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07/17/2001 - City Council RegularAGENDA EAGAN CITY COUNCIL -REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING July 17, 2001 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS & PRESENTATIONS A. July 4'~ Celebration Recognition -Raleigh Seelig n3 B. Recognition of Significant Contributors to the July 2000 Super Storm Relief Efforts IV. CONSENT AGENDA g A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Licenses ~31 D. APPROVE Extension for Recording the Final Plat - Eagandale Office Park 5`s Addition, Stephenson & Sanford,P.L.C. 3y E. APPROVE Plans /Authorize Ad for Bids -Contract 01-15, (July 2000 Storm Mitigation Improvements -Misc. Areas 6, 7 and 8). ,p~ F. RECEIVE Bids/ Award Contract -Contract 01-13 (July 2000 Storm Mitigation Improvements - (vj Misc. Area, 1, 3, 4, 9 and 10). g' G. RECEIVE Bids / Awazd Contract -Contract 01-11 (Dodd Road, Cliff Road to Butwin Road - Street and Utility Improvements). I~H. APPROVE Plans / Authorize Ad for Bids Contract 01-08 (Well #20 -Drilling, Structure and Transmission Line). r I. APPROVE Change Order No. 1, Contract 01-02 (Eagandale Center Industrial Park -Street Overlay). f~~J. APPROVE Resolution of Support for Dakota County's TEA-21 Funding Application (Yankee Doodle Road Extension - TH 55 Interchange. Pt,~~ K. APPROVE Vacation of Urility Easement -Receive Peririon /Order Public Hearing (YMCA 15` Addition). V. PUBLIC HEARINGS ~~g'A. VARIANCE -William Huttner Construction. Variance Request to Exceed the 20 Percent Lot Coverage Allowable in Residential Zoning District for Lot 7, Block 1, Pinetree Forest Located at 4549 Pine Lane in the SE'/. of Section 36. VI. OLD BUSINESS A. ORDINANCE AMENDMENT -Section 6.39 (Off-Site Massage Therapy Permits). B. RECONSIDER July 2000 Storm Mitigation Improvements (Oakbrooke Pond BP-35, Area #4). C. CONTRACT 01-12, Reconsider Contract Award (July 2000 Storm Mitigation Improvements - Misc. Areas 2 and 4). ~jg D. CONTRACT 01-04, Reconsider Contract Awazd (Central Park and Parkway -Grading, Utilities v and Street Improvements). `~/ E. DIRECT STUDY to Evaluate Social, Economic, Environmental and Land Use Impacts of a Golf Course in the Central Part of Eagan (East of Pilot Knob Road, West of Lexington Avenue, North of Diffley Road and South of Duckwood Drive). / F. ADOPT INTERIM USE ORDINANCE to Conduct Study for the Purposes of Determining the Feasibility of a Golf Course Development in Central Eagan. />SG. ORDINANCE AMENDMENT -Chapter 4, Section 4.20, Subdivision 7. VII. NEW BUSINESS U ~ A. REVIEW PROPOSED DEVELOPMENT PLAN- Blue Cross Blue Shield. A preliminary V planned development of 155 acres consisting of office, low to medium residential and daycare to be developed in four phases over a period of 25 years, located on Blue Cross Road and Ashbury Road in the NE %< of Section 17. /Q~ B. REVIEW Plans and Site for a Tier I Skate Park. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads 1. Xcel Energy Plan for Community Center Facility. B. Storm Update X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT XII. EXECUTIVE SESSION The Ciry of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientarion, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. 4 y.;.1 A :.}~6.:j. ~3, l '~j MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 13, 2001 SUBJECT: AGENDA INFORMATION FOR JULY 17, 2001 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the July 17, 2001 City Council agenda, the following items are in order for consideration. Agenda Information Memo July 17, 2001 Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. JULY 4TH CELEBRATION RECOGNITION-RALEIGH SEELIG In order to thank the 4th of July Committee and to recognize the exceptional job performed by the Committee's Chairperson, Raleigh Seelig, the City Council will present Mr. Seelig with a certificate of recognition and ask him to accept the recognition on behalf of the entire 4th of July Committee. FACTS: • The 4th of July Committee was successful in organizing the 4th of July festivities, including the parade, Funfest, and fireworks display. • Raleigh Seelig went above and beyond the call of duty in overseeing the committee and fesitivities. li I 1 I Agenda Information Memo July 17, 2001 Eagan City Council Meeting B. RECOGNITION OF SIGNIFICANT CONTRIBUTORS TO THE JULY 2000 SUPER STORM RELIEF EFFORTS After months of hard work and dedication, the City of Eagan and its residents are successfully recovering from the July 2000 Super Storm. Now, one year later, the City is recognizing the individuals, organizations, and businesses that significantly contributed to the flood recovery efforts. FACTS: • The City is recognizing 70 individuals, organizations, and businesses for their significant role in the flood recovery efforts ATTACHMENTS: Attached on page ~ is a list of all individuals, organizations, and businesses to be recognized dunng the recognition ceremony. Attached on pages ~ to ~ is a letter addressed to City Administrator Hedges from Representative Tim Pawlenty that includes an excerpt from the bonding bill recently passed by the State Legislature that allocated $5 million to the City of Eagan for flood improvements and mitigation efforts. Attached on page ~ is an article that appeared in the July 13, 2001 Pioneer Press regarding the $5 million Eagan will receive from the State Legislature. 3 r Contributors to be Recognized at July 17 City Council Meeting Flood Recovery Efforts Recoenition Individuals: Donald Patterson Senator Deanna Wiener Barb Baker Representative Tim Pawlenty Connie and Dennis Bauman Representative Tim Wilkin Eagan Foundation Margaret Shriner Churches and Social Service Agencies that contributed to the recovery: Cedar Ridge Church Community of Joy Lutheran Brethren Oak Hills Church Easter Luteran Church Chapel Hills Church Living Word Lutheran Church Cross of Christ Community Church Mount Calvery Lutheran Church Mary Mother of the Church Praise Lutheran Church St. John Neumann Catholic Church Trinity Lone Oak Lutheran Church Dakota Unitarian Universalist Peace Reformed Church Eagan Hills Alliance Church Lutheran Social Services Ss Martha and Mary Episcopal Church Church World Service Celebration Community Church Spirit of Life Presbyterian Church Eagan Evangelical Covenant Church Shepard of the Valley Lutheran Church Woodcrest Church River Hills United Methodist Church Heartland Church St. Paul Area Council of Churches All Saints Lutheran Church American Red Cross- St Paul Chapter Beautiful Savior Lutheran Church Salvation Army-Mr. Bill Feist Christ Lutheran Church NECHAMA-Mr. Gene BorochofF Monetary Contributors: Lockheed Martin Tactical Defense Dakota Electric Association Systems Lone Oak Mailing and Fulfillment Northwest Airlines Garden Apartments The Saint Paul Foundation Lutheran Brotherhood Advent United Methodist Curch St. John Assumption Area,Foodshelf Apple Valley Villa Chapel Eagan's Lion Club Howard R. Green Company BFGoodrich Taj Technologies, Inc. The Church of Saint Thomas Beckett AT&T Northern State Power Company Girl Scouts of Eagan Eagan Athletic Association Kansas City Community Foundation Eagan Rotary Club B1ueCross BlueShield of MN Stablish Foundation West Group T&K Restaurant Unisys Corporation Donald De Genaro People's Natural Gas Bruce M. Smith 06-Jul-2001 04:12pm From- Tim Pawlenty Majority Leader District 3$B Dakota County 7uly 6, 2001 Toaoct Hedges City Administrator City of Eagaa 3830 Pilot Knob Rd Eagan, MN 55122 hear Tom: V1A FAX; {651)681-4612 Enclosed please find the excerpt relating to Eagan flood relief money from the bonding bill recently passed by the Legislature and signed by Governor Ventura. As you will note, Eagan will receive $5 million dollars for publicly owned improvements avid mitigation efforts. Tize appropriation will be administered by the Minnesota Department of Trade and Economic Development. I understand that yvu and other Eagan representatives will be meeting with Department officials in the near future to discuss the appropriation. I am thanldul for all your efforts on behalf of the city of Eagan and its residents and am glad to have had the opportunity to help tlxe City with its flood mitigation and repair efforts. I trust you will work out the details of the appropriation with the Department. However, please don't hesitate to call if you have aay questions or need further help. Yours v ~• •. Tim Pawlenty T ~ T-618 P.002/003 F-610 ,~, Minnesota House of Representatives COMMI7TE£S: CHAIR, RULES AND LE(31SLATIVE ADMINISTRATION ~x ~/`M . "~~n~", c`~~,O Y ~ Stile Office building, 100 Constitution Ave., St. Paul, Minnesota 55155-'1298 A. Email: reg?rn,nawi~ntv~hctuso.loo.sats.mn.us FAX (d51) 296-5 ~~~ _> CITY OF EAGA {ss~1 zst3-aiza TTY {65t) 296-9696 ,TEL=6516814612 07/06'01 15:58 06-Jul-Y001 04:iZpm From- 1 defiC t, 2 determin 3 road or sty 4 than the re 5 bridge. if the commissioner that construction of the t is more cost efficient pment of the existing T-616 P.003/003 F-610 6 Sec. 8. TRADE AND ECONOMIC DEVELOPMENT 7 Subdivision 1. To the commissioner of 8 trade and economic development for the purposes 9 specified in this section 8,000,000 10 Subd. 2. For a grant of 7,000,000 it $5,000,000 to the city of Eagan, and a 12 grant of $2,000,000 to the city of 13 Austin, to pay costs not covered by 14 federal disaster programs under the 15 Presidential Declaration of 1~iajor 16 Disaster No. 1333, for publicly owned 17 capital improvements, including storm 18 drainage system improvements, 19 acquisition, relocation, and other 20 mitigation measures. 1 Subd. 3. Port Authority of St. Paul 1,000,000 23 For a grant to the port authority of 24 he city of Saint Paul Eor the 25 quisition of the Trillium site in the 26 c~ y of Saint Paul. 27 Sec.~9. BOND SALE £~PENSES 118,000 28 To the ommissioner of finance for bond 29 sale exp nses under Minnesota Statutes, 30 section 1 A.541, subdivision 8. 31 Sec. 10. OND SALE SCHEDIILE 32 The commissio r of finance shall 33 schedule the s e of state general 34 obligation bond so that, during the 35 biennium ending ne 30, 2003, no more 36 than $629,739,000 ill need to be 37 transferred from th general fund to 38 the state bond fund- o pay prsncipal 39 and interest due and o become due on 40 outstanding state gene ai obligation 41 bonds. During the biers ium, before 42 each sale of state gene 1 obligation 43 bonds, the commissioner finance 44 shall calculate the amount of debt 45 service payments needed on onds 46 previously issued and shall stimate 47 the amount of debt service p yments 48 that will be needed on the bonds 49 scheduled to be sold. The commissioner 50 shall adjust the amount of bonds 51 scheduled to be sold so as to remain _> CITY OF EAGAN ,TEL=4514814412 07/04'01 15:58 ~~ ~~ ----T-Ju I •13. 2001- 8 ~ 50AM THE WALLACE GROUP-----=-- INNEAPQLIS Ater dispute resolved ranges proposed by the a Department of tation would maintain w to Camp Coldwater Nidely believed to have e first non-military ~ settlement in the ~a. The watershed dis- ed the original design on the interchange would have blocked the flow of groundwater to the springs. The district sued MnDOT to bloelc the project, and a trial was set to begin Mon• day in Hennepin County District Court. MnDOT agreed to modify the design by removing a large stormwater pond and replacing it with a series of shallow ponds above. groundwater level. An underground barrier will also be installed to prevent diversion of groundwater to the springs. The seven-member board of the watershed district unani- mously voted Thursday night to accept the modifications. "We believe that the modifications now agreed to by MnDOT will have the minimal possible impact on the springs,. given the fact that the roadway will be built," said Eric Evenson, water- shed district administrator. -~-~ From staff reports ban on wat~,N O.:le41awP.:..2~? iers have been distributed explain-. ing the regulations. EAGAN Flood prevention funds coming . Fagan will receive $S million from the state Legislature for improvement projects in multi- ple neighborhoods to reduce the chance of future flooding. Some existing city funds are expected to help pay for improvements. The project is currently estimated at mare than $8 million. The City Council will thank their local legislators who sup- ported the legislation -Rep. Tim Pawlenty, Rep. Tim Wiikin and Sen. Deanna Wiener -- at 6 p.m. July '17 before the City Council meeting. Thy; city will also thank mdjor donors who contributed money to the flood relief effort and organizations that assisted with flood recov- ery after last summer's storm. The public is welcome to attend. -- Amy Sherman Experience... ~~-13-Q Phase II Phase I.~ nd (952) 593-5030 m 6514523504 • Townhomes • Assisted Living • Senior Apartments • Memory Care CALL TODAY FOR MORfi INFORMATION Inver Grove Heights. Cahill Ave, between 62nd & 65th St. ~ ,_ 651-X90-gi~6 ~ _> CITY OF EAGAN ,TEL=6516814612 07/13'01 09:38 ~~ ,; r- t Agenda Information Memo July 17, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (.1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the July 5, 2001 regular City Council meeting and the July 10, 2001, June 12, 2001 and May 29, 2001 special City Council meetings as presented or modified. ATTACHMENTS: • Minutes of the July 5, 2001 regular City Council meeting are enclosed on pages through • Minutes of the July 10, 2001 special City Council meeting aze enclosed on pages through ~. • Minutes of the June 12, 2001 special City Council meeting are enclosed on pages through. • Minutes of the May 29, 2001 h h ~ special City Council meeting are enclosed on pages roug t . 8 ~~ ~~ }; •• ~ • :? MINiJTES t~t;~'R$~st?Ititi~'G OF THE ~i~GAN CITY COUN Y•.; jragan, Minnesota, ;~: ~ July 5, 2001; A regulaz meeting of the Eagan City Co~ii~ uesday, July 5, ZOO I at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Bakken, Cazlson, Fields and.Tilley. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. Mayor Awada noted the following changes tgagenda: ~~~ ;:~ ..~:•r - Under Recognitiqns and Presentations, Marc,•,ner of ~ioness Club will be making a presentation regazding the July 4i° festivities. {,°? :• ~:~ : f •: ~'~ - Items H & J of the Consent Agend~i~3db#13~ ~onti~fi~a~f Inure date. - Item 1 of the Duector of Public Works Administrative Agenda will be moved to Item N of the Consent Agenda - An additional item regarding the split of the Operations and Partnerships Committee will be added under the Administrative Agenda Councihnember Carlson moved, CR~tct~pember Tilley seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 RECOGNITIf~QS AND'p~ES~NTATIONS Mazgo Danner of the Eagan Lio~s.i~@t3i~#Sedthe Fourth of July celebration and thanked the Council, staff and Eagan citizeas for thei>;t,#~o~i'~'tiiuing the planning stages and execution of the festivities. CONSENT AGENDA A. Minutes. It was recommended to approve the minutes of the June 19, 2001 regulaz Council meeting and the June 19, 2001 City Council Listenin~•~$~,~siAa,: B. Personnel Items. ::;::~:~:~::~::~:::;::~:~:~~::~:~:: 1. It was recommended to approve tie hiring of A•h'iy~ihd Jill Mintz as part-time seasonal ice skating instructors at the Civic Arena. ='~ ~ = ••= 2. It was recormended to approve the hiring og~rk Mazci as a seasonal forestry technician. 3. It was recommended to approve the hiring o~~itie NelsttRz,~licholas Johnson, William Denet, Nicholas Gonzalez and Adekunle Samuel as part-time'SE~sonal rettion assistants. 4. It was recommended to approve the hiring of Robert Sa~~'as a part-time seasonal camp director. 5. It was recommended to approve the hiring of Eric Hansen as a scasonal street maintenance worker. 6. It was recommended to approve the hiring of Bret Hemmerlen and Ramon Brook as part-time seasonal puppet wagon workers. 7. It was recommended to approve the hiring of Lindsay Degas a seasonal utility intern. 8. It was recommended to approve the hiring of Erik Males apart-time seasonal lifeguard at Cascade Bay. 9. It was recommended to approvc the hiring of Brent Teri~a$°[ as a part-time seasonal operations and maintenance worker at Cascad~~iji:~'~ ~ ~•: ~ ~ ~:~:~ ••••:•:~::•::•::;f 10. It was recommended to approvt7Qi4~~`.~ib~;~tyd~ataldt as a part-time seasonal concessions worker at Cascade Bay. 11. It was recommended to approve the hiring of Benja~sj:##uonder as a part-time seasonal guest services worker at Cascade Bay. 12. It was recommended to approve the appoinimeat of Craig Novaczyk as a senior building inspector. 13. It was recommended to approve the placement of the regulaz Information Technology employees on the same compensation step schedule as all other non-collective bargaining employees. • 14..It was recommended to accept the resignation of Combination Building Inspector Greive. New Licenses and License Renewals. It was recommended to approve a new Tobacco License for Sam's Club; a Massage Establishment License Renewal for Lifetime Fitness and Neuromuscular Connection; and Service 9 Eagan City Council Meeting Minutes h' ~ 'j~' ~~•~ ~ ~'•..... ..:::: ~~:ti l 5 2001 J y , u ~;: :. . •:~:~ Page 2 Yf ;;::;:ti Y,.:: Station License Renewal for a Mobil statidffi~~7~06 NicoLs R~o~:pittd a Mobil station at 2000 Rahncliff Road; and to a rove an Exe t Permit for the Ea S.•'. ~ ~' ~~~ ~ e~ffle to be held at 2526 Horizon Drive PP mP g'~f~ARtRi?f , Burnsville, MN and waive the waiting period. ''~'~.~::: r+ ~~ r '~~ D. On-Sale Liquor License. It was recommended to approve a temporary on-sale liquor license for Faithful Shepherd Catholic School and waive fees. E. Purchase Agreement. It was recommended to approve the purchase agreement for purchase of Lot 6, Btock 1, Langhoven Addiiion. f:.,.,::::::::v.:.. F. Final Subdivision - Ecolab. Inc. It was r.~il'i=~~;~8:~inal Subdivision (Ecolab Addition) to f • •.: • ••: •= .:•: create two lots on approximately 19.7 acres oflan~'nt'fy'~ ~"" ~,r d as Lot 1, Block 3, Eagandale Center Industrial Pazk No. 3 and is located south of Lone ~~Load sin ~t of Lunar Lane in the north %z of Section 11. G. Findings of Fact. It was recommended to ado t tltE'.~l~l~ ings of, Conclusions and Resolution of Denial of the Preliminary Subdivision (Verdant Hi~;~:~' ~,#ri~ south of Woodland Court and east of Wescott Woodlands in the NE '/, of Sectfd$1~':~"~ ~" ''"' K Contract Ol -04. It was recommended to receive the bids for Contract 01-04 (Central Parkway /Central Park Site -Street, Utilities and Grading Improvements), award the contract to C.S. McCrossan, Inc. for the bid (bid Total No. 2) in the amount of $2,136, 473 and authorize the Mayor and Deputy Clerk to execute all related documents. Continued. I. Contract 01-14. It was recommended to;.approve the plans for Contract 01-14 (July 2000 Storm Mitigation Improvements -Areas #1, 4, 5 & 10) a,Aij:,et~tortze the advertisement for a bid opening to be held at 10:30 a.m. on Thursday ,August 2, 2001. J. Contract Ol-12. It was recommended to receive t~~i1n~;~dr;ract 01-12 (July 2000 Storm Mitigation Improvements -Areas 2 & 4), award the conQ'.~t as referkhcedlp,the Additional Information Agenda report, and authorize the mayor and Deputy Clerk to,'vhecut~.p~1,:~dj~f~cuments. Continued. K. Contract 00-07. It was recommended to ~p~FCiii#;'~Cfli'dei No. 5 to Contract 00-07 (TH 13Blackhawk Road -Divided Four-lane Upgrade) anc~~iit~e'Ehe Mayor and Deputy City Clerk to execute all related documents. L. Contract 00-05. It was recommended to approve Change Order No. 1 to Contract 00-OS (Citywide Trail / Sidewalk Improvements) and authorize the Mayor and Deputy Clerk to execute all related documents. M. Footing`and Foundation Permit -YMCA. It was recommended to approve a Footing and Foundation Permit prior to recording a Final Subdivision (YMCA 2°d Addition) located at 550 Oppemian Drive in the NE '/. of Section 13. •~; •~ N. YMCA Addition /Request for Exten9~oii:Q~'~gilt~bs~7Q~difjg Hours. It was recommended to approve an eazly start time for construction activities (5:30 a.IIiifor VWiI•c~er Construction Co., under a sewer and water permit, on Friday, July 6, 2001. , , _ _ _ . , Councihnember Bakken moved, Agenda as amended. Aye: 5 Nay: 0 a motion to approve the Consent NEW BUSINESS REZONING, PRELIlVIII~IRY/FII~TAL SUBDMSION (FOX FOREST SECOND ADDITION) - RAMSTAD ': ~~: City Administrator Hedges introduced this item regaz ... ,a rezoning of 2.9 acres of land located north of Diffley Road and west of Lexington W .:fi4Pp;A, ;/!-~~}~ture .~olt~ 1, Residential Single Family; and a two-lot Preliminary and final Subdivision (Foxa~t~~t~;blt property located north of Diflley Road and west of Lexington Way. Senior Planner Ri ey ~~vr'~ftipit'tt:'~•~-~:'' f:•:~•:j Councihnember Bakken moved, Councihnember Ti.11iR~Ajeconded a motion to approve a Rezoning of 2.9 acres of land located north of Diftley Road and west of Ltxingfdi~'~Vay from A, Agriculture to R-1, Residential Single Family. Aye: 5 Nay: 0 Councihnember Bakken moved, Councihnember Tilley seconded a motion to approve atwo-lot Preliminary and Final Subdivision (Fox Forest Second Addition) on property located north of DiBley Road and west of Lexington Way in the SE '/. of Section 22, subject to the following conditions: /d 6 f 1 i <..---- Eagan City Council Meeting Minutes f ~'='= ~ ~'~ ~ ~~~ July 5, 2001 ~.~.a f:~.... .... ~:~i~i~:ti: Page 3 s~. 1. The applicant shall comply with t~'hq'',;5,'~ndazds condi~p~ifi~ff plat approval as adopted by Council on February 3, 1993: A 1 and B 1 ~ "''"''"•:•:•: ••r:•:• ~ ~~ :~• 2. The property owners shall enter into •a[]:jSitn Development Contract with the City. Aye: 5 Nay: 0 INTERIM USE City Administrator Hedges introduce~f`i! operation of the existing yazd waste and compost Addition, and Lot 1, Block 1, Gopher Eagan Ind1 -SMC COMPOST SERVICES it}il'S~~ii~i;~terim Use Permit to allow the continued Outlots~;#;:#i, and I, Gopher Eagan Industrial Pazk 2°a 3"d Additigii. Senior Planner Ridley gave a staff report. Mayor Awada opened the floor Jan Mitchel 847 Westcott Square expressed her opposition to the proposed expansion of SMC Compost Services, due to odors and noise created at the site. Robert Friend, SMC Compost Services, discussed the proposal which would relocate windrows off Outlot H and the southern portion of Outlot G to Lqt 1, which would be a greater distance from residential areas. Mayor Awada, Councilmembers aui~fiiiii;3~A4r Ridley discussed plans for the establishment of a buffer/screen along the west and north boundaries of ~.; •; ;. .. Senior Planner Ridley discussed the odoY'lind nQ~sai~jq~:stating the operation will be farther from the residential neighborhood. Councilmember Bakken discussod'~ving different termination dates for the Interim Use Permit for different sections of the site. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve an Interim Use Permit to allow the continued operation of the existing yazd waste and compost facility on Outlots G, H and I, Gopher Eagan Industrial Park god Additiq~,~y}.~out.~a..,l,,frt~her Eagan Industrial Pazk 3rd Addition, located in the S '/z of Section 12, north of Yanke~~;~~~giid, subject to the following conditions: Aye: S Nay: O ~"""" "" 1. The Interim Use Permit shall terminate o~:~ly 5, 20Q~~or Outlots G and H and Lot 1 and on November 30, 2001 for Outlot I. ;:;: ~'~ 2. The Interim Use Permit shall be subject to an annual~f#iinistrative review. The purpose of such review shall be to determine that the conditions of the permit aie within compliance. The Interim Use Permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heazd. 3. SMC shall vacate Outlot I (City property) not later November 30, 2001. Vacation of the property shall be in compliance with the lease agreement fo property, including the removal of all stored ~t: ••' product from the property . , ., 4. SMC is responsrble for ob ~'~•: ~>~ ,~;' ,~ppropriaXe license from Dakota County to operate the facility. '~': o:•:'~:........ .... '=j 5. The facility is subject to Section 3008 of the Unifq~{#'ire Code with regazd to "storage and processing of materials in association with yazd waste and reg facilities", and operatiops shall be in compliance with these provisions at all times. •. 6. A grading permit is regyired for the extension of the service drive and preparation of the expansion area on Lotl. The grading permit must be obtained prior to commencement of aay grading activities. 7. SMC shall coordinate any grading bf its site with the City and obtain the appropriate approvals prior to commencing work. Any grading onto the adjacent City property shall require prior approval of the City and restoration as determined by the City. ' // •' Eagan City Council Meeting Minutes; ••• ;:;:;:.;.; July S, 2001 5:~'..... .... ~:•:~:i~:ti Page 4 Y ~ r :: x; .. ti;:::•: •~••,•,••~ 8. At the City's request and in coopwith the Cit~;~ shall develop and implement a plan for the establishment of a buffer/screen alvt~;>~¢;>j~1ti~=boundaries of I.ot 1 that may include a fence as well as plant materials. `''+~~.:=i: f:•:~'f ' 9. Only finished product will be stored on Outlot H. 10. No active composting shall occur within 500 feet from Yankee Doodle (south of windrow #5 as shown on the site plan). 11. The applicaat must present a to .;ertnc,4nce~t plan for the disposal of the yard waste in the City of Eagan prior to application for `~ =:~~.ff:;:; ;:; ~; 12. Replace dead or dying landscape trees'~~::~=~:~:~ ~~'~: . 