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01/30/2001 - City Council Speciala r ~.c- MEMO city of eagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 26, 2001 SUBJECT: GOALS 2001/STRATEGIC PLAN -JANUARY 30, 2001 WORKSHOP Attached is the draft copy of the goals and objectives for 2001 for your review. The document was created, first and foremost, from the goals and objectives you established at your retreat. Following the retreat, Dave Rugg compiled an initial list of those goals and objective and merged them with the remaining 2000 Goals and additional information compiled through various publications and the website. Next, Administrative Specialist Hertel and Administrative Intern Kristensen met with all department heads and their key staff to refine the objectives and include additional objectives that represent major staff activities. As you agreed at the retreat, each objective specified by the City Council will be assigned to an individual Councilmember, a team of two Councilmembers or the Council as a whole. The objectives you specified are listed first for each goal in the document, followed by additions from meetings with the department heads. Some goals specified by the Council have been modified to include sub-objectives that provide additional detail or a series of steps toward completion that can be measured. The attached breakdown of your own objectives by Councilmember is a direct reflection of the work done at the retreat. This listing is intended to be an internal working document for the Council to manage its own workload; consequently, we have not included those assignments as part of the document to better direct outside inquiries through our established communication practices. As always, if you wish to modify your assignments, we will gladly change the list to reflect your wishes. Also, there are several "undesignated" objectives without assignment at this time. The Council's options regarding these objectives include delegating them to two member teams, absorbing them as objectives for which the entire Council is responsible or to delegate their completion to the appropriate staff department. In future documents, we intend to prepare an "executive summary" secti, m for the beginning of the document that will condense the information we are reviewing at this initial meeting. I .,~W, to time constraints, we were unable to complete this section for this first review. While I expect and welcome your modifications, I am excited about this document as the positive product of your visionary efforts at the retreat. I also present this document as a reflection of the merging of the goals and objectives of the City Council and the department heads to create a comprehensive tool for evaluating and establishing our priorities, communicating within our organization and as a valuable asset for communicating with the community. I would like to extend a special thank you to Dave Rugg for his extensive work compiling the initial document. Furthermore, this document could not have been created without the hours of thoughtful effort and attention by the department heads and their key staff spent providing information to Administrative Specialist Hertel and Administrative Intern Kristensen, who compiled and formatted the information. I look forward to our meeting on January 30, 2001 and welcome your comments and feedback. City Council Objectives Assignments 2001* Manor Pat Awada • Build City entrance monuments • Develop a third Senior Housing Project • Explore Possible Riverfront Rec. uses • Strategic Communications Plan • Repeat Call Charge • Plan and Develop streetscaping plan for central area • Court desired clean industry Councilmember Paul Bakken • Preserve and Expand the City's Tax Base • Revitalize and Develop appropriate areas of Eagan • Transition areas/small area plans • Reverse 911 • Investigate refinement of municipal service are boundaries • Secure $ sources for storm sewer, ring road and Hwy 149 • Explore Possible Riverfront Rec. uses • Encourage use of estate zoning categories when aligning to Comp guide Councilmember Peg~y Carlson • Continue to explore City Development of a championship golf course • Study needs and uses of existing parks and make changes where needed • Encourage use of estate zoning categories when aligning to Comp guide • Strategic Communications Plan • Repeat Call Charge • Plan and Develop streetscaping plan for central area Councilmember Cyndee Fields • Review operations of recreation enterprise fund • Advocate a unified, independent school district • Build City entrance monuments • Continue to explore City Development of a championship golf course • Study needs and uses of existing parks and make changes where needed Councilmember Meg Tilley • Secure $ sources for storm sewer, ring road and Hwy 149 • Advocate a unified, independent school district • Develop a third Senior Housing Project All Council Members • TIF district T.H. 55 • Cedarvale Area • Reexamine Plan for North Park • Complete Central Park • Expand and publicize cultural/Rec events i.e. Fourth of July • Strom Sewer Mitigation Undesi~nated • Noise Attorney • Run Up Station • Expand ARC • Direction to EDC work program • Bus Tour of Eagan • Court Desirable Clean Industry to Eagan • Outreach/neighborhood College • Expand Cable Programming • Expand Community Notification • Target Home owner associations • Pond Maintenance Program • Execute Road Projects in CIP *These assignments were taken directly from the pages created at the retreat. As always, they are subject to the Council's wishes and can be reassigned. This document is intended to be an internal management tool for the City Council and is not reflected in the Goals 2001 document. City of Eagan Goals and Objectives I:\Admin\Goals 2001\1-23-2001.doc Revision B January 26, 2001 Forward This document is the City of Eagan's Goals and Objectives for the 2001 calendar year and beyond. The document contains the following information: • Forward • Current Status Summary • Section I -City Council Goals and Objectives (Goals 1-9) • Section II -Other Departmental Goals and Objectives (Goals 10-XX) • Appendix A -Definitions tf you have any comments regarding this document, please contact the city at 651-681- 4600. Each goal and its associated objectives include the responsible city department and also the name of the person to be contacted for additional information. The purpose of this document is to identify the priorities that will guide us all in moving