he does not leave the neighborhood because of the lack of easy access to trails/sidewalks. 3. Safety of children walking to Thomas Lake Elementary. With a path on the west side of Thomas Lake Road, the children could walk to the school area and then cross with a patrol. This is a new concern, starting in the fall, as children in our neighborhood have been bussed to Thomas Lake Elementary in the past. While I have collected signatures from my neighborhood (Thomas Lake Woods), I believe the residents in the Wexford neighborhood have the same concern. (You may get a similar petition from some of those neighbors.) 4. Equitable access to safe crossings with Oak Ridge Elementary School, which is off Johnny Cake Ridge Road and has a sidewalk or trail on the east AND west. I drive by Oak Ridge at dismissal time, and children cross Johnny Cake Ridge Road with patrols. This seems to be reasonably safe, at least in comparison with the current situation for the Thomas Lake Children who will have to cross Thomas Lake Road without patrols to get to their neighborhoods. Thank you for your consideration. By the way, I do NOT have children who will attend Thomas Lake Elementary next year, but I am very concerned for my neighborhood children who will. Sincerely, Robin Ruegg 651-681-9233 (home) 651-726-1511 (work) sc__P~ 1 6`2_106 7 /~O L-- FOR CITY USE ONLY Petition # Date Received T A~ 71 4? Presented to Council PETITION LOCATION/SUBDIVISION n I/We, the undersign d, owners of the real property adjacent to ~kamo.S l~~e a (Street) or within L Ve- Wooc,s Subdivision, hereby petition for: Street Improvements a Sanitary Sewer I Water Supply (Check requested items and please enclose sketch of Storm Sewer requested improvements) -qA~UCIAe Streetlights Other (Explain) W.-s+ Se`°""uS La~ ~roA^ ov'~A u5 &^-t-e r le d i/We understand that this petition does not in itself request the installation of these improvements, bu~ rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/We understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. i nature of Land Owner Address of Pro a t' ~C"Cjz Ga -A MA J &S a~ 2.- ~Co ~N ~ZZ 3. y ~a /laJ-J rnIv, /iQ- Cl/ i. 6. 9. MY 6,511-z- Vane 113 lts#lfeasres.fm Additional Signatures to PETITION I/We, the undersigned, owners of the real property adjacent to Thomas Lake Road (Street) or within Subdivision, hereby petition for: Other (Explain) Trail-West Side of Thomas Lake Rd from Thomas Center Drive to Di$ley Rd I/We understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/We understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. Signature of Land Owner Address of Property to /S7 ~o-~c~, ~ ~,~rr~-e.~- ~I`I Bq ►~l ; P'rla~c~.-~.t~ 7n.a.~.~1.. L/ U /J. / ?Ac *K,9 L. tS to 2 4.,~ IL-79- Co ~e ~l 3 Additional Signatures to PETITION UWe, the undersigned, owners of the real property adjacent to Thomas Lake Road (Street) or within Subdivision, hereby petition for: Other (Explain) Trail-West Side of Thomas Lake Rd from Thomas Center Drive to Diffley Rd I/We understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. I/We understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. Signature of Land Owner Address of Property 15 -1 1 tV\ 0o A2C U A'71V-*~ 1 .1/ &!Z1 2 Va -7 15'3 313 MapQuest : Printer-Friendly Street Map wysiwygJ/33/http•J/mapquest.com/cgi-bin/....ha2adz%281%241w-u.wf7%3bxex5sfT.grfe%7es W W W M A P Q U E S T. C O M Pint Options 4350 THOMAS LAKE RD, EAGAN, MN, 55122-1840, US B °EE~sooft c~ 'V e # otofi DQorwcod Path Q C'' CP4 `aflke r~ casbell Gin Pbnd Wynda N °Q J a O Knob Cyr 40 $ 3 ° o Orley F? R _D iff 7ey_Rd Q Fir Pt g~ iS<4 1 C•} ~ S'igfr'rd S~s AC E Balsam St Cleoma Ln qo~ orGi 1Wburn Ct Cosmos Ln 5""ocj Gst C l em s on Amaryllis Ln J ~ ~ E:ergreen se F'ark c m Downing Park East. T h rn as €b'" Lake dg$ Thomas Lake Mallard Dr Park. tilttt S Mallard Trl Lakeside Dr y Thomas Lake a1%.P t1'a+ r Hickory Ln CentOt p a Gk*S 4+? 5 R Clear water O Park CW Rd Lancaster Ln ~i Walden Qb = Heights Park Q ~ o Thomas Ln Dolores Ln n ~ r r t 1 CiOVt~ ~ j IR&V 2001 Ada QuesLoo Inc.; 02001 Navigation Tochnobqiss AN Rights Resermcl. Use Subject to License/Copyright Nov - v/ ere to how to et there)` ' I of2 IA\ 5/25/01 4:24 PM asz' 8'ZS d yY': 7 Z ~ ooo'9t~4S W O O N aW IL N W F- s O C C0 (L ❑ 1 Lu O co cm I E2 U O N CN J oee'sES' S J CL m 0. aoo s zs 0 N Q es~bs r W L U r/ E E 7 009'am N N O N w 9' 'A / Q D O Z Q C) Cl C) CD C) C) Cp C) Co C) C) C) a C) O O O O O O O C CD Cl CD CD C~ CD C> CD O O C O O O O O CD 0 (p st N O CO t0 `t CV r- r fA EA fA 6q U EA 69 fA EA s b 1 CITY OF EAGAN S YEAR CAPITAL IMPROVEMENT REQUEST (2002-2006) ARTERIAL & COLLECTOR IMPROVEMENTS Location Description Special City Fund Total C7 Assessment 2092 1. CEDARVALE ACCESS MODIFICATIONS Upgrade/Access R"fgnment 52,640,000• s0 $2.640,000 2. SILVER BELL ROAD (Blackhawk-Alder) Overlay $75,000 $75,000 $150,000 3. BEAU-DE-RUE DRIVE (Mods Road - Gold Trail) Reconstruct $278,000 $113,000 6391,000 4. COVINGTON LN (JCRR to StoneClitfe Dr.) Overlay 521.500 $137,500 $159,000 5. TOWN CENTRE DR (Denmark to Duckwood) Overlay $95,000 $32.000 $127,000 6. DENMARK AVE. (Town Centre to Crestridge) Overlay $83.000 528,000 $111,000 7. DUCKWOOD DRIVE (Town Centre to Denmark) Overlay $98,000 $0 $98,000 8. DODD ROAD (Odfley to EthaNCamberwell) Upgrade to 3-lane Urban $0 $440,000 TOTAL - 2002 5650,500 5825.500 53.676.000 LOCAL STREET IMPROVEMENTS Location Description Special Major Street Fund Utility Enterprise Funds Total CIP Assessment 2002 I RIVER HILLS 9TH (Metcalf Dr.) Overlay 5100,900 584.900 $18,000 $203,800 BEACON HILL Overlay 5133,680 $311.920 $17,500 5463,100 3. JOHNNY CAKE RIDGE ADDN Overlay 685,000 S196,200 $11,000 $282,200 4. BRITTANY IST-6TH ADDN Overlay $70,000 $155,480 S9,000 1234,480 5. CEDAR CLIFF 1ST - 3RD ADD Overlay 565,000 5146,440 $9,000 $220,440 6. MARIACRES Overlay 568,200 $38,960 $4,500 $111,660 7. WOODGATE IST ADDN Overlay 545,000 ; S92,320 $10,000 S147,320 B. POST IST-2ND ADDNS. Overlay 57,500 W.500 $1,000 526,000 9. PARKCLIFF IST-3RD ADDNS Overlay $55,000 $125.880 $6,500 $187,380 t0. OAK CHASE 4TH ADDITION Overlay 57,000 $16,040 $2,000 $25,040 11, OAK CHASE 6TH ADDN Overlay $11,000 524.520 52,000 537,520 12. OSTER ADDITION Overlay 517,179 $17,179 51,500 535,858 13. RUSTIC HILLS ADDITION Overlay $7,560 $17,640 $2.000 $:7.200 14 CHES MAR 1.5 ADDITION Overlay 590,000 $203,040 $13,000 5306,040 15. CHES MAR EAST I-5 ADDN. Overlay 590,000 $154,080 511.000 $:55,080 16. KRESTWOOD LN Overlay 586,380 537,020 $7,500 $130,900 CRESTRIDGE LN TOTAL - 2002 %939 199 11629119 1125 500 'S2 604 019 CITI cAGAN 5 YEAR CAPITAL IMPROVEMENT REQUEST (2002-2006) TRAIL IMPROVEMENTS Location Description Special Street Fund Total CIP Assessment (City) 2402 1. NORTHVIEW PARK ROAD (Lexington - Braddock Tr.) OVELAY South Side (4230 FT) $D $46,530 $46,530 2. BRADDOCK TRAIL (Dillley - NoMview Park Rd.) OVERLAYWest Side (2650 FT) so $31,350 $31,350 3. BEAU DE RUE (Nicola Rd. - Silver Bea Rd.) NEW Construction South Side (3670 FT) $43,000 $16,580 $131,580 4. COACHMAN ROAD (Yankee Doodle - Four Oaks Rd.) OVERLAY Both Skies (6190 FT) s6 $75,790 $75,790 S. FOUR OAKS ROAD (TH 13 - CoarJ~ Rd.) OVERLAYSouth Side (1380 FT) $o $15,180 $15.180 S. LONE OAK ROAD (Egan Ave. - Lezktgbn) OVERLAYNorth Side (4000 FT) so $44,000 $44,000 7. WESCOTT ROAD (L"kvton - Saddle Wood Dr.) OVERLAY South Side (6670 FT) so $73,370 $73,370 G. WESCOTT ROAD (Pilot Knob - Westbtry Dr.) OVERLAY South Side (4670 FT) so $51,370 $51,370 2. TOWN CENTRE DRIVE (Duckwood Dr. - Derrnark Ave.) NEW Construction West Side (2600 FT) so 518,400 $88,400 10. DODD ROAD (Ditlley Rd. - EftnrCamberwed) NEW Construction East Side (1050 FT) So $30,000 $30.000 TOTAL-2002 j ,pQQ 5544.570 X7570 Department 22 Sealcoat 2002-2006 General per. Major Street Description Fund Fund Total CIP 2= 380,275 square yards $50,000.00 $197,178.75 $247,178.75 Department 021 31122 Signals County /St. Special Description Total Cost Participation Trunk Fund TIF Proceeds Assessments Total CIP 2442 1. Nicola ® CNW (Railroad) $170,000 $153,000 $17,000 s0 $0 517,000 2 Silver Bop o Beau D'Rue $200,000 $0 $0 SO $200,000 $200,000 3 Pilot Knob a Central Parkway $210,000 $105,000 $105,000 so $0 $105,000 TOTAL - 2002 5560.000 3256.000 $122.000 IQ 3200,000 5322.000 /S- 1 CITY OF EAGAN 5 YEAR CAPITAL IMPROVEMENT REQUEST 2002 - 2006 Department 63 Streetlights Utility Description Enterprise Fund Total CIP 2t242 1. Blackhawk Rd. and Bear Path (Upgrade) $1,600 $1,600 2. Blackhawk Rd. and S. Meadowlark Rd. (Upgrade) $1,600 $1,600 3. Blackhawk Rd. and Deer Hills Trail (Upgrade) $1,600 $1,600 4. Blackhawk Rd. and S. Point Terrace (Upgrade) $1,700 $1,700 5. Blackhawk Rd. & N. Meadowlark Rd. (Upgrade) $1,600 $1,600 6. Blackhawk Rd. & Kathryn Circle (Upgrade) 1.600 S1,600 Total - 2002 59.700 $9.700 Department 61 Water Trunk Distribution System Description Assessment Fund Total CIP 2002 None Anticipated Department 61 System Operation and Facilities Replace Supply or. Description Renewal Treatment Total CIP 202 1 Pull and inspect Wells #14, 4 $40,000.00 $40,000.00 i CITY OF EAGAN 5 YEAR CAPITAL IMPROVEMENT REQUEST (2002-2006) Department 62 Sanitary Sewer - Trunk Conveyance Special Description Assessment Trunk Fund Total CIP 2002 None Anticipated Department 64 Storm Sewer - Conveyance Description Storm Sewer Trunk Fund Total CIP 2002 1. Woodhaven Park (Pond AP-1) Outlet Structure $50,000 $50,000 Total - 2002 S50,000 550.000 1 Agenda Information Memo June 5, 2001 Eagan City Council Meeting C. RECEIVE RECOMMENDATIONS AND AUTHORIZE PLANS AND SPECIFICATIONS ON MOONSHINE PARK ACTION TO BE CONSIDERED: Review preferred plan for Moonshine Park, and authorize the preparation of plans and specifications for the house and park. FACTS: • The preferred plan was presented to and unanimously recommended by the Advisory Parks Commission for Council approval at the May 14'h regular meeting. • The park will include a retreat center, canoe launch, an entrance monument, approximately 20 parking stalls, and landscaping. • The existing house on the property will be converted into the Retreat Center and an Environmental Learning Center. Architectural analysis has found that the building is structurally sound and that the new use is quite feasible. • The Inspection Department has set the maximum capacity of the Retreat Center at 30 people. • The City Council received the Commission recommendation at the joint Council/ Commission meeting on May 22, 2001. • Estimated cost of Phase I improvements is $228,000, which is to be funded through the Park Site Acquisitions and Development fund. ATTACHMENTS: • Project budget, page . • Park site, page &Q,2-- / (p • Excerpt from the Park Site Fund, page J 0 A6 city of eagan PATRICL-I E.AVXU)A Moonshine Park Improvements ',favor Analysis By: C.J. Lilly- Park Planner/L.A. May 14, 2001 PAUL BAKKEN Phase 1/ Part 1- Park Development Cost PEGG1' CARLSO\ Grading/ Site Preparation $209000 CYNDEE FIELDS Roadway/ Parking/ Trails $579000 MFG TILLEY e-ntnall NlcnA!rs Turf & Erosion Control $6,000 Total - Park Development $839000 THOMAS HEDCIES Cin,Adminisi,ator Phase 1/ Part 2- Retreat Center Cost House Renovations/ Improvements $609000 Municipal Center: Septic Tank & Drain Field $109000 3830 Pilot lv,ob Road Deck & Patio With Ramp $20,000 Ea,-an. A1. 55122-18,7 Total - Retreat Center $909000 Phone: 651.681.4600 F.tz: 6 ~ 1 681.4612 TDD: 65I.gt5 .8535 Phase 1/ Part 3- Landscaping & Sig_nage Cost Allowance For Park Landscaping $25,000 Maintenance Facilit,,: Total- Landscaping & Signage $259000 3501 Coachman Point Ea;an, NIN 55122 Total- Phase 1/ Parts 1, 2 & 3 $198,000 Phone: 651 681.4300 Fax: 651.681.4360 Contingency (a,15% $30,000 TIN1 65 L 454.8535 ,wwwcit,.ofeagan.com Total Projected Park Improvements $228,000 Future- Playground, Expand Parking & Park Lights THELO\EO.NKTREE Question to ponder- what to do with Garage? The symbol of strength and growth in our community 1 ~JN r vp 1 ` f cl LEMAY LAKE Iff MOONSHINE PARK ' \ 1 \ ~ ~ SINS . 1 ~ %sl FIREPLACE 23' LIVING ROOM UPPER LEVEL 18'-6.0" , i DINING 81 1-6.011 91 4' KITCHEN 10'-6.0" BEDROOM ENTRY o 0 BEDROOM 00 i 11 STAIR 10' 3'-2.0" FAMILY ROOM T Irv v 9'-1.0" 10'-9.0" O BATH MASTER BEDROOM 4' 7' 12'-2.0" 0 5 10 15 20 III I I S CAi.E 1N FEET CRAWL SPACE LOWER LEVEL D ❑1 ° LAUNDRY WATERHEATER 9'-2.0" WELL UMITY ROOM 20'-4.0" REC ROOM BEDROOM STAIR 22' 12' 6'-3.0" EXISTING CONDITIONS EAGAN PARKS AND RECREATION HOUSE AT MOONSHINE PARK C.J. LILLY - L.A. OCTOBER 1999 FIREPLACE UPPER LEVEL 001 00 UPPER GREAT ROOM KITCHEN DECK 34'-Tx 23'-0• 10'-3•x 10'-2" I O BATE STORAGE 7-0'x V-10" O POST SIGN: OCCUPANCY MAY NOT EXCEED 49. 