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12/11/2001 - City Council Regular~~ ~~r AGENDA EAGAN CITY COUNCIL -REGULAR MEETING EAGAN MUNICIPAL CENTER BUII,DING December 11 , 2001 6:30 P.M. I. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III.^^ RECOGNITIONS & PRESENTATIONS e~ A. Alane Roundtree -Role in Designation of Dodd Road as a Community Millennium Trail and Presentation of a Resolution Recognizing Dodd Road as a Community Millennium Trail ~,s B. Matt Brown -Eagle Scout Project Regarding Historical Background of Eagan's Trails IV. CONSENT AGENDA A, APPROVE minutes B. PERSONNEL items 1 C. APPROVE license renewals D. RECEIVE bid and award contract for City -Wide Radio System upgrade and approve fmancing plan ~~ E. APPROVE release of developer from certain obligations under the development contract for Eagan Point -Duke Construction Limited Partnership. P,3,3 F. APPROVE extension for recording the Final Subdivision, Fox Forest Second Addition -John Oliver and Associates D~G. Approve Right of Way Purchase and Land Exchange agreements, Project 790R (Central r Parkway) H. APPROVE Currency Exchange License application for Payday, Inc. I. APPROVE change in management at Speedway SuperAmerica Stores P J. RECEIVE Petition and schedule public hearing for easement vacation -Lot 15, Block 3 Hills of Stonebridge Plat 2. ~y ~ K. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-N (Oak Bluffs - Streets & Utilities) L. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-X (Cherrywood Knoll -Streets & Utilities) ~~,3 M. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-Z (Oakpointe of Eagan 2°d Add. -Utilities) ~~yN. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-AA (Cedarview 2°d Add. -Utilities) py,~0. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-CC (Northwood Business Park -Streets & Utilities) . jjy` P. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-EE (Eagan Pointe - ~" Utilities) P ~ Q. ACKNOWLEDGE completion and authorize City maintenance, Contract 00-CC (Cliff Woods of Eagan -Utilities) ~~R. RECEIVE petition and schedule public hearing for easement vacation -Lot 2, Block 1 Unisys Park Addition tls/ S. APPROVE development agreement extension for Project 00-C (Murphy Farm 3rd Addition) ~~ T. APPROVE contract with Snowcloud Consultants to conduct a sliding hill study for the Central Park site APPROVE contract with SRF Consulting for streetscape study ~p V. APPROVE contract with consulting firm for schematic golf course layouts and feasibility study / ~. APPROVE off-sale beer licensee name change V. 6:30 -PUBLIC HEARINGS ~s'gA. 2002 General Fund Budget and Tax Levy B. Project 794,River Hills 9`s (Street Improvements) ~C. Project 855, Oak Chase 6`s, Ches Mar East (Street Improvements) ~~~ D. Project 801, Silver Bell Road (Street Improvements) ~ 1 f?E. Project 759R, Beau D'Rue (Street Improvements) '$~F. Project 849, Deerwood Place (Storm Mitigation Improvements) VI. OLD BUSINESS q~ A. Bid Awards for Community Center VII. NEW BUSINESS n' 9 ~A. 2002 Fee Schedule establishing fees for various City services, supplies and materials r~ 1'$- B. Request for Environmental Assessment Worksheet (EAW) for Patrick Eagan Park -Lauren P'~ Florine ba~C. Proposal for Memorial Gardens in Central Park -Patrick Dolney P~~D. Duect staff to draft redevelopment agreement with CommonBond Communities regarding for Wescott Square E. Comprehensive Guide Plan Amendment changing the land use designation of approximately three acres from MD (Medium Density 4-12 units/ac) to RC (Retail Commercial) and a Rezoning of approximately eight acres from R-1 (Single Family) to PD (Planned Development) - EHW, located at the Southeast intersection of Diffley Road and Johnny Cake Ridge Road in the NW '/< of Section 28. 2 y,F. Comprehensive Guide Plan Amendments -City of Eagan. 2000 Comprehensive Guide Plan P Text Amendments to describe policy standards for Special Areas #1, 2, 3, and 6 located throughout the City of Eagan ~~ G. Ordinance Amendment -City of Eagan. An Ordinance Amendment to Chapter 11 entitled "Land Use Regulations (Zoning)" of the Eagan City Code to amend Section 11.40, Subd. 5 Regarding Zoning Ordinance Amendments. ~a ~. Ordinance Amendment -City of Eagan. An Ordinance Amendment to Chapter 11 entitled "Land Use Regulations (Zoning)" of the Eagan City Code to amend Section 11.03 Definitions for Fences and Maintenance of Fences. ~I. Consider policy change for water quality cash dedications in single family residential subdivisions. n a Q~J. 2002 Budget -Storm Drainage /Water Quality Departments of the Public Utilities Enterprise r- Fund p3o° K. Ordinance Amendment -City of Eagan. Direct ordinance amendment to Chapter 4. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIItS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads X. VISITORS TO BE IIEARD (for those persons not on agenda) XI. ADJOURNMENT ~,~XII. ECONOMIC DEVELOPMENT AUTHORITY XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. Y. ~ L r MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 7, 2001 SUBJECT: AGENDA INFORMATION FOR DECEMBER 11, 2001 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the December 11, 2001 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 11, 2001 Eagan City Council Meeting III. RECOGNITIONS AND PRESENTATIONS A. ALANE ROUNDTREE-ROLE IN THE DESIGNATION OF DODD ROAD AS A COMMUNITY MILLENNIUM TRAIL AND PRESENTATION OF A RESOLUTION RECOGNIZING DODD ROAD AS A COMMUNITY MILLENNIUM TRAIL ACTION TO BE CONSIDERED: • To present Alane Roundtree with a certificate of appreciation for her work in achieving recognition for Dodd Road as a Community Millennium Trail. • To present a resolution recognizing Dodd Road as a Community Millennium Trail. FACTS: • In the summer of 1997, President Clinton and First Lady Hillary Rodham Clinton created the White House Millennium Council to encourage all Americans to honor the millennium in meaningful ways. • The Millennium Trails program was created as a public/private partnership led by the White House Millennium Council, the United States Department of Transportation and the Rails-to-Trails Conservancy with the National Endowment for the Arts, the National Park Service, American Hiking Society and a committed group of federal agencies, national organizations and private companies. • Ms. Roundtree, an Eagan resident, submitted an application to the Millennium Trails program nominating Dodd Road as a Millennium Trail. • In 2000, the Millennium Trails program designated Dodd Road as a Community Millennium Trail. • Dodd Road was one of twelve trails in the state of Minnesota to be recognized by the Millennium Trails program as a Community Millennium Trail. • The Eagan Historical Society and Advisory Parks Commission will be working together in the near future to determine the best way to celebrate the unique historical value of all Eagan roads and trails. 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Resolution WHEREAS Millennium Trails is designed to catalyze the development of trails across America by bringing together diverse groups of people to recognize, support and celebrate trails and their capacity to link places and connect our nation's people with their land, history and culture; WHEREAS trails provide citizens with excellent recreation, educational and transportation opportunities, preserve critical open space, create natural corridors for wildlife and enhance the communities they touch; WHEREAS there is a profound relationship between people, place, and trails; WHEREAS in 1853, Captain William B. Dodd spearheaded the efforts to construct a 65-mile road from St. Peter, Minnesota to St. Paul, MN, which today is known as Dodd Road; WHEREAS the Millennium Trails Program is a significant public/private partnership that allows communities to strengthen their quality of life by preserving open spaces, interpreting history and culture, and enhancing recreation and tourism; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council hereby recognizes Dodd Road as a Community Millennium Trail. CITY OF EAGAN CITY COUNCII. By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 11th day of December, 2001. Mira McGarvey, Deputy Clerk Agenda Information Memo December 11, 2001 Eagan City Council Meeting III. RECOGNITIONS AND PRESENTATIONS B. MATT BROWN-EAGLE SCOUT PROJECT REGARDING THE HISTORICAL BACKGROUND OF EAGAN'S TRAILS ACTION TO BE CONSIDERED: • To present Matt Brown with a certificate of appreciation for his Eagle Scout project, which documented the historic nature of Eagan's trails. FACTS: • In order to obtain his rank as Eagle Scout, Matt Brown designed a 12.2-mile urban trail with the purpose to educate and inform adults and youths about significant events that helped shape the City of Eagan over the past 100+ years. • Matt worked with the Eagan Parks and Recreation Department as well as the Eagan Historical Society in designing the trail route, which includes seven major stops that document Eagan's history. • In order to recognize how the historical trail is a tribute to Eagan's rich history, the Eagan Historical Society designated the trail as an "Eagan Millennium Trail." • Information on the trail route, as well as the historical events and locations that the trail highlights, are posted on the City of Eagan's website. • The Eagan Historical Society and Advisory Parks Commission will be working together in the near future to determine the best way to celebrate the unique historical value of all Eagan roads and trails. ATTACHMENTS: • Attached on page ~ is a copy of the certificate of appreciation to be presented to Matt Brown. s O ~--~ ~""' z V u w z o ~ ~ ~ ~ Q o 0 ~-.~ Q U d ~ ~ O ~, ~ ~ T ~ Qz z ~~ z~ a U z 0 v V z Q UQ uJ w H z~ ~z z N z 0 U ~u 6 0 0 N ~, a~ a~ U A O ~. o, U .~ 0 U .~ O U .~ 0 U Agenda Information Memo December 11, 2001 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from"the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the November 20, 2001 regular City Council meeting and the November 1, 2001 special Goals Workshop as presented or modified. ATTACHMENTS: • Minutes of the November 20, 2001 regular City Council meeting are, enclosed on pages $~ through ~. • Minutes of the November 1, 2001 special Goals Workshop are enclosed on pages through ~. MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota November 20, 2001 A regulaz meeting of the Eagan City Council was held on Tuesday, November 20, 2001 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councihnembers Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Publ~;?~t~orks Tom Colbert, City Attorney Mike Dougherty, and Administrative Secretary / Deputyrk Mira McGarvey. Mayor Awada recommended t3hree additional items regarding a Sister City Program; a warming house /gazebo at the Centfa~'Pazk skating pond site; and an amendment to an agreement with Wenzel Financial, be added to the Consent Agenda as items X, Y-and Z. Mayor Awada also recommen~j~~ that item A under Old Business regazding General Obligation Recreational Facility Bone~e;'~e moved.>to Recognitions and Presentations. Councilmember Carlson movi3i~ Councmber Fields seconded a motion to approve the agenda as amended. Aye: 5 Nay, .0 :,,:::::: , .'.;::'' RECOGNITIONS' ~iT~'SLf~1TATIONS RECEIVE BID AND AWARD SALE OF $13,970,000 GENERAL OBLIGATION RECREATIONAL FACILITY BONDS, SERIES 2001A City Administrator Hedges introduc~~„}~~S?~~ie~iillivary of Springsted, the City's finance advisors, who made a preseit~t3xR~s~ei'~'i'rt'~~:~e sale of General Obligation Recreational Facility Bonds. City Administratoi{7-~edges.made ~~resentation regarding the City's upgraded credit rating from Aa2 to Aal that Mobd~s:~.~he Yecreational Facility Bonds. Councilmember Bakken moved, CouncihnemlS=eFlley seconded a motion to approve the resolution awazding the sale of $13, 970,000 General Obligation Recreational Facility Bonds, - 01'76 Series 2001A. Aye: 5 Nay: 0 AGENDA ,Councilmember Carlson mp?i?iE~T, the Consent Agenda as amended. A,;~e: 5 seconded a motion to approve A. Minutes. It was recommended•~~t} .Council meeting, the November $; 2~ 2001 Special Goals Workshop minutes. of the November 8, 2001 regular City ion minutes, and the November 13, B. Personnel Items. 1. It was recommended to approve;}~~~;~i~€3iarbara Majchrzak as a Clerical Technician III in Community Developme~>: ~ ' ' ~s~: f::.z Eagan City Council Meeting Minutes November 20, 2001 Page 2 2. It was recommended to approve the 2002 rates with Stanton Group, Inc., to administer the City of Eagan's Flexible Spending Plan. 3. It was recommended to increase the deduction limit for additional medical expenses under the Flexible Spending Plan from $2000 in 2001 to $2500 in 2002. C. Feiner Wines & Liquors Name Chafe. It was recommended to approve a name change from Great Northern Spirits located3960 C1iffRoad to Pemer Wines and Liquors. D. Renewals of Existing Liquor Licen~,e,~: It;~vas,recommended to approve the renewals of existing liquor licenses for 2-002, s ~Y~~?;~~" cations, payr~lent of fees and Police Department reviews. ~ ""' •' • • • • •~ E. On-Sale Liquor and Sunday Licence ~t was recommended to approve the on-sale liquor and Sunday license for Minnesota Robi~is',''Inc., dba Eagan Red Robin, 1230 Town Centre Drive. F. Change in Management -Lost Spur Golf Course. It was recommended to approve a change in the management of the Lost Spur Golf Course located at 2750 Sibley Memorial Highway, subject to Police Department review. .• •.•.. G. Change in Management - Chili's~thwes~,~ar and Grill. It was recommended to approve a change in management of Chili's $tthwest$~b• and Grill located at 3625 Pilot Knob Road, subject to Police Department revie~ii';'•' H. Change in Management - Holiday ~S~ationSft~r'es. It was recommended to approve a change in management of Holiday StationstdX~s~;~~~it~}~c'~•ati:~~r~5 Pilot Knob Road. I. Project 861. It was recommended fo iec~~~'f4i~3~raft'i~oasibility Report for Project 861 (2002 City-wide Trail Improvements) and schedule a public hearing to beheld on December 18, 2001. J. Project 771. It was recommended to approve an Easement Agreement for Project 771 (Lexington Avenue -Divided Four-lane Upgrade vy}th;~wner of Pazcels 10-22502-010-06 and 10-22502-020-01 (Teacher's Retireri}er~t;~~??•?~£Ihe State of Illinois) and authorize the Mayor and City Clerk to execute.~##:~¢#a~~i~ot~i~tents. K. Tax Forfeited Property. If was ree~i~iir~ended to #~claze the following pazcel as non- conservation land: '10-83730-011-~:~1~#..(~, ~escott Square, Except Pazt Platted as Eagan Oaks). ••.•. .f L. Final Subdivision. It was recommended to approi~~~:al Subdivision (Kennerick Addition) to create two single-family lots and four outlots on 8.63 acres located west of Pilot Knob Road and north of Lone Oak Road in the SE '/4 of Section 4. M. Final Plat. It was recommended to approve a Final Plat to replat Outlot A, Bachel's Backyard into a lot (Lindstrom Acres),~gcated south of Skyline Road in the SE'/, of Section 4. N. Final Subdivision. It was recomvs't:3's1 a :~t:~inal Subdivision (Perron Acres) on ~~• • :•. 10.7 acres located east of Dodd +d ~and'~tif'C`tjtiventry Pazkway in the SE'/. of Section 24. ~~:~ ..:• . O. Truth in Taxation. It was recon~#}i~nded to;;$~hedule a Truth in Taxation public hearing for December 11, 2001. f:~ •._ P. Project 796, Cedaz Cliffand M~~i~t"'~fireo'Y{~Yi~V It was recommended to receive the draft feasibility report for Project 796 (Cedaz Cliffand Mari Acres -Street Overlay and Drainage Improvements) and schedule a public hearing to be held on December 18, 2001. Q. Project 852. It was recommended to receive the draft feasibility report for Project 852 (Post Additio Rustic Hills Addition an 43~t~:~• '• • ' Street Overlay /Reclamation) and schedule a public hearing to be b~¢l3ii'filecetfi~X~~, 2001. J, : ~ ~~ .•.':•. O1-77 01-78 01-79 Eagan City Council Meeting Minutes November 20, 2001 Page 3 R. Project 00-I. It was recommended to approve the extension of the development contract for Pinetree Pass 6~ Addition and authorize the Mayor and Deputy City Clerk to execute all related documents. S. 2002 License Renewals. It was recommended to aliprove 2002 Commercial -Resident - Construction /Demo Trash Hauler License Renewals; 2002 Commercial Fertilizer License Renewals; 2002 Tree Contractor Lio,,~e Renewal; 2002 Tobacco License Renewals; 2002 Stable License Renewals. .. _ .. T. MVTA Joint Powers Agreement. It,~yas recommended to request a continuance from the MVTA for their consideration of a ~iij:ii~8•'~#f the By-laws'and Joint Powers Agreement of the Minnesota Vallex ~r'atisif A11tf'riroi'i'fy-'•'-~'' U. Findings of Fact. It was recommerit;~$ to adopt Findings of Fact, Conclusions and Resolution 01-80 for Denial of a Variance of 3.8% to~tfi+e maximum lot coverage of 20% in a residential zoning district for Lot 3, Block 1, Majestic Oaks 2°~ Addition, V. Easement Agreement. It was recommended to approve an Easement Agreement for Project 824 (Beacon Hill /Ridge Cliff Drive / Penkwe Way -Storm Sewer Mitigation) with the owner of Pazcel 10-39800-070-01 i~~;~60 Per~jve Circle) and authorize the Mayor and City Clerk to execute all related documg;~s. `'~ ~ . W. Consumption and Display Pennit:~~~3 was re~essnmended to approve a Consumption and ,.;•• Display (Set Up) Permit applicatiori•for Grati$~~ndia Restaurant located at 1260 Town Centre Drive. ...-- •..--- •..----•--- ~•... X. Resolution /Dakota County Sister ~i ~' 'Pr6gYztiri: ~ ~fvv~firecommended to approve a 01-81 Resolution that the City of Eagan recognizes and supports the sister city relationship between Dakota County, Minnesota and Chengde, China. Y. Consider Warming House /Gazebo at Centralpazk SkatingLPond Site. It was recommended to direct the Advisory Pazks Commission to allocate ;$,9,000 in their 2002 CIP for a warming house /gazebo structure to be built durin$.~kk~.3s~C~ntra1 Park site development. Z. Agreement -Wenzel Financial. ,.~~;~~8~itrrtied to authorize an amendment of the agreement to allow conveyance i~tXcess MnDQ;~ property from the City to Wenzel Financial.. . _ .... - _ .... ' PUBLIC PROJECT 795, COVINGTON LANE /BEACONS HILL /BRITTANY 1-6'~ / JOHNNY CAKE RIDGE ADDITIONS STREET OVERLAY City Administrator Hedges iu~:: thi~.;x•~azding the preparation of detailed plans and specifications for Project•~~..~~'; ~ov'1/'afre f Beacon HiIU Brittany 1-6~ and Johnny Cake Ridge Additions -Street Ovc~fii}y, alon~iiv7th three public hearings to follow regarding Project 853 - Woodgate 1" Additiart}~roject;~~ - Parkcliff 1-3'~ Additions and Project 8S6 - Ches Mazk 1-5~ Additions Street O?t?A~'~a~;~~:~:cxk~~irector Colbert gave an overview of Projects 795, 853, 854 and 856. A~fsfaQi'r~C~f~~~ohn Gorder gave a staff report on Project 795. Mayor Awada opened the public hearing for Project 795. There being no public comment, she closed the .public hearir~:~{ discussion back to the Council. ;. .;.;. 5~:..• •......... ~~~•'• •.....• Eagan City Council Meeting Minutes November 20, 2001 Page 4 Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve Project 795 (Covington Lane /Beacon Hill /Brittany 1-6m /Johnny Cake Ridge Additions - Street Overlay) and authorize the prepazatiori of detailed plans and specifications. Aye: 5 Nay: 0 ' • ' PROJECT 853, WOOD~~lr:~'E laz ADDITION STREET OVERLAY City Administrator Hedges ~tt'odµ~ed this item re~azding the prepazation of detailed plans and specifications for Project 85~~~~r.i`#~on -Street Overlay). Assistant City Engineer John Gorder gave a staff repprf,, "' ' • """ • • • • "• '•'' :~; . Mayor Awada opened the pub3ic'hearing. There being no public comment, she closed the public hearing and turned the discussion back to the Council. . Councilmember Carlson moved, Councihnember Bakken seconded a motion to approve Project 853 (Woodgate 151 Addition -,;;Meet Ov.~;lay and authorize the prepazation of detailed plans and specifications. Aye: 5 Na~f ~ `•'==~' • PROJECT 854, PARKCL'•1sT.-~J~' ADDITIONS STREET OVERLAY City Administrator Hedges iritroduce8't2i1`s~it~iiri7eg~•ding preparation of detailed plans and specifications for Pazkcliff 15t - 3rd Additions -Street Overlay. Assistant City Engineer gave a staff report. Mayor Awada opened the public hearing. Art Link, 4665 Pazk Cliff D~.~i~,ti~,~de timing of the project since some of the ::•~ •: streets have only been in existence s~~' I~84. He ggested that another seal coat be done at this time rather than an overlay. Publiir~~:irector Colbert explained that an entire neighborhood is looked at collectively rather'iffa~i~~i;ate street segments in an effort to bring the entire neighborhood up to one level. He stated ttial~#tsiite reconstruction work could be necessary at a greater assessment percentage as compared to the overlay program if the project is delayed. There being no further public comment, Mayor Awada closed the public hearing and turned discussion back to the Counc~{;~ • f•~ ~ t Councihnember Bakken moved, Courl~##'inember Fields seconded a motion to approve Project 854 (Pazkcliff 15t - 3rd Addt~.t~s - Stp~Overlay) and authorize the pmpazation of detailed plans and specifications. ~~ ~ ~~.;:;f~: ..{ __ PROJECT 856, CHES MAR 1~ - 5'~ ADDITIONS STREET OVERLAY City Administrator Hedges introduced this item regarding the preparation of detailed plans and specifications for Project 8~,b,:#~~5~at ~~` - 5'~ Additions -Street Overlay). • ~: Assistant City Engineer Gorder gaKe:~;~#3~`ie~ioi~:;::,. r,.•.• L'~... :: Eagan City Council Meeting Minutes November 20, 2001 Page 5 Mayor Awada opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councilmember Cazlson moved, Councilmember Fields seconded a motion to approve Project 856 (Ches Mar 1~` - Sm Additions -Street Overlay) and authorize the prepazation of detailed plans and specifications. Aye;.S:; Nay: 0 •.... •. • ........... ..•.:~r CLIFF LAKE ROA~~ KYLE WAY TRAFFIC ANALYSIS Ii•• City Administrator Hedges introduced this item regazding an engineering traffic analysis for the intersection of Cliff Lake Road and Kyle Way. Public Works Director Colbert gave a staff report. He indicated that upon engineering review of the intersection and an evaluation of the existing traffic control and site ctii'~itions, it appears that the intersection does not currently meet the Minnesota Manual of Unif't Traffi~~ontrol Devices (lV1nMUTCD) requirements for additional traffic control measures. Jack Puterbau ex ressed '" ' • • e evaluation and discussed his concerns regarding pedestrian safet}~: ' • • • • • • • • • • • ... ...... , , , Councilmember Tilley and Carlson discussed the possibility of a flashing pedestrian light. ..: Mayor Awada stated that an overall pglic~~i~ts'be reviewed to ensure consistency for all crosswalks throughout the City;.:~rk~'~#i~#' $akken agreed. .{ Mayor Awada moved, Counc~ ~thei Cason seconded a motion to receive the engineering traffic analysis for the inters~ctio~t;lv}j.~f Lake Road and Kyle Way /Cub Foods entrance and deny any further consideration of adt~i#~ traffic control improvements at said intersection. Aye: 5 Nay: 0 "' ~ - Councilmember Tilley moved, Mayor Awada seconded a motion to direct staff to conduct a study of flashing warning lights at pedestrian crossings throughout the City to be presented at a Council work sessio~~:~ry;:,E~e;S:• Nay: 0 :•:::~:~ ' 'r:::~ : ~'' CHARTER COMMISS~'4~1~1- R13JEST TO USE COUNCIL CHAMBERS f;.;;; s ;:::: City Administrator Hed~xo~:£lifs?~ation regarding a request by the Charter Commission to use the City Codi~~~-~~~a~•meeting location. -~ Betty Fedde, member of the Eagan Charter Commission, stated that the Charter Commission is a judicially appointed commission comprised of Eagan residents. She read a letter from First Judicial District Cl~e~ ~~~iard Spicer recommending that the City provide the Eagan Charter Commission ~s3ig`~ ~••.~'~.~' Hall at no charge. .:,~.: ..... .: .;:. •: s ..•• ........ ..•J.• ...il'i Eagan City Council Meeting Minutes November 20, 2001 Page 6 Councihnember Bakken asked in what capacity Betty Fedde was speaking, as a Charter Commission member or a private resident and did the Charter Commission ask her to appeaz on their behalf? She stated she had been elected Chair of Charter Commission. Michael Dean stated that the City Council has the authority to allow use of the Council Chambers which is what the Charter C~xmission is requesting. - Mayor Awada asked City Attoii~iey Dougherty to explain the role of the Charter Commission and the legislative brancl~~.f'~3i~~~~t~i;•~gulates the City. Councilmember Carlson state~~si~e felt if the Charter Commission were allowed to utilize the Council Chambers, a precedent witi~tl be set and other community groups would have to be treated the same. Councilmember Bakken stated that the Council is trying to be consistent with all community groups. f•~ ~ f ;:;: - Councihnember Tilley asked v man~?~ty appointed Commissions meet in the Chambers and why the Charter Commmssion w~sls the Chambers rather than the Community Room. Staff indicated there are six ~~~k;~c~r;is~t~r Commissions that use the Council Chambers. Bette Fedde explained tN~'il'i~~~~~C~ion prefers to use the Council Chambers rather than the Community Room due to scheduled reconstruction of the Community Room and the fact that the Chambers would be more conducive to their meeting needs and would be more convenient for residents and guests who will be attending the Charter Commission meetings . ; f; Michael Dean spoke at lengtil~i~t~tiarter Commission feels they are as much a part of the City as other commissi:~~• ::f Councilmember Tilley stated she do~~ct~~•problem with letting the Charter Commission use the Council Chambers. . Councilmember Fields stated she felt that residents viewing the various commission meetings would be confused by the Charter Commission members who also serve on City - appointed commissions given that residents aze only allowed to serve on one commission at a time. She felt it would not be clear t,~#~~if;?E~art~;~Rission is not appointed by the City. ' Councihnember Carlson m~iv~i, Coui~~nember Fields seconded a motion to deny the Charter Commission's request to the Cit~!;~puncil Chambers as the Charter Commission's meeting location. -Aye: 4 Nay: ~::'~~}~~.:s~~. HISTORICAL SOCIETY -•CUIVINIISSION STATUS Mayor Awada moved, Councihnember Bakken seconded a motion to continue consideration of the creation of an Ad~i~##8tt~p~al Commission to a future Council work session. •~~' z=:.. r:. S's ... ............. ....... Eagan City Council Meeting Minutes November 20, 2001 Page 7 NEW BUSINESS REZONING, PRELIMINARY SUBDIVISION, AND VARIANCE (BERGIN ADDITION) TOM BERGIN; SR ' City Administrator Hedges intrs~$~ced this item regarding a rezoning of a five acre parcel from A(Agriculture) to R-1 (Residenti$~~ingle Family) located on Deerwood Drive and a preliminary subdivision to create two lots for single family dwellings and one outlot for park purposes and a vaziance from the imprpfj~G:;$ct'~„ss requirement to allow unimproved access on a five acre pazcel located on ~l~dot~ ~~5rivo: ~ ~ei~or Planner Ridley gave a staff report. ~ ~; Tom Bergin questioned the storm sewer chazges. Mayor Awada explained that all residents pay the storm sewer fees when their property is developed. Councilmember Bakken movei;~~Councilmember Fields seconded a motion to approve a Rezoning of a five (5) acre parcel froi~:~1(Agriture) to R-1 (Residential Single Family) located on Deerwood Drive in the SV~~. of Seen 22. Aye: 5 Nay: 0 Councilmember Carlson movj~~'`l,~'~',>~1~s~t F;ids seconded a motion to approve a Preliminary Subdivision to create two'~Ots~~c~'siii$~~~i~y~:dwellings and one outlot for park purposes (Bergin Addition) and a Variance from the improved public street access requirement to allow unimproved access on a five acre parcel located on I3eerwood Drive in the SW %. of Section 22 subject to the following conditions: Aye: 5 Nay: 0 1. The developer shall comply with the fo114?~'?~~:~11azd conditions of plat approval as adopted by Council on Febru~a~y;~;~;~}~:~~:~;~4; G1. 2. The property shall be final p~a4fi't~° ~r 3. An individual'lot tree preservat#i.~ `i~:.uvill'~te required at the time of building permit ~. application for Lot 2. 4. A cash dedication of approximately $5,13~~'iit-#i~ijf on-site water quality ponding shall be required for this development. S. The transfer of Outlot A to the City shall occur prior to issuance of a building pemut for Lot 2, Block 1, Bergin Addition. 6. If the development is allowed to utilize a private driveway for access to both lots, the developer shall provide a prig' .'$~way,~v1:;~~ss to both lots, the developer shall provide a private access ea~tif'agi~[4~~d-f'i+Cview and approval by the City ti.~, ..:: Attorney prior to final subd~~'sion apps~al. r.;.;;: . tl~~:;~t~:~Q:~~ :HARD '__ r •e::'s:~'r::•:::... :•: There were no visitors who wished to speak. ADJOURNMENT The meeting adjourned at $.~~~4ii'~ ~ .~S..f '~ ...•' .. Sti•... .: 1:. .•.. •. ~... ~~ Eagan City Council Meeting Minutes November 20, 2001 Page 8 Date Deputy City Clerk If you_need these minutes in an alternative form such as large print, Braille, audio tape, etc., please'contact the City of Eagan, 3830:~~1,ot Knob Road, Eagan, MN 55122, (651)'681-4600, (TDD phone: (651) 454-8535). .... ~ ~ l.'.S•~~• The City of Eagan is committed to the'~'>it~~s'R;have equal access to its programs, services, activities, facilities and emplo~tii'~It vvit~ie~a4~~~'to race, color, creed, religion, national origin, sex, disability, age, se~i~r1 orientation, marital status or status with regazd to public assistance. %~~f ::. 'r ~: .: ~~ . I ~'~':• . .,.:dA : } :•} .~ •,• :•.: OF SPECIAL GOALS WOI •_~HOP OF TH~~;AGAN CITY COUNCIL THURSI~~;;~;:~Q~.$ 1, 2001 CITY HALL~~~'~~11r~1TY ROOM 4:30 P.M. Present: Mayor Awada, Councilmembers, Carlson, Fields and Tilley, City Administrator Hedges, Director~~.t~###~tig~~a#~~;~ervices VanOverbeke, Chief Financial Officer Pepper, Parks'ani~''lte~daf~'tra~i33~ector Vraa, Public Works -Director Colbert, Police Chief Therkelsf~~and In#ai:~a to the City Administrator Lord. Councilmember Bakken was absdue to.;$~~; wife giving birth to their f rst child. '''-' CONSIDER WATER, SANITARY SEWER, STREET LIGHTING, STORM DRAINAGE & WATER QUALITY BUDGETS City Administrator Hedges intrq~iuced and distributed the 2002 proposed Public Utilities Budget. The City Council discu3~.$i#t~y~,budget proposal and directed staff to prepare the final Public Utilities Budget for cctri~~x&'f~t~lt.::. CONSIDER O~VNERSHIP'~ROPS,AI,~:;~R WESCOTT SQUARE City Administrator Hedges briefrcl the City Council on a meeting that took place with CommonBond Communities regarding their interest in acquiring Wescott Square Townhomes. The City Council discussed the process that would need to be followed should CommonBond be named as owners and redevelopers of Wescott Square. The City Council directed staff to write ~;3~~t~~;t<>:Gorrlxxt~x~$p~}d to further inquire about CommonBond's approach to ma~i~gesi~i~~:~tidxi3~~.~itial requirements. Councilmember Bakken reminded the Council that he waclxlil serve as:the Council liaison for CommonBond. At the direction of the C~~~~ounci:~~~ resolution of intent to use eminent domain in the event that CommonBond ~i~point~t#~s future owners and redevelopers of Wescott Square will be placed on the November 2~:~ity Council agenda. PROPOSED AMENDMENTS TO MVTA JOINT POWERS AGREEMENT AND BYLA?~3F3 The Cit Council reviewed t :I~kXTi~ sm~wly..~rA,~osed Joint Powers Agreement (JPA) and bylaws The•City Council:clx}r4~~f;:to see the at-large position on the MVTA board retained. The City Council directed staff to voice the City Attorney's concerns over the new JPA and bylaws to the M.~A. ~ - GOALS UPDATE /~ The City Council agreed to ask retreat. The tentative date for the r at the City Council's annual November 26 or 27. The City Council reviewed staff's recommendations, and it was the consensus of the City Cpuncil to proceed in appointing the recommended legal services providers. The City Council will consider the appointment of legal services providers at the November 8, 2001 City Council meeting. ::• • CHARTER'~~3MMI~S~ON .: ~ ...: The City Council reviewed corres~b~c~}~~s ~~t,{~,~ity from State of Minnesota First Judicial District Jud e Richard S "`~~t~i'e'•'ardir~ '~31td~tiailabilit of meetin s ace for the g )~~ g $..::~ y g P Eagan Charter Commission. The City Council directed staff to send a response to Judge Spicer stating that the City has continually offered the Charter Commission meeting space in the City Hall Community Room and further, that the Charter Commission is not an appointed commission of the City Council. ICE SKATING SH>~L;~'~~~;~~~,.DING IN CENTRAL PARK The City Council gave direction to thi~~prC tq,,c~8i- the ice skating shelter in Central Park as a capital expenditure from tl~e:~?~fi7s,s~f~~~i2nd•to be included in the 2002 CIP. HIGfi ALERT TERRORISM Police Chief Therkelsen briefed.the City Council on how the City has proceeded in the wake of September 11. Therkelsen stated that the police department is in constant communication with other gov~td~~:i~k~22tc}~xding at the State and Federal levels. Therkelsen also reviewed new'ii'~i~iia.pirtiG" t Ea an olice officers. The Cit t.~~:~4~: g P Y Council discussed the role of the City Coil shou~.a disaster occur. It was agreed that the City Council should not be involved i3:c:#~e day~Lv~day operations of the disaster recovery; rather, the City Council would~i~come ir~¢~ved when resource needs have been exceeded or if policy decisions need to be magic IGH-BROADMOOR/ROYAL OAKS City Administrator Hedges updated the Council ott;~e Broadmoor development, and stated that the developer have satisfied all conditi0rto vacate utilities. City Administrator Hedges briefed the Council al~ti the meetings with ECVB representatives regarding the proposed restructuri~ig'nf the ECVB. GIBRALTAR TRAIL /~ Public Works Director Colbert brid the City Council'on the findings and costs associated with the Gibraltar Trail~}~Qvements. Ct'i~rt stated that Gibraltar Trail meets City flood standards, and afteF:~fts~~t~~33~#.~~'?