forward as a city. The plan will help the city staff, city council and Eagan citizens respond to these priorities by aligning personnel, fiscal and capital resources. The plan will help to build the public's confidence and trust that their local government is working with them on issues that they believe will improve their quality of life. Organizations grow and prosper when a common understanding is reached about the organization's future direction and expectations. The document serves as an overt act of stewardship by planning the City's future strategically. It helps to bring focus and also highlight what direction the City is taking. The planning process brings the City Council and City Staff together as well as effectively communicating the future direction of the City with its citizens. I:\Admin\Goals 2001\1-23-2001.doc 2 Revision B January 26, 2001 Revision History Revision Date Reason for the Revision Letter A January 17, Initial document developed and published on the 2001 Ea an Website B January 22- Review of document with department heads, revisions 26, 2001 made for submission to Cit Council I:\Admin\Goals 2001\1-23-2001.doc Revision B January 26, 2001 SECTION I CITY COUNCIL GOALS AND OBJECTIVES (Goals 1.0 - 9.0) I:\Admin\Goals 2001\1-23-2001.doc 10 Revision B January 26, 2001 T:,i- CITY COUNCIL GOAL 1.0: REVITALIZE AND REDEVELOP APPROPRIATE AREAS OF EAGAN. OBJECTIVE 1.1: Foster the development of the 55/149 area with the possible assistance of Tax Increment Financin T.I.F.. Status: 50% Estimated Com letion Date: on oin , existin TIF district ex Tres June 2001 Measure to Determine Success: The TIF district is developed in a manner consistent with the goals and vision of the City Council as a vital atewa to Ea an. Res onsible Ci De artment: Administration and Plannin Point o Contact: Jamie Verbrugge, Mike Ridley Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the City's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment OBJECTIVE 1.2: Im lement Redevelo went in the reater Cedarvale Area. Status: 10% of Phase I com leted Estimated Completion Date: Phase I - 0-3 years Phase II - 2-5 years Phase III - 3-10 ears Measure to Determine Success: Redevelopment of study area and possible ad'acent areas. Res onsible Ci De artment: Administration and Plannin Point o Contact: Jamie Verbru e, Mike Ridle Task Force or Commission Economic Development Commission Involvement: Point o Contact: Julie Stackhouse Related to the City's Mission Providing Orderly and High Quality o : Develo went and Redevelopment I:\Admin\Goals 2001\1-23-2001.doc Revision B January 26, 2001 OBJECTIVE I.3: Review Special Area Plans and Create Transition Mechanism for Zoning and Com rehensive Guide Plan chan es. Status: Pending formal adoption by City Council, Febru 20, 2001 Estimated Com letion Date: 4 uarter 2001 Measure to Determine Success: Consistency between zoning and guide plan desi nations. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridle Task Force or Commission Advisory Planning Commission Involvement: Point o Contact: Carla He 1 Related to t/:e City's Mission Providing Orderly and High Quality o : Develo ment and Redevelo ment OBJECTIVE 1.4: Consider a ricultural zonin rehabilitation. Status: 30% Estimated Completion Date: 2" Quarter 2001 Measure to Determine Success: Ado t modified a ricultural zonin ordinance. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Carla He 1 Related to the City's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment. I:\Admin\Goals 2001\1-23-2001.doc 12 Revision B January 26, 2001 OBJECTIVE 1.5: Distribute informational flyers to neighborhoods identified in the City's 5-year Capital Im rovement Plan CIP re ardin future street im rovements two- ears in advance. Status: 90% Estimated Completion Date: 1 S` Quarter 2001 Measure to Determine Success: Fully implemented 2-year advance notice rocess. Res onsible City De artment: Public Wo~~:s~Bn ineerin Point o Contact: Tom Stru~ _ Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing Orderly and High Quality o : Develo ment and Redevelo ment. ., r. CITY COUNCIL GOAL 2.0: PRESERVE AND EXPAND THE CITY'S TAX BASE. .,~ OBJECTIVE 2.1: Provide Direction to Economic Develo went Commission (EDC) work ro ram. OBJECTIVE 2.1.1 Develo business retention and ex ansion anal sis with Minnesota Extension Services. Status: 60% com lete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Completion and analysis of survey results Succ.?=~s: Responsible City Planning De artment: Point o Contact: Mike Ridle Task Force or Economic Development Commission Commission Involvement: Point o Contact: Julie Stackhouse Related to the City's Providing a stable tax base. Mission o I:\Admin\Goals 2001\1-23-2001.doc 13 Revision B January 26, 2001 OBJECTIVE 2.1: Provide Direction to Economic Develo went Commission EDC work ro ram. OBJECTIVE 2.1.2 Recruit clean Indust and desirable cor orate develo ment. OBJECTIVE 2.1.3 Bus Tour Status: 60% com lete Purpose: To further enhance the image of Eagan as a strong corporate business center consistent with the Economic Development goals identified in the Com rehensive Guide Plan. Estimated Completion ongoing Date: Measure to Determine Sustain or increase C/I as a percentage of city's tax Success: base. Responsible City Administration De artment: Point o Contact: Jamie Verbrugge Task Force or Economic Development Commission Commission Involvement: Point o Contact: Julie Stackhouse Related to the City's Providing a stable tax base. Mission o I:\Admin\Goals 2001\1-23-2001.doc 14 Revision B January 26, 2001 CITY COUNCIL GOAL 3.0: ACTIVELY PURSUE MEASURES TO MITIGATE THE ADVERSE EFFECTS OF AIRPORT NOISE ON THE CITY OF EAGAN. OBJECTIVE 3.1: Retain an Airport Noise A Status: 10% Purpose: To provide expert legal advice and knowledge of national aviation trends and issues on airport- related matters. Estimated Completion Date: 4 Quarter 2001 Measure to Determine Success: ~ City positions regarding airport issues are Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Airport Relations Commission Involvement: Point of Contact: Ted Gladhi 11 Related to the City's Mission ~ Providin:~ ;• healthy environment. OBJECTIVE.3.2: ore the ossibili of Status: Purpose: a run-u station. 