12/11/2001 - City Council Regular~~
~~r
AGENDA
EAGAN CITY COUNCIL -REGULAR MEETING
EAGAN MUNICIPAL CENTER BUII,DING
December 11 , 2001
6:30 P.M.
I. ROLL CALL & PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
III.^^ RECOGNITIONS & PRESENTATIONS
e~ A. Alane Roundtree -Role in Designation of Dodd Road as a Community Millennium Trail and
Presentation of a Resolution Recognizing Dodd Road as a Community Millennium Trail
~,s B. Matt Brown -Eagle Scout Project Regarding Historical Background of Eagan's Trails
IV. CONSENT AGENDA
A, APPROVE minutes
B. PERSONNEL items
1 C. APPROVE license renewals
D. RECEIVE bid and award contract for City -Wide Radio System upgrade and approve fmancing
plan
~~ E. APPROVE release of developer from certain obligations under the development contract for
Eagan Point -Duke Construction Limited Partnership.
P,3,3 F. APPROVE extension for recording the Final Subdivision, Fox Forest Second Addition -John
Oliver and Associates
D~G. Approve Right of Way Purchase and Land Exchange agreements, Project 790R (Central
r Parkway)
H. APPROVE Currency Exchange License application for Payday, Inc.
I. APPROVE change in management at Speedway SuperAmerica Stores
P J. RECEIVE Petition and schedule public hearing for easement vacation -Lot 15, Block 3 Hills of
Stonebridge Plat 2.
~y ~ K. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-N (Oak Bluffs -
Streets & Utilities)
L. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-X (Cherrywood
Knoll -Streets & Utilities)
~~,3 M. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-Z (Oakpointe of
Eagan 2°d Add. -Utilities)
~~yN. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-AA (Cedarview 2°d
Add. -Utilities)
py,~0. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-CC (Northwood
Business Park -Streets & Utilities) .
jjy` P. ACKNOWLEDGE completion and authorize City maintenance, Contract 99-EE (Eagan Pointe -
~" Utilities)
P ~ Q. ACKNOWLEDGE completion and authorize City maintenance, Contract 00-CC (Cliff Woods of
Eagan -Utilities)
~~R. RECEIVE petition and schedule public hearing for easement vacation -Lot 2, Block 1 Unisys
Park Addition
tls/ S. APPROVE development agreement extension for Project 00-C (Murphy Farm 3rd Addition)
~~ T. APPROVE contract with Snowcloud Consultants to conduct a sliding hill study for the Central
Park site
APPROVE contract with SRF Consulting for streetscape study
~p V. APPROVE contract with consulting firm for schematic golf course layouts and feasibility study
/ ~. APPROVE off-sale beer licensee name change
V. 6:30 -PUBLIC HEARINGS
~s'gA. 2002 General Fund Budget and Tax Levy
B. Project 794,River Hills 9`s (Street Improvements)
~C. Project 855, Oak Chase 6`s, Ches Mar East (Street Improvements)
~~~ D. Project 801, Silver Bell Road (Street Improvements)
~ 1 f?E. Project 759R, Beau D'Rue (Street Improvements)
'$~F. Project 849, Deerwood Place (Storm Mitigation Improvements)
VI. OLD BUSINESS
q~ A. Bid Awards for Community Center
VII. NEW BUSINESS
n' 9 ~A. 2002 Fee Schedule establishing fees for various City services, supplies and materials
r~ 1'$- B. Request for Environmental Assessment Worksheet (EAW) for Patrick Eagan Park -Lauren
P'~ Florine
ba~C. Proposal for Memorial Gardens in Central Park -Patrick Dolney
P~~D. Duect staff to draft redevelopment agreement with CommonBond Communities regarding for
Wescott Square
E. Comprehensive Guide Plan Amendment changing the land use designation of approximately
three acres from MD (Medium Density 4-12 units/ac) to RC (Retail Commercial) and a Rezoning
of approximately eight acres from R-1 (Single Family) to PD (Planned Development) - EHW,
located at the Southeast intersection of Diffley Road and Johnny Cake Ridge Road in the NW '/<
of Section 28.
2 y,F. Comprehensive Guide Plan Amendments -City of Eagan. 2000 Comprehensive Guide Plan
P Text Amendments to describe policy standards for Special Areas #1, 2, 3, and 6 located
throughout the City of Eagan
~~ G. Ordinance Amendment -City of Eagan. An Ordinance Amendment to Chapter 11 entitled
"Land Use Regulations (Zoning)" of the Eagan City Code to amend Section 11.40, Subd. 5
Regarding Zoning Ordinance Amendments.
~a ~. Ordinance Amendment -City of Eagan. An Ordinance Amendment to Chapter 11 entitled
"Land Use Regulations (Zoning)" of the Eagan City Code to amend Section 11.03 Definitions
for Fences and Maintenance of Fences.
~I. Consider policy change for water quality cash dedications in single family residential
subdivisions.
n a Q~J. 2002 Budget -Storm Drainage /Water Quality Departments of the Public Utilities Enterprise
r- Fund
p3o° K. Ordinance Amendment -City of Eagan. Direct ordinance amendment to Chapter 4.
VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIItS UPDATE
IX. ADMINISTRATIVE AGENDA
A. Comments by City Council, City Administrator, and Department Heads
X. VISITORS TO BE IIEARD (for those persons not on agenda)
XI. ADJOURNMENT
~,~XII. ECONOMIC DEVELOPMENT AUTHORITY
XIII. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities,
facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital
status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will
be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan
will attempt to provide such aid.
Y.
~ L r
MEMO
city of eagan
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 7, 2001
SUBJECT: AGENDA INFORMATION FOR DECEMBER 11, 2001 CITY COUNCIL
MEETING
ADOPT AGENDA
After approval is given to the December 11, 2001 City Council agenda, the following items are
in order for consideration.
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
III. RECOGNITIONS AND PRESENTATIONS
A. ALANE ROUNDTREE-ROLE IN THE DESIGNATION OF DODD ROAD
AS A COMMUNITY MILLENNIUM TRAIL AND PRESENTATION OF A
RESOLUTION RECOGNIZING DODD ROAD AS A COMMUNITY
MILLENNIUM TRAIL
ACTION TO BE CONSIDERED:
• To present Alane Roundtree with a certificate of appreciation for her work in achieving
recognition for Dodd Road as a Community Millennium Trail.
• To present a resolution recognizing Dodd Road as a Community Millennium Trail.
FACTS:
• In the summer of 1997, President Clinton and First Lady Hillary Rodham Clinton
created the White House Millennium Council to encourage all Americans to honor
the millennium in meaningful ways.
• The Millennium Trails program was created as a public/private partnership led by the
White House Millennium Council, the United States Department of Transportation
and the Rails-to-Trails Conservancy with the National Endowment for the Arts, the
National Park Service, American Hiking Society and a committed group of federal
agencies, national organizations and private companies.
• Ms. Roundtree, an Eagan resident, submitted an application to the Millennium Trails
program nominating Dodd Road as a Millennium Trail.
• In 2000, the Millennium Trails program designated Dodd Road as a Community
Millennium Trail.
• Dodd Road was one of twelve trails in the state of Minnesota to be recognized by the
Millennium Trails program as a Community Millennium Trail.
• The Eagan Historical Society and Advisory Parks Commission will be working
together in the near future to determine the best way to celebrate the unique historical
value of all Eagan roads and trails.
ATTACHMENTS:
• Attached on page ~~ is a copy of the certificate of appreciation to be
presented to Alane Roundtree.
• Attached on page ~ is the resolution recognizing Dodd Road as a
Community Millennium Trail.
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Resolution
WHEREAS Millennium Trails is designed to catalyze the development of trails across America
by bringing together diverse groups of people to recognize, support and celebrate trails and their
capacity to link places and connect our nation's people with their land, history and culture;
WHEREAS trails provide citizens with excellent recreation, educational and transportation
opportunities, preserve critical open space, create natural corridors for wildlife and enhance the
communities they touch;
WHEREAS there is a profound relationship between people, place, and trails;
WHEREAS in 1853, Captain William B. Dodd spearheaded the efforts to construct a
65-mile road from St. Peter, Minnesota to St. Paul, MN, which today is known as Dodd Road;
WHEREAS the Millennium Trails Program is a significant public/private partnership that allows
communities to strengthen their quality of life by preserving open spaces, interpreting history and
culture, and enhancing recreation and tourism;
NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council hereby recognizes
Dodd Road as a Community Millennium Trail.
CITY OF EAGAN
CITY COUNCII.
By:
Its Mayor
Attest:
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CERTIFICATION
I, Mira McGarvey, Deputy Clerk of the City of Eagan, Dakota County,
Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the
City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof
assembled this 11th day of December, 2001.
Mira McGarvey, Deputy Clerk
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
III. RECOGNITIONS AND PRESENTATIONS
B. MATT BROWN-EAGLE SCOUT PROJECT REGARDING THE
HISTORICAL BACKGROUND OF EAGAN'S TRAILS
ACTION TO BE CONSIDERED:
• To present Matt Brown with a certificate of appreciation for his Eagle Scout project,
which documented the historic nature of Eagan's trails.
FACTS:
• In order to obtain his rank as Eagle Scout, Matt Brown designed a 12.2-mile urban
trail with the purpose to educate and inform adults and youths about significant
events that helped shape the City of Eagan over the past 100+ years.
• Matt worked with the Eagan Parks and Recreation Department as well as the Eagan
Historical Society in designing the trail route, which includes seven major stops that
document Eagan's history.
• In order to recognize how the historical trail is a tribute to Eagan's rich history, the
Eagan Historical Society designated the trail as an "Eagan Millennium Trail."
• Information on the trail route, as well as the historical events and locations that the
trail highlights, are posted on the City of Eagan's website.
• The Eagan Historical Society and Advisory Parks Commission will be working
together in the near future to determine the best way to celebrate the unique historical
value of all Eagan roads and trails.
ATTACHMENTS:
• Attached on page ~ is a copy of the certificate of appreciation to be presented to
Matt Brown.
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Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from"the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of the November 20, 2001 regular City Council meeting and the
November 1, 2001 special Goals Workshop as presented or modified.
ATTACHMENTS:
• Minutes of the November 20, 2001 regular City Council meeting are, enclosed on pages
$~ through ~.
• Minutes of the November 1, 2001 special Goals Workshop are enclosed on pages
through ~.
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
November 20, 2001
A regulaz meeting of the Eagan City Council was held on Tuesday, November 20, 2001
at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councihnembers
Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hedges, Senior
Planner Mike Ridley, Director of Publ~;?~t~orks Tom Colbert, City Attorney Mike Dougherty,
and Administrative Secretary / Deputyrk Mira McGarvey.
Mayor Awada recommended t3hree additional items regarding a Sister City Program;
a warming house /gazebo at the Centfa~'Pazk skating pond site; and an amendment to an
agreement with Wenzel Financial, be added to the Consent Agenda as items X, Y-and Z.
Mayor Awada also recommen~j~~ that item A under Old Business regazding General
Obligation Recreational Facility Bone~e;'~e moved.>to Recognitions and Presentations.
Councilmember Carlson movi3i~ Councmber Fields seconded a motion to approve
the agenda as amended. Aye: 5 Nay, .0 :,,:::::: , .'.;::''
RECOGNITIONS' ~iT~'SLf~1TATIONS
RECEIVE BID AND AWARD SALE OF $13,970,000 GENERAL OBLIGATION
RECREATIONAL FACILITY BONDS, SERIES 2001A
City Administrator Hedges introduc~~„}~~S?~~ie~iillivary of Springsted, the City's
finance advisors, who made a preseit~t3xR~s~ei'~'i'rt'~~:~e sale of General Obligation Recreational
Facility Bonds. City Administratoi{7-~edges.made ~~resentation regarding the City's upgraded
credit rating from Aa2 to Aal that Mobd~s:~.~he Yecreational Facility Bonds.
Councilmember Bakken moved, CouncihnemlS=eFlley seconded a motion to approve the
resolution awazding the sale of $13, 970,000 General Obligation Recreational Facility Bonds, - 01'76
Series 2001A. Aye: 5 Nay: 0
AGENDA
,Councilmember Carlson mp?i?iE~T,
the Consent Agenda as amended. A,;~e: 5
seconded a motion to approve
A. Minutes. It was recommended•~~t}
.Council meeting, the November $; 2~
2001 Special Goals Workshop minutes.
of the November 8, 2001 regular City
ion minutes, and the November 13,
B. Personnel Items.
1. It was recommended to approve;}~~~;~i~€3iarbara Majchrzak as a Clerical Technician
III in Community Developme~>: ~ '
' ~s~:
f::.z
Eagan City Council Meeting Minutes
November 20, 2001
Page 2
2. It was recommended to approve the 2002 rates with Stanton Group, Inc., to administer the
City of Eagan's Flexible Spending Plan.
3. It was recommended to increase the deduction limit for additional medical expenses under
the Flexible Spending Plan from $2000 in 2001 to $2500 in 2002.
C. Feiner Wines & Liquors Name Chafe. It was recommended to approve a name change
from Great Northern Spirits located3960 C1iffRoad to Pemer Wines and Liquors.
D. Renewals of Existing Liquor Licen~,e,~: It;~vas,recommended to approve the renewals of
existing liquor licenses for 2-002, s ~Y~~?;~~" cations, payr~lent of fees and Police
Department reviews. ~ ""' •' • • • • •~
E. On-Sale Liquor and Sunday Licence ~t was recommended to approve the on-sale liquor and
Sunday license for Minnesota Robi~is',''Inc., dba Eagan Red Robin, 1230 Town Centre Drive.
F. Change in Management -Lost Spur Golf Course. It was recommended to approve a change
in the management of the Lost Spur Golf Course located at 2750 Sibley Memorial Highway,
subject to Police Department review.
.• •.•..
G. Change in Management - Chili's~thwes~,~ar and Grill. It was recommended to approve a
change in management of Chili's $tthwest$~b• and Grill located at 3625 Pilot Knob Road,
subject to Police Department revie~ii';'•'
H. Change in Management - Holiday ~S~ationSft~r'es. It was recommended to approve a change in
management of Holiday StationstdX~s~;~~~it~}~c'~•ati:~~r~5 Pilot Knob Road.
I. Project 861. It was recommended fo iec~~~'f4i~3~raft'i~oasibility Report for Project 861 (2002
City-wide Trail Improvements) and schedule a public hearing to beheld on December 18,
2001.
J. Project 771. It was recommended to approve an Easement Agreement for Project 771
(Lexington Avenue -Divided Four-lane Upgrade vy}th;~wner of Pazcels 10-22502-010-06
and 10-22502-020-01 (Teacher's Retireri}er~t;~~??•?~£Ihe State of Illinois) and authorize the
Mayor and City Clerk to execute.~##:~¢#a~~i~ot~i~tents.
K. Tax Forfeited Property. If was ree~i~iir~ended to #~claze the following pazcel as non-
conservation land: '10-83730-011-~:~1~#..(~, ~escott Square, Except Pazt Platted as Eagan
Oaks). ••.•.
.f
L. Final Subdivision. It was recommended to approi~~~:al Subdivision (Kennerick Addition)
to create two single-family lots and four outlots on 8.63 acres located west of Pilot Knob Road
and north of Lone Oak Road in the SE '/4 of Section 4.
M. Final Plat. It was recommended to approve a Final Plat to replat Outlot A, Bachel's
Backyard into a lot (Lindstrom Acres),~gcated south of Skyline Road in the SE'/, of Section 4.
N. Final Subdivision. It was recomvs't:3's1 a :~t:~inal Subdivision (Perron Acres) on
~~• • :•.
10.7 acres located east of Dodd +d ~and'~tif'C`tjtiventry Pazkway in the SE'/. of Section
24. ~~:~
..:• .
O. Truth in Taxation. It was recon~#}i~nded to;;$~hedule a Truth in Taxation public hearing for
December 11, 2001. f:~ •._
P. Project 796, Cedaz Cliffand M~~i~t"'~fireo'Y{~Yi~V It was recommended to receive the
draft feasibility report for Project 796 (Cedaz Cliffand Mari Acres -Street Overlay and
Drainage Improvements) and schedule a public hearing to be held on December 18, 2001.
Q. Project 852. It was recommended to receive the draft feasibility report for Project 852 (Post
Additio Rustic Hills Addition an 43~t~:~• '• • ' Street Overlay /Reclamation) and
schedule a public hearing to be b~¢l3ii'filecetfi~X~~, 2001.
J, : ~ ~~
.•.':•.
O1-77
01-78
01-79
Eagan City Council Meeting Minutes
November 20, 2001
Page 3
R. Project 00-I. It was recommended to approve the extension of the development contract for
Pinetree Pass 6~ Addition and authorize the Mayor and Deputy City Clerk to execute all
related documents.
S. 2002 License Renewals. It was recommended to aliprove 2002 Commercial -Resident -
Construction /Demo Trash Hauler License Renewals; 2002 Commercial Fertilizer License
Renewals; 2002 Tree Contractor Lio,,~e Renewal; 2002 Tobacco License Renewals; 2002
Stable License Renewals. .. _ ..
T. MVTA Joint Powers Agreement. It,~yas recommended to request a continuance from the
MVTA for their consideration of a ~iij:ii~8•'~#f the By-laws'and Joint Powers
Agreement of the Minnesota Vallex ~r'atisif A11tf'riroi'i'fy-'•'-~''
U. Findings of Fact. It was recommerit;~$ to adopt Findings of Fact, Conclusions and Resolution 01-80
for Denial of a Variance of 3.8% to~tfi+e maximum lot coverage of 20% in a residential zoning
district for Lot 3, Block 1, Majestic Oaks 2°~ Addition,
V. Easement Agreement. It was recommended to approve an Easement Agreement for Project
824 (Beacon Hill /Ridge Cliff Drive / Penkwe Way -Storm Sewer Mitigation) with the
owner of Pazcel 10-39800-070-01 i~~;~60 Per~jve Circle) and authorize the Mayor and City
Clerk to execute all related documg;~s. `'~ ~ .
W. Consumption and Display Pennit:~~~3 was re~essnmended to approve a Consumption and
,.;••
Display (Set Up) Permit applicatiori•for Grati$~~ndia Restaurant located at 1260 Town Centre
Drive. ...-- •..--- •..----•--- ~•...
X. Resolution /Dakota County Sister ~i ~' 'Pr6gYztiri: ~ ~fvv~firecommended to approve a 01-81
Resolution that the City of Eagan recognizes and supports the sister city relationship between
Dakota County, Minnesota and Chengde, China.
Y. Consider Warming House /Gazebo at Centralpazk SkatingLPond Site. It was recommended
to direct the Advisory Pazks Commission to allocate ;$,9,000 in their 2002 CIP for a warming
house /gazebo structure to be built durin$.~kk~.3s~C~ntra1 Park site development.
Z. Agreement -Wenzel Financial. ,.~~;~~8~itrrtied to authorize an amendment of the
agreement to allow conveyance i~tXcess MnDQ;~ property from the City to Wenzel
Financial.. . _ .... - _ .... '
PUBLIC
PROJECT 795, COVINGTON LANE /BEACONS HILL /BRITTANY 1-6'~ /
JOHNNY CAKE RIDGE ADDITIONS STREET OVERLAY
City Administrator Hedges iu~:: thi~.;x•~azding the preparation of detailed
plans and specifications for Project•~~..~~'; ~ov'1/'afre f Beacon HiIU Brittany 1-6~ and Johnny
Cake Ridge Additions -Street Ovc~fii}y, alon~iiv7th three public hearings to follow regarding
Project 853 - Woodgate 1" Additiart}~roject;~~ - Parkcliff 1-3'~ Additions and Project 8S6 -
Ches Mazk 1-5~ Additions Street O?t?A~'~a~;~~:~:cxk~~irector Colbert gave an overview of
Projects 795, 853, 854 and 856. A~fsfaQi'r~C~f~~~ohn Gorder gave a staff report on
Project 795.
Mayor Awada opened the public hearing for Project 795. There being no public
comment, she closed the .public hearir~:~{ discussion back to the Council.
;.
.;.;.
5~:..• •......... ~~~•'• •.....•
Eagan City Council Meeting Minutes
November 20, 2001
Page 4
Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve
Project 795 (Covington Lane /Beacon Hill /Brittany 1-6m /Johnny Cake Ridge Additions -
Street Overlay) and authorize the prepazatiori of detailed plans and specifications.
Aye: 5 Nay: 0 '
• ' PROJECT 853, WOOD~~lr:~'E laz ADDITION STREET OVERLAY
City Administrator Hedges ~tt'odµ~ed this item re~azding the prepazation of detailed
plans and specifications for Project 85~~~~r.i`#~on -Street Overlay). Assistant City
Engineer John Gorder gave a staff repprf,, "' ' • """ • • • • "• '•''
:~;
. Mayor Awada opened the pub3ic'hearing. There being no public comment, she closed the
public hearing and turned the discussion back to the Council. .
Councilmember Carlson moved, Councihnember Bakken seconded a motion to approve
Project 853 (Woodgate 151 Addition -,;;Meet Ov.~;lay and authorize the prepazation of detailed
plans and specifications. Aye: 5 Na~f ~ `•'==~' •
PROJECT 854, PARKCL'•1sT.-~J~' ADDITIONS STREET OVERLAY
City Administrator Hedges iritroduce8't2i1`s~it~iiri7eg~•ding preparation of detailed plans
and specifications for Pazkcliff 15t - 3rd Additions -Street Overlay. Assistant City Engineer
gave a staff report.
Mayor Awada opened the public hearing.
Art Link, 4665 Pazk Cliff D~.~i~,ti~,~de timing of the project since some of the
::•~ •:
streets have only been in existence s~~' I~84. He ggested that another seal coat be done at
this time rather than an overlay. Publiir~~:irector Colbert explained that an entire
neighborhood is looked at collectively rather'iffa~i~~i;ate street segments in an effort to bring
the entire neighborhood up to one level. He stated ttial~#tsiite reconstruction work could be
necessary at a greater assessment percentage as compared to the overlay program if the project is
delayed.
There being no further public comment, Mayor Awada closed the public hearing and
turned discussion back to the Counc~{;~ • f•~ ~ t
Councihnember Bakken moved, Courl~##'inember Fields seconded a motion to approve
Project 854 (Pazkcliff 15t - 3rd Addt~.t~s - Stp~Overlay) and authorize the pmpazation of
detailed plans and specifications. ~~ ~ ~~.;:;f~: ..{ __
PROJECT 856, CHES MAR 1~ - 5'~ ADDITIONS STREET OVERLAY
City Administrator Hedges introduced this item regarding the preparation of detailed
plans and specifications for Project 8~,b,:#~~5~at ~~` - 5'~ Additions -Street Overlay).
• ~:
Assistant City Engineer Gorder gaKe:~;~#3~`ie~ioi~:;::,.
r,.•.•
L'~... ::
Eagan City Council Meeting Minutes
November 20, 2001
Page 5
Mayor Awada opened the public hearing. There being no public comment, she closed the
public hearing and turned discussion back to the Council.
Councilmember Cazlson moved, Councilmember Fields seconded a motion to approve
Project 856 (Ches Mar 1~` - Sm Additions -Street Overlay) and authorize the prepazation of
detailed plans and specifications. Aye;.S:; Nay: 0
•.... •. • ........... ..•.:~r
CLIFF LAKE ROA~~ KYLE WAY TRAFFIC ANALYSIS
Ii••
City Administrator Hedges introduced this item regazding an engineering traffic analysis
for the intersection of Cliff Lake Road and Kyle Way. Public Works Director Colbert gave a
staff report. He indicated that upon engineering review of the intersection and an evaluation of
the existing traffic control and site ctii'~itions, it appears that the intersection does not currently
meet the Minnesota Manual of Unif't Traffi~~ontrol Devices (lV1nMUTCD) requirements for
additional traffic control measures.
Jack Puterbau ex ressed '" ' • • e evaluation and discussed his
concerns regarding pedestrian safet}~: ' • • • • • • • • • • • ... ...... , , ,
Councilmember Tilley and Carlson discussed the possibility of a flashing pedestrian
light.
..:
Mayor Awada stated that an overall pglic~~i~ts'be reviewed to ensure consistency for
all crosswalks throughout the City;.:~rk~'~#i~#' $akken agreed.
.{
Mayor Awada moved, Counc~ ~thei Cason seconded a motion to receive the
engineering traffic analysis for the inters~ctio~t;lv}j.~f Lake Road and Kyle Way /Cub Foods
entrance and deny any further consideration of adt~i#~ traffic control improvements at said
intersection. Aye: 5 Nay: 0 "' ~ -
Councilmember Tilley moved, Mayor Awada seconded a motion to direct staff to
conduct a study of flashing warning lights at pedestrian crossings throughout the City to be
presented at a Council work sessio~~:~ry;:,E~e;S:• Nay: 0
:•:::~:~ ' 'r:::~ : ~''
CHARTER COMMISS~'4~1~1- R13JEST TO USE COUNCIL CHAMBERS
f;.;;;
s ;::::
City Administrator Hed~xo~:£lifs?~ation regarding a request by the Charter
Commission to use the City Codi~~~-~~~a~•meeting location. -~
Betty Fedde, member of the Eagan Charter Commission, stated that the Charter
Commission is a judicially appointed commission comprised of Eagan residents. She read a
letter from First Judicial District Cl~e~ ~~~iard Spicer recommending that the City provide
the Eagan Charter Commission ~s3ig`~ ~••.~'~.~' Hall at no charge.
.:,~.:
..... .:
.;:. •: s
..•• ........ ..•J.• ...il'i
Eagan City Council Meeting Minutes
November 20, 2001
Page 6
Councihnember Bakken asked in what capacity Betty Fedde was speaking, as a Charter
Commission member or a private resident and did the Charter Commission ask her to appeaz on
their behalf? She stated she had been elected Chair of Charter Commission.
Michael Dean stated that the City Council has the authority to allow use of the Council
Chambers which is what the Charter C~xmission is requesting. -
Mayor Awada asked City Attoii~iey Dougherty to explain the role of the Charter
Commission and the legislative brancl~~.f'~3i~~~~t~i;•~gulates the City.
Councilmember Carlson state~~si~e felt if the Charter Commission were allowed to utilize
the Council Chambers, a precedent witi~tl be set and other community groups would have to be
treated the same.
Councilmember Bakken stated that the Council is trying to be consistent with all
community groups. f•~ ~ f
;:;:
- Councihnember Tilley asked v man~?~ty appointed Commissions meet in the
Chambers and why the Charter Commmssion w~sls the Chambers rather than the Community
Room. Staff indicated there are six ~~~k;~c~r;is~t~r Commissions that use the Council
Chambers. Bette Fedde explained tN~'il'i~~~~~C~ion prefers to use the Council
Chambers rather than the Community Room due to scheduled reconstruction of the Community
Room and the fact that the Chambers would be more conducive to their meeting needs and would
be more convenient for residents and guests who will be attending the Charter Commission
meetings . ; f;
Michael Dean spoke at lengtil~i~t~tiarter Commission feels they are as much
a part of the City as other commissi:~~• ::f
Councilmember Tilley stated she do~~ct~~•problem with letting the Charter
Commission use the Council Chambers. .
Councilmember Fields stated she felt that residents viewing the various commission
meetings would be confused by the Charter Commission members who also serve on City -
appointed commissions given that residents aze only allowed to serve on one commission at a
time. She felt it would not be clear t,~#~~if;?E~art~;~Rission is not appointed by the City.
' Councihnember Carlson m~iv~i, Coui~~nember Fields seconded a motion to deny the
Charter Commission's request to the Cit~!;~puncil Chambers as the Charter Commission's
meeting location. -Aye: 4 Nay: ~::'~~}~~.:s~~.
HISTORICAL SOCIETY -•CUIVINIISSION STATUS
Mayor Awada moved, Councihnember Bakken seconded a motion to continue
consideration of the creation of an Ad~i~##8tt~p~al Commission to a future Council work
session. •~~'
z=:..
r:.
S's ... ............. .......
Eagan City Council Meeting Minutes
November 20, 2001
Page 7
NEW BUSINESS
REZONING, PRELIMINARY SUBDIVISION, AND VARIANCE (BERGIN ADDITION)
TOM BERGIN; SR
' City Administrator Hedges intrs~$~ced this item regarding a rezoning of a five acre parcel
from A(Agriculture) to R-1 (Residenti$~~ingle Family) located on Deerwood Drive and a
preliminary subdivision to create two lots for single family dwellings and one outlot for park
purposes and a vaziance from the imprpfj~G:;$ct'~„ss requirement to allow unimproved
access on a five acre pazcel located on ~l~dot~ ~~5rivo: ~ ~ei~or Planner Ridley gave a staff
report. ~ ~;
Tom Bergin questioned the storm sewer chazges. Mayor Awada explained that all
residents pay the storm sewer fees when their property is developed.
Councilmember Bakken movei;~~Councilmember Fields seconded a motion to approve a
Rezoning of a five (5) acre parcel froi~:~1(Agriture) to R-1 (Residential Single Family)
located on Deerwood Drive in the SV~~. of Seen 22. Aye: 5 Nay: 0
Councilmember Carlson movj~~'`l,~'~',>~1~s~t F;ids seconded a motion to approve a
Preliminary Subdivision to create two'~Ots~~c~'siii$~~~i~y~:dwellings and one outlot for park
purposes (Bergin Addition) and a Variance from the improved public street access requirement to
allow unimproved access on a five acre parcel located on I3eerwood Drive in the SW %. of
Section 22 subject to the following conditions: Aye: 5 Nay: 0
1. The developer shall comply with the fo114?~'?~~:~11azd conditions of plat approval as
adopted by Council on Febru~a~y;~;~;~}~:~~:~;~4; G1.
2. The property shall be final p~a4fi't~° ~r
3. An individual'lot tree preservat#i.~ `i~:.uvill'~te required at the time of building permit
~.
application for Lot 2.
4. A cash dedication of approximately $5,13~~'iit-#i~ijf on-site water quality ponding shall
be required for this development.
S. The transfer of Outlot A to the City shall occur prior to issuance of a building pemut for
Lot 2, Block 1, Bergin Addition.
6. If the development is allowed to utilize a private driveway for access to both lots, the
developer shall provide a prig' .'$~way,~v1:;~~ss to both lots, the developer shall
provide a private access ea~tif'agi~[4~~d-f'i+Cview and approval by the City
ti.~, ..::
Attorney prior to final subd~~'sion apps~al.
r.;.;;: .
tl~~:;~t~:~Q:~~ :HARD '__
r •e::'s:~'r::•:::... :•:
There were no visitors who wished to speak.
ADJOURNMENT
The meeting adjourned at $.~~~4ii'~ ~ .~S..f '~
...•' ..
Sti•... .: 1:. .•.. •. ~... ~~
Eagan City Council Meeting Minutes
November 20, 2001
Page 8
Date
Deputy City Clerk
If you_need these minutes in an alternative form such as large print, Braille, audio tape, etc.,
please'contact the City of Eagan, 3830:~~1,ot Knob Road, Eagan, MN 55122, (651)'681-4600,
(TDD phone: (651) 454-8535). ....
~ ~ l.'.S•~~•
The City of Eagan is committed to the'~'>it~~s'R;have equal access to its programs,
services, activities, facilities and emplo~tii'~It vvit~ie~a4~~~'to race, color, creed, religion,
national origin, sex, disability, age, se~i~r1 orientation, marital status or status with regazd to
public assistance. %~~f
::.
'r ~:
.:
~~ .
I ~'~':•
. .,.:dA
:
}
:•} .~ •,•
:•.:
OF
SPECIAL GOALS WOI •_~HOP OF TH~~;AGAN CITY COUNCIL
THURSI~~;;~;:~Q~.$ 1, 2001
CITY HALL~~~'~~11r~1TY ROOM
4:30 P.M.
Present: Mayor Awada, Councilmembers, Carlson, Fields and Tilley, City
Administrator Hedges, Director~~.t~###~tig~~a#~~;~ervices VanOverbeke, Chief
Financial Officer Pepper, Parks'ani~''lte~daf~'tra~i33~ector Vraa, Public Works
-Director Colbert, Police Chief Therkelsf~~and In#ai:~a to the City Administrator
Lord. Councilmember Bakken was absdue to.;$~~; wife giving birth to their f rst
child. '''-'
CONSIDER WATER, SANITARY SEWER, STREET LIGHTING, STORM
DRAINAGE & WATER QUALITY BUDGETS
City Administrator Hedges intrq~iuced and distributed the 2002 proposed Public Utilities
Budget. The City Council discu3~.$i#t~y~,budget proposal and directed staff to prepare the
final Public Utilities Budget for cctri~~x&'f~t~lt.::.
CONSIDER O~VNERSHIP'~ROPS,AI,~:;~R WESCOTT SQUARE
City Administrator Hedges briefrcl the City Council on a meeting that took place with
CommonBond Communities regarding their interest in acquiring Wescott Square
Townhomes. The City Council discussed the process that would need to be followed
should CommonBond be named as owners and redevelopers of Wescott Square. The City
Council directed staff to write ~;3~~t~~;t<>:Gorrlxxt~x~$p~}d to further inquire about
CommonBond's approach to ma~i~gesi~i~~:~tidxi3~~.~itial requirements. Councilmember
Bakken reminded the Council that he waclxlil serve as:the Council liaison for
CommonBond. At the direction of the C~~~~ounci:~~~ resolution of intent to use eminent
domain in the event that CommonBond ~i~point~t#~s future owners and redevelopers of
Wescott Square will be placed on the November 2~:~ity Council agenda.
PROPOSED AMENDMENTS TO MVTA JOINT POWERS AGREEMENT
AND BYLA?~3F3
The Cit Council reviewed t :I~kXTi~ sm~wly..~rA,~osed Joint Powers Agreement (JPA)
and bylaws The•City Council:clx}r4~~f;:to see the at-large position on the
MVTA board retained. The City Council directed staff to voice the City Attorney's
concerns over the new JPA and bylaws to the M.~A. ~ -
GOALS UPDATE
/~
The City Council agreed to ask
retreat. The tentative date for the
r at the City Council's annual
November 26 or 27.
The City Council reviewed staff's recommendations, and it was the consensus of the City
Cpuncil to proceed in appointing the recommended legal services providers. The City
Council will consider the appointment of legal services providers at the November 8,
2001 City Council meeting. ::•
• CHARTER'~~3MMI~S~ON
.: ~ ...:
The City Council reviewed corres~b~c~}~~s ~~t,{~,~ity from State of Minnesota First
Judicial District Jud e Richard S "`~~t~i'e'•'ardir~ '~31td~tiailabilit of meetin s ace for the
g )~~ g $..::~ y g P
Eagan Charter Commission. The City Council directed staff to send a response to Judge
Spicer stating that the City has continually offered the Charter Commission meeting
space in the City Hall Community Room and further, that the Charter Commission is not
an appointed commission of the City Council.
ICE SKATING SH>~L;~'~~~;~~~,.DING IN CENTRAL PARK
The City Council gave direction to thi~~prC tq,,c~8i- the ice skating shelter in Central
Park as a capital expenditure from tl~e:~?~fi7s,s~f~~~i2nd•to be included in the 2002 CIP.
HIGfi ALERT TERRORISM
Police Chief Therkelsen briefed.the City Council on how the City has proceeded in the
wake of September 11. Therkelsen stated that the police department is in constant
communication with other gov~td~~:i~k~22tc}~xding at the State and Federal levels.
Therkelsen also reviewed new'ii'~i~iia.pirtiG" t Ea an olice officers. The Cit
t.~~:~4~: g P Y
Council discussed the role of the City Coil shou~.a disaster occur. It was agreed that
the City Council should not be involved i3:c:#~e day~Lv~day operations of the disaster
recovery; rather, the City Council would~i~come ir~¢~ved when resource needs have
been exceeded or if policy decisions need to be magic
IGH-BROADMOOR/ROYAL OAKS
City Administrator Hedges updated the Council ott;~e Broadmoor development, and
stated that the developer have satisfied all conditi0rto vacate utilities.
City Administrator Hedges briefed the Council al~ti the meetings with ECVB
representatives regarding the proposed restructuri~ig'nf the ECVB.
GIBRALTAR TRAIL
/~
Public Works Director Colbert brid the City Council'on the findings and costs
associated with the Gibraltar Trail~}~Qvements. Ct'i~rt stated that Gibraltar Trail
meets City flood standards, and afteF:~fts~~t~~33~#.~~'?~sion and visual inspections of the
storm sewers in Gibraltar Trail, no bloc~:bi~e~~fects were found. Consequently, at the
direction of the City Council, a letter will be sent from the City to the residents of
Gibraltar Trail stating that the City will make attempts to seek additional storm mitigation
funding from the State; however, due to budgetary limitations, the improvements cannot
be made at this time. The City C~,i3tfs3~~Q~;~ii~~,~fty should know whether
additional funding will be available by~~'ui~q~'~(i0~::
. A,l,~~~URN
., .