~sion and visual inspections of the storm sewers in Gibraltar Trail, no bloc~:bi~e~~fects were found. Consequently, at the direction of the City Council, a letter will be sent from the City to the residents of Gibraltar Trail stating that the City will make attempts to seek additional storm mitigation funding from the State; however, due to budgetary limitations, the improvements cannot be made at this time. The City C~,i3tfs3~~Q~;~ii~~,~fty should know whether additional funding will be available by~~'ui~q~'~(i0~:: . A,l,~~~URN ., . The meeting adjourned at 7 P.M'• "" , Date ~ , .. City Clerk If you need these minutes in an alternative ~di7 Eagan, 3830 Pilot Knob Road, Eagan, MN 551 The City of Eagan is committed to the policy facilities and employment without regard to r orientation, marital status or status with rem Braille, audio tapes, etc., please contact the City of T1D phone: 651-454-8535). to its programs, services, activities, origin, sex, disability, age, sexual /i Agenda Information Memo December 11, 2001 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Resignation/Clerical Technician IIUCommunity Development-- ACTION TO BE CONSIDERED: To accept the resignation of Barbara Majchrzak as a Clerical Technician III in Community Development. Item 2. Clerical Technician III/Community Development-- ACTION TO BE CONSIDERED: To approve the hiring of Shelley Nelson as a Clerical Technician III in Community Development. Item 3. Seasonal Street Maintenance Workers-- ACTION TO BE CONSIDERED: To approve the hiring of Molly Hibbard and Jeff VanOverbeke as seasonal street maintenance workers. Item 4. Part-time Seasonal Ice Arena Supervisor/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Lori Jorgenson as a part-time seasonal ice arena supervisor at the Civic Arena. /9 Agenda Information Memo December 11, 2001 Eagan City Council Meeting CONSENT AGENDA: C. APPROVE 2002 LICENSE RENEWALS ACTION TO BE CONSIDERED: • To approve 2002 Trash Hauler License Renewals- Commercial -Residential - Construction /Demo • To approve 2002 Commercial Fertilizer License Renewals • To approve 2002 Tree Contractor License Renewals • To approve 2002 Tobacco License Renewals • To approve 2002 Pet Shop License Renewals FACTS: • Staff has reviewed all the renewal applications and deem them in order. ATTACHMENTS: • List of all renewals is attached as pages to ao 2002 NEW TRASH HAULER APPLICATIONS Highland Sanitation 1811, Century Avenue Newport, MN 2002 TRASH HAULER LICENSE RENEWALS Commercial Triangle Rubbish 1881 S. Lexington Avenue Mendota Heights, MN 2002 TRASH HAULER LICENSE RENEWALS Residental Triangle Rubbish 1881 S. Lexington Avenue Mendota Heights, MN 2002 TRASH HAULER LICENSE RENEWALS Construction/Demo JME of Monticello 1401 Fallon Avenue Monticello, MN Walter's Recycling & Refuse P.O. Box 67 Circle Pines, MN G. Logan & Sons Hauling 1484 Iglehart Avenue St. Paul, MN 55104 Henningsen Construction 13926 Duluth Street Apple Valley, MN ai 2002 COMMERICAL FERTILIZER LICENSE RENEWALS Green Masters 8744 James Avenue S. Bloomington, MN ~a 2002 TREE CONTRACTOR LICENSE RENEWALS Roggenbuck Tree Care 16644 Imperial Way Lakeville, MN R&R Tree Experts 24546 Cedaz Point Road New Prague, MN Henning, Rohde & Associates 3259 Terminal Drive Eagan, MN ~3 2002 TOBACCO LICENSE RENEWALS Silver Bell Liquor Duckwood 66 1983 Silver Bell Road 3575 Pilot Knob Road Eagan, MN Eagan, MN ay 2001 NEW MASSAGE ESTABLISHMENT LICENSE APPLICATION Midwest Facial Plastic Surgery & Aesthetic Skincare 3440n O'Leary Lane 2001 PET SHOP LICENSE RENEWALS Waters of the World (Wet World) 3390 Coachman Road Eagan, MN a6 Agenda Information Memo December 11, 2001, Eagan City Council D. RECEIVE BIDS AND AWARD CONTRACTS FOR CITYWIDE RADIO SYSTEM UPGRADE AND APPROVE THE FINANCING PLAN ACTION TO BE CONSIDERED: To award contracts to the low bidders in three of the five pazcel bid areas, to reject the low bid in two of the five parcel bid azeas, of the citywide radio system upgrade project and approve the financing plan. FACTS: • The current police and fire communication equipment was last upgraded in 1988 with communication equipment for other departments including public utilities, streets and pazks and recreation being older than that. • The current communication equipment has exceeded the expected life span for the system. • In 1995, the decision was made to replace the entire citywide radio system in 2001 and some funds were set aside for the project. • In 2001, the city contracted with a Consulting Engineer, Leonard Koehnen, to develop the Specifications. • The contractor bids have been received and reviewed by the Consulting Engineer and City Staff. • Concerns were raised about the low bidder (Integrated Dispatch Solutions) in the Parcel # 2 Request For Proposal Bids. The City Attorneys Office and staff have reviewed the concerns and found there aze no legal grounds to not accept the bid. • The staff recommendation is to awazd contracts to the low bid contractors in Parcels 1, 2 and 5 of the Citywide Radio System Upgrade Project. a~ • The staff recommendation is to reject all bids for Parcels 3 and 4, which involve the mobile and portable radios. Staff will work with the radio consultant, city attorney and the State Contract Bid to further evaluate options to acquire and install the mobile and portable radios. • Due to the length and complexity of the bid responses they are not included but are available to any City Council member for review if desired. ATTACHMENTS: • Enclosed on page ~ is a summary of the bids received for each of the five Parcel Areas of the project. • Enclosed on pages~(Z through is a memo from Director of Administrative Services Gene VanOverbeke recommending a financing plan. ~~ ~~ COMMI nllr..arlru~e Fnr;nlFfRmr; SERVICES FOR TFf PEW MILLEPNILM trtrww.911 radio.net November 12, 2001 1VIr. Ken Southorn Eagan Police Department 3830 Pilot Knob Road Eagan, MN 55118 Leonard J. Koehnen, P.E. Consulting Engineer Leonard J. Kcehnen and Associates, Inc. 9348 Jonathan Road Woodbury, MN 55125 Voice: 651-739-1614 Fax:651-714-5868 E-Mail: lenk911 @aol.com Regarding: Report on bids received Radio Project Dear Ken: 1961-2001 40 years in the wireless industry '~ ~~„ Enclosed are my analysis of the bids received on October 19, 2001 for the radio project. Here is a summary of the bids: FIILM PARCELI PARCEL2 PARCELS3~ PARCELS - Furniture E911 Center Dispatch Consoles Mobile and Closed Circuit and radio system Portable Televisiaa Radios INTEGRATED DISPATCH SOLUTIONS 584,651.09 $1,032,456.64 5220,110.36 No Bid Wycoff, NJ TWO WAY COMMUMCATIONS,INC No Bid 51,24190.82 5187,471.49 No Bid Eau Claire, WI ANCOM No Bid $1,244,909.15 5402,204.47 No Bid Burnsville, MN MOBILE RADIO ENGINEERING No Bid No Bid 5245,162.55 No Bid Golden Valley, MN CAPITOL COMMTJNICATIONS, INC No Bid No Bid 5280,586.89 No Bid Saiat Paul, MN FLOYD TOTAL SEC[JR1TY No Bid No Bid No Bid S 1 S 1,458.88 Bloomington, MN WATSON FURNII'[TRE SYSTEMS 546,420.16 No Bid No Bid No Bid Bainbridge, Washington SUMMARY OF LOWEST POSSIBLE t. it k ~ ~ .Z'=~ ~*Fa'~ _~ ' ~ ~ ~ 51,417,807.17 COMBINATION..not necessary best choice ~ ':~~? ~` , • .. Wireless and Electronic Communications Engineering Since 1984 Consulting Engineering of Sophisticated Electronic Communications Systems and Their Facilities. Registered Professional Engineer Licensed in 7 States 40 Years of Wireless Communications Experience a9 ,~ ;~ F i:, TO: FROM: DATE: SUBJECT: MEMO city of eagan City Administrator Hedges Director of Administrative Services VanOverbeke December 5, 2001 Radio Replacement System-Financing Plan The City's 1995-1999 Capital Improvements Program identified a need for a new City wide radio system in 1998 with funding to come from the general fund balance. In December of 1999 the City Council authorized the transfer of $1,250,000 to the Radio Replacement Improvement Fund to provide for the financing of the replacement system. The estimated cost included in the CIP was a very rough estimate and was not changed over the years for either inflation or changes for the cost of newer technologies. Since there was uncertainty as to the ultimate final cost, interest earnings on the $1,250,000 were credited to the General Fund and the available allocated funds remained at $1,250,000. Through this process it was also assumed that the money set aside from the General Fund should cover only the obligation for general government and the enterprise funds (water and sewer) would be charged their fair share when the total costs were determined. Based on the bids that were received the total costs and preliminary cost allocation would be as follows: Bid Amount Consultant Fees 2% Contingency Project Total City of Eagan General City of Eagan Water & Sewer City of Rosemount $ 1,417,807 $ 1,288,595 $ 84,187 $ 45,025 31,329 28,474 1,860 995 28,356 25,772 1,684 900 $ 1,477,492 $ 1,342,841 $ 87,731 $ 46,920 Since, two parcel bid areas are being recommended to be rejected, revised costs will be inserted into the matrix when they have been determined. It is my recommendation that the amount required for the City of Eagan - General be paid first from the $1,250,000 and the required balance be allocated from the general fund balance to provide full funding for the City's general share covering Police, Fire, Streets and Parks and Recreation. In addition I am recommending that the Water and Sewer Departments each pay 50% of the amount determined to be the share of City of Eagan -Water & Sewer. Exact 30 amounts for each funding source will be determined when all costs have been identified. The City of Rosemount is responsible to pay their share directly to Eagan. The final payment amounts will be adjusted to only fund the amount of the contingency that is actually used. It is anticipated that most payments will be made during 2002. There are two additional expenses related to the project that are not included in the above funding recommendation. These include replacement of flooring in the dispatch center to be paid for from general renewal and replacement funds and water damage repairs also in the dispatch center for which funding sources are to be considered when responsibility for the leak is determined. Please advise, if you would like to discuss this recommendation or if you would like any additional information. Dire r of Administrative Services cc: Chief of Police Therkelsen Director of Public Works Colbert Director of Parks and Recreation Vraa Chief Financial Officer Pepper 3/ Agenda Information Memo December 11, 2001, Eagan City Council E. PARTIAL RELEASE OF DEVELOPMENT CONTRACT (EAGAN POINTE) -DUKE CONSTRUCTION LIMITED PARTNERSHIP ACTION TO BE CONSIDERED: To approve release of the developer from certain obligations under the development contract for Eagan Pointe. FACTS: • The final subdivision for Eagan Pointe was approved and the associated development contract executed in December of 1999. Lots 2, 3 and 5 have been developed and the developer has requested that the City release the developer from certain obligations under the Development Contract as it relates to Lot 2, 3 and 5. • Lot 4 remains vacant and the contract will remain in effect as it applies to Lot 4. • The owner and developer have executed a Partial Termination of Development Contract, which was prepared by the City Attorney and is now ready for execution by the City. ATTACHMENTS: None 3~ Agenda Information Memo December 11, 2001, Eagan City Council F. EXTENSION FOR RECORDING FINAL PLAT - (FOX FOREST SECOND ADDITION) ACTION TO BE CONSIDERED: To approve a 90-day extension for recording the final plat for Fox Forest Second Addition, consisting of two lots located on Lexington Way in the SE '/< of Section 22. FACTS: • A letter from the applicant's surveyor (John Oliver & Associates, Inc.) indicates that delays in the acquisition of updated title insurance documents have also delayed the recording of the plat. This proposed extension would allow until March 4, 2001 to record the final plat. The final plat was approved on July 5, 2001. A previous 90-day extension was granted on September 4, 2001. ATTACHMENTS: Letter from Gary Hams dated December 3, 2001, page 33 1oht1 Oll ver & Assoc~a tes, Inc. 4ot West Travelers Trsll, Sulte !00 C/r// Pnd/neerlnr ~: Burnsville, AI1Y S13J7 LnnOSnne~lnt (6t4f d94-3041 • Pai (6ld) ddh3040 LnOP/nnnlnd W'Ww./ollveratsoacom December 3, 2001 Hon. Mayor 8~ City Council City of Eagan Attn: Marilyn -Planning Dept. 3830 Pilot Knob Road Eagan MN. 55122-1897 via: fax 8~ deliver with check Re: FOX FOREST SECOND ADDITION -Final plat extension Honorable Mayor 8~ City Council: On behalf of our client, Mr. 8~ Mrs. Peter Ramstad, we are hereby requesting an extension of ninety (90) days for the processing of the final plat of FOX FOREST SECOND ADDITION. Delays in the acquisiton of updated title insurance documents have caused this need for additional time as was the reason for the August similar request. Also included is a check in the amount of $75 to cover the costs associated with the processing of this request. Sincerely; For J hn Oliver 8~/°`ssociates, Inc. /~Pei~--~-A~(r~. Ramstad Gary cc: Pete Ramstad Dale Vogt Dfffces in ~Ik Rri`~er Burr~srr"Jle RECEIVED DEC 0 ~ 2~ Agenda Information Memo December 11, 2001 Eagan City Council Meeting G. PROJECT 7908 CENTRAL PARKWAY, RIGHT OF WAY ACQUISITION ACTION TO BE CONSIDERED: Approve the purchase agreement for right of way acquisition from Joe Miller Farms, Inc., and the Easement Acquisition/Exchange and Master Development Agreements with Lockheed Martin Corp. for Project 790R (Central Pazkway), and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 790R provides for the street and utility improvements along Central Pazkway from Pilot Knob Rd. (at Highsite Dr.) to Yankee Doodle Rd. (at Federal Dr.) to accommodate the City's future Ring Road as well as providing improved access to the City's new Central Pazk/Community Center and other future developments along this roadway alignment. • Extensive public rights of way and easements had to be acquired from Joe Miller Farms, Inc., and Lockheed Martin Corp. to accommodate this public improvement beyond what could be dedicated within the City's new Central Park property. • An acceptable land acquisition agreement was reached with Joe Miller Farms, Inc., allowing the City to purchase the needed property for $501,834.90 and then assess this cost back against the residual land, deferring with interest its collection until time of sale, development or subdivision of the residual land. • Concurrently, staff was also working with Lockheed Martin Corp. to similazly acquire needed right of way and easements. Part of this acquisition involved exchanging some of the excess/severed land acquired from Joe Miller Farms, Inc., and purchasing the rest for $26,757.50, which will become a cost of the project and proportionately assessed to Joe Miller Farms, Inc., and the City's Central Park. In addition to this acquisition and land exchange agreement, a Master Development agreement also had to be prepared addressing many other issues associated with converting Lockheed's previous internal private drive into a Public Street (i.e. parking lot setbacks, screening, stall loss mitigation; storm drainage assessment deferments; access control; signage; etc.) • These agreements have been reviewed by the City Attorney's Office and the Public Works Director and found to be in order for favorable Council consideration. ,~s Agenda Information Memo December 11, 2001 H. APPROVE CURRENCY EXCHANGE LICENSE APPLICATION FOR PAYDAY, INC. ACTION TO BE CONSIDERED: To continue indefinitely the currency exchange license application for Payday, Inc. FACTS: • Staff has not had an opportunity to thoroughly complete their review of this item. It is being requested that the Council continue the item indefmitely to provide staff with additional time to process and review the application. 36 Agenda Information Memo December 11, 2001 I. APPROVE CHANGE IN MANAGEMENT AT SPEEDWAY SUPERAMERICA STORES ACTION TO BE CONSIDERED: To approve a change in management of the Speedway SuperAmerica stores located at 4200 E. Highway 13 and 2250 Cliff Road, subject to Police Department review. FACTS: A change in management has occurred at the above referenced SuperAmerica store locations. The new manager of the SuperAmerica store located at 4200 E. Highway 13, Bart Ryan, has completed the necessary forms and paid the appropriate investigation fee. Stacy Swanson, the new manager of the SuperAmerica store located at 2250 Cliff Road, has also completed the necessary forms and paid the investigation fee. The management changes are in the process of completion and should be approved subject to review and recommendation by the Eagan Police Department. ~~ Agenda Information Memo December 11, 2001 LOT 15, BLOCK 3, HILLS OF STONEBRIDGE PLAT 2 EASEMENT VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility easements and schedule a public hearing to be held on January 8, 2002. FACTS: • On December 4, 2001, City staff received a petition from Mr. Allen Gorell, 4063 Camberwell Drive North, requesting the vacation of a portion of an existing drainage and utility easement on his property, Lot 15, Block 3 Hills of Stonebridge Plat 2, west of Dodd Road and north of Diffley Road in east-central Eagan. • The easement was dedicated to the City as part of the Hills of Stonebridge Plat 2 to accommodate a public storm sewer pipe along the property's south lot line. • The purpose of the request is to allow an addition to the existing garage on the property, which is proposed to encroach into the easement approximately 8 inches wide by 5 feet long. • Mr. Gorell, as part of the building permit application, is proposing to construct the footings for the addition to an extra depth to provide a more secure foundation in the event the storm sewer pipe requires excavation for repair or replacement. • Notices will be published in the legal papers and sent to all potentially affected and/ or interested private utility owners for comment prior to the scheduled public hearing. ATTACHMENTS: • Legal Descriptions/Graphics, page and ~~ ~~ ~ ~ n ~ ~ ~ ~ ow iwo ~ . LONE OAK ROAD Q \ TRU !+ > P_ NK NWy ~ _ 3000 3 0 30 +oo zoo Q ' ~ ® ~ 12/03/01 Q !- (~ O ~ 2 ~ ~ ~ C ao Y ~ ' 'wr~r O ~ - 3200 J ^ ~ Y a 4D ~ YANKEE DOODLE ROAD ~ ra ~ ~~~ ~ ~~ y ~ w ~ ~ ~ o 5 D ~ ~ : a~C~ ~ s Q~ ~ ~ ~ g 3600 V ~S~n ~~ ~ ~ ~ ~ PROPOSED VACATION 3800 ~ ~o~ ~ ~ e w i`. ~ ~^~ ~ ,Q „ ~ DI FFLEY ROAD ~~ ~ ~~ n Lf~ ~r~- ~~ I J ~~ J ~ (~ n ~ ~ ~~ U ~ ~ 200 ~~ J - ~ 1 nr ~--~1~__ ~ L I ~ O Q L.~~I ~ ~ ~ tst . ,~ ~ ~ ^ ~ ~ ~~ ~ ~ ~ ~D ~ ~ ~ ~ D Qom' C'~ ~ CUFF ROAD ~ ~~~ ~ ~ ~~(~~~ ~ ~ °~7 Propose asement Vacation Location Map 12/03/01 City of Eagan 4063 Camberwell Dr N O tj NO SCALE ~~B .--~ P~~°~q~ p ?7 f' ~ ---~~'t4,j 2 33'p4~E .' . EPi1 3~ 517'26'56 E •~- '`PROPOSED EASEM 3• ~ ,O \ 70 8E VACA~O / ~ \ ~ / \ _rc ~ ~ ~~ .~ ~, , ~ /o a ~, L 1~ 7 !~~ / ~ Cif ?.p ' `~ > >•~'O+~ ~'; // - 9~0~:, 22.3 ~ ` 10 'PtOQ~ ~ N I ~• ~ / ~ pSE~ ~ - 1 ~ww s1~2s'S6~7 _ ~`~ / ~` p J ~ ~ / DRp1NAG T PE ~P A ~~~'S. - ~ `~ r~ 10.0 ~~.57-y~1° EASEMEN _ ~~ -~` 4.72.i'~-'~ jl NOS' , ~~ / _ ~ - _ N72~33'Oa E SEE ,~ r~~ I ~_- 4937 30 / ; , 217.32 »W , ~- ~ 58148' 03 %'"~ ,,' EX~SVSE ~' INGRESS ANO R ppCSNO. 922865 ~ ~ ` NO Ir ``~ EASE.MEN SOU7H UNE OF Ep7 15 ' -- Description Sketch for: ALLEN & JEAN GORELL CAMBERWELL OR1VE. EAGAN Proposed legal description to wcote a portion of o drainage and ut7ity easement All that part of the drainage and utlity easement lying over, under and oaoss the southerly 10.00 feet of Lot 15, Block 3. HILLS OF STONEBRIOGE PLAT 2. according to the recorded plot thereof, Oakoto County, Minnesota, as delineated and dedicated on said HILLS OF STONEBRIDGE PLAT 2, described os follows: Commencing of the intersection of the south line of said Lot 1S and the westerly right of way line of Camberwell Drive os delineated and dedicated on said HILLS OF STONEBRIDGE PUT 2: thence on an assumed bearing of South 81 degrees 48 minutes 03 seconds West, along sold south line of lot 15, o distance of 49.37 feet; thence North 08 degrees 11 minutes 57 seconds West, a distance of 10.00 feet, to the point of beginning of the land to be desabed; thence South 81 degrees 48 minutes 03 seconds West, o distance of 4.78 feet; thence South 17 degrees 26 minutes 56 seconds East, o distance of 0.77 feet; thence North 72 degrees 33 minutes 04 seconds East, o distance of 4.72 feet, to the point of beginning. Proposed legal description to wcote o portion of o ingress and egress easement per Document Number 922865. Alt that port of o ingress and egress easement per Document Number 922865, lying over, under and across the southerly 10.00 teat of lot 15, Block 3, HILLS OF STONEBRIDGE PUT Z, according to the recorded plat thereof, Dokoto County, Minnesota, descrbed as follows: Commencing of the intersection of the south line of aoid Lot 15 and the westerly right of way line of Camberwell O-ive as delineated and dedicated on said HILLS OF STONEBRIOGE PUT 2: thence on an assumed bearing of South 81 Gegreas 48 minutes 03 seconds West, along said south line of lot 15, a distance of 49.37 feet; thence North 08 degrees 11 minutes 57 seconds West, o distance of 10.00 feet. to the point of beginning of the Iond to be described: thence South 81 degrees 48 minutes 03 seconds West, o distance of 4.78 /set: thence South 17 degrees 26 minutes S6 seconds Cn~- n Ai~frn~r~ of n 77 /~~t• fh~nr~ Nnrfh 77 A~nr~~~ 3Z n+in„~~e Al fM'MAf Cn~f n A7e1nn~~ of L 77 I~~f fn 11~~ nnin~ Agenda Information Memo December 11, 2001 K. PROJECT 99-N. OAK BLUFFS ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-N (Oak Bluffs Addition -Street & Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Oak Bluffs Addition was constructed northeast of the intersection of Diffley Road (County Road 30) and Dodd Road. This development required the installation of sanitary sewer, water main, and storm sewer, as well as grading and new street construction of Ethan Drive and Jacob Court, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. 5`/ Agenda Information Memo December 11, 2001 L. PROJECT 99-X, CHERRYWOOD KNOLL ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-X (Chenywood Knoll Addition -Street & Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Cherrywood Knoll Addition was constructed to the southeast of the intersection of Trunk Highway 55 and Louis Lane. This development required the installation of sanitary sewer, water main, and storm sewer, as well as grading and new street construction of Chapel Court, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. 4~- Agenda Information Memo December 11, 2001 M. PROJECT 99-Z, OAKPOINTE OF EAGAN 2Nn ADDIITON ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-Z (Oakpointe of Eagan 2°d Addition -Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Oakpointe of Eagan 2°d Addition was constructed to the southeast of the intersection of Cliff Road (County Road 32) and Galaxie Avenue. This development required the installation of sanitary sewer, water main, and storm sewer, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. y3 Agenda Information Memo December 11, 2001 N. PROJECT 99-AA, CEDARVIEW 2Nn ADDIITON ANION TO BE CONSIDERED: To acknowledge the completion of Contract 99-AA (Cedarview 2°a Addition - Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Cedarview 2°d Addition was constructed to the southwest of the intersection of Cliff Road (County Road 32) and Nicols Road. This development required the installation of sanitary sewer, water main, and storm sewer, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. . ~Y Agenda Information Memo December 11, 2001 O. PROJECT 99-CC, NORTHWOOD BUSINESS PARK ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-CC (Northwood Business Park Addition -Street & Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Northwood Business Park Addition was constructed to the northwest of the intersection of Lexington Avenue (County Road 43) and Northwood Parkway. This development required the installation of sanitary sewer, water main, and storm sewer, as well as grading and new street construction of Northwood Circle, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. ~~ Agenda Information Memo December 11, 2001 P. PROJECT 99-EE. EAGAN POINTE ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-EE (Eagan Pointe -Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Eagan Pointe was constructed along the southwest side of Trunk Highway 149, north of Yankee Doodle Road (County Road 28). This development required the installation of water main and storm sewer, as well as sanitary sewer and water services, which were all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. ~6 Agenda Information Memo December 11, 2001 Q. PROJECT 00-CC, CLIFF WOODS OF EAGAN ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 00-CC (Cliff Woods of Eagan -Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Cliff Woods of Eagan was constructed directly to the southeast of the intersection of Cliff Road (County Road 32) and Galaxie Avenue. This development required the installation of sanitary sewer, and water main, which was all performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. y~ Agenda Information Memo December 11, 2001 R. LOT 2, BLOCK 1, UNISYS PARK ADDITION (UNISYS CORPORATION EASEMENT VACATION ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility easements and schedule a public hearing to be held on January 8, 2002. FACTS: • On November 27, 2001, City staff received a petition from Mr. Daniel Howard, of Unisys Corporation, requesting the vacation of existing drainage and utility easements on Lot 2, Block 1 Unisys Park Addition, west of Pilot Knob Road and north of Yankee Doodle Road in north-central Eagan. • The purpose of the request is to allow the expansion of the existing Unisys Corporation office building. The existing water main will be relocated and modified with new easements provided by the property owner via separate document as part of the building permit process. • The easements were originally dedicated to the City as part of the Unisys Park Addition to accommodate public water main within the development. • Notices will be published in the legal papers and sent to all potentially affected and/ or interested private utility owners for comment prior to the scheduled public hearing. ATTACHMENTS: • Legal Descriptions/Graphics, page and ~~ H 8' Q 12/03/01 1~ .~~~~ ~~ _~. ~r INTERSTATE // / 494 ,~ `~~' PROPOSED VACATION LONE OAK ROAD i „ , , „ , L ~~ ,,,E ,,,, ,,,,o O g Y O J a YANII~EE DOODLE ROAD JO 1~ n ~ ~ City of Eagan ~~~ ~ ~~~ posed Easement Vacation ~~ Location Map Unisys Park Lot 2, Blk 1 WESCO7T ROAD ui Q 12/03/01 I ~~~~ 05 I~ ~ --M,L0.00.005 f6Y9Zl--- - , R I ~adO21 8ONN lOlld) L£ "ON 'H'd"S'~--'~ ~I i~ I , ~ I I ~ '99~ ~L ..- ,: ~ ink ~ -- I R3~ i $~' i _. gipp' 9a _-~ ~`c\ R~! ~/ ? rL \~ 4'3 ~ ~ ~; , ~~ \~~ i ,'~' Ci i ; I ~~ ~ _ _ _ I I \ \ ~4'w'4 (__ ~$ I ~L J I I \~ e - I 1v/~~ c I I I \ ~~ ~~il g - -~ I \ ~ N ~_' ~ j - - ,-ate.- - -=-~ ~\~;~ ~ °, ?~i , \ 's. ~, '°~ I ~ e~' ~ i._ J ~ ~ ~~ ~ , ~~ I, . ~~ ~, ~`. `'~ ~\ ~~. ~~ I \ . \ ~~,, ~ I ~ . ;. ~ I ~ ~ ~ \ \ \ /w \ \ ~ - 3.~C,t4005 00 LYZ _~ Y ~ , I \ \ \~; ~ I \ ~ ~ \ \ h I \~ `\ \ m w, ~ ~`) • I ~ ~ ~ f - n ~ y ~ ~ n ~ \ I \ \ \ 1 5 - \ ~L~' _~ -3.9.90.005 69~1SS--- \ Tt .'tfi '. iw <N. \s.eN.as.<w+a II ~ I -~ I I ~1 I , I I ~t ~I I ~_ ~I I. IR' ,. ---...,_~1-------_ I II I I ICI I L~i I ,~eJ i /~ I I r' i~ / I ;~ ~~ I. 9~ i_ 9 ~~ ~~ a .~ Y ~~~ W ~y ~~ '~~ ~~ ~ ~~ ~y~ J ~ ar ~~~ O~ r V R~~ j~3 ~~ °~~s~~r Y ~ ~ J~' ~. 3°sg~~;5~~ ~ g ~•°~~~ e u~ ~~ a 8g 8~. ~~.~~~,Sa~~ ~ ~ 8's: °3 ~.~~~~ e ~qg ~-~- 9 ~_ m ~~a~~; ~a 6~~~~~~~ St ~ ~ ~ Si Y~ a Y~ '~ $ ~ e a ~~ ~~ ~i 0 ;. I ~~ ~ n I a 1 I ~ q N O ~O O N O O O N N Agenda Information Memo December 18, 2001 S. PROJECT 00-C, MURPHY FARM San ADDITION ACTION TO BE CONSIDERED: Approve the extension of the development contract for Murphy Farm 3rd Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On November 20, 2001, Ray L. Miller, President, Millerville, Inc., sent Ci~ staff a letter requesting the extension of the development contract for Murphy Farm 3r Addition for placement of the bituminous wear course. • Millerville, Inc. is the developer of the plat of the Murphy Farm 3rd Addition. • The purpose of the request is to allow Millerville to delay the placement of the wear course in Murphy Farm 3rd Addition until the 2002 construction season. • The request would allow the contractor to complete the bituminous wear course under appropriate climatic conditions by extending the completion date to July 15, 2002. • The Public Works Department has found all terms to be in order for favorable Council action for extension of the development agreement. ATTACHMENTS: Request Letter, page ~. S/ No~Gmbar 20, 2DD 1 stars I.Gz~old GonStrvction suPGwiSor City of Ea$an Stan, ~rccordin~.to the dG/Glopmurt co-rl"ract with tha uty ~ !;a$an the warn was to bG comPlGtcd by this Past Svmmar for the Murphy farm 3"d Addition. WG had a~ary intGPl'tion o f ~.omPlGtin~, within OVY deadline. itowG~/Gr, the contractor that won the bid was not able to complete their Scheduled work. Ca1~Gn the GztramG warm tamPGratvrGS of No~cmbcr wG wcrG hoPaful that thcy mi~rl- Still be able to comPlGtc it but they ware not. I am aSkin~.that the Council consider Gztcndin~.our dcadlina to July 1 S, 2DD2. I am certain that we will be able to ha~a it completed by than. sinccrGly, Ray L. MiIIGr President, MiIlGwillc, Inc. ~~ ~y y ~~~ 3 ~~ ,a ~~~ ~a Agenda Information Memo December 11, 2001 Eagan City Council Meeting T. ~ APPROVE CONTRACT WITH SNOWCLOUD CONSULTANTS TO CONDUCT FEASIBILITY STUDY FOR A SLIDING HILL STUDY AT CENTRAL PARK ACTION TO BE CONSIDERED: To APPROVE a contract with Snowcloud Systems for an analysis and feasibility study of a potential commercial winter tubing hill in Central Park. FACTS: • The Council has expressed an interest in the development of a commercial winter tubing hill in Central Park and directed staff to identify a consultant with appropriate design experience. • To facilitate a wurter 2002/2003 opening and nvnimize construction conflicts, plans for the development of a sliding hill will need to be included in the 2002 construction package. • Snowcloud has designed tubing hills and related amenities and systems azound the world. They are able to provide design and operational plans. • The first phase will include a feasibility study and preliminary site analysis. An additional contract will be required for the provision of construction plans and specifications for grading, lighting, lift and snowmaking systems. • The total cost for the initial study shall not exceed $1250. (subject to transportation costs) ATTACHMENTS: None S3 Agenda Information Memo December 11, 2001 Eagan City Council Meeting U: APPROVE CONTRACT WITH SRF CONSULTING FOR STREETSCAPING PLAN ACTION TO BE CONSIDERED: To approve a Contract with the SRF Consulting Group Inc. for the development of a Streetscape Master Plan for prinsary transportation corridors in the City. FACTS: • The Council had requested that staff identify a consultant and create a scope of services for the development of a Streetscape Master Plan. • The plan will create a unified vision and theme for the future development of a streetscape along primary transportation corridors throughout the City, including Central Parkway, as identified in the analysis and approved by the Council. • The process as defined by SRF will include review sessions with the public, staff and the Council. • SRF is currently the lead consultant on the Central Parkway project. • The fee for the project as proposed shall not exceed 524,845. • The development of detailed plans and specifications for the Central Parkway streetscape is not included in this phase. Once a theme antl vision plan have been approved, an additional contract for a second phase will be necessary. • Staff will need direction as to the funding source for these services. ATTACHMENTS: None sy Agenda Information Memo December 11, 2001 Eagan City Council Meeting V. APPROVE CONTRACT WITH CONSULTING FIRM FOR GOLF COURSE SCHEMATIC LAYOUT AND FEASIBILITY STUDY ACTION TO BE CONSIDERED: To approve a Contract with Gill Miller, Inc. to develop three schematic alternatives for potential golf course layouts in the designated study area. FACTS: • On November 13, 2001, the Council acted upon a recommendation from the Golf Course Exploratory Committee Executive Committee to request proposals from consultants to provide technical assistance with the Golf Course study. • Council requested the consultants provide three schematic layouts; one using the entirety of the McCarthy moratorium piece and all of Patrick Eagan Pazk, one using all of McCarthy property and some of Patrick Eagan Park, and one using only the McCarthy property and none of Patrick Eagan Park. • In conjunction with a schematic layout, Council requested proposals from consultants to provide a financial feasibility report to determine whether a course could beself-sustaining financially, and project revenues and expenditures. • Consultants will need to complete their work and have the finished product to the City by mid January of 2002. • These studies aze intended to help the Golf Course Exploratory Committee make its final recommendation regazding the feasibility of a golf course. • 6 responses were received by the December 3 deadline. Proposals were reviewed by staff and the Executive Committee on December 5. • After careful consideration of the proposals, the Executive Conuruttee selected the firm of GiII Miller, Inc. as the preferred consultant for the schematic layout. Fees for this firm aze $6,500. • The Executive Committee was not prepared to approve a "fiscal" consultant, but directed staffto contact Mr. Gill for is opinion as to a possible consultant. S5 • The Executive Committee is scheduled to meet on Monday, December 10 to make a selection for a fiscal consultant. That name will be brought to the Council on Tuesday evening. • The information addresses issues such as cost of land, interest rate for bonds, and income/expenditures for course operation. These numbers are likely to change as ' the design consultant and financial consultant complete their work. ATTACHMENTS: None NOTE: Copies of each proposal are available for viewing at the City Administrator's office. S6 Agenda Information Memo December 11, 2001 ~~ ~ APPROVE OFF-SALE BEER LICENSEE NAME CHANGE ACTION TO BE CONSIDERED: To approve anoff=-sale beer licensee name change from SuperValu Holdings, Inc. to SuperValu Inc. FACTS: SuperValu Holdings, Inc., the entity that holds the off-sale beer license for Cub Foods (1940 Cliff Lake Road), has requested a change in the licensee name to SuperValu Inc. The change is due to internal restructuring of the company. This change will not involve any substantive change in the underlying ownership or control of the store. Staff has reviewed the documents that were submitted and deem them in order for approval. S~ Agenda Information Memo December 11, 2001 Eagan City Council Meeting ~~ ~~~~~ __ A. PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 2002 ACTION TO BE CONSIDERED: To close the public hearing and set the 20021evy and budget considerations for the December 18, 2001 City Council meeting. FACTS: • Because of the sweeping changes in the Legislature's omnibus tax bill passed in this year's special session, the requirements to hold Truth-in-Taxation hearings were waived by the State for the current levy and budget year. In keeping with the City's tradition that started before Truth-in-Taxation was required, the City Council elected to conduct this annual budget hearing. • Parcel specific notices were mailed by the County to Eagan residents in late- November. This year, again because of the significant changes to the property tax structure, comparisons to the prior year were not included in the notices. • A notice of this hearing was published in the Eagan This Week, Eagan Sun Current and Dakota County Tribune. It invited property owners to attend this hearing and/or send written comments. • The City's final levy and budget will be adopted at the December 18 regular City Council meeting. • Staff is in the process of preparing handout material for the public hearing that can be used at the meeting and/or mailed to interested property owners. Copies will be made available to the Council at the meeting. • The City Administrator will present a PowerPoint presentation. Copies of the slides will be made available to the Council at the meeting. ATTACHMENTS: • Enclosed on pages .S throu Q is a copy of comparative summaries of revenues and expenditures for the General Fund. • Enclosed on pages ~ through ~ is a copy of the December 3 City Council letter mailed to all Eagan residents. S8' 2002 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF REVENUES General Property Taxes Licenses Permits Intergovernmental Revenues Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers 2000 2001 2002 Change Actual Budget Budget 01 to 02 $ 12,274,640 $ 13,238,600 $ 15,979,300 20.7% -0.4% 16.2% -73.2% 1.5% 6.7% 20.2% -4.8% 3.5% 297.9% 161,473 165,800 165,100 1,117,870 577,300 670,800 3,509,875 2,361,300 633,800 931,967 847,600 860,700 457,089 410,700 438,200 225,144 178,000 214,000 788,318 508,700 484,300 733,757 883,400 914,600 121.736 109.300 434.900 TOTAL GENERAL FUND $ 20.321.869 $ 19.280.700 $ 20.7_ 95.700 7.9% sy 2002 budexp 2002 GENERAL FUND BUDGET COMPARATIVE SUMMARY OF EXPENDITURES 12/5/2001 2000 2001 2002 Actual Budget Budget % Change GENL GOVERNMENT 01 to 02 01 Mayor 8 Council $ 103,883 $ 103,200 $ 104,800 1.6% 02 Administration 826,721 671,300 681,500 1.5% 03 Information Technologies 655,991 704,600 976,400 38.6% 05 Finance/City Clerk 884,594 875,500 1,003,900 14.7% 06 Legal 341,104 359,800 374,200 4.0% 07 Community Development 1,228,020 1,400,400 1,388,000 -0.9% 09 Communications - 178,800 367,400 105.5% 10 Telecommunications - - - Gen Govt Total 4,040,313 4,293,600 4,896,200 14.0% PUBLIC SAFETY 11 Police 6,867,632 7,115,400 7,666,700 7.7% 12 Fire 950.343 1,064.300 1.155.600 8.6% Public Safety Total 7,817,975 8,179,700 8,822,300 7.9% PUBLIC WORKS 21 Public Works Engineering 1,234,292 1,114,400 1,204,400 8.1% 22 Streets 8 Highways 2,159,678 1,368,800 1,435,600 4.9% 24 Central Svices. Maint. 