100% To eliminate aircraft ground noise during run-up nnaratinnc v Estimated Completion Date: 4"' Quarter 2001 (Metropolitan Airports Commission has improved and authorized construction of such a facility). Measure to Determine Success: New ound run-u enclosure Res onsible Ci De artment: Administration Point o Contact: Jamie Verbrugge Task Force or Commission Airport Relations Commission Involvement: Point o1'Contact: Ted Gladhill Related to t/ie City's Mission ~ Providing a healthy environment. I:\Admin\Goals 2001\1-23-2001.doc 15 Revision B January 26, 2001 OBJECTIVE 3.2: Ex and the Air ort Relations Commissian ARC . Status: 100% Purpose: To make the structure of the ARC consistent with that of other adviso commissions. Estimated Com letion Date: Janu 16, 2001 Measure to Determine Success: Expanded ARC to nine members and one alternate Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Point o Contact: Ted Gladhill Related to tl:e Ciry's Mission 0 Providing a healthy environment. 1:\Admin\Goals 2001\1-23-2001.doc 16 Revision B January 26, 2001 . i,~' :. '_ .':1 '. , J ~.. CITY COUNCIL GOAL 4.0: EXPAND INFRASTRUCTURE CONSTRUCTION AND MAINTENANCE. OBJECTIVE 4.1: Storm Sewer Miti ation OBJECTIVE 4.1.1 Hold Nei hborhood Informational Meetin s Status: 60% com fete Estimated Completion 1 S` Quarter 2001 Date: Measure to Determine Complete all meetings. Success: Responsible City Public Works De artment: Point o Contact: ~ Tom Colbert Task Force or Commission Invo/vement: Point o Contact: Related to the City's Providing a healthy environment and protecting Mission o : ersonal ro e OBJECTIVE 4.1.2 Com lete Second O inion Stud Status: 10% com lete Estimated Completion 1 S` Quarter 2001 Date: Measure to Determine Council receipt and adoption of second opinion Success: stud Responsible City Public Works L~~ artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a healthy environment and protecting Mission o : ersonal ro erty. OBJECTIVE 4.1.3 Fundin determination and ac uisition Status: 25%com fete I:\Admin\Goals 2001\1-23-2001.doc 17 Revision B January 26, 2001 Estimated Completion Date: Measure to Determine Success: Responsible Ciry Quarter 2001 Acquisition of outside funding sources Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to t/:e City's Providing a healthy environment and protecting Mission o : personal property. OBJECTIVE 4.1.4 Im lementation of Public Im rovements Status: 0% com lete Estimated Completion 3r Quarter 2002 Date: Measure to Determine Final payment received for all authorized projects Success: Responsible City Public Works Point of Contact: Task Force or Commission Involvement: Point of Contact: Related to the City's Mission of Tom Colbert Providing a healthy environment and protecting OBJECTIVE 4.2: Secure fundin sources for storm sewer see ob'ective 4.1.3 , rin road, and H 149. Status: 10% Estimated Com letion Date: on oin Measure to Determine Success: secure outside funding resources for identified roads Res onsible Ci De artment: Public Works and Administration Point o Contact: Tom Colbert, Jamie Verbru e Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission o : Providing orderly and high quality development and redevelo ment. I:\Admin\Goals 2001\1-23-2001.doc 18 Revision B January 26, 2001 OBJECTIVE 4.3: Pond maintenance ro ram Status: Ask Tom Colbert Estimated Com lesion Date: Ask Tom Colbert Measure to Determine Success: Res onsible Ci De artment: Public Works? Point o Contact: Wayne Schwarz? Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission 0 Providing a healthy environment. OBJECTIVE 4.4: Im lement Ca ital Im rovement Pro ram art III -Streets and Utilities Status: Ongoing, 5-year program (update/review scheduled for Ma 2001) Estimated Com letion Date: on oin Measure to Determine Success: Complete all projects as programmed in the year identified.. Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission Providing orderly and high quality development of.• and redevelopment and providing a healthy environment. I:\Admin\Goals 2001\1-23-2001.doc 19 Revision B January 26, 2001 ~:~ - s t:; CITY COUNCIL GOAL 5.0: EXPAND OUR SENSE OF PLACE AND COMMUNITY IDENTITY THROUGH PHYSICAL DEVELOPMENT AND CULTURAL ACTIVITIES. OBJECTIVE S.I: Advocate a unified, inde endent school district. Status: 10% Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: City Council Point o Contact: Councilmember Cyndee Fields Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing a sense of community. 0 OBJECTIVE 5.2: Investi ate refinement of munici al service area boundaries. Status: 10% Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: Ci Council Point o Contact: Councilmember Paul Bakken Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing a sense of community. I:\Admin\Goals 2001\1-23-2001.doc 20 Revision B January 26, 2001 OBJECTIVE 5.3: Build ci ent monuments. Status: 20% Estimated Com letion Date: 2002 Measure to Determine Success: Construction of monuments at key entrances to the Ci of Ea an. Res onsible Ci De artment: Planning Point o Contact: Mike Ridle Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the Ciry's Mission 0 Providing a sense of community. OBJECTIVE 5.4: Develo streetsca a lan for central area Status: l 0% Estimated Com letion Date: 3` Quarter 2001 Measure to Determine Success: Ado tion by Ci Council Res onsible Ci De artment: Public Works, Parks, Plannin Point o Contact: Tom Colbert, Ken Vraa, Mike Ridley Task Force or Con:mission Involvement: Point o Contact: Related to the City's Mission of Providing a sense of community, enhance the quality of life and provide attractive amenities, promote orderly and high quality development and redevelo ment. I:\Admin\Goals 2001\1-23-2001.doc 21 Revision B January 26, 2001 OBJECTIVE S. S: Com lete Communi Center OBJECTIVE S. S.1 A rove buildin schematic lan Status: 80% com lete Estimated Completion 1 S` Quarter 2001 Date: Measure to Determine Adoption by City Council. Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, PartnershipslOperations Involvement: Team Point o Contact: Related to tl:e City's Providing attractive amenities and a sense of Mission o : community. OBJECTIVE S. $.2 Desi n Develo meat Status: 0% com fete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Approval to move to plans and specifications Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. OBJECTIVE 5.5.3 Plans and S ecifications Status: 0% com fete Estimated Completion 3` Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Responsible City Parks and Recreation De artment: I:\Admin\Goals 2001\1-23-2001.doc 22 Revision B January 26, 2001 Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to tl:e City's Providing attractive amenities and a sense of Mission o : communi OBJECTIVE 5.5.4 Bids Status: 0% Estimated Completion 3i Quarter 2001 Date: Measure to Determine Award Contracts Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission - Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communi OBJECTIVE S. $. S Construction Phase Status: 0% Estimated Completion 4 Quarter :~~-~02 Date: Measure to Determine Grand Oper i ng Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communi I:\Admin\Goals 2001\1-23-2001.doc 23 Revision B January 26, 2001 OBJECTIVE S.G: Com lete Central Park OBJECTIVE S. 6.I A rove central ark schematic Ian Status: 80%com lete Estimated Completion 1 sc Quarter 2001 Date: Measure to Determine Adoption by City Council. Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communi OBJECTIVE S. G.2 Site Gradin Plan Status: 0%com lete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Approval to move to plans and specifications Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communi OBJECTIVE 5.6.3 Plans and S ecifications Status: 0% com lete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa I:\Admin\Goals 2001\1-23-2001.doc 24 Revision B January 26, 2001 Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. OBJECTIVES 6.4 Bids Status: 0% Estimated Completion 2" Quarter 2001 Date: Measure to Determine Award Contracts Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. OBJECTIVES 6. S Construction Phase Status: 0% Estimated Completion Grading to be completed 3` Quarter 2001, Date: substantial completion by 3`d Quarter 2002, turf establishment landsca in continues throu h 2003 Measure to Determine Complete integration into established parks Success: maintenance system. Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. I:\Admin\Goals 2001\1-23-2001.doc 25 Revision B January 26, 2001 OBJECTIVE $. 7: Contribute to and support the volunteer committee coordinating the 4`h of July celebration. Status: 40% Estimated Com letion Date: Jul 4, 2001 Measure to Determine Success: Com letion of event Responsible City Department: Parks and Recreation, Police Department, Public Works Point oJContact: Jeff Asfahl, Ken Vraa, Kent Therkelsen, Tom Colbert Task Force or Commission 4 of July Committee Involvement: Point o Contact: Ralei h Seeli Related to t/ie City's Mission Providing a sense of community. 0 OBJECTIVE 5.8: Expand and publicize cultural and recreation events, i.e. Winter Festival, Lone Oak Days, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc. Status: On oin ,various dates Estimated Com letion Date: on oin Measure to Determine Success: Increased community involvement and program attendance Res onsible Ci De artment: Parks and Recreation, Administration Point o Contact: Jeff Asfahl, Joanna Foote Task Force or Commission Involvement: Friends of the Farm, ECVB, Arts and Humanities Council and others Point o Contact: Related to the City's Mission 0 Providing a sense of community. I:\Admin\Goals 2001\1-23-2001.doc 26 Revision B January 26, 2001 CITY COUNCIL GOAL 6.0: ENSURE THE OPTIMIZATION OF THE CITY'S CURRENT AND FUTURE PARKS/RECREATION SYSTEMS TO MEET THE NEEDS AND DESIRES OF THE COMMUNITY. OBJECTIVE 6.1: Evaluate o tions for "_4~:~rth Park. OBJECTIVE 6.1.1 State/Coon a royal of closure lan. Status: 60% complete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Approval from intergovernmental bodies (State Success: and Coun ) Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Chair Related to the City's Providing attractive amenities. Mission o OBJECTIVE 6. L 2 Develo and im lement miti ation lan. Status: 25% complete Estimated Completion 4 Quarter 2001 Date: Measure to Determine Approval from intergovernmental bodies (State Success: and Coun ) Responsible City Pazks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Chair Related to the City's Providing attractive amenities. Mission o I:\Admin\Goals 2001\1-23-2001.doc 27 Revision B January 26, 2001 OBJECTIVE 6.L3 Develo went of Master Plan for North Park. Status: 5% com lete Estimated Completion 1 S` Quarter 2002 Date: Measure to Determine City Council adoption of master plan Success: Responsible City Pazks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Chair Related to the City's Providing a healthy environment and improving Mission of.• the Quality of Life. OBJECTIVE 6.2: Ex lore onsible riverfront recreational uses. Status: 0% Estimated Com letion Date: NA Measure to Determine Success: Requires direction from City Council Res onsible Ci De artment: Plannin ,Parks and Recreation Point o Contact: Mike Ridle ,Ken Vraa Task Force or Commission Involvement: Advisory Planning Commission, Advisory Pazks and Recreation Commission Point o Contact: Related to the City's Mission o : Providing a healthy environment and improving the uali of life. OBJECTIVE 6.3: Continue to ex lore ci develo ment of a cham ionshi olf course. Status: 0% Estimated Com letion Date: NA Measure to Determine Success: requires direction from City Council relative to specific course requirements and intended course of action Res onsible Ci De artment: Planning, Pazks and Recreation Point o Contact: Mike Ridle ,Ken Vraa Task Force or Commission Involvement: Advisory Planning Commission, Advisory Pazks and Recreation Commission I:\Admin\Goals 2001\1-23-2001.doc 28 Revision B January 26, 2001 Point o Contact: Related to t/:e Ciry's Mission o : Enhance the quality of life and provide attractive amenities. OBJECTIVE 6.4: Stud the needs and uses of existin arks and make chap es where needed. OBJECTIVE 6.4.1 Holz Farm Park -Lon term vision/master lan. Status: 0% com lete Estimated Completion 4 Quarter 2002, part of Parks CIP 2002 Date: Measure to Determine Adoption of master plan by City Council Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission, Commission Friends of the Farm Involvement: Point o Contact: Related to the Ciry's Providing a high quality of life and attractive Mission o : amenities. _ OBJECTIVE 6.4.2 Moonshine Park -Lon -term visionlmaster Ian and use of Don Grant home. Status: 30% com fete Estimated Completion 3` Quarter 2001 Date: Measure to Determine Council adoption of master plan Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to tl:e Ciry's Providing a high quality of life and attractive Mission o : amenities I:\Admin\Goals 2001\1-23-ZOOl.doc 29 Revision B January 26, 2001 OBJECTIVE G.S: Review Cascade Ba and Civic Arena enter rise funds. Status: 0% Estimated Completion Date: to be determined, requires direction on analytical s ecifici from Ci Council Measure to Determine Success: Com leted review of ente rise funds Res onsible Ci