The meeting adjourned at 7 P.M'• "" ,
Date ~ , .. City Clerk
If you need these minutes in an alternative ~di7
Eagan, 3830 Pilot Knob Road, Eagan, MN 551
The City of Eagan is committed to the policy
facilities and employment without regard to r
orientation, marital status or status with rem
Braille, audio tapes, etc., please contact the City of
T1D phone: 651-454-8535).
to its programs, services, activities,
origin, sex, disability, age, sexual
/i
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1. Resignation/Clerical Technician IIUCommunity Development--
ACTION TO BE CONSIDERED:
To accept the resignation of Barbara Majchrzak as a Clerical Technician III in Community
Development.
Item 2. Clerical Technician III/Community Development--
ACTION TO BE CONSIDERED:
To approve the hiring of Shelley Nelson as a Clerical Technician III in Community
Development.
Item 3. Seasonal Street Maintenance Workers--
ACTION TO BE CONSIDERED:
To approve the hiring of Molly Hibbard and Jeff VanOverbeke as seasonal street maintenance
workers.
Item 4. Part-time Seasonal Ice Arena Supervisor/Civic Arena--
ACTION TO BE CONSIDERED:
To approve the hiring of Lori Jorgenson as a part-time seasonal ice arena supervisor at the Civic
Arena.
/9
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
CONSENT AGENDA:
C. APPROVE 2002 LICENSE RENEWALS
ACTION TO BE CONSIDERED:
• To approve 2002 Trash Hauler License Renewals- Commercial -Residential -
Construction /Demo
• To approve 2002 Commercial Fertilizer License Renewals
• To approve 2002 Tree Contractor License Renewals
• To approve 2002 Tobacco License Renewals
• To approve 2002 Pet Shop License Renewals
FACTS:
• Staff has reviewed all the renewal applications and deem them in order.
ATTACHMENTS:
• List of all renewals is attached as pages to
ao
2002 NEW TRASH HAULER APPLICATIONS
Highland Sanitation
1811, Century Avenue
Newport, MN
2002 TRASH HAULER LICENSE RENEWALS
Commercial
Triangle Rubbish
1881 S. Lexington Avenue
Mendota Heights, MN
2002 TRASH HAULER LICENSE RENEWALS
Residental
Triangle Rubbish
1881 S. Lexington Avenue
Mendota Heights, MN
2002 TRASH HAULER LICENSE RENEWALS
Construction/Demo
JME of Monticello
1401 Fallon Avenue
Monticello, MN
Walter's Recycling & Refuse
P.O. Box 67
Circle Pines, MN
G. Logan & Sons Hauling
1484 Iglehart Avenue
St. Paul, MN 55104
Henningsen Construction
13926 Duluth Street
Apple Valley, MN
ai
2002 COMMERICAL FERTILIZER LICENSE RENEWALS
Green Masters
8744 James Avenue S.
Bloomington, MN
~a
2002 TREE CONTRACTOR LICENSE RENEWALS
Roggenbuck Tree Care
16644 Imperial Way
Lakeville, MN
R&R Tree Experts
24546 Cedaz Point Road
New Prague, MN
Henning, Rohde & Associates
3259 Terminal Drive
Eagan, MN
~3
2002 TOBACCO LICENSE RENEWALS
Silver Bell Liquor Duckwood 66
1983 Silver Bell Road 3575 Pilot Knob Road
Eagan, MN Eagan, MN
ay
2001 NEW MASSAGE ESTABLISHMENT LICENSE APPLICATION
Midwest Facial Plastic Surgery & Aesthetic
Skincare
3440n O'Leary Lane
2001 PET SHOP LICENSE RENEWALS
Waters of the World (Wet World)
3390 Coachman Road
Eagan, MN
a6
Agenda Information Memo
December 11, 2001, Eagan City Council
D. RECEIVE BIDS AND AWARD CONTRACTS FOR
CITYWIDE RADIO SYSTEM UPGRADE AND
APPROVE THE FINANCING PLAN
ACTION TO BE CONSIDERED:
To award contracts to the low bidders in three of the five pazcel bid areas, to reject the
low bid in two of the five parcel bid azeas, of the citywide radio system upgrade project
and approve the financing plan.
FACTS:
• The current police and fire communication equipment was last upgraded in 1988
with communication equipment for other departments including public utilities,
streets and pazks and recreation being older than that.
• The current communication equipment has exceeded the expected life span for the
system.
• In 1995, the decision was made to replace the entire citywide radio system in
2001 and some funds were set aside for the project.
• In 2001, the city contracted with a Consulting Engineer, Leonard Koehnen, to
develop the Specifications.
• The contractor bids have been received and reviewed by the Consulting Engineer
and City Staff.
• Concerns were raised about the low bidder (Integrated Dispatch Solutions) in the
Parcel # 2 Request For Proposal Bids. The City Attorneys Office and staff have
reviewed the concerns and found there aze no legal grounds to not accept the bid.
• The staff recommendation is to awazd contracts to the low bid contractors in
Parcels 1, 2 and 5 of the Citywide Radio System Upgrade Project.
a~
• The staff recommendation is to reject all bids for Parcels 3 and 4, which involve
the mobile and portable radios. Staff will work with the radio consultant, city
attorney and the State Contract Bid to further evaluate options to acquire and
install the mobile and portable radios.
• Due to the length and complexity of the bid responses they are not included but
are available to any City Council member for review if desired.
ATTACHMENTS:
• Enclosed on page ~ is a summary of the bids received for each of the five
Parcel Areas of the project.
• Enclosed on pages~(Z through is a memo from Director of
Administrative Services Gene VanOverbeke recommending a financing plan.
~~
~~
COMMI nllr..arlru~e Fnr;nlFfRmr; SERVICES
FOR TFf PEW MILLEPNILM
trtrww.911 radio.net
November 12, 2001
1VIr. Ken Southorn
Eagan Police Department
3830 Pilot Knob Road
Eagan, MN 55118
Leonard J. Koehnen, P.E.
Consulting Engineer
Leonard J. Kcehnen and Associates, Inc.
9348 Jonathan Road Woodbury, MN 55125
Voice: 651-739-1614 Fax:651-714-5868
E-Mail: lenk911 @aol.com
Regarding: Report on bids received Radio Project
Dear Ken:
1961-2001 40 years in
the wireless industry
'~ ~~„
Enclosed are my analysis of the bids received on October 19, 2001 for the radio project.
Here is a summary of the bids:
FIILM PARCELI PARCEL2 PARCELS3~ PARCELS
- Furniture E911 Center Dispatch Consoles Mobile and Closed Circuit
and radio system Portable Televisiaa
Radios
INTEGRATED DISPATCH SOLUTIONS 584,651.09 $1,032,456.64 5220,110.36 No Bid
Wycoff, NJ
TWO WAY COMMUMCATIONS,INC No Bid 51,24190.82 5187,471.49 No Bid
Eau Claire, WI
ANCOM No Bid $1,244,909.15 5402,204.47 No Bid
Burnsville, MN
MOBILE RADIO ENGINEERING No Bid No Bid 5245,162.55 No Bid
Golden Valley, MN
CAPITOL COMMTJNICATIONS, INC No Bid No Bid 5280,586.89 No Bid
Saiat Paul, MN
FLOYD TOTAL SEC[JR1TY No Bid No Bid No Bid S 1 S 1,458.88
Bloomington, MN
WATSON FURNII'[TRE SYSTEMS 546,420.16 No Bid No Bid No Bid
Bainbridge, Washington
SUMMARY OF LOWEST POSSIBLE t. it k ~
~ .Z'=~ ~*Fa'~ _~
' ~ ~ ~
51,417,807.17
COMBINATION..not necessary best choice ~ ':~~? ~` , • ..
Wireless and Electronic Communications Engineering Since 1984
Consulting Engineering of Sophisticated Electronic Communications Systems and Their Facilities.
Registered Professional Engineer Licensed in 7 States
40 Years of Wireless Communications Experience
a9
,~ ;~
F i:,
TO:
FROM:
DATE:
SUBJECT:
MEMO
city of eagan
City Administrator Hedges
Director of Administrative Services VanOverbeke
December 5, 2001
Radio Replacement System-Financing Plan
The City's 1995-1999 Capital Improvements Program identified a need for a new
City wide radio system in 1998 with funding to come from the general fund
balance. In December of 1999 the City Council authorized the transfer of
$1,250,000 to the Radio Replacement Improvement Fund to provide for the
financing of the replacement system. The estimated cost included in the CIP
was a very rough estimate and was not changed over the years for either
inflation or changes for the cost of newer technologies. Since there was
uncertainty as to the ultimate final cost, interest earnings on the $1,250,000 were
credited to the General Fund and the available allocated funds remained at
$1,250,000. Through this process it was also assumed that the money set aside
from the General Fund should cover only the obligation for general government
and the enterprise funds (water and sewer) would be charged their fair share
when the total costs were determined.
Based on the bids that were received the total costs and preliminary cost
allocation would be as follows:
Bid Amount
Consultant Fees
2% Contingency
Project
Total City of Eagan
General City of Eagan
Water & Sewer City of
Rosemount
$ 1,417,807 $ 1,288,595 $ 84,187 $ 45,025
31,329 28,474 1,860 995
28,356 25,772 1,684 900
$ 1,477,492 $ 1,342,841 $ 87,731 $ 46,920
Since, two parcel bid areas are being recommended to be rejected, revised costs
will be inserted into the matrix when they have been determined.
It is my recommendation that the amount required for the City of Eagan -
General be paid first from the $1,250,000 and the required balance be allocated
from the general fund balance to provide full funding for the City's general share
covering Police, Fire, Streets and Parks and Recreation. In addition I am
recommending that the Water and Sewer Departments each pay 50% of the
amount determined to be the share of City of Eagan -Water & Sewer. Exact
30
amounts for each funding source will be determined when all costs have been
identified.
The City of Rosemount is responsible to pay their share directly to Eagan. The
final payment amounts will be adjusted to only fund the amount of the
contingency that is actually used. It is anticipated that most payments will be
made during 2002.
There are two additional expenses related to the project that are not included in
the above funding recommendation. These include replacement of flooring in
the dispatch center to be paid for from general renewal and replacement funds
and water damage repairs also in the dispatch center for which funding sources
are to be considered when responsibility for the leak is determined.
Please advise, if you would like to discuss this recommendation or if you would
like any additional information.
Dire r of Administrative Services
cc: Chief of Police Therkelsen
Director of Public Works Colbert
Director of Parks and Recreation Vraa
Chief Financial Officer Pepper
3/
Agenda Information Memo
December 11, 2001, Eagan City Council
E. PARTIAL RELEASE OF DEVELOPMENT CONTRACT (EAGAN
POINTE) -DUKE CONSTRUCTION LIMITED PARTNERSHIP
ACTION TO BE CONSIDERED:
To approve release of the developer from certain obligations under the development contract for
Eagan Pointe.
FACTS:
• The final subdivision for Eagan Pointe was approved and the associated development
contract executed in December of 1999. Lots 2, 3 and 5 have been developed and the
developer has requested that the City release the developer from certain obligations under the
Development Contract as it relates to Lot 2, 3 and 5.
• Lot 4 remains vacant and the contract will remain in effect as it applies to Lot 4.
• The owner and developer have executed a Partial Termination of Development Contract,
which was prepared by the City Attorney and is now ready for execution by the City.
ATTACHMENTS:
None
3~
Agenda Information Memo
December 11, 2001, Eagan City Council
F. EXTENSION FOR RECORDING FINAL PLAT - (FOX FOREST
SECOND ADDITION)
ACTION TO BE CONSIDERED:
To approve a 90-day extension for recording the final plat for Fox Forest Second Addition,
consisting of two lots located on Lexington Way in the SE '/< of Section 22.
FACTS:
• A letter from the applicant's surveyor (John Oliver & Associates, Inc.) indicates that delays
in the acquisition of updated title insurance documents have also delayed the recording of the
plat.
This proposed extension would allow until March 4, 2001 to record the final plat. The final
plat was approved on July 5, 2001. A previous 90-day extension was granted on September
4, 2001.
ATTACHMENTS:
Letter from Gary Hams dated December 3, 2001, page
33
1oht1 Oll ver & Assoc~a tes, Inc.
4ot West Travelers Trsll, Sulte !00
C/r// Pnd/neerlnr ~: Burnsville, AI1Y S13J7
LnnOSnne~lnt (6t4f d94-3041 • Pai (6ld) ddh3040
LnOP/nnnlnd W'Ww./ollveratsoacom
December 3, 2001
Hon. Mayor 8~ City Council
City of Eagan
Attn: Marilyn -Planning Dept.
3830 Pilot Knob Road
Eagan MN. 55122-1897
via: fax 8~ deliver with check
Re: FOX FOREST SECOND ADDITION -Final plat extension
Honorable Mayor 8~ City Council:
On behalf of our client, Mr. 8~ Mrs. Peter Ramstad, we are hereby
requesting an extension of ninety (90) days for the processing of the final
plat of FOX FOREST SECOND ADDITION. Delays in the acquisiton of
updated title insurance documents have caused this need for additional
time as was the reason for the August similar request.
Also included is a check in the amount of $75 to cover the costs
associated with the processing of this request.
Sincerely;
For J hn Oliver 8~/°`ssociates, Inc.
/~Pei~--~-A~(r~. Ramstad
Gary
cc: Pete Ramstad
Dale Vogt
Dfffces in ~Ik Rri`~er Burr~srr"Jle RECEIVED DEC 0 ~ 2~
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
G. PROJECT 7908 CENTRAL PARKWAY, RIGHT OF WAY ACQUISITION
ACTION TO BE CONSIDERED: Approve the purchase agreement for right of way
acquisition from Joe Miller Farms, Inc., and the Easement Acquisition/Exchange and
Master Development Agreements with Lockheed Martin Corp. for Project 790R (Central
Pazkway), and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• Project 790R provides for the street and utility improvements along Central Pazkway
from Pilot Knob Rd. (at Highsite Dr.) to Yankee Doodle Rd. (at Federal Dr.) to
accommodate the City's future Ring Road as well as providing improved access to the
City's new Central Pazk/Community Center and other future developments along this
roadway alignment.
• Extensive public rights of way and easements had to be acquired from Joe Miller
Farms, Inc., and Lockheed Martin Corp. to accommodate this public improvement
beyond what could be dedicated within the City's new Central Park property.
• An acceptable land acquisition agreement was reached with Joe Miller Farms, Inc.,
allowing the City to purchase the needed property for $501,834.90 and then assess
this cost back against the residual land, deferring with interest its collection until time
of sale, development or subdivision of the residual land.
• Concurrently, staff was also working with Lockheed Martin Corp. to similazly acquire
needed right of way and easements. Part of this acquisition involved exchanging some
of the excess/severed land acquired from Joe Miller Farms, Inc., and purchasing the
rest for $26,757.50, which will become a cost of the project and proportionately
assessed to Joe Miller Farms, Inc., and the City's Central Park. In addition to this
acquisition and land exchange agreement, a Master Development agreement also had
to be prepared addressing many other issues associated with converting Lockheed's
previous internal private drive into a Public Street (i.e. parking lot setbacks,
screening, stall loss mitigation; storm drainage assessment deferments; access control;
signage; etc.)
• These agreements have been reviewed by the City Attorney's Office and the Public
Works Director and found to be in order for favorable Council consideration.
,~s
Agenda Information Memo
December 11, 2001
H. APPROVE CURRENCY EXCHANGE LICENSE APPLICATION FOR
PAYDAY, INC.
ACTION TO BE CONSIDERED:
To continue indefinitely the currency exchange license application for Payday, Inc.
FACTS:
• Staff has not had an opportunity to thoroughly complete their review of this item. It
is being requested that the Council continue the item indefmitely to provide staff
with additional time to process and review the application.
36
Agenda Information Memo
December 11, 2001
I. APPROVE CHANGE IN MANAGEMENT AT SPEEDWAY SUPERAMERICA STORES
ACTION TO BE CONSIDERED:
To approve a change in management of the Speedway SuperAmerica stores located at 4200 E.
Highway 13 and 2250 Cliff Road, subject to Police Department review.
FACTS:
A change in management has occurred at the above referenced SuperAmerica store locations.
The new manager of the SuperAmerica store located at 4200 E. Highway 13, Bart Ryan, has
completed the necessary forms and paid the appropriate investigation fee. Stacy Swanson, the
new manager of the SuperAmerica store located at 2250 Cliff Road, has also completed the
necessary forms and paid the investigation fee.
The management changes are in the process of completion and should be approved subject to
review and recommendation by the Eagan Police Department.
~~
Agenda Information Memo
December 11, 2001
LOT 15, BLOCK 3, HILLS OF STONEBRIDGE PLAT 2
EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility
easements and schedule a public hearing to be held on January 8, 2002.
FACTS:
• On December 4, 2001, City staff received a petition from Mr. Allen Gorell, 4063
Camberwell Drive North, requesting the vacation of a portion of an existing drainage and
utility easement on his property, Lot 15, Block 3 Hills of Stonebridge Plat 2, west of Dodd
Road and north of Diffley Road in east-central Eagan.
• The easement was dedicated to the City as part of the Hills of Stonebridge Plat 2 to
accommodate a public storm sewer pipe along the property's south lot line.
• The purpose of the request is to allow an addition to the existing garage on the property,
which is proposed to encroach into the easement approximately 8 inches wide by 5 feet long.
• Mr. Gorell, as part of the building permit application, is proposing to construct the footings
for the addition to an extra depth to provide a more secure foundation in the event the storm
sewer pipe requires excavation for repair or replacement.
• Notices will be published in the legal papers and sent to all potentially affected and/ or
interested private utility owners for comment prior to the scheduled public hearing.
ATTACHMENTS:
• Legal Descriptions/Graphics, page and
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Location Map
12/03/01
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Description Sketch for: ALLEN & JEAN GORELL
CAMBERWELL OR1VE. EAGAN
Proposed legal description to wcote a portion of o drainage and ut7ity easement
All that part of the drainage and utlity easement lying over, under and oaoss the southerly 10.00 feet of Lot 15, Block
3. HILLS OF STONEBRIOGE PLAT 2. according to the recorded plot thereof, Oakoto County, Minnesota, as
delineated and dedicated on said HILLS OF STONEBRIDGE PLAT 2, described os follows:
Commencing of the intersection of the south line of said Lot 1S and the westerly right of way line of Camberwell Drive
os delineated and dedicated on said HILLS OF STONEBRIDGE PUT 2: thence on an assumed bearing of South 81
degrees 48 minutes 03 seconds West, along sold south line of lot 15, o distance of 49.37 feet; thence North 08 degrees
11 minutes 57 seconds West, a distance of 10.00 feet, to the point of beginning of the land to be desabed; thence
South 81 degrees 48 minutes 03 seconds West, o distance of 4.78 feet; thence South 17 degrees 26 minutes 56 seconds
East, o distance of 0.77 feet; thence North 72 degrees 33 minutes 04 seconds East, o distance of 4.72 feet, to the point
of beginning.
Proposed legal description to wcote o portion of o ingress and egress easement
per Document Number 922865.
Alt that port of o ingress and egress easement per Document Number 922865, lying over, under and across
the southerly 10.00 teat of lot 15, Block 3, HILLS OF STONEBRIDGE PUT Z, according to the recorded plat
thereof, Dokoto County, Minnesota, descrbed as follows:
Commencing of the intersection of the south line of aoid Lot 15 and the westerly right of way line of Camberwell O-ive
as delineated and dedicated on said HILLS OF STONEBRIOGE PUT 2: thence on an assumed bearing of South 81
Gegreas 48 minutes 03 seconds West, along said south line of lot 15, a distance of 49.37 feet; thence North 08 degrees
11 minutes 57 seconds West, o distance of 10.00 feet. to the point of beginning of the Iond to be described: thence
South 81 degrees 48 minutes 03 seconds West, o distance of 4.78 /set: thence South 17 degrees 26 minutes S6 seconds
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Agenda Information Memo
December 11, 2001
K. PROJECT 99-N. OAK BLUFFS
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-N
(Oak Bluffs Addition -Street & Utility Improvements) and authorize perpetual City
maintenance subject to warranty provisions.
FACTS:
• Oak Bluffs Addition was constructed northeast of the intersection of Diffley Road
(County Road 30) and Dodd Road. This development required the installation of
sanitary sewer, water main, and storm sewer, as well as grading and new street
construction of Ethan Drive and Jacob Court, which was all performed privately by
the developer under the terms and conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
5`/
Agenda Information Memo
December 11, 2001
L. PROJECT 99-X, CHERRYWOOD KNOLL
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-X
(Chenywood Knoll Addition -Street & Utility Improvements) and authorize perpetual
City maintenance subject to warranty provisions.
FACTS:
• Cherrywood Knoll Addition was constructed to the southeast of the intersection of
Trunk Highway 55 and Louis Lane. This development required the installation of
sanitary sewer, water main, and storm sewer, as well as grading and new street
construction of Chapel Court, which was all performed privately by the developer
under the terms and conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
4~-
Agenda Information Memo
December 11, 2001
M. PROJECT 99-Z, OAKPOINTE OF EAGAN 2Nn ADDIITON
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-Z
(Oakpointe of Eagan 2°d Addition -Utility Improvements) and authorize perpetual City
maintenance subject to warranty provisions.
FACTS:
• Oakpointe of Eagan 2°d Addition was constructed to the southeast of the intersection
of Cliff Road (County Road 32) and Galaxie Avenue. This development required the
installation of sanitary sewer, water main, and storm sewer, which was all performed
privately by the developer under the terms and conditions of the development contract
agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
y3
Agenda Information Memo
December 11, 2001
N. PROJECT 99-AA, CEDARVIEW 2Nn ADDIITON
ANION TO BE CONSIDERED: To acknowledge the completion of Contract 99-AA
(Cedarview 2°a Addition - Utility Improvements) and authorize perpetual City
maintenance subject to warranty provisions.
FACTS:
• Cedarview 2°d Addition was constructed to the southwest of the intersection of Cliff
Road (County Road 32) and Nicols Road. This development required the installation
of sanitary sewer, water main, and storm sewer, which was all performed privately by
the developer under the terms and conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions. .
~Y
Agenda Information Memo
December 11, 2001
O. PROJECT 99-CC, NORTHWOOD BUSINESS PARK
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-CC
(Northwood Business Park Addition -Street & Utility Improvements) and authorize
perpetual City maintenance subject to warranty provisions.
FACTS:
• Northwood Business Park Addition was constructed to the northwest of the
intersection of Lexington Avenue (County Road 43) and Northwood Parkway. This
development required the installation of sanitary sewer, water main, and storm sewer,
as well as grading and new street construction of Northwood Circle, which was all
performed privately by the developer under the terms and conditions of the
development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
~~
Agenda Information Memo
December 11, 2001
P. PROJECT 99-EE. EAGAN POINTE
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 99-EE
(Eagan Pointe -Utility Improvements) and authorize perpetual City maintenance subject
to warranty provisions.
FACTS:
• Eagan Pointe was constructed along the southwest side of Trunk Highway 149, north
of Yankee Doodle Road (County Road 28). This development required the
installation of water main and storm sewer, as well as sanitary sewer and water
services, which were all performed privately by the developer under the terms and
conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
~6
Agenda Information Memo
December 11, 2001
Q. PROJECT 00-CC, CLIFF WOODS OF EAGAN
ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 00-CC
(Cliff Woods of Eagan -Utility Improvements) and authorize perpetual City maintenance
subject to warranty provisions.
FACTS:
• Cliff Woods of Eagan was constructed directly to the southeast of the intersection of
Cliff Road (County Road 32) and Galaxie Avenue. This development required the
installation of sanitary sewer, and water main, which was all performed privately by
the developer under the terms and conditions of the development contract agreement.
• The improvements have been completed, inspected by representatives of the Public
Works Department and found to be in order for favorable Council action for
acceptance for perpetual maintenance subject to warranty provisions.
y~
Agenda Information Memo
December 11, 2001
R. LOT 2, BLOCK 1, UNISYS PARK ADDITION (UNISYS CORPORATION
EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate public drainage and utility
easements and schedule a public hearing to be held on January 8, 2002.
FACTS:
• On November 27, 2001, City staff received a petition from Mr. Daniel Howard, of Unisys
Corporation, requesting the vacation of existing drainage and utility easements on Lot 2,
Block 1 Unisys Park Addition, west of Pilot Knob Road and north of Yankee Doodle Road in
north-central Eagan.
• The purpose of the request is to allow the expansion of the existing Unisys Corporation
office building. The existing water main will be relocated and modified with new easements
provided by the property owner via separate document as part of the building permit process.
• The easements were originally dedicated to the City as part of the Unisys Park Addition to
accommodate public water main within the development.
• Notices will be published in the legal papers and sent to all potentially affected and/ or
interested private utility owners for comment prior to the scheduled public hearing.
ATTACHMENTS:
• Legal Descriptions/Graphics, page and ~~
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posed Easement Vacation
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Unisys Park Lot 2, Blk 1
WESCO7T ROAD
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Agenda Information Memo
December 18, 2001
S. PROJECT 00-C, MURPHY FARM San ADDITION
ACTION TO BE CONSIDERED: Approve the extension of the development contract for
Murphy Farm 3rd Addition and authorize the Mayor and City Clerk to execute all related
documents.
FACTS:
• On November 20, 2001, Ray L. Miller, President, Millerville, Inc., sent Ci~ staff a letter
requesting the extension of the development contract for Murphy Farm 3r Addition for
placement of the bituminous wear course.
• Millerville, Inc. is the developer of the plat of the Murphy Farm 3rd Addition.
• The purpose of the request is to allow Millerville to delay the placement of the wear course
in Murphy Farm 3rd Addition until the 2002 construction season.
• The request would allow the contractor to complete the bituminous wear course under
appropriate climatic conditions by extending the completion date to July 15, 2002.
• The Public Works Department has found all terms to be in order for favorable Council action
for extension of the development agreement.
ATTACHMENTS:
Request Letter, page ~.
S/
No~Gmbar 20, 2DD 1
stars I.Gz~old
GonStrvction suPGwiSor
City of Ea$an
Stan,
~rccordin~.to the dG/Glopmurt co-rl"ract with tha uty ~ !;a$an the warn was to bG
comPlGtcd by this Past Svmmar for the Murphy farm 3"d Addition. WG had a~ary
intGPl'tion o f ~.omPlGtin~, within OVY deadline. itowG~/Gr, the contractor that won the bid
was not able to complete their Scheduled work. Ca1~Gn the GztramG warm tamPGratvrGS
of No~cmbcr wG wcrG hoPaful that thcy mi~rl- Still be able to comPlGtc it but they ware
not.
I am aSkin~.that the Council consider Gztcndin~.our dcadlina to July 1 S, 2DD2. I am
certain that we will be able to ha~a it completed by than.
sinccrGly,
Ray L. MiIIGr
President, MiIlGwillc, Inc.
~~ ~y y ~~~
3 ~~ ,a ~~~
~a
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
T. ~ APPROVE CONTRACT WITH SNOWCLOUD CONSULTANTS TO
CONDUCT FEASIBILITY STUDY FOR A SLIDING HILL STUDY AT
CENTRAL PARK
ACTION TO BE CONSIDERED:
To APPROVE a contract with Snowcloud Systems for an analysis and feasibility study
of a potential commercial winter tubing hill in Central Park.
FACTS:
• The Council has expressed an interest in the development of a commercial winter
tubing hill in Central Park and directed staff to identify a consultant with
appropriate design experience.
• To facilitate a wurter 2002/2003 opening and nvnimize construction conflicts,
plans for the development of a sliding hill will need to be included in the 2002
construction package.
• Snowcloud has designed tubing hills and related amenities and systems azound
the world. They are able to provide design and operational plans.
• The first phase will include a feasibility study and preliminary site analysis. An
additional contract will be required for the provision of construction plans and
specifications for grading, lighting, lift and snowmaking systems.
• The total cost for the initial study shall not exceed $1250. (subject to
transportation costs)
ATTACHMENTS:
None
S3
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
U: APPROVE CONTRACT WITH SRF CONSULTING FOR STREETSCAPING
PLAN
ACTION TO BE CONSIDERED:
To approve a Contract with the SRF Consulting Group Inc. for the development of a
Streetscape Master Plan for prinsary transportation corridors in the City.
FACTS:
• The Council had requested that staff identify a consultant and create a scope of
services for the development of a Streetscape Master Plan.
• The plan will create a unified vision and theme for the future development of a
streetscape along primary transportation corridors throughout the City, including
Central Parkway, as identified in the analysis and approved by the Council.
• The process as defined by SRF will include review sessions with the public, staff
and the Council.
• SRF is currently the lead consultant on the Central Parkway project.
• The fee for the project as proposed shall not exceed 524,845.
• The development of detailed plans and specifications for the Central Parkway
streetscape is not included in this phase. Once a theme antl vision plan have been
approved, an additional contract for a second phase will be necessary.
• Staff will need direction as to the funding source for these services.
ATTACHMENTS:
None
sy
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
V. APPROVE CONTRACT WITH CONSULTING FIRM FOR GOLF COURSE
SCHEMATIC LAYOUT AND FEASIBILITY STUDY
ACTION TO BE CONSIDERED:
To approve a Contract with Gill Miller, Inc. to develop three schematic alternatives for
potential golf course layouts in the designated study area.
FACTS:
• On November 13, 2001, the Council acted upon a recommendation from the Golf
Course Exploratory Committee Executive Committee to request proposals from
consultants to provide technical assistance with the Golf Course study.
• Council requested the consultants provide three schematic layouts; one using the
entirety of the McCarthy moratorium piece and all of Patrick Eagan Pazk, one
using all of McCarthy property and some of Patrick Eagan Park, and one using
only the McCarthy property and none of Patrick Eagan Park.
• In conjunction with a schematic layout, Council requested proposals from
consultants to provide a financial feasibility report to determine whether a course
could beself-sustaining financially, and project revenues and expenditures.
• Consultants will need to complete their work and have the finished product to the
City by mid January of 2002.
• These studies aze intended to help the Golf Course Exploratory Committee make
its final recommendation regazding the feasibility of a golf course.
• 6 responses were received by the December 3 deadline. Proposals were reviewed
by staff and the Executive Committee on December 5.
• After careful consideration of the proposals, the Executive Conuruttee selected
the firm of GiII Miller, Inc. as the preferred consultant for the schematic layout.
Fees for this firm aze $6,500.
• The Executive Committee was not prepared to approve a "fiscal" consultant, but
directed staffto contact Mr. Gill for is opinion as to a possible consultant.
S5
• The Executive Committee is scheduled to meet on Monday, December 10 to
make a selection for a fiscal consultant. That name will be brought to the Council
on Tuesday evening.
• The information addresses issues such as cost of land, interest rate for bonds, and
income/expenditures for course operation. These numbers are likely to change as
' the design consultant and financial consultant complete their work.
ATTACHMENTS:
None
NOTE: Copies of each proposal are available for viewing at the City
Administrator's office.
S6
Agenda Information Memo
December 11, 2001
~~ ~ APPROVE OFF-SALE BEER LICENSEE NAME CHANGE
ACTION TO BE CONSIDERED:
To approve anoff=-sale beer licensee name change from SuperValu Holdings, Inc. to
SuperValu Inc.
FACTS:
SuperValu Holdings, Inc., the entity that holds the off-sale beer license for Cub Foods
(1940 Cliff Lake Road), has requested a change in the licensee name to SuperValu Inc.
The change is due to internal restructuring of the company. This change will not involve
any substantive change in the underlying ownership or control of the store. Staff has
reviewed the documents that were submitted and deem them in order for approval.
S~
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
~~ ~~~~~
__ A. PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 2002
ACTION TO BE CONSIDERED:
To close the public hearing and set the 20021evy and budget considerations for the
December 18, 2001 City Council meeting.
FACTS:
• Because of the sweeping changes in the Legislature's omnibus tax bill passed in this
year's special session, the requirements to hold Truth-in-Taxation hearings were
waived by the State for the current levy and budget year. In keeping with the City's
tradition that started before Truth-in-Taxation was required, the City Council elected
to conduct this annual budget hearing.
• Parcel specific notices were mailed by the County to Eagan residents in late-
November. This year, again because of the significant changes to the property tax
structure, comparisons to the prior year were not included in the notices.
• A notice of this hearing was published in the Eagan This Week, Eagan Sun Current
and Dakota County Tribune. It invited property owners to attend this hearing and/or
send written comments.
• The City's final levy and budget will be adopted at the December 18 regular City
Council meeting.
• Staff is in the process of preparing handout material for the public hearing that can be
used at the meeting and/or mailed to interested property owners. Copies will be made
available to the Council at the meeting.
• The City Administrator will present a PowerPoint presentation. Copies of the slides
will be made available to the Council at the meeting.
ATTACHMENTS:
• Enclosed on pages .S throu Q is a copy of comparative summaries of
revenues and expenditures for the General Fund.
• Enclosed on pages ~ through ~ is a copy of the December 3 City Council
letter mailed to all Eagan residents.
S8'
2002 BUDGET
GENERAL FUND
COMPARATIVE SUMMARY OF REVENUES
General Property Taxes
Licenses
Permits
Intergovernmental Revenues
Charges for Services
Recreation Charges
Fines & Forfeits
Other Revenues
Program Revenues
Transfers
2000 2001 2002
Change
Actual Budget Budget 01 to 02
$ 12,274,640 $ 13,238,600 $ 15,979,300
20.7%
-0.4%
16.2%
-73.2%
1.5%
6.7%
20.2%
-4.8%
3.5%
297.9%
161,473 165,800 165,100
1,117,870 577,300 670,800
3,509,875 2,361,300 633,800
931,967 847,600 860,700
457,089 410,700 438,200
225,144 178,000 214,000
788,318 508,700 484,300
733,757 883,400 914,600
121.736 109.300 434.900
TOTAL GENERAL FUND $ 20.321.869 $ 19.280.700 $ 20.7_ 95.700
7.9%
sy
2002 budexp
2002 GENERAL FUND BUDGET
COMPARATIVE SUMMARY OF EXPENDITURES
12/5/2001
2000 2001 2002
Actual Budget Budget % Change
GENL GOVERNMENT 01 to 02
01 Mayor 8 Council $ 103,883 $ 103,200 $ 104,800 1.6%
02 Administration 826,721 671,300 681,500 1.5%
03 Information Technologies 655,991 704,600 976,400 38.6%
05 Finance/City Clerk 884,594 875,500 1,003,900 14.7%
06 Legal 341,104 359,800 374,200 4.0%
07 Community Development 1,228,020 1,400,400 1,388,000 -0.9%
09 Communications - 178,800 367,400 105.5%
10 Telecommunications - - -
Gen Govt Total 4,040,313 4,293,600 4,896,200 14.0%
PUBLIC SAFETY
11 Police 6,867,632 7,115,400 7,666,700 7.7%
12 Fire 950.343 1,064.300 1.155.600 8.6%
Public Safety Total 7,817,975 8,179,700 8,822,300 7.9%
PUBLIC WORKS
21 Public Works Engineering 1,234,292 1,114,400 1,204,400 8.1%
22 Streets 8 Highways 2,159,678 1,368,800 1,435,600 4.9%
24 Central Svices. Maint. 453,529 457.200 472.100 3.3%
Public Works Total 3,847,499 2,940,400 3,112,100 5.8%
PARKS ~ RECREATION
31 Parks & Recreation 2,535,033 2,659,200 2,867,400 7.8%
32 Tree Conservation 246.435 278,900 282.300 1.2%
Parks 8 Rec Total 2,781,468 2,938,100 3,149,700 7.2%
GENL GOVT BLDG MA1NT
33 Building Maintenance 495,397 547,300 564,500 3.1
Total Expenditures-
General Fund 18,982,652 18,899,100 20,544,800 8.7%
41 Contingency-uhdesignated 381,600 250,900 -34.3%
Total Expenditures + Contingency $ 1s.2so.7oo $ 20.795.700 7.9%
60
-„
:~Sfr~'~..Rs1
~_~ ~
'~' city of eagan
PATRICIA E AWADA December 3, 2001
PAUL BAI~IV
PEGGY CARLSON Dear Eagan Resident,
CYNDEE FIELDS
l~EC~Y As you know, the 2001 tax bill passed by the state legislature last spring
changed how many local government services are funded. Under the new
coundl Member law, much of the cost of K-12 education will now be paid directly by the
state rather than local property taxes. That means your school property
rrloM~s HEDGES taxes are going down, even in district 196, which recently passed an
~~« excess levy referendum.
To help pay for this new education responsibility, the state reduced or
eliminated the amount of money it gives to cities to help pay for services
Munidpat C.tnter. such aS police, fire, street maintenance, pazks and recreation programs. In
fact, Eagan will lose $1,710,300 in state funds next year. This is
3830 Pilor Knob Road approximately 8% of our Cit}~s general fund budget.
Eagan, MN 55122-1897
Phone 651.681.4600 The intent of the governor and legislature was that cities would make up
this difference in lost state funds. In fact, the state's own estimates of
i=a~: 651.68I.4GI2 reduced property taxes for next yeaz assumed that cities would increase
TDD: 651.454.8535 their property tax levies, dollaz for dollaz, to compensate for the lost aid.
This is also the position of the Taxpayers League of Minnesota, an
advocacy group which advocates for lower taxes.