13. Submit an Operptions Plan that will addresi~br contratJ • BLACKHAR'K•#D TRAi~ STUDY ' ~~ ~:~ ;. f•: City Administrator Hedges introduced this item regarding a petition for stop signs and the traffic engineering analysis for Blackhawk Road, between Dii~ley Road and Blue Cross Road. Public Works Director Colbert gave a staff report. Mayor Awada opened the floor fgT~~Kblic comment. There were eleven residents of the aitl~;ipi;~.~oIUE;~s~azding the need for stop signs on Blackhawk Road. Their concerns included inability to back out of tlie~i'di~iiic;t;a3to Blackhawk Road safely, the excessive speed and volume of traffic, the safety of pedestrians a>~npting to tifdss, ~ street, the safety of a handicapped resident of Blackhawk attempting to cross the street to acce~~is.~i3bogx;ija~e to property due to speeding, out of control vehicles and the issue of school children crossi${ttbo~:::~ ~"•' Mayor Awada, Councihnembersatid staff discussed placement of a stop sign at Blackhawk Road and Deerwood Drive and /or Blackhawk Road and Silverbell Road. The Council agreed that the appropriate intersection would be Blackhawk Road and Deerwood Drive. They also discussed the possibility of the United States Postal Service moving mailboxes along Blackhawk Road to the same side of the street as the homes. Staff was duected to write a letter to the Postal Service with this request. A discussion was also held regazding review in one yeaz of the impact on the traffic by the installation o~b:$t ° ~:83p~vk.Road and Deerwood Drive, and to also consider if a stop sign is needed at Blackhawk Ro~V~.}~t~::; ~•: Mayor Awada moved, Councihnember Fiel~:¢econde~j~~s-otion to receive the petition for stop signs and the traffic engineering analysis prepared by the City ineer fo~~~ckhawk Road, between Diffley Road and Blue Cross Road, and authorize the installation of multiw7~:eftop signs:,~'tt"~he intersection of Deerwood Drive and Blackhawk Road and reevaluate the need for a stop sign at Silve}'ll Road and Blackhawk Road in one yeaz. Aye: 5 Nay: 0 STUDY AREA FOR GOLF COURSE DEVELOPMENT -CITY OF EAGAN City Administrator Hedges introduced this item regazd'p study for the purposes of determining the feasibility for a golf course development in central Eagan. .S[ /~:~1i' Brent Florine stated his objectii.;q;I~y't$Q}t3c:q~i~~flf course. He stated that he does aot feel a natural azea should be taken to construe '$'goff'COii~e~$a4~ay~~f always be utilized. ::•. ••J Mayor Awada and Councihnembers discussed Item 3 r the Administrative Agenda regarding the formation of a Golf Course Exploratory Committee. • - Councihnember Carlson moved, Councihnember Tilley seconded a motion to schedule consideration of an interim use ordinance to conduct a study for the purposes of determining the feasibility for a golf course development in central Eagan at the July 17, 2001 meeting. Aye: 5 Nay: 0 /.2 rr i ~' Eagan City Council Meeting Minutes~f •' '`~''• =f~'' =~:~} July 5, 2001 ~•..... •••• •••••:=ti' Page 5 Y:f~ ti:} Y :: ~r:•: '•'•'•'•~ Councihnember Tilley moved, Counter Bakken •,:; '.:~ • ed a motion to direct the Advisory Planning Commission and the Advisory Pazks Commissiiijgt~}Re?Ffit; •, ,tlbtsentatives from their current membership to serve as representatives to the Eagan Golf Course'j?ik~~t~i~etfimittee and direct staff to take applications from the public for the Committee by the August 7, 2001 City Council meeting. Aye: 5 Nay: 0 Mayor Awada moved, Councihnember Bakken seconded a motion to remove the Central ~Pazk Update as a regular City Council item Aye: 5 Nay: 0 ~•,~:•, . r:~:~: f ADNIDVIS•••T')yIVE A(DA Y • CONSIDER BERGFr,}!1~QPER.~J`cCQUISITION • City Administrator Hedges introdiii~/•tem r'~gbYl~ixfg'i{purchase agreement for approximately two acres of the Bergin property, located at 1240 Deerwood Drive, at a cost of $58,000. Mayor Awada, Councihnembers and staff discussed the proposed purchase agreement and the possibility of the purchase of the Lanstraat property. Mayor Awada moved, Councilmq~ieY~eken seconded a motion to authorize a purchase agreement for approximately two acres of the Bergin propl~yiy~ifcEa-1..1240 Deerwood Drive, at a cost of $58,000 and authorize investigation by staff into the purchase o~•tliiFt;property. Aye: 5 Nay: 0 LEGAL SERVICES S~I~•PRO~~$$~LINE EXTENSION City Administrator Hedges introat~m iegazding the solicitation of Statements of Qualification from legal services providers. ::~ ~ `' Mayor Awada moved, Councihnember Fields seconded a motion to adopt a revised timeline for the Solicitation of Qualifications for Legal Services. Aye: 5 Nay: 0 OPERATl~~:#~~11~>~.T~I,T,~~. S~P COMII~TTEE Mayor Awada moved, Councihnember Tilley seconde~'d'mot'fbn to split the Operations and Partnerships Committee into two separate committees. Aye: 5 lf~t~ 0 :~ :... PROJECT 811, W;~ #20 Public Works Director Colbert introduced this item regazding engineering services for Project 811, Well #20 drilling, structure and transmission line. Councihnember Bakken moved, Councihnember Fiel~t.~iconded a motion to approve the firm of SEH, Inc. to perform the engineering services for Project 811 (Well Drilling, Structure and Transmission Main) for an amount not to exceed $92,655. Aye~~~,A. f • • O~~~C~$1Ri•'35, AREA #4 ~:• ~•~:: Mayor Awada moved. Councihnember Tilley second¢~.i~lnotion to bring back the discussion of Oakbrook Pond BP-35, Area #4 - Oakbrooke Addition, at the July 17, 2Qv#~Council meeting. Aye: 5 Nay: 0 ADJOURNMENT The meeting was adjourned 10:45 p.m after the Council rehearsed for the upcoming Six Month Review to be held July 10, 2001. /3 Eagan City. Council Meeting Minute~~.'.,~' ~ ~:~~~ 'f ~~ ~ :~ ' ~'•'• July 5, 2001 ~.f;:::~i:... .... ~.:::ti:ti; ~. Page 6 ,;r:f. z'~} ,: •. Date ~rS `''• '=Yj jf''•. Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 4548535). r'.Y.: t The City of Fagan is committed to the polic~.~{pt;A~gpk~Gll access to its programs, services, activities, facilities and employment without regard to race, colol~e~'reli"~t,'b~',''national origin, sex, disability, age, sexual' orientation, marital status or status with regard to publlkftd55istance 's~:v t.: ;.L .}. .. i•:L .:•~'•• i Sri iii i :~ {~~{{.~:. i I:~~~~ }: t ~. /~{ I: l I r~ MINUTES OF THE JULY GOALS UPDATE MEETING OF THE EAGAN CITY COUNCIL TUESDAY, JULY 1Q, 2001 FIRE ADMINISTRATION BUILDING 5:30 P.M. • z~: Present: Mayor Awada, Council mel~trs Bakken, Carlson, and Fields, City Administrator Hedges, Director of P.~t•~,t,~.,ip~~.~}~t,~olice Chief T~erkelsen, Senior Planner Ridley, Intern to the ~ii;~j.~#i~s~~#~i¢sistant City Administrator Verbrugge, Director of Administrativ~$ervices VanOverbeke, and Communications Coordinator Foote. Council memberlley was absent. SISTER CITY INQUIiEtY Assistant City Administrator Verb Wu Gang regazding the possibility Council member Carlson stated the program, and does not believe the Council unanimously agreed. Assi~ send a letter to Mr. Gang thanking JULY 17 RECOGNITIOAIS City Administrator Hedges distributed a memo to the organizations that will be recognized at the Jul .~.~; .x..~ .. Council meetin~. Including both the ,S,l;~ as well as the 4` of July recognitit~i~eigli Sil ,. recognition ceremony. Intern to the ~~tratoi:~:,o. well as some neighboring churches tliaY~~# were invited to the recognition ceremony. ~~ ti:;;:~; briefed the Council on the meeting he had with ect' ~Vu~in City, China as a sister city site. ota~lnty currently has a sister city partnership houl~~ursue a sister city at this time. The Verbrugge stated he would ;rest in the City of Eagan. 'opncil that listed the persons and (iition ceremony during the City utors to the flood clean up effort, 68 invitations went out to the reported that a1126 churches, as tal in the flood recovery effort, VALLEY BIKE AND SKI The City Council unanimously agreed that the City should pursue negotiations with Valley Bike and Ski to purchase the.~iectY at 39,97.~edarvale Drive as part of the Cedaz Grove redevelopment. ,,.'.:~„ „ ,_f~;'; ;;;:, ~~ The Council ave direction to '- ~ ~ ' ~ ~ ` -' '~ ##ire urchase of easements for the g .. ;~ ~' P purpose of constructing entry monuments into flie ~ilj% Mayor Awada suggested that the City begin looking for architectural firms to obtain monument designs. Council member Cazlson~suggested holding a contest for the design of the monuments. Mayor Awada suggested that staff look into allowin~,,~~.s~to be installed on certain monuments in order to offset some of the costs tgc,?s~~j~s;ed with the monuments. ti::. /S -. Special City Council Minutes July 10, 2001 Page 2 Council member Bakken asked for gfication that prior to any money being spent on the monuments, the Council shoulder mfonmed. Mayor Awada agreed, and City Administrator Hedges stated that th~~#~:gce+onned prior to any decision- making regazding the monuments. ~csi#~f~:#~}~i~'-rator Verbrugge, at the request of the Council, will inform the ED(~;2~the Council's desire for the monuments. He will also speak to the EDC Image Com~ee to find out if they would be interested in overseeing a community monument design contest. BUSINESS SURVEY r,.•:~~ f Mayor Awada stated that she wou~~#lce the y to send the results of the Eagan Business Survey to the business cqunity ~;yvell as local developers. She asked Assistant City Administrator Verbt~igge to a$~he EDC Public Relations Committee to create a mailing list of businesses ;,,,.,:, : , ~;t~..w•ll receive the survey results. Council member Cazlson suggeste~~#:~: '• ~i##~~~iti y , ~~~' sines surve results statistics on the City, basic demographic infon~nation, and an executive summary letter should be included in the mailing. •- COMMUNICATION Assistant City Administrator Duff~!.~~R €f~i~£ity's coordination with the City of Burnsville in the area of telecom#~#ttsi~~afii5ii's. Sh¢~xplained the changes that the Telecommunications Committee pL;u~,s;:0a;i~plem~t, including better aligning of cable channels. The Council approved of tlie'g~;#~j~:made by the Telecommunications Committee. TERMINATION OF JOINT POWERS AGREEMENT/ EAGAN CONVENTION & VISITOR BUREAU City Administrator Hedges distribµtq~:~~emo },~,~etter attached from Jennifer Gale, President of the Northern Dakotarf~~ fiL7~;~?Commerce, notifying the City that the Chamber Boazd of Directors voted'~i'~munate the Joint Powers Agreement with the City of Eagan wherein the G~nber a to maintain the ECVB. Mayor Awada <• ~.: stated that the City must detemyvhil, .pv~rsee the ECVB. Council member Carlson suggested that the City and EC~~',~~lRic3igi~~ko produce greater accountability. •:•...:.• L..{ The Council agreed that the City should have greater control over the ECVB, given that the ECVB's funding comes predominantly from the City lodging tax. The Council agreed to continue communications with the ECVB until the issue is resolved. .•r+f r.;. ;:: :.5 : f •~ f • ~l. Iil:i'•• ••~S•••S y 4•::. ~~' •~'~ ' f iii /6 - f G I i Special City Council Minutes July 10, 2001 Page 3 CE)\PIL PARK UPDATE City Administrator Hedges showed t:~:t~#~t} schematic plans for road '~ ~"'~' ~"' ~ ~"'' ~ '~"' Pazk/Community Center site. placement, pazking lots, and buildin~>~t~:#bj:;;~Sp3 .~ ;rr RE3~NT CONCERNS Council member Carlson reported that resident Bea Blomquist stated concens of flooding in her neighborhood, and is requesting road repairs in her neighborhood. The Council discussed Ms. Blomquist'~~oncerns. The Council agreed to send Ms. Blomquist a copy of the minutes from the Pulf,~Works;~ipmmittee meeting and City Council .~.... meeting at which her property conQis weret~'dressed. Additionally, a letter will be sent b the Ma or to Ms: Blom uist s '" that y y q t~rg tcity has addressed her Eoncerns and any further concerns must be addressec~~~~,.:~iaeA;,s,>,}e;and neighboring property owners. Council member Cazlson suggestei#~t~s~$::~iwishes to pursue the matter, she has the option of petitioning the City for a new storm sewer pipe on her property. ROYAL OAKS DEVELOPMENT Council member Fields brought the concerns o~;~te;l Oaks Development to the Council, and the Council agreed nod to.~#~,gex~:pdsrtion pertaining to development alterations. ~ ti~:f RED P~1'V~~~11f ; ~ss~CTION ::;:; Public Works Director Colbert informed the Council'f~i~t MNDOT will not approve the fourth leg of construction because the City plans on constructing a cul-de-sac at the end of Dodd Road. MNDOT stated that the fourth leg would be detrimental to Highway 3. The Council instructed Public Works Director Colbert to continue negotiations with MNDOT. Council member Cazlso~~;.~hat rq~~j,~lentc living on Dodd Road expect to have a cul-de-sac built. Public W,~~£l~tot'~~i~;~greed to bring an updated work strategy to the July 17 City Coui#i~,'s~neetiii~c~~ ~'~'~ :v Council agreed to consider an ordinance limiting sign usage on property at the July 17 City Council meeting. :::.. ,• ~ 3:v: ,:. :y Special City Council Minutes July 10, 2001 Page 4 WA~~~t RESTRICTIONS 3::. . The Council agreed with the action~Qr~t1sR1~;aT~gsA~ctor Colbert to continue enforcing the odd-even water restri~'sd~c;::~ agreed to consider surcharges on residents' water bills if they are end in violation of the water restrictions. Public Works Director Colbert will add a al item to the City Council consent agenda to approve the use of the surcharge. POLICE UPDATE f ':: Police Chief Therkelsen updated t~ounci~Q¢t the most recent meeting that occurred at .,.;.: Wescott Square. He reported that roxima~~~ 20 Wescott residents were in attendance, as well as a St. Paui resident, Kati~3~oyce. , . S~. The meeting adjourned at 7:45 P.M. •• `~. •.~ . • •• it, . J .. • . ::~: T:•. f ... ••~1ti~:~t r r i ~ • Minutes of a Special Meeting of the Eagan City Council June 12, 2001 Page 1 of 5 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL TUESDAY, NNE 12, 2001 5:00 P.M. EAGAN MUNICIP. COMMUNITY ROOM Present: Mayor Awada, Councilm~ Administrator Hedges, Director of Colbert, Civic Arena Manager Vau Coordinator Reardon, Assistant Cit Hertel, Administrative Intern Lord. Carlson, Fields and Tilley, City ~; ...~. ~t`~raa, Director Of Public Works ~[y'=iai~inistrator Duffy, Cable Verbrugge, Administrative Specialist ROLL CALL & AGENDA ADOPTION Councilmember Carlson moved, cilme~~ier Fields seconded a motion to adopt the agenda including Goals Update, 4 ;:~€' July, ' Debris Pickup, History Committee and Joint APC-City Council Meeting a~~ddition$~~bpics. Aye: 5 Nay: 0 No members of the audience addressed the Council on non-agenda matters. TELECOMMUNICATIONS UPDATE ..f Cable Commission Vice-Chair Maggie Jeps~:;~$Si~f the Council and gave a presentation about the Burnsville,. ~.}~~~#~e'diunications Commission. Councilmembers Carlson and Awad~;~~,.inf7irmation about the Council subcommittee's interest in expanding cafi7~pzig and encouraged the expansion and improvement of the quality of programming.'''~:~hair Jensen thanked the Council for the opportunity to meet. CIVIC ARENA BUDGET City Administrator Hedges gave '~'~~"~~ w noting that the operations of the ~~~C of, budget run from September to Stiiber'I#~#~~ dit$~ nature of the enterprise. He further noted the increased rever'hi~'s that vJ~i'esult from the equipment washing machine .~ •..•. and the exceptional increases in,;rgy cog~~hat have impacted the fund balance. He ' stated that the Council could #~~~i~.~,l..o,~ions to balance the budget, including reducing the funds a~''f~Sr fi~~ti~'stem, reducing the R & R fund, and/or raising the ice time rates to a level competitive with neighboring facilities. Councilmember Bakken stated that the equipment washing machine would ultimately pay for itself,`but inquired for more det~$;~ppt~ttq~nce costs over time. Mayor Awada inquired about the upfront costsfc~`~~~;~$0'aiii~ ~' '~rt,those would be covered. Director of ~• •. Parks and Recreation Vraa state~#~i~t the funds co~be borrowed from the Renewal and US':~. r{.;~;.} . f .~ /~ ~.~~ 1 ,i Minutes of a Special Meeting of the Eagan City Council June 12, 2001 Page 2 of 5 Replacement •Fund and paid back to the fund over three years, as had been done with the previous bleacher purchase. Councilmem>;er Bakken expressed support for the purchase of an ice machine and inquired about the details of rlsaintenance costs. Councilmember Bakken inquired abopq~the ice time rate increase. Director of Parks and Recreation Vraa reported that Eagarii~nains one of the least expensive locations, compared to Apple Valley ($150), By,~yti~e $145 and Inver Crrove Heights (average of surrounding facilities). The Cou`~~2~us opinion that a $5 per hour increase in ice time fees was accept~~e'~ " "'••~~''=' ='~'~'" '' The Council considered the costs ariabenefits of a security system. Civic Arena Manager Vaughn reported the theft of a vending machine and the inability of workers in one arena to adequately supervise the other arena without a camera system. Director of Parks and Recreation Vraa emphasized the importance of a visual connection to the entire building. After discussion, the Copal reac$~~ the consensus opinion that in order to balance the bud et for 2002 the s `~ ~~ ~ ~ s `~"~~ urchase would be os oned to a future g ~ tY Ys~? P P tP . a:•::• year. .... f: •:ti z;::•::•.; ..... . Mayor Awada summarized the Co>~?~,~gQipi~r~i, stating that the equipment washing machine would be purchases'f~wit~i'~'~'=ye~'rpit~y~ack, the ice machine would be purchased, no security system would be purchased in the 2002 budget, a $5 per hour increase to the ice time rate would be approved and the Renewal & Replacement Fund and a transfer from previous years' profits to balance the 2002 budget. City Administrator Hedges clarified that the transfer wou~~.~cur at the end of the operating year. . _ ._... _ _ ....._. Councilmember Cazlson asked thiaftl notified of .the rate change and thaf tli Councilmember Tilley asked that the in the future. ;iation and the School Districts be increase for two years. ~Iie brousht back for consideration 1940 SILVER BELL ROAD City Administrator Hedges gave a brie; pverview and stated that if the item required discussio that discussion must r' '~"' n, oCR1~f„32?t,~fe co ,awl, , ,t~;f~an Executive Session. Councilmember Bakken moved,`~ouncilm~4Der Tilley seconded a motion to approve the Purchase Agreement for 19ilver B~;~oad. Aye: S Nay: 0 COIV~!~ftC'i~•~`,#l~CKING City Administrator Hedges gave an overview. He reviewed the action taken at the November 21, 2000 regular City Council meeting. He stated that the objective of .~.f.•.:•.•. creating a communications trackin;~~i;i~x~o be to improve and account for responding to citizens. He furth,~ti'tia~ar~~ purpose of such a system, if i . •'~~• •..S} created, would be to alert the Cst~~ouncil to issu~~ewing within the community. ,:... ~O --- _ _ 6 ~ , , f _! Minutes of a Special Meeting of the Eagan City Council June 12, 2001 Page 3 of 5 Councilmember Bakken stated that he had always been satisfied with the manner in which staff brings issues to the attention of the City Council. He further noted that the staff is always able to find the reseazch information requested and creating a system of centralized bureaucracy would be irroi~vant. He stated that such a system would be a move toward more micromanaging. ~' :':: :5•;~.::•.... r.:• ~ rS- Mayor Awada commented tl;at trac) ,.„ __ ~~;~lume of calls received each day would be cumbersome and exper~,si~~: `L'"iftii~cilMteil~l~r Tilley stated that it would be useful to know how many people caEi on a given issue to guage its importance. Councilmember Fields stated that tii~nolume of calls would make the information impossible to manage. _ Councilmember Tilley moved, Councilmember Carlson seconded a motion to negate the monthly communications reports r~f#on of t~e~revious Council made at the November ~....: ti.~. . 21, 2000 meeting and to defer actic~;bn this meter pending a report from staff on a newly formed LMC. group of city iesenta{s meeting to address this matter. Aye: 5 Nay: 0 :... ... ...... ~ ~-ri~'::........ N.O.I.S.E. CONFERENCE Councilmembers Bakken and Cazlson reported they.v,~}be attending the N.O.I.S.E. Conference. Mayor Awada stated that she ~~1,#~ to attend the Conference, and suggested that Ted Gladhill, Chair•;~;Aii~lations Committee, go in her place if }• •. he so desires. Councilmerriber Ba~i~i'stated he hesitant to use travel money allocated for the mayor to send Mr: €fsll~a the'~onference. Mayor Awada emphasized that sending Mr. Gladhill to't~~'ce~i;~s.,would be a one-time occurrence, and in no way would set a precedent for the futur~:~cilmember Bakken requested Mr. Gladhill give a report to the community upon his return from the conference. All councilmembers agreed that if Mr. Gladhill declines the invitation to the conference, nobody would go in the place of the Mayor. Council member Bakken moved,~~err}boF~'#on seconded a motion to allocate funding to send Ted Gladhill, C:~f t~ie~~!'I'l+risfations Committee, to the N.O.I.S.E. Conference. Additionally, Mr. C~atYhill's o1to attend the Conference is contingent on him providing a report to the counity his return. Aye: 5 Nay: 0 ' IL 1J17Cll"l.Li~ Mayor Awada suggested the Council provide the community with a midterm report of the Council's accomplishments in 2001. The Council agreed that the report would be done in asocial atmosphere, similaz to the ~p~~~'~k'„h~ate of the City event. The Council agreed that the midterm report s:L'vdiif'"vc'i~f ld on Tuesday, July 10, at 4:30 P.M. in the Council Chambers. Mayo~:fli.~vada suggeste~t the Council present a Power ,.... ~: ~ f :.;. ~~:~:•L• • :{ : -••f : ••••::t ~ Minutes of a Special Meeting of the Eagan City Council June 12, 2001 Page 4 of 5 Point presentation of the Council's accomplishments in 2001. Mayor Awada stated it is her hope that at least 80 people will be in attendance at the event. Mayor Awada also suggested that punch and cookies be served. City Administrator Hedges suggested that the midterm social event take place for approximately one hour, and the regulaz City Council Special meeting could follo~,c,~mmediately after the event. CENTRAL Ii'A~2K GROUNDBREAKING Mayor Awada stated that she wou1~~4ti ~ro'Ii~~.'~ r ~`~ xfr Baking ceremony for Central Park prior to the firework display o~:ly 4~'. Mayor Awada suggested that an azea be roped off in Central Park and a pubd~G~ddress system be installed so that she could speak to the crowd just before the firework display about the importance of Central Park. Mayor Awada also suggested that all persons who worked on the Central Pazk Task Force be invited to the groundbreaking event on July 4`~'. Councilmember Bakken suggested that both the groundbreg and the firework display be broadcast on public access cable television. ~~ f :~:~ ~~'~fiREE IRIS 4•. City Administrator Hedges stated ~1i2i1:'~'~r-i~Bi's#E~t~~Cong wind and rainstorm on June 11, the City received 50-75 calls from Eagan residents on June 12 regarding the pick-up of tree limbs and debris. Mayor Awada also noted that she received numerous calls about storm debris. City Administrator Hedges explained that the current policy of the City is to pick up tree limbs and debris only when ;~ gommunity wide disaster has been declared. Since a disaster was not decl~r~3~#:~une 11 storm, City staff did not pick up tree limbs and debris frorrt..r,~~~~i~~rCty Administrator Hedges stated that the City has a list of private cont6tiYS'tliat pick 3~ tree limbs, as well as sites where residents can drop off the debris on•~a~n;;Nfayor Awada suggested that the list be posted on the Reader Boazd at City Ha17;'i~ie`rti~':~'~!ceb site, and on the public access cable channel. Mayor Awada suggested that the ~~}i;~tinue with its current policy of only picking up tree limbs and other storm debris wheri~a community-wide disaster has been declazed. The Council reached consensus to leave the policy as it is currently stated. HISTORY COMNQTTEE City Administrator Hedges state=f'tbEiittee has requested to meet with two'or three Council Members tiE~scuss ~dnunity issues as well as the possibility of becoming an endorsed City Cor,',{"ssion. ncil Member Cazlson and Mayor Awada - C;~~ eport back to the Council with the volunteered to meet with the F'1; ;• ,. _.~ outcome of the meeting. ~=t~f=~~~'.~:~:~ ,,,,~~'~ APC ZONING UPDATE The next APC Zoning meeting wi11;~;cf~~I,v,1~ 17 at 4:30 p.m., one hour prior to the Council's listening session. ;j•~' ~ '•+~:~~~: ..':•r . ~'1: G f ] I r Minutes of a Special Meeting of the Eagan City Council June 12, 2001 Page 5 of 5 ADJOURNMENT The Special Council Meeting adjourned at 7:25 P.M. :: . Date f:--- ~..:~;~`jj ..:-~ If you need these minutes in an alternative foriOh as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 551~~,~51~81-4600, (TDD phone: 651-454-8535). 