Loading...
11/20/2001 - City Council RegularAGENDA EAGAN CITY COUNCIL -REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING NOVEMBER 20, 2001 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS & PRESENTATIONS IV. CONSENT AGENDA A. APPROVE MINUTES ~B. PERSONNEL ITEMS C. APPROVE name change for Perrier Wines and Liquors 6D: APPROVE renewals for existing liquor licenses for 2002 APPROVE on-sale liquor and Sunday license for Minnesota Robins, Inc. APPROVE change in management at Lost Spur Golf Course ~1 G. APPROVE change in management at Chili's Southwest Bar and Grill /p jH. APPROVE change in management at Holiday #247 ,3~t I. RECEIVE Feasibility Report for Project 861 and Schedule Public Hearing (2002 City- P Wide Trail Improvements) ~~J. APPROVE Easement Agreement for Project 771, Teacher's Retirement System (Lexington Avenue Upgrade -Street & Utility Improvements) P~ K. APPROVE classification of tax forfeited property 3~ L. APPROVE Final Subdivision (Kennerick Addition) -Bradley Swenson ,~p ~ M. APPROVE Final Plat (Lindstrom Acres) -Paul Lindstrom p1r ~3N. APPROVE Final Subdivision (Perron Acres) -Manley Development Co. SCHEDULE public hearing for Truth in Taxation ~~~ RECEIVE Feasibility Report for Project 796 and Schedule Public Hearing (Cedar Cliff p and Mari Acres -Street Rehabilitation) Y ~Q. RECEIVE Feasibility Report for Project 852 and Schedule Public Hearing (Post Addition, Rustic Hills Dr., Oster Addition -Street Rehabilitation) ~,ygR. APPROVE Development Agreement extension for Project 00-I (Pine Tree Pass 6~' Addition) S. APPROVE 2002 License Renewals S T. DIRECTION regarding proposed MVTA Joint Powers Agreement By-Laws changes ADOPT Findings of Fact for Denial -Variance -Gerald R. Bull V. APPROVE Easement Agreement -Project 824, Beacon Hill (Storm Sewer Mitigation) W. APPROVE Consumption and Display (Set-Up) Permit Application for Grand India Restaurant V. 6:30 -PUBLIC HEARINGS ~~ A. Project 795, Covington Lane, Beacon Hill, Brittany 1-6~' Addition, Johnny Cake Ridge Additions (Street Overlay) '~~B. Project 853, Woodgate 15L Addition (Street Overlay) ~3OC. Project 854, Parkcliff 1-3`~ Additions (Street Overlay) 1s~D. Project 856, Ches Mar 1-5~' Additions (Street Overlay) VI. OLD BUSINESS ~,~~,~. Receive bid and award sale of $13,970,000 General Obligation Recreational Facility Bonds, Series 2001A. ~~ ~. Consider Traffic Analysis for Cliff Lake Road and Kyle Way ~~. Charter Commission -Request to use Council Chambers aQQD. Historical Society -Commission status VII. NEW BUSINESS ~~3 A. Rezoning and Preliminary Subdivision -Tom Bergin, Sr. A rezoning of five acres from A (Agriculture) to R-1 (Single Family) and a Preliminary Subdivision (Bergin Addition) to create two single family lots and one outlot and a Variance to create lots without improved public access, located at 1240 Deerwood Drive in the SE '/< of Section 22. VIII. LEGISLATIVE/INTERGOVEt2NMENTAL AFFAIRS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT XII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. ~~a MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 16, 2001 SUBJECT: AGENDA INFORMATION FOR NOVEMBER 20, 2001 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the November 20, 2001 City Council agenda, the following items are in order for consideration. Agenda Information Memo November 20, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the November 8, 2001 regular City Council meeting, the November 8, 2001 Listening Session and the November 13, 2001 special Goals Workshop as presented or modified. ATTACHMENTS: Minutes of the November 8, 2001 regular City Council meeting are enclosed on pages 3 through ~. Minutes of the November 8, 2001 Listening Session are enclosed on page ~. Minutes of the November 13, 2001 special Goals Workshop are enclosed on pages ~Q through ~. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota . N~vem6er 8, 2001 A regular meeting of the Eagan C'i'ty Council was held on Thursday, November 8, 2001 at 6:30 p.m. at the Eagan Municipal Cen r~~'~~~r Awada and•Councihnembers Carlson, Fields and Tilley. Councilmerrt~'#34t~toi#:~~ due to the recent birth of his daughter. Also present were City Admii-ator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, ~y Attorney Mike Dougherty, and Administrative Secretary/Deputy Clerk Mira McGarvey. AGENDA +•;:;: Mayor Awada stated an additiofitem r8ding a settlement agreement with EHW will be added under the Consent Agenda as #~9n LL .::~f :~ f Councilmember Carlson move ~ziti#Ct~tssb~;~~des seconded a motion to approve the agenda as amended. Aye: 4 Nay' (i'~ ~ • • • • • ..... ........ f Mayor Awada recessed Council meeting and conven~2i as the Economic Development Authority. ..s CONSENT~~: Councilmember Tilley requested tl}2c~~ ~1='E'eri~i`l/ ~be p>~2d from the Consent Agenda for discussion. '' Y Mayor Awada moved, Councilmember Carlso~i~ded a motion to approve the balance of the Consent Agenda. Aye: 4 Nay: 0 • A. Minutes. It was recommended to approve the minutes of the October 16, 2001 regular City Council meeting, the October 16, 2001 Listening Session, the October 9, 2001 special City Council meeting, the October 9,r~1~}~_ial,~t;~orkshop. B. Personnel Items. ' :~ ~'~'`"'~ ~ ~ :~:~'~'~~~~~~~:j~~s 1 ~ It was recommended to apse the.•Yhgf of Denise Hall and Robert Dunbaz as part- time seasonal concessions $kers atCivic Arena. - :.•.•: • 2. It was recommended to ap <~nt;~;il~:~.#~~;Af,.,I~F..emiah Fauskee as a seasonal forestry technician. ~ r~fcv:~:::;i;:,, ;;:s;~ 3. It was recommended to approve the hiring•of Nicholas Osborn, William Osborne and Rochelle Baillon as part-time seasonal skate guards at the Civic Arena. C. On-Sale Liquor License. It was recommended to approve an on-sale liquor license application for Bonfire restaurant.,,; ~;:.:•'::~;?::;:~:,~ ,.. D. Trash Hauler Licences. It was F~q~~~it~fif:#}tprove 2002 Commercial, Residential and Construction /Demo Trash H~t3~Z•License Ren~`~.s. F. Tobacco License. It was recomended to approv~~002 Tobacco License Renewals. G. Tree Contractor License. It v~ecommended to xove 2002 Tree Contractor License Renewal for Houston's Tree ~s~:~48~`:~?~t~ic~ve, Apple Valley, MN. ~ - 3 Eagan City Council Meeting Minutes November 8, 2001 Page 2 H. Lawful Gambling Exempt Permit. ,~~ was recommended to approve an application for .Lawful Gambling Exempt Permit ~aithful Shepherd Catholic School for a raffle to be held January 26, 2002. f"'` I. Revised Contract 98-15. It was rea~iX~r#c~p-~ the revised Contract 98-15 (Energy Alternatives) and Change tff~~o:~~~:g~l'S (Zi8egle Power Systems} - Eagan Campus Back-up/Peak Sha Generator. J. Joint Powers Agreement. It was r¢~,~'~'nmended to approve a Joint Powers Agreement that would allow the City of Eagan to continue its participation in the Dakota County Drug Task Force. K. Project 759R. It was recommended to receive the draft feasibility report for Project 759R (Beau D'Rue -Street, Utility and'~'~iail Improvements} and schedule, a public hearing to be held on December 11, 2001. f f } :•.::• L. Project 794. It was recommended:#~ receiv~t~ie Draft Feasibility Report for Project 794 (River Hills 9~' Addition - Street proven3#s) and schedule a public hearing to be held on December 11, 2001. '~•'~ ~ ~ ~ ~ ~•~ :•::•:~ M. Project 855. It was recommended~~~7~:t~2::d~~:~t~sibility report for Project 855 (Oak Chase 6`'' and Ches Mar East Additions -Street Overlay) and schedule a public hearing to be held on December 11, 2001. •• N. Project 849. It was recommended to receive the draft feasibility report for Project 849 (Deerwood Place -Storm Mitigation Improvements) apd schedule a public hearing to be held on December 11, 2001. • ~.'• ~:=:-i_~:~; O. Pro•Lect 801. It was recommended.to::e3#~:i,~r'dit feasibility report for Project 801 (Silver Bell Road -Street OverF~y;~c~tii~•'S liedul~~'g public hearing to be held on December 11, 2001. '~Y P. Contract 01-09A. It was recommend~Q'tti:;i;~'~rc:;tj~e bids for Contract 01-09A (Lift Station Upgrades -Storm Mitigation~Improvd'i'itB~~~vard the contract to S.M. Hentges & Sons for the base bid in the amount of $405,816.20'and authorize the Mayor and Deputy . Clerk to execute all related documents. Q. Contract 01-04. It was recommended to approve Change Order No. 2 to Contract 01-04 (Central Parkway / Northwood Parkway and Community Center -Street, Utility and Grading improvements)' and autl~~: Ma~;ukand:iCity Clerk to execute all related documents. .;. '~~' .. R. Contract 00-05. It was recomrl~i~iied to ove the final payment 1'or Contract 00-OS (2000 Citywide Trail Improvets) in tmount of $19,101.07 to Bituminous • Roadways, Inc. and accept thet~gv~~~;or•~e~etual City maintenance subject to warranty provisions.. ~:•:•::,•:~..;•;:;:::::::::'.;:L,~ T. Project 771. It was recommended to approve an basement Agreement for Project 771 (Lexington Avenue -Divided Four-Lane Upgrade) with the owner of Parcels 10-01000- 010-06 and 10-45001-010-00 (United States Postal Service) and authorize the Mayor and Deputy City Clerk to execute all r~1~3t1ents. U. Easement Vacation. It was rec.•~e~1~sc~;~~ve the Vacation of public drainage and • utility easements within Lots }12, Block 2 ai~}ots 1, 2 and 3, Block 3, Effress . Addition. ~'=~ S '• ~. V. Final Subdivision. It was renended to appro~6:~ Final Subdivision (Finch Place) to create 23 lots on 12.6 acres lcs,~,',i,t~~'Q~[~i;:t~;,~•.~;?#~ Lane and east of Hwy. 3 in the E '/z of Section 36. ~t'~•• ••••••-••i~i:::~ ••.~:Y:'t Eagan City Council Meeting Minutes November 8, 2001 Page 3 W. Easement Vacation and Final Subd~vn. It was recommended to approve the Vacation of •public drainage and utility easemertt~;~ssociated with the replat of Eagandale Center Industrial Park No. 17. It was alsd'i'ecommended to approve a Final Subdivision .• (Eagandale Center Industrial Park ':f.-,'~'~••#dL~}~~At'Iike Collins Drive at Apollo Road in NE'/4 of Section 11. f'~••••• •• •••.......~:~:+% X. Contract 98-J. It was recommend~d:~ acknowledge completion of Project 98-J (Pinetree Pass Addition -Street and Utilities}8t~d authorize perpetual City maintenance subject to warranty provisions. Y. Contract 98-N. It was recommended to acknowledge~the completion of Project 98-N (Pinetree Pass 2°d Addition -Street and Utilities) and authorize perpetual City maintenance subject to warranty provisions. '~~:?~ :- ~ .:•: ti Z. Contract 980-0. It was recommed~d to acpwledge the completion of Project 98-0 (Pinetree Pass 3'd Addition - Stre~Rnd Utilx€ie~s) and authorize perpetual City maintenance subject to warranty provisions. •~~'y ~:' AA. Contract 99-F. It was recommends;3~bwsr~;##~tcompletion of Project 99-F (Pinetree Pass 4`~ Addition -Street'd~:~cl:;orize perpetual City maintenance subject to warranty provisions. BB. Contract 98-PP. It was recommended to acknowledge the completion of Contract 98-PP (Oakbrooke Addition -Street and Utilities) and authorize perpetual City maintenance subject to warranty provisions. ...; CC. TIF District 2-4. It was recommended to apgra~X~~dlution calling for a Public Hearing by the City Council on the propo$ec~;da~r~i~E~o~` Tax Increment Financing District No. 4, a redevelopment district locat~t[~ifn~lortht Eagan Project Area No. 2, and the adoption of the plans therefore. '''~' DD. Capital Improvement Program Part II.•'?t~i~.s~:1pC~,?ended to approve Part II (Vehicles and Equipment) of the 2002 Capital Improveme'ri~~~v~am. EE. Manufacturers Month: It was recommended to approve a proclamation recognizing Minnesota Manufacturers Month in the City of Eagan. FF. Community Center -Contract Award and Contract Bid. It was recommended to approve an adjustment to the previous contract bid schedule and approve a contract split for Community Center serviced banfd:Sl~~~~~8tvi ;es....•:•••-••~:~ GG. Aynointment of Law Firms. It #~f~C$o~#~f~#ppoint Severson, Sheldon, .; ; ;..• Dougherty, & Molenda, Mayor~;~~+vada asgeneral legal services provider for the City of Eagan; to appoint Grannis & east secution legal services provider the City - • Eagan; to appoint Ratwick, R . • s~d;&~bne,~;,a~s~he labor legal services provider for the City of Eagan. x:~~::c:::::::~~:=:~i~:;::;::~:v~•~ HH. Authority of Partial Delegation of Local Government Unit Decisions. It was recommended to approve decision authority for exemption, wetland type, wetland boundary, and no-loss determinations with the water resources coordinator while retaining approval authority for replacement and wetland banking , ; ;.; ,., z.,z,~ II. Grant Agreement -Storm Sew ~. •'•~'~~oi~y~~:,s recommended to approve the - resolution authorizing executic~gr~;'f the Grant Ag~hent -Storm Sewer Mitigation. JJ. Telecommunications Lease A~ement. It was re~$fnmended 'to approve the telecommunication lease agreement with Verizon;;,;; , for an antenna installation on the Yankee Doodle Reservoir at '~Sti::~~~:~l~i~~~.d, and authorize the Mayor and City _ Clerk to execute all related doctri~rifs:~ • • • ~'ff'~ ~ ~'~'f~Y={ s Eagan City Council Meeting Minutes November 8, 2001 Page 4 KK. Telecommunications Lease A eer~~~t. It was recommended to approve the •telecommunit;ation lease agreemen~1?iith Verizon, Inc. for an antenna installation on the Deerwood Reservoir at 1650 Deervi~8od Drive and authorize the Mayor and City Clerk to execute a re ate ocuments. .:... _ _ ... _ ...:f.~ ._.. _::!:!~ LL. Agreement - ~'~~~f E. Commercial Fertilizer Licenses. L~:~i;as recommended to approve the 2002 Commercial Fertilizer License Renewals. Councihnember Tilley noted that other metro-area cities have banned the use of lawn fertilizers containing phosphorus. City'.ministrator Hedges stated that the current license .:: f renewals could be approved and any ch~es ma~~p restrict phosphorus-based fertilizers would be required for all current licenses. ~ ~: ' Councilmember Carlson movec~:~:c~i?f~,Ci~b.,~:~t;~ds seconded a motion to approve 2002 Commercial Fertilizer License Ri31ii''vt+~#~:~~i:~+~~fj3f~ Councilmember Tilley moved Councihnember.Carlson seconded a motion to direct staff to obtain information from other cities regarding phosphorus studies. Aye: 3 Nay: 1 Mayor Awada opposed. VARIANCE -GERALD City Administrator Hedges introduced this ifeiY to the maximum 20% lot coverage requirement for resi Oaks Place. Senior Planner Ridley gave a staff report. neighboring property owner had been received. TIC OAKS PLACE) a request fora 3.8% Variance ienfial property located at 4557 Majestic He stated that a letter of objection from a Mayor Awada opened the publ~~ G~r.;tld:~ll, applicant, discussed the requested variance. ~~: '•; f.~. •~ .. Y: J:' •• ~:!:7i r •• Robert Yancy, 4544 Majestifi~,. •~aks, ex~rt~sed his concern regarding the side of the property that the proposed variance i',~~,~•,',~~d3t~~?~;..~e,.St~~ed he would not object to the variance if the back side of the property is in~3~~i~''~i•3#2a~~#CB~des adjacent to his property. He also stated that he would object to the variance if a precedent would be set. Mayor Awada indicated that the variance would essentially be to the back of the property, but that a precedent would be set should.t#~.?rj$at~~e approved. Mayor Awada stated she is opposed to the variance. CouncilmeA3~~~i~~'ssf~%~xi she felt that hardship had not been indicated. Councilmembers Tilley !'~~','c~;~ields agreed ~;; ~•::; 5:~::ti f~ 'There being no further pub~~omment Mayor ~c?i~ida closed the public hearing and turned discussion back to the Couri~~:; ''~'~ `~:~f 6 Eagan City Council Meeting Minutes November 8, 2001 Page 5 Mayor Awada moved, Councilme~l~er Carlson seconded a motion to direct staff to prepare Findings of Fact to deny a 3.8% ~~3ance to the maximum 20% lot coverage requirement for residential property located at 4557 Majestic Oaks Place (Lot 3, Block 1, Majestic Oaks 2nd Addition). Aye: 4 Nay: 0 '•''•'=~_ ~~~:~~:'•'~::r^•.~?~• - ~A .•:Y :.........~:i{::S:Y ~::~ VARIANCE - GRIGOR)~'AKOVLEV (1875 BRAUN COURT) City Administrator Hedges introduced this item regarding a request for a two foot Variance from the required five foot side yard setback for the placement of an accessory structure in asingle-family zoning district located at 1375 Braun Court. Senior Planner Ridley gave a staff report. t ~; Mayor Awada opened the publ; indicated they were not opposed to the public comment, she closed the public applicant stated that his neighbors had accessory structure: There being no .d:riiscussionhack to the Council. Councilmember Carlson moved, Councihnember Fields seconded a motion to approve a two foot Variance from the required five~foot side yard.setba~k for the placement of an accessory structure in asingle-family zoning district located at 1375 Braun Court, Lot 3, Block 1, Harvey's Heritage, subject to the following conditions: Aye: 4 Nay; 1. If within one year after apprp~a~~Q1?~i~& Sliall not have been completed or utilized, it shall become nul~:;ai~'t~8ic~ unles~3he Council has granted a petition for extension. Such extension sh~#~~i~:~c}u~ste~~in writing at least 30 days before ex iration and shall state facts show'' ~'~:'" ,faith attempt to complete or utilize the use permitted in the variance. ~~ ~~ °r 2. Exterior colors utilized for the accessory structure'shall be compatible with-the existing single family home. PROJECT 840, ROBIN LANE STORM MIT;~r'1,~,•':,~;QN~J,A¢~}~,QVEMENTS C`ity.Administrator Hedges ii~'etiuced t~}~`tem•regarding Project 840 (Robin Lane - Storm Mitigation Improvements). 11~ Hans~;~onestroo Rosene Anderlik and Associates made a presentation. f~:;::s:;;;;~ . Mayor Awada opened the public hearing. Andrew Akridge, 3652 Robin Lane, the only homeowner that was flooded in the July 2000 storm, discussed the proposed im F,.Q~~:At] expressed his support for the improvement option presented in the Q`f~lifiyt~~~~'l':`,.'': Mayor Awada discussed the cost of the. •' ~' ~ ro ect for one house. . project and stated it is difficult to ju8~}the expense ~ p j Councihnbmber Tilley also expres ,,concern over the't~i'st. Councilmember Carlson questioned •. the liability of the builder of the hodue to the home i being built to specifications. Mr. ... r: :• } Akridg~ indicated he had contacte~.1~;ti~i;~~ to investigate the issue further with him. {'~• :.. ::.......:~::f::..::Y::r ~ __ Eagan City Council Meeting Minutes November 8, 2001 . Page 6 Councilmember Carlson moved, ~4uncilmember Tilley seconded a motion to deny Project 840 (Robin Lane -Storm Mitigaf}L~~ Improvements) Aye: 4' Nay: 0 l.: PR.OJEC~~?~~~~.~~VE STORM MITIt~'~i~~~fi~$~?~~MENTS s;:~f~ City Administrator Hedges intrositded this item regazding Project 843 (Beecher Drive - Storm IViitigation Improvements). Mazk Hanson, Bonestroo Rosene Anderlik and Associates made a presentation. Mayor Awada opened the publiL•aring. f:~ :~:~~ S ::{ {:•:~:~ 1' i Three residents spoke regazding:'e proje~~~cxpressing their concerns th9t the proposed berm azound the upper pond would nor'E~ the appriate solution to the flooding problem. They felt that the intersection of Black~~?Rt#~~:d3~.ctutg~ xhe overflow drainage to the 35E right-of--way should be reconstructed td'~4f~viat~~'fi~:i Councihnember Carlson stated she would like discus3"ions to be held with MNDOT regarding reconstruction of the intersection and the redirecting of the drainage back to MnDOT's right-of--way. She recommended that the public hearing be•~Qntinued. Council directed staff to Mayor Awada moved, Council consideration of Project 843 (Beecher 2001. Aye: 4 Nay: 0 a motion to continue n Improvements), to Dec. 18, PROJECT 844, FORSSA WAY -STORM MITIGATION IMPROVEMENTS City Administrator Hedges introduced this item regarding storm mitigation improvements on Forssa Way. Mazk ~i~(;ti~orr~, ~ ~osene Anderlik and Associates made a presentation. '•-~ =' .. •• Mayor Awada opened the pt~ hearir~~~ • .. ,.;: Four residents made commefif~~g~iftg#;e~t,:,ial and replacement of storm sewer pipe and the possibility of a pond in the adjacent park azea. Mayor Awada and Mazk Hanson discussed the possibility of constructing a pond in the adjacent pazk. The installation of pipe ast;t,u~sed. Councihnembers Carlson ar~~iiley stated th~€~1t another alternative should be explored.' Mayor Awada stated sh .v~ould support Opf6fi 1 as described in the Feasibility ~~.••.:. Report. Councilmember Fields su gsed discussion bd~ld with residents regarding the possibility of modifying their homes ~~ ''~~~'~'~ ~~' '•`''' ~ f'''' 8" Eagan City Council Meeting Minutes November 8, 2001 Page 7 Mayor Awada moved, Councilme~nher Tilley seconded a motion to continue consideration of Project 844 (Forssa Wa~Y,~torm Mitigation Improvements). Aye: 4 Nay: 0 • j :~ :S PROJECT 845, RO~~;~~'3~QCK COURT STORM MITI~Ai:'~#~~~?`~VIENTS .$;.f~ City Administrator Hedges intro~~~d this item regarding storm mitigation improvements for Rocky Lane /Paddock Court. Mark Hanson, Bonestroo Rosene Anderlik and Associates made a presentation. Mayor Awada opened the publia~$aaring. i:; •:'t tititi} +.:.;r ti;.•.. John Pollock 147 Paddock Cour~~tated h~ pports the option of enlarging the drainage pipe. Councilmember Carlson and Ma~i~Awad~:•th noted the importancE of protecting Deerwood Drive from flooding to ensu~;~#~Y•~x :~!q.~~~. arrtcess across the freeway as a major benefit to the community. ••••••.......,,, .••, ,•, ~' i There being no further public continent, Mayor Awada closed the public hearing and turned discussion back to the Council. Councilmember Cazlson moved, Councilmes~y seconded a motion to approve the storm sewer outlet option under Prod eft; ;8:~~~,c.::~~cF~;~~iie •/Paddock Court -Storm Mitigation Improvements) and authori~$~so~repai-ati¢~ of detailed final plans and specifications. Aye: 4 Atay: 0 ~ • '~ ti~ CERTIFICATION OF DELIN•Q'~~JTILITY BILLS City Administrator Hedges stated the City currently has approximately 273 utility bill accounts with delinquent payments and the assessable amount of these accounts is $45,735.40. Mayor Awada opened the publiF.#l~. Th~F~:l~j~ng no public comment, she closed the f:.~ •:::•: • • ~ ::::: public hearing and turned discussion l•'Et~•'l{;;~p.~~~::;:; 5::=:• ~:}1 • Y•• Councilmember Carlson mower Counc~l~mber Fields seconded a motion to approve certification of delin uent utili acc{"• o.Alta ;Coun for collection with roe taxes. Aye: 4 Nay: 0 '" '' ~' ~':~i ~:~i;:i~... •:; CERTIFICATION OF DELINQUENT FALSE ALARM BILLS City Administrator~Hedges stated :F:;~,urrently has approximately 14 false alarm f••••'•'•"''"•'~'~ ••. •~~` ount is $3,875.00. accounts with delinquent payments a~:~~il~ Mayor Awada opened the p ~iltic hearing. Ther~~bing no public comment, she closed the public hearing and turned discussio~ck to the Counci~' Councilmember Tilley move; ~oi~#~##~#1ds seconded a motion to approve certif cation of delinquent false alarm bills to Dakota County for collection with property taxes. 9 Eagan City Council Meeting Minutes November 8, 2001 Page 8 Aye: 4 Nay: 0 • ~ ~- CERTIFICATION OF DEL'IiV'QUENT NOXIOUS WEED CUTTING BILLS City Administrator Hedges state~i#i~~~t~i•~6bP,~t#~one noxious weed cutting account with delinquent payments and t)~;Sssessable amount is $155.00. a: Mayor Awada opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councihnember Carlson moved?~uncihnember Tilley seconded a motion to approve certification of delinquent noxious weer~•'~tting U~ to Dakota County for collection with property taxes. Aye: 4 Nay: 0 '"' 'r •.. l iti~ f .~~~s :t ........................f COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONING & PRELIMINARY SUBDIVISION -SHELTER CORPORATION • City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan amendment, a rezoning and preliminary planned d~~rc#?~ and Preliminary Subdivision for 17.1 acres located west of Nicols Road :~};~~:~~~#}~'1`Srive. Senior Planner Ridley gave a •.; staff report. ~ = ~ ~:% ~:;;: Mayor Awada discussed the process't~l<~t.~lace regarding consideration of the proposed project over the past few months. She thaiincihnembers Tilley and Carlson for their work with the develop"er in modifying the project. • "' • Jay Jensen, Shelter Corporation, made a presentation regazding the changes that have been made to the proposed subdivision during the past couple of months. He further stated that the over all density of the project has b~~;~~btced. •,:,•. ;.;.~ ~i;~ ~: :;:•: .; : ..; :. Mayor Awada discussed the ease iri'isity. Councihnember Carlson thanked the developer for his cooperation and inted th ~e is in support of the rezoning and preliminary planned development and preliminaib~i?,z~k; ;~puncilmember Fields expressed her appreciation to the developer and st:~8~;;~;8rt of the project. Councihnember Tilley stated she felt it is a quality project and is in favor of approval. Councilmembers agreed that conditions of approval shall be amended /added due to the revised site plan and discussion regazdir~;~j.,movement. The Council discussed the re~'~,•',.?~i~ng and the pfinary subdivision. Senior Planner . Ridley explained that the Compreh wive Guide Plan ndment will be submitted to the Metropolitan Council for review. r response from ~t',L~'Metropolitan Council, action on the preliminary planned development a:~;.Y:~$f;:v~j~sion will be placed on a future consent _ agenda for approval. '~'~'~ • • • • • • • • • • • • :~%~~ • • •~:Y:{ /O Eagan City Council Meeting Minutes November 8, 2001 Page 9 Councihnember Carlson moved, C~.i}mcilmember Fields seconded a motion to direct that a Comprehensive C~ruide Plan Amendmeri€:~om RC (Retail Commercial) to MD (Medium Density Residential) to be submitted to tl~ie`1Vletropolitan Council for review and approval subject to the following conditions: Ay@: 4 Na~~~f~ ~''~= ~`~ ~:':-~5^~.+t ..•..•: l%. •:tiS ......... 1: i•Y~ Rezoning: 5:~ 1. A written Preliminary Planned Development Agreement shall be executed and recorded with the County Recorder's office. 2. The property shall be subdivide~~id platted. r.: 1 i':S•• 3. The owner and applicant and/or~•'•Gv{, eloper~1i~11 enter into a Final Planned Development Agreement with the City prior tc~'fSsuance:~ra building permit. The•following exhibits are necessary for the Final PD t~~y.'~C••$t~;_; •::••• .~ • Final Site Plan ""•••••• •••••• •••.....: • Final Building Elevations • Final Landscape Plan •• • Final Site Lighting Plan • Final Signage Plan •••' :f •: 4. The term of this Planned Devektl'~•.•.•e3~Si~ac3~~s~~ve years. ;~ 5. The developer shall insure that tli~~.~~i.~t~:~~ris, materials and construction of the building improvements are such that they v~?3~~~.ir~d•~ an interior sound level of 45 dBA as compared with a noise level of 65 DNL. .,, 6. 7. Prior to Final Planned Development approval, the developer shall provide a copy of all cross easements and other agreements between the two lots documenting the joint access to site amenities and use of private~t~eets, as well as any maintenance agreements for such shared facilities within On-street pazking should be S. Building setbacks shall be nc Plan dated October 31, 2001. on the approved Preliminary Site 9. Amore detailed landscape plan shall be provided with the application for Final Planned Development and shall include under~~ng grading contours, show plant quantities, and identify individual species grap ;.1 landscape plan shall note the minimum size specification for deciduo,~;'B~c[Qe treed is;• .• inches and six feet for coniferous ~•.. trees, and that automatic irrig~fxSn will be prove for all landscaped areas. ~:•: ti • r. a •:•:$ 10. The development shall provrat,J,e~st,~2.QQA,,Se feet of recreational space, which may include play lots, swimi~#~i~:~}Y~{~',t~s,~' e, as well as open common yard all streets within the development. // Eagan City Council Meeting Minutes November 8, 2001 Page 10 areas. The basketball court shall ~}ot; be included in satisfying the recreational space • requirement because it is located:l~ than 100 feet from the ponding area. x: . f •.,. 11. Revised building elevation plans'~~BtY~~~~f€the Final Planned Development. The plans shall identify building'I'i'i2r~~'8fi~~38;~~'~'rim and roof colors shall contrast with the siding for added visual ~A€~rest. The type of materials shall be consistent throughout both the Dakota CoiCDA and Shelter Corporation portions of the development, though different but complementary colors may be used among the buildings. 12. A Site Lighting Plan will be regd with the application for Final Planned Development. The plan shall s)~''~,',~rv a fixt~~}xletails and photometrics. Lighting shall be indirect and diffused and shall r~i~be dira,~'Y4~i upon public rights-of--way or adjacent ro erties, and the source of li lif shall no>~e directl visible from off the ro e p P g~' Y p p rtY• 13. The sign plans shall be revised so'~l2fi~Ye~~igir~iai~g~~loes not exceed 7 feet. The signs shall be set back a minimum of 10 feet from the property lines. Additionally, the sign location at Erin Drive and Nicols Road is subject to City Code Section 11.10, Subdivision 7 regarding traffic visibility. A sign permit shall be obtained prior to installation of the sign and the location confirmed for compliance at_tb~:time of permit issuance. 14. All requirements set forth in Se~:t~ this development. The'develi:~ Final Panned Development demo 15. The developer shall provide a painted ision 24 of the City Code shall apply to filed plans at the time of application for ;se standards are satisfied. Preliminary Subdivision /Preliminary Planned Development on Erin Drive. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 199~;::~~~;~;1, $,A,~ ~;'#;;;~°2, C4, D 1 and E 1 r: :•:• • .:•. 2. The property shall be plattedf~~=='~tW;i ~:~:::: 3. Prior to final subdivision aptt;~;~e:L~c.'~?:e}pg~;sllall provide a copy of all cross easements and other agreemCtif~~i~=~~;{~3?~~¢ts documenting the joint access to site amenities and use of private streets, as well as any maintenance agreements for such shared facilities within this development. ....,.. 4. The developer shall insure that tl~b, , , _ ps, materials and construction of the building Y improvements are such that th`#'prti~fr~~4;tipterior sound level of 45 dBA as compared with a noise level ~: DNL. ~''''~ ~. s +•.;:. 'tis•:a :S ~~ 1~ 5. ~ The developer shall constri.K,~,'~.'~he _~rivate streets:{~',~':~avidths in accordance with City code :•:•:• .•..•.:f•::f requirements. {~~ . ; ~ ;:;: i~ _ Eagan City Council Meeting Minutes November 8, 2001 Page 11 6. This development shall meet the Cry's water quality requirements through a combination • of on-site ponding and cash dedi#An. x =~: 7. The stormwater pond shall be cort~$F~€dc~t;;3:~lcres of the site area. It shall contain a minimum wet-pond vokx4~~~c-.~~':~nd shall have a minimum area of 0.43 acres. The stormwater treatit pond shall be constructed according to NURP standards with a maximum deptl6 feet, a 10:1 aquatic bench beginning at the normal water level, and an outlet skimmer according to City design standards. 8. In lieu of ponding to treat stormwater from 4.0 acres of the site, a cash dedication of $8,770.00 also shall be required,'•:;•~:} f:•.:: ~:~~,L •~••}~ i 9. The developer is responsible foxi~rimpliar:~uvith any regulations impos8d by Excel Energy concerning constructiorr'amfd gradi's~:within the easement on-the northern part of the property. s;' ;.t s~ .............. ........: 10. Tree mitigation is required and shall be accomplished through the installation of fourteen (14) category B trees (or an equivalent combination oY category A and/or category C trees). 11. This development is responsible for cash .~~;~~,#~#1 dedications. The dedication is to be collected at the time of final nlal;.at~4~i~~t~tes~~kieri in effect. CONDITIONAL USE PERMIT =~:~~~'•9VELL DRILLING City Administrator Hedges introduced this item regarding a Conditional Use Permit to allow outdoor storage on property located at 3131 Sibley Memorial Highway. Senior Planner Ridley gave a staff report. J Hugh Cullen, representing Ka ~:.',~'i~$~i~~3~gc;:•~€acl~l he is in agreement with the conditions suggested by the Plannin~~•emmiss' He stated that regarding condition number 5, a berm will be installed rather than a~egS~ce. Ruing condition number 13, he stated there will be no construction planned that will :~l~~f yygy.13 right of way. He questioned the calculation of $10,093 for water qua •di~Ui#:~t#~s condition number 15. ~`~ .- .. Staff indicated they would explain the calculation of the water quality contribution to Mr. Cullen. Ron Miller ,adjacent propert~!~r;••~~~e~ an open area on the landscaping plan. . Mr. Cullen stated it was just an over;~and would li~ected. Mayor Awada suggested that a copy of the Final Landscape Plan~,~,~forwarded to Mr:'~4~iller. Councilmember Carlson mo}z ~i~i„#~pY~lley seconded a motion to approve a Conditional Use Permit to allow out~~ftir'stbY~tgt~t~~propt4fty located at 3131 Sibley Memorial Highway in the NE '/a of Section 8 and NW '/< of Section 9 subject to the following conditions: ~3 Eagan City Council Meeting Minutes November 8, 2001 Page 12 Aye: 4 Nay: 0 • 1. This Conditional Use Permit shall be~Corded at Dakota County within 60 days of approval by the City Council. ~ : :•~::s••• ~ x•.~-} J : • • ... ... • ••::•:5.. •if :N 2. A detailed site plan shall be submitt:#hat specifies what type of items will be stored in which locations on the site. :~;~ 3. Trash receptacles shall be kept either inside the building or within an enclosure constructed according to City Code standards. The revised detailed site plan shall show the trash enclosure if one is to be constructec~;~;_ f~ ~ ~~~~} ~ :•:::• 4. A minimum five-foot curb setback an the property line shall be maintained except where easement exists across the agent prc;rpce~'ty for the driveway to Alexander Road. 5. The eight-foot tall fence shall be cOfifs#~ti~t~~~~~~2c~~;that provides 90% opacity for screening from public rights-of--way. 6. The items to be stored shall not exceed the height of the fence enclosure. • •~ 7. Milled bituminous surface shall be allowed fore.,, •.'