Mainrenan« Facil;ry:
350] Coachman Point Unfortunately, with the state reducing the funding to cities, this leaves all
Eagan, MN s51zz cities in the unenviable position of raising the local tax rate to provide the
Phonr. G5I.68i.43oo services once funded by state tax dollars. For the City of Eagan, this is the
first time in four years that the tax rate will need to be increased. As you
~: GSI.GSI.436o know, Eagan has one of the lowest tax rates in the
TDD: 651.454.8535 metropolitan area and has taken great pride in being able to pmvide high
' quality services at a low cost to our citizens. Even with this change, our
tax rate will continue to be one of the lowest, since all cities lost state
..w.vdryrfeagan.oom funds. --
Even though we have had to make significant budgetary changes, we are
supportive of the intent of the legislature which was to have all local
services paid for locally. Ultimately, this will serve to increase local
THE LONEOAKTREE officials' accountability in their spending decisions across the state.
The :yrnbd of srrrngdt
and growth in our
°° 6/
In order to make this change less painful, the City is reducing its budget $625,000
below the original proposed levy. These cuts, combined with growth in overall market
v$lue, create a net effect for most taxpayers of no increase in city taxes, even though we
had to increase the tax rate. In fact, many property owners will actually see a decrease in
the amount paid for city services. The City of Eagan is committed to making sure that
last year's tax cut stays in your pocket.
As an additional positive note, the City's bond rating was increased last week by Moody's
Investors Services to a Aal level, the second highest rating possible. This now puts
Eagan in the top 6% of all cities nationwide. Moody's cited strong financial management
and low debt as some of the reasons for this increase. We are all very proud of this
achievement, one we have been working toward for years. This rating increase came
when Eagan was reevaluated when preparing to sell bonds to fund the Central Pazk and
Community Center, a project which is currently under construction after the successful
vote by the residents last year. Because of our improved bond rating and lower interest
rates, the taxpayers will save over $4,000,000 in interest over the 20 year life of the
bonds as compared to previous projections. This is a significant savings and
will be passed duectly down to taxpayers in the form of a lower tax rate and a
reduction of $200,000 in the City budget.
We expect to be held accountable for spending and taxing decisions, and this
year is no different. We believe it's important that our community understands how
property tax changes made at the state level significantly impact our City finances. As
always, we will continue to be committed to providing prudent fiscal management for the
residents of Eagan.
Regards,
Patricia Awada
Mayor
-~ ~~ _
Peggy Carlson Paul Bakken Cyndee Fields Meg Tilley
Councihnember Councilmember Councihnember Councilmember
6~
Agenda Information Memo
December 11, 2001
B. PROJECT 794, RIVER HILLS 9`~
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 794 (River Hills 9`~ -Street
Improvements) and authorize the preparation of detailed plans and specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets,
significantly extending their overall life expectancy. During these past twelve
years, the City has rehabilitated approximately 49 miles of local streets.
• The reclamation and resurfacing of Metcalf Drive, Medary Avenue, and Clark
Street has been programmed for 2002 in the City's 5-Year Capital Improvement
Program. In June 2001, advanced notices of this pending capital improvement
were sent to all affected property owners.
• On September 17, 2001, the City Council authorized the preparation of a
feasibility report by WSB & Associates identifying the scope, cost, financing and
schedule of the rehabilitation of the streets within the River Hills 9"'
neighborhood, located north of Cliff Road, south of Diffley Road, and west of
Trunk Highway 77.
• On November 8, 2001, the feasibility report for Project 794 was presented to the
City Council and a Public Hearing was scheduled for December 11, 2001 to
formally present and discuss the report with the adjacent property owners.
• An informational neighborhood meeting was held on December 4, 2001 in the
Community Room of the Eagan Municipal Center for the adjacent property
owners and representatives to discuss the proposed improvements. Of the 69 total
properties proposed to be assessed under this improvement, 2 persons representing 1
property attended the informational meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages~through~
• Neighborhood Meeting Minutes, pages~through~
63
River Hills 9th Addition
Street Improvements
Eagan, Minnesota
October, 2001
City Project No. 794
6 4~
'~~~ 4150 Olson Memorial Highway, Suite 300, Minneapolis, MN 55422 phone: 763-541-4800 fax: 763-541-1700
~ ~so~~o«, r„~.
f : a ~o
City of Eagan
Report for
River Hills 9th Addition
Street Improvements
City Project No. 794
WSB Project No. 1380-01
Eagan, Minnesota
October, 2001
ds
^I / ~~
~~
& Associates, lnc.
October 19, 2001
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Koad
Eagan, MN 55122
Re: River Hills 9a' Addition -Street Improvements
City Pruject Nu. 794
WSB Project No.1380-O1
lleur Ma}•or and City Council:
- At•tachel is our feasibility rep~~rt for the River Hills y+~ Additi:,:, -Street Imgrover;,enr;,
City Pruject No: 794. The report discusses the proposed irpro~; cnents and includes a ccs;
ok+itli~~n, preliminary assessment roil u*a.d schedule. -
V1%e would be pleased to meet with the City Council at y+~ur convenience to review an~.i
discuss the contents of this report.
Sincerely,
W.SB & Associates, Inc.
t ~'- ^ ~ , ` `j'~- J
David E. Hutton, P. E.
Project Manager
4150 Olson
Memorial Highway
Suite 300
Minneapolis
Minnesota
55422
763-541.4800
763.541•i700 FAX
u Minneapolis • St. Cloud • Equal Opportunity Employer
I hereby certify that this report was prepared by me or under my direct
supervision and that I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
Date: October 19, 2001
Reviewed by:
~-
Department of Public Works
Reviewed by:
Finance
Lic. No. 19133
Date: 1 Z - ~ - o ~
1~,~ -vl
Date:
6~
TABLE OF CONTENTS
Letter of Transmittal
Certification
Table of Contents
Page
Executive Summary ........................................................... .........................................................1
Introduction ..................................................................................................................................... 2
Scope ............................................................................................................................................... 3
Street Evaluation ..................................................................................•----...................................... 3
Proposed Improvements .................................................................................................................. 3
Easement/Permits ............................................................................................................................ 4
Utilities ............................................................................................................................................ 4
Cost Estimate ................................................................................................................................... 4
Assessments ....................................................................................................................................4
Assessment Financing Options ....................................................................................................... 6
Revenue Source ...............................................................................................................................6
Project Schedule .............................................................................................................................. 7
Feasibility and Recommendations .................................................................................................. 7
LIST OF APPENDICES
Appendix A
Preliminary Cost Opinion
Appendix B
Preliminary Assessment Roll
Appendix C
Figures - 1 Location Map
- 2 Proposed Street Improvements and Assessment Map
- 3 Typical Sections
6th
October 2001
Street Improvement Report
River Hills 9th Addition
Eagan, Minnesota
Executive Summary
The City has retained WSB & Associates, Inc. to prepare a feasibility report on street
improvements to the River Hills 9`~ Addition.
The City has had a Pavement Management System in place since 1989, which is used to
evaluate street conditions and develop the appropriate rehabilitation techniques. Based
on this system, the streets within River Hills 9`~ Addition have been identified as a
reclamation project. This work shall consist of pulverizing the existing bituminous
pavement and mixing it with the underlying gravel base to produce a uniformly graded
aggregate base. Anew bituminous surface will then be placed on the reshaped and
compacted base.
The proposed improvement costs are estimated at $244,200. Of these costs,
approximately $131,120 will be assessed to the abutting property owners in accordance
with City policy and $113,080 paid for with the City's Major Street Fund. The estimated
assessment rate is $1,770 per residential lot.
The project is scheduled to be constructed in 2002.
This project is feasible, necessary and cost-effective from an engineering standpoint and
should be constructed as proposed herein.
69
Introduction
As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets
within the community throughout their life cycle and implements appropriate
maintenance strategies. In 1989, a Pavement Management System (PMS) was developed
that allowed the City to evaluate the condition of the existing pavement surface for all the
streets on a routine basis and schedule timely maintenance. A Five Year Capital
Improvement Program (CIP) for street rehabilitation is developed from this information.
The approximately 0.82 miles of 32' wide streets within River Hills 9`~ Addition have
been identified for street rehabilitation improvements in 2002. Figure 1, located in
Appendix C, illustrates the project lgcation. The streets were constructed in 1975 as part
of adjacent residential development.
Based on the data and engineering strategies available at this time, the City's current PMP
incorporates local and ongoing maintenance strategies with seal coating occurring as
needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately
20 years.
Timely maintenance work, such as bituminous patching, crack sealing and seal coating
have occurred at appropriate intervals during the life of the pavement. The City of
Eagan's maintenance records indicate that the streets in the River Hills 9`~ Addition were
seal coated three times, in 1980, 1988, and 1995.
However, the age of the bituminous street surface and the thickness of the street section,
which does not meet today's standards, have resulted in these streets deteriorating to a
brittle condition where a bituminous overlay would not be appropriate and replacement of
the entire bituminous section would be most cost-effective.
The City of Eagan Public Works Department has also inspected the utility infrastructure
(sanitary sewer, water main, and storm sewer) in the project area and determined the
system is in good working order and that no major repairs are necessary.
'IO
Scope
This project provides for the reclamation (grinding and blending the existing pavement
surface and gravel base for use as new gravel base) and construction of new bituminous
surface on approximately 0.82 miles of streets located within River Hills 9`~ Addition.
Figure 2 illustrates the project area.
Also included aze the replacement of damaged curb and gutter, sanitary and storm sewer
manhole casting adjustment~and water gate valve adjustment/replacment.
Street Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the
condition of the existing street surface to help schedule timely maintenance and
improvements. ~ The Pavement Condition Index (PCn ranks the surface condition for
each street.
The general categories that define PCI rankings are as follows:
PCI Recommended Improvement
56 - 100 Routine Maintenance/Crack Seal/Seal Coat
36 - 55 Patch/Repair and/or Overlay
0 - 35 Reconstruct
The 2001 PCI ranking for the portion of the River Hills 9`s Addition discussed in this
report has a neighborhood weighted average pavement condition rating of 30, which falls
within the rankings of the "Reconstruct" category. This PCI ranking makes the streets
included in this project appropriate candidates for the recycling type of construction
detailed below.
Proposed Improvements
The proposed street improvements are shown in Figure 3. The existing street sections
consists of approximately 2-1/2" bituminous surface supported by a 6" - 8" gravel base.
This existing bituminous surface, along with approximately 3" of the gravel base will be
reclaimed (which involves grinding, mixing and processing the material in place) to a
depth of approximately 6".
This reclaimed material will be left in place on the street and used as gravel base beneath
a new 2-inch base course and a 1-inch wear course bituminous pavement. The new
pavement, combined with the reclaimed material as gravel base, will provide a street
section consistent with current City standazds for a residential street.
~~
The combination of reclamation and new pavement will not eliminate cracking due to the
temperature extremes experienced in Minnesota. Routine maintenance will still need to
continue under the City's Pavement Management Program.
Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is
estimated that approximately 20% (1,800 L.F.) of the existing concrete curb will have to
be replaced.
Easement/Permits
All work will be in the public right-of-way. No additional easements will be necessary.
It is anticipated that no permits will be required for the reclamation project.
Utilities
AlI sewer and water utility lines have been reviewed by Eagan Maintenance Staff for any
required repairs and/or replacements. The sanitary sewer lines have been televised. All
structures have been inspected for any necessary modifications. Adjustments to the
various utility structures will be completed as necessary to match the new bituminous
surface.
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on
anticipated 2002 construction costs and include a 5% contingency and indirect costs of
30%, which include legal, administration, engineering, and bond interest. A summary of
the costs is as follows:
• Reclamation and Bituminous Surface .................... $175,000
• Repair Existing Concrete Curb & Gutter ............... 69 200
Total ........... $244,200
Assessments
Assessments are proposed to be levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Special
Assessment Policy for street improvements for local streets. All assessments will be
revised based on final costs. A preliminary assessment roll is included in Appendix B.
~~
City Special Assessment Policy
Street Resurfacing -Reclamation
• Low Density Residential (R-1, 2, 3)
^ Neighborhood Pazks
Repair Existing Concrete Curb and Gutter
Low Density Residential Lots (R-1)
Assessment Ratio
Property City
75% 25%
75% 25%
0% 100%
All residential equivalent properties (69 total) as shown on Figure 2, having
driveway access on to the streets to be improved are proposed to be assessed. The
City's Assessment Policy states that 75% of the bituminous street improvement
costs are assessable for residential properties and are based on a normal
residential width street (32 feet.) The estimated cost per residential lot to be
assessed based on the City Assessment Policy is $1,770/lot and is calculated as
follows:
1) % Low Density Residential = 7,911 F.FJ8,493 (Total F.F.) = 93.15%
2) [$175,000 (Bit. Street Cost) x 75% x 93.15%] _ $122,260 (Total Residential Assessment)
3) $122.260 (Total Residential Assessment)
69 Residential Lots = $1,770/Residential Lot
Neighborhood Parks/City Property
Neighborhood parks and City property [in this case River Hills Park.- Outlots B
& C, Outlot A & Metcalf Drive (unopened)] having access and frontage adjacent
to the portion of Medary Avenue and Metcalf Drive to be improved, are to be
assessed calculated by the amount of front footage (582 F.F.). The assessment
policy states that 75% of the bituminous street costs are assessable to
neighborhood parks. The total proposed assessment is $8,990 ($15.45/F.F.) and is
calculated as follows:
1) % Neighborhood Parlcs/Ciry Property = 582 F.F./8,493 (Total F.F.) = 6.85%
2) [$175,000 (Bit. Street Cost) x 75% x 6.85%] _ $8,990 (Total City Property Assessment)
3) $8.990 (Total City Property Assessment)
582 F.F. _ $15.45/F.F.
Assessment Financing Options
The property owner will have the option at the time of the assessment hearing to pay the
full assessment or include the assessment in with their property tax statement. If the
assessment is included with the property tax statement, the assessment will be spread
over ten years with the interest. determined by the results of the bond sale used to finance
the improvements. The following payment schedule will result for asingle-family home
based on an estimated 7% interest for the assessed amounts:
Single Family Residential Lot = $1,770
Principal Per Year Interest Per Year Cost Per Year
First Year $177 $124 $301
Tenth Year $177 $12 $189
Revenue Source
A summary of revenue sources is listed below:
Property
Project Cost Assessment City
Contribution
Bituminous Street
Improvement $175,000 $131,120 ($43,880)
Repair Existing Curb $69,200 $0 ($69,200)
Total $244,200 $131,120 ($113,080)
The City's Major Street Fund will finance the estimated project deficit of $113,080
(46.3% of total).
~~
Project Schedule
Present Feasibility Report to City CounciU
Order Public Hearing .................................................................. November 8, 2001
Neighborhood Meeting ........................................................................December 4, 2001
Public Hearing ......................................................................December 11, 2001
Approve Plans and Specifications ...................................................................January, 2002
Award Contract .................................................................................March, 2002
Project Completion ................................................................................July 31, 2002
Final Cost Report .......................................................................... September, 2002
Final Assessment Hearing .....................................................................................Fall, 2002
First Payment Due with Property Tax Statement .....................................May 15, 2003
Feasibility and Recommendations
This project is necessary to decrease maintenance costs, create a safer driving surface,
and increase rideability.
This project is cost effective in that the proposed improvement (reclamation/ recycling) is
considerably less expensive than complete reconstruction of these streets.
This project is feasible from an engineering standpoint in that this type of improvement
has been used successfully to extend the life expectancy of numerous other streets
throughout the City and the region.
This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006)
for the City of Eagan and the schedule as outlined in the Pavement Management
Program. It is recommended that the project be constructed as proposed in this report in
combination with other similar projects in the area.
~s
APPENDIX A
Preliminary Cost Opinion
~~
APPENDIX A
ENGINEER'S OPINION OF COST
RIVER HILLS 9th ADDITION -STREET RECLAMATION 8 OVERLAY
CITY OF EAGAN _
CITY PROJECT N0.794
WSB PROJECT NO. 1380-012
SCHEDULE A -STREET IMPROVEMENTS
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2021.501 MOBILIZATION LUMP SUM 1 $2,500.00 $2,500.00
2 2104.513 SAWING BITUMINOUS PAVEMENT LIN. FT. 90 $3.00 $270.00
3 2331.604 BITUMINOUS PAVEMENT RECLAIMATION (6'~ SQ. YD. 15,425 $1.00 $15,425.00
4 2331.607 REMOVE RECLAIMED MATERIAL (~'7 TON 860 $8.00 $6,880.00
5 2350.501 TYPE LV 41 WEARING COURSE MIXTURE (1") TON 935 $34.00 $31,790.00
6 2350.502 TYPE LV 32 NON WEARING COURSE MIXTURE (2") TON 1,870 $32.00 $59,840.00
7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 775 $2.00 $1,550.00
8 2504.602 ADJUST VALVE BOXES EACH 8 $150.00 $1,200.00
9 2506.522 ADJUST FRAME AND RING CASTING (MANHOLE) EACH 25 $250.00 $6,250.00
10 2563.601 TRAFFIC CONTROL LUMP SUM 1 $1,000.00 $1,000.00
11 WATER MGAL 50 530.00 51,500.00
SUBTOTAL
+5% CONTINGENCIES $128,205.00
$6,410.00
SUBTOTAL
+30% INDIRECT COSTS $134,615.00
$40,385.00
TOTAL $175,000.00
SCHEDULE B -REPAIR EXISTING CONCRETE CURB AND GUTTER
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 1800 $6.00 $10,800.00
2 2531.501 CONCRETE CURB AND GUTTER, DESIGN D412 LIN. FT. 1800 $14.00 $25,200.00
3 2531.603 REMOVE ~ REPLACE CONCRETE VALLEY GUTTER SQ. YD. 35 $35.00 $1,225.00
4 2506.522 ADJUST FRAME AND RING CASTING (CB) EACH 10 $250.00 $2,500.00
5 2575.505 SODDING, TYPE LAWN (INC. TOPSOIL & FERT.) SQ. YD. 750 $5.00 $3,750.00
6 DIV 2 BITUMINOUS DRIVEWAY PATCHING SQ. YD. 450 $16.00 $7,200.00
SUBTOTAL
+5% CONTINGENCIES $50,675.00
$2,534.00
SUBTOTAL
+30% INDIRECT COSTS $53,209.00
$15,963.00
TOTAL $69,172.00
TOTAL ESTIMATED PROJECT COSTS 5244.172.00
M:101380-01~Exce110PINIONOFCOST\Cost Opinion
(((
APPENDIX B
Preliminary Assessment Roll
7~
Appendix B
Preliminary Assessment Roil
River Hills 9th Addition
Street Overlay
City Project No. 794
Parcel (R-1 Low Density)
I P.I.N. Lot I Unit i
I Equivalent i Assessment, Total
Block 1
4302 Metcalf Drive 10-64400-010-01 1 $1,770 1 $1,770
4306 Metcalf Drive ' 10-64400-020-01 1 $1,770 $1,770
4310 Metcalf Drive 10-04400-030-01 1 $1,770 $1,770
4314 Metcalf Drive 10-64400-040-01 1 $1,770 $1,770
4318 Metcalf Drive 10-64400-050-01 1 ~ $1,770 $1,770
4322 Metcalf Drive ;10-64400-060-01 1 $1,770 $1,770
4326 Metcalf Drive ~ 10-64400-070-01 1 $1,770 $1,770
4330 Metcalf Drive 10-64400-080-01 1 $1,770 $1,770
4334 Metcalf Drive 1 10-64400-090-01 1 $1,770 $1,770
4338 Metcalf Drive j 10-64400-100-01 1 $1,770 $1,770
4342 Metcalf Drive 10-64400-110-01 1 ~ $1,770 1 $1,770
4346 Metcalf Drive ,10-04400-120-01 1 ~ $1,770 $1,770
4350 Metcalf Drive i 10-64400-130-01 1 $1,770 $1,770
4354 Metcalf Drive 10-04400-140-01 j 1 $1,7701 $1,770
4358 Metcalf Drive , 10-64400-150-01 1 $1,770 $1,770
4362 Metcalf Drive : 10-64400-160-01 , 1 $1,770 $1,770
4366 Metcalf Drive 10-64400-170-01 1 $1,770 $1,770
4370 Metcalf Drive 10-64400-180-01 1 $1,770; $1,770
4374 Metcalf Drive 1 10-64400-190-01 1 $1,770 $1,770
4378 Metcalf Drive ! 10-64400-200-01 j 1 $1,770 $1,770
4382 Metcalf Drive ~ 10-64400-210-01 1 i $1,770 ! $1,770
4386 Metcalf Drive ~ 10-64400-220-01 1 I $1,770; $1,770
Total Block 1 22 538,940
Block 2
4331 Metcalf Drive ' 10-64400-010-02 ; 1 $1,770 1 $1,770
4327 Metcalf Drive 104400-020-02 i 1 $1,770 $1,770
4323 Metcalf Drive '10-64400-030-02 1 ; $1,7701 $1,770
4319 Metcalf Drive ; 10-04400-040-02 ~ 1 $1,770. , $1,770
4316 Medary Drive
4322 Medary Drive 1 '10-64400-050-02 ;
104400-060-02 1
1 , $1,770 $1,770
$1,770 $1,770
4328 Medary Drive '10-64400-070-02 1 $1,770 $1,770
4336 Medary Drive 10-64400-080-02 1 ; $1,770 51,770
Total Block 2 8 514,160
Block 3
4303 Metcalf Drive ;10-64400-010-03 I 1 $1,770 ' $1,770
4305 Metcalf Drive 10-64400-020-03 1 $1,770 $1,770
4309 Metcalf Drive 10-64400-030-03 ~ 1 ~ $1,770 $1,770
4325 Medary Drive 10-G4400-040-03 ~ 1 $1,770 $1,770
4333 Medary Drive !10-64400-050-03 1 $1,770; ~ 51,770
4341 Medary Drive 104400-060-03 1 $1,770 $1,770
4349 Medary Drive 110-64400-070-03 1 51,770 51,770
M:W1380-011FxceI~OPINIONOFCOST1Prelim Assess Roll
Appendix B
Preliminary Assessment Roll
River Hills 9th Addition
Street Overlay
City Project No. 794
Parcel (R-1 Low Density)
I P.I.N. Lot Unit
4 Equivalent ,Assessment
Total
4357 Medary Drive X10-64400-080-03 1 $1,770 1 $1,770
4365 Medary Drive X10-64400-090-03 1 $1,770 1 $1,770
2289 Clark Street 10-64400-100-03 1 $1,770 $1,770
2297 Clark Street i 10-64400-110-03 1 ~ $1,770 $1,770
Totat Block 3 11 319,470
Block 4
4359 Metcalf Drive ~ 10-64400-010-04 1 i $1,770 $1,770
4363 Metcalf Drive 10-64400-020-04 1 $1,770 $1,770
4367 Metcalf Drive ' 10-64400-030-04 1 $1,770 $1,770
4371 Metcalf Drive 110-64490-040-04 1 $1,770 $1,770
4373 Metcalf Drive 10-64400-050-04 1 $1,770, $1,770
4377 Metcalf Drive 10-64400-060-04 ~ 1 $1,770 $1,770
4385 Metcalf Drive 10-64400-070-04 1 ~ $1,770 $1,770
2253 Clark Court 10-64400-080-04 1 ~ $1,770 $1,770
2255 Clark Court i10-64400-090-04 I 1 $1,770 $1,770
2257 Clark Court '10-64400-100-04 1 $1,770 $1,770
2259 Clark Court ;10-64400-110-04 1 I $1,770 $1,770
2261 Clark Street '10-64400-120-04 1 $1,770 , $1,770
2269 Clark Street 10-64400-130-04 i 1 $1,770! $1,770
2277 Clark Street X10-64400-140-04 1 j $1,770 $1,770
4372 Medary Drive 10-64400-150-04 1 j $1,770; $1,770
4368 Medary Drive ;10-64400-160-04 1 $1,7701 $1,770
4360 Metcalf Drive 10-64400-170-04 j 1 $1,7701 $1,770
Total Block 4 1T 330,090
Block 5
2230 Clark Street 110-64400-010-05 1 I $1,770] $1,770
2238 Clark Street ! 10-04400-02Q-05 1 I $1,770 $1,770
2246 Clark Street '10-64400-030-05 ! 1 ! $1,770 $1,770
2254 Clark Street ;10-64400-040-05 ! 1 $1,770; $1,770
2262 Clark Street ,10-64400-050-05 1 $1,770 i $1,770
2268 Clark Street 10-64400-060-05 1 i $1,770 $1,770
2274 Clark Street 10-04400-070-05 ; 1 ~ $1,770 $1,770
2280 Clark Street ;10-64400-080-05 1 ~ $1,770; $1,770
2286 Clark Street 110-64400-090-05 1 ~ $1,770; $1,770
2292 Clark Street X10-64400-100-05 i 1 '~ $1,770 $1,770
2298 Clark Street 10-64400-110-05 i 1 ! $1,770 $1,770
Total Block 5 11 519,470
Total Residential Assessment 69 $122,130
M:101380-011Exx~OPfNIONOFCOSTPrelim Assess Ro{I
Appendix B
Preliminary Assessment Roll
River Hilis 9th Addition
Street Overlay
City Project No. 794
Parcel R-1 Low Densi I P.I.N. I Lot I Unit
E uivalent iAssessment
l Total
Neighborhood Park/City Property Assessment
Parcel I I F.F. I
Outlot A ~ 104400-010-00 220 $15.45 $3,399
Outlot 8 (River Hills Park) 10-64400-020-00 207 $15.45 $3,198
Outlot C (River Hills Park) 10-64400-030-00 95 $15.45' $1,468
Metcalf Drive (Unopened) I 60 $15.45 $927
Total City Property Assessments 582 $8,992
Total Assessments ~ _ $131,122
l M:W1380-011Exce~OPiNIONOFCOST1Prelim Assess Roll
APPENDIX C
Figures
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STREET IMPROVEMENTS Fig.
City of Eagan LOCATION MAP -CITY PROJECT 794 ~
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~. RIVER HILLS 9th ADDITION l0-20-01
a PROPOSED STREET IMPROVEMENTS AND ASSESSMENT MAP F+9•
CITY PROJECT 794 2
% City of Engnn
6p'
32' FACE TO FACE
-~ EX. D412
CURB dt GUTTER
i 1 -
2.5' BtTUMtNOUS SURFACE
6"-8' AGGREGATE BASE
EXISTING TYPICAL SECTI^N
60'
32' (FACE TO FACE)
REPLACE EX.
CURB do GUTTER
AS NECESSARY
2357 BITUMINOUS TACK COAT
i' TYPE Lv 4t BITUMINOUS WEAR COURSE
2' TYPE lv 32 BITUMINpuS BASE COURSE
RECLAIM EX. 2.5' BIT. SURFACE do 3'-3:5' AGGREGATE BASE
FOR USE AS NEW GRAVEL BASE.
(RESHAPE AS NECESSARY, REMOVE EXCESS)
BITUMIN^US STREET IMPROVEMENTS
• PR^P^SED TYPICAL SECTI^N
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RIVER HILLS 9TH ADDITION to-2o-ot
STREET IMPROVEMENTS Fig.
City of Eagan TYPICAL SECTIONS -CITY PROJECT 794 3
Ss
INFORMATIONAL NEIGHBORHOOD MEETING
PROJECT 794, RIVER HILLS 9TH
STREET OVERLAY
DECEMBER 4, 2001, 6:30 P.M.
COMMUNITY ROOM
Attendance: Russ Matthys, City Engineer; Dave Hutton, WSB & Associates, 2 property owners
representing 1 property.
A. Welcome and Introduction
• City Engineer Matthys welcomed the property representatives.
B. Presentation
• Dave Hutton presented the details of the Feasibility Report.
C. Questions/Comments
1. How many bidders typically get plans and specifications for this type of
improvement? 4 to 6.
2. Does the City need a minimum number of bidders in order to award a
contract? No, but usually get at least 3 for this type of improvement. Council
can reject bids if only one bidder and bid is higher than the Engineer's estimate.
3. Do street contractors typically have milling machines? Most do today, but
they may also subcontract milling/recycling work to another contractor.
4. How long has this project been planned? Staff explained the 5-Year CIP
process for this type of public improvement.
5. Is destruction of roadway imminent? At 27 years of age, condition of
bituminous is in a rapid state of decline. Efforts to crack seal or patch are no
longer cost effective. Perhaps S -10 years before total reconstruction is required.
6. Can overlay by itself work? Not recommended due to age and poor condition of
existing pavement. Past experience with edge milling of similar bituminous
street section resulted in entire bituminous pavement disintegrating -had to
remove all bituminous at significantly increased cost above overlay bid price.
7. How is condition of utility lines? Public Works Utility crews have inspected the
public utility lines. No problems or areas of concern were encountered.
8. I would like to see a breakdown of cost benefit of Pavement Management
Program? Staff will send information to resident.
9. Are we informed of bid openings? No, but project information will be
available on the City's website, @ www.cityofeagan.com, as well as in a
Construction Notice sent to residents I - 2 weeks prior to start of construction.
G:RM'OI MI ISGMINU7ES/P~oj. 79~ River Hills 9~ I2~01
~6
NEIGHBORHOOD MEETING
RIVER HILLS
PROJECT 794
TUESDAY, DECEMBER 4, 2001 - 6:30 P.M.
NAME ADDRESS
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3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
G: FORMS/SIGN-I N. Sheet
S~
Agenda Information Memo
December 11, 2001
C. PROJECT 855, OAK CHASE 6`d, CHES MAR EAST ADDITIONS
STREET OVERLAY
ACTION TO BE CONSIDERED: Approve Project 855 (Oak Chase 6`~, Ches Mar East
Additions -Street Overlay) and authorize the preparation of detailed plans and
specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets,
significantly extending their overall life expectancy. During these past twelve
years, the City has rehabilitated approximately 49 miles of local streets.
• The resurfacing of Oak Chase Way, Horizon Circle, Kirkwood Drive, Parkview
Lane, Gabbert Court, Maple Leaf Circle, Kirkwood Circle, Canterbury Circle, and
Birchcrest Circle has been programmed for 2002 in the City's 5-Year Capital
Improvement Program. In June, 2001, advanced notices of this pending capital
improvement were sent to all affected property owners.
• On September 17, 2041, the City Council authorized the preparation of a
feasibility report identifying the scope, cost, financing and schedule of the
rehabilitation of the streets within the Oak Chase 6~' and Ches Mar East Additions
neighborhood, located of the intersection of Lexington Avenue and Cliff Road.
• On November 8, 2001, the feasibility report for Project 855 was presented to the
City Council and a Public Hearing was scheduled for December 11, 2001 to
formally present and discuss the report with the adjacent property owners.
• An informational neighborhood meeting was held on November 28, 2001 in the
Community Room at the Eagan Municipal Center for the adjacent property
owners and representatives to discuss the proposed improvements. Of the133 total
properties proposed to be assessed under this improvement, 1 person representing 1
property attended the informational meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages~through~
• Neighborhood Meeting Minutes, pages~through~Q.
S8
City of Eagan
Report for
Oak Chase 6th Addition
Ches Mar East 1St _ 4th Additions
Street Improvements
City Project No. 855
Eagan, Minnesota
December, 2001
~9
~°;:
'~'~ ~.
city of eagan
PATRICIA E. AWADA
Mayor
PAUL BAIQ~1
rEGGY cARLSON
CYNDEE FIELDS
MF:G TILLEY
Coundl Members
THOMAS HEDGES
GryAdministrator
Municipal Center.
3830 Pilot Knob Road
Eagan, MN 55122-1897
Phone: 651.681.4600
Fax: 651.681.4612
TDD: 651.454.8535
Maintenance Facility:
3501 Coachman Point
Eagan, MN 55122
Phony. 651.681.4300
Fax: 651.681.4360
TDD: 651.454.8535
www ciryofcagan.com
THE LONE OAK TREE
The rymbol of sva~gtl-
and growth in our
mmmuniry
December 6, 2001
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Oak Chase 6t°/ Ches Mar East l" - 4`D Additions
Street Improvements
City Project No. 855
Dear Mayor and City Council:
Attached is our report for the Oak Chase 6`h and Ches Mar East 1"-4`6 Additions -Street
Improvements, City Project No. 855. The report presents and discusses the proposed
improvements and includes a cost estimate, preliminary assessment roll and schedule.
We would be pleased to meet with the City Council at your convenience to review and
discuss the contents of this report.
Sincerely,
-~
ohn P. Gorder
Assistant City Engineer
Reviewed By:
[.-._ ~
Dept. of Publi orks
Reviewed
Finance Dept.
I hereby certify that this report was
prepared by me or under my direct supervision
and that I am a duly Licensed Professional
Engineer under the laws of the State of
Minnesota. _
tjbhn P. Gorder
Date: I2'~0 "01 Reg. No. 22813
Date: f 2 - (o G ~
Date: ~ ~ '~ ~
90
TABLE OF CONTENTS
Letter of TransmittaUCertification
Table of Contents
Page
Introduction .......................................................................................................2
Scope ................................................................................................................. 4
Feasibility and Recommendations ..............................................................................4
Street Evaluation .................................................................................................. 5
Proposed Improvements ..........................................................................................5
Easements/Permits ................................................................................................ 6
Cost Estimate ....................................................................................................... 6
Assessments ........................................................................................................ 6
Low Density Residential ............................................................................... 6
Assessment Financing Options ................................................................................. 7
Revenue Source ................................................................................................... 7
Project Schedule .................................................................................................. 8
LIST OF APPENDICES
Appendix A
Preliminary Cost Estimate
Appendix B
Preliminary Assessment Roll
Appendix C
Figures - 1 Location Map
- 2 Street Improvement/Assessment Area Map
- 3 Typical Section -Overlay
9i
December 2001
Street Improvement Report
Oak Chase 6th Addition
Ches Mar East 1St _ 4th Additions
Eagan, Minnesota
Introduction
As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets within
the community throughout their life cycle and implements appropriate maintenance strategies.
In 1989, a Pavement Management System (PMS) was developed that allowed the City to
evaluate the condition of the existing pavement surface for all the streets on a routine basis and
schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street
rehabilitation is developed from this information.
The approximately 1.1 miles of 32' wide streets located within the Oak Chase 6~' Addition and
Ches Mar East 15` - 4a' Additions, located in south-central Eagan, have been identified for street
overlay improvements in 2002. Figure 1, located in Appendix C, illustrates the project location.
The streets were constructed during the period between 1978 and 1984 as part of adjacent
development.
Based on the data and engineering strategies available at this time, the City's current PMP
incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5
to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years.
Overlaying these roadways located within the Oak Chase 6a' Addition and Ches Mar East 1St -
4a' Additions, which are presently at the 17-21+ year time frame, will prevent further decay of
the pavement surface, thus protecting and extending the structural life of the street.
Timely maintenance work, such as bituminous patching, crack sealing and seal coating have
occurred at appropriate intervals during the life of the pavement. The City of Eagan's
maintenance records indicate that in Oak Chase 6`~ Addition, Oak Chase Way was seal coated in
1986, 1995 and 1998. Ches Mar East ls` -4a' Additions, seal coating is as follows: Kirkwood
Drive, Parkview Lane, Horizon Circle, and Gabbert Circle were seal coated twice, in 1986 and in
2
9~
1992; Birchcrest Circle, Cantebury Circle, Kirkwood Circle, and Mapleleaf Circle were seal
coated in 1985 and 1992.
Preparatory Pavement Management by City Crews
The Public Works maintenance program typically includes extensive patching and crack sealing
during the summer prior to the overlay. During the 2001 construction season, the Public Works
crews, as part of the Preparatory Pavement Management Plan, removed and replaced several
dete~norated pavement areas and placed leveling and maintenance overlays on portions of the
streets under consideration. These repairs alone will not substantially extend the life expectancy
of the street pavements if not combined with the proposed bituminous overlay proposed with this
project.
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Scope
This project provides for resurfacing (edge mill and overlay) approximately 1.1 miles of
roadways located within Oak Chase 6 Addition and Ches Maz East 1st - 4`s Additions. Figure
2, located in Appendix C, illustrates the project area.
Also-included in this project are replacement of the damaged curb and gutter, sanitary/storm
sewer~manhole casting adjustment and replacement, and reconstruction of several sanitary/storm
sewer manholes.
Feasibility and Recommendations
This project is necessary to prevent further decay of the pavement section, create a safer driving
surface, increase rideability and add structural strength.
This project is cost effective in that the proposed improvement (resurfacing) is considerably less
expensive than complete reconstruction of these streets.
This project is feasible from an engineering standpoint in that this type of improvement has been
used successfully to extend the life expectancy of numerous other streets throughout the City and
the region.
This project is in accordance with the Five Year Capital Improvement Plan (2002 - 2006) for the
City of Eagan and the schedule as outlined in the Pavement Management Program. It is
recommended that the project be constructed as proposed in this report in combination with other
similar projects in the area.
4
9y
Street Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the condition of
the existing street surface to help schedule timely maintenance and improvements. The •
Pavement Condition Index (PCI) ranks the surface condition for each street.