'Itie City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. r :f }:: f:: S•. .. . • S•! ~; . '.': ~C.'i!1 S :•;ti ~:•; f ;!S ~ Minutes of a Special Workshop of the Eagan City Council May 29, 2001 Page 1 of 3 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL TUESDAY, MAY 29, 2001 FIRE ADMINISTRATION BUILDING •.5:00 P.M. ~ • ti;: S~ .ti~:• Present: Mayor Awada, Councilmerii'tiers Bakken, Cazlson, Fields and Tilley, City Administrator Hedges, Assistant Ci~i:~~ac~pf:;tfigge, Director of Public Works Colbert, Director of Parks atit~~'2i'ttfiii~~i~;fiior Planner Ridley, Communications Coordinator Foot~ecycling Coordinator Bast, Administrative Specialist Hertel, ARC members Dkhahn, Gladhill, Kinard, Schlax, Soderling, Thorkildson, Weller, WRAC members Armborst, Hanson, Hurd, Merkel, Patrow, and Tapper. ROLL CAI~t,~ND AGENDA ADOPTION Councilmember Tilley moved, Co~;leihnem Fields seconded a motion fo adopt the agenda as presented with the addititiTt of Roat~~l~roject, Inver Grove Heights Joint Powers Agreement and Bear Path Storm Se~o~i~C1~#~tye: 5 Nay: 0 JOINT AIRPORT RELATIONS COMMISSION/CITY COUNCIL MEETING Mayor Awada welcomed the Commission and invited them to open the discussion. ARC Chair Gladhill provided an overview of the ARC's receAt goalsetting session to the City Council, highlighting communications and th~:Ce of imparting understanding and knowledge to the citizens of '~ :-' ~~ifptirf•matters. Assistant City }:..::• ,. Administrator Verbrugge noted t~f:~lie•commiss~~ would create extended vignette commercials to run in between other•:~e~, on t~i~ cable channel, providing expanded information on the north-south runway-aff~~i~i~,~#~.,pptions. A discussion ensued emphasizing the importance of effective use of local media, direct communication, citizen group organizing and local public events to communicate about airport matters. Several members commented on the adverse impact to schoolchildren of airport noise. The.members and Council disct~l~i~~~,fi~+~e~ic~~jectives ofhiring a noise attorney. The Council stated tha'i~#~Iey wotti}~~ikely support the efforts if the commission and staff would clearly delineat~:„tl~ae expe outcomes of that action prior to formal - approval at a regulaz Council mti~; ;;;:;:;; :::.:: ;:;:.,:, .{ JOINT WASTE REDUCTION AND RECYCLING ABATEMENT COMMISSION/ CITY COUNCIL MEETING Mayor Awada welcomed the Commi$~#j~~ited them to begin the discussion. ~. Commission Member Patraw co~€ts+Q'~t'Ef~3-#`;ommission had been working with Director of Parks and Recreatio~;:~taa m an advisi~jt~capacity regarding smart building .:•:: f :: ~ :::.. .......... ~ ~ f ~~ ...:~:Y:L a~ d~,~~ J { Minutes of a Special Workshop of the Eagan City Council May 29, 2001 Page 2 of 3 for the community center. He further noted that it is important for the City to remember that recycling is only effective if organizations also purchase recycled products. Mayor Awada stated that the Council looks to the Commission for leadership and suggestions regazding recycling. . Eommunicatians Coordinator Foote.$t~fly described the ARROW program for businesses engaged in recycling effof~s; noting that there were approximately sixty participants in 2000. The Council e$d$~e program and encouraged expansion. s :...........:f:.. ~~: {rr Councilmember Bakken inquired allo~tit the effectiveness of the waste hauler licensing cap~and asked the commission if they had considered any creative alternatives. Commission Member Patraw responded that the commission had considered encouraging voluntary organized collection, but had encountered obstacles that pose limitations. .; •.;,; COMMUNITY CI'ER/TRAL PARK UPDATE Director of Pazks and Recreation ~"raa gave i~:lapdate to the Council, stating that the product of the design and developri~i',L'~~;#~ft~:~r~pss would be before the Council for formal approval on June 5. He'aSl~ei~•~~:~~tie#:~i?$hibutions or modifications to shaze with the consultants. The Council did not make any additional suggestions or changes. GOLF City Administrator Hedges gave ap.4,..,•.,~,~~~ggQfng Pazkview and Carriage Hills golf courses. Director of Pazks~ and ReQ>1$ri Vraa sed that the preliminary course designs he had seen did not•have returning i~d.,i~clii~ed a remote driving range, neither of which are ideal for revenue optimization: ~~~Da~; 'u~a commented that the next step would be to hire a consultant to do a feasibility stit~e Council directed that the committee comprised of Mayor Awada and Councilmeinber Cazlson should meet with Mr. Lundeen to discuss the golf course options further before bringing the matter before the full Council for authorization of a feasibility study. APPR j~,9;4l~':~ C:,r{~,,rROVE Assistant City Administrator Ve>E#i~igge b ~~'`~~~'~~ ~~the .Council on a land purchase opportunity within the Cedaz Gnp`~p:~ redevment area and received direction to :•:.•. proceed with acquisition subjec~~c.~w~.~~roval at a regular City Council meeting. :: f ~~:j.~ ~::~s r =.:~~:.ti:~z MVTA GARAGE City Administrator Hedges gave an,ctiu,~, Senior Planner Ridley reviewed the drawing and building plans for pc~bd:.~~1.?E garage and maintenance site, noting Ste. ~ .:.•,~ that the building as proposed w~bssible expan0,:,would meet the needs of the V~V =-~.-a=_ _ . ri Minutes of a Special Workshop of the Eagan City Council May 29, 2001 Page 3 of 3 MVTA in Eagan into the future. The Council concurred that the preliminary proposal looked reasonable. Senior Planner Ridley agreed to work with the MVTA to "dress ilp" the sides of the building a bit more to more closely conform to the architectural standazds of the surrounding corporate and office buildings. ' BEAR PATH ST~VI SEWER IMPROVEMENTS The City Council asked that•storm f ~fi;'or the Beaver Dam/Bear Path intersection be presented for consid3o~~ ~ ~7~tiiies -'1~3 X2001 regular City Council meeting. f'f t~• PUBLIC WORKS COMMITTEE The City Council discussed a request by Ms. Bea Blomquist to meet with the Public f ::• Works Committee. The Council a~~ed that the committee would accommodate her z ::• request and that due to a pending dal, thety Attorney should also be present. PROJECT Ms. Kay Gustafson described the pioj~f`t'rfi[iit~ving~~ie~ffee onto the Central Pazk site and the fundraising efforts that would be conducted through the Eagan Foundation as the fiscal agent. She noted that the tree parade would•occur on June 6, 2001. OTHER Councilmember Bakken stated th,;~;#~~.~~;~'sld be chazged with studying the }~~ effects of and alternatives'to the l~~ei~.fiirig cap orr:~aste haulers in Eagan. Mayor Awada and Councilmember Carlson stated:'t#i~f?t#~_;3e~isidn made previously should stand. ADJO The meeting adjourned at 10:00 p.m. Date If you need these minutes in an alternativ~.Eq~tn such a~e print, Braille, audio tapes, etc., please contact the City,of Eagan, 3830 Pilot Knob Road, Eagan, MI~;R~22, 651 >F.d600, (1'DD phone: 65154-8535). :: r..v.• 'IY-e City of Eagan is committed to the po ~ QLdia~i'~it~DODS:;_ t~access to its programs, services, activities, facilities and to t without re and to race color relieon~'national on emp ymen g , creed, ~ ~ >p gin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. ••~ t~~ tl 1:~ ~:ti _f ~~; i ~6 __- -- ~ r; ;i ~ ~ Agenda Information Memo July 17, 2001 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Skating School Director-- ACTION TO BE CONSIDERED: To approve the hiring of Barb Yackel as a skating school director. Item 2. Seasonal Park Maintenance-- ACTION TO BE CONSIDERED: To approve the hiring of Anthony Casalenda as a seasonal park maintenance worker. Item 3. Seasonal Softball Camp Directors-- ACTION TO BE CONSIDERED: To approve the hiring of Sandra Hillyer and Kathleen Schoeberl as seasonal softball camp directors. Item 4. Part-time Seasonal Birthday/Group Helper/Cascade Bay-- ACTION TO BE CONSIDERED: To approve the hiring of Lindsey Taylor as a part-time seasonal birthday/group helper at Cascade Bay. Item 5. Cascade Bay Manager-- ACTION TO BE CONSIDERED: To approve the hiring of a person to be recommended as Cascade Bay Manager. FACTS: • Interviews for this position were held the week of July 9. • References and background checks are currently being conducted. • We expect to send the Council the name of the person recommended for hire in the Additional Information Memo on Monday. Item 6. City Administrator/Performance Evaluation-- ACTION TO BE CONSIDERED: To approve the form and procedure for the City Administrator's Performance Evaluation. ~~ Agenda Information Memo July 17, 2001 Eagan City Council Meeting FACTS: • The Personnel Committee of the City Council have been meeting to develop a form and procedure for the City Administrator's Performance Evaluation. • They recommend the following procedure: o Each Councilmember will receive the evaluation form on Friday, July 20, 2001, and fill it out independently. o The forms will be returned to Assistant City Administrator Duffy by Friday, August 3, 2001. She will compile the results. o A Personnel Committee meeting will be scheduled at which time the results will be presented to the City Administrator. o Other Councihnembers could individually schedule a meeting with the City Administrator to discuss the results if they so desire. ATTACHMENT: Attached without page number is a copy of the recommended evaluation form. ~8 e ~r ;~ ~ Agenda Information Memo July 17, 2001, Eagan City Council CONSENT AGENDA C. APPROVE LICENSES ACTION TO BE CONSIDERED: To approve a new Commercial Fertilizer License for Turf, Inc.; a Tobacco License for Big Top Wine and Spirits (address change only); and an Amusement Device License renewal for Al Baker's and Italian Pie Shop. FACTS: The application forms have been received and deemed in order by staff. ATTACHMENT: - A list of the applicants is attached as page,. - A copy of the application for the new Commercial Fertilizer License is attached without page number. ay 2001 NEW COMMERCIAL FERTILIZER LICENSE APPLICATIONS Professional Turf Inc. 7780 215' Street West Lakeville, MN 2001 TOBACCO LICENSE -ADDRESS CHANGE Big Top Wine & Spirits 1284 Town Centre Drive Eagan, MN (formerly 1282 Town Centre Drive) 2001 AMUSEMENT DEVICE LICENSE RENEWALS Al Baker's Yankee Doodle Road Eagan, MN 30 G ~~ t Agenda Information Memo July 17, 2001 Eagan City Council Meeting D. EXTENSION FOR RECORDING THE FINAL SUBDIVISION - EAGANDALE OFFICE PARK 5TH ADDITION ACTION TO BE CONSIDERED: - To approve athree-month recording extension for the Eagandale Office Park 5th Addition. FACTS: - The Eagandale Office Park 5th Addition was approved on February 6, 2001. They were granted an extension for recording the final subdivision on March 20, 2001. - According to the applicant, the contact person inadvertently let the extension expire and now another person has taken over that responsibility. - The applicant states that they are optimistic that the requested extension will provide enough time for completing the platting process. ATTACHMENTS: (2) • July 3, 2001 correspondence, page 3~ • Final Subdivision Exhibit, page _~. ~/ ATTORNEYS Eut Madison Ave Mark D. Stephenson STEPHENSON & SA1vFOItD P.L C sox so7 Janis A. Sanford • . . ~ Gtantsbttrg, WI 54840 Valdis A. Siliiu ATTORNEYS AND COUNSELORS AT LAW Phone (715}463.5365 Kevin 1. Dunlevy •+ 501 Marquette Ave, 1440 Facsimile (715}463-2074 William L. Norine •f Tltercsa A. Hodnett MInI1taPO11S, MN 55402 PARALEGALS Lisa K Sukola Phony (6l2) 375-1440 Facsimile (612) 375-9839 . Paige M. Fitzgerald MicluelC. Wilktt Mary R Petersen Daniel G. Kelly x Rebecca A. Nelson Melissa M. Bcllitto t ADMRTED M NEW YORK Jeffrey A. Powers + ADMITTED IN NORTH DAKOTA Demond K. Recd . ADMITTED M WASHINGTON D.C. Heather R Hansen • ADMITTED IN WISCONSIN Ms. Marilyn Wucherpfennig City of Eagan Planning Department 3830 Pilot Knob Road Eagan, MN 55122 Re: Eagandale O,fj`ice Park Sth Addition Our File No. 2519 Dear Ms. Wucherpfennig: July 3, 2001 During our telephone conversation of July 3, 2001, we discussed the fast-approaching deadline for recording the Plat for the above-referenced property. As I indicated during our conversation, attorney Malcolm McDonald has taken an in-house counsel position and can no longer serve as counsel for Zirnhelt Properties LLC. My office is now representing the company. For this and other reasons, it will be impossible to comply with the July 6, 2001, deadline. I am writing at this time to request athree-month extension of the deadline for recording the plat. Please find enclosed my law office check in the amount of $75.00 for the fee. I also request that you arrange to have this mater placed on the agenda for the City Council Meeting scheduled for July 17, 2001. I understand that a previous extension has been granted and I apologize for having to trouble you and the City Council with a second request. As most of the work involving this matter has been completed, however, I am optimistic that the requested extension will provide enough time for completing the platting. Please do not hesitate to contact me with any questions or concerns you have regarding this matter. Thank you for your time and consideration. Sincerely, .~ Daniel G. Kelly d enclosure cc: George Zirnhelt ~~ ~~~ ~; ~, :_. _ ~,~., t>>_-- r i i r ~----- i~~ ~ j ~ ~ ~~ ~ ~ ~ ~~~ d .• e ,, ~ / . -~ S~ ~ ~ {E - 11: 1 {. i= ~ ~~+ ~ i a i~ ~1 ~ I ICI ~~ I ~ tt 1; 1 I 3~~-~-- - I I g ~~ i IIf 4~ ~I~ { ! i' ~~ I- ~*lil' I ~ ~ ~ f~~ ~ ~ i ~ ~i ~ f ~ ~ I ~~ It I ~ I '~ =I x ~ i ^c 'I ~ U 3. 1 ~ ~~ ~ _~ ~ ~ 1 ~ ~I ~ ~ 111;1 ,_ __ `I i s ~~ ~ 3, i t} t j ~~ 1 ~' ~ 1 1~ 1 a,./ ~ +~~''~ ~~[[ _ t ss t .I ~~ I ~ 2K,/4f6 ~, I :~ ~ y ~ ;t ~ I ~ d~ ~ ~ soar/ ;, •-''arc ~ ~ I.fLa4A- . J ;^ ~ -------7 33 Agenda Information Memo July 17, 2001 E. CONTRACT 01-15, JULY 2000 STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: To approve the plans for Contract 01-15 (July 2000 Storm Mitigation Improvements -Misc. Areas # 6, 7 & 8) and authorize the advertisement for a bid opening to beheld at 10:30 a.m. on Thursday, August 16, 2001. FACTS: • Contract 01-15 provides storm water drainage system mitigation improvements in a portion of the areas affected by the July 2000 superstorm, including Savannah Road Area #7 (Project No. 822), Beacon Hill Road North Area #6 (Project 823), Beacon Hill Area # 6 (Project 830, including Pond BLP-57/ Covington Court/ Ridgecliffe Drive/ Penkwe Way), Sherwood Court Area #6 (Project 825}, Camelback Drive Area #8 (Project 837), and Gilbraltor Trail Area # 7 (Project 844), as outlined and discussed in the Preliminary Design Report (April 2001). • On April 26, 27, and 30, 2001, the City Council held Public Meetings and presented the Preliminary Design Report for the above-referenced projects. At the Public Meetings, the Council approved all but one of the projects contained within this contract but authorized the preparation of detailed plans and specifications for all. Gibraltar Trail was continued for consideration of contract award "if funding was available". Specific action regarding this area improvement can be taken at the time of contract award on Aug. 21 based on actual bids received. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. Notices have been sent out to all property owners affected by the proposed improvements. 3f 6- Agenda Information Memo July 17, 2001 F. CONTRACT 01-13. JULY 2000 STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the bids for Contract 01-13 (July 2000 Storm Mitigation Improvements -Misc. Areas # 1, 3, 4, 9 & 10) and continue the award of the contract to the August 7, 2001 regular City Council meeting. FACTS: • Contract O 1-13 provides storm water drainage system mitigation improvements in a portion of the areas affected by the July 2000 superstorm, including Meadowlark Road Area #3 (Project No. 816), Viburnum Trail Area #3 (Project 817), Timberwolf Trail Area #3 (Project 818), Badger Court Area #3 (Project 819), Blackhawk Lake Drive Area #4 (Project 821), Ches Mar/Wilderness Curve Area #10 (Project 827), Vildmark Court Area #10 (Project 833), Easter Lane/Mahno Place Area #9 (Project 834), Nybro Lane/Balsam TraiUNybro Pond Area #9 (Project 835), Malmo Lane/Nybro Lane Backyard Area #9 (Project 836) and White Oak Court Area #1 (Project 848), as outlined and discussed in the Preliminary Design Report (Apri12001). • On April 26, 27, and 30, 2001, the City Council held Public Meetings and presented the Preliminary Design Report for the above-referenced projects. At the Public Meetings, the Council approved all the projects contained within this contract and authorized the preparation of detailed plans and specifications. • On June 19, the Council approved the plans and authorized the advertisement for competitive bids. The bid opening was held on July 12. All bids have been reviewed for their accuracy on unit price extension and summations and for compliance to the bid specifications documents, and found to be in order for favorable Council action. ISSUES: • Acquisition of new easements is required for the construction of the proposed improvements. Staff has communicated with all affected property owners and is actively pursuing easement acquisition. At the writing of this report, not all easements have been conveyed. ATTACHMENTS: • Bid Tabulation, page ~. • Memo from Mark Hanson, page `~. .3S t city of eac~an JULY 2000 STORM MITIGATION PROJECT NOS. 816-819, 821, 827, 833-836 & 848 EAGAN, MINNESOTA City Contract No. 01-13 Bonestroo File No. 49-01-112 Bid Date: Thursday, July 12, 2001 Bid Time: 10:30 a.m. Contractor 1) Barbarossa & Sons, Inc. 2) Lametti & Sons, Inc. 3) G L Contracting, Inc. Pro,~ect No. 816 Meadowlark Road 817 Viburnum Trail 818 Timberwolf Trail 819 Badger Court 821 Blackhawk Lake Drive 827 Ches Mar Drive /Wilderness Curve 833 Vildmark Court 834 Easter Lane / Malmo Place 835 Nybro Lane /Balsam Trail/Nybro Pond (Pond LP-44) 836 Malmo Lane /Nybro Lane (Backyard) 848 White Oak Court Total Alternate No. 1 White Oak Court Directional Drill Alternate #1 White Oak Court Base Bid Directional Drill $1,182,988.00 $ 21,000.00 $1,366,122.50 $16,500.00 $1,396,303.97 $15,780.00 Low Preliminary % Engineer's Base Bid Report Deviation Estimate Deviation $291,243 $135,300 $260,000 78,810 70,000 72,000 18,435 27,000 20,000 80,185 88,000 68,000 85,420 103,000 82,000 55,295 76,400 55,000 96,127 47,000 75,000 164,999 107,600 128,000 184,045 129,100 195,000 67,849 66,600 63,000 60,580 54,400 58,000 $1,182,988 $904400 +30.8% $1,076,000 +9.9% 21,000.00 N/A 18,000 +0.17% 36 o r , i Bonestroo Rosene Anderlik & Associates Engineers & Architects MEMORANDUM Bonestroo, Roasns, Andertlk end Associstes, Inc. is sn A/llrmative Action/Epual Opportunity Employer end Empbyee Owned Prtncipals: Otto Bonestroo, P.E. • Marvin L. Sorvala, P.E. • Glenn R. Cook, P.E. Robert G. Schunkht, P.E. • Jerry A. Bourdon, P.E. Senkx Consuksnts: Robert W. Rossns, P.E. • Joseph C. Andertik, P.E. • Richard E. Tumer, P.E.. Susan M. Eberfin, C.PA. Associate Prindpels: Howard A. Sanford, P.E. • Keith A. Gordon, P.E. • Robert R. PteHerte, P.E. Rkhard W. Foster, P.E. • Davld O. Loskota, P.E. • Robert C. Russek, A.I.A. • Mark A. Hanson, P.E. Mkhael T. Kaufmann, P.E. • Ted K. Fbld, P.E. • Kenneth P. Anderson, P.E. • Mark R. Rolls, P.E.. David A. Bonestroo, M.B.A. • Sidney P. Williamson, P.E., L.S. • Agnes M. Ring, M.BA., Allan Rids Schmidt, P.E., •Dan Edgerton, P.E., • Ron Santrach, • Tom Peterson, P.E., • Phil Gravel, P.E., • Dab Grove, P.E., • Jim Maland, P.E., • Shelly Johnson, • Ismael Martinez, • Miles Jenaen, P.E., • Tom Rousher, P.E., • Tom Sytko, P.E. OTces: St. Paul, Rochester. Willmar and St. Cloud, MN .Milwaukee, WI • Greysbke, IL Website: www.boneatroo.com To: Tom Colbert, Russ Matthys Copy: MSN, KBK, JEF From: Mark Hanson Subject: Contract No. 01-13, Project Nos. 816-819, 821, 827, 833-836, and 848 July 2000 Storm Mitigation Improvements Bonestroo File No. 49-01-112 Date: July 10, 2001 The engineer's estimate compared to the Preliminary Design Report (PDR) for the above contract is summarized below: Project No. Project 816 Meadow Lark Road 817 Viburnum Trail 818 Timberwolf Trail 819 Badger Court 821 Blackhawk Lake Drive 827 Ches Maz Drive/Wilderness Curve 833 Vildmazk Court 834 Easter Lane/Malmo Place 835 Nybro LaneiBalsam Trail/Nybro Pond (Pond LP-44) 836 Malmo Lanei!Nybro Lane (Backyazd) 848 White Oak Court PDR Engineer's Estimate Estimate Deviation $135,300 $260,000~t~ 70,000 72,000 27,000 20,000 88,000 68,000 103,000 82,000 76,400 55,000 47,000 75,000 107,600 128,000 129,100 195,000 66,600 63,000 Totals $904400 $1,076,000 +18.9% (1) Estimate includes $19,000 for sanitary sewer, which was not included in the PDR. The greatest percentage deviation by project is associated with Meadow Lark Road, Vildmazk Court, and Nybro Lane/Balsam Trail (Pond LP-44). In the case of Meadow Lazk Road, additional storm sewer pipe and sanitary sewer pipe is being constructed than initially proposed. In the case of Vildmazk Court and Nybro Lane/Balsam Trail (Pond LP-44), it's felt the complexity of the work was underestimated. If you have any questions, please contact this office. MAH:crw 2335 West Highway 36 • St. Paul, MN 55113 • 651-636-4600 • Fax: 651-636-1311 Agenda Information Memo July 17, 2001 G. CONTRACT 01-11, DODD ROAD -CLIFF RD TO BUTWIN ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the bids for Contract 01-11 (Dodd Road, Cliff Road to Butwin Road -Street and Utility Improvements) and continue the award of the contract to the August 7, 2001 regular City Council meeting. FACTS: • Contract 01-11 provides for the construction of a 28' wide urban upgrade of Dodd Road, between Cliff Road and Butwin Road, including a street connection to TH 3, sanitary sewer, water main, storm sewer and off-street bituminous trails as approved at the close of the Public Hearing for Project 751. • On June 19, 2001, the City Council approved the detailed plans and specs and authorized the advertisement for solicitation of competitive bids for Contract 01-11. • At 11:00 a.m. on July 12, formal bids were received for this project. A copy of the bid tabulation is enclosed. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations and found to be in order for favorable Council action. ISSUES: • A portion of the project includes the connection of Dodd Road to TH 3 with a fourth leg added to the signalized intersection of Red Pine Lane and TH 3. This connection is a result of the Dodd Road property owners requesting the installation of a cul-de-sac north of Butwin Road/120"' Street. A permit from MnDOT is required for the addition of this fourth leg and the associated signal revisions. MnDOT will not issue the permit as of the writing of this report unless the City will agree to not cul-de-sac Dodd Rd. MnDOT objects to the removal of Dodd Rd. as a parallel reliever to Hwy 3. City staff has discussed MnDOT's concerns and will continue to meet with MnDOT staff to pursue resolution of their issues. • A portion of the project discharges storm water runoff into Lebanon Hills Regional Park (LHRP) near the intersection of old Farm Rd. In an effort to address the Park's concerns, the project includes the restoration of a significantly eroded ravine as well as the installation of a pipe and a water quality pond to reduce the impacts to Marsh Lake (Pond LP-22). County Board approval of this work is required and has not yet been provided. • Acquisition of new easements is required for the construction of the proposed improvements. Staff has communicated with all affected property owners and is actively pursuing easement acquisition. At the writing of this report, no easements have been conveyed. ATTACHMENTS: • Bid Tabulation, page 38' oar city of eagan DODD ROAD (Cliff Road/CSAH 32 to Cul-de-Sac) PROJECT N0.751 EAGAN, MINNESOTA City Contract No. 01-11 Bonestroo File No. 49-98-806 Bid Date: Thursday, July 12, 2001 Bid Time: 11:00 a.m. Contractor Base Bid 1) S.R. Weidema, Inc. $1,830,624.25 2) Valley Paving, Inc. $2,261,597.00 3) C.S: McCrossan Construction, Inc. $2,439,425.50 4) Ryan Contracting Company $2,697.627.00 Dodd Road -Project 751 Low Preliminary % Engineer's Base Bid Report Deviation Estimate Deviation $1,830,624.25 $1,682,690 + 8.8% $1,769,000 ~ + 3.5% 3 y' Agenda Information Memo July 17, 2001 Eagan City Council Meeting H. CONTRACT O1-08, WELL #20 ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 01-08 (Well #20) and authorize the advertisement for a bid opening to be held on August 9, 2001. FACTS: • The Comprehensive Water Supply and Distribution Plan has programmed additional wells to be developed in the North Well Field (north of Yankee Doodle Rd. and west of Pilot Knob Rd.) within the near future based on continued growth of our community and its water supply demands. • Well #20 is proposed to be located just west of Pilot Knob Rd and north of the new Central Parkway Ring Road near the proposed picnic area within Central Park. In order to avoid the construction disruption of this new well after the picnic area is developed, it is planned for this well and its relate4d transmission main to be developed and constructed concurrently with the Central Park development. The related well house structure will be constructed under a separate future contract in conjunction with the Park shelter building. • Detailed plans and specifications have been prepared by the City's consultant and are now being presented to the Council for their approval and authorization to advertise for a bid opening to be held on August 9, 2001. ~a i li II I Agenda Information Memo July 17, 2001 Eagan City Council Meeting L CONTRACT 01-02, EAGANDALE CENTER INDUSTRIAL PARK STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 01-02 (Eagandale Center Industrial Pazk -Street Improvements) and authorize the Mayor and Deputy Clerk to execute all related documents. FACTS: • Contract 01-02 provides for the bituminous overlay of the streets in the Eagandale Center Industrial Park area, including Eagandale Boulevazd, Eagandale Court, west Service Road, Center Court, Eagan Industrial Road, Trapp Road, Corporate Center Curve and Corporate Center Drive, as outlined and discussed in the feasibility report for Project 799 and in accordance with the 2001-2005 Capital Improvement Program (CIP). • The change order provides for the removal of a concrete driveway entrance to the Johnston Coca Cola Bottling facility at 2750 Eagandale Boulevazd. The concrete entrance was installed by Coca Cola with the original development of the property, but has been fenced off and is no longer used. Representatives of Coca Cola have requested the removal of entrance and the associated boulevard and curb restoration. • The cost of the work is consistent with bid prices for relevant bid items on other projects within the City of Eagan. • The change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of $3,718 (0.46% of original contract. The cost of the additional work under the change order will be assessed entirely to the property owner, Johnston Coca Cola Bottling, Inc. ATTACHMENT: • Change Order, page ~ and ~3 . S~/ •- r ~. a E r F. city of eagan CONTRACT #: O l -02 CHANGE ORDER #: 1 PROJECT #: 799 DATE: July 6.2001 PROJECT NAME: ~a~andale Center Industrial Park/Ea¢andale Office Park PROJECT DESCRIPTION: The construction of a bituminous street overlay including edge milling, replacement of damaged curb and gutter, adjustment of existing utilities and installation of concrete driveway aprons on the commercial roadways located within Eagandale Industrial Park and Eagandale Office Park. CONTRACTOR: McNamara Contracting ENGINEER: Citv of Eagan 5001 160eh St. W. 3830 Pilot Knob Rd. Rosemount MN 55068 man MN SS 122 DESCRIPTION OF CHANGE ORDER WORK: Removal of an old existing concrete driveway apron and the installation of B-6 concrete curb. JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER: Coca-Cola staff requested the removal of this concrete entrance because it is located in a fenced delivery area and not in use. By the removal and installation of new curb and boulevard restoration, the appearance along Eagan Industrial Road is greatly enhanced. DESCRIPTION OF WORK ITEMS: ITEM I UNIT I QTY I UNIT I DOLLAR pD i!