•'~?within the outdoor storage azea. The owner shall be responsible for m~,~~,~•g;;~fi'r~ace material in good condition. The site shall be subject to periodic st~vi~v'to detnine its adequacy for dust and drainage control. If upon review, the surface ~~;t~'~~~mine~'to be inadequate, the City may require the storage lot to be resurfaced with bitumii'its~s~pr~~it,..;. _ 8. Landscaping shall be provided along the south and easysides of the property to provide screening of the storage areas from public rights-of--way and residential properties to the east. The landscaping along the east side of the property shall include evergreen trees to provide an effective screen given the topography in the area. .•:.::::::::~. v i•;•: ••: ; . 9. A detailed landsca a lan shall '''• ~ ~ ~ rim' • f •" p p b~;~#~i' eg~•~;:~#~gview and approval prior to release of the Conditional Use Permit for riding. 'l'andscape plan shall identify the particulaz plant materials and specificatior~:~~r instalJ~t,~pn. All landscaped area shall be irrigated and where possible. ~ ~ :_~::::., :::; ~ ~':• 10. The developer shall be responsible for installing an~maintaining erosion control measures in accordance with City standards during the construction of the new parking and storage areas. 11. A private storm sewer~pipe system, i,~,tac,~ with City standards, shall be constructed to handle drainage.from the site, inc~,~~:~;structures and storm sewer to capture the ..• storm water runoff before it reac8:public right=c~+;y. • "'` V ~: 12. The develo er shall construct ~ro osed story e f •" s with erimeter concrete curb & P ,..,.~ P g ~'~ P gutter, hard surfacing, concrete~t~:~2~3f6ns, and storm sewer in accordance with City standazds. {'`'~ f-~ ~ = j~ ~ • • • • =f:~~ ~ • • .:Y:'s ~~ Eagan City Council Meeting Minutes November 8, 2001 Page 13 13. The developer shall obtain MnDOT perplit approval for any work within Highway 13 right- of--way. . :~::~c 14. The applicant shall provide evidence•<~~~ts~tr}t.~r~}~a~g for the access to Alexander Road over the adjacent parcel to the i'':t~t~.~~~,~). The easement should be provided to the city prior to release ale Conditional Use Permit for recording. f 15. This development shall be responsible for a cash water quality contribution, to be paid prior to release of the CUP for recording. The amount is based on the southern half of the site to encompass the newly surfaced storage area and expanded parking lot area. The calculated water quality contribution amount i~;~i0,093.00. f:;:< ti z} •' r `••: i 16. The outdoor storage on the propert}~~s~lall be lted to those items listed on•the hand written list submitted by Keys Well Drilling::: ~~~'~' - :•::;: PLANNED DEVELOPMENT AMENDMENT - RACO, LLC City Administrator Hedges introduced this item regaz~ing a Planned Development Amendment to allow a Class II restaurant (Culver'~~;~ta~;~ye through service on Lot 2, Block 1, Gatewoods Addition, located at 3445;? ~id:'=5eriior Planner Ridley gave a staff report. ~ ''~' ~~;;:. Clint Racine, applicant, discussed the Culvet'•~:~Q~it franchise. ..,.~ '.f Councilmember Carlson moved, Councilmember'Y~i4fey seconded a motion to approve a Planned Development Amendment to allow a Class II restaurant (Culver's) with drive through service on Lot 2, Block 1, Gatewoods Addition, located at 3445 O'Leary Lane in the NE'/4 of Section 15 subject to the following conditions: Aye: 4 Nay: 0 1. The applicant and/or develop~:s~}a£~~L~~t'4, r:3,"3i~t~i~t:~~hned Development Amendment A Bement with the Ci ri buildii~isrmit issuance. gr ty p ~:## r;{.,~ ~ , r:: 2. A cash dedication in lieu of c~~~tea?Y .fi~u~lity ponding shall be required for this development. ~: ~- ~~~ :=:':•... :x•..,•'..::' ~ '•ti•: • ..:'.SY'•': 3. The impervious surface shall not exceed 61 percent of the site azea. 4. Plantings shall be prohibited with:;¢.l~,~pry Lane public right-of--way and in storm sewer utility easements extend.&~af~:f~ct~?icern and eastern property lines. A revised landscape plan shall be subrr~'•for the Plai~~evelopment Agreement. • •4•t:1 ~ 'I:i'dL 5. •Plantings or a decorative fe~~;3 shall be installed;#~:;.delineate the retaining wall along the southern property line. }•"'•' •••:: • ~ •:'•:;:~ ••~:~-~`~'~ {y :::...........:~f::~. ~:' ~s Eagan City Council Meeting Minutes November 8, 2001 Page 14 6. Wall signage shall be permitted on the north and east elevations of the building. A separate permit shall be obtained:~~¢;the wall and freestanding ground signage. f:~. . 7. The developer shall provide evid~3~~..>f,:~?;~2c;~t~;i?a~{e~~ easement agreement with the property owner of Lot 1, Block l#L"u~di~:iAi~~to allow for this connection, prior to building permit issuance for t)~ievelopment. 8. The developer shall be responsible for the necessary modifications to the existing entrance onto O'Leary Lane for use by Lot 1 Block' 1 Gatewoods Addition only. 9. The developer shall construct the goosed public sidewalk to maintain an &foot wide boulevard, or sodded area, betwe~;:,~e side~t~ and the west curb of O'Leary Lane. ~;: f ti CHAPTER 11, ORDINAN~~:AMEI;~~VIENT -TRANSFER STATIONS ..•.. .;. City Administrator Hedges intr~~##~~2cr~ing an Ordinance Amendment to . •, ..::. Chapter 11 specifying that Demolition Transfer Stations be 'allowed as a conditional use in the Limited Industrial Zoning District. .. Councihnember Tilley moved, Councihnember Fields seconded a motion to adopt an Ordinance Amendment to Chapter 11 specifying that.J~;est~#~,r ion Transfer Stations be allowed as a Conditional Use Permit in the Limited `•"district. A e: 4 Na 0 ~4~u~~i~g Y y~ CHAPTER C, ORDINANCE„41l~~NDM~1T -TRANSFER STATIONS City Administrator Hedges introduced tlu~'~i4r~ding an Ordinance Amendment to Chapter 6 to define and regulate Demolition Transfer St~t[Oris as a Conditional Use in the Limited Industrial Zoning District. Councihnember Tilley moved, Councilmember Fields seconded a motion to adopt an Ordinance Amendment to Chapter 6 to ~#'}sand regulate.,pemolition Transfer Stations as a Conditional Use in the Limited Indu~,t~:~XS~iFr:Aye: 4 Nay: 0 AMENDM~,~1IT TO C>fTY ORDINANCE 2.38 REGARDING CAE EN)PCEMENT TECHNICIANS City Administrator Hedges introduced-this"ffeii'r'i~garding an Ordinance Amendment to Ordinance 2.38, regarding City Employees authorized to issue citations. Councihnember Tilley moved,C~~~,,o~~ua,~~ber Fields seconded a motion to approve an amendment to City Ordinance 2.38, S.}~'tt;:;~:~ii~#i~ City Employees authorized to issue citations. Aye:4 Nay: 0 fs~: '~'' • ~:~ ~ ~:~ . ~•••~ }•• ti }i. ~,•~ ,•ti. ~ •1,{{I. /6 -. Eagan City Council Meeting Minutes November 8, 2001 Page 15 ORDINANCE AME~iDMENT -CHAPTER TEN • PUBLIC PROTEC'?k~N, CRIMES AND OFFENSES ;~ } City Administrator Hedges introil~;~hi~:,ug an Ordinance Amendment amending Eagan City Code Chapter Tenf3~~#~•`•.•~~~i~tion, Crimes and offenses by amending Section 10.11 regarding dogs'., cat regulation and dog licensing. He stated the amendment would bring the City Code conformance with State regulations. Mayor Awada moved, Councilmember Fields seconded a motion to adopt ari ordinance amending Eagan City Code Chapter 10 by amending Section 10.11, entitled dog and cat regulation and dog licensing; and by adq~ing by reference Eagan City Code Chapter 1 an Section 10.99. j:= f ~;:.} Aye: 4 Nay: 0 '~ ~ j $: •:}} }S ~: GRADINC},,:#~.R,~tc„A..,~:~:,~j,P~~:I,J~TION LOT 2, BI~~~;~,k~IILLS City Administrator Hedges introduced this item regarding a grading permit for 45465 Oak Pond Road. Public Works Director.Colbert gave a staff report. Randy Wendolek, applicant, explained his i future subdivision. . ............. the property for possible Ron Pavlak, 4555 Oak Pond Ro,~d;,~,p,~essed~~s opposition to the grading permit due to flooding potential from the pond north of tli~~ik~.a, house is constructed in that area. Public Works Director Colbert explained that the bii7~~i2c~~~3€~ of the property in question and related drainage concerns are typically addressed at the times a subdivision is proposed. City Attorney Bauer stated that the issue before the Council is consideration of a grading permit, not potential problems once the property is subdivided. As such, the Council must consider the grading permit on its on mcss:;:;.;,~ _ ~ _,,.,: ,., lbiayor Awada moved, Counc~embe permit for Lot 2, Block 1, Oak Pondlls. A .on seconded a motion to approve a grading Nay: 0 LEGISLATIVE / AFFAIRS UPDATE Mayor Awada stated she had received complaints regarding the School District elections held November 6, 2001. She pointed out that the City did not conduct the election and complaints should be directed to the SchoQ}~it~, AD~~TRATIVL~,~~~,~ENDA • DIRECTOR OF COMII~ICATION5 / 1RUITMENT PROPOSAL City Administrator Hedges $ts~tis'~i~~i~2r~iri~c~m The Brimeyer Group to assist the City in the recruitment of a Director of Communications. /~ Eagan City Council Meeting Minutes November 8, 2001 Page 16 Councilmamber Fields moved, Gt~~i~cilmember Tilley seconded a motion to accept the proposal from The Brimeyer Group, Inc ~c3^assist the City of Eagan in the recruitment of a Director of Communications for an amoti;;t~::;~o~;~q..eed $10,000. • Aye: 4 Nay: 0 f:~...• .... f ':v VISI'~~tS TO•BE IEIEARD ~:~~ David Brunee, Linda Buchanan, Michael Dean, Rosemary Diffley Sterns and Steve Westin each expressed their opposition to the proposal to convert Patrick Eagan Park to a golf course. +~:;: s 'JOUI~YIENT ti:: {•' The meeting adjourned at 10:45:'~m. inta~# Executive Session. Date -- Deputy City Clerk If you need these minutes in an alternative form such as lar~~ print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob•~Zpt.~$~an, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the Ixt}~C~;tb~t all~rsons have equal access to its programs, services, activities, facilities and employriieii"~:1~#+tittt.~e.~ard to race, color, creed, religion, national origin, sex, disability, age, sexual orienta~2S~:s~~tal status or status with regard to public assistance. - •• c i~ '} ~ ;: .... i:Y. i''~} ~ ••~.•• } S•:•:{ /8' - MINUTES O OF THE Mayor Awada opened the November 8, 2001 Listening Session at 5:30 p.m. in the Community Room of the Eagan M,1>~iC,ip~l Center:~P fesent were Mayor Awada, Councilmembers Carlson, Tilley,~?{~: ~':.. ~~# ~ . Christie Soderling presented a petiti~n and rec~t'tested the Council approve an additional trail segment along Cliff Road. Ches Drive to Lexington Avenue to this year's program. Council agi'#is~;~te~;:#~~~inter Trail Maintenance Program due to the recent approval of ISL~'s~levy refere'iK#itii'and the restoration of the previously cut busing routes. The item will be discussed at a Special City Council meeting on November 13, 2001. The Listening Session w~;adjourned at 6:10 p.m. :~. .:. - Date ~~' •.f~ ~~ Deputy City Clerk f..;~. ....,,. i~ ::........ .......... ..cz . ;..:• , . • ;} is '~~~: t{•: r ~,••}{ ~r~•}r i' •::~5 • •~ ~.S • ~.• .. /9 MINUTES OF A SPECIAL GOALS WORKSHOP OF THFs EAGAN CITY COUNCIL THURSDAY NOVEMBER 13, 2001 . CITY HAL;i„.~OMMUNITY ROOM • ~ ::x#:30 P.M. Present: Mayor Awada, Council.'4't',i~',~'~ ;~i;~3~ds and Tilley, City Administrator Hedges, Director of`~id2i~li~s~~'~fFirl:St~.~ices VanOverbeke, Parks and Recreation Director Vraa, ResbR~ch and Special Projects Parks Wielde, Public Works Director Colbert, and Intei~i:~o the City Administrator Lord. Councilmember Bakken was absent. I. ROLL Cid~L AND AGENDA ITEM ti~: Councilmember Fields moved, Cou;~.q~hnemb~"illey seconded a motion td adopt the agenda. Aye: 4 Nay: 0 • • • • ... II. VIS~~f~~'~:~tD There were no visitors to be heazd. " III. PUBLIC WORKS BULK MATER)(ALS STORAGE City Administrator Hedges briefed th~:C:~~c3~iiii the process that the City has undertaken in acquiring approximl~+~ t7' acres oE~i~tnd located at the end of Yankee Doodle Drive adjacent to the Eaganl~c =~a~le '}xstol range. Hedges stated that the land was acquired as tax forfeit for publicp~i~,cluding bulk materials storage site ~.::..: opportunities for Public Works, possible expansi~iY[~' police pistoUshooting range, and possible training for the Fire Department. Public Works Director Colbert presented the City Council with a cost breakdown for environmental costs-to-date and future cost obligations to complete the processing of the project. The City Council directed staff to continue forwazd in the process to acquire the property. IV. PRESENTATION OF G~}''~El ?:,ORATORY COMMITTEE ~'= • ~ =:f Eleven members of the Golf Coin;Explor~t~xy Executive Committee presented the Cit}c Council with six public policy ite~f~;tl~e~;v~~ie~ to,discuss in order to get further direction from the City Council tt~~~~~i~-c#f Course Exploratory Committee (GCEC). The City Council directed the GCEC to~look•at the feasibility of a championship type golf course only, meaning that the GCEC should look at the feasibility of course consisting of 6,800 or more yards. In discussing the possible acquisition of land, Mr. Patrick McC~;~3~the audience and stated his desire not to sell his. property. Councilmember~!1vFii~ ~'fi~~1~nd Fields stated they do not support the use of condemnation of Mr. l~tf~arthy's propei~ji~'he City Council stated their position the GCEC should be iny~~tigating the feasi'~i~ity of a self-sustaining golf course, ao meaning that the projected operating revenue from the golf course must be sufficient to pay for all of the operating expenses and to make principal and interest payments on the financing used to acquire the land and construct the golf course. The executive committee and City Council discussed funding alternatives for the golf course, and the City Council directed the GCEC to look only at th~;sibility of a golf course on the property currently under moratorium. The City ~`ouncil directed the GCEC to look at various layouts for a golf course, and.wants tf~~~k~~rc;~.rs~3#e feasibility of a golf course using three options: utilizing all of P~tii''~k~~g'itii~#2~;''~%~~zing a portion of Patrick Eagan Pazk, and utilizing no part of #~ick Eagan Pazk. The executive committee recommended that the City Council iin the services of a professional consultant such as a qualified golf course designer to assist the GCEC in determining the feasibility. Additionally, the executive committee requested that a windshield appraisal be done of the properties being considered for a possible golf course. Pazks and Recreation Director Vraa informed the City Council tha~~i~ is awaze of qualified golf course azchitects and appraisers that could be utilized. `~~ Mayor Awada moved, Councilmem4S~i- Fields~onded, a motion to give the Golf Course Exploratory Executive Committee i;d}',~:tv;~~x;~?~e the expenditure of an appraisal at an approximate cost of$d;flOf~~a~ii#~i~i~iofl:t~review proposals for a golf course study. Aye: 4 Nay: 0 The executive committee and City Council discussed the timeline for the GCEC. It was the decision of the City Council, at the recommendation.p~'the executive committee, for the GCEC to present their final report to the C?l ~i,~~ on the feasibility of a golf course by mid-February 2002. Mayox ;Q.~'d~d~er thanks to all members of the GCEC for their dedication to this ~o,}~ct: Additioii~~ly, Mayor Awada requested that that all questions pertaining to the propos+~.gi~purs~~be directed to the GCEC. V. CONSIDERATION OF CENTR~i~E:~F~K SLIDING HILL City Administrator Hedges briefed the City Council on the recommendations of the Central Park Site Subcommittee and Parks and Recreation staffpertaining to a sliding hill at Central Pazk. The City Council directed staff to prepaze a consent agenda item for the November 20, 2002 City Council q~#:authox,g;~~aff to proceed with a design engineer as recommended by the.,li'~1'' ~Otittee with or without .• modification, and to authorize the:~eation c~~i Enterprise Fund to account for capital and operational expenses. f:~•~ ~'s ,~:.•.: s•: x_; VI. WINTER ~~~11E PROGRAM Public Works Director Colbert provided the City Council with information regazding the City's current winter trials program and potential additional segments for consideration. Additionally, Colbert addressed a petitsQ~ia$~eit~~en's request that was voiced at the November 8 Listening Session to•~~:irdfl:~~~: along Cliff Road from Ches Maz Drive to Lexirigton Avenue. Cit~#ininistrator ~>#s read a correspondence from the {:. f~ f• ~/ Superintendent of District 196 stating that transportation services will be restored on January 2, 2002. - The Mayor moved, Councihnember Fi~ads seconded a motion to approve the following additions to the Winter Trail Maintene Program: • Citizen Request 1. Plowing of the trailway located on Johnny Cake Ridge Road between Deerwood Drive and:~~ji~L<~i~~.~,'',,~r•,;d 30). - • Citizen Request 4. Add south siQ~'ti~~w~~;~eFdn Cliff Road (Co. Road 32) between Nicols Road and Slac~td. School District Request 7. Adt~~lorth Ridge Drive between Wescott Rd. and North View Pazk Rd. • School District Request 8. Add Lexington Point Pazkway between Lexington Avenue (Co. Road 43) and Hamilton Rd. .~.•: • Additional Consideration 1. ii Sout}l.side trailway on Cliff Road (to be L~~~ completed with Cliff Road wade) b¢~een Ches Maz Drive and Lexington Avenue (Co. Road 43) ~:~::: :::::: • Additional Consideration 6.'b`,witCh lowing trailway on west side to east side on ~?:: ;:: Lexington Avenue between #~~}"~~iri;3t~c):?~c~i~~LiiciESS Run Road (changed from the original proposal between Difffey~aiitl~GV'ilt~erri~ss Run Road). Aye:4 Nay:0 VII. COUNTY SISTER CITY PROGRAM Mayor briefed the Council on the sister citX;z~&~bi~~~at currently exists between Dakota County and Chengde, Chirjt,L•:'~•'{~g~~iiil discussed the program and directed staff to draft a resolution iii' Sii~i~prt of thd~ounty's sister city program to be considered as a consent agenda item a~~i~.~rt~l?~ City Council meeting. VIII.OTHER Councilmember Tilley briefed the City Council on a meeting that took place regarding a celebration in honor of Dodd Road being named as a Community Millennium Trail. Councihnember Tilley asked that Alai~~ ~toundtree be recognized for her work on obtaining the Community Millennia`€~~7#~~ie~:Additionally, Councilmember Tilley asked that Eagle Scout Ma€f:#3towri t'li~rgfii~e$ for his work in documenting the .... historical background of Eagan tr~fts. Mayo~~~ivada suggested that the Historical Society consider documenting the uniqu~:;torical?ue of all roads in Eagan. Councihnember ' Cazlson suggested that the Histo~~t~,:is.;Commission work together to determine the best way to celebrdtt~i~'3i~stfifkit#~~i~nf Eagan roads. The City Council directed staff to prepaze recognition for an upcoming City Council meeting to commend Alaine Roundtree and Matt Brown for their accomplishments. ..r:.:::;:~:~:~:::;:; ;:,, ... ~~~ f• f:.' as ADJOURN Tfie meeting adjourned at 8 P.M. Date qty Clerk 1 If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681600, (TDD phone: 651-4548535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to rac~~,4olor, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard ~cpy' blic assiy~e. •:ti r,' }•. 1:~.... r'•r::~:... • r • ~' . ~: {. t;: r:: f • ,fi: a3 Agenda Information Memo November 20, 2001 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Clerical Technician IIUCommunity Development-- ACTION TO BE CONSIDERED: To approve the hiring of Barbara Majchrzak as a Clerical Technician III in Community Development. Item 2. Flexible Spending Accounts Service Agreement-- ACTION TO BE CONSIDERED: To approve the 2002 rates with Stanton Group, Inc., to administer the City of Eagan's Flexible Spending Plan. FACTS: • The City contracts with the Stanton Group to administer the City of Eagan's Flexible Spending program. • The Flexible Spending program allows employees to have money deducted pre-tax for their share of health insurance premiums, additional medical expenses and child care expenses. • The proposed rates have not increased from the 2001 amount. • The City is able to cover this expense and still save money because it does not have to pay its share of social security payments on the pre-tax deduction amounts. Item 3. Flexible Spending Plan/Additional Medical Expenses Limit ACTION TO BE CONSIDERED: To increase the deduction limit for additional medical expenses under the Flexible Spending Plan from $2000 in 2001 to $2500 in $2002. • The Flexible Spending program allows employees to have money deducted pre-tax for their share of health insurance premiums, additional medical expenses and child care expenses. • The deduction limit for additional medical expenses was established when the City first offered the program over ten years ago. • Medical costs have increased since that time; therefore, the increase is recommended. a~ Agenda Information Memo November 20, 2001 C. APPROVE NAME CHANGE FOR PERRIER WINES & LIQUORS ACTION TO BE CONSIDERED: To approve a name change from Great Northern Spirits located at 1960 Cliff Road to Perrier Wines & Liquors. FACTS: • Perrier and Associates, Inc., the entity that holds the off-sale liquor license formerly doing business as Great Northern Spirits, 1960 Cliff Road, has requested a name change to doing business as Perrier Wines & Liquors at the noted address. Stock ownership did not change. Staff does not find any reason to deny the name change. as Agenda Information Memo November 20, 2001 D. APPROVE RENEWALS OF EXISTING LIQUOR LICENSES FOR 2002 ACTION TO BE CONSIDERED: To approve the renewals of existing liquor licenses for 2002, subject to review of applications, payment of fees and Police Department reviews. FACTS: • The liquor license renewals for the yeaz 2002 include the following: (11) off-sale liquor (23) restaurants and 2 hotels = 25 total on-sale liquor (10) on-sale wine and beer (7) on-sale beer (17) off-sale beer • These renewals are in the process of completion and should be approved subject to review and recommendation by the Eagan Police Department, payment of fees and submittal of required documents. ATTACHII~NTS: • Liquor license renewals on pages ~ through 3~ . ab N (0 3 a~ c a~ a~ c a~ U J O 7 Q J f0 '~ O N O O N ~ N U -~ ~ .., U c 3p H ~ 00 ~ m Y L ~c ~ m O M_ ~ a~ c~u N ~ ~ p a O O r O ~ ~ U M r N ~ ~ O ~ Y N ~' ~ ~ ~ ~ ~ Q ~ c •~ J O l() t7 ~ C Y O ~. N 00 ~f ~ ~ ~ Y f0 -~ ~ U O (O ~ °? 'S ~ Q Y ~ E ~ ~ ~ M M a~ ` N ~ 'O ~ N oO O O (07 ~ m ~ .~ (A M 00 ~ ~ N .r "r N ~ ~ ~: Z ~ '~ . . •`- O t .: •~ O Q ~ ~- ~ f/1 ~ (n M Q ` Q ~ to ~ ~ N ~ N N ~ 1~ ~ J O Q N c ~ o ° N ~ ~ C o Q f , ~ 3 ~ ~ o• t ~ N fl. O c3 t rn > ~ ~ fA ~- ~ ` U N 0 m ~ U + ~.. (Q ~ ~ ~ N •` ~ to ~ N 00 00 0o U W J ~ a to (n (A ~ fU C ~ Z N C ~ c ~ ~ ~ C C M ~ C C N O N N (0 = ;~ N •Q ~ C D. f~ ~ 7 N O N ~J O C O ~- > c O •c Q N ~ - c ~ m ~ ~ ~ ~ otS ?y ~ m ~ W N N W ~ ~ ~ N ~ ~ N ` N = ~ ~ > u m m U ~ a ii Q in a~ N N C Q) O c U ...I O 3 CT J N f~ C O N O O N O ~ a~ ~ t~ J Q c o C s ~ ~ M ~ M N Q ~ c U c 3 E°- M M ~ O ~ ~ c~ ~ tf'> ~-- o ~ a~ ~ Q ~ m m OMO 00 M v cv ~ v~ ~ z N (D G N o ~ ~ C Y o a N (O M ~ ~"' .~ o ~ Q' ~ ~ c°n 0~0 ~ 'ct o f0 a m -o c o o a 000 N ~ p ~ ~ c~ ~ .- N > Q y ~ c () c 3 ~ c~ N ~ ~ ~ o U ~ c s ~ C O ~ ~ ~ o U ~ c = ~ ~ O ~-- d o ~ ~ C Y o a O ~ N N f~ a a~ v C ~ o a`` ~ N ~ 3 L 2 N 'o E ~ >' ~ in ~ O M X ~ a ~ ~ ccc °' w ~ O M 3 L 2 .f6 o E ~ ~ in CO c0 M 3 L 2 N 'o E T2 ~ ~n ~ 1~ N 3 L 2 fd 'o E ~ ~ in ~ CA M > Q` m ~« c V c 3 E°- r' M ~ ~ ~ ~ c~ 000 N N ~ o ~ .a C Y o 'a M M M v m ~ ~ o° N r- M N fC a o ~ C ~ o a` ~ N ~ 3 L S l0 'o f 2~ n~ ~ in 0~0 M M ~4 ~ - C ~y w ^^ ' V d ~.. - m ~ 'C U ~ V O m O ~ ~ V 4) Z O L.. y ~ ~ O ~ ~ ... ~p ~ m N N N Q o , LL ~ m c ~ W U ~ w c U ~ Q ~ N C c N O p c c c - ~ Q fl. U U ~ ~ m N O O O CA U N ~ C N a O N N C O N N N J N (/1 L !n -p O W -p C ~ '~ - (~ ~ p N C 1 p O Y O ~ N .Q O N O ~ ~ O O C C N C N fU 7 N U U ~ 0 ~ 0 Q 0 J Y L ~ Z ~ O N L O C (n O L ~ m Q d C O 'O N Q) L L O 0 C 0 O 0 CA N ~ ~ Q ~ O 3 O C p l~ f6 N 0 "d 0 ~ - >' O C ~ +~ N r=. d t0 Q Q m U U U U ~ Q W C7 2 2 2 p - 0 » J J ~ O ~ fn dl to ~ U C C Z ~ ~ td W J O ~ J m Q- L O Q V C Z Q' Q O N 'p U ~ c c c p N C d _ (n - ~: C C ~ j 0 Vpl ~ C O C U N V C O O C N O f0 7 L U - C C 'J ~ ~ V C O Y y 7 Q c C N e w V U p ( O m ~ O V ~C O m Q) L C N O O O ' C ~. O ~ U ~j C ~ N Cl p N i.. O (' Cl O O) > w ,~ U , a U p N p U ~ 2 p a O N J J U C fn N ~ O ~ C O C :) ~ Q ~ O N O ~ f' 0 O N J = w C N C Q U 3 U y W C ~ m ~ d ~ N fD 'O d fA ~ Cl O d C ~ W m O N U N M ~ ~ C ~ U .- ~_ C_ ~ C 7 N ~ ) J ~ ~ J Q Q U U U U U D U ~ C7 2 1- U Q 2 l!l UJ Q aa~ N (0 3 N C N N N C U J N N m v c m a~ C_ a~ m c O N O O N a Q ~ w U ~ ~k o ~ Y co J U O (p O ~- a co ~ o ~ ~ ~ c ~ ~ (p (O r ~ O c Y o d O OO oO '~T > 0 `- N U C 3 FO- O CO N ~ ° ~ N m ~ > (A O oD O ~ ~ O 0' ~ U O M ~ N > 0 ~ O U C 3 H et O M ~ v ca ~° _° o ~ ~ Y c ~ O M ~ ~ ~ ~° ~ p O c ~ O ~ N r ~ N U C 3 H N f~ N r 'd C ++ c N ++ ~ C ~ Z ~ ~ O C ~ N t O ~ N O ~ N N ~ N a :~ u1 -`~ f6 Q' ~ ~ ~ N L V ~ ~ o ~ t : _ U N c ~ Y ?~, ~ a H .. ~ f0 ~ O ~ O C ~ N m N ~ C U ._ ~ Q U (0 O ~ C7 2 2 2 ~ ~ C1 N Z C O N ~ ~ C d U C J V ~ (~ ~ ~ C C ~ ~ C - ~ c J a U m C y F- - ~ c O 00 ~N O vi ~ ~ ~ F- ~ ~ ~ ~ 2 ~ ~ L ~ O O p L = ~ N ~ U tL ~ C~ ~ U ti -~ ~ a9 N f0 3 a~ c a~ m c a~ U J a~ m m a~ m C O N O O N a~i m ~ ;? ~ ~ ~ o c ~ ~ M to M m » U O CO O r- -a ~ ~ Y ca ~ CO (O ~' ~ ~ ~ - U O ~ (h ~ ~ ~ ~ Y - a N (fl ~ cr •~ c U c o F- ~ N M ~ ~ ~ U ~ O O ~ .a ~, c> _~ c ~ U ~ ~ Z ~ c ~ ~° <n a> ~ U D U ~ ~ ~~ M ° ~ <A ca N U U ~ N ~ O ~ T+ C a m ~ a _ rn ~ '= a ~ ~ ~ ~ W c c ~ O = _ '~ ~ ~ ~ U U N N N ~ f0 U fC o o (~ a "a 'a ~ N N Z C ~ U J J ~ H ~ ~ U ~ J ~ J Y d U ~ C N f0 0 ~ 7 O N ~ = s .N n. 3 m c c m ~ ~ ~ c o a~ > m v ' N > W Ql Y ~ N ~ o o a a c"i~ ~ ,~o N N 3 N C d O N C U J N N m a~ O N O O N N ' Q G J o ~ Y ,~ U O ~ ~ o ~ O Z Ln O ~ ~°o ° ~ OG ~O d lf') .-- M a d' 'O O In ~ M ~ o ~ m j (A 0 O ~ ~ L d' 0 O N a ~° ~ ~ N U 0 O M o Q' 'a ~ 0 ~_ M ° o ~ ~ O J (fl M ~ m ° ~ O _O 0. 00 O ~ ~ ~ a~ w U 3 Fo- (O ~ ~ ~ c °~ > ~ C ~ ~ M M m L _ __ ~ o ~ ~ fn O O ~ 'C N ~ ~° o ~ C ~ (O O ~ O a~ : U 3 I-- 0 ti ~ O ~ U 0 ~ N o ~ O ~ ~ ~ (N ~' ~ ~# 4k Z ~ 4k ~# ~ rn N ~n v Q O O O O O O M ~ ~ ~# ~ ~ ~ C O C O N (O f/1 C/1 +.. f/1 .~ (n r... y O ~ ~ U U ~ y ~ O LL j U •` N •G N •` O •` O L ~ (n (n •~ t0 g (0 g N g f0 ~ ~ o U E Q E Q ~ Q E Q ? L ~° ca m F- ~ • • • ~ ~ N ~ ~ v ` ~ • x • ~ ,~ •N ~ ,~ C1 ~ E n a n a E ~ o o 3 o cu cu m m p m m o ~ ~ ~ o U x = Y ~ O O O O a ~ cn cn cn cn v~ t- N ~ U U U U ~ J J J J Z J J J J N N V C C C y U V ~ V O Y ~ ~ ~ ~ C C C C V C ~ CN C cN E N ~ CN E N ~ .. ~ C O O (n fA fA M vj ~ Q Q Q Q 'p _J O C C O O O O 'O C > > 7 ~ O O O (j O O - L L ~ ~ d O ~ v ~ ~-- cOi C~ U U U ~ ~ ~ ~ ~ v H c c u v~ fl ,d '~ Y ~ C C C C d C ~ ~ ~ ~ ~ . ~ o 0 3 = m 3 •3 •3 • 3 0 a ~ ~ ~ cn a cn cn cn o- cn o ~- ~ = x x F- ~ ~ F-- 3/ Agenda Information Memo November 20, 2001 E. APPROVE ON-SALE LIQUOR AND SUNDAY LICENSE FOR MINNESOTA ROBINS, INC. ACTION TO BE CONSIDERED: To approve the on-sale liquor and Sunday license for Minnesota Robins, Inc., dba Eagan Red Robin, 1230 Town Centre Drive. FACTS: • Minnesota Robins, Inc. has applied for an on-sale and Sunday liquor license with the City of Eagan. The officers of the corporation are Timothy Gotzion, President; Gary Gotzion, Vice President and Diane Gotzion, Secretary/Treasurer. • The applicant plans on purchasing the existing Red Robin restaurant, located at 1230 Town Centre Drive, from LeCarnassier LLC. • Minnesota Robins, Inc. has submitted the required documents. They have been reviewed and deemed in order by City staff. • The Police Department has conducted an investigation on the principals and do not find any reason to deny the applicant the on-sale liquor and Sunday license. ATTACHMENTS: • Application enclosed without page number. 3a Agenda Information Memo November 20, 2001 F. APPROVE CHANGE IN MANAGEMENT AT LOST SPUR GOLF COURSE ACTION TO BE CONSIDERED: To approve a change in management of the Lost Spur Golf Course located at 2750 Sibley Memorial Highway, subject to Police Department review. FACTS: • A change in management has occurred at the Lost Spur Golf Course. The new manager, Ken Norland, has completed the necessary forms and paid the appropriate investigation fee. • The management change is in the process of completion and should be approved subject to review and recommendation by the Eagan Police Department. G. APPROVE CHANGE IN MANAGEMENT AT CHILI'S SOUTHWEST BAR AND GRILL ACTION TO BE CONSIDERED: To approve a change in management of Chili's Southwest Bar and Grill located at 3625 Pilot Knob Road, subject to Police Department review. FACTS: • A change in management has occurred at Chili's Southwest Baz and Grill. The new manager, Matthew Remazcik, has completed the necessary forms and paid the appropriate investigation fee. • The management change is in the process of completion and should be approved subject to review and recommendation by the Eagan Police Department. H. APPROVE CHANGE IN MANAGEMENT AT HOLIDY STATIONSTORES ACTION TO BE CONSIDERED: To approve a change in management of Holiday Stationstores #2471ocated at 3615 Pilot Knob Road. FACTS: • A change in management has occurred at Holiday Stationstores #247. The new manager, Vixa Thongvanh, has completed the necessary forms and paid the appropriate investigation fee. • The Police Department has conducted an investigation of the new manager and finds no reason for denial. 33 Agenda Information Memo November 20, 2001 Eagan City Council Meeting I. PROJECT 861.2002 CITY-WIDE TRAIL IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 861 (2002 City-wide Trail Improvements) and schedule a public hearing to be held on December 18, 2001. FACTS: • On June 5, 2001, the City Council approved the Public Works Department's 5-Year Capital Improvement Program (2002-2006) for the City of Eagan. • The new trail segment improvement identified in the CIP to be installed include the following location: Thomas Lake Road (Thomas Center Dr. to Diffley) West Side • The existingail improvements identified in the CIP for a maintenance overlay include the following locations: Northview Park Road (Lexington to Braddock) South Side Braddock Trail (Diffley to Northview Park Rd) West Side Coachman Road (Yankee Doodle to Four Oaks Rd) Both Sides Four Oaks Road (TH 13 to Coachman Rd) South Side Lone Oak Road (Egan to Lexington Ave) North Side Wescott Road (Lexington to Saddle Wood Dr) South Side L. Wescott Road (Pilot Knob to Westbury Dr) South Side • On October 2, 2001, the City Council authorized the preparation of a feasibility report (City Project 861), considering these new trail segments and maintenance overlays along various collector and arterial roadways throughout the City. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for December 18, 2001 to formally present and discuss the merits of this project. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. 3 ~' Agenda Information Memo November 20, 2001 J. PROJECT 771, LEXINGTON AVENUE DIVIDED FOUR-LANE UPGRADE ACTION TO BE CONSIDERED: Approve an Easement Agreement for Project 771 (Lexington Avenue -Divided Four-Lane Upgrade) with the owner of Parcels 10-22502-010-06 and 10-22502-020-O1 (Teacher's Retirement System of the State of Illinois) and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • The City of Eagan is the lead agency in partnership with the Dakota County Highway Department in the upgrade of Lexington Avenue (CSAH 43) to a four-lane divided highway between Lone Oak Road and Yankee Doodle Road and includes the installation of new traffic control signals at the intersections of Northwood Parkway/Neil Armstrong Boulevard and Clubview Drive. • The upgrade of Lexington Avenue required the acquisition of numerous permanent and temporary easements from the adjacent properties. • Appraisals were obtained for all required easements. The appraisal of the easements for said Teacher's Retirement System property indicated a value of $77,150. In order to settle and avoid additional costs in attorney fees and commissioner's hearings, staff has suggested an offer of $92,150 as an appropriate alternative. The property owner has consented to this offer. • An agreement between the City of Eagan and the attorney representing the Teacher's Retirement System of the State of Illinois has been prepared providing for the payment of the acquisition of all necessary easements. • Engineering staff and the City Attorney's office have reviewed this agreement and found it to be in order for favorable Council action. ISSUES: If the City Council would desire to discuss this item, it would be appropriate to withhold discussion until the Executive Session. 