453,529 457.200 472.100 3.3% Public Works Total 3,847,499 2,940,400 3,112,100 5.8% PARKS ~ RECREATION 31 Parks & Recreation 2,535,033 2,659,200 2,867,400 7.8% 32 Tree Conservation 246.435 278,900 282.300 1.2% Parks 8 Rec Total 2,781,468 2,938,100 3,149,700 7.2% GENL GOVT BLDG MA1NT 33 Building Maintenance 495,397 547,300 564,500 3.1 Total Expenditures- General Fund 18,982,652 18,899,100 20,544,800 8.7% 41 Contingency-uhdesignated 381,600 250,900 -34.3% Total Expenditures + Contingency $ 1s.2so.7oo $ 20.795.700 7.9% 60 -„ :~Sfr~'~..Rs1 ~_~ ~ '~' city of eagan PATRICIA E AWADA December 3, 2001 PAUL BAI~IV PEGGY CARLSON Dear Eagan Resident, CYNDEE FIELDS l~EC~Y As you know, the 2001 tax bill passed by the state legislature last spring changed how many local government services are funded. Under the new coundl Member law, much of the cost of K-12 education will now be paid directly by the state rather than local property taxes. That means your school property rrloM~s HEDGES taxes are going down, even in district 196, which recently passed an ~~« excess levy referendum. To help pay for this new education responsibility, the state reduced or eliminated the amount of money it gives to cities to help pay for services Munidpat C.tnter. such aS police, fire, street maintenance, pazks and recreation programs. In fact, Eagan will lose $1,710,300 in state funds next year. This is 3830 Pilor Knob Road approximately 8% of our Cit}~s general fund budget. Eagan, MN 55122-1897 Phone 651.681.4600 The intent of the governor and legislature was that cities would make up this difference in lost state funds. In fact, the state's own estimates of i=a~: 651.68I.4GI2 reduced property taxes for next yeaz assumed that cities would increase TDD: 651.454.8535 their property tax levies, dollaz for dollaz, to compensate for the lost aid. This is also the position of the Taxpayers League of Minnesota, an advocacy group which advocates for lower taxes. Mainrenan« Facil;ry: 350] Coachman Point Unfortunately, with the state reducing the funding to cities, this leaves all Eagan, MN s51zz cities in the unenviable position of raising the local tax rate to provide the Phonr. G5I.68i.43oo services once funded by state tax dollars. For the City of Eagan, this is the first time in four years that the tax rate will need to be increased. As you ~: GSI.GSI.436o know, Eagan has one of the lowest tax rates in the TDD: 651.454.8535 metropolitan area and has taken great pride in being able to pmvide high ' quality services at a low cost to our citizens. Even with this change, our tax rate will continue to be one of the lowest, since all cities lost state ..w.vdryrfeagan.oom funds. -- Even though we have had to make significant budgetary changes, we are supportive of the intent of the legislature which was to have all local services paid for locally. Ultimately, this will serve to increase local THE LONEOAKTREE officials' accountability in their spending decisions across the state. The :yrnbd of srrrngdt and growth in our °° 6/ In order to make this change less painful, the City is reducing its budget $625,000 below the original proposed levy. These cuts, combined with growth in overall market v$lue, create a net effect for most taxpayers of no increase in city taxes, even though we had to increase the tax rate. In fact, many property owners will actually see a decrease in the amount paid for city services. The City of Eagan is committed to making sure that last year's tax cut stays in your pocket. As an additional positive note, the City's bond rating was increased last week by Moody's Investors Services to a Aal level, the second highest rating possible. This now puts Eagan in the top 6% of all cities nationwide. Moody's cited strong financial management and low debt as some of the reasons for this increase. We are all very proud of this achievement, one we have been working toward for years. This rating increase came when Eagan was reevaluated when preparing to sell bonds to fund the Central Pazk and Community Center, a project which is currently under construction after the successful vote by the residents last year. Because of our improved bond rating and lower interest rates, the taxpayers will save over $4,000,000 in interest over the 20 year life of the bonds as compared to previous projections. This is a significant savings and will be passed duectly down to taxpayers in the form of a lower tax rate and a reduction of $200,000 in the City budget. We expect to be held accountable for spending and taxing decisions, and this year is no different. We believe it's important that our community understands how property tax changes made at the state level significantly impact our City finances. As always, we will continue to be committed to providing prudent fiscal management for the residents of Eagan. Regards, Patricia Awada Mayor -~ ~~ _ Peggy Carlson Paul Bakken Cyndee Fields Meg Tilley Councihnember Councilmember Councihnember Councilmember 6~ Agenda Information Memo December 11, 2001 B. PROJECT 794, RIVER HILLS 9`~ STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 794 (River Hills 9`~ -Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The reclamation and resurfacing of Metcalf Drive, Medary Avenue, and Clark Street has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report by WSB & Associates identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the River Hills 9"' neighborhood, located north of Cliff Road, south of Diffley Road, and west of Trunk Highway 77. • On November 8, 2001, the feasibility report for Project 794 was presented to the City Council and a Public Hearing was scheduled for December 11, 2001 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on December 4, 2001 in the Community Room of the Eagan Municipal Center for the adjacent property owners and representatives to discuss the proposed improvements. Of the 69 total properties proposed to be assessed under this improvement, 2 persons representing 1 property attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages~through~ • Neighborhood Meeting Minutes, pages~through~ 63 River Hills 9th Addition Street Improvements Eagan, Minnesota October, 2001 City Project No. 794 6 4~ '~~~ 4150 Olson Memorial Highway, Suite 300, Minneapolis, MN 55422 phone: 763-541-4800 fax: 763-541-1700 ~ ~so~~o«, r„~. f : a ~o City of Eagan Report for River Hills 9th Addition Street Improvements City Project No. 794 WSB Project No. 1380-01 Eagan, Minnesota October, 2001 ds ^I / ~~ ~~ & Associates, lnc. October 19, 2001 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Koad Eagan, MN 55122 Re: River Hills 9a' Addition -Street Improvements City Pruject Nu. 794 WSB Project No.1380-O1 lleur Ma}•or and City Council: - At•tachel is our feasibility rep~~rt for the River Hills y+~ Additi:,:, -Street Imgrover;,enr;, City Pruject No: 794. The report discusses the proposed irpro~; cnents and includes a ccs; ok+itli~~n, preliminary assessment roil u*a.d schedule. - V1%e would be pleased to meet with the City Council at y+~ur convenience to review an~.i discuss the contents of this report. Sincerely, W.SB & Associates, Inc. t ~'- ^ ~ , ` `j'~- J David E. Hutton, P. E. Project Manager 4150 Olson Memorial Highway Suite 300 Minneapolis Minnesota 55422 763-541.4800 763.541•i700 FAX u Minneapolis • St. Cloud • Equal Opportunity Employer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: October 19, 2001 Reviewed by: ~- Department of Public Works Reviewed by: Finance Lic. No. 19133 Date: 1 Z - ~ - o ~ 1~,~ -vl Date: 6~ TABLE OF CONTENTS Letter of Transmittal Certification Table of Contents Page Executive Summary ........................................................... .........................................................1 Introduction ..................................................................................................................................... 2 Scope ............................................................................................................................................... 3 Street Evaluation ..................................................................................•----...................................... 3 Proposed Improvements .................................................................................................................. 3 Easement/Permits ............................................................................................................................ 4 Utilities ............................................................................................................................................ 4 Cost Estimate ................................................................................................................................... 4 Assessments ....................................................................................................................................4 Assessment Financing Options ....................................................................................................... 6 Revenue Source ...............................................................................................................................6 Project Schedule .............................................................................................................................. 7 Feasibility and Recommendations .................................................................................................. 7 LIST OF APPENDICES Appendix A Preliminary Cost Opinion Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Proposed Street Improvements and Assessment Map - 3 Typical Sections 6th October 2001 Street Improvement Report River Hills 9th Addition Eagan, Minnesota Executive Summary The City has retained WSB & Associates, Inc. to prepare a feasibility report on street improvements to the River Hills 9`~ Addition. The City has had a Pavement Management System in place since 1989, which is used to evaluate street conditions and develop the appropriate rehabilitation techniques. Based on this system, the streets within River Hills 9`~ Addition have been identified as a reclamation project. This work shall consist of pulverizing the existing bituminous pavement and mixing it with the underlying gravel base to produce a uniformly graded aggregate base. Anew bituminous surface will then be placed on the reshaped and compacted base. The proposed improvement costs are estimated at $244,200. Of these costs, approximately $131,120 will be assessed to the abutting property owners in accordance with City policy and $113,080 paid for with the City's Major Street Fund. The estimated assessment rate is $1,770 per residential lot. The project is scheduled to be constructed in 2002. This project is feasible, necessary and cost-effective from an engineering standpoint and should be constructed as proposed herein. 69 Introduction As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 0.82 miles of 32' wide streets within River Hills 9`~ Addition have been identified for street rehabilitation improvements in 2002. Figure 1, located in Appendix C, illustrates the project lgcation. The streets were constructed in 1975 as part of adjacent residential development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that the streets in the River Hills 9`~ Addition were seal coated three times, in 1980, 1988, and 1995. However, the age of the bituminous street surface and the thickness of the street section, which does not meet today's standards, have resulted in these streets deteriorating to a brittle condition where a bituminous overlay would not be appropriate and replacement of the entire bituminous section would be most cost-effective. The City of Eagan Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. 'IO Scope This project provides for the reclamation (grinding and blending the existing pavement surface and gravel base for use as new gravel base) and construction of new bituminous surface on approximately 0.82 miles of streets located within River Hills 9`~ Addition. Figure 2 illustrates the project area. Also included aze the replacement of damaged curb and gutter, sanitary and storm sewer manhole casting adjustment~and water gate valve adjustment/replacment. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. ~ The Pavement Condition Index (PCn ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 2001 PCI ranking for the portion of the River Hills 9`s Addition discussed in this report has a neighborhood weighted average pavement condition rating of 30, which falls within the rankings of the "Reconstruct" category. This PCI ranking makes the streets included in this project appropriate candidates for the recycling type of construction detailed below. Proposed Improvements The proposed street improvements are shown in Figure 3. The existing street sections consists of approximately 2-1/2" bituminous surface supported by a 6" - 8" gravel base. This existing bituminous surface, along with approximately 3" of the gravel base will be reclaimed (which involves grinding, mixing and processing the material in place) to a depth of approximately 6". This reclaimed material will be left in place on the street and used as gravel base beneath a new 2-inch base course and a 1-inch wear course bituminous pavement. The new pavement, combined with the reclaimed material as gravel base, will provide a street section consistent with current City standazds for a residential street. ~~ The combination of reclamation and new pavement will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 20% (1,800 L.F.) of the existing concrete curb will have to be replaced. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the reclamation project. Utilities AlI sewer and water utility lines have been reviewed by Eagan Maintenance Staff for any required repairs and/or replacements. The sanitary sewer lines have been televised. All structures have been inspected for any necessary modifications. Adjustments to the various utility structures will be completed as necessary to match the new bituminous surface. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Reclamation and Bituminous Surface .................... $175,000 • Repair Existing Concrete Curb & Gutter ............... 69 200 Total ........... $244,200 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for street improvements for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. ~~ City Special Assessment Policy Street Resurfacing -Reclamation • Low Density Residential (R-1, 2, 3) ^ Neighborhood Pazks Repair Existing Concrete Curb and Gutter Low Density Residential Lots (R-1) Assessment Ratio Property City 75% 25% 75% 25% 0% 100% All residential equivalent properties (69 total) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 75% of the bituminous street improvement costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $1,770/lot and is calculated as follows: 1) % Low Density Residential = 7,911 F.FJ8,493 (Total F.F.) = 93.15% 2) [$175,000 (Bit. Street Cost) x 75% x 93.15%] _ $122,260 (Total Residential Assessment) 3) $122.260 (Total Residential Assessment) 69 Residential Lots = $1,770/Residential Lot Neighborhood Parks/City Property Neighborhood parks and City property [in this case River Hills Park.- Outlots B & C, Outlot A & Metcalf Drive (unopened)] having access and frontage adjacent to the portion of Medary Avenue and Metcalf Drive to be improved, are to be assessed calculated by the amount of front footage (582 F.F.). The assessment policy states that 75% of the bituminous street costs are assessable to neighborhood parks. The total proposed assessment is $8,990 ($15.45/F.F.) and is calculated as follows: 1) % Neighborhood Parlcs/Ciry Property = 582 F.F./8,493 (Total F.F.) = 6.85% 2) [$175,000 (Bit. Street Cost) x 75% x 6.85%] _ $8,990 (Total City Property Assessment) 3) $8.990 (Total City Property Assessment) 582 F.F. _ $15.45/F.F. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years with the interest. determined by the results of the bond sale used to finance the improvements. The following payment schedule will result for asingle-family home based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot = $1,770 Principal Per Year Interest Per Year Cost Per Year First Year $177 $124 $301 Tenth Year $177 $12 $189 Revenue Source A summary of revenue sources is listed below: Property Project Cost Assessment City Contribution Bituminous Street Improvement $175,000 $131,120 ($43,880) Repair Existing Curb $69,200 $0 ($69,200) Total $244,200 $131,120 ($113,080) The City's Major Street Fund will finance the estimated project deficit of $113,080 (46.3% of total). ~~ Project Schedule Present Feasibility Report to City CounciU Order Public Hearing .................................................................. November 8, 2001 Neighborhood Meeting ........................................................................December 4, 2001 Public Hearing ......................................................................December 11, 2001 Approve Plans and Specifications ...................................................................January, 2002 Award Contract .................................................................................March, 2002 Project Completion ................................................................................July 31, 2002 Final Cost Report .......................................................................... September, 2002 Final Assessment Hearing .....................................................................................Fall, 2002 First Payment Due with Property Tax Statement .....................................May 15, 2003 Feasibility and Recommendations This project is necessary to decrease maintenance costs, create a safer driving surface, and increase rideability. This project is cost effective in that the proposed improvement (reclamation/ recycling) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. ~s APPENDIX A Preliminary Cost Opinion ~~ APPENDIX A ENGINEER'S OPINION OF COST RIVER HILLS 9th ADDITION -STREET RECLAMATION 8 OVERLAY CITY OF EAGAN _ CITY PROJECT N0.794 WSB PROJECT NO. 1380-012 SCHEDULE A -STREET IMPROVEMENTS ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2021.501 MOBILIZATION LUMP SUM 1 $2,500.00 $2,500.00 2 2104.513 SAWING BITUMINOUS PAVEMENT LIN. FT. 90 $3.00 $270.00 3 2331.604 BITUMINOUS PAVEMENT RECLAIMATION (6'~ SQ. YD. 15,425 $1.00 $15,425.00 4 2331.607 REMOVE RECLAIMED MATERIAL (~'7 TON 860 $8.00 $6,880.00 5 2350.501 TYPE LV 41 WEARING COURSE MIXTURE (1") TON 935 $34.00 $31,790.00 6 2350.502 TYPE LV 32 NON WEARING COURSE MIXTURE (2") TON 1,870 $32.00 $59,840.00 7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 775 $2.00 $1,550.00 8 2504.602 ADJUST VALVE BOXES EACH 8 $150.00 $1,200.00 9 2506.522 ADJUST FRAME AND RING CASTING (MANHOLE) EACH 25 $250.00 $6,250.00 10 2563.601 TRAFFIC CONTROL LUMP SUM 1 $1,000.00 $1,000.00 11 WATER MGAL 50 530.00 51,500.00 SUBTOTAL +5% CONTINGENCIES $128,205.00 $6,410.00 SUBTOTAL +30% INDIRECT COSTS $134,615.00 $40,385.00 TOTAL $175,000.00 SCHEDULE B -REPAIR EXISTING CONCRETE CURB AND GUTTER ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 1800 $6.00 $10,800.00 2 2531.501 CONCRETE CURB AND GUTTER, DESIGN D412 LIN. FT. 1800 $14.00 $25,200.00 3 2531.603 REMOVE ~ REPLACE CONCRETE VALLEY GUTTER SQ. YD. 35 $35.00 $1,225.00 4 2506.522 ADJUST FRAME AND RING CASTING (CB) EACH 10 $250.00 $2,500.00 5 2575.505 SODDING, TYPE LAWN (INC. TOPSOIL & FERT.) SQ. YD. 750 $5.00 $3,750.00 6 DIV 2 BITUMINOUS DRIVEWAY PATCHING SQ. YD. 450 $16.00 $7,200.00 SUBTOTAL +5% CONTINGENCIES $50,675.00 $2,534.00 SUBTOTAL +30% INDIRECT COSTS $53,209.00 $15,963.00 TOTAL $69,172.00 TOTAL ESTIMATED PROJECT COSTS 5244.172.00 M:101380-01~Exce110PINIONOFCOST\Cost Opinion ((( APPENDIX B Preliminary Assessment Roll 7~ Appendix B Preliminary Assessment Roil River Hills 9th Addition Street Overlay City Project No. 794 Parcel (R-1 Low Density) I P.I.N. Lot I Unit i I Equivalent i Assessment, Total Block 1 4302 Metcalf Drive 10-64400-010-01 1 $1,770 1 $1,770 4306 Metcalf Drive ' 10-64400-020-01 1 $1,770 $1,770 4310 Metcalf Drive 10-04400-030-01 1 $1,770 $1,770 4314 Metcalf Drive 10-64400-040-01 1 $1,770 $1,770 4318 Metcalf Drive 10-64400-050-01 1 ~ $1,770 $1,770 4322 Metcalf Drive ;10-64400-060-01 1 $1,770 $1,770 4326 Metcalf Drive ~ 10-64400-070-01 1 $1,770 $1,770 4330 Metcalf Drive 10-64400-080-01 1 $1,770 $1,770 4334 Metcalf Drive 1 10-64400-090-01 1 $1,770 $1,770 4338 Metcalf Drive j 10-64400-100-01 1 $1,770 $1,770 4342 Metcalf Drive 10-64400-110-01 1 ~ $1,770 1 $1,770 4346 Metcalf Drive ,10-04400-120-01 1 ~ $1,770 $1,770 4350 Metcalf Drive i 10-64400-130-01 1 $1,770 $1,770 4354 Metcalf Drive 10-04400-140-01 j 1 $1,7701 $1,770 4358 Metcalf Drive , 10-64400-150-01 1 $1,770 $1,770 4362 Metcalf Drive : 10-64400-160-01 , 1 $1,770 $1,770 4366 Metcalf Drive 10-64400-170-01 1 $1,770 $1,770 4370 Metcalf Drive 10-64400-180-01 1 $1,770; $1,770 4374 Metcalf Drive 1 10-64400-190-01 1 $1,770 $1,770 4378 Metcalf Drive ! 10-64400-200-01 j 1 $1,770 $1,770 4382 Metcalf Drive ~ 10-64400-210-01 1 i $1,770 ! $1,770 4386 Metcalf Drive ~ 10-64400-220-01 1 I $1,770; $1,770 Total Block 1 22 538,940 Block 2 4331 Metcalf Drive ' 10-64400-010-02 ; 1 $1,770 1 $1,770 4327 Metcalf Drive 104400-020-02 i 1 $1,770 $1,770 4323 Metcalf Drive '10-64400-030-02 1 ; $1,7701 $1,770 4319 Metcalf Drive ; 10-04400-040-02 ~ 1 $1,770. , $1,770 4316 Medary Drive 4322 Medary Drive 1 '10-64400-050-02 ; 104400-060-02 1 1 , $1,770 $1,770 $1,770 $1,770 4328 Medary Drive '10-64400-070-02 1 $1,770 $1,770 4336 Medary Drive 10-64400-080-02 1 ; $1,770 51,770 Total Block 2 8 514,160 Block 3 4303 Metcalf Drive ;10-64400-010-03 I 1 $1,770 ' $1,770 4305 Metcalf Drive 10-64400-020-03 1 $1,770 $1,770 4309 Metcalf Drive 10-64400-030-03 ~ 1 ~ $1,770 $1,770 4325 Medary Drive 10-G4400-040-03 ~ 1 $1,770 $1,770 4333 Medary Drive !10-64400-050-03 1 $1,770; ~ 51,770 4341 Medary Drive 104400-060-03 1 $1,770 $1,770 4349 Medary Drive 110-64400-070-03 1 51,770 51,770 M:W1380-011FxceI~OPINIONOFCOST1Prelim Assess Roll Appendix B Preliminary Assessment Roll River Hills 9th Addition Street Overlay City Project No. 794 Parcel (R-1 Low Density) I P.I.N. Lot Unit 4 Equivalent ,Assessment Total 4357 Medary Drive X10-64400-080-03 1 $1,770 1 $1,770 4365 Medary Drive X10-64400-090-03 1 $1,770 1 $1,770 2289 Clark Street 10-64400-100-03 1 $1,770 $1,770 2297 Clark Street i 10-64400-110-03 1 ~ $1,770 $1,770 Totat Block 3 11 319,470 Block 4 4359 Metcalf Drive ~ 10-64400-010-04 1 i $1,770 $1,770 4363 Metcalf Drive 10-64400-020-04 1 $1,770 $1,770 4367 Metcalf Drive ' 10-64400-030-04 1 $1,770 $1,770 4371 Metcalf Drive 110-64490-040-04 1 $1,770 $1,770 4373 Metcalf Drive 10-64400-050-04 1 $1,770, $1,770 4377 Metcalf Drive 10-64400-060-04 ~ 1 $1,770 $1,770 4385 Metcalf Drive 10-64400-070-04 1 ~ $1,770 $1,770 2253 Clark Court 10-64400-080-04 1 ~ $1,770 $1,770 2255 Clark Court i10-64400-090-04 I 1 $1,770 $1,770 2257 Clark Court '10-64400-100-04 1 $1,770 $1,770 2259 Clark Court ;10-64400-110-04 1 I $1,770 $1,770 2261 Clark Street '10-64400-120-04 1 $1,770 , $1,770 2269 Clark Street 10-64400-130-04 i 1 $1,770! $1,770 2277 Clark Street X10-64400-140-04 1 j $1,770 $1,770 4372 Medary Drive 10-64400-150-04 1 j $1,770; $1,770 4368 Medary Drive ;10-64400-160-04 1 $1,7701 $1,770 4360 Metcalf Drive 10-64400-170-04 j 1 $1,7701 $1,770 Total Block 4 1T 330,090 Block 5 2230 Clark Street 110-64400-010-05 1 I $1,770] $1,770 2238 Clark Street ! 10-04400-02Q-05 1 I $1,770 $1,770 2246 Clark Street '10-64400-030-05 ! 1 ! $1,770 $1,770 2254 Clark Street ;10-64400-040-05 ! 1 $1,770; $1,770 2262 Clark Street ,10-64400-050-05 1 $1,770 i $1,770 2268 Clark Street 10-64400-060-05 1 i $1,770 $1,770 2274 Clark Street 10-04400-070-05 ; 1 ~ $1,770 $1,770 2280 Clark Street ;10-64400-080-05 1 ~ $1,770; $1,770 2286 Clark Street 110-64400-090-05 1 ~ $1,770; $1,770 2292 Clark Street X10-64400-100-05 i 1 '~ $1,770 $1,770 2298 Clark Street 10-64400-110-05 i 1 ! $1,770 $1,770 Total Block 5 11 519,470 Total Residential Assessment 69 $122,130 M:101380-011Exx~OPfNIONOFCOSTPrelim Assess Ro{I Appendix B Preliminary Assessment Roll River Hilis 9th Addition Street Overlay City Project No. 794 Parcel R-1 Low Densi I P.I.N. I Lot I Unit E uivalent iAssessment l Total Neighborhood Park/City Property Assessment Parcel I I F.F. I Outlot A ~ 104400-010-00 220 $15.45 $3,399 Outlot 8 (River Hills Park) 10-64400-020-00 207 $15.45 $3,198 Outlot C (River Hills Park) 10-64400-030-00 95 $15.45' $1,468 Metcalf Drive (Unopened) I 60 $15.45 $927 Total City Property Assessments 582 $8,992 Total Assessments ~ _ $131,122 l M:W1380-011Exce~OPiNIONOFCOST1Prelim Assess Roll APPENDIX C Figures 8'~- ~- ~,, ...•, •- , ~- •-, ~ v. ~ F,yF ~~ <,y ~ ~~ ~~ a <,y (1 rj _ ~~. a LN. G CT DIFFLEY RD. ° o CORAL LN. ° ~ HIPMUNK J ~ 5 mW ~. T~IM~B,EF ~ ~ `~=:~ ~ _ `GLORY DR. ~ 6 METCALF DR. ~ Q TR q~ ~ W a W O ~ wP P Y ~ ~ ~ ~~ LL ~ ~" o ~ CC RIDGE ~ w ~ SHALE LANE LN ~ CCARK ST. > z ~ Q ~ W o U o Z - ~ ~~. U Z i¢ PROJECT LOCATION _ ~ c~ ~ ~ ERIN OR. ~- R~oGE ( CLIFFVIEW ~ d F.R 4 oR s ~'' ~,lg ~~~~' 1 LIFFHILL o ~ s a con ~~P ~ o Q ° Z V Z ~ ~ I CUFF ~ ~ ~~~ ``' ; O.Q ~ CENTER ~" ~ ~ CLIFF ~ RD. CLIF RD. 2~ a ~ (C0. RD. .~ ~ ~ o 0 s ~ o ~TF J RAHN WAY ~ 'f~ o '~~ Z U NANCY z ' CIR. /'~- a a. r...r w~.r ' T t_'1 ! ~r sew n~ ~ ~ -r~-ew-no wr.r.r~ w. Iisr~ arwllo~ RwNiw s rw1 ~. aaaa RIVER HILLS 9TH ADDITION ~o-zo-a~ STREET IMPROVEMENTS Fig. City of Eagan LOCATION MAP -CITY PROJECT 794 ~ 8.3 ~. ;~ w Q ., a ~ ~ ~~~, I~~ i 2 1 3 4 i S 1 6 ` 7 8 f 9 ~ 10 ~~.. Il ~r 12 I I ~• 11r-i ` i ~ ' ~ ~ it ~, ` ~ METCALF 'DR. ~ ~ ~ ~'~ `~ II 1 13 ~ I i i a 2~ i I i i ` a ! 2 + 1 1 1 4 ~i 6 147' ~ 15 I. ~ ,' '~ I, ~.. ~ e q 1 1 V: i =.____~ Q / R[VER HILLS oOf ~ 17 ~,,, 1 ' 7 ~ 60' /~./~/~/ , 1 M~.~y~ 1 W~ ~ PARK 18 I 1 1 T, I %'~ '15 ~ llcr. ,' e 1 U ( `ll `~i 0 14 13 ~12U -"---- 2l 1 F 4 ~ e t CLARK ' ' ' 1 ST.. zz 1 u 5 ~~ I 1 --._._..----__,__~_ , 3 2 I , 1 RIVER HILLS PARK 95' 1 1__-_r-+ _ ___ ._.______-_ __-._. -___-__-- F Q W {..L W a LL 1~ W U __ -- _ ~, P~ . i ,~ ___ ~; - ~ - =~ ~- - f ~, ;, • :, . ~~ ~ ~ ~.~ STREET IMPROVEMENTS ~.~-~~ ~,,~,.,~ ~,,,,,a. R,,,M.. C!_____~ ASSESSABLE AREA ~~~~ ~. RIVER HILLS 9th ADDITION l0-20-01 a PROPOSED STREET IMPROVEMENTS AND ASSESSMENT MAP F+9• CITY PROJECT 794 2 % City of Engnn 6p' 32' FACE TO FACE -~ EX. D412 CURB dt GUTTER i 1 - 2.5' BtTUMtNOUS SURFACE 6"-8' AGGREGATE BASE EXISTING TYPICAL SECTI^N 60' 32' (FACE TO FACE) REPLACE EX. CURB do GUTTER AS NECESSARY 2357 BITUMINOUS TACK COAT i' TYPE Lv 4t BITUMINOUS WEAR COURSE 2' TYPE lv 32 BITUMINpuS BASE COURSE RECLAIM EX. 2.5' BIT. SURFACE do 3'-3:5' AGGREGATE BASE FOR USE AS NEW GRAVEL BASE. (RESHAPE AS NECESSARY, REMOVE EXCESS) BITUMIN^US STREET IMPROVEMENTS • PR^P^SED TYPICAL SECTI^N 4 a s....r w•w S ~r r !M4 ~ ~ uY~n I I ~~ 4 7 - W VL. h••ls.gr i +~ r~ ~ I~~~ Mllo~ A~r~~ .~ wy r. aao-w RIVER HILLS 9TH ADDITION to-2o-ot STREET IMPROVEMENTS Fig. City of Eagan TYPICAL SECTIONS -CITY PROJECT 794 3 Ss INFORMATIONAL NEIGHBORHOOD MEETING PROJECT 794, RIVER HILLS 9TH STREET OVERLAY DECEMBER 4, 2001, 6:30 P.M. COMMUNITY ROOM Attendance: Russ Matthys, City Engineer; Dave Hutton, WSB & Associates, 2 property owners representing 1 property. A. Welcome and Introduction • City Engineer Matthys welcomed the property representatives. B. Presentation • Dave Hutton presented the details of the Feasibility Report. C. Questions/Comments 1. How many bidders typically get plans and specifications for this type of improvement? 4 to 6. 2. Does the City need a minimum number of bidders in order to award a contract? No, but usually get at least 3 for this type of improvement. Council can reject bids if only one bidder and bid is higher than the Engineer's estimate. 3. Do street contractors typically have milling machines? Most do today, but they may also subcontract milling/recycling work to another contractor. 4. How long has this project been planned? Staff explained the 5-Year CIP process for this type of public improvement. 5. Is destruction of roadway imminent? At 27 years of age, condition of bituminous is in a rapid state of decline. Efforts to crack seal or patch are no longer cost effective. Perhaps S -10 years before total reconstruction is required. 6. Can overlay by itself work? Not recommended due to age and poor condition of existing pavement. Past experience with edge milling of similar bituminous street section resulted in entire bituminous pavement disintegrating -had to remove all bituminous at significantly increased cost above overlay bid price. 7. How is condition of utility lines? Public Works Utility crews have inspected the public utility lines. No problems or areas of concern were encountered. 8. I would like to see a breakdown of cost benefit of Pavement Management Program? Staff will send information to resident. 9. Are we informed of bid openings? No, but project information will be available on the City's website, @ www.cityofeagan.com, as well as in a Construction Notice sent to residents I - 2 weeks prior to start of construction. G:RM'OI MI ISGMINU7ES/P~oj. 79~ River Hills 9~ I2~01 ~6 NEIGHBORHOOD MEETING RIVER HILLS PROJECT 794 TUESDAY, DECEMBER 4, 2001 - 6:30 P.M. NAME ADDRESS 2. --~/ r~ S bF-~ ~ ~t U ~2A ~ 3 6 3 /~ l~-tC~c~ 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-I N. Sheet S~ Agenda Information Memo December 11, 2001 C. PROJECT 855, OAK CHASE 6`d, CHES MAR EAST ADDITIONS STREET OVERLAY ACTION TO BE CONSIDERED: Approve Project 855 (Oak Chase 6`~, Ches Mar East Additions -Street Overlay) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The resurfacing of Oak Chase Way, Horizon Circle, Kirkwood Drive, Parkview Lane, Gabbert Court, Maple Leaf Circle, Kirkwood Circle, Canterbury Circle, and Birchcrest Circle has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June, 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2041, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of the streets within the Oak Chase 6~' and Ches Mar East Additions neighborhood, located of the intersection of Lexington Avenue and Cliff Road. • On November 8, 2001, the feasibility report for Project 855 was presented to the City Council and a Public Hearing was scheduled for December 11, 2001 to formally present and discuss the report with the adjacent property owners. • An informational neighborhood meeting was held on November 28, 2001 in the Community Room at the Eagan Municipal Center for the adjacent property owners and representatives to discuss the proposed improvements. Of the133 total properties proposed to be assessed under this improvement, 1 person representing 1 property attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages~through~ • Neighborhood Meeting Minutes, pages~through~Q. S8 City of Eagan Report for Oak Chase 6th Addition Ches Mar East 1St _ 4th Additions Street Improvements City Project No. 855 Eagan, Minnesota December, 2001 ~9 ~°;: '~'~ ~. city of eagan PATRICIA E. AWADA Mayor PAUL BAIQ~1 rEGGY cARLSON CYNDEE FIELDS MF:G TILLEY Coundl Members THOMAS HEDGES GryAdministrator Municipal Center. 3830 Pilot Knob Road Eagan, MN 55122-1897 Phone: 651.681.4600 Fax: 651.681.4612 TDD: 651.454.8535 Maintenance Facility: 3501 Coachman Point Eagan, MN 55122 Phony. 651.681.4300 Fax: 651.681.4360 TDD: 651.454.8535 www ciryofcagan.com THE LONE OAK TREE The rymbol of sva~gtl- and growth in our mmmuniry December 6, 2001 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Oak Chase 6t°/ Ches Mar East l" - 4`D Additions Street Improvements City Project No. 855 Dear Mayor and City Council: Attached is our report for the Oak Chase 6`h and Ches Mar East 1"-4`6 Additions -Street Improvements, City Project No. 855. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, -~ ohn P. Gorder Assistant City Engineer Reviewed By: [.-._ ~ Dept. of Publi orks Reviewed Finance Dept. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. _ tjbhn P. Gorder Date: I2'~0 "01 Reg. No. 22813 Date: f 2 - (o G ~ Date: ~ ~ '~ ~ 90 TABLE OF CONTENTS Letter of TransmittaUCertification Table of Contents Page Introduction .......................................................................................................2 Scope ................................................................................................................. 4 Feasibility and Recommendations ..............................................................................4 Street Evaluation .................................................................................................. 5 Proposed Improvements ..........................................................................................5 Easements/Permits ................................................................................................ 6 Cost Estimate ....................................................................................................... 6 Assessments ........................................................................................................ 6 Low Density Residential ............................................................................... 6 Assessment Financing Options ................................................................................. 7 Revenue Source ................................................................................................... 7 Project Schedule .................................................................................................. 8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section -Overlay 9i December 2001 Street Improvement Report Oak Chase 6th Addition Ches Mar East 1St _ 4th Additions Eagan, Minnesota Introduction As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The approximately 1.1 miles of 32' wide streets located within the Oak Chase 6~' Addition and Ches Mar East 15` - 4a' Additions, located in south-central Eagan, have been identified for street overlay improvements in 2002. Figure 1, located in Appendix C, illustrates the project location. The streets were constructed during the period between 1978 and 1984 as part of adjacent development. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Oak Chase 6a' Addition and Ches Mar East 1St - 4a' Additions, which are presently at the 17-21+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that in Oak Chase 6`~ Addition, Oak Chase Way was seal coated in 1986, 1995 and 1998. Ches Mar East ls` -4a' Additions, seal coating is as follows: Kirkwood Drive, Parkview Lane, Horizon Circle, and Gabbert Circle were seal coated twice, in 1986 and in 2 9~ 1992; Birchcrest Circle, Cantebury Circle, Kirkwood Circle, and Mapleleaf Circle were seal coated in 1985 and 1992. Preparatory Pavement Management by City Crews The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 2001 construction season, the Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced several dete~norated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. . _ .. -- _ ~- .,,,t ~:~ - t~ S ,p ~ ~ 'F' +s MK ~ ? ,Y ~r~M , l _ ~ ~ s ~Y _ :. _ w .. ~~ .-rc ~ _ ti. : . - r _ _ _ _~ ... y ~ ~ - ^. - - - _ ._ , . ~ , ~ c _ _, _ _ . t: 4 ,,,~ _. - X ~ u.. ~- yr ~ 4. Z 2~'ti 9-~ Scope This project provides for resurfacing (edge mill and overlay) approximately 1.1 miles of roadways located within Oak Chase 6 Addition and Ches Maz East 1st - 4`s Additions. Figure 2, located in Appendix C, illustrates the project area. Also-included in this project are replacement of the damaged curb and gutter, sanitary/storm sewer~manhole casting adjustment and replacement, and reconstruction of several sanitary/storm sewer manholes. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 4 9y Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The • Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 RoutineMaintenance/CrackSeal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1999 PCI ranking for the portion of Oak Chase 6~' Addition discussed in this report has a neighborhood weighted average pavement condition rating of 62. The 1999 PCI ranking for the Ches Mar East 15' - 4~' Additions has a neighborhood weighted average pavement condition rating of 73. The relatively high PCI rating is due to the preparatory pavement management work done by City crews, as mentioned earlier. Although the PCI ratings are slightly above the "Patch/ Repair and/or Overlay" category, the pavements are at an age where they are •losing structural stability at a relatively fast rate. Therefore, the 2002 construction season is the optimal time to construct the bituminous overlay on these streets. The project can be delayed until the PCI ratings fall into the "Patch/ Repair and/or Overlay" category. However, if it is delayed, the structural benefit to the pavements may be reduced. Proposed Improvements The proposed street improvements are shown in Figure 3. The existing street sections consist of a 3" bituminous surface supported by a 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' wide) to accommodate a 1%s-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 15% (0.40 miles) of the existing concrete curb and gutter will have to be replaced. 9S Easement/Permits All work will be in the public right-of--way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay ............................................$124,100 • Repair Existing Concrete Curb & Gutter .................. 68 700 Total ............$192,800 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill and Overlay • Low Density Residential (R-1, R-2) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential Lots (R-1, R-2) All residential properties (133 total equivalent lots) as shown on Figure 2, having driveway access on to the streets to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Asse&sment Policy is $467 per single family lot and is calculated as follows: 96 1) % Low Density Residential = 12,187 feet / 12,187 (total f.f.) = 100% 2) [$124,100 (Mill & Overlay Cost) x 50% x 100%J $62,111 (Total Residential Assessment) 3) 62 111 (Total Single Family Residential Assessment) ~ $467/ lot 133 Single Family Residential Lots Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result for asingle-family home based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot = $467 Principal Interest Cost Per Year Per Year Per Year First Year $93 $32 $125 Fifth Year $93 $7 $100 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $124,100 $62,111 ($61,989) Repair Existing Curb $68,700 -0- ($68.700) Total $192,800 $62,111 ($130,689) The City's Major Street Fund will finance the estimated project deficit of $130,689 (68% of total). 