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01/16/2001 - City Council Special•"_i t` ' -city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 12, 2001 SUBJECT: SPECIAL CITY COUNCIL MEETING/ JANUARY 16, 2001 A Special City Council meeting was scheduled for Tuesday, January 16, beginning at 4:00 p.m. in the City Council Chambers. The purpose of the meeting is to review the current schematic plan for the Central Park/Community Center Project. SCHEMATIC PLAN/CENTRAL PARK/COMMUNITY CENTER PROJECT Following the successful June 2000 referendum for a Central Park and Community Center, the City Council selected the firms of Moody-Nolan / TKDA as architects and engineers, Damon Farber and Associates as Park Planners and Stahl Construction as Construction Managers for the project. The Council also established several Focus Groups to provide input into the architectural program for the building and the park. Each of the Focus groups met in late fall and then participated in a three day design charette concluded in late November. The work of the Focus Groups and design charette led to a preliminary agreement upon a base design concept. Some of the major agreements reached included. • The building would be located near the wooded wetland to take advantage of this resource. • A "two story walk out" was the base design whereby people would enter at grade and proceed to the lower level upon where most of the activities would occur. • A control station was centrally located on the lower level which bisected the "free zone from the fee zone" • A terrace area would extend from the meeting room /banquet space to the outside. • Parking on the north end to accommodate Senior parking and access to the banquet space. • Extensive use of windows and views to the outside were to be provided for active areas...fitness, banquet, seniors, teens. During December, two Design Team meetings (represented by members of the city council and consultants) were conducted to further test and refine this original design concept. In response to issues related to traffic patterns, need for sound attenuation, and building and program control, direction was given to the architects to revise the design to address these concerns. The architects have also begun meeting with the engineers to look at the issues of structural, mechanical and electrical engineering for the building. While trying to meet the architectural program, the Design Team continually faced the issues of a fixed budget. Consequently, the building concept is as budget driven as it is program driven. The schedule calls for the architects to have completed the revisions to the concept design by January 9 for forwarding to the Construction Manager. The Construction Manager will be developing a preliminary budget for the building for presentation with the concept design. This work is expected to take up until the last minute, consequently there is no information available for distribution at this time. ACTION TO BE CONSIDERED In response to the concept presented and the first review efforts to cost out the building, the council will be asked to provide direction relative to the building design and budget. If the concept and the cost projection are found to be in line with the councils desires, a motion to approve at the regular council meeting would be appropriate. The next phase of the project, design development, would then begin. OTHER BUSINESS There is no additional business at this time. /S/ Thomas L. Hedges City Administrator TLH/vmd