`L' • 1biAi 11-TT Saw concrete vement -full th L.F. 73 56.50 5474.50 Remove concrete vement S.F. 710 53.00 52,130.00 Construct concrete flume 3'x 10' EA 1 5150.00 S 150.00 B-0 Curb -Parkin lot L.F. 73 51320 5963.60 TOTAL CHANGE ORDER AMOUNT 53,718.10 ~~ r it a i r ~a. r ^.. r 1 ~ ~ONT1tACT STATUS Original Contract: Change Order: TIMFJCO1V1P1;.ETION DATE Au¢uat 15.2001 Au¢ust 15.2001 AMOUNT 09.699.00 Subtotal of Previous Change Orders: This Change Order. New Subtotal of All Change Orders: Revise Contract: Percent Inexease or Decrease for this Change Order to Original Contract Amount: Percent Increase or Decrease for Total of All Change Orders to Original Contract Amount: S 3.718.10 ~ 0.00 S 3.718.10 S 3.718.10 S 813.417.10 0.46% 0.46% _/ By: Contractor Date: Z • 9-e ~ City of Eagan Council Action: Mayor: Clerk: Datt: 1-City 2 -Contractor 1-Engineer G• GE ORDERSIDt-02 r t F ~/3 Dy: City Department Manager Agenda Information Memo July 17, 2001 J. DAKOTA COUNTY TEA-21 FUNDING APPLICATION YANKEE DOODLE ROAD EXTENSION - TH 55 INTERCHANGE ACTION TO BE CONSIDERED: Approve a Resolution of Support for Dakota County's TEA-21 Funding Application (Yankee Doodle Road Extension - TH 55 Interchange) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • The Dakota County Highway Department is submitting an application for Federal TEA-21 (Transportation Equity Act for the 21St Century) funding for the design and construction of a highway interchange at the existing intersection of TH 55 and County Road 63 (Argenta Trail). This interchange improvement is considered Phase 3 of the future Yankee Doodle Road (CR 28) extension within the City of Inver Grove Heights. The I.G.H. City Council approved Phase 1 of this overall transportation improvement, but with the condition that funding be secured for the interchange (Phase 3) prior to contract award for Phase 1. • The TH 55/CR 28 Interchange (County Project 28-29) is in accordance with the County Road 28 Corridor Study completed with cooperation from the City of Eagan, City of Inver Grove Heights, Dakota County, and Minnesota Department of Transportation. • On May 15, 2001, the City Council held a Public Hearing for Project 776R, Yankee Doodle Road Extension. After the close of the hearing, the City Council approved the project and authorized the preparation of detailed final plans and specifications and the acquisition of right-of--way and easements within the City of Eagan. • City staff has reviewed this request for a resolution indicating the City of Eagan's support for this Dakota County project and the associated federal funding application and found it to be appropriate and in order for favorable Council action. ~~ ~. it ~ i Agenda Information Memo July 17, 2001 Eagan City Council Meeting K. OUTLOT A, YMCA 1ST ADDITION EASEMENT VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility easements and schedule a public hearing to be held on August 21, 2001. FACTS: • On June 28, 2001, City staff received a petition from Diane Trout-Oertel, representative of the YMCA, requesting the vacation of drainage and utility easements within Outlot A, YMCA ls` Addition, south of Opperman Drive and east of Highway 149 in east-central Eagan. • The purpose of the request is to allow the expansion of the existing Southwest YMCA building. The existing storm sewer lines covered by the easements will be relocated new easements will be re-dedicated with re-platting of the property. • City Council consideration of the re-platting of the property is also scheduled for the regular Council meeting August 21, 2001. • Notices will be published in the legal papers and sent to all potentially affected and/or interested utilities for comment prior to the scheduled public hearing. ATTACHMENTS: • Location map, page ~. • Legal Description/Graphics, page ~~ ~s n! ~. ~-- ~~~ ~ T~~ ~e y"''~ o ~~ ~ ~ LONE OAK ROAD - ~ \ ' a 0 ~ Z I z \ ~ J ~ o, 4 G7 i I I ~~NK y"" ^~ ~ ~ w Iw nn~ u° o I \ "~ Ayr 1 \~_~^L\JI ~ s I. W 1 co. an. u 1 ~ YANKEE DOODLE ROAD r rm. '~ ~~ (~'-U-'^ ~~ ~~ I PROPOSED VACATION I S ~~ ~JVWESCOTT ROAD ~v~~~"~_ /\ o GJ ~ ~ o ~ ~ ~ n ~ n ~ Q ~ i ~- / ~ ~ ~~~ ~ ~ r n ~ ~ ~~ ~.~ G VACATIONS/YMCAlst Jf 7-10-01 ~~j YMCA 1st Addition F~s~ City of Eagan asement Vacation Location Plan 1 o- ~~ L~ ~ P s e`' ~ ~-~~~ V O M ~ P~RP~~ I P~~~~ Q a AR[/1 UIIOFJt CQ6i N{tiTIIl1 ~ I Rv U/C vB~,SH~NG WES-~ P I I DRAINAGE &UTILITY EASEMENTS TO BE vnrnrcn PROPOSED EASEMENT VACATION i DESCRIPTION ~' The dro;noge and utility easements over ~ Outlot A, YMCA 1ST ADDITION. 'according to the recorded plat thereof, Dokoto County, Minnesota. os dedicoted on sold plat of YMCA I ST ADDITION. WESCOTT ROAD W-CATIONS/YMCA_~OC YMCA 1st Addition Fig. Drainage & utility easement vacation ~-~o-o~ 2 City of Eagan Agenda Information Memo July 17, 2000, Eagan City Council V. PUBLIC HEARINGS A. VARIANCE -WILLIAM HUTTNER X4945 PINE LANE) ACTION TO BE CONSIDERED: To approve a Variance from the maximum 20% lot coverage requirement for a single family residential property located at 4945 Pine Lane, legally described as Lot 7, Block 1, Pinetree Forest. FACTS: • The subject property is zoned R-1, Single Family Residential, and is currently undeveloped. • According to section 11.20 Subd. 6.F of the City Code: All building including accessory buildings together (within residential Zoning districts) shall not cover more than 20 percent of the site area. • The subject property measures 12,400 square feet. Construction of the proposed 2,837 square foot home would result in lot coverage of 22.9%. ATTACHMENTS: Staff Report, pages through ~~' ~~ PLANNING REPORT CITY OF EAGAN REPORT DATE: June 26, 2001 APPLICANT: William Huttner PROPERTY OWNER: William Huttner REQUEST: Variance LOCATION: 4945 Pine Ln. CASE: 36-VA-17-06-01 HEARING DATE: July 17, 2001 APPLICATION DATE: June 18, 2001 PREPARED BY: Tanda Gretz COMPREHENSIVE PLAN: D-I, Single Family Residential (0-3 units/acre) ZONING: R-1, Single Family Residential SUMMARY OF REQUEST William Huttner is requesting approval of a 2.9% Variance to the maximum 20% lot coverage requirement for a single family residential property located at 4945 Pine Lane (Lot 7, Block 1, Pine Tree Forest). AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. ~!9 Planning Report - Huttner Variance July 17, 2001 Page 2 CODE REQUIREMENTS The subject property is zoned R-1, Single Family Residential. Section 11.20 Subd. 6.F of the City Code states "all buildings including accessory buildings together (within residential zoning districts) shall not cover more than 20% of the site azea." BACKGROUND/HISTORY The Pine Tree Forest subdivision was created in 1997 and consists of 55 single-family lots. Most of these lots range in size from 12,000 square feet to approximately 12,300 square feet. EXISTING CONDITIONS The subject lot is currently undeveloped. It is surrounded on three sides by similarly sized R-1 lots, and on the west by a nine-acre lot that is zoned agriculture. The proposed house plans for the site are similar to those of surrounding residences. There have been requests for similar variances from the maximum 20% lot coverage requirement in the neighborhood (4969 Pine Lane), which have been granted. EVALUATION OF REQUEST The applicant is proposing to construct a 2,837 square foot house on a 12,406 square foot lot. The resulting lot coverage would be 22.9%. The proposed house would meet all setback requirements. APPLICANT'S ESTIMATE OF HARDSHIP The applicants states that he has lived in Eagan for the past twenty years and would like to remain in the City, but upgrade to a new house. He states that it is the addition of a screened porch off the deck which pushes lot coverage over the 20% maximum and thus necessitates a variance. SUMMARY/CONCLUSION The applicants are requesting a 2.9% variance from the 20% maximum lot coverage requirement for residential zoning districts. A determination of whether or not the applicants have ~!~ Planning Report - Huttner Variance July 17, 2001 Page 3 sufficiently demonstrated hardship is considered a policy matter to be determined by City Officials. ACTION TO BE CONSIDERED To approve a 2.9% Variance from the 20% lot coverage allowed for Lot 7, Block 1, Pine Tree Forest. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obtain a building permit prior to beginning construction. S/ O ~~ Location Map ~:~~ 'M ~ swiaiwo fooeprtnt i ~ ! i o ~ ~~_~.. .i~~ ~ • oaf ~~ ; ~ a' • • ~ ~ ~ u • + ~ ~ ~ ~ ' ~ ~ f ~ ~ ~ t+ a • ~.,. + ~ ~ ~. ~ ^ ., ~ • a a ~ ~ ~' .r `1a ~ + ~ f r ~ w _~ ~ ~ a a ~. + • 1!ti a 1~ '• ++ • • • a aa~ ~~ a a ~` a 1 1 ^ ! t • * ~ • ~ ~ ~ s • r ~r • . , •• ~~• ' ~ ~ 3 ~`~ ~ • ` -~' ~ a ~ ~. ' r r ~• - ~ .~ ~ ~ ~ ~ ~ 't 1 ~ ~ * t i r e ~ _ SYb eCt Site t: e. ' I ` ~ ~ ~ t . ~ ~ ~ r 1~ - 1 , a ~ ' • ~ ~ • ~ • • ~~ i J N m 1000 0 1000 2000 F•N Development/Developer: William Haffner Application: Variance ~~ Case No.: 36-VA-17-06-01 MaP PmM~ ~wkq LRSI Me1f{aw 1.1. hroN ww map daL provfdad ly gkow County land Survey Daparaant and b eumaM u et April 1001. tins tttAd li ItOTENOEO F R REF N w t: City of Eagan M / N N E S 0 T A O ERENC[ Uf! ONLY T1Sa City d Ea~aa ant Oakeb Geunty do wot Owanntaa tM accuracy of this Irrfonnatlen and ara S C.w~w..dry Mva•~wgwt a~••rerewt wet reeponalble fe- errors or Omisalone. f li I I WILLIAM G. RUTTNER Wm Ruffner Construction InG 960 Water, ford Drive West ~ Eagan, MN 55123 Phone 651-452-3088 ~ Fax 651-452-9171 Email WGHMN a(~40L. COM June 18, 2001 City of Eagan Re: Variance at 49't'S'Pine Lane We have lived in Eagan for the past twenty years and would like to upgrade to a new house. The house plan we have picked out has a screen porch that is a little over the lot coverage percentage, so we would need a variance. This house would be compatible in size and value to the other houses in the area. Other houses ~in the neighborhood have also had a variance. We plan to start building this summer and have the home complete by January 1, 2002. Thank You, - - Bill Huttner Wm. Huttner Construction Inc. RECEly=D .~~~:~ 2 0 ~r~1 ~~ .,gyn. a+ zuu~ 12i31PM Pionpr En~inprin~ 661-663-8488 '. r * ~ * 2413 LI11MpIIM Drlw * twMOa N:y~1.. wn Jbuo s ,,.. .....e„ (asq eat-Iws rA~eel-6600 * A6~ 0 w ~ww. u~raK resew 695 NiJnw 10 N.E c` t '- * ~d1 Y} 703 1810 FNC 7d3-1~p3 Certificate of Survey for: HUTTNER CONST. ua rr+! 1.ANo DoT AREa . ,l,.oc Ja. rt. (~ENCN 4AR/( HOUSE AREA ~ 2,lS7 Jq h. V~ ~~ covEA4GC ~ 33.97[ I ye) S89'41'S2'W 13T.78 ~ ~v 10 i _______ o ~_ _-~ ~ 10 g ~ ~ S 1 ~` ' i 8 ~ a ; ~ ~ ~ ~$ ~ ~ ~ ~ a , W ~ ~ ~ ~~-- JC.e] ---- ~ ~ d' ~ I I W ~~~ ~ ~ -- i ( 3 ~ W a0 moo: ~ j , dD I Z ' sd ( ~_~ `~' ~ 8 I ~ ~ /3 ~ - o~ sa ~ 1 ~ ~ ' C ~ ~ ~ Y / ~ 4 V W ~ h- 36.00 _ i tc ~„ ------~f --- ---- c --n ~0 30 ~~ ~ +e.oD I ~~ S89'41'S2'W 137.tit ^) I VI S BENC4 PARK ETLEY~ PIPE NOR InaaSro a~rJ saw rot agora IRAN Jr. rswa ~OPOSEO NOIJSE ELEVATIONNdJSE ELEVATION LCWES'T BOOR ELEVATION: ~O•S NOR J1rlDINC C~10~90NJ JMarN A1K f01 wOIQO1TAl Ala VJ1111CA1 U7CAl1OJ `f 79 ~ a< muetu~IS aKr. Jcs Abat[crwL ~ na 6uJdrn wa . TOP aF eLOac EcFvtnar: Io~raat,w oraxyo~: :ARACE SJ~e [LEvAnON: 978.3 Na1G Mo Jxatx JoJS J7KSnGtIW NAJ m+ [ablER9 a 11J3 lar br tIK Jurtrdt. me Ju-AJUn a >nJ ro aurraT tK JKfa/10 NwJ[ TC6 61 LOOKOUT ELEYAnON: wsroam n iqr x +c:aNawT+ a +~f J~crae. Nor1; ac m1lsxAr. oau Nor rusoRS to sau 6AJDCets anot nuM ,~ amoo owoJn wtctrr oswtwN rwa wow ow nc 7aeaaec Iur. (aoaoo : JOgtEJ IJ6roJm nirAltow ro1C OoN1RAt-aR Tar ~o1sY JR~sJr,r oElot - - - oOatp oRANAa AR oJUrr wDC.r -+ Joass o11AJU6E aaJ oJ,ono71 nom Jruewcc wow AR JAJJO a w .wurio wltA, --~- Jtlatlp w~mo7r $ OwOlti DIRT IAR t6E HEREBY CERT1fY Tb Muftrl[R CONST. THAT TWS a A TRUE AND CORRECT REPRESENTATION O< A SURYCI' Oi THE BOUNCAR7E5 OF: IOCKT PINETREE FOREST B O o o o A T A x TA b»+ 7T 00!] NOT r1,I1M01tT f0 9NJW MIPROVE7NENT5 OR ENC7i10AW7JEN7L, C7oC[P7 At S7iONN, AS SURVEYED RY ME CR UNOEJi MY DIRECT SUPERYI90N THIS tiTN OAY Oi .RJIIE. 2001. ~-, SCALE 1 INCH ~ 30 FEET S~~PK7nEER ENC r+.AENC •.A. e 966 9TSaY.08 M Jon, L. J¢ 5'f F'~^'}:-'.D JUN 2 0 2G~1 ,- ~~ , O Je ap ~ ? i V ;> Y ~ M =. 7 ~ 7 ~~ t~ ;~: A ~ M ~° F~ J[ a ~~~~ ~' `~ 1 . i -t:,;'. ..._ ,~'f ~~ ~ ~..~ _ ti ;; ~i ~ : ~i:~ ~ . g . ~ .~ ~=~ ~. .. ss Agenda Information Memo July 17, 2001 Eagan City Council Meeting LLD BUSINESS A. ORDINANCE AMENDMENT -SECTION 6.39 (OFF-SITE MASSAGE THERAPY PERMITS) ACTION TO BE CONSIDERED: To approve an ordinance of the City of Eagan, Minnesota, amending Eagan City Code Chapter 6 entitled "Other Business Regulation and Licensing" by amending Section 6.39, Subd. 4(A) regarding massage therapy establishment and by adding Subd. 6 regarding temporary off-site permit; and by adopting by reference Eagan City Code Chapter 1 and Section 6.99. FACTS: • At the June 19, 2001 Listening Session, a representative of Healing Touch Chiropractic addressed the Council requesting an ordinance amendment to allow massage therapy businesses to conduct business off-site. • As a result of the discussion, the City Council directed staff to prepare an amendment for consideration that constrained off-site use to a permit process and requested information on the practices of surrounding cities. • The City of Burnsville allows off-site massage therapy to homes and businesses. The City provides ID cards to be displayed byoff--site massage therapists. • The City of Inver Grove Heights licenses both businesses and individuals for massage therapy. Individuals are not permitted to practice off-site, only the owner or employee of a licensed business is allowed to provide massage therapy off-site at specified locations including rest homes, nursing homes, places of employment and in private homes. Massage therapy is not allowed off-site at any establishment serving malt liquor beverages. • The City of Bloomington provides permits to massage therapists to do off-site massage therapy for up to 4 days at a time, up to 3 times in a single year. Applicants must provide proof of $1 million in professional liability insurance, 400 hours of certified training and at least 1 year of experience in massage therapy. • The City of Apple Valley repealed its massage therapy ordinance. Massage therapy is no longer a regulated business. ATTACHMENTS: gh S'~ • The proposed ordinance amendment is attached on pages ~ throw • The letter of otification sent to massage therapists and chiropractors is included on page • The list of a tablishments and persons notified is attached on pages ~ through ~• s6 r' u i i r ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER SIX ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY AMENDING SECTION 6.39, SUBD. 4(A) REGARDING MASSAGE THERAPY ESTABLISHMENT AND BY ADDING SUBD. 6 REGARDING TEMPORARY OFF-SITE PERMIT; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 6.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Six is hereby amended by changing Section 6.39, Subd. 4(A), to read as follows: A. License required. It is unlawful for any person to operate a massage therapy establishment without a license therefore from the city. It is unlawful for any person to practice therapeutic massage therapy in any place except upon a licensed premises-1 unless a temporary off-site permit is issued in accordance with the provisions of this Section. Section 2. Eagan City Code Chapter Six is hereby amended by changing Section 6.39, by adding Subd. 6 to Section 6.39 to read as follows: Subd. 6. Temporary off=site permit. A. Notwithstanding the provision regulating a massa a therapy establishment license hereunder, a massage therapist licensed by the City may provide massage therapy on premises other than the licensed premises upon the issuance of a temporary off-site permit by the City Council. An application for a temporary off-site permit, which shall be on a form provided by the City, shall be completed with all information requested thereon and submitted to the City. B. A temporary off-site permit shall be subiect to the following requirements: 1. The off-site massage therapy shall be conducted only at the premises under the permit. 2. The permit shall be effective for a period not to exceed seven (7) days. 3. No more than permits shall be issued to the same applicant within a 12- month period. 4. The permit shall be subiect to all provisions of this Section ovg erning licensed massage therapy establishments and licensed massa a therapists. S~ 5. The permit may be issued only for special, short-term promotional or contract events or services. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 6.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: Mira McGarvey Its: Deputy Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: CITY OF EAGAN City Council By: Patricia E. Awada Its: Mayor Sfl ~- ~~ r city of eoc~an PATRICIA E. AWADA Mryor July 10, 2001 RE: Proposed Ordinance Amendment Notice -Massage Therapy Off-Site Permits PAUL BAKKFN PEGGY CARLSON To Whom It May Concern: CYNDEE FIELDS please be advised that the City Council will consider adopting the attached ordinance MEC ~y amendment at the July 17, 2001 regular City Council meeting. The meeting begins at 6:30 ~,,,,~ Members p.m. and will be held in the City Council Chambers at the Eagan Municipal Center at 3830 Pilot Knob Road in Eagan. THOMAS HEDGES The proposed ordinance amendment is in response to a request made by an Eagan massage ciryAdtrtinisaator therapy business and would allow licensed chiropractic and massage therapy businesses in Eagan to apply for permits to provide services at off-site locations for periods up to seven (7) days. The City Council may determine a maximum number of permits to award to an applicant within cone-year period of time. All permits would require Council approval if Municipal Center. the ordinance amendment is passed. 3830 Pilot Knob Read As an impacted business, it is important to the City of Eagan that you are notified of this Eagan, MN 55122-1897 potential change. You are welcome to attend the meeting to express your support or non- Phone: 651.681.4600 support of this matter. The Mayor and Council also welcome your written correspondence, Fax: 651.681.4612 which maybe addressed to: Eagan City Council TDD: 651.454.8535 Eagan Municipal Center 3830 Pilot Knob Road Maintenance Facility: Eagan, MN 55122 3501 Coachman Point If you have any questions regarding this agenda item, please contact the Administration Eagan, MN 55122 department at the City of Eagan at 651-681-4600. Phone. 651.681.4300 Fax: 651.681.4360 Sincerely, TDD: 651.454.8535 ~~ (~ Thomas L. Hedges www cityufngan.oom City Administrator Enclosure THE LONE OAK TREE "Ihe symbol of saertgth and growtl- in our community ~ g I Roxanne Carr-Beseman Claudia Ernst Julie Marrs/Marz 6380 1315` Court W. 1090 Ohio Street 215 Prescott Street Apple Valley, MN 55124 W. St. Paul, MN 55118 S. St. Paul, MN 55107 Peter Dietzler 7426 Nicollet Avenue Richfield, MN 55423 Bobette Gugat 11549 23`d Avenue S. Burnsville, MN 55337 Igor Ganopolskiy 4114 Beaver Dam Road Eagan, MN 55122 Brandy Dee Johnson 734 Summit Avenue St. Paul Park, MN 55071 Pamela Latterell 3917 Bloomington Avenue S Minneapolis, MN 55407 Ruth Juris 1845 S. Ferry Street, #205 Anoka, MN 55303 Rachel Newman 3450 Wescott Woodlands Eagan, MN 55123 Larry Murphy 3915 Valley View Drive N Eagan, MN 55122 Neuromuscular Connection 4580 Scott Trail Eagan, MN 55122' ~icev~~dl -mas~g-~ {incvap~5~ - ~/~01200( Lorelie Urdahl 1526 Sandhurst Drive E. Maplewood, MN 55109 Maria Armstrong 12770 Germane Avenue, # 112 Apple Valley, MN 55124 Blaine Rude 878 Wescott Square Eagan, MN 55123 Susan Stearns 1002 Cross Road Eagan, MN 55123 Annie Catherine Yule 1345 High Site Drive, #221 Eagan, MN 55121 LifeTime Fitness 1565 Thomas Center Drive Eagan, MN 55122 Michele Kusske 1311 W. 1215' Street Hastings, MN 55033 Jara Soost 5530 175' Street West Farmington, MN 55024 Carrie Sutter 3907 Thomas Avenue S. Minneapolis, MN 55410 Mara James 1210 Laurel Avenue St. Paul Park, MN 55071 Janeen Velishek 809 Sarazin Street Shakopee, MN 55379 SW YMCA 550 O15perman Drive Eagan, MN 55123 r';~,~ .=' = Address Labels 6CJ Laser ~, 51600 Clark Chiropractic Healing Touch Chiropractic Gear Chiropractic Care 1260 Yankee Doodle, Suite 100 Dr. Shelly Smith Town Centre Professional Bldg 4250 Lexington Avenue S, Ste 110 3410 Federal Drive, Suite 100 Eagan, MN 55121 Eagan, MN 55123 Eagan, MN 55122 Hilltop Family Chiropractic Clinic Dr. Marla O'Brien 1460 Yankee Doodle Road Eagan, MN 55121 Dr. Robert D. Lukin 2020 Silver Bell Road, Suite 9 Eagan, MN 55122 Ryan Chiropractic 4172 Pilot Knob Road Hilltop Plaza Eagan, MN 55122 Chiropracters -Eagan Directory Home Environment Center Eagan Town Centre 3448 Denmark Avenue Eagan, MN 55123 Massage Therapists -Eagan Directory (those not included under Chiropracters) Spectrums Of...Salon Spa 2552 Horizon Drive Burnsville, MN 55337 6/ Agenda Information Memo July 17, 2001 Eagan City Council Meeting B. JULY 2000 STORM MITIGATION IMPROVEMENTS, OAKBROOKE POND ACTION TO BE CONSIDERED: Approve the Additional Improvements for Area 4.1 (Oakbrooke Pond, BP-35), and authorize the preparation of construction plans and specifications. FACTS: As a result of the super storm event in July 2000, significant flooding occurred around Pond BP-35 (Oakbrooke Pond). The Preliminary Design Report (PDR) presented to the Council and community in late April identified proposed improvements for this area that would address the flood levels experienced in July 2000. They consist of the installation of an Emergency Outlet Pipe (EOP) from Pond BP-35 to BP-35.1 down stream. Because this drainage area was determined to be within the MCS (Meets City Standards) category, the flood mitigation improvements were considered to be "Additional" improvements. The result of this Additional improvement would require increased pond storage capacity in downstream BP-3 beyond what is currently planned for in the overall Oakbrooke development community. Pulte Homes had put the City on notice of a potential claim for the damages incurred as result of the July 2000 storm event. Action on any improvements was continued pending further discussion of the claim. Most recently, Pulte has submitted a letter stating their intent to modify their future development plans for the Oakbrooke 6"' Addition to accommodate the increased storage capacity necessary to handle the additional flows if the City were to install the identified EOP improvements. Staff met with Pulte representatives on Friday, July 13 and was able to reach an amenable resolution to the claim. The Developer will provide the additional storage capacity in BP-3 if the City will install the proposed EOP improvement and commit to providing the designated ponding capacities south of Diffley Rd. with future development. A letter of intent and understanding to that effect is being prepared by the City Attorney's office. Notices have been distributed to the Oakbrooke neighborhood informing them of this improvement consideration. ATTACHEMENTS: • Pulte letter, page ~. • Original grading/developmentpian, page • Revised grading/developmentpian, page ,~. ~~ ,~~ ~~ .i ~..."~.;~ ..Y }% ~~ - v.