97 Project Schedule Present Feasibility Report to City CounciU Order Public Hearing ........................................................November 8, 2001 Neighborhood Meeting .................................... ..................................November 28, 2001 Public Hearing .................................... .................................. December 11, 2001 Approve Plans and Specifications ............:. ......... .........January, 2002 .................................. Award Contract .................................... ......................................... February, 2002 Project Completion .................................... ............................................July 31, 2002 Final Cost Report .................................... ...................................... September, 2002 Final Assessment Hearing .................................... ................................................. Fall, 2002 First Payment Due with Property Tax Statement .................................May 15, 2003 ~' 8' Appendix A Preliminary Cost Estimates Oak Chase 6ch Addition Ches Mar East l:c _ 4cn Additions Street Overlay City Project No. 855 _-: I. Bituminous Street Overlay Item Unit Est. Unit Price Est. Cost obilization L.S. 1 $2,500.0 $2,50 ill Bituminous Pavement S.Y. 8740 $1.0 $8,74 e 41 Wear Course Mixture Ton 2300 $29.0 $66,70 ituminous Material for Tack Coat Gal. 1200 $1.5 $1,80 dust Valve Box Each 18 $150.0 $2,70 dust Frame & ltin Castin Manhole Each 37 $200.0 $7,40 raffic Control L.S. 1 $1,000.0 $1,00 Subtota $90,84 + 5%Contin encie $4,55 Subtota $95,39 + 30% Indirect Cost $28,71 TOT $124,100 II. Repair Existing Concrete Curb & Gutter Item Unit Est. t . Unit Price Est. Cost emove Concrete Curb and Gutter .F. 1900 $5.0 $9,500.0 412 Concrete Curb and Gutter .F. 1900 $15.0 $28,500.0 dust Frame & R.in Castin C.B ach 35 $200.0 $7,000.0 od w/To soil .Y. 510 $6.5 $3,315.0 ituminous Drivewa Patchin .Y. ~ 130 $15.0 $1,950.0 Subtota $50,270.0 + 5% Contin encie $2,513.5 Subtota $52 790.00 + 30% Indirect Cost $15,837.0 TOT $68,700.00 Total Project Cost $192,800.00 99 Appendix B Preliminary Assessment Roll Oak Chase 6`b Addition Ches Mar East 1:~ - 4`h Additions Street Overlay City Project No. 855 - Lot Unit Parcel (R-1, R-2) Low Density P.I.N. E uivalent Assessment Total ak Chase 6th Addition lock 1 557 Oak Chase Wa 10-53505-010-01 1 $467 $467 555 Oak Chase Wa 10-53505-020-01 1 $467 $467 553 Oak Chase Wa 10-53505-030-01 1 $467 $467 547 Oak Chase Wa 10-53505-040-01 1 $467 $467 543 Oak Chase Wa 10-53505-050-01 1 $467 $467 535 Oak Chase Wa 10-53505-060-01 1 $467 $467 Subtotal 6 $2,802 ak Chase 6th Addition lock 2 556 Oak Chase Wa 10-53505-010-02 1 $467 $467 550 Oak Chase Wa 10-53505-020-02 1 $467 $467 544 Oak Chase Wa 10-53505-030-02 1 $467 $467 538 Oak Chase Wa 10-53505-040-02 1 $467 $467 532 Oak Chase Wa 10-53505-050-02 1 $467 $467 526 Oak Chase Wa 10-53505-060-02 1 $467 $467 Subtotal 6 $2,802 hes Mar East 1st Addition lock 1 537 Birchcrest Circle 10-17150-010-01 1 $467 $467 533 Birchcrest Circle 10-17150-020-01 1 $467 $467 527 Birchcrest Circle 10-17150-030-01 1 $467 $467 525 Birchcrest Circle 10-17150-040-01 1 $467 $467 Subtotal 4 $1 868 /ov Lot Unit Parcel (R-1, R-2) Low Densi P.I.N. E uivalent Assessment Total hes Mar East 1st Addition lock 2 626 Birchcrest Circle 10-17150-010-02 1 $467 $467 530 Birchcrest Circle 10-17150-020-02 1 $467 $467 538 Birchcrest Circle 10-17150-030-02 1 $467 $467 1068 Kirkwood Dr. 10-17150-040-02 1 $467 $467 1070 Kirkwood Dr. 10-17150-050-02 1 $467 $467 1072 Kirkwood Dr. 10-17150-060-02 1 $467 $467 1074 Kirkwood Dr. 10-17150-070-02 1 $467 $467 1076 Kirkwood Dr. 101-7150-081-02 1 $467 $467 574 Cantebu Circle 10-17150-082-02 1 $467 $467 578 Cantebu Circle 10-17150-090-02 1 $467 $467 582 Cantebu Circle 10-17150-100-02 1 $467 $467 586 Cantebu Circle 10-17150-110-02 1 $467 $467 588 Cantebu Circle 10-17150-120-02 1 $467 $467 590 Cantebu Circle 10-17150-130-02 1 $467 $467 592 Cantebu Circle 10-17150-140-02 1 $467 $467 595 Cantebu Circle 10-17150-150-02 1 $467 $467 593 Canteb Circle 10-17150-160-02 1 $467 $467 591 Canteb Circle 10-17150-170-02 1 $467 $467 587 Cantebu Circle 10-17150-180-02 1 $467 $467 583 Cantebu Circle 10-17150-190-02 1 $467 $467 577 Cantebu Circle 10-17150-200-02 1 $467 $467 1082 Kirkwood Dr. 10-17150-210-02 1 $467 $467 1084 Kirkwood Dr. 10-17150-220-02 1 $467 $467 576 Ma le Leaf Circle 10-17150-231-02 1 $467 $467 580 Ma le Leaf Circle 10-17150-241-02 1 $467 $467 586 Ma le Leaf Circle 10-17150-250-02 1 $467 $467 590 Ma le Leaf Circle ~ 10-17150-260-02 1 $467 $467 592 Ma le Leaf Circle 10-17150-270-02 1 $467 $467 594 Ma le Leaf Circle 10-17150-280-02 1 $467 $467 597 Ma le Leaf Circle 10-17150-290-02 1 $467 $467 /o/ Lot Unit Parcel (R-1, R-Z) Low Density P.I.N. E uivalent Assessment Total 596 Ma le Leaf Circle 10-17150-300-02 1 $467 $467 593 Ma le Leaf Circle 10-17150-310-02 1 $467 $467 591 Ma le Leaf Circle 10-17150-320-02 1 $467 $467 587 Ma le Leaf Circle 10-17150-330-02 1 $467 $467 583 Ma le Leaf Circle 10-17150-340-02 1 $467 $467 579 Ma le Leaf Circle 10-17150-350-02 1 $467 $467 575 Ma le Leaf Circle 10-17150-360-02 1 $467 $467 Subtotal 37 $17 279 hes Mar East 1st Addition lock 3 567 Kirkwood Circle 10-17150-010-03 1 $467 $467 1095 Kirkwood Dr 10-17150-020-03 1 $467 $467 561 Kirkwood Circle 10-17150-030-03 1 $467 $467 557 Kirkwood Circle 10-17150-040-03 1 $467 $467 552 Kirkwood Circle 10-17150-050-03 1 $467 $467 562 Kirkwood Circle 10-17150-060-03 1 $467 $467 568 Kirkwood Circle 10-17150-070-03 1 $467 $467 1079 Kirkwood Dr. 10-17150-080-03 1 $467 $467 1075 Kirkwood Dr. 10-17150-090-03 1 $467 $467 1071 Kirkwood Dr. 10-17150-100-03 1 $467 $467 1067 Kirkwood Dr. 10-17150-110-03 1 $467 $467 1063 Kirkwood Dr. 10-17150-120-03 1 $467 $467 1061 Kirkwood Dr. 10-17150-130-03 1 $467 $467 Subtotal 13 ~ $6,071 hes Mar East 2nd Addition lock 1 1091 Parkview Ln. 10-17151-010-01 1 $467 $467 11 O 1 Parkview Ln. 10-17151-020-01 1 $467 $467 1107 Parkview Ln. 10-17151-030-01 l $467 $467 1113 Parkview Ln. 10-17151-043-01 1 $467 $467 . Subtotal 4 $1 868 /aa. Parcel (R-1, R-2) Low Lot Unit Density P.I.N. E uivalent Assessment Total hes Mar East 2nd Addition lock 2 100 Parkview Ln. 10-17151-010-02 1 $467 $467 1108 Parkview Ln. 10-17151-020-02 1 $467 $467 1112 Gabbert Circle 10-17151-030-02 1 $467 $467 1116 Gabbert Circle 10-17151-040-02 1 $467 $467 1120 Gabbert Circle 10-17151-050-02 1 $467 $467 1124 Gabbert Circle 10-17151-060-02 1 $467 $467 1130 Gabbert Circle 10-17151-070-02 1 $467 $467 1123 Kirkwood Dr. 10-17151-080-02 1 $467 $467 Subtotal 8 $3,736 hes Mar East 2nd Addition lock 3 1119 Parkview Ln. 10-17151-010-03 1 $467 $467 1125 Parkview Ln. 10-17151-020-03 1 $467 $467 1131 Parkview Ln. 10-17151-030-03 1 $467 $467 1137 Parkview Ln. 10-17151-040-03 1 $467 $467 1143 Parkview Ln. 10-17151-050-03 1 $467 $467 1149 Parkview Ln. 10-17151-060-03 1 $467 $467 1155 Parkview Ln. 10-17151-070-03 1 $467 $467 1156 Parkview Ln. 10-17151-080-03 1 $467 $467 1150 Parkview Ln. 10-17151-090-03 1 $467 $467 1146 Parkview Ln. 10-17151-100-03 1 $467 $467 1142 Parkview Ln. 10-171 S 1-110-03 1 $467 $467 1138 Parkview Ln. 10-17151-120-03 1 $467 $467 Subtotal 12 $5,604 hes Mar East 3rd Addition lock 1 1105 Kirkwood Dr. 10-17152-010-01 1 $467 $467 1107 Kirkwood Dr. 10-17152-020-01 1 $467 $467 1111 Kirkwood Dr. 10-17152-030-01 1 $467 $467 1113 Kirkwood Dr. 10-17152-040-01 1 $467 $467 1117 Kirkwood Dr. 10-17152-051-01 1 $467 $467 1119 Kirkwood Dr. 10-17152-061-01 1 $467 $467 Subtotal 6 S2 802 /03 Parcel (R-1 R-2) Low Lot Unit , Densi P.I.N. E uivalent Assessment Total hes Mar East 3rd Addition lock 2 SS1 Horizon Circle 10-]7152-010-02 1 $467 $467 553 Horizon Circle 10-17152-020-02 1 $467 $467 Subtotal 2 $934 hes Mar East 3rd Addition lock 3 1104 Kirkwood Dr. 10-17152-010-03 1 $467 $467 1106 Kirkwood Dr. 10-17152-020-03 1 $467 $467 1110 Kirkwood Dr. 10-17152-030-03 1 $467 $467 1112 Kirkwood Dr. 10-17152-040-03 1 $467 $467 550 Horizon Circle 10-17152-050-03 1 $467 $467 552 Horizon Circle 10-17152-060-03 1 $467 $467 Subtotal 6 $2,802 hes Mar East 4th Addition lock 1 562 Horizon Circle 10-17153-010-01 ~ 1 $467 $467 564 Horizon Circle 10-17153-020-01 1 $467 $467 568 Horizon Circle 10-17153-030-01 1 $467 $467 570 Horizon Circle 10-17153-040-01 1 $467 $467 578 Horizon Circle 10-17153-050-01 1 $467 $467 580 Horizon Circle 10-17153-060-01 1 $467 $467 586 Horizon Circle 10-17153-070-01 1 $467 $467 588 Horizon Circle 10-17153-080-01 1 $467 $467 594 Horizon Circle 10-17153-090-01 1 $467 $467 596 Horizon Circle 10-17153-100-01 1 $467 $467 597 Horizon Circle 10-17153-110-01 1 $467 $467 595 Horizon Circle 10-17153-120-01 1 $467 $467 591 Horizon Circle 10-17153-130-01 1 $467 $467 589 Horizon Circle 10-17153-140-01 1 $467 $467 585 Horizon Circle 10-17153-150-01 1 $467 $467 583 Horizon Circle 10-17153-160-01 1 $467 $467 581 Horizon Circle 10-17153-170-01 1 $467 $467 579 Horizon Circle 10-17153-180-01 1 $467 $467 577 Horizon Circle 10-17153-190-01 1 $467 $467 575 Horizon Circle 10-17153-200-01 1 $467 $467 Subtotal 20 $9,340 /o y Parcel (R-1, R-2) Low Lot Unit Densi P.I.N. E uivalent Assessment Total hes Mar East 4th Addition lock 2 555 Horizon Circle 10-17153-010-02 1 $467 $467 557 Horizon Circle 10-17153-020-02 1 $467 $467 559 Horizon Circle 10-17153-030-02 1 $467 $467 561 Horizon Circle 10-17153-040-02 1 $467 $467 563 Horizon Circle 10-17153-050-02 1 $467 $467 565 Horizon Circle 10-17153-060-02 1 $467 $467 567 Horizon Circle 10-17153-070-02 1 $467 $467 569 Horizon Circle 10-17153-080-02 1 $467 $467 Subtotal 8 $3 736 6AOFW350FTOFEI/2 F SW 1/4 OF SW 1/4 ECTION 26 1055 Cliff Road 10-02600-010-51 1 $467 $467 Subtotal 1 $467 Total Assessments $62,111 /oS ROSEMOUNT Nov. 19, 2001 OAK CHASE 6th/CHES MAR EAST 1st-4th ADDITIONS Fig. STREET IMPROVEMENTS City of Eagan LOCATION MAP -PROJECT 855 1 Q ~~ -~ PROJECT LOCATION s 3 1 2 10 12 12 4 5 6 7 8 it 1 13 14 15 16 17 18 19 20 1 2 1 PTT OF' O15A31N CITY OF GALA WILDERNESS RUN 4 1 022-02 012-02 1 7 8 ~ 1 5 6 1 21 22 23 24 25 ~ d' 2 9 1 26 . ~ 1 011-02 ~02 2 4 "~ 20 27 3 2 h 4 ~ 3 ~ ~ G~ 11 pC 19 DRI 26 F f~L 18 ~ - - Q s 8 C ~ p 12 17 ~~ 24 25 26 ~<C ~/ (/ N A ` I~ 14 16 ° \ Q IS ~1 23 27 2 U 3 3 -02 6 7 ~ 19 ~ 29 ~' 1 W 2 9 11 ~ 20 22 ,~ 0 - 2 10 Q 16 18 21 2 2 J 1 y 061-0 CyFS 12 is 17 Y 2 3 e` Q 1 6 ~~~ f•4sr 13 14 OUTLOT C ~ ~~~ 4 3 1 7 Fi~S'~' f1JiLQT C ` Ocll` 3 _ cm ff ~ '4p0 ~ Gl~or s / /' 2 Z 22 2 1 QI 8 ' 2 1 1 3 2 11 G~ ~3 4 6 ~ C. M E T3 N ~P v~ 3 9 6 6 4 ~. 2 2 3 3 '9 1_` 1 `~' 1 LAPSE \•N' = 6 Q e 9 S Q 8 7~ 4 . r`P 0~ 2 1 O10-SI AK G 8 (~ Q 7 10 ` 13 3 6 7 ~ S 2 9 ii ~ 6 6 S 4 O D 5 O Y 4 ]'C 6 1 5 ~'A~ 4 $ u 2 T~ ~ 6 Q ~ 10 2 ~ 1 2" ~ \~ S 1? 5 3 2 4~ ~ 11 42 S 3 1 ~ ~3 6$ 0 S ~~~~.}y 1 6 ~ 6 2 ~` 14 U1 Z2 ~ 12 5 `` 4 /~~ 2ll 1Y 7 e g 7 4 1 J ~ 13 6 - 2~ Q W ~ 1- 3 ~ 3 1 36 _ ilk 1 14 8 Z 4 J 323 020-51 C ~ 3 8 35 41_ 20 -~ 2 1 20 5 6 7 g 3 2 21 19 10 12 = Q 6 ,~ 7 25 18 11 10 ~ 2~ J 9 ~ 10 2 6 17 12 13 ~ 1 AY 2 U 5 .n 19 4 11 2 16 14 13 9 3 4 1 17 6 S 13 12 31 30 s• CLIFF ROAD 12- BPNpN N1LLS ~ONPa- LE REG pp,FtK ASSESSMENT AREA STREET IMPROVEMENTS SCALE: 1'=400 FT. ~ i /2s/oi G: Feaaabilit~/2002/855_OAK pi. 6TH-CHES MAR EAST~g2J1SSESS OAK CHASE 6TH/CHES MAR EAST 1-4 Figure STREET IMPROVEMENTS/AREA ASSESSMENT MAP City of Eagan CITY PROJECT 855 2 B Existing Typical Section EDGE MILL (6' wide) 1 REPLACE EX. CURB do GUTTER AS NECESSARY BITUMINOUS TACK COAT 3 1/2"-4 1/2" BITUMINOUS SURFACE 0"-6" AGGREGATE BASE Bituminous Street Overlay Proposed T ection G: FeasbilityReports2002/8550akChase6/ChesMarl-5 Oct. 5, 2001 OAK CHASE 6th MAR 1st-5th ADDITIONS Fig. STREET IMPROVEMENTS City of Eagan TYPICAL SECTIONS -PROJECT 855 3 U -O AbbRCbHIC D/1JC CITY PROJECT NO 855 INFORMATIONAL NEIGHBORHOOD MEETING OAK CHASE 6TH/ CHES MAR EAST 1sT _ 4TH STREET IMPROVEMENTS WEDNESDAY, NOVEMBER 28, 2001 6:30 P.M. _ , COUNCIL CHAMBERS Attendance: John Gorder, Assistant City Engineer; Arnie Erhart, Superintendent of Streets; 1 person representing 1 property (see attached sign-in sheet). A. Welcome and Introduction • Assistant City Engineer Gorder and Superintendent of Streets Erhart welcomed the resident. B. Proposed Improvements • Gorder and Erhart presented the project details, including construction, estimated costs, schedule and assessments. C. Questions/Comments 1. How much disturbance to the street will there be? How long? There will always be a hard driving surface. The existing street will, for the most part, remain in place. The specifications for the project stipulate that a contractor has to have all work on a block of street completed within 2 to 3 weeks of start of work on that block. There will be more driveway access restrictions (4 or 5 days) to a property if the curb & gutter needs to be replaced in front of your driveway. Z. Caa we hire the contractor to reconstructor overlay our driveway while they are on the project? Most contractors the City has dealt with over the yeazs have not wanted to perform private driveway work. They generally refer the homeowners to a paving contractor who mainly deals with private driveways. 3. Is the estimated cost still what was provided in our notice? Yes. Final assessments will be based on final construction and overhead costs for the project. The meeting adjourned at 6:50 p.m. G:ENGINEER~.TPG1'01Misc\Minutss - Proj 855 NM 11-S8.doc /09 r NEIGHBORHOOD MEETING CHES MAR E /OAK CHASE 6T" ADDITIONS PROJECT 855 WEDNESDAY, NOVEMBER 28, 2001 - 6:30 P.M. NAME ADDRESS 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-IN.Sheet //o Agenda Information Memo December 11, 2001 D. PROJECT 801, SILVER BELL ROAD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 801 (Silver Bell Road -Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • The resurfacing of Silver Bell Road has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of Silver Bell Road, between Blackhawk Road and Alder Lane. • As part of a safety initiative to decrease the potential conflicts involving left- turning movements on this portion of Silver Bell Road, the resurfacing improvement would also include revising the current pavement striping from 4 substandard driving lanes to a 3-lane design with one lane of traffic in each direction and a designated center lane for left turns. This 3-lane design has been shown to improve the safety of drivers and pedestrian crossings while maintaining the current and projected growth of traffic volumes. • On November 8, 2001, the feasibility report for Project 801 was presented to the City Council and a Public Hearing was scheduled for December 11, 2001 to formally present and discuss the report with the adjacent property owners. • An informational open house was held on November 27, 2001 at 3900 Sibley Memorial Highway for the adjacent property owners and representatives to discuss the proposed improvements. _ Of the 15 total properties (residential and commercial) proposed to be assessed under this improvement, 4 persons representing 4 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages~through~ • Neighborhood Meeting Minutes, pageshrough~ /~/ Silver Bell Road Street Improvements Eagan, Minnesota October, 2001 City Project No. 801 //~. . '~~~ 4150 Olson Memorial Highway, Suite 300, Minneapolis, MN 55422 phone: 763-541-4800 fax: 763-541-1700 Qc Associates, Inc. City of Eagan Report for Silver Bell Road -Alder Lane to Blackhawk Road Street Improvements City Project No. 801 WSB Project No. 13 80-02 Eagan, Minnesota October, 2001 //3 I~~~ ~ associates, Inc. October 24, 2001 Honorable Mayc-r and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 . Re: Silver Bell Road. -Alder Lane to Blackhawk Road Street Improvements City Project No. 801 WSB Project 1V'a.13$4-02 bear Mayor and City (:ouncil: Attached is ow.~r feasibility repo*_•t for the Sil~~er Bell-Road - P~d:,r Lane to slacic:~awk P.oad Street Impro~~ements; City F-oject \70. $U1. The :epart Ciscasses the ~~o1,rscd improvements and includes a cost opinion, prelim~n:u-y assessment r.,~ll a~~J sched~!le. We would be pleasc:i to r.1e~t v~•it:`I the City Council at your. cc~l;vetenrc; to review ~,!iu discLSS the contents of this report. Sincerely, ~; Ii~SB & Associates, Inc. ~ ~,, ~ • ~ ~ ~ s~J ~"yZr David E. Hutton, P. E. Project Manama r 4150 Olson Memorial Highway Suite 30D A tpolis Minnesota 55422 /~ 763 541.4800 763.541.1700 FAX Minneapolis ~ St. Cloud • Equal Opportunity Employer .t. ~ t .., '..1 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David E. Hutton, P.E. Date: October 24, 2001 Lic. No. 19133 Reviewed by: Date: ~ Z ~ 3 - ~ ~ Date: ~~~3.fl~ //s ~`_ Department of Public Works TABLE OF CONTENTS Letter of Transmittal Certification Table of Contents Page Executive Summary ............................................................................. ... 1 ........................................ Introduction ................................................................................................................................... .. 2 Scope ............................................................................................................................................. .. 3 Street Evaluation ........................................................................................................................... .. 3 Proposed Improvements ................................................................................................................ .. 4 Lane Configuration ....................................................................................................................... .. 5 Utilities .......................................................................................................................................... .. 5 Easement/Permits ..................................................................................... ............... ...................... .. 5 Cost Estimate .............................................................................................. ................. ................. .. 6 Assessments .......................................................................................................... .... .................... .. 7 Assessment Financing Options ....................................................................................................... 9 Revenue Source ............................................................................................................................ 10 Project Schedule ............................................................................................................................ 11 Feasibility and Recommendations ............................................................. ....... ............................ 12 LIST OF APPE:~IDICES Appendix A Preliminary Cost Opinion Appendix B Preliminary Assessment Roll , Appendix C Figures - 1 Location Map - 2 Street Improvement Map - 3 & 4 Typical Sections - 5 Assessment Area Map - 6 Striping Plan Appendix D Area Weighted Average PCI Appendix E Traffic Counts //.G October 2001 Street Improvement Report .Silver Bell Road (Alder Lane to Blackhawk Road) Eagan, Minnesota Executive Summary The City has retained WSB & Associates, Inc. to prepaze a feasibility report on street improvements to Silver Bell Road from Alder Lane to Blackhawk Road. The City has had a Pavement Management System in place since 1989, which is used to evaluate street conditions and to develop the appropriate rehabilitation techniques. Based on this system, the section of Silver Bell Road between Alder Lane and Blackhawk Road has been identified as a mill and overlay project. This work shall consist of•full street width milling to a two-inch depth followed by placement of a bituminous overlay. An alternate proposal has been included for reclamation and resurfacing which consists of pulverizing the existing bituminous pavement and mixing it with the underlying gravel base to produce a uniformly graded aggregate base. Anew bituminous surface will then be placed on the reshaped and compacted base. The proposed improvement costs for the full width mill and overlay project (Alternate #1) are estimated at $226,700, plus $12,300 for driveway aprons for a total of $239,000. Of these costs, approximately $75,100 will be assessed to the abutting property owners in accordance with City policy and $163,900 will be paid for with the City's Major Street Fund. The estimated assessment rates aze $478 per residential lot, $7.50/front footage for the Town View Addition townhomes, $15.40/front footage for properties zoned R-4, and $20.57/front footage for properties zoned Neighborhood Business. The proposed improvement costs for the reclamation and resurfacing project (Alternate #2) are estimated at $318,000, plus $12,300 for driveway aprons for a total of $330,300. Estimated assessment rates for Alternate #2 have not been calculated as part of this report. The project is schedule to be constructed in 2002. Alternate #1 (full width mill and overlay) is feasible, necessary and cost-effective from an engineering standpoint and should be constructed as proposed herein. Alternate #2 (reclamation and resurfacing) would not be cost-effective at this time due to the existing deficiencies in the pavement and benefits of the rehabilitation method. /i7 Introduction As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Yeaz Capital Improvement Program (CIP) for street rehabilitation is developed from this information. Silver Bell Road (Alder Lane to Blackhawk Road) has been identified for street resurfacing improvements in 2002. Figure 1, located in the back of this report, illustrates the project location. Silver Bell Road (Alder Lane to Blackhawk Road) is a 44-foot wide Municipal State Aid major collector roadway originally constructed in 1969 and widened/overlayed in 1984. Based on the data and engineering strategies available at this time, the City's Pavement Management Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 4-6 yeazs, again at 12-14 years, with a bituminous overlay at approximately 16-20 years. Overlaying this portion of Silver Bell Road again, which is presently approaching the 18-year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that this street was last seal coated in 1986. The street has experienced problems with the wear surface beconung brittle and is beginning to require more maintenance than expected. Resurfacing the street will prevent further decay of the pavement. The City Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary other than replacement of various manhole castings, gate valve riser adjustments and the replacement of a catch basin structure. %/8' Scope This project provides for resurfacing (full street width mill and bituminous overlay) of approximately 0.67 miles of Silver Bell Road. Figure 2 illustrates the project area. An alternate that provides for the reclamation (grinding and blending the existing `pavement surface and gravel base for use as a new aggregate base) and placement of a new bituminous surface has been included for the same segment of Silver Bell Road. Also included are the replacement of damaged curb and gutter, replacement/construction of valley gutters at street intersections, construction of concrete driveway approaches at the high density residential entrances, casting adjustment/replacement for sanitary/storm sewer manholes, storm sewer catch basins adjustments, the adjustment of gate valve risers and the replacement of a catch basin structure. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1999 PCI ranking for the portion of the Silver Bell Road discussed in' this report has a neighborhood weighted average pavement condition rating of 51, which falls under the category of "Patch/Repair and/or Overlay". The existing pavement has deteriorated to the point where normal maintenance activities are no longer adequate. There is both longitudinal and transverse cracking, edge spalling and rutting in the wheel paths. Therefore, the normal overlay process with edge milling is not recommended. The recommended rehabilitation methods would be either a full width mill and overlay or a reclamation project. With either of these two methods, a more uniform crown will be established. %/9 Proposed Improvements Record plans of the project area indicate that the existing street section consists of approximately 4 inches of bituminous surfacing over 15 inches of aggregate base. The previous overlay included a top layer of bituminous surface (about 2 inches) that has since become brittle and will require extensive maintenance if not replaced. The proposed street improvements aze shown on Figures 3 and 4. Alternate #1 (Figure 3) provides for the entire existing bituminous surface to be milled 2-inches deep to accommodate a 2-inch bituminous resurfacing. The 2-inch resurfacing depth is necessary to ensure proper replacement in accordance with current industry standards. The resurfacing, combined with the existing street section, will continue to provide a street section consistent with Municipal State Aid standazds for a major collector roadway. The proposed construction will be done under traffic with no detours anticipated. Alternate #2 (Figure 4) provides for reclamation of the existing bituminous surface and placement of 4-inches of new bituminous pavement in two courses. Reclamation involves grinding, Waxing and processing the material in place to a depth of approximately 8 inches. This reclaimed material will be left in place on the street and used as gravel base beneath a new 2-inch bituminous base course and a 2-inch bituminous wear course. The new pavement, combined with the reclaimed material as gravel base, will provide a street section consistent with Municipal State Aid standards for a major collector roadway. Neither the combination of milling and overlay, nor the combination of reclamation and new pavement will eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 22% (1,600 LF) of the existing concrete curb and will have to be replaced. New concrete valley gutters will be constructed across each public street along the south side to improve drainage and also at the high density (R-3, R-4) residential driveway entrances. Proposed improvements to the sanitary sewer system include replacement of existing manhole castings within the bituminous pavement with castings in accordance with current City standards. All adjacent properties have been fully developed, therefore no utility service extensions are proposed under this project. %ao Lane Configuration The existing lane configuration on Silver Bell Road is a 44-foot wide four-lane section striped to four 10-foot lanes. The lanes aze narrow by today's standards. Minimum lanes recommended are 12 feet wide. The existing (2000) traffic volume on Silver Bell Road just west of Blackhawk Road is 6,289 vehicles per day as shown in Appendix E. It can -be concluded that this volume will not significantly change in the future, in that, the azea is now developed. In addition, with the numerous access points along the roadway, the inside lanes now act as "defacto" left turn lanes. Based on these facts, a revised three-lane cross section is proposed that would consist of one thru lane in each direction and a center lane dedicated to left turn movement. The three-lane section would improve the safety and operation of the roadway by removing the left turn traffic from the through lanes and making the travel lanes wider. Typically, a three-lane section can accommodate daily traffic volumes in excess of 10,000 vehicles per day. Therefore, it is recommended that the lane configuration on Silver Bell Road be revised from the existing four-lane section to a three-lane section. Figure 6 illustrates the existing and proposed lane configurations. Utilities All sewer and water utility lines have been reviewed by the Eagan Maintenance Staff for any required repairs and/or replacements. the sanitary sewer lines have been televised. All structures have been inspected for any necessary modifications. This report includes the removal and replacement of one catch basin per the condition review and replacement of several manhole casting assemblies and the adjustment or replacement of gate valve risers. Easement/Permits All work will be in the public right-of--way. No additional easements will be necessazy. It is anticipated that no permits will be required for the resurfacing project. /ai Cost Estimate Detailed cost estimates are located in Appendix A. The estimates aze based on anticipated 2002 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Alternate #1 -Full Width Mill and Overlay • Mill and Overlay .....................................................$144,500 • Repair Existing Concrete Curb & Gutter ..................$60,800 • Sanitary Sewer Improvements ....................................$5,200 • Storm Sewer Improvements ......................................$12,100 • Water Main Improvements .........................................$4,100 Total ............ $226,700 Alternate #2 -Full Width Mill and Overlay • Reclamation and Resurfacing .................................$235,800 • Repair Existing Concrete Curb & Gutter ..................$60,800 • Sanitary Sewer Improvements ....................................$5,200 • Storm Sewer Improvements ......................................$12,100 • Water Main Improvements .........................................$4,100 Total ............$318,000 Concrete Driveway Aprons For the high density residential, it is recommended that concrete valley gutters be installed to improve drainage along the street. The estimated costs for these are: • 44' Wide Driveway Opening ......................................$1,500 each • 50' Wide Driveway Opening ......................................$1,700 each /az Assessments Assessments aze proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for local roadways (Alternate #1). The assessment policy for reclamation and resurfacing has been included as a reference. No assessment rates have been calculated at this time for Alternate #2 -Reclamation and Resurfacing since this alternate has been determined not to be cost-effective. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Figure 5 illustrates the proposed assessment azea. City Assessment Policy 32' Wide Street Assessment Ratio Equivalent Property City Full Width Mill and Overlay ^ Low Density Residential (R-1, 2, 3) 50% 50% Yes ^ Medium/High Density Residential (R-4) 75% 25% No ^ CommerciaUIndustrial 100% 0% No Reclamation and Resurfacing ^ Low Density Residential (R-1, 2, 3) 75% 25% Yes ^ Medium/High Density Residential (R-4) 100% 0% No ^ Commercial/Industrial 100% 0% No Repair Existing Concrete Curb and Gutter 0% 100% Utility Improvements 0% 100% Low Density Residential Lots (R-1, R-2) There are six residential equivalent properties, as shown on Figure 5, having access to the portion of Silver Bell Road to be improved. They aze proposed to be assessed by the amount of front footage adjacent to these residential properties. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). Silver Bell Road is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio to obtain the residential street equivalent. -The estimated cost per residential lot to be assessed based on the City Assessment Policy is $478/lot equivalent and is calculated as follows: 1) % R-1/R-2 Residential Property = 384 F.F./7037 feet (total F.F.) = 5.46% 2) $144,533 (Mill & Overlay Cost) x 50% x 32/44 x 5.46% = 52,870 (Total Residential Assessment (R-1, R-2)) 3) ~2 870 (Total Residential Assessment (R-1, R-21) 6 Residential Lot Equivalents = 5478/Residential Lot Egnivalent ia3 Low Density Residential Lots (R-3) The Town View ls` Addition property located on the northwest corner of Silver Bell Road and Blackhawk Road is zoned R-3. The Town View 1S` Addition was developed as many individual condominium units fronting on private internal streets with ~ the remaining property being retained as common property. It is proposed that Town View 1S` Addition assessments be calculated at the R-3 rates on a front footage basis. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). Silver Bell Road is 44 feet wide and, therefore, all costs to be assessed will be based on a sz~/~, ratio to obtain the residential street equivalent. The estimated cost per front footage to be assessed based on the City Assessment Policy is $7.50/F.F. and is calculated as follows: 1) % R-3 Residential Property = 1,313 F.F17,037 feet (total F.F.) = 18.66% 2) $144,533 (Mill & Overlay cost) x SO% x 32144 x 18.66% _ $9,807 (Total Residential Assessment (R-3)) 3) $9.807 (Total Residential Assessment R-3~ 1,313 F.F. _ $7.50/F.F. Residential Front Footage Equivalent Medium/High Density Residential (Zoned R-4, Apartments) All R-4 zoned residential properties having access to streets within the project azea are proposed to be assessed based on azeas with frontage to the streets common to the apartments. This is calculated by the amount of frontage adjacent to each of these properties (Ballantrae, Colonial Village, Shannon Glen). The City's assessment policy states that 75% of the mill and overlay costs are assessable to these residential properties based on a normal residential collector street of 44 feet wide. Silver Bell Road is identified as a minor collector street and is 44 feet wide. Therefore, there will be no adjustments for street width for the assessments. The estimated rate per front foot to be assessed based on the City Assessment Policy is 15.40/F.F. and is calculated as follows: 1) Colonial Village (Eagan-Metro Center) front footage = 1177 feet or as is Shannon Glen Condominium I-N front footage = 866 feet Ballantrae 1 S` Addition, Block 2, Lot 1 = 267 feet Ballantrae 2"d Addition, Block 1, Lot 1 = 615 feet Briar Hi112"d Addition, Outlot A = 108 feet Total = 3033 feet 2) 3033 feet / 7037 feet (total front footage) = 43.10% 3) $144,533 (Mill and Overlay Cost) x 75% x 43.10% _ $46,720 (Total Residential Assessment (R-4)) 4) $46,720 (Total Residential Assessment R13) 3033 front footage = $15.40 F.F. Residential Front Footage Equivalent is y Co mmercial/In dus trial CommerciaUIndustrial property (Silver Bell Center), having access and frontage adjacent to the portion of Silver Bell Road to be improved, is to be assessed calculated by the amount of front footage (163 feet). The assessment policy states that 100% of the mill and overlay costs are assessable for commerciaUindustrial properties, in this case Silver Bell Center Addition (Block 1). There is no adjustment for the 44' wide road for _commercial properties. The estimated assessment for Silver Bell Center is $20.57/front foot, calculated as follows: 1) Silver Bell Center = 163 feet / 7037 feet (Total Front Footage) = 232% 2) $144,533 (Mill and Overlay Cost) x 100% x 2.32% _$3,353 (T'otal Commercial/Industrial Asssesment) 3) Rate = $3,353 / 163 F.F. _ $20.57/F.F. Private Driveway Entrances (R-3, R-4) There are a number of private driveway entrances that need repairs. The existing concrete gutters through the driveways are severely broken up and in some cases there is just asphalt. It is recommended that 5' wide concrete valley gutters be installed across all private driveways or streets to control drainage. These estimated to cost between $1,500.00 - $1,700.00 each depending on the width of the driveway and are 100% assessable. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result for asingle- family residential lot equivalent based on an estimated 7% interest for the assessed amounts: Single Family Residential Lot Equivalent = $478 Principal Per Year Interest Per Year Cost Per Year First Yeaz $96 $33 $129 Fifth Yeaz $96 $7 $103 /as Revenue Source A summary of revenue sources is listed below: Property City Contribution Project Cost Assessment 1Viill and Resurface $144,500 $62,800 $81,700 Repair Existing Curb/Gutters $60,800 $0 $60,800 Sanitary Sewer Improvements $5,200 $0 $5,200 Storm Sewer Improvements $12,100 $0 $12,100 Water Main Improvements 4 100 ~0 $4,100 Subtotal $226,700 $62,800 $163,900 Driveway Valley Gutters $12,300 $12,300 $0 Total $239,000 $75,100 $163,900 The City's Major Street Fund will finance the estimated project deficit of $163,900 (68.5% of total) ia6 Project Schedule Present Feasibility Report to City CounciU Order Public Hearing ...................................................................November 8, 2001 Neighborhood Meeting ...........................................................................November, 2001 Public Hearing ...................................................................... December 11, 2001 Dra$ Plans Completed ............................................................................. February, 2002 Municipal State Aid Approval ........................................................ .................. Mazch, 2002 Final Plans and Specifications .......................................................................... March, 2002 Awazd Contract ................................................:................................. July 2, 2002 Project Construction Final Cost Report ................................................................July -September, 2002 ...............................................................................October, 2002 Final Assessment Hearing ..................................................................................... Fall, 2002 First Payment Due with Property Tax Statement .................................... May 15, 2003 ia~ Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project, as described in Alternate #1, is cost effective in that the proposed improvement (full width mill and overlay) is considerably less expensive than totally reconstructing this street at a later date. Alternate #2 (reclamation and resurfacing) would not be cost-effective at this time due to.the relatively good condition of the existing pavement surface as determined by the area-weighted Average Pavement Condition Index (PCI) (See Appendix D). This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (2002-2006) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area, specifically project No. 759R (Beau D' Rue Drive) and project 800 (Cedaz Grove Access Configuration). /28 APPENDIX A Preliminary Cost Opinion ia9 APPENDIX A ENGINEER'S OPINION OF COST SILVER BELL ROAD CITY OF EAGAN CITY PROJECT NO. WSB PROJECT NO. 1380-02 SCHEDULE A -STREET IMPROVEMENTS -ALTERNATE # 1 -FULL WIDTH MILL 8~ OVERLAY ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2021.501 MOBILIZATION LUMP SUM 1 $2,100.00 $2.100.00 2 2104.513 SAWING BITUMINOUS PAVEMENT- FULL DEPTH LIN. FT. 415 $3.00 $1,245.00 3 2232.501 MILL BITUMINOUS SURFACE SQ. YD. 15,760 $1.00 $15,760.00 4 2350.501 TYPE MV 41 WEARING COURSE MIXTURE 2" TON 1,910 $33.00 $63,030.00 5 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,580 $2.00 $3,160.00 6 2563.601 TRAFFIC CONTROL LUMP SUM 1 $1,000.00 $1,000.00 7 2564.602 PAVEMENT MESSAGE LEFT ARROW EPOXY EACH 66 $90.00 $5,940.00 8 2564.603 4" SOLID LINE WHITE -EPOXY LIN. FT. 7,000 $0.65 $4,550.00 9 2564.603 4" DOUBLE SOLID LINE YELLOW -EPOXY LIN. FT. 7,000 $1.30 $9,100.00 SUBTOTAL $105,885.00 +5% CONTINGENCIES $5,294.00 SUBTOTAL $111,179.00 +30% INDIRECT COSTS $33.354.00 TOTAL $144,533.00 SCHEDULE B -STREET IMPROVEMENTS -ALTERNATE # 2 - RECLAMATION ~ OVERLAY ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2021.501 MOBILIZATION LUMP SUM 1 $3,400.00 $3,400.00 2 2104.513 SAWING BITUMINOUS PAVEMENT -FULL DEPTH LIN. FT. 515 $3.00 $1,545.00 3 2331.604 BITUMINOUS PAVEMENT RECLAMATION 6" SQ. YD. 15,760 $1.00 $15,760.00 4 2350.501 TYPE MV 41 WEARING COURSE MIXTURE 2" TON 1,910 $33.00 $63,030.00 5 2350.502 TYPE MV 41 NON-WEARING COURSE MIXTURE 2" TON 1,910 $31.00 $59,210.00 6 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION LV CU. YD. 880 $7.00 $6,160.00 7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 790 $2.00 $1,580.00 8 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00 9 2564.602 PAVEMENT MESSAGE (LEFT ARROW EPOXY EACH 66 $90.00 $5,940.00 10 2564.603 4" SOLID LINE WHITE -EPOXY LIN. FT. 7,000 $0.65 $4,550.00 11 2564.603 4" DOUBLE SOLID LINE YELLOW -EPOXY LIN. FT. 7,000 $1.30 $9,100.00 SUBTOTAL $172,775.00 +5% CONTINGENCIES $8,639.00 SUBTOTAL $181,414.00 +30% lNDIRECT COSTS $54,424.00 TOTAL $235,838.00 /30 OPINIONOFCOST 11/21/2001 SCHEDULE C -REPAIR EXISTING CONCRETE CURB 8; GUTTER AND VALLEY GUTTERS ACROSS EXISTING CITY STREETS ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 1600 $6.00 $9,600.00 2 2531.501 CONCRETE CURB AND GUTTER, DESIGN 8618 LIN. FT. 1600 $14.00 $22,400.00 3 2531.603 REMOVE CONCRETE VALLEY GUTTER SQ. FT. 650 $4.00 $2,600.00 4 2531.603 PLACE CONCRETE VALLEY GUTTER SQ. FT. 1055 $4.00 $4,220.00 5 2575.505 SODDING, TYPE LAWN INC. TOPSOIL 8 FERT. SQ. YD. 700 $5.00 $3,500.00 6 DIV 2 BITUMINOUS ROADWAY PATCHING SQ. YD. 140 $16.00 $2.240.00 __ . SUBTOTAL $44,560.00 +5% CONTINGENCIES $2,228.00 SUBTOTAL $46,788.00 +30°/a INDIRECT COSTS $14,036.00 TOTAL $60,824.00 SCHEDULE D -SANITARY SEWER REPAIRS ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2104.509 REMOVE FRAME AND RING CASTING EACH 7 $100.00 $700.00 2 2506.516 FURNISH & INSTALL CASTING ASSEMBLY EACH 7 $300.00 $2,100.00 3 2506.522 ADJUST FRAME AND RING CASTING EACH 4 $250.0 $1,000.00 SUBTOTAL $3,800.00 +5°/. CONTINGENCIES $190.00 SUBTOTAL $3,990.00 +30Y° INDIRECT COSTS S1,197.00 TOTAL $5,187.00 SCHEDULE E -STORM SEWER REPAIRS ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2104.509 REMOVE FRAME AND RING CASTING EACH 5 $100.00 $500.00 2 2104.509 REMOVE CATCH BASIN EACH 1 $300.00 $300.00 3 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN EE EACH 1 $1,350.00 $1,350.00 4 2506.503 RECONSTRUCT CATCH BASIN EACH 5 $450.00 $2,250.00 5 2506.516 FURNISH & INSTALL CASTING ASSEMBLY CB EACH 5 $350.00 $1,750.00 6 2506.522 ADJUST FRAME AND RING CASTING CB EACH 10 $250.00 $2,500.00 7 2506.522 ADJUST FRAME AND RING CASTING MH EACH 1 $250.00 $250.00 SUBTOTAL $8,900.00 +5% CONTINGENCIES $445.00 SUBTOTAL $9,345.00 +30% INDIRECT COSTS $2,804.00 TOTAL $12,149.00 SCHEDULE F -WATER MAIN REPAIRS ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2504.602 ADJUST GATE VALVES EACH 5 $150.00 $750.00 2 2504.603 REMOVE/REPLACE GATE VALVE RISER EACH 3 $750.00 $2,250.00 SUBTOTAL $3,000.00 +5°/. CONTINGENCIES $150.00 SUBTOTAL $3,150.00 +30°/. INDIRECT COSTS $945.00 TOTAL ESTIMATED PROJECT COSTS - ALTERNATE A -FULL WIDTH MILL d~ OVERLAY 5226.788.00 TOTAL ESTIMATED PROJECT COSTS - ALTERNATE B -RECLAMATION 8~ OVERLAY X318,093.00 OPINIONOFCOST /3/ ~ ~n~noo~ SCHEDULE G -NEW 44' VALLEY GUTTER ~ PRIVATE DRIVEWAY (EACH) ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 44 $6.00 $264,00 2 2531.603 PLACE CONCRETE VALLEY GUTTER SQ. Ff. 204 $4.00 $816.00 SUBTOTAL $1,080.00 +5% CONTINGENCIES 554.00 SUBTOTAL $1,134.00 +30% INDIRECT COSTS 5340.00 TOTAL $1,474.00 SCHEDULE H -NEW 50' VALLEY GUTTER ~ PRIVATE DRIVEWAY (EACH) ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST 1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 50 $6.00 $300.00 2 2531.603 PLACE CONCRETE VALLEY GUTTER SQ. FT. 228 54.00 $912.00 susrorAL $1,212.00 +5% CONTINGENCIES $61.00 SUBTOTAL $1,273.00 +30°h INDIRECT COSTS $382.00 TOTAL $1,655.00 /3~ OPINIONOFCOST 11/21/Z001 APPENDIX B Preliminary Assessment Roll /.33 Appendix B Preliminary Assessment Rofl Silver Bell Road -Alder Lane to Blackhawk Road Street Overlay City Project No. 801 WSB Project No. 01380-02 Parcel Address P.l.N. Lot E uivalent Unit Assessment Total Cedar Grove No. 11, black 1, bt 1 1760 Silver Bell Road 10.16711-012-01 1 5478.00 5478.00 Cedar Grove No. 11, bock 1, bt 1 1762 Silver Bell Road 10-16711-011-01 1 5478.00 5478.00 Cedar Grove No. 11, bock 1, bt 2 176411766 Silver BeN Road 10.16711-020-01 2 5478.00 5956.00 Cedar Grove No. 11, block 3, lot 9 1778 Silver Bell Road 10-16711-090-03 1 5478.00 5478.00 Cedar Grove No. 11, bock 3, bt 8 1782 Silver Bell Road. 10.16711-080-03 1 5478.00 5478.00 Subtotal Rasidsntlal -1 ~ R-2 8 52,868.00 Parcel Front Foote a F.F. Assessment Rate F.F. Assessment Subtotal Entrance Improvement Total Town View 1st Addition, block 21, bt 1 1312.67 57.50 59,845.03 53,130.00 512,975.03 Subtotal Resldantlal R~ 512,975.03 Parcel Front Foote a F.F. Assessment Rate F.F. Assessment Subtotal Entrance Improvement ~ Total Ea an Metro Center 2nd Addition, block 1, lot 4 Shannon Glen Condo IV 209.04 515.40 53,219.22 5825.00 54,044.22 Ea an Metro Center 2nd Addition, bock 1, bt 3 Shannon Glen Condo III 225.00 515.40 53,465.00 5825.00 54,290.00 Ea an Metro Center 2nd Addition, block 1, bt 2 Shannon Glen Condo II 224.00 515.40 53,449.60 5735.00 54,184.60 Ea an Metro Center 2nd Addition, block 1, bt 1 Shannon Glen Condo I 208.00 St5.40 53,203.20 5735.00 53,93820 Ea n Metro Center, block 1, bt 1 Cobnial Villa a 1,177.00 515.40 S18,125.80 54,425.00 522,550.80 1o-22aso-ozo-o1~ Ballantrae 2nd Addition, block 1, lot 1 3800 Ballantrae Road 615.00 515.40 59,471.00 51,655.00 511,126.00 1a1s3o1-0,0-01 Ballantrae 1st Addition, black 2, bt 1 Silver Bell Road avant 266.51 515.40 54,104.25 50.00 54,104.25 10.13300-010-021 Briar Hill 2nd Addition, Outlot A Silver Bell Road avant 107.84 515.40 51,660.74 50.00 51,660.74 10-14991-010-00 Subtotal Residentlal R~4 546,898.81 555,898.81 Parcel Front Footer a F.F. Assessment Rate F.F. Assessment Subtotal Entrance Improvement Total Silver Betl Center Addition, block 1, bt 1 10-68100-010-01 162.87 520.57 53,350.24 50.00 53,350.2a Subtotal CommercialAndustriai 53,350.24 Total Assessment 562,762.07 512,330.00 575,092.07 /3f~ APPENDIX C Figures /at PROJECT LOCATION SILVER BELL ROAD -ALDER LANE TO BLACKHAWK ROAD o is-o~i STREET IMPROVEMENTS F;g C+ty of Eagan. LOCATION .MAP -CITY PROJECT 801 ~ /3.6 ~IVf.J ~~ r ~ ~~~ ~' ~ ~~ Street Improvements r~.ra ~e wow a~rw w~Mw G~ P~ ~~~0 G~~G QP ~O~ ~ J b~ > ~ti ~ cy F ~O u ~~ ~o G Jk' ~E` ~ ~~ ~~ oo~~(, AS CRESTRIDGE LN. w o i C 0 Ip\\v~~~ARNELIANJ ~ U CN. ~ J) ~ ~;\~N JA E LANE ~~ ~p 7 ~ ~.. ~ s ~ a d..~r rr.~ ~D sa. s~ g O r..~ra r tew MEADOWI.gRK DC WAY D0~ CT ~ -_. ~ ~~~ Street Improvements • s rw-.. wsa SILVER BELL ROAD =ALDER LANE TO BLACKHAWK ROAD ~o-zo-o~ ~ STREET IMPROVEMENTS Fig. %I STREET IMPROVEMENTS MAP -CITY PROJECT 801 City of Eaaon 2 /3 ~~p• UA%ENP RTU~•( IR. J 111 \~ ~ N/IC. ONTIC t ~ QP~ ~ v I AV . o SARTELL AVE. GABBRO TR. DEERWOOD DR .~ ~Z~nTR.I TACONITE TRAIL R/U/ 80' R~ 44' FACE TO FACE -~ EX. 8618 ' CURB do GUTTER " J.5--4- BITUMINOUS SURFACE t4"-16' AGGREGATE BASE EXISTING TYPICAL SECTION ~~ 80' R/' 44' (FACE TO FACE) REPLACE EX. CURB do CUTTER AS NECESSARY MILL ENTIRE WipTH ±2" DEPTH ~ I ~ / 1 i MiN. 0.03/fT. 8ITUMINOUS TACK COAT 2~ TYPE MV 41 BITUMINOUS OVERLAY EX. 2" BITUMINOUS SURFACE Ex. 14'-16- AGGREGATE BASE FULL WIDTH MILL AND BITUMINOUS STREET OVERLAY PROPOSED TYPICAL SECTION ALTERNATIVE M1 Q~ R i ~~ ~~~ /~/rQ u..~r~ r sow ~ ~ .~.~~. ~ r~ mow ~ ~.wr~ City of Eagan Ip-zo-ot SILVER BELL ROAD -ALDER LANE. TO BLACKHAWK ROAD a STREET IMPROVEMENTS F;g. TYPCIAL SECTIONS -CITY PROJECT 801 -, /3 8 80' i 44' FACE TO FACE) EX. 8618 CURB do GUTTER I J.5"-4' BITUMINOUS SURFACE 14"-16" AGGREGATE BASE EXISTING TYPICAL SECTION 80' I aa' FACE TO FACE) REPLACE EX. CURB do GUTTER AS NECESSARY BITUMINOUS TACK COAT 2" TYPE MV 41 8ITUMINOUS WEAR COURSE 2" TYPE MV 31 BITUMINOUS BASE COURSE RECLAIM Ex. 3.5'-a' BIT. SURFACE do 2"-3' AGGREGATE BASE FOR USE AS NEW GRAVEL BASE (RESHAPE AS NECESSARY, REMOVE EXCESS) RECLAMATION AND BITUMINOUS STREET IMPROVEMENTS PROPOSED TYPICAL SECTION ALTERNATIVE #2 ~ as dw r...n ~ 7rr s~ r.~~ r art 4 7tYl~he ~r~lw-rte ~~~~~ ~ II1~f f111110~ RMII~~ s w.- u. warm SILVER BELL ROAD -ALDER LANE~TO BLACKHAWK ROAD 10-20-01 ~ STREET IMPROVEMENTS F;g. f TYPCIAL SECTIONS -CITY PROJECT 801 Eagan City o 4 /3 y `~ ` ' ~ ` ~~' y' - W~ ~' ;- ^ -"~ W ,.~_ -~ Qv. - ~ ~ -~ ~ ,~'~ ;~ -~ f .- ~ ~i ~. -~ ~~ ~ ~~ ~ ~ _ ~~ ~: ~ ~ ~~ ~ ` ,~ ~,~ i ~~ ~\ .,~ ~ Z ~ L_J ~~ `'-' ----~ Q~ n , -~ ~ ' f Nom; .=-=~ '~--=~ ---~ _ l~~ ~ _~~~j ~ ~O ,._ ~- --_ ~ ~~ ~~~~ . _ ~ ;~ ~ ~, `., ~ ~ - ~ a _~ ~., ~ ., ; ~~~~'~ 8 `d'N ~ E ~ ,_:. ~~' ~ ` S ~. ~__ ~,~ ~,_ ~~. --~.~--~. x y . ,~ ~ ~ ~~ i' 1 ~ ~ ~ 1 ~ J i ~ i y '~ 1 ^ ' ~ ry'^ti~\' i ~' ~ v , LJ ~-'[I ~~ --.,,-r . ~. °`~~ '~, '~. cQ _¢` m ~ '~ O to N a N ~ Q N n~ i~ ~~ ~ •~~ 1~ ~i ~3~~: ~~ cw-zu-wc /~ ~o ~~ ~~ f o 4= ~_ a Q o Y Q ~ 0 Y a mz~ W U O~~ W O ¢~~ ~a~ W ~ W ~ W ~ Q W ~ (I1 ' ~ W Q ~ Q w Q m Z W W _' a l!J 0 0 W w U ~~.o-oxa~~~ SILVER BELL ROAD 2' GUTTER 1 ; 1 X44' t ; t F-F~ 10' ~ 10' i 10' ~ 10' i EXISTING LANE CONFIGURATION 1 ~- 44' - F F 15' 14' 15' 1 PROPOSED LANE CONFIGURATION 2' GUTTER ~~~~ ~ ~~ r.~.a r 7M4 4 i e ~r~fw-nom ~~~ir~ri.. ^a~f rMlo~ ItAAY~ . SILVER BELL ROAD -ALDER LANE TO BLACKHAWK ROAD s rw~ r a~at ~o-zo-o~ ~ ~ STREET IMPROVEMENTS F;g. City of Eogan STRIPING PLAN -CITY PROJECT 801 6 i~~ APPENDIX D Area Weighted Average PCI /yam Appendix D - Area-weighted Average PCI - Silver Bell Road _ 2002-2006 Capital Improvement Program Street Name From To - Section Area Date Condition Index (Sq. Ft.) Silver Bell Road Alder Lane Laurel Court 58,095 8/17/99 43 Laurel Court Heather Drive 19,710 8/17/99 52 Heather Drive Willow Way 13,365 8/17/99 55 Willow Way Silver Beil Circle 20,070 8/17/99 64 Sihrer Bell Circle Lodestone Lane 25,020 8/17/99 47 Lodestone Lane Blackstone Road 22,725 8/17/99 59 Total Area 158,985 Area-weighted Average PCI 5t Information provided by the City of Eagan. /~f3 ,s APPENDIX E Traffic Counts ~S`f Silver Bell Road Open House Project 801 Public Comments Tuesday, November 27, 2001 5:00 - 7:00 p.m. -~• 3900 Sibley Memorial Highway Attendance: Russ Matthys, City Engineer; Dave Hutton, Consultant (WSB & Associates, Inc.) 4 persons representing 4 properties (see attached sign-in sheet). 1. Wi113-lane design increase my commute time to work in the morning? 2. Existing driving lanes are too narrow. Need more room than what exists for bicyclists on side of road. 3-lane design looks to address that issue. 3. Improvements to intersection of Silver Bell and TH 13, as well as Silver Bell and Beau D'Rue, are greatly needed. Reconfiguration of intersections should really help morning congestion. 4. I like the left turn lanes. I don't feel safe now trying to turn left into my driveway. 5. When street was widened, City's contractor really messed up our driveway. Our complex has had 26 claims into City for damage due to bottoming out vehicles. have had 2 claims for damage that the City has paid. Will street improvements address this driveway issue? 6. Will I be able to get access to my property during the construction activities? How about onto TH 13? G:RM/'Ol/MISC/MINUTES/Proj. B01 Open House iys NEIGHBORHOOD MEETING SILVER BELL ROAD PROJECT 801 TUESDAY, NOVEMBER 27, 2001 - 5:00 P.M. NAME 2. ~ 3. ~;~lif ~.~k ~i~t 4. c3~Q'~ C`M t~jY ~r~ 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ADDRESS ~~'7~ S,L„e` f3~LC K~ ~ $`~j Si~ y~e-~ I~~ ~ G: FO RM S/SIGN-I N. Sheet /y6 Agenda Information Memo December 11, 2001 E. PROJECT 7598 BEAU D'RUE DRIVE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 759R (Beau D'Rue Drive -Street Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • Since 1990, the City has implemented a comprehensive Pavement Management Program that provides timely pavement rehabilitation to our local streets, significantly extending their overall life expectancy. During these past twelve years, the City has rehabilitated approximately 49 miles of local streets. • During 1999, the City Council commissioned a study regarding the potential for the redevelopment of the Cedar Grove (Cedarvale) area. This conceptual plan, Village Plaza, proposed a reconfiguration of the intersections of Silver Bell Road/Cedarvale Boulevard and Silver Bell Road/Beau D'Rue, ~as well as improvements on Beau D'Rue Drive. The improvements on Beau D'Rue include the installation of a center median and designation of one lane of traffic in each direction. • The resurfacing of Beau D'Rue Drive has been programmed for 2002 in the City's 5-Year Capital Improvement Program. In June 2001, advanced notices of this pending capital improvement were sent to all affected property owners. • On September 17, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the rehabilitation of Beau D'Rue Drive, between Nicols Road and Silver Bell Road. • On November 8, 2001, the feasibility report for Project 759R was presented to the City Council and a Public Hearing was scheduled for December 11, 2001 to formally present and discuss the report with the adjacent property owners. • An informational open house was held on November 29, 2001 at 3900 Sibley Memorial Highway for the adjacent property owners and representatives to discuss the proposed improvements. Of the 31 total properties (residential and commercial) proposed to be assessed under this improvement, 5 persons representing 4 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages~hrough • Neighborhood Meeting Minutes, pa e through • Letter from property owner, page /f7 city of eag~n Report for Street Improvements (Revised) Beau D' Rue Drive (Nieols Road to 550 feet Northeast of Rahn Road) City of Eagan, Minnesota City Project No. 759R SEH No. A-EAGAN9901.00 November 8, 2001 /yss =SEN November 8, 2001 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: RE: City of Eagan, Minnesota Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) Report for Street Improvements (Revised) City Project No. 759R SEH No. A-EAGAN9901.00 Enclosed is our report for the Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) Street Improvements, City Project No. 759R. The report discusses the proposed street reconstruction improvements and presents cost estimates for these improvements. In addition, estimated assessment rates per parcel have been included. We would be pleased to meet with you at your convenience to discuss this report. Sincerely, l ' Steven F. Heth, P.E. Associate wrc r:~w~~~n~.n~orv~n~~m,r me Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 651.490.2000 651.490.2150 FAX archittcturt tngintering tnoironmental transportation I g Your Trusted Resource • Equal Opportunity Employer Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) Report for Street Improvements (Revised) City of Eagan, Minnesota _ City Project No. 759R SEH No. A-EAGAN9901.00 November 8, 2001 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Steven F. Heth, P.E. Date: November 8, 2001 Lic. No.: 20609 Reviewed by: /~/lTi~~ 1~~8~D I SEH T Date Reviewed by: ' r ~ Putt _ ks Dept. Reviewed by: Finance Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 jZ-3-off Date iz'3 ~ol Date /So Table of Contents Letter of Transmittal Certification Page Page 1.0 Introduction .................................................................................................1 2.0 Scope ...........................................................................................................2 3.0 Feasibility and Recommendations ............................................................3 4.0 Street Evaluation .........................................................................................3 5.0 Proposed Improvements ............................................................................4 5.1 Roadway ...............................................................................................4 5.2 Utilities ...................................................................................................4 5.3 Bituminous Trail .....................................................................................4 6.0 Easement /Permits ..................................................................................... 5 7.0 Cost Estimate ..............................................................................................5 8.0 Assessments ............................................................................................... 6 8.1 Low Density Residential ........................................................................ 6 8.1.1 Leibel Addition ............................................................................ 6 8.1.2 Woodhaven Park ........................................................................ 7 8.2 Commercial Property /High Density Residential (R-4) .......................... 7 8.2.1 Woodhaven Addition ................................................................... 7 8.3 Assessment Rate Calculations .............................................................. 7 8.3.1 Low Density Residential (R-1; Neighborhood Parks) .................. 7 8.3.2 Commercial Property /High Density Residential (R-4) ............... 8 9.0 Assessment Financing Options .................................................................8 10.0 Revenue Source ..........................................................................................8 i 1.0 Project Schedule ......................................................................................... 9 SEH is a registered trademark of Short Elliott Hendrickson Inc. Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota /~/ Page i Table of Contents (Continued) List of Appendices Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Exhibits Exhibit 1 -Location Map Exhibits 2, 3, and 4 -Assessment Area Maps Exhibit 5 -Typical Section (Street Reclamation) Exhibit 6 -Typical Section (Street Reclamation; Alternate 1 - Bituminous Trail} . Report for Street Improvements (Revised) A-EAGAN9901.00 City of Eagan, Minnesota /~~ Page ii November 8, 2001 _. Report for Street Improvements (Revised) Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) Prepared for the City of Eagan, Minnesota 1.0 Introduction As a part of Eagan's Pavement Maintenance Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) has been identified for street improvements in 2002. Exhibit 1 illustrates the project location (see Appendix C). Beau D' Rue Drive was reconstructed to a width of 44 feet (between the face of curbs) by the City in 1975. The street has B-618 concrete curb and gutter and is classified as a major (Nicols Road to Rahn Road) and minor (Rahn Road to Silver Bell Road) collector street. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occumng as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Beau D' Rue Drive has been rated several times since 1989, and the field data gathered indicates what maintenance strategies are appropriate and cost effective. The expected life cycle of a street constructed during this period is 18 to 25 years. A-EAGAN9901.00 /~~ Page 1 Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that this street was seal coated in 1979 and 1987. The Public Works maintenance program typically includes extensive f • patching and crack sealing during the summer prior to the seal coat. During the 1986 construction season, the Public Works crews performed extensive crack milling and patching on approximately 15,000 lineal feet of cracks on this street. The rehabilitation of the bituminous pavement has been included in the CIP since 1996, but has been delayed due to redevelopment plans for the adjacent area. Beau D' Rue Drive is a significant element of the Cedar/13 Redevelopment Area. The Eagan City Council has recognized the need for additional public investment in the redevelopment of this part of the community. In 1998, a Redevelopment Study was initiated and a 15-member citizen task force was appointed to guide the study. The Task Force was comprised of representatives of the local business community, area residents and City commission members. The study titled, "Village Plaza: A Redevelopment Concept for the Cedar/13 Area" was accepted by the Task Force and forwarded to the Eagan City Council for their approval in November 1999. Recommendations contained in the study include aesthetic/architectural standards and improving traffic infrastructure. The Eagan City Council has begun the process of improving the traffic infrastructure in the Cedar/13 or Cedar Grove Redevelopment Area. City Project Number 800, "Cedar Grove Area Intersection Improvements" is scheduled to be constructed in 2002, and will reconfigure the Cedarvale Boulevard/Silver Bell Road/Beau D' Rue Drive intersections. The reconstruction of Beau D' Rue Drive proposed with this feasibility report will also include aesthetic elements recommended by the 1998 redevelopment report. 2.0 Scope . This project provides for the following improvements: ^ Reclaiming the aggregate base and bituminous pavement section on approximately 0.60 miles of Beau D' Rue Drive from Nicols Road to 550' northeast of Rahn Road. Exhibits 2, 3, and 4 illustrate ' the project area (see Appendix. C). ^ Replacement of damaged curb and gutter. ^ Sanitary/storm sewer manhole casting adjustment and replacement. Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota /~ Page 2 y ^ Water gate valve adjustment or repair. ^ Reconstruction of several sanitary/storm sewer manholes. ^ Installation of center median. ^ Construction of bituminous trail. ^ Creation of on-street safety lanes. 3.0 Feasibility and Recommendations This project is necessary due to the age and deteriorated condition of the street. The project will create a safer driving surface, increase rideability and provide improved drainage. This project is cost effective in that reclamation will result in a considerable reduction in long-term maintenance costs and will add value to the overall neighborhood as well as individual properties. This project is feasible from an engineering standpoint in that this street is approaching the end of its normal life cycle, and normal maintenance measures are no longer a practical or effective alternative. This project is in accordance with the Five Year Capital Improvement Plan (2002-2006) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report as one contract. 4.0 Street Evaluation The City of Eagan Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and/or Overlay 0-35 Reconstruct The 1998 PCI ranking for the street discussed in this report has a weighted average pavement condition rating of 33 and falls within the rankings of the "Reconstruct" category. Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 Ciry of Eagan, Minnesota ~ ~ Page 3 5.0 Proposed Improvements 5.1 Roadway The proposed street improvements are shown on Exhibit 5. The existing bituminous surface and aggregate base will be reclaimed to a depth of approximately 11 inches and blended to a SO/50 mix of asphalt and aggregate base. A sufficient quantity of material will be • removed to accommodate a new 7-inch bituminous pavement section. The existing four 11-foot lanes do not meet State Aid standards for width. Existing and projected traffic counts do not warrant two lanes in each direction, and it is proposed to consolidate and restrict traffic to one lane in each direction, in accordance with the "Village Plaza" study. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 27 percent of the existing curb and gutter will have to be replaced. Several panels of settled sidewalk at the southwest corner of Beau D' Rue Drive and Rahn Road will also be removed and replaced. 5.2 Utilities Several sanitary and storm sewer manholes will be reconstructed and upgraded. Sanitary and storm sewer manhole castings and covers not meeting the City's current standards will also be upgraded. Evaluations of the utilities indicated that no further improvements or repairs were required. 5.3 Bituminous Trail The option of an 8-foot bituminous trail along the south side of Beau D' Rue Drive from Nicols Road to Gold Trail is also presented for the City Council's consideration. An 8-foot bituminous trail would be installed 8-feet from the back of curb on the south side of the roadway. The trail would extend from Nicols Road to Gold Trail as adopted in the City's Comprehensive Trail Plan. Modular block retaining walls would be installed in areas where warranted, based on existing grades (see Exhibit 6). The existing electric and cable overhead power lines, would be accommodate the proposed trail. television utility lines, currently required to relocate in order to Safety lanes will be created on the eastbound and westbound sides of the roadway providing a valuable asset to this project. They will serve both a transportation and recreation function and have proven a Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota /~~ Page 4 significant generator of bicycle use. Safety lanes can provide continuous routes for commuting or recreation trips with access provided to the Minnesota River Valley Trailhead and interconnection to the designated transportation and recreational trails. Bicyclist safety will be greatly increased by the creation of the proposed safety lanes. 6.0 Easement /Permits All street work will be constructed within existing right-of-way. Temporary construction easements 'and permanent easements will be required for the bituminous trail. In lieu of the permanent easement, it is recommended that the developer for the Nicols Ridge Development dedicate right of way during the platting process. It is anticipated that no permits will be required for the street reclamation portion of the project. 7.0 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002 construction costs and include a 10 percent contingency and indirect costs of 30 percent, which include legal, administration, engineering, and bond interest. A summary of the costs follows: ^ Street Reclamation ............................................................ $ 358,500 ^ Median Construction .............................................................. 98,500 ^ Existing Concrete Curb & Gutter/Sidewalk Repairs .............. 62,000 ^ Storm Sewer Improvements ...................................................15,000 ^ Sanitary Sewer Improvements ........................................... 13,000 Subtotal ...................................................................... $ 547,000 ^ Alternate 1-Bituminous Trail ......................................... 354,500 Total Plus Alternate 1 ................................... ~~ Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota `/~ n Page 5 8.0 Assessments Assessments are proposed to be levied against the benefitted properties in accordance with the City of Eagan's assessment policy. The following ratios indicate cost responsibilities. A preliminary assessment roll is included in Appendix B. Low Density Commercial Residential Property / Assessed City High Density Ratio Residential (R-4) Assessed Ratio Aggregate Base and Bituminous Surface Reclamation; 75°k 25% Res. 100% Construction of New Median and 0% Comm Bituminous Pavement Section ~~ ~ ~ Surmountable Curb and Gutter; 0% 100% Res. 100% Sod and To soil 0% Comm. ~ ~ ~~ ~, Removal and Replacement of Damaged Concrete Curb and 0% 100% 0% Gutter /Sidewalk Modifications to Existing Storm 0% 100% 0% Sewer Manholes Manhole Casting and Cover 0% 100% 0% Re lacement Modifications to Existing Sanita Sewer Manholes 0% 100% 0% Manhole Casting and Cover 0% 100% 0% Re lacement Bituminous, Aggregate Base., 0% 100% 0% Gradin , Retainin Wall 8.1 Low Density Residential 8.1.1 Leibel Addition Lot 1, Block 1 is asingle-family residential property with driveway access onto Beau D' Rue Drive and would be assessed on a front footage basis, in accordance with the City's Assessment Policy. Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota `C -_ Page 6 'moo 8.1.2 Woodhaven Park Parcel 10-01900-020-09 is a City neighborhood park and would be assessed on a front footage basis, in accordance with the City's Assessment Policy. __ 8.2 Commercial Property /High Density Residential (R-4) 8.2.1 Woodhaven Addition Outlot A is zoned agriculture but is shown as R-4 Residential on the Comprehensive Guide Plan and would be assessed on afront-footage basis, in accordance with the City's Assessment Policy. All of the remaining properties within the assessment area, as shown on Exhibits 2, 3, and 4, are commercial and would be assessed on a front-footage basis, in accordance with the City's Assessment Policy. 8.3 Assessment Rate Calculations 8.3.1 Low Density Residential (R-1; Neighborhood Parks) 390.73 feet (Frontage Low Density Residential) x 100 = 7.00% 5,584.59 feet (Total Project Frontage) ($358,500 [Street Reclamation Cost] x 7.00% x 32 i 44) _ $18,250 x 75 °lo = $13,690 $13,690 (Total Low Density Residential Assessment) _ $35.04/f.f. 390.73 feet (Frontage Low Density Residential) Per City of Eagan policy, Low Density Residential pazcels are to be assessed for 75 percent of a 32-foot wide roadway. The typical section proposed for Beau D' Rue Drive is 44-foot wide. The total front footage for the project is 5,584.59. The estimated cost for street reclamation is $358,500. The cost per front foot is calculated as $358,500 T 5,584.59 = $64.19 per front foot. The cost per front foot is calculated as 75 percent x 32 feed44 feet x $64.19 = $35.04 per front foot. The 2001 Fee Schedule for street improvements along Residential pazcels is $37.15 per front foot, so the assessments would be proposed as calculated above. Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota . Page ~ /~ 8.3.2 Commercial Property /High Density Residential (R-4) 5.193.86 feet (Frontage Commercial / HiSh Dens. Res.) x 100 = 93.00% 5,584.59 feet (Total Project Frontage) ($457,000 [Street Reclamation/Median Const. Cost] x 93.00%) _ $425,010 x 100°k = $425,010 $425,010 (Total Commercial/High Density Residential Assessment) _ $81.83/f.f. 5,193.86 feet (Frontage Commercial/High Dens. Res.) The 2001 Fee Schedule for street improvements with grading along multi-residential and institutional pazcels is $80.05 per front foot, so the assessments will be limited to the fee schedule rate. 9.0 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on a 7.0 percent interest rate: ^ Residential Lot = $2,500 (Example) Principal Interest Cost Per Per Per Year Year Year First Yeaz $167 $204* $371 Fifteenth Yeaz $167 $18 $185 * 14 months of interest 10.0 Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Street Reclamation $358,500 $341,485 ($17,015) Median Construction 98,500 87,980 (10,520) Existing Concrete Curb & Gutter/Sidewalk Re airs 62,000 0 (62,000) Storm Sewer Improvements 15,000 0 (15,000) Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota Page 8 /6~ Project Property City Cost Assessment Contribution Sanitary Sewer $13,000 $0 ($13,000) Im rovements Alternate 1 -Bituminous 354,500 0 (354,500) Trail Total $901,500 $429,465 ($472,035) The estimated project deficit of $472,035 will be financed by the City's Major Street and Utility Funds (52 percent of total project cost). 11.0 Project Schedule ^ Present Feasibility Report to City CounciU Order Public Hearing ........................................... November 8, 2001 ^ Public Hearing ....................................................December 11, 2001 ^ Approve Plans and Specifications ..........................January 15, 2002 ^ State Aid Plan Approval .......................................February 15, 2002 ^ Award Contract ....................................................February 19, 2002 ^ Project Completion ...................................................... July 15, 2002 ^ Final Cost Report ....................................................August 30, 2002 ^ Final Assessment Hearing ........................................... October 2002 ^ First Payment Due wlProperty Tax Statement ..................May 2003 Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00 City of Eagan, Minnesota 6 Page 9 I Appendix A Preliminary Cost Estimate /6~ Preliminary Cost Estimate Beau D' Rue Drive Street Improvements (Revised) City Project No. 759R Item -- Mobilization Unit L.S. Est. Qty. 1 Unit Price $5,000.00 Est. Cost $5,000.00 Full Depth Reclamation S.Y. 14,355 1.50 21,532.50 Remove Reclaimed Aggregate Base (LV) C.Y. 2,000 4.50 9,000.00 Salvage Reclaimed Aggregate Base C.Y. 150 6.50 975.00 Saw Bituminous Driveway Pavement L.F. 560 1.00 560.00 Remove Bituminous Driveway Pavement S.Y. 870 2.00 1,740.00 Mill Bituminous Pavement to 1'/i" Depth S.Y. 300 3.00 900.00 1%s" Type 2350 Wear Course Mix Tons 1,295 30.00 38,850.00 1~/z" Type 2350 Non-Wear Course Mix Tons 1,275 28.00 35,700.00 4" Type 2350 Non-Wear Course Mix Tons 3,550 26.00 92,300.00 Bituminous Material for Tack Coat Gal. 1,465 1.25 1,831.25 Type 2350 Driveway Mix Tons 50 60.00 3,000.00 2" Aggregate Base - Class V Ton 1,775 12.00 21,300.00 Adjust Valve Box Each 14 175.00 2,450.00 Replace Valve Box Riser L.F. 50 75.00 3,750.00 Locate & Raise Buried Valve Box Each 3 250.00 750.00 Adjust Frame & Ring Casting (MI-n Each 12 250.00 3,000.00 Adjust Frame & Ring Casting (CB) Each 4 200.00 800.00 Traffic Control L.S. 1 3,500.00 3,500.00 4" Solid Line White -Epoxy L.F. 6,210 0.50 3,105.00 24" Stop Line White -Epoxy L.F. 120 6.00 720.00 Subtotal $250,763.75 +10% Contingencies 25,086.25 Subtotal $275,850.00 +30% Indirect Costs 82,650.00 Total $358,500.00 /6~ Preliminary Cost Estimate Beau D' Rue Drive Street Improvements (Revised) City Project No. 759R Item Unit Est. Unit - Qt . Price ~~ ~ ~ Surmountable Concrete Curb & Gutter L.F. 6,150 $9.00 Est. Cost $55,350.00 Sod with 4" Topsoil S.Y. 2,735 5.00 13,675.00 Subtotal $69,025.00 +10°lo Contingencies 6,900.00 Subtotal $75,925.00 +30% Indirect Costs 22,575.00 Total $98,500.00 Item ~ ~ Remove Concrete Curb & Gutter Unit L.F. Est. Qt . 1,775 Unit Price $5.00 Est. Cost $8,875.00 Remove Concrete Sidewalk S.F. 150 0.75 112.50 B-618 Concrete Curb & Gutter L.F. 1,975 14.00 27,650.00 4" Concrete Sidewalk S.F. 150 6.00 900.00 Sod with 4" Topsoil S.Y. 1,125 5.00 5,625.00 Subtotal $43,162.50 +10% Contingencies 4,316.50 Subtotal $47,479.00 +30°Io Indirect Costs 14,521.00 Total $62,000.00 ~6y Preliminary Cost Estimate Beau D' Rue Drive Street Improvements (Revised) City Project No. 759R Item Unit Est. Unit Est. Qt . Price Cost . ~ - Remove & Replace Manhole Cone Section Each 5 $1,000.00 $5,000.00 Manhole Barrel Reconstruct L.F. 9.5 200.00 1,900.00 Remove Manhole Casting Assembly Each 6 75.00 450.00 Replace Manhole Casting Assembly Each 6 300.00 1 800.00 (R-1642-B) , Replace Catch Basin Casting Assembly Each 2 300 00 600 00 (R-3067-V) . . Locate & Raise Buried Manhole Each 1 800.00 800.00 Subtotal $10,550.00 +10% Contingencies 1,055.00 Subtotal $11,605.00 +30% Indirect Costs 3,395.00 Total $15,000.00 Item ~~ Remove & Replace Manhole Cone Section Unit Each Est. Qt . 