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02/27/2001 - City Council Special~_ ~. - ~ ~.~~ MEMO ~; city of eagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMII~TISTRATOR HEDGES DATE: FEBRUARY 23, 2001 SUBJECT: FEBRUARY 27, 2001 WORKSHOP/RETREAT Like each of you, I am still feeling the excitement and energy from yesterday's retreat and looking forwazd to the workshop next Tuesday. Attached is a copy of the strategic plan, as updated and ratified at the February 6, 2001 regular City Council meeting. Each month, we will prepare an updated version of the strategic plan for distribution at the 4~' Tuesday meeting. Although the first strategic plan meeting in January covered each goal, objective and strategy in great detail, it will not be necessary to review them in that manner at each meeting. The department heads will come prepared to discuss, update and request feedback on various objectives. The Council may find it useful to make note of objectives to review as there will be opportunities for anyone present to bring up issues for discussion. Also attached is a memo to the department heads outlining our next steps for making this document an even more useful decision-making tool. The modifications they will provide will be included in the March strategic plan. Again, I appreciate the continued opportunities to develop the partnership between the staff and the Council; we look forward to another productive time together next Tuesday. City Administrator u ~,~.~ -city of eagan MEMO TO: ALL DEPARTMENT HEADS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 20, 2001 SUBJECT: STRATEGIC PLAN/NEXT STEPS As you know, the City Council and staff are enthusiastic about the adoption of the City of Eagan's Strategic Plan at the February 6, 2001 Regular City Council meeting. The Strategic Plan will be revisited each month on the fourth (or fifth, as appropriate) Tuesday of the month in a special workshop setting. These meetings are held at the Fire Administration building in the conference room. As with all meetings, they are open to the public and are certainly open to department heads interested in attending. The next step regarding the Strategic Plan is to essentially split the document into tvvo documents. The Strategic Plan itself will remain primarily in its same format, to be updated monthly, published on the web and distributed to the general public. The second document will function more as an internal document and will include the following additional information: • Human Resources costs • Fiscal Resources costs • Existing Measures • Assignments of Councilmembers to objectives in subcommittees of two This information will be used to present the trade-offs that occur both in terms of staff time and financial resources as the Council considers its priorities and provides direction to the staff. REQUEST FOR INFORMATION In order to provide a complete and accurate understanding of the tradeoffs and workload facing the staff for the City Council, it will be necessary to expand our document to include the information listed above. To that end, I ask that each of you review each objective/strategy for which you are responsible and provide estimates of the Humai: Resources costs (in terms of either hours of work or fractions of FTES) and the Fiscal Resources costs (in terms of dollars, or make note if the item is not included in the budget) and any existing measures in place that reflect how we might measure the success of the goals. (i.e. the City's bond rating could be seen as an indicator of a strong, stable tax base.) Please compile this information and submit it in writing to Administrative Specialist Hertel no later than Monday, March 12, 2001 for inclusion at the March Strategic Plan workshop meeting on Tuesday, March 27, 2001. I appreciate your help and enthusiasm for this Strategic Plan. I am excited about where we can go with this together. City Administrator City of Eagan Strategic Plan with Goals, Objectives, and Strategies Revision D, January 31, 2001 I:\Admin\Goals 2001\1-31-2001.doc Revision D January 31, 2001 Forward This document contains the City of Eagan's Goals and Objectives for the 2001 calendar year and beyond. The document contains the following information: • Forward • Current Status Summary • Section I -City Council Goals and Objectives (Goals 1-9) • Section II -Other Departmental Goals and Objectives (Goals 10-XX) • Appendix A -View of the Mission • Appendix B -Definitions If you have any comments regarding this document, please contact the city at 651-681-4600. Each goal and its associated objectives and strategies include the responsible city department and also the name of the person to be contacted for additional information. The purpose of this document is to identify the priorities that will guide us all in moving forward as a city. The plan will help the city staff, city council and Eagan citizens respond to these priorities by aligning personnel, fiscal and capital resources. The plan will help to build the public's confidence and trust that their local government is working with them on issues that they believe will improve their quality of life. Organizations grow and prosper when a common understanding is reached about the organization's future direction and expectations. The document serves as an overt act of stewardship by planning the City's future strategically. It helps to bring focus and also highlight what direction the City is taking. The planning process brings the City Council and City Staff together as well as effectively communicating the future direction of the City with its citizens. I:\Admin\Goals 200111-31-2001.doc 2 Revision D January 31, 2001 Revision History Revision Date Reason for the Revision Letter A January 17, Initial document developed and published on the Eagan 2001 Website B January 22- Review of document with department heads, revisions 26, 2001 made for submission to Ci Council C January 28, Updated the Table of Contents (summary pages) to 2001 include oals and ob'ectives from revision B D January 31, Updated Goals and Objectives based on the Special City 2001 Council Meetin on Januar 30, 2001. 1:1Admin\Goals 2001\1-31-2001.doc Revision D January 31, 2001 Current Status Summary Forward .................................................................................................... 2 Revision History ....................................................................................... 3 Current Status Summary ......................................................................... 4 Section I: City Council Goals and Objectives (Goals 1.0-9.0) ............12 City Council Goal 1.0: Revitalize and redevelop appropriate areas of Eagan ......................................................................................................13 Objective 1.1: Foster the development of the 55/149 area with the possible assistance of Tax Increment Financing (T.I.F.) .......................................................................................... 