0 5 10 15 20 11111 I I I CRAWL SPACE SCALE IN FEET LOWER LEVEL O ° t~1ci UTII,TTY ROOM a 17-2'x9'-2• 9'-11•x9`-2" 23'-2'z 22'4" I O BAT 13'-7"Y 12'-0• 10'-0•x 6-3' O LOWER PATIO PROPOSED CHANGES RETREAT CENTER HOUSE AT MOONSHINE PARK C.J. LILLY - L.A. APRIL, 2000 i f Item: PARK SITE FUND 2002 - 2006 C.I.P. Attachment # 61 v-4 rzf Park Site Fund Balance as of 1/2001 = $2,220,000 (Includes Estimated 2001 Revenues) 2001 ACTIVE PROJECTS Estimated Cost Grant Property (from 2000) $15,000 North Park Miti ation from 2000) $150,000 Blackhawk Security Li his $35,000 Northview Security Lights $40,000 Lexin on/Diffle Security Lights $40,000 Rahn Rink Light Upgrade $30,000 Playground Replacement (2) $50,000 TOTAL $360,000 -$360,000 Estimated Park Site Fund Balance as of 1/2002 = $1,860,000 Estimated Revenue 2002 - 2005 (4 x $150,000) = $600,000 (Interest and Fees) Total Available 2002 - 2006 = $2,460,000 Estimated 2006 Revenue ($125,000) = $2,585,000 ANNUAL EXPENDITURE SUMMARY 2002 = $665,000 2003 = $425,000 2004 = $485,000 2005 = $225,000 2006 = $180,000 Acquisition = $460,000 Small Projects = $100,000 Unallocated = $ 45,000 Total Expenditures = $2,585,000 1/2007 BALANCE = 0 ANNUAL PROJECT SUMMARY 2002 PROJECTS Estimated Cost Soccer Field Lighting $175,000 Moonshine Park Development $140,000 Holz Farm Master Plan $20,000 Playground Replacement 3 $80,000 North Park Infrastructure $250,000 TOTAL $665,000 A~ Agenda Information Memo June 5, 2001, Eagan City Council D. REZONING - CITY OF EAGAN ACTION TO BE CONSIDERED: To approve a Rezoning that would establish an R-1, Single-Family Residential, zoning designation upon approximately 2.5 acres of land located west of Woodgate Lane between Woodgate Court and Drake Drive, in the SE'/4 of Section 29. FACTS: • The site is vacant and unplatted. It consists of a single parcel that is physically separated by City parkland which contains the Highline trail and Xcel Energy (formerly NSP) power transmission lines. • Adjacent developments to the south and west consist of four-unit townhomes. To the east, the property is developed in single-family uses. • The property has a land use designation of LD (Low Density) in the City's Comprehensive Guide Plan, which was adopted in February 2001. • Earlier this year, the City Council denied a request to establish an R-3 (Residential Townhome) zoning designation on the property. • During review of that rezoning proposal, it came to the City's attention that the current zoning map with regard to this property may be in error. As a result, the City Council directed staff to proceed with a rezoning to R-1 to clarify the current zoning designation and bring the zoning into compliance with the Comprehensive Land Use Guide Plan. • The Advisory Planning Commission held a public hearing on May 22, 2001, recommended denial of the R-1 zoning designation. ISSUES: • The APC discussion resulted in a second action that recommended an R-3 zoning designation as being better suited to the property. ATTACHMENTS: /Z 09 May 22, 2001, APC Minutes, pages 4hrfflT9 r Staff Report, pages through City of Eagan Planning Commission Meeting May 22, 2001 Page 2 DRAFT t PUBLIC HEARINGS REZONING - CITY OF EAGAN r Chair Heyl opened the first public hearing of the evening regarding rezoning of a approximately 2.5 acres to R-1 (Single Family), located west of Johnny Cake Ridge Road, on the southwest side of Woodgate Lane, on either side of the Highline Trail in the SE '/4 of Section 29. Planner Dudziak introduced this item and highlighted the information presented in the City staff's planning report dated May 16, 2001. She noted the background and history. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Hey] stated her opposition of the rezoning to R-1 and noted the area better zoned as R-3. Senior Planner Mike Ridley clarified that the zoning of the property was in question, there is no dispute that the property is guided LD - Low Density. Planner Dudziak mentioned that the Land Use Plan was adopted in February 2001. Member Huusko moved, Member Bendt seconded to oppose the request for the rezoning of a approximately 2.5 acres to R-1 (Single Family), located west of Johnny Cake Ridge Road, on the southwest side of Woodgate Lane, on either side of the Highline Trail in the SE 1/4 of Section 29. All voted in favor. I Member Steininger moved, Member Huusko seconded to recommend the rezoning of a approximately 2.5 acres to R-3 (Townhome), located west of Johnny Cake Ridge Road, on the southwest side of Woodgate Lane, on either side of the Highline Trail in the SE 1/4 of Section 29. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: May 16, 2001 CASE: 29-RZ-06-04-01 (revised May 29, 2001) APPLICANT: City of Eagan HEARING DATE: April 24, 2001 PROPERTY OWNER: EHW Partnership PREPARED BY: Pamela Dudziak REQUEST: Rezoning LOCATION: West of Woodgate Ln. between Woodgate Ct. and Drake Dr. COMPREHENSIVE PLAN: LD, Low Density Residential SUMMARY OF REQUEST The City of Eagan is requesting approval of a Rezoning of approximately 2.49 acres of land located west of Woodgate Lane between Woodgate Court and Drake Drive, in the SE'/o of Section 29. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states in part, that the City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY At its regular meeting on March 20, 2001, the City Council directed staff to commence a rezoning of the property to R-1. The City recently processed a rezoning application to designate the southern 2.2 acres of the property from R-1 (Single-Family Residential) to R-3 (Residential Townhouse), which the City Council denied on March 20, 2001. During that process, the applicant informed City staff that the City's zoning map was in error, that the property had previously been zoned R-4, Residential Multiple, and that the owner had not been notified of any amendment to the zoning district which resulted in an R-1 zoning designation for the property. City staff was unable to verify the action taken by the City in rezoning the property from R-4 to R-1, and therefore, the current zoning map with regard to the zoning designation of this property may be in error. /6~ Planning Report - City of Eagan May 22, 2001 Page 2 A review of historical City zoning maps shows that from the late 1960s, the entire property had a multiple residential zoning designation. At that time, much of the surrounding area also was zoned for multiple residential uses, however, the surrounding area has developed with single- family and low- to medium-density townhomes rather than the high density multiple residential development that was anticipated in the late 1960s. In the late 1970s, the power line easement, which runs east and west across the northern portion of the parcel, was given a Public zoning designation. The balance of the property retained the multiple residential zoning designation until the late 1980s when the property was assigned a Planned Development/R-1 Single-Family zoning designation. With the City's adoption of the most recent zoning map in May 2000, the PD designation was dropped and both the north and south portions of the property were assigned the R-1, Single-Family, zoning designation. EXISTING CONDITIONS The site is vacant and wooded, with significant topography. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Public/Residential; zoned P and R-1 (Single-Family Residential); guided LD (Low Density Residential, 0-4 units/acre) South - Residential (four-unit townhomes); zoned PD; guided MD (Medium Density Residential, 4-12 units/acre) East - Residential (single-family homes); zoned PD (Planned Development); guided LD West - Residential (four-unit townhomes); zoned PD; guided MD EVALUATION OF REQUEST Comprehensive Guide Plan - The City's Comprehensive Guide Plan assigns a land use designation of LD, Low Density Residential, to this property. This land use designation allows residential developments with densities of 0-4 units per acre. The last zoning designation of the property that can be substantiated, R-4 (Residential Multiple) is inconsistent with the City's Comprehensive Guide Plan. The proposed R-1 zoning designation would be consistent with the established land use designation. Airport Noise Considerations - The site lies outside of the airport noise exposure zones established by the Metropolitan Council. Development Plans - A specific development plan has not yet been brought forward for this property. Future development of the subject property shall be subject to applicable City Code requirements. /6~ Planning Report - City of Eagan May 22, 2001 Page 3 Utilities - Sanitary sewer and water main are available within Woodgate Lane to the east. Access - Public street access is available from Woodgate Lane to the east. Tree Preservation - The southern parcel is wooded with a variety of deciduous trees. The treed areas are concentrated along the south and north boundaries of the southern parcel. The property will be subject to the City of Eagan's Tree Preservation Ordinance at the time of development. Water Quality/Wetlands - Because this site is relatively small, on-site water quality treatment of stormwater may not be practical. Therefore, in accordance with City policies, a cash dedication for water quality would likely be required at the time of development. There are no jurisdictional wetlands associated with this site. Parks and Recreation - Park dedication requirements have been fulfilled previously through a land dedication about 20 years ago. Trails dedication will be required upon development and is anticipated to be in the form of a cash dedication. SUMMARY/CONCLUSION A determination regarding the appropriate use of the subject property is considered a policy matter to be determined by City Officials. The Land Planning Act stipulates that the guided land use and zoning designation of property must be consistent. The rezoning of the property to an R- 1 designation would make its zoning consistent with the land use designation established in the City's Comprehensive Guide Plan (LD, Low Density Residential). Future development will need to proceed through the subdivision and building permit process and must comply with performance standards of the R-1 district. ACTION TO BE CONSIDERED To recommend approval of a Rezoning to establish an R-1, Single-Family Residential, zoning designation upon approximately 2.49 acres located west of Woodgate Lane between Woodgate Court and Drake Drive, in the SE'/4 of Section 29. /~O Eagan Boundary Street P A aea arearcel Area `~`n° Location Map P Building Footprint - 011 V ~ , [ _ rr_ 'gym 06, L •Yw B . I I E83 E3 Sub ect Site Y - i 9 L ~ a - I t y` yr.w wvw ~r- d G EEO ITT fens S 1000 0 1000 2000 Feet Development/Developer. City of Eagan Application: Rezoning Case No.: 29-RZ-06-0401 Map Prepared using ERS1 ArcYew 3.1. Parcel base map data provided by Dakota County Land Survey Department and is curant as of November 2000. E City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY M ; 11 11 = S C - The City of Eagan and Dakota County do not guarantoe the accuracy of this information and are 5 Community Devdap~t Departnant not responsible for errors or omissions. i Current Zoning and Comprehensive Guide Plan City of Eagan Land Use Map Case No. 29-itZ-06-0401 Zoning Map L i Y PF Current Zoning: R P R sF s D Location e D ~a Q P i00 0 000 1390 F..I Comprehensive Guide Plan ,bV D Land Use Map j~ F CP Current Land Use Designation: P` P LD LD Low Density b~ MD ~e Location MD rT7 0 o00 0 .oo 200 F«t LD ►RN Mw rnq Ma~atbn MMAOdrY aakota ranry LanO avr,y MWrtt OYO1101. ZenMp NMnatlOn mYntaMA by Cay a„r. *City of Eagan N E v . TNIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Deparment The City of Eagan and Dakota County do not guarantee tha accuracy of this information. 