4 Unit Price $1,000.00 Est. Cost $4,000.00 Manhole Barrel Reconstruct L.F. 4 200.00 800.00 Remove Manhole Casting Assembly Each 11 75.00 825.00 Replace Manhole Casting Assembly (R-1642-B) Each 11 300.00 3,300.00 Remove & Replace Manhole Step Each 1 80.00 80.00 Subtotal $9,005.00 +10% Contingencies 900.50 Subtotal $9,905.50 +30% Indirect Costs 3,094.50 Total $13,000.00 /~s Preliminary Cost Estimate Beau D' Rue Drive Street Improvements (Revised) City Project No. 759R Item - Saw Bituminous Driveway Pavement Unit L.F. Est. Qt . 330 Unit Price $1.00 Est. Cost $330.00 Remove Bituminous Driveway Pavement S.Y. 920 3.00 2,760.00 2" Type 41 Wear Course Mix (Trail) Ton 285 34.00 9,690.00 2" Type 41A Driveway Mix Ton 49 60.00 2,940.00 Aggregate Base - Class V Ton 1,175 12.00 14,100.00 Pedestrian Ramp Each 20 250.00 5,000.00 Modular Block Retaining Wall, Non- Reinforced S.F. 2,700 15.00 40,500.00 Modular Block Retaining Wall, Reinforced S.F. 6,875 20.00 137,500.00 Sod with 4" Topsoil S.Y. 2,830 5.00 14,150.00 Common Excavation C.Y. 2,625 8.00 21,000.00 Subtotal $247,970.00 +10% Contingencies 24,800.00 Subtotal $272,770.00 +30% Indirect Costs 81,730.00 Total $354,500.00 TOTAL PROJECT COST WITHOUT ALTERNATE 1 1 "~ 1 $547,000.00 .'I tl 11 /6.~ Appendix B Preliminary Assessment Roll /6 7 .-. .~ 'C o ~ a a ~ :ate L `~ ~ H ~ A y O ~ ~ Z ~ ~ ~ ~ ~ ~ ~ A L ~~ ~~c,w c ~ ~ ~ a yU a~ ~ c, a ~ g ° g $ g $ g g g g S S $ g g g g g g g e ,,; ~ L 7 v-; ~ o ,~ T ~C c o ~ D` LO E [~ o 00 f+l Q 2255 ~ g ~O o ~ g ~ vi N c,~' Z5 o 0~ v'1 c o~ ~!1 o c V7 ~ V'~ c~ D\ x o0 00 _ ^ 0 0o 0 v~ N , C v `7 O~ M p y H N V'1 ~ ^ f~1 H h d M M f~5 M OC 00 N V'j 1~ E,,, ~ 64 s4 1 ~ ~ y ~ h ~ fR i9 H V9 H H H H H ir9 ~ 69 ~ M~ ~ ~" d aa O C O~ i v-, C O O~ v-, O v~ O v~ O ~n O ~n O O ~n O v-, O v~ O v~ O v~ O in O C ~n O C v-, O C ~n O vi O C ~n O C v~ O v ~n ~' R t'1 c~1 C ~" [C 00 O 00 O 00 C 00 O 00 00 C 00 O 00 O 00 C 00 O 00 00 00 OO O 00 OO 00 O 00 64 b9 ~+ ~ H Vi H H H H H H H H H H fr9 H H H !A H OJ YL ~ ~ 6T i ~Y T N ~ N1 P 00 00 N e} O~ ~ p O p O p O p S N 00 N 00 N 00 N 00 V1 ~ 00 O+ M M V1 e{ M M ~ 00 N ~ O ~ O~ ~ O~ eV ~ 00 h O N a` M h ~ O h ~ ~ ~ ~ ~ O ^ h O+ V'f O - N G.~ !~i O G4~ N ~ ~ O ~ ~ ~ O O ~p ~p ~~pp O ~ O O ~p O O p S O O O N ~ a ~ O O ~ O 00 N 00 O O O -r "• O M N O N ~ O --~ [~ O N ~ ~ ~ 7 r ^-' V7 _^ O W O C p ~: O O ~ Z O O O O ^ . .r O O O O O O O C~ ,,:, S S O ~.., S ~ O O O ~ O h O S S S S S S S S N c C. ~ P. °` ? a+ a~ a v~ a o~ o~ a ~ v o ~ o ~ ~ ^ ~ ^ ~ - ~ - ~ ^ ~ ^ ~ - 0 0 0 0 0 0 0 0 ~ 0 o s 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - - eo ^ z x C° z s s s s t t o m o0 0o eo 0o eo 00 y i. ~ VyJ ~C N O C7 Cd e'~ ~ O C cO t~ ed td N U ti ~ ~ ~' ~ ~ A Q D E E E A o a E E E ~ E A R m ~ m U U ~ ~ ~ u U U ~ ~n ~ ~ u u ~~ o ~ S S S S ~ ~ = O -° O o°o ~ M 0o a oo a c v, a v~ o. c a o~ c v~ a, o~ o M ~ M M M M M M M M M M M M M M ~ 3 .a E E E ~E ~ ~ o . > > ~ C ~ C C ~E ~~' ~E .~ o o v ° C O ~ C ~ G ~ G v C C C ?L Y .1L Y Y .X Y U U U U U ~ ~ "oo ~ :n a a a a a a a ;o ;Q ;o ~ ~ ~ C Y o Q ~ 'C ¢ 61 ~ V " V V ~ O " ~ w O " 'D 'C b C 'C L U 'o 00 > -c a _ ~ ~ w -. ~ r... ~ u.. w ~. -.. ~ w e.- . c... m m 1 CC ~, ~y c e O "' c ~ N O O O O O O O D U U U ~ ; u _ 3 ~ a U ~ ~ a a ~ '~ ~ a ~ W ~ w ~ ° N° ~ ~... a 'fl ~ ~ ~ ~ ~ ~ ~ ~ .. . N r ~ ..a 0 v t C O ~ ~ d V V N ~ v ~ d , t6 N ~. l4 N ~ v ~ ~ = H O 0 3 U U U U U U U U U U v U U 3 ~ ~ x a i m ~ ~ - - q CO _ a O - r 'p ~ ~ ~ O O_ N O O /6S 4+ p~ O p~ ~ W N ~ ~ Vp1 8 O N 00 VO'i 00 h of ~ R E M ~D h of O C H ~ ~ ~ K ~ ~ c~~1 ~ M' ~ K Vi V! V9 Vi fA K i9 a +,. p V1 0 h O h O h O V'1 O h O V1 O ~A O V1 O V1 O h O ~ ~ C C C C C O C G C C O ~Tr wp. C - ~ 69 K N9 N9 f9 K 64 fA b9 K ~ W O O ~ N ~ ~ N O O O O ~ ~ .+ C ~p h ~ O N O~ N O N ~ 00 V1 V) h M O h C M h en ~ e7 ~ ` y ~. .~{ h vi ~ w ... .N. ~ .N. N .r ..+ p •" ~ .~ Q O O O O O O O O eN~ O ~ ~ O N O -~ g~~ ~ ~ O Gl E C ~O.l ~ O_ O ~ Z ~, O 8 S ~' 6 ~ ~ 8 ~ ~. a N M N 8 8 8 ~ 8 ~~~~ a - o 0 0 0 0 o h~ H~ h oo V 0 0 0 0 0 0 0 0 ao o 0 0 ~ N :+ e a w .~ > d o o c o c n o o ca o ca ' a s ' I ~; ~ ~. a ~ a a ~ a a a a+ Q Q ~ Q Q ~ Q 0 Q y A as m m m m m m oo m ~ a ~ ~ $ a g ~ o ~ ~ ~ 25 ~ M c M a M c M M M O+ c U 0 :. is is ' a a c a ~ :. 7 7 h U ~ .~ p p b b ~v 'C c a a x ^' ~ ~ 0. ~ ` ~ ~ o eo o a a G G .~ C c~ N d Y u Y r ' o o a ~ N _ N o /69 Appendix C Exhibits Exhibit 1 -Location Map Exhibits 2, 3, and 4 -Assessment Area Maps Exhibit 5 -Typical Section {Street Reclamation) Exhibit 6 -Typical Section (Street Reclamation; Alternate 1 -Bituminous Trail) /~o a ~, 0 ~~ 3 ~ O U a a ~ W W ~ ~ ~ K Q W m / E / N 0 h N / W _ ~ F U a w / ~, s <~ /o N ~ 1 _~ W U / 0 0 ~~. ~a ~~ SILVER BELL [/, G~ 444/// SIBLEY Py ~~ ~~G y S\p~~ ~ °~° ~ ~~v ~~ ,CF ~~ SF~ F ~p - ~O v ~~~ ~~G '~ 13 J~~F,~~~ BE ~~ 42' RED RO HAZEL`S ~~- 'PD 3 GREY D RD. ~ - FL. SILVER BELL RD. Q a RD. w J Q -~ w 13 ~ ~ ~ o v, Q Z ~ ~ ~~~ ~ ~ J ~ J ~-~ OLD PT. m w ,~~ Off. \~v ~ pQ~ ~ F, ~ p~' ~O GOLD\<v ~~' P~' GP C,~pp~ O ~J ~\~~ DR• Opp V TR cai~ pP~J O~PJ E~ p n~ G ~F ~ RO • ~i a S. v P pR. Qv~ "C R. ~ 2 W TUR Z ~ ~\~ ~ ~~GP TACON o ~ cgR~F ~~F.STQNe~q. m rr PUMICE o / ~~ qN ~I NT o ~_-- ~ PT: ~ qOF ~` ~A. ~`' CAF Q° n- ~q ~A' JADE ? Q ~ LA. o w q( q• Z ~ v Z GA ~R. p ~ ~ a Z ~ z NETT ~q ~• ~O 0 a a ~ GLENF~E~D w 30 0 0 o ZIRCON LA DIFFLEY~ ~ `-PROJECT N LOCATION ~~ FILE N 0. BEAU D' RUE DRIVE ~ AEAGAN0205 ~~fT ~5 DATE: PROJECT NO. 759R EAGAN, MINNESOTA NO' ~ 11/08/01 ~ ~~~= yy t V o eF ~~ o°~ ~ ~~ ~' d ~3 tea" 4F 5 / ~ 4 .fir r~ O h / 2 ~ S ~v ~' _C ~ G' O Of aW 8 qp~0• .....,. s~F ~~ ~~ R~ Fr ~,~~~ s9rLcc Spy ~9 ~'Fc C~M~~pN .? ~S'~~ ~~ ~~ ~~ `~ ?~li ~~~ Q r t FF 7j SHOPPING CENTER CEDARVALE ~y~e? }~ ~ OFFICE PARR `'.,~yZ ~J CEDAR OFFICE ~ ' ' ~ a ° ' BUILDINGS ;,,; „ - CONDOMINIUJf_','~"`' ~ o a ',e Q .~~ ov-m - - ~- ~" - - ---- -- I~ (~ STRYICER ADDITION = e ~--J ~~ e - ' ---- - ,', (-r~ ' Z I z : °jiy 1.r1 i ~~,, ~ ._. ~ ,. ..... 01°' ~~-1 ~ ~~~ ~ ~ o s~ ~---0 _ I ~-~ J n° tee, o^. - "--...-_-..."._ .".""- . 5h ~" w~ ~ O . r~ P2 - -.. --" - - ' ~ ~~y n o 05 ` ~ `C Oh 0 SAP _ , /~~ _re2 ~yri J~ ` ~ /~J O . ` / ? Try S `v ~ ~ ~P `~ ~ ` / / + , A~ ~~~qN T RFC ~ `V '~ F ~ ASS RF~p q~SFO gMq~o~ qFq qN ~~ /~ FSS~~N ~ ORS O/Q/~~ / ; ,,~eTF °20S ~ ~ l qR ~1y,9Y '9Y ,og O, O q~q~ ~ ~o oR~` j Nti~so~ F / q ~~ '3 _~\ r H. 13 CEDARVALE BLVD. G I i --- ~~. _ ~~, - -- ' ~ - - - / A_ i i _ _ ~,O << ti ~ ~ 9. , ' ', - - - ~ ~~~>> o. ~ OFF CE p X .' ~ ?~ ~- ~ °„pP~ \ ~/(/~(j~ ~ `~,ooO P° I ~ ( / ~ ~~// oaF'~ ~~°°? BUILD/NCS !CB ~- - - -~-- - - - ~ - -i - * - r 9~, CEDDARV,gLE a ° ~ ~ ~ ~Q° 044,, °R°h b~ P E CONDpyINlU,y~\.=8~ a '' ' 's ' O ji ~DDITIO \O P~G~, ~ 1 o °'+P~y ~~~/ - -oii_ STRYKER ADDITION D - bo i ~ooO~~~N P o°°~ 0 ~ti~~•,\ ` y< " . ai S- l~,oc~ ~: o~` o i ~ ~$ I / ~~ Z i '9 nn O9C"91. `SS _ _____ ~ ~ / ~ ~ i 9 V eFq ''- S~FFr ~Fq titi~s~s~ LF oti / 0 ~~9 / ~~ 4 a N 0 n a U Q' W 3 ~ O Y ~- o E a a i ,°~' o N / W Z ~ Q ~ v a w `~~ o ~ N n ~ 2 W J % f. Q O ~ MOli - WII >, 3' 0 C3~--~ N W 3 O ~' W 1 J Q U -~ a ~ w Z N ~ W Q O J ~ ~, Z ~ _ ~ O fV O - ~ - t~ ~~ W m M m O ~ O ~ M 3 n O ~ O ''~ {a ~ ~ ~ Il 3 3 ~ > ~ W ~ O O W ~ ~ ~ U N O V ~ ~ W ~ N N ~ ~ ~ N V = m~ U WW U m Q~ O M ~~U ~ 3 Z Q W F- ~ OZ ~ W V 3 Z ~ W N W ~U-~ O .7 O O O O° Z O W Q O O Z Q ~~ ~ ~ ~ ~ W D ~ N Q ~ Q ~ Q Z ~ ~ m C C G _ m V _ m U _ ~ ~ _ Q U m w t~ WW N F F J ~ Y ~ Y ~ m W ~Na U N Q N Q ~ W X W W ~ W W ~ it'f j ~ W ~ ~ ~ p ~ N ~ N ~ ~ a F- z ~ O z ~ W ~ Q " O J ~ W W ~ '- ~ ~ ~ n~< c H m ~ m ~ N W rn W m J J ~ Q U r ~ ~ ~ ~ ° p ~ o ~ N ~ Z (=.9 O N U ~! Z W W W a Z a ~ J Z W F= ~ F- N V ~ W Z C7 O~ U pp m co ~ m V MOd - W `Q` r 01 ~ ~ LU Z Z H 0 U W Z 7 waa W W Z ~ W _ ~ W Q U ~ ~ Q u~ ~ m N Z Z .. O ~ ~ ~ Q J \ ~ L.~ W a O O N W D ~ W ~ rV ^~ 2 'n Z ~ .~.. D t J w ~ a ~n anv~i /7S a rn 0 a U W V ~ 3 ~ 0 } N O ~" a w ~ / t[] O N % ~ Z ~ v a i ``i o i ~ N ~ I 2 J / ~ Q D O U N J m Q a, (9 ~ W ~ J ~ Q Z r '`~ N m er1 ~ f" lal ~~ O ~ I ~ Z J j MO~I L _ ~ ~ Z ~ m c~ N t0 A ~ N ~ d 1 m w a 3 O C3~ N W QI ~~I O MOH - 1 J Q U - a ~i ai ~ w z Q N J W Z ~y O Q J O ~ z ~ ~ o N Z Q 0 w _ _ W J m J ~ ~ O W ~ ~ \ O ~ O ~ O fV ~ Z ~ O f=!1 U .~ Z f- ~ w Z N J V }-1 ~da'J Z W r N V ~ W Z !~ O ~ U mm m ro O m U m M O ~ 3 ~ n O ~ uOj ~ ~ ~ 3 w w Z ~ N J a~~ 4 ~ ~ Z W W , ~ ~ O O N f ~ ~ ~ ~ `m' W m W a~ F.. U m~ n v ~ ~ m W ~ ~ ~ U ~ l ~ Q ~ ] Z O a O ~ O w 1~ W z O Z ~ Q O N U' ~ J ?tea m v~ o <n o o a v =o °W z Za 0~ a w Z Z z ~, ~ o ~ ~F-~ ~ ~F Q ~ ~ f- Q ~ Z °w ~ omQ F- ~~ m y m v ~ ~ w Z m Q ~ M V M U fL F Q N H W N W i- t0 j ~ W~ ~ W N ~ ~ M ~ ~ Q I"'mI _z _ z W a ~~ 0 W _ •-- ~ ~ _ Ql .- m ~d ~ W ~ 1 Q Z W ~"' J Q /~G m O W Z / ~ L ~ Z Z '"' ~ ~ Z Q Wa¢ m W ~ ~ ~ t... W W o ON ~ Q 0 W ~ ~ O Q \ U J- W D ~ i. t a Q ~ m oao O ry W O O Z i(1 ~V~ ^ N 2 ~2~ :°. o ~ J w ~ a ~~ n 1 -~fN Beau D' Rue Open House Project 759R Public Comments Thursday, November 29, 2001 5:00 - 7:00 p.m. -- 3900 Sibley Memorial Highway Attendance: Russ Matthys, City Engineer; Steve Heth, Tim Plath, Consultants (Short- Elliot-Hendrickson Inc.) 5 persons representing 4 properties (see attached sign-in sheet). 1. Delta Homes will require more openings in the median lined up with our proposed development's entrances. 2. How about paver blocks and street lights in median (for future streetscaping)? 3. 16' driving lane (12' driving lane & 4' safety lane) is too big- make it 12'. 4. Will the project include the burying of overhead utility lines? 5. I am concerned about the medians - 2-lane street will be insufficient for traffic capacity; considerable construction expense; responsibility of landscape maintenance (for future streetscaping) is critically important. 6. Larger radius at southeast corner of Nicols and Beau D' Rue is needed -tough to make right turn; especially when icy in winter. 7. I am concerned about the accessibility to my property during the construction activities. It is important that clearly marked access is maintained at all times. l 77 NEIGHBORHOOD MEETING BEAU D'RUE DRIVE PROJECT 759R THURSDAY, NOVEMBER 29, 2001 - 5:00 P.M. NAM(E~ ADDRESS 1. JCo~ i ~ l~el~ ,~~C~~ ~1g1'cJC~/~ C ~ ~~E'. #2 o~J • /'t~ Fc t . /yt n . ~ s ~//cP 2. 3. ,~R.4-1 4. ~ 0 h r1 G<. rv-list l"~ 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS/SIGN-IN.Sheet 3 ~ 0 Z ~`-~ cla v ~ a, 4.Q. ~ r ~ r ~O 3 ~ ~-~~~o`~ k /7d r ~w i ~--r P= RECEiUED eVe~ DEC 0 4 2001 E~1lik1'v CO ENGINEERING DEPARTMENT D E V E L O P M E N T C O. December 3, 2001 Mr. Russ Matthys City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Cedarvale Highlands Apartments 3908 - 3916 - 3924 Beau de Rue Drive Dear Mr. Matthys: I wanted to advise you that I would be in favor of landscaping the new medians. It adds so much to the area that I think it's worth spending the extra dollars to "finish it off'. Thank you. Sin erely, Scott Bader SB:sr 5402 Parkdale Drive, Suite 200 • St. Louis Park, Minnesota 55416 (952) 540-8600 • FAX 952) 540-8601 Agenda Information Memo December 11, 2001 F. PROJECT 849, DEERWOOD PLACE STORM MITIGATION IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 849 (Deerwood Place -Storm Mitigation Improvements) and authorize the prepazation of detailed plans and specifications. FACTS: • The storm mitigation improvements proposed as part of Project 849 would address the flooding that occurred in the portion of Engstroms Deerwood Addition affected by the July 2000 Super Storm. The improvements presented in the feasibility report include consideration of a new storm sewer extension from the lateral storm sewer system to the trunk storm sewer line. • The area of Engstroms Deerwood Addition impacted by the July 2000 storm included properties on Deerwood Place, southwest of Pilot Knob Road and Deerwood Drive. • On October 16, 2001, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the Deerwood Place storm mitigation improvement. • On November 8, 2001, the feasibility report for Project 849 was presented to the City Council and a Public Hearing was scheduled for December 11, 2001 to formally present and discuss the report with the adjacent property owners. • An inforrriational neighborhood meeting was held on December 5, 2001 in the Community Room at the Eagan Municipal Center for the adjacent property owners and representatives to discuss the proposed improvements. Of the 21 properties notified of the meeting, 4 persons representing 4 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, page~through~0 • Neighborhood Meeting Minutes, pages~through~~ /80 " j~ I ~~.~ ~~- city of ~ac~en Report for Deerwood Place Improvement Options July 2000 Superstorm City Project No. 849 Eagan, Minnesota November 2001 File No. 49-00-109 !~/ Bonestroo, Rosene. Anderlik and Associates, Inc. is an A/firmative Action/Equal Opportunity Employer Bonestroo and Employee Ownetl ~ Rosene Principals: Otto G Bonestroo. PE. • Marvin L. Sorvala. PE. • Glenn R. Cook. P.E. • Robert G. Schunkht, PE. . Jerry A Bourdon. PE. Anderlil< & Senior Consultants: Robert W. Rosene. PE • Joseph C. Anderlik. PE • Richard E. Turner, PE. • Susan M. Eberlin, C.P.A. Assoei~tes Associate Principals: Keith A. Gordon. P.E. • Robert R. Pfeflerle. PE. • Richard W. Foster, P.E. • David O. Loskota, PE. M?rt A. Hannon. PE. • Michael T. Rautmann. PE. • Ted K. Feld, PE. • Kenneth P Anderson, P.E. • Mark R. Rolls, PE. David A. Bonestroo, M.B.A. • Sidney P Wdbamson. BE.. L.S. • Agnes M. Ring, M.B.A. Allan Rick Schmidt. PE. • En ineers & Architects 9 7homaz W Peterson, PE • James R Maland, PE. • Miles B Jensen. PE. • L. Phillip Gravet III, PE. • Daniel J. Edgerton. PE. Ismael Martinez, PE • Thomas A. Syfko. PE. • Sheldon J. Johnson • Dale A. Grove, P.E. • Thomas A. Roushar, PE. ReDert J. Devery, PE. - Offices: S[. Paul, St. Cloud. Rochester and Willmar, MN • Milwaukee, WI • Chicago. IL Wtbsite: www.bonestroo.com November 1, 2001 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55123 Re: Feasibility report on improvement options - Deerwood Place July 2000 Superstorm City Project No. 849 Our Project No. 49-00-109 Dear Mayor and City Council: Attached is a feasibility report with an evaluation of improvement options for the above- referenced area. The report contains the following sections: • Introduction/history • Improvement Option(s) and Feasibility • Discussion • Easements and Permits • Cost Estimate • Project Schedule Itemized cost estimates for the improvement options are presented in Appendix A. Since this priority problem area was not discovered until August, 2001, it was not covered in the Preliminary Design Report (Apri12001). As always, we are available to meet with the Council and/or City staff to discuss the contents of the report. Respectfully submitted, BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC. /~~ l Rich Brasch iew B i • ~ ~ ~ PROFESSIONAL CERTIFICATION t.(.:••. ~ ~~1 I hereby certify that this report was prepared by me or ept. Pu lic orks Under my direct supervision and that I am a duly Registered Engi eer under t laws of the State of Minnesota. Revi ed y: It.b~i 'vV1LLLL..~~ Gt~11/f /-~- - - r Ma c Hanson ate 11 1 •1 Aeg. No. 14260 Financ ept. 2335 West Highway 3G • St. Paul, y1~ 5113 + 651-636-4600 ^ Fax: 651-636-1311 November 2001 Feasibility Study and Recommendations for Project 849 Area 4: Deerwood Place (New Area as of August, 2001) Eagan, MN INTRODUCTION/HISTORY Deerwood Place is part of the Deerwood Addition southeast of Blackhawk Lake. The area is mostly single family residential. It is bounded on the east by Pilot Knob Road, and to the north by Deerwood Drive. During the July 2000 storm a backyard flooding problem was reported by one of the residents. The City did not become aware of any flooding issues in this azea until August 2001, so this area is not included in the Preliminary Design Report (April, 2001). The azea of interest is located behind the homes on the Deerwood place cul-de-sac and is served by a lateral storm sewer that connects with the main line connecting pond BP-4 to Blackhawk Lake. Based on an analysis of existing conditions in the area it was found that flooding is due to lack of capacity in the lateral system, not the trunk sewer. Figure 1 shows the existing conditions for this azea. Under existing conditions one of three residences was found to have its low entry below the 1 % storm peak elevation and all three residences failed to meet the 2.0' freeboazd requirement. Thus, this azea would be categorized as an HWL where at least one of the low entries is below the peak water elevation for the 1% probability rainfall event. RECOMMENDED IMPROVEMENTS AND THEIR FEASIBILITY The proposed improvement is to extend a pipe north, then west out of the end of the lateral system, tying into the trunk line at an existing manhole that goes from a 27" RCP to a 36" RCP. To provide adequate freeboazd fora 1% storm, a pipe size of 15" is needed (basic improvement). However, a 30" pipe would be required to meet the 2000 benchmazk (additional improvement). A summary of the results of the proposed improvements as peak flood elevations is presented in the table below: ~. ~~ wentne~~,~ ~..~ ~ z, ~" ~ =~ 875.01 _ ' - 875.62 k~~~~~ ~~, ~~r~~ 876 30 . a~~'W,~~ei~evel`~. ,~ `~'~ 875.3 872.5 870.0 4 eets,2'Ere~Ii~~rd? a,:~':a:"` No Yes Yes ul' ~ZOt~(J~tc~iin;;;~ >-~` ~~~~'~`~ 876.9 876.3 874.8 ~~Y~~ =~e»chna~k~~~' No No Yes /$3 eerwood Drive ~~ ~~- 1 -~.{ N/- `•.\ ,\ ~ f . ~, .., r ; ~ \\ .~. M Q vi U' v; 'D O' ~ O C ' -- - X i ... -° ' JP-36 a. '~ ;'~. ., ,. `; ~'~ , ,'1•~~ .o.» ~ ~., '~ '~ EXISTING CONDITIONS :::::::LOW ENTRY H01~3:::::::: :::::::::.:::::::: ::::::::: ::::::::: :: ......3 HOMES • 875.0-876.3 ...... ................. ......... ......... . . .:::::::::H1NL=875.3:' ::::::::: ::::::::: :::::::: .::::::::: ::::::::: :: 1~RAtNFALt : ::....... 8 9 0 ~::: ::::: ....... ...... ....... ...... ........ - ....... ...... ....... ...... .. .. -- .......JULY 2000 STORM ........ ......... ........ ......~.... .........±. :::::::::::876.9::: :::::::: : ::::::::: :::::::: ::::::::: ::::::::: :: ~~ . C .. ' x_:12~.~ .. .i . ~~I:.. 870 ........: ~1 .... ?:.. ~ . ~. ., ....... ,.~:.:~:, .... . . 1~ 1 _ ~ - E ':::::::::1~:: :::.::: ::::::::: ::::::::'iEx::18:::: ~ ~. i ~:::::: :':.....~~.:- ~- ......... ......... ......... ......... ........ 1`r r--..... .........,. R ~ n ,::::::::: .~ .::::::: ::::::::: ::::::::::::::::: ::::::::: ::::::::: i :: :: .::::: PROEiLE 'A: PROFILE'S: :PROFILE: C EXISTING CONDITIONS ~ ~-Bonestroo Rosene ~ Anderlik & EAGAN, MINNESOTA FIGURE 1.0 ~ Associates JULY 2000 STORM FLOOD ANALYSIS Engineers & Arcnltects ~_.~... -~ • i ~OF~L~E 8~~~,'~' f _ c;\ ~, ~ __ ,/ K~\49\49nnp\cod\dwg\49GENF02.DWG 11/15/2001 3055+30 AM CST K:\49\4900109 AUGUST 2001 COMM. 49GEN Figures 2 and 3 show the Basic and Additional improvements for this azea, respectively. The project is feasible from an engineering standpoint and is in accordance with the City's stormwater management objectives. D-ISCUSSION Under existing conditions one home is below the peak water elevation for the 100-yeaz event and three homes aze below the peak water elevation for the yeaz 2000 event. With either of the proposed improvements, all homes that previously did not meet the 2.0' freeboazd for the 1% rainfall event would be in compliance with this freeboard criteria. An additional issue investigated was the effect of the increase in outlet size for the upstream pond BP-4 from 24" to 36". It was found that this upstream improvement did not affect peak water elevations in Deerwood Place for the 1% rainfall and the July 2000 storm. EASEMENTS AND PERMITS Temporary easements will be required for construction purposes. New permanent drainage and utility easements will be required along the alignment of the proposed pipe between the backyard low point in the affected area and where the pipe would connect to the existing storm sewer underlying Deerwood Place. COST ESTIMATE A detailed cost estimate for the proposed alternate improvement is presented in Appendix A. The total estimated cost for installing 380 feet of a 30" pipe is $82,000, while the estimated cost for installing in a 15" pipe instead is $64,000. A 10% contingency cost and 20% indirect cost is included in the estimate. PROTECT SCHEDULE Present Draft Feasibility Report Neighborhood Meeting Public Hearing If Project is Approved Approve Plans and Specifications Open Bids/Award Contract Project Completion November 8, 2001 December 5, 2001 December 11, 2001 Winter 2001/2002 Spring 2002 October 2002 /8S J. 0 !0 .100 Deerwood Drive .-. M Q [n U ..~ v v 0 ~ - n 0 C Y .-~ ': JP-36 ~'~ ,.' ~-- _ , :~. , ---`~ ~~`~ '_---~ % i '~i . `/ . _ ~~ ~. .~\ 3POSED ` r~ ~ ~ i~ ~ ; t~,~' `moo ~; „ =~. '~ .^- _ ,_~ .~.~»~ PROPOSED BASIC IMPROVEMENTS PROPOSED BASIC IMPROVEM EAGAN, MINNESOTA JULY 2000 STORM FLOOD ANALY K:\49\4900109 AUGUST 2001 Bonestroo Rosene D~ IGURE 2.0 o Anderlik & Associates ~ Engineers & Architects K \49\49ncp\Cnd\dwg\49GENF03.DWG 11/15/2001 110951 AM CST COMM. 49GEN eerwood Drive ,~, `~ -~ ~ ^' ~ .,- , /" N~ `` %' ` .~ / :: : .. r7. ..: ........f.........~ ......... ......... .. ........ ......... ..... ~ . a. ! .. : 30":STORM :SEWER ~ 1.DOiC :.... ......... ......... . . ......... ..... .o. .... ..--~-~~- --....... .. ......... .....W.~. ::::....._.............:..:. .::::.... ..-~::::: ::: 850 ~ ::::::::: :::: ~ , ~ ~ ::::::::: ~~~~~::::: ::::.::.: :....: ::::..... . . 'n~n '~~ . O . .~ CD . ~ ~ . ~ . - •CA Q~ . Of~ . - + + . .~ ~ i i ~_ M ____ Q N U ~. v 0 ~ 0 c Y +~ ~ JP-36 ~/ , % ~~~ - ~-~``'~ _-r'J '~ _~--~-~~ `~j, D.M N.~_ . . ~ O 0. . PROPOSED ADDITIONAL IMPRO EAGAN, MINNESOTA I JULY 2000 STORM FLOOD ANAL K:\49\4900109 AUGUST 2001 -~` \~ -- TS ~ Bonestroo Rosene ~ 0 Anderlik & i ~ IGURE 3.0 ~ Associates Engineers & Architects K:\49\49nnp\Cnd\dwg\49GENF04.DWG 11/15/2G01 11~10~52 AM CST COMM. 49GEN ~1= _,~~- city of ~ngan Appendix A /SS" Appendix A Deerwood Park Basic Improvement (15" Storm Sewer) _ _ G~t~r Item Description Unit Unit Price Total Price 1 Mobilization LS $5,000.00 $5,000 1 Traffic control LS $1,500.00 $1,500 1 Clear and grub LS $5.000.00 $5,000 80 Remove concrete curb and gutter LF $5.00 $400 100 Remove bituminous pavement SY $3.00 $300 2 Connect to existing structure F~ $1,000.00 $2,000 380 15' storm sewer, 0'-16' deep LF $40.00 $15,200 2 4' diameter storm sewer MH EA $1,800.00 $3,600 5 4' diameter structure over depth LF $100.00 $500 100 Subgrade preparation SY $5.00 $500 50 Aggregate base, Class 5, 100% crushed TN $20.00 $1,000 15 Bituminous base course, Type 316 TN $100.00 $1,500 10 Bituminous wear course, Type 41A TN $100.00 $1,000 5 Bituminous material for tack coat GAL $10.00 $50 gp D412 surmountable concrete curb and gutter LF $25.00 $2,000 60 Sawing Bituminous Pavement LF $5.00 $300 350 Improved pipe foundation LF $3.00 $1,050 5 Water for dust control 1000 GAL $20.00 $100 2 Street sweeper HR $100.00 $200 1 Protection of catch basin, non-street F~ $50.00 $50 1 Structure marker sign F-A $50.00 $50 1550 Sodding, type lawn SY $3.00 $4,650 170 Topsoil borrow (L1~ CY $15.00 $2,550 Subtotal $48,500 + 10% Contingencies $4,900 Construction Total $53,400 +20% Indirect Costs $10,700 Total (15" Storm Sewer) $64,000 Deerwood Park Additional Improvement (30" Storm Sewer) _ Qry Item Description Unit Unit Price Total Price 1 Mobilization LS $5,000.00 ~ $5,000 1 Traffic control LS $1,500.00 $1,500 1 Clear and grub LS $5,000.00 $5,000 80 Remove concrete curb and gutter LF $5.00 $400 /~9 100 Remove bituminous pavement 2 Connect to existing structure 380 30" storm sewer, 0'-16' deep 2 5' diameter storm sewer MH 5 5' diameter structure over-depth 100 Subgrade preparation -50 Aggregate base, Class 5, 100% crushed ~15 Bituminous base course, Type 318 10 Bituminous wear course, Type 41 A 5 Bituminous material for tack coat gp D412 surmountable concrete curb and gutter 60 Sawing Bituminous Pavement 350 Improved pipe foundation 5 Water for dust control 2 Street sweeper 1 Protection of catch basin, non-street 1 Structure marker sign 1550 Sodding, type lawn 170 Topsoil borrow (L~ SY $3.00 $300 EA $1,000.00 $2,000 LF $70.00 $26,600 EA $2,500.00 $5,000 LF $175.00 $875 SY $5.00 $500 TN $20.00 $1,000 TN $100.00 $1,500 TN $100.00 $1,000 GAL $10.00 $50 LF $25.00 $2,000 LF $5.00 $300 LF $3.00 $1,050 1000 GAL $20.00 $100 HR $100.00 $200 EA $50.00 $50 EA $50.00 $50 SY $3.00 $4,650 CY $15.00 $2,550 Subtotal $61,700 + 10% Contingencies $6,200 Construction Total $67,900 +20% Indirect Costs $13,600 Total (30" Storm Sewer) $82,000 K:kl9\4900109\Word\Work_In_Progress\Pond Imp. Feasibility Studies\Fsb-Deerwood.doc /9d INFORMATIONAL NEIGHBORHOOD MEETING PROJECT 849, DEERWOOD PLACE STORM MITIGATION IMPROVEMENTS DECEMBER 5, 2001, 6:30 P.M. COMMUNITY ROOM Attendance: Russ Matthys, City Engineer; Mark Hanson and Kevin Kimmes, Bonestroo, Rosene, Anderlik & Associates; 11 property owners representing 8 properties. A. Welcome and Introduction • City Engineer Matthys welcomed the property representatives and gave a brief introduction. He described the solution options and potential environmental impacts for storm drainage mitigation. B. Presentation • Kevin Kimmes presented the feasibility report details. C. Questions/Comments 1. Which houses are the three lowest? Staff indicated the locations on overhead. '2. Was it the builder who built the home too low? Did the City inspector not check the house elevation appropriately? Unsure of specific details of house in question. City staff reviews proposed house elevations to ensure compliance with approved grading plan. It is the builder's responsibility to follow the plan. 3. Are you planning to put a catch basin grate at the structure at the proposed 90% bend (as indicated on overhead)? That can be accomplished. 4. Proposed connection to manhole is in Lou's (resident) landscaped berm. Berm is within existing drainage and utility easement. Staff will need to speak with resident to explain details of construction if project is approved. It would be helpful to have residents who were impacted by storm get Lou's support. 5. Will flow be split in storm sewer to go both through existing lateral and proposed? Yes. 6. Where does all the water go? Pipe can only take so much. Proposed lateral will address flooding. Computer model has analyzed entire storm sewer system. Your area drainage will be into trunk pipe before trunk pipe is flowing full with upstream drainage. 7. Does this mean I can take all my drain the away and be safe from flooding? Proposed storm sewer will address area flooding. May have drainage issues on individual lot due to grading, settling, roof gutters, etc. 8. The further north you go with proposed storm sewer, is it less effective? No. / 9/ 9. What do you do with underground sprinklers? City Council approved a Restoration Policy to address sprinklers and other items. Need easements from property owners. If no cost for easements, then comply with Restoration Policy. 10. House has flooded numerous times other than July 2000 storm. 11. How is funding for storm improvements going to be obtained? Unsure of at this time. Council has committed to no assessments. 12. How did City miss us? I contacted FEMA for funding assistance and City for trash pickup. FEMA didn't share information with City. Apparently staff that was receiving trash pick-up information did not forward information to Public Works Department. 13. How long is construction period? 1-% weeks for pipe installation, 2 weeks for street restoration and 1 week for restoration. More time required initially for tree, fence, bush, and etc. removal. 14. How deep is pipe proposed to be installed? 15 feet deep. 15. How much of drainage will go north with proposed storm sewer versus south with existing? Depends upon storm event and existing pipes capability to drain; once back-up would occur in existing pipes, proposed larger pipe would handle overflow -larger pipe can handle more flow than smaller, existing pipes. 16. What is economical impact of easement? No real impact to homeowner after completion of construction activities. 17. Will City replace landscape rock? Contractor can "roughly" stockpile material for homeowner to replace or staff would encourage neighbors to help remove rocks before construction and replace after construction. 18. What about spruce trees along rear lot line? May need to be removed if within trench zone; staff will review in field with property owners (Meeting set 4:00 pm, 12-6-01). 19.Three homes on west side of Pond JP-37 flooded from street (Deerwood Trail) side, not from pond. Staff will have to review. G:RM/'OI/MISC/MIN[1TES/Proj. 849 Deenvood Place 12-S-Ol /9~ NEIGHBORHOOD MEETING DEERWOOD PLACE PROJECT 849 WEDNESDAY, DECEMBER 5, 2001 - 6:30 P.M. NAME ADDRESS ~a3C~ ~~oa~ P~Gc 4. 5. s. 7. 8. v~,r~ ~C 9. 10. 11. 12. 13. 14. 15. 16. 17. 1$. 19. 20. G: FO RM S/SIGN-I N. Sheet ~oUO~~wnod P t ~~~ yo s~ ,D~~, ~~~ ~°/k ~e f ~?~ ~ ~- ~~~~ /9-~ 1. ~ he/le.r X:IGnce. 2. UL1,~g ~ QM~- ~Of f ~ S~ w Agenda Information Memo December 1 1, 2001 Eagan City Council Meeting oLp ~uS~N~ss A . ~. AWARD CONTRACTS EAGAN COMMUNITY CENTER ACTION TO BE CONSIDERED: To approve those contracts recommended by the construction manager (Stahl Construction) for the Eagan Community Center FACTS: • The Council previously approved the plans and specifications for the Eagan Community Center and Band Shell and also authorized the advertisement for bids. • Sealed bids were due on Thursday December 6 at 2:OOpm • 149 bids were received in 35 bid sections for the project. In addition, sealed bids were opened for the Rotary Band Shell. • Several contractors chose to submit bids on combined bid sections,. resulting in the need to do additional review and analysis. • Because of large volume of bids and bid sections, it is not anticipated that all bid sections will be ready for award at the Council meeting on the December 11. The CM will be focusing on reviewing and verifying those bid sections.that are "long lead" or core items to the project...steel, HVAC, etc. • It is expected that other bid sections will be awarded, after review and confirmation of contract amounts, at the following council meetings. • The CM will be at the Council meeting to present those contracts that are being recommended for award as well as an over view of the construction budget. NOTE: The process of bid opening consumed nearly two and a half hours, after which a preliminary add was done on the apparent low bidders. However, because contractors combined bid sections, it is impossible to provide the council with a total at this time. Staff, TKDA and Stahl are in agreement (happily) that the sum total will be well within the budget amount and with a small margin to spare, allowing the project to proceed! ATACHMENTS;: None /9~ Agenda Information Memo December 11, 2001 Eagan City Council Meeting NEW BUSINESS A. 2002 FEE SCHEDULE ESTABLISHING FEES FOR VARIOUS CITY SERVICES. SUPPLIES AND MATERIALS ACTION TO BE CONSIDERED: To adopt a resolution approving the 2002 fee schedule establishing fee for various City services, supplies and materials. . FACTS: • The Finance Department annually coordinates a review by all departments of the City's fee schedule. Recommended modifications are noted on the enclosed copy of the fee schedule. ATTACHMENTS: • Enclosed on page ~ is a copy of the resolution. • Enclosed on pages through ~ is a copy of a memo from Chief Financial Officer Pep er noting certain changes. • Enclosed on pages ~ through is a copy of the proposed fee schedule. /9s RESOLUTION CITY OF EAGAN APPROVING THE 2002 SCHEDULE ESTABLISHING FEES FOR VARIOUS CITY SERVICES, SUPPLIES AND MATERIALS •WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and WHEREAS, a comprehensive review of all fees has been completed by City staff; NOW, THEREFORE, BE IT RESOLVED that the fees as listed in the attached shall be effective January 1, 2002. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its City Clerk Motion by: Seconded by: Those in Favor: Those Against: Dated: DECEMBER 11, 2001 CERTIFICATION I, Maria Karels, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 11th day of December, 2001. Maria Karels, City Clerk /96 . ~.. ~~.~ MEMO city of eagao _ TO: Tom Hedges, City Administrator FROM: Tom Pepper, Chief Financial Officer DATE: November 30, 2001 SUBJECT: 2002 Fee Schedule Attached is a draft version of the 2002 Fee Schedule. Some of the changes reflect the usual nominal increases (e.g., water meter prices based on the City's cost, ENR index increases for street assessments and connection charges, etc.). Other changes for consideration by the City Council are highlighted below: Page 5,7 Minor subdivisions are no longer done; accordingly, the fee is removed. 6 Right-of-way management fees are reduced based on actual costs incurred. 8 Park and trailway dedication fees are increased per Advisory Parks Commission recommendations in November. 9,11 Demolition permit fee is increased from $70 to $75. 10 The minimum mechanical permit fee and plumbing permit fees for add- ons or replacements of air conditioning, water heaters or softeners is reduced from $50 to $30. 14 As we have done for several years running, storm drainage/water quality utility rates are increased by 3%. (Note: water and sanitary sewer rates are unchanged from 2001, based on our consultant's rate analysis.) 15 Meter testing charges are increased by $10 to reflect actual costs. 15 Utilities customer lists and mailing label fees are added. Fees are comparable to what other cities charge for similar services. 18,19 Parks fees are per recommendations approved by the Advisory Parks Commission. in November. /9~ Page . 21 Manpower rates for volunteer firefighters called out for hazmat or other work are increased from $9/hr to $12/hr. 23 Hourly staff charge~ut rates for maintenance people have been increased from $23 to $30 (regular time), and $31 to $45 (overtime). ~24 Antenna lease rates are increased 6% per contractual provisions. Let me know if you have questions about any of the proposed changes. Thank you. /9~" `i"I~. 1+ B.,-'a ~ .~Yi l~ d ~ ~.« cit of ea an Y g z ~~~„9' ~~~ ~~~v~~9~~1~ ~, Approved by the City Council at its December~200~'meeting Z Fees are effective January 7, 200: /99 Tabte of Contents Page Licenses and Permits Alcohol ...............................................................................1 _. Other ............................................................................... .. 2 Tobacco and Liquor License Violations ............................ ..4 Development Review ................................................................ ..5 Construction-related Permits ..................................................... ..6 Developer Escrow ..................................................................... ..7 Other Development-related Charges Park, Trail, Water Quality Dedication ............................... .. 8 Tree Mitigation/Replacement ........................................... .. 8 {nspections Fees/Permits Building Permits ............................................................... ..9 Mechanical Permits ......................................................... 10 Plumbing Permits ............................................................. 10 Other Inspections ............................................................. 11 State Surcharge ............................................................... 12 Utilities Fees/Charges Connection/Availability Charges ...............:...................... 13 User Rates ....................................................................... 14 Other Utilities Fees .......................................................... 15 Water Meters ................................................................... 16 Street and Trail Special Assessment Rates .............................. 17 Other Assessment-related Charges .......................................... 17 Parks and Recreation Charges ................................................. 18 Police Department Charges ...................................................... 20 Fire Department Charges ......................................................... 21 Fire Department Training Room Rental .................................... 22 ................................. Equipment and Staff Rates ...::................. 23 Miscellaneous Fees/Charges .................................................... 24 Summary of Connection Charges ............................................. 