~1 v,~G Jrtr r.ClG~UC Mr. Thomas Hedges, Administrator CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122-1 i397 RE: Oekbrvoke 2"° b 5~' Additions Hear Mr. Hedges: I am writing this letter to discuss Iwo points relative to the Oaicbrooke Community. 1} Pufte Homes was finely able to dose on the Frank Red>tzlgel 5 apes at the northeast comer of Oakbrooke yesterday, June 28, 2001. This was completed after marry months of delays due to their actions. We now have both the 2nd Add+tton and 5~' Addition signed off by Mr. Rechtzigel. tt iS our hops that fhe City of Eagan wiq sign the approved plats so that both can be recorded trnmedtately at the c;ourrty. We respedfuNy request that further council adion be watered if, in fact, we have exceeded the time limit for rocording the plats since it was rwt due to our actions. Further delays would cause hardship to some of the home buyers since their closings wvuki have to be delayed. 2} Pulte Homes understands that the City`s solution to the BP-35 pond flooding, based on the Year 2000 Event Criteria, is to require addkional pondirry south of Diffley Road. enkrrping the proposed potrding in the 4"' Phase of Oaktxooke to 54 acre/feet, and lnstsUtng a larger secondary EOP from BP•35 within the existing Oakbrooke platted property. Putte Homes supports the City's solution. Further, we have requested and received verbal approval from the City's engineer to excavate the northerly pond to the 54 acre/feet suing as part of our present grading contrad. !n the future, we wiB be making application for Oakbrooke Sd' Addition Foal Ptat with a unit redudion of approximately 11 patio domes to accommodate the larger pond. We anticipate and appredste that the City will be instatl(ng the larger EOP to complete the necessary system. Pulte Humes is relieved that a viable solution is achievable so that the home owners who were affected by the 2000 Year Flood may rest assured that they wil! not suffer from a rrlpsat evsrrt. Thank you for your consideration on the plat signatures. Please do not hesitate to cast me if you have any questions or comrnetrts on this matter. Sincerely, PUtT HOMES OF MINNESOTA CORPORATION R. Griswold, LA. Otrector of Land Copy: Marilyn W. -Eagan Jlm B. - Putte Homes Tom S. - Pulte Homes Pultc Homcs of Minnesota Corporation 815 Northwest Parkway, Suitt 140 Eagan, Minnesota SSt21 651.452.500 651.452.5727 Fax h 3 TOTAL P . 02 I '~ ~ ~-~ ~~ s O J~ ~~ -~ ~ ~ u .e J ..lwnr..r -I~ •~: ~T~~ ~ ~~~f~ >< ~ E~laali~ti '~~~ !~ ~ s:~j~ `.~.`~`~~' ~ a ~ c•t ~1 ?tw ~ ~ Fig ~~ :~.~~~. . ~,.\~; ~\`~`, \-.. :lxj ~ :'~ 9 ~`Ii I f s=~ :~~ '~:r > ~ ~~:~ , ;t v ~j I,~ _;.n' If y 1 1, ~ ~~ ~~ ', r '~ ° ~ t`~ ~ i ` ~~ If ~ ` •~ ti .., °~: , ~ \, ~ / ~•u' ~\ ~`. r' r ~,~, 4g, %~ ~~ ~~;~,t.. ~2 (l '~;~ ~~ t 'I1(j$`\ R~`t ~~``L'~ re l •,~~ ~, . ~ ! ., ~ ib~~ 'r. 1C .~ j~~' .! ~r~I~f = ~ ?!r~ .fir e~ ' ~r -,..t.. --~; a , .: ,, , I t ~ .y~ ` s ~ t,~ ~~_ ~. "5~ \ ~ ., _ 1 • • _ --~. 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'~ 9 ~~ ~ •~ t '~ ~ ~ ~~, ~ ~~ ~ ~ ~' GOAT ...,~ ~~~ -,,~_ i ,~~ ~ ~ ; ~f ~ ~y -t` /~~ ' 1 t ; ~ r~ 'e KKK/ ~~~ i~ar'!;i~t rr, r-~ Tf~ ~ / \/ ~ ~ ~ I . 1 1 1' 1. ~ s s p:+f. ~ ' fI t ~ rl. r .. iII ~ ~ ~~ t Tim. ~ ~I IIe~ ., ~ I i.e/.~ Y r, ..~ ~1 jjlti a~ I, u: .. 4 ,• _ _ r ~~ ~.~~- +~ J~ 1 t\ r r. ~ s ~ I .. ~ ~ f' `/ ~ ._ ' ~' ~'~i ~...ir~~+ psi" ,~ f ~`. ,; . \:., 'Y .'ice-_ ~ L ~~ .. / ,,, .,. `:' ~ 1 i ~ ,.....,'y T ~ 1! r r ~_ fr i ip i ~ 1 ~N - ~ ~~~~~~. / ~.. .; wr N.. ~/Y ~\~. .M r „ .~ I`I Agenda Information Memo July 17, 2001 C. CONTRACT 01-12. JULY 2000 STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Continue/Award Contract 01-12 (July 2000 Storm Mitigation Improvements -Misc. Areas # 2 & 4) to Bazbazossa & Sons, Inc., for the Base Bid as amended in the Agenda Report in the amount of $1,550,865.50, and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • Contract O 1-12 provides stone water drainage system mitigation improvements in a portion of the azeas affected by the July 2000 Super Storm, including Cedaz Grove Area #2 (Project No. 815), Woodgate Lane Area #4 (Project 820), and Palisade Circle Area #2 (Project 826), as outlined and discussed in the Preliminary Design Report (April 2001). • On July 5, the Council received the bids and continued the award of Contract 01-12 until July 17. All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and arithmetic. The low bid from Bazbarossa & Sons, Inc. has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The proposal and specifications were prepared to allow the Council flexibility in the award of the improvements based upon the uncertainty of some of the improvement costs and the funding of the improvements. The deletion and substitution of some items in the base bid due to the overall cost benefit are presented for the Council's consideration. • The substitution of the hip design 72" trash guard ($4,000) in Alternate Bid No. 2 for the Outlet Structure ($55,000) in the Base Bid for the Peridot Path Pond outlet has been included due to the insignificant difference in the inlet capacity surface area (89 sq. ft. vs. 99 sq. ft.). • The deletion of the pond excavation for Pond AP-1 will reduce the Base Bid by $85,440 while having no impact on the level of flood protection. ISSUES: The Department of Natural Resources (DNR) permit application has not yet been approved and is still being reviewed between City staff and DNR staff. At issue is the additional diverted drainage from the improvements to the existing storm sewer outlet into the protected Fen at Nichols Road and the Minnesota River. Cost estimates for the requested improvements in the river valley and extension of said outlet are about $225,000. Acquisition of new easements is required for the construction of the proposed improvements. Staff has communicated with all affected property owners and is actively pursuing easement acquisition. At the writing of this report, four easements remain to be conveyed. One is required for the Cedar Pond outlet and the other three are for the backyard storm sewer for the Amethyst Lane area. ATTACHMENTS: • Bid Tabulation, page ~. ,~~ ~~ . {~ . r city of ~agan JULY 2000 STORM MITIGATION PROJECT NOS. 815, 820 and 826 EAGAN, MINNESOTA City Contract No. 01-12 Bonestroo File No. 49-00-109 Bid Date: Thursday, June 28, 2001 - Bid Time: 11:00 a.m. Alternate #1 Alternate #2 Pond AP-1 Peridot Path Park Contractor Base Bid Sedimentation Basin Gabion Channel 1) Barbarossa & Sons, Inc. $1,687,305.50 $ 63,201.00 $358,679.00 2) Lametti & Sons, Inc. $1,858,912.00 $123,805.00 $333,772.00 3) McNamara Contracting, Inc. $2,315,510.45 $135,320.96 $360,099.72 Low Preliminary % Engineer's % Base Bid Resort Deviation Estimate Deviation Cedar Grove -Project 815 Cedar Pond/Diffley Road $726,164.50 $621,000"' $696,000 Jade Lane 28,415.00 71,000 44,000 Carnelian Lane/Mica Trail 473,527.00 622,000 540,000 Gabbro Trail/Peridot Path 5,540.00 11,000 12,000 Peridot Path Park Maintenance 156,959.00 123,800 238,000 Pond AP-1 Maintenance 174.350.00 127.000 275.000 Subtotal Project 815 1,564,955.50 $1,575,800 -0.7% $1,805,000 -13.3% Woodgate Lane -Project 820 58,695.00 49,900.00 +17.6% 55,000 +6.7% Palisade Circle -Project 826 63.655.00 95.000.00 -33.0% 65.000 -2.1 % Total $1,687,305.50 $1,720,700 Alternate No. 1 Pond AP-1 Sedimentation Basin 63,201.00 N/A Alternate No. 2`~' Peridot Path Park (AP-2) Gabion Channel 358,679.00 N/A -1.9% $1,925,000 -12.3% 114,000 -44.6% 273,430 -31.2% "' Includes $181,000 for home acquisition, which is not required based on the project being bid. `~' Alternate No. 2 would replace Peridot Path Park Maintenance (Eng. Est. $238,000) 6~ Agenda Information Memo July 17, 2001 Eagan City Council Meeting D. CONTRACT O1-04. CENTRAL PARK AND PARKWAY (GRADING, STREETS & UTILITIES) ACTION TO BE CONSIDERED: Approve/Continue Bid Alternate 1 (or 2) for Contract 01-04 (Central Park and Parkway -Grading, Streets & Utilities), and if approved, authorize the Mayor and City Clerk to execute all related documents. FACTS: Contract 01-04 provides for the grading, site development and pond outlet for the new Central Park along with streets and utilities for Central Parkway. The Bid Proposal was set up to allow the City to award a contract for the entire Central Parkway improvement (Pilot Knob To Yankee Doodle -Alternate 1) or just the northern segment of Central Parkway (Pilot Knob to the Community Center entrance - Alternate 2). Bids were opened on June 28 and presented to the Council at the July 5 meeting. At that time, the City had not received the necessary easements or rights of entry from either Lockheed Martin or Duke Weeks. Since that time, the City has met with both property owners for further discussions and negotiations. Duke Weeks has agreed to dedicate and convey the necessary easements, rights of way and/or rights of entry to allow the entire contract (Alternate 1) to proceed. However, the City has not been able to reach a similar agreement with Lockheed Martin requiring the acquisition through Eminent Domain (condemnation). Since Lockheed's cooperation is necessary to proceed with either Alternate, this will delay the schedule of the Central Park development unless they agree to grant a right of entry while the condemnation process proceeds. An unconditional right of entry has not been offered as of this date. ISSUES: Some of the unit prices relating to the development of Central Park are higher than the budget estimates. An analysis will be provided to the Council at the meeting to help in the discussion of whether these bids should be rejected (due to either price or lack of easements) and a new revised scope of improvement be re-bid for the Central Park improvements only. The Community Center access could make use of the current shared common private driveway. 6e r' o i i Agenda Information Memo July 17, 2001 Eagan City Council Meeting F. INTERIM USE: STUDY AREA IN SECTIONS 15 AND 22 -CITY OF EAGAN ACTION TO BE CONSIDERED: To amend Eagan City Code Chapter Twelve by adopting Section 12.02 Entitled "Interim Use: Study Area In Sections 15 and 22." FACTS: - At their regular meeting of July 5, 2001, the City Council directed staff to prepare an Interim Use Ordinance for the purpose of protecting the planning process associated with the study area in Sections 15 and 22. - Adopting the Interim Ordinance will establish a moratorium on development for certain undeveloped properties designated for further study. The draft Interim Use Ordinance calls for an ending date of June 30, 2002, or such sooner time as the City Council may determine. ATTACHMENTS: (2) Map of area subject to Interim Use Or finance, page ~. Draft Interim Use Ordinance, page ~ through ~i ~~ ~ }- i ~ 1 '- = ~ ~ ~ ~ ~- _ ~ ~~~,~ winun nni b ~~ ~ ~ t ~. . ~ ~ i i ~-~ $ .R. ~- ~ ~ ."tiff. ra , ,_ _ ~~~ ~ ~ . ~~ '`°~ •~ ~ . ,} ` i r ~ ~~ as ~ ! ~ / • • +x..omw.es M ~.• M I. ~ S ,_ r r ~ rw l • ~ . + . s • :'~~ • .~ ~ ~~ F.S y ~ r ~omsooots7s ~. _ s ~ • too,sooouts 9~ 4 , i m I ~ 1 ~~ ,~ M ~ °~ 'cl.,. Ptt . • • • _ c n.u `~ ~ • f ~~ 1 ~ C.mpus . ~ ~ • ^ ~ + g ~ ~ • • ~ S ~ L 1 ~ ~• w Q 100220001~Ot - ~ 7 ~ ~ ~ InOcn.t P.rk • ~ifl/ f _ f • ~ f • • f ~• ~ . f ~ \ • • ~~! ! * ~ • ~ a ,~. ^ + r ' ~ ~ 1 . ~ • • •+ t ts~s ~ ~ _ `~ 1 ~ ~' F f •• s. ~ ~ o • r •f ~ t L + • o ~ ~ + ~ ~ + • • ~y~ • I _ • ~ ~ ~ ~~ 1 • • ~ ~ ~ ~ , • .• ~ 1 r i ~ ~ • •~ /~ .• t.. • • t ~~ cs.ulrn ~o ~rso.ol e.t ~ ~ ~ ^ ^ • 1 ` 4 ~ ~ • ~ • ~ g i ~ ~ w T n.a ~ • `o ~ ~ • r ~ ~ + ~ a ~ ~ ~ ~ ~ • ~ • ~ s ^ ~ ' + ~ ,nv t -. ~ ii ~ ~ 6~~ ... Moratorium Parcel Moratorium Parcels in ~ Building Study Area ~ Parcel Line Water Sections 15 and 22 ~- ~~ ~ ~ DRAFT/07.11.01 ORDINANCE NO. 2nd SERIES AN ORDINANCE OF THE CITYOF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TWELVE ENTITLED "COMPREHENSIVE GUIDE PLAN AND LAND USE REGULATIONS" BY ADDING SECTION 12.03 ENTITLED "INTERIM USE: STUDY AREA IN SECTIONS 15 AND 22." The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 12 is hereby amended by adding Section 12.03, to read as follows: Section 12.03. Interim Use: Study Area in Section 15 and 22. A. On July 17, 2001, the Eagan City Council directed a study to be conducted for the purpose of evaluating social, economic, environmental and land use impacts of a golf course in the central part of the City which may affect the properties located in Sections 15 and 22. Pursuant to Minnesota Statutes §462.355, Subd. 4, the council directed staff to research the properties listed below for considering: (1) Any amendments to the Comprehensive Guide; (2) Rezonings; and (3) Necessary environmental reviews. B. The parcels affected by this ordinance are in Sections 15 and 22, and are identified as follows: Unplatted-Property Identification Number 110-02200-013-04 I (the "Property") C. This interim ordinance is adopted and is applicable to the Property for the purpose of protecting the planning process and the health, safety and welfare of the residents. D. Commencing on the effective date of this ordinance and ending on June 30, 2002, or such sooner time as the City Council may determine, the Property shall be subject to the following: ~3 DRAFT/07.11.01 (i) no building permit for the construction, reconstruction or alternation of any structure shall be issued, except for permits for the necessary repair of existing buildings, as determined by the City Council. (ii) no proposal for rezoning or comprehensive plan amendment shall be recommended for approval or approved by the Planning Commission or the City Council. (iii) no portion of the Property shall be replatted or subdivided, except for the purpose of consolidation of parcels of land into single ownership. (iv) no conditional use permit or variance shall be recommended for approval or approved by the Planning Commission or the City Council. E. The termination date of this ordinance may be extended for such additional periods as the City Council may deem appropriate not exceeding a total additional period of 18 months. Section 2. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. By: Mira McGarvey Its: Deputy Clerk By: Patricia E. Awada Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: ~~ ~~~ ~~ Agenda Information Memo July 17, 2001 Eagan City Council Meeting G. ORDINANCE AMENDMENT -- CHAPTER FOUR -CONSTRUCTION LICENSING, PERMITS AND REGULATION ACTION TO BE CONSIDERED: To approve or deny an ordinance amendment to Chapter Four---Construction Licensing, Permits and Regulation FACTS: • At the Special City Council Meeting held on May 8, 2001 the City Attorney was directed to draft an ordinance to restrict signs on all City owned property including right-of--way, parks and public facilities. • The ordinance is written to reflect the City Attorney's determination that all right of way must be handled in the same manner for the purpose of this proposed ordinance. • Approval of the ordinance amendment will supercede and remove from use the City Council Policy on Election signs approved on August 18, 1998. • The proposed Ordinance Amendment controls the location of all non- governmental signs. • In addition to previous City Council consideration of an ordinance amendment the Advisory Planning Commission also reviewed the issue at a workshop held on April 12, 2001. ATTACHMENTS: • Existing City Council Policy on election signs is enclosed on page -~! ~-. • Minutes of the City Council meeting held on November 21, 2000 are enclosed on pages ~_ through ~. • Notes from the Advisory Planning Commission meeting held on April 12, 2001 are enclosed on page ~_. 7s • Minutes of the City Council meeting held on May 8, 2001 are enclosed on pages ~~ Proposed Ordinance Amendment is enclosed on pages ~ through S.3 . ~6 ~~~ ~~ r~ CITY COUNCIL POLICY SUBJECT: ELECTION SIGNS FORMATION OF PUBLIC POLICY DATE ADOPTED: AUGUST 18,1998 Election. signs shall be prohibited on any street between the curb and the trail or sidewalk. In areas where there are no trails or sidewalks, signs must be at least 10 feet from the curb. line. In addition, signs cannot create any visual obstruction or other safety hazard. There will be no prohibition against signs being on public property and no limit to the number of signs per parcel. City staff shall enforce this policy, Dakota County regulations and state law relating to election signs. Violations of Dakota County regulations will also be enforced by Dakota County staff. Signs removed by City staff will be held for a period of 10 days and may be picked up by the candidate at no cost. City staff shall inform all prospective candidates of this policy and all prospective candidates shall be responsible for compliance with this policy. -_ ~~ Eagan City Council Meeting Minutes November 21, 2000 Page 7 PROJECT 750R, TH 55 /BLUE WATER ROAD City Administrator Hedges introduced this item regarding access modifications and street improvements for Blue Water Road. Matthew Hansen, SRF, reviewed the revised project. Mayor Awada opened the public hearing. Gary Santoorjian, representing property owned by Dart Transit, identified in the Feasibility Study as properties A, D and E, stated he is opposed to the project because the property he manages will not benefit from the proposed changes. He further stated he is opposed to the amount of assessments that would be placed on the property. He went on to state that a formal appraisal which had previously been ordered by Council, regarding the benefits to the properties had not be completed. He recommended that the matter be continued until the appraisal is completed. Mayor Awada agreed that an appraisal should be done before approval for the project is given. Councihnember Blomquist moved, Councilmember Masin seconded a motion to continue the public hearing regarding Project 750R indefinitely. Aye: 4 Nay: 0 SIGN POLICY DISCUSSION City Administrator Hedges introduced and provided background on this item regarding the sign policy including election signs. Mayor Awada opened the public hearing. Cyndee Fields, Weston Hills Drive, recommended limiting election signs and possibly designating areas where signs can be displayed. Councilmember Carlson noted that this discussion does not impact private property. Bob Odegard stated he had placed election signs on his fence and received a letter stating he was not in compliance with the sign ordinance. He suggested that the sign ordinance be revised to omit the restriction of election signs being posted on private fences. Mike Densen stated he supports limits on signage in public places and there should also be a maximum square footage regulation. There being no further public comment, Mayor Awada closed the public hearing and turned discussion back to the Council. Councihnember Carlson stated she feels there needs to be more control on election signs due to safety, cost and environmental issues. ~a ,.~ , , Eagan City Council Meeting Minutes November 21, 2000 Page 8 Senior Planner Ridley stated that staff responds to sign issues on a complaint basis and 120 calls had been received during the recent election. He expressed concern over the amount of time City staff had to spend on this issue. He further stated that Eagan is the only City in the area that allows election signs to be placed in publicright-of--ways. City Administrator Hedges stated it is difficult to monitor all the property in the City and be consistent. He explained the survey conducted with other area cities. Councihnember Blomquist stated she felt the installation of election signs should go back to the old fashioned way which required permission from residents to place signs on their property. She further stated signs should not be allowed in the public parks and right-of--ways. She went on to state that only one sign per candidate per lot should be allowed. Councilmember Masin discussed the possibility of designating certain areas where signs could be placed. Councilmember Masin moved, Councilmember Carlson seconded a motion to direct the City Attorney to prepare a City Code amendment restricting the placement of election signs on public property except for two designated sites per quadrant and limiting the number of signage to one per candidate per location. Aye: 4 Nay: 0 OLD BUSINESS UPDATE ON INTERIM USE PERMIT FOR SMC COMPOST SERVICES City Administrator Hedges introduced this item regarding information of SMC's intention to relocate a portion of its compost facility which is located north of Yankee Doodle Road. Senior Planner Ridley gave a staff report. Councilmembers briefly discussed the issue and agreed with staff recommendations. REVIEW PROPOSED 2001 GENERAL FUND AND ENTERPRISE FUND BUDGET REVISIONS City Administrator Hedges reviewed the 2001 General Fund budget revision and the 2001 budgets for the Public Utilities and Aquatic Facilities Enterprise Funds. He thanked Tom Pepper for his assistance during the past months. NEW BUSINESS ORDINANCE AMENDMENT TO CHAPTER 11, SECTION 11.20, SUBD. 4 ENTITLED "LAND USE REGULATIONS (ZONING)" ADDRESSING HOME OCCUPATION REGULATIONS. City Administrator Hedges introduced this item. Senior Planner Ridley gave a staff report. ~9 SUMMARY OF THE ADVISORY PLANNING COMMISSION WORKSHOP Eagan Minnesota Apri112, 2001 Senior Planner Ridley explained that the City Council has asked the APC to provide comment and recommendation on the City's campaign sign regulations particulazly location requirements. Discussion occurred regarding the uniqueness of Eagan allowing signs in publicright-of--way and on public property and the negative affect this "free-for-all" approach has on the community as a whole. A consensus of the APC was that the most appropriate location for this signage was on private property only and members unanimously recommended that campaign signs be prohibited within public rights-of--way and on public property. The APC also offered to hold a public hearing concerning the proposed sign regulation changes if the city Council decided that it would be useful. $0 ~ u Minutes of a Special Meeting of the Eagan City Council May 8, 2001 Page 4 of 5 The Councilmembers discussed the importance of being able to contact one another immediately in an emergency. The Council directed staff to prepare a resolution for a regular Council agenda stating that in emergency situations, the City Administrator will attempt to contact Councilmembers for two hours prior to an emergency meeting and that in the event that Councihnembers are unreachable, a quorum of three Councihnember may convene and take action in an emergency. DISCUSSION REGALING SIGN PLACEMENT Ms. Cindy Bean addressed the Council and stated that signs of any kind should not be allowed in the publicright-of--way. She stated that the signs make the City unattractive and that signs are safety hazards in some traffic situations. She further stated that the signs were not free speech because they did not speak to a candidate's platform. Mayor Awada stated that the law does not allow for discrimination between types of signs. Councilmember Fields stated that she agreed with Ms. Bean's comments and position. Councihnember Bakken stated that it was an inappropriate use of public resources to use enforcement resources to ensure adherence to an aesthetic standard. He stated that the limitations on the signs as originally proposed by the City Council were unconstitutional and that the enforcement costs had not been considered. He stated that even revisions to the current ordinance would still result in afree-for-all in many parts of the City, causing traffic problems at corners and without truly reducing the number of signs. Mayor Awada stated the greatest abuse is on County roads. She noted that in other cities, candidates for office must be granted permission to place signs on private property. Senior Planner Ridley stated that enforcement would be more manageable if signs are not allowed in the public right-of--way or on public property. Councilmember Carlson stated that Apple Valley is handling the matter correctly by making the setback requirements more than the right-of--way and allowing signs on the County road right-of--way, per Dakota County's guidelines. Mayor Awada moved, Councihnember Carlson seconded a motion to draft an ordinance to restrict signs on all city-owned property, including right-of--way, parks and public facilities. Aye: 4 Nay: 1 (Councihnember Bakken opposed) OTHER BUSINESS -SUPER STORM DIRECTION Director of Public Works Colbert stated that the Public Works Department had received several calls from residents who are physically or financially unable to repair fences and property that will be impacted by the pending projects up for consideration by the City Council. He asked the Council to consider how the City would respond to residents facing hardship as a result of the proposed improvements to the storm sewer system. CRAFT 8/ ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENTITLED "CONSTRUCTION LICENSING, PERMITS AND REGULATION" BY AMENDING SECTION 4.20, SUBD. 1(c) AND 3 REGARDING SIGN REGULATIONS AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Four is hereby amended by adding the following definition to Section 4.20, Subd.l(C), to read as follows: 9. Governmental sign means any sign placed, erected or maintained by a governmental entity or agency for identification of or directions to a public facility or street or for traffic control. Section 2. Eagan City Code Chapter Four is hereby amended by changing Section 4.20, Subd. 3, to read as follows: Subd. 3 General sign standards. C. Location to right-of--way. No sign shall be located nearer than ten feet from any street, '': or railroad right-of-way, except e~y residential name signs which aze attached to mailboxes, rivate lampposts, or the like. H. Location in right-of--way and public property. No sign, other than governmental signs, shall be erected, placed or located within any street right-of--way or upon any public property. No sign shall be affixed to any utility pole. I. Location on private property. No sign shall be erected, placed or located upon private property without the permission of the property owner or the lessee. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 4.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Spa ~- ~~ Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Mira McGarvey Its: Deputy Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: By: Patricia E. Awada Its: Mayor 83 Agenda Information Memo July 17, 2001 Eagan City Council Meeting NEW BUSINESS A. REVIEW PROPOSED DEVELOPMENT -BCBSM ACTION TO BE CONSIDERED: - To provide comment and direction to Blue Cross Blue Shield of Minnesota (BCBSM) regarding the proposed campus development plan. FACTS: - BCBSM has submitted a Preliminary Planned Development proposal that reflects a 25-year Master Plan for a corporate campus development on their property located on Highway 13 at Yankee Doodle. - The plan looks forward 25 years and responds to BCBSM's anticipated future needs and the desire to consolidate operations on the property they have owned for over 30 years. - The proposal will require a Comprehensive Land Use Plan Amendment and the scope of the project will require an Environmental Assessment Worksheet (EAW) and an Indirect Source Permit (ISP). - Prior to proceeding with a Comprehensive Land Use Plan Amendment and the significant investment to engineer and refine the conceptual layout and the City authorizing it's consultant to perform the environmental reviews (BCBSM must reimburse the City for those expenses), BCBSM is seeking input and direction from the City Council. - The Advisory Planning Commission held a Public Hearing on the Preliminary Planned Development on June 26, 2001. The APC is recommending approval of the Planned Development subject to the conditions in the drab APC minutes which included an added condition requiring that the environmental reviews be brought back to the APC, upon completion. ISSUES: - The primary concern of neighbors who spoke at the Public Hearing was traffic. Other issues are summarized in the draft minutes. ATTACIi11~NTS: (2) Draft June 26, 2001 APC Minutes, age through D a Staff Report, page throw h Attached on pa es through is information that was mailed to neighbors on July 6, 20 1. 8y r ~~ City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page 5 DRAFT P1tELINIIl~IARY PLANNED DEVELOPMENT -BLUE CROSS BLUE SffiELD Chair Heyl opened the final public hearing of the evening regarding a Preliminary Planned Development of 155 acres consisting of office, low to medium residential and daycare to be developed in four phases over a period of 25 years, located on Blue Cross Road and Ashbury Road in the NE '/. of Section 17. Senior Planner Ridley introduced this item and highlighted the information presented in the City staff's planning report dated June 20, 2001. He noted the background and history. Applicant, Roger Kleppe discussed Blue Cross Blue Shield's growth and development. He discussed Blue Cross Blue Shield's preference of ownership rather than the lease of a building. He discussed the neighborhood meetings, newsletters and community concerns. Jeff LeFavre, representative of United Properties, discussed the addition of green space throughout Phase I. Member Segal questioned Blue Cross Pazkway as a public or private road. Mr. LeFavre stated the Blue Cross Parkway will be a public road. Six residents expressed the following concerns: • The buffering between the Blue Cross Blue Shield and the neighboring homes. • Preference of low density rather than medium density residential. • Levels of traffic on Ashbury, B[ackhawk and throughout the neighborhood. • Presence of sidewalks. • Land use concerns with large development and impact on Skyhill Park. • Bottleneck effect on roads during peak hours. • Lack of Notices distributed on Red Fox road. • Increase in traffic since Delta Dental, this being a bigger development. There being no further public comment, Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl questioned a traffic study being conducted by Blue Cross Blue Shield or the City of Eagan. Senior Planner Ridley stated a traffic study is a large part of the environmental review initiated by the City and will be completed before finalization of the project. Chair Heyl questioned the total square footage currently and after expansion. Mr. Kleppe discussed the total square footage of the current facility. He stated that Blue Cross Biue Shield recognizes the severe traffic issues. He discussed low verses medium density homes around the Blue Cross Blue Shield campus. ~S City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page 6 Chair Heyl questioned phasing. Mr. Kleppe discussed phasing. Member Nosbush questioned the wetland mitigation. Mr. Kleppe discussed the wetland mitigation. DRAFT Member Nosbush questioned the number of employees at Blue Cross Blue Shield and the increased amount after expansion. Mr. Kleppe stated Blue Cross Blue Shield currently has 1,400 employees in the existing building and perceives 4,300 employees when expansion is complete. Member Hunter stated he thinks the campus and the parkway setting will be nice. He stated the concept works, however he is concerned with residents and the increased amount of traffic. Heyl suggested an addition to the conditions of approval that states after the EAW traffic study is completed, the traffic study must come back to the Planning Commission for review. Commission and Staff discussed the process of the proposal after review by the City Council. Member Steininger stated he would like to continue this item until the traffic study is complete. Heyl stated that the Commission needs to decide if the project is doable. Member Steininger stated he will vote against the issue due to the unknown residential density and the lack of the environmental review associated with the concept plan. Member Nosbush stated the campus is magnificent. He stated that he hopes Blue Cross Blue Shield can accommodate the traffic needs. Member Hunter moved, Member Nosbush seconded a motion to approve the request for a Preliminary Planned Development of 155 acres consisting of office, low to medium residential and daycare to be developed in four phases over a period of 25 years, located on Blue Cross Road and Ashbury Road in the NE'/. of Section 17 subject to the following conditions as amended: Chair Heyl, Members Nosbush and Hunter voted in favor. Member Steininger voted Nay. 1. The applicant shall enter into a Preliminary Planned Development Agreement in accordance with Section 11.40 Subd. 6 of the City Code. 86 ~. u r i City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page 7 DRAFT Z. The subject property shall be developed in accordance with attached Master Plan and the following breakdown of land uses: Proposed Land Uses Acres Percent Office/Service 102* 65 City Maintenance Expansion 2 1 Medium Density Residential 47 30 Rights-of--Way 6 4 Total 157 100 *Approximately 10 percent of total devoted to Been area 3. Development shall proceed in accordance with the following phasing plan or sequence (see attached Master Plan for building references: Phase I (by 2003) - Approximate 172,500 square foot office building (Building A) - Two level parking ramp - Construction of a man-made pond and central landscaped green azea - The re-routing of Blue Cross Road Phase II (by 2005) - Approximate 172,500 square foot office building (Building B) Two level parking ramp Phase III (after 2005) - Approximate 115,000 squaze foot office building (Building C) - Approximate l 15,000 square foot office building (Building D) - Approximate 115,000 square foot office building (Building E) - Coachman Road connection (may not occur) Phase IV (date not specified) - Approximate 230,000 square foot office building (Building F) - Approximate 46,000 square foot community conference center/daycaze (May be part of earlier phase) 4. The term of the Planned Development shall be 25 years from the date of City Council approval. S. All lands shall be platted prior to or in conjunction with Final Planned Development applications. S7 City of Eagan D R A F T Advisory Planning Commission Meeting June 26, 2001 Page 8 6. Prior to the issuance of building permits, the following plans shall be approved for each phase: - Final Plat - Final Site Plan - Final Lighting Plan - Final Utility Plan - Final Grading, Drainage & Erosion Control Plan - Final Landscaping Plan - Final Signage Plan - Final Building Elevations - Tree Preservation Plan 7. Preliminary Planned Development approval shall be contingent upon findings of no negative environmental impacts. 8. The Comprehensive Guide Plan shall be amended to reflect the uses depicted upon the approved Master Plan. 9. The Advisory Planning Commission shall review the proposal once the EAW/traffic study and ISP have been completed. TV. OTHER BUSINESS Senior Planner Ridley stated a Planning Commission Work Shop will be held on July 12, 2001 to review the southeast Eagan moratorium area. He further stated a joint meeting with the City Council will be held on July 17, 2001 from 4:30 to 5:30 to discuss and review updating Chapter 11 of the Zoning Ordinance. Members Segal and Nosbush stated they will be absent at the July 17"' Joint meeting with City Council. V. VISITORS TO BE HEARD (FOR ITEMS NOT ON THE AGENDA) There were no visitors who wished to be heard at this time. VI. ADJOURNMENT Member Segal moved, Member Nosbush seconded a motion to adjourn the Advisory Planning Commission meeting at 8:45 PM. All voted in favor Recording Secretary 88' ~~ PLANNING REPORT CITY OF EAGAN REPORT DATE: June 20, 2001 CASE: 17-PD-OI-OS-O1 APPLICANT: Blue Cross Blue Shield of Minnesota PROPERTY OWNER: Blue Cross Blue Shield of Minnesota HEARING DATE: June 26, 2001 PREPARED BY: Bob Kirnvs REQUEST:. Preliminary Planned Development Amendment LOCATION: South of Yankee Doodle Road and easy of Highway 13 COMPREHENSIVE PLAN: O/S, Office Service and SA, Special Area ZONING: PD, Planned Development SUMMARY OF REQUEST Blue Cross Blue Shield of Minnesota is requesting approval of a Preliminary Planned Development Amendment to change the land use arrangements upon their 157 acre property located south of Yankee Doodle Road and east of Highway 13. Specifically, the applicants wish to amend their previously approved Planned Development to allow for an expansion of their corporate office campus. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote oftwo-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. 89 Planning Report -Blue Cross Blue Shield June 26, 2001 Page 2 BACKGROUNDlIIISTORY The subject property was originally purchased in the 1950's by Blue Cross Blue Shield. In 1981, the City approved a Planned Development for the property that encompassed a vaziety uses including Limited Business, Low Density Residential, Medium Density Residential and Park uses. More specifically, the plan incorporates the existing 190,000 squaze foot Blue Cross office building and the following use allotments (see attached exhibit for reference): - Limited Business Uses: Site A - 15.4 acres (maximum 190,000 square foot building proposed) Site B - 24.9 acres (existing 370,000 square foot Blue Cross office building) Site C -15.4 acres (maximum 190,000 squaze foot building proposed) Site D - 18.0 acres (maximum 175,000 square foot building proposed) Site E - 15 acres (maximum 140,000 square foot building proposed) - Medium Density Residential: 32.9 acres - Low Density Residential: 44.9 acres - Park 12 acres In the winter of 1998, the City approved a Final Planned Development for Site D referenced above resulting in the construction of the 64,300 squaze foot Delta Dental office building. EXISTING CONDITIONS The subject site overlays a total of 157 acres of land and is comprised of the following uses: Existing Land Uses Acres Percent Office/Service (Blue Cross and Delta Dental) 55 35 Low Density Residential 7 5 Roadways (Blue Cross Road) 5 3 Undeveloped (Special Area) 89 57 Total 157 100 The subject property has gently rolling topography and a centrally located wetland. The western half of the site is heavily wooded. 90 ~~ Planning Report -Blue Cross Blue Shield June 26, 2001 Page 3 The site is bisected by Blue Cross Road a designated "minor collector" street. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Office Building; zoned PD; Planned Development and guided PF, Public Facilities. South - Single Family Residential; zoned R-1, Residential Single Family and guided LD, Low Density (0-3 units/acre). . East - Public (Eagan Maintenance Facility) and Single Family Residential; zoned P, Public and PD; Planned Development and guided QP, Public/Quasi Public and LD, Low Density (0-3 units/acre). West - Office Building; zoned I-1, Limited Industrial and guided IND, Limited Industrial EVALUATION OF REQUEST Development Proposal Land Uses: The development plan calls for a mixture of office, medium density residential and public/quasi public uses. The following is a breakdown of proposed site uses: Proposed Land Uses Acres Percent Office/Service 102* 65 City Maintenance Expansion 2 1 Medium Density Residential 47 30 Rights-of--Way 6 4 Total 157 100 *Approximately 10 percent of total devoted to green area Phasing: The applicant has submitted a 25 yeaz plan to expand their corporate campus. The campus expansion is anticipated to occur in four phases as summarized below: Phase I (by 2003) - Approximate 172,500 square foot office building (Building A) - Two level pazking ramp - Construction of a man-made pond and central landscaped green area - The re-routing of Blue Cross Road 9i Planning Report -Blue Cross Blue Shield June 26, 2001 Page 4 Phase II (by 2005) - Approximate 172,500 squaze foot office building (Building B) - Two level pazking ramp Phase III (after 2005) - Approximate 115,000 squaze foot office building (Building C} - Approximate 115,000 square foot office building (Building D) - Approximate 115,000 square foot office building (Building E) - Coachman Road connection (may not occur) Phase N (date not specified) - Approximate 230,000 squaze foot office building (Building F) - Approximate 46,000 square foot community conference center/daycaze (Maybe part of earlier phase) Comprehensive Guide Plan -The subject property has two Comprehensive Guide Plan designations. The western and developed half of the site has on O/S, Office/Service designation while the eastern half is designated as a Special Area. As a condition of development approval, the Special Area designation should be eliminated to reflect the uses and their locations approved as part of this proposal. Compatibility with Surrounding Area -Like the previously approved Master Plan, medium residential uses are proposed in the southeast area the subject property. The proposed plan specifically calls for such uses east of the realigned Blue Cross Road (Blue Cross Parkway). It is believed that such uses provide a logical land use transition between existing single family homes to the southeast and the proposed office uses to the west. An ultimate determination of land use compatibility is however, considered a policy matter to be determined by City Officials. Site Plan -Conceptually, the requested Preliminary Planned Development Amendment calls for the development of an office campus whereby a total of seven office buildings (including the existing Blue Cross and Delta Dental office buildings) radiate from a centrally located outdoor common area. To accomplish such campus concept, the realignment of Blue Cross Road will be necessary Medium density residential uses have been proposed in the southeastern area of the site (east of realigned Blue Cross Road). The Comprehensive Guide Plan indicates that medium density residential uses represent a range in density of 4 to 12 units per acre. With a total of 47 acres of land devoted to such use, this translates to a range of from 188 to 546 units. 9~ ~ ~ ~~ Planning Report -Blue Cross Blue Shield June 26, 2001 Page 5 The Master Plan also illustrates the planned City Maintenance Facility expansion along the east edge of the site. This property would be acquired by the City and would provide additional azea for cold material storage. Environmental Approvals -The scale of the subject project mandates a number of environmental approvals including an Environmental Assessment Worksheet (EAW) and Indirect Source Permit (ISP). Approval of the Preliminary Planned Development will be contingent upon findings of no negative impact from alI required environmental reviews. Performance Standards -Specific details relating to grading, tree preservation, off-street parking, landscaping, setbacks, building materials etc. will be addressed as part of the forthcoming Final Planned Development applications for each phase. GradinQ/Topography -The undeveloped portion of the site is heavily wooded with rolling to steep topography. In general, the site slopes to toward the large wetland (Pond CP-6) in the center of the property. Elevations on the property range from 794 to 904. Storm Drainage -The entire site lies within drainage district C (as identified in the City Storm Water Management Plan -1990). A majority of the undeveloped portion of the site drains to Pond CP-6 in the center of the parcel. Because of the Iarge size of the property and the relatively intensive development proposed, treatment and storm water runoff control through the construction of on-site storm water ponds will be required for the development. Utilities - An existing trunk sanitary sewer pipe extends through the site from southeast to northwest. Any relocation of modification to the existing trunk sanitary sewer necessary to accommodate the proposed development will be the responsibility of the developer. Adequacy of any lateral stubs to serve the site will need to be reviewed at time of a more specific development proposal. Trunk water lines within Blue Cross Road and Ashbury Road provide water distribution for the development site. Any relocation or modification to the existing trunk water main system to accommodate the proposed development or re-alignment of Blue Cross Road and Ashbury Road will be the responsibility of the developer. The City Water Supply & Distribution Plan (1996) identifies the need for the future construction of three City wells on the Blue Cross property to help meet water supply needs. The site plan submitted shows the three potential well locations as recommended by the Water Plan. The developer should dedicate property, in the three locations, for acquisition by the City for the well sites. The necessary raw water transmission lines to serve the wells should be installed with the development. Streets/Access/Circulation -Highway 13 along the west edge of the site is currently under construction to upgrade to a 4-lane divided roadway with a concrete center median. Yankee Doodle Road (Dakota County Road No. 28) along the north edge of the property is currently a 4- lane undivided roadway scheduled by Dakota County for an upgrade to a 6-lane divided 93 Planning Report -Blue Cross Blue Shield June 26, 2001 Page 6 (concrete median) roadway in 2003. Direct access to these roadways by the development will not be allowed by the State of Minnesota and Dakota County, respectively. Public street access for full development of the property is proposed from Blackhawk Road to the south and from the proposed re-alignment of Blue Cross Road and Ashbury Road. The current alignment of Blue Cross Road functions as a reliever roadway for Highway 13. The impact ofthe re-alignment Blue Cross Road (planned for the first phase) as well as the impact of to the internal and external streets and roadways will need to be evaluated as part of the required Environmental Assessment Worksheet (EAW). The developer will be responsible for all required roadway improvements identified under the EAW necessary for the development. The proposed re-alignment of Blue Cross Road/ Ashbury Road is further to the east and closer to the existing neighborhoods. The site plan submitted shows numerous street accesses along this re-alignment. With the recent Delta Dental development, the adjacent residential neighborhoods were concerned with the potential for cut-through vehicle traffic to and from employees in the Blue Cross area. The Delta Dental development was not allowed street access onto Ashbury Road. The proposed site plan shows a T-intersection alignment of Ashbury Road with Blue Cross Road to help discourage cut-through traffic. Also, the current upgrade of Highway 13 (including the traffic signal at Blackhawk Road) and the planned upgrade of Yankee Doodle Road will better accommodate the Blue Cross campus traffic. A public street extension from re-aligned Blue Cross Road to Coachman Road through the City Maintenance Facility property to the east will be analyzed with the traffic impacts of this development. Easements/Permits/Right-of--Way - An Xcel Energy gas pipeline with a 100-foot wide easement extends through the property from southwest to northeast. Parks and Trails -During the development of the original corporate campus, in anticipation of future development, Blue Cross Blue Shield fulfilled the pazk dedication requirements for the entire site by dedicating the property that is now Skyhill Park. In addition to the pazk land dedication, an agreement was reached to allow the community use of a portion of the corporate property as an interim use prior to its development. Numerous community events, festivals and youth athletic events have since taken place on the site. Currently the site is used primazily for youth soccer. Phase II of the proposed development (est. 2005) would potentially displace the events and activities. According to the applicant, the newly developed "green areas" and internal walking trails would be available for community use (Phase I, est. 2003 and future phases). The green areas include azeas of preserved natural vegetation, wetlands/ponds and multiple trail connections. New boulevard trails would be installed as part of the realignment of Blue Cross Road (Phase i). 9y r o ~ i Planning Report -Blue Cross Blue Shield June 26, 2001 Page 7 The City has expressed an interest in negotiating the acquisition of several acres of property along the east boundary of the property for the potential expansion of the City maintenance facility. Tree Preservation -Much of the site is heavily wooded. The impact on the woodlands would begin in Phase I, as Blue Cross Road is realigned. More significant impacts would occur during the installation of buildings and parking areas in Phases III and IV. Several large stands of preserved woodland aze shown in the designated green area. Because the specific use of the area designated on the Master Plan as "Future Residential" is unknown, the potential impact on the woodlands cannot be determined at this time. The applicants specific proposals for preservation and or mitigation will be presented to the APrC for review when the applicant submits detailed development plans. Water Quality/Wetlands -Modification or impacts to the existing wetland would require compliance with wetland conservation regulations. The Master Plan depicts an enhanced wetland and a new basin. The applicants' specific proposal for compliance including any replacement or mitigation will be presented to the APrC for review when the applicant submits detailed development plans. SUMMARY/CONCLUSION Previous approval of the Preliminary Planned Development generally established the proposed office and residential uses as acceptable in this area of the City. It is important to note that the requested Planned Development Amendment does by no means constitute final project approval but rather a general acceptance of the overall development concept. The Master Plan shall be subject to various environmental approvals and each phase of the plan will be subject to detailed review and Final Planned Development approval. The acceptability of the various land use arrangements, acreage allocations, roadway alignments etc. is however, considered a policy matter to be determined by City Officials at this time. ACTION TO BE CONSIDERED To recommend approval of Preliminary Planned Development Amendment to change the land use arrangements of the 157 acre, Blue Cross Blue Shield property located south of Yankee Doodle Road and east of Highway 13 to allow for an expansion of their corporate campus. If approved, the following conditions should apply: 9s Planning Report -Blue Cross Blue Shield June 26, 2001 Page 8 1. The applicant shall enter into a Preliminary Planned Development Agreement in accordance with Section 11.40 Subd. 6 of the City Code. 2. The subject property shall be developed in accordance with attached Master Plan and the following breakdown of land uses: Proposed Land Uses Acres Percent Office/Service 102* 65 City Maintenance Expansion 2 1 Medium Density Residential 47 30 Rights-of--Way 6 4 Total 157 100 *Approximately 10 percent of total devoted to green area 3. Development shall proceed in accordance with the following phasing plan or sequence (see attached Master Plan for building references: Phase I (by 2003) - Approximate 172,500 square foot office building (Building A) - Two level parking ramp - Construction of aman-made pond and central landscaped green area - The re-routing of Blue Cross Road Phase II (by 2005) - Approximate 172,500 square foot office building (Building B) Two level parking ramp Phase III (after 2005) - Approximate 115,000 square foot office building (Building C) - Approximate 115,000 square foot office building (Building D) - Approximate 115,000 square foot office building (Building E) - Coachman Road connection (may not occur) Phase N (date not specified) - Approximate 230,000 square foot office building (Building F) - Approximate 46,000 squaze foot community conference center/daycare (May be part of earlier phase) 3. The term of the Planned Development shall be 25 yeazs from the date of City Council approval. 