5 i. I Agenda Information Memo June 5, 2001 Eagan City Council Meeting E. PLANNED DEVELOPMENT AMENDMENT - WALTER R. DEDRICK ACTION TO BE CONSIDERED: To approve a Planned Development Amendment to change the allowable use of a 7,123 foot retail commercial building from a video rental store to some or all of the uses allowed within the CSC, Commercial Shopping Center District located on property north of Cliff Road and west of Thomas Lake Road (Lot 3, Block 1, Thomas Lake Center) in the southwest'/4 of Section 28 subject to the conditions in the APC meeting minutes. FACTS: ➢ The applicant has requested that the existing Blackhawk Park Planned Development (applicable to the property) be amended such that some or all of the uses allowed within the City's CSC, Commercial Shopping Center District, including on-sale liquor, be allowed to occupy the subject building. The Planned Development presently specifies that only a video rental store use may exist on the property. ➢ According to the applicant, Video Update recently filed for bankruptcy and has vacated the building in question. To enhance re-tenant opportunities, the applicants wish to amend the Planned Development to make an allowance for a wide range of retail commercial uses, similar to those that are presently allowed within the Thomas Lake Center to the north. ➢ The applicant has recently had discussions with a Class I restaurant (Axel's River Grille) owner who has expressed interest in the property. ➢ Approval of the requested amendment would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming Planned Development Agreement. ➢ At their regular meeting on May 22, 2001, the Advisory Planning Commission held a public hearing to consider the Planned Development Amendment and recommended approval subject to the conditions listed in the APC minutes. /~J ISSUES: ➢ The APC has recommended that only certain permitted uses and that no conditional uses in the CSC district be allowed to occupy the building in question (see APC meeting minutes). ➢ Approval of the Planned Development Amendment shall be subject to the execution of a Final Planned Development Agreement. ATTACHMENTS (4): Minutes of the May 22, 2001 C meeting, pages/through L.6 Staff report, pages/ ~hrough/ Applicant correspondence, pages through Additional correspondence, pages through City of Eagan Planning Commission Meeting May 22, 2001 DRAFT Page 3 PLANNED DEVELOPMENT AMENDMENT - WALTER R. DEDRICK Chair Heyl opened the next public hearing of the evening regarding a Planned Development Amendment to allow Community Shopping Center uses on.Lot 3, Block 1, Thomas Lake Center (Video Update), located at 1555 Cliff Road in the SE '/4 of Section 28. Planner Kirmis introduced this item and highlighted the information presented in the City staffs planning report, dated May 17, 2001. He noted the background, history and existing conditions. Kirt Johnson, representative of Walter Dedrick stated Mr. Dedrick would like to lease the building to a long-term tenant. He stated a portion of the permitted and conditional uses within the CSC district are not applicable. Chair Heyl questioned Mr. Johnson on the non-applicable uses in the CSC district. Mr. Johnson stated the following uses in the CSC district are not applicable: number 2 including :antiques, art and school supplies, clothes pressing, dressmaking, department stores and junior department stores, furrier shops, hats, interior decorating, watch repair, Laundromat, locksmith shops, phonograph records, tailoring, theater, sports and health clubs, private clubs and lodges, any use permitted under subdivision 13, subparagraph B and item 2 for the principal shopping center building only. Number 7 including Amusement devices, not to exceed three machines at one licensed locations, and which shall not be located within 200 feet of another licensed location, for this purpose the outside wall of each licensed location shall be used in the measurement of the distance between locations. Number 8 including pawnshops. Number 9 including public utility tower mounted antennae, subject to the regulations thereof in the Code. Chair Heyl questioned the distance between the property and any residential property. Mr. Johnson stated the nearest residential property is located on the opposite side of Cliff Road. Member Segal questioned what uses presently occupy the Thomas Lake Center. Mr. Johnson stated the current uses in Thomas Lake Center. Member Segal stated the allowed uses for the former Video Update property should not differ from the uses allowed for Thomas Lake Center. Senior Planner Ridley stated the property was originally approved for a video store. He stated the owner does not have another option at this time, therefore, he is applying for uses in the CSC district. City of Eagan Planning Commission Meeting DRAFT May 22, 2001 Page 4 Member Steininger stated the proposal is premature, more specific information is needed on tenant possibilities before approval. Member Hunter stated the property should not be permitted for all uses in the CSC district, therefor more specific information is needed before approval. Planner Kirmis stated the applicant would like to open the property to an array of uses. Chair Heyl questioned the signage proposed on the property. Planner Kirmis stated the conditions for the signage still apply. Chair Heyl opened the public hearing. Brian Slovik, owner of Thomas Lake Center stated his opposition to the uses in the CSC district that may negatively affect his tenants. He stated he would like to have a chance to express his opinion on any possible tenants. Member Hunter questioned Mr. Slovik of uses that he opposes. Linda Slickaver, owner of child care center in Thomas Lake Center stated her opposition to any businesses involving liquor or tobacco distributions. There being no other public who wished to comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl stated her opposition to a restaurant on the property. Member Segal moved, Member Steininger seconded to approve the Planned Development Amendment permitted use with the exceptions noted and exclusion of off sale liquor, catering services, tobacco sales, any use permitted under subdivision 13 and Conditional Uses. A vote was taken on the motion. Aye: Steininger, Bendt, Huusko, Chair Heyl, Segal and Hunter. Nay: Nosbush. Member Nosbush stated his concern that Thomas Lake Center is being given an unfair advantage. 176 PLANNING REPORT CITY OF EAGAN REPORT DATE: May 17, 2001 CASE: 28-PA-03-04-01 APPLICANT: Walter R. Dedrick. HEARING DATE: May 22, 2001 PROPERTY OWNER: Walter R. Dedrick PREPARED BY: Bob Kirmis REQUEST: PD Amendment/Final PD LOCATION: North of Cliff Road and west of Thomas Lake Road (Lot 3, Block 1, Thomas Lake Center) COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST Walter R. Dedrick is requesting approval of a Planned Development Amendment to change the allowable use of a 7,123 foot retail commercial building (former Video Update) located on property north of Cliff Road and west of Thomas Lake Road currently platted as Lot 3, Block 1, Thomas Lake Center. Specifically, the applicant has requested that the existing Blackhawk Park Planned Development (applicable to the property) be amended such that some or all of the uses allowed within the City's CSC, Commercial Shopping Center District, including on-sale liquor, be allowed to occupy the subject building. The Planned Development presently specifies that only a video rental store use may exist the property. Approval of the requested amendment would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. r Planning Report - Video Update May 22. 2001 Page 2 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. BACKGROUNDIHISTORY The subject site is part of the Blackhawk Park Planned Development (PD) that was approved in June of 1977. The original Planned Development overlays 435 acres of land located west of Pilot Knob Road in areas between Yankee Doodle Road and Cliff Road and calls for a wide range of uses including residential, quasi-public and retail commercial. In September of 1995, the City approved a Final Planned Development for Lot 3, Block 1, Thomas Lake Center (the subject site) that called for the construction of a 7,123 square foot video rental store on the property. According to the applicant, Video Update recently filed for bankruptcy and has vacated the building in question. To enhance re-tenant opportunities, the applicants wish to amend the Planned Development to make an allowance for a wide range of retail commercial uses, similar to those that are presently allowed within the Thomas Lake Center to the north. To be noted is that the applicant has recently had discussions with a Class I restaurant (Axel's River Grille) owner who has expressed interest in the property. EXISTING CONDITIONS The single story, 7,123 square foot commercial building located upon the subject property is presently unoccupied. The property is accessed from the north and west through the Thomas Lake Center parking lot. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Thomas Lake Center; zoned PD, Planned Development and designated RC, Retail Commercial South - Single Family Residential; zoned PD, Planned Development and designated LD, Low Density (0-4 units/acre) East - Single Family Residential; zoned R-l, Single family Residential and designated LD, Low Density (0-4 units/acre) ~8e Planning Report - Video Update May 22. 2001 Page 3 West - Thomas Lake Center; zoned PD, Planned Development and designated RC, Retail Commercial EVALUATION OF REQUEST Compatibility with Surrounding Area - The subject site is bounded on the north and west by commercial uses and has historically been used for commercial purposes (video rental store). While the allowance of retail uses other than a video rental store represents a change to the Planned Development, the proposed uses are considered to be of similar intensity and appears compatible with uses in the area. CSC District - As noted previously, the applicant has requested a change to amend the Planned Development to make an allowance for CSC District uses (similar to use allowances within the adjacent Thomas Lake Center) within the subject building. According to the City Code, the purpose of the CSC District is to serve the weekly needs of adjoining residents and a population from 10,000 to 40,000 persons. The following is a listing of permitted and conditional uses within the CSC District. Permitted Uses: 1. Retail shopping centers 2. Retail shopping center uses shall be limited to the following uses unless similar uses are specifically approved by the council: stores and shops selling the personal services or goods over a counter. These include: antiques, art and school supplies; bakeries; barbershops; beauty parlor; bicycles; carpets and rugs; catering establishments; china and glassware; clothes pressing; wearing apparel; clothing and costume rental; custom dressmaking; department stores and junior department stores; drugs; dry goods; electrical and household appliances; florists; food; furniture; furrier shops; garden supplies; gifts; hardware; hats; hobby shops; interior decorating; jewelry; watch repair; laundry and dry cleaning pickup; laundromat; leather goods and luggage; locksmith shops; musical instruments; office supplies; paint and wallpaper; phonograph records; photography studios; shoes; sporting goods; tailoring; theater, except open air drive-ins; tobacco; toys; variety stores; grocery stores; off-sale liquor; sports and health clubs; private clubs and lodges; and any use permitted under subdivision 13, subparagraph B, item 2 for the principal shopping center building only. 3. Offices for doctors, dentists, lawyers, real estate and similar uses to serve the adjoining residential area. 4. Restaurants, class I only.* 5. Offices of a general nature when the operations do not include retail sales or warehousing from the site. b. Banks and savings and loan office. 1 Planning Report - Video Update May 22, 2001 Page 4 7. Amusement devices, not to exceed three machines at one licensed location, and which shall not be located within 200 feet of another licensed location. For this purpose the outside wall of each licensed location shall be used in the measurement of the distance between locations. 8. Pawnshops. 9. Public utility tower mounted antennae, subject to the regulations thereof in the Code. * Liquor is subject to an independent licensing requirement Conditional uses. 1. Outdoor storage, and then only conducted by an occupant of the shopping center. 2. On-sale liquor, 3.2 beer or wine. 3. Restaurants, class 11. 4. Multiple-dwelling complexes. 5. Transit station. 6. Carwash. 7. Automobile service stations: 8. Banks and savings and loan offices with drive-up tellers. 9. Bowling alley, skating, archery or similar commercial recreation when conducted entirely within a building. 10. Outside storage and sales of garden supplies. 11. Motel or hotel. 12. Amusement devices exceeding three machines at one licensed location or to be located ,within 200 feet of any other licensed location. 13. Seasonal outdoor sales. 