27 2 200~FEE SCHEDULE LICENSES AND PERMITS Fee Alcohol Sales: Beer Application and investigation $ 350.00 (1) ~~. Off-sale license 75.00 On-sale license 350.00 Temporary license 25.00 Liquor Application and investigation 300.00 (2) Off-sale license 200.00 On-sale license 4,000.00 Sunday license 200.00 On-sale club license < 200 300.00 201-500 500.00 501-1,000 650.00 1,001-2,000 800.00 2,001-4,000 1,000.00 4,001-6,000 2,000.00 > 6,000 3,000.00 Temporary (up to 3 days) 150.00 Wine Application and investigation 200.00 (1) On-sale license 400.00 Sunday license 100.00 Consumption and display 25.00 Daily sports or convention 50.00 Duplicate license 5.00 (1) When wine and beer licenses are applied for by the same applicant, the total maximum application and investigation fee is $350.00. (2) Also requires an escrow deposit of $1,000.00 for up to 5 persons requiring investigation plus $200.00 for each additional person if the investigation is conducted in Minnesota, or $2,000.00 for up to 5 persons requiring investigation plus $400.00 for each additional person if the investigation is conducted outside Minnesota. ao~ Z 200 FEE SCHEDULE LICENSES AND PERMITS (cont'd) Fee Adult establishments: Investigation $ ~- Annual license ddult companionship/escort service provider: Investigation Annual license (one license included w/ adult establishment license) 300.00 Requires $1,000 escrow 5,000.00 - 300.00 Requires $1,000 escrow 850.00 Amusement, mechanical 1-3 machines 4-9 machines 10-15 machines > 15 machines 25.00 per machine 200.00 total 350.00 total 500.00 total Contractors license -Plumbing MN Dept of Health Bond 8 Insurance Cert. or ($25,000), and MN Master Plumbers Cert. Sewer and Water Unlicensed ABC, LECET, or MUCA Pipelayer Training Certification 8 MN Dept of Health Contractor Bond Certificate ($25,000) Dance hall -initial investigation 300.00 Dance hall -annual permit 300.00 Dance, public -single event 50.00 Dangerous dog registration Original registration, sign, and tag 25.00 Registration renewal (2-year) 25.00 Development-related permits See pages 5 through 8. Dog license (2-year) 14.00 [Licenses are also available at all Eagan veterinary clinics.] Duplicate dog tag 2.00 Fertilizer, commercial turf applicator license 50.00 Gambling -investigation 250.00 Goif cart, motorized permit 25.00 Golf driving range license 50.00 Hunting, bow permit -resident 10.00 Hunting, bow permit -non-resident 25.00 aoa 2 200x FEE SCHEDULE LICENSES AND PERMITS (cont'd) Fee Kennel permit -initial $ 100.00 Kennel permit -renewal 50.00 Massage therapy establishmt -investigation 300.00 Massage therapy establishmt -license 300.00 includes 1 therapist license Massage therapist -investigation 200.00 Massage therapist -license 50.00 Paintball facility -investigation 50.00 Paintball facility -license 150.00 Parade permit 25.00 Pawn shop -investigation 850.00 per owner Pawn shop -license 12,000.00 Pet shop license 100.00 Public utility maintenance vehicle permit 25.00 Rubbish hauler - comm'I, residential, recycling only, or construction/demolition debris 1st truck 50.00 Each additional truck 25.00 Service station license 100.00 Shows (circus, camivaf, etc.) Investigation 50.00 License 25.00 Stables license 50.00 Tobacco sales license 100.00 Tree contractor license 25.00 a3~3 2 200~'FEE SCHEDULE TOBACCO AND LIQUOR LICENSE VIOLATIONS: Licensee: First violation at licensed premise $ 75.00 Second vio{anon within 24 months of first ~. violation at licensed premise 200.00 Third and subsequent violations within a 24-month period at licensed premise 250.00 Other individuals: 50.00 ~o ~ z. 200' FEE SCHEDULE DEVELOPMENT REVIEW For the charges below fhat require escrow deposits Application Tyae Fee Comprehensive Plan Amendment $ 300.00 Conditional Use Permit (CUP) * 150.00 Final Planned Development 100.00 Final Plat 200.00 Final Subdivision 100.00 refer to p.7 for the amount. Escrow required? Yes Yes Yes Yes Yes plus 3.00/lot Final Subdivision extension 75.00 No Interim Use Permit (IUP) * 150.00 No Planned Development -annual review 100.00 No Planned Development Amendment 150.00 Yes (separate from rezoning) Preliminary Planned Development 250.00 Yes Preliminary Subdivision * 300.00 Yes Rezoning * 250.00 Yes Variance * 150.00 Yes Waiver of subdivision -duplex lot splits * 50.00 No Waiver of subdivision -single-family zoned * 300.00 No Waiver of subdivision -other * 150.00 Yes * Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. J P I ~- 200~'FEE SCHEDULE DEVELOPMENT REVIEW (cont'd) Driveway agreement preparation Lot combination agreement Fee $ 200.00 Vacation proceedings Industrial revenue bond and multi- family housing bond processing Tax increment processing fee 200.00 300.00 plus out-of-pocket City costs on replacement easements and/or transfer of property if handled outside normal subdiv. process 500.00 plus out-of-pocket City costs 500.00 plus out-of-pocket City costs CONSTRUCTION-RELATED PERMITS Construction in City right-of--way/easement Driveway/sidewalk C~eevatiorr'~TRTit Grading/excavation If preliminary platted If not preliminary platted 0-5 acres each additional acre over 5 Renewal 20.00 300.00 200.00 50.00 (600.00 maximum) 200.00 RIGHT-OF WAY (ROW) MANAGEMENT FEES ROW registration fee 40.00 ROW excavation permit -29~:~9- ?,25.00 ROW excavation fee (new development) -~F5r89~- ~ ~ o .oo Obstruction permit 50.00 X06 2 200' FEE SCHEDULE DEVELOPER ESCROW The City requires the following escrow deposits from developers. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred. Initial Escrow Deaosit Preliminary Subdivision application OR $ 150.00 per acre Preliminary Planned Development OR 1,500.00 minimum for single fam Waiver of Subdivision-other OR 3,000.00 minimum for C/I and Comprehensive Plan Amendment townhomes/multiples 4,800.00 maximum Final Planned Development 2,000.00 Final Plat 500.00 Final Subdivision application -1-3 lots 2,000.00 Final Subdivision application - 4 or more lots 4,000.00 Contract management < $150,000 estimated construction costs 8% of costs 1,000.00 minimum $150,001-$500,000 est constr costs 6% of costs 12,000.00 minimum > $500,000 estimated construction costs 5% of costs 30,000.00 minimum Conditional use permit 500:00 (Not required if subdivision escrow has been collected as part of same application.) Interim use permit -when site plan is involved 500.00 (Not required if subdivision escrow has been collected as part of same application.) Rezoning 500.00 (Not required if subdivision escrow has been collected as part of same application.) Variance (Commercial/Industrial only) 500.00 ao~ 2 200' FEL SCHEDULE OTHER DEVELOPMENT-RELATED CHARGES Fee Parkland dedication: _ _ Single-family ~~~jD, oD $ -~ per unit Duplex ~,~4~ ,po -~9~-A0 per unit Townhouse/Quad ~ ~.ol,.ov .a.,3~69:~0 per unit Apartments/Multiple t 4~S•~o '~~~ per unit Commercial (post-1/1/83) ~p'~ oo ~4 r4;369~~6 per net acre Industrial (post-1/1/83) , 3,q~S,0p 3~86:~A per net acre Commercial/Industrial (pre-1/1/83) 1,738.00 per net acre Trailway dedication: Commercial/Industrial q~00 9r#8bC per net acre Residential (83.00 ~.G8~9 per unit Water quality dedication: Charges are based on the followin g per-acre land values: Single-family 30,000.00 Duplex 30,000.00 Townhome 34,875.00 Apartments, Schools & Church es 38,054.00 Commercial/Industrial 56,000.00 Excavation rate 3.00 per yard Tree mitigationlreplacement: Refer to City Code section 11.10, subd. 15.1 for calculation. Individual trees Woodland areas 120.00 per diameter inch 1.20 per sq ft of woodland aos~ 2 200~'FEE SCHEDULE INSPECTION FEES/PERMITS Building permits: Building permit fees are based on the 1997 UBC Fee Schedule. Permits are issued to specific lots. A change in address or lot after issuance is -- subject to a $50.00 transfer fee. Permits with valuation exceeding $10,000 are subject to a Plan Check charge of 65% of the building permit fee. In addition, there is a State surcharge on all permits; the surcharge fee schedule is on page lZ The following connection and availability charges are also collected with the building permit fees: Sewer availability charge (Met. Coun- 1~2bo-oo cil Environmental Svcs -SAC chg) $~-45A-69 (These fees are for Sewer availability charge (City) 100.00 single-family dwelling Water supply and storage (City) S80 pp .86&69" permits; see pp.~& ~6- Water meter (5/8") LL Q,so a-~:$9- for fees for other IL Treatment plant charge S40.gD -~+6~~ construction types.) Building permit valuation Fee < $500 $ 30.00 501-2,000 30.00 plus 2.60/ $100 valuation* > $500 2,001-25,000 69.25 plus 14.00/ $1,000 valuation* > $2,000 25,001-50,000 391.75 plus 10.10/ $1,000 valuation* > $25,000 50,001-100,000 643.75 plus 7.00/ $1,000 valuation* > $50,000 100,001-500,000 993.75 plus 5.60/ $1,000 valuation* > $100,000 500,001-1,000,000 3,233.75 plus 4.75/ $1,000 valuation* > $500,000 > 1,000,000 5,608.75 plus 3.65/ $1,000 valuatn* > $1,000,000 Building permits for selected work at existing residences: Basement remodeliek, deck, fireplace replace stove, i«tierr ~~; and nail salon 69.00 plus 1.00 State surcharge * or fraction thereof X09 y 200' FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) Mechanical permits: The Inspections Dept must verify the classification of each multiple-residence dwelling ~_ to determine the appropriate permit type. Residential (1-2 family, townhomes, condos) Fee New construction $ 70.00 per dwelling unit A~~, dificatio as alterati 3D.o0 --6~~9- ~~L• ,ti+tce, utlw~~~ , ~ i~crti+:+t nit r,cy~.~~( {.,r Itwu Iti+~cl it~+t,c~'unr1~ ~i,l~~ Commercial/Industr al/Apartment buildings HVAC 1 % of contract price ($50.00 minimum) Process piping systems 50.00 Plumbing permits: The Inspections Dept must verify the classification of each multiple-residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condos) _ New construction 90.00 per dwelling unit Private sewage disposal system Abandonment of private sewage disposal system~emolition Commercial/Industrial/Apartment buildings 225.00 (includes 40.00 County permit fee and consulting inspection fee) 50.00 ~oo~ All plumbing 1 % of contract price ($50.00 minimum) rb(,O~~Fi"~'~s'r~wf' aJ(~1r RKiN ~~, 1~In~ca~c. ~(~, sal=mar, ~ kc,.fior Su~tu~+~m~ -fw-+a cc, SD.oo 30, 00 ago y 200~'FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) Other inspections fees: Fee Electrical permits flan check (applies if valuation > $10,000) Moving permit-building ~~o~~fi~ ~^~tfi Sign permit Wind energy, radio and N tower permit Underground storage tank installatioNremoval Issued by the State 65% of building permit fee $ 75.00 plus cost of damage/ repairs. Escrow to be determined on case- by-case basis. 7~:vo 2.50 per square foot Based on value-see building permit fee schedule 70.00 Building permit investigation fee 50% of plan check fee (applies to approved permits abandoned by applicant) Bldg/Plbg/Mech permit investigation fee Double the base fee (applies when work commences prior to permit issuance) Lot transfer or address change fee Replacement building permit field card Duplicate certificate of occupancy 50.00 5.00 5.00 Re-inspection fee After-hours/weekend inspection fee Address change after building permit issued Permit refunding fee State of MN contractor license verification Street name change application 50.00 per hr. -1 hr minimum 50.00 per hr. - 2 hr minimum 50.00 50.00 5.00 100.00 plus out-of-pocket City costs off"// 200~'FEE SCHEDULE INSPECTION FEES/PERMITS (cont'd) State surcharge on building, mechanical, plumbing permits: The State of Minnesota requires the following permit surcharges to be collected by the City and remitted to the State. Fee Value-based permits < $1,000,000 valuation .0005 x valuation 1,000,001-2,000,000 500 + .0004 x (valuation -1,000,000) 2,000,001-3,000,000 900 + .0003 x (valuation - 2,000,000) 3,000,001-4,000,000 1,200 + .0002 x (valuation - 3,000,000) 4,000,001-5,000,000 1,400 + .0001 x (valuation - 4,000,000) > 5,000,000 1,500 + .00005 x (valuation - 5,000,000) Fixed-fee permits Permit amount 1,000 or less .50 Permit amount > 1,000 Permit fee x .0005 a1a- 200?' FEE SCHEDULE UTILITIES FEES-CONNECTION/AVAILABILITY CHARGES Trunk charges: Sanitary sewer oversize Unplatted and platted non-resid. ~_ Platted residential Water main oversize Unplatted and platted non-resid. Platted residential Storm sewer oversize Single-family Multi-family Non-residential Fee I ~q5~ $-~;8~&. per acre 'l,~,S -6;?~5 per lot Z•ps3 -x;946 - per acre 9S~ -86 5- per lot . Og00 .,gg ~ per sq ft . I IZS .~.~ ~ per sq ft .t3S0 .~3~ - per sq ft Lateral charges: Sanitary sewer Water main Single-family Multi-family and non-residential Storm sewer (based on pipe at 15' depth) 12" storm sewer 15" storm sewer 18" storm sewer 21 "storm sewer 24" storm sewer '9'~•7~ ' per centerline foot ~?.?~ ~4@-1~ per centerline foot X9.40 ~5@-'t8- per centerline foot 31.1 D .{g -g~- per centerline foot S3-o~ -6~ -9A-- per centerline foot rj-~.So ~5 f9- per centerline foot bv.go 39 :80• per centerline foot bq-qp fi8 .~4A- per centerline foot Sanitary sewer availability (SAC): MCES portion-all property types ~ ?,pp-op~:~6" per SAC unit City portion-all property types ~. 100.00 per SAC unit * Water supply and storage: Residential ~g0 -~869~- per SAC unit * Non-residential ~j,235 -3~F65 per acre Treatment plant: All property types 544 -64(r per SAC unit * SAC units are determined by Metropolitan Council-Environmental Services (MCES). NOTE: Accessory buildings in apartment complexes are not charged MCES SAC. a'i3 200' FEE SCHEDULE UTILITIES FEES-USER RATES Fee Sanitary sewer Residential and Commercial/Industrial .__ (Usage is based on lower of winter quarter and current quarter water usage.) Quarterly administrative fee All usage (min 3,000 gal/qtr) Sewer-only (no water connection) Water Residential and Commercial/Industrial Quarterly administrative fee All usage Hydrant/construction meter-minimum Storm water drainage All properties except R3 R3 properties (20% credit) Street/siQnal lighting Neighborhood lights Single-family, twin homes (R1/R2) Townhomes (R3) Multiple residential Non-continuous Continuous (per LF basis) Continuous (per acre basis) Individual lights 100 WHPS 150 WHPS 200 WHPS 250 WHPS Community and signal lights R1/R2 R3 R4 Non-residential $ 2.30 per quarter 1.75 per 1,000 gallons 37.30 per quarter ~-~:~ 7.70 per quarter 1.00 per 1,000 gallons 5.00 per day ..fib-99• 6.57 -6:~- per REF/qtr ~•Z6 -~}- per REF/qtr 3.10 per qtr/lot 2.48 per qtr/unit 9.70 per qtr/account 4.15 per qtr/acre .127 per qtr/l_F 17.60 per qtr/acre 18.85 per light/qtr 30.50 per light/qtr 30.25 per IighUgtr 41.70 per light/qtr 1.70 per unit/qtr 1.36 per unit/qtr 1.05 per unit/qtr 6.80 per unit/qtr o~/f~ 200' FEE UTILITIES FEES-OTHER SCHEDULE Fee Water shut-0ff $ 30.00 .Water meter removal/replacement/resealing 30.00 Radio meter read ~6G.~OG- t ~~•~~ Utility bill late charge 1.5% per month on unpaid balance Certification fee on delinquent utility bills 25.00 per parcel Sewer permit-new or repair of existing 50.00 Water permit-new or repair of existing 50.00 Temporary construction hydrant meters (6 mo max) Permit fee 40.00 Hydrant damage deposit 200.00 Meter damage deposit 700.00 3" backflow preventer ~ cart damage deposit 1,800.00 Trip fee (if required) 30.00 Scheduled after-hours work Call out-2.5 hour minimum OT labor rate plus 10%admin fee to max admin of 50.00 Extended day OT labor rate plus 10% admin fee Meter testing (charged only if meter tests correct) 5/8" through 1" .~;~» VO. DD 1 '/" through 2" egg. 40.00 All other sizes Contract cost plus 10% Water tum-on before all work satisfactorily completed (Fee includes refundable deposit of 170.00) 200.00 Private hydrants Maintenance/flushing 30.00 Repair Time and material l~t~L'Etls Gth4>dv~f l~~ ~riar`G' ~tt-S l Zsov ~tu~~ 'M~'ws-w~ r-c~w quo f~ 3a.oo ~ s~ C. ~) ais y 200a'FEE SCHEDULE UTILITIES FEES-WATER METERS Fee Water meters (includes copperhom/strainer, remote wire, and touch-pad meter) 5/8" x'/." meter "-. '/." meter 1" meter 1 %" meter 2" compound meter 3" compound meter 4" compound meter 6" compound meter 1 '/Z" turbo meter 2" turbo meter 3" turbo meter 4" turbo meter 6" turbo meter Replacement remote wire (over 50') Replacement outside touch-pad meter #2 copperhoms only $ ~~- t t $ Do a•4g~6- tSZ.vo ~.~ tgq,oo .4~ 439.00 . .~ii-60 Z,Z~i4~ ,3~8-6p 3,~rbZ.ov S;~tt~0 s,q oo .ov ~2~:~ '1 x.00 -899-~eo q L3.oo -~8~'OD (,?it 4.00 ~.a,;is-ee z,c~4.Qo 3~Q4~~9 3~~S.oo ,1 I ~8- per foot ~ ` OO .}~~ 1.00 -~s:ee- Meter strainers only 2" strainer g~g-~~ yg~.0O 3" strainer 3t~:~0 ';~•~ 4" strainer f4~-:66- ~jj" ~oo 6" strainer 982:9 153.E a'fb y 200' FEE SCHEDULE STREET ASSESSMENTS Residential-32' wide Street surfacing Street surfacing with grading ~• Street surfacing with storm sewer Street surfacing w/grading and storm sewer Multiple and Institutional-~44' wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/grading and storm sewer Commercial/Industrial Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/grading and storm sewer TRAIL ASSESSMENTS Fee $ -3~`.1~5r per FF 31.95 ~:~'5 per FF 3p,[p .f~~- per FF SZ.B x'375' per FF ~ i.S~t -6-89- per FF ~i3.ls ~$5- per FF q'1.SD -S~.~6- per FF ~ 9.40 per FF [~$,~D -83:7 per FF 45b0 ~8Cr.8@- per FF (D$.q5 ~4r8~ per FF I t7.30 y-3fi.~'per FF ~4p.(rp Concrete-6' wide (includes $3.90/FF sod/grading) x-86- per FF Z8 ~p Bituminous-10' wide (includes $3.90/FF sod/grading) ~- per FF Iq.10 OTHER ASSESSMENT-RELATED CHARGES Reallocation of special assessments Assessment search Pending assessment report Final assessment report Copies of legal description, owners etc. 150.00 10.00 25.00 .50 per page (10.00 minimum) 1.00 per page aid 200' FEE SCHEDULE PARKS AND RECREATION CHARGES Residents Non-residents All facility rental fees and charges are subject to 6.5% State sales tax. The following facility rental fees require a $150.00 damage deposit (exception: see note at bottom ,payable at the time of reservation: Trapp Farm, Thomas Lake, and Blackhawk Park pavilions: All day rental (10am-10 pm) $ 100.00 $ ~~9~- l4v.co Half-day rental (10am-dpm, or 5-10pmj 70.00 .9~~89- (00.00 Blackhawk kitchen 30.00 x:99- ~jq .AD Enclosed park shelter buildings: All day rental (10am-10 pm) 100.00 -~fr00' i4p.0o Half-day rental (10am-4pm, or 5-10pm) 70.00 ~99~ t ~.~ Athletic facilities/shelters: Fields-youth tournament (per field per day) 35.00 ~,r.98~ ?p o0 Fields-all other users (per field per day) 55.00 ~5-68~ I 1 D.°Q Lights, if required (per field per hour) 30.00 360 ~.Oo Building cleaning (per day) 55.00 -~:~9~- ?o.~ -- Community room-City Hall (NOTE: after-hours rental is 2-hour minimum): Youth groups-8 am to 4:30 pm deposit only N1A Youth groups-after hours (per hr) 9.00 N/A Local civic groups-8 am to 4:30 pm deposit only N/A Local civic groups-after hours (per hr) 20.00 N/A Other citizen groups Per hour rental 20.00 50.00 Maximum one-day rental 200.00 350.00 For-profit organizations Per hour rental 50.00 50.00 Maximum one-day rental ~ 350.00 350.00 Note: School organizations that have a joint powers agreement with the City may use the City's park shelters and pavilions free of charge. However the organization must pay a $300.00 damage deposit per pavilion, per event, per school. .~ a''g 200' FEE SCHEDULE PARKS AND RECREATION CHARGES (cont'd) Residents Non-residents The following charges are subject to "8.5% State sales tax: Sunshelters (per day) Picnic kit (requires $50.00 damage deposit) 3 items Each additional item Chuckwagon grill (per day) Canopy (per day) Extra picnic tables, each $ 30.00 7.00 3.00 30.00 55.00 ID.v\~Sa.w-c s~ 2Doi~ ~`~ $ 50.00 10.00 5.00 50.00 75.00 N/A ~~ ..~6-~ -5@-99- L Trapp Farm reserved tubing facility: Field/facility maintenance fees: Traveling youth teams (per team) 70.00 N/A Adult--up to 9 games (per team) 175.00 -~1f~- '350,00 Adult Q,ac~h a~/6i.~,n~, 0!rnK.~ ~ 2~~D-oo P'~' ~~'t ~ O Pl.~' ~~G Concessions permit (maximu~of 3) 215.00 N/A Civic Arena rental Prime time (2pm-10pm weekdays) 145.00 per hr. 145.00 per hr. Tenn;s cvwr{~S ~cowff P~ ~ywc} 2po 3~0 t -3 0 ~ k C.Pu l~wr ~,~) 40.E (os.no 31-Vo PGo¢[c (.Py-ttioun- ~ ?5.00 lov.oo ~~o.•D ~ l3S:om a'Iy y 200' FEE SCHEDULE POLICE DEPARTMENT CHARGES PolicelFire reports: Accident report Incident report Initial report Subsequent additional pages Weekly arrest report Weekly accident report summary Photos First print Each additional Viewing accident reports (commercial users) Audio tapes Video tapes Other Police charges: Alarm panel BCA urine or blood test kit Driver's license printouts Fingerprinting Handgun application, permit to carry "No Parking" sign bagging fee Police records check/clearance letters Law enforcement agencies Non-law enforcement agencies Repeat nuisance call, for third and subsequent calls in a 365-day period Street closure Fee $ 4.00 4.00 .25 per page 20.00 per report 10.00 per report 10.00 .50 .50 per report 25.00 35.00 8.00 per month 10.00 5.00 10.00 10.00 50.00 no fee 5.00 250.00 per call 25.00 plus $25.00 deposit aao y 200,~''FEE SCHEDULE FIRE DEPARTMENT CHARGES Fee Fire reports: See Police reports, p. 19 PersonneVEquipment: Manpower 1201p $ .~,66~ per hr (1hr min) Chiefs vehicle, rescue truck, grass rigs 150.00 per hr (1 hr min) Pumper, tanker, emergency support vehicle 200.00 per hr (1 hr min) Command vehicle, aerial Safety house: Within City limits Fire prevention (schools, daycare) Other special requests Outside City limits County Mutual Aid cities (house only) County Mutual Aid cities, manpower, supplies Others (house only) Others -House, manpower, material Hazardous material containment/cleanup: Personnel: First half-hour All time thereafter Supplies: First 20 lbs. absorbent All supplies thereafter Equipment 500.00 per hr (1 hr min) no fee 25.00 125.00 per day + mileage 150.00 per day + mileage 150.00 per day + mileage 200.00 per day + mileage no fee 12.00 -;J-66 per person per hour no fee actual cost First half-hour no fee All time thereafter per equipment rates above Rescue boat 100.00 per hour (1 hr min) Hazmat trailer 100.00 per hour (1 hr min) 21 aa~ . a Z 200 FEE SCHEDULE FIRE DEPARTMENT TRAINING ROOMS Room deposit of 6150.00 to be paid of time of registration (After-hour rental is a 2-hour minimum) RESIDENT Small Large Full Room Room Room Youth groups Sam-4:30pm deposit only Youth gps after hours (per hr) 9.00 12.00 15.00 Local civic groups Sam-4:30pm deposit only Local civic gps after hrs (per hr)15.00 20.00 30.00 Other citizen groups Per hour rental 15.00 20.00 30.00 Maximum one-day rental 250.00 For-profit organizations Per hour rental 30.00 50.00 75.00 Maximum one-day rental 250.00 Audio Visual 75.00 Computer connection for and/visual 200.00 deposit Microsoft PowerPoint 125.00 NON-RESIDENT Small Large Full Room Room Room N/A N/A N/A N/A 30.00 50.00 75.00 600.00 30.00 50.00 75.00 600.00 75.00 200.00 deposit 125.00 aaa- 200,r'FEE SCHEDULE EQUIPMENT AND STAFF RATES Hourly Rate Equipment: Pick-up truck $ 22.00 One-ton dump truck 23.00 Single-axle dump truck 32.00 Tandem-axle dump truck 40.00 ~• Tractor 15.00 Backhoe/loader 35.00 Front-end loader 60.00 Road grader 70.00 Street sweeper 41.00 Roller or paver 20.00 Air compressor 15.00 Sewer fetter or sewer rodder 130.00 Sewer vacuum-trailer or trailer 130.00 Groundsmaster mower 22.00 Pump, 6" 30.00 Pump, 8" 35.00 Skid loader 35.00 Chipper 15.00 Tanker 30.00 N camera-service (1 hour minimum) 150.00 TV camera-main line (1 hour minimum) 200.00 Staff rates: Department Directors 80.00 Assistant City Administrator 60.00 City Engineer/Asst City Engineer 60.00 Maintenance Superintendent 60.00 Design Engineer 55.00 Building Inspector 50.00 Park Planner 50.00 Maintenance Supervisor 50.00 Senior Planner 60.00 Public Works Coordinator 50.00 Water Quality Coordinator 50.00 Construction Supervisor 50.00 ' Utility Construction Inspector 40.00 Operations Analyst 40.00 Planner 40.00 Technician 40.00 Maintenance Person--regular ~e3~96- 30G1D Maintenance Person~vertime 3~~9 ~-~j.Q~p Intem 20.00 Survey crew (includes vehicle and equipment): 2-person 70.00 3-person 90.00 200' FEE SCHEDULE MISCELLANEOUS FEES/CHARGES Fee Animal pickup $ 15.00 Animal impound 4.00 Antenna-Radio and PCS: Application 500.00 Site survey 500.00 Document preparation and plan review 2,000.00 Landscaping actual costs Site rent, 1-9 antennas i5 qSg, , Site rent, each additional antenna ~ (49, oo ~:99- Audio tapes-Board/Council meetings actual costs Certification fee for unpaid false alarm or weed bills 25.00 City Plans/Policies: Central Area Plan Comp. Water Supply/Distribution Plan Comp. Sanitary Sewer Policy/Plan Comp. Storm Water Management Plan: Spiral bound 3-ring binder Landscape Policy, Shoreland Zoning Ordinance, Sign Regulations or Tree Preservation Policy Water Quality Management Plan Data processing reports Digital image photocopies Color. First 1 Each additional B8~W: First 1 Each additional 3.00 50.00 50.00 per day over amt billed to City by pound per site per site per site escrow of $2,000 per site required per site per year per site per month per parcel 35.00 50.00 3.00 50.00 actual cost + 10% 3.00 1.00 1.50 .25 False alarm charges--commercial and residential: . First 3 false alarms per year no charge Each false alarm after 3 75.00 Fee schedule 2.00 ~~ y 200~'FEE SCHEDULE MISCELLANEOUS FEES/CHARGES (cont'd) Fee Invoicing charge 15% to max. of $10.00 lodging tax 3% of gross receipts Mailing labels actual cost + 10% Maps: City map (Lion's Club): First one free Each additional $ 1.00 Section maps: %s section-property only 10.00 section-property and planimetric 50.00 %z section-property, planimetric, and contours 150.00 1/8 section-prop., planimetric and contours 40.00 %2 section-aerial photo 6.00 '/. section-property only 5.00 Trunk water or sewer system map 2.50 Water quality classification map 5.00 Specialty maps Based on staff rates (p. 22) Zoning or Comp Guide maps: 11 x 17 color 5.00 22x34 color 15.00 34 x 48 Dolor 25.00 GIS Utility As-Built (1/4 section-digital format) 40.00 Other digital data/mapping Based on staff rates (p. 22) Market analysis study 50.00 Notary seal (non-City business): First 5 3.00 each Each additional > 5 .50 each Patch -Eagan Historical Trail 1.00 added 4/27/00 Photocopies .25 per page Plans and Specifications 50.00 Research of City records (beyond readily 20.00 per hour available material) ~s Z 200~'FEE SCHEDULE MISCELLANEOUS FEES/CHARGES (cont'd) Fee Returned check or ACH transfer fee $ 20.00 Sidewalk plowing 50.00 per lot per plowing Zoning letter Standard 10.00 Specialty Based on staff rates (p. 22) ~6 200~'FEE SCHEDULE SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Sewer Availability Charge (SAC) Water Supply & Storage Water Meter Treatment Plant Charge Plumbing Permits Building Permits Page -s-s~- 9 ~ t3 -~~- q ~ ~3 -s-~-t~ '1 ~ 1 b -s-a~-4~- 9 ~ 13 -9- t0 -~ °1 ~ IZ Trunk Oversize Charges Sanitary Sewer ~- t3 Water Main ~- l3 Storm sewer ~2- l3 Lateral Charges ' 3 Sanitary Sewer 4~- Water Main ~- t3 Stone Sewer ~ t 3 Sewer permit-new or repair of existing Water permit-new or repair of existing .+~- i5 ~ ~5 ~a? Agenda Information Memo December 11, 2001 Eagan City Council Meeting _. B. REQUEST FOR ENVIRONMENTAL ASSESSMENT ' WORKSHEET (EAW) - FLORINE ACTION TO BE CONSIDERED: - Table the item until an outcome has been reached in regard to the work of the Exploratory Golf Course Committee. FACTS: - The November 8, 2001 correspondence from the Florine's references an environmental review "...for the area of Patrick Eagan Park with regards to the proposed development of this area." If that statement is referencing the golf course feasibility study, it is inaccurate because the City Council has not given direction for a proposed development. - It appears premature to consider the preparation of any environmental study associated with the golf course exploratory study which is on-going. - There are two types of EAW's: 1. Mandatory 2. Discretionary - If an activity meets the threshold of a mandatory EAW, the City has no choice but to cause the preparation of an environmental study. If the activity does not meet the threshold of mandatory, the City or a citizen may petition the RGU (Responsible Governmental Unit) to cause the preparation of a discretionary environmental review. - It is staff's position that, at this time, it is premature for the City Council to give any direction regarding an environmental review until the Exploratory Committee concludes their feasibility study. ATTACHMENTS: (1) November 8, 2001 Florine Correspondence, page aas' nov oe of ii:sap Brent and Lauren Ftorine 4085 Lexington Avenue Eagan, MN 55123 November 8, 2001 Tom Hedges City Administrator Eagan City Hall 3830 Pilot Knob Road Eagan, MN 5 5122 Dear Tom: As we discussed earlier tonight, we would like the opportunity to be on the City Council agenda on December 11, 2001 to allow us to make a formal request for an Environmental Assessment Worksheet/Environmental Impact Study for the area of Patrick Eagan Park with regards to the proposed development of this area. Per Minnesota Statute, an EAW can be requested by citizen petition and we are respectfully asking for the opportunity to discuss such a request with the City Council. Sincerely, Brent and Lauren Florine p.2 aa9 Agenda Information Memo December 11, 2001 Eagan City Council Meeting C. PROPOSAL FOR MEMORIAL GARDENS IN CENTRAL PARK-PATRICK DOLNEY ACTION TO BE CONSIDERED: To direct staff on whether to proceed in implementing the memorial garden in Central Pazk. FACTS: • Mayor Awada and Councilmember Carlson met with Mr. Patrick Dolney to discuss the designs and plans he is proposing for a memorial garden in Central Park. • It was decided at the meeting with Mr. Dolney that if the garden was to be constructed in Central Pazk, the design should be multi-faceted, including: honoring veterans that have served in past wars, honoring Eagan police and Eagan fire personnel, and honoring Eagan residents that have served in the military. • Neither a final location within the park has been determined nor has a completed design for the memorial garden been developed. ATTACHMENTS: A letter from Mr. Dolney is attached dated Dec. 4, 2001 ~~ AaG '~ 3,' a3o tan d . _. {~^:_ ~.. - :- ;x :~. yam; .- x ''- . '" .t. ~ °~ r~ ~ _ .. .. ~ ~. ~~ 12-4-01 Greetings to you, Tom Hedges, and to your staff at Eagan City Hall. Thank you so much for your assistance during the past few months as we have gathered supporters in our quest for the Memorial in Central Park. As you know, this vision has been received warmly by a broad range of people in our community. I believe that we have all been touched by the events from September 11, 2001. As for me, it became a yearning to do something meaningful and important,,, something that will last for a I'rfetime. And I sense that this is true for all of us. Many people have shared with me their heartfelt desire to do 'something'. We all saw the great acts of bravery and valor by the Fire Fighters and Police Officers. We all felt the great loss of I'rfe suffered by these men and women who paid the ultimate sacrifice. So, there is a tremendous emotbn within our city, and county, but where to direct it? And what do we do with it? How do we channel this strong energy of renewed love for our country, and for our state, and our city? What could we accomplish ff we put our hearts and minds into a project that will show future generations that we were united in a patriotic purpose, not for individual gain, but for the greater good of our community? We believe that this Memorial project will inspire those people who plan it, construct it, or those who visit lt. We will etch into polished granite noble and stirring words, precise graphics, strong themes. We envision a place that will tug at your heart strings, and make you proud to be an American. Tom, as you know, the Eagan Foundation has agreed to partner with us in our quest to construct the Memorial in Central Park. I believe we are now able to make a formal request of the Eagan City Council to allocate approximately 1 acre (+ or -) in Central Park for the constn~ction of this beauCrful and sacred Memorial Garden. Please put our request on the agenda for Council Meeting on Tuesday, December 11, 2001. United We Stand Let's Roll....... Sincerely, Patrick Dolney....Vince Markell...Jim Bambenek ~~ • are a lslon asi Agenda Information Memo December 11, 2001 Eagan City Council Meeting D. TO DIRECT STAFF TO DRAFT A REDEVELOPMENT AGREEMENT WITH COMMONBOND COMMUNITIES REGARDING WESCOTT SQUARE ACTION TO BE CONSIDERED: To direct staff to draft a redevelopment agreement with CommonBond Communities regarding Wescott Square. FACTS: • In September of 2001, CommonBond Communities approached the Eagan City Council to inquire about the possibility of acquiring Wescott Square. • On October 11, 2001, the City sent correspondence to CommonBond Housing stating that the Council is interested in learning more about CommonBond's proposal for Wescott Square and that Councilmember Bakken would serve as the Council liaison for the proposed project. • On October 24, City Administrator Hedges and Councilmember Bakken met with Doug Mayo, Director of Housing Development at CommonBond, and Joe Errigo, President of CommonBond, to discuss CommonBond's proposal for redeveloping Wescott Square. • On November 1, 2001, CommonBond sent Correspondence to Councilmember Bakken to state their interest in acquiring Wescott Square and to request support from the City. • At the direction of the City Council at the November 1, 2001 Special City Council meeting, the City sent correspondence to CommonBond Communities to show the Council's interest in CommonBond's vision for Wescott Square and also to inquire about CommonBond's managerial plan for Wescott Square. • On November 29, 2001 CommonBond sent correspondence to the City asking to be on the December 11 City Council agenda to request that the City of Eagan enter into a redevelopment agreement with CommonBond Communities regarding Wescott Square. ATTACHMENTS: • Attached without page number is a letter dated October 11, 2001 from the City to CommonBond Communities. • Attached without page number is a letter dated November 1, 2001 from CommonBond Communities, • Attached without page number is a letter dated November 2, 2001 from the City to CommonBond Communities • Attached without page number is a letter dated November 29, 2001 from CommonBond Communities to the City. • Attached without page number is a letter from the City to Wescott Square residents to notify them of the December 11 City Council meeting. • Attached without page number is a letter from the City to Wescott Square owners to notify them of the December 11 City Council meeting. • Attached without page number is CommonBond's company brochure. asa Agenda Information Memo December 11, 2001 Eagan City Council Meeting E. COMPREHENSIVE GUIDE PLAN AMENDMENT AND REZONING -EHW PROPERTIES ACTION TO BE CONSIDERED: - To direct staff to prepare and submit the Comprehensive Guide Plan Amendment information to the Metropolitan Council for review of the proposed amendment that will change the Land Use Designation on the northerly = 3 acres of Outlot B, Mallard Park 4''' Addition from MD to Retail Commercial (RC) located in the NW '/o of Section 28. - Although action on the Rezoning of the 8 acre parcel (Outlot B, Mallard Park 4`'' Addition) from R-1 to Planned Development (PD) to accommodate a mixed land use proposal that includes commercial /retail, office, service and residential located cannot be acted upon until the Guide Plan designation has been changed, it is appropriate for the City Council to discuss the rezoning subject to the conditions listed in the draft APC minutes. FACTS: - The property in question is currently platted as Outlot B, Mallard Pazk 4`~' Addition. In September of 1999, the City rezoned the property from Roadside Business (RB) to R-1. Subsequently, EHW filed a lawsuit in February 2000 challenging the rezoning and seeking an award of damages exceeding $1 million. - EHW and Eagan have considered the merits of their claims and defenses, together with the costs, inconvenience, and risks of proceeding with litigation, and have agreed upon an amicable settlement of all of the claims between them, without any admission of liability. - On November 8, 2001, the Eagan City Council officially approved the Settlement Agreement, subject to all required public hearings and proceedings. - The Site Plan merely shows a "blob" drawing depicting an approximate 1/3 to 2/3 azea split of the eight acres between commercial and residential, respectively. However, with a proper and thoughtful design, it appears the mixed land use concept would be compatible with the azea. - Conditions of approval for the PD rezoning include the requirement that all phases of the commercial development be reviewed by the APC before acted upon by the City Council. ~~ - Proposed land uses within the PD aze: 1. Commercial uses along the northerly portion of Outlot B comprised of up to two separate buildings and parking areas occupying up to three net useable acres for uses including, but not limited to: a drug store; a medical clinic; a convenience center/gas station; a Class I restaurant, a day care center; atwo-story office building; and uses of the same chazacter and intensity. 