96 .<<~ ~~ Planning Report -Blue Cross Blue Shield June 26, 2001 Page 9 4. All lands shall be platted prior to or in conjunction with Final Planned Development applications. 5. Prior to the issuance of building permits, the following plans shall be approved for each phase: - Final Plat - Final Site Plan - Final Lighting Plan - Final Utility Plan - Final Grading, Drainage & Erosion Control Plan - Final Landscaping Plan - Final Signage Plan - Final Building Elevations - Tree Preservation Plan 6. Preliminary Planned Development approval shall be contingent upon findings of no negative environmental impacts. 7. The Comprehensive Guide Plan shall be amended to reflect the uses depicted upon the approved Master Plan. 9~ a Location Map P~rr:si Arr~ ~s~""`"r""' 6 Ri t BM F u ~ oo p ' , t ^ `r + ®®~ ~ ti ~ ~ ~; ~ ~~® ~~~ ~ w ,~ .ice , !! ,~, ~~ ~~ ~~ ® Subject S ite • ~ ®® ~ . ~ ~ i d ~ 'o ~ + ,, ~~ ~ j ~ `~ ~ .e ~!Q ~~ a~ ~ ~ e V m ~ 4 sS ~ ~ ®t~ 4 ~ ~ / ~ P ~ ~ e1 ~ ~ + ~ ~ t ~ ~ ~ ~ ;~ ~~ ~~0 ~ ~ s e. P ti ^/ a ~ i m~ •~ r • ~ o e ~~ ~ ~ s ®~ ~ i ~Y®i ~ t ce ' ~ ;t , * ~ ~/ `Q~ .~, 1000 0 1000 2000 Fast Development/Developer: Blue Cr+osslBlue Shield of MN Application: Preliminary Planned Development ^ Case No.: 17-PD-01-05-01 ~ (/•~ Wp Pnpend wing t.R31 NeVMw ].1. Feral Ww rrrp deh proWded by Dekote County land Survey OeptrOrned and b canoe n of App 2001. NTENDED FOR REFERENCE UEE ONLY / N w E City of Eagan M ! N N E S 0 T A THIS MAP IS I Tho City of Esoan and Datkoto County do not,uanntN tbo Keursey of this Information and an S Ceremurdry Mvelepment piepart~nr not nsponslblo for omors ar omissiona. Current Zoning and Comprehensive Guide Plan Blue Cross/Blue Shield Land Use Map case No. 1T-PD-01-05-01 Zoning Map ~~ v e ~~ ~ mm a+ ro ro a~ L Ft Current Zoning: 1 PD .f ~f~ ro ' Q ro .F Planned Development ,~ r• ro ~ ro ro R-~ ~ R t100 O X00 f7t10 Ir1 TTT ~.a /~/ Comprehensive Guide Plan Land Use Map v v IND tt LD o~ D~ mm HD HO / R l 1 IND .+ Current Land Use Designation: ~~ QP O/$ IND r~+`~ Ols Offi /S i s^ ce erv ce °~ SA Special Area P MD tqo o we ~ taa ~..t LD -R.1 l... tn.p Mortn.tMn N~mY C.Rois ~tY Wa~Y aP~.K 0101 / /~ N Zo.hp Mlttn.tM tn.M~hM~ y ~ wr. { //A/ City of Eagan Z W E t TH18 MAY 18 INTENDED FOR REFERENCE U8E ONLY Community DevHopment Deparbnent ~~ q ~ s ty Eayan and Dakota Cointy do not guannba tha acetracy of this I~onnation. ~~ NOUSTaIn_ r: Mcovtt oeMStrT ~rrrco alnrtESS ~ ~~ s. X4..,4• xr. '-:. ~~ . 4 Q o .;:?tip amt Q _ _ r ~ :~ ~ _a~ '~ Q Q,d D g +~ BU~S~SS n a~t~ ~ ~' ~Op•4PM•L 9tla 179.000 •4:L .r w~ w w~ w~ r9ooo0 •an. ~ . f J B S~'+., lM1AITED BUSINESS - . S91 NM 44.9 •CrM Propw40 Mss. ~ 974000 wL. b.~.,., ,' ~ 1 ~,~ O•+4kfp~ht C.eno1NR ~ - N ~ Z ~.-1 ~~' L91MTED BUS'><+IESS ~ \ s~. ~u.. rs.4 •u•s 1 ~.s M.R ew4 r9D,000 •a. tt I f~ ~ :~~,.,. • Y l~~s~ t t. ~ r ,~ ~ r_. Cs Q ~ : ~T ~+ ~"r ~ . ~ LpMITED v.e~ ve. *Yw ~ fu ~+~ ~ 31t• 16 rert+ ti.. ,_. v v _ _ 3G ~~1.~ ' '~'d.1-t~''"x=ri: t Rrad~Ye•. MdS 140000 sg~IL •-+ proppynl0ar~bpnwnt x'985-14,05 :,t :C+w DFKSt7r ~` v~3 ..rnes acre ~" I" tG~N UE`j~ty l~~ •' ~~ 1~~ 4-3uhrtt scra p~ ~ , v ^ f ~ I ~ fir' ~t ~+roi{r - .III ~* ....... ~X~ ,, .~ Y.i ~'~. ~ ,}"~ ..~ ,~ ,t. .m ~ ~ ~~~',~,,t~lri'r.. - t a~+4'r:: . r i.... ~_ is HGN ~EHSIT Y,N _, i i :~' .'~!i'.- 4. ~~., a'~ S., ' _.__. t2 ur {i~alar ttris x.i RES~lEh1T1AL i RESIDENTIAL - r~~c: wows ~~;, MEDIUM DENSITY LOW DENSITY - . ~ ~>~ s4.sx..• SM• M•s 44.9 qM -. µ ` 1~ a+it• ~.~.,..n..« ` rap,,.gOw.iopawnE 1984-1992 CroPO•~ p•.MOpm•n1 1982- 1990 "~ -heat !.] NEIC.M90RY1pQD IdR1i ~Z Bl)SN2:5C ` VEDII7M JENSIt Y ., S-6 uhit .we - Outline of Planned Develo merit Site f;L °Li ::fSr.t _; ~ .. s..,~ wTC. ..4~ ~o ,;, .. '`' _ ~ x~iibi~` . .. ;~ ,, f,~`~ Sketch Pian i, ........,.• ~~~1 .. ~.~ ~ Concept Plan '~~ PREVIOUSLY APPROVED MASTER PLAN (1981) 3. ~~ ,~~ ~°'~~za x~ss~ ~~ 6 ~~ ~J ~~ ~ ~ /o/ m • ~ ~~i ------- --------od a D D !! 3 ~ a. .. ' ~. ;,'• ~~- - _ a 031 ~ -,. N ,r . . , T ~ ,qty ~ ~ R7 J ~ ~ ~_ ~ x„ i 1 ~ fM'~r- c i r ~~ < ~ ~ -~ ~~ o , ~J~ ~ as _~ ~ - ~ ,~, .;~ a~-~;;, ~,~ j. `.Lr f ~i~ ~ .~ a,• ;.. . ter, '~.'~~~;: ~ ,~ . ".-sue ~ Jy~~'J~ ~ ~ 3 4 •`•~ ~ D '~~~ ~ PHASE I ~~ ~ ;- ~~ ~ ' ~ .~ ii ~ i ,~ ;; ~ ..'~3 ~ ,,. ~ ~ ~~ ~ ., a 4 , ii a ~ ~~~ ~Y_ ¢; _ ~ c`, G~ s, .j s s ~~ a 3 a ~~,, ~ j¢ r .~ ~~ ~ D A A ®~ ~~ ~~1 ~~ v7 ~ 3 ~, ~ ~. ~ ' ~a.,~"~ 7 ~ ', i ~ 9~ '~. ' `~~ ?Q~ ~ ~ ~~ 3 6.~s_' 7 1 ~• ~ E ~ • ~ ~z~ ~ v, _ ~ ~ s~ E ~•F a ~~ i 1 /off rn :r ~__-_ r.r=~ 1~ +. _~ D'~' D k-= a~ ~ ~~.1;--; ~~ ~ ~ Bbl ~' PHASE II a .t L i Y Q } ? ,a ?~~ f '~ 9 ~ ~ ~'~ r f~\ ~~~~ f .\ ~~` -~,~; ~ ~? ~r ~~ i T' ~~;' y . ~ ' ., 1 ~~a Ty'J a~ ~/o ff ~ ~ m ~ D 9 D ~a o~ ~a D ~' _' pia ~~ QQ 3 Y: O i3 1! 7 ~ ~ ' ' 1 ~ ~ . ~l'~ ~ ~'-/ ~~ ~~ ~ w `~ ~~ J ~~ J •~ ` _ A~ '..UU~~ ~'~` ' ~'~, ~ ,-~~ 1`t. :11~ -i ' `i~ i. ~J ~ ~" • ) PHASE III ~. ~ ii i ~r-~ ~i ~ ~S~xd -- ~- ~ S I' i' - i ' • • • •_ ~; ` .~_' ~~~ !~~ F! REF "~: k ~~ • ~: ' ". ~. I _' S~~ .~, L -~~~ C~ E' ~~ . ~~ ~~ C~`v ~E C `"~ \ . _v ~ r - ~4u~c~ fr- ;.C _C~C ~ ~~ ~ o~ EN ~>t-~ :..may,. ~ - 1 E:;bc ~~rl- i~ ~c •--- ~L"G _ Cti ~ y :u 11 E, . Q E F~~ E F~ F E F s: E E E E E E a E Q fl t 6 ., _,~ ~ . ~~ y fi~~ '~` r 6 ~i i ~ .~ ~ r ~~~ \~~/ PRSRT STD " ~` US POSTAuE PAID BlueCross BlueShield of Minnesota a.rre.nEwwd Me ry. c.e„..e wesn.a UCxw~o. ST PAUL, h1N PERMIT # 136 P.D Box 6»560 St. Paol, M~ SS i6t 0560 risaaROZ~6oi~ 31ue Cross and Blue Shield of Minnesota Neighborhood update Blcce Cross and Blcce Shield of Minnesota presented its 25-year campus plan to the city of Eagan on Mny 16. On May 23, Blue Cross met with city planners, who recommended modifications that were presented to the city's advisory planning commission for a public hearing on June 26. Six residents spoke at the hearing, voicing concern about traffic and the zoning of future residential areas. The commission gave concept approval to the plan, which goes to the city coacncil for concept approval on July 17. Following environmental and traff is stacdies, the plan will be presented again to the advisory planning commission for a public hearing and approval prior to presentation to the city council for final approval. This newsletter includes the updated conceptual drawing. The minor changes include the addition of marked wells, labeling of a proposed city mai- ntenance expansion, clearly marked recreational trails, and labeling of an existing pond to "existing wetland." The area formerly labeled "Future Residential" is more clearly defined as "Future Medium Density Residential:' The area, currently a mix of low and medium density zoning, would allow future transition in densities, including low-density (single-family homes) closer to current residential areas and medium-density (typically townhome- typehousing) development closer to Blue Cross' commercial property. Development of residential areas would be duected by the city of Eagan and would require input from neighbors. /06 „ ~~ W a~ s • _, ~ T • 1~ i g W W } ~~ `, ,..,~ ~ • ~I ~ ~ ~ ~,E § ~ _ ~. ~'~ ~ _ ~ ~ 1,~ i"o ~ ,~ . • ~ ~ ~ _ ~, ,~ ~ g .. - 3~ = i ,1J ~~ ~„ - ~~,. •- ~~ ~ ~~ ca T l ~ i ~C . \.i;~ J ~ ~ ~ 'C Vi T : ~ • ~~ ~"~ O ~ ~ ~ ~ ~ _ ~ 0 .r ~ 3`~°~~ l J -~ °~v ca r +-~ Z ~ ~ c ~ ~ c ~ ~ .~ c ~ ti ~ ~ ~ 3 y °' c ^ ,~ Q. rv o ~- E ?~ c m O f° ~ ~ ~ ~ = " ~ w - N L ~ J r l./1 ~ a ~~ T o T 3 ~ L_ ~ .^ ~ v ao E ~ ~° ~ Q ~ ~ l.J c h O ~ `p > p o N ~ . ~>3'°0 ~- ~,_ =~ i i •'~ ~~ ~ }- ~A'~ =t- ~ 1~ *^+`*ri`~ r ;~- ~ ~` -'~ ~~:V« ~` '3 . ~,......, ~ ~ - ~ ? r,_~-p •~w ~~ 1~'~1 • a ~~ ~ • • s _~ r r • i !r = ~ ~~ i r ~~ • .~ ~ 1••• • •~ ~ .r `~ ~, • • • • • • • ~ • Agenda Information Memo July 17, 2001 Eagan City Council Meeting B. APPROVE PLANS AND SITE FOR A TIER I SKATE PARK ACTION TO BE CONSIDERED: Approve plans submitted by Earl F. Anderson, Inc., for a Tier I Skate Pazk, and approve a site for the facility. FACTS: • Tier I Skate Pazks are comprised of ramps that do not exceed 3' in height. • Tier I Skate Parks are already covered under the City's general liability insurance in the same manner as a playground structure. • Statistics from a comparative study done by the National Safety Council and Consumer Safety Commission state that skateboarding results in injuries at a 0.49% rate, lower than injury rates of hockey (3.60%), football (2.78%), or soccer (1.42%). • This item was brought before the Advisory Parks Commission in late winter of 2000 and again in spring of 2001. An ad hoc committee recommended further study of public support, site alternatives focusing on Goat Hill Park or Sky Hill Pazk ice hockey rinks, and set an approximate budget of $25,000 to $30,000 (with a potential increase to pave a rink if the facility is sited at Sky Hill Pazk). • Funds would be derived from the Park Site Fund. • This item was discussed with Council at the May 22 Joint Commission/ Council Workshop. • Staff distributed approximately 350 surveys to junior high and middle school age youth. 330 of these surveys were returned. • 88% of survey respondents said they would use a Tier I facility in Eagan. Respondents were comprised of both boys (66%) and girls (34%), generally between the ages of 12 and 15. • Respondents indicated that those who skate often skate in the streets or driveways around their home (37.9%). • A group of community youth volunteers met with staff and associates from Eazl F. Anderson, Inc. to create a preliminary design of a Tier I skate pazk. • The preliminary design will cost $26,695. Note: This item will be presented to the Advisory Parks Commission on July 16, 2001, with anticipated recommendation for Council approval. Staff will update Council about the Commission's recommendation at the July 17~' regular meeting. ATTACHMENTS: • Project budget, page • Preluninary plan, Page-~// • Final study findin ,s,~resented to the Advisory Pazks Commission, July 16, 2001, page ~~.Z."~~b • /oa' „~ PROPOSAL TO: earl F. Andbf Eagan 3830 Pilot Knob Road Eagan, MN 55122 ATTN: Ken Vraa PHONE: 651-681-4660 FAX: 651-681-4612 DATE: 07/06/01 PROJECT: Goat Hill Park Skate Park Design FROM: Earl F. Andersen, Inc. 9701 Penn Ave. S. Bloomington, MN 55431 PHONE: 952-884-7300 FAX: 952-884-5619 REFERENCE: 6010706AA TERMS: To be determined QUANTITY DESCRIPTION PRICE EACH TOTAL SkateWave Custom Designed Skate Park, per plan $ 22,380.00 SK8-111284-see attached, equipment only. * Installation supervisor at $600.00 per day with a $ 1,200.00 Not Included minimum of 10 volunteers (2 days estimated) *Materials delivered to site to be coordinated with freight company and unloaded by City. NOTE: This quotation is valid for 30 days. SUBTOTAL $ 22,380.00 Please call for confirmation after that date. SALES TAX $ 1,454.70 Prices are NOT based on prevailing wages. FREIGHT $ 360.46 INSTALLATION $ 2,500.00 Do you need a 24-hour call prior to delivery notice? Yes No TOTAL $ 26,695.16 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted. This quotation is based on the area being free of all debris such as, but not limited to the following: 'Concrete footings or blocks of any type. 'Bedrock or rocky conditions of any type. 'Tree stumps, trees, cans, bottles, metal or any other debris. 'Utilities requiring any holes to be dug by hand. `If area is not accessible to a bobcat and other equipment necessary for installation. 'If water exists in site area or footings after they are dug. 'Or any other unknown conditions not listed or visible. FOB Factory Shipment approx weeks after receipt of order. r-- Accepted by: Signed by: _~_-~ , ~ - ---~__ - /O / ~QIaiA3Tei'YCi1~40~ S, #100 • Bloomington, MN 55431 • Phone: 952-884-7300. 1-800-862-6026 • Fax: 952-884-5619 www.efa-mn.com • e-mail: parkandrecinfo@efa-mn.com OR trafficinfo@efa-mn.com EEO/AA - ~. W l,~ ~.,.:.. -f..; , ~ ;-a ~ _ ~ - _ - ~- r s - ~ n;af __ .. ^b tT+: y~ .~.~ - - - y y ~ ~ _ ' ~ _ s 4 ~ ~ ~ .~ >? - - .~ A K .yy.c _ ~R'''Cb ~VJKT"i t~Y ~L. m' x °F N 8 N N '~ ~ "~ O ^, ~ ~ O q Q Q aw az ~~ x ~~ o~ ~d W a~ _1 //o I ~ /// ~'~_ - -~~,~ ~` » M ~I' Z lx -- ~ City of Eagan Parks and Recreation MEMO AGENDA ITEM: G-1; SKATE PARK TO: ADVISORY PARKS COMMISSION Date: Jjuly 16, 2001 Agenda Item: G-1; Skate Park Update Action x Information Attachments X 1. Preliminary Design- Tier I Skate Park, overall plan 2. Preliminary design- Layout 3. Budget proposal by EFA, Inc. PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Final phase of the Skate Park investigation, including public support, LMC response to the insurance issue, site alternatives, and a preliminary design for consideration. BACKGROUND In the fall of 2000, stag' began investigation into the feasibility of establishing a seasonal skate park at one of the City's existing park sites. Phase One examined the differences between a Tier I and Tier II skate park, injury and risk issues, and approximate costs. Phase II concentrated on potential site analysis, a narrower estimation of cost, and funding alternatives. The Advisory Parks Commission sent the issue into an ad hoc subcommittee who refined the project and determined the direction of the Phase III study. Phase III will be broken down into five parts: I. Determination of Public Support II. Site Alternatives/ Analysis III. Funding IV. Insurance and Loss Control V. Teen Workshop with Landscape Structures! EFA I. Determination of Public Support The most critical part of the skate pazk issue begs the cliched question, "If you build it, will they come?" In May of 2001, staff polled potential users of the site to determine public support for a Tier I skate facility in Eagan. 330 surveys were distributed to students at Metcalf Junior High, Friendly Hills Middle School, and to kids who had written to the city about skate pazks. The return rate was approximately 87.9%. //~ ,~ Demographics Respondents tended to be male Eagan residents between the ages of 11 and 15 yeazs old. It is important to note, however, that 34% of the responses came from females, as skateboarding is increasing in popularity for girls.. The popularity of in-line skating tends to cross gender lines. Figure 1: Number of Respondents by Age 60 55 50 45 40 35 30 25 20 15 10 5 0 Figure 2: Respondents are Eagan Residents N 40% Y 60°k Figure 3: Respondent Gender 7 8 9 10 11 12 13 14 15 16 Female 34% Age of Responders Male 66% Ana sis When respondents were asked, "Where do you skateboazd now?" most (37.9%) indicated they primarily used driveways and streets around their home. 9.2% said they used other parks or tennis courts to skate. 69.3% of respondents had been to a skate park, prunarily (42.4%) to the Burnsville Tier II or 3ro Lair in Minneapolis. When asked what their favorite park of those pazks is, they expressed preference for the street course and the half-pipe (26.4%), the rails,. transitions, and boxes (26.4%), and ramps (6.7%). Not every response stated a specific element, however- 14.8% responded that they enjoyed just being able to skate or the general atmosphere ("hanging out with friends," `~iiusic," etc.). //~ Respondent Support 90% of respondents who answered the question, "Do you skateboazd or in- line skate" answered yes, they do (Figure 4). The survey gave a brief description of a Tier I facility, noting that the ramps aze no taller than 3' high, then asked if they would use a Tier I in Eagan. 88% of respondents said that they would (Figure S, below). Those who said they would not indicated that they had advanced beyond that level, or that they felt unsafe at a skate park. Full results of the survey can be obtained from the Pazks and Recreation department. Contact Beth Wielde at 651 /681-4660. Figure 4: Respondents who Skateboard or In-Line Skate N 10% Y 90% Figure 5: Would Respondents Use a Skate Park in Eagan N 12% Y 88% I. Site Alternatives/Analysis A subcommittee of the APrC discussed possible sites to investigate, and decided to focus on Goat Hill Pazk and Sky Hill Pazk as possible sites. Staff then determined levels of field use, other possible conflicts, and the pros and cons of each site. Sky Hill Park Sky Hill Pazk is a 12-acre park that lies neaz.Blue Cross/ Blue Shield in west central Eagan (T27 R23 S17}. Surrounding land uses include office and service property, and low density residential. Summer Field Activity: Sky Hill Park Field schedules as of May 2001 indicated that between May 14, 2001 and August 12, 2001, facilities at Sky Hill Park had been reserved for tennis and softball games: //~F n i i Cumulative Total of Reservations: 19 Tennis Use: 13 reservations Softball Use: 6 reservations Reservation Groups All tennis reservations are listed as Lockheed-Martin. The Knights of Columbus aze the only softball reservations at this time. Primary Reservation Times Courts aze reserved for tennis at 5:00 every Tuesday during May 14 to August 12. Softball games are scheduled at 7:00 every other Wednesday evening dwing this time. Discussion Given the distance between the softball field and the rinks, noise from either activity should not conflict. However, parking may become an issue should the skate pazk be used after 7:00 pm in the summer. Goat Hill Park Summer Field Activity: Goat Hill Park Field schedules as of May 2001 indicated that between May 14 and August 12, 2001, Goat Hill Park baseball fields had been regularly reserved for games: Cumulative Total of Reservations: 76, all baseball Other use: Goat Hill Pazk is the site of preschool programs from 9:00 am to 11:30 am and again at 1:00 pm until 3:30 pm, Monday through Friday. In the summer, there is some roller hockey use. Reservation Groups Seven groups have reserved Goat Hill Pazk's baseball fields for games.. These groups aze: • Travel baseball • Amatew Baseball League • Sophomore Boys baseball • Town Team Baseball League • Lexington Baseball League • Senior Babe Travel Baseball • VFW Team Primary Reservation Times 35 out of 76 (46%) of baseball game reservations begin at or neaz 6:00. 23 out of 76 (30%) of games begin after 7:00. Discussion Noise conflicts should be minimal between the baseball and skate park use. Pazking, however, may be an issue in the evening. The parking area will likely see heaviest traffic in the evenings after 6:00. Use of the adjacent Lexington-Diffiey athletic fields may //5 create a greater demand on parking at Goat Hill Pazk, although most of the scheduled field uses at Lexington-Diffiey are at 6:00 or later. Preschool programs run during the day at Goat Hill's shelter building, and preschoolers would share the restroom with the skate park users. Restrooms are open to the public during preschool program hours, including the past yeazs when the rink has been used for roller hockey. Preschool staff has expressed concern with conflicts between rink use by the preschool program and roller hockey . users. Preschool programs use the Goat Figure 6: How Respondents Would Hill rink for % hour in the morning and'/z Get to Skate Park hour in the afternoon. Staffhas recently reported conflict with a group of youth who refused to relinquish the rink for preschool ~ gp ~ 1 use. Survey Response Survey participants were asked how they would get to a skate park if it were located at Sky Hill Pazk, and asked the same about Goat Hill Pazk. Most participants indicated that they would drive or be driven to the park (Figure 6). To a lesser extent, they would bike or skate to the parks. Since most participants indicated they would be driven to the park, it seems that transportation would be a secondary concern when deciding the site. Most respondents indicated they were willing to travel up to approximately six miles to a skateboazd pazk (Figure 7). Both Sky Hill and Goat Hill Pazks aze well within five to six miles from any neighborhood in Eagan. Those responding "other" frequently stated that they were willing to go "as faz as it takes" (or a similar response). //6 160 140 120 100 80 60 40 20 0 Drive Walk Bike Skate Too far Other to go O Goat Hill ^ Sky Hill Figure 7: Mow Ir'ar Respondents Would Travel to a Tier I Skate Park 120 110 100 90 80 70 60 50 40 30 20 10 0 ti~• ~~• row ~~~o ~r~c ~° ,, III. Fundine and Costs During the subcommittee meeting on May 3, 2001, Commission members suggested a target budget of about $25,000 to $30,000. Funds would be derived from the Park Site Fund. This does not include the cost of paving the rink if Sky Hill Park is the selected site, which would increase the cost by about $25,000. IV. Insurance and Loss Control According to staff at the League of Minnesota Cities insurance division, the City is already covered for a Tier I skate park under its general liability insurance policy. If the City had gone to a Tier II level park, it would have had additional charges of approximately $3,000 per annum. Staffmet with Loss Control specialist Ed Lucz from Berkley Risk Management in late May of 2001. Mr. Lucz indicated that a Tier I park is considered a "playground" and thus covered by the existing general liability policy. However, he did have recommendations for loss control: During the first year of use, maintenance inspections should be aggressive, eventually tapering down if the equipment is holding up well. Use waivers could be used, but this type of facility does not really necessitate them, nor are they particulazly efficient. Signage should include language regazding: - Recommending use of safety equipment - Rules of use. LMC does not have standazd rules, cities must determine their own. - Hours of operation - Contact phone numbers. V. Teen Workshop with Landscape Structures/ EFA On July 2, 2001, representatives from Landscape Structures out of Delano met with teen volunteers. Using the recommended budget of $25,000 to $30,000, the teens put together a design that not only fit the budget but incorporated the elements that had been deemed most desirable. Configuration Survey data indicated that the top five most desired elements for a Tier I in Eagan aze: 1. Ramp with box attachment 3. Ramp {11.8%) (14.3%} 4. Spine (11.2%) 2. Grind Rail (12.4%) 5. Pyramid (9.7%) Although it was not one of the options on the survey form, many respondents indicated a desire for a quarter or a half pipe. //~ The teens and the representatives from Earl F. Anderson configured a modular design that incorporated most of the elements that were ranked in the top five. Modular designs will offer the City flexibility in location and seasonal use. The equipment can be moved and reassembled as appropriate. The design, as seen in Attachment 1 and 2, includes: 1) Mini half-pipe, , 2) Wedge, 3) Three-sided pyramid with a rectangular curb rail, 4) Combo track (grind) rail, and S) Quarter pipe. The cost for this design is approximately 26 695 (depending on who installs it), and is designed to fit within the confines of a hockey rink. The budget proposed by EFA, Inc. can be seen in Attachment 3. SUMMARY Survey data indicates strong public support from teens in the target demographic. Most teens said that they would be willing to travel up to about six miles to a skate park, but would likely be taken there via automobile no matter where the park was sited. The teen workshop produced a preliminary design incorporating the elements identified as highly desirable in the survey, but staying within the $25,000 to $30,000 budget. EFA and Landscape Structures reviewed the design for safety and use appropriateness. The modular components will allow the City flexibility in site and seasonal use. The preliminary design submitted by EFA Inc. would cost approximately $27,000. At the June 4, 2001 Parks and Recreation staff meeting, Pazk Maintenance Supervisor Steve Taylor commented on the damage to park equipment in a number of the parks fram skateboards. He noted "it's really bad this yeaz." Survey respondents cited streets, driveways, and public places as the primary azeas they skate. Providing a facility for these skaters may prove beneficial for the safety of the skater, and help reduce the amount of damage to pazk property and business facilities. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Recommend to City Council the construction of a Tier I skate pazk facility at Goat Hill Park. 2. Recommend to City Council the construction of a Tier I skate pazk facility at Sky Hill Pazk with the understanding that the project budget would need to increase for rink paving costs. 