13 Status: 50% ........................................................................................................................... 13 Objective 1.2: Implement redevelopment in the greater Cedarvale area .......................... 13 Status: 10% of Phase I completed ......................................................................................... 13 Objective 1.3: Review Special Area Plans and create transition mechanism for zoning and Comprehensive Guide Plan changes .............................................................................. 14 Status: Pending formal adoption by City Council, February 20, 2001 ................................. 14 Objective 1.4: Consider agricultural zoning rehabilitation ................................................ 14 Status: 30% ........................................................................................................................... 14 Objective 1.5: Distribute informational flyers to neighborhoods identified in the City's 5- year Capital Improvement Plan (CIP) regarding future street improvements two-years in advance ................................................................................................................................ 14 Status: 90% ........................................................................................................................... 14 City Council Goal 2.0: Preserve and expand the City's tax base....... 16 Objective 2.1: Provide direction to Economic Development Commission (EDC) work program ................................................................................................................................... 16 Strategy 2.1.1 Complete, analyze and implement the recommendations from the business retention and expansion analysis with Minnesota Extension Services ..............................16 Status: 60% complete ............................................................................................................ 16 Strategy 2.1.2 Recruit clean industry and desirable corporate development. For example, host a Bus Tour for potential businesses ...............................................................................16 Status: 60% eomplete ............................................................................................................ 16 City Council Goal 3.0: Actively pursue measures to mitigate the adverse effects of airport noise on the City of Eagan .......................... 18 Objective 3.1: Retain an airport noise attorney ...................................................................18 Status: 10% ........................................................................................................................... 18 1:\Admin\Goals 2001\1-31-2001.doc 4 Revision D January 31, 2001 Objective 3.2: Expand the Airport Relations Commission (ARC) ..................................... 18 Status: 100% ......................................................................................................................... 18 Objective 3.3: Foster an Anti-fanning citizens group .......................................................... 19 Status: 0% ............................................................................................................................. 19 City Council Goal 4.0: Expand infrastructure construction and maintenance ........................................................................................... 20 Objective 4.1: Storm sewer mitigation .................................................................................. 20 Strategy 4.1.1 Hold neighborhood informational meetings ................................................ 20 Status: 60% complete ............................................................................................................ 20 Strategy 4.1.2 Complete second opinion study ..................................................................... 20 Status: 10% complete ............................................................................................................ 20 Strategy 4.1.3 Funding determination and acquisition ....................................................... 20 Status: 25%complete ............................................................................................................ 20 Strategy 4.1.4 Implementation of public improvements ..................................................... 21 Status: 0% complete .............................................................................................................. 21 Objective 4.2: Secure funding sources for storm sewer (see objective 4.1.3), ring road, and Hwy 149 ............................................................................................................................ 21 Status: 10% ........................................................................................................................... 21 Objective 4.3: Pond Maintenance for storm drainage functional improvements ............. 22 Status: Ongoing ..................................................................................................................... 22 Objective 4.4: Implement the 2001 portion of the Capital Improvement Program (Part III -Streets and Utilities) ........................................................................................................ 22 Status: Ongoing, 5-year program (update/review scheduled for May 2001) ........................ 22 City Council Goal S. 0: Expand our sense of place and community identity through physical development and cultural activities............ 23 Objective 5.1:Investigate refinement of municipal service area boundaries .................... 23 Status: 10% ........................................................................................................................... 23 Objective 5.2: Secure sites for building city entry monuments .......................................... 23 Status: 20% .............................................................................. ................................. 23 Objective 5.3: Develop streetscape plan for central area .................................................... 24 Objective 5.4: Complete Community Center ....................................................................... 24 Strategy 5.4.1: Approve building schematic plan ................................................................ 24 Status: 80%complete ............................................................................................................ 