14. Coffee kiosks. A determination as to the acceptability of allowing CSC, Commercial Shopping Center District uses upon the subject property is considered a policy matter to be determined by City Officials. Site Plan - No physical changes to the site have been proposed. SUMMARY/CONCLUSION A determination as to the acceptability of allowing CSC, Commercial Shopping Center District uses upon the subject property is considered a policy matter to be determined by City Officials. Staff believes that, as a Planned Development, it would be appropriate for the APC to recommend, and that the Council specify all of some of the uses that they deem appropriate for this site. /ffo Planning Report - Video Update May 22, 200] Page 5 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to change the allowable use of a 7,123 foot retail commercial building from a video rental store to some or all of the uses allowed within the CSC, Commercial Shopping Center District located on property north of Cliff Road and west of Thomas Lake Road in the southwest '/o of Section 28. If approved, the following conditions should apply: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to occupancy of the building. t a Eagan Boundary Location Map ~Py e;AreaeAine Building Footprint ` SU 'ect Site _ ~4 ~ Mr~-Y J ti r - ® c _ ® etc ~g= - ® G• - G ~i Y acs - wy IN D t D ~ ~ L ~ C C V C ILA 1000 0 1000 2000 Feet Development/Developer. Walter R. Dedrick Application: Planned Development Amendment Case No.: 28-PA-03-0401 Map Prepared using ERSI Arc*. 0.1. Parcel base crop data provided by Dakota County Land Survey Departnent and is current as of April 2001. City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY w+E .1' :.a ra E 'S T The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S eornrnurrlty Developrrtant Departnent not responsible for errors or omissions. i f Current Zoning and Comprehensive Guide Plan Walter R. Dedrick Land Use Map Case No. 28-PA-03-0401 Zoning Map P 0 --Ij O R-1 Current Zoning: PD PD PD Planned Development PD R-1 C.S.A.N. N . (CUFF ROAD) EE, ® P P R-1 -1 a a* 1200 Feet n F Comprehensive Guide Plan L Land Use Map P P MD RC LD Current Land Use Designation: RC RC RC LID CiP Retail Commercial CZAJL 2 (CUFF ROAD) ® P LID P Soo 0 two 1200 Feet ►arcal brio map Marrnatfon prow dodby Dakota Ownty Land etavoy Doparbnort 0"I MI. N Zanine btft-atton rtibRabud by CNy Staff. City of Eagan 2 u E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guaranties the accuracy of this Information. S 1 iIii~-fi'fr r.►~lv ia~ j f lent 1-7351A l KC ~ S1J311N:.21Y OIQ ~J~tLlaf~'i . s : ~ ; ~ a3.:. 3Y<': srhJk_ - ` • 31<Od.1 0341.% _ . ~ i } £ : ; - + $ _ fin.. _ _ 3YG i a c ~ ~ _ Yes 3~ - -1 j` t.~ ~';~rri7 ~ ~ ~sga , I •°i C~~ I, is I ~ ~z 2 es s! { `'s ~ r7i OVOU 3AVI sdwo►u f - Z- 0 ! < h R fi. 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S ~sj-s5' s _ I y~i ,!j { 1 EF-3 [ ! ! 1:i _ 17 I .5j 'All / I Sa ,FI 1 ii i { _ ~ !E i is __F•_ a. i e r e e v l i ~ F,1 E I b ,.c, 1 ~ I BUILDING ELEVATIONS 1 05.29.01 TUE 10:53 FAT 7638176633 PARK MIDWEST 11'' 0 002 _ PARK MIDWEST ~~~~~I.jc&-Campeny COMMERCIAL, REAL ESTATE Tuesday, May 29, 2001 Honorable Mayor and Distinguished Members of the City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: OWNER'S RESPONSE TO PLANNING COMMISSION'S APPROVAL OF AMENDMENT TO PLANNED DEVELOPMENT FORMER VIDEO UPDATE -1555 CLIFF ROAD, EAGAN Park Midwest Commercial Real Estate Company represents Wally and Connie Dedrick, owners of the vacant Video Update building at 1555 Cliff Road. We are very pleased with the Planning Commissions recommendation to approve additional uses for the subject property, uses already enjoyed by the owner of the adjacent Thomas Lake Center. While we are very appreciative of this recommendation, we ask that the City Council approve one additional use, a use withdrawn from approval by the Planning Commission after objections by the owner of Thomas Lake Center and one of his tenants (both of whom have made unacceptable offers to acquire the subject property for less than its fair value). As stated in a letter to Planning Staff, dated May 4, 2001, the subject property is under contract to be sold to Charlie Burrows and Linda Young, owners and operators of Axel's River Grille, a popular and successful restaurant concept. The purchase is, however, contingent upon the approval by the City of a permit for a Class I Restaurant with on-sale liquor sales. This purchase is for a significantly higher price than offered by other interested parties. The owners are retired people who have invested their retirement fund in this community and who have suffered severe economic hardship from the Video Update bankruptcy. We respectfully request that the City Council approve the change in use to permit Class I Restaurant with on-sale liquor. Axel's is a well established restaurant with locations in Mendota, Loretto and Chanhassen. The three locations are very different. The Mendota location is a renovation of the former Parker House restaurant. Loretto is a restoration of a 100 year old building and Chanhassen is new construction. Axel's is a quality dining restaurant which legally serves alcoholic beverages. It is not simply a bar that serves food. As mentioned above, Brian Slawik, owner of Thomas Lake Center, and Lynda Schlukebier, owner of B'Eagan Day Care in the Thomas Lake Center, spoke in opposition to a restaurant use. Unfortunately, we were not permitted a rebuttal to their remarks which would have established that both of these individuals have made repeated unsuccessful offers to purchase this property at what we consider a fire sale price. Their motives in objecting, therefore, must be fairly considered in the context of which they are made, by competing bidders for the property. Nonetheless, despite the motivations, their objections should be addressed. Because we did not have the opportunity to do so at the May 22 hearing, we appreciate the City Council's consideration of our position as sets forth in this letter. $085 Way2ata Blvd.. Suite 100. Minneapolis. MN 55426 Office it Fax 763/847-6633 05,'29,, 01 VUE 10:54 FAX 7638476633 PARK MIDµE61 X1003 Mr. Slawik expressed concern over traffic congestion and parking issues, citing a restaurant at Har Mar Mali as an example. Har Mar is an extreme example not at all comparable to the subject property. Har Mar is an enclosed regional shopping center In Roseville, containing 53 stores, in 431,110 square feet of space. Har Mar is surrounded by several large box retailers, and it's no surprise that a property of that size and tenant mix generates traffic and parking congestion. Retail traffic continually flows from Rosedale Mall to Har Mar Mail as people shop at both locations. Mr. Slawik offered no numbers in support of his opposition. We have obtained the numbers for the City Council's consideration and comparison. The average daily traffic count in and around Har Mar Mall is as follows: On Snelling Avenue (in front of Har Mar Malp: 41,000 vehicles / day On Hwy 36 (immediately north of Har Mar): 88,000 vehicles / day in sharp contrast, Thomas Lake Center, is a neighborhood retail center, containing 17 stores, in 42,051 square feet of space, approximately 1/1 0th the size of Har Mar Mall. The following are the applicable traffic counts for Thomas Lake Center: On Cliff Road (in front of Thomas Lk. Gtr.): 17,000 vehicles / day On Thomas Lake Road (adjacent to property): 3,300 vehicles / day There is simply no way that the traffic situation at Har Mar Mall can be compared to that at Thomas Lake Center. Ms. Schlukebier's objection went not to the proposed restaurant but to the proposed sale of alcoholic beverages in the restaurant in light of the fact that she operates a day care in excess of 340 feet from the proposed restaurant building. The City Council is well aware that Axel's would be required to apply for, qualify for and obtain a liquor license before any liquor could be sold. Moreover, the City has already enacted an orbinance to protect day care centers. A building in which liquor is to be sold must be 300 feet from a day care center. This building is 340 feet away from the nearest demising wall of the day care and approximately 421 feet from front door to front door. The distance here is more than required and significantly more than other comparable distances between day canes and liquor establishments already operating in the City. For example, Joe Senser's Bar (a sports bar) is only 295 feet from the Eagan Montessori Child Care Center. The MGM Liquor Warehouse is located next door to Children's World Learning Center. Axel's hopes to provide a restaurant where parents picking up children from day care might eat with their families. Moreover, there is a distinct shortage of quality dining choices for residents of this area of Eagan. Again, we want to emphasize our appreciation to the Planning Commission for recommending approval for additional uses for the subject property. We wish to include Class I Restaurants, serving on-sale liquor to the proposed amendment. We are confident the residents of this area will be pleased with the opportunity to dine in this location and the other tenants within Thomas Lake Center will reap the benefit of having a business generator such as Axel's within their development- Please feel to call me with any questions or concerns. Sincerely Jeff Houge V.P. Sales & Leasing (763)847-6670 t~ Bob Kirmis From: Sullivans [sully_28@yahoo.com] Sent: Wednesday, May 30, 2001 1:40 PM To: bkirmis@ci.eagan.mn.us Subject: Video Update Location Bob, Thanks for your time on the phone yesterday. I strongly support the addition of a restaurant to the the Thomas Lake Center area. It would benefit the local residents by giving us a better option for dining. It would also improve the exposure to the mall. I strongly oppose a liquor store going into that location as it would not do anything positive for the area. Thank you again for your time. If you have any questions, please call me at 651-452-5910. Mary Sullivan Bernini Coffee Do You Yahoo!? Get personalized email addresses from Yahoo! Mail - only $35 a year! http://personal.mail.yahoo.com/ 1 Bob Kirmis From: William E. Woodruff "Woody" [woody@mninter.net] Sent: Thursday, May 31, 2001 6:29 PM To: Bob Kirmis Subject: Re:Axel's Grill in Thomas Lake Center Dear Bob, Thank you for this opportunity to voice my opinion of the Axel's Grill opening a new restaurant in the Thomas Lake Center. I think they are a quality organization and they would add value to the center and to the City of Eagan. Sincerely, Bill Woodruff 2063 Kings Road Original Message From: Bob Kirmis <bkirmis@ci.eagan.mn.us> To: <woody@mninter.net> Sent: Thursday, May 31, 2001 1:55 PM > Provided at your request. > Bob Kirmis 1 f Agenda Information Memo June 5, 2001 Eagan City Council Meeting F. CONDITIONAL USE PERMIT - DAKOTA COUNTY ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow an above ground fuel storage tank on the Dakota County Library property located south of Wescott Road and east of Pilot Knob Road (Lot 2, Block 1, The Ted Wachter Addition) in the NW 1/4 of Section 22 subject to the conditions listed in the APC meeting minutes. FACTS: The applicant is proposing to replace a 320 gallon underground fuel oil tank (removed last year) with a 250 gallon above ground tank. The fuel oil would be used to provide emergency power to the Library. ➢ The proposed fuel tank would lie within a mechanical equipment area on the east side of the Library. Other equipment existing within the mechanical equipment area include a 19' x 7' condensing unit, an electrical transformer, a generator radiator and a gas meter. ➢ The tank would occupy 4 foot by 6 foot area within the mechanical equipment area and measures four feet in height. The tank will be located behind a "wing wall" extension of the Library's northern facade that will visually screen it from Wescott Road. As a result of the Library's higher elevation, the adjacent mechanical equipment area (and proposed fuel tank) will not be visible from Cascade Bay to the south. ➢ The tank will not displace any off-street parking stalls or disrupt vehicular circulation on the site. ➢ At their regular meeting on May 22, 2001, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) May 22, 2001 APC Meeting Minutes page& l 9.2 Staff report, pages If3througho?n City Eagan Planning Commission Meeting DRAFT May 22, 2001 Page 5 CONDITIONAL USE PERMIT - DAKOTA COUNTY Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow an above ground fuel storage tank on Lot 2, Block 1, Ted Wachter Addition (Eagan Library), located at 1340 Wescott Road in the NW '/4 of Section 22. Planner Kirmis introduced this item and highlighted the information presented in the City staff's planning report dated May 17, 2001. He noted the background, history and the existing conditions. Chair Heyl opened the public hearing. Scott Daggett, Dakota County Representative explained that a masonry retaining wall will screen the proposed fuel tank on the east side. Member Huusko questioned the burial of the fuel tank. Mr. Daggett stated the above ground placement of the fuel tank is environmentally safer and easier to monitor than the burial of the fuel tank. Steven Knist, Dakota County's Utilities Manager stated the new tank will be lower to the ground and double walled, making the monitoring of leaks easier. He stated the fuel tank placement along with the library's generator, could assist in a natural disaster situation. Member Bendt questioned the possibility of safety hazards. Mr. Knist stated there is no concern for safety with the placement of the fuel tank. There being no public comment, Chair Heyl closed the public hearing and turn the discussion back to the Commission. Member Hunter stated fuel oil will be stored, not compressed propane, therefore eliminating safety hazards. Chair Heyl stated with the retaining wall, the fuel tank is not intrusive to the surrounding environment. Member Segal moved, Member Huusko seconded to approve the Conditional Use Permit to allow an above ground fuel storage tank on Lot 2, Block 1, Ted Wachter Addition (Eagan Library), located at 1340 Wescott Road in the NW '/4 of Section 22 subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. A/ i City of Eagan Planning Commission Meeting DRAFT May 22, 2001 Page 6 2. The tank shall be located east side of the principal building as identified on the site plan. 3. The proposed fuel tank storage shall be subject to review by the City Fire Marshal per the Uniform Fire Code for Flammable and Combustible Liquids. 