3s Agenda Information Memo November 20, 2001, Eagan City Council Meeting K. APPROVE CLASSIFICATION OF TAX FORFEITED PROPERTY ACTION TO BE CONSIDERED: To declare the following parcel asnon-conservation land: 10-83730-011-00 (Outlot A, Wescott Square, Except Part Platted as Eagan Oaks) FACTS: • The City has been notified by Dakota County of this parcel noticed as tax forfeited for non-payment of taxes. • The parcel is essentially an outlot for a private street. According to Dakota County, the homeowners association is working to reacquire the property. • Unless the City desires to use the parcel for a public purpose, Dakota County has requested that the City approve the classification of the property asnon-conservation land in preparation for sale. The steps are all necessary to follow the legal process. ATTACHMENTS: • Resolution is enclosed on page ~2. • Location map is enclosed on page ~~ 36 CERTIFICATE OF COUNTY BOARD OF CLASSIFICATION OF FORFEITED LANDS PROVIDED BY CHAPTER 386, LAWS 1935 AS AMENDED. To the CITY COIINCIL of the CITY of EAGAN We, the members of the County Board of the County of Dakota, Minnesota, do hereby certify that the parcels of land hereinafter listed are all of the lands which have been classified by us as NON conservation lands, from the list of lands forfeited to the State of Minnesota for non-payment of taxes for the year or years 1994 TO 1996 as provided by Minnesota Statutes 1945, section 282.01 as amended. SUBDIVISION to-63730-Ott-00 W ESCOTT SQUARE OUTLOT A EX PT PLATTED AS EAGAN OAKS A In witness hereof we have hereunto subscribed our names this day of Attest: The forgoing dassi11fication sale is hereby approved. /f Bytne ~iT~ CO~iKL:I of the `,~~~ of Dated N o~x t~ ~re r +0 ~~ CTOBER 30 O1 ~ 1 ~' Chairman of Board County Treasurer-Auditor EAGAN ~leria Karp >`, C:1.. CIa~C 37 SITE MAP PROPERTY ID NUMBER: 10.03730-011.00 FEE OWNER: STATE OF MN • F TAX 1580 HWY 55 HASTINGS MN 55033 PAYABLE 2001 TAXES (DELINQUENT TAXES IN PAST YEARS) NET TAX: 69.14 SPECIAL ASSESSMENTS: 0.00 TOTAL TA7(8 SA ~.K PAYABLE 2002 ASMNT USAGE:RESIDENTWL•TOWNHOUSE 2001 ESTIMATED MARKET VALUES (PAYABLE 2002) LAND: 5,600 LOT SIZE (EXCLUDES BUILDNG: ROAD EASEMENTS) TOTAL: 5,800 25,911 SO FT SCHOOL DISTRICT: 196 0.59 ACRES LOCATION: NE1N NEt/4 SECTION 11-027.23 PAYABLE 2002 HOMESTEAD STATUS: NON HOMESTEAD WATERSHED DISTRICT: GUN CLUB LAST QUALIFIED SALE: DATE: AMOUNT: f~6 to 8 q NOTE: Dirtpnaions rourMed b naarast foot Copyright 2001, Dakota Coway Ttus drawing is neitlwr a Papally racwded map rqr a survey and a not intended b ba tread a6 one. This tlrawtnp is a tbmpilati0n w records, information antl date IOCatetl in various city, coumy, and state offices and otMr ttouroec, aflgetinp the area shown, and is to ba aced for rolerenoa purposes Dray. Dakota Couny s not rssponside for any ktaccurttdes herein conuinetl. K diecrepaneiec are tourW, pease contact Dakota County Survey and W W Information Daparorrwrn. ~r Map Date: Oetoow 26, 2001 ParoMs Updatatl: 10/10/2001 Aerial Photography: 1996 ~ 7~ P~~! ~ 2001 BUILDING INFORMATION (PAYABLE 2002): NO DATA AVNLA,BLE Y1111Iltg .DOODI.=3D_ PLAT NAME: WESCOTT SQUARE N TAX DESCRIPTION: pU7L0T A EX PT PLATTED AS EAGAN OAKS A Agenda Information Memo November 20, 2001, Eagan City Council L. FINAL SUBDIVISION (KENNERICK ADDIITON) -BRADLEY SWENSON ACTION TO BE CONSIDERED: To approve a Final Subdivision (Kennerick Addition) to create two single-family lots and four outlots on 8.63 acres located west of Pilot Knob Road and north of Lone Oak Road in the SE %4 of Section 4. FACTS: • The Council approved the preliminary subdivision on December 4, 2000. • This plat creates two lots for the existing houses on the site and dedicates the new public right-of--way through the development site. The four outlots will be replatted in future phases of this development. • Ali necessary documents are anticipated to be in order for execution at the regular meeting of the City Council on November 20, 2001. ATTACHMENTS: Final Plat, page 39 Q i ~_ i.i..i X W 0 ,~ a,~ _ ~' ~° ~ M r 1 1 ~, t t I E t j ~I I 1 I 1 I ~tso~ f .w aooo ^ _ Q~ 1 I I I I I 1 I I ~ I ,,~ 1 i o ; 1 1 ~~ ~ .o l I ~1 I ~ CCI z #'~ ~"°'~~- -- ----- I ~.~ ~ _~ I F-- _~ ~ ~ m `~ ~ ~ ~ `o ~ I Q ~ ~ ~I o ~I ~ _~ ~ I ~I ~ ~• I ~....~: I 1 ~ k ~ ~ ~ ~ I i Y ;~ I__ Jm' I I I I W ~ ~ 1 Y ~ ~ ; -. .I ~w--~-~ I o I 0 3 I •~ .• _ ~ #_• "' is ~_ T-- ,~ ~_ 1~ i! . .^ ~ f ^~ ~~~sd t! ~~' a .r 1 G c~ ;~ C L W. ~U Agenda Information Memo November 20, 2001, City Council Meeting M. FINAL PLAT (LINDSTROM ACRES) PAUL LINDSTROM ACTION TO BE CONSIDERED: To approve a Final Plat to replat Outlot A, Bachel's Backyard into a lot (Lindstrom Acres) located south of Skyline Road in the SE'/o of Section 4. FACTS: • In October 1994, the City Council approved the Bachel's Backyazd final subdivision to create a 40,000 square foot lot and a 1.87 acre outlot. • The property is zoned Residential Single Family (R-1). The minimum lot area in the district is 12,000 squaze feet. The proposed lot is 81,578 square feet or 1.87 acres in azea. • This property lies within Airport Exposure Zone IV and therefore architectural designs and construction methods for new construction shall incorporate sound attenuation standards sufficient to achieve an interior sound level of 45 db. • Parkland dedication, trailway dedication, and water quality dedication fees shall be paid prior to releasing the plat for recording at the County. • A tree preservation plan shall be submitted for staff review at the time of building permit. ATTACHMENT: Final plat, page ~~ ~f/ ~ ~ ~ 3 ~ a ~ ~ r ~ 1~ ~ 8 s 3 ~ ~ ~ ~ ~ ~ W a ~ ~: ~~ ~ ~ ~ I o s ~ i~ ~ 1~~; ~ ~ ~ ~ E3e ~~' ~~ i~ ~- °~ °' T ~ `~` C1~ W ~~ Q ~~ °~ E~ ~ ~~ ~~~ ~ _~ ~- o ~ ~Z ~ ~ ~~~ ~~~ C.17 p - o z H ~ I ~ S3Fiw' d3aNH3Z I _ - s ° I oroe ~ I a $ r•rc s.r.r.er I s 3NIlAAS ~ ~ ,;~--------------------------- -, - - - - - - I I - - ~ I ~ Y I I R ~ c = ~ .~. . i s f'- U o w ~ i F- v > I l a J = ; O O Y = it ~ i O O ~ a ~ ; _ -~ m a I ~ s~~ J J ~ m ~% m 1 3 i ~i C~ ° i ~ I Is I z '- -------------------------------~ - - -_ - - 4 - - __ ,s_._ . .1 ~ r~nr ^.r.r.rt ~I ~ tl w a I S3ti~tl Ei30NH3Z ~ I !I ~~.~ ~i~ d row.. aev rtw wo Q ~ ~ ! t a _ ~ i O ~ a ~ e 0 J -~~ ~ =•_ -~ r rya Agenda Information Memo November 20, 2001, Eagan City Council Meeting N. FINAL SUBDIVISION (PERRON ACRES) MANLEY LAND COMPANY. ACTION TO BE CONSIDERED: To approve a Final Subdivision to create 24 single family lots (Perron Acres) on 10.7 acres located east of Dodd Road and south of Coventry Parkway in the SE'/< of Sec. 24. FACTS: • On March 20, 2001, the City Council approved a rezoning from A (Agriculture) to R-1 (Residential Single Family) and a preliminary subdivision to create 241ots with 15 conditions with variances from the required minimum lot width at the front yard setback for Lots 7 and 8, Blockl, abutting Welland Court. • All lots meet the required minimum ordinance requirements for the R-1 zoning district. Lot areas range from 12,004 to 24,112 square feet, with an average of 15,686 square feet. • All necessary documents have been received. ATTACHMENT: Final Plat, page !~3 a i ~T 1 LL 1 (n W U Q ' Z 0 r ~ 1 W a- ~s' ^ ~~N .~ ' + 1 / ~` ~ ~ ~\+Y Q~~ ~ ~\~ ~ / ~ ti c iv ~ ~ 1 I n n v lJ 1 ~. ' 1 1 V V V 11 1 Y v v V~ M >• >A s 4 \ -°i. i !Y 'i v / ~ s ~\ ~ ~ ~ ~ \``~ ~ a~ s 7f \ * 1 ``~ 1 1 ~C1~ \~ `~ / ~ "i I V ~ ' A ~ S `---~+~•4'~ "D ~ ; O ~s: ~~' ~i I \':•\~4 1 s~ i ~------T------~ ' ~, ~ w! ------i------~ a ~`,. ,. ~~: ; _' .~~ ~e~ ._~ t. ~~ * s +- • -- ~« • *~ F- ~ ~~ -- ~~ ~~ 1 L] ' i ~ ~ ~~ ~ ~~~~a ~~p~~ - -. : >r ~~ ~.~ _ •~~ ~- It e~z~~Ll a cn ~~~~~ a~ z R "" 5 r~ ~~ ~~ ~ ~~ az e _ ~ ~r, / ~ ~ a~R IJ- ~ ~; ~ F- ~~~ _~ ~• o aa~ ~_ 1 LIJ p 7 S U C .' / ~ ~ ~ ` S ~~ ~~ ~~~ 'J 1 1 1 A I 1 A /~ ^ U :~ G_ '~ c T ~ ~i Agenda Information Memo November 20, 2001, Eagan City Council Meeting O. SCHEDULE PUBLIC HEARING FOR TRUTH IN TAXATION ACTION TO BE CONSIDERED: To schedule a Truth in Taxation public hearing for December 11, 2001. FACTS: • Due to the late enactment of the Omnibus Tax Bill and the massive changes in the property tax system for taxes payable yeaz 2002, Truth in Taxation public hearings in 2001 for taxes payable 2002 aze not required. These hearings will once again be required for taxes payable in 2003 and subsequent years. • Even though the Truth in Taxation public heazing is not legally required, the City Council has determined that it is appropriate to hold a hearing as the City has done in previous yeazs, even before the Truth in Taxation hearings were mandated by the State. • While the process is not legally mandated for this budget cycle and therefore not as formally structured, the City will be following essentially the same format, providing for published notice and presenting the same information at the public hearing as in previous years. • The parcel specific 2002 Truth in Taxation Notices aze scheduled to be mailed by Dakota County during the week of November 26`'', per the latest information staff has received. • The format of the Notice is stipulated by the MN Department of Revenue and will compare the total tax amount of the Actua12001 Property Tax and the Proposed 2002 Property Tax. It will include a line item amount for the 2002 proposed property tax for the County, City, School District and other Taxing Districts, but will not show a comparison with the actua12001 property tax. • The Notice will include mailing addresses and telephone numbers for each taxing entity. No hearing date information will be on the notice. There is information about a Dakota County web site that lists all taxing entities and hearing dates where applicable. ys Agenda Information Memo November 20, 2001 P. PROJECT 796, CEDAR CLIFF & MARI ACRES STREET OVERLAY ACTION TO BE CONSIDERED: Receive the draft feasibility report for Project 796 (Cedar Cliff and Mari Acres -Street Overlay and Drainage Improvements) and schedule a public hearing to be held on December 18, 2001. • On September 17, 2001, the City Council directed staff to prepare a feasibility report considering bituminous street rehabilitation on the streets within the Cedar Cliff 1St-3ra Additions and Mari Acres 1St and 2na Additions, as well as Honey Tree 1St Addition. The report also considers storm water drainage system mitigation improvements within the Cedar Cliff Additions that was affected by the July 2000 Super Storm. • The Cedar Cliff neighborhood includes Scott Trail, Cliffhill Lane and Cliffview Drive, all located northeast of the intersection of Cliff Road and Nicols Road. The Mari Acres and Honey Tree neighborhood include Erin Drive and Erin Lane, all located to the northwest of the intersection of Cliff Road and Nicols Road. • The resurfacing of the streets within the Cedar Cliff, Mari Acres and Honey Tree neighborhoods are programmed for 2002 in the City of Eagan's 5-Year CIP (2002-2006). • This draft feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the residents prior to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. ~!6 Agenda Information Memo November 20, 2001 Q. PROJECT 852, POST ADD/RUSTIC HILLS ADD/OSTER ADD STREET RESURFACING ACTION TO BE CONSIDERED: Receive the draft feasibility report for Project 852 (Post Addition, Rustic Hills Addition and Oster Addition -Street Overlay/Reclamation) and schedule a public hearing to be held on December 18, 2001. FACTS: • On September 17, 2001, the City Council directed staff to prepare a feasibility report considering street rehabilitation on the streets within the Post ls` and 2"d Additions, Rustic Hills Addition and Oster Addition. • The proposed improvement of bituminous recycling within the Post Additions includes Sibley Hills Drive, north of Skyline Drive. Bituminous overlays are proposed for Rustic Hills Drive (east-west segment), Oster Drive and the portion of Skyline Drive between Pilot Knob road and Highview Park. • The bituminous resurfacing of the streets within the Post, Rustic Hills and Oster neighborhoods is programmed for 2002 in the City of Eagan's 5-Year CIP (2002-2006). • This draft feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the residents prior to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. ~~ Agenda Information Memo November 20, 2001 R. ~. PROJECT 00-I. PINETREE PASS 6TH ADDITION ACTION TO BE CONSIDERED: Approve the extension of the development contract for Pinetree Pass 6`h Addition and authorize the Mayor and Deputy City Clerk to execute all related documents. FACTS: • On November 13, 2001, City staff received a letter from Robert Molstad, Sathre-Bergquist, Inc., representing Lundgren Brothers Construction Inc., requesting the extension of the development contract for Pinetree Pass 6`h Addition for placement of the bituminous wear course. • The City of Eagan entered into development contracts with Lundgren Brothers Construction, Inc., the developer of the plats of Pinetree Pass 5`h and 6`h Additions, on June 5, 2000. • The purpose of the request is to allow Lundgren Brothers to delay the placement of the wear course in Pinetree Pass 6`h Addition until after the site construction of Walden Heights 2na Addition, adjacent to said development. The construction access for Walden Heights 2na is through Pinetree Pass 6`h Addition. • The request would prevent the early deterioration of the bituminous wear course in the 6`h Addition by extending the completion date to July 1, 2002, corresponding with the 5"' and 7`h Additions. • The Public Works Department has found all terms to be in order for favorable Council action for extension of the development agreement. ATTACHMENTS: Request Letter, page ~. 5'g t~lov 09 O1 10:36a a~~RS 1 SV9` ~~. F`L lu N b .... ~ rq t ~i ~~Q- <'.yFRS pyp,~ Novembcr 9, 2001 Slan Lesvoid Construction supen•iu~r City of Eagan Engineering/Publie Works 3830 Pilot Knob Road Eaean. Minnesota 5122 rA-.n~rv s ss s l FAX 476-0104. ~t~' RE : Pi'~iETREE PASS Si" , 6~H . 7i" and Sin ADDIT{Oti Lundgren Bros. Construction. loc. Dear titar. On August 30'" 1 sent }ou a lenar ;rating that we plan to install tha wear coursa on the 6'" addition, but not the 5'" adJition. Due to the cad of the constnlction scion approaching and the amount ufconstruction tragic into the R alden Heights new subdici;ion, ..~~ would like to request an extension for the installation of the ..'ear count on the G1h aJdition for one year. As a rotund note. the installation of the curb .tnd ~uttu on the i'" ilnd S'" Addtaous IS being COIT)plettd [Oda}', The curh w•iil be backfilleJ on Aiorlda~ tiuvember 1?'". We hopc to have the base course completed by Frlda}' November i n"'. In ~'uur ~now• ren:ovxl leaer, you stated the site inspection w•ili be completed on the ! ~'". We are truing to meet this date, but the iron will not be adjusted prior to }our site visit. but Lundercn Bros. C:onstnlction would likc to request that lire Citc of Eacaa pru~ ide winrrr ~nrnv and ice control and maintenance for aU the additions listed about. ~~'e ~ruuld like to know what ~rould he required [n accomplish this. If •:un hart an. questions or comments or reyuirc am additional information for }'our review pltax: contact me at 49~'_) ~'b - 6000. Sinccreh. S.aiHRE-BERGQC+iST_ IVC. Rohrer 1. blolstad. P.E. R5h1 Enclosures cc: David h{ituicrs, LDC 1> /f fit-~ccyvi.s~ ~~ O~tD D Utz Tt~ Th'~ ~me~'/~/ T ~ F ,t•~o tier csr' $ rr`s~ O //1/~7 G ~` ts~ DO, r8c~lo,c,~~r 7v0 ,ari ~'>cT~-n/ sio„~ t=f12 ~-~'~4 c~ ~ S" dab a . S~ ~x va ~ 95~ ~^~, 4~1Li.1 Richard W. Sathre 952-476-0104 SATHRE - BERGQUIST, INC. 150 SOUTH BROApWAY (952} 47fi-6000 `l9 p.l Agenda Information Memo November 20, 2001, Eagan City Council Meeting CONSENT AGENDA: S. APPROVE 2002 LICENSE RENEWALS ACTION TO BE CONSIDERED: • To approve 2002 Trash Hauler License Renewals -Commercial - Residential -Construction /Demo • To approve 2002 Commercial Fertilizer License Renewals • To approve 2002 Tree Contractor License Renewal • To approve 2002 Tobacco License Renewals • To approve 2002 Stable License Renewal FACTS: • Staff has reviewed all the renewal applications and deem them in order. ATTACHMENTS: • List of all renewals is attached as pages ~~ tom" so 2002 TRASH HAULER LICENSE RENEWALS Commercial Waste Management Armor Waste Systems 12448 Pennsylvania Avenue S. 3291 Terminal Drive Savage, MN Eagan, MN BFI 4325 E. 66`s Street Inver Grove Heights, MN 2002 TRASH HAULER LICENSE RENEWALS Residental Waste Management BFI 12448 Pennsylvania Avenue S. 4325 E. 66~' Street Savage, MN Inver Grove Heights, MN 2002 TRASH HAULER LICENSE RENEWALS Construction/Demo Waste Management Armor Waste Systems 12448 Pennsylvania Avenue S. 3291 Terminal Drive Savage, MN Eagan, MN Randy's Sanitation P.O. Box 169 Delano, MN Haugen's Haulers 7386 31~` Street SE Buffalo, MN Lloyd's 7297 W. 128x' Street Savage, MN Coolidge Trucking 829 W. Central Avenue St. Paul, MN BFI 4325 E. 66a' Street Inver Grove Heights, MN 1-800-GOT-JUNK 13823 Firelight Way Apple Valley, MN 5/ 2002 COMMERICAL FERTILIZER LICENSE RENEWALS Pro Turf 7780 W. 215' Street Lakeville, MN Guaranteed Spray 9919 Valley View Road Eden Prairie, MN sa 2002 TREE CONTRACTOR LICENSE RENEWALS Viking Land Tree Care 6501 Maple Drive Rockford, MN Davey Tree Company 1500 N. Mantua Street Kent, OH S3 2002 TOBACCO LICENSE RENEWALS Jensen's Supper Club Oasis Market #375 3840 Sibley Memorial Highway 1424 Yankee Doodle Road Eagan, MN Eagan, MN Perrier Wines & Liquors Oasis Market #590 1960 Cliff Lake Road 4250 Lexington Avenue Eagan, MN Eagan, MN Oasis Market #576 Oasis Market #594 3150 Dodd Road 1286 Lone Oak Road Eagan, MN Eagan, MN Oasis Market #518 Food n Fue] 3390 Coachman Road 4206 Nicols Road Eagan, MN Eagan, MN Oasis Market (formerly Food N Fuel) La Fonda's 2000 Rahncliff Court 3665 Sibley Memorial Highway Eagan, MN Eagan, MN Valley Lounge Cedarvale Lanes 3385 Sibley Memorial Highway 3883 Beau D'Rue Drive Eagan, MN Eagan, MN Yocum's Market Lanxang Grocery 1579 Cliff Road 3904 Beau D'Rue Drive Eagan, MN Eagan, MN Holiday Inn Select Wal-Mart 2700 Pilot Knob Road 1360 Town Centre Drive Eagan, MN Eagan, MN Blackhawk Liquors Tobacco Warehouse 4130 Blackhawk Road 2149C Cliff Road Eagan, MN Eagan, MN sy 2002 STABLE LICENSE RENEWAL Diamond T Ranch 4889 Rilot Knob Road Eagan, MN SS Agenda Information Memo November 20, 2001 Eagan City Council Meeting T. DIRECTION REGARDING PROPOSED MVTA JOINT POWERS AGREEMENT ACTION TO BE CONSIDERED: To request a continuance from the MVTA for their consideration of a proposed amendment of the By-laws and Joint Powers Agreement of the Minnesota Valley Transit Authority. FACTS: The Minnesota Valley Transit Authority Board is proposing an amendment to the Joint Powers Agreement and By-laws Agreement between the MVTA and the Member Cities. The City Administrator shared a summary of the proposed changes at a recent City Council workshop where direction was given to review the proposed documents with the City Attorney. In order to provide additional time to review the proposed agreements between the City Attorney's office and Legal Counsel for the MVTA, the Cities of Apple Valley and Eagan are suggesting that the MVTA Board table this matter until such time as the cities' comments or concerns can be addressed. The City of Apple Valley is intending to address the letter as a Consent item at their regular City Council meeting on November 28. ATTACHMENTS: • Attached on page is a copy of a draft letter to Beverly Miller, Executive Director of the MVTA from the City of Eagan. A similar letter will be sent by the City of Apple Valley if approved at their November 28 regular City Council meeting. S6 city of eagan PATRICIA E AWADA Mayor PAUL BAKKEN PEGGY CARLSON CYNDEE FIELDS MEG TILLEY Counal Members THOMAS HEDGES Ciry Adminisaator Municipal Center. 3830 Pilot Knob Road Eagan, MN 55122-1897 Phone: 651.681.4600 Fax: 651.681.4612 TDD: 651.454.8535 Maintenance Facility: 3501 Coachman Point Eagan, MN 55122 Phone: 651.681.4300 Fax: 651.681.4360 TDD: 651.454.8535 www.cicyofeagan.wm THE LONE OAK TREE The symbol of svet-gth November 16, 2001 Ms. Beverly Miller Executive Director Minnesota Valley Transit Authority 100 East Highway 13 Burnsville, MN 55337 Dear Ms. Miller: The Eagan City Council has acknowledged receipt of (1) the amended and restated MVTA Joint Power Agreement establishing the Minnesota Valley Transit Authority and (2) the amended and restated By-Laws of the Minnesota Valley Transit Authority. The Council has also had an opportunity to review our City Attorney's analysis of the proposed documents. While the City Council is awaze of the need for the amendments to the Joint Powers Agreement and continues to support the MVTA, the Council is interested in additional time to review the documents to assure that they meet the City's objectives and legal requirements. It is the City Council's understanding that this matter is to be placed before the MVTA Boazd at its meeting on November 28, 2001, for final review prior to dissemination for members' approvals. The Eagan City Council requests that the Board table this matter until such time as the City's comments or concerns can be addressed. Sincerely, Thomas L. Hedges City Administrator mS and growth in out community /~ /~ Agenda Information Memo November 20, 2001 Eagan City Council Meeting U. ADOPT FINDINGS OF FACT, CONCLUSIONS AND RESOLUTION FOR DENIAL -BULL VARIANCE ACTION TO BE CONSIDERED: - To adopt Findings of Fact, Conclusions and Resolution for Denial of a Variance of 3.8% to the maximum lot coverage of 20% in a residential zoning district for Lot 3, Block 1, Majestic Oaks 2"d Addition. FACTS: - At their regular meeting on November 8, 2001, the City Council held a Public Hearing on the Variance request and took action to direct staff to prepare Findings of Fact for Denial to be considered at the November 20, 2001 meeting. ATTACHMENTS: (1) Findings of Fact, Conclusions and Resolution for Denial, page ~ through S8' BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of Gerald R. Bull for FINDINGS OF FACT, a Variance to the Maximum 20% Lot Coverage CONCLUSIONS AND RESOLUTION This matter came before the Eagan City Council at its meeting of November 8, 2001. the Council received and considered the October 16, 2001 Planning Report; input from City staff, testimony from a neighboring property owner, together with all existing files, records and prior proceedings and material as presented to the Council. Based upon all the files, records and input that was presented at the meeting, the City Council makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. Gerald R. Bull (the "Applicant") submitted an application fora 3.8% vaziance to the maximum 20% lot coverage requirement for asingle-family residential property located at 4557 Majestic Oaks Place (Lot 3, Block 1, Majestic Oaks 2"d Addition) (the "Property"). 2. The Property is presently owned by Bradley Swenson. 3. The Applicant is proposing to construct a 2,938 square foot house on a 12,324 foot square lot. The resulting lot coverage would be 23.8%. 4. The Applicant acknowledges that he is able to construct a house that would fall within the 20% lot coverage, however, the Applicant desires a lazger storage azea and other amenities that result in the excess lot coverage. 5. The Applicant offered no evidence or testimony of his hazdship to support his request for exceeding the maximum 20% lot coverage requirement for asingle-family residential S9 property. As of the date of the variance request, there have been not other requests or approval for any other increase in the 20% lot coverage for Majestic Oaks 2nd Addition. There was concern from a resident that granting the variance would set a precedent for other property owners. CONCLUSIONS 1. This matter is properly brought before the Eagan City Council. 2. Section 11.40, subd. 3(c) of Eagan City Code sets forth the standards to be met by an applicant and the conditions under which the Council may grant a variance. 3. The Applicant has not presented any evidence to the Council of any special conditions or that the granting of the variance application is necessary for the construction of any residence on the Property. 4. The Applicant has further failed to demonstrate any hardship or difficulty absent a grant of the variance. 5. The goal of the maximum lot coverage requirement would be frustrated if the variance were granted. RESOLUTION The City Council of the City of Eagan does hereby resolve that the Applicant's request for approval of a 3.8% variance to the maximum 20% lot coverage requirement fora single- family residential property located at 4557 Majestic Oaks Place (Lot 3, Block 1, Majestic Oaks 2"d Addition) is hereby denied. 60 Dated at Eagan, Minnesota this day of , 2001. CITY OF EAGAN By: Patricia E. Awada Its: Mayor By: Maria Karels Its: Clerk 6/ Agenda Information Memo November 20, 2001 Eagan City Council Meeting V. APPROVE EASEMENT AGREEMENT - PROJ 824 BEACON HILL -STORM SEWER MITIGATION) ACTION TO BE CONSIDERED: Approve an Easement Agreement for Project 824 (Beacon HilURidge Cliff Drive/Penkwe Way -Storm Sewer Mitigation) with the owner of Parcel 10-39800-070-01 (4760 Penkwe Circle) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 824 provides storm water drainage system mitigation improvements to address the impacts of the July 2000 Super Storm in Area #6, as outlined and discussed in the Preliminary Design Report (Apri12001). • On Apri127, 2001, the City Council authorized the preparation of detailed construction plans and specifications, aswell as the acquisition of any necessary easements, for storm mitigation improvements for the Beacon Hill Road, Covington Court, Penkwe Way and Ridge Cliff Drive area (Project 824). • To address water quality concerns for Almquist Lake (Pond BLP-4) as part of the storm sewer improvements included in Project 824, an option to replace a portion of the proposed storm sewer with a sedimentation basin was included in the bid for Contract 01-15. An existing easement was not available for this ponding area. • The drainage and utility easement will encumber approximately 40,250 square feet of private property. Typical property acquisition costs in residential areas range between $0.50 and $0.75 per square foot. • A parcel in excess of 2.5 acres exists in the preferred area for the proposed pond. The property owner has requested a payment of $25,000 for the drainage and utility easement, as well as landscaping improvements (approximate value = $7,700) in the disturbed area adjacent to the sedimentation basin. In order to settle and avoid costs in attorney fees, staff has concurred with this request. • An agreement between the City of Eagan and the owner of the property at 4760 Penkwe Circle has been prepared providing for the payment of the acquisition of the necessary easement and the associated landscaping. • Engineering staff have reviewed this agreement and found it to be in order for favorable Council action. ISSUES: • If the City Council would desire to discuss this item, it would be appropriate to withhold discussion until the Executive Session. 6a Agenda Information Memo November 20, 2001 W. APPROVE CONSUMPTION AND DISPLAY (SET UP) PERMIT APPLICATION FOR GRAND INDIA RESTAURANT ACTION TO BE CONSIDERED: To approve a Consumption and Display (Set Up) Permit application for Grand India Restaurant located at 1260 Town Centre Drive. FACTS: • Golden T. Inc., located at 1260 Town Centre Drive, currently holds an on-sale wine and beer license. They have requested the City Council approve a Consumption and Display (Set Up) Permit for the purposes of holding private parties on their premises allowing the consumption of intoxicating liquor. • The permit will allow the permit holder to sell ice, pop or mix for making drinks, but will not allow the permit holder to sell intoxicating liquor. The request is consistent with Eagan City Code, Chapter 5, Section 5.81, entitled Consumption and Display. • The Minnesota Alcohol and Gambling Division will issue the permit to the establishment following approval by the City Council and an inspection by an agent of the Minnesota Alcohol and Gambling Division. • The applicant has been investigated by the Police Department in conjunction with their on-sale wine and beer license and does not find any reason to deny the permit application. ATTACHMENTS: • Application enclosed without page number. 63 Agenda Information Memo November 20, 2001 Eagan City Council Meeting PUBLIC HEARINGS A. PROJECT 795 COVINGTON LANE/ BEACON HILL/ BRITTANY 1-6TH / JOHNNY CAKE RIDGE ADDITIONS STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 795 (Covington Lane/ Beacon Hi111 Brittany 1-6~'/ Johnny Cake Ridge Additions -Street Overlay) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The resurfacing of Lancaster Lane, Beacon Hill Road, Beacon Hill Court, Kingsbury Drive, Cambridge Drive, Trenton Lane, Covington Circle, Covington Court, Beacon Hill Circle, Sherwood Way (Johnny Cake Ridge Road to Windsor Court), Norwood Drive, Norwood Court, Norwood Circle, Sheffield Lane, Sheffield Circle, Sherwood Court, Shevlin Court, Ridge Cliffe Drive, Penkwe Way, Penkwe Circle, and Covington Lane (Johnny Cake Ridge Road to Stonecliffe Drive), has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June, 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the Covington Lane, Beacon Hill, Brittany 1-6~', and Johnny Cake Ridge Additions, located south of Cliff Road and east of Johnny Cake Ridge Road. • On October 16, 2001, the feasibility report for Project 795 was presented to the City Council and a Public Hearing was scheduled for November 20 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 7 in the Community Room for the adjacent property owners and representatives to discuss the proposed improvements. Of the 533 total properties proposed to be assessed under this improvement, 10 persons representing 9 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, page~hrough~. • Neighborhood Meeting Minutes, pages through~Q' • E-mail Correspondence with Mr. Robert Herr, pages~through~ 6~ City of Eagan Report for Covington Lane Beacon Hill Brittany 1st - 6th Additions Johnny Cake Ridge 1st - 5th Additions Street Improvements pity Project No. 795 Eagan, Minnesota November, 2001 6s city of eac~an November 8, 2001 PATRICIA E. AWADA onorable Mayor and City Council ~'or ity of Eagan 830 Pilot Knob Road agan, MN 55122 PAUL B~AKICEN PEGGY CARLSON e: Covington LaneBeacon Hi1lBrittany 1"-6th/Johnny Cake Ridge l:t - Sth CYNDEE FIELDS Street Improvements City Project No. 795_ MEG TLLL.EY ~~~ Member ear Mayor and City Council: ttached is our report for the Covington LaneBeacon HillBrittany 1~`-6th/Johnny Cake Ridge THOMAS HEDGES IS` - 5~' -Street Improvements, City Project No. 795. The report presents and discusses the roposed improvements and includes a cost estimate, preliminary assessment roll and CiryAdminlsvator l~hP~111P e would be pleased to meet with the City Council at your convenience to review and iscuss the contents of this report. Municipal Center. 3830 Pilot Knob Road incerely, ~ ~ Eagan, MN 55122-1897 ~ .yt, ~~'~ 1 Phone: 651.681.4600 hn P. Gorder ssistant City Engineer Fax: 651.681.4612 TDD: 651.454.8535 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Maincenanoe Facility: Engineer under the laws of the State of 3501 Coachman Point Minnesota. Eagan, MN 55122 Phone: 651.681.4300 John P. Gorder Fax: 651.681.4360 Date: ~J ~ -01 Reg. No. 22813 TDD: 651.454.8535 eviewed By: www dtyofeagan.com ~ (n_-- l.%. ept. of Public Wo Date: ~ ~ - I S - o ~ THE LANE OAK TREE Date: ~ ~ ~ ~ ~ ~ ~ The symbol of strength and growth in our lJept. commurury I 6 TABLE OF CONTENTS Letter of TransmittaUCertification Table of Contents Page Introduction/HistorY .............................................................................................. 2 Scope ................................................................................................................. 4 Feasibility and Recommendations ..............................................................................5 Street Evaluation .................................................................................................. 5 Proposed Improvements ..........................................................................................6 Local July 2000 Storm Mitigation Improvements ............................................................6 Easements/Permits ................................................................................................ 6 Cost Estimate ...:................................................................................................... 6 Assessments ........................................................................................................ 7 Low Density Residential ............................................................................... 7 Neighborhood Parks .................................................................................... 8 Assessment Financing Options ................................................................................. 8 Revenue Source ................................................................................................... 9 Project Schedule .................................................................................................. 9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section -Overlay 6~ November 2001 Street Improvement Report Covington Lane Beacon Hill Brittany lst - 6t" Additions Johnny Cake Ridge 1St - 5tb Additions Eagan, Minnesota Introduction/Iiistory As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 4.43 miles of 32' wide streets within Beacon Hill, Brittany 1 S' - 6~' Additions, and Johnny Cake Ridge ls' - 5~' Additions, and the 0.34 miles of 42' wide street with curb and gutter of Covington Lane from Johnny Cake Ridge Road to Stonecliffe Drive, all located in south-central Eagan have been identified for street overlay improvements in 2002. Figure 1, located in Appendix C, illustrates the project location. The streets were constructed during the period between 1979 and 1985 as part of adjacent development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Beacon Hill, Brittany Additions, and Johnny Cake Ridge Additions, including Covington Lane, which are presently at the 17 to 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the street pavements. The City of Eagan's maintenance records indicate that the streets in Beacon Hill were seal coated in 1985 and 1992. For street within the Brittany ls' - 6a' Additions, seal coating occurred as follows: Norwood 6s~ Drive, Norwood Court, and Norwood Circle were seal coated in 1986 and 1992; Sheffield Lane and Sheffield Circle were seal coated in 1986 and 1992; Sherwood Way was seal coated in 1986 and 1993; Shevlin Court was seal coated in 1986 and 1995; Sherwood Ct., in 1986 and 1993. In the Johnny Cake Ridge 1 ~` - 5~' Additions, all the streets were seal coated in 1983 and 1993. Covington Lane between Johnny Cake Ridge Road and Stonecliffe Drive was also seal coated in 1983 and 1996. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 2000 and 2001 construction seasons, the Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the bituminous overlay proposed with this project. 69 Typical Street PavementCondition ~ t ~•:~. is - 4' ~ `?•~,.L;~~ ~ - ~ z^ ~ ~ > > a ti a `v s M~i.Bc_,~ 3 j".."5ct9'7~rrC r~iM~D'- ~-.,,C ~~~• s ~ '=c s,- y, - - `: .,~ ff a "~+~' t ~l a ~ _.s+~ 1{,sar#- .f 3•l~J~C~~ v `'~ s. b* ~z * " - .~ -vim -,.r ~li• ~.,. ~~ r'K = ;. ..1 t~ ' ~ t -EV Yom= _:r .. J ~ ~?=~ .s:." r :..rte ~ aI _ i-.-. +ti~ _ - Y ~~ . _ ~ ~r ~,~,.- ~.~ ._.L...r.--.-~ ~ _ ~ J ~ - -•y. •-«i ~.: a wit .. .~~ -. ~~ ~y~~ tw - k i- -=a- '~ y a1- w 4s r~yl - r3 ~ _ -L * r: ~ `~ ,.~~ 7 ~_; r t r ~ 1S ~ ~ ~ ~ -7 r_ - w7 Preparatory Pavement Management by City Public Works Crews The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 4.8 miles of roadways located.within Beacon Hill, Brittany ls` - 6~' Additions, and Johnny Cake Ridge ls` - 5~' Additions, including Covington Lane. Figure 2, located in Appendix C, illustrates the project area. Also included in this project are replacement of the damaged curb and gutter and adjustment and/or replacement of sanitary/storm sewer manhole castings. Manhole and gate valve castings will be raised to match the new bituminous grade. ?o Feasibility and Recommendations This project is necessary to prevent fiuther decay of the pavement section, create a safer driving surface; increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the City of Eagan and the schedule for overlay as outlined in the Pavement Management Program. Due to its large size, it is recommended that the project be constructed alone as one contract. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 RoutineMaintenance/CrackSeal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2001 PCI ranking for the portion of Beacon Hill discussed in this report has a neighborhood weighted average pavement condition rating of 60. The 2001 PCI ranking for the Brittany 1 S` - 6~' Additions has a neighborhood weighted average pavement condition rating of 59. The 2001 PCI ranking for the Johnny Cake Ridge 1~` - 5~' Additions has a neighborhood weighted average pavement condition rating of 60. Finally, the 2001 PCI ranking for Covington .Lane between Johnny Cake Ridge Road and Stonecliffe Drive has a neighborhood weighted average pavement condition rating of 62. These ratings fall within the "Routine Maintenance/ Crack SeaU Seal Coat" category because of the preparatory maintenance performed by City crews, as mentioned above. Although the PCI ratings are slightly above the "Patch/ Repair and/or Overlay" category, the pavements are losing structural stability at a fast rate. Therefore, the 2002 construction season is the optimal time to construct the bituminous overlay on these streets. The project can be delayed until the PCI ratings fall into the "Patch! Repair and/or Overlay" category. However, if it is delayed, the structural benefit to the pavements may be reduced. . ~i Proposed Improvements The proposed street improvements are shown in Figure 3. The existing local residential street sections consist of a 3" - 4" bituminous surface supported by a 3" - l2" gravel base. The existing section for Covington Lane, classified as a minor collector street, is 4%" bituminous pavement with a 6" gravel base. The existing bituminous surfaces will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 %s-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for local residential streets and the minor collector street, Covington Lane. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and, reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 15% (1.5 miles) of the existing concrete curb and gutter will have to be replaced. Easement/Permits All work will be in the public right-of--way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay ............................................$443,900 • Repair Existing Concrete Curb & Gutter ................ 265 800 Total ............$709,700 Local July 2000 Storm Mitigation Improvements Various storm sewer improvements in response to the July 2000 storm (City Project No's. 823, 824 and 825) fall within this improvement project limits. The storm sewer improvements are scheduled for fa112001 or spring 2002 and will include the removal and replacement of street sections in the following areas within the project: ~~ • 4663/4464/ 4469/ 4470 Beacon Hill-Road North - Fa112001 • Covington Lane/ Covington Circle/ Covington Court Intersection - Fa112001 • 1587/ 1593 Sherwood Way -Spring 2002 The bituminous overlay under this project will be coordinated with the street repairs associated with the storm improvements to provide for a smooth, consistent driving surface. Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% • Neighborhood Parks 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential Lots (R-1) All residential equivalent properties (493 total equivalent lots) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $450 per single family lot and $338 per townhouse lot and is calculated as follows: 1) % Low Density Residential = 41,415 feet / 41,592 (total f.f.) = 99.57% 2) [$443,900 (Mill & Overlay Cost) x 50% x 99.57%~ $221,932 (Total Residential Assessment) 3) $221,932 (Total Single Family Residential Assessment) $450/ lot 493 Single Family Residential Lots 4) $450 x 0.75 (Townhouse Residential Assessment) _ $338/ lot '73 Neighborhood Parks Neighborhood parks (Ridge Cliffe Park) having access and frontage adjacent to.the portion of Covington Ln. to be improved, are to be assessed calculated by the amount of front footage (177 F.F.). The assessment policy states that SO% of the mill and overlay costs are assessable to neighborhood parks. The proposed assessment is $954 and is calculated as follows: 1) Ridge Cliffe Park 177 F.F./41,592 ft. (Total F.F.) = 0.43% 2) [$443,900 (Mill & Overlay Cost) x 50% x 0.43%] _ $954 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedules will result for asingle-family home or townhome based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot = $450 Principal Interest Cost Per Year Per Year Per Year First Year $90 $32 $122 Fifth Year $90 $6 $96 Townhouse Lot = $338 Principal Interest Cost Per Year Per Year Per Year First Year $68 $24 $92 Fifth Year $68 $5 $73 7y Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $443,900 $222,886 ($221,014) Repair Existing Curb $265,800 -0- ($265,800) Total $709,700 $222,886 ($486,814) The City's Major Street Fund will finance the estimated project deficit of $486,814 (69% of total). Project Schedule Present Feasibility Report to City CounciV Order Public Hearing ..........................................................October 16, 2001 Neighborhood Meeting ........................................................................November 7, 2001 Public Hearing ...................................................................... November 20, 2001 Approve Plans and Specifications .................................................................. January, 2002 Award Contract ............................................................................. February, 2002 Project Completion ................................................................................July 31, 2002 Final Cost Report .......................................................................... September, 2002 Final Assessment Hearing ..................................................................................... Fall, 2002 First Payment Due with Property Tax Statement ........................... .........May 15, 2003 ~s Appendix A Preliminary Cost Estimates Covington Lane Beacon Hill Brittany ls` - 6t° Additions Johnny Cake Ridge l:t - 5th Additions Street Overlay City Project No. 795 I. Bituminous Street Overlay Item Unit Est. Unit Price Est. Cost obilization L.S. 1 $2,500.0 $2,50 ill Bituminous Pavement S.Y. 33610 $1.0 $33,61 e 41 Wear Course Mixture Ton 8500 $29.0 $246,50 ituminous Material for Tack Coat Gal. 4600 $1.5 $6,90 dust Valve Box Each 59 $150.0 $8,85 dust Frame & Rin Castin Manhole Each 129 $200.0 $25,80 raffic Control L.S. 1 $1,000.0 $1,00 Subtota $325,16 + 5%Contin encie $16,26 Subtota $341,42 + 30% Indirect Cost $102,43 TOTA $443,90 II. Repair Existing Concrete Curb & Gutter Item Unit Est. Unit Price Est. Cost emove Concrete Curb and Gutter L.F. 7900 $5.0 $39,50 412 Concrete Curb and Gutter L.F. 7900 $15.0 $118,50 dust Frame & Rin Castin C.B Each 17 $200.0 $3,40 " Concrete Valle Gutter S.Y. 290 $42.0 $12,18 od w/To soil ~ S.Y. 2100 $6.5 $13,65 ituminous Drivewa Patchin S.Y. 500 $15.0 $7,50 Subtota $194,73 + 5% Contin encie $9,74 Subtota- $204,47 + 30% Indirect Cost $61,34 TOT $265,80 Total Project Cost $709,700 'J6 Appendix B Preliminary Assessment Roll Covington Lane Beacon HiII Brittany 1:` - 6t6 Additions Johnny Cake Ridge 1:` - 5`h Additions Street Overlay City Project No. 795 Parcel (R-1 Low Density) ~ P.I.N. Lot E uivalent Unit Assessment Total Bacon Hill 1st Addition lock 1 601 Beacon Hill Ct. 10-13500-010-01 1 $450 $45 603 Beacon Hill Ct. 10-13500-020-01 1 $450 $45 605 Beacon Hill Ct. 10-13500-030-01 1 $450 $45 607 Beacon Hill Ct. 10-13500-040-01 1 $450 $45 609 Beacon Hill Ct. 10-13500-050-01 1 $450 $45 61 I Beacon Hill Ct. 10-13500-060-01 1 $450 $45 613 Beacon Hill Ct. 10-13500-070-01 1 $450 $45 615 Beacon Hill Ct. 10-13500-080-01 1 $450 $45 621 Beacon Hill Rd. 10-13500-090-01 1 $450 $45 625 Beacon Hill Rd. 10-13500-100-01 1 $450 $45 629 Beacon Hill Rd. 10-13500-110-01 1 $450 $45 633 Beacon Hill Rd. 10-13500-120-01 1 $450 $45 637 Beacon Hill Rd. 10-13500-130-01 1 $450 $45 639 Beacon Hill Rd. 10-13500-140-O1 1 $450 $45 641 Beacon Hill Rd. 10-13500-150-01 1 $450 $45 645 Beacon Hill Rd. 10-13500-160-01 1 $450 $45 651 Beacon Hill Rd. 10-13500-170-01 1 $450 $45 657 Beacon Hill Rd. 10-13500-180-01 1~ $450 $45 663 Beacon Hill Rd. 10-13500-190-01 1 $450 $45 669 Beacon Hill Rd. 10-13500-200-01 1 $450 $45 675 Beacon Hill Rd. 10-13'500-210-01 1 $450 $45 681 Beacon Hill Rd. 10-13500-220-01 1 $450 $45 687 Beacon Hill Rd. 10-13500-230-01 1 $450 $45 693 Beacon Hill Rd. 10-13500-240-01 1 $450 $45 1627 Covin on Ln. 10-13500-250-01 1 $450 $45 Subtotal $11,25 ~~ Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total eacon Hill 1st Addition lock 2 1605 Lancaster Ln. 10-13500-010-02 1 $450 $45 1S99LancasterLn. 10-13500-020-02 1 $450 $4S 1593 Lancaster Ln. 10-13500-030-02 1 $450 $4S 1587 Lancaster Ln. 10-13500-040-02 1 $450 $45 1581 Lancaster Ln. 10-13500-OSO-02 1 $450 $4S 1575 LancasterLn. 10-13500-060-02 1 $450 $4S 1S69LancasterLn. 10-13500-070-02 1 $450 $45 1563 Lancaster Ln. 10-13500-080-02 1 $450 $4S 1S57LancasterLn. 10-13500-090-02 1 $450 $4S 1551 LancasterLn. 10-13500-100-02 1 $450 $4S 608 Cambrid a Dr. 10-13500-110-02 1 $450 $4S 612 Cambrid a Dr. 10-13500-120-02 1 $450 $4S 616 Cambrid e Dr. 10-13500-130-02 1 $450 $45 622 Cambrid a Dr. 10-13500-140-02 1 $450 $45 Subtotal $6,300 eacon Hill 1st Addition lock 3 614 Beacon Hill Rd. 10-13500-010-03 1 $450 $45 620 Beacon Hill Rd. 14-13500-020-03 1 $450 $4S 622 Beacon Hill Rd. 10-13500-030-03 1 $450 $45 624 Beacon Hill Rd. 10-13500-040-03 1 $450 $45 626 Beacon Hill Rd. 10-]3500-OSO-03 1 $450 $4S 628 Beacon Hill Rd. 10-13500-060-03 1 $450 $45 630 Beacon Hill Rd. 10-13500-070-03 1 $450 $45 632 Beacon Hill Rd. 10-13500-080-03 1 $450 $45 640 Beacon Hill Rd. 10-13500-090-03 1 $450 $4S 650 Beacon Hill Rd. 10-13500-100-03 1 $450 $45 658 Beacon Hill Rd. 10-13500-110-03 1 $450 $45 664 Beacon Hill Rd. 10-13500-120-03 1 $450 $45 670 Beacon Hill Rd. 10-13500-130-03 1 $450 $45 676 Beacon Hill Rd. 10-13500-140-03 1 $450 $4S 682 Beacon Hill Rd. 10-13500-150-03 1 $450 $4S 690 Beacon Hill Rd. 10-13500-160-03 1 $450 $45 2~ Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 689 Kin sbu Dr. 10-13500-170-03 1 $450 $45 683 Kin sb Dr. 10-13500-180-03 1 $450 $45 677 Kin sbu Dr. 10-13500-190-03 1 $450 $45 671 Kin sbu Dr. 10-13500-200-03 1 $450 $45 665 Kin sbu Dr. 10-13500-210-03 1 $450 $45 659 Kin sbu Dr. 10-13500-220-03 1 $450 $45 653 Kin sb Dr. 10-13500-230-03 1 $450 $45 647 Kin sbu Dr. 10-13500-240-03 1 $450 $45 641 Kin sb Dr. 10-13500-250-03 1 $450 $45 635 Kin sbu Dr. 10-13500-260-03 1 $450 $45 629 Kin sbu Dr. 10-13500-270-03 1 $450 $45 623 Kin sbu Dr. 10-13500-280-03 1 $450 $45 617 Kin sbu Dr. 10-13500-290-03 1 $450 $45 1584 Lancaster Ln. 10-13500-300-03 1 $450 $45 1592 Lancaster Ln. 10-13500-310-03 1 $450 $45 Subtotal $13,95 Bacon Hill 1st Addition lock 4 .610 Kin sbu Dr. 10-13500-010-04 1 $450 $45 616 Kin sbu Dr. 10-13500-020-04 1 $450 $45 622 Kin sbu Dr. 10-13500-030-04 1 $450 $45 628 Kin sbu Dr. 10-13500-040-04 1 $450 $45 634 Kin sbu Dr. 10-13500-050-04 1 $450 $45 640 Kin sbu Dr. 10-13500-060-04 1 $450 $45 646 Kin sbu Dr. 10-13500-070-04 1 $450 $45 650 Kin sbu Dr. 10-13500-080-04 1 $450 $45 652 Kin sbu Dr. 10-13500-090-04 1 $450 $45 658 Kin sbu Dr. 10-13500-100-04 1 $450 $45 664 Kin sbu Dr. 10-13500-110-04 1 $450 $45 670 Kin sbu Dr. 10-13500-120-04 I $450 $45 684 Kin sbu Dr. 10-13500-130-04 1 $450 $45 1593 Covin on Ln. 10-13500-140-04 1 $450 $45 1587 Covin on Ln.. 10-13500-150-04 1 $450 $45 685 Cambrid a Dr. 10-13500-160-04 1 $450 $45 679 Cambrid a Dr. 10-13500-170-04 1 $450 $45 673 Cambrid a Dr. 10-13500-180-04 1 $450 $45 ~9 Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 667 Cambrid a Dr. 10-13500-190-04 1 $450 $45 661 Cambrid a Dr. 10-13500-200-04 1 $450 $45 655 Cambrid a Dr. 14-13500-210-04 1 $450 $45 649 Cambrid a Dr. 10-13500-220-04 1 $450 $45 643 Cambrid a Dr. 10-13500-230-04 1 $450 $45 637 Cambrid a Dr. 10-13500-240-04 1 $450 $45 631 Cambrid a Dr. 10-13500-250-04 1 $450 $45 625 Cambrid a Dr. 10-13500-260-04 1 $450 $45 619 Cambrid a Dr. 10-13500-270-04 1 $450 $45 613 Cambrid a Dr. 10-13500-280-04 1 $450 $45 Subtotal $12,60 eacon Hill 1st Addition lock 5 634 Cambrid a Dr. 10-13500-010-OS 1 $450 $45 642 Cambrid a Dr. 10-13500-020-OS 1 $450 $45 648 Cambrid a Dr. 10-13500-030-OS 1 $450 $45 654 Cambrid a Dr. 10-13500-040-OS 1 $450 $45 660 Cambrid a Dr. 10-13500-050-OS 1 $450 $45 666 Cambrid a Dr. 10-13500-060-OS 1 $450 $45 672 Cambrid a Dr. 10-13500-070-OS 1 $450 $45 676 Cambrid a Dr. 10-13500-080-OS 1 $450 $45 680 Cambrid a Dr. 10-13500-090-OS 1 $450 $45 684 Cambrid a Dr. 10-13500-100-OS 1 $450 $45 688 Cambrid a Dr. 10-13500-110-OS 1 $450 $45 1563 Covin on Ln. 10-13500-120-OS 1 $450 $45 1557 Covin on Ln. 10-13500-130-OS 1 $450 $45 1551 Covin on Ln. 10-13500-140-OS 1 $450 $45 Subtotal $6,300 eacon Hill 1st Addition lock 6 4704 Covin on Ct. 10-13500-010-06 1 $450 $45 712 Covin on Ct. 10-13500-020-06 1 $450 $45 720 Covin on Ct. 10-13500-030-06 1 $450 ~$45 722 Covin on Ct. 10-13500-040-06 1 $450 $45 ~'0 Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 724 Covin on Ct. 10-13500-050-06 1 $450 $45 726 Covin on Ct. 10-13500-060-06 1 $450 $45 728 Covin on Ct. 10-13500-070-06 1 $450 $45 732 Covin on Ct. 10-13500-OSO-06 1 $450 $45 734 Covin on Ct. 10-13500-090-06 1 $450 $45 733 Covin on Ct. 10-13500-100-06 1 $450 $45 731 Covin on Ct. 10-13500-110-06 1 $450 $45 729 Covin on Ct. 10-13500-120-06 1 $450 $45 725 Covin on Ct. 10-13500-130-06 1 $450 $45 721 Covin on Ct. 10-13500-140-06 1 $450 $45 701 Covin on Ct. 10-13500.220-06 1 $450 $45 717 Covin on Cir. 10-13500-150-06 1 $450 $45 715 Covin ton Cir. 10-13500-160-06 1 $450 $45 713 Covin on Cir. 10-13500-170-06 1 $450 $45 711 Covin on Cir. 10-13500-180-06 1 $450 $45 709 Covin on Cir. 10-13500-190-06 1 $450 $45 707 Covin on Cir. 10-13500-200-06 1 $450 $45 705 Covin ton Cir. 10-13500-210-06 1 $450 $45 1586 Covin on Ln. 10-13500-230-06 1 $450 $45 1594 Covin on Ln. 10-13500-240-06 l $450 $45 1600 Covin on Ln. 10-13500-250-06 1 $450 $45 1604 Covin ton Ln. 10-13500-260-06 1 $450 $45 1610 Covin on Ln. 10-13500-270-06 1 $450 $45 1616 Covin on Ln. 10-13500-280-06 1 $450 $45 702 Beacon Hill Rd. 10-13500-290-06 1 $450 $45 706 Beacon Hill Rd. 10-13500-300-06 1 $450 $45 710 Beacon Hill Rd. 10-13500-310-06 1 $450 $45 714 Beacon Hill Rd. 10-13500-320-06 1 $450 $45 718 Beacon Hill Rd. ~ 10-13500-330-06 1 $450 $45 722 Beacon Hill Rd. 10-13500-340-06 1 $450 $45 726 Beacon Hill Rd. 10-13500-350-06 1 $450 $45 736 Beacon Hill Rd. 10-13500-360-06 1 $450 $45 504 Beacon Hill Rd. 10-13500-370-06 1 $450 $45 750 Beacon Hill Rd. 10-13500-380-06 1 $450 $45 754 Beacon Hill Rd. 10-13500-390-06 1 $450 $45 758 Beacon Hill Rd. 10-13500-400-06 1 $450 $45 8'/ Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 762 Beacon Hill Rd. 10-13500-410-06 1 $450 $45 766 Beacon Hill Rd. 10-13500-420-06 1 $450 $45 770 Beacon Hill Rd. 10-13500-430-06 1 $450 $45 774 Beacon Hill Rd. 10-13500-440-06 1 $450 $45 780 Beacon Hill Rd. 10-13500-450-06 1 $450 $45 786 Beacon Hill Rd. 10-13500-460-06 1 $450 $45 788 Beacon Hill Rd. 10-13500-470-06 1 $450 $45 790 Beacon Hill Rd. 10-13500-480-06 1 $450 $45 792 Beacon Hill Rd. 10-13500-490-06 1 $450 $45 794 Beacon Hill Rd. 10-13500-500-06 1 $450 $45 796 Beacon Hill Rd. 10-13500-510-06 1 $450 $45 Subtotal $22,950 eacon Hill 1st Addition lock 7 707 Beacon Hill Rd. 10-13500-010-07 1 $450 $45 711 Beacon Hill Rd. 10-13500-020-07 1 $450 $45 715 Beacon Hill Rd. 10-13500-030-07 1 $450 $45 719 Beacon Hill Rd. 10-13500-040-07 1 $450 $45 723 Beacon Hill Rd. 10-13500-050-07 1 $450 $45 727 Beacon Hill Cir. 10-13500-060-07 1 $450 $45 Subtotal $2,700 eacon Hill 1st Addition lock 8 733 Beacon Hill Cir. 10-13500-010-08 1 $450 $45 735 Beacon Hill Cir. 10-13500-020-08 1 ~ $450 $45 739 Beacon Hill Rd. 10-13500-030-08 1 $450 $45 503 Beacon Hill Rd. 10-13500-040-08 1 $450 $45 507 Beacon Hill Rd. 10-13500-050-08 1 $450 $45 751 Beacon Hill Rd. 10-13500-060-08 1 $450 $45 755 Beacon Hill Rd. 10-13500-070-08 1 $450 $45 Subtotal $3,150 g~ Parcel (R-1 Low Densi ) P.I.N. Lot E uivalent Unit Assessment Total Bacon Hill 1st Addition lock 9 795 Beacon Hill Rd. 10-13500-010-09 1 $450 $45 793 Beacon Hill Rd. 10-13500-020-09 1 $450 $45 791 Beacon Hill Rd. 10-13500-030-09 1 $450 $45 789 Beacon Hill Rd. 10-13500-040-09 1 $450 $45 787 Beacon Hill Rd. 10-13500-050-09 1 $450 $45 785 Beacon Hill Rd. 10-13500-060-09 1 $450 $45 783 Beacon Hill Rd. 10-13500-070-09 1 $450 $45 781 Beacon Hill Rd. 10-13500-080-09 1 $450 $45 779 Beacon Hill Rd. 10-13500-090-09 1 $450 $45 777 Beacon Hill Rd. 10-13500-100-09 1 $450 $45 775 Beacon Hill Rd. 10-13500-110-09 1 $450 ~ $45 773 Beacon Hill Rd. 10-13500-120-09 1 $450 $45 769 Beacon Hill Rd. 10-13500-130-09 1 $450 $45 765 Beacon Hill Rd. 10-13500-140-09 1 $450 $45 761 Beacon Hill Rd. 10-13500-150-09 1 $450 $45 Subtotal $6,75 rittan 1st Addition lock 1 1696 Sherwood Wa 10-15000-010-01 1 $450 $45 1690 Sherwood Wa 10-15000-020-01 1 $450 $45 1684 Sherwood Wa 10-15000-030-01 1 $450 $45 1680 Sherwood Wa 10-15000-040-01 1 $450 $45 Subtotal $1,80 rittan 1st Addition lock 2 1677 Norwood Dr. 10-15000-010-02 1 $450 $45 1671 Norwood Dr. 10-15000-020-02 1 $450 $45 1663 Norwood Dr. 10-15000-030-02 1 $450 $45 1655 Norwood Dr. 10-15000-040-02 1 $450 $45 1649 Norwood Dr. 10-15000-050-02 1 $450 $45 1643 Norwood Dr. 10-15000-060-02 1 $450 $45 1639 Norwood Dr. 10-15000-070-02 1 $450 $45 8'3 Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 1635 Norwood Dr. 10-15000-080-02 1 $450 $45 1629 Norwood Dr. 10-15000-090-02 1 $450 $45 1623 Norwood Dr. 10-15000-100-02 1 $450 $45 1617 Norwood Dr. 10-15000-110-02 1 $450 $45 1615 Norwood Dr. 10-15000-120-02 1 $450 $45 1613 Norwood Dr. 10-15000-130-OZ 1 ~ $450 $45 1611 Norwood Dr. 10-15000-140-02 1 $450 $45 1609 Norwood Dr. 10-15000-150-02 1 $450 $45 1605 Norwood Dr. 10-15000-160-02 1 $450 $45 1601 Norwood Dr. 10-15000-170-02 1 $450 $45 Subtotal $7,650 rittan 1st Addition lock 3 1678 Norwood Dr. 10-15000-010-03 1 $450 $45 1674 Norwood Dr. 10-15000-020-03 1 $450 $45 1668 Norwood Dr. 10-15000-030-03 1 $450 $45 1662 Norwood Dr. 10-15000-040-03 1 $450 $45 1656 Norwood Ct. 10-15000-050-03 1 $450 $45 1652 Norwood Ct. 10-15000-060-03 1 $450 $45 1648 Norwood Ct. 10-15000-070-03 1 $450 $45 1644 Norwood Ct. 10-15000-080-03 1 $450 $45 1640 Norwood Dr. 10-15000-090-03 1 $450 $45 1634 Norwood Dr. 10-15000-100-03 1 $450 $45 1628 Norwood Dr. 10-15000-110-03 1 $450 $45 1624 Norwood Dr. 10-15000-120-03 1 $450 $45 835 Sheffield Ln. 10-15000-130-03 1 $450 $45 Subtotal $5,850 rittan 1st Addition lock 4 1610 Norwood Dr. 10-15000-010-04 1 $450 $45 1606 Norwood Dr. 10-15000-020-04 1 $450 $45 1602 Norwood Circle 10-15000-030-04 1 $450 $45 1598 Norwood Circle 10-15000-040-04 1 $450 $45 1596 Norwood Circle 10-15000-050-04 1 $450 $45 ~~ Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 1594 Norwood Circle 10-15000-060-04 1 $450 $45 1592 Norwood Circle 10-15000-070-04 1 $450 $45 1590 Norwood Circle 10-15000-080-04 1 $450 $45 1588 Norwood Dr. 10-15000-090-04 1 $450 $45 Subtotal $4,050 rittan 2nd Addition lock 1 1676 Sherwood Wa 10-15001-010-01 1 $450 $45 1672 Sherwood Wa 10-15001-020-01 1 $450 $45 1668 Sherwood Wa 10-15001-030-01 1 $450 $45 1664 Sherwood Wa 10-15001-040-01 1 $450 $45 1660 Sherwood Wa 10-15001-050-01 1 $450 $45 1656 Sherwood Wa 10-15001-060-01 1 $450 $45 1652 Sherwood Wa 10-15001-070-01 1 $450 $45 1648 Sherwood Wa 10-15001-080-01 1 $450 $45 1644 Sherwood Wa 10-15001-090-01 1 $450 $45 1640 Sherwood Wa 10-15001-100-01 1 $450 $45 1636 Sherwood Wa 10-15001-110-01 1 $450 $45 1632 Sherwood Wa 10-15001-120-01 1 $450 $45 Subtotal $5,40 rittan 2nd Addition lock 2 1667 Sherwood Wa 10-15001-010-02 1 $450 $45 1661 Sherwood Wa 10-15001-020-02 1 $450 $45 1655 Sherwood Wa 10-15001-030-02 1 $450 $45 1651 Sherwood Wa 10-15001-040-02 1 $450 $45 1647 Sherwood Wa 10-15001-OSO-02 1 $450 $45 1643 Sherwood Wa 10-15001-060-02 1 $450 $45 1639 Sherwood Wa 10-15001-070-02 1 $450 $45 1635 Sherwood Wa 10-15001-080-02 1 $450 $45 Subtotal $3,600 8s Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total rittan 3rd Addition lock 1 1628 Sherwood Wa 10-15002-010-01 1 $450 $45 1624 Sherwood Wa 10-15002-020-01 1 $450 $45 1618 Sherwood Wa 10-15002-030-01 1 $450 $45 1612 Sherwood Wa 10-15002-040-01 1 $450 $45 1606 Sherwood Wa 10-15002-050-01 1 $450 $45 Subtotal $2,250 rittan 3rd Addition lock 2 1594 Sherwood Wa 10-15002-010-02 1 $450 $45 1588 Sherwood Wa 10-15002-020-02 1 $450 $45 1582 Sherwood Wa 10-15002-030-02 1 $450 $45 1576 Sherwood Wa 10-15002-040-02 1 $450 $45 1568 Sherwood Wa 10-15002-050-02 1 $450 $45 1562 Sherwood Wa 10-15002-060-02 1 $450 $45 1556 Sherwood Wa 10-15002-070-02 1 $450 $45 Subtotal $3,150 rittan 3rd Addition lock 3 860 Sheffield Ln. 10-15002-010-03 1 $450 $45 1617 Sherwood Wa 10-15002-020-03 1 $450 $45 1607 Sherwood Wa 10-15002-030-03 1 $450 $45 1597 Sherwood Wa 10-15002-040-03 1 $450 $45 1593 Sherwood Wa 10-15002-050-03 1 $450 $45 1587 Sherwood Wa 10-15002-060-03 1 $450 $45 1583 Sherwood Wa 10-15002-070-03 1 $450 $45 1579 Sherwood Wa 10-15002-080-03 1 $450 $45 1573 Sherwood Wa 10-15002-090-03 1 $450 $45 1567 Sherwood Wa 10-15002-100-03 1 $450 $45 1561 Sherwood Wa 10-15002-110-03 1 $450 $45 1555 Sherwood Wa 10-15002-120-03 1 $450 ~$45 Subtotal $5,400 86 Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total rittan 4th Addition lock 1 847 Shevlin Ct. 10-15003-010-01 1 $450 $45 841 Shevlin Ct. 10-15003-020-01 1 $450 $45 835 Shevlin Ct. 10-15003-030-01 1 $450 $45 829 Shevlin Ct. 10-15003-040-01 1 $450 $45 823 Shevlin Ct. 10-15003-050-01 1 $450 $45 817 Shevlin Ct. 10-15003-060-01 1 $450 $45 811 Shevlin Ct. 10-15003-070-01 1 $450 $45 805 Shevlin Ct. 10-15003-080-01 1 $450 $45 801 Shevlin Ct. 10-15003-090-01 1 $450 $45 800 Shevlin Ct. I0-15003-100-01 1 $450 $45 806 Shevlin Ct. 10-15003-110-01 1 $450 $45 812 Shevlin Ct. 10-15003-120-01 1 $450 $45 818 Shevlin Ct. 10-15003-130-01 1 $450 $45 824 Shevlin Ct. 10-15003-140-01 1 $450 $45 830 Shevlin Ct. 10-15003-150-01 1 $450 $45 836 Shevlin Ct. 10-15003-160-01 1 $450 $45 842 Shevlin Ct. 10-15003-170-01 1 $450 $45 848 Shevlin Ct. 10-15003-180-01 1 $450 $45 Subtotal $8,100 rittan 5th Addition lock 1 839 Sheffield Ln. 10-15004-010-01 1 $450 $45 843 Sheffield Ln. 10-15004-020-01 1 $450 $45 845 Sheffield Circle 10-15004-030-01 1 $450 $45 847 Sheffield Circle 10-15004-040-O1 1 $450 $45 849 Sheffield Circle 10-15004-050-01 1 $450 $45 851 Sheffield Circle 10-15004-060-01 1 $450 $45 853 Sheffield Circle 10-15004-070-01 1 $450 $45 859 Shefleld Ln. 10-15004-080-01 1 $450 $45 855 Sheffield Ln. 10-15004-090-01 1 $450 $45 Subtotal $4,05 ~~ Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total rittan 5th Addition lock 2 838 Sheffield Ln. 10-15004-010-02 1 $450 $45 842 Sheffield Ln. 10-15004-020-02 l $450 $45 846 Sheffield Ln. 10-15004-030-02 1 $450 $45 850 Sheffield Ln. 10-15004-040-02 1 $450 $45 854 Sheffield Ln. 10-15004-050-02 1 $450 $45 858 Sheffield Ln. 10-15004-060-02 1 $450 $45 Subtotal $2,700 rittan 6th Addition lock 1 1592 Sherwood Ct. 10-15005-010-01 1 $450 $45 1586 Sherwood Ct. 10-15005-020-01 1 $450 $45 1580 Sherwood Ct. 10-15005-030-01 1 $450 $45 1574 Sherwood Ct. 10-15005-040-01 1 $450 $45 1570 Sherwood Ct. 10-15005-050-01 1 $450 $45 1564 Sherwood Ct. 10-15005-060-01 1 $450 $45 1563 Sherwood Ct. 10-15005-070-01 1 $450 $45 1569 Sherwood Ct. 10-15005-080-01 1 $450 $45 1575 Sherwood Ct. 10-15005-090-01 1 $450 $45 1581 Sherwood Ct. 10-15005-100-01 1 $450 $45 1589 Sherwood Ct. 10-15005-110-01 1 $450 $45 Subtotal $4,950 rittan 10th Addition lock 1 1546 Covin on Ln. 10-15009-010-01 1 ~ $450 $45 1542 Covin on Ln. 10-15009-020-01 1 $450 ~ $45 Subtotal ~ $90 inetree Pass 1" Addition 1547 Covin on Lane 10-57660-010-02 1 $450 $45 Subtotal $45 8'~ Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 1st Addition lock 1 711 Penkwe Circle 10-39800-010-01 1 $450 $45 721 Penkwe Circle 10-39800-020-01 1 $450 $45 733 Penkwe Circle 10-39800-030-01 1 $450 $45 757 Penkwe Circle 10-39800-040-01 1 $450 $45 765 Penkwe Circle 10-39800-050-01 1 $450 $45 772 Penkwe Circle 10-39800-060-01 1 $450 $45 760 Penkwe Circle 10-39800-070-01 1 $450 $45 758 Penlcwe Circle 10-39800-080-01 1 $450 $45 506 Penkwe Circle 10-39800-090-01 1 $450 $45 734 Penkwe Circle 10-39800-100-01 1 $450 $45 722 Penkwe Circle 10-39800-111-01 1 $450. $45 7l2 Penlcwe Circle 10-39800-120-01 1 $450 $45 708 Penkwe Circle 10-39800-130-01 1 $450 $45 1652 Covin on Ln. 10-39800-140-01 1 $450 $45 1646 Covin on Ln. 10-39800-150-01 1 $450 $45 729 Beacon Hill Cir. 10-39800-160-01 1 $450 $45 731 Beacon Hill Cir. 10-39800-170-01 1 $450 $45 Subtotal $7,65 ohnn Cake Rid a 1st Addition . lock 2 664 Penkwe Wa 10-39800-010-02 1 $450 $45 666 Penkwe Wa 10-39800-020-02 1 $450 $45 668 Penkwe Wa 10-39800-030-02 1 $450 $45 670 Penkwe Wa 10-39800-040-02 1 $450 $45 672 Penkwe Wa 10-39800-050-02 1 $450 $45 674 Penkwc Wa 10-39800-060-02 1 $450 $45 676 Penkwe Wa 10-39800-070-02 1 $450 $45 680 Penkwe Wa 10-39800-080-02 1 $450 $45 684 Penkwe Wa 10-39800-090-02 1 $450 $45 686 Penkw'e Wa 10-39800-100-02 1 $450 $45 690 Penkwe Wa 10-39800-110-02 1 $450 $45 694 Penkwe Wa 10-39800-120-02 1 $450 $45 698 Penkwe Wa 10-39800-130-02 1 $450 $45 g9 Parcel (R-1 Low Density) P.I.N. Lot E uivalent Unit Assessment Total 702 Penkwe Wa 10-39800-140-02 1 $450 $45 1649 Covin on Ln. 10-39800-150-02 1 $450 $45 1643 Covin on Ln. 10-39800-160-02 1 $450 $45 1637 Covin on Ln. 10-39800-170-02 1 $450 $45 1631 Covin on Ln. 10-39800-180-02 1 $450 $45 Subtotal $8,100 ohnn Cake Rid a 1st Addition lock 3 663 Penkwe Wa 10-39800-010-03 1 $450 $45 665 Penkwe Wa 10-39800-020-03 1 $450 $45 667 Penkwe Wa 10-39800-030-03 1 $450 $45 681 Penkwe Wa 10-39800-040-03 1 $450 $45 689 Penlcwe Wa 10-39800-050-03 1 $450 $45 693 Penkwe Wa 10-39800-060-03 1 $450 $45 695 Penkwe Wa 10-39800-070-03 1 $450 $45 697 Penkwe Wa 10-39800-080-03 1 $450 $45 699 Penkwe Wa 10-39800-090-03 1 $450 $45 703 Penlcwe Wa 10-39800-100-03 1 $450 $45 Subtotal $4,500 1U Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 2nd Addition lock 1 1680 Covin on Ln. 10-39801-010-01 0.75 $450 $338 1684 Covin on Ln. 10-39801-020-01 0.75 $450 $338 1692 Covin on Ln. 10-39801-030-01 0.75 $450 $338 1688 Covin on Ln. 10-39801-040-01 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 2 697 Rid e Cliffe Dr. 10-39801-010-02 0.75 $450 $338 699 Rid e Cliffe Dr. 10-39801-020-02 0.75 $450 $338 1693 Covin on Ln. 10-39801-030-02 0.75 $450 $338 1689 Covin ton Ln. 10-39801-040-02 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 3 687 Rid e Cliffe Dr. 10-39801-010-03 0.75 $450 $338 689 Rid a Cliffe Dr. 10-39801-020-03 0.75 $450 $338 693 Rid e Cliffe Dr. 10-39801-030-03 0.75 $450 $338 691 Rid e Cliffe Dr. 10-39801-040-03 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 4 677 Rid e Cliffe Dr. 10-39801-010-04 0.75 $450 $338 679 Rid e Cliffe Dr. 10-39801-020-04 0.75 $450 $338 683 Rid a Cliffe Dr. 10-39801-030-04 0.75 $450 $338 681 Rid a Cliffe Dr. 10-39801-040-04 0.75 $450 $338 Subtotal $1,352 ~~ Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnnv Cake Rid a 2nd Addition lock 5 667 Rid e Cliffe Dr. 10-39801-010-OS 0.75 $450 $338 669 Rid a Cliffe Dr. 10-39801-020-OS 0.75 $450 $338 673 Rid e Cliffe Dr. 10-39801-030-OS 0.75 $450 $338 671 Rid e Cliffe Dr. 10-39801-040-OS 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 6 657 Rid e Cliffe Dr. 10-39801-010-06 0.75 $450 $338 659 Rid e Cliffe Dr. 10-39801-020-06 0.75 $450 $338 663 Rid e Cliffe Dr. 10-39801-030-06 0.75 $450 $338 661 Rid e Cliffe Dr. 10-39801-040-06 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 7 676 Rid e Cliffe Dr. 10-39801-010-07 0.75 $450 $338 678 Rid e Cliffe Dr. 10-39801-020-07 0.75 $450 $338 684 Rid e Cliffe Dr. 10-39801-030-07 0.75 $450 $338 680 Rid e Cliffe Dr. 10-39801-040-07 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 8 664 Rid e Cliffe Dr. 10-39801-010-08 0.75 $450 $338 666 Rid a Cliffe Dr. 10-39801-020-08 0.75 $450 $338 670 Rid a Cliffe Dr. 10-39801-030-08 0.75 $450 $338 668 Rid a Cliffe Dr. 10-39801-040-08 0.75 $450 $338 Subtotal $1,352 9~ Parcel (R-3 Low Densi ) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 2nd Addition lock 9 656 Rid e Cliffe Dr. 10-39801-010-09 0.75 $450 $338 658 Rid a Cliffe Dr. 10-39801-020-09 0.75 $450 $338 662 R.id a Cliffe Dr. 10-39801-030-09 0.75 $450 $338 660 R.id a Cliffe Dr. 10-39801-040-09 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 10 648 Rid a Cliffe Dr. 10-39801-010-10 0.75 $450 $338 650 Rid e Cliffe Dr. 10-39801-020-10 0.75 $450 $338 654 Rid e Cliffe Dr. 10-39801-030-10 0.75 $450 $338 652 Rid e Cliffe Dr. 10-39801-040-10 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 2nd Addition lock 11 653 Penkwe Wa 10-39801-010-11 0.75 $450 $338 655 Penkwe Wa 10-39801-020-11 0.75 $450 $338 646 Rid e Cliffe Dr. 10-39801-030-11 0.75 $450 $338 644 Rid e Cliffe Dr. 10-39801-040-11 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 1 649 Penkwe Wa 10-39802-010-01 0.75 $450 $338 649 1/2 Penkwe Wa 10-39802-020-01 0.75 $450 $338 647 ltid e Cliffe Dr. 10-39802-030-01 0.75 $450 $338 645 Rid e Cliffe Dr. ~ 10-39802-040-O1 0.75 $450 $338 Subtotal $1,352 q3 Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 3rd Addition lock 2 645 Penkwe Wa 10-39802-010-02 0.75 $450 $338 645 1/2 Penkwe Wa 10-39802-020-02 0.75 $450 $338 647 1/2 Penkwe Wa 10-39802-030-02 0.75 $450 $338 647 Penkwe Wa 10-39802-040-02 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 3 641 Penkwe Wa 10-39802-010-03 0.75 $450 $338 641 1/2 Penkwe Wa 10-39802-020-03 0.75 $450 $338 643 1/2 Penkwe Wa 10-39802-030-03 0.75 $450 $338 643 Penkwe Wa 10-39802-040-03 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 4 637 Penkwe Wa 10-39802-010-04 0.75 $450 ~ $338 637 1/2 Penkwe Wa 10-39802-020-04 0.75 $450 $338 639 1/2 Penkwe Wa 10-39802-030-04 0.75 $450 $338 639 Penkwe Wa 10-39802-040-04 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 5 633 Penkwe Wa 10-39802-010-OS 0.75 $450 $338 633 1/2 Penkwe Wa 10-39802-020-OS 0.75 $450 $338 635 1/2 Penkwe Wa 10-39802-030-OS 0.75 $450 $338 635 Penkwe Wa 10-39802-040-OS 0.75 $450 $338 Subtotal $1352 9y Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 3rd Addition lock 6 629 Penkwe Wa 10-39802-010-06 0.75 $450 $338 629 1/2 Penkwe Wa 10-39802-020-06 0.75 $450 $338 631 1/2 Penkwe Wa 10-39802-030-06 0.75 $450 $338 631 Penkwe Wa 10-39802-040-06 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 7 625 Penkwe Wa 10-39802-010-07 0.75 $450 $338 625 1/2 Penkwe Wa 10-39802-020-07 0.75 $450 $338 627 1/2 Penkwe Wa 10-39802-030-07 0.75 $450 $338 627 Penkwe Wa 10-39802-040-07 0.75 $450 ~ $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 8 621 Penkwe Wa 10-39802-010-08 0.75 $450 $338 621 1/2 Penkwe Wa 10-39802-020-08 0.75 $450 $338 623 1/2 Penkwe Wa 10-39802-030-08 0.75 $450 $338 623 Penkwe Wa 10-39802-040-08 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 9 617 Penkwe Wa 10-39802-010-09 0.75 $450 $338 617 1/2 Penkwe Wa 10-39802-020-09 0.75 $450 $338 619 1/2 Penkwe Wa 10-39802-030-09 0.75 $450 $338 619 Penkwe Wa 10-39802-040-09 0.75 $450 $338 Subtotal $1,352 9s Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 3rd Addition lock 10 613 Penkwe Wa 10-39802-010-10 0.75 $450 $338 613 1/2 Penkwe Wa 10-39802-020-10 0.75 $450 $338 615 1/2 Penkwe Wa 10-39802-030-10 0.75 $450 $338 615 Penkwe Wa 10-39802-040-10 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 11 609 Penkwe Wa 10-39802-010-11 0.75 $450 $338 609 1/2 Penkwe Wa 10-39802-020-11 0.75 $450 $338 611 1/2 Penkwe Wa 10-39802-030-11 0.75 $450 $338 611 Penkwe Wa 10-39802-040-11 0.75 $450' $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 12 605 Penkwe Wa 10-39802-010-12 0.75 $450 $338 605 1/2 Penkwe Wa 10-39802-020-12 0.75 $450 $338 607 1/2 Penkwe Wa 10-39802-030-12 0.75 $450 $338 607 Penkwe Wa 10-39802-040-12 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 3rd Addition lock 13 601 1/2 Rid a Cliffe Dr. 10-39802-010-13 