The general categories that define PCI rankings are as follows:
PCI Recommended Improvement
56 - 100 RoutineMaintenance/CrackSeal/Seal Coat
36 - 55 Patch/Repair and/or Overlay
0 - 35 Reconstruct
The 1999 PCI ranking for the portion of Oak Chase 6~' Addition discussed in this report has a
neighborhood weighted average pavement condition rating of 62. The 1999 PCI ranking for the
Ches Mar East 15' - 4~' Additions has a neighborhood weighted average pavement condition
rating of 73. The relatively high PCI rating is due to the preparatory pavement management
work done by City crews, as mentioned earlier. Although the PCI ratings are slightly above the
"Patch/ Repair and/or Overlay" category, the pavements are at an age where they are •losing
structural stability at a relatively fast rate. Therefore, the 2002 construction season is the optimal
time to construct the bituminous overlay on these streets. The project can be delayed until the
PCI ratings fall into the "Patch/ Repair and/or Overlay" category. However, if it is delayed, the
structural benefit to the pavements may be reduced.
Proposed Improvements
The proposed street improvements are shown in Figure 3. The existing street sections consist of
a 3" bituminous surface supported by a 6" gravel base. The existing bituminous surface will be
milled adjacent to the existing curb and gutter (6' wide) to accommodate a 1%s-inch bituminous
overlay. The overlay, combined with the existing street section, will provide a street section
consistent with current City standards for a residential street.
The combination of patching, and overlay will not eliminate cracking due to the temperature
extremes experienced in Minnesota. Bituminous overlays will show some continued frost
movements and reflective cracking consistent with the underlying pavement. Routine
maintenance will still need to continue under the City's Pavement Management Program.
Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated
that approximately 15% (0.40 miles) of the existing concrete curb and gutter will have to be
replaced.
9S
Easement/Permits
All work will be in the public right-of--way. No additional easements will be necessary.
It is anticipated that no permits will be required for the resurfacing project.
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2002
construction costs and include a 5% contingency and indirect costs of 30%, which include legal,
administration, engineering, and bond interest. A summary of the costs is as follows:
• Edge Mill and Overlay ............................................$124,100
• Repair Existing Concrete Curb & Gutter .................. 68 700
Total ............$192,800
Assessments
Assessments are proposed to be levied against the benefited properties for the total improvement
with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill
and overlay improvement for local streets. All assessments will be revised based on final costs.
A preliminary assessment roll is included in Appendix B.
City Special Assessment Policy
Assessment Ratio
Property City
Mill and Overlay
• Low Density Residential (R-1, R-2) 50% 50%
Repair Existing Concrete Curb and Gutter 0% 100%
Low Density Residential Lots (R-1, R-2)
All residential properties (133 total equivalent lots) as shown on Figure 2, having
driveway access on to the streets to be improved are proposed to be assessed. The City's
Assessment Policy states that 50% of the mill and overlay costs are assessable for
residential properties and are based on a normal residential width street (32 feet.) The
estimated cost per residential lot to be assessed based on the City Asse&sment Policy is
$467 per single family lot and is calculated as follows:
96
1) % Low Density Residential = 12,187 feet / 12,187 (total f.f.) = 100%
2) [$124,100 (Mill & Overlay Cost) x 50% x 100%J $62,111 (Total
Residential Assessment)
3) 62 111 (Total Single Family Residential Assessment) ~ $467/ lot
133 Single Family Residential Lots
Assessment Financing Options
The property owner will have the option at the time of the assessment hearing to pay the full
assessment or include the assessment in with their property tax statement. If the assessment is
included with the property tax statement, the assessment will be spread over five years with the
interest determined by the results of the bond sale used to finance the improvements. The
following payment schedule will result for asingle-family home based on an estimated 7%
interest for the assessed amounts:
Single Family Residential Lot = $467
Principal Interest Cost
Per Year Per Year Per Year
First Year $93 $32 $125
Fifth Year $93 $7 $100
Revenue Source
A summary of revenue sources is listed below:
Project Property City
Cost Assessment Contribution
Mill and Overlay $124,100 $62,111 ($61,989)
Repair Existing Curb $68,700 -0- ($68.700)
Total $192,800 $62,111 ($130,689)
The City's Major Street Fund will finance the estimated project deficit of $130,689 (68% of
total).
97
Project Schedule
Present Feasibility Report to City CounciU
Order Public Hearing ........................................................November 8, 2001
Neighborhood Meeting .................................... ..................................November 28, 2001
Public Hearing .................................... .................................. December 11, 2001
Approve Plans and Specifications ............:.
......... .........January, 2002
..................................
Award Contract .................................... ......................................... February, 2002
Project Completion .................................... ............................................July 31, 2002
Final Cost Report .................................... ...................................... September, 2002
Final Assessment Hearing .................................... ................................................. Fall, 2002
First Payment Due with Property Tax Statement .................................May 15, 2003
~' 8'
Appendix A
Preliminary Cost Estimates
Oak Chase 6ch Addition
Ches Mar East l:c _ 4cn Additions
Street Overlay
City Project No. 855
_-: I. Bituminous Street Overlay
Item
Unit Est. Unit
Price Est.
Cost
obilization L.S. 1 $2,500.0 $2,50
ill Bituminous Pavement S.Y. 8740 $1.0 $8,74
e 41 Wear Course Mixture Ton 2300 $29.0 $66,70
ituminous Material for Tack Coat Gal. 1200 $1.5 $1,80
dust Valve Box Each 18 $150.0 $2,70
dust Frame & ltin Castin Manhole Each 37 $200.0 $7,40
raffic Control L.S. 1 $1,000.0 $1,00
Subtota $90,84
+ 5%Contin encie $4,55
Subtota $95,39
+ 30% Indirect Cost $28,71
TOT $124,100
II. Repair Existing Concrete Curb & Gutter
Item
Unit Est.
t . Unit
Price Est.
Cost
emove Concrete Curb and Gutter .F. 1900 $5.0 $9,500.0
412 Concrete Curb and Gutter .F. 1900 $15.0 $28,500.0
dust Frame & R.in Castin C.B ach 35 $200.0 $7,000.0
od w/To soil .Y. 510 $6.5 $3,315.0
ituminous Drivewa Patchin .Y. ~ 130 $15.0 $1,950.0
Subtota $50,270.0
+ 5% Contin encie $2,513.5
Subtota $52 790.00
+ 30% Indirect Cost $15,837.0
TOT $68,700.00
Total Project Cost $192,800.00
99
Appendix B
Preliminary Assessment Roll
Oak Chase 6`b Addition
Ches Mar East 1:~ - 4`h Additions
Street Overlay
City Project No. 855
- Lot Unit
Parcel (R-1, R-2) Low Density P.I.N. E uivalent Assessment Total
ak Chase 6th Addition
lock 1
557 Oak Chase Wa 10-53505-010-01 1 $467 $467
555 Oak Chase Wa 10-53505-020-01 1 $467 $467
553 Oak Chase Wa 10-53505-030-01 1 $467 $467
547 Oak Chase Wa 10-53505-040-01 1 $467 $467
543 Oak Chase Wa 10-53505-050-01 1 $467 $467
535 Oak Chase Wa 10-53505-060-01 1 $467 $467
Subtotal 6 $2,802
ak Chase 6th Addition
lock 2
556 Oak Chase Wa 10-53505-010-02 1 $467 $467
550 Oak Chase Wa 10-53505-020-02 1 $467 $467
544 Oak Chase Wa 10-53505-030-02 1 $467 $467
538 Oak Chase Wa 10-53505-040-02 1 $467 $467
532 Oak Chase Wa 10-53505-050-02 1 $467 $467
526 Oak Chase Wa 10-53505-060-02 1 $467 $467
Subtotal 6 $2,802
hes Mar East 1st Addition
lock 1
537 Birchcrest Circle 10-17150-010-01 1 $467 $467
533 Birchcrest Circle 10-17150-020-01 1 $467 $467
527 Birchcrest Circle 10-17150-030-01 1 $467 $467
525 Birchcrest Circle 10-17150-040-01 1 $467 $467
Subtotal 4 $1 868
/ov
Lot Unit
Parcel (R-1, R-2) Low Densi P.I.N. E uivalent Assessment Total
hes Mar East 1st Addition
lock 2
626 Birchcrest Circle 10-17150-010-02 1 $467 $467
530 Birchcrest Circle 10-17150-020-02 1 $467 $467
538 Birchcrest Circle 10-17150-030-02 1 $467 $467
1068 Kirkwood Dr. 10-17150-040-02 1 $467 $467
1070 Kirkwood Dr. 10-17150-050-02 1 $467 $467
1072 Kirkwood Dr. 10-17150-060-02 1 $467 $467
1074 Kirkwood Dr. 10-17150-070-02 1 $467 $467
1076 Kirkwood Dr. 101-7150-081-02 1 $467 $467
574 Cantebu Circle 10-17150-082-02 1 $467 $467
578 Cantebu Circle 10-17150-090-02 1 $467 $467
582 Cantebu Circle 10-17150-100-02 1 $467 $467
586 Cantebu Circle 10-17150-110-02 1 $467 $467
588 Cantebu Circle 10-17150-120-02 1 $467 $467
590 Cantebu Circle 10-17150-130-02 1 $467 $467
592 Cantebu Circle 10-17150-140-02 1 $467 $467
595 Cantebu Circle 10-17150-150-02 1 $467 $467
593 Canteb Circle 10-17150-160-02 1 $467 $467
591 Canteb Circle 10-17150-170-02 1 $467 $467
587 Cantebu Circle 10-17150-180-02 1 $467 $467
583 Cantebu Circle 10-17150-190-02 1 $467 $467
577 Cantebu Circle 10-17150-200-02 1 $467 $467
1082 Kirkwood Dr. 10-17150-210-02 1 $467 $467
1084 Kirkwood Dr. 10-17150-220-02 1 $467 $467
576 Ma le Leaf Circle 10-17150-231-02 1 $467 $467
580 Ma le Leaf Circle 10-17150-241-02 1 $467 $467
586 Ma le Leaf Circle 10-17150-250-02 1 $467 $467
590 Ma le Leaf Circle ~ 10-17150-260-02 1 $467 $467
592 Ma le Leaf Circle 10-17150-270-02 1 $467 $467
594 Ma le Leaf Circle 10-17150-280-02 1 $467 $467
597 Ma le Leaf Circle 10-17150-290-02 1 $467 $467
/o/
Lot Unit
Parcel (R-1, R-Z) Low Density P.I.N. E uivalent Assessment Total
596 Ma le Leaf Circle 10-17150-300-02 1 $467 $467
593 Ma le Leaf Circle 10-17150-310-02 1 $467 $467
591 Ma le Leaf Circle 10-17150-320-02 1 $467 $467
587 Ma le Leaf Circle 10-17150-330-02 1 $467 $467
583 Ma le Leaf Circle 10-17150-340-02 1 $467 $467
579 Ma le Leaf Circle 10-17150-350-02 1 $467 $467
575 Ma le Leaf Circle 10-17150-360-02 1 $467 $467
Subtotal 37 $17 279
hes Mar East 1st Addition
lock 3
567 Kirkwood Circle 10-17150-010-03 1 $467 $467
1095 Kirkwood Dr 10-17150-020-03 1 $467 $467
561 Kirkwood Circle 10-17150-030-03 1 $467 $467
557 Kirkwood Circle 10-17150-040-03 1 $467 $467
552 Kirkwood Circle 10-17150-050-03 1 $467 $467
562 Kirkwood Circle 10-17150-060-03 1 $467 $467
568 Kirkwood Circle 10-17150-070-03 1 $467 $467
1079 Kirkwood Dr. 10-17150-080-03 1 $467 $467
1075 Kirkwood Dr. 10-17150-090-03 1 $467 $467
1071 Kirkwood Dr. 10-17150-100-03 1 $467 $467
1067 Kirkwood Dr. 10-17150-110-03 1 $467 $467
1063 Kirkwood Dr. 10-17150-120-03 1 $467 $467
1061 Kirkwood Dr. 10-17150-130-03 1 $467 $467
Subtotal 13 ~ $6,071
hes Mar East 2nd Addition
lock 1
1091 Parkview Ln. 10-17151-010-01 1 $467 $467
11 O 1 Parkview Ln. 10-17151-020-01 1 $467 $467
1107 Parkview Ln. 10-17151-030-01 l $467 $467
1113 Parkview Ln. 10-17151-043-01 1 $467 $467
. Subtotal 4 $1 868
/aa.
Parcel (R-1, R-2) Low Lot Unit
Density P.I.N. E uivalent Assessment Total
hes Mar East 2nd Addition
lock 2
100 Parkview Ln. 10-17151-010-02 1 $467 $467
1108 Parkview Ln. 10-17151-020-02 1 $467 $467
1112 Gabbert Circle 10-17151-030-02 1 $467 $467
1116 Gabbert Circle 10-17151-040-02 1 $467 $467
1120 Gabbert Circle 10-17151-050-02 1 $467 $467
1124 Gabbert Circle 10-17151-060-02 1 $467 $467
1130 Gabbert Circle 10-17151-070-02 1 $467 $467
1123 Kirkwood Dr. 10-17151-080-02 1 $467 $467
Subtotal 8 $3,736
hes Mar East 2nd Addition
lock 3
1119 Parkview Ln. 10-17151-010-03 1 $467 $467
1125 Parkview Ln. 10-17151-020-03 1 $467 $467
1131 Parkview Ln. 10-17151-030-03 1 $467 $467
1137 Parkview Ln. 10-17151-040-03 1 $467 $467
1143 Parkview Ln. 10-17151-050-03 1 $467 $467
1149 Parkview Ln. 10-17151-060-03 1 $467 $467
1155 Parkview Ln. 10-17151-070-03 1 $467 $467
1156 Parkview Ln. 10-17151-080-03 1 $467 $467
1150 Parkview Ln. 10-17151-090-03 1 $467 $467
1146 Parkview Ln. 10-17151-100-03 1 $467 $467
1142 Parkview Ln. 10-171 S 1-110-03 1 $467 $467
1138 Parkview Ln. 10-17151-120-03 1 $467 $467
Subtotal 12 $5,604
hes Mar East 3rd Addition
lock 1
1105 Kirkwood Dr. 10-17152-010-01 1 $467 $467
1107 Kirkwood Dr. 10-17152-020-01 1 $467 $467
1111 Kirkwood Dr. 10-17152-030-01 1 $467 $467
1113 Kirkwood Dr. 10-17152-040-01 1 $467 $467
1117 Kirkwood Dr. 10-17152-051-01 1 $467 $467
1119 Kirkwood Dr. 10-17152-061-01 1 $467 $467
Subtotal 6 S2 802
/03
Parcel (R-1
R-2) Low Lot Unit
,
Densi P.I.N. E uivalent Assessment Total
hes Mar East 3rd Addition
lock 2
SS1 Horizon Circle 10-]7152-010-02 1 $467 $467
553 Horizon Circle 10-17152-020-02 1 $467 $467
Subtotal 2 $934
hes Mar East 3rd Addition
lock 3
1104 Kirkwood Dr. 10-17152-010-03 1 $467 $467
1106 Kirkwood Dr. 10-17152-020-03 1 $467 $467
1110 Kirkwood Dr. 10-17152-030-03 1 $467 $467
1112 Kirkwood Dr. 10-17152-040-03 1 $467 $467
550 Horizon Circle 10-17152-050-03 1 $467 $467
552 Horizon Circle 10-17152-060-03 1 $467 $467
Subtotal 6 $2,802
hes Mar East 4th Addition
lock 1
562 Horizon Circle 10-17153-010-01 ~ 1 $467 $467
564 Horizon Circle 10-17153-020-01 1 $467 $467
568 Horizon Circle 10-17153-030-01 1 $467 $467
570 Horizon Circle 10-17153-040-01 1 $467 $467
578 Horizon Circle 10-17153-050-01 1 $467 $467
580 Horizon Circle 10-17153-060-01 1 $467 $467
586 Horizon Circle 10-17153-070-01 1 $467 $467
588 Horizon Circle 10-17153-080-01 1 $467 $467
594 Horizon Circle 10-17153-090-01 1 $467 $467
596 Horizon Circle 10-17153-100-01 1 $467 $467
597 Horizon Circle 10-17153-110-01 1 $467 $467
595 Horizon Circle 10-17153-120-01 1 $467 $467
591 Horizon Circle 10-17153-130-01 1 $467 $467
589 Horizon Circle 10-17153-140-01 1 $467 $467
585 Horizon Circle 10-17153-150-01 1 $467 $467
583 Horizon Circle 10-17153-160-01 1 $467 $467
581 Horizon Circle 10-17153-170-01 1 $467 $467
579 Horizon Circle 10-17153-180-01 1 $467 $467
577 Horizon Circle 10-17153-190-01 1 $467 $467
575 Horizon Circle 10-17153-200-01 1 $467 $467
Subtotal 20 $9,340
/o y
Parcel (R-1, R-2) Low Lot Unit
Densi P.I.N. E uivalent Assessment Total
hes Mar East 4th Addition
lock 2
555 Horizon Circle 10-17153-010-02 1 $467 $467
557 Horizon Circle 10-17153-020-02 1 $467 $467
559 Horizon Circle 10-17153-030-02 1 $467 $467
561 Horizon Circle 10-17153-040-02 1 $467 $467
563 Horizon Circle 10-17153-050-02 1 $467 $467
565 Horizon Circle 10-17153-060-02 1 $467 $467
567 Horizon Circle 10-17153-070-02 1 $467 $467
569 Horizon Circle 10-17153-080-02 1 $467 $467
Subtotal 8 $3 736
6AOFW350FTOFEI/2
F SW 1/4 OF SW 1/4
ECTION 26
1055 Cliff Road 10-02600-010-51 1 $467 $467
Subtotal 1 $467
Total Assessments $62,111
/oS
ROSEMOUNT
Nov. 19, 2001
OAK CHASE 6th/CHES MAR EAST 1st-4th ADDITIONS Fig.
STREET IMPROVEMENTS
City of Eagan LOCATION MAP -PROJECT 855 1
Q
~~ -~
PROJECT LOCATION
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10 12 12
4 5 6 7 8 it
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CITY OF GALA WILDERNESS RUN
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s•
CLIFF ROAD 12-
BPNpN N1LLS ~ONPa-
LE REG pp,FtK
ASSESSMENT AREA
STREET IMPROVEMENTS
SCALE: 1'=400 FT.
~ i /2s/oi
G: Feaaabilit~/2002/855_OAK pi. 6TH-CHES MAR EAST~g2J1SSESS
OAK CHASE 6TH/CHES MAR EAST 1-4 Figure
STREET IMPROVEMENTS/AREA ASSESSMENT MAP
City of Eagan CITY PROJECT 855 2
B
Existing Typical Section
EDGE MILL
(6' wide) 1
REPLACE EX. CURB do
GUTTER AS NECESSARY
BITUMINOUS TACK COAT
3 1/2"-4 1/2" BITUMINOUS SURFACE
0"-6" AGGREGATE BASE
Bituminous Street Overlay
Proposed T ection
G: FeasbilityReports2002/8550akChase6/ChesMarl-5 Oct. 5, 2001
OAK CHASE 6th MAR 1st-5th ADDITIONS Fig.
STREET IMPROVEMENTS
City of Eagan TYPICAL SECTIONS -PROJECT 855 3
U -O AbbRCbHIC D/1JC
CITY PROJECT NO 855
INFORMATIONAL NEIGHBORHOOD MEETING
OAK CHASE 6TH/ CHES MAR EAST 1sT _ 4TH
STREET IMPROVEMENTS
WEDNESDAY, NOVEMBER 28, 2001
6:30 P.M.
_ , COUNCIL CHAMBERS
Attendance: John Gorder, Assistant City Engineer; Arnie Erhart, Superintendent of Streets; 1
person representing 1 property (see attached sign-in sheet).
A. Welcome and Introduction
• Assistant City Engineer Gorder and Superintendent of Streets Erhart welcomed the
resident.
B. Proposed Improvements
• Gorder and Erhart presented the project details, including construction, estimated
costs, schedule and assessments.
C. Questions/Comments
1. How much disturbance to the street will there be? How long? There will always
be a hard driving surface. The existing street will, for the most part, remain in place.
The specifications for the project stipulate that a contractor has to have all work on a
block of street completed within 2 to 3 weeks of start of work on that block. There
will be more driveway access restrictions (4 or 5 days) to a property if the curb &
gutter needs to be replaced in front of your driveway.
Z. Caa we hire the contractor to reconstructor overlay our driveway while they
are on the project? Most contractors the City has dealt with over the yeazs have not
wanted to perform private driveway work. They generally refer the homeowners to a
paving contractor who mainly deals with private driveways.
3. Is the estimated cost still what was provided in our notice? Yes. Final assessments
will be based on final construction and overhead costs for the project.
The meeting adjourned at 6:50 p.m.
G:ENGINEER~.TPG1'01Misc\Minutss - Proj 855 NM 11-S8.doc
/09
r
NEIGHBORHOOD MEETING
CHES MAR E /OAK CHASE 6T" ADDITIONS
PROJECT 855
WEDNESDAY, NOVEMBER 28, 2001 - 6:30 P.M.
NAME ADDRESS
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
G: FORMS/SIGN-IN.Sheet
//o
Agenda Information Memo
December 11, 2001
D. PROJECT 801, SILVER BELL ROAD
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 801 (Silver Bell Road -Street
Improvements) and authorize the preparation of detailed plans and specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets,
significantly extending their overall life expectancy. During these past twelve
years, the City has rehabilitated approximately 49 miles of local streets.
• The resurfacing of Silver Bell Road has been programmed for 2002 in the City's
5-Year Capital Improvement Program. In June 2001, advanced notices of this
pending capital improvement were sent to all affected property owners.
• On September 17, 2001, the City Council authorized the preparation of a
feasibility report identifying the scope, cost, financing and schedule of the
rehabilitation of Silver Bell Road, between Blackhawk Road and Alder Lane.
• As part of a safety initiative to decrease the potential conflicts involving left-
turning movements on this portion of Silver Bell Road, the resurfacing
improvement would also include revising the current pavement striping from 4
substandard driving lanes to a 3-lane design with one lane of traffic in each
direction and a designated center lane for left turns. This 3-lane design has been
shown to improve the safety of drivers and pedestrian crossings while maintaining
the current and projected growth of traffic volumes.
• On November 8, 2001, the feasibility report for Project 801 was presented to the
City Council and a Public Hearing was scheduled for December 11, 2001 to
formally present and discuss the report with the adjacent property owners.
• An informational open house was held on November 27, 2001 at 3900 Sibley
Memorial Highway for the adjacent property owners and representatives to
discuss the proposed improvements. _ Of the 15 total properties (residential and
commercial) proposed to be assessed under this improvement, 4 persons
representing 4 properties attended the informational meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages~through~
• Neighborhood Meeting Minutes, pageshrough~
/~/
Silver Bell Road
Street Improvements
Eagan, Minnesota
October, 2001
City Project No. 801
//~. .
'~~~ 4150 Olson Memorial Highway, Suite 300, Minneapolis, MN 55422 phone: 763-541-4800 fax: 763-541-1700
Qc Associates, Inc.
City of Eagan
Report for
Silver Bell Road -Alder Lane to
Blackhawk Road
Street Improvements
City Project No. 801
WSB Project No. 13 80-02
Eagan, Minnesota
October, 2001
//3
I~~~
~ associates, Inc.
October 24, 2001
Honorable Mayc-r and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
. Re: Silver Bell Road. -Alder Lane to Blackhawk Road
Street Improvements
City Project No. 801
WSB Project 1V'a.13$4-02
bear Mayor and City (:ouncil:
Attached is ow.~r feasibility repo*_•t for the Sil~~er Bell-Road - P~d:,r Lane to slacic:~awk
P.oad Street Impro~~ements; City F-oject \70. $U1. The :epart Ciscasses the ~~o1,rscd
improvements and includes a cost opinion, prelim~n:u-y assessment r.,~ll a~~J sched~!le.
We would be pleasc:i to r.1e~t v~•it:`I the City Council at your. cc~l;vetenrc; to review ~,!iu
discLSS the contents of this report.
Sincerely,
~;
Ii~SB & Associates, Inc. ~ ~,,
~ • ~ ~ ~ s~J ~"yZr
David E. Hutton, P. E.
Project Manama r
4150 Olson
Memorial Highway
Suite 30D
A tpolis
Minnesota
55422 /~
763 541.4800
763.541.1700 FAX Minneapolis ~ St. Cloud • Equal Opportunity Employer
.t. ~ t .., '..1
I hereby certify that this report was prepared by me or under my direct
supervision and that I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
David E. Hutton, P.E.
Date: October 24, 2001 Lic. No. 19133
Reviewed by:
Date: ~ Z ~ 3 - ~ ~
Date: ~~~3.fl~
//s
~`_
Department of Public Works
TABLE OF CONTENTS
Letter of Transmittal
Certification
Table of Contents
Page
Executive Summary ............................................................................. ... 1
........................................
Introduction ................................................................................................................................... .. 2
Scope ............................................................................................................................................. .. 3
Street Evaluation ........................................................................................................................... .. 3
Proposed Improvements ................................................................................................................ .. 4
Lane Configuration ....................................................................................................................... .. 5
Utilities .......................................................................................................................................... .. 5
Easement/Permits ..................................................................................... ...............
...................... .. 5
Cost Estimate .............................................................................................. .................
................. .. 6
Assessments .......................................................................................................... ....
.................... .. 7
Assessment Financing Options ....................................................................................................... 9
Revenue Source ............................................................................................................................ 10
Project Schedule ............................................................................................................................ 11
Feasibility and Recommendations ............................................................. .......
............................ 12
LIST OF APPE:~IDICES
Appendix A
Preliminary Cost Opinion
Appendix B
Preliminary Assessment Roll ,
Appendix C
Figures - 1 Location Map
- 2 Street Improvement Map
- 3 & 4 Typical Sections
- 5 Assessment Area Map
- 6 Striping Plan
Appendix D
Area Weighted Average PCI
Appendix E
Traffic Counts
//.G
October 2001
Street Improvement Report
.Silver Bell Road (Alder Lane to Blackhawk Road)
Eagan, Minnesota
Executive Summary
The City has retained WSB & Associates, Inc. to prepaze a feasibility report on street
improvements to Silver Bell Road from Alder Lane to Blackhawk Road.
The City has had a Pavement Management System in place since 1989, which is used to
evaluate street conditions and to develop the appropriate rehabilitation techniques. Based
on this system, the section of Silver Bell Road between Alder Lane and Blackhawk Road
has been identified as a mill and overlay project. This work shall consist of•full street
width milling to a two-inch depth followed by placement of a bituminous overlay. An
alternate proposal has been included for reclamation and resurfacing which consists of
pulverizing the existing bituminous pavement and mixing it with the underlying gravel
base to produce a uniformly graded aggregate base. Anew bituminous surface will then
be placed on the reshaped and compacted base.
The proposed improvement costs for the full width mill and overlay project (Alternate
#1) are estimated at $226,700, plus $12,300 for driveway aprons for a total of $239,000.
Of these costs, approximately $75,100 will be assessed to the abutting property owners in
accordance with City policy and $163,900 will be paid for with the City's Major Street
Fund. The estimated assessment rates aze $478 per residential lot, $7.50/front footage for
the Town View Addition townhomes, $15.40/front footage for properties zoned R-4, and
$20.57/front footage for properties zoned Neighborhood Business. The proposed
improvement costs for the reclamation and resurfacing project (Alternate #2) are
estimated at $318,000, plus $12,300 for driveway aprons for a total of $330,300.
Estimated assessment rates for Alternate #2 have not been calculated as part of this
report.
The project is schedule to be constructed in 2002.
Alternate #1 (full width mill and overlay) is feasible, necessary and cost-effective from
an engineering standpoint and should be constructed as proposed herein. Alternate #2
(reclamation and resurfacing) would not be cost-effective at this time due to the existing
deficiencies in the pavement and benefits of the rehabilitation method.
/i7
Introduction
As a part of Eagan's Pavement Management Program, (PMP), the City evaluates streets
within the community throughout their life cycle and implements appropriate
maintenance strategies. In 1989, a Pavement Management System (PMS) was developed
that allowed the City to evaluate the condition of the existing pavement surface for all the
streets on a routine basis and schedule timely maintenance. A Five-Yeaz Capital
Improvement Program (CIP) for street rehabilitation is developed from this information.
Silver Bell Road (Alder Lane to Blackhawk Road) has been identified for street
resurfacing improvements in 2002. Figure 1, located in the back of this report, illustrates
the project location. Silver Bell Road (Alder Lane to Blackhawk Road) is a 44-foot wide
Municipal State Aid major collector roadway originally constructed in 1969 and
widened/overlayed in 1984.
Based on the data and engineering strategies available at this time, the City's Pavement
Management Program incorporates local and ongoing maintenance strategies with seal
coating occurring as needed at 4-6 yeazs, again at 12-14 years, with a bituminous overlay
at approximately 16-20 years. Overlaying this portion of Silver Bell Road again, which
is presently approaching the 18-year time frame, will prevent further decay of the
pavement surface, thus protecting and extending the structural life of the street.
This street has been rated several times since 1989 and the field data gathered indicates
what maintenance strategies are appropriate. Timely maintenance work, such as
bituminous milling and patching, crack sealing and seal coating have occurred at
appropriate intervals during the life of the pavement. The City of Eagan's maintenance
records indicate that this street was last seal coated in 1986.
The street has experienced problems with the wear surface beconung brittle and is
beginning to require more maintenance than expected. Resurfacing the street will
prevent further decay of the pavement.
The City Public Works Department has also inspected the utility infrastructure (sanitary
sewer, water main, and storm sewer) in the project area and determined the system is in
good working order and that no major repairs are necessary other than replacement of
various manhole castings, gate valve riser adjustments and the replacement of a catch
basin structure.
%/8'
Scope
This project provides for resurfacing (full street width mill and bituminous overlay) of
approximately 0.67 miles of Silver Bell Road. Figure 2 illustrates the project area.
An alternate that provides for the reclamation (grinding and blending the existing
`pavement surface and gravel base for use as a new aggregate base) and placement of a
new bituminous surface has been included for the same segment of Silver Bell Road.
Also included are the replacement of damaged curb and gutter, replacement/construction
of valley gutters at street intersections, construction of concrete driveway approaches at
the high density residential entrances, casting adjustment/replacement for sanitary/storm
sewer manholes, storm sewer catch basins adjustments, the adjustment of gate valve
risers and the replacement of a catch basin structure.
Street Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the
condition of the existing street surface to help schedule timely maintenance and
improvements. The Pavement Condition Index (PCI) ranks the surface condition for
each street.
The general categories that define PCI rankings are as follows:
PCI Recommended Improvement
56 - 100 Routine Maintenance/Crack Seal/Seal Coat
36 - 55 Patch/Repair and/or Overlay
0 - 35 Reconstruct
The 1999 PCI ranking for the portion of the Silver Bell Road discussed in' this report has
a neighborhood weighted average pavement condition rating of 51, which falls under the
category of "Patch/Repair and/or Overlay".
The existing pavement has deteriorated to the point where normal maintenance activities
are no longer adequate. There is both longitudinal and transverse cracking, edge spalling
and rutting in the wheel paths. Therefore, the normal overlay process with edge milling
is not recommended.
The recommended rehabilitation methods would be either a full width mill and overlay or
a reclamation project. With either of these two methods, a more uniform crown will be
established.
%/9
Proposed Improvements
Record plans of the project area indicate that the existing street section consists of
approximately 4 inches of bituminous surfacing over 15 inches of aggregate base. The
previous overlay included a top layer of bituminous surface (about 2 inches) that has
since become brittle and will require extensive maintenance if not replaced.
The proposed street improvements aze shown on Figures 3 and 4. Alternate #1 (Figure 3)
provides for the entire existing bituminous surface to be milled 2-inches deep to
accommodate a 2-inch bituminous resurfacing. The 2-inch resurfacing depth is necessary
to ensure proper replacement in accordance with current industry standards. The
resurfacing, combined with the existing street section, will continue to provide a street
section consistent with Municipal State Aid standazds for a major collector roadway. The
proposed construction will be done under traffic with no detours anticipated.
Alternate #2 (Figure 4) provides for reclamation of the existing bituminous surface and
placement of 4-inches of new bituminous pavement in two courses. Reclamation
involves grinding, Waxing and processing the material in place to a depth of
approximately 8 inches. This reclaimed material will be left in place on the street and
used as gravel base beneath a new 2-inch bituminous base course and a 2-inch
bituminous wear course. The new pavement, combined with the reclaimed material as
gravel base, will provide a street section consistent with Municipal State Aid standards
for a major collector roadway.
Neither the combination of milling and overlay, nor the combination of reclamation and
new pavement will eliminate cracking due to the temperature extremes experienced in
Minnesota. Routine maintenance will still need to continue under the City's Pavement
Management Program. Bituminous overlays will show some continued frost movements
and reflective cracking consistent with the underlying pavement.
Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is
estimated that approximately 22% (1,600 LF) of the existing concrete curb and will have
to be replaced. New concrete valley gutters will be constructed across each public street
along the south side to improve drainage and also at the high density (R-3, R-4)
residential driveway entrances.
Proposed improvements to the sanitary sewer system include replacement of existing
manhole castings within the bituminous pavement with castings in accordance with
current City standards. All adjacent properties have been fully developed, therefore no
utility service extensions are proposed under this project.
%ao
Lane Configuration
The existing lane configuration on Silver Bell Road is a 44-foot wide four-lane section
striped to four 10-foot lanes. The lanes aze narrow by today's standards. Minimum lanes
recommended are 12 feet wide. The existing (2000) traffic volume on Silver Bell Road
just west of Blackhawk Road is 6,289 vehicles per day as shown in Appendix E. It can
-be concluded that this volume will not significantly change in the future, in that, the azea
is now developed. In addition, with the numerous access points along the roadway, the
inside lanes now act as "defacto" left turn lanes.
Based on these facts, a revised three-lane cross section is proposed that would consist of
one thru lane in each direction and a center lane dedicated to left turn movement. The
three-lane section would improve the safety and operation of the roadway by removing
the left turn traffic from the through lanes and making the travel lanes wider. Typically, a
three-lane section can accommodate daily traffic volumes in excess of 10,000 vehicles
per day. Therefore, it is recommended that the lane configuration on Silver Bell Road be
revised from the existing four-lane section to a three-lane section. Figure 6 illustrates the
existing and proposed lane configurations.
Utilities
All sewer and water utility lines have been reviewed by the Eagan Maintenance Staff for
any required repairs and/or replacements. the sanitary sewer lines have been televised.
All structures have been inspected for any necessary modifications. This report includes
the removal and replacement of one catch basin per the condition review and replacement
of several manhole casting assemblies and the adjustment or replacement of gate valve
risers.
Easement/Permits
All work will be in the public right-of--way. No additional easements will be necessazy. It
is anticipated that no permits will be required for the resurfacing project.
/ai
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates aze based on
anticipated 2002 construction costs and include a 5% contingency and indirect costs of
30%, which include legal, administration, engineering, and bond interest. A summary of
the costs is as follows:
Alternate #1 -Full Width Mill and Overlay
• Mill and Overlay .....................................................$144,500
• Repair Existing Concrete Curb & Gutter ..................$60,800
• Sanitary Sewer Improvements ....................................$5,200
• Storm Sewer Improvements ......................................$12,100
• Water Main Improvements .........................................$4,100
Total ............ $226,700
Alternate #2 -Full Width Mill and Overlay
• Reclamation and Resurfacing .................................$235,800
• Repair Existing Concrete Curb & Gutter ..................$60,800
• Sanitary Sewer Improvements ....................................$5,200
• Storm Sewer Improvements ......................................$12,100
• Water Main Improvements .........................................$4,100
Total ............$318,000
Concrete Driveway Aprons
For the high density residential, it is recommended that concrete valley gutters be
installed to improve drainage along the street. The estimated costs for these are:
• 44' Wide Driveway Opening ......................................$1,500 each
• 50' Wide Driveway Opening ......................................$1,700 each
/az
Assessments
Assessments aze proposed to be levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Assessment
Policy for a mill and overlay improvement for local roadways (Alternate #1). The
assessment policy for reclamation and resurfacing has been included as a reference. No
assessment rates have been calculated at this time for Alternate #2 -Reclamation and
Resurfacing since this alternate has been determined not to be cost-effective. All
assessments will be revised based on final costs. A preliminary assessment roll is
included in Appendix B. Figure 5 illustrates the proposed assessment azea.