3. Do not recommend the construction of a Tier I facility. 4. Other. //8 ~~ ~~~ Eagan City Administrator EE~ORMANCE EVALUA~'~ON ri i ~ i EVALUATION OF CITY ADNIINISTRATOR Eaptanations and Directions Evaluation as Team Building If evaluation is to be, in the truest sense, a means of team building, certain conditions must prevail. The two processes must be compatible and interrelated in the following ways: 1. Evaluation is basically a means, not as end in itself 2. The trust level between the evahratee and evaluators must be high. 3. The roles each are to fulfill must be clearly indicated and accepted. 4. Responsibilities are matched with pre-determined standards of performance. Definition of Roles 1. City Council A. Conduct annual assessments of performance of the City Administrator. B. Respect the prerogatives of the City Administrator insofar as operation management fimction of the organization is concerned and the policy function of the Council. C. Make assessments in general terms but also by using specific examples in instances where specific improvements are needed or when explicit commendations are due. 2. City Administrator A. Accepts the prospects of annual evaluation. B. Understands the scope and thrust of the evaluations. C. Expects the evaluations to adhere to the established procedures for evaluating the performance of the City Administrator. D. Agrees to make die effort to implement results of the evaluation. Pre-determined Performance Standards A performance standard is defined as a condition that will exist when a responsibility or function is successfully performed. It is essential that a performance standard be established, at the outset, for each of the eight major areas of responsibility of the City Administrator. This is necessary in order to use the rating scale effectively. Major Areas of Responsibility It should be reiterated that in determining the appropriate level of expectations, actual performance must be measured in relation to the indicated standard of performance. Eight major areas of responsibility serve as the basis upon which assessments are to be made. Descriptors are provided under each to clarify the meaning and content of the area. However, the evaluation is made of the major area. ri i i EIGHT MAJOR AREAS OF RESPONSIBILITY I. Organizational Management II. Fiscal/Business Management III. Program Development and Follow-through TV. Relationship with the Mayor/Council V. Long Range Planning VI. Relationship with Public/Public Relations VII. Intergovernmental Relations VIII. Professional/Personal Development ei r i I. ORGANIZATIONAL MANAGEMENT Responsibility • Plans and organizes the work that goes into providing services established by past and current decisions of the Council. • Plans and organizes work that carries out policies adopted by the Council and developed by staff. • Plans and organizes responses to public requests and complaints or areas of concern brought to the attention of staff . • Evaluation and keeping up with current technology. • Selecting, leading, directing and developing staff members. Performance Standard Organizational Management will be considered effective when a majority of the conditions have been successfully fulfilled. I(a) The City Administrator will ensure that well qualified, promising.ptrsons are recruited and employ and that employees are a~~ropriately placed contributing to a high retention rate by: • Developing and utilizing appropriate Position Descriptions in the hiring process • Identifying and searching multiple sources for candidates • Using a competitive hiring process • Having boards conduct interviews where appropriate • Enlisting City Council assistance to fill department head vacancies • Providing opportunities for city employees to "fill in" or temporarily hold positions of higher grade • Obtainin in ut from other ci em to ces re din the hirin recess. Non-Applicable Occasional) Sometimes F uentl R Marl I(b) The City Administrator ensures that s_pervisorv techniques motivate high performance by: • Encouraging and promoting leadership training opportunities for supervisors • Insisting that supervisors follow the Union Contract and City Personnel Policy • Enco in su rvisors to "walls-the-talk" and examine their own ractices before 'u other emplo ees Non-A licable Occasional) Sometimes Fre uentl R Marl I(c) The City Administrator ensures citizen complaints are effectively resolved by: • Appropriately staffing the organization to respond to citizens • Providing Customer Service training to all employees • Develo in and utilizin a Customer Contact Trackin S stem Non-A licable ~casionslly Sometimes F ueatl R ulsrl I(d) The City Administrator ensures the organization is aware of new trends in technology by: • Having the city actively participating in the LOGIS Consortium • Personally serving on the LOGIS Board of Directors • Providing department Administrators time and resources to explore new technologies in their respective areas i.e. conference, trade shows, ublications etc. Non-A licable Occasionsll Sometimes Frequently R Marl Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praiselcommendation) n i i i II. FISCALBUSINESS MANAGEMENT Responsibility • Plans and organizes the preparation of an annual budget with documentation conforming to guidelines adopted by the Councit. • Plans, organizes and administers the adopted budget with approved revenues and expenditures. • Plans, organizes and supervises the most economic utilization of manpower, materials and machinery. • Plans and organizes a system of reports providing the most up-to~iabe data available concerning expenditures and revenue. Performance Standard FiscalBusiness Management will be considered effective when a majority of the conditions have been successfully fulfilled. II(a) The City Administrator ensures bu et p~paration and management are thorou~,h and effective by: • Preparing and publishing (verbally and/or written) budget preparation guidelines prior to budget preparation • Conducting management reviews (Department Head meetings) to monitor budget milestone completion • Obtainin in ut from the Ci Council on their b et re aration re uirements Non-A livable OvcasionaU Sometimes Frequently~~ R ularl II(b) The City Administrator ensures cost-effective measures are persistentlyputsued by: • Conducting "Peer reviews" for all major financial requests • Working with the City Council to review major consulting services and promote the six-year rotation of these services • Keeping the City Council informed of major budget issues and obtaining council approval where appropriate or required • Utilizin com etitive bidd_ _ ing when y ro riate Non-A livable ~Occasionall Sometimes F uently Regular II(c) The City Administrator ensures financial reportine is timely and readily understandable by: • Publishing monthly budget reports • Distributing to the City Council quarterly reports on the City's investment status • Hirin an inde endent audit firm to review financial documentation Non-Applicable Ocvssionall Sometimes Frequently~~ R ularl Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise%ommendation) ri i i i III. PROGRAM DEVELOPMENT AND FOLLOW-THROUGH Responsibility • Plans and organizes on-going programs and services to City government. • Plans and organizes work in researching program suggestions by Council and staff and the reporting of the results of analysis. • Maintains knowledge of current and innovative trends in the area of services being provided by IocaI governments, and incorporates that knowledge in program suggestions and research. • Plans and organizes work assigned by the Council so that it is completed with dispatch and efficiency. • Plans, organizes and supervises implementation of programs adopted or approved by the Council. Performance Standard Program planning techniques and procedures will be considered effective when a majority of the conditions have been successfully fulfilled. lII(a) The City Administrator ensures programs and services are firllxresponsive to the city's needs by: • Overseeing the development and implementation of an Operating Budget and Capitol Improvement Plan • Overseeing the development of policies for most of the City's services and conducting public hearings to gain input • Attending the majority of informational meetings to gather citizen input as to their needs • Oversceing the development of a master list for citizen notification of major projects • Re uirin that staff de artments have tracl ' systems for com faint and input ma ement Non-A ticable Occasional! Sometimes F vent R larl ]Il(b) The City Administrator monitors procedures to ensure that they are in place aad functioning well by: • Conducting bi-monthly status meetings with tine three major Directors and other Division and Deparirnent Heads • Reviewin status reports on s ecific de artment pro'ects and an s ecial ro'ects Non-A livable Occasionsll Sometimes F uentl R ulsrl III(c) The City Administrator monitors procedures to ensure measures are in place to determine success in pro~amplannine: • Utilizin milestone trackin to ensure ro lens are accom Iished on time Non-Applicable Occasionsll Sometimes F uentl R ularl III(d) The City Administrator can be depended upon to follow through by: • Utilizing a personnel "To-Do" list to track accomplishment of tasks • Documenting meeting agendas to drive accomplishment of tasks • Utilizin milestone plannin as a techni zee for ro'ect lannin Non-A livable Occasional) Sometimes Frequently Regularly III(e) The City Administrator will make the most effective use of available staff talent ~: • Reassigning individuals based on talents discovered through discussion and interviews • Utilizing management reassignments within and between departments . • Utilizin romotions within the Cit staff Non-Applicable~~ Occasional) Sometimes F uentl Regularly ~~ Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praisehommendation) ri r i i IV. RELATIONSHIP WITH MAYOR AND CITY COUNCIL Responsibility • Maintains effective communication, both verbal and written, with Council. • Maintains availability to Council, either personally or through designated subordinates. • Establishes and maintains a system of reporting to Council current plans and activities of the staff. • Plans and organizes materials for presentations to the Council, either verbally or written, in the most concise, clear and comprehensive manner possible. Performance Standard Relations with the Mayor and Council will be considered effective when a majority of the conditions have been successfully fulfilled. N(a) The City Administrator ensures that materials. rts, presentations and recommendations are clearly and convincingly made ~• • Conducting a City Council preparation review meeting • Overseeing the development of the City Council Infonmstion packet and reviewing memos to the council • Conductin informational worksho s/work sessions with the C' Council Non-Applicable Occasionall~~ Sometimes F uentl R Marl N(b) The City Administrator ensures that communications are made in a timely, forthri t and open manner by: • Utilizing an "Informative Memo" that is sent to the Council and Mayor on a weekly basis • Providin an "Informational acket" rior to the council meetin s Non-Applicable ~ Occasionall Cmetimes uentl Regularly~~ N(c) The City Adm;nistrator will ensure that responses are made promptly and completely by: • Having the staff determine the criticality of the response time or content and respond the same day if considered critical • For non-critical items, res ondin to the z eats within the same or next day or the time re nested Non-Applicable ~ Ovcasionall Sometimes F uent R Marl N(d) The City Administrator ensures that recommendations appear to be thorouehly researched by: • Utilizing a memo process/emails aad inten~al routing sheets to document the research done by staff • Utilizin staff to conduct research and review staffwork roducts and conclusions Non-A livable [-Occasionally Sometimes F uentl R Marl N(e) The City Administrator ensures that adequate information is provided to the Council to make decision by: • Overseeing the development of the Council's "Information Packet" • Providing direct information (Email/Telephone/Memo) to council members on "Hot Topics" • Directin De artment Heads to contact council members Nou-A livable Occasions Sometimes F ueot R larl N(f) The City Adm;n;crraror ensures that a system is in place and utilized to report to Council current plans, activities and events of the City by: • Sending a weekly "h~formative Memo" to all council members • Providing Depar~nent status reports . • Providin a "Three-Month" calendar to each council member Non-A livable Occasions Sometimes F uent R larl Comments: (Observations of Evaluators) Saggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance gulag for pnise%ommeadation) ra r i i V. LONG RANGE PLANNING Responsibility • Maintains knowledge of new technologies, systems, me@rods, etc. in relation to City services. • Keeps Council advised of new and impending legislation and developments in the area of public policy. • Plans and organizes a process of program planning in anticipation of future needs and problems. • Establishes and maintains an awareness of developments occurring within other citiesrurisdictions that may have an impact on City. • Plans, organizes and maintains a process for assisting the Council in establishing community goals, including a process for monitoring and reporting on the City's progress toward achieving those goals. Performance Standard Strategic planning will be considered effective when a majority of the conditions have been successfully fulfilled. V(a) The City Administrator will ensure that awell-constructed long; range sh~a gic plan is currently in operation bv: • Retaining the services of facilitators for Council and Council-staff retreats • Providing monthly updates on advances toward strategic objectives/goals update • Reviewin the strategic lan with senior ma emtnt team members monthly Non-Applicable l)ccasional Sometimes Frequently R larl V(b) The City Administrator will ensure that an on-going monitoring_process is in operation to attain quality assurance in program and project implementation by: • Preparing quarterly summaries of developer surveys collected via Community Development • Reviewing annual and seasonal program surveys of the Parks and Recreation Department • Receiving reports from Public Works/Engineering and Maintenance/Potice regarding citizen responses to snow removal, trail maintenance and other ro Non-A licable Occasional) Sometimes F uentl R ularl V(c) The City Administrator will ensure that program evaluation and personnel evaluaiion are interrelated with the strategic planning process by: • Holding monthly Senior Management retreats to discuss program evaluation • Holding ongoing meetings with all staff regarding goals, programs and the strategic plan • Establishing a personnel evaluation that connects performance to work.programs/goals initiatives • Providing information so the Personnel committee can approve the process/City Council's performance review of City Administrator Non-A licable Occasional) Sometimes -(~ (Frequently R ularl V(d) The City Administrator will ensure that leeislative knowledge is current and complete by: • Retaining the professional services, for specific subjects, of consultants/lobbyists to represent the city's interests • Serving as a member of the Association of Metropolitan Municipalities, League of Minnesota Cities and the Municipal Legislative Commission • Havin re lar month) contact with the Ci 's le 'slative dele tion Non-A licable Occasions0 Sometimes Frequently~~ R Iarl Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengthening) Perform an Annual Review of departarental customer surveys to keep them current and relevant Commendations: (Area(s) of performance calling for praise%ommendation) ri i i i VI. RELATIONSHIP WITH PUBLIC/PUBLIC RELATIONS Responsibility • Plans, organizes and maintains training of employees who have primary responsibility for contact with the public. • Ensures that an attitude and feeling of helpfulness, courtesy and sensitivity to public perception exists in employees coming in contact with ffie public. • Establishes and maintains an image of the City to the community that represents service, vitality and professionalism. • Establishes and maintains a liaison with private non-governmental agencies, organizations and groups involved in areas of concern that relate to services or activities of the City. Performance Standard Communication services will be considered effective when a majority of the conditions have been successfully fulfilled. VI(a) The City Administrator will ensure that contacts with the media ere timety and credible by: • Providing same-day responses to inquiries from the media • Working closely with the Communications Coordinator to develop a clear, consistent unified message on strategic objectives • Providin uotes to media sources that reflect facts and actions of the C' that strictl adheres to the ICMA Code of Ethics Non-Applicable Occasionalty__ ~ Sometimes Frequently ~ [Regularly VI(b) The City Administrator will ensure that publications are varied and professionally presented and focused on the citizens by: • Directing the creation and disinbution of the Eagan Resident Newsletter, the Eagan Business News and other publications • Preparing an annual Communications Plan that reflects the dynamic needs of the Eagan community • Providing feedback from Council and members of the community regarding publications with the Communications Coordinator Non-A licable Occasional Sometimes F oent R larl VI(c) The City Administrator will strive for a strong and positive relationshipwith surrounding cities, and facilitate i=ce cooperation with Counri and State agencies by: • Serving as an active member in professional community-related organizations like the Rotary Club, the Eagan Foundation, and the Chamber of Commerce. • Maintaining healthy partnerships with city neighbors e.g. Rosemount (dispatch services), Inver Grove Heights (Joint Powers Agreement -utilities), Burnsville (telecommunications, recycling and communications) and Dakota County • Working with County, State and Federal agencies as partners e.g. highway and road improvements, transit options, parks stems, lead ency for ro'ects Noa-Applicable Occasionally, Sometimes F uentl R Marl VI(d) The City Adminisir-ator will ensure that the Ciri solicits and uses feedback from the public by: • Providing communication opportunities to contact the city e.g. website, email, phone, Open House. • Holding public meetings or community meetings to solicit citizen input in major Council actions • Facilitating the development of task forces or committees for long-term projects • Attendin listenin sessions rior to Council meetin and rovidin neces follow-u as directed b the Council Non-A licable Occasional) Sometimes F uentl R larl Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praiseJcommendation) ri i i i VII. INTERGOVERNMENTAL RELATIONS Responsibility • Maintains awareness of developments and plans in other jurisdictions that may relate to or affect City govennments. • Establishes and maintains a liaison with other govennmental jurisdictions in those areas of service that improve or enhance the City's programs. • Maintains communications with govennmental jurisdictions with which the City is involved or has interaction. Performance Standard Intergovernmental relations will be considered effective when a majority of the conditions have been svccessfiilly fulfilled. VII(a) The City Administrator will participate in sufficient activity with municipal and professional organizations by: • Attending local and national conferences of major professional organizations • Participating as a member of the following municipal and professional organizations e.g. International City/County Managers Association, Minnesota City/County Managers Association, National League of Cities, League of Minnesota Cities, Association for Metropolitan Municipalities, Municipal Legislative Commission, Dakota County Managers Association, Dakota Coun Mayor-Mans er Breakfast meetin s Non-Applicable Occasionall Sometimes F uentl Marl VII(b) The City Administrator will strive to be re¢arded as a leader by municipal officials by: • Serving in leadership positions as time penmits in the aforementioned municipal and professional organizations • Walkin the walk and bein an exam le of that kind of leadershi that the communi would reco ize Non-A livable Occasionally ~~ Sometimes F uentl Regularly -n VII(c) The City Administrator will ensure that current examples of best practices from other jurisdictions are made available by: • Maintaining regular contact with other jurisdictions through the aforementioned municipal and professional organizations • Iincludin this information in A ends Information Memos uarterl and other research re uested by the Council Non-Applicable Occasionall Sometimes Fre uentl rRegulsrly VII(d) The City Administrator will strengthen mutual understandine and relationslvps with the State Le 'slgr store by: • Retaining the professional services of lobbyists as needed • Providing information to the delegation of state elected officials regarding major community needs, events, developments, etc. Non-Applicable ~ Occasionall Sometimes F ueatl R Marl Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengtheninp~ Commendations: (Area(s) of performance caWng for praise%ommendation) ri r i i VIII. PROFESSIONAL/PERSONAL DEVELOPMENT Responsibility • Maintains awareness and value of broadening professional and personal development. • Demonstrates imaginative leadership initiatives. • Ability to build cohesiveness in staff. • Decisiveness in leadership performance. • Effectiveness in verbal communications. Performance Standard Professional and personal competencies will be considered effective when a majority of the conditions have been successfully fulfilled. VIII(a) The City Administrator will ensure that management techniques show evidence of innovation. imagination and decisiveness and continuous professionalpersonal growth is demonstrated by: • Participating in Executive Leadership Programs and providing similar opportunities to City Staffmembers • Reading professional publications on a regular and sharing pertinent articles with Council or staff as needed Non-A livable Occasional) Sometimes~l F uentl Regularly ~~ Comments: (Observations of Evaluators) Suggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise/commendation) ri r i i CITY OF EAGAN 6516814612 City of Eagan X8.';0 Plbt Kaob Road Ea~aa, MN SS122 Fee: SS0.00 Year. APPLICA'T)<oN 1fOR LICENSE COMMERCU-L FERTILIZER APPLICATOR For perwn or tlrm that ha, a commercial applcator I)cca~c b,ued by the State Agrkulture Comrul„hoer. moo./~.~s o,ttl 7u;-,/ .1.~. 77~a - ~is~~.~/ Bu,~ln tt Name or Company ~ Street Addraa ~~ Cc~~e~ ~i ~~v, ,~ C SUtte~ Bv,lae„ Contact Scree! Addrw~ City State xEQt~xEn Docvt~rz~7rloN: Pboue _`550 Zlp 9~~- y~ 9--~~ ~o Phone ~J~05~ Zlp A descrlptioa of Tam fertlllzer fonte~ulatt~a (nitrogen, phoephoru,, pota,eluna) propoecd Tor use oa Ipwna In EaIIan by the applicant. A copy of the aommerclal applicator license luauted by t15e State Agrkulture Coa+tnls,bner . Corrorrla:vs of LICENSE: I . The city shall conduct random sampling. of nay eon~mercial iawu fErtilizer to be applied in the city et any time aRer tlae licence is issued. The cost of asmple aaalysis shell be paid by the cpnunercial applicator if the phosphorus content is fotmd to exceed atsthotizod levels. 2. A copy of the license shall be in the possession of the lacaosee of its employees or alrcnts when malting fertililtr applications within the city. 3. No fertilizer applications may be made when the ground is frozen or between November 15 and April 2 . 4, Licea.9ee or its employees or agents should pot app}y. spill or otherwise deposit fertilizer on impervious surfaces. All fertilizer shell be co~nnpletcly removeC from the impervious surtax before the ]iceaPee%tnployerJagentieaves the site. 5. Fertilizer applications shall not be mAde within 15 feet of the edge of a wetland, pond or lake. 6. Fertilizer content and applicatign rate; + Fertilizer applications in t]5e city caapot caatain mote rhea 39.6 by weight of phosphate expressed as P205. + Annual amounts shall not exceed .5 Ib. of phosphate expressed as P205 per 1000 square fat of lawn arcs unless documented by a lean avil pbosphvrus test ceaducted by the University of Minnesota Soil Testing I.ab and takep vvitlvn the Iasi two years. + The license must maintain a record of the potmds of phosphate a+cprtissed at P205 per ]000 square feet of land applied to each sine during the year. 1 certifj• tha~T have read_and understand the above conditions and as a licengoe, I agree to cor~ly with those conditions.. of Applicant ~~2G~~ ~ Date )Failure to comply w-itb llceastng requlremeati ptioT to applying lertWzer ~ a mbdemeanor. Non-cvmpUaace w•tth lkxns-pg itquirtments b caws !ar terzpipatbn o! the licence topaw~ag a publk bearing. OFT•7CB L'SE: 06/20 '01 13:56 N0.060 Oz/04 RF,CEIPT m AMOVfrT DA'r~ PA.tt) ri r i i