De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Point o Contact: Related to the City's Mission of Endeavor to reflect community values in an effective, responsible, efficient and visionary manner. OBJECTIVE 6 G: Implement programs that improve water quality, i.e. Captain Dodd, Fish Lake Clean Water Partnershi , streetswee in stud ,etc. Status: 30% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Lower hos horous levels in ci onds Res onsible Ci De artment: Water Quality Point o Contact: Eric Macbeth Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to t/:e City's Mission 0 Providing a healthy environment. I:\Admin\Goals 2001\1-23-2001.doc 30 Revision B January 26, 2001 OBJECTIVE fi. 7: Provide quality recreation programs and activities for Eagan residents within the communi See A endix Status: On oin ,seasonal Estimated Com letion Date: on oin Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Contact: Jeff Asfahl Task Force or Commission Advisory Parks and Recreation Commission Involvement: Point o Contact: Related to the City's Mission Serve the needs and interests of Eagan's present of.• and future citizens by providing quality public services, attractive amenities and a sense of community. OBJECTIVE 6.8: Enhance the quality of natural resources, facilities and opportunities within city parks (See Appendix -regarding Forestry, Parks Maintenance and Operations and Park Plannin Status: Ongoing Estimated Com letion Date: on oin Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Contact: Paul Olson, Ken Vraa Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o : Providing a high quality of life, attractive amenities and a healthy environment. I:\Admin\Goals 2001\1-23-2001.doc 31 Revision B January 26, 2001 OBJECTIVE 6.9: Im rove infrastructure and o erations of Cascade Ba . OBJECTIVE 6.9.I Analyze water sanitation system for effectiveness and potential replacement with new technolo Status: 20% Estimated Completion 2" Quarter 2001 Date: Measure to Determine Determination of most effective and cost-feasible Success: o tions by City Council Responsible Ciry Pazks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to t/ie City's Providing a high quality of life and attractive Mission o : amenities. OBJECTIVE G.9.2 Im rove internal or anizational mana ement of staff. Status: 50% Estimated Completion 2" Quarter 2001 Date: Measure to Determine Improved customer satisfaction through an Success: effective and efficient staff. Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to tl:e Ciry's Providing a high quality of life and attractive Mission o : amenities. I:\Admin\Goals 2001\1-23-2001.doc 32 Revision B January 26, 2001 OBJECTIVE 6.IO: Im rove entre reneurial revenue streams for Civic Arena OBJECTIVE 6.1 ~ 1 Installation and marketin of a ui ment hocke sanitation s stem Status: 75% Estimated Completion 2" Quarter 2001 Date: Measure to Determine Determination of most effective and cost-feasible Success: o tions by City Council Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. OBJECTIVE 6.IO.2 Generate revenues throu h increased marketin ofd floor activities. Status: On oin Estimated Completion Ongoing Date: Measure to Determine Increased revenues Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. OBJECTIVE 6.10.3 Com letion of Ener Use Stud . Status: 80% Estimated Completion 2" Quarter 2001 Date: Measure to Determine Action by the City Council based on findings of Success: stud Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa I:\Admin\Goals 2001\1-23-2001.doc 33 Revision B January 26, 2001 Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. OBJECTIVE 6.10.4 Evaluate alternatives to meet increasin demands on the Learn To Skate School. Status: 10% Estimated Completion 3` Quarter 2001 Date: Measure to Determine Adjusted, appropriate alignment of staff and Success: program needs Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the Ciry's Providing a high quality of life and attractive Mission o : amenities. OBJECTIVE 6.10. S Submit uarterl re orts to the Ci Council ono erations of the Civic Arena. Status: 30% Estimated Completion 1 S` Quarter 2001 Date: Measure to Determine Increased City Council awareness of Civic Arena Success: operations. Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. I:\Admin\Goals 2001\1-23-2001.doc 34 Revision B January 26, 2001 ' ~J i/ CITY COUNCIL GOAL 7.0: ENCOURAGE LAND USE OPPORTUNITIES FOR THE CREATION OF ADDITIONAL EXECUTIVE AND EMPTY NESTER HOUSING. OBJECTIVE :1: Encourage use of estate zoning and "0" lot-line categories when aligning zoning to the Com rehensive Guide Plan. Status: 20% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Ado t modified R-1 zonin standards Res onsible Ci De artment: Plannin Point o Contact: Mike Ridle Task Force or Commission Involvement: Advisory Planning Commission, Zoning Ordinance U date Subcommittee Point o Cor:tact: Related to t;r~~ City's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment OBJECTIVE 7.1: Develo third Senior Housin ro'ect. Status: 5% Estimated Com letion Date: 2002-2003 Measure to Determine Success: Complete construction of third senior housing ro'ect Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley Task Force or Commission Involvement: Point o Contact: Related to the City's Missian o : Providing Orderly and High Quality Develo ment and Redevelo ment I:\Admin\Goals 2001\1-23-2001.doc 35 Revision B January 26, 2001 j ...SV CITY COUNCIL GOAL 8.0: ESTABLISH COORDINATED AND COHERENT COMMUNICATIONS WITH CITIZENS AND BUSINESSES. OBJECTIVE 8.1: Communications Strate is Plan Status: 10% Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: City Council, Administration Point of Contact: Mayor Pat Awada, Councilmember Peggy Carlson, Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing a sense of community. ~BJECTI VE 8.2: Ex and cable television offerin s throu h rovision of additional and varied ro rams. Status: 5% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Increased ro rammin Res onsible Ci De artment: Administration Point a Contact: Holly Duffy Task Force or Commission Involvement: City Council Communications Committee Point o Contact: Related to the City's Mission 0 Providing a sense of community. I:\Admin\Goals 2001\1-23-2001.doc 36 Revision B January 26, 2001 OBJECTIVE 5.3: Ex and written communications, i.e., newsletters, ress releases, articles, etc. Status: 0% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: More fre uent written communications Res onsible Ci De artment: Administration Point