City Assessment Policy
32' Wide Street
Assessment Ratio Equivalent
Property City
Full Width Mill and Overlay
^ Low Density Residential (R-1, 2, 3) 50% 50% Yes
^ Medium/High Density Residential (R-4) 75% 25% No
^ CommerciaUIndustrial 100% 0% No
Reclamation and Resurfacing
^ Low Density Residential (R-1, 2, 3) 75% 25% Yes
^ Medium/High Density Residential (R-4) 100% 0% No
^ Commercial/Industrial 100% 0% No
Repair Existing Concrete Curb and Gutter 0% 100%
Utility Improvements 0% 100%
Low Density Residential Lots (R-1, R-2)
There are six residential equivalent properties, as shown on Figure 5, having access to the
portion of Silver Bell Road to be improved. They aze proposed to be assessed by the
amount of front footage adjacent to these residential properties. The City's Assessment
Policy states that 50% of the mill and overlay costs are assessable for residential
properties and are based on a normal residential width street (32 feet). Silver Bell Road
is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio to
obtain the residential street equivalent. -The estimated cost per residential lot to be
assessed based on the City Assessment Policy is $478/lot equivalent and is calculated as
follows:
1) % R-1/R-2 Residential Property = 384 F.F./7037 feet (total F.F.) = 5.46%
2) $144,533 (Mill & Overlay Cost) x 50% x 32/44 x 5.46% = 52,870 (Total Residential
Assessment (R-1, R-2))
3) ~2 870 (Total Residential Assessment (R-1, R-21)
6 Residential Lot Equivalents
= 5478/Residential Lot Egnivalent
ia3
Low Density Residential Lots (R-3)
The Town View ls` Addition property located on the northwest corner of Silver Bell
Road and Blackhawk Road is zoned R-3. The Town View 1S` Addition was developed as
many individual condominium units fronting on private internal streets with ~ the
remaining property being retained as common property. It is proposed that Town View
1S` Addition assessments be calculated at the R-3 rates on a front footage basis. The
City's Assessment Policy states that 50% of the mill and overlay costs are assessable for
residential properties and are based on a normal residential width street (32 feet). Silver
Bell Road is 44 feet wide and, therefore, all costs to be assessed will be based on a sz~/~,
ratio to obtain the residential street equivalent. The estimated cost per front footage to be
assessed based on the City Assessment Policy is $7.50/F.F. and is calculated as follows:
1) % R-3 Residential Property = 1,313 F.F17,037 feet (total F.F.) = 18.66%
2) $144,533 (Mill & Overlay cost) x SO% x 32144 x 18.66% _ $9,807 (Total Residential
Assessment (R-3))
3) $9.807 (Total Residential Assessment R-3~
1,313 F.F. _ $7.50/F.F. Residential Front Footage
Equivalent
Medium/High Density Residential (Zoned R-4, Apartments)
All R-4 zoned residential properties having access to streets within the project azea are
proposed to be assessed based on azeas with frontage to the streets common to the
apartments. This is calculated by the amount of frontage adjacent to each of these
properties (Ballantrae, Colonial Village, Shannon Glen). The City's assessment policy
states that 75% of the mill and overlay costs are assessable to these residential properties
based on a normal residential collector street of 44 feet wide. Silver Bell Road is
identified as a minor collector street and is 44 feet wide. Therefore, there will be no
adjustments for street width for the assessments. The estimated rate per front foot to be
assessed based on the City Assessment Policy is 15.40/F.F. and is calculated as follows:
1) Colonial Village (Eagan-Metro Center) front footage = 1177 feet or as is
Shannon Glen Condominium I-N front footage = 866 feet
Ballantrae 1 S` Addition, Block 2, Lot 1 = 267 feet
Ballantrae 2"d Addition, Block 1, Lot 1 = 615 feet
Briar Hi112"d Addition, Outlot A = 108 feet
Total = 3033 feet
2) 3033 feet / 7037 feet (total front footage) = 43.10%
3) $144,533 (Mill and Overlay Cost) x 75% x 43.10% _ $46,720 (Total Residential
Assessment (R-4))
4) $46,720 (Total Residential Assessment R13)
3033 front footage = $15.40 F.F. Residential Front Footage Equivalent
is y
Co mmercial/In dus trial
CommerciaUIndustrial property (Silver Bell Center), having access and frontage adjacent
to the portion of Silver Bell Road to be improved, is to be assessed calculated by the
amount of front footage (163 feet). The assessment policy states that 100% of the mill
and overlay costs are assessable for commerciaUindustrial properties, in this case Silver
Bell Center Addition (Block 1). There is no adjustment for the 44' wide road for
_commercial properties. The estimated assessment for Silver Bell Center is $20.57/front
foot, calculated as follows:
1) Silver Bell Center = 163 feet / 7037 feet
(Total Front Footage) = 232%
2) $144,533 (Mill and Overlay Cost) x 100% x 2.32% _$3,353 (T'otal Commercial/Industrial
Asssesment)
3) Rate = $3,353 / 163 F.F. _ $20.57/F.F.
Private Driveway Entrances (R-3, R-4)
There are a number of private driveway entrances that need repairs. The existing
concrete gutters through the driveways are severely broken up and in some cases there is
just asphalt. It is recommended that 5' wide concrete valley gutters be installed across all
private driveways or streets to control drainage. These estimated to cost between
$1,500.00 - $1,700.00 each depending on the width of the driveway and are 100%
assessable.
Assessment Financing Options
The property owner will have the option at the time of the assessment hearing to pay the
full assessment or include the assessment in with their property tax statement. If the
assessment is included with the property tax statement, the assessment will be spread
over five years with the interest rate determined by the results of the bond sale used to
finance the improvements. The following payment schedule will result for asingle-
family residential lot equivalent based on an estimated 7% interest for the assessed
amounts:
Single Family Residential Lot Equivalent = $478
Principal Per Year Interest Per Year Cost Per Year
First Yeaz $96 $33 $129
Fifth Yeaz $96 $7 $103
/as
Revenue Source
A summary of revenue sources is listed below:
Property City Contribution
Project Cost Assessment
1Viill and Resurface $144,500 $62,800 $81,700
Repair Existing Curb/Gutters $60,800 $0 $60,800
Sanitary Sewer Improvements $5,200 $0 $5,200
Storm Sewer Improvements $12,100 $0 $12,100
Water Main Improvements 4 100 ~0 $4,100
Subtotal $226,700 $62,800 $163,900
Driveway Valley Gutters $12,300 $12,300 $0
Total $239,000 $75,100 $163,900
The City's Major Street Fund will finance the estimated project deficit of $163,900
(68.5% of total)
ia6
Project Schedule
Present Feasibility Report to City CounciU
Order Public Hearing ...................................................................November 8, 2001
Neighborhood Meeting ...........................................................................November, 2001
Public Hearing ...................................................................... December 11, 2001
Dra$ Plans Completed ............................................................................. February, 2002
Municipal State Aid Approval ........................................................
.................. Mazch, 2002
Final Plans and Specifications .......................................................................... March, 2002
Awazd Contract ................................................:................................. July 2, 2002
Project Construction
Final Cost Report
................................................................July -September, 2002
...............................................................................October, 2002
Final Assessment Hearing ..................................................................................... Fall, 2002
First Payment Due with Property Tax Statement .................................... May 15, 2003
ia~
Feasibility and Recommendations
This project is necessary to prevent further decay of the pavement section, create a safer
driving surface, increase rideability and add structural strength.
This project, as described in Alternate #1, is cost effective in that the proposed
improvement (full width mill and overlay) is considerably less expensive than totally
reconstructing this street at a later date. Alternate #2 (reclamation and resurfacing) would
not be cost-effective at this time due to.the relatively good condition of the existing
pavement surface as determined by the area-weighted Average Pavement Condition
Index (PCI) (See Appendix D).
This project is feasible from an engineering standpoint in that this type of improvement
has been used successfully to extend the life expectancy of streets.
This project is in accordance with the Five Year Capital Improvement Plan (2002-2006)
for the City of Eagan and the schedule as outlined in the Pavement Management
Program. It is recommended that the project be constructed as proposed in this report in
combination with other similar type projects in the area, specifically project No. 759R
(Beau D' Rue Drive) and project 800 (Cedaz Grove Access Configuration).
/28
APPENDIX A
Preliminary Cost Opinion
ia9
APPENDIX A
ENGINEER'S OPINION OF COST
SILVER BELL ROAD
CITY OF EAGAN
CITY PROJECT NO.
WSB PROJECT NO. 1380-02
SCHEDULE A -STREET IMPROVEMENTS -ALTERNATE # 1 -FULL WIDTH MILL 8~ OVERLAY
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2021.501 MOBILIZATION LUMP SUM 1 $2,100.00 $2.100.00
2 2104.513 SAWING BITUMINOUS PAVEMENT- FULL DEPTH LIN. FT. 415 $3.00 $1,245.00
3 2232.501 MILL BITUMINOUS SURFACE SQ. YD. 15,760 $1.00 $15,760.00
4 2350.501 TYPE MV 41 WEARING COURSE MIXTURE 2" TON 1,910 $33.00 $63,030.00
5 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,580 $2.00 $3,160.00
6 2563.601 TRAFFIC CONTROL LUMP SUM 1 $1,000.00 $1,000.00
7 2564.602 PAVEMENT MESSAGE LEFT ARROW EPOXY EACH 66 $90.00 $5,940.00
8 2564.603 4" SOLID LINE WHITE -EPOXY LIN. FT. 7,000 $0.65 $4,550.00
9 2564.603 4" DOUBLE SOLID LINE YELLOW -EPOXY LIN. FT. 7,000 $1.30 $9,100.00
SUBTOTAL $105,885.00
+5% CONTINGENCIES $5,294.00
SUBTOTAL $111,179.00
+30% INDIRECT COSTS $33.354.00
TOTAL $144,533.00
SCHEDULE B -STREET IMPROVEMENTS -ALTERNATE # 2 - RECLAMATION ~ OVERLAY
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2021.501 MOBILIZATION LUMP SUM 1 $3,400.00 $3,400.00
2 2104.513 SAWING BITUMINOUS PAVEMENT -FULL DEPTH LIN. FT. 515 $3.00 $1,545.00
3 2331.604 BITUMINOUS PAVEMENT RECLAMATION 6" SQ. YD. 15,760 $1.00 $15,760.00
4 2350.501 TYPE MV 41 WEARING COURSE MIXTURE 2" TON 1,910 $33.00 $63,030.00
5 2350.502 TYPE MV 41 NON-WEARING COURSE MIXTURE 2" TON 1,910 $31.00 $59,210.00
6 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION LV CU. YD. 880 $7.00 $6,160.00
7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 790 $2.00 $1,580.00
8 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00
9 2564.602 PAVEMENT MESSAGE (LEFT ARROW EPOXY EACH 66 $90.00 $5,940.00
10 2564.603 4" SOLID LINE WHITE -EPOXY LIN. FT. 7,000 $0.65 $4,550.00
11 2564.603 4" DOUBLE SOLID LINE YELLOW -EPOXY LIN. FT. 7,000 $1.30 $9,100.00
SUBTOTAL $172,775.00
+5% CONTINGENCIES $8,639.00
SUBTOTAL $181,414.00
+30% lNDIRECT COSTS $54,424.00
TOTAL $235,838.00
/30
OPINIONOFCOST 11/21/2001
SCHEDULE C -REPAIR EXISTING CONCRETE CURB 8; GUTTER AND VALLEY GUTTERS ACROSS EXISTING CITY STREETS
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 1600 $6.00 $9,600.00
2 2531.501 CONCRETE CURB AND GUTTER, DESIGN 8618 LIN. FT. 1600 $14.00 $22,400.00
3 2531.603 REMOVE CONCRETE VALLEY GUTTER SQ. FT. 650 $4.00 $2,600.00
4 2531.603 PLACE CONCRETE VALLEY GUTTER SQ. FT. 1055 $4.00 $4,220.00
5 2575.505 SODDING, TYPE LAWN INC. TOPSOIL 8 FERT. SQ. YD. 700 $5.00 $3,500.00
6 DIV 2 BITUMINOUS ROADWAY PATCHING SQ. YD. 140 $16.00 $2.240.00
__
. SUBTOTAL $44,560.00
+5% CONTINGENCIES $2,228.00
SUBTOTAL $46,788.00
+30°/a INDIRECT COSTS $14,036.00
TOTAL $60,824.00
SCHEDULE D -SANITARY SEWER REPAIRS
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2104.509 REMOVE FRAME AND RING CASTING EACH 7 $100.00 $700.00
2 2506.516 FURNISH & INSTALL CASTING ASSEMBLY EACH 7 $300.00 $2,100.00
3 2506.522 ADJUST FRAME AND RING CASTING EACH 4 $250.0 $1,000.00
SUBTOTAL $3,800.00
+5°/. CONTINGENCIES $190.00
SUBTOTAL $3,990.00
+30Y° INDIRECT COSTS S1,197.00
TOTAL $5,187.00
SCHEDULE E -STORM SEWER REPAIRS
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2104.509 REMOVE FRAME AND RING CASTING EACH 5 $100.00 $500.00
2 2104.509 REMOVE CATCH BASIN EACH 1 $300.00 $300.00
3 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN EE EACH 1 $1,350.00 $1,350.00
4 2506.503 RECONSTRUCT CATCH BASIN EACH 5 $450.00 $2,250.00
5 2506.516 FURNISH & INSTALL CASTING ASSEMBLY CB EACH 5 $350.00 $1,750.00
6 2506.522 ADJUST FRAME AND RING CASTING CB EACH 10 $250.00 $2,500.00
7 2506.522 ADJUST FRAME AND RING CASTING MH EACH 1 $250.00 $250.00
SUBTOTAL $8,900.00
+5% CONTINGENCIES $445.00
SUBTOTAL $9,345.00
+30% INDIRECT COSTS $2,804.00
TOTAL $12,149.00
SCHEDULE F -WATER MAIN REPAIRS
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2504.602 ADJUST GATE VALVES EACH 5 $150.00 $750.00
2 2504.603 REMOVE/REPLACE GATE VALVE RISER EACH 3 $750.00 $2,250.00
SUBTOTAL $3,000.00
+5°/. CONTINGENCIES $150.00
SUBTOTAL $3,150.00
+30°/. INDIRECT COSTS $945.00
TOTAL ESTIMATED PROJECT COSTS - ALTERNATE A -FULL WIDTH MILL d~ OVERLAY 5226.788.00
TOTAL ESTIMATED PROJECT COSTS - ALTERNATE B -RECLAMATION 8~ OVERLAY X318,093.00
OPINIONOFCOST
/3/
~ ~n~noo~
SCHEDULE G -NEW 44' VALLEY GUTTER ~ PRIVATE DRIVEWAY (EACH)
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 44 $6.00 $264,00
2 2531.603 PLACE CONCRETE VALLEY GUTTER SQ. Ff. 204 $4.00 $816.00
SUBTOTAL $1,080.00
+5% CONTINGENCIES 554.00
SUBTOTAL $1,134.00
+30% INDIRECT COSTS 5340.00
TOTAL $1,474.00
SCHEDULE H -NEW 50' VALLEY GUTTER ~ PRIVATE DRIVEWAY (EACH)
ITEM ITEM NO. DESCRIPTION UNIT EST. QTY. UNIT PRICE EST. COST
1 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN. FT. 50 $6.00 $300.00
2 2531.603 PLACE CONCRETE VALLEY GUTTER SQ. FT. 228 54.00 $912.00
susrorAL $1,212.00
+5% CONTINGENCIES $61.00
SUBTOTAL $1,273.00
+30°h INDIRECT COSTS $382.00
TOTAL $1,655.00
/3~
OPINIONOFCOST 11/21/Z001
APPENDIX B
Preliminary Assessment Roll
/.33
Appendix B
Preliminary Assessment Rofl
Silver Bell Road -Alder Lane to Blackhawk Road
Street Overlay
City Project No. 801
WSB Project No. 01380-02
Parcel
Address
P.l.N. Lot
E uivalent Unit
Assessment
Total
Cedar Grove No. 11, black 1, bt 1 1760 Silver Bell Road 10.16711-012-01 1 5478.00 5478.00
Cedar Grove No. 11, bock 1, bt 1 1762 Silver Bell Road 10-16711-011-01 1 5478.00 5478.00
Cedar Grove No. 11, bock 1, bt 2 176411766 Silver BeN Road 10.16711-020-01 2 5478.00 5956.00
Cedar Grove No. 11, block 3, lot 9 1778 Silver Bell Road 10-16711-090-03 1 5478.00 5478.00
Cedar Grove No. 11, bock 3, bt 8 1782 Silver Bell Road. 10.16711-080-03 1 5478.00 5478.00
Subtotal Rasidsntlal -1 ~ R-2 8 52,868.00
Parcel
Front
Foote a F.F.
Assessment
Rate F.F.
Assessment
Subtotal
Entrance
Improvement
Total
Town View 1st Addition, block 21, bt 1 1312.67 57.50 59,845.03 53,130.00 512,975.03
Subtotal Resldantlal R~ 512,975.03
Parcel
Front
Foote a F.F.
Assessment
Rate F.F.
Assessment
Subtotal
Entrance
Improvement
~ Total
Ea an Metro Center 2nd Addition, block 1, lot 4 Shannon Glen Condo IV 209.04 515.40 53,219.22 5825.00 54,044.22
Ea an Metro Center 2nd Addition, bock 1, bt 3 Shannon Glen Condo III 225.00 515.40 53,465.00 5825.00 54,290.00
Ea an Metro Center 2nd Addition, block 1, bt 2 Shannon Glen Condo II 224.00 515.40 53,449.60 5735.00 54,184.60
Ea an Metro Center 2nd Addition, block 1, bt 1 Shannon Glen Condo I 208.00 St5.40 53,203.20 5735.00 53,93820
Ea n Metro Center, block 1, bt 1 Cobnial Villa a 1,177.00 515.40 S18,125.80 54,425.00 522,550.80
1o-22aso-ozo-o1~
Ballantrae 2nd Addition, block 1, lot 1 3800 Ballantrae Road 615.00 515.40 59,471.00 51,655.00 511,126.00
1a1s3o1-0,0-01
Ballantrae 1st Addition, black 2, bt 1 Silver Bell Road avant 266.51 515.40 54,104.25 50.00 54,104.25
10.13300-010-021
Briar Hill 2nd Addition, Outlot A Silver Bell Road avant 107.84 515.40 51,660.74 50.00 51,660.74
10-14991-010-00
Subtotal Residentlal R~4 546,898.81 555,898.81
Parcel
Front
Footer a F.F.
Assessment
Rate F.F.
Assessment
Subtotal
Entrance
Improvement
Total
Silver Betl Center Addition, block 1, bt 1 10-68100-010-01 162.87 520.57 53,350.24 50.00 53,350.2a
Subtotal CommercialAndustriai 53,350.24
Total Assessment 562,762.07 512,330.00 575,092.07
/3f~
APPENDIX C
Figures
/at
PROJECT LOCATION
SILVER BELL ROAD -ALDER LANE TO BLACKHAWK ROAD o is-o~i
STREET IMPROVEMENTS F;g
C+ty of Eagan. LOCATION .MAP -CITY PROJECT 801 ~
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' CURB do GUTTER
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t4"-16' AGGREGATE BASE
EXISTING TYPICAL SECTION
~~ 80' R/'
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REPLACE EX.
CURB do CUTTER
AS NECESSARY
MILL ENTIRE WipTH
±2" DEPTH ~ I ~ /
1 i MiN. 0.03/fT.
8ITUMINOUS TACK COAT
2~ TYPE MV 41 BITUMINOUS OVERLAY
EX. 2" BITUMINOUS SURFACE
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FULL WIDTH MILL AND
BITUMINOUS STREET OVERLAY
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City of Eagan
Ip-zo-ot
SILVER BELL ROAD -ALDER LANE. TO BLACKHAWK ROAD a
STREET IMPROVEMENTS F;g.
TYPCIAL SECTIONS -CITY PROJECT 801 -,
/3 8
80'
i
44' FACE TO FACE)
EX. 8618
CURB do GUTTER
I
J.5"-4' BITUMINOUS SURFACE
14"-16" AGGREGATE BASE
EXISTING TYPICAL SECTION
80'
I
aa' FACE TO FACE)
REPLACE EX.
CURB do GUTTER
AS NECESSARY
BITUMINOUS TACK COAT
2" TYPE MV 41 8ITUMINOUS WEAR COURSE
2" TYPE MV 31 BITUMINOUS BASE COURSE
RECLAIM Ex. 3.5'-a' BIT. SURFACE do 2"-3' AGGREGATE BASE
FOR USE AS NEW GRAVEL BASE
(RESHAPE AS NECESSARY, REMOVE EXCESS)
RECLAMATION AND BITUMINOUS STREET IMPROVEMENTS
PROPOSED TYPICAL SECTION
ALTERNATIVE #2
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SILVER BELL ROAD -ALDER LANE~TO BLACKHAWK ROAD 10-20-01
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f TYPCIAL SECTIONS -CITY PROJECT 801
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City of Eogan STRIPING PLAN -CITY PROJECT 801 6
i~~
APPENDIX D
Area Weighted Average PCI
/yam
Appendix D -
Area-weighted Average PCI -
Silver Bell Road _
2002-2006 Capital Improvement Program
Street Name From To - Section Area Date Condition Index
(Sq. Ft.)
Silver Bell Road Alder Lane Laurel Court 58,095 8/17/99 43
Laurel Court Heather Drive 19,710 8/17/99 52
Heather Drive Willow Way 13,365 8/17/99 55
Willow Way Silver Beil Circle 20,070 8/17/99 64
Sihrer Bell Circle Lodestone Lane 25,020 8/17/99 47
Lodestone Lane Blackstone Road 22,725 8/17/99 59
Total Area 158,985
Area-weighted Average PCI 5t
Information provided by the City of Eagan.
/~f3
,s
APPENDIX E
Traffic Counts
~S`f
Silver Bell Road Open House
Project 801
Public Comments
Tuesday, November 27, 2001
5:00 - 7:00 p.m.
-~• 3900 Sibley Memorial Highway
Attendance: Russ Matthys, City Engineer; Dave Hutton, Consultant (WSB &
Associates, Inc.) 4 persons representing 4 properties (see attached sign-in sheet).
1. Wi113-lane design increase my commute time to work in the morning?
2. Existing driving lanes are too narrow. Need more room than what exists for
bicyclists on side of road. 3-lane design looks to address that issue.
3. Improvements to intersection of Silver Bell and TH 13, as well as Silver Bell and
Beau D'Rue, are greatly needed. Reconfiguration of intersections should really help
morning congestion.
4. I like the left turn lanes. I don't feel safe now trying to turn left into my driveway.
5. When street was widened, City's contractor really messed up our driveway. Our
complex has had 26 claims into City for damage due to bottoming out vehicles.
have had 2 claims for damage that the City has paid. Will street improvements
address this driveway issue?
6. Will I be able to get access to my property during the construction activities? How
about onto TH 13?
G:RM/'Ol/MISC/MINUTES/Proj. B01 Open House
iys
NEIGHBORHOOD MEETING
SILVER BELL ROAD
PROJECT 801
TUESDAY, NOVEMBER 27, 2001 - 5:00 P.M.
NAME
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ADDRESS
~~'7~ S,L„e` f3~LC K~
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G: FO RM S/SIGN-I N. Sheet
/y6
Agenda Information Memo
December 11, 2001
E. PROJECT 7598 BEAU D'RUE DRIVE
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 759R (Beau D'Rue Drive -Street
Improvements) and authorize the preparation of detailed plans and specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets,
significantly extending their overall life expectancy. During these past twelve
years, the City has rehabilitated approximately 49 miles of local streets.
• During 1999, the City Council commissioned a study regarding the potential for
the redevelopment of the Cedar Grove (Cedarvale) area. This conceptual plan,
Village Plaza, proposed a reconfiguration of the intersections of Silver Bell
Road/Cedarvale Boulevard and Silver Bell Road/Beau D'Rue, ~as well as
improvements on Beau D'Rue Drive. The improvements on Beau D'Rue include
the installation of a center median and designation of one lane of traffic in each
direction.
• The resurfacing of Beau D'Rue Drive has been programmed for 2002 in the
City's 5-Year Capital Improvement Program. In June 2001, advanced notices of
this pending capital improvement were sent to all affected property owners.
• On September 17, 2001, the City Council authorized the preparation of a
feasibility report identifying the scope, cost, financing and schedule of the
rehabilitation of Beau D'Rue Drive, between Nicols Road and Silver Bell Road.
• On November 8, 2001, the feasibility report for Project 759R was presented to the
City Council and a Public Hearing was scheduled for December 11, 2001 to
formally present and discuss the report with the adjacent property owners.
• An informational open house was held on November 29, 2001 at 3900 Sibley
Memorial Highway for the adjacent property owners and representatives to
discuss the proposed improvements. Of the 31 total properties (residential and
commercial) proposed to be assessed under this improvement, 5 persons
representing 4 properties attended the informational meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages~hrough
• Neighborhood Meeting Minutes, pa e through
• Letter from property owner, page
/f7
city of eag~n
Report for Street
Improvements (Revised)
Beau D' Rue Drive (Nieols Road to
550 feet Northeast of Rahn Road)
City of Eagan, Minnesota
City Project No. 759R
SEH No. A-EAGAN9901.00
November 8, 2001
/yss
=SEN
November 8, 2001
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Mayor and City Council:
RE: City of Eagan, Minnesota
Beau D' Rue Drive (Nicols Road to 550
feet Northeast of Rahn Road)
Report for Street Improvements (Revised)
City Project No. 759R
SEH No. A-EAGAN9901.00
Enclosed is our report for the Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road)
Street Improvements, City Project No. 759R.
The report discusses the proposed street reconstruction improvements and presents cost estimates
for these improvements. In addition, estimated assessment rates per parcel have been included.
We would be pleased to meet with you at your convenience to discuss this report.
Sincerely,
l '
Steven F. Heth, P.E.
Associate
wrc
r:~w~~~n~.n~orv~n~~m,r me
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive, St. Paul, MN 55110-5196 651.490.2000 651.490.2150 FAX
archittcturt tngintering tnoironmental transportation
I g
Your Trusted Resource
• Equal Opportunity Employer
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road)
Report for Street Improvements (Revised)
City of Eagan, Minnesota
_ City Project No. 759R
SEH No. A-EAGAN9901.00
November 8, 2001
I hereby certify that this report was prepared by me or under my direct
supervision, and that I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
Steven F. Heth, P.E.
Date: November 8, 2001 Lic. No.: 20609
Reviewed by: /~/lTi~~ 1~~8~D I
SEH T Date
Reviewed by: ' r ~
Putt _ ks Dept.
Reviewed by:
Finance
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
St. Paul, MN 55110-5196
651.490.2000
jZ-3-off
Date
iz'3 ~ol
Date
/So
Table of Contents
Letter of Transmittal
Certification Page
Page
1.0 Introduction .................................................................................................1
2.0 Scope ...........................................................................................................2
3.0 Feasibility and Recommendations ............................................................3
4.0 Street Evaluation .........................................................................................3
5.0 Proposed Improvements ............................................................................4
5.1 Roadway ...............................................................................................4
5.2 Utilities ...................................................................................................4
5.3 Bituminous Trail .....................................................................................4
6.0 Easement /Permits ..................................................................................... 5
7.0 Cost Estimate ..............................................................................................5
8.0 Assessments ............................................................................................... 6
8.1 Low Density Residential ........................................................................ 6
8.1.1 Leibel Addition ............................................................................ 6
8.1.2 Woodhaven Park ........................................................................ 7
8.2 Commercial Property /High Density Residential (R-4) .......................... 7
8.2.1 Woodhaven Addition ................................................................... 7
8.3 Assessment Rate Calculations .............................................................. 7
8.3.1 Low Density Residential (R-1; Neighborhood Parks) .................. 7
8.3.2 Commercial Property /High Density Residential (R-4) ............... 8
9.0 Assessment Financing Options .................................................................8
10.0 Revenue Source ..........................................................................................8
i 1.0 Project Schedule ......................................................................................... 9
SEH is a registered trademark of Short Elliott Hendrickson Inc.
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota /~/ Page i
Table of Contents (Continued)
List of Appendices
Appendix A Preliminary Cost Estimate
Appendix B Preliminary Assessment Roll
Appendix C Exhibits
Exhibit 1 -Location Map
Exhibits 2, 3, and 4 -Assessment Area Maps
Exhibit 5 -Typical Section (Street Reclamation)
Exhibit 6 -Typical Section (Street Reclamation; Alternate 1
- Bituminous Trail} .
Report for Street Improvements (Revised) A-EAGAN9901.00
City of Eagan, Minnesota /~~ Page ii
November 8, 2001
_. Report for Street Improvements (Revised)
Beau D' Rue Drive (Nicols Road to 550 feet Northeast
of Rahn Road)
Prepared for the City of Eagan, Minnesota
1.0 Introduction
As a part of Eagan's Pavement Maintenance Program (PMP), the City
evaluates streets within the community throughout their life cycle and
implements appropriate maintenance strategies. In 1989, a Pavement
Management System (PMS) was developed that allowed the City to
evaluate the condition of the existing pavement surface for all the
streets on a routine basis and schedule timely maintenance. A Five
Year Capital Improvement Program (CIP) for street rehabilitation was
developed from this information.
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road)
has been identified for street improvements in 2002. Exhibit 1
illustrates the project location (see Appendix C).
Beau D' Rue Drive was reconstructed to a width of 44 feet (between
the face of curbs) by the City in 1975. The street has B-618 concrete
curb and gutter and is classified as a major (Nicols Road to Rahn
Road) and minor (Rahn Road to Silver Bell Road) collector street.
Based on the data and engineering strategies available at this time, the
City's current PMP incorporates local and ongoing maintenance
strategies with seal coating occumng as needed at 5 to 7 years, again
at 12 to 14 years with a bituminous overlay at approximately 20 years.
Beau D' Rue Drive has been rated several times since 1989, and the
field data gathered indicates what maintenance strategies are
appropriate and cost effective. The expected life cycle of a street
constructed during this period is 18 to 25 years.
A-EAGAN9901.00
/~~ Page 1
Timely maintenance work, such as bituminous patching, crack sealing
and seal coating have occurred at appropriate intervals during the life
of the pavement. The City of Eagan's maintenance records indicate
that this street was seal coated in 1979 and 1987.
The Public Works maintenance program typically includes extensive
f • patching and crack sealing during the summer prior to the seal coat.
During the 1986 construction season, the Public Works crews
performed extensive crack milling and patching on approximately
15,000 lineal feet of cracks on this street. The rehabilitation of the
bituminous pavement has been included in the CIP since 1996, but has
been delayed due to redevelopment plans for the adjacent area.
Beau D' Rue Drive is a significant element of the Cedar/13
Redevelopment Area. The Eagan City Council has recognized the need
for additional public investment in the redevelopment of this part of
the community. In 1998, a Redevelopment Study was initiated and a
15-member citizen task force was appointed to guide the study. The
Task Force was comprised of representatives of the local business
community, area residents and City commission members. The study
titled, "Village Plaza: A Redevelopment Concept for the Cedar/13
Area" was accepted by the Task Force and forwarded to the Eagan
City Council for their approval in November 1999. Recommendations
contained in the study include aesthetic/architectural standards and
improving traffic infrastructure.
The Eagan City Council has begun the process of improving the traffic
infrastructure in the Cedar/13 or Cedar Grove Redevelopment Area.
City Project Number 800, "Cedar Grove Area Intersection
Improvements" is scheduled to be constructed in 2002, and will
reconfigure the Cedarvale Boulevard/Silver Bell Road/Beau D' Rue
Drive intersections. The reconstruction of Beau D' Rue Drive
proposed with this feasibility report will also include aesthetic
elements recommended by the 1998 redevelopment report.
2.0 Scope .
This project provides for the following improvements:
^ Reclaiming the aggregate base and bituminous pavement section
on approximately 0.60 miles of Beau D' Rue Drive from Nicols
Road to 550' northeast of Rahn Road. Exhibits 2, 3, and 4 illustrate
' the project area (see Appendix. C).
^ Replacement of damaged curb and gutter.
^ Sanitary/storm sewer manhole casting adjustment and replacement.
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota /~ Page 2
y
^ Water gate valve adjustment or repair.
^ Reconstruction of several sanitary/storm sewer manholes.
^ Installation of center median.
^ Construction of bituminous trail.
^ Creation of on-street safety lanes.
3.0 Feasibility and Recommendations
This project is necessary due to the age and deteriorated condition of
the street. The project will create a safer driving surface, increase
rideability and provide improved drainage.
This project is cost effective in that reclamation will result in a
considerable reduction in long-term maintenance costs and will add
value to the overall neighborhood as well as individual properties.
This project is feasible from an engineering standpoint in that this
street is approaching the end of its normal life cycle, and normal
maintenance measures are no longer a practical or effective alternative.
This project is in accordance with the Five Year Capital Improvement
Plan (2002-2006) for the City of Eagan and the schedule as outlined in
the Pavement Maintenance Program. It is recommended that the
project be constructed as proposed in this report as one contract.
4.0 Street Evaluation
The City of Eagan Pavement Management System allows the City to
evaluate the condition of the existing street surface to help schedule
timely maintenance and improvements. The Pavement Condition
Index (PCI) ranks the surface condition for each street.
The general categories which define PCI rankings are as follows:
PCI Recommended Improvement
56-100 Routine Maintenance /Crack Seal /Seal Coat
36-55 Patch /Repair and/or Overlay
0-35 Reconstruct
The 1998 PCI ranking for the street discussed in this report has a
weighted average pavement condition rating of 33 and falls within the
rankings of the "Reconstruct" category.
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
Ciry of Eagan, Minnesota ~ ~ Page 3
5.0 Proposed Improvements
5.1 Roadway
The proposed street improvements are shown on Exhibit 5. The
existing bituminous surface and aggregate base will be reclaimed to a
depth of approximately 11 inches and blended to a SO/50 mix of
asphalt and aggregate base. A sufficient quantity of material will be
• removed to accommodate a new 7-inch bituminous pavement section.
The existing four 11-foot lanes do not meet State Aid standards for
width. Existing and projected traffic counts do not warrant two lanes in
each direction, and it is proposed to consolidate and restrict traffic to
one lane in each direction, in accordance with the "Village Plaza"
study.
Damaged curb and gutter will be replaced if severely cracked, spalled
or settled. It is estimated that approximately 27 percent of the existing
curb and gutter will have to be replaced. Several panels of settled
sidewalk at the southwest corner of Beau D' Rue Drive and Rahn
Road will also be removed and replaced.
5.2 Utilities
Several sanitary and storm sewer manholes will be reconstructed and
upgraded. Sanitary and storm sewer manhole castings and covers not
meeting the City's current standards will also be upgraded.
Evaluations of the utilities indicated that no further improvements or
repairs were required.
5.3 Bituminous Trail
The option of an 8-foot bituminous trail along the south side of Beau
D' Rue Drive from Nicols Road to Gold Trail is also presented for the
City Council's consideration.
An 8-foot bituminous trail would be installed 8-feet from the back of
curb on the south side of the roadway. The trail would extend from
Nicols Road to Gold Trail as adopted in the City's Comprehensive
Trail Plan. Modular block retaining walls would be installed in areas
where warranted, based on existing grades (see Exhibit 6).
The existing electric and cable
overhead power lines, would be
accommodate the proposed trail.
television utility lines, currently
required to relocate in order to
Safety lanes will be created on the eastbound and westbound sides of
the roadway providing a valuable asset to this project. They will serve
both a transportation and recreation function and have proven a
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota /~~ Page 4
significant generator of bicycle use. Safety lanes can provide
continuous routes for commuting or recreation trips with access
provided to the Minnesota River Valley Trailhead and interconnection
to the designated transportation and recreational trails. Bicyclist safety
will be greatly increased by the creation of the proposed safety lanes.
6.0 Easement /Permits
All street work will be constructed within existing right-of-way.
Temporary construction easements 'and permanent easements will be
required for the bituminous trail.
In lieu of the permanent easement, it is recommended that the
developer for the Nicols Ridge Development dedicate right of way
during the platting process.
It is anticipated that no permits will be required for the street
reclamation portion of the project.
7.0 Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are
based on anticipated 2002 construction costs and include a 10 percent
contingency and indirect costs of 30 percent, which include legal,
administration, engineering, and bond interest. A summary of the costs
follows:
^ Street Reclamation ............................................................ $ 358,500
^ Median Construction .............................................................. 98,500
^ Existing Concrete Curb & Gutter/Sidewalk Repairs .............. 62,000
^ Storm Sewer Improvements ...................................................15,000
^ Sanitary Sewer Improvements ........................................... 13,000
Subtotal ...................................................................... $ 547,000
^ Alternate 1-Bituminous Trail ......................................... 354,500
Total Plus Alternate 1 ................................... ~~
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota `/~ n Page 5
8.0 Assessments
Assessments are proposed to be levied against the benefitted properties
in accordance with the City of Eagan's assessment policy. The
following ratios indicate cost responsibilities. A preliminary
assessment roll is included in Appendix B.
Low Density Commercial
Residential Property /
Assessed City High Density
Ratio Residential (R-4)
Assessed Ratio
Aggregate Base and Bituminous
Surface Reclamation; 75°k 25% Res. 100%
Construction of New Median and 0% Comm
Bituminous Pavement Section
~~ ~ ~
Surmountable Curb and Gutter;
0% 100% Res.
100%
Sod and To soil 0% Comm.