4. The southeast corner of the tank storage area shall be screened via a six foot high chain link fence with slat inserts. 5. The south side of the tank storage area shall be secured via a six foot high, chain link fence without slats (to maintain Fire Department visibility). All voted in favor. /9~ PLANNING REPORT CITY OF EAGAN REPORT DATE: May 17, 2001 CASE: 22-CU-06-08-00 APPLICANT: Dakota County HEARING DATE: May 22, 2001 PROPERTY OWNER: Dakota County PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (Above ground fuel storage tanks) LOCATION: South of Wescott Road and east of Pilot Knob Road (1340 Wescott Road) COMPREHENSIVE PLAN: QP, Public/Quasi-Public ZONING: P, Public SUMMARY OF REQUEST Dakota County has requested approval of a Conditional Use Permit to allow an above ground fuel storage tank on their Library property located south of Wescott Road and east of Pilot Knob Road (1340 Wescott Road). The property is legally described as Lot 2, Block 1, The Ted Wachter Addition in the Nom' '/4 of Section 22. Specifically, the applicant is proposing to replace a 320 gallon underground fuel oil tank (removed last year) with a 250 gallon above ground tank. The fuel oil would be used to provide emergency power to the Library. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1?3 Planning Report - Dakota County Library May 22, 2001 Page 2 A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that .vill be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property, which does not create traffic congestion, or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND /HISTORY The Dakota County Library property and adjoining City owned properties were acquired in the late 1970's for the development of Eagan's Municipal Center. The Municipal Center/Public Safety Building, the Civic Arena and the Library were all developed upon a single 35 acre lot. In December of 1998, the property was subdivided into three lots which corresponded to the various structures (The Ted Wachter Addition). According to the applicant, the Library wishes to replace a 320 gallon below ground fuel oil tank (removed last year) with a 250 gallon above ground tank on the east side of the building. Planning Report - Dakota County Library May 22, 2001 Page 3 The tank would be used to provide emergency power to the building. EXISTING CONDITIONS The subject site measures 8.5 acres in size and is occupied by a Dakota County Branch County Library. The proposed fuel tank would lie within a mechanical equipment area on the east side of the Library. Other equipment existing within the mechanical equipment area include a 19' x 7' condensing unit, an electrical transformer, a generator radiator and a gas meter. The subject property is accessed from the north via Wescott Road. There are no wetlands or significant vegetation on the property. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Single Family Residential; zoned PD, Planned Development and designated LD, Low Density Residential (0-4 units/acre) South - Cascade Bay; zoned P, Public and designated QP, Public/Quasi Public East - Medium Density Residential (Windcrest Townhomes); zoned PD, Planned Development and designated MD, Medium Density (4-12 units/acre) West - Eagan Municipal Center; zoned P, Public and designated QP, Public/Quasi Public EVALUATION OF REQUEST Compatibility with Surrounding Area - According to the submitted Site Plan, the proposed storage tank is to be located on the on the east side of the library within an area previously occupied by an underground tank and within which other mechanical equipment is located. The tank is to be located behind a "wing wall" extension pf the Library's northern facade that will visually screen it from Wescott Road. Site Plan/Off-street Parking - The Library is centrally located on the site. Off-street parking is provided on the north side of the building for library patrons and east side for employees. The proposed fuel tank would occupy 4 foot by 6 foot area within the mechanical equipment area and measures four feet in height. i Planning Report - Dakota County Library May 22, 2001 Page 4 The proposed underground tank will not displace any off-street parking stalls or disrupt vehicular circulation on the site. Screening - The fuel tank will be screened from Wescott Road via a wing wall extension from the Library's northern fagade and fencing on the east. To fully screen the tanks from the adjacent Woodcrest Court properties (to the east), it is suggested that the eastern side of the chain link fence have slat inserts. At the recommendation of the Fire Marshal, the segment of the fence on the south side of the tank should remain visible for equipment monitoring and safety purposes. Fire Code Issues - As a condition of CUP approval, the City Fire Marshal must determine that the fuel storage tank meets the requirements of the Uniform Fire Code for Flammable and Combustible Liquids. SUNINIARY/CONCLUSION Provided the proposed fuel storage tank complies with the conditions of approval listed in this report, the proposed fuel storage activity appears compatible with existing and future uses in the area. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow an above ground fuel storage tank on their library property located south of Wescott Road and east of Pilot Knob Road (1340 Wescott Road). The property is legally described as Lot 2, Block 1, The Ted Wachter Addition in the -.N" V 1/4 of Section 22. If approved, the following conditions should apply: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. The tank shall be located east side of the principal building as identified on the site plan. 3. The proposed fuel tank storage shall be subject to review by the City Fire Marshal per the Uniform Fire Code for Flammable and Combustible Liquids. 4. The east side of the tank storage area shall be screened via a six foot high chain link fence with slat inserts. M6 Planning Report - Dakota County Library May 22, 2001 Page 5 5. The south side of the tank storage area shall be secured via a six foot high, chain link fence without slats (to maintain Fire Department visibility). 9 FINANCIAL OBLIGATION - 22-CU-06-04-01 Lot 2, Block 1, Ted Wachter Addition There are pay-off balances of special assessments totaling 5-0- on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Storm Sexyer Trunk P.F. .044/Sq Ft 369,397 Sq Ft $16,253 'Pater Availability Charge P.F. $3,165/Ac 8.48 Ac 26,839 )Pater Lateral P.F. 29.0551. 659 F.F. 19,144 TOTAL $62,236 This charge is provided for Council information. The City and the County agreed that utility connection charges would not be paid. This agreement was reached with the County as condition of locating the library in Eagan. ~'8 Eagan Boundary Lo cation Map Street Centerline Pareel Area Building Footprint tt j- r 7 f 1 ~ - Q10 ~ a_ ~ a':7 v Y Subject Site l _ i i tI - -F7=Xk ■ _ d 1000 0 1000 2000 Feet Development/Developer. Dakota County Application: Conditional Use P i Case No.: 22-CU-06-04-01 / Map Prepared using ERSI Am View 3.1. Parcel base map data provided by Dakota County Land Survey Department and is current as of April 2001. City of Eagan / r TH13 MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information and are s Cernreunny Development D.part^ent not responsible for errors or omissions. 1 Current Zoning and Comprehensive Guide Plan Land Use Map Dakota County Case No. 22-CU-06-04-01 Zoning Map i Location P I ° / r I ~ w..+corr .os PF Current Zoning: I P P R- ~ I . P Public RD'. ;I x P 'ilijiil~~l ~ I P II `t P I ! ~ 1 i ~ III .oo o soo ~soo s« it Comprehensive Guide Plan ' s i Land Use Map Location QP QP Current Land Use Designation: QP QP ~ Public/Quasi-Public I I I ~Q I I I I ~I LD i I wo o wo iaoo \I ►~cH d ~tbn pre D~kev Csawry l~! iwwy Dwrurtrnert 04(01.01. 6rr.Wlen ~walntalnN b" Cwf 21.0. City of Eagan THIS MAP 15 INTENDED FOR REFERENCE USE ONLY Community Development Department The Clty of Eagan and Dakota County do not guarantee the accu acy of this information. 5 1 J a y i i L !IIiI I~ ~I I I h~ ~ I I ~ = ~r----- I I ^I~ it CPO / SITE PLAN 1. o ~O Ztviga sIvgd Ills V czvo ( I' r +e I~r,~~aR o I T i \ r PylZ l~'Ar; t cx• fey wn r ~ i 1 ~ ` j ~ ~ i I I I ' I I I ' ' I i ~ 13 i , ~ I I I ' j I , I I I i I ! I I i I ~ i I I , I I I ; ~ I 1 i f I ' I I i I 1 ~ i I I I~ i i ' . i i I I I i i I I I i I ~ I I i ~I I i I ! I { I I i ! ~ ! ' I i i ! ~ i i I I I i O9 ",3 EAST ELEVATION I Agenda Information Memo June 5, 2001, Eagan City Council G. PLANNED DEVELOPMENT AMENDMENT - INLAND COMMERCIAL (HOBBY ZONE, CLIFF LAKE CENTRE) ACTION TO BE CONSIDERED: To approve a Planned Development Amendment to allow the construction of an outdoor race and test track for radio controlled cars within the Cliff Lake Centre shopping center located north of Cliff Lake Road and west of I-35E, legally described as Lot 2, Block 1 Cliff Lake Center, in the SW '/4 of Section 29, subject to conditions in the APC minutes. FACTS: • The site is zoned Planned Development and the shopping center was constructed in 1988-89. Outdoor uses such as the proposed track were not part of the original Planned Development approval. • The Hobby Zone has been a tenant at Cliff Lake Centre since 1994 and has used the sidewalk and a portion of the parking lot in front of the building to test and race radio controlled cars in the past. • The proposed Planned Development Amendment would allow construction of an outdoor race and test track adjacent to the Hobby Zone store. The proposed track is 40 feet by 50 feet and will occupy a large portion of the green space between the two shopping center buildings. • The track is proposed to be covered when not in use, and additional landscaping will be required between the track and the sidewalk. • The APC held a public hearing on May 22, 2001, and recommended approval of the Planned Development Amendment, subject to conditions in the APC minutes. ATTACHMENTS: May 22, 2001, APC Minutes, pages ~61r ougl Staff report, pages throug D City of Eagan Planning Commission Meeting DRAFT May 22, 2001 Page 7 PLANNED DEVELOPMENT AMENDMENT - HOBBY ZONE Chair Heyl opened the next public hearing of the evening regarding a Planned Development Amendment to allow an outdoor track for testing and racing of radio controlled cars on Lot 2, Block 1, Cliff Lake Center, located at 1960 Cliff Lake Road in the SW 1/4 of Section 29. Planner Dudziak introduced this item and highlighted the information presented in the City staff's planning report dated May 17, 2001. She noted the background, history and the existing conditions. Fred Plessner, representative of Inland Commercial stated the race track is a safer and more enjoyable method of racing. Dan Bujold, owner of Hobby Zone discussed the cars that are raced. He stated the cars are currently raced in the parking lot. Chair Heyl expressed concern for the noise and the effects on the townhomes. Mr. Bujold stated noise from the radio controlled cars will not be a problem. Chair Heyl opened the public hearing. Resident of the nearby townhome development, Jeanne Baker stated her home is less than 350 feet away from the proposed race track. She stated her concern of noise. She stated she has never heard the cars racing before. There being no further comment, Chair Heyl returned the discussion to the Commission. Chair Heyl questioned the marketing of the new race track. Mr. Bujold stated the track will not be marketed. Chair Heyl expressed concern of children wondering off into the lake area or the townhome development. She further questioned whether the owner had any objection to any of the conditions listed. Mr. Bujold stated he has no objections to the conditions listed. Member Huusko and Chair Heyl stated the removal of children from the parking lot is a positive aspect of the new race track. OS~ C~ City of Eagan Planning Commission Meeting DRAFT May 22, 2001 Page 8 Member Segal questioned hours of operation. Mr. Bujold stated the hours of operation will be no later than 8:30 PM. Member Bendt moved, Member Kaess seconded to approve the Planned Development Amendment to allow an outdoor track for testing and racing of radio controlled cars on Lot 2, Block 1, Cliff Lake Center, located at 1960 Cliff Lake Road in the SW '/4 of Section 29 subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property at Dakota County, prior to construction of the track. 