0.75 $450 $338 601 Rid e Cliffe Dr. 10-39802-020-13 0.75 $450 $338 603 1/2 Penkwe Wa 10-39802-030-13 0.75 $450 $338 603 Penkwe Wa 10-39802-040-13 0.75 $450 $338 Subtotal $1,352 96 Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 4th Addition lock 1 631 R.id a Cliffe Dr. 10-39803-010-01 0.75 $450 $338 629 Rid a Cliffe Dr. 10-39803-020-01 0.75 $450 $338 648 1/2 Penkwe Wa 10-39803-030-01 0.75 $450 $338 648 Penlcwe Wa 10-39803-040-01 0.75 $450 $338 Subtotal $1,352 ohnn Cake Ride 4th Addition lock 2 646 Penkwe Wa 10-39803-010-02 0.75 $450 $338 646 1/2 Penkwe Wa 10-39803-020-02 0.75 $450 $338 644 1/2 Penkwe Wa 10-39803-030-02 0.75 $450 $338 644 Penkwe Wa 10-39803-040-02 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 3 620 Penkwe Wa 10-39803-010-03 0.75 $450 $338 620 1/2 Penkwe Wa 10-39803-020-03 0.75 $450 $338 618 1/2 Penlcwe Wa 10-39803-030-03 0.75 $450 $338 618 Penkwe Wa 10-39803-040-03 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 4 614 Penlcwe Wa 10-39803-010-04 0.75 $450 $338 614 1/2 Penkwe Wa 10-39803-020-04 0.75 $450 $338 612 112 Penkwe Wa 1U-39803-030-04 0.75 $450 $338 612 Penkwe Wa 10-39803-040-04 0.75 $450 $338 Subtotal $1,352 9~ Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 4th Addition lock 5 610 Penkwe Wa 10-39803-010-OS 0.75 $450 $338 610 1/2 Penkwe Wa 10-39803-020-OS 0.75 $450 $338 608 1/2 Penkwe Wa 10-39803-030-OS 0.75 $450 $338 608 Penkwe Wa 10-39803-040-OS 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 6 604 Penkwe Wa 10-39803-010-06 0.75 $450 $338 604 1/2 Penkwe Wa 10-39803-020-06 0.75 $450 $338 602 1/2 Penkwe Wa 10-39803-030-06 0.75 $450 $338 602 Penkwe Wa 10-39803-040-06 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 7 630 Rid e Cliffe Dr. 10-39803-010-07 0.75 $450 $338 632 Rid e Cliffe Dr. 10-39803-020-07 0.75 $450 $338 654 Rid e Cliffe Dr. 10-39803-030-07 0.75 $450 $338 652 Rid e Cliffe Dr. 10-39803-040-07 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 8 626 Rid a Cliffe Dr. 10-39803-010-08 0.75 $450 $338 626 1/2 Rid e Cliffe Dr. 10-39803-020-08 0.75 $450 $338 628 1/2 Rid a Cliffe Dr. 10-39803-030-08 0.75 $450 $338 628 Rid a Cliffe Dr. 10-39803-040-08 0.75 $450 $338 Subtotal $1,352 9~ Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 4th Addition lock 9 622 Rid e Cliffe Dr. 10-39803-010-09 0.75 $450 $338 622 1/2 Rid a Cliffe Dr. 10-39803-020-09 0.75 $450 $338 624 1/2 Rid a Cliffe Dr. 10-39803-030-09 0.75 $450 $338 624 Rid e Cliffe Dr. 10-39803-040-09 0.75 $450 $338 Subtotal $1352 ohnn Cake Rid a 4th Addition lock 10 618 Rid e Cliffe Dr. 10-39803-010-10 0.75 $450 $338 618 1/2 Rid a Cliffe Dr. 10-39803-020-10 0.75 $450 $338 620 1/2 Rid e Cliffe Dr. 10-39803-030-10 0.75 $450 $338 620 Rid e Cliffe Dr. 10-39803-040-10 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 11 614 Rid e Cliffe Dr. 10-39803-010-11 0.75 $450 $338 614 1/2 Rid e Cliffe Dr. 10-39803-020-11 0.75 $450 $338 616 1/2 Rid e Cliffe Dr. 10-39803-030-11 0.75 $450 $338 616 Rid e Cliffe Dr. 10-39803-040-11 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 12 610 Rid a Cliffe Dr. 10-39803-010-12 0.75 $450 $338 610 1/2 Rid e Cliffe Dr. 10-39803-020-12 0.75 $450 $338 612 1/2 Rid a Cliffe Dr. 10-39803-030-12 0.75 $450 $338 612 Rid a Cliffe Dr. 10-39803-040-12 0.75 $450 $338 Subtotal $1352 99 Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total ohnn Cake Rid a 4th Addition lock 13 606 Rid a Cliffe Dr. 10-39803-010-13 0.75 $450 $338 606 1/2 Rid a Cliffe Dr. 10-39803-020-13 0.75 $450 $338 608 1/2 Rid a Cliffe Dr. 10-39803-030-13 0.75 $450 $338 608 Rid a Cliffe Dr. 10-39803-040-13 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 4th Addition lock 14 602 Rid e Cliffe Dr. 10-39803-010-14 0.75 $450 $338 602 1/2 Rid a Cliffe Dr. 10-39803-020-14 0.75 $450 $338 604 1/2 Rid e Cliffe Dr. 10-39803-030-14 0.75 $450 $338 604 Rid e Cliffe Dr. 10-39803-040-14 0.75 $450 $338 Subtotal $1352 ohnn Cake Rid a 5th Addition lock 1 621 Rid e Cliffe Dr. 10-39804-010-01 0.75 $450 $338 623 Rid e Cliffe Dr. 10-39804-020-01 0.75 $450 $338 627 Rid e Cliffe Dr. 10-39804-030-01 0.75 $450 $338 625 Rid e Cliffe Dr. 10-39804-040-01 0.75 $450 $338 Subtotal $1,352 ohnn Cake Rid a 5th Addition lock 2 634 Penkwe Wa 10-39804-010-02 0.75 $450 $338 636 Penkwe Wa 10-39804-020-02 0.75 $450 $338 632 Penkwe Wa ~ 10-39804-030-02 0.75 $450 $338 630 Penkwe Wa 10-39804-040-02 0.75 $450 $338 Subtotal $1,352 /~ Parcel (R-3 Low Density) P.I.N. Lot E uivalent Unit Assessment Total olinn Cake Rid a 5th Addition lock 3 613 Rid a Cliffe Dr. 10-39804-010-03 0.75 $450 $338 61 S Rid a Cliffe Dr. 10-39804-020-03 0.75 $450 $338 619 Rid a Cliffe Dr. 10-39804-030-03 0.75 $450 $338 617 Rid e Cliffe Dr. 10-39804-040-03 0.75 $450 $338 Subtotal $1,352 Parcel (Neighborhood Park) P.I.N. Lot E uivalent Unit Assessment Total 'd ecliff Park 10-39800-010-00 1 $954 $95 Subtotal $954 Total Assessments $222 886 /o~ Johnny Cake Ridge 1st-5th, Beacon Hill ~ Brittany 1st-6th Street Improvements City of Eagan Project 795 /D ~ I CLIFF ROAD w 0 w Y Q U Z Z of STREET IMPROVEMENTS ~~~ ASSESSMENT AREA ~... . ~ o/2s/oi 3: Feasabilit~R001 /795_JCRR~EACONHILL~g2J~SSESS ~~~- H~~`-REG~ONpARK a SCALE: 1 "=500 i= r. JOHNNY CAKE RIDGE 1st-5th, BEACON HILL Figure 8~ BRITTANY 1st-6th STREET IMPROVEMENTS City of Eagan PROJECT 795 2 D.3 60' *ROW EX. D412 CURB do GUTTER 3"-4 1/2" BITUMINOUS SURFACE 3"-12" AGGREGATE BASE Existing Typical Section 60' *ROW 32'* (F- EDGE MILL (6' wide) 1 1~/2' TYPE 4t BITUMINOUS OVERLAY REPLACE EX. CURB do GUTTER AS NECESSARY BITUMINOUS TACK COAT EX. 3"-4 1/2" BITUMINOUS SURFACE 3"-t2" AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section * x i n -Covington Lane hos o 80' ROW and is 42' F-F. G: FeosibilityReports2002/795JCRBHBRIT Oct. 8, 2001 BEACON HILUBRITTANY 1-6/JOHNNYCAKE RIDGE ADD. Fig. STREET IMPROVEMENTS ~`~+.i of ~~n~n TYPICAL SECTIONS -PROJECT 795 3 ~~ CITY PROJECT NO 795 INFORMATIONAL NEIGHBORHOOD MEETING BEACON HILL/ JOHNNY CAKE RIDGEI BRITTANY 1-6/ COVINGTON LANE STREET IMPROVEMENTS WEDNESDAY, NOVEMBER 7, 2001 6:30 P.M. COMMUNITY ROOM Attendance: John Gorder, Assistant City Engineer; Arnie Erhart, Superintendent of Streets; Brian Connelly, Engineering Department Intern; 10 persons representing 9 properties (see attached sign-in sheet). A. Welcome and Introduction • Assistant City Engineer Gorder welcomed the residents and introduced Arnie Erhart. B. History of PMP/ Maintenance Work Completed/ PCI • Erhart provided background of the Pavement Management Program, the preparatory work done in the area by City crews, and an explanation of the Pavement Condition Index. including details such as construction, costs, schedule and assessments. C. Proposed Improvements • Gorder presented the project details, including construction, estimated costs, schedule and assessments. D. Questions/Comments 1. How do you determine if a curb section is to be replaced? I would like the curb in front of my house replaced, it holds water. The curb will be replaced if it has settled and is not draining properly. Also, it will be replaced if it is badly cracked. If the Council approves the project, you will receive a construction notice, with City project representative's names and phone numbers, before the contractor begins work. Please contact them to review the replacement of the curb if it is not marked for removal at that time. 2. Given how hard hit financially the neighborhood was with the July 2000 storm, is it possible to defer the assessments? The Council has not historically deferred these types of assessments. However, it is a Council decision as to whether or not the assessments could be deferred for this project. 3. Is anything going to be done about the speeding through traffic on Sherwood Way? There is nothing planned under this project. Traffic-calming techniques have been implemented on various other streets throughout the City with mixed success. /os One of the things a neighborhood can use to combat speeding is to report license plate numbers of the speeding vehicles to the Eagan police department. If they feel it is justified, they will contact the owner of the vehicle and give them a warning about the speeding. They cannot issue a ticket on a second-hand account, but the warning generally gets the attention of the vehicle owner. 4. We seem to have a large amount of on-street parking with vehicles that leak and even semi trucks and trailers. Is there something that can be done to increase parking restrictions? Currently, on-street parking is limited between November 15 and Aprii 1 S between the odd and even address sides of a street. There may be some further regulations on semi truck and trailers that may restrict that type of parking on residential streets. We will look into it further with City code enforcement staff. 5. The 2-way stop sign at Covington Lane and Penkwe Way doesn't seem right with the traffic on the busy street, Covington Lane, having to stop for the side street traffic of Penkwe Way. Those stop signs likely did not meet warrants for installation, but residents were persuasive to the Council at that time to order their installation. The meeting adjourned at 7:10 p.m. E:ENGINEERVPG\'OlMisc\Minutes - Proj 795 NM 11-7 .doc /U6 NEIGHBORHOOD MEETING BEACON HILL ADDN BRITTANY 1ST-6T"ADDITIONS JOHNNY CAKE RIDGE ADDN COVINGTON LN PROJECT 795 WEDNESDAY, NOVEMBER 7, 2001 - 6:30 P.M. NAME 2. /P ~,e ~ L u 3. f a rv~ << -~~ 5. ~f s. ~ev~ ~ar~/N 8. Q s. l C~C/ ~V i 1r1 ~ ~ 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. ADDRESS y7~s~EA~~.~ ~t ~~ ~~G l~Q ~ Ny ~wocYQ ~,ei'~e ~G ~ I6se 5~.~ ~-~., 20. G: FORM S/SIGN-I N. Sheet /D Page 1 of 2 John Gorder From: Teresa Pojman Sent: Thursday, November 15, 2001 10:13 AM To: 'Robert Herr' Cc: John Gorder Subject: RE: Project 795, Covington Lane/Beacon Hill/Brittany 1st-6th/Johnny Cake Ridge Additions-Street Overlay Mr. Herr. Thank you for your a-mail correspondence regarding the proposed street improvements, and the potential assessments associated, in your neighborhood.Weunderstnnd and empathize with your current financial situation. The events of September 11 have adversely affected may lives in our community. However, with the hundreds of properties involved each year with the City's street improvement program, to delay projects based on each affected properties' economic situations would likely result in the projects never being completed. The public hearing before the City Council on Tuesday, Nov. 20 is to decide whether or not construction of the project will proceed. The property assessments are estimated but not levied at this time. If the project is approved by the Council and is constructed, the final costs will be tabulated and a Final Assessment Public Hearing (with a neighborhood meeting)will be held, likely in Fa112002. You can again voice your concerns and the actual levy of the assessments will be considered by the Council at that time. As outlined in your notice,if the assessments are levied for the project, payment of the assessments can be either paid in full within 30 days of the Final Assessment Hearing or spread out over a period of 5 years (with estimated interest of 7%) on your taxes. I hope this responds to your comment regarding the project. If not, please contact me. John Gorder City of Eagan Assistant City Engineer Phone: 651-681-4645 Fax:651-681-4694 jgorder@ci.eagan. mn.us -----Original Message----- From: Robert Herr [mailto:robert905@earthlink.net] Sent: Thursday, November 08, 2001 3:35 PM To: webmaster@ci.eagan.mn.us Subject: Project 795, Covington Lane/Beacon Hill/Brittany 1st-6th/Johnny Cake Ridge Additions-Street Overlay This comment is for the Public Hearing On the Proposed Improvements as described as Project 795 above: With the current economic condition in the Midwest, I do not feel it is the correct time to implement 1 ~,~S,ol a ~ Page 2 of 2 projects which are funded by assessments. Money is tight enough as it is, without adding to the burden. I was laid off as a result of the September terrorist actions and cannot absorb another bill. l~,~s,o~ /aq Agenda Information Memo November 20, 2001 Eagan City Council Meeting B. PROJECT 853, WOODGATE 1sT ADDITION STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 853 (Woodgate 15t Addition - Street Overlay) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The resurfacing of Walnut Lane, Walnut Court, Hickory Hill and Hickory Lane has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June, 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the Woodgate 151 Addition neighborhood, located north of Cliff Road and east of Johnny Cake Ridge Road. • On October 16, 2001, the feasibility report for Project 853 was presented to the City Council and a Public Hearing was scheduled for November 20 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 15 in the Media Room at the Fire Administration Building for the adjacent property owners and representatives to discuss the proposed improvements. Of the 126 total properties proposed to be assessed under this improvement, no one attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pagesthrough //l City of Eagan Report for Woodgate 1St Addition Street Improvements City Project No. 853 Eagan, Minnesota October, 2001 /I/ city of eac~~n PATRICIA E AWADA ~ovember 16, 2001 Mayor onorable Mayor and City Council ity of Eagan PAUL sA1QCEN 830 Pilot Knob Road PEGGY CARLSON agan, MN 55122 CYNDEEFIELDS e: Woodgate 1`t Addition MEGT'ILIEY Street Improvements City Project No. 853 Council Members ear Mayor and City Council: THOMAS HEDGES ttached is our report for the Woodgate 15` Addition =Street Improvements, City Project No. CiryAdminimacor 53. The report presents and discusses the proposed improvements and includes a cost stimate, preliminary assessment roll and schedule. e would be pleased to meet with the City Council at your convenience to review and Municipal Center. iscuss the contents of this report. 3830 Pilot Knob Road iricerely, Eagan, MN 55122-1897 '~ l ` Phone: 651.681.4600 ~ ohn P. Gorder Fax: 651.681.4612 ssistant City Engineer TDD: 651.454.8535 I hereby certify that this report was prepared by me or under my direct supervision Maincenan« Facility: and that I am a duly Licensed Professional Engineer under the laws of the State of 3501 Coachman Point Minnesota. Eagan. MN 55122 / Phonc: 651.681.4300 John P. Gorder Fax: 651.681.4360 TDD: 651.454.8535 ~ Date: //~ /L7 -0 / Reg. No. 22813 eviewed By: www cityofeagan.com l.r _ ept. of Public W r s Date: ~ ~- I S -U THE LONE OAKTREE The symbol of srrcngdi finance Dept. and growth in our community ~ ~ - ~~ ~v~ Date: //~ TABLE OF CONTENTS Letter of TransmittaUCertification Table of Contents Page Introduction .......................................................................................................2 Scope ................................................................................................................. 3 Feasibility and Recommendations ..............................................................................4 Street Evaluation .................................................................................................. 4 Proposed Improvements ..........................................................................................5 Easements/Permits ................................................................................................ 6 most Estimate ....................................................................................................... 6 Assessments ........................................................................................................ 6 Low Density Residential ............................................................................... 6 Assessment Financing Options ................................................................................. 7 Revenue Source ................................................................................................... 8 Project Schedule .................................................................................................. 8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section -Overlay /i3 November 2001 Street Improvement Report Woodgate 1St Addition Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.60 miles of 32' wide streets within the Woodgate ls` Addition are identified for street overlay improvements in 2002. Figure 1, located in Appendix C, illustrates the project location. The streets were constructed in 1974 as part of adjacent residential development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Woodgate 1 S` Addition, which are presently at the 25+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that the streets in the Woodgate ls` Addition were seal coated three times, in 1980, 1988, and 1995. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 2001 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. ri5` The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.60 miles of roadways located within the Woodgate ls` Addition. Figure 2, located in Appendix C, illustrates the project area. Also included in this project are replacement of the damaged curb and gutter, and sanitary/storm sewer manhole casting adjustment. %!S Example of City Street Pavement Preparatory Maintenance Area Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. r Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 RoutineMaintenance/CrackSeal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2001 PCI ranking for Woodgate ls` Addition discussed in this report has a neighborhood weighted average pavement condition rating of 38 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). %/6 Proposed Improvements The proposed street improvements are shown in Figure 3. The existing street sections consist of a 2" bituminous surface supported by 6" - 12" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1'/z-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 15% (0.21 miles) of the existing concrete curb and gutter will have to lie replaced. %/7 Typical Street c:onamon - w ooagaie i t~uwu~ii Easement/Permits All work will be in the public right-of--way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay ..............................................$62,000 • Repair Existing Concrete Curb & Gutter .................. 35 700 Total .............. $97,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Low Density Residential (R-1, R-3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential Lots (R-1, R-3) All residential equivalent properties (34 single-family and 92 townhouse lots) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (30 - 32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $300 per single family lot and $225 per townhouse lot and is calculated as follows: 1) % Low Density Residential = 6,680 feet / 6,680 (total f.f.) = 100% /!8' 2) [$62,000 (Mill & Overlay Cost) x SO% x 100%] _ $30,900 (Total Residential Assessment) 3) $30,900 (Total Single Family Residential Assessment) ~ $300/ lot 103 Equivalent Single Family Residential Lots 4) $300 x 0.75 (Total Townhouse Residential AssessmentZ-~ $225/ lot 92 Townhouse Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result for asingle-family home based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot = $300 Principal Interest Cost Per Year Per Year Per Year First Year $60 $21 $81 Fifth Year $60 $4 $64 Townhouse Residential Lot = $225 Principal Interest Cost Per Year Per Year Per Year First Year ~ $45 $16 $61 Fifth Year $45 $3 $48 %i9 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $62,000 $30,900 ($31,100) Repair Existing Curb $35,700 -0- ($35,700 Total $97,700 $30,900 ($66,800) The City's Major Street Fund will finance the estimated project deficit of $66,800 (68% of total). Project Schedule Present Feasibility Report to City CounciU Order Public Hearing ..........................................................October 16, 2001 Neighborhood Meeting ......................................................................November 15, 2001 Public Hearing ......................................................................November 20, 2001 Approve Plans and Specifications .................................................................. January, 2002 Award Contract ............................................................................. February, 2002 Project Completion ................................................................................July 31, 2002 Final Cost Report .......................................................................... September, 2002 Final Assessment Hearing ..................................................................................... Fall, 2002 First Payment Due with Property Tax Statement ....................................May 15, 2003 8 /a v Appendix A Preliminary Cost Estimate Woodgate ls~ Addition Street Overlay City Project No. 853 I. Bituminous Street Overlay Item Unit Est. Unit Price Est. Cost obilization L.S. 1 $2,500.0 $2,50 ill Bituminous Pavement S.Y. 4830 $1.0 $4,83 e 41 Wear Course Mixture Ton 1100 $29.0 $31,90 ituminous Material for Tack Coat Gal. 570 $1.5 $855 dust Valve Box Each 6 $150.0 $90 dust Frame & Rin Castin Manhole Each 17 $200.0 $3,40 raffic Control L.S. 1 $1,000.0 $1,00 Subtota $45,390 + 5%Contin encie $2,27 Subtota $47,66 + 30% Indirect Cost $14,34 TOT $62,00 II. Repair Existing Concrete Curb & Gutter Item Unit Est. Unit Price Est. Cost emove Concrete Curb and Gutter .F. 1100 $5.0 $5,500.0 412 Concrete Curb and Gutter .F. 1100 $15.0 $16,500.0 dust Frame & R.in Castin C.B ach 5 $200.0 $1,000.0 od w/'To soil .Y. 300 $6.5 $1,950.0 ituminous Drivewa Patchin ~ .Y. 80 $15.0 $1,200.0 Subtota $26,150.0 + 5%Contin enci~ $1,307.5 Subtota $27,460.0 + 30% Indirect Cos $8,238.0 TOT $35,700.0 Total Project Cost $97.700.00 /a~ Appendix B Preliminary Assessment Roll Woodgate 1'` Addition Street Overlay City Project No. 853 Parcel (R-3 Low Lot Unit Densi ) P.I.N. E uivalen Assessmen Total Wood ate 1'` Addition Block 1 1681 Hicko Hill 10-84600-010-01 0.75 $300 $225 1683 Hicko Hill 10-84600-020-01 0.75 $300 $225 1685 Hicko Hill 10-84600-030-01 0.75 $300 $225 1687 Hicko Hill 10-84600-040-01 0.75 $300 $225 1673 Hicko Hill 10-84600-050-01 0.75 $300 $225 1675 Hicko Hill 10-84600-060-01 0.75 $300 $225 1677 Hicko Hill 10-84600-070-01 0.75 $300 $225 1679 Hicko Hill 10-84600-080-01 0.75 $300 $225 1665 Hicko Hill 10-84600-090-01 0.75 $300 $225 1667 Hicko Hill 10-84600-100-01 0.75 $300 $225 1669 Hicko Hill 10-84600-110-01 0.75 $300 $225 1671 Hicko Hill 10-84600-120-01 0.75 $300 $225 1657 Hicko Hill 10-84600-130-01 0.75 $300 $225 1659 Hicko Hill 10-84600-140-01 0.75 $300 $225 1661 Hicko Hill 10-84600-150-01 0.75 $300 $225 1663 Hicko Hill 10-84600-160-01 0.75 $300 $225 1643 Hicko Hill 10-84600-170-01 0.75 $300 $225 1645 Hicko Hill 10-84600-180-01 0.75 $300 $225 1647 Hicko Hill 10-84600-190-01 0.75 $300 $225 1649 Hicko Hill 10-84600-200-01 0.75 $300 $225 1633 Hicko Hill 10-84600-210-01 0.75 $300 $225 1635 Hicko Hill 10-84600-220-01 0.75 $300 $225 1637 Hicko Hill 10-84600-225-01 0.75 $300 $225 1639 Hicko Hill 10-84600-240-01 0.75 $300 $225 1625 Hicko Hill 10-84600-250-01 0.75 $300 $225 1627 Hicko Hill 10-84600-260-01 0.75 $300 $225 1629 Hicko Hill 10-84600-270-01 0.75 $300 $225 1631 Hicko Hill 10-84600-280-01 0.75 $300 $225 Subtotal $6,30 /aa Parcel (R-3 Low Lot Unit Density) P.I.N. E uivalen Assessmen Total Wood ate 1st Addition Block 2 1646 Hicko Hill 10-84600-010-0 0.75 $300 $225 1648 Hicko Hill 10-84600-020-0 0.75 $300 $225 1642 Hicko Hill 10-84600-030-0 0.75 $300 $225 1644 Hicko Hill 10-84600-040-0 0.75 $300 $225 1650 Hicko Hill 10-84600-050-0 0.75 $300 $225 1652 Hicko Hill 10-84600-060-0 0.75 $300 $225 1654 Hicko Hill 10-84600-070-0 0.75 $300 $225 1656 Hicko Hill 10-84600-080-0 0.75 $300 $225 1658 Hicko Hill 10-84600-090-0 0.75 $300 $225 1660 Hicko Hill 10-84600-100-0 0.75 $300 $225 1662 Hicko Hill 10-84600-110-0 0.75 $300 $225 1664 Hicko Hill 10-84600-120-0 0.75 $300 $225 1666 Hicko Hill 10-84600-130-0 0.75 $300 $225 1668 Hicko Hill 10-84600-140-0 0.75 $300 $225 1665 Hicko Ln. 10-84600-150-0 0.75 $300 $225 1667 Hicko Ln. 10-84600-160-0 0.75 $300 $225 1659 Hicko Ln. 10-84600-170-0 0.75 $300 $225 1657 Hicko Ln. 10-84600-180-0 0.75 $300 $225 1663 Hicko Ln. 10-84600-190-0 0.75 $300 $225 1661 Hicko Ln. 10-84600-200-0 0.75 $300 $225 1651 Hicko Ln. 10-84600-210-0 0.75 $300 $225 1649 Hicko Ln. 10-84600-220-0 0.75 $300 $225 1655 Hicko Ln. 10-84600-225-0 0.75 $300 $225 1653 Hicko Ln. 10-84600-240-0 0.75 $300 $225 1643 Hicko Ln. 10-84600-250-0 0.75 $300 $225 1641 Hicko Ln. 10-84600-260-0 0.75 $300 $225 1647 Hicko Ln. 10-84600-270-0 0.75 $300 $225 1645 Hicko Ln. 10-84600-280-0 0.75 $300 $225 1635 Hicko Ln. 10-84600-290-0 0.75 $300 $225 1633 Hicko Ln. 10-84600-300-0 0.75 $300 $225 1639 Hicko Ln. 10-84600-310-0 0.75 $300 $225 1637 Hicko Ln. 10-84600-320-0 0.75 $300 $225 /as Parcel (R-3 Low Lot Unit Density) P.I.N. E uivalen Assessmen Total 1627 Hicko Ln. 10-84600-330-0 0.75 $300 $225 1625 Hicko Ln. 10-84600-340-0 0.75 $300 $225 1631 Hicko Ln. 10-84600-350-0 0.75 $300 $225 1629 Hicko Ln. 10-84600-360-0 0.75 $300 $225 Subtotal $8,10 Wood ate 1'` Addition Block 3 1688 Hicko Hill 10-84600-010-03 0.75 $300 $225 1690 Hicko Hill 10-84600-020-03 0.75 $300 $225 1684 Hicko Ln. 10-84600-030-03 0.75 $300 $225 1686 Hicko Ln. 10-84600-040-03 0.75 $300 $225 1680 Hicko Ln. 10-84600-050-03 0.75 $300 $225 1682 Hicko Ln. 10-84600-060-03 0.75 $300 $225 1676 Hicko Ln. 10-84600-070-03 0.75 $300 $225 1678 Hicko Ln. 10-84600-080-03 0.75 $300 $225 1672 Hicko Ln. 10-84600-090-03 0.75 $300 $225 1674 Hicko Ln. 10-84600-100-03 0.75 $300 $225 1668 Hicko Ln. 10-84600-110-03 0.75 $300 $225 1670 Hicko Ln. 10-84600-120-03 4.75 $300 $225 1664 Hicko Ln. 10-84600-130-03 0.75 $300 $225 1666 Hicko Ln. 10-84600-140-03 0.75 $300 $225 1660 Hicko Ln. 10-84600-150-03 ' 0.75 $300 $225 1662 Hicko Ln. 10-84600-160-03 0.75 $300 $225 1656 Hicko Ln. 10-84600-170-03 0.75 $300 $225 1658 Hicko Ln. 10-84600-180-03 0.75 $300 $225 1652 Hicko Ln. 10-84600-190-03 0.75 $300 $225 1654 Hicko Ln. 10-84600-200-03 0.75 $300 $225 1648 Hicko Ln. ~ 10-84600-210-03 0.75 $300 $225 /~y Parcel (R-1 Low Lot Unit Density) P.I.N. E uivalen Assessmen Total 1650 Hicko Ln. 10-84600-220-03 0.75 $300 $225 1644 Hicko Ln. 10-84600-225-03 0.75 $300 $225 1646 Hicko Ln. 10-84600-240-03 0.75 $300 $225 1640 Hicko Ln. 10-84600-250-03 0.75 $300 $225 1642 Hicko Ln. 10-84600-260-03 0.75 $300 $225 1629 Walnut Ln. 10-84640-270-03 0.75 $300 $225 1631 Walnut Ln. 10-84600-280-03 0.75 $300 $225 Subtotal $6,30 Wood ate 1s` Addition Block 5 1701 Walnut Ln. 10-84600-010-OS 1 $300 $30 1697 Walnut Ln. 10-84600-020-OS 1 $300 $30 1693 Walnut Ln. 10-84600-030-OS 1 $300 $30 1689 Walnut Ln. 10-84600-040-OS 1 $300 $30 1685 Walnut Ln. 10-84600-050-OS 1 $300 $30 1681 Walnut Ln. 10-84600-060-OS 1 $300 $30 1677 Walnut Ln. 10-84600-070-OS 1 $300 $30 1673 Walnut Ln. 10-84600-080-OS 1 $300 $30 1669 Walnut Ln. 10-84600-090-OS 1 $300 $30 1665 Walnut Ln. 10-84600-100-OS 1 $300 $30 1661 Walnut Ln. 10-84600-110-OS 1 $300 $30 1655 Walnut Ln. 10-84600-120-OS 1 $300 $30 1635 Walnut Ln. 10-84600-130-OS 1 $300 $30 Subtotal $3,90 Wood ate 1'` Addition Block 6 1700 Walnut Ln. 10-84600-010-0 1 $300 $30 1698 Walnut Ct. 10-84600-020-0 1 $300 $30 1696 Walnut Ct. 10-84600-030-0 1 $300 $30 1694 Walnut Ct. 10-84600-040-0 1 $300 $30 1692 Walnut Ct. 10-84600-050-0 1 $300 $30 Subtotal $1,50 /as Parcel (R-1 Low Lot Unit Density) P.I.N. E uivalen Assessmen Total Wood ate 1'` Addition Block 7 1690 Walnut Ct. 10-84600-010-0 1 $300 $30 1686 Walnut Ln. 10-84600-020-0 1 $300 $30 1682 Walnut Ln. 10-84600-030-0 1 $300 $30 1678 Walnut Ln. 10-84600-040-0 1 $300 $30 1674 Walnut Ln. 10-84600-050-0 1 $300 $30 1670 Walnut Ln. 10-84600-060-0 1 $300 $30 1666 Walnut Ln. 10-84600-070-0 1 $300 $30 Subtotal $2,10 Wood ate 1't Addition Block 8 1662 Walnut Ln. 10-84600-010-0 1 $300 $30 1658 Walnut Ln. 10-84600-020-0 1 $300 $30 1654 Walnut Ln. 10-84600-030-0 1 $300 $30 1650 Walnut Ln. 10-84600-040-0 1 $300 $30 1644 Walnut Ln. 10-84600-050-08 1 $300 $30 1640 Walnut.Ln. 10-84600-060-0 1 $300 $30 1636 Walnut Ln. 10-84600-070-0 1 $300 $30 1632 Walnut Ln. 10-84600-080-0 1 $300 $30 1628 Walnut Ln. 10-84600-090-0 1 $300 $30 Subtotal $2,70 Total Assessments $30,90 /~6 PROJECT LOCATION APPLE VALLEY Q a~ ~ , Oct. 3, 2001 WOODGATE 1st ADDITION Fig. STREET IMPROVEMENTS City of Eagan LOCATION MAP -PROJECT 853 1 s f ,'~ /~ ALLARD PA~ ~, M ~ 4~H ADD. ,, our or ,~ wq~N~r ~~ 3Q CITL,^,T a 1~, Q ,~ r Q 1 3 ~~ 2 c /; 9 3 ~~~. ,\ ,~ \` CLIFF ROAD --~~ Z / ~ o JOHN!-~lY;~At~ RTDG`~~ 3R`8-~---' ~; ~ ~, ~~~ Z Q ASSESSMENT AREA ... - .... M STREET IMPROVEMENTS (~ ~J`J /~ x SCALE: 1 "=300 FT. s/is/o~ VV G: Feaaablit~/L002/853_WOODGATE~g2~SSESS WOODGATE 1st ADDITION Figure STREET IMPROVEMENTS/AREA ASSESSMENT MAP City of Eagan CITY PROJECT 853 2 60' ROW EX. D412 CURB & GUTTER 2" - BITUMINOUS SURFACE 6"- 12" AGGREGATE BASE Existing Typical Section 60' ROW EDGE MILL (6' wide) T 32' 11/2' TYPE 41 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS NECESSARY BITUMINOUS TACK COAT EX. 2" -BITUMINOUS SURFACE EX. 6"- 12" AGGREGATE BASE Bituminous Street Overlay Proposed T 'on G: FeasibilityReports2002/853woodgate WOODGA st ADDITION STREET IMPROVEMENTS City of Eagan TYPICAL SECTIONS -PROJECT 853 Oct. 3, 2001 Fig. 3 Agenda Information Memo November 20, 2001 Eagan City Council Meeting C. PROJECT 854, PARKCLIFF 1sT - 3RD ADDITIONS STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 854 (Parkcliff ls` - 3'~ Additions - Street Overlay) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The resurfacing of Parkcliff Drive, Parkridge Drive and Parkridge Court has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June, 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the Parkcliff ls` - 3~ Additions neighborhood, located south of Cliff Road and west of Lexington Avenue. • On October 16, 2001, the feasibility report for Project 854 was presented to the City Council and a Public Hearing was scheduled for November 20 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 13 in the Media Room at the Fire Administration Building for the adjacent property owners and representatives to discuss the proposed improvements. Of the 73 total properties proposed to be assessed under this improvement, 3 persons representing 3 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. . ATTACHMENTS: • Feasibility Report, page~~through / ~.~ • Neighborhood Meeting Minutes, pages~through~Q /,30 City of Eagan Report for Parkcliff 1St -~ 3ra Additions Street Improvements City Project No. 854 Eagan, Minnesota November, 2001 /3/ ti; ~'~ city of eagan PATRICIA E AWADA Mayor PAUL BA1~J PEGGY CARISON CYNDEE FIELDS MEG TIIIEY Council Members THOMl~S HEDGES City Administrator Mtmidpal Center. 3830 Pilot Knob Road Eagan, MN 55122-1897 Phone. 651.681.4600 Fax: 651.681.4612 TDD: 651.454.8535 Mamtenan« Facility: 3501 Coadtman Point Fagan. MN 55122 Phone: 651.681.4300 Fax: 651.681.4360 TDD: 651.454.8535 ~vww dgrofeagan.rnm 14, 2001 [onorable Mayor and City Council 'ity of Eagan 830 Pilot Knob Road .aean. MN 55122 Parkcliff 1`t - 3rd Additions Street Improvements City Project No. 854 Mayor and City Council: red is ow report for the Parkcliff 1 "-3`d Street Improvements, City Project No. 854. The presents and discusses the proposed improvements and includes a cost estimate, inary assessment roll and schedule. would be pleased to meet with the City Council at your convenience to review and uss the contents of this report. .. ~.Jf ~~ P. Gorder ;tart City Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. -~ ~c~ John P. Gorder Date: ~/- /4 -O ( Reg. No. 22813 wed By: ~-~- ~ . of Public W Date: I~-15-oti By: THE LONE OAKTREE The symbol of strength and growth in our Dept. Date: ~ ~ v ~ ~~ ~ ~ oommtutity I ~(~~ TABLE OF CONTENTS Letter of TransmittaUCertification Table of Contents Page Introduction /History ...........................................................................................2 Scope ................................................................................................................. 3 Feasibility and Recommendations ..............................................................................4 Street Evaluation .................................................................................................. 4 Proposed Improvements ..........................................................................................5 Easements/Permits ................................................................................................ 6 Cost Estimate ....................................................................................................... 6 Assessments .................................................................................:...................... 6 Low Density Residential ............................................................................... 6 Assessment Financing Options ................................................................................. 7 Revenue Source ................................................................................................... 7 Project Schedule .................................................................................................. 8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - I Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section -Overlay /33 November 2001 Street Improvement Report Parkcliff 1st _ 3ra Additions Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.81 miles of 32' wide streets within the Parkcliff 1~ - 3'~ Additions are identified for street overlay improvements in 2002. Figure 1, located in Appendix C, illustrates the project location. The streets were constructed in 1979, 1983 and 1984 as part of adjacent residential development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Parkcliff 1~`-3`~ Additions, which are presently nearing the 20 -year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that the streets in the Parkcliff 1~`-3'~ Addition were seal coated two times, in 1991 and 1995. The streets within Parkcliff ls` were also sealcoated in 1985. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 2001 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy /3 y of the street pavements if not combined with the proposed bituminous overlay proposed with this project. The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.8 miles of roadways located within the Parkcliff 15t - 3`~ Additions. Figure 2, located in Appendix C, illustrates the project area. Also included in this project are replacement of the damaged curb and gutter, sanitary/storm sewer manhole casting adjustment and replacement, and reconstruction of several sanitary/storm sewer manholes. /.3S Example of City Street Pavement Preparatory Maintenance Area Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is reconunended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: P I Recommended Improvement 56 - 100 RoutineMaintenance/CrackSeal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2001 PCI ranking for the Parkcliff area discussed in this report has a neighborhood weighted average pavement condition rating of 57. This ratings falls near the lower range of the "Routine Maintenance/ Crack SeaU Seal Coat" category because of the preparatory maintenance performed by City crews, as mentioned above. Although the PCI ratings are slightly above the "Patch/ Repair and/or Overlay" category, the pavements are losing structural stability at a fast rate. Therefore, the 2002 construction season is the optimal time to construct the bituminous overlay on these streets. The project can be delayed until the PCI ratings fall into the "Patch/ Repair and/or Overlay" category. However, if it is delayed, the structural benefit to the pavements may be reduced. %3b Proposed Improvements The proposed street improvements are shown in Figure 3. The existing street section consists of a 3" bituminous surface supported by a 8" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 %-inch bituminous overlay. A 400-foot long portion of Parkridge Drive near Parkridge Court is in such condition that the existing pavement (3" thick) will need to be removed and replaced prior to the overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spelled or settled. It is estimated that approximately 17% (0.3 miles) of the existing concrete curb and gutter will have to be replaced. %37 Typical Street Condition - Parkcliff ]-3 Additions Easement/Permits All work will be in the public right-of--way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay ..............................................$87,000 • Repair Existing Concrete Curb & Gutter .................. 61 700 Total ............ $148, 700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Low Density Residential (R-1) 50% SO% • Neighborhood Parks SO% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential Lots (R-1) All residential equivalent properties (73 total) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $596/lot and is calculated as follows: %38' 1) [$87,000 (Mill & Overlay Cost) x SO% _ $43,508 (Total Residential Assessment) 2) $43,508 (Total Residential Assessment) _ $596/ lot 73 Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result for asingle-family home based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot =-$596 Principal Interest Cost Per Year Per Year Per Year First Year $119 $42 $161 Fifth Year $119 $8 $127 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $87,000 $43,508 ($43,492) Repair Existing Curb $61,700 -0- (61,700) Total $148,700 $43,508 ($105,192) The City's Major Street Fund will finance the estimated project deficit of $105,192 (71 % of total). %39 Project Schedule Present Feasibility Report to City CounciU Order Public Hearing ..........................................................October 16, 2001 Neighborhood Meeting ......................................................................November 13, 2001 Public Hearing ......................................................................November 20, 2001 Approve Plans and Specifications .................................................................. January, 2002 Award Contract ............................................................................. February, 2002 Project Completion ................................................................................July 31, 2002 Final Cost Report .......................................................................... September, 2002 Final Assessment Hearing ..................................................................................... Fall, 2002 First Payment Due with Property Tax Statement ....................................May 15, 2003 %yU Appendix A Preliminary Cost Estimate Parkcliff 1`c - 3`a Additions Street Overlay City Project No. 854 I. Bituminous Street Overlay Item Unit Est. Unit Price Est. Cost obilization L.S. 1 $2,500.0 $2,50 ill Bituminous Pavement S.Y. 5770 $1.0 $5,77 emove Bituminous Pavement S.Y. 1350 $2.0 $2,70 e 31 Base Course Mixture Ton 170 $27.0 $4,59 e 41 Wear Course Mixture Ton 1400 $29.0 $40,60 ituminous Material for Tack Coat Gal. 740 $1.5 $1,11 dust Valve Box Each 7 $150.0 $1,05 dust Frame & 1Zin Castin Manhole Each 22 $200.0 $4,40 raffic Control L.S. 1 $1,000.0 $1,00 Subtota $63 72 + 5%Contin encie $3,18 Subtota $66,91 + 30% Indirect Cost $20,073 TOT $87,00 II. Repair Existing Concrete Curb & Gutter Item Unit Est. Unit Price Est. Cost emove Concrete Curb and Gutter .F. 1500 $5.0 $7,500.0 412 Concrete Curb and Gutter .F. 1500 $20.0 $30,000.0 dust Frame & Rin Castin C.B ACH 15 $200.0 $3,000.0 od w/To soil .Y. 400 $6.5 $2,600.0 " Concrete Valle Gutter .Y. 14 $42.0 $588.0 ituminous Drivewa Patchin .Y. 100 $15.0 $1,500.0 Subtota $45,190.0 + 5% Contin encie $2,259.5 Subtota $47 450.0 + 30% Indirect Cost $14,235.0 TOT $61,700.0 Total Project Cost $148,700.00 /'f/ Appendix B Preliminary Assessment Roll Parkcliff 1st - 3`d Additions Street Overlay City Project No. 854 Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total arkcliff 1st Addition lock 1 604 Parkcliff Dr. 10-56700-010-01 1 $596 $59 610 Parkcliff Dr. 10-56700-020-01 1 $596 $59 616 Parkcliff Dr. 10-56700-030-01 1 $596 $59 622 Parkcliff Dr. 10-56700-040-01 1 $596 $59 Subtotal $2,38 arkcliff 1st Addition lock 2 603 Parkcliff Dr. 10-56700-010-02 1 $596 $59 607 Parkcliff Dr. 10-56700-020-02 1 $596 $59 611 Parkcliff Dr. 10-56700-030-02 1 $596 $59 615 Parkrid a Dr. 10-56700-040-02 1 $596 $59 619 Parkrid a Dr. 10-56700-050-02 1 $596 $59 623 Parkrid a Dr. 10-56700-060-02 1 $596 $59 627 Parkrid a Dr. 10-56700-070-02 1 $596 $59 631 Parkrid a Dr. 10-56700-080-02 1 $596 $59 635 Parkrid a Dr. 10-56700-090-02 1 $596 $59 639 Parkrid a Dr. 10-56700-100-02 1 $596 $59 643 Parkrid a Dr. 10-56700-110-02 1 $596 $59 647 Parkrid a Dr. 10-56700-120-02 1 $596 $59 649 Parkrid a Dr. 10-56700-130-02 1 $596 $59 651 Parkrid a Dr. 10-56700-140-02 1 $596 $59 Subtotal $8,34 is~a Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total arkcliff 1`` Addition lock 3 614 Parkrid a Dr. 10-56700-010-03 1 $596 $59 618 Parlcrid a Dr. 10-56700-020-03 1 $596 $59 622 Parlcrid a Dr. 10-56700-030-03 1 $596 $59 626 Parkrid a Dr. 10-56700-040-03 1 $596 $59 632 Parlcrid a Dr. 10-56700-050-03 1 $596 $59 638 Parkrid a Dr. 10-56700-060-03 1 $596 $59 648 Parkrid a Dr. 10-56700-070-03 1 $596 $59 Subtotal $417 arkcliff 2"d Addition lock 1 4650 Parkrid a Ct. 10-56701-010-01 1 $596 $59 652 Parkrid e Ct. 10-56701-020-01 1 $596 $59 654 Parkrid e Ct. 10-56701-030-01 1 $596 $59 656 Parkrid e Ct. 10-56701-040-01 1 $596 $59 658 Parkrid e Ct. 10-56701-050-01 1 $596 $59 662 Parkrid e Ct. 10-56701-060-01 1 $596 $59 666 Parkrid a Dr. 10-56701-070-01 1 $596 $59 670 Parkrid a Dr. 10-56701-080-01 1 $596 $59 674 Parkrid a Dr. 10-56701-090-01 1 $596 $59 Subtotal $5 6 arkcliff 2°d Addition lock 2 680 Parla-id a Dr. 10-56701-010-02 1 $596 $59 684 Parkrid a Dr. 10-56701-020-02 1 $596 $59 686 Parkrid a Dr. 10-56701-030-02 1 $596 $59 688 Parlcrid a Dr. 10-56701-040-02 1 $596 $59 690 Parla~id a Dr. 10-56701-050-02 1 $596 $59 692 Parkrid a Dr. 10-56701-060-02 1 $596 $59 694 Parla~id a Dr. 10-56701-070-02 1 $596 ~ $59 696 Parkrid a Dr. 10-56701-080-02 1 $596 $59 Subtotal $4,76 /~f3 Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total arkcliff 2°d Addition lock 3 655 Parkrid a Dr. 10-56701-010-03 1 $596 $59 659 Parkrid a Dr. 10-56701-020-03 1 $596 $59 663 Parkrid a Dr. 10-56701-030-03 1 $596 $59 667 Parkrid a Dr. 10-56701-040-03 1 $596 $59 669 Parkrid a Dr. 10-56701-050-03 1 $596 $59 671 Parkrid a Dr. 10-56701-060-03 1 $596 $59 673 Parkrid a Dr. 10-56701-070-03 1 $596 $59 675 Parkrid a Dr. 10-56701-080-03 1 $596 $59 677 Parkrid a Dr. 10-56701-090-03 1 $596 $59 679 Parkrid a Dr. 10-56701-100-03 1 $596 $59 681 Parkrid a Dr. 10-56701-110-03 1 $596 $59 Subtotal $6,55 arkcliff 2°d Addition lock 4 683 Parkrid a Dr. 10-56701-010-04 1 $596 $59 685 Parkrid a Dr. 10-56701-020-04 1 $596 $59 687 Parlcrid a Dr. 10-56701-030-04 1 $596 $59 689 Parltrid a Dr. 10-56701-040-04 1 $596 $59 691 Parkrid a Dr. 10-56701-050-04 1 $596 $59 693 Parkrid a Dr. 10-56701-060-04 1 $596 $59 695 Parkrid a Dr. 10-56701-070-04 1 $596 $59 Subtotal $417 /S~f~ . Lot Unit Parcel (R-1 Low Densi ) P.I.N. E uivalent Assessment Total arkcliff 3~d Addition lock 1 628 Parkcliff Dr. 10-56702-010-01 1 $596 $59 634 Parkcliff Dr. 10-56702-020-01 1 $596 $59 640 Parkcliff Dr. 10-56702-030-01 1 $596 $59 646 Parkcliff Dr. l 0-56702-040-01 1 $596 $59 652 Parkcliff Dr. 10-56702-050-01 1 $596 $59 658 Parkcliff Dr. 10-56702-060-01 1 $596 $59 664 Parkcliff Dr. 10-56702-070-01 1 $596 $59 Subtotal $4172 arkcliff 3'd Addition lock 2 633 Parkcliff Dr. 10-56702-010-02 1 $596 $59 639 Parkcliff Dr. 10-56702-020-02 1 $596 $59 645 Parkcliff Dr. 10-56702-030-02 1 $596 $59 651 Parkcliff Dr. 10-56702-040-02 1 $596 $59 657 Parkcliff Dr. 10-56702-050-02 1 $596 $59 663 Parkcliff Dr. 10-56702-060-02 1 $596 $59 Subtotal $3 57 Total Assessments 43 50 /~S .i, ROSE~lOUNT /~v/ ^ct. 4, 2001 PARKCLIFF 1ST-3RD ADDITIONS Fig STREET IMPROVEMENTS City of Eagan LOCATION MAP -PROJECT 854 1 Q -w~ PROJECT LOCATION CLIFF ROAD ____ 2 1 o11-oz s ~ 3 4 ~ 6 2 ~ ~ ~ 1 ~O 6 5 3 4 ~~ 2 1 r /(~ 3~ 5 2 4 5 1 ~ 7 6 2 1 4~ 4 3 4 DAKOTA COUNTY PARKVIEW 2 2 5 3 oio-oi 3 3 2 2 8 4 3 4 3 6 2 .RI G 4 ~~ ' GOLF 9 5~ C 5 ~ 5 1 11 10 ~s z ~ 1 6 11 ~- 7 1 \6 7 g 9 ~ 10 COURSE ,2 ~ 9 P (; 5 s ~ 8 ELLS 13 1 K~ 3 4 G 3 PNON P P~~ LE8 REMOVE & REPLACE IX. BITt1MIN0US SURFACE (APPROX. 400 FT.) G~ONP~ ~~ DAKOTA COUNTY 010-04 STREET IMPROVEMENTS ASSESSMENT AREA ~ s~ ~ ^^~ ~~ a SCALE: 1 "=300 FT. s/2s/o~ G: Feoaob0it~/2002/854~ARKCIJFFt-3~g2ASSESS PARKCLIFF 1st-3rd ADDITIONS Figure STREET IMPROVEMENTS/AREA ASSESSMENT MAP City of Eagan CITY PROJECT 854 2 i i 60' ROW EX. D412 CURB do GUTTER 2 1/2"-3" BITUMINOUS SURFACE 8" AGGREGATE BASE Existing Typical Section 60' ROW 32' . (F- EDGE MILL (6' wide} T 1+/r' TYPE 41 BITUMINOUS OVERLAY REPLACE EX. CURB & GUTTER AS NECESSARY 61TUMINOUS TACK COAT 2 1/2"-3" BITUMINOUS SURFACE 8" AGGREGATE BASE Bituminous Street Overlay Pro G: FeasibilityReports2002/854PARKCLIFF City of Eagan Section PARKCII'FF 1st-3rd ADDITIONS STREET IMPROVEMENTS TYPICAL SECTIONS -PROJECT 854 Oct. 4, 2001 Fig. 3 INFORMATIONAL NEIGHBORHOOD MEETING MINUTES PROJECT 854, PARKCLIFF 1"-3rd NOVEMBER 13, 2001, 6:30 P.M. Attendance: Russ Matthys, City Engineer and 3 residents representing 3 properties. Welcome and Introduction City Engineer Matthys gave an introduction and described the public improvement process and proposed street improvements. Questions/Comments 1. East of intersection of Parkridge Drive and Parkridge Court there appears to be a spring (Lots 6 & ~. Look for big patch near mailboa on south side. City staff will review the site conditions. We may be able to address with drain the connected to storm sewer. 2. Tired of construction - want a break from construction disturbance. Street rating is at high end of overlay category ahhough there is a large (400') section of poor street that will have to be removed. It would not be significantly harmful to decay overlay for one year. 3. Someone told me no assessments, so I called City HaU and they said $400. Now you tell me almost $600. Is this a moving target? In past 4 years, milUoverlays have ranged from $400 to $600 for assessments per lot. Lower assessments usually include twin homes or townhouses as more density reduces assessment rate. 4. My street looks good in front of my house. 5. Your promoting of this improvement is biased. You are only creating work to justify your job. Staffhas plenty of work to do with or without this particular improvement. G:RMI'Ol/foIISGhQNLTTES/P854 Parkclifflst-3"' 11-13-01 ~'~9 NEIGHBORHOOD MEETING PARK CLIFF PROJECT 854 TUESDAY, NOVEMBER 13, 2001 - 6:30 P.M. NAME ADDRESS 1 3. ' 4. 5. 6. 7. ' 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-IN.Sheet /SO Agenda Information Memo November 20, 2001 Eagan City Council Meeting D. PROJECT 856, CHES MAR 1sT ~ 5TH ADDITIONS STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 856 (Ches Mar ls` - 5'~ Additions - Street Overlay) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The resurfacing of Lakeside Drive, Lakeside Circle, Ridgeview Drive, Ches Mar Lane, Ches Mar Drive, Dunbenry Lane, Dunberry Circle, and Oak Circle has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June, 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the Ches Mar ls` - 5"' Additions neighborhood, located north of Cliff Road and east of Pilot Knob Road. • On October 16, 2001, the feasibility report for Project 856 was presented to the City Council and a Public Hearing was scheduled for November 20 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 14 in the Community Room for the adjacent property owners and representatives to discuss the proposed improvements. Of the 117 total properties proposed to be assessed under this improvement, 2 persons representing 2 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages~~ough~~ • Neighborhood Meeting Minutes, pages~through~~ /S/ City of Eagan Report for Ches Mar 1St _ 5th Additions Street Improvements City Project No. 856 Eagan, Minnesota November, 2001 /,S~ ,~i. ~:.qe city of eac~an PAT121CW E AWADA Mayor PAUL BAKI~T] PEGGY CARLSON GYNDEE FIELDS MEG TTLLEY Coundl Members THOMAS H1DGFS Gry Adminisvator Mtmidpal Center. 3830 Pilot Knob Road Eagan, MN 55122-1897 ~ Phone: 651.681.4600 Fax: 651.681.4612 TDD: 651.454.8535 Maintenance Facility: 3501 Coachman Point Eagan, MN 55122 Phone: 651.681.4300 Fax: 651.681.4360 TDD: 651.454.8535 www.dtyofeagan.oom ovember 1 S, 2001 Ionorable Mayor and City Council 'ity of Eagan 830 Pilot Knob Road ,aEan. MN 55122 Ches Mar 1`t - 5th Additions Street Improvements City Project No. 856 Mayor and City Council: ached is our report for the Ches Mar 1" - 5`h -Street Improvements, City Project No. 856. report presents and discusses the proposed improvements and includes a cost estimate, iminarv assessment roll and schedule. e would be pleased to meet with the City Council at your convenience to review and scuss the contents of this report. P. Gorder tant City Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. i~~~ John P. Gorder Date: /~' ~ ~' ~ ~ Reg. No. 22813 wed By: ~_ of Public W By: THE 1;oNE OAKT1tEE finance Dept. The symbol of strength and growth in our community /S3 Date: ~ ~ ' ~ S - O Date: ' ~ ~ ~ ~ f ~ TABLE OF CONTENTS Letter of TransmittallCertification Table of Contents Page Introduction/ History .......................................................................................... 2 Scope ................................................................................................................. 3 Feasibility and Recommendations ..............................................................................3 Street Evaluation .................................................................................................. 4 Proposed Improvements ..........................................................................:...............4 Easements(Permits ................................................................................................ 4 Cost Estimate ....................................................................................................... 5 Assessments ........................................................................................................ 5 Low Density Residential ............................................................................... 5 Assessment Financing Options ................................................................................. 6 Revenue Source ................................................................................................... 6 Project Schedule .................................................................................................. 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section -Overlay /SY November 2001 Street Improvement Report Ches Mar 1St - 5tb Additions Eagan, Minnesota Introduction/ History As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. l:n 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 1.15 miles of 32' wide streets have been identified for street overlay improvements in 2002. Figure 1, located in Appendix C, illustrates the project location. The streets were constructed in between 1976 and 1979 as part of adjacent residential development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occumng as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Ches Mar 1St - 5~' Additions, which is presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that the streets in the Ches Mar 1St - St" Additions were seal coated three times, in 1982, in 1988, and either 1991 or 1995. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 2001 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. 2 ~SS The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project azea and determined the system is in good working order and that no major repairs aze necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 1.15 miles of roadways located within the Ches Mar 1~` - 5~' Additions. Figure 2, located in Appendix C, illustrates the project area. Also included in this project are replacement of the damaged curb and gutter and sanitary/storm sewer manhole casting adjustment and/or replacement. %S6 Example of Street Preparatory Pavement Management Repairs Feasibility and Recommendations This project is necessary to prevent fiuther decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 RoutineMaintenance/CrackSeal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2001 PCI ranking for the portion of the Ches Mar ls` - 5~' Additions discussed in this report has a neighborhood weighted average pavement condition rating of 69. The relatively high PCI rating is due to the preparatory pavement management work done by City crews, as mentioned earlier. Although the PCI ratings are slightly above the "Patch/ Repair and/or Overlay" category, the pavements are at an age (25+ years) where they are losing structural stability at a relatively fast rate. Therefore, the 2002 construction season is the optimal time to construct the bituminous overlay on these streets. The project can be delayed until the PCI ratings fall into the "Patch/ Repair and/or Overlay" category. However, if it is delayed, the structural benefit to the pavements may be reduced. 4 is'7 Proposed Improvements i ~ , ~~ ti1~~ r~_ . 1 ~6'7~. T ~~ • Y / ~. ~ y ~ r _ -~,.. _ \y 7' ... ~_" - The proposed street improvements are shown in Figure 3. The existing street sections consists of a 4 %" - 6" bituminous surface supported by minimal gravel base.. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1 %z- inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bittuninous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and. gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 15% (0.4 miles) of the existing concrete curb and gutter will have to be replaced. is$' Typical Street Condition - Ches Maz 1-5 Additions Easement/Permits All work will be in the public right-of--way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a S% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay ............................................$128,700 • Repair Existing Concrete Curb & Gutter .................. 69 490 Total ............ $198,190 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Low Density Residential (R-1, R-2) 50% SO% Repair Existing Concrete Curb and Gutter 0% 100% %S9 Low Density Residential Lots (R-1, R-2) All residential equivalent properties (117 total) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The ~ City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (30 - 32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $493/lot and is calculated as follows: 1) % Low Density Residential = 12,070 feet / 12,820 (total f.f.) = 94.15% 2) [$122,400 (Mill & Overlay Cost) x 50% x 94.15%] _ $57,681 (Total Residential Assessment) 3) $57,681,~Tota1 Residential Assessment) _ $493/ lot 117 Residential Lots Joseph Connelly Addition (City of Eagan Property) The Joseph Connolly Addition is adjacent to Ches Mar Drive at Cliff Road. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable to the City for City-owned property. The estimated assessment to the City of Eagan for the Joseph Connolly Addition is $6,683 and is calculated as follows 3) % Low Density Residential = 700 feet / 12,820 (total f.f.) = 5.46% 4) [$122,400 (Mill & Overlay Cost) x 100% x 5.46%] _ $6,683 (Total City Property Assessment) J6o Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest detenmined by the results of the bond sale used to finance the improvements. The following payment schedule will result for asingle-family home based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot = $493 Principal Interest Cost Per Year Per Year Per Year First Year $99 $35 $134 Fifth Year $99 $7 $106 Revenue Source A summary of revenue sources is listed below: Project Property .City Cost Assessment Contribution Mill and Overlay $122,400 $64,364 ($58,036) Repair Existing Curb $69,490 -0- ($69,490) Total $191,890 $64,364 ($127,526) The City's Major Street Fund will finance the estimated project deficit of $127,526 (66% of total). %6/ Project Schedule Present Feasibility Report to City CounciU Order Public Hearing ..........................................................October 16, 2001 Neighborhood Meeting ......................................................................November 14, 2001 Public Hearing ......................................................................November 20, 2001 Approve Plans and Specifications .................................................................. January, 2002 Award Contract ............................................................................. February, 2002 Project Completion ................................................................................July 31, 2002 Final Cost Report .......................................................................... September, 2002 Final Assessment Hearing ..................................................................................... Fall, 2002 First Payment Due with Property Tax Statement ....................................May 15, 2003 /6~ Appendix A Preliminary Cost Estimate Ches Mar 1:` - 5`h Additions Street Overlay City Project No. 856 I. Bituminous Street Overlay Item Unit Est. Unit Price Est. Cost obilization L.S. 1 $2,500.0 $2,50 ill Bituminous Pavement S.Y. 8970 $1.0 $8,97 e 41 Wear Course Mixture Ton 2300 $29.0 $66,70 ituminous Material for Tack Coat Gal. 1210 $1.5 $1,815 dust Valve Box Each 15 $150.0 $2,25 dust Frame & Rin Castin Manhole Each 32 $200.0 $6,40 raffic Control L.S. 1 $1,000.0 $1,00 Subtota $89,64 + 5%Contin encie $4,482 Subtota $9413 + 30% Indirect Cost $28,239 TOT $122,40 II. Repair Existing Concrete Curb & Gutter Item Unit Est. Unit Price Est. Cost emove Concrete Curb and Gutter .F. 2100 $5.0 $10,500.0 412 Concrete Curb and Gutter .F. 2100 $15.0 $31,500.0 dust Frame & ltin Castin C.B ach 7 $200.0 $1,400.0 " Concrete Valle Gutter .Y. 42 $42.0 $1,764.0 od w/To soil .Y. 560 $6.5 $3,640.0 ituminous Drivewa Patchin .Y. 140 $15.0 $2,100.0 Subtota S50 900.0 + S% Contin encie $2,545.0 Subtota $53,450.0 + 30% Indirect Cost $16,040.0 TOT $69,490.0 Total Project Cost $191,890.00 /63 Appendix B Preliminary Assessment Roll Ches Mar lsc - St6 Additions Street Overlay Citv Proiect No. 856 Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total hes Mar 1st Addition lock 1 1393 Lakeside Dr. 10-17100-010-01 1 $493 $493 1387 Lakeside Dr. 10-17100-020-01 1 $493 $493 1381 Lakeside Dr. 10-17100-030-01 1 $493 $493 1375 Lakeside Dr. 10-17100-040-01 1 $493 $493 1369 Lakeside Dr. 10-17100-050-01 1 $493 $493 1363 Lakeside Dr. 10-17100-060-01 1 $493 $493 1357 Lakeside Dr. 10-17100-070-01 1 $493 $493 Subtotal $3,451 hes Mar 1st Addition lock 2 1351 Lakeside Dr. 10-17100-040-02 1 $493 $493 90 Rid eview Dr. 10-17100-050-02 1 $493 $493 98 Rid eview Dr. 10-17100-060-02 1 $493 $493 501 Ches Mar Dr. 10-17100-070-02 1 $493 $493 SOS Ches Mar Dr. 10-17100-080-01 1 $493 $493 511 Ches Mar Dr. 10-17100-090-01 1 $493 $493 Subtotal $2,95 hes Mar 1st Addition lock 3 1382 Lakeside Circle 10-17100-011-03 1 $493 $493 1384 Lakeside Circle 10-17100-012-03 1 $493 $493 1380 Lakeside Circle 10-17100-021-03 1 $493 $493 1378 Lakeside Circle 10-17100-022-03 1 $493 $493 1374 Lakeside Circle 10-17100-031-03 1 $493 $493 1376 Lakeside Circle 10-17100-032-03 1 $493 $493 1370 Lakeside Dr. 10-17100-040-03 1 $493 $493 1364 Lakeside Dr. 10-17100-050-03 1 $493 $493 505 Rid eview Dr. 10-17100-060-03 1 $493 $493 Subtotal $4,43 iby Lot Unit Parcel (R-1 Low Densi ) P.I.N. E uivalent Assessment Total hes Mar 1st Addition lock 4 1396 Lakeside Circle 10-17100-011-04 1 $493 $493 1394 Lakeside Circle 10-17100-012-04 1 $493 $493 1392 Lakeside Circle 10-17100-021-04 1 $493 $493 1390 Lakeside Circle 10-17100-022-04 1 $493 $493 1386 Lakeside Circle 10-17100-031-04 1 $493 $493 1388 Lakeside Circle 10-17100-032-04 1 $493 $493 Subtotal $2 95 hes Mar 2nd Addition lock 1 510 Rid eview Dr. 10-17101-010-01 1 $493 $493 518 Rid eview Dr. 10-17101-020-01 1 $493 $493 526 Rid eview Dr. 10-17101-030-01 1 $493 $493 1341 Ches Mar Ln. 10-17101-040-01 1 $493 $493 1335 Ches Mar Ln. 10-17101-050-01 1 $493 $493 1329 Ches Mar Ln. 10-17101-060-01 1 $493 $493 527 Ches Mar Dr. 10-17101-070-01 1 $493 $493 Subtotal $3,451 hes Mar 2nd Addition lock 2 513 Rid eview Dr. 10-17101-010-02 1 $493 $493 521 Rid eview Dr. 10-17101-020-02 1 $493 $493 529 Rid eview Dr. 10-17101-030-02 1 $493 $493 537 Rid eview Dr. 10-17101-040-02 1 $493 $493 545 Rid eview Dr. 10-17101-050-02 1 $493 $493 553 Rid eview Dr. 10-17101-060-02 1 $493 $493 561 Rid eview Dr. 10-17]01-070-02 1 $493 $493 562 Rid eview Dr. 10-17101-080-02 1 $493 $493 556 Rid eview Dr. 10-17101-090-02 1 $493 $493 548 Rid eview Dr. 10-17101-100-02 1 $493 $493 540 Rid eview Dr. 10-17101-110-02 1 $493 $493 1338 Ches Mar Ln. 10-17101-120-02 1 $493 $493 /6s 1330 Ches Mar Ln. ~10-17101-130-02 ~ 1 ~ $493 ~ $493 Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total 1322 Ches Mar Ln. 10-17101-140-02 1 $493 $493 545 Ches Mar Dr. 10-17101-150-02 1 $493 $493 551 Ches Mar Dr. 10-17101-160-02 1 $493 $493 557 Ches Mar Dr. 10-17101-170-02 1 $493 $493 563 Ches Mar Dr. 10-17101-180-02 1 $493 $493 Subtotal $8 87 hes Mar 3rd Addition lock 1 510 Ches Mar Dr. 10-17102-010-01 1 $493 $493 Subtotal ~ $493 hes Mar 3rd Addition lock 2 530 Ches Mar Dr. 10-17102-010-02 1 $493 $493 536 Ches Mar Dr. 10-17102-020-02 1 $493 $493 542 Ches Mar Dr. 10-17102-030-02 1 $493 $493 548 Ches Mar Dr. 10-17102-040-02 1 $493 $493 554 Ches Mar Dr. 10-17102-050-02 1 $493 $493 Subtotal $2 46 hes Mar 3rd Addition lock 3 566 Ches Mar Dr. 10-17102-010-03 1 $493 $493 572 Ches Mar Dr. 10-17102-020-03 1 $493 $493 Subtotal $98 /66 Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total hes Mar 4th Addition lock 1 512 Oak Leaf Circle 10-17103-010-01 1 $493 $493 514 Oak Leaf Circle 10-17103-020-01 1 $493 $493 516 Oak Leaf Circle 10-17103-030-01 1 $493 $493 518 Oak Leaf Circle 10-17103-040-01 1 $493 $493 520 Oak Leaf Circle 10-17103-050-01 1 $493 $493 522 Oak Leaf Circle 10-17103-060-01 1 $493 $493 524 Oak Leaf Circle 10-17103-070-01 1 $493 $493 526 Oak Leaf Circle 10-17103-080-01 1 $493 $493 528 Oak Leaf Circle 10-17103-090-01 1 $493 $493 1301 Dunbe Circle 10-17103-100-01 1 $493 $493 1305 Dunbe Circle 10-17103-110-01 1 $493 $493 1307 Dunbe Circle 10-17103-120-01 1 $493 $493 1299 Dunbe Circle 10-17103-130-01 1 $493 $493 1295 Dunbe Ln. 10-17103-140-01 1 $493 $493 1291 Dunbe Ln. 10-17103-150-01 1 $493 $493 1287 Dunbe Ln. 10-17103-160-01 1 $493 $493 1285 Dunbe Ln. 10-17103-170-01 1 $493 $493 1283 Dunbe Ln. 10-17103-180-01 1 $493 $493 1281 Dunbe Ln. 10-17103-190-01 1 $493 $493 1279 Dunbe Ln. 10-17103-200-01 1 $493 $493 Subtotal $9 86 hes Mar 4th Addition lock 2 1308 Dunbe Ln. 10-17103-010-02 1 $493 $493 1304 Dunbe Ln. 10-17103-020-02 1 $493 $493 1300 Dunbe I;n. 10-17103-030-02 1 $493 $493 1296 Dunbe Ln. 10-17103-040-02 1 $493 $493 1292 Dunbe Ln. 10-17103-050-02 1 $493 $493 1288 Dunbe Ln. 10-17103-060-02 1 $493 $493 1284 Dunbe Ln. 10-17103-070-02 1 $493 $493 1280 Dunbe Ln. 10-17103-080-02 1 $493 $493 1276 Dunbe Ln. 10-17103-090-02 1 $493 $493 Subtotal $4,43 /67 Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total hes Mar 5th Addition lock 1 1250B Dunbe Ln. 10-17104-011-01 1 $493 $493 1250A Dunbe Ln. 10-17104-012-01 1 $493 $493 1252A Dunbe Ln. 10-17104-021-01 1 $493 $493 1252B Dunbe Ln. 10-17104-022-01 1 $493 $493 1254 Dunbe Ln. 10-17104-030-01 1 $493 $493 1256 Dunbe Ln. 10-17104-040-01 1 $493 $493 1258 Dunbe Ln. 10-17104-050-01 1 ~ $493 $493 1260 Dunbe Ln. 10-17104-060-01 1 $493 $493 1268 Dunbe Ln. 10-17104-070-01 1 $493 $493 1270 Dunbe Ln. 10-17104-080-01 1 $493 ~ $493 1274 Dunbe Ln. 10-17104-090-OZ 1 $493 $493 Subtotal $5,423 hes Mar 5th Addition lock 2 1253 Dunbe Ln. 10-17104-010-02 2 $493 $98 1255 Dunbe Ln. 10-17104-021-02 1 $493 $493 1257 Dunbe Ln. 10-17104-022-02 1 $493 $493 1261 Dunbe Ln. 10-17104-030-02 2 $493 $98 1263 Dunbe Ln. 10-17104-041-02 1 $493 $493 1265 Dunbe Ln. 10-17104-042-02 1 $493 $493 1267 Dunbe Ln. 10-17104-050-02 1 $493 $493 1269 Dunbe Ln. 10-17104-060-02 1 $493 $493 1271 Dunbe Ln. 10-17104-070-02 1 $493 $493 1273 Dunbe Ln. 10-17104-080-02 1 $493 $493 1275 Dunbe Ln. 10-17104-090-02 1 $493 $493 1277 Dunbe Ln. 10-17104-100-02 1 $493 $493 Subtotal $6,902 /6~ Lot Unit Parcel (R-1 Low Density) P.I.N. E uivalent Assessment Total ilderness Ponds lock 1 497 Ches Mar Dr. 10-84275-050-01 1 $493 $493 Subtotal $493 ilderness Ponds lock 2 500 Ches Mar Dr. 10-84275-360-02 1 $493 $493 Subtotal $493 ose h Connell Addition 10-40150-010-01/02 1 $6,683 $6,683 Subtotal $6,683 Total Assessments $64 36 /69 /70 Q ^ct. 4, 2001 CHES MAR 1st-5th ADDITIONS Fig STREET IMPROVEMENTS City of Eagan LOCATION MAP -PROJECT 856 1 PROJECT LOCATION mo-Se ..r - ~-~----~ M~ W O \Z `i I O ^~ I..~.. ASSESSMENT AREA ~~~~~~~~~ p.R~~~ p1.F E p ~ SRS Q co . STREET IMPROVEMENTS 9/25/01 / // SCALE: 1'=400 FT. G: Feaaabilit~/1002/856_CHES MAR 1-S~g2...ASSESS CHES MAR 1st-5th Figure STREET IMPROVEMENTS/AREA ASSESSMENT MAP 2 City of Eagan CITY PROJECT 856 CLIFF ROAD 60' ROW Z EX. D412 CURB do GUTTER 4 1/2"-6"BITUMINOUS SURFACE AGGREGATE BASE Existing Typical Section EDGE MILL (6' wide) 1 REPLACE EX. CURB do GUTTER AS NECESSARY BITUMINOUS TACK COAT 4 1/2"-6" BITUMINOUS SURFACE Bituminous Street Overlay G: FeasibilityReports2002/856ChesMorl-5~g3 Oct. 25, 2001 CHES -5th ADDITIONS Fig STREET IMPROVEMENTS City of Eagan TYPICAL SECTIONS -PROJECT 856 3 CITY PROJECT NO 856 CHES MAR 1~-5~ ADDITIONS STREET IMPROVEMENTS WEDNESDAY, NOVEMBER 14, 2001 6:30 P.M. COMMUNITY ROOM Attendance: John Gorder, Assistant City Engineer; 2 persons representing 2 properties (see attached sign-in sheet). A. Welcome and Introduction • Assistant City Engineer Gorder welcomed the residents. B. History of PMP/Maintenance Work Completed/ PCI • Gorder provided background of the Pavement Management Program, and the preparatory work done in the area by City crews. C. Proposed Improvements • Gorder presented the project details, including construction, estimated costs, schedule and assessments. D. Questions/Comments Ms. Sue Nelson, 4465 Ches Mar Circle, stated that she received a notice of the project. Her neighborhood streets were overlayed in 1994 or 1995. She wondered why she and her neighbors on Ches Mar Circle received a notice. The notice was sent in error to residents on Ches Mar Circle. Their streets were rehabbed recently and are not included in this project. Gorder apologized to Ms. Nelson for the any inconvenience this may have caused. ]. How do you determine if a curb section is to be replaced? The curb will be replaced if it has settled and is not draining properly. Also, it will be replaced if it is badly cracked. 2. The street near my house is in good shape. I don't see the need for the street work. The condition of the streets are evah~ated on a neighborhood wide basis to maintain them in the same condition. The condition of the pavement for the neighborhood warrants the overlay at this time. With the overlay, the streets m the Ches Mar 1 ~`- 5~' Additions will be in good condition for another 2 5 to 20 years. Gorder explained the schedule for the project. The meeting adjourned at 7:00 p.m. / 73 NEIGHBORHOOD MEETING CHES MAR 1ST - 5T" ADDNS PROJECT 856 WEDNESDAY, NOVEMBER 14, 2001 - 6:30 P.M. NAME 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-IN.Sheet ADDRESS ~ ~~~ ~~~SG~yY~ ~~~ .