~ ~ ~~ ~,
Removal and Replacement of
Damaged Concrete Curb and 0% 100% 0%
Gutter /Sidewalk
Modifications to Existing Storm
0%
100%
0%
Sewer Manholes
Manhole Casting and Cover 0% 100% 0%
Re lacement
Modifications to Existing
Sanita Sewer Manholes 0% 100% 0%
Manhole Casting and Cover 0% 100% 0%
Re lacement
Bituminous, Aggregate Base., 0% 100% 0%
Gradin , Retainin Wall
8.1 Low Density Residential
8.1.1 Leibel Addition
Lot 1, Block 1 is asingle-family residential property with driveway
access onto Beau D' Rue Drive and would be assessed on a front
footage basis, in accordance with the City's Assessment Policy.
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota `C -_ Page 6
'moo
8.1.2 Woodhaven Park
Parcel 10-01900-020-09 is a City neighborhood park and would be
assessed on a front footage basis, in accordance with the City's
Assessment Policy.
__ 8.2 Commercial Property /High Density Residential (R-4)
8.2.1 Woodhaven Addition
Outlot A is zoned agriculture but is shown as R-4 Residential on the
Comprehensive Guide Plan and would be assessed on afront-footage
basis, in accordance with the City's Assessment Policy.
All of the remaining properties within the assessment area, as shown
on Exhibits 2, 3, and 4, are commercial and would be assessed on a
front-footage basis, in accordance with the City's Assessment Policy.
8.3 Assessment Rate Calculations
8.3.1 Low Density Residential (R-1; Neighborhood Parks)
390.73 feet (Frontage Low Density Residential) x 100 = 7.00%
5,584.59 feet (Total Project Frontage)
($358,500 [Street Reclamation Cost] x 7.00% x 32 i 44)
_ $18,250 x 75 °lo = $13,690
$13,690 (Total Low Density Residential Assessment) _ $35.04/f.f.
390.73 feet (Frontage Low Density Residential)
Per City of Eagan policy, Low Density Residential pazcels are to be
assessed for 75 percent of a 32-foot wide roadway. The typical section
proposed for Beau D' Rue Drive is 44-foot wide. The total front
footage for the project is 5,584.59. The estimated cost for street
reclamation is $358,500. The cost per front foot is calculated as
$358,500 T 5,584.59 = $64.19 per front foot. The cost per front foot is
calculated as 75 percent x 32 feed44 feet x $64.19 = $35.04 per front
foot. The 2001 Fee Schedule for street improvements along
Residential pazcels is $37.15 per front foot, so the assessments would
be proposed as calculated above.
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota . Page ~
/~
8.3.2 Commercial Property /High Density Residential (R-4)
5.193.86 feet (Frontage Commercial / HiSh Dens. Res.) x 100 = 93.00%
5,584.59 feet (Total Project Frontage)
($457,000 [Street Reclamation/Median Const. Cost] x 93.00%)
_ $425,010 x 100°k = $425,010
$425,010 (Total Commercial/High Density Residential Assessment) _ $81.83/f.f.
5,193.86 feet (Frontage Commercial/High Dens. Res.)
The 2001 Fee Schedule for street improvements with grading along
multi-residential and institutional pazcels is $80.05 per front foot, so
the assessments will be limited to the fee schedule rate.
9.0 Assessment Financing Options
The property owner will have the option at the time of the assessment
hearing to pay the full assessment or include the assessment in with
their property tax statement. If the assessment is included with the
property tax statement, the assessment will be spread over 15 years
with the interest rate determined by the results of the bond sale used to
finance the improvements. The following payment schedule will result
based on a 7.0 percent interest rate:
^ Residential Lot = $2,500 (Example)
Principal Interest Cost
Per Per Per
Year Year Year
First Yeaz $167 $204* $371
Fifteenth Yeaz $167 $18 $185
* 14 months of interest
10.0 Revenue Source
A summary of revenue sources is listed below:
Project
Cost Property
Assessment City
Contribution
Street Reclamation $358,500 $341,485 ($17,015)
Median Construction 98,500 87,980 (10,520)
Existing Concrete Curb &
Gutter/Sidewalk Re airs 62,000 0 (62,000)
Storm Sewer Improvements 15,000 0 (15,000)
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota Page 8
/6~
Project Property City
Cost Assessment Contribution
Sanitary Sewer $13,000 $0 ($13,000)
Im rovements
Alternate 1 -Bituminous 354,500 0 (354,500)
Trail
Total $901,500 $429,465 ($472,035)
The estimated project deficit of $472,035 will be financed by the
City's Major Street and Utility Funds (52 percent of total project cost).
11.0 Project Schedule
^ Present Feasibility Report to City CounciU
Order Public Hearing ........................................... November 8, 2001
^ Public Hearing ....................................................December 11, 2001
^ Approve Plans and Specifications ..........................January 15, 2002
^ State Aid Plan Approval .......................................February 15, 2002
^ Award Contract ....................................................February 19, 2002
^ Project Completion ...................................................... July 15, 2002
^ Final Cost Report ....................................................August 30, 2002
^ Final Assessment Hearing ........................................... October 2002
^ First Payment Due wlProperty Tax Statement ..................May 2003
Beau D' Rue Drive (Nicols Road to 550 feet Northeast of Rahn Road) A-EAGAN9901.00
City of Eagan, Minnesota 6 Page 9
I
Appendix A
Preliminary Cost Estimate
/6~
Preliminary Cost Estimate
Beau D' Rue Drive
Street Improvements (Revised)
City Project No. 759R
Item
--
Mobilization Unit
L.S. Est.
Qty.
1 Unit
Price
$5,000.00 Est.
Cost
$5,000.00
Full Depth Reclamation S.Y. 14,355 1.50 21,532.50
Remove Reclaimed Aggregate Base (LV) C.Y. 2,000 4.50 9,000.00
Salvage Reclaimed Aggregate Base C.Y. 150 6.50 975.00
Saw Bituminous Driveway Pavement L.F. 560 1.00 560.00
Remove Bituminous Driveway Pavement S.Y. 870 2.00 1,740.00
Mill Bituminous Pavement to 1'/i" Depth S.Y. 300 3.00 900.00
1%s" Type 2350 Wear Course Mix Tons 1,295 30.00 38,850.00
1~/z" Type 2350 Non-Wear Course Mix Tons 1,275 28.00 35,700.00
4" Type 2350 Non-Wear Course Mix Tons 3,550 26.00 92,300.00
Bituminous Material for Tack Coat Gal. 1,465 1.25 1,831.25
Type 2350 Driveway Mix Tons 50 60.00 3,000.00
2" Aggregate Base - Class V Ton 1,775 12.00 21,300.00
Adjust Valve Box Each 14 175.00 2,450.00
Replace Valve Box Riser L.F. 50 75.00 3,750.00
Locate & Raise Buried Valve Box Each 3 250.00 750.00
Adjust Frame & Ring Casting (MI-n Each 12 250.00 3,000.00
Adjust Frame & Ring Casting (CB) Each 4 200.00 800.00
Traffic Control L.S. 1 3,500.00 3,500.00
4" Solid Line White -Epoxy L.F. 6,210 0.50 3,105.00
24" Stop Line White -Epoxy L.F. 120 6.00 720.00
Subtotal $250,763.75
+10% Contingencies 25,086.25
Subtotal $275,850.00
+30% Indirect Costs 82,650.00
Total $358,500.00
/6~
Preliminary Cost Estimate
Beau D' Rue Drive
Street Improvements (Revised)
City Project No. 759R
Item Unit Est. Unit
- Qt . Price
~~ ~ ~
Surmountable Concrete Curb & Gutter L.F. 6,150 $9.00 Est.
Cost
$55,350.00
Sod with 4" Topsoil S.Y. 2,735 5.00 13,675.00
Subtotal $69,025.00
+10°lo Contingencies 6,900.00
Subtotal $75,925.00
+30% Indirect Costs 22,575.00
Total $98,500.00
Item
~ ~
Remove Concrete Curb & Gutter Unit
L.F. Est.
Qt .
1,775 Unit
Price
$5.00 Est.
Cost
$8,875.00
Remove Concrete Sidewalk S.F. 150 0.75 112.50
B-618 Concrete Curb & Gutter L.F. 1,975 14.00 27,650.00
4" Concrete Sidewalk S.F. 150 6.00 900.00
Sod with 4" Topsoil S.Y. 1,125 5.00 5,625.00
Subtotal $43,162.50
+10% Contingencies 4,316.50
Subtotal $47,479.00
+30°Io Indirect Costs 14,521.00
Total $62,000.00
~6y
Preliminary Cost Estimate
Beau D' Rue Drive
Street Improvements (Revised)
City Project No. 759R
Item Unit Est. Unit Est.
Qt . Price Cost
. ~ -
Remove & Replace Manhole Cone Section Each 5 $1,000.00 $5,000.00
Manhole Barrel Reconstruct L.F. 9.5 200.00 1,900.00
Remove Manhole Casting Assembly Each 6 75.00 450.00
Replace Manhole Casting Assembly Each 6 300.00 1
800.00
(R-1642-B) ,
Replace Catch Basin Casting Assembly Each 2 300
00 600
00
(R-3067-V) . .
Locate & Raise Buried Manhole Each 1 800.00 800.00
Subtotal $10,550.00
+10% Contingencies 1,055.00
Subtotal $11,605.00
+30% Indirect Costs 3,395.00
Total $15,000.00
Item
~~
Remove & Replace Manhole Cone Section Unit
Each Est.
Qt .
4 Unit
Price
$1,000.00 Est.
Cost
$4,000.00
Manhole Barrel Reconstruct L.F. 4 200.00 800.00
Remove Manhole Casting Assembly Each 11 75.00 825.00
Replace Manhole Casting Assembly
(R-1642-B) Each 11 300.00 3,300.00
Remove & Replace Manhole Step Each 1 80.00 80.00
Subtotal $9,005.00
+10% Contingencies 900.50
Subtotal $9,905.50
+30% Indirect Costs 3,094.50
Total $13,000.00
/~s
Preliminary Cost Estimate
Beau D' Rue Drive
Street Improvements (Revised)
City Project No. 759R
Item
-
Saw Bituminous Driveway Pavement Unit
L.F. Est.
Qt .
330 Unit
Price
$1.00 Est.
Cost
$330.00
Remove Bituminous Driveway Pavement S.Y. 920 3.00 2,760.00
2" Type 41 Wear Course Mix (Trail) Ton 285 34.00 9,690.00
2" Type 41A Driveway Mix Ton 49 60.00 2,940.00
Aggregate Base - Class V Ton 1,175 12.00 14,100.00
Pedestrian Ramp Each 20 250.00 5,000.00
Modular Block Retaining Wall, Non-
Reinforced
S.F.
2,700
15.00
40,500.00
Modular Block Retaining Wall, Reinforced S.F. 6,875 20.00 137,500.00
Sod with 4" Topsoil S.Y. 2,830 5.00 14,150.00
Common Excavation C.Y. 2,625 8.00 21,000.00
Subtotal $247,970.00
+10% Contingencies 24,800.00
Subtotal $272,770.00
+30% Indirect Costs 81,730.00
Total $354,500.00
TOTAL PROJECT COST WITHOUT ALTERNATE 1
1 "~ 1 $547,000.00
.'I tl 11
/6.~
Appendix B
Preliminary Assessment Roll
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Appendix C
Exhibits
Exhibit 1 -Location Map
Exhibits 2, 3, and 4 -Assessment Area Maps
Exhibit 5 -Typical Section {Street Reclamation)
Exhibit 6 -Typical Section (Street Reclamation; Alternate 1 -Bituminous Trail)
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`-PROJECT N
LOCATION
~~
FILE N 0. BEAU D' RUE DRIVE
~ AEAGAN0205 ~~fT
~5 DATE: PROJECT NO. 759R
EAGAN, MINNESOTA NO' ~
11/08/01
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Beau D' Rue Open House
Project 759R
Public Comments
Thursday, November 29, 2001
5:00 - 7:00 p.m.
-- 3900 Sibley Memorial Highway
Attendance: Russ Matthys, City Engineer; Steve Heth, Tim Plath, Consultants (Short-
Elliot-Hendrickson Inc.) 5 persons representing 4 properties (see attached sign-in sheet).
1. Delta Homes will require more openings in the median lined up with our proposed
development's entrances.
2. How about paver blocks and street lights in median (for future streetscaping)?
3. 16' driving lane (12' driving lane & 4' safety lane) is too big- make it 12'.
4. Will the project include the burying of overhead utility lines?
5. I am concerned about the medians - 2-lane street will be insufficient for traffic
capacity; considerable construction expense; responsibility of landscape maintenance
(for future streetscaping) is critically important.
6. Larger radius at southeast corner of Nicols and Beau D' Rue is needed -tough to
make right turn; especially when icy in winter.
7. I am concerned about the accessibility to my property during the construction
activities. It is important that clearly marked access is maintained at all times.
l 77
NEIGHBORHOOD MEETING
BEAU D'RUE DRIVE
PROJECT 759R
THURSDAY, NOVEMBER 29, 2001 - 5:00 P.M.
NAM(E~ ADDRESS
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20.
G: FORMS/SIGN-IN.Sheet
3 ~ 0 Z ~`-~ cla v ~ a, 4.Q. ~ r ~ r
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RECEiUED
eVe~ DEC 0 4 2001
E~1lik1'v
CO ENGINEERING DEPARTMENT
D E V E L O P M E N T C O.
December 3, 2001
Mr. Russ Matthys
City Engineer
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1897
Re: Cedarvale Highlands Apartments
3908 - 3916 - 3924 Beau de Rue Drive
Dear Mr. Matthys:
I wanted to advise you that I would be in favor of landscaping the new medians. It adds
so much to the area that I think it's worth spending the extra dollars to "finish it off'.
Thank you.
Sin erely,
Scott Bader
SB:sr
5402 Parkdale Drive, Suite 200 • St. Louis Park, Minnesota 55416
(952) 540-8600 • FAX 952) 540-8601
Agenda Information Memo
December 11, 2001
F. PROJECT 849, DEERWOOD PLACE
STORM MITIGATION IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 849 (Deerwood Place -Storm
Mitigation Improvements) and authorize the prepazation of detailed plans and
specifications.
FACTS:
• The storm mitigation improvements proposed as part of Project 849 would address
the flooding that occurred in the portion of Engstroms Deerwood Addition affected by
the July 2000 Super Storm. The improvements presented in the feasibility report
include consideration of a new storm sewer extension from the lateral storm sewer
system to the trunk storm sewer line.
• The area of Engstroms Deerwood Addition impacted by the July 2000 storm included
properties on Deerwood Place, southwest of Pilot Knob Road and Deerwood Drive.
• On October 16, 2001, the City Council authorized the preparation of a feasibility
report identifying the scope, cost, financing and schedule of the Deerwood Place
storm mitigation improvement.
• On November 8, 2001, the feasibility report for Project 849 was presented to the City
Council and a Public Hearing was scheduled for December 11, 2001 to formally
present and discuss the report with the adjacent property owners.
• An inforrriational neighborhood meeting was held on December 5, 2001 in the
Community Room at the Eagan Municipal Center for the adjacent property owners
and representatives to discuss the proposed improvements. Of the 21 properties
notified of the meeting, 4 persons representing 4 properties attended the informational
meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, page~through~0
• Neighborhood Meeting Minutes, pages~through~~
/80
" j~ I ~~.~
~~-
city of ~ac~en
Report for
Deerwood Place
Improvement Options
July 2000 Superstorm
City Project No. 849
Eagan, Minnesota
November 2001
File No. 49-00-109
!~/
Bonestroo, Rosene. Anderlik and Associates, Inc. is an A/firmative Action/Equal Opportunity Employer
Bonestroo and Employee Ownetl
~ Rosene Principals: Otto G Bonestroo. PE. • Marvin L. Sorvala. PE. • Glenn R. Cook. P.E. • Robert G. Schunkht, PE. .
Jerry A Bourdon. PE.
Anderlil< & Senior Consultants: Robert W. Rosene. PE • Joseph C. Anderlik. PE • Richard E. Turner, PE. • Susan M. Eberlin, C.P.A.
Assoei~tes Associate Principals: Keith A. Gordon. P.E. • Robert R. Pfeflerle. PE. • Richard W. Foster, P.E. • David O. Loskota, PE.
M?rt A. Hannon. PE. • Michael T. Rautmann. PE. • Ted K. Feld, PE. • Kenneth P Anderson, P.E. • Mark R. Rolls, PE.
David A. Bonestroo, M.B.A. • Sidney P Wdbamson. BE.. L.S. • Agnes M. Ring, M.B.A. Allan Rick Schmidt. PE. •
En ineers & Architects
9 7homaz W Peterson, PE • James R Maland, PE. • Miles B Jensen. PE. • L. Phillip Gravet III, PE. • Daniel J. Edgerton. PE.
Ismael Martinez, PE • Thomas A. Syfko. PE. • Sheldon J. Johnson • Dale A. Grove, P.E. • Thomas A. Roushar, PE.
ReDert J. Devery, PE. -
Offices: S[. Paul, St. Cloud. Rochester and Willmar, MN • Milwaukee, WI • Chicago. IL
Wtbsite: www.bonestroo.com
November 1, 2001
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55123
Re: Feasibility report on improvement options - Deerwood Place
July 2000 Superstorm
City Project No. 849
Our Project No. 49-00-109
Dear Mayor and City Council:
Attached is a feasibility report with an evaluation of improvement options for the above-
referenced area. The report contains the following sections:
• Introduction/history
• Improvement Option(s) and Feasibility
• Discussion
• Easements and Permits
• Cost Estimate
• Project Schedule
Itemized cost estimates for the improvement options are presented in Appendix A. Since this
priority problem area was not discovered until August, 2001, it was not covered in the
Preliminary Design Report (Apri12001).
As always, we are available to meet with the Council and/or City staff to discuss the contents of
the report.
Respectfully submitted,
BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC.
/~~ l
Rich Brasch
iew B i • ~ ~ ~ PROFESSIONAL CERTIFICATION
t.(.:••. ~ ~~1 I hereby certify that this report was prepared by me or
ept. Pu lic orks Under my direct supervision and that I am a duly Registered
Engi eer under t laws of the State of Minnesota.
Revi ed y:
It.b~i 'vV1LLLL..~~ Gt~11/f /-~- - -
r Ma c Hanson ate 11 1 •1 Aeg. No. 14260
Financ ept.
2335 West Highway 3G • St. Paul, y1~ 5113 + 651-636-4600 ^ Fax: 651-636-1311
November 2001
Feasibility Study and Recommendations for Project 849
Area 4: Deerwood Place (New Area as of August, 2001) Eagan, MN
INTRODUCTION/HISTORY
Deerwood Place is part of the Deerwood Addition southeast of Blackhawk Lake. The
area is mostly single family residential. It is bounded on the east by Pilot Knob Road, and
to the north by Deerwood Drive. During the July 2000 storm a backyard flooding
problem was reported by one of the residents. The City did not become aware of any
flooding issues in this azea until August 2001, so this area is not included in the
Preliminary Design Report (April, 2001).
The azea of interest is located behind the homes on the Deerwood place cul-de-sac and is
served by a lateral storm sewer that connects with the main line connecting pond BP-4 to
Blackhawk Lake. Based on an analysis of existing conditions in the area it was found that
flooding is due to lack of capacity in the lateral system, not the trunk sewer. Figure 1
shows the existing conditions for this azea.
Under existing conditions one of three residences was found to have its low entry below
the 1 % storm peak elevation and all three residences failed to meet the 2.0' freeboazd
requirement. Thus, this azea would be categorized as an HWL where at least one of the
low entries is below the peak water elevation for the 1% probability rainfall event.
RECOMMENDED IMPROVEMENTS AND THEIR FEASIBILITY
The proposed improvement is to extend a pipe north, then west out of the end of the
lateral system, tying into the trunk line at an existing manhole that goes from a 27" RCP
to a 36" RCP. To provide adequate freeboazd fora 1% storm, a pipe size of 15" is needed
(basic improvement). However, a 30" pipe would be required to meet the 2000
benchmazk (additional improvement).
A summary of the results of the proposed improvements as peak flood elevations is
presented in the table below:
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4 eets,2'Ere~Ii~~rd? a,:~':a:"` No Yes Yes
ul' ~ZOt~(J~tc~iin;;;~ >-~` ~~~~'~`~ 876.9 876.3 874.8
~~Y~~ =~e»chna~k~~~' No No Yes
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:::::::LOW ENTRY H01~3:::::::: :::::::::.:::::::: ::::::::: ::::::::: ::
......3 HOMES • 875.0-876.3 ...... ................. ......... ......... . .
.:::::::::H1NL=875.3:' ::::::::: ::::::::: :::::::: .::::::::: ::::::::: ::
1~RAtNFALt : ::.......
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.......JULY 2000 STORM ........ ......... ........ ......~.... .........±.
:::::::::::876.9::: :::::::: : ::::::::: :::::::: ::::::::: ::::::::: ::
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::::::::'iEx::18:::: ~ ~. i
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......... ......... ......... ......... ........ 1`r r--..... .........,.
R ~ n ,::::::::: .~ .::::::: ::::::::: ::::::::::::::::: ::::::::: :::::::::
i :: ::
.:::::
PROEiLE 'A: PROFILE'S: :PROFILE: C
EXISTING CONDITIONS ~ ~-Bonestroo
Rosene
~ Anderlik &
EAGAN, MINNESOTA FIGURE 1.0 ~ Associates
JULY 2000 STORM FLOOD ANALYSIS Engineers & Arcnltects
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K~\49\49nnp\cod\dwg\49GENF02.DWG 11/15/2001 3055+30 AM CST
K:\49\4900109 AUGUST 2001 COMM. 49GEN
Figures 2 and 3 show the Basic and Additional improvements for this azea, respectively.
The project is feasible from an engineering standpoint and is in accordance with the
City's stormwater management objectives.
D-ISCUSSION
Under existing conditions one home is below the peak water elevation for the 100-yeaz
event and three homes aze below the peak water elevation for the yeaz 2000 event. With
either of the proposed improvements, all homes that previously did not meet the 2.0'
freeboazd for the 1% rainfall event would be in compliance with this freeboard criteria.
An additional issue investigated was the effect of the increase in outlet size for the
upstream pond BP-4 from 24" to 36". It was found that this upstream improvement did
not affect peak water elevations in Deerwood Place for the 1% rainfall and the July 2000
storm.
EASEMENTS AND PERMITS
Temporary easements will be required for construction purposes. New permanent
drainage and utility easements will be required along the alignment of the proposed pipe
between the backyard low point in the affected area and where the pipe would connect to
the existing storm sewer underlying Deerwood Place.
COST ESTIMATE
A detailed cost estimate for the proposed alternate improvement is presented in Appendix
A. The total estimated cost for installing 380 feet of a 30" pipe is $82,000, while the
estimated cost for installing in a 15" pipe instead is $64,000. A 10% contingency cost and
20% indirect cost is included in the estimate.
PROTECT SCHEDULE
Present Draft Feasibility Report
Neighborhood Meeting
Public Hearing
If Project is Approved
Approve Plans and Specifications
Open Bids/Award Contract
Project Completion
November 8, 2001
December 5, 2001
December 11, 2001
Winter 2001/2002
Spring 2002
October 2002
/8S
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.~.~»~ PROPOSED BASIC IMPROVEMENTS
PROPOSED BASIC IMPROVEM
EAGAN, MINNESOTA
JULY 2000 STORM FLOOD ANALY
K:\49\4900109 AUGUST 2001
Bonestroo
Rosene
D~ IGURE 2.0 o Anderlik &
Associates
~ Engineers & Architects
K \49\49ncp\Cnd\dwg\49GENF03.DWG 11/15/2001 110951 AM CST
COMM. 49GEN
eerwood Drive
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........ ......... ..... ~ . a. ! .. : 30":STORM :SEWER ~ 1.DOiC :.... ......... ......... . .
......... ..... .o. .... ..--~-~~- --....... ..
......... .....W.~. ::::....._.............:..:. .::::.... ..-~::::: :::
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PROPOSED ADDITIONAL IMPRO
EAGAN, MINNESOTA I
JULY 2000 STORM FLOOD ANAL
K:\49\4900109 AUGUST 2001
-~` \~ --
TS ~ Bonestroo
Rosene
~ 0 Anderlik &
i ~ IGURE 3.0 ~ Associates
Engineers & Architects
K:\49\49nnp\Cnd\dwg\49GENF04.DWG 11/15/2G01 11~10~52 AM CST
COMM. 49GEN
~1=
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city of ~ngan
Appendix A
/SS"
Appendix A
Deerwood Park Basic Improvement
(15" Storm Sewer)
_ _ G~t~r Item Description Unit Unit Price Total Price
1 Mobilization LS $5,000.00 $5,000
1 Traffic control LS $1,500.00 $1,500
1 Clear and grub LS $5.000.00 $5,000
80 Remove concrete curb and gutter LF $5.00 $400
100 Remove bituminous pavement SY $3.00 $300
2 Connect to existing structure F~ $1,000.00 $2,000
380 15' storm sewer, 0'-16' deep LF $40.00 $15,200
2 4' diameter storm sewer MH EA $1,800.00 $3,600
5 4' diameter structure over depth LF $100.00 $500
100 Subgrade preparation SY $5.00 $500
50 Aggregate base, Class 5, 100% crushed TN $20.00 $1,000
15 Bituminous base course, Type 316 TN $100.00 $1,500
10 Bituminous wear course, Type 41A TN $100.00 $1,000
5 Bituminous material for tack coat GAL $10.00 $50
gp D412 surmountable concrete curb and gutter LF $25.00 $2,000
60 Sawing Bituminous Pavement LF $5.00 $300
350 Improved pipe foundation LF $3.00 $1,050
5 Water for dust control 1000 GAL $20.00 $100
2 Street sweeper HR $100.00 $200
1 Protection of catch basin, non-street F~ $50.00 $50
1 Structure marker sign F-A $50.00 $50
1550 Sodding, type lawn SY $3.00 $4,650
170 Topsoil borrow (L1~ CY $15.00 $2,550
Subtotal $48,500
+ 10% Contingencies $4,900
Construction Total $53,400
+20% Indirect Costs $10,700
Total (15" Storm Sewer) $64,000
Deerwood Park Additional
Improvement
(30" Storm Sewer)
_ Qry Item Description Unit Unit Price Total Price
1 Mobilization LS $5,000.00 ~ $5,000
1 Traffic control LS $1,500.00 $1,500
1 Clear and grub LS $5,000.00 $5,000
80 Remove concrete curb and gutter LF $5.00 $400
/~9
100 Remove bituminous pavement
2 Connect to existing structure
380 30" storm sewer, 0'-16' deep
2 5' diameter storm sewer MH
5 5' diameter structure over-depth
100 Subgrade preparation
-50 Aggregate base, Class 5, 100% crushed
~15 Bituminous base course, Type 318
10 Bituminous wear course, Type 41 A
5 Bituminous material for tack coat
gp D412 surmountable concrete curb and gutter
60 Sawing Bituminous Pavement
350 Improved pipe foundation
5 Water for dust control
2 Street sweeper
1 Protection of catch basin, non-street
1 Structure marker sign
1550 Sodding, type lawn
170 Topsoil borrow (L~
SY $3.00 $300
EA $1,000.00 $2,000
LF $70.00 $26,600
EA $2,500.00 $5,000
LF $175.00 $875
SY $5.00 $500
TN $20.00 $1,000
TN $100.00 $1,500
TN $100.00 $1,000
GAL $10.00 $50
LF $25.00 $2,000
LF $5.00 $300
LF $3.00 $1,050
1000 GAL $20.00 $100
HR $100.00 $200
EA $50.00 $50
EA $50.00 $50
SY $3.00 $4,650
CY $15.00 $2,550
Subtotal $61,700
+ 10% Contingencies $6,200
Construction Total $67,900
+20% Indirect Costs $13,600
Total (30" Storm Sewer) $82,000
K:kl9\4900109\Word\Work_In_Progress\Pond Imp. Feasibility Studies\Fsb-Deerwood.doc
/9d
INFORMATIONAL NEIGHBORHOOD MEETING
PROJECT 849, DEERWOOD PLACE
STORM MITIGATION IMPROVEMENTS
DECEMBER 5, 2001, 6:30 P.M.
COMMUNITY ROOM
Attendance: Russ Matthys, City Engineer; Mark Hanson and Kevin Kimmes, Bonestroo,
Rosene, Anderlik & Associates; 11 property owners representing 8 properties.
A. Welcome and Introduction
• City Engineer Matthys welcomed the property representatives and gave a brief
introduction. He described the solution options and potential environmental
impacts for storm drainage mitigation.
B. Presentation
• Kevin Kimmes presented the feasibility report details.
C. Questions/Comments
1. Which houses are the three lowest? Staff indicated the locations on overhead.
'2. Was it the builder who built the home too low? Did the City inspector not
check the house elevation appropriately? Unsure of specific details of house
in question. City staff reviews proposed house elevations to ensure compliance
with approved grading plan. It is the builder's responsibility to follow the plan.
3. Are you planning to put a catch basin grate at the structure at the proposed
90% bend (as indicated on overhead)? That can be accomplished.
4. Proposed connection to manhole is in Lou's (resident) landscaped berm.
Berm is within existing drainage and utility easement. Staff will need to speak
with resident to explain details of construction if project is approved. It would be
helpful to have residents who were impacted by storm get Lou's support.
5. Will flow be split in storm sewer to go both through existing lateral and
proposed? Yes.
6. Where does all the water go? Pipe can only take so much. Proposed lateral
will address flooding. Computer model has analyzed entire storm sewer system.
Your area drainage will be into trunk pipe before trunk pipe is flowing full with
upstream drainage.
7. Does this mean I can take all my drain the away and be safe from flooding?
Proposed storm sewer will address area flooding. May have drainage issues on
individual lot due to grading, settling, roof gutters, etc.
8. The further north you go with proposed storm sewer, is it less effective? No.
/ 9/
9. What do you do with underground sprinklers? City Council approved a
Restoration Policy to address sprinklers and other items. Need easements from
property owners. If no cost for easements, then comply with Restoration Policy.
10. House has flooded numerous times other than July 2000 storm.
11. How is funding for storm improvements going to be obtained? Unsure of at
this time. Council has committed to no assessments.
12. How did City miss us? I contacted FEMA for funding assistance and City
for trash pickup. FEMA didn't share information with City. Apparently staff
that was receiving trash pick-up information did not forward information to
Public Works Department.
13. How long is construction period? 1-% weeks for pipe installation, 2 weeks for
street restoration and 1 week for restoration. More time required initially for tree,
fence, bush, and etc. removal.
14. How deep is pipe proposed to be installed? 15 feet deep.
15. How much of drainage will go north with proposed storm sewer versus
south with existing? Depends upon storm event and existing pipes capability to
drain; once back-up would occur in existing pipes, proposed larger pipe would
handle overflow -larger pipe can handle more flow than smaller, existing pipes.
16. What is economical impact of easement? No real impact to homeowner after
completion of construction activities.
17. Will City replace landscape rock? Contractor can "roughly" stockpile material
for homeowner to replace or staff would encourage neighbors to help remove
rocks before construction and replace after construction.
18. What about spruce trees along rear lot line? May need to be removed if within
trench zone; staff will review in field with property owners (Meeting set 4:00 pm,
12-6-01).
19.Three homes on west side of Pond JP-37 flooded from street (Deerwood
Trail) side, not from pond. Staff will have to review.
G:RM/'OI/MISC/MIN[1TES/Proj. 849 Deenvood Place 12-S-Ol
/9~
NEIGHBORHOOD MEETING
DEERWOOD PLACE
PROJECT 849
WEDNESDAY, DECEMBER 5, 2001 - 6:30 P.M.
NAME ADDRESS
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G: FO RM S/SIGN-I N. Sheet
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Agenda Information Memo
December 1 1, 2001 Eagan City Council Meeting
oLp ~uS~N~ss
A . ~. AWARD CONTRACTS EAGAN COMMUNITY CENTER
ACTION TO BE CONSIDERED:
To approve those contracts recommended by the construction manager (Stahl
Construction) for the Eagan Community Center
FACTS:
• The Council previously approved the plans and specifications for the Eagan
Community Center and Band Shell and also authorized the advertisement for bids.
• Sealed bids were due on Thursday December 6 at 2:OOpm
• 149 bids were received in 35 bid sections for the project. In addition, sealed bids
were opened for the Rotary Band Shell.
• Several contractors chose to submit bids on combined bid sections,. resulting in
the need to do additional review and analysis.
• Because of large volume of bids and bid sections, it is not anticipated that all bid
sections will be ready for award at the Council meeting on the December 11. The
CM will be focusing on reviewing and verifying those bid sections.that are "long
lead" or core items to the project...steel, HVAC, etc.
• It is expected that other bid sections will be awarded, after review and
confirmation of contract amounts, at the following council meetings.
• The CM will be at the Council meeting to present those contracts that are being
recommended for award as well as an over view of the construction budget.
NOTE:
The process of bid opening consumed nearly two and a half hours, after which a
preliminary add was done on the apparent low bidders. However, because contractors
combined bid sections, it is impossible to provide the council with a total at this time.
Staff, TKDA and Stahl are in agreement (happily) that the sum total will be well within
the budget amount and with a small margin to spare, allowing the project to proceed!
ATACHMENTS;: None
/9~
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
NEW BUSINESS
A. 2002 FEE SCHEDULE ESTABLISHING FEES FOR VARIOUS
CITY SERVICES. SUPPLIES AND MATERIALS
ACTION TO BE CONSIDERED:
To adopt a resolution approving the 2002 fee schedule establishing fee for various City
services, supplies and materials. .
FACTS:
• The Finance Department annually coordinates a review by all departments of the
City's fee schedule. Recommended modifications are noted on the enclosed copy
of the fee schedule.
ATTACHMENTS:
• Enclosed on page ~ is a copy of the resolution.
• Enclosed on pages through ~ is a copy of a memo from Chief
Financial Officer Pep er noting certain changes.
• Enclosed on pages ~ through is a copy of the proposed fee schedule.
/9s
RESOLUTION
CITY OF EAGAN
APPROVING THE 2002 SCHEDULE ESTABLISHING FEES FOR VARIOUS
CITY SERVICES, SUPPLIES AND MATERIALS
•WHEREAS, various sections of the City Code provide for fees to be established by City
Council resolution; and
WHEREAS, the City desires to recover certain user related costs through fees and
reimbursement; and
WHEREAS, a comprehensive review of all fees has been completed by City staff;
NOW, THEREFORE, BE IT RESOLVED that the fees as listed in the attached shall
be effective January 1, 2002.
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its City Clerk
Motion by:
Seconded by:
Those in Favor:
Those Against:
Dated: DECEMBER 11, 2001
CERTIFICATION
I, Maria Karels, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby
certify that the foregoing resolution was duly passed and adopted by the City Council of the City
of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 11th day of
December, 2001.
Maria Karels, City Clerk
/96
. ~..
~~.~
MEMO
city of eagao _
TO: Tom Hedges, City Administrator
FROM: Tom Pepper, Chief Financial Officer
DATE: November 30, 2001
SUBJECT: 2002 Fee Schedule
Attached is a draft version of the 2002 Fee Schedule. Some of the
changes reflect the usual nominal increases (e.g., water meter prices based on
the City's cost, ENR index increases for street assessments and connection
charges, etc.). Other changes for consideration by the City Council are
highlighted below:
Page
5,7 Minor subdivisions are no longer done; accordingly, the fee is removed.
6 Right-of-way management fees are reduced based on actual costs
incurred.
8 Park and trailway dedication fees are increased per Advisory Parks
Commission recommendations in November.
9,11 Demolition permit fee is increased from $70 to $75.
10 The minimum mechanical permit fee and plumbing permit fees for add-
ons or replacements of air conditioning, water heaters or softeners is
reduced from $50 to $30.
14 As we have done for several years running, storm drainage/water quality
utility rates are increased by 3%. (Note: water and sanitary sewer rates
are unchanged from 2001, based on our consultant's rate analysis.)
15 Meter testing charges are increased by $10 to reflect actual costs.
15 Utilities customer lists and mailing label fees are added. Fees are
comparable to what other cities charge for similar services.
18,19 Parks fees are per recommendations approved by the Advisory Parks
Commission. in November.
/9~
Page .
21 Manpower rates for volunteer firefighters called out for hazmat or other
work are increased from $9/hr to $12/hr.
23 Hourly staff charge~ut rates for maintenance people have been
increased from $23 to $30 (regular time), and $31 to $45 (overtime).
~24 Antenna lease rates are increased 6% per contractual provisions.
Let me know if you have questions about any of the proposed changes.
Thank you.
/9~"
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1+ B.,-'a
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Approved by the City Council at its December~200~'meeting
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Fees are effective January 7, 200:
/99
Tabte of Contents
Page
Licenses and Permits
Alcohol ...............................................................................1
_.
Other ...............................................................................