24 Strategy 5.4.2 Design Development ....................................................................................... 24 Status: 0% complete .............................................................................................................. 24 Strategy 5.4.3 Develop plans and specifications ................................................................... 25 Status: 0% complete .............................................................................................................. 25 I:Wdmin\Goals 2001\1-31-2001.doc 5 Revision D January 31, 2001 Strategy 5.4.4 Bids ................................................................................................................... 25 Status: 0% ............................................................................................................................. 25 Strategy 5.4.5 Construction Phase ......................................................................................... 25 Status: 0% ............................................................................................................................. 25 Objective 5.5: Complete Central Park .................................................................................. 26 Strategy 5.5.1 Approve central park schematic plan ........................................................... 26 Status: 80% complete ............................................................................................................ 26 Strategy 5.5.2 Site Grading Plan ........................................................................................... 26 Status: 0% complete .............................................................................................................. 26 Strategy 5.5.3 Develop plans and specifications ................................................................... 27 Status: 0% complete .............................................................................................................. 27 Strategy 5.5.4 Bids ................................................................................................................... 27 Status: 0% ............................................................................................................................. 27 Strategy 5.5.5 Construction Phase ......................................................................................... 27 Status: 0% ............................................................................................................................. 27 Objective 5.6: Contribute to and support the volunteer committee coordinating the 4th of July celebration ................................................................................................................... 28 Status: 40% ........................................................................................................................... 28 Objective 5.7: Expand and publicize cultural and recreation events, i.e. Winter Festival, Lone Oak Days, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc....... 28 Status: Ongoing, various dates .............................................................................................. 28 Objective 5.8: Work closely with the Eagan Visitors Concention Board (ECVB)........... 29 Status: Ongoing, various dates .............................................................................................. 29 City Council Goal 6.0: Ensure the optimization of the city's current and future parks/recreation systems to meet the needs and desires of the community ........................................................................................ 30 Objective 6.1: Evaluate options for North Park .................................................................. 30 Strategy 6.1.1 State/County approval of closure plan ......................................................... 30 Status: 60% complete ............................................................................................................ 30 Strategy 6.1.2 Develop and implement mitigation plan ....................................................... 30 Status: 25%Complete ........................................................................................................... 30 Strategy 6.1.3 Development of Master Plan for North Park ............................................... 30 Status: 5%complete .............................................................................................................. 31 Strategy 6.2: Explore possible riverfront recreational uses ................................................ 31 Status: 0% ............................................................................................................................. 31 Objective 6.3: Continue to explore city development of a championship golf course...... 31 Status: 0% ............................................................................................................................. 31 I:\.Admin\Goals 2001 \] -31-2001.doc 6 Revision D January 31, 2001 Objective 6.4: Study the needs and uses of existing parks and make changes where needed ....................................................................................................................................... 32 Strategy 6.4.1 Holtz Farm Park -Long term vision/master plan ...................................... 32 Status: 0%complete .............................................................................................................. 32 Strategy 6.4.2 Moonshine Park -Long-term vision/master plan and use of Don Grant home ......................................................................................................................................... 32 Status: 30% complete ............................................................................................................ 32 Objective 6.5: Implement programs that improve water quality, i.e. Captain Dodd, Fish Lake Clean Water Partnership, street sweeping study, etc ................................................ 32 Status: 30% ........................................................................................................................... 32 Objective 6.6: Provide quality recreation programs and activities for Eagan residents within the community. (See Appendix ~ ................................................. ..... 33 .................... Status: Ongoing, seasonal ..................................................................................................... 33 Objective 6.7: Enhance the quality of natural resources, facilities and opportunities within city parks (See Appendix _ regarding Forestry, Parks Maintenance and Operations and Park Planning) ............................................................................................. 