~ /'~y Agenda Information Memo November 20, 2001 Eagan City Council Meeting A. RECEIVE BID AND AWARD SALE OF $13,970.000 GENERAL, OBLIGATION RECREATIONAL FACILITY BONDS. SERIES 2001A ACTION TO BE CONSIDERED: To approve the resolution awarding the sale of $13,970,000 General Obligation Recreational Facility Bonds, Series 2001A. FACTS: • A resolution to issue and sell bonds for the Community Center/Central Park construction project, pursuant to the June 2000 referendum election, was approved at the October 16, 2001 City Council meeting. • The bonds will provide permanent financing for the project over a 20-year term. • The bid opening will take place at noon on November 20. • Dave MacGillivray of Springsted will be at the Council meeting to present the bids and recommend action. • Ratings were requested from both Standard & Poors (S&P) and Moody's. S&P has reaffirmed its AA rating. Moody's rating is expected shortly. Currently, Moody's rating is Aa2, the equivalent of S&P's AA. • Sale recommendations and Official Statements were previously forwarded to the Council. ATTACHMENTS: • Enclosed on pages ~~1~ through is a copy of the resolution awarding the sale. ~~s A Extract of Minutes of Meeting of the City Council of the City of Eagan O Dakota Coun Minnesota h>> Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Eagan, Minnesota, was duly held at the City Hall in the City, on Monday, November 20, 2001 at 6:30 o'clock P.M. The following members were present: and the following were absent: *** *** *** The Mayor announced that the meeting was convened for the purpose of considering proposals for the purchase of $13,970,000 General Obligation Recreational Facilities Bonds, Series 2001A. *** *** *** The City Clerk then presented the proposals received prior to 12:00 o'clock Noon pursuant to the Terms of Proposal for the General Obligation Recreational Facilities Bonds, Series 2001A. These were examined and found to be as follows: Name of Bidder Interest Rates Purchase Price Attached Member introduced the following written resolution and moved its adoption: /76 ~~ ~~P RESOLUTION N0.2001- RESOLUTION AWARDING SALE OF $13,970,000 GENERAL OBLIGATION RECREATIONAL FACILITIES BONDS, SERIES 2001A, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND LEVYING TAXES FOR THEIR PAYMENT BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The proposal of (the "Purchaser") to purchase the $13,970,000 General Obligation Recreational Facilities Bonds, Series 2001A of the City is hereby found and determined to be the best proposal received pursuant to the Terms of Proposal, and shall be and is hereby accepted, said offer being to purchase Bonds bearing interest according to year of maturity as follows: Maturity Interest Maturity Interest (February 1) 2003 Rate (February 1) 2013 Rate 2004 2005 2006 2007 2008 2009 2010 2011 2012 at a price of $ 2014 2015 2016 2017 2018 2019 2020 2021 plus accrued interest. 2. To provide funds for construction of a Community Activities Center and infrastructure, trail and site improvements to Development District No. 3 as authorized by a bond election duly called and held on June 6, 2000, the City hereby determines that it is necessary and expedient to issue pursuant to Minnesota Statutes, Chapter 475, its negotiable General Obligation Recreational Facilities Bonds, Series 2001A (the "Bonds") in the aggregate principal amount of $13,970,000, dated December 1, 2001, which Bonds shall bear interest at the rates above set forth, computed on the basis of a 360-day year of twelve 30-day months, payable August 1, 2002 and semiannually thereafter on February 1 and August 1 in each year, and shall mature serially on February 1 in the years and amounts as follows: /97 O~PF~.x Amount Yeaz Amount 2003 $ 420,000 2013 $ 740,000 2004 530,000 2014 770,000 2005 550,000 2015 805,000 2006 565,000 2016 845,000 2007 585,000 2017 885,000 2008 605,000 2018 930,000 2009 630,000 2019 975,000 2010 650,000 2020 1,025,000 2011 680,000 2021 1,075,000 2012 705,000 [The Bonds maturing on February 1, 2021 are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on the mandatory redemption dates and in the principal amounts as follows: Mandatory Redemption Date Principal Amount *Final Maturity The principal amount of the Bonds maturing on February 1, 2021 or required to be redeemed on each mandatory redemption date as set forth above, may be reduced through the earlier optional redemption thereof, with any partial optional redemptions of Bonds of such maturities credited against future mandatory redemption requirements for such Bonds in such order as the City shall determine. In addition, on or prior to the 60th day preceding any mandatory redemption date, the Registrar and Paying Agent may, and if directed by the City shall, purchase the Bonds maturing on February 1, 2021 in an amount not exceeding the amount of the Bonds of such maturity required to be redeemed on such date and at a price not exceeding the principal amount thereof plus accrued interest. Any Bonds so purchased shall be canceled and the redemption thereof shall be credited against the principal amount of Bonds of such maturity required to be redeemed on the next mandatory redemption date.] All Bonds maturing on or after February 1, 2013, are subject to redemption and prior payment in whole or in part in such order as the City may determine and by lot within a maturity at the option of the City on February 1, 2012, and any date thereafter at par and accrued interest. In the event of redemption by lot of Bonds of like maturity, the Bond Registraz shall assign to each Bond of such maturity then outstanding a distinctive number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines the order of numbers, at $5,000 for each number, for all outstanding Bonds of like maturity. The order of selection of Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected, but only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. The Bonds shall be numbered R-1 upwards in order of /~~" issuance or in such other order as the Registrar may determine and shall be in the denomination of $5,000 each or any integral multiple thereof not exceeding the amount maturing in any year. 3. The Bonds, the Registrar's Authentication Certificate and the form of assignment shall be in substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF DAKOTA O CITY OF EAGAN No. GENERAL OBLIGATION RECREATIONAL FACILITIES BOND, SERIES 2001A Interest Rate Maturity Date of Original Issue December 1, 2001 Registered Owner: Principal Amount: CUSIP The City of Eagan, Dakota County, Minnesota, for value received, hereby promises to pay to the Registered Owner specified above, or registered assigns, the Principal Amount specified above on the maturity date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such Principal Amount at the Interest Rate specified above from December 1, 2001, or the most recent interest payment date to which interest has been paid or duly provided for as specified below, on February 1 and August 1 of each year, commencing August 1, 2002, until said principal amount is paid. Principal is payable in lawful money of the United States of America at the office of , in ,Minnesota, as Bond Registrar or of its successor as Bond Registrar designated by the City upon 60 days' notice to the registered owners at their registered addresses. Interest shall be paid on each February 1 and August 1 interest payment date by check or draft mailed to the person in whose name this Bond is registered at the close of business on the 15th day of the month preceding each interest payment date (whether or not a business day) at said person's address set forth on the registration books maintained by the Bond Registrar. Any such interest not punctually paid or provided for will cease to be payable to the owner of record as of such regular record dates and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the close of business on a special record date for the payment of such defaulted interest established by the Bond Registrar. /~9 The Bonds of this series maturing on or after February 1, 2013, are subject to ' art in such order as the Ci ma mphon at the oprion of the City, m whole or m p ty y determine and by lot within a maturity, on February 1, 2012 and any date thereafter at par and accrued interest. Thirty days' notice of prior redemption will be given by mail to the bank where the Bonds aze payable and to the registered owners in the manner provided by Chapter 475, Minnesota Statutes. Any defect in mailing notice of redemption shall not affect the validity of the proceedings for redemption. Any Bond called for redemption, and for the payment of which moneys are set aside by the City on the redemption date, shall not bear interest after the redemption date, regardless of any delay in its presentation. During such time as this Bond is registered in the name of Cede & Co., as nominee of Depository Trust Company ("DTC"), the method of payment, notice of redemption and certain other matters aze subject to the terms of a Blanket Letter of Representations executed by the City and DTC prior to the date of issuance of the Bonds as such Blanket Letter of Representations may be amended from time to rime. This Bond is one of an issue of Bonds in the aggregate principal amount of $13,970,000, all of like date and tenor except as to maturity, interest rate and redemption privilege, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota, including Chapter 475, Minnesota Statutes, for the purpose of providing funds for a community center and other improvements authorized at an election duly called and held; and this Bond is payable primarily from taxes levied under the Resolution described below, but this Bond constitutes a general obligation of the City and to provide moneys for the prompt and full payment of said principal and interest as the same become due the full faith and credit of the City is hereby irrevocably pledged, and the City will levy additional ad valorem taxes on all taxable property in the City, if required for such purpose, without limitation as to rate or amount. This Bond is transferable, as provided by the Resolution of the City Council authorizing the issuance of the Bonds of this series adopted November 20, 2001 (the "Resolution") only upon books of the City kept at the office of the Bond Registraz by the Registered Owner hereof in person or by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of the Bond Registraz, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Bond Registraz duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney, and, upon payment of any tax, fee or other governmental chazge required to be paid with respect to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this Bond may be treated as the absolute owner hereof for all purposes. The Bonds of this series aze issuable only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized denomination, as %g0 requested by the Registered Owner or the owner's duly authorized attorney upon surrender thereof to the Bond Registrar. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in regular and due form, time and manner as required by law and that this Bond, together with all other indebtedness of the City outstanding on the date of its issuance, does not exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose until the Certificate of Authentication and Registration hereon shall have been signed by the Bond Registrar. IN WITNESS WHEREOF, the City of Eagan, Minnesota, by its City Council, has caused this Bond to be executed in its behalf by the facsinle signature of the Mayor and by the facsimile signature of the City Clerk, all as of the Date of Original Issue specified above. Dated: (Facsimile Signature) ~~ Mayor (Facsimile Signature) City Clerk Bond Registrar's Certificate of Authentication and Registration This is one of the Bonds described in the within mentioned Resolution and this Bond has been registered as to principal and interest in the name of the Registered Owner identified above on the registration books of the City of Eagan, Minnesota. Bond Registrar Authorized Signature By %8/ PFD OR ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto (Please Print or Typewrite Name and Address of Transferee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: Please Insert Social Security Number or Other Identifying Number of Assignee Signature Guaranteed: Notice: The signature to this assignment must con espond with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges. 4. The Bonds shall be payable upon presentation at the office of in ,Minnesota, as Registrar and Paying Agent, or at the offices of such other successor agents as the City may hereafter designate upon 60 days' mailed notice to the registered owners at their registered addresses. Interest shall be paid by check or draft of the Registrar mailed to the registered owners at their addresses shown on the registration books on each interest payment date unless other arrangements satisfactory to the Bond Registrar the City and the registered owners of Bonds are made. The City shall deposit funds with the Bond Registrar at the time and in the manner necessary to provide for the full and prompt payment of such principal and interest. 5. The Bonds shall be prepared in typewritten or printed form under the direction of the City Clerk and when so prepared shall be executed on behalf of the City by the facsimile signature of the Mayor and by the facsimile signature of the City Clerk. The Bonds shall not be valid for any purpose until authenticated by the Bond Registrar. The Bond Registrar is authorized and directed to register the Bonds initially issued hereunder in such names as the purchaser may direct. The Bonds initially issued hereunder shall be registered as of December 1, 2001, and all Bonds issued in exchange therefor shall be registered as of such isa ~~ date ued after the first payment date, as of the most recent interest payment date on whicj' terest was paid or duly provided for. When the Bonds shall have been so prepared and executed, they shall be delivered by the Finance Director in exchange for the purchase price and upon receipt of the signed legal opinion of Faegre & Benson LLP, as Bond Counsel, and the purchaser shall not be required to see to the proper application of the proceeds. 6. (a) For purposes of this paragraph 6, the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond, the person recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean Depository Trust Company, New York, New York. "Participants" shall mean those broker-dealers, banks and other financial institutions for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Blank Letter of Representations from the City to DTC, with respect to obligations issued from time to time by the City, substantially in the form on file in the office of City Clerk. (b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register of the City,kept by the Registrar in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the registration books of the Registrar as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this Resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the Bonds only to Cede & Co. in accordance with %g3 the Representation Letter, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the ffect that DTC has determined to substitute a new nominee in place of Cede & Co., the will be transferable to such new nominee in accordance with subparagraph (f) hereof. ~~ (c) In the event the City determines that it is in the best interest of the Bdfieficial Owners that they be able to obtain Bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants, of the availability through DTC of Bond certificates. In such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with subparagraph (f) hereof. (d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, to DTC as provided in the Representation Letter. (e) The Representation Letter to DTC is hereby confirmed and expressly made applicable to the Bonds. The Representation Letter sets forth certain matters with respect to, among other things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this Resolution. (f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of paragraph 7 hereof. 7. As long as any of the Bonds issued hereunder shall remain outstanding, the City shall maintain and keep at the office of the Bond Registrar an office or agency for the payment of the principal of and interest on such Bonds, as in this Resolution provided, and for the registration and transfer of such Bonds, and shall also keep at said office of the Bond Registrar books for such registration and transfer. Upon surrender for transfer of any Bond at the office of the Bond Registrar with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the City shall execute and the Bond Registrar shall authenticate and deliver, in %Py ~o~ '•Z the ~~rth`e desi ated transferee or transferees one or more full re 'stered Bonds of the ~ ~ Y ~ same ries, of any authorized denominations and of a like aggregate principal amount, interest rate and maturity. The Bonds, upon surrender thereof at the office of the Band Registrar, may, at the option of the registered owner thereof, be exchanged for an equal aggregate principal amount of Bonds of the same maturity and interest rate of any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring fully registered Bonds is exercised, the City shall execute and the Bond Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every such exchange or transfer of Bonds, whether temporary or definitive, the City or the Bond Registraz may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other expenses of the City or the Bond Registrar incurred in connection therewith (except any applicable tax, fee or other governmental charge) shall be paid by the City. The City and the Bond Registrar shall not be obligated to make any such exchange or transfer of Bonds during the fifteen (15) days next preceding the date of redemption in the case of a proposed redemption of Bonds or to make any transfer during the fifteen (15) days next preceding any February 1 or August 1 interest payment date. 8. Interest on any Bond which is payable, and is punctually paid or duly provided for, on any interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for which such Bond was exchanged) is registered at the close of business on the 15th day of the month preceding such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the relevant regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the City in any lawful manner, if, after notice given by the City to the Bond Registraz of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Bond Registraz. Subject to the foregoing provisions of this pazagraph, each Bond delivered under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution. 9. As to any Bond, the City and the Bond Registrar and their respective successors, each in its discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the City nor the Bond Registrar nor their respective successors shall be affected by any notice to the contrary. Payment of or on account of the principal of any such Bond shall be made only to or upon the order of the registered owner thereof, but such registration may be, changed as above provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. %gS ~~ -~-' 10. For the convenience and ro er administration of the mone s to be ~: P P Y orrowed and repaid on the Bonds, and to make adequate and specific security to the Purchaser and holders from time to time of the Bonds, there is hereby created a special fund to be designated the "Recreational Facilities Bonds of 2001 Debt Service Fund" (the "Debt Service Fund") to be administered and maintained by the Treasurer as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Debt Service Fund shall be maintained in the manner herein specified until all of the Bonds and the interest thereon shall have been fully paid. To the Debt Service Fund there is hereby pledged and irrevocably appropriated and there shall be credited: (1) any collections of all taxes hereafter levied for the payment of the Bonds and interest thereon; (2) all investment earnings on funds in the Debt Service Fund and (3) any and all other moneys which are properly available and are appropriated by the City Council to the Debt Service Fund. The amount of any surplus remaining in the Fund when the Bonds and interest thereon are paid shall be used as provided in Minnesota Statutes, Section 475.61, Subdivision 4. The moneys in the Debt Service Fund shall be used solely to pay the principal of and interest on the Bonds. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein. To provide moneys for payment of the principal and interest on the Bonds, there is hereby levied upon all the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls according to market value and collected as part of other general ad valorem taxes of the City in the years and amounts as follows: Levy Year 2001 2002 2003 2004 2005 2006 2007 2008- 2009 2010 2011 2012 Collection Year Amount 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 %b'6 ,~ Levy Year ~~- 2013 2014 2015 2016 2017 Collection Year Amount 2014 2015 2016 2017 2018 2018 2019 2019 2020 Said levy shall be irrepealable and the taxes so levied are irrevocably appropriated to the Debt Service Fund, but the City reserves the right to reduce said levy in the manner and to the extent permitted by Minnesota Statutes, Section 475.61. It is hereby found and determined that the foregoing taxes, if collected in full, will produce at least five percent in excess of the amount needed to meet when due the payments of principal and interest on the Bonds; but the Bonds are general obligations of the City to which the full faith, credit and unlimited taxing powers of the City have been and are hereby pledged; and the City Council shall levy additional general ad valorem taxes on all taxable property in the City, if necessary, to pay the principal of and interest on the Bonds when due. 11. The City Clerk is authorized and directed to prepare and furnish to the purchaser and to the attorneys approving the Bonds, certified copies of all proceedings and records relating to the issuance of said General Obligation Recreational Facilities Bonds, Series 2001A and to the right, power and authority of the City and its officers to issue the same, and said certified copies and certificates shall be deemed the representations of the City as to all matters stated therein. 12. The Official Statement relating to the Bonds, on file with the Clerk and presented to this meeting, is hereby approved and its designation as a "near final" Official Statement for purposes of Rule 15c2-12 of the Securities and Exchange Commission and the furnishing thereof to prospective purchasers of the Bonds are hereby ratified and confirmed, insofar as the same relates to the Bonds and the sale thereof. The Continuing Disclosure Certificate included in the Official Statement is hereby approved and shall be executed and delivered in connection with the delivery of the Bonds. The Continuing Disclosure Certificate constitutes a contractual obligation in accordance with its terms. 13. The officers of the City are hereby authorized and directed to prepare and furnish to the Secretary of the Treasury a statement meeting the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986, as amended (the "Code"), by the 15th day of the second calendar month after the close of the calendar quarter in which the Bonds are issued. 14. The City shall not take or permit any action that would cause the Bonds to be "private activity bonds" within the meaning of Section 141 of the Code. The City shall comply with the rebate requirements imposed under Section 148(f) of the Code and %S'~ regulations thereunder, including (if applicable) the requirement to make periodic calculations of the amount subject to rebate thereunder and the requirement to make all required rebates to the United States. The City Clerk and the Finance Director of the City are hereby authorized to make on behalf of the City all elections that he may deem necessary and expedient under Section 148 of the Code. In addition, the City shall make no investment of funds that would cause the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Code and regulations thereunder. All terms used in this paragraph 14 shall have the meanings provided in the Code and regulations thereunder. 15. The City Clerk shall furnish a certified copy of this resolution to the County Auditor of Dakota County, and obtain the County Auditor's certificate as required by law. The motion for the adoption of the foregoing resolution was duly seconded by Member upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. P~~ O`~ %86' STATE OF MINNESOTA ) ~~ ~.~ COUNTY OF DAKOTA ) SS. a ) CITY OF EAGAN ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Eagan, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the City Council of said City held November 20, 2001 with the original thereof on file and of record in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to the issuance and sale of $13,970,000 General Obligation Recreational Facilities Bonds, Series 2001A of said City. WITNESS My hand officially and the seal of the City this November, 2001. City Clerk City of Eagan, Minnesota (Seal) M1:816676.01 of %b'9 Agenda Information Memo November 20, 2001 B. CLIFF LAKE ROAD & KYLE. WAY TRAFFIC ANALYSIS ACTION TO BE CONSIDERED: Receive the engineering traffic analysis for the intersection of Cliff Lake Road and Kyle Way/Cub Foods entrance and direct City staff to implement new traffic control devices OR deny any further consideration of additional traffic control improvements at said intersection. FACTS • On August 23, 2001, Mr. Jack Puterbaugh, representing the Cliff Lake Townhomes, submitted a letter and petition to the Mayor and City Council requesting the installation of a 4-way stop sign or traffic signal at the intersection of Cliff Lake Road and Kyle Way at the entrance to Cub Foods. • On September 17, Mr. Puterbaugh attended the Listening Session prior to the regular City Council meeting to discuss the details of his letter and the accompanying petition regarding his concerns about pedestrian safety at said intersection. • On October 2, 2001, the City Council authorized the preparation of a traffic control study by the City Engineer for the intersection of Cliff Lake Rd and Kyle Way/Cub Foods driveway entrance. • The City Engineer's analysis of the intersection of Cliff Lake Road and Kyle Way involved vehicle speed investigation, traffic volume counts, site survey and an accident history analysis. • Adherence to the City's adopted Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD) on warrants or engineering criteria for stop signs, traffic signals and pedestrian-actuated signals was maintained in the City Engineer's evaluation. • Upon an engineering review of the intersection and an evaluation of the existing traffic control and site conditions, it appears that the intersection does not currently meet the MnMUTCD requirements for additional traffic control measures. • This engineering traffic analysis has been completed and is being presented to the City Council for their information and consideration of the merits of pursuing further action. • Cost estimate for Pedestrian Actuated Traffic Control signal is $42,000 (estimate does not include EVP or pavement markings). ATTACHMENTS: • Engineering Traffic Analysis, page ~ and ~. • Location Map, page ~. ~ • Letter & Petition from Mr. Puterbaugh, page and ~. • Location of Pedestrian Safety Concerns, page /90 November 14, 2001 RE: Cliff Lake Road/Kyle Way Traffic Analysis The following are all requirements or justifications for street intersection traffic control, including pedestrian traffic, as stated in the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). (VV11-2) Signs located at 310' dvance Warning Signs (W11-2) at (Eastbound) and 380' (Westbound) in east 225' before crosswalk advance of crosswalk MEETS REQUIREMENTS W 11-2A signs located on shoulder and arning Signs At Crosswalk (W11- on median for both directions at crosswalk MEETS REQUIREMENTS 6"object visible at more than 380' fight Distance (Can see a 6" high (Westbound lane) and up to 250' bject in crosswalk from properly (Eastbound lane) in advance of the laced Advance Wamin Si n - 225' crosswalk MEETS REQUIREMENTS For Stop Sign Installation - 140 ehicles per hour on the cross street 261(weekday) - 281(weekend) ith delay of AT LEAST 30 seconds vehicles per hour, with average delays er vehicle of less than 10 seconds DOES NOT MEET REQUIREMENTS 28 (weekday) - 31 (weekend) Kyle 261 (weekday) - 281 (weekend) Cub For Stop Sign Installation - 350 405 (weekday) - 467 (weekend) Cliff ehicles entering the intersection from Lake Eastbound 11 approaches per hour for any 8 406 (weekday) - 468 (weekend) Cliff ours Lake Westbound DOES NOT MEET REQUIREMENTS For Pedestrian Actuated Traffic Average pedestrian volumes average ignals -minimum pedestrian volume 4 per hour during the average day, verages 100 per day, or 190 in any with a maximum of 9 pedestrians in ne hour one hour. DOES NOT MEET REQUIREMENTS • Accident history or experience involving pedestrians should not be construed as being necessary to justify higher levels of crosswalk protection. For the intersection in question, there was avehicle-pedestrian accident on April 13, 2000. An eastbound vehicle of Cliff Lake Road struck a 14-year old pedestrian crossing the intersection of Cliff Lake Road and Kyle Way from North to South. According to a witness, the pedestrian had been standing on the median and ran in front of the vehicle that struck him. The responding police officer listed "Pedestrian Violation or Error" as the primary contributing factor to the accident. • Advance warning signs (W 11-2) maybe used in advance of any crosswalk or trail crossing. Crosswalks maybe labeled with crosswalk warning sings (W 11-2A) at the crosswalk at the discretion of the City Engineer. Said signs are currently in place. J9i • Advance warning signs maybe placed at a distance of 150' from a crosswalk for an 85`s percentile speed of 35 MPH, and at a distance of 225' for an 85`~ percentile speed of 40 MPH. For Cliff Lake Road, the 85`h percentile speed is 40 MPH, and the advance warning signs are placed at distances of 380' (Westbound) and 310' (Eastbound), which exceed the requirements. • Sight distance is considered restricted if a motorist cannot see a 6-inch high object in the crosswalk when passing a properly located advance warning sign (225'). Field investigation concludes that a 6" object can be seen in the crosswalk from distances of more than 380' (Westbound) and 250' (Eastbound). • For the installation of a stop sign (based on vehicle delay) for a through street, the combined average vehiculaz and pedestrian volume from the minor (cross) street must average 140 per hour for the same 8 hours of a day, with an average delay to minor street vehicular traffic of AT LEAST 30 seconds per vehicle. While the average hourly traffic volume of the cross street does exceed 140 vehicles per hour, the average delay to these vehicles is only 10 seconds, well below the 30 seconds required for stop sign installation. • For the installation of a stop sign (based on traffic volume) for a through street, the number of vehicles entering the intersection from all approaches must exceed 350 vehicles per hour for any 8-hour span. While the average hourly traffic volume of the Cliff Lake Road approaches exceeds the 350 vehicles per hour requirement, the traffic on both the Cub Foods entrance and on Kyle Way do not reach 350 vehicles per hour. As such, the requirement for the installation of a stop sign based on traffic volume is not met. Pedestrian-actuated traffic signals maybe warranted if the minimum pedestrian volume during an average day reaches: a) 100 or more for each of any four hours; or b) 190 or more for any one hour For this intersection, the hourly pedestrian traffic averaged 4 pedestrians per hour for both 4 and 8 hour monitoring, with a maximum of 9 pedestrians per hour. Both of these values fall well below the warrants for pedestrian-actuated traffic signals. / 9~ CROSSWALK WARRANT ANALYSIS ENGINEERING DIVISION PUBLIC WORKS DEPARTMENT CITY OF EAGAN LOCACTION STREETS TO CROSS Cliff Lake Road ADJACENT STREET K le Wa /Cub Foods Entrance EXISTING CONDITIONS ROADWAY FUNCTIONAL CLASSIFICATION STREET TO CROSS Cliff Lake Road Minor Collector ADJACENT STREET Cub Foods Entrance/K le Wa Private AVERAGE DAILY TRAFFIC Weekda STREET TO CROSS Cliff Lake Road 5145 ADJACENT STREET Cub Foods Entrance/K le Wa 3263 AVERAGE DAILY TRAFFIC Weekend STREET TO CROSS Cliff Lake Road 5653 ADJACENT STREET Cub Foods Entrance/K le Wa 3560 VEHICULAR TRAFFIC MONITORING DATES 10/13/2001 - 10/16/2001 TOTAL MONITORING TIME HOURS 96 VEHICLES PER HOUR 8 Hour Peak -Weekda -Cliff Lake Road Eastbound 405 VEHICLES PER HOUR 8 Hour Peak -Weekend -Cliff Lake Road Eastbound 467 VEHICLES PER HOUR 8 Hour Peak -Weekda -Cliff Lake Road Westbound 406 VEHICLES PER HOUR 8 Hour Peak -Weekend -Cliff Lake Road Westbound 468 VEHICLES PER HOUR 8 Hour Peak -Weekda -Cub Foods 261 VEHICLES PER HOUR 8 Hour Peak -Weekend -Cub Foods 281 VEHICLES PER HOUR 8 Hour Peak -Weekda - K le Wa 28 VEHICLES PER HOUR 8 Hour Peak -Weekend - K le Wa 31 TRAILS Yes North side of Cliff Lake Road SCHOOL ZONE No PEDESTRIAN TRAFFIC Pavement Markin s AVG PEDESTRIANS PER HOUR 9 Hour Sam le 4 TRAFFIC CONTROL 2-Wa Sto Cross Street s SPEED LIMIT MPH Cliff Lake Road 35 85th % SPEED Weekda Cliff Lake Road Eastbound 39.1 Cliff Lake Road Westbound 40.1 85th % SPEED Weekend Cliff Lake Road Eastbound 38.8 Cliff Lake Road Westbound 39.8 ACCIDENTS/YEAR ACCIDENTS/YEAR Involvin Pedestrians COMMENTS: Peak Pedestrian and Vehicle Time between 4:00 and 6:00 PM Traffic Volume is hi hest on Saturda s, lowest on Sunda s /93 Q G~J 9-28-01 SCALE 1" = 100' ~19y a..