.. 2
Tobacco and Liquor License Violations ............................ ..4
Development Review ................................................................ ..5
Construction-related Permits ..................................................... ..6
Developer Escrow ..................................................................... ..7
Other Development-related Charges
Park, Trail, Water Quality Dedication ............................... .. 8
Tree Mitigation/Replacement ........................................... .. 8
{nspections Fees/Permits
Building Permits ............................................................... ..9
Mechanical Permits ......................................................... 10
Plumbing Permits ............................................................. 10
Other Inspections ............................................................. 11
State Surcharge ............................................................... 12
Utilities Fees/Charges
Connection/Availability Charges ...............:...................... 13
User Rates ....................................................................... 14
Other Utilities Fees .......................................................... 15
Water Meters ................................................................... 16
Street and Trail Special Assessment Rates .............................. 17
Other Assessment-related Charges .......................................... 17
Parks and Recreation Charges ................................................. 18
Police Department Charges ...................................................... 20
Fire Department Charges ......................................................... 21
Fire Department Training Room Rental .................................... 22
.................................
Equipment and Staff Rates ...::.................
23
Miscellaneous Fees/Charges .................................................... 24
Summary of Connection Charges ............................................. 27
2
200~FEE SCHEDULE
LICENSES AND PERMITS
Fee
Alcohol Sales:
Beer
Application and investigation $ 350.00 (1)
~~. Off-sale license 75.00
On-sale license 350.00
Temporary license 25.00
Liquor
Application and investigation 300.00 (2)
Off-sale license 200.00
On-sale license 4,000.00
Sunday license 200.00
On-sale club license
< 200 300.00
201-500 500.00
501-1,000 650.00
1,001-2,000 800.00
2,001-4,000 1,000.00
4,001-6,000 2,000.00
> 6,000 3,000.00
Temporary (up to 3 days) 150.00
Wine
Application and investigation 200.00 (1)
On-sale license 400.00
Sunday license 100.00
Consumption and display 25.00
Daily sports or convention 50.00
Duplicate license 5.00
(1) When wine and beer licenses are applied for by the same applicant, the
total maximum application and investigation fee is $350.00.
(2) Also requires an escrow deposit of $1,000.00 for up to 5 persons requiring
investigation plus $200.00 for each additional person if the investigation is
conducted in Minnesota, or $2,000.00 for up to 5 persons requiring
investigation plus $400.00 for each additional person if the investigation is
conducted outside Minnesota.
ao~
Z
200 FEE SCHEDULE
LICENSES AND PERMITS (cont'd)
Fee
Adult establishments:
Investigation $
~- Annual license
ddult companionship/escort service provider:
Investigation
Annual license (one license included w/
adult establishment license)
300.00 Requires $1,000 escrow
5,000.00 -
300.00 Requires $1,000 escrow
850.00
Amusement, mechanical
1-3 machines
4-9 machines
10-15 machines
> 15 machines
25.00 per machine
200.00 total
350.00 total
500.00 total
Contractors license -Plumbing MN Dept of Health Bond 8 Insurance Cert.
or ($25,000), and MN Master Plumbers Cert.
Sewer and Water Unlicensed ABC, LECET, or MUCA Pipelayer Training
Certification 8 MN Dept of Health
Contractor Bond Certificate ($25,000)
Dance hall -initial investigation 300.00
Dance hall -annual permit 300.00
Dance, public -single event 50.00
Dangerous dog registration
Original registration, sign, and tag 25.00
Registration renewal (2-year) 25.00
Development-related permits See pages 5 through 8.
Dog license (2-year) 14.00
[Licenses are also available at
all Eagan veterinary clinics.]
Duplicate dog tag 2.00
Fertilizer, commercial turf applicator license 50.00
Gambling -investigation 250.00
Goif cart, motorized permit 25.00
Golf driving range license 50.00
Hunting, bow permit -resident 10.00
Hunting, bow permit -non-resident 25.00
aoa
2
200x FEE SCHEDULE
LICENSES AND PERMITS (cont'd)
Fee
Kennel permit -initial $ 100.00
Kennel permit -renewal 50.00
Massage therapy establishmt -investigation 300.00
Massage therapy establishmt -license 300.00 includes 1 therapist license
Massage therapist -investigation 200.00
Massage therapist -license 50.00
Paintball facility -investigation 50.00
Paintball facility -license 150.00
Parade permit 25.00
Pawn shop -investigation 850.00 per owner
Pawn shop -license 12,000.00
Pet shop license 100.00
Public utility maintenance vehicle permit 25.00
Rubbish hauler - comm'I, residential,
recycling only, or construction/demolition
debris
1st truck 50.00
Each additional truck 25.00
Service station license 100.00
Shows (circus, camivaf, etc.)
Investigation 50.00
License 25.00
Stables license 50.00
Tobacco sales license 100.00
Tree contractor license 25.00
a3~3
2
200~'FEE SCHEDULE
TOBACCO AND LIQUOR LICENSE VIOLATIONS:
Licensee:
First violation at licensed premise $ 75.00
Second vio{anon within 24 months of first
~. violation at licensed premise 200.00
Third and subsequent violations within a
24-month period at licensed premise 250.00
Other individuals:
50.00
~o ~
z.
200' FEE SCHEDULE
DEVELOPMENT REVIEW
For the charges below fhat require escrow deposits
Application Tyae Fee
Comprehensive Plan Amendment $ 300.00
Conditional Use Permit (CUP) * 150.00
Final Planned Development 100.00
Final Plat 200.00
Final Subdivision 100.00
refer to p.7 for the amount.
Escrow required?
Yes
Yes
Yes
Yes
Yes
plus 3.00/lot
Final Subdivision extension 75.00 No
Interim Use Permit (IUP) * 150.00 No
Planned Development -annual review 100.00 No
Planned Development Amendment 150.00 Yes
(separate from rezoning)
Preliminary Planned Development 250.00 Yes
Preliminary Subdivision * 300.00 Yes
Rezoning * 250.00 Yes
Variance * 150.00 Yes
Waiver of subdivision -duplex lot splits * 50.00 No
Waiver of subdivision -single-family zoned * 300.00 No
Waiver of subdivision -other * 150.00 Yes
* Application to appeal is 50% of original fee.
NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do
not require additional escrow if incorporated with subdivision application.
J
P I
~-
200~'FEE SCHEDULE
DEVELOPMENT REVIEW (cont'd)
Driveway agreement preparation
Lot combination agreement
Fee
$ 200.00
Vacation proceedings
Industrial revenue bond and multi-
family housing bond processing
Tax increment processing fee
200.00
300.00 plus out-of-pocket City costs on
replacement easements and/or
transfer of property if handled
outside normal subdiv. process
500.00 plus out-of-pocket City costs
500.00 plus out-of-pocket City costs
CONSTRUCTION-RELATED PERMITS
Construction in City right-of--way/easement
Driveway/sidewalk
C~eevatiorr'~TRTit
Grading/excavation
If preliminary platted
If not preliminary platted
0-5 acres
each additional acre over 5
Renewal
20.00
300.00
200.00
50.00 (600.00 maximum)
200.00
RIGHT-OF WAY (ROW) MANAGEMENT FEES
ROW registration fee 40.00
ROW excavation permit -29~:~9- ?,25.00
ROW excavation fee (new development) -~F5r89~- ~ ~ o .oo
Obstruction permit 50.00
X06
2
200' FEE SCHEDULE
DEVELOPER ESCROW
The City requires the following escrow deposits from developers. The
amounts represent initial deposits, not actual charges. Additional deposits
may be required as City costs are incurred.
Initial
Escrow
Deaosit
Preliminary Subdivision application OR $ 150.00 per acre
Preliminary Planned Development OR 1,500.00 minimum for single fam
Waiver of Subdivision-other OR 3,000.00 minimum for C/I and
Comprehensive Plan Amendment townhomes/multiples
4,800.00 maximum
Final Planned Development 2,000.00
Final Plat 500.00
Final Subdivision application -1-3 lots 2,000.00
Final Subdivision application - 4 or more lots 4,000.00
Contract management
< $150,000 estimated construction costs 8% of costs 1,000.00 minimum
$150,001-$500,000 est constr costs 6% of costs 12,000.00 minimum
> $500,000 estimated construction costs 5% of costs 30,000.00 minimum
Conditional use permit 500:00
(Not required if subdivision escrow has
been collected as part of same application.)
Interim use permit -when site plan is involved 500.00
(Not required if subdivision escrow has
been collected as part of same application.)
Rezoning 500.00
(Not required if subdivision escrow has
been collected as part of same application.)
Variance (Commercial/Industrial only) 500.00
ao~
2
200' FEL SCHEDULE
OTHER DEVELOPMENT-RELATED CHARGES
Fee
Parkland dedication:
_ _ Single-family ~~~jD, oD $ -~ per unit
Duplex ~,~4~ ,po -~9~-A0 per unit
Townhouse/Quad ~ ~.ol,.ov .a.,3~69:~0 per unit
Apartments/Multiple t 4~S•~o '~~~ per unit
Commercial (post-1/1/83) ~p'~ oo
~4 r4;369~~6 per net acre
Industrial (post-1/1/83) ,
3,q~S,0p 3~86:~A per net acre
Commercial/Industrial (pre-1/1/83) 1,738.00 per net acre
Trailway dedication:
Commercial/Industrial q~00 9r#8bC per net acre
Residential (83.00 ~.G8~9 per unit
Water quality dedication:
Charges are based on the followin g per-acre land values:
Single-family 30,000.00
Duplex 30,000.00
Townhome 34,875.00
Apartments, Schools & Church es 38,054.00
Commercial/Industrial 56,000.00
Excavation rate 3.00 per yard
Tree mitigationlreplacement:
Refer to City Code section 11.10,
subd. 15.1 for calculation.
Individual trees
Woodland areas
120.00 per diameter inch
1.20 per sq ft of woodland
aos~
2
200~'FEE SCHEDULE
INSPECTION FEES/PERMITS
Building permits:
Building permit fees are based on the 1997 UBC Fee Schedule. Permits are
issued to specific lots. A change in address or lot after issuance is
-- subject to a $50.00 transfer fee. Permits with valuation exceeding
$10,000 are subject to a Plan Check charge of 65% of the building permit
fee. In addition, there is a State surcharge on all permits; the surcharge
fee schedule is on page
lZ
The following connection and availability charges are also collected with the
building permit fees:
Sewer availability charge (Met. Coun- 1~2bo-oo
cil Environmental Svcs -SAC chg) $~-45A-69 (These fees are for
Sewer availability charge (City) 100.00 single-family dwelling
Water supply and storage (City) S80 pp .86&69" permits; see pp.~& ~6-
Water meter (5/8") LL Q,so a-~:$9- for fees for other IL
Treatment plant charge S40.gD -~+6~~ construction types.)
Building permit valuation Fee
< $500 $ 30.00
501-2,000 30.00 plus 2.60/ $100 valuation* > $500
2,001-25,000 69.25 plus 14.00/ $1,000 valuation* > $2,000
25,001-50,000 391.75 plus 10.10/ $1,000 valuation* > $25,000
50,001-100,000 643.75 plus 7.00/ $1,000 valuation* > $50,000
100,001-500,000 993.75 plus 5.60/ $1,000 valuation* > $100,000
500,001-1,000,000 3,233.75 plus 4.75/ $1,000 valuation* > $500,000
> 1,000,000 5,608.75 plus 3.65/ $1,000 valuatn* > $1,000,000
Building permits for selected work at existing residences:
Basement remodeliek, deck,
fireplace replace stove, i«tierr
~~; and nail salon 69.00 plus 1.00 State surcharge
* or fraction thereof
X09
y
200' FEE SCHEDULE
INSPECTION FEES/PERMITS (cont'd)
Mechanical permits:
The Inspections Dept must verify the classification of each multiple-residence dwelling
~_ to determine the appropriate permit type.
Residential (1-2 family, townhomes, condos) Fee
New construction $ 70.00 per dwelling unit
A~~, dificatio as alterati 3D.o0 --6~~9-
~~L• ,ti+tce, utlw~~~ ,
~ i~crti+:+t nit r,cy~.~~( {.,r Itwu Iti+~cl it~+t,c~'unr1~ ~i,l~~
Commercial/Industr al/Apartment buildings
HVAC 1 % of contract price ($50.00 minimum)
Process piping systems 50.00
Plumbing permits:
The Inspections Dept must verify the classification of each multiple-residence dwelling
to determine the appropriate permit type.
Residential (1-2 family, townhomes, condos)
_ New construction 90.00 per dwelling unit
Private sewage disposal system
Abandonment of private sewage disposal
system~emolition
Commercial/Industrial/Apartment buildings
225.00 (includes 40.00
County permit fee and
consulting inspection
fee)
50.00
~oo~
All plumbing 1 % of contract price ($50.00 minimum)
rb(,O~~Fi"~'~s'r~wf' aJ(~1r RKiN ~~,
1~In~ca~c. ~(~, sal=mar, ~ kc,.fior
Su~tu~+~m~ -fw-+a cc,
SD.oo
30, 00
ago
y
200~'FEE SCHEDULE
INSPECTION FEES/PERMITS (cont'd)
Other inspections fees:
Fee
Electrical permits
flan check (applies if valuation > $10,000)
Moving permit-building
~~o~~fi~ ~^~tfi
Sign permit
Wind energy, radio and N tower permit
Underground storage tank installatioNremoval
Issued by the State
65% of building permit fee
$ 75.00 plus cost of damage/
repairs. Escrow to be
determined on case-
by-case basis.
7~:vo
2.50 per square foot
Based on value-see building
permit fee schedule
70.00
Building permit investigation fee 50% of plan check fee
(applies to approved permits abandoned by applicant)
Bldg/Plbg/Mech permit investigation fee Double the base fee
(applies when work commences prior to permit issuance)
Lot transfer or address change fee
Replacement building permit field card
Duplicate certificate of occupancy
50.00
5.00
5.00
Re-inspection fee
After-hours/weekend inspection fee
Address change after building permit issued
Permit refunding fee
State of MN contractor license verification
Street name change application
50.00 per hr. -1 hr minimum
50.00 per hr. - 2 hr minimum
50.00
50.00
5.00
100.00 plus out-of-pocket
City costs
off"//
200~'FEE SCHEDULE
INSPECTION FEES/PERMITS (cont'd)
State surcharge on building, mechanical, plumbing permits:
The State of Minnesota requires the following permit surcharges to be collected by
the City and remitted to the State.
Fee
Value-based permits
< $1,000,000 valuation .0005 x valuation
1,000,001-2,000,000 500 + .0004 x (valuation -1,000,000)
2,000,001-3,000,000 900 + .0003 x (valuation - 2,000,000)
3,000,001-4,000,000 1,200 + .0002 x (valuation - 3,000,000)
4,000,001-5,000,000 1,400 + .0001 x (valuation - 4,000,000)
> 5,000,000 1,500 + .00005 x (valuation - 5,000,000)
Fixed-fee permits
Permit amount 1,000 or less .50
Permit amount > 1,000 Permit fee x .0005
a1a-
200?' FEE SCHEDULE
UTILITIES FEES-CONNECTION/AVAILABILITY CHARGES
Trunk charges:
Sanitary sewer oversize
Unplatted and platted non-resid.
~_ Platted residential
Water main oversize
Unplatted and platted non-resid.
Platted residential
Storm sewer oversize
Single-family
Multi-family
Non-residential
Fee
I ~q5~ $-~;8~&. per acre
'l,~,S -6;?~5 per lot
Z•ps3 -x;946 - per acre
9S~ -86 5- per lot
. Og00 .,gg ~ per sq ft
. I IZS .~.~ ~ per sq ft
.t3S0 .~3~ - per sq ft
Lateral charges:
Sanitary sewer
Water main
Single-family
Multi-family and non-residential
Storm sewer (based on pipe at 15' depth)
12" storm sewer
15" storm sewer
18" storm sewer
21 "storm sewer
24" storm sewer
'9'~•7~ ' per centerline foot
~?.?~ ~4@-1~ per centerline foot
X9.40 ~5@-'t8- per centerline foot
31.1 D .{g -g~- per centerline foot
S3-o~ -6~ -9A-- per centerline foot
rj-~.So ~5 f9- per centerline foot
bv.go 39 :80• per centerline foot
bq-qp fi8 .~4A- per centerline foot
Sanitary sewer availability (SAC):
MCES portion-all property types ~ ?,pp-op~:~6" per SAC unit
City portion-all property types ~. 100.00 per SAC unit *
Water supply and storage:
Residential ~g0 -~869~- per SAC unit *
Non-residential ~j,235 -3~F65 per acre
Treatment plant:
All property types
544 -64(r per SAC unit
* SAC units are determined by Metropolitan Council-Environmental Services (MCES).
NOTE: Accessory buildings in apartment complexes are not charged MCES SAC.
a'i3
200' FEE SCHEDULE
UTILITIES FEES-USER RATES
Fee
Sanitary sewer
Residential and Commercial/Industrial
.__ (Usage is based on lower of winter quarter
and current quarter water usage.)
Quarterly administrative fee
All usage (min 3,000 gal/qtr)
Sewer-only (no water connection)
Water
Residential and Commercial/Industrial
Quarterly administrative fee
All usage
Hydrant/construction meter-minimum
Storm water drainage
All properties except R3
R3 properties (20% credit)
Street/siQnal lighting
Neighborhood lights
Single-family, twin homes (R1/R2)
Townhomes (R3)
Multiple residential
Non-continuous
Continuous (per LF basis)
Continuous (per acre basis)
Individual lights
100 WHPS
150 WHPS
200 WHPS
250 WHPS
Community and signal lights
R1/R2
R3
R4
Non-residential
$ 2.30 per quarter
1.75 per 1,000 gallons
37.30 per quarter
~-~:~
7.70 per quarter
1.00 per 1,000 gallons
5.00 per day
..fib-99•
6.57 -6:~- per REF/qtr
~•Z6 -~}- per REF/qtr
3.10 per qtr/lot
2.48 per qtr/unit
9.70 per qtr/account
4.15 per qtr/acre
.127 per qtr/l_F
17.60 per qtr/acre
18.85 per light/qtr
30.50 per light/qtr
30.25 per IighUgtr
41.70 per light/qtr
1.70 per unit/qtr
1.36 per unit/qtr
1.05 per unit/qtr
6.80 per unit/qtr
o~/f~
200' FEE
UTILITIES FEES-OTHER
SCHEDULE
Fee
Water shut-0ff
$ 30.00
.Water meter removal/replacement/resealing 30.00
Radio meter read ~6G.~OG- t ~~•~~
Utility bill late charge 1.5% per month on
unpaid balance
Certification fee on delinquent utility bills 25.00 per parcel
Sewer permit-new or repair of existing 50.00
Water permit-new or repair of existing 50.00
Temporary construction hydrant meters (6 mo max)
Permit fee 40.00
Hydrant damage deposit 200.00
Meter damage deposit 700.00
3" backflow preventer ~ cart damage deposit 1,800.00
Trip fee (if required) 30.00
Scheduled after-hours work
Call out-2.5 hour minimum OT labor rate plus 10%admin fee
to max admin of 50.00
Extended day OT labor rate plus 10% admin fee
Meter testing (charged only if meter tests correct)
5/8" through 1" .~;~» VO. DD
1 '/" through 2" egg. 40.00
All other sizes Contract cost plus 10%
Water tum-on before all work satisfactorily completed
(Fee includes refundable deposit of 170.00) 200.00
Private hydrants
Maintenance/flushing 30.00
Repair Time and material
l~t~L'Etls Gth4>dv~f l~~
~riar`G' ~tt-S l Zsov
~tu~~ 'M~'ws-w~ r-c~w quo f~ 3a.oo ~
s~ C. ~)
ais
y
200a'FEE SCHEDULE
UTILITIES FEES-WATER METERS
Fee
Water meters (includes copperhom/strainer,
remote wire, and touch-pad meter)
5/8" x'/." meter
"-. '/." meter
1" meter
1 %" meter
2" compound meter
3" compound meter
4" compound meter
6" compound meter
1 '/Z" turbo meter
2" turbo meter
3" turbo meter
4" turbo meter
6" turbo meter
Replacement remote wire (over 50')
Replacement outside touch-pad meter
#2 copperhoms only
$ ~~- t t $ Do
a•4g~6- tSZ.vo
~.~ tgq,oo
.4~ 439.00
.
.~ii-60 Z,Z~i4~
,3~8-6p 3,~rbZ.ov
S;~tt~0 s,q oo .ov
~2~:~ '1 x.00
-899-~eo q L3.oo
-~8~'OD (,?it 4.00
~.a,;is-ee z,c~4.Qo
3~Q4~~9 3~~S.oo
,1 I ~8- per foot
~ ` OO .}~~
1.00 -~s:ee-
Meter strainers only
2" strainer g~g-~~ yg~.0O
3" strainer 3t~:~0 ';~•~
4" strainer f4~-:66- ~jj" ~oo
6" strainer 982:9 153.E
a'fb
y
200' FEE SCHEDULE
STREET ASSESSMENTS
Residential-32' wide
Street surfacing
Street surfacing with grading
~• Street surfacing with storm sewer
Street surfacing w/grading and storm sewer
Multiple and Institutional-~44' wide
Street surfacing
Street surfacing with grading
Street surfacing with storm sewer
Street surfacing w/grading and storm sewer
Commercial/Industrial
Street surfacing
Street surfacing with grading
Street surfacing with storm sewer
Street surfacing w/grading and storm sewer
TRAIL ASSESSMENTS
Fee
$ -3~`.1~5r per FF 31.95
~:~'5 per FF 3p,[p
.f~~- per FF SZ.B
x'375' per FF ~
i.S~t
-6-89- per FF ~i3.ls
~$5- per FF q'1.SD
-S~.~6- per FF ~ 9.40
per FF [~$,~D
-83:7 per FF 45b0
~8Cr.8@- per FF (D$.q5
~4r8~ per FF I t7.30
y-3fi.~'per FF ~4p.(rp
Concrete-6' wide (includes $3.90/FF sod/grading) x-86- per FF Z8 ~p
Bituminous-10' wide (includes $3.90/FF sod/grading) ~- per FF Iq.10
OTHER ASSESSMENT-RELATED CHARGES
Reallocation of special assessments
Assessment search
Pending assessment report
Final assessment report
Copies of legal description, owners etc.
150.00
10.00
25.00
.50 per page
(10.00 minimum)
1.00 per page
aid
200' FEE SCHEDULE
PARKS AND RECREATION CHARGES
Residents Non-residents
All facility rental fees and charges are subject to 6.5% State sales tax.
The following facility rental fees require a $150.00 damage deposit (exception: see note at
bottom ,payable at the time of reservation:
Trapp Farm, Thomas Lake, and Blackhawk Park pavilions:
All day rental (10am-10 pm) $ 100.00 $ ~~9~- l4v.co
Half-day rental (10am-dpm, or 5-10pmj 70.00 .9~~89- (00.00
Blackhawk kitchen 30.00 x:99- ~jq .AD
Enclosed park shelter buildings:
All day rental (10am-10 pm) 100.00 -~fr00' i4p.0o
Half-day rental (10am-4pm, or 5-10pm) 70.00 ~99~ t ~.~
Athletic facilities/shelters:
Fields-youth tournament (per field per day) 35.00 ~,r.98~ ?p o0
Fields-all other users (per field per day) 55.00 ~5-68~ I 1 D.°Q
Lights, if required (per field per hour) 30.00 360 ~.Oo
Building cleaning (per day) 55.00 -~:~9~- ?o.~
--
Community room-City Hall (NOTE: after-hours rental is 2-hour minimum):
Youth groups-8 am to 4:30 pm deposit only N1A
Youth groups-after hours (per hr) 9.00 N/A
Local civic groups-8 am to 4:30 pm deposit only N/A
Local civic groups-after hours (per hr) 20.00 N/A
Other citizen groups
Per hour rental 20.00 50.00
Maximum one-day rental 200.00 350.00
For-profit organizations
Per hour rental 50.00 50.00
Maximum one-day rental ~ 350.00 350.00
Note:
School organizations that have a joint powers agreement with the City may use the
City's park shelters and pavilions free of charge. However the organization must
pay a $300.00 damage deposit per pavilion, per event, per school. .~
a''g
200' FEE SCHEDULE
PARKS AND RECREATION CHARGES (cont'd)
Residents Non-residents
The following charges are subject to
"8.5% State sales tax:
Sunshelters (per day)
Picnic kit (requires $50.00 damage deposit)
3 items
Each additional item
Chuckwagon grill (per day)
Canopy (per day)
Extra picnic tables, each
$ 30.00
7.00
3.00
30.00
55.00
ID.v\~Sa.w-c s~ 2Doi~
~`~
$ 50.00
10.00
5.00
50.00
75.00
N/A
~~ ..~6-~ -5@-99-
L
Trapp Farm reserved tubing facility:
Field/facility maintenance fees:
Traveling youth teams (per team) 70.00 N/A
Adult--up to 9 games (per team) 175.00 -~1f~- '350,00
Adult Q,ac~h a~/6i.~,n~, 0!rnK.~ ~ 2~~D-oo P'~' ~~'t ~ O Pl.~' ~~G
Concessions permit (maximu~of 3) 215.00 N/A
Civic Arena rental
Prime time (2pm-10pm weekdays) 145.00 per hr. 145.00 per hr.
Tenn;s cvwr{~S ~cowff P~ ~ywc} 2po 3~0
t -3 0 ~ k C.Pu l~wr ~,~) 40.E (os.no
31-Vo PGo¢[c (.Py-ttioun- ~ ?5.00 lov.oo
~~o.•D ~ l3S:om
a'Iy
y
200' FEE SCHEDULE
POLICE DEPARTMENT CHARGES
PolicelFire reports:
Accident report
Incident report
Initial report
Subsequent additional pages
Weekly arrest report
Weekly accident report summary
Photos
First print
Each additional
Viewing accident reports (commercial users)
Audio tapes
Video tapes
Other Police charges:
Alarm panel
BCA urine or blood test kit
Driver's license printouts
Fingerprinting
Handgun application, permit to carry
"No Parking" sign bagging fee
Police records check/clearance letters
Law enforcement agencies
Non-law enforcement agencies
Repeat nuisance call, for third and subsequent calls
in a 365-day period
Street closure
Fee
$ 4.00
4.00
.25 per page
20.00 per report
10.00 per report
10.00
.50
.50 per report
25.00
35.00
8.00 per month
10.00
5.00
10.00
10.00
50.00
no fee
5.00
250.00 per call
25.00 plus $25.00 deposit
aao
y
200,~''FEE SCHEDULE
FIRE DEPARTMENT CHARGES
Fee
Fire reports: See Police reports, p. 19
PersonneVEquipment:
Manpower 1201p $ .~,66~ per hr (1hr min)
Chiefs vehicle, rescue truck, grass rigs 150.00 per hr (1 hr min)
Pumper, tanker, emergency support vehicle 200.00 per hr (1 hr min)
Command vehicle, aerial
Safety house:
Within City limits
Fire prevention (schools, daycare)
Other special requests
Outside City limits
County Mutual Aid cities (house only)
County Mutual Aid cities, manpower, supplies
Others (house only)
Others -House, manpower, material
Hazardous material containment/cleanup:
Personnel:
First half-hour
All time thereafter
Supplies:
First 20 lbs. absorbent
All supplies thereafter
Equipment
500.00 per hr (1 hr min)
no fee
25.00
125.00 per day + mileage
150.00 per day + mileage
150.00 per day + mileage
200.00 per day + mileage
no fee
12.00 -;J-66 per person per hour
no fee
actual cost
First half-hour no fee
All time thereafter per equipment rates above
Rescue boat 100.00 per hour (1 hr min)
Hazmat trailer 100.00 per hour (1 hr min)
21
aa~ .
a
Z
200 FEE SCHEDULE
FIRE DEPARTMENT TRAINING ROOMS
Room deposit of 6150.00 to be paid of time of registration
(After-hour rental is a 2-hour minimum)
RESIDENT
Small Large Full
Room Room Room
Youth groups Sam-4:30pm deposit only
Youth gps after hours (per hr) 9.00 12.00 15.00
Local civic groups Sam-4:30pm deposit only
Local civic gps after hrs (per hr)15.00 20.00 30.00
Other citizen groups
Per hour rental 15.00 20.00 30.00
Maximum one-day rental 250.00
For-profit organizations
Per hour rental 30.00 50.00 75.00
Maximum one-day rental 250.00
Audio Visual 75.00
Computer connection for and/visual 200.00 deposit
Microsoft PowerPoint 125.00
NON-RESIDENT
Small Large Full
Room Room Room
N/A
N/A
N/A
N/A
30.00 50.00 75.00
600.00
30.00 50.00 75.00
600.00
75.00
200.00 deposit
125.00
aaa-
200,r'FEE SCHEDULE
EQUIPMENT AND STAFF RATES Hourly Rate
Equipment:
Pick-up truck $ 22.00
One-ton dump truck 23.00
Single-axle dump truck 32.00
Tandem-axle dump truck 40.00
~• Tractor 15.00
Backhoe/loader 35.00
Front-end loader 60.00
Road grader 70.00
Street sweeper 41.00
Roller or paver 20.00
Air compressor 15.00
Sewer fetter or sewer rodder 130.00
Sewer vacuum-trailer or trailer 130.00
Groundsmaster mower 22.00
Pump, 6" 30.00
Pump, 8" 35.00
Skid loader 35.00
Chipper 15.00
Tanker 30.00
N camera-service (1 hour minimum) 150.00
TV camera-main line (1 hour minimum) 200.00
Staff rates:
Department Directors 80.00
Assistant City Administrator 60.00
City Engineer/Asst City Engineer 60.00
Maintenance Superintendent 60.00
Design Engineer 55.00
Building Inspector 50.00
Park Planner 50.00
Maintenance Supervisor 50.00
Senior Planner 60.00
Public Works Coordinator 50.00
Water Quality Coordinator 50.00
Construction Supervisor 50.00 '
Utility Construction Inspector 40.00
Operations Analyst 40.00
Planner 40.00
Technician 40.00
Maintenance Person--regular ~e3~96- 30G1D
Maintenance Person~vertime 3~~9 ~-~j.Q~p
Intem 20.00
Survey crew (includes vehicle and equipment):
2-person 70.00
3-person 90.00
200' FEE SCHEDULE
MISCELLANEOUS FEES/CHARGES
Fee
Animal pickup $ 15.00
Animal impound 4.00
Antenna-Radio and PCS:
Application 500.00
Site survey 500.00
Document preparation and plan review 2,000.00
Landscaping actual costs
Site rent, 1-9 antennas i5 qSg, ,
Site rent, each additional antenna ~ (49, oo ~:99-
Audio tapes-Board/Council meetings actual costs
Certification fee for unpaid false alarm or weed bills 25.00
City Plans/Policies:
Central Area Plan
Comp. Water Supply/Distribution Plan
Comp. Sanitary Sewer Policy/Plan
Comp. Storm Water Management Plan:
Spiral bound
3-ring binder
Landscape Policy, Shoreland Zoning Ordinance,
Sign Regulations or Tree Preservation Policy
Water Quality Management Plan
Data processing reports
Digital image photocopies
Color. First 1
Each additional
B8~W: First 1
Each additional
3.00
50.00
50.00
per day over amt billed
to City by pound
per site
per site
per site
escrow of $2,000 per
site required
per site per year
per site per month
per parcel
35.00
50.00
3.00
50.00
actual cost + 10%
3.00
1.00
1.50
.25
False alarm charges--commercial and residential:
. First 3 false alarms per year no charge
Each false alarm after 3 75.00
Fee schedule
2.00
~~
y
200~'FEE SCHEDULE
MISCELLANEOUS FEES/CHARGES (cont'd)
Fee
Invoicing charge 15% to max. of $10.00
lodging tax 3% of gross receipts
Mailing labels actual cost + 10%
Maps:
City map (Lion's Club):
First one free
Each additional $ 1.00
Section maps:
%s section-property only 10.00
section-property and planimetric 50.00
%z section-property, planimetric, and contours 150.00
1/8 section-prop., planimetric and contours 40.00
%2 section-aerial photo 6.00
'/. section-property only 5.00
Trunk water or sewer system map 2.50
Water quality classification map 5.00
Specialty maps Based on staff rates (p. 22)
Zoning or Comp Guide maps:
11 x 17 color 5.00
22x34 color 15.00
34 x 48 Dolor 25.00
GIS Utility As-Built (1/4 section-digital format) 40.00
Other digital data/mapping Based on staff rates (p. 22)
Market analysis study 50.00
Notary seal (non-City business):
First 5 3.00 each
Each additional > 5 .50 each
Patch -Eagan Historical Trail 1.00 added 4/27/00
Photocopies .25 per page
Plans and Specifications 50.00
Research of City records (beyond readily 20.00 per hour
available material)
~s
Z
200~'FEE SCHEDULE
MISCELLANEOUS FEES/CHARGES (cont'd)
Fee
Returned check or ACH transfer fee $ 20.00
Sidewalk plowing 50.00 per lot per plowing
Zoning letter
Standard 10.00
Specialty Based on staff rates (p. 22)
~6
200~'FEE SCHEDULE
SUMMARY OF CONNECTION CHARGES
The following connection charges are provided for in the City Code. Some or all
of them may be collected at the time of: 1) new development applications, 2) new
connections to a utility system, 3) the issuance of building permits, and 4)
enforcement of agreements; as appropriate in each individual circumstance.
Fee
Sewer Availability Charge (SAC)
Water Supply & Storage
Water Meter
Treatment Plant Charge
Plumbing Permits
Building Permits
Page
-s-s~- 9 ~ t3
-~~- q ~ ~3
-s-~-t~ '1 ~ 1 b
-s-a~-4~- 9 ~ 13
-9- t0
-~ °1 ~ IZ
Trunk Oversize Charges
Sanitary Sewer ~- t3
Water Main ~- l3
Storm sewer ~2- l3
Lateral Charges '
3
Sanitary Sewer 4~-
Water Main ~- t3
Stone Sewer ~ t 3
Sewer permit-new or repair of existing
Water permit-new or repair of existing
.+~- i5
~ ~5
~a?
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
_. B. REQUEST FOR ENVIRONMENTAL ASSESSMENT
' WORKSHEET (EAW) - FLORINE
ACTION TO BE CONSIDERED:
- Table the item until an outcome has been reached in regard to the work of the
Exploratory Golf Course Committee.
FACTS:
- The November 8, 2001 correspondence from the Florine's references an
environmental review "...for the area of Patrick Eagan Park with regards to the
proposed development of this area." If that statement is referencing the golf course
feasibility study, it is inaccurate because the City Council has not given direction for
a proposed development.
- It appears premature to consider the preparation of any environmental study
associated with the golf course exploratory study which is on-going.
- There are two types of EAW's:
1. Mandatory
2. Discretionary
- If an activity meets the threshold of a mandatory EAW, the City has no choice but to
cause the preparation of an environmental study. If the activity does not meet the
threshold of mandatory, the City or a citizen may petition the RGU (Responsible
Governmental Unit) to cause the preparation of a discretionary environmental review.
- It is staff's position that, at this time, it is premature for the City Council to give any
direction regarding an environmental review until the Exploratory Committee
concludes their feasibility study.
ATTACHMENTS: (1)
November 8, 2001 Florine Correspondence, page
aas'
nov oe of ii:sap
Brent and Lauren Ftorine
4085 Lexington Avenue
Eagan, MN 55123
November 8, 2001
Tom Hedges
City Administrator
Eagan City Hall
3830 Pilot Knob Road
Eagan, MN 5 5122
Dear Tom:
As we discussed earlier tonight, we would like the opportunity to be on the
City Council agenda on December 11, 2001 to allow us to make a formal
request for an Environmental Assessment Worksheet/Environmental Impact
Study for the area of Patrick Eagan Park with regards to the proposed
development of this area.
Per Minnesota Statute, an EAW can be requested by citizen petition and we
are respectfully asking for the opportunity to discuss such a request with the
City Council.
Sincerely,
Brent and Lauren Florine
p.2
aa9
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
C. PROPOSAL FOR MEMORIAL GARDENS IN CENTRAL
PARK-PATRICK DOLNEY
ACTION TO BE CONSIDERED:
To direct staff on whether to proceed in implementing the memorial garden in Central
Pazk.
FACTS:
• Mayor Awada and Councilmember Carlson met with Mr. Patrick Dolney to
discuss the designs and plans he is proposing for a memorial garden in Central
Park.
• It was decided at the meeting with Mr. Dolney that if the garden was to be
constructed in Central Pazk, the design should be multi-faceted, including:
honoring veterans that have served in past wars, honoring Eagan police and Eagan
fire personnel, and honoring Eagan residents that have served in the military.
• Neither a final location within the park has been determined nor has a completed
design for the memorial garden been developed.
ATTACHMENTS:
A letter from Mr. Dolney is attached dated Dec. 4, 2001 ~~ AaG '~ 3,'
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12-4-01
Greetings to you, Tom Hedges, and to your staff at Eagan City Hall.
Thank you so much for your assistance during the past few months as
we have gathered supporters in our quest for the Memorial in Central
Park. As you know, this vision has been received warmly by a broad
range of people in our community.