o Contact: Holl Duffy Task Force or Commrs;aion Involvement: City Council Communications Committee Point o Contact: Related to the City's ` +ssion 0 Providing a sense of community. OBJECTIVE $.4: Ex and communi notifications, i.e. tar et home owner associations Status: 10% Estimated Com letion Date: Re wires direction from the City Council Measure to Determine Success: Res onsible Ci De artment: Planning Point o Contact: Mike Ridle Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Carla He 1 Related to the City's Mission 0 Providing a sense of community. I:\Admin\Goals 2001\1-23-2001.doc 37 Revision B January 26, 2001 OBJECTIVE 8. S: Ex and the live outreach to the citizens of Ea an. OBJECTIVE 8.5.1: Plan and host a Community Open House to inform residents about city services and introduce them to ci em to ees. Status: 40% com lete Estimated Completion May 31, 2001 Date: Measure to Determine High attendance by community members Success: Responsible City Administration, Parks and Recreation De artment: Point o Contact: Joanna Foote, Paul Graham Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a sense of community. Mission o OBJECTIVE 8. S.2 Plan and im lement a reco nition icnic and/or bus tour for ci volunteers. Status: 10%com lete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Increased satisfaction of city volunteers, enhances Success: sense of connection with the community Responsible City Administration De artment: Point o Contact: Ben Kristensen Task Force or Commission Involvement: Point o Contact: Related to t/ie City's Providing a sense of community. Mission o I:\Admin\Goals 2001\1-23-2001.doc 38 Revision B January 26, 2001 uj p f-" ;a CITY COUNCIL GOAL 9.0: CREATE MECHANISMS TO ENSURE THERE IS EQUITABLE DISTRIBUTION OF PUBLIC SERVICE PROVISION COSTS ACCORDING TO DEMAND. OBJECTIVE 9.1: Reverse 911 Status: 10% Purpose: Establish system to allow for rapid, outbound telephone notification of residents and businesses durin ublic safety emer encies. Estimated Com letion Date: 2002 - Measure to Determine Success: S stem becomes o erational throw hout the Ci Responsible Ciry Department: Police * *NOTE: Eagan is participating with Dakota County Emergency Management in efforts to create this system on a County-Wide basis. Dakota Coun is lead a enc . Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to t/:e City's Mission Providing personal and property protection 0 OBJECTIVE 9.Z: Re eat tali char e Status: 30% Purpose: - Establish fees for addresses that create undue drain on police resources by habitual or chronic nei hborhood disturbances. Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Ordinance proposal presented to City Council for action. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission 0 Providing personal and property protection. I:\Admin\Goals 2001\1-23-2001.doc 39 Revision B January 26, 2001 ~BJECTI VE 9..3: Police Mobile Data Software Communications. Status: 10% Purpose: Improve field officer effectiveness by providing better information tools such as mapping, global ositionin ,and re ortin software. Estimated Completion Date: on-going basis NOTE: EAGAN IS PARTICIPATING WITH DAKOTA COUNTY AND STATE OF MINNESOTA ON INTEGRATING CRIMINAL JUSTICE DATA NETWORKS STATEWIDE. Measure to Determine Success: Software upgrades implemented Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing personal and property protection. 0 I:1Admin\Goals 2001\1-23-2001.doc 40 Revision B January 26, 2001 SECTION II DEPARTMENTAL GOALS AND OBJECTIVES (Goals 10.0 -12.0) I:\Admin\Goals 2001\1-23-2001.doc 41 Revision B January 26, 2001 ~; DEPARTMENTAL GOAL 10.0: PROVIDE FIRE PREVENTION AND SUPPRESSION SERVICES. OBJECTIVE 10.1: Obtain Cairns IRIS Thermal Ima in S stem a ui ment. Status: 20% Purpose: The CairnsIRIS Thermal Imaging, System uses infrared technology which allows firefighters to see through blinding, black smoke; but these helmets cost $25,000 EACH. Due to budget restraints, the Eagan Fire Department is seeking donations to urchase five (5) helmets. Estimated Com letion Date: Measure to Determine Success: 5 thermal ima ing systems urchased and in use. Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission Providing personal and property protec±i~~n 0 OBJECTIVE 10.2: Produce a video for the cable network about the Fire De artment Status: 55% Purpose: The video will reflect the activities of the fire department from the time it was formed through 1998 to be broadcast on cable. Estimated Com letion Date: Jul 2001 Measure to Determine Success: Video broadcast on local access cable. Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Providing personal and property protection. I:\Admin\Goals 2001\1-23-2001.doc 42 Revision B January 26, 2001 UBJECTI VE 1 ~.3: Ex ansion of a Confined S ace Ent Team Status: 60% Purpose: The confined space entry team will supply rescue activities based on extensive training and through the use of new, s ecialized a ui ment. Estimated Com letion Date: December 2001 Measure to Determine Success: Full implementation of the Confined Space Entry Team Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection. I:\Admin\Goals 2001\1-23-2001.doc 43 Revision B January 26, 2001 fir . DEPARTMENTAL GOAL 11.0: PROVIDE PUBLIC SAFETY EDUCATION. OBJECTIVE 11.1: Host a RisWDisaster Seminar for Eagan B usinesses, primarily those with hazardous materials eneration stora e. Status: 20% Purpose: Educate local businesses about the emergency response system/agency responsibilities and ca abilities. Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Com letion of seminar Res onsible Ci De artment: Police Point o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission Providing personal and property protection 0 OBJECTIVE 11.2: Improve business crime prevention outreach through a structured "Business Watch" ro ram to include subsets such ass the hos itali Indust Status: 70% . Purpose: Educate local businesses about the emergency response system/agency responsibilities and ca abilities. Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Com letion of seminar Res onsible Ci De artment: Police Point o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission 0 Providing personal and property protection. I:\Admin\Goals 2001\1-23-2001.doc 44 Revision B January 26, 2001 ~BJECTI VE 11.3: S onsor Ex lorer Post 572. Status: 10% Purpose: To provide education opportunities for young persons potentially interested in careers as firefi hters. Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection OBJECTIVE 11.3: Conduct a "Citizen's Police Academ ." Status: on oing Purpose: Continue to conduct the Citizen's Academy on at least an annual basis to familiarize citizens with the role and capabilities of the Eagan Police De artment. Estimated Com letion Date: On- oin , 2001 Academ be ins Febru 8 . Measure to Determine Success: Continuation of program. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection I:\Admin\Goals 2001\1-23-2001.doc 45 Revision B January 26, 2001 ,x ~¢ DEPARTMENTAL GOAL 12.0: IMPROVE CITY GOVERNMENT OPERATIONS. OBJECTIVE 12.1: Consider developing measures for a Baldrige-based assessment to evaluate the efficiency of service deli~•e •. Status: 25% Purpose: To implement a management system that increases communication and accountability, both internall and outside the or anization Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Full inte ated and self-sustainin s stem Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Effective and efficient government. 0 I:\Admin\Goals 2001\1-23-2001.doc 46 Revision B January 26, 2001 OBJECTIVE 12.2: Hold 'oint Ci CouncillAdviso Commission meetin s. Status: 10% Purpose: To increase communication and issue awareness between advisory commissions and the City Council Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Joint Council-commission meetings held for each commission. Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o: Effective and efficient government. OBJECTIVE 12.3: Review ci consultants er the 2001 review schedule. Status: 25% Purpose: To increase accountability for contracted service roviders accordin to a re ular schedule. Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Reviews and appropriate measures taken for each of the three services up for review in 2001. (Legal, En ineering, Communications) Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. I:\Admin\Goals 2001\1-23-2001.doc 47 Revision B January 26, 2001 OBJECTIVE 12.4: Pre are, submit and ublish a 2002 Ci Bud et. Status: 0% Purpose: To create the primary public policy tool of the City Council for review, revision, implementation and ado tion. Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Council approval and final adoption of budget at 2"d Council meeting in December Res onsible Ci De artment: Administration, Finance Point o Contact: Tom Hed es, Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 1 Z. S: Acquire additional land from Blue Cross/Blue Shield for expansion of the Central Maintenance Facili and the North Water Treatment Facili Status: 10% Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Land ac wired Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to t/ie City's Mission of To serve the needs and interests of Eagan's present and future citizens by providing quality ublic services. I:\AdminlGoals 2001\1-23-2001.doc 48 Revision B January 26, 2001 OBJECTIVE 12.6: U date the Emer enc Plan. Status: 10% Estimated Com letion Date: 2° Quarter 2001 Measure to Determine Success: Fully u dated and ado ted Emer ency Plan Res onsible Ci De artment: Police Point o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 12.7: Com lete w/LOGIS im lementation of new a roll and human resources s stem. Status: 10% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Full im lemented a roll financials stem Res onsible Ci De artment: Finance Point o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission 0 Effective and efficient government. OBJECTIVE 12.8: U date the variance rocedures. Status: 10% Estimated Com letion Date: 3` Quarter 2001 Measure to Determine Success: Ado t u dated variance rocedures. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley Task Force or Commission Involvement: Zoning Ordinance Update Subcommittee Point o Contact: Related to the City's Mission 0 Effective and efficient government. I:\Admin\Goals 2001\1-23-2001.doc 49 Revision B January 26, 2001 ~' OBJECTIVE 12.9: Expand the new building permit software system to integrate wireless service and Status: 80% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Fully implemented software and scheduling Res onsible Cih~ De artment: Ins ections Point o Contact; Dou Reid Task Force or Commission Involvement: Point o Contact: Related to t/ie City's Mission Effective and efficient government. I:\Admin\Goals 2001\1-23-2001.doc 50 Revision B January 26, 2001 OBJECTIVE 12.10: Streamline and consolidate the arcel files stem. Status: 10% Estimated Com letion Date: 3` Quarter 2001 Measure to Determine Success: Full im lemented arcel files stem. Res onsible Ci De artment: Inspections Point o Contact: Dou Reid Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 12.11: Ex and customer service throu hout Ins ections de artment. OBJECTIVE 12.11.1 Continue extended business hours. OBJECTIVE 12.11.2 Test area homes for moisture free-of--char e. OBJECTIVE 12.11.3 Notify residents regarding required i nspections related to remodeling permits prior to resident's issuance of final a ment to contractor. OBJECTIVE 12.11.4 Ex and use of website for ublic information, es eciall informational brochures. Status: 75% complete (12.11.1-12.11.3 100% complete) Estimated Completion 4th Quarter 2001 Date: Measure to Determine Fully established operating procedures Success: Responsible City Inspections De artment: Point o Contact: Doug Reid Task Force or Commission Involvement: Point o Contact: Related to the City's Effective and efficient government. Mission o I:\Admin\Goals 2001\1-23-2001.doc 51 Revision B January 26, 2001 OBJECTIVE 12.12: Assist in the creation, ado tion and im lementation of a new international buildin code. Status: 30% Estimated Com letion Date: 2" - 3` Quarter 2001 Measure to Determine Success: Fully adopted and implemented international buildin code, includin Ci Council ado tion. Res onsible Ci De artment: Inspections Point o Contact: Dou Reid Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 12.13: Expand E-business operations for building, mechanical, plumbing, sewer and sign ermits, utili billin ,assessments and arks/recreation ro rammin . Status: Re uires City Council direction Estimated Com letion Date: 2002 Measure to Determine Success: Fully operational e-commerce for major city functions. Responsible City Department: Administration, IT, Finance, Inspections, Parks and Recreation Point of Contact: Tom Hedges, Kristi Peterson, Tom Pepper, Mike Ridley, Doug Reid, Ken Vraa Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission Effective and efficient government. 