2. The track shall have a canvas cover in a beige or brown color to protect the track and prevent unauthorized use. The cover shall be placed on the track and secured and lock down when the track is not in use to prevent unauthorized use. 3. For maintenance and appearance purposes, the track border shall be constructed of modular block to match the existing building rather than treated wood. 4. Only electric and battery operated model cars may be run outside. Model vehicles powered by other means shall not be allowed. 5. Use of the track shall be prohibited outside of regular store hours. 6. Use of the track shall not interfere with pedestrian or vehicular circulation at the shopping center. Customers, racers and spectators shall not congregate on the sidewalk or in driving aisles or parking areas. 7. The drivers stand supports should be secured to the ground, and the boards secured to the supports to provide a stable surface for standing. 8. A revised landscape plan shall be submitted which identifies new plants to be installed and is subject to City staff review and approval prior to installation of the track. All voted in favor. av6 PLANNING REPORT CITY OF EAGAN REPORT DATE May 17, 2001 CASE: 29-PA-04-04-01 APPLICANT: Inland Commercial HEARING DATE: May 22, 2001 PROPERTY OWNER: Inland Commercial APPLICATION DATE: April 24, 2001 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 1940-200 Cliff Lake Road COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST Inland Commercial is requesting approval of a Planned Development Amendment to allow an outdoor race and test track for radio controlled cars at Cliff Lake Centre for one of the tenants in the shopping center, Hobby Zone. The property is located at 1960 Cliff Lake Road, legally described as Lot 2, Block 1, Cliff Lake Center, in the SW '/4 of Section 29. AUTHORITY FOR REVIEW Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. BACKGROUND/HISTORY The Eagan Hills West Planned Development was approved in April 1979 and consists of a mix of commercial and residential development. The commercial portion consists of Cliff Lake Centre, which was platted in 1988 and constructed in 1988-89. The property has a land use designation of RC, Retail Commercial in the City's Comprehensive Guide Plan. ~O Planning Report - Inland Commercial May 22, 2001 Page 2 The PD Agreement stipulates that permitted commercial uses include those listed as permitted or conditional in the LB, RB and CSC zoning district. The proposed outside track is part of a retail store (Hobby Zone) that is located in Cliff Lake Centre. The outdoor track is not a specified permitted accessory use, nor does it appear on the approved site plan of the PD Agreement. As such, an amendment is required to include the outdoor track as a permitted use in this Planned Development. EXISTING CONDITIONS The shopping center consists of two buildings adjacent to the west side of Cliff Lake and anchored to the north by Cub Foods and to the south by Target. The shopping center contains multiple tenants, and the two buildings are separated by a green area which is maintained as turf grass, with other landscaping adjacent to the building entrances. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Cub Foods and Cliff Lake Townhomes; zoned PD (Planned Development); guided RC (Retail Commercial) and MD (Medium Density Residential) South - Target; zoned PD; guided RC East - Cliff Lake Townhomes; zoned PD; guided MD West - Bank and Vacant; zoned PD; guided RC EVALUATION OF REQUEST Proposal - Hobby Zone has been a tenant at Cliff Lake Centre since 1994 and has used the sidewalk in front of their building, and a portion of the parking lot in front of their store to test and race radio controlled cars. Driving radio-controlled cars on the sidewalk and in the parking lot interferes with pedestrian and vehicular circulation. Therefore, Inland Commercial, the property owner and manager of the shopping center, is proposing to allow Hobby Zone to construct a designated track for testing and racing in existing green space immediately adjacent to the Hobby Zone's end-cap tenant space. Site Plan - The track is proposed to be located in the existing green space between the two buildings that comprise Cliff Lake Shopping Centre. An area approximately 40 feet by 70 feet will be sectioned off within the green space to accommodate the proposed 40-foot by 50-foot track. The proposed track will occupy a large portion of the space between the two buildings. The track is proposed to be constructed with a border of treated wood, excavated to a depth of 6 to 12 inches, and filled with a sand clay mixture for drainage and sculpting. For maintenance and appearance purposes, staff suggests that the track border be constructed of modular block to match the existing building rather than treated wood. A "driver stand" will be installed and consists of two six-inch by eight-foot boards supported to a height of about 10 inches above p~O Planning Report - Inland Commercial May 22, 2001 Page 3 grade. This drivers stand supports should be secured to the ground, and the boards secured to the supports to provide a stable surface for standing. The applicant is proposing a canvas cover for the track. The cover is proposed to be green to blend in with the grass and landscape materials. Staff suggests that the color be tan or brown rather than green to match the building and border material of the track. The cover should be placed on the track and locked down when the track is not in use to prevent unauthorized use. Landscaping - There is currently maintained lawn in this green space between the two buildings. The submitted landscape plan shows existing plant materials at the front of each of the buildings in this area of the shopping center. The applicant has agreed to install additional landscaping between the track and the sidewalk, however, a landscape plan for the new plantings was not provided. A revised landscape plan should be submitted identifying new landscaping between the track and sidewalk in this area. As required by City Code, the landscaped area should have an automatic irrigation system. The landscape plan must be submitted and approved by City staff prior to installation of the track. SUMMARY/CONCLUSION Inland Commercial is requesting approval of a Planned Development Amendment to allow an outdoor race and test track for radio controlled cars. The track is proposed to be located in an existing green area between two buildings adjacent to the Hobby Zone store. A landscape plan is required and subject to City staff approval prior to installation of the track. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow an outdoor race and test track for radio controlled cars at Cliff Lake Centre for Hobby Zone, one of the tenants in the shopping center. The property is located at 1960 Cliff Lake Road, legally described as Lot 2, Block 1, Cliff Lake Center, in the SW '/4 of Section 29. If approved, the following conditions should apply: 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property at Dakota County, prior to construction of the track. 2. The track shall have a canvas cover in a beige or brown color to protect the track and prevent unauthorized use. The cover shall be placed on the track and secured and lock down when the track is not in use to prevent unauthorized use. 3. For maintenance and appearance purposes, the track border shall be constructed of modular block to match the existing building rather than treated wood. 4. Only electric and battery operated model cars may be run outside. Model vehicles powered by other means shall not be allowed. c2D g i Planning Report - Inland Commercial May 22, 2001 Page 4 5. Use of the track shall be prohibited outside of regular store hours. 6. Use of the track shall not interfere with pedestrian or vehicular circulation at the shopping center. Customers, racers and spectators shall not congregate on the sidewalk or in driving aisles or parking areas. 7. The drivers stand supports should be secured to the ground, and the boards secured to the supports to provide a stable surface for standing. 8. A revised landscape plan shall be submitted which identifies new plants to be installed and is subject to City staff review and approval prior to installation of the track. c:2jo i /a Eagan Boundary Location Map r~C.,;Wtreat Cen cel Areterlina u Parcei Area ' Building Footprint G c C r ' Sub'ect Site v - a ~ C rt ~ ~ J ~ L rt Y EIL I c a 1000 0 1000 2000 Fee! MEN! Development/Developer. Hobby Zone Application: Planned Development Amendment Case No.: 29-PA-04-0401 Map Prepared using ERSI AreY»w 7.1. Parcel base nap data provided 1 by Dakota County Land Survey Department and is current as of April 2001. City of Eagan / THIS MAP IS INTENDED FOR REFERENCE USE ONLY N E A" ! N r.. F S C - - The City of Eagan and Dakota County do not guarantee the accuracy of this information and or* S Ca mu rty Davalop~t Departrrant not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Hobby Zone Land Use Map Case No. 29-PA-04-04-01 Zoning Map , P O PF P PF C;z PD Current Zoning: mom o Q ID E3 P D Bm®~ B P PD PD B 8 Planned Development PD i 0 momm m m .tr PD PD td COUNTY STATE 900 0 600 1200 F»N Comprehensive Guide Plan `-~l ..1 u L-r D P !'1163 1 Use Map P oP MD MD 8 mm Current Land Use Designation: a B B B AV 0 MD m~ey RC P RC Retail Commercial RC 00mm r' o' RC RC RC COUNTY STATE No 0 am 1200 F..t I I ►Scal lNasa rtnap Mormatbn prevld6dby Dakota County Land Sway DapaFtmaNt 0401,01. Zoning Wob-tlan n.dntaYN6d by City Staf. City of Eagan N E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantoo the accuracy of this Information. S i t. t nn~ = HOBBY ZONE L~ nn RC TRACK AREA \c~ l u -4 AREA 66'X 70' Y~'' TRACK 40'X 50 1 `L 4 4 POW w t' _.r r Iriard Commercici Prcperh/ Llanagement, inc. LC+CC1fion ' CLIFF LAKE CENTRE 2901 Buthmfleld Road 1940-2000 CLIFF LAKE ROAD Oak Brook. Illlnols 60523 630 954-5656 EAGANq M N 5 51 2 0 Toll Free 877 206-5656 Title : SITE PLAN Not to Scale Date : January 2000 ~1 I H0151;Y Q~ ZOAtE 1960 Cliff Lake Rd. Eagan, MN 55122 • Ph. (651) 905-9523 * fax (651) 905-4938 Y~'ICAL C 7-".4C~ LAYG~% &LU0'/h G !"-+uGc^LS Slil l+-. C Q 2 dG 2 S S Tom? 0 S ,4 2 F tG.~ P6Yl 2 V 4NO 44c6 OAY. / /'2 6Y.~ v6w C j 70) /7+ I c i/ ES T Vc i IGr S AitE A6 SY,T /Z n Avc2/? G T~'4~ K Ec 6 vt T 0-k Lp ~E- QT \ LE AD 6 AD Jam/ <71 s s /•J G/_' C F ~ S /L E T~r~.~9 ~GQ O S i L /J •2 E F S~' NC Q o Exc^ ✓Ai,rO 1211 A~,O ~cc E.0 ~✓/TN 5'4'-v0 cLAY MiXTU2E F,011-f D~-/j l+. 4GF Ai✓D ~C vfC pT/ hG , 516.1-/7 4h ~s?S -7--c) Re4 -r1I/YO cvEi: c,N~~ NGi ;ti HsF Qr /h STALL/ G G07LH 61-1 r✓v,ST~ . / V Z ICI ~ ~ ~ U a i 1 ~ I N , I j ) r \V ass CL 1-16~1111~11 IPA L-1 I,._ HOBBY ZONE 9Ro"~SED \ TRACK J . 