I believe that we have all been touched by the events from September
11, 2001. As for me, it became a yearning to do something meaningful
and important,,, something that will last for a I'rfetime. And I sense that
this is true for all of us. Many people have shared with me their heartfelt
desire to do 'something'. We all saw the great acts of bravery and valor
by the Fire Fighters and Police Officers. We all felt the great loss of I'rfe
suffered by these men and women who paid the ultimate sacrifice.
So, there is a tremendous emotbn within our city, and county, but
where to direct it? And what do we do with it?
How do we channel this strong energy of renewed love for our country,
and for our state, and our city? What could we accomplish ff we put
our hearts and minds into a project that will show future generations that
we were united in a patriotic purpose, not for individual gain, but for the
greater good of our community?
We believe that this Memorial project will inspire those people who plan
it, construct it, or those who visit lt. We will etch into polished granite
noble and stirring words, precise graphics, strong themes. We envision a
place that will tug at your heart strings, and make you proud to be an
American.
Tom, as you know, the Eagan Foundation has agreed to partner with us
in our quest to construct the Memorial in Central Park. I believe we are
now able to make a formal request of the Eagan City Council to allocate
approximately 1 acre (+ or -) in Central Park for the constn~ction of this
beauCrful and sacred Memorial Garden. Please put our request on the
agenda for Council Meeting on Tuesday, December 11, 2001.
United We Stand Let's Roll.......
Sincerely, Patrick Dolney....Vince Markell...Jim Bambenek
~~ •
are a lslon
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Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
D. TO DIRECT STAFF TO DRAFT A REDEVELOPMENT AGREEMENT WITH
COMMONBOND COMMUNITIES REGARDING WESCOTT SQUARE
ACTION TO BE CONSIDERED:
To direct staff to draft a redevelopment agreement with CommonBond Communities regarding
Wescott Square.
FACTS:
• In September of 2001, CommonBond Communities approached the Eagan City Council
to inquire about the possibility of acquiring Wescott Square.
• On October 11, 2001, the City sent correspondence to CommonBond Housing stating that
the Council is interested in learning more about CommonBond's proposal for Wescott
Square and that Councilmember Bakken would serve as the Council liaison for the
proposed project.
• On October 24, City Administrator Hedges and Councilmember Bakken met with Doug
Mayo, Director of Housing Development at CommonBond, and Joe Errigo, President of
CommonBond, to discuss CommonBond's proposal for redeveloping Wescott Square.
• On November 1, 2001, CommonBond sent Correspondence to Councilmember Bakken to
state their interest in acquiring Wescott Square and to request support from the City.
• At the direction of the City Council at the November 1, 2001 Special City Council
meeting, the City sent correspondence to CommonBond Communities to show the
Council's interest in CommonBond's vision for Wescott Square and also to inquire about
CommonBond's managerial plan for Wescott Square.
• On November 29, 2001 CommonBond sent correspondence to the City asking to be on
the December 11 City Council agenda to request that the City of Eagan enter into a
redevelopment agreement with CommonBond Communities regarding Wescott Square.
ATTACHMENTS:
• Attached without page number is a letter dated October 11, 2001 from the City to
CommonBond Communities.
• Attached without page number is a letter dated November 1, 2001 from CommonBond
Communities,
• Attached without page number is a letter dated November 2, 2001 from the City to
CommonBond Communities
• Attached without page number is a letter dated November 29, 2001 from CommonBond
Communities to the City.
• Attached without page number is a letter from the City to Wescott Square residents to
notify them of the December 11 City Council meeting.
• Attached without page number is a letter from the City to Wescott Square owners to
notify them of the December 11 City Council meeting.
• Attached without page number is CommonBond's company brochure.
asa
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
E. COMPREHENSIVE GUIDE PLAN AMENDMENT AND
REZONING -EHW PROPERTIES
ACTION TO BE CONSIDERED:
- To direct staff to prepare and submit the Comprehensive Guide Plan Amendment
information to the Metropolitan Council for review of the proposed amendment that will
change the Land Use Designation on the northerly = 3 acres of Outlot B, Mallard Park 4'''
Addition from MD to Retail Commercial (RC) located in the NW '/o of Section 28.
- Although action on the Rezoning of the 8 acre parcel (Outlot B, Mallard Park 4`'' Addition)
from R-1 to Planned Development (PD) to accommodate a mixed land use proposal that
includes commercial /retail, office, service and residential located cannot be acted upon until
the Guide Plan designation has been changed, it is appropriate for the City Council to discuss
the rezoning subject to the conditions listed in the draft APC minutes.
FACTS:
- The property in question is currently platted as Outlot B, Mallard Pazk 4`~' Addition.
In September of 1999, the City rezoned the property from Roadside Business (RB) to
R-1. Subsequently, EHW filed a lawsuit in February 2000 challenging the rezoning
and seeking an award of damages exceeding $1 million.
- EHW and Eagan have considered the merits of their claims and defenses, together
with the costs, inconvenience, and risks of proceeding with litigation, and have
agreed upon an amicable settlement of all of the claims between them, without any
admission of liability.
- On November 8, 2001, the Eagan City Council officially approved the Settlement
Agreement, subject to all required public hearings and proceedings.
- The Site Plan merely shows a "blob" drawing depicting an approximate 1/3 to 2/3
azea split of the eight acres between commercial and residential, respectively.
However, with a proper and thoughtful design, it appears the mixed land use concept
would be compatible with the azea.
- Conditions of approval for the PD rezoning include the requirement that all phases of
the commercial development be reviewed by the APC before acted upon by the City
Council.
~~
- Proposed land uses within the PD aze:
1. Commercial uses along the northerly portion of Outlot B comprised of up to two
separate buildings and parking areas occupying up to three net useable acres for
uses including, but not limited to: a drug store; a medical clinic; a convenience
center/gas station; a Class I restaurant, a day care center; atwo-story office
building; and uses of the same chazacter and intensity.
2. Single family detached housing units on any portions of Outlot B not used for
commercial retail and office/services uses, at a maximum density of 5.5 units per
gross acre.
- The APC held a Public Hearing regarding these items on November 27, 2001 and they are
recommending approval subject to the conditions listed in the draft APC minutes.
ISSUES:
- Several neighbors spoke against the proposal. Opinions shared included: inappropriate use
of the land, impact to surrounding properties, traffic/safety, and general displeasure with the
notion of a Settlement Agreement.
ATTACHMENTS: (3)
November 27, 2001 APC Draft Mi.n~ut~e~s~page~hrough a3
Staff Report, page through ~ T~
Miscellaneous Correspondence, pag~l~ through ~~~
aay
City of Eagan
Advisory Planning Commission Meeting ;a r~
November 27, 2001
Page 4
COMPREHENSIVE GUIDE PLAN AMENDMENT & REZONING -
CITY OF EAGAN
CYliair Heyl opened the next public hearing item of the evening regarding a
Comprehensive Guide Plan Amendment changing the land use designation of
approximately three acres from MD (Medium Density 4-12 units/ac) to RC (Retail
Commercial) and a Rezoning of approximately eight acres from R-1 (Single Family) to
PD (Planned Development), located at the Southeast intersection of Diffley Road and
Johnny Cake Ridge Road in the NW %4 of Section 28.
Senior Planner Ridley introduced this item and highlighted the information presented in
the City Staff report dated November 16, 2001. He noted the background and history.
Chair Heyl confirmed that the property has a Comprehensive Guide designation of
Medium Density, which is also consistent with property to the south.
Member Kaess questioned the history of this item.
Chair Heyl discussed the history of the item regarding the zoning.
Chair Heyl opened the Public Hearing.
Mark Thompson, neighboring resident, stated he is not in favor of the request and would
like to see the land remain zoned as residential. He remitted the following eight
conditions that were comprised by the neighborhood and presented two years ago
regarding another property:
1. Berming, minimum of 8-10 feet with double-stacked pine trees.
2. Minimum 200-foot setback if two story office building is approved.
3. Maximum 6-foot monument signage for all buildings.
4. No auto facilities or a maximum of a 4 pod, 8-car capacity.
5. Limited alcohol license, limited hours of operation and air filtration system.
6. No fast food restaurants.
7. Reconf guration of Diffley Road to optimize traffic flow and safety for children.
8. Incorporate village look and feel to development.
A count was taken and 12 audience members agreed with IVIr. Thompson. There were no
residents present who disagreed with Mr. Thompson.
The residents expressed the following concerns:
• Not a good use of the land.
a3~'
City of Eagan
Advisory Planning Commission Meeting
November 27, 2001 { -.
Pages ~~`~~'~
• Increase in traffic on Johnny Cake Ridge Road and safety of children.
• The small size of the notification radius.
Chair Heyl discussed the potential uses that could fall under the proposed zones.
There being no further public comment, Chair Heyl closed the Public Hearing and
returned the discussion to the Commission.
Chair Heyl discussed the concerns of the neighbors.
Member Hunter questioned why both parcels of land are being treated as one.
City Attorney Bob Bauer stated both parcels of land are taxed as one parcel, which
generally is not separated.
Member Hunter expressed that the R-1 zoning maybe more appropriate, however, a
lawsuit is at hand. He stated that without a settlement, the City could face a significant
monetary loss and all 8 acres being zoned for commercial use. He stated he is reluctantly
supportive.
Member Kaess stated that he will support the request. He discussed the owner's property
rights, his belief that the City's rezoning in 1999 was in error and that a disservice had
been done to the property owner, and the fact that the commercial zoning of the property
pre-dated all of the residential development in the area. He suggested that the neighbors
had had ample opportunity, and still do, to pool their money to purchase the land if they
did not like the commercial zoning that had been in place on the subject property for
many years. He expressed support for the zoning.
Motion made by Member Kaess and seconded by Member Hunter to approve the
Comprehensive Guide Plan Amendment changing the Land Use designation of
approximately three acres from MD (Medium Density 4-12 units/ac) to RC (Retail
Commercial) located at the Southeast intersection of Diffley Road and Johnny Cake
Ridge Road in the NW '/4 of Section 28.
All voted in favor.
Member Kaess moved, Member Steininger seconded a motion to approve the request for
Rezoning of approximately eight acres from R-1 (Single Family) to PD (Planned
Development, located at the Southeast intersection of Diffley Road and Johnny Cake
Ridge Road in the NW'/4 of Section 28 subject to the following conditions:
1. The developer shall enter into a Preliminary Planned Development Agreement
with the City.
a.~
City of Eagan
Advisory Planning Commission Meeting _
November 27, 2001 -.~ r ~.. -~ i~ ii
Page 6
2. The term of the Preliminary Planned Development Agreement shall be eight
years.
3. Approved land uses are:
a. Commercial uses along the northerly portion of Outlot B comprised of up
to two separate buildings and parking areas occupying up to three net
useable acres for uses including, but not limited to: a drug store; a medical
clinic; a convenience center/gas station; a Class I restaurant, a day care
center; atwo-story office building; and uses of the same character and
intensity.
b. Single-family detached housing units on any portions of Outlot B not used
for commercial retail and office/services uses, at a maximum density of
5.5 units per gross acre.
4. Planned Development plans/exhibits relating to a cohesive site design (building
materials, landscaping/screening, signage, lighting, pedestrian features, etc.) shall
be prepared and submitted as part of the initial commercial Final Planned
Development request.
5. Each Final Planned Development application shall require Site Plan review by the
Advisory Planning Commission prior to being acted upon by the City Council.
All voted in favor.
a~ ~
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: November 16, 2001
APPi,ICANT: EHW Properties
PROPERTY OWNER: Same
REQUEST: Comp Plan Amendment/RZ
CASE: 28-CG-06-11-01
HEARING DATE: November 27, 2001
APPLICATION DATE: Nov 8, 2001
PREPARED BY: Michael J. Ridley
LOCATION: Southeast corner of Diffley and Johnny Cake Ridge Roads
COMPREHENSIVE PLAN: Medium Density (MD)
ZONING: Single Family (R-1)
SUMMARY OF REQUEST
EHW Properties is requesting approval of a Comprehensive Guide Plan Amendment to
change the Land Use Designation on the northerly = 3 acres from MD to Retail Commercial
(RC) while the southerly = 5 acres remain guided MD. The applicant is also requesting approval
of a Rezoning of the entire 8 acre parcel from R-1 to Planned Development (PD) to
accommodate a mixed land use proposal
AUTHORITY FOR REVIEW
The City's Comprehensive Guide Plan was prepazed pursuant to Minnesota Statutes, Section
473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to
time as conditions change. The City's Guide Plan is to be implemented by official controls such
as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation
of public policy and a legislative act. As such, the classification of land uses must reasonably
relate to promoting the public health, safety, morals and general welfare. When a change to a
Cit}~'s Comprehensive Guide Plan is requested, it is the City's responsibility to determine if the
change is in the best long-range interests of the City. The standazd of review of a City's action ;n
approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational
basis. A rational basis standazd has been described to mean having legally sufficient reasons
supportable by the facts which promote the general health, safety and welfaze of the City.
BACKGROUND/HISTORY
The property in question is currently platted as Outlot B, Mallard Park 4`~ Addition. In
September of 1999, the City rezoned the property from Roadside Business (RB) to R-1.
a3g
Planning Report -EHW
November 27, 2001
Page 2 of 4
Subsequently, EHW filed a lawsuit in February 2000 challenging the rezoning and seeking an
award of damages exceeding $1 million.
The Plaintiff (EHW) and the Defendant (City of Eagan) have been engaged in discovery
activities and preparations for trial, scheduled to take place in February 2002. The parties have
also engaged in settlement negotiations.
EHW and Eagan have considered the merits of their claims and defenses, together with the costs,
inconvenience, and risks of proceeding with litigation, and have agreed upon an amicable
settlement of all of the claims between them, without any admission of liability.
On November 8, 2001, the Eagan City Council officially approved the Settlement Agreement
subject to all required public hearings and proceedings.
EXISTING CONDITIONS
The site is undeveloped and has been previously disturbed with grading activities.
SURROUNDING USES
The site is surrounded by residential land uses to the north, east, and south (undeveloped) and
undeveloped commercial use to the west. A single family residential development consisting of
approximately five units to the acre was recently approved by the Council.
EVALUATION OF REQUEST
Comprehensive Guide Plan Amendment
Compatibility with Surrounding Area - As conceptually proposed, the mixed
commercial/residential land use appears compatible with the neighboring uses provided proper
care is taken during site planning, particularly with the development of the commercial
component.
The proposed amendment will not have an impact on any regional system governed by the
Metropolitan Council.
Preliminary Planned Development
The Settlement Agreement stipulates the following Permissible Land Uses: "...appropriate land
uses of Outlot B include a mixture of commercial and residential development as follows: (1)
commercial uses along that portion of Outlot B that abuts Diffley Road and Johnny Cake Ridge
Road (consisterit with the sketch plan and which would provide sufficient buffer to development
to the east), comprised of up to two separate buildings and parking areas occupying up to three
net useable acres for uses including, but not limited to: a drug store; a medical clinic; a
convenience center/gas station; a restaurant (but not afast-food or drive-in style restaurant or a
a a9
Planning Report -EHW
November 27, 2001
Page 3 of 4
restaurant with a baz offering full liquor service, unless Eagan later approves of such uses); a day
care center; atwo-story office building; and uses of the same chazacter and intensity; and (2)
single family detached housing units on any portions of Outlot B not used for commercial retail
and office/services uses, at a maximum density of 5.5 units per gross acre (i. e., maximum lot
areas including internal and external roads and easements extending to the center line of adjacent
road§)."
The Planned Development Zoning District exists not only to allow a developer to create a unique
and/or creative development (that may include deviations from certain standazd requirements)
but also to provide a benefit to the City over and above typical development requirements.
Term -The term of this Preliminary Planned Development Agreement should be eight yeazs.
Site Plan -The Site-Plan merely shows a "blob" drawing depicting an approximate 1/3 to 2/3
area split of the eight acres between commercial and residential, respectively.
Development Review
In particulaz, the individual components of the commercial development should not be reviewed
in a vacuum. Therefore, to provide an opportunity to review specific development details for the
commercial portion of the site development, typical Planned Development plans/exhibits relating
to a cohesive site design (building materials, landscaping/screening, signage, lighting, pedestrian
features, etc.) will need to be prepazed and submitted as part of the initial commercial Final
Planned Development request. The applicant is cognizant of the City's desire to provide
appropriate buffering and site treatments to surrounding properties and roadways.
Due to the nature of this application, each Final Planned Development application should require
Site Plan review by the Advisory Planning Commission prior to being acted upon by the City
Council.
Miscellaneous
A preliminary and final subdivision will be required to create individual pazcels for development
prior to any development occurring on the subject site.
Consideration of the future subdivision request will include review of all grading, storm
drainage, wetlands/water quality, access, streets, utilities, etc.
SUMMARY/CONCLUSION
The applicant's request represents a conceptual development plan associated with a tentative
Settlement Agreement between Eagan and EHW. Provided the site is developed in way that
adequately addresses the property's proximity to adjacent single family development (existing
and future) and roadways, the proposed uses appeaz to be compatible to the site in question and
the azea in general.
aS~o
Planning Report - EHW
November 27, 2001
Page 4 of 4
Further, each Final Planned Development application should require Site Plan review by the
Advisory Planning Commission prior to being acted upon by the City Council. If a proposed
Final Planned Development is determined to be consistent with the Preliminary Planned
Development, by the APC, said Final Planned Development would proceed to the City Council
and be placed on the Consent Agenda.
ACTION TO BE CONSIDERED
To recommend approval of a Comprehensive Guide Plan Amendment to change the Land Use
Designation on the northerly = 3 acres of Outlot B, Mallazd Park 4`~ Addition from MD to Retail
Commercial (RC) located in the NW '/. of Section 28.
To recommend approval of a Rezoning of an 8 acre pazcel (Outlot B, Mallard Pazk 4~' Addition)
from R-1 to Planned Development (PD) to accommodate a mixed land use proposal that includes
commercial /retail, office, service and residential located in the NW '/< of Section 28.
If the Rezoning is approved, the following conditions of approval shall apply:
The developer shall enter into a Preliminary Planned Development Agreement with the
City.
2. The term of the Preliminary Planned Development Agreement shall be eight yeazs.
3. Approved land uses aze:
a. Commercial uses along the northerly portion of Outlot B comprised of up to two
sepazate buildings and parking areas occupying up to three net useable acres for
uses including, but not limited to: a drug store; a medical clinic; a convenience
center/gas station; a Class I restaurant, a day Gaze center; atwo-story office
building; and uses of the same character and intensity. .
b. Single family detached housing units on any portions of Outlot B not used for
commercial retail and office/services uses, at a maximum density of 5.5 units per
gross acre.
4. Planned Development plans/exhibits relating to a cohesive site design (building
materials, landscaping/screening, signage, lighting, pedestrian features, etc.) shall be
prepazed and submitted as part of the initial commercial Final Planned Development
request.
5. Each Final Planned Development application shall require Site Plan review by the
Advisory Planning Commission prior to being acted upon by the City Council.
ayr
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1000 0 1000 2000 feet
Development/Developer: ~Ilmus Property
Application: Comprehensive G Amendment
Case No.: 28-CG-06-11-01
Wp Pnpenb veiny ER& VMw 7.1. Mreel Ww mep drta provided
pY dkoh County tJfld $wvey D.WIOn.M and b euneM w M ONOber 2001. W
W E
City of Eagan
M r N N E S 0 T A THIS MAr Is INTENDED FOR REFERENCE YsE ONLY
Tbo Clty of Eayan and Dakota County do not yuarantaa tha accuracy of tthla Itrformadon and an
S
~~Nh ~M~t Mperl~nt not naponalbla for anora or onNsslona.
Proposed Zoning and Comprehensive Guide Plan EHW Property
Land Use Map Case No. 28-RZ-12-11-01 and
28-CG-06-11-01
Zoning Map ~ ~PD ~
- P ~ PD
Proposed Zoning:
PD ago,
Rs
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J
PD
®®
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so s w •ax .w E
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Comprehensive Guide Plan ~ ~'~b`v'
Land Use Map ~ ~ ~D
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Proposed Land Use Designation: Rc
MD Rc ; .
''
Medium Density (412 units/acre) #~ '
MD
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City of Ea
an N
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g
Community Developmerrt DaparbnerN Z ~ THIS MAP IS INTENDED FOR REFERENCE USE ONLY 5
Tha City of Eagan and Dakota County do not guarant+• tha accuracy of this Informatlon.
11. 21• U1 ~~EU 15: -~3 F~1 6123.1028U' DORSET & R~HIT\EI
1605 Wexford Circle
Eagan, MN 55122
_ ~ November 21, 2001
BY FaCSTMILE
Community Development Department
Attn: Mike Ridley
3530 Pilot Knob Road
Eagan, MN SS122
Re: Development Name: EH`'4T Property
Case Number: 28-CG-06-11-01
Dear ;1~Ir. Ridley
VVe are against the zoning change request from Low Density residential to the three acre
Retain Commercial on the above property. As I and others have testified in previous Advisory
Planning Commission meetings, this property does not support commercial use_ There are
enough commercial sites already sen-icing the area, and many of those retail centers still are not
fully occupied. The traffic access to the property is limited due to medians on Diffley Road and
Joluiny Cake Ridge Road. In addition, tl~e values of the ~l'exford (and other developments)
residential homes will great]y be affected by having commercial property directly behind them.
1~'exford was built frst and the residents deserve the right of quiet enjoyment and zoning laws
that protect their progeny value. Corrunercial developments bring increased traffic, business
economic risk, and no buffer to the adjacent Wexford properties.
The Advisory Planning Commission agreed with this position when they zoned this
property as R1. V4'e understand this current request is made in conjunction with a negotiated
settlement of a lawsuit brought against the City of Eagan by the developer. The developer does
not accept the zoning change which the Commission has carefully thought out and appears to be
conducting a vendetta against the City of Eagan, Wexford, Mallard Pond, and Pulte residents.
We urge the Commission to stand behind its decision to zone the property as R1, keep
their vision for the property, and stand on their principles by not allowing high-priced lawyers to
decide an what is best for Eagan. The property should remain zoned R] .
Sinccr y,
~~ ~~
David A. Schroeder ~
Maridee Schroeder
l~002
any
61 '' C~8 =~ 118 =~
FPCiS~1 L I hdDEMAt lt1
PHONE NO. 612 r-S3 118
PO1
FACSMILE
651-b81-4694
Paul & Shari Lindemann
4294 Wexford Way
Eagan, ~Mn 5 S 122
651-683-1183
TO: Community Development Dept.
Attn: Mike Ridley
3830 Pi}ot Knob Rd
Eagan, Mn 55122
RE: Develapment Name: EHW Property
Case #: 28-CG-06-I l-Ol
Dear Ivlr. Ridley,
I am ~iTiting to present our opposition to th,e proposed rezoning of the pesrcol in question in this
case. My home, and the homes of my imn3ediAte ix;ighbars, is located directly behind and
adjacent to this parcel.
iJnfort unate}y, this parcel has had its share of roview in the past. V~'c, like nx-st of our neighbors,
supported the nwst recent review and zoning to a rCSidential u~r us opposed to a commercial use.
This continues to make the most sense fur this location, given tr~c patterru, surrounding land
use and the long term vision of the planning conulussiun and city council, as stated ry them in
past meetings. Nolhirlg has chanced and I hope the commission and council continue their
vision.
Commercial use of this property would hove significant adversa effects otl our enjoyment of our
property and its related value. 1 find no ple~surc in the thought of looking out my windows at
neon lights related to a conunercia) or retail building(s) nor t}1e possibility of an over-lit canopy
like those at other convenience stores and gasoline stations.
The current zoning would seem to be the most conducive for this parcel at~d provide the most
enjoyment and protection for all surrounding neighborhoods. Our retail needs are very
adequately served by the businesses currently located in the local retail centers. Any commercial
development at this site would be "on ten island of itself' nrxi seem out of synch with the
neighborhoods surrounding it. Given the medians on Johtuly Coke and Difflcy Rd, traffic
pflttetns would not genera}ly SUpport a commercial dCVelopmerlt Mere etthef, thereby raising the
possibility of a business fiailurc And a "problem property" as well.
We urge the commission to vote N() on this proposal for rezoning.
Siix;erely,
GLc~-Y ~'ti~l„ct;C:~yn_cz-v.-.,_
avs
~-
.,
~' November 25, 2001
City Of Eagan
Community Development Department
Pilot Knob Road
Eagan, MN 55122
Re: EHW Property
Case # 28CG-06-11-01
Dear Honorable Mayor Awada, City Council Members
And Advisory Planning Commission:
This letter is to voice opposition to the proposed EHW Property Development.
We live in the Wexford Way neighborhood next to the proposed EHW Property
Development. Wexford Way is a family neighborhood comprised of single-family
homes. {n contrast, the proposed EHW Property Development is an activity
intensive development that will destroy the existing character of Wexford Way
and surrounding residential neighborhoods.
The proposed EHW Development will affect the quality of life for our young family
neighborhood and lower property values. We understand the current request for
the zoning change is made in conjunction with a negotiated settlement of a
lawsuit brought against the City Of Eagan by the developer.
We relocated to Eagan from New York three years ago to achieve a high quality
of life and an outstanding school district. We urge the Advisory Planning
Commission to reject the current proposal for the EHW Property Development
and to stand behind its decision to zone the property as R-1.
Sincerely, (~
Carl 8 Linda Swanson
4298 Wexford Way
Eagan, MN 55122
Phone: (651)454-2740
a~~
Agenda Information Memo
December 11, 2001 Eagan City Council Meeting
_ F. COMPREHENSIVE GUIDE PLAN AMENDMENTS -CITY OF
' EAGAN
ACTION TO BE CONSIDERED:
- To approve a Comprehensive Guide Plan Amendment for Special Area #1 (The
Waters) located in northeast Eagan.
- To approve a Comprehensive Guide Plan Amendment for Special Area #2 (TH
55/149 Business Park Triangle) located in north-central Eagan.
- To approve a Comprehensive Guide Plan Amendment for Special Area #3 (Rural
Residential) located in northeast Eagan.
- To approve a Comprehensive Guide Plan Amendment for Special Area #6
(Lebanon Hills Regional Park) located in south-central Eagan.
FACTS:
- The Special Areas were created as part of the Comprehensive Guide Plan Update that was
initiated in 1998 and resulted in the adoption Eagan's Comprehensive Plan 2000 in February
of this year.
- Seven Special Areas were created and reflected, generally, areas where unique circumstances
exist that could be best dealt with in a manner specific to the area. Many of the areas include
existing uses that are not consistent with the long-range vision for development in that area
but do not negatively impact the vision and can be phased out over time.
- As part of the Special Area review, each area was analyzed for future land use.
Corresponding goals and policies for transitioning between existing and proposed future uses
were created, reviewed and revised over the past several months during APC Workshop
meetings.
- The APC held a Public Heazing regarding these items on November 27, 2001 and they are
recommending approval subject to the conditions listed in the draft APC minutes.
ATTACHIVIENTS: (2)
November 27, 2001 APC Draft Minutes, page~~O through
Special Area Reports, page through ~-
aye
City of Eagan
Advisory Planning Commission Meeting
November 27, 2001 D R A F T
Page 7
COMPREHENSIVE GUIDE PLAN AMENDMENTS- CITY OF EAGAN
Chair Heyl opened the next public hearing of the evening regarding 2000 Comprehensive
Guide Plan Text Amendments to describe policy standards for Special Areas #1, 2, 3 and
6~ocated throughout the City of Eagan.
Senior Planner Ridley discussed Special Area #1.
Chair Heyl opened the Public Hearing.
There being no public comment, Chair Heyl closed the Public Hearing and returned the
discussion to the Commission.
Chair Heyl discussed the Comprehensive Guide Plan change.
Member Hunter moved, Huusko seconded a motion to approve the 2000 Comprehensive
Guide Plan Text Amendments to describe policy standards for Special Area #1.
All voted in favor
Senior Planner Ridley discussed Special Area #2.
Chair Heyl opened the Public Hearing.
There being no public comment, Chair Heyl closed the Public Hearing and turned the
discussion back to the Commission.
Member Steininger moved Member Kaess seconded a motion to approve the 2000
Comprehensive Guide Plan Text Amendments to describe policy standards for Special
Area #2.
All voted in favor.
Senior Planner Ridley discussed Special Area #3.
Chair Heyl opened the Public Hearing.
There being no public comment, Chair Heyl closed the Public Hearing and turned the
discussion back to the Commission.
Member Nosbush moved, Member Huusko seconded a motion to approve the 2000
Comprehensive Guide Plan Text Amendments to describe policy standards for Special
Area #3.
a v~
City of Eagan
Advisory Planning Commission Meeting ~~~~~
November 27, 2001
Page 8
All voted in favor.
Senior Planner Ridley discussed Special Area #6.
Chair Heyl opened the Public Hearing.
There being no public comment, Chair Heyl closed the Public Hearing and turned the
discussion back to the Commission.
Member Hunter stated he is not in favor of the amendments.
Senior Planner Ridley discussed Member Hunter's objections.
Member Steininger moved, Member Kaess seconded a motion to approve the 2000
Comprehensive Guide Plan Text Amendments to describe policy standards for Special
Area #6.
All voted in favor.
avy
`A~^
MEMO
city of eagan
TO: Chair Heyl and Planning Commission Members
FROM: ~ Mike Ridley, Senior Planner
DATE: November 20, 2001
SUBJECT: Special Areas
As you all aze awaze, the Special Areas were created as part of the Comprehensive Guide Plan
Update that was initiated in 1998 and resulted in the adoption Eagan's Comprehensive Plan 2000
in February of this yeaz.
Seven Special Areas were created and reflected, generally, areas where unique circumstances
exist that could be best dealt with in a manner specific to the azea. Many of the areas include
existing uses that are not consistent with the long-range vision for development in that area but
do not negatively impact the vision and can be phased out over time.
As part of the Special Area review, each area was analyzed for future land use. Corresponding
goals and policies for transitioning between existing and proposed future uses were created,
reviewed and revised over the past several months during APC Workshop meetings.
Specifically, Special Area's 1, 2, 3, 6 are provided for review and recommendation by the APC.
Please call me at 651-681-4689 if you have any questions.
X50
DRAFT
~~~ CITY OF EAGAN
COMPREHENSIVE GUIDE PLAN
THE WATERS
(AREA 1)
~S/
DRAFT
Background:
This azea is located in the extreme northeast corner of the City and overlays 640 acres of
land. The area bounded on the north by I-494 and on the east by the City of Inver Grove
Heights corporate limits. The vast majority of the study area is zoned PD, Planned
Development. Aside from the Planned Development zoning designations, several
agriculturally and residentially zoned properties are scattered throughout the area.
Additionally, the Trinity Lutheran Church property holds a PF, Public Facilities zoning
designation.
The vast majority of land within the study azea (452 acres) lies within the "Laukka-Beck"
Planned Development (a.k.a. "The Waters"). Originally approved in the spring of 1985,
the Planned Development called for the establishment of office/retail, office
retaiUshowroom, and reseazch development uses throughout the site. Other than plans
associated with the Northwest Airlines corporate headquarters, no specific development
plans for the balance of the property (platted as outlots) were provided. Development
within the "Waters" has however, progressed in past years in a manner consistent with
uses specified in the original Planned Development. To date, approximately 40 percent
of the original Planned Development azea remains vacant or underutilized.
General Area Description:
Land Use
The study azea consists primazily of office, office/showroom, and reseazch development
type land uses that lie within the "Waters" Planned Development. Older single-family
residential uses are however, scattered azound the periphery of the study azea. In
addition, a church (Trinity Lutheran) exists in the southwest portion of the study area.
Transportation
Bordered by I-494, Trunk Highway 55/149 and Lone Oak Road, the study azea is
provided good visibility and access. Future access to I-494 and Trunk Highway 55/149
(to accommodate new development) is however, subject to approval by the State and is
expected to be limited if not prohibited to ensure safe and efficient circulation.
Within the interior of the study azea, office/showroom, and research development uses
are served primarily by Lone Oak Parkway and Lone Oak Drive. Existing single family
residences within the study azea aze presently accessed via Lone Oak Road and O'Neil
Drive.
Asa
DRAFT
Airport Implications
In addition to the high volumes of truck traffic inherent upon the surrounding high
volume roadways, the study azea is also subject to significant levels of airport related
noise, which also reduce its desirability for new residential development.
The study azea lies approximately three miles southeast of the Minneapolis/St. Paul
International Airport directly in line with Runways 11/29 and lies within Noise Zone IV
of the noise contours established by the Metropolitan Council. Within this zone,
commercial and industrial uses aze considered consistent while residential uses are
considered conditional. Conditional uses aze those uses that should only be permitted if
certain noise attenuation practices developed by the Metropolitan Council aze followed.
The City of Eagan has been evolving towards a policy to discourage residential
development of those northern portions of the City especially affected by aircraft noise.
Conclusions:
1. In recognition of surrounding land uses, high traffic volumes and the area's inclusion
in the aircraft noise zone, the long-term desirability of residential uses in the area is
considered questionable.
2. Market conditions, coupled with a limited supply of developable land in the City,
dictate that planning efforts directed towazd the highest and best use of the area
should be immediate.
3. The study area is a major entrance to the City. As such, an opportunity exists to
present an attractive entry image via development.
Land Use Designations:
Excepting the Trinity Lutheran Church property and adjacent pazcels to the south, all land
within the study azea is designated Business Pazk and Office/Service. According to the
Comprehensive Guide Plan, the Business Park land use category is intended to provide
areas for a mix of office, reseazch and development, and light industrial uses and the
Office/Service land use category is intended to provide areas for offices and lower
intensity service and retail businesses. The Plan states that zoning categories considered
consistent with such category include Agricultural (A), Limited Business (LB),
Neighborhood Business (NB), and Potentially Reseazch and Development.
Consistent with its use, the Trinity Lutheran Church property has been guided
Public/Quasi Public (QP).
To "mirror" forthcoming uses to the south, the land in the extreme southwest corner of
the study area has been guided Neighborhood Business (NB).
as3
DRAFT
Zoning Designations:
In recognition of the area's historical development approvals, the vast majority of land
within study area is proposed to be zoned Planned Development (PD) and developed with
uses directed by the Laukka-Beck and Cray Research Planned Development Agreements.
Such agreements call for a range of office-based activities (i.e. standazd office, office-
showroom and reseazch and development) similaz to those presently existing within "The
Waters" Planned Development.
In those azeas not governed by Planned Development Agreements, standard zoning
designations are proposed. To avoid the creation of nonconforming uses, the City will
support the continuance of agricultural zoning designations within the study azea on an
interim basis until redevelopment occurs. Under an agricultural zoning designation,
existing homes in the area would be able to remain as "conforming" uses.
To provide more specific land use directives (than that offered by the Land Use Map), a
zoning map has been prepazed which illustrates the "ultimate" designations of such
agricultural pazcels. This map incorporates Neighborhood Business (NB) in the
southwest area of the site and Business Pazk (BP) zoning in the northwest portion of the
study area.
The larger agricultural tracts in the north and eastern azeas of the study azeas aze
proposed to infill with office/research type uses (similar to those in the Laukka-Beck
Planned Development) and aze proposed to ultimately be zoned Research and
Development (RD).
Policies:
1. Excepting the Trinity Lutheran Church property, the City ultimately expects the entire
study azea to develop as office, office showroom, reseazch and development and
neighborhood business uses. Existing residential uses aze considered transitional.
The timing of the transition of such uses should be a function of private mazket
forces.
2. The City will support the continuance of existing residential uses in the azea until
there is a strong indication of market support for large-scale development with
Research and Development and Neighborhood Business uses. The City will support
the continuance of agricultural and single family residential zoning designations
within the study azea to allow single-family homes to exist as conforming uses until
redevelopment occurs.
3. In the future, the City will support rezoning to Business Pazk, Reseazch and
Development and Neighborhood Business districts in azeas of sufficient size to
~sy
DRAFT
provide a cohesive development. The City will not support rezoning that would result
in piecemeal; lot-by-lot redevelopment or that would result in further isolation of
existing residential uses.
4. The City will strive to ensure new Research and Development and Neighborhood
Business development does not negatively impact existing residential properties
--, through the development review process, including enforcement of specific zoning
standazds and performance guidelines.
5. In recognition of the study azea's location, the City will take full advantage of
opportunities to present an attractive City image (via development quality, erection of
City identification signage etc.).
6. Individual lot access to I-494, Truck Highways 55 and 149 will be prohibited.
7. Individual lot access to Lone Oak Road will be discouraged to the extent possible.
8. A uniform design element(s) providing an identity will be promoted in the study area.
9. To the extent possible, new development shall respond and strive to retain the natural
features of the azea including wetlands and mature vegetation.
10. New neighborhood Business uses in the southwest corner of the study area will utilize
materials and design features compatible with those used in the adjacent Oakview
Center Planned Development.
11. New Business Park and Reseazch and Development uses will utilize materials and
design features compatible with those utilized in the adjacent Laukka-Beck Planned
Development.
12. Due to the azea's proximity to the airport and the fact that single family uses are
considered transitional, the City shall discourage any additional residential
development, including fuurther subdivision of any of the existing residential property.
13. New development within the study area shall incorporate sound attenuating
construction techniques as suggested by the Metropolitan Council.
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