~a w i~. CLIFF ~ E~ ~~ Existing Crosswalk Parking `\ it ~I v Rp, iff Lake Road & Kyfe Way Sept. 28, 01 City of Eagan Location Map CUB FOODS 1931 Jan Echo Trail Eagan, MN 55122 August 21, 2001 Mayor Patricia Awada Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 Deaz Mayor Awada: Please find attached a Petition that has been signed by the writer of this letter and several of my neighbors who live in the C1iffLake Townhouse project. The names of other owners and residents could have been obtained, but since a prior petition with some sixty names went unheeded, it seemed that further effort would have been a waste of time. The failure of Eagan city government to acknowledge receipt of communications represents a rather arrogant and cavalier attitude. Anyway, since the Planning Commission and City Council failed to address pedestrian safety at the intersection described in the Petition when the C1iffLake Townhouse project was approved, it is now time for you and the council to correct a failure of the past. Or, are you waiting for someone to be killed at this intersection before interest of city government is piqued? Enclosed is a clipping from the Pioneer Press of August 18's that describes what happens when city government does not act responsibly-a dead 15 year old. As an aside, maybe you can also explain why the intersection of Deerwood and Blackhawk Road is now controlled by the installation of through stop signs. Do you think it is possible to get a review of the enclosed Petition, and to receive a report back from the city? If you're short of stamps let me know and I'll furnish you with a SASE. Very Tru s, Jac erbaugh (651)452-6730 cc: Councilmember Paul Bakken; Councilmember Peggy Carlson; Councihnember Cyndee Fields; Councilmember Meg Tilley; Amy Sherman, Pioneer Press ~g~ i~ PETITION TO THE MAYOR AND MEMBERS OF THE EAGAN CITY COUNCIL: We the undersigned property owners and residents of the city of Eagan hereby request and demand that appropriate steps be initiated to ensure pedestrian safety at the intersection of Cliff Lake Road at Kyle Way and the entrance to the Cub Foods parking area. The failure of city officials, both elected and appointed, to ensure pedestrian safety at this intersection, either by the installation of four-way thru stop signs or a traffic semaphore, is tantamount to dereliction of duty. It is anticipated that this petition will result in appropriate corrective action being taken. NAME ADDRESS rl,q~-H~E~J l~~Bb ,GI's ,~~obl ~~~ __ ~9 _. ~l ~'I L ~n~M~~T ~~~1 Oc~~~~! ~~~ ~~ Zo ~~~ E~~ 7~, ~ ,K.v j- ~~ . ... J•/I .. . ~T~ U~- ~-- ~~~ ~~ ~ . ~Au„ .:, ~~ y 3 J a-n ~c.1~o rtrai ~ ~„ n1J -~ +'~ ~2! ~~~ FA+J'4 k! 3 I I INTERSTATE 494 ~~ U Cit f E y a an o g m Y rRGN~ it ^ H F '~ Q " F N°. cA ss MM ll~J a ~P9. < LONE oAK ROAD so NOV. ZOO1 ya w - - _ - - -- ~ Z - - TRUNK H W1' N - ~ o °. SS - -- .y ~ Z - - '~ - ___ __ ~ ~~ _ -- _ - _ ~ YANKEE DOODLE ~ ^~ g _ - - - -- -- - _ ?° ~ o Q J _- ' -- - _ DR ~- - .- _~ ~ -_ - _ _ ~ . - - - -_ - Z O -_ _ ~ - - WESCOTT ROAD -- -- .. DEE - - - DR. - - w - DIFFLEY RD. ~ ~ D~FFLEY ROnD - - - Z ~ ~ ---- _ ~ ~ - ~ ~5 ~ -- - __.. g O .. J -_. _ _ _ - - ..-_ . _ _ __ ~ _- _ - w _ _ - 1MlOERNESS -RUN - - ROgp - . -. _ _ w ~ ~ _ _ - - c~ - -'~ - - - -- _ - -- - _ _ CUFF --.- ~ O F -. _ , _. , _ - -CLIFF ROAD O`nN~~ UV O -. C ~ W ~ o 0 _ __ -- cT ~ a ~ ~ = Pedestrian Safety Concerns ~~ 11-15-01 / G: Techs/Bruce/Russ/Ped_concerns_exhibit Agenda Information Memo November 20, 2001 Eagan City Council Meeting C. CHARTER COMMISSION -REQUEST TO USE COUNCII: CHAMBERS ACTION TO BE CONSIDERED: To approve or deny the Charter Commission's request to use the City Council Chambers as the Charter Commission's meeting location and to waive all meeting room charges. FACTS: • The City received correspondence from Alvin Stafford, Acting Chairman of the Eagan Charter Commission, dated October 4, 2001 requesting that the Eagan City Council Chambers be reserved for the Commission's regular meetings on the second Wednesday of each month, and on other dates as may be required. • City Administrator Hedges was notified by City Attorney Dougherty that Betty Fedde, an Eagan Charter Commission member, had contacted the League of Minnesota~Cities (LMC) inquiring whether the Eagan Charter Commission is a commission of the City. • Mr. Eric Hedtke, staff attorney for the LMC, responded to Ms. Fedde's request stating that she should contact the State District Judge to receive a definitive answer on the status of the Eagan Charter Commission as a City commission. • The City responded to Mr. Stafford's request after consulting with City Attorney Dougherty, who stated that it is the discretionary function of the City Council to make the Council Chambers available to any entity, including the Charter Commission. • Correspondence from First Judicial District Chief Judge Richard Spicer recommending that the City provide the Eagan Charter Commission meeting space at City Hall at no charge. • At the direction of the City Council at the November 1, 2001 Special City Council Workshop, City Administrator Hedges sent a response to Chief Judge Spicer stating that it is the City Council's past practice of providing the Community Room to all non-City appointed organizations. • Ms. Fedde sent correspondence to the City Council requesting that the use of the Council Chambers for the Charter Commission's meetings be placed on the City Council agenda. • Mayor Awada responded to Ms. Fedde's correspondence, and placed the Commission's request to use the Council Chambers at no charge on the November 20, 2001 agenda. • It is the current policy of the City to provide all civic groups the opportunity to use the Community Room at no cost during business hours (8 A.M.-4:30 P.M.) and for a cost of $20/hour during non-business hours. Additionally, the group is required to pay a refundable $150 damage deposit. ATTACHMENTS: Attached without page number are copies of all correspondences that have occurred since Mr. Stafford's initial request for the use of the Council Chambers. /99 Agenda Information Memo November 20, 2001 Eagan City Council Meeting D. HISTORICAL SOCIETY-COMMISSION STATUS ACTION TO BE CONSIDERED: To provide direction regarding the creation of an Advisory Historical Commission, which includes establishing the size, makeup and appointment procedure for said Commission. FACTS: • Based on the direction of a City Council sub-committee, the members of the Eagan Historical Society have considered a change in status of the current Historical Society to an Advisory Historical Commission to the City Council. • At its most recent meeting, the Society members directed staff to prepare the attached memo which outlines the Society members suggestions for formation and membership makeup. • Consideration by the Council at this time is necessary if applications are to be taken and appoints made in conjunction with the appointment of members to the City's existing Advisory Commissions. • The City's existing Advisory Commission range in membership from eight to ten members. • The Society is suggesting that its existing twelve members be considered for appointment to the Historical Commission and that special consideration be granted with regard to attendance. ATTACHMENTS: A memo pre ared by staff on behalf of the Historical Society is included on pages aQL to I~ Q.~ a~ y sl ' 1-K- MEMO -. city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: JOANNA FOOTE, COMMUNICATIONS COORDINATOR DATE: NOVEMBER 13, 2001 SUBJECT: HISTORICAL SOCIETY FORMATION AS CITY COMMISSION In follow-up to the discussion held with Historical Society members and Councilmember Carlson, the members voted to accept the recommendation to become a Commission of the City with the condition that the Commission membership be structured to allow "Members at Large" with flexible attendance for those members who travel out of the region during portions of each year (retirees). The members asked that the Council perhaps consider the ability for members to vote by proxy or absentee when necessary. The members also request that for continuity of existing Historical Society activities and projects, that the Council consider appointing the 12 current Historical Society members to the Commission. The benefits of Commission status as discussed by the membership are: 1. easier facilitation of the budgeting process for the City Council, 2. an enhanced status as a Commission, and 3. higher visibility and recognition, which may translate, to greater participation by the community. The concerns related to Commission status as discussed by the Society members are: 1. the ability to retain current members, 2. the issues related to attendance as indicated previously, and 3. the possible limitation on the number of members allowed to serve. The Commission has been working diligently to restructure, reorganize.and reenergize its efforts to collect and preserve the history of Eagan for the good of the public (the Society's newly adopted mission statement). The members look forward to working more effectively with the City Council in this endeavor. In fact, in the past, a Councihnember has historically been appointed to serve as a member of the Historical Society. This appointment was not designated by the City Council in the past two years. Society members would welcome the resumption of this practice if the Councilmembers so desire. The membership has identified a variety of goals which it hopes to pursue including: • Creating and managing a filing system compatible with other Historical Societies in nation • Establishing a formalized process to accept donations (financial and of historical merit) • Sufficient secure, permanent space to operate • .Securing professional assistance in Society management and setup • Legal advice for knowing rights of donors and Society • Researching the feasibility of adding space to back of 1914 Town Hall ao~ The Historical Society members look forward to working with the City Council to further chart its path as a Commission and to achieve these goals. Please feel free to contact me if you or the City Councilmembers require further information regarding this matter. C munic Coordinator aoa Agenda Information Memo November 20, 2001, Eagan City Council Meeting VII. NEW BUSINESS A. REZONING, PRELIMINARY SUBDIVISION, AND VARIANCE (BERLIN ADDITION) TOM BERLIN, SR ACTIONS TO BE CONSIDERED: To approve a Rezoning of a five (5) acre parcel from A (Agriculture) to R-1 (Residential Single Family) located on Deerwood Drive in the SW'/4 of Sec. 22. To approve a Preliminary Subdivision to create two (2) lots for single family dwellings and one (1) outlot for park purposes (Bergin Addition) and a Variance from the improved public street access requirement to allow unimproved access on a five (5) acre parcel located on Deerwood Drive in the SW 1/4 of Sec. 22 with conditions in the APC meeting minutes. FACTS: • On October 23, 2001, the Advisory Planning Commission held a public hearing on this item and unanimously recommended approval with six conditions. • The City Council authorized the preparation of a purchase agreement on July 5, 2001, to obtain approximately 2 acres of the southern portion of the Bergin property for park purposes. ISSUE: • Access for the new single family dwelling lot is proposed via an existing unimproved right-of--way easement. The subdivision ordinance requires street improvements in conjunction with the development of land. However, staff does not believe such improvements are necessary until adjacent properties develop. ATTACHMENTS (2): October 23, 2001, APC meet_ ing minu ~, pages to ~Q~ Planning staff report, page ~ ~ to r ao3 City of Eagan Advisory Planning Commission Meeting ~~ ~~~ October 23, 2001 Page 10 REZONING & PRELIMINARY SUBDIVISION -TOM BERGIN, SR. Chair Heyl opened the next public hearing of the evening regarding Rezoning of five acres from A (Agriculture) to R-1 (Single Family) and a Preliminary Subdivision (Bergin Addition) to create two single family lots and one Outlot and a Variance to create lots without improved public access, located at 1240 Deerwood Drive in the SE '/< of Section 22. Planner Kirchoff introduced this item and highlighted the information presented in the City Staff report dated October 17, 2001. She noted the background and history. Applicant Tom Bergin expressed concern regarding condition number 4 that states a cash dedication of approximately $5,135 in lieu of on-site water quality ponding shall be required for this development. He stated he thought any issues in this regards were resolved with the City Attorney. Chair Heyl stated the Advisory Planning Commission does not deal with the cash dedication in lieu of on-site water quality ponding. She stated staff will get back to him regarding the matter. There being no public comment, Chair Heyl closed the Public Hearing and turned the discussion back to the Commission. Chair Heyl agreed with Staff and stated improved access is not appropriate at this time. Member Segal moved, Member Kaess seconded a motion to approve the request for a Rezoning of five acres from A (Agriculture) to R-1 (Single Family) located at 1240 Deerwood Drive in the SE %4 of Section 22. All voted in favor. Member Segal moved, Member Huusko seconded a motion to approve the request for a Preliminary Subdivision (Bergin Addition) to create two single family lots and one Outlot and a Variance to create lots without improved public access, located at 1240 Deerwood Drive in the SE'/4 of Section 22 subject to the following conditions: 1. The developer shall comply with the following standard conditions of plat approval as adopted by Council on February 3, 1993: Bl, 3, 4; G1 2. The property shall final platted. 3. An individual lot tree preservation plan will be required at the time of building permit application for Lot 2. a~s~ City of Eagan Advisory Planning Commission Meeting October 23, 2001 ®~ ~ ~ T Page 11 4. A cash dedication of approximately $5,135 in lieu of on-site water quality ponding shall be required for this development. 5. The transfer of Outlot A to the City shall occur prior to issuance of a building permit for Lot 2, Block 1, Bergin Addition. 6. If the development is allowed to utilize a private driveway for access to both lots, the developer shall provide a private access easement agreement for review and approval by the City Attorney prior to final subdivision approval. All voted in favor. Chair Heyl stated this item will be reviewed by the City Council on November 20, 2001. aas PLANNING REPORT CITY OF EAGAN REPORT DATE: October 17, 2001 CASES: 22-PS-17-09-01 22-RZ-11-09-01 APPLICANT: Tom Bergin, Sr. PROPERTY OWNER: Same HEARING DATE: October 23, 2001 PREPARED BY: Cynthia Kirchoff REQUESTS: Rezoning, Preliminary Subdivision, and Variance from Subdivision Ordinance (Bergin Addition) LOCATION: 1240 Deerwood Drive COMPREHENSIVE PLAN: LD, Low Density (0-4 units/acre) ZONING: A, Agriculture SUMMARY OF REQUEST The applicant is requesting approval of a Rezoning and Preliminary Subdivision (Bergin Addition) to subdivide a five acre parcel into two lots for single family dwellings and one outlot and Variance from the improved public street access requirement of the subdivision ordinance to allow unimproved access on property located at 1240 Deerwood Drive in the SE'/4 of Section 22. AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.40, Subd. 5 states in part, The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote oftwo-thirds of all members of the council. 2. The City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to the zoning ordinance without first having refened it to the planning commission for its consideration and recommendation. ~6 Planning Report-Bergin Addition October 23, 2001 Page 2 Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and .filed with the office of the City Clerk hereinafter referred to as the "Water Quality ao~ Planning Report-Bergin Addition October 23, 2001 Page 3 Management Plan." Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Variance City Code Chapter 13, Section 13.40, Subd. 3 states in part A. Purpose. The council may, after review and recommendation by the planning commission, grant variances from the strict application of the provisions of this chapter and impose conditions and safeguards in the variances so granted where practical difficulties or particular hardships result from carrying out the strict letter of the regulations of this chapter. D. Issuance. If the council shall determine that the special conditions applying to the structures or land in question are particular to such property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the proposed variance or waiver will not be contrary to the intent of this chapter and the comprehensive guide plan and that the granting of such variance or waiver will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardships or difficulties, the council may grant such variance or waiver and impose certain conditions and safeguards therein. BACKGROUND/HISTORY The property is an unplatted parcel. On July 5, 2001, the City Council authorized the preparation of a purchase agreement to obtain approximately 2 acres of the southern portion of the subject site for park purposes. EXISTING CONDITIONS An existing single family dwelling and detached accessory structure, both constructed in 1974, are present on the site. Existing structures are to remain and one of the two current driveways is to be utilized for access to the proposed Lot 2. The property is accessed via Deerwood Drive, which is unimproved at this segment. The site is located within the McCarthy Lake Shoreland Overlay District. There is a significant elevation change from the rear of the existing home to the southern property line, thus constituting a bluff. The property is heavily wooded. aoa' Planning Report-Bergin Addition October 23, 2001 Page 4 SURROUNDING USES The following table lists existing uses, zoning, and comprehensive guide plan designations surrounding Bergin Addition: Existing Land Use Zoning Land Use Designation North Single Family Dwelling A, Agriculture LD, Low Density South Patrick Eagan Park P, Park P, Park and Recreational Open Space East Patrick Eagan Park P, Park P, Park and Recreational Open Space West Single Family Dwelling A, Agriculture LD, Low Density EVALUATION OF REQUEST A. Rezoning Comprehensive Guide Plan -The Land Use Plan map indicates this property is designated LD, Low Density Residential, which allows residential development with a density range of 0 to 4 units per acre. The applicant is proposing to rezone the property to R-1, Residential Single Family. This zoning is consistent with the land use designation. In the future, Outlot A will be rezoned from R-1 to P, Park and will have the Land Use designation in the Comprehensive Guide Plan changed from LD to P, Park and Recreational Open Space. B. Preliminary Subdivision Compatibility with Surrounding Area -The properties to the north and west are 58 acres and 4.75 acres, respectively. They are guided Low Density Residential (0-4 units/acre) and are able to be further subdivided into smaller parcels. Patrick Eagan Park wraps around the site to the east and south. Thus, the proposed preliminary subdivision is consistent with adjacent land uses. Densi -The net density of the subdivision is .42 units per acre. The Comprehensive Guide Plan permits residential densities of 0 to 4 units per acre. Lots -The proposed lots comply with the minimum standards of the R-1 zoning district and Shoreland Ordinance as indicated in the following table. ' R-1 Standards Shoreland Standards Lat 1 Lot 2 Outlot A Lot Area 1.00 acre* 40,000 sq. ft * 2.06 acres 1.00 acre 1.69 acres Lot width 85 ft. 100 ft. 107.9 ft. 222.3 ft. 330.2 ft. * Minimum lot area for properties without municipal water and sewer. ao9 Planning Report-Bergin Addition October 23, 2001 Page 5 Setbacks -The R-1 zoning district requires the following minimum principal structure setbacks: 30 foot front yard, 10 foot side yard (5 foot for garage), and 15 foot rear yard. The future home on Lot 2 will need to comply with the minimum setbacks. Other Shoreland Standards -The shoreland ordinance permits 25 percent of the lot to be covered with impervious surface (i.e., house, shed, driveway, etc.). The plans show a 50 foot by 78 foot (3,875 sq. ft.) conceptual house pad and driveway on Lot 2. The future home on Lot 2 must be located outside of the bluff impact zone, which extends 20 feet from the top of the bluff. Gradin~/Topography -The site has large variations in topography and is heavily wooded. The site generally slopes from north to south with grades ranging from 892 to 820 feet in elevation. No grading is proposed as part of this subdivision. Custom grading of the proposed Lot 2 will occur at the time of building permit. Wetlands/Water Quality -This proposed single-family subdivision is located in the City's J- watershed. Similar to other residential developments, regardless of size, the new home will generate additional stonmwater runoff within the City. Since this development is small, however, on-site treatment of stormwater for water quality purposes is not practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. The cash dedication is anticipated to be $5,135. There are no jurisdictional wetlands associated with this site. Utilities -The existing house on Lot 1 is served by private septic and well systems. Lot 2 is also proposed to be served by private systems, as allowed by City Code for lots one acre in area or larger in the R-1 zoning district. Existing sanitary sewer and water main lines of sufficient size, depth and capacity lie within the improved portion of Deerwood Drive approximately 330 feet to the west of the site. If Deerwood Drive is extended further east, sanitary sewer and water main will be constructed to serve this property. Access -Access for both lots of this development is proposed via a privately maintained access within public right-of--way. ~A 33 foot wide public right-of--way easement exists along the northern edge of this property for a future easterly extension of Deerwood Drive. City code requires improved public street access (i.e., concrete curb & gutter, pavement, storm sewer), however, the development does not propose to improve this segment of Deerwood Drive right- of-way. Therefore, a variance from the improved public access requirement will be necessary with the preliminary subdivision. Staff recommends that the right-of--way not be improved until such time as the property to the north is developed in the future. alo Planning Report-Bergin Addition October 23, 2001 Page 6 Easements/Rights of Way/ Permits - If the development is allowed to utilize a private driveway for access to both lots, the developer should provide a private access easement agreement for review and approval by the City Attorney prior to final subdivision approval. Tree Preservation - An individual lot tree preservation plan shall be required at the time of building permit application for Lot 2. Parks and Trails -- The applicant previously offered to sell approximately two acres of the property to the City. Since it is contiguous to Patrick Eagan Pazk, the additional property would allow for the completion of a loop trail through the pazk, which currently dead-ends at the corner of an existing pond. The site contains a variety of hazdwood trees and a small wetland that are visually and physically compatible with the park. Following staff evaluation of the property, the Advisory Parks Commission recommended and the City Council directed the Director to enter into negotiations with the owner to purchase approximately two acres of property for a price not to exceed $58,000. Funding for the purchase was to be taken from the "Land Acquisition" allocation in the Park CIP. Mr. Bergin has since agreed in concept to a purchase price of $58,000. The purchase is contingent upon Mr. Bergin providing the City with a complete legal description of the property being sold to the City as well as the remaining parcels. This transaction would fulfill the parks and trails dedications for this development because of the significant benefit this property will provide to the park and the willingness of the owner to negotiate a sale price and complete a survey. The land transfer should occur prior to any building permit being issued for the newly created lot. Storm Drainage -Storm sewer improvements will not be necessary as part of this subdivision if it is approved as proposed. Airport Noise Considerations -The property lies outside of the airport noise exposure zones established by the Metropolitan Council. C. Variance The subdivision ordinance requires street improvements in conjunction with the division of land. The subject property abuts a public right-of--way easement, so public access is available to the property. However, the easement is not to be improved with pavement, curb and gutter, and storm sewer with this development. Staff does not believe it is practical at this time to require such improvements to the right-of--way easement. Improvements shall be necessary, however, when the property to the north develops. a ~i Planning Report-Bergin Addition October 23, 2001 Page 7 There are special conditions that apply to this property. It is unique because it abuts a lazge City park and agricultural land that may be developed in the future. These special conditions are particular to Berign Addition and do not apply generally to other land in the R-1 district. The granting of the variance from the improved street requirement will not be contrary to the intent of the Subdivision Ordinance and the Comprehensive Guide Plan. Further, the granting of the variance will not serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulties due to the location of the site and further subdivision capabilities of adjacent properties. SUMMARY/CONCLUSION Rezoning The proposed Rezoning from A to R-1 is consistent with the Comprehensive Guide Plan designation. Further, the development is generally compatible with surrounding properties. Preliminary Subdivision The proposed Preliminary Subdivision complies with relevant provisions of the City Code, the physical characteristics of the site is appropriate for the second single family home and proposed density, the development will not cause environmental or health problems, the proposed design will not conflict with easements of record, and the development is compliant with the Water Quality Management Plan. Vaziance The subject property is unique because of its location. Requiring the improvement of Deerwood Drive with a cul-de-sac at this point is not practical, as the property to the north can be further subdivided. ACTIONS TO BE CONSIDERED To recommend approval of a Rezoning to change the zoning from Agriculture (A) to Residential Single Family (R-1). To recommend approval of a Preliminary Subdivision to create two lots for single family dwellings and an outlot for park purposes (Bergin Addition) and a Variance from the improved public street access requirement to allow unimproved access on property located at 1240 Deerwood Drive in the SE'/a of Section 22. If approved, the following conditions should apply. aia Planning Report-Bergin Addition October 23, 2001 Page 8 1. The developer shall comply with the following standard conditions of plat approval as adopted by Council on February 3, 1993: B1, 3, 4; G1 . 2. The property shall final platted. 3. An individual lot tree preservation plan will be required at the time of building permit application for Lot 2. 4. A cash dedication of approximately $5,135 in lieu of on-site water quality ponding shall be required for this development. 5. The transfer of Outlot A to the City shall occur prior to issuance of a building permit for Lot 2, Block 1, Bergin Addition. 6. If the development is allowed to utilize a private driveway for access to both lots, the developer shall provide a private access easement agreement for review and approval by the City Attorney prior to final subdivision approval. a~3 STANDARD CONDITIONS OF PLAT APPROVAL A. FinancialObliQations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Wav 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of a!I required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Saecifications All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. any 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public )mprovements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission Approved: AuQUSt 25, 1987 City Council September 15, 1987 Revised: Julv 10, 1990 Revised: February 2, 1993 lTS~S _ STANOARO.CON a~~ _ __ _ __ _ __ _ __ FINANCIAL OBLIGATION Bergin Addition Preliminary Subdivision There are pay-off balances of special assessments totaling SO on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. ' Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following chazges aze proposed. The chazges are computed using the Cit}rs existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Trunk S.F. $965/Lot 2 Lots $1,930 Storm Sewer Trunk S.F. .088/Sq. Ft. 133,305 Sq. Ft. 11,731 TOTAL ~ 513,661 The financial obligation will be reduced by $1,930 if the Council allows the subdivision without the extension of utilities to serve the properties. ~~6 . ~ Eayan Boundary Location Map 25P~;~:::~~ Bu11dInE Footpetnt . a ~ , a ~ 9 r a.~ . i 0 ' '~ '~~ .S ~ il ~3 ~~ 3i ~... r a ~ s . a ~ ^ t``~ ~ 9 a l p J:9 1- ~ r "" 1 ~ a ~ + ggZ1 p b vO , ~ ++3' 3 _ ~ ~ ~ !~d;7cH~ ~ ~, ~ ~ D m ~ ~ ~ 1 s Sub' ect Site 6 ° a ~ .~ 3© o } ~ ~ . •, ~ i " ~ • ~ a.e ~ 4 '* b ~ ~ ? 9 f ' 7 P O -~ _ ~ t 9 • 9 ~ • a a a a 4 3 ,~, ~ ~ ~ ~ a ~ ~ ~ ~ s ~ ~ 8 ' - ~ ~ ~ ~ ~ S a ~' 0 ` s O '3 y ~ ~ d ~ ~ O m o ~ ~ ~f ~ ~ ~ ~ E ' :E~ ~ ~ a ~ ~ . ~ ~. ~1 v• 9 ft a r 4 ~ o s .,1 s ~, 3 9 ~ v ~ B o ~ ~ ey ~ 4 O p i a t ~ ~.® ° ~ ~ ~ ®~ ~ a ~ d ~ ~ am •a t 9 ® os s / 1000 0 1000 2000 Fest Development/Deveioper. Bergin Addition Application: Preliminary Subdivision and Rezoning Case No.: 22-PS-17-09-01 and 22-RZ-11-09-01 ~~ City of Eagan M l N N E S O T A C«wnaudty o.weFm.N MF.ruw.M Wp Peapand uWq Elul I1reVMw>t.t. Feral Wa ~P dab provided er Oakou County Land surv-Y D.pannard and k eurMN u ot.hrr 1001. l~ TNIS MA- IS INTENDED FOR REFERENCE UiE ONLY TAa CkY of Eayan and Dakota county M not'uarartaa tM accuracy of thla IMormation and era not naponalWa for arrora aN omiaalama. N w s S Current Zoning and Comprehensive Guide Plan Bergin Addition Land Use Map Case No. 22-ps-17-os-o~ Zoning Map P r ~S P A ~ Current Zoning: P A Agriculture R-1 w R-1 ~~~ ~ u~ uN ~..~ 1~ V / R 7 D P Comprehensive Guide Plan Land Use Map .. `' 3 LD Current Land Use Designation: LD LD LD Low Density P P ... . a.. ~sw r..i ~sie.t Mr w~ kalarmetew dN -~0aken Ceu e~~ Ye~af~eet aN7Af. Zaw1w~ k7 ~ lfeR. City of Eagan- _------ - - --- --- -- e THIS t#A~ lE INTlNDED FOR R!ylRINC! YS! ONLr ry~Opf17E'lK0!lp~b~IK Thy City of lsyan and Dakota CourKy do not yuarantaa th• aeouney of thb Intormatlon. iC ~., '.t. ti'~ 4 ,y: ,. ~~ -•'~ .„i r t:.7 f ~ J" 1 J ~~ ~1 ~~~ tl D l r R 1I O O D O R I I L y s Y M ~ Off, ~" .,,» MIrYMt Si670 O C n 7 Y s a~Q ~1 C TT ~ ; 4 ~y t~ E ~ si ~` ..,,,; ~3; ~ ~ ~ a ~~ o .,~;, ~ji~3 m a iur~ ~irsr HEDLUND ~ ~• ='= ~ = ~ ~ _ iirim~mWiRiw ~' ~ sR'iMrr er ~~ ~~ w w rirr ~ r.r 7 rwr woer• ra ~ww ~• rw _. - wry MO 1~`qM . _ _ _ _. _ ,Y ~qi~~ _ _ _ _ _ _ _ __ _ _ _ _ _ r r ~ ~ - PRELIMINARY SUBDIVISION 3. .. . i. _ .; f ~~.. ~. ~- ~ ~r ~~ . `-'~~ ^. i .~ /, ~ ~ ~ - / / /, / r rr .. ~ ~~.~ - ~ I ^\-..~~~~ ~ ~ l ~ i \ \ \ \ 1 ~ 69 \ \~ ` V~ \ \ u.~ ~ Vic., \ ~ \ \ y: msvr ~uaor .r \ ~ ~` i ~` , ,~ `~ _ -__ ~ ~ ~ _---- e _ ~ ~~ ~_ ~ ` ~- \ \ \ ! ~ l r_ ~ ~ t ~ ' 1 ~^ ~ 1~ \ ~ 1 '~ I ~ ` :'r 1 I 1 I ~~\ _~\\\ \\` \ V `~^~\~\\ \\ 1 II I it ~~` ~\`- - _' ~ 111 II I l l l r l :: 3 s ~- 11 ~ ~~,~~° ~~ - - - -II M .r yep \\\\\\\\~\ \ \ \_ ~_, \ \ \ ~ `~ ~ _ ~~ \ ~~ ~~~~~ Sao -1~^- ~ ~ ~ ` ` ~ \`` ~~`` ~ ~`~~\\ \\ - ` \ ~ 1 I \,$ 1 1 I L \ / I\ \ \ I ~ \ ~\ ~~ \ \ \ --1 \ ~ 1 ~ ~ ~ \ ~ \ \ \ \ \ ~ \ •.. \ ~ \ ~ \ \ ~~. \ ~ ~ \~\\\ \ \` \ ~ \\ ~ ~~ ~ ~~ ~\\ \ ~ ~ \\\`` \ `\ \ \~\\ ~\ \ ~ \ ~ \ \ \ \\ \ \ `~\\\\~ 1 \ \ \\ \ ~\=\\\~\ \~ ~r \ `~\~\ a " o I, GRA~ NG PLAN \ ~ - ,~ ~ ~` \ \ \ \ \ \ \ _ \ ~ ~\ _~ \\ ~\ ~\ \ \ \ \ ~ ~~ ~ ~` ~ ~\ ~\ \ \ ~~ ~ \ ~0 i ~ / i ~ ~ / / \ ~ / ~ \ ~ ~ / ~~ __~ ~ ~~ \ ~ ~ ~ ~ \ ~ - - -_ _._.. -tea ~ 1 ~ 0 \1 1 ` `~~ ~ ~. ~\ .\ ~~~ ~~ \ r~ ~`` \~` \ ~~~~ = ~~ ~ . ~~ ~ .` _____`\`1\ `_ ~~ = ~~ ~~~ __~~~;~` -- -- . a~._ ~, i =_ ,ezs- ~ ~ , ~, ----_~ `. ~ ~- / ~~ =•~ . / ::3::::~:•: ••. :~:1 •::;.,.~~ :~: , I ~ .. ~::.~.~'.'. . 1 ~ .:,:1 1 1 1 ~ ~ \ I ~ I \ ~ I \ I ,~\ I ~ ~~~ ! I ~~ n ~ `~ ~ ~ ~ ~~ ~ ~ 1~ 1 / ~`~ 1 1 1 1 1 1 ~~~ 1 1 1 1 1// i X 1 1 1 1 11 ~ 1~~ 1 1 1 1 // / r'11~,.111 ~ 1111111111r i 1 ~ 1 ~ 1111 11 / l I \~~\~ 'i~ (iiii' i i i J 1 ~ ~l1~I111 ~=_ ~\ ~~, ~~~ -~ ~~ ~~ ~~ ~ .~ ~ ~~~_ ~ ~~ \ - ` ~ ~ ~ 1 ~NANCUI-~ oeuGnnoN LEGEND 1 i I 1./ \ _ ~~~ Water Trunk :;: •:.:::'::::;~ Storm Sewer Tnmk ~ ~ ~~ __~ ~ ~ ~ I~ ~ ~ ~\ ~, ~ •~ ~ ~ . ~ ~ ~ ~ ~ ,\ ~ \` \ \ ~~ ~ ~~ ~~ ~ ~ ~~ . ~ ~~` ~ ~` \ ~ ~~ ~~ ~ ~~~~ ~\ \ ~ .~ ~~~~ 1 ~ \1 \\`\\\\\ `\ ~ \ 1~` ~\\~~\11 1~~~~~~~ ~~ \\ ~ \~ ~a ~ z. /tACJJr aD01TfOX ~~ ~+ rin ww r rw r i +r~ ~~~ Mwr A n rrr r i Wyrow~. ~ ! IY 1~1 MFG +~ ~ ~ ~ ~ ~ ~ ~ \ `~- • .. ~'i ~