40'X 50' l VI / Wit: '`I ' e7 ~r BC Black Cheary'P=us Serotina Wj Hughes hmiper'Juniperw Horiwntalis A SSC Spring Snow Crab'Malios .c r 'Tim SH Skyline HoneNlocust/Gleditsia Trancanthos - SCALE: 1" - 30' LANDSCAPE PLAN ~~XISTINC~~ ~ /6 Cliff Lake Centre Proiect Narrative Hobby Zone has been a tenant at Cliff Lake Centre since August 1, 1994. During Hobby Zone's tenure at Cliff Lake, Hobby Zone has used a portion of the parking lot in front of their store to test and race radio control cars. Hobby Zone would section off approximately a 70' x 100' area and host events weekly. As Landlord and Owner of the property, we have successfully negotiated the expansion and relocation of Hobby Zone's store within the Center. Immediately adjacent to Hobby Zone's new location is a grass area we prefer to use as Hobby Zone's radio control car track area. This would allow us to eliminate the use of the parking lot for racing and testing of Hobby Zone's radio control cars and confine it to a landscaped area alongside Hobby Zone's store. The landscaped area would easily accommodate the 40' x 50' confined track area Hobby Zone would intend to construct. The area would be constructed similar to a larger "sand box" and could be covered to discourage unauthorized use. Since the Landscape area does not allow or accommodate any form of access to the rear of the property, the use of this area for Hobby Zone's purpose provides an improved use for the property. If this improvement to the property requires either permit or expanded use approvals, we respectfully request the City of Eagan's support. C:Q1 Intand Commercial Property Management, Me- o To: Pamela Dudziak, City cf Eagan From: Ryan Burke CC: Oats: 4/25101 Re: Hobby Zone, Cliff Lake Center I am responding to the questions your committee had in regards to the track at Cliff Lake Center. Dan only uses electric remote control cars, most of which are very quite and can fit in a shoebox. He would open the track to customers for racing on Sundays during the summer months between noon and 4 pm. The 'stands' are constructed of two 6' x 8' boards. They are only 10 inches off the ground. This enables the young kids to oversee the entire track while they are driving their cars. It is not a stand for people to watch, only for drivers. Dan estimates that up to 30 people may come in and out on Sundays to race their cars on the track or watch others Please call Rick Plessner or myself at 651-738-7777 if you should have any other questions. Thank you, Ryan Burke Inland Commercial Property Management, Inc. Page 1 of 1 Pam Dudziak Subject: Hobby Zone request to ADVISORY PLANNING COMMISSION -----Original Message----- From: David & Cindy Woodward [mailto:Woodward-BDS@worldnet.att.net] Sent: Sunday, May 20, 20017:57 PM To: webmaster@ci.eagan.mn.us Subject: Hobby Zone request to ADVISORY PLANNING COMMISSION Attention Mira McGarvey City of Eagan ADVISORY PLANNING COMMISSION 3830 Pilot Knob Rd Eagan, MN 55122 Development: Hobby Zone Case # 29-PA-04-04-01 Planning Commission Members We are deeply concerned about the proposed test/ racetrack for the Hobby Zone. Based on the site map, it appears that the test area will be situated along a service road behind the Cliff Lake Center (shopping center). We are opposed to this development for several reasons cited below : This test area is adjacent to Cliff Lake, which has steep banks around most of its perimeter, especially near the shopping center. Racing radio-controlled cars will attract people that may have small children that could easily wander off into this area and tumble into the lake. This is a serious concern. The area immediately surrounding the lake is DNR land and they have been very protective of any cutting, digging, and general disruption of the natural and indigenous plants. This area will attract those less interested in the racing to amble through the area. There are no walking paths or barrier to keep people from damaging shrubs and vegetation. All along the opposite side of the intended area are townhouses that would be affected by the noise from the racecars. There is little to no noise abatement between the homes and the test/ race area. All the homes facing Cliff Lake would have direct line noise problems. These homes were sold as a premium location. The townhouse association has not been contacted; only the adjacent town home residents. The Association should been contacted because of any insurance concerns or liability due to trespass of spectators into the common wooded area near the proposed test/race area. The shopping center's service access to a majority of the businesses is along this backside of the Hobby Zone where the test/race sight is proposed. This could have future problems with deliveries and general congestion. Cliff Lakeshore Residents 05/21/2001 i Agenda Information Memo June 5, 2001, Eagan City Council H. PLANNED DEVELOPMENT AMENDMENT - FREDRIKSON & BYRON (SAM'S CLUB) ACTION TO BE CONSIDERED: To approve a Planned Development Amendment to add a liquor store to the Sam's Club located at 3035 Denmark Avenue, legally described as Lot 3, Block 1, Eagandale Center Industrial Park No. 9, subject to the conditions listed in the APC minutes and as amended below. FACTS: • The site is zoned Planned Development and the main Sam's Club building is currently under construction. The sale of liquor was specifically excluded from the initial PD approval, therefore, an Amendment to the Planned Development is required to allow off-sale liquor as part of this development. • The proposed liquor store addition is 6,650 square feet in area (70' x 90'). It shares the entry vestibule with the main store, however, access to the liquor store is controlled through a single door from the vestibule, and the sales area is separate. • The proposed addition will be constructed of the same brick and rockface block to match the existing building. The capped pilasters will also be carried around the addition. Two sets of windows are located on the front of the liquor store addition. • With the liquor store addition, total building square footage will be 137,409 square feet, requiring a total of 720 parking stalls. A total of 617 parking stalls are provided (648 if stalls were striped at 9.0 feet wide), a shortfall of 103 (72) stalls. • The parking area east of the proposed addition is being revised to provide a smoother drive lane with turning movements acceptable to the City Fire Marshal. Attached as "Exhibit B" is a sketch of the revised parking configuration. • The APC held a public hearing on May 22, 2001, and recommended approval of the Planned Development Amendment, subject to conditions in the APC minutes. ISSUES: • The APC had some discussion about the operations of the liquor store, since the proposed addition does not have a dedicated loading or delivery space. Pursuant to the APC's direction, the Police Chief reviewed the plans and has recommended that the following conditions of approval be added: 1. Liquor store deliveries shall be prohibited during normal Sam's Club business hours. 2. Upon delivery, liquor store items shall be immediately moved to the liquor store; liquor items shall not be staged at the dock area. • With the initial Sam's Club approval, Wal-Mart agreed to make a contribution of $87,500 for the signal light at Clubview Drive and Lexington Avenue if the light were installed and operational by November 1, 2001. The Council should consider requiring this payment in full as a condition of approval of the PD Amendment, not contingent upon completion of the signal light by that date. ATTACHMENTS: May 22, 2001, APC Minutes, pagesovi throughc,2~ Staff report, pages 'Through C237 acv City of Eagan Planning Commission Meeting May 22, 2001 DRAFT Page 9 PLANNED DEVELOPMENT AMENDMENT - FREDRIKSON & BYRON Chair Heyl opened the next public hearing of the evening regarding a Planned Development Amendment to expand Sam's Club to incorporate an off sale retail liquor sales facility on Lot 3, Block 1, Eagandale Center Industrial Park No. 9, located on the west side of Denmark Avenue in the NE '/4 of Section 10. Planner Dudziak introduced this item and highlighted the information presented in the City staff's report dated May 17, 2001. She noted the background, history and the existing conditions. Sam's Club representative Dave Sellergren stated the liquor store will not sell any cold beverages, six packs or single alcoholic beverages. He sated the deliveries will be made while Sam's Club is closed and there will be no public access between the liquor store and Sam's Club. He discussed parking, landscaping and access on the east side of the building. Chair Heyl questioned the stocking method of the liquor store. Mr. Sellergren stated the store will be stocked the same as the Woodbury, MN store. There being no public comment, Chair Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl questioned if the Eagan Police Chief had reviewed the stocking procedure of the liquor store. Kevin Schelous, General Manager of the St. Cloud Sam's Club stated the only work allowed for individuals under the age of 18 is cashier and cart attendant. Member Hunter discussed parking, traffic and fire truck mobility. Benjamin Smith, Sam Club's representative described removal of parking spaces to allow for fire truck mobility. Member Segal moved, Member Huusko seconded to approve the Planned Development Amendment to expand Sam's Club to incorporate an off sale retail liquor sales facility on Lot 3, Block 1, Eagandale Center Industrial Park No. 9, located on the west side of Denmark Avenue in the NE '/4 of Section 10 subject to the following amended conditions: City of Eagan Planning Commission Meeting May 22, 2001 DRAFT Page 10 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property. 2. A liquor license is required prior to issuance of a Certificate of Occupancy for the liquor store. 3. The proposed addition shall be constructed of materials to match the existing building and consistent with the elevations shown on the plans dated April 30, 2001. 4. This Amendment is intended to supplement and amend the existing Planned Development Agreement. All other conditions and provisions of the existing Planned Development Agreement shall remain in full force and effect. 5. The proposed parking lot must be re-figured subject to Fire Marshal approval. Chair Heyl stated she would like the Police Chief's approval of the stocking procedure at the liquor store. All voted in favor. CI? C:? CD- PLANNING REPORT CITY OF EAGAN REPORT DATE: May 17, 2001 CASE: 10-PA-05-04-01 APPLICANT: Fredrikson & Byron HEARING DATE: May 22, 2001 PROPERTY OWNER: Wal-Mart Stores, Inc. APPLICATION DATE: May 2, 2001 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 3035 Denmark Avenue COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST On behalf of Wal-Mart Stores, Inc., Fredrikson & Bryon is requesting approval of a Planned Development Amendment to add a liquor store to the Sam's Club located at 3035 Denmark Avenue, legally described as Lot 3, Block 1, Eagandale Center Industrial Park No. 9. AUTHORITY FOR REVIEW Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. BACKGROUND/HISTORY The Sam's Club Planned Development was approved in 2000 and the store is currently under construction. At the time of the public hearing on the initial Planned Development, the APC specifically inquired whether this facility would include liquor sales and the applicant responded that this Sam's Club was not being designed for off-sale liquor. Subsequently, the applicant inquired about constructing an addition to the building and adding liquor to the products offered at this Sam's Club location. Because the sale of liquor was specifically not part of the initial PD approval, an Amendment to the Planned Development is required. a~~ Planning Report - Sam's Club Liquor Store Addition May 22, 2001 Page 2 EXISTING CONDITIONS The Sam's Club building is currently under construction. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Homestead Village; zoned PD (Planned Development); guided BP (Business Park) South - Vacant (U.S. Postal Service); zoned Dl D (Limited Industrial); guided I-1 (Limited Industrial) East - Southeast Tech Center (office); zoned PD; guided BP West - I-35E EVALUATION OF REQUEST Site Plan - Wal-Mart proposes to construct the liquor store addition to the northeast corner of the building. The proposed liquor store is 6,650 square feet in area (70' x 90'). The proposed liquor store shares the entry vestibule with the main store, however, access to the liquor store is controlled through a single door from the vestibule, and the sales area is completely separate from the main store. The liquor store does not have a dedicated loading or delivery space. The applicant proposes that liquor store merchandise be delivered to the main store's loading area, and then transported through the building to the liquor store area. Parking - The parking area east of the building is proposed to be reconfigured to accommodate the building addition. The reconfiguration has resulted in the loss of a smooth drive aisle from the front of the building back to the auto service area and to the service drive behind the building. The drive aisle connection is still provided, but it now contains several corners and turns. The applicant has indicated that this design maximizes the green space adjacent to the addition, minimizes the loss of parking, and allows the construction of berms in the area. Parking stalls of 9.5 feet were approved in the Final Planned Development last year. The City Code requires parking to be provided at a ratio of one stall for each 150 square feet of floor area up to 20,000 square feet, and one stall per 200 square feet thereafter. The Planned Development approval allowed the Sam's Club store to deviate from the City Code requirement, providing 643 stalls (674 if stalls were striped at 9.0 feet wide) rather than the 684 required by Code. With the liquor store addition, total building square footage will be 137,409 square feet, requiring a total of 720 parking stalls. A total of 617 parking stalls are provided (648 if stalls were striped at 9.0 feet wide), a shortfall of 103 (72) stalls. This is a deviation from City Code requirements, and an overall reduction in the parking ratio. The acceptability of this parking Planning Report - Sam's Club Liquor Store Addition May 22, 2001 Page 3 deviation is a policy matter to be determined by city officials. The applicant has indicated that additional parking could be provided at the north end of the site if necessary, but they believe that the parking as proposed is sufficient. Landscaping - The parking lot east of the building is set two to four feet above the street level. Two berms are proposed in the L-shaped green areas to achieve greater screening effect from the landscaping. Building Elevations - The proposed addition will be constructed of the same brick and rockface block to match the existing building. The capped pilasters will also be carried around the addition. Two sets of windows are located on the front of the liquor store addition. SUM.NIARY/CONCLUSION On behalf of Wal-Mart Stores, Inc., Fredrikson & Bryon is requesting approval of a Planned Development Amendment to add a liquor store to the Sam's Club located at 3035 Denmark Avenue. The proposed liquor store addition is 6,650 square feet in area and located on the northeast corner of the existing building. The architecture and building materials match the existing building. The parking lot and landscaping east of the building has been reconfigured to accommodate the proposed liquor store addition. In particular, staff notes that, as proposed, deliveries for the liquor store can only be accommodated on the west side of the Sam's building, on the opposite side from the proposed liquor store. All liquor store stock will then be moved manually through the Sam's store to the liquor store. As proposed, access from the north side of the site to the automotive area will be much more convoluted. The proposed liquor store adds another 6,650 square feet of retail (for a total of 137,400 square feet) to the site while reducing the amount of parking available on the site. Such a deviation in parking can be accommodated through the Planned Development zoning, however, the acceptability of the deviation is a policy matter to be determined by City officials. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to add a liquor store to the Sam's Club located at 3035 Denmark Avenue, legally described as Lot 3, Block 1, Eagandale Center Industrial Park No. 9. 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property. 2. A liquor license is required prior to issuance of a Certificate of Occupancy for the liquor store. 3. The proposed addition shall be constructed of materials to match the existing building and consistent with the elevations shown on the plans dated April 30, 2001. a~.s Planning Report - Sam's Club Liquor Store Addition May 22, 2001 Page 4 4. This Amendment is intended to supplement and amend the existing Planned Development Agreement. All other conditions and provisions of the existing Planned Development Agreement shall remain in full force and effect. a2:24 a Eagan Boundary Location Map ~P ei~ArQBer,ine Building Footprint C ~ (i ~ ~ `mot f 1 F L- _ t _ L s € _ r _ cE7 - F- - - t cw: Subject Site l - `gym W 1. - 4 1_____~ "ice ~ c • j 1000 0 1000 2000 Feet Development/Developer: Sam's Club-Fredrrickson & Byron Application: Planned Development Amendment Case No.: 10-PA-05-0401 Map prepared using ERSI Arc View 7.1. pareal base nap data provided \ by Dakota County Land Survey Deparonant and is currant as of April 2001. N' E City of Eagan / THIS MAP IS INTENDED FOR REFERENCE USE ONLY V ; r, ,C . The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S C.-unity D-.rep-t Department not responsible for errors or omissions. I Current Zoning and Comprehensive Guide Plan Sam's Club Land Use Map Case No. 10-PA-05-0401 Zoning Map -1 1-1 MA K ROAD) C.i.A.M. NO.26 (LONE OAK RD.) Current Zoning: PD PD ^y PD Planned Development a PD r~ PD A° a° o W ~ PD d z 0 < D s z -1 'o u.~ am a two 1390 F..t Comprehensive Guide Plan IND Land Use Map IND IND R -j LL-----i L I- V( ROADI ".&N. NO.26 (LONE OAK RD.) RC Current Land Use Designation: BP ro. RC HD oC RC _ Retail Commercial h Z = X ols ND 0 IND o r MD BP z 0 0 V eco 0 tM10 1300 Fwt Pa el Oew -p Wom tl n pelid by D keU Canty Land 8--y Dep.rtmen O"V01. 1 2onine Inbtlnatlon tmltdaeled by CRy slat. *City of Eagan ` E THIS MAP IS INTENDED FOR REFERENCE USE ONLY Community Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this Information. 5 i r t ■ ~ a if g^ = a fl ttt JE;~ ea fill v • { f}~ i t~ 8 a i~;i`=i I) f`j! ii fit fill ~i°iI;~3 JiflE;~ fill] ! ~ z ~ )I . ~ ~;~b ti j,t'I;= jil'~~ • ' i ~ + , i~ } , ~ { [ ~t }f ~i~~~, t, il[ ~ ' jpill E +~t~1,~ { ~ ~ r . ~ :'t t , ,t t►' ~ ~ , ~ 1,~~ , r~,- , t,! , it ,}i t t rr f ~r I+ t si, ~,ri133~}Ij1E~1~tj~ d3 l li(I fit 11 7 I 7 7 G !as.sas=aa..as..+asn:aa:aae .as:n:ate sp...sas.scesza , s• a s. a o rt a e s. a s s l J a fill / t' ! 3 fit x~ - / m lit lit, fit it _III i~b \ \ V i I 116 1 1111 4-4 \ N ~ I [ J \ - ? l Jj, 7-.:-'' '•`~i.:%i..r\ \ Z -IpiZ wsl.sLaos SITE PLAN as lltl I ~ s ~esl ~ ea E ~ eea ~ it : e s = S E`f y ! i E sr . v fit 6 ILI El! e 1, ~ ~ 1•~ III ~i II'I ~ " ;•i~' ; I ~1E~(~` ~ t~i~i ~ 5~~~~`~;-'~`~~j. ~ I I~ ~ ~++1116++1!!!! - `1l s• ' ~ ~ ~ 1 1 It GRADING ~~30 i P -7 e jO 5 4.d .d •.d 40 ' 4 o' - -ee o' 24 10 1 }2 .3~ t 3 11,;~ _1 40 37 1? 1 / Fg~A 11 A / LLF 1B lA (TYP) /.fir 4 ~9i q J d / V To- ~1° SO ° o ° , / o'`~. KV 6p CONCRETE SICEWA ♦ t t ° t 4• CONCRETE, 4' CAN' 01 - 3C IF 3C ,C \1a 1C B ° 9 9d° 2 / 7VAINTAIN MINIMUM 8.0 TYP) Q / V 1 ;1 O 4 i ~SC~ a.7' 1.0, 3C ! 4~ f 8 0' S.0' 18 0' ! or Do to A A 14 ~1E) -OR EXACT ll / .I Grp PAANC% :ISE BUILDING 9 'CATIONS. ~dW 40, / 4C 7 / i 9 / X2.0' , 18 CRANE LOCATIO `J 5EE ARCH. PLANS FOR 4C XACT LOCATION) (TYp) 4C \*e i r, 1 DENMARK AVENUE. `EAST1NC EASEMENT SITE PLAN (PROPOSED) 2 0 D' Q a - *Ir - T7- I I 1 I J I I 9 I i tal 3 13 I I PRCPCSE! 3ATTERY C0%CRETE 10 I 1 /-PROOF OF PARKING 7 PROPOSED ROADWAY i EASEMENT DEDICATION THIS PORTION OF DENMARK AVENUE TO BE RECONSTRUCTED AS PART OF PROJECT SITE PLAN (EXISTING) oC"~o2 ISLAND J/ LATIN, ,'C'A.. _8 PFG I / A: A LANG r / ~tJT END \ ---SEE £N':R e PLANTING DETA,_ E S E ISLAtv"J SEE SLAND P ANTING DETA< PLANTING CETAIL D SEE ISLAND P NTiN F LA G DET L YPfCA FOP TL 1 ? LAYOUT p / 14 58 SJ 70 S } - HH - 10 HN 0 HH L36 6 LSJ 27 EA d ~I / r ~ EXAC7 ( I i SUtLD'N'G IONS /J LANDSCAPE LEGEND RFY IOTANICAL NAME COMMON NAME 1 i DEDIDL=S TREES G1 Gt "jw bimthm hwrntt HORNLESS NONEILOCUST / r1 PcwA. t.wmAatew aApNC ASPEN J ; OR Owwaa n!r• (!w•dY) AtOtTNERN RFD OAK 1 t r ( . f " J 1C Tb cg*to u"LELEAF LwDEN w j( Ir t'/ R rmftm pin. s.+o IuMT ASH -.--~f - i !i ^•r _ • wl m" nwe AUSTRAN PWd T•f,`,_ ~ O Vk•e I•ra MANa LAO( 1R1S SAiR/CE AO Am qM41• AWR MAPLE -sxRIP-9F ' Emomrul )olwwt~obt'P ^ .naD COON TMULAAC ACK OF CURB U 5 T l'( / St S~:/' / Jt Anoww WU*tdM'&A Cab' auE wP APOPER _OPE (TYP) J•t Aontwu• • bho 3oot"= ,Ardow' eRDADMOOR ,A"" w Pnu. ~p Pr_ft MUO+O PIN[ 1 K Pototlo Avticm 1'db• Own' 1£LLO'• OEM POTENILIA ofe Paulo *VWA • 'Odd Om' DOID DROP POTENTUA !G S3~ppFVvO+oo bwneW'OdOAm' ODIDxLAME SAREA Vf O AM SAN yr Mari ISM OwM' ~•Awn N•Oun oowi••eta' COMPACT AMERKiw , NS Nornfot:A Mdt•Cttn STELLAD'ORO DAriAlT LANDSCAPE PLAN -33 (PROPOSED) 4;~ -CLL LAN- -897 P ^ TING CETAIL D ROCK ULCH TYP. I " THESE I LANDS ROCK MU CH TYP. THESE LANDS I o e I 1 I I I I Sao, 1 27 EA / G SEE ISLA D Euurn{vr.o s PLANTING DETAIL A ~Ip+'✓an I ltd U- I I I ; , i., 2. L >6 S.F. - - - - a '9.995 S.F. Nu ri-M ern Sco-tc~ _3 Pine 898 `b 14 ys f► Ia d i Ad, SO 9)-Z TR (~uAki s i ~CK OF CURB As TOE OF OPE (TYP.) LANDSCAPE PLAN (EXISTING) _ ~a a t-. si I S - W 3 ~ d U I 3 _ 3 _ I °ti ~d~ 1~y e C z r C. ~sg3 / I 3~` ~ 6 i i ~ h .ems W• _ -z3 G,. - i j 3i•'" CAE ~'~o a3, ~ i'--• •i•' ~:x;~r. ,l.~ vii 77 9 v I I I ~ I` Y' ELEVATIONS a3 .0 pYFf C7 e_ III l i! i!! ;07' M` u W `s~x€ si I fad \ o TV- 7~ 71 Z.- ..,~-.t. T.~-.,.... V - I _ t tf , SS 1 - " - 8 'r - - --T: _ o LJi ~ , - - - - - - r r F4!, FLOOR PLAN 26 ADon" ~v • a ~s - CoLub *nm 0 !o DS44LM ~ ♦ C~~~r- sty ooo - c I. U15 $EA OwA N, m VA . r=XHINT-13 ~ ~rn OM M4Y ~2, tcn I o Gam` tho' a3 Agenda Information Memo June 5, 2001 Eagan City Council Meeting 1. REQUEST FOR FUNDING BY THE CHARTER COMMISSION ACTION TO BE CONSIDERED: Approve or deny operational funding for the Eagan Charter Commission. FACTS: • The Eagan Charter Commission is requesting operational funding from the City. • An annual budget outlining the Commission's fiscal needs will be presented at the meeting. ATTACHMENTS: • A letter from Alvin M. Stafford is included as page 1?3 _ New Renewal , Y CITY OF EAGAN 3820 PILOT KNOB ROAD EAGAN, MN 55122-1897 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS / Applicant /C Q ('1 r / Q' Birthday Resident Address s/ ~[I r-1 L AY1 d Ave b~i h 5VJ le At rJ' 5-- city state zip street / J K~ r, U T Aa aa Al m S~Z Z Business Address l d if" i street city state zip Home Phone ~C { S Qg_ Business Phone Lf - i~ b -1' Business name in Eagan where tobacco is to be sold TO ha C Lo Z:6 if) /I Bus'mess address in Eagan where tobacco is to be sold (q (0 cU Fl= LA/<e Rd CagA►, 1-4AI Sri Z Z TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) _,ef-'Cigarettes, cigars and other smoking tobacco _4~_Snuff, plug and other chewing tobacco _~Clippings, cuttings and sweepings suitable for chewing or smoking _~Pipes and other tobacco related devices Cigarette papers an d-wrappers' PACKAGING OF TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) Individual pack or can _ Two or more packs or cans packaged together Full cartons LOCATION OF TOBACCO PRODUCTS WITHIN BUSINESS: (Check all that apply) Self-service merchandise Over-the-counter Accessible to store clerk only SEPARATE LICENSES SHALL BE ISSUED FOR THE SALE OF TOBACCO PRODUCTS AT EACH FIXED PLACE OF BUSINESS. TOBACCO SALES TO ANY PERSON UNDER THE AGE OF EIGHTEEN (18) YEARS IS UNLAWFUL AND IS GROUND FOR SUSPENSION OR REVOCATION OF LICENSE. I (WE) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH. THE LAWS OF NIINNEOSTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. DATE 1.51 / b AUTHORIZED SIGNATURE FOR OFFICE USE ONLY. I~ . City Council Approval Date Date Issued =w y - I II CITY OF EAGAN AMUSEMENT DEVICES 3$30 PILOT KNOB ROAD APPLICATION FOR LICENSE RENEWAL EAGAN, MN 35111 1. Name of Applicant Daniel Keith Knack Res, Address 6401 Rath Drive Wooc'C*% MN 125 2. Business Address 296~North PascalCSt. , St. Paul,B'% 551N 651-76388302 City 65145-1111 Zip 3. Home Phone Business p~~ 4. Date of Birth 02 11 - 54 Place of Birth St. Paul 5. Type of License: Individual Partnership Corporation x 6. If Partnership or Corporation list name, title, home address and phone, date of birth, place of birth, of each partner officer and director. Daniel F. Dahl•in -Pres. - 1889 Fairmount Ave., St. Paul, MN 55105 St. Paul, MN - - Stephen 0. Dahlin - V. Pres. - 1775 1 cres ve., bt. , MN St. Paul, MN 0-.Z-12-4b 5 5116 7. Licensed Establishment Pizza & Pasta 4250 Lexington Avenue South Name Eagan MN 55123 Phone 651-6 1-b000 City State Zip 8. Description of Business: Restaurant 9. Name and Address of owner of premises where device is to be Scott Thies 4250 Lexington Avenue South, Eagan, MN 10. Name and Address of owner of device(s): D . V . M . Inc., D/B/A Dahlco Music and Vending, 296 North Pascal Street, St. Paul,-MN 11. Have you ever been arrested or convicted of any crime or misdemeanor, other than a traffic offense: Yes No X 12. For Amusement Device License (Continue list on separate sheet if necessary): f Description Name of Manufacturer &L 1 Golden Tee 199 Incredible Technologies #4438 1 Theater of Magic Williams #6578 1 Blitz Midway #7130 FOR OFFICE USE ONLY: Receip 0: Amount Pd. Date Recd. i i LE a~ 0 ~ Ap 0 lzt O c~ a o O U E E E E i r .t~ O O U i , N O CA C13 O U U U COO U ~ U U F.T.. v~ a~ 0 O~ o ~ cn 4-.4 4J c 4) V ~l ,fit ~ o O s Y "O U U O U U i ,