2. Single family detached housing units on any portions of Outlot B not used for commercial retail and office/services uses, at a maximum density of 5.5 units per gross acre. - The APC held a Public Hearing regarding these items on November 27, 2001 and they are recommending approval subject to the conditions listed in the draft APC minutes. ISSUES: - Several neighbors spoke against the proposal. Opinions shared included: inappropriate use of the land, impact to surrounding properties, traffic/safety, and general displeasure with the notion of a Settlement Agreement. ATTACHMENTS: (3) November 27, 2001 APC Draft Mi.n~ut~e~s~page~hrough a3 Staff Report, page through ~ T~ Miscellaneous Correspondence, pag~l~ through ~~~ aay City of Eagan Advisory Planning Commission Meeting ;a r~ November 27, 2001 Page 4 COMPREHENSIVE GUIDE PLAN AMENDMENT & REZONING - CITY OF EAGAN CYliair Heyl opened the next public hearing item of the evening regarding a Comprehensive Guide Plan Amendment changing the land use designation of approximately three acres from MD (Medium Density 4-12 units/ac) to RC (Retail Commercial) and a Rezoning of approximately eight acres from R-1 (Single Family) to PD (Planned Development), located at the Southeast intersection of Diffley Road and Johnny Cake Ridge Road in the NW %4 of Section 28. Senior Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated November 16, 2001. He noted the background and history. Chair Heyl confirmed that the property has a Comprehensive Guide designation of Medium Density, which is also consistent with property to the south. Member Kaess questioned the history of this item. Chair Heyl discussed the history of the item regarding the zoning. Chair Heyl opened the Public Hearing. Mark Thompson, neighboring resident, stated he is not in favor of the request and would like to see the land remain zoned as residential. He remitted the following eight conditions that were comprised by the neighborhood and presented two years ago regarding another property: 1. Berming, minimum of 8-10 feet with double-stacked pine trees. 2. Minimum 200-foot setback if two story office building is approved. 3. Maximum 6-foot monument signage for all buildings. 4. No auto facilities or a maximum of a 4 pod, 8-car capacity. 5. Limited alcohol license, limited hours of operation and air filtration system. 6. No fast food restaurants. 7. Reconf guration of Diffley Road to optimize traffic flow and safety for children. 8. Incorporate village look and feel to development. A count was taken and 12 audience members agreed with IVIr. Thompson. There were no residents present who disagreed with Mr. Thompson. The residents expressed the following concerns: • Not a good use of the land. a3~' City of Eagan Advisory Planning Commission Meeting November 27, 2001 { -. Pages ~~`~~'~ • Increase in traffic on Johnny Cake Ridge Road and safety of children. • The small size of the notification radius. Chair Heyl discussed the potential uses that could fall under the proposed zones. There being no further public comment, Chair Heyl closed the Public Hearing and returned the discussion to the Commission. Chair Heyl discussed the concerns of the neighbors. Member Hunter questioned why both parcels of land are being treated as one. City Attorney Bob Bauer stated both parcels of land are taxed as one parcel, which generally is not separated. Member Hunter expressed that the R-1 zoning maybe more appropriate, however, a lawsuit is at hand. He stated that without a settlement, the City could face a significant monetary loss and all 8 acres being zoned for commercial use. He stated he is reluctantly supportive. Member Kaess stated that he will support the request. He discussed the owner's property rights, his belief that the City's rezoning in 1999 was in error and that a disservice had been done to the property owner, and the fact that the commercial zoning of the property pre-dated all of the residential development in the area. He suggested that the neighbors had had ample opportunity, and still do, to pool their money to purchase the land if they did not like the commercial zoning that had been in place on the subject property for many years. He expressed support for the zoning. Motion made by Member Kaess and seconded by Member Hunter to approve the Comprehensive Guide Plan Amendment changing the Land Use designation of approximately three acres from MD (Medium Density 4-12 units/ac) to RC (Retail Commercial) located at the Southeast intersection of Diffley Road and Johnny Cake Ridge Road in the NW '/4 of Section 28. All voted in favor. Member Kaess moved, Member Steininger seconded a motion to approve the request for Rezoning of approximately eight acres from R-1 (Single Family) to PD (Planned Development, located at the Southeast intersection of Diffley Road and Johnny Cake Ridge Road in the NW'/4 of Section 28 subject to the following conditions: 1. The developer shall enter into a Preliminary Planned Development Agreement with the City. a.~ City of Eagan Advisory Planning Commission Meeting _ November 27, 2001 -.~ r ~.. -~ i~ ii Page 6 2. The term of the Preliminary Planned Development Agreement shall be eight years. 3. Approved land uses are: a. Commercial uses along the northerly portion of Outlot B comprised of up to two separate buildings and parking areas occupying up to three net useable acres for uses including, but not limited to: a drug store; a medical clinic; a convenience center/gas station; a Class I restaurant, a day care center; atwo-story office building; and uses of the same character and intensity. b. Single-family detached housing units on any portions of Outlot B not used for commercial retail and office/services uses, at a maximum density of 5.5 units per gross acre. 4. Planned Development plans/exhibits relating to a cohesive site design (building materials, landscaping/screening, signage, lighting, pedestrian features, etc.) shall be prepared and submitted as part of the initial commercial Final Planned Development request. 5. Each Final Planned Development application shall require Site Plan review by the Advisory Planning Commission prior to being acted upon by the City Council. All voted in favor. a~ ~ PLANNING REPORT CITY OF EAGAN REPORT DATE: November 16, 2001 APPi,ICANT: EHW Properties PROPERTY OWNER: Same REQUEST: Comp Plan Amendment/RZ CASE: 28-CG-06-11-01 HEARING DATE: November 27, 2001 APPLICATION DATE: Nov 8, 2001 PREPARED BY: Michael J. Ridley LOCATION: Southeast corner of Diffley and Johnny Cake Ridge Roads COMPREHENSIVE PLAN: Medium Density (MD) ZONING: Single Family (R-1) SUMMARY OF REQUEST EHW Properties is requesting approval of a Comprehensive Guide Plan Amendment to change the Land Use Designation on the northerly = 3 acres from MD to Retail Commercial (RC) while the southerly = 5 acres remain guided MD. The applicant is also requesting approval of a Rezoning of the entire 8 acre parcel from R-1 to Planned Development (PD) to accommodate a mixed land use proposal AUTHORITY FOR REVIEW The City's Comprehensive Guide Plan was prepazed pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The City's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a Cit}~'s Comprehensive Guide Plan is requested, it is the City's responsibility to determine if the change is in the best long-range interests of the City. The standazd of review of a City's action ;n approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standazd has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfaze of the City. BACKGROUND/HISTORY The property in question is currently platted as Outlot B, Mallard Park 4`~ Addition. In September of 1999, the City rezoned the property from Roadside Business (RB) to R-1. a3g Planning Report -EHW November 27, 2001 Page 2 of 4 Subsequently, EHW filed a lawsuit in February 2000 challenging the rezoning and seeking an award of damages exceeding $1 million. The Plaintiff (EHW) and the Defendant (City of Eagan) have been engaged in discovery activities and preparations for trial, scheduled to take place in February 2002. The parties have also engaged in settlement negotiations. EHW and Eagan have considered the merits of their claims and defenses, together with the costs, inconvenience, and risks of proceeding with litigation, and have agreed upon an amicable settlement of all of the claims between them, without any admission of liability. On November 8, 2001, the Eagan City Council officially approved the Settlement Agreement subject to all required public hearings and proceedings. EXISTING CONDITIONS The site is undeveloped and has been previously disturbed with grading activities. SURROUNDING USES The site is surrounded by residential land uses to the north, east, and south (undeveloped) and undeveloped commercial use to the west. A single family residential development consisting of approximately five units to the acre was recently approved by the Council. EVALUATION OF REQUEST Comprehensive Guide Plan Amendment Compatibility with Surrounding Area - As conceptually proposed, the mixed commercial/residential land use appears compatible with the neighboring uses provided proper care is taken during site planning, particularly with the development of the commercial component. The proposed amendment will not have an impact on any regional system governed by the Metropolitan Council. Preliminary Planned Development The Settlement Agreement stipulates the following Permissible Land Uses: "...appropriate land uses of Outlot B include a mixture of commercial and residential development as follows: (1) commercial uses along that portion of Outlot B that abuts Diffley Road and Johnny Cake Ridge Road (consisterit with the sketch plan and which would provide sufficient buffer to development to the east), comprised of up to two separate buildings and parking areas occupying up to three net useable acres for uses including, but not limited to: a drug store; a medical clinic; a convenience center/gas station; a restaurant (but not afast-food or drive-in style restaurant or a a a9 Planning Report -EHW November 27, 2001 Page 3 of 4 restaurant with a baz offering full liquor service, unless Eagan later approves of such uses); a day care center; atwo-story office building; and uses of the same chazacter and intensity; and (2) single family detached housing units on any portions of Outlot B not used for commercial retail and office/services uses, at a maximum density of 5.5 units per gross acre (i. e., maximum lot areas including internal and external roads and easements extending to the center line of adjacent road§)." The Planned Development Zoning District exists not only to allow a developer to create a unique and/or creative development (that may include deviations from certain standazd requirements) but also to provide a benefit to the City over and above typical development requirements. Term -The term of this Preliminary Planned Development Agreement should be eight yeazs. Site Plan -The Site-Plan merely shows a "blob" drawing depicting an approximate 1/3 to 2/3 area split of the eight acres between commercial and residential, respectively. Development Review In particulaz, the individual components of the commercial development should not be reviewed in a vacuum. Therefore, to provide an opportunity to review specific development details for the commercial portion of the site development, typical Planned Development plans/exhibits relating to a cohesive site design (building materials, landscaping/screening, signage, lighting, pedestrian features, etc.) will need to be prepazed and submitted as part of the initial commercial Final Planned Development request. The applicant is cognizant of the City's desire to provide appropriate buffering and site treatments to surrounding properties and roadways. Due to the nature of this application, each Final Planned Development application should require Site Plan review by the Advisory Planning Commission prior to being acted upon by the City Council. Miscellaneous A preliminary and final subdivision will be required to create individual pazcels for development prior to any development occurring on the subject site. Consideration of the future subdivision request will include review of all grading, storm drainage, wetlands/water quality, access, streets, utilities, etc. SUMMARY/CONCLUSION The applicant's request represents a conceptual development plan associated with a tentative Settlement Agreement between Eagan and EHW. Provided the site is developed in way that adequately addresses the property's proximity to adjacent single family development (existing and future) and roadways, the proposed uses appeaz to be compatible to the site in question and the azea in general. aS~o Planning Report - EHW November 27, 2001 Page 4 of 4 Further, each Final Planned Development application should require Site Plan review by the Advisory Planning Commission prior to being acted upon by the City Council. If a proposed Final Planned Development is determined to be consistent with the Preliminary Planned Development, by the APC, said Final Planned Development would proceed to the City Council and be placed on the Consent Agenda. ACTION TO BE CONSIDERED To recommend approval of a Comprehensive Guide Plan Amendment to change the Land Use Designation on the northerly = 3 acres of Outlot B, Mallazd Park 4`~ Addition from MD to Retail Commercial (RC) located in the NW '/. of Section 28. To recommend approval of a Rezoning of an 8 acre pazcel (Outlot B, Mallard Pazk 4~' Addition) from R-1 to Planned Development (PD) to accommodate a mixed land use proposal that includes commercial /retail, office, service and residential located in the NW '/< of Section 28. If the Rezoning is approved, the following conditions of approval shall apply: The developer shall enter into a Preliminary Planned Development Agreement with the City. 2. The term of the Preliminary Planned Development Agreement shall be eight yeazs. 3. Approved land uses aze: a. Commercial uses along the northerly portion of Outlot B comprised of up to two sepazate buildings and parking areas occupying up to three net useable acres for uses including, but not limited to: a drug store; a medical clinic; a convenience center/gas station; a Class I restaurant, a day Gaze center; atwo-story office building; and uses of the same character and intensity. . b. Single family detached housing units on any portions of Outlot B not used for commercial retail and office/services uses, at a maximum density of 5.5 units per gross acre. 4. Planned Development plans/exhibits relating to a cohesive site design (building materials, landscaping/screening, signage, lighting, pedestrian features, etc.) shall be prepazed and submitted as part of the initial commercial Final Planned Development request. 5. Each Final Planned Development application shall require Site Plan review by the Advisory Planning Commission prior to being acted upon by the City Council. ayr a Eapan boundary Location Map ~P~ ~.~'~- Bulldiny FootprlM ~ _" s a ':i ~ ~ ~ r.eo-n ~ ~ ~ ~ ~ ~ ~`ri. C$. ~ ~ ~ v Q .e ® ^ rrr~+r m O ~ ,,' ~ / /: ~/i ®I~ ~ / % ~ O ~ ~ ~ ~ At ® Q ' ~ ® ~ ~ j ~ ,` F9 m 4 ~ ~S ~ , ~, S ~ i 3 9 "~- ~ i .w m a ® 3 ~® ,: am a ® w ~ ~ ~ ' ~ ~ Sub ect Site ~ '~ c ~ a ~ ~ . ~ 1 e• ~ 7 ~ $ 7 3 fl /~ ~ ~ ~ ~. ~ ~ P v ~ ~ e ~ ~ / t q E* ~ ~'~ m ~ `~ '3 ~ p o ~- ® ® ~ ~ o t! l ~T ~ + ~ J ~ ®~^ ~ ~ ~ I ~®® 4~y, ® ® ~ 3 J ®®® p~ J ~ ~ n s r , g 9 ®tl a ~~ ~ ~ ® a~c+ 9 $~ ® ®® ~ b I F ~ J't~ !^'n~ F ' ~ ~ M'~~ Y® (yam d ° ~ ®®®®®® ®®® ~~ ~ V ~~ ~ !:v w~rv 99' • ~ WW • g , ,j I Pq a O ~ Q ~' ' AC. M ~~ • ~ a t x ~ ` t. E® 9 ' 9 a e oq®~ ~ .--~-~-.-- ~°" '"' _ ,ef. 4 1000 0 1000 2000 feet Development/Developer: ~Ilmus Property Application: Comprehensive G Amendment Case No.: 28-CG-06-11-01 Wp Pnpenb veiny ER& VMw 7.1. Mreel Ww mep drta provided pY dkoh County tJfld $wvey D.WIOn.M and b euneM w M ONOber 2001. W W E City of Eagan M r N N E S 0 T A THIS MAr Is INTENDED FOR REFERENCE YsE ONLY Tbo Clty of Eayan and Dakota County do not yuarantaa tha accuracy of tthla Itrformadon and an S ~~Nh ~M~t Mperl~nt not naponalbla for anora or onNsslona. Proposed Zoning and Comprehensive Guide Plan EHW Property Land Use Map Case No. 28-RZ-12-11-01 and 28-CG-06-11-01 Zoning Map ~ ~PD ~ - P ~ PD Proposed Zoning: PD ago, Rs Planned Development PD ,,,4 J PD ®® PD ®~ PD so s w •ax .w E A ~ Comprehensive Guide Plan ~ ~'~b`v' Land Use Map ~ ~ ~D ~ ~D Proposed Land Use Designation: Rc MD Rc ; . '' Medium Density (412 units/acre) #~ ' MD RC - Retail Commercial a MD ® ~ ' aw a ass iaw fw ~~I ~ MD®®® \ i ~, ~aed r... any y D.rw Cauety L.w~ ~'+Y o.rra~«e aavo~. ZewrN 1.6nw.ele ~w.lwtain.r y ~ l~a1. City of Ea an N W E g Community Developmerrt DaparbnerN Z ~ THIS MAP IS INTENDED FOR REFERENCE USE ONLY 5 Tha City of Eagan and Dakota County do not guarant+• tha accuracy of this Informatlon. 11. 21• U1 ~~EU 15: -~3 F~1 6123.1028U' DORSET & R~HIT\EI 1605 Wexford Circle Eagan, MN 55122 _ ~ November 21, 2001 BY FaCSTMILE Community Development Department Attn: Mike Ridley 3530 Pilot Knob Road Eagan, MN SS122 Re: Development Name: EH`'4T Property Case Number: 28-CG-06-11-01 Dear ;1~Ir. Ridley VVe are against the zoning change request from Low Density residential to the three acre Retain Commercial on the above property. As I and others have testified in previous Advisory Planning Commission meetings, this property does not support commercial use_ There are enough commercial sites already sen-icing the area, and many of those retail centers still are not fully occupied. The traffic access to the property is limited due to medians on Diffley Road and Joluiny Cake Ridge Road. In addition, tl~e values of the ~l'exford (and other developments) residential homes will great]y be affected by having commercial property directly behind them. 1~'exford was built frst and the residents deserve the right of quiet enjoyment and zoning laws that protect their progeny value. Corrunercial developments bring increased traffic, business economic risk, and no buffer to the adjacent Wexford properties. The Advisory Planning Commission agreed with this position when they zoned this property as R1. V4'e understand this current request is made in conjunction with a negotiated settlement of a lawsuit brought against the City of Eagan by the developer. The developer does not accept the zoning change which the Commission has carefully thought out and appears to be conducting a vendetta against the City of Eagan, Wexford, Mallard Pond, and Pulte residents. We urge the Commission to stand behind its decision to zone the property as R1, keep their vision for the property, and stand on their principles by not allowing high-priced lawyers to decide an what is best for Eagan. The property should remain zoned R] . Sinccr y, ~~ ~~ David A. Schroeder ~ Maridee Schroeder l~002 any 61 '' C~8 =~ 118 =~ FPCiS~1 L I hdDEMAt lt1 PHONE NO. 612 r-S3 118 PO1 FACSMILE 651-b81-4694 Paul & Shari Lindemann 4294 Wexford Way Eagan, ~Mn 5 S 122 651-683-1183 TO: Community Development Dept. Attn: Mike Ridley 3830 Pi}ot Knob Rd Eagan, Mn 55122 RE: Develapment Name: EHW Property Case #: 28-CG-06-I l-Ol Dear Ivlr. Ridley, I am ~iTiting to present our opposition to th,e proposed rezoning of the pesrcol in question in this case. My home, and the homes of my imn3ediAte ix;ighbars, is located directly behind and adjacent to this parcel. iJnfort unate}y, this parcel has had its share of roview in the past. V~'c, like nx-st of our neighbors, supported the nwst recent review and zoning to a rCSidential u~r us opposed to a commercial use. This continues to make the most sense fur this location, given tr~c patterru, surrounding land use and the long term vision of the planning conulussiun and city council, as stated ry them in past meetings. Nolhirlg has chanced and I hope the commission and council continue their vision. Commercial use of this property would hove significant adversa effects otl our enjoyment of our property and its related value. 1 find no ple~surc in the thought of looking out my windows at neon lights related to a conunercia) or retail building(s) nor t}1e possibility of an over-lit canopy like those at other convenience stores and gasoline stations. The current zoning would seem to be the most conducive for this parcel at~d provide the most enjoyment and protection for all surrounding neighborhoods. Our retail needs are very adequately served by the businesses currently located in the local retail centers. Any commercial development at this site would be "on ten island of itself' nrxi seem out of synch with the neighborhoods surrounding it. Given the medians on Johtuly Coke and Difflcy Rd, traffic pflttetns would not genera}ly SUpport a commercial dCVelopmerlt Mere etthef, thereby raising the possibility of a business fiailurc And a "problem property" as well. We urge the commission to vote N() on this proposal for rezoning. Siix;erely, GLc~-Y ~'ti~l„ct;C:~yn_cz-v.-.,_ avs ~- ., ~' November 25, 2001 City Of Eagan Community Development Department Pilot Knob Road Eagan, MN 55122 Re: EHW Property Case # 28CG-06-11-01 Dear Honorable Mayor Awada, City Council Members And Advisory Planning Commission: This letter is to voice opposition to the proposed EHW Property Development. We live in the Wexford Way neighborhood next to the proposed EHW Property Development. Wexford Way is a family neighborhood comprised of single-family homes. {n contrast, the proposed EHW Property Development is an activity intensive development that will destroy the existing character of Wexford Way and surrounding residential neighborhoods. The proposed EHW Development will affect the quality of life for our young family neighborhood and lower property values. We understand the current request for the zoning change is made in conjunction with a negotiated settlement of a lawsuit brought against the City Of Eagan by the developer. We relocated to Eagan from New York three years ago to achieve a high quality of life and an outstanding school district. We urge the Advisory Planning Commission to reject the current proposal for the EHW Property Development and to stand behind its decision to zone the property as R-1. Sincerely, (~ Carl 8 Linda Swanson 4298 Wexford Way Eagan, MN 55122 Phone: (651)454-2740 a~~ Agenda Information Memo December 11, 2001 Eagan City Council Meeting _ F. COMPREHENSIVE GUIDE PLAN AMENDMENTS -CITY OF ' EAGAN ACTION TO BE CONSIDERED: - To approve a Comprehensive Guide Plan Amendment for Special Area #1 (The Waters) located in northeast Eagan. - To approve a Comprehensive Guide Plan Amendment for Special Area #2 (TH 55/149 Business Park Triangle) located in north-central Eagan. - To approve a Comprehensive Guide Plan Amendment for Special Area #3 (Rural Residential) located in northeast Eagan. - To approve a Comprehensive Guide Plan Amendment for Special Area #6 (Lebanon Hills Regional Park) located in south-central Eagan. FACTS: - The Special Areas were created as part of the Comprehensive Guide Plan Update that was initiated in 1998 and resulted in the adoption Eagan's Comprehensive Plan 2000 in February of this year. - Seven Special Areas were created and reflected, generally, areas where unique circumstances exist that could be best dealt with in a manner specific to the area. Many of the areas include existing uses that are not consistent with the long-range vision for development in that area but do not negatively impact the vision and can be phased out over time. - As part of the Special Area review, each area was analyzed for future land use. Corresponding goals and policies for transitioning between existing and proposed future uses were created, reviewed and revised over the past several months during APC Workshop meetings. - The APC held a Public Heazing regarding these items on November 27, 2001 and they are recommending approval subject to the conditions listed in the draft APC minutes. ATTACHIVIENTS: (2) November 27, 2001 APC Draft Minutes, page~~O through Special Area Reports, page through ~- aye City of Eagan Advisory Planning Commission Meeting November 27, 2001 D R A F T Page 7 COMPREHENSIVE GUIDE PLAN AMENDMENTS- CITY OF EAGAN Chair Heyl opened the next public hearing of the evening regarding 2000 Comprehensive Guide Plan Text Amendments to describe policy standards for Special Areas #1, 2, 3 and 6~ocated throughout the City of Eagan. Senior Planner Ridley discussed Special Area #1. Chair Heyl opened the Public Hearing. There being no public comment, Chair Heyl closed the Public Hearing and returned the discussion to the Commission. Chair Heyl discussed the Comprehensive Guide Plan change. Member Hunter moved, Huusko seconded a motion to approve the 2000 Comprehensive Guide Plan Text Amendments to describe policy standards for Special Area #1. All voted in favor Senior Planner Ridley discussed Special Area #2. Chair Heyl opened the Public Hearing. There being no public comment, Chair Heyl closed the Public Hearing and turned the discussion back to the Commission. Member Steininger moved Member Kaess seconded a motion to approve the 2000 Comprehensive Guide Plan Text Amendments to describe policy standards for Special Area #2. All voted in favor. Senior Planner Ridley discussed Special Area #3. Chair Heyl opened the Public Hearing. There being no public comment, Chair Heyl closed the Public Hearing and turned the discussion back to the Commission. Member Nosbush moved, Member Huusko seconded a motion to approve the 2000 Comprehensive Guide Plan Text Amendments to describe policy standards for Special Area #3. a v~ City of Eagan Advisory Planning Commission Meeting ~~~~~ November 27, 2001 Page 8 All voted in favor. Senior Planner Ridley discussed Special Area #6. Chair Heyl opened the Public Hearing. There being no public comment, Chair Heyl closed the Public Hearing and turned the discussion back to the Commission. Member Hunter stated he is not in favor of the amendments. Senior Planner Ridley discussed Member Hunter's objections. Member Steininger moved, Member Kaess seconded a motion to approve the 2000 Comprehensive Guide Plan Text Amendments to describe policy standards for Special Area #6. All voted in favor. avy `A~^ MEMO city of eagan TO: Chair Heyl and Planning Commission Members FROM: ~ Mike Ridley, Senior Planner DATE: November 20, 2001 SUBJECT: Special Areas As you all aze awaze, the Special Areas were created as part of the Comprehensive Guide Plan Update that was initiated in 1998 and resulted in the adoption Eagan's Comprehensive Plan 2000 in February of this yeaz. Seven Special Areas were created and reflected, generally, areas where unique circumstances exist that could be best dealt with in a manner specific to the azea. Many of the areas include existing uses that are not consistent with the long-range vision for development in that area but do not negatively impact the vision and can be phased out over time. As part of the Special Area review, each area was analyzed for future land use. Corresponding goals and policies for transitioning between existing and proposed future uses were created, reviewed and revised over the past several months during APC Workshop meetings. Specifically, Special Area's 1, 2, 3, 6 are provided for review and recommendation by the APC. Please call me at 651-681-4689 if you have any questions. X50 DRAFT ~~~ CITY OF EAGAN COMPREHENSIVE GUIDE PLAN THE WATERS (AREA 1) ~S/ DRAFT Background: This azea is located in the extreme northeast corner of the City and overlays 640 acres of land. The area bounded on the north by I-494 and on the east by the City of Inver Grove Heights corporate limits. The vast majority of the study area is zoned PD, Planned Development. Aside from the Planned Development zoning designations, several agriculturally and residentially zoned properties are scattered throughout the area. Additionally, the Trinity Lutheran Church property holds a PF, Public Facilities zoning designation. The vast majority of land within the study azea (452 acres) lies within the "Laukka-Beck" Planned Development (a.k.a. "The Waters"). Originally approved in the spring of 1985, the Planned Development called for the establishment of office/retail, office retaiUshowroom, and reseazch development uses throughout the site. Other than plans associated with the Northwest Airlines corporate headquarters, no specific development plans for the balance of the property (platted as outlots) were provided. Development within the "Waters" has however, progressed in past years in a manner consistent with uses specified in the original Planned Development. To date, approximately 40 percent of the original Planned Development azea remains vacant or underutilized. General Area Description: Land Use The study azea consists primazily of office, office/showroom, and reseazch development type land uses that lie within the "Waters" Planned Development. Older single-family residential uses are however, scattered azound the periphery of the study azea. In addition, a church (Trinity Lutheran) exists in the southwest portion of the study area. Transportation Bordered by I-494, Trunk Highway 55/149 and Lone Oak Road, the study azea is provided good visibility and access. Future access to I-494 and Trunk Highway 55/149 (to accommodate new development) is however, subject to approval by the State and is expected to be limited if not prohibited to ensure safe and efficient circulation. Within the interior of the study azea, office/showroom, and research development uses are served primarily by Lone Oak Parkway and Lone Oak Drive. Existing single family residences within the study azea aze presently accessed via Lone Oak Road and O'Neil Drive. Asa DRAFT Airport Implications In addition to the high volumes of truck traffic inherent upon the surrounding high volume roadways, the study azea is also subject to significant levels of airport related noise, which also reduce its desirability for new residential development. The study azea lies approximately three miles southeast of the Minneapolis/St. Paul International Airport directly in line with Runways 11/29 and lies within Noise Zone IV of the noise contours established by the Metropolitan Council. Within this zone, commercial and industrial uses aze considered consistent while residential uses are considered conditional. Conditional uses aze those uses that should only be permitted if certain noise attenuation practices developed by the Metropolitan Council aze followed. The City of Eagan has been evolving towards a policy to discourage residential development of those northern portions of the City especially affected by aircraft noise. Conclusions: 1. In recognition of surrounding land uses, high traffic volumes and the area's inclusion in the aircraft noise zone, the long-term desirability of residential uses in the area is considered questionable. 2. Market conditions, coupled with a limited supply of developable land in the City, dictate that planning efforts directed towazd the highest and best use of the area should be immediate. 3. The study area is a major entrance to the City. As such, an opportunity exists to present an attractive entry image via development. Land Use Designations: Excepting the Trinity Lutheran Church property and adjacent pazcels to the south, all land within the study azea is designated Business Pazk and Office/Service. According to the Comprehensive Guide Plan, the Business Park land use category is intended to provide areas for a mix of office, reseazch and development, and light industrial uses and the Office/Service land use category is intended to provide areas for offices and lower intensity service and retail businesses. The Plan states that zoning categories considered consistent with such category include Agricultural (A), Limited Business (LB), Neighborhood Business (NB), and Potentially Reseazch and Development. Consistent with its use, the Trinity Lutheran Church property has been guided Public/Quasi Public (QP). To "mirror" forthcoming uses to the south, the land in the extreme southwest corner of the study area has been guided Neighborhood Business (NB). as3 DRAFT Zoning Designations: In recognition of the area's historical development approvals, the vast majority of land within study area is proposed to be zoned Planned Development (PD) and developed with uses directed by the Laukka-Beck and Cray Research Planned Development Agreements. Such agreements call for a range of office-based activities (i.e. standazd office, office- showroom and reseazch and development) similaz to those presently existing within "The Waters" Planned Development. In those azeas not governed by Planned Development Agreements, standard zoning designations are proposed. To avoid the creation of nonconforming uses, the City will support the continuance of agricultural zoning designations within the study azea on an interim basis until redevelopment occurs. Under an agricultural zoning designation, existing homes in the area would be able to remain as "conforming" uses. To provide more specific land use directives (than that offered by the Land Use Map), a zoning map has been prepazed which illustrates the "ultimate" designations of such agricultural pazcels. This map incorporates Neighborhood Business (NB) in the southwest area of the site and Business Pazk (BP) zoning in the northwest portion of the study area. The larger agricultural tracts in the north and eastern azeas of the study azeas aze proposed to infill with office/research type uses (similar to those in the Laukka-Beck Planned Development) and aze proposed to ultimately be zoned Research and Development (RD). Policies: 1. Excepting the Trinity Lutheran Church property, the City ultimately expects the entire study azea to develop as office, office showroom, reseazch and development and neighborhood business uses. Existing residential uses aze considered transitional. The timing of the transition of such uses should be a function of private mazket forces. 2. The City will support the continuance of existing residential uses in the azea until there is a strong indication of market support for large-scale development with Research and Development and Neighborhood Business uses. The City will support the continuance of agricultural and single family residential zoning designations within the study azea to allow single-family homes to exist as conforming uses until redevelopment occurs. 3. In the future, the City will support rezoning to Business Pazk, Reseazch and Development and Neighborhood Business districts in azeas of sufficient size to ~sy DRAFT provide a cohesive development. The City will not support rezoning that would result in piecemeal; lot-by-lot redevelopment or that would result in further isolation of existing residential uses. 4. The City will strive to ensure new Research and Development and Neighborhood Business development does not negatively impact existing residential properties --, through the development review process, including enforcement of specific zoning standazds and performance guidelines. 5. In recognition of the study azea's location, the City will take full advantage of opportunities to present an attractive City image (via development quality, erection of City identification signage etc.). 6. Individual lot access to I-494, Truck Highways 55 and 149 will be prohibited. 7. Individual lot access to Lone Oak Road will be discouraged to the extent possible. 8. A uniform design element(s) providing an identity will be promoted in the study area. 9. To the extent possible, new development shall respond and strive to retain the natural features of the azea including wetlands and mature vegetation. 10. New neighborhood Business uses in the southwest corner of the study area will utilize materials and design features compatible with those used in the adjacent Oakview Center Planned Development. 11. New Business Park and Reseazch and Development uses will utilize materials and design features compatible with those utilized in the adjacent Laukka-Beck Planned Development. 12. Due to the azea's proximity to the airport and the fact that single family uses are considered transitional, the City shall discourage any additional residential development, including fuurther subdivision of any of the existing residential property. 13. New development within the study area shall incorporate sound attenuating construction techniques as suggested by the Metropolitan Council. ass 1 J, ~~ ~ ~ ~ o 0 o ~~ _,~ ,____q~ ---~ f. ~ , O aP ~, , , a t ~ 1 ~ , ~ _ ~ ~ ,; 6 ~ ` ! 1 1 p ~o -. I ~ ~~ i C 9 1 e ___ ..~ ~ e C ; Y ~ ~ 1 ~ O~ 6 / ~ - ~ __. ~ ~ , . ~ a m _ ~ ~~ J ~ ~.i.,~ ~ ~~ Z V ,,' ( - - `~, ~ ~ a ,V ~ Comprehensive Plan 20 s Exhibit iey or ~a~ ~" Special Area - a nd Use 3'7'1'a ;q _. ~I ~I '~ U 0 a ., 9 ~ c ~ o ~ a ,~ i e ~~ 1 -h { 1 p~ 1 C C B~C ~ ~ 0 pr 1 \\A , 1 a~ ~. ___ _~. f 0 7 ~~. a C 9 ~ , T1 _ ;J II ;i ~ ~ _ ~~ .; ,~-- ~~ ~ --rr~ ~~ ~ ,,; "!i ~' Comprehensive Plan 2000 - S / Exhibit ~~,Cdy of Eagan ~ 3.7•~ •b 4~NNE40 iA gpec~al Area # - er~m Zoning ca+.n.~r oneo~.~ o~wrwH i I . ~~ . ~-_ ,, ., ,~ ~~ __~ ,~ o ~ ~~ ~- - o ,~ ~ ,, ~~- --- ~~ _ ~ -_ 1 u~ ~ - i ~~ ~ ap a ~ i ° ~ ' ~ ~ + a ~ ~ / ~ ~ ~ c e&~ ~ ~ ~ t~~ ~ v i i ~r~ --moo 9 , ,~~ 9 of a d s ~ . ~ `~ G ~ i ~_' ~ , -- ~- .\ .s -s- Q . ~_- ao ~~~ '"~~ ~ s - ~' ~ ~ i /_ .- ----_ ~a~~ ~' , ~ ~ ~ ~~ _ ~ Comprehensive Plan 2000 - re~ S Exhibit City of Eagan 3.7. ~ .C ~~=~°~~- Special Area # - Itimate Zoning