0 I:\Admin\Goals 2001\1-23-2001.doc 52 Revision B January 26, 2001 OBJECTIVE 12.14: Acquire and implement new CIP software system to better track sources and uses of funds for Ca ital Im rovement Pro'ects. Status: 10% Estimated Com letion Date: 4 Quarter 2001 Measure to Determine Success: Fully inte ated CIP software s stem. Res onsible Ci De artment: Finance, Public Works Point o Contact: Tom Pe er, Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 12.1 S: Evaluate and implement organizational structure for Administration/Finance/IT/City Clerk functions. Status: 20% Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Adoption of new organizational structure and all ositions fully staffed. Res onsible Ci De artment: Administration Point o Contact: Tom Hedges Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 12.16: Im lement electronic a roll timesbeets. Status: 0% Estimated Com letion Date: 1St Quarter 2002 Measure to Determine Success: Fully im lemented electronic timesheet system. Res onsible Ci De artment: Finance Point o Contact: Tom Pepper Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. I:\Admin\Goals 2001\1-23-2001.doc 53 Revision B January 26, 2001 ~BJECTI VE 12.17: Im lementation of new accountin standards mandated for 2003. Status: 10% Estimated Com letion Date: 4 Quarter 2003 Measure to Determine Success: Full im lemented new accounting standards Res onsible Ci De artment: Finance Point o Contact: Tom Pe er Task is r~rce or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. OBJECTIVE 1 x.18: Com fete re laccment of communications center and u rade of ci -wide radios stem. Status: 20% Purpose: Implement planned upgrades of police, fire and public works radio systems to improve erformance and reliability for all users. Estimated Com letion Date: 3` Quarter 2001 Measure to Determine Success: Completed construction and replacement of s stem com onents. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o : Effective and efficient government and providing ersonal and ro erty protection. I:\Admin\Goals 2001\1-23-2001.doc 54 Revision B January 26, 2001 OBJECTIVE 12.19: Re lacement of Police Com uterized Dis atch and Records Mana ement S stems. Status: 10% Purpose: Replace obsolete systems with state-of--the-art technolo Estimated Com letion Date: Measure to Determine Success: New systems im lemented Responsible Ciry Department: Police . NOTE: Eagan is participating in this project as art of the multi-a enc LOGIS consortium. Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission o : Effective and efficient government and providing ersonal and roe rotection. I:\Admin\Goals 2001\1-23-2001.doc 55 Revision B January 26, 2001 Appendix A City of Eagan Vision Statement V1EW OF M15510N The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, persona[ and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical representation. The City wit[ endeavor to ref [ect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom it interacts as a constituent and as a customer. First and foremost among these customers are its citizens. To serve its customers, the City is committed to equal representation, persona[ dignity, the value of diverse opinions, democratic participation and the importance o f honest f eedback. In its interactions with citizens and a[[ other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer servicewi[[ be central to a[[ interactions with the City. V1EW OF SERVICE DEL1VERy The City o f Eagan is committed to being responsive in meeting the needs o f the community within the f isca[ parameters the community wit[ support. Services wit[ be provided of fective[y and of ficient[y for the quality and [eve[ of service desired by the public through the employment of highly-qualified, creative, dedicated employees and the application of the highest standards o f responsible f isca[ management. V1EW OF QUAL1Ty OF L1FE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive neighborhoods and community pride. V1EW OF THE ENVIRONIv~ENT The City of Eagan wit[ proactively protect its natural environment. The [and, water and air, as we[[ as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and we[[-being and that of future generations. The City's role with respect to the environment shat( be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modi f ications of the environment wilt be opposed. The City, collectively and individually, wit[ endeavor to maintain the environment, mitigate impacts on it and enhance it to the extent possible. I:\Admin\Goals 2001\1-23-2001.doc 56 Revision B January 26, 2001 VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and of f ective integration of [and use types. Eagan is planned to be a f u[[y developed city in the f uture; and of f orts will be made to of fect that growth in a rational, deliberate manner in the best interests of a[[ residents, both present and f uture. The City will maintain its standards while recognizing the need to be su f f icient[y f [exibfe and creative to permit quality development to occur. VIEW OF ECONOM[C VITAL[Ty The City o f Eagan recognizes the need to foster an attractive and desirable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and of fective relationships with the regional, state, national and international economies. VIEW OF ROLE 1N THE REGION AND STATE The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard, the City is committed to active participation in activities and organizations which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its of fairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City o f Eagan recognizes that its f uture is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs o f a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. Appendix B Definitions I:\Admin\Goals 2001\1-23-2001.doc 57 Revision B January 26, 2001 ' Mission Areas are those areas defined by the City's Mission/Vision Statement. Each objective found in the City's plan are linked to the various reasons a city government exists. Strategic Goals are broad statements that try and articulate a "future state" for the city. With Strategic goals in place, the City can to identify specific Objectives to implement and achieve the future state described in the goal. Objectives are specific "action oriented" statements that drive detailed planning, milestones and measures. Objectives tell an organization what specifically must be done to achieve the broad Strategic Goals for the organization. I:\Admin\Goals 2001\1-23-2001.doc 58 Revision B January 26, 2001