33 Status: Ongoing ..................................................................................................................... 33 Objective 6.8: Improve infrastructure and operations of Cascade Bay ............................ 34 Strategy 6.8.1 Analyze water sanitation system for effectiveness and potential replacement with new technology .......................................................................................... 34 Status: 20% ........................................................................................................................... 34 Strategy 6.8.2 Improve internal organizational management of staff ............................... 34 Status: 50% ........................................................................................................................... 34 Strategy 6.8.3 Improve the concessions at Cascade Bay ..................................................... 34 Status: 0% ............................................................................................................................. 34 Objective 6.9: Improve entrepreneurial revenue streams for Civic Arena ....................... 35 Strategy 6.9.1 Installation and marketing of equipment (hockey) sanitation system....... 35 Status: 75% ........................................................................................................................... 35 Strategy 6.9.2 Generate revenues through increased marketing of dry floor activities... 35 Status: Ongoing ..................................................................................................................... 3 5 Strategy 6.9.3 Completion of Energy Use Study .................................................................. 36 Status: 80% ........................................................................................................................... 36 Strategy 6.9.4 Evaluate alternatives to meet increasing demands on the Learn To Skate School ....................................................................................................................................... 36 Status: 10% ........................................................................................................................... 36 Strategy 6.9.5 Submit quarterly reports to the City Council on operations of the Civic Arena ........................................................................................................................................ 36 Status: 30% ........................................................................................................................... 36 I:Wdmin\Goals 2001\1-31-2001.doc 7 Revision D January 31, 200] City Council Goal 7.0: Encourage land use opportunities for the creation of a diverse mix of housing options ........................................ 38 Objective 7.1: Encourage use of estate zoning and "0" lot-line categories when aligning zoning to the Comprehensive Guide Plan ............................................................................. 38 Status: 20% ........................................................................................................................... 38 Objective 7.2: Develop third Senior Housing project .......................................................... 38 Status: 5% ............................................................................................................................. 38 City Council Goal 8.0: Establish coordinated and coherent communications with citizens and businesses ...................................... 39 Objective 8.1: Create a Communications Strategic Plan .................................................... 39 Status: 10% ........................................................................................................................... 39 Strategy 8.1.1 Expand cable television offerings through provision of additional and varied programs ...................................................................................................................... 39 Status: 5% ............................................................................................................................. 39 Strategy 8.1.2 Expand written communications, i.e., newsletters, press releases, articles, etc .............................................................................................................................................. 39 Status: 0% ............................................................................................................................. 39 Strategy 8.1.3 Expand community notifications, i.e. target home owner associations..... 40 Status: 10% ........................................................................................................................... 40 Objective 8.2: Expand the live outreach to the citizens of Eagan ...................................... 40 Strategy 8.2.1: Plan and host a Community Open House to inform residents about city services and introduce them to city employees ..................................................................... 40 Status: 40% complete ........................................................................................................... 40 Strategy 8.2.2 Plan and implement a recognition picnic and/or bus tour for city volunteers ................................................................................................................................. 41 Status: 10% complete ........................................................................................................... 41 City Council Goal 9.0: Create mechanisms to ensure there is equitable distribution of public service provision costs according to demand.... 42 Objective 9.1: Implement Reverse 911 .................................................................................. 42 Status: 10% ........................................................................................................................... 42 Objective 9.2: Establish a repeat call charge program ....................................................... 42 Status: 30% ........................................................................................................................... 42 Objective 9.3: Police Mobile Data Software Communications ........................................... 43 Status: 10% ........................................................................................................................... 43 SECTION II: Departmental Goals and Objectives - (Goals 10.0 -12.0) ................................................................................................................. 44 I:\Admin\Goals 2001\1-31-2001.doc 8 Revision D January 31, 2001 Departmental Goal 10.0: Provide Fire Prevention and Suppression Services ................................................................................................... 45 Objective 10.1: Obtain Cairns IRIS Thermal Imaging System equipment ...................... 45 Status: 60% ........................................................................................................................... 45 Objective 10.2: Produce a video for the cable network about the Fire Department........ 45 Status: 55% ........................................................................................................................... 45 Objective 10.3: Expansion of a Confined Space Entrv Team ............................................. 46 Status: 60% ........................................................................................................................... 46 Objective 10.4: Sponsor Explorer Post 572 .......................................................................... 46 Status: 10% ........................................................................................................................... 46 Departmental Goal II.O: Provide Public Safety Education ............... 47 Objective 11.1: Host aRisk/Disaster Seminar for Eagan Businesses, primarily those with hazardous materials generation storage ............................................................................... 47 Status: 20% ........................................................................................................................... 47 Objective 11.2: Improve business crime prevention outreach through a structured "Business Watch" program to include subsets such as the hospitality industry .............. 47 Status: 70% ........................................................................................................................... 47 Objective 11.3: Conduct a "Citizen's Police Academy." ..................................................... 48 Status: Ongoing ..................................................................................................................... 48 Departmental Goal 12.0: Improve City Government Operations....... 49 Objective 12.1: Consider developing measures for a Baldrige-based assessment to evaluate the efficiency of service delivery ............................................................................. 49 Status: 25% ........................................................................................................................... 49 Objective 12.2: Hold joint City Council/Advisory Commission meetings ......................... 49 Objective 12.3: Review city consultants per the 2001 review schedule .............................. 50 Status: 25% ........................................................................................................................... 50 Objective 12.4: Prepare, submit and publish a 2002 City Budget ..................................... 50 Status: 0% ............................................................................................................................. 50 Objective 12.5: Acquire additional land from Blue Cross/Blue Shield for expansion of the Central Maintenance Facility and the North Water Treatment Facility .......................... 50 Status: 10% ........................................................................................................................... 50 Objective 12.6: Update the Emergency Plan ........................................................................ 51 Status: 10% ........................................................................................................................... 51 Objective 12.7: Complete w/LOGIS implementation of new payroll and human resources system ....................................................................................................................................... 51 Status: 10% ........................................................................................................................... 51 Objective 12.8: Update the variance procedures ................................................................. 51 I:\Admin\Goals 200]\1-31-2001.doc (~ Revision D January 31, 2001 Objective 12.9: Expand the new building permit software system to integrate wireless service and scheduling options ............................................................................................... 52 Status: 80% ........................................................................................................................... 52 Objective 12.10: Streamline and consolidate the parcel file system ................................... 52 Status: 10% ........................................................................................................................... 52 Objective 12.11: Expand customer service throughout Inspections department ............. 52 Strategy 12.11.1 Continue extended business hours ............................................................ 52 Strategy 12.11.2 Test area homes for moisture free-of-charge ........................................... 52 Strategy 12.11.3 Send letter of notification to property owners when residential remodel permits are issued advising them of required inspections and to contact the Building Inspections Division to insure that inspections were done prior to submitting final payment to contractor ............................................................................................................ 52 Strategy 12.11.4 Expand use of website for public information, especially informationa l brochures ................................................................................................................................. 52 Status: 75% complete ........................................................................................................... 52 (12.11.1-12.11.3 100% complete) ......................................................................................... 52 Objective 12.12: Assist in the creation, adoption and implementation of a new international building code .................................................................................................... 53 Status: 30% ........................................................................................................................... 53 Objective 12.13: Expand E-business operations for building, mechanical, plumbing, sewer and sign permits, utility billing, assessments and parks/recreation programming . ................................................................................................................................................... 53 Status: Requires City Council direction ............................................................................... 53 Objective 12.14: Acquire and implement new CIP software system to better track sources and uses of funds for Capital Improvement Projects ............................................ 54 Status: 10% ........................................................................................................................... 54 Objective 12.15: Evaluate and implement organizational structure for Administration/Finance/IT/City Clerk functions ................................................................ 54 Status: 20% ........................................................................................................................... 54 Objective 12.16: Implement electronic payroll timesheets ................................................. 54 Status: 0% ............................................................................................................................. 54 Objective 12.17: Implementation of new accounting standards mandated for 2003....... 55 Status: 10% ........................................................................................................................... 55 Objective 12.18: Complete replacement of communications center and upgrade of city- wide radio system .................................................................................................................... 55 Status: 20% ........................................................................................................................... 55 Objective 12.19: Replacement of Police Computerized Dispatch and Records Management Systems ............................................................................................................. 55 Status: 10% ........................................................................................................................... 55 Appendix A: City of Eagan Vision Statement ...................................... 57 I:Wdmin\Goals 2001\1-31-2001.doc 10 Revision D January 31, 2001 Appendix B: Definitions ........................................................................ 59 ]:\Admin\Goals 2001\1-31-2001.doc 11 Revision D January ? 1, 2001 Section I: City Council Goals and Objectives (Goals 1.0-9.0) I:1AdminlGoals 200 111-3 1-200 1.doc I Z Revision D January ?l, 2001 City Council Goal 1.0: Revitalize and redevelop appropriate areas of Eagan. Objective 1.1: Foster the development of the 55/149 area with the possible assistance of Tax Increment Financin (T.I.F.). Status: 50% Estimated Completion Date: Ongoing, existing portions of the TIF district thay could expire on June 2001 Measure to Determine Success: The TIF district is developed in a manner consistent with the goals and vision of the City Council as a vital ateway to Ea an. Res onsible Ci De artme-:t: Administration and Plannin Point o Contact: Jamie Verbrugge, Mike Ridley Task Force or Commissio-- Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the City's Missio-- o : Providing Orderly and High Quality Development and Redevelo ment Objective 1.2: Im lement redevelo ment in the reater Cedarvale area. Status: 10% of Phase I completed Note: Reference the Cedarvale Communication Plan Estimated Completion Date: Phase I - 0-3 years Phase II - 2-5 years Phase III - 3-10 ears Measure to Determine Success: Redevelopment of study area and possible ad'acent areas. Res onsible Ci De artment: Administration and Plannin Point of Contact: Jamie Verbrugge, Mike Ridley, Pat Awada, Pe Carlson Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the Ciry's Mission o : Providing Orderly and High Quality Development and Redevelopment LWdmin\Goals 2001U-31-2001.doc 13 Revision D January 31, 2001 Objective 1.3: Review Special Area Plans and create transition mechanism for zoning and Com rehensive Guide Plan Chan es. Status: Pending formal adoption by City Council, February 20, 2001 Estimated Com letion Date: 4` uarter 2001 Measure to Determine Success: Consistency between zoning and guide plan designations. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridle Task Force or Commission Advisory Planning Commission Involvement: Point o Contact: Carla Heyl Related to the City's Mission: Providing Orderly and High Quality o : Develo ment and Redevelo ment Objective 1.4: Consider a ricultural zonin rehabilitation. Status: 30% Estimated Completion Date: 2° Quarter 2001 Measure to Determine Success: Ado t modified agricultural zoning ordinance. Res onsible Ci De artment: PIannin Point o Co~:tact: Mike Ridley Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Carla Heyl Related to the Ciry's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment. Objective 1.5: Distribute informational flyers to neighborhoods identified in the City's 5- year Capital Improvement Plan (CIP) regarding future street improvements two-years in advance. Status: 90% Estimated Completion Date: 15` Quarter 2001 Measure to Determine Success: Fully implemented 2-year advance notice process. Res onsible Ci De artment: Public Works/En ineerin Point o Contact: Tom Struve I:Wdmin\Goals 2001\1-31-2001.doc 14 Revision D January 31, 2001 Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission Providing Orderly and High Quality o : Development and Redevelopment. I:\Admin\Goals 2001\1-31-2001.doc 15 Revision D January 31, 2001 City Council Goal 2.0: Preserve and expand the City's tax base. Objective 2.1: Provide direction to Economic Development Commission (EDC) work ro ram. Strategy 2.1.1 Complete, analyze and implement the recommendations from the business retention and ex ansion a nal sis with Minnesota Extension Services. Status: 60% complete Estimated Completion 2n Quarter 2001 Date: Measure to Determine Completion and analysis of survey results Success: Responsible City Planning De artment: Point o Coy:tact: Mike Ridley Task Force or Economic Development Commission Commission Involvement: Point o Ca:tact: Julie Stackhouse Related to the Ciry's Providing a stable tax base. Mission o Strategy 2.1.2 Recruit clean industry and desirable corporate development. For exam le, host a Bus Tour for otential businesses. Status: 60% complete Purpose: To further enhance the image of Eagan as a strong corporate business center consistent with the Economic Development goals identified in the Com rehensive Guide Plan. Estimated Completion Ongoing Date: Measure to Determine Sustain or increase C/I as a percentage of city's tax Success: base. Responsible City Administration De artment: Point o Contact: Jamie Verbru e Task Force or Economic Development Commission Commission Involvement: I:\Admin\Goals 2001\1-31-2001.doc 16 Revision D January 31, 2001 Point o Contact: Julie Stackhouse Related to the City's Mission o Providing a stable tax base. I:\Admin\Goals 2001\1-31-2001.doc 17 Revision D January 31, 2001 City Council Goa13.0: Actively pursue measures to mitigate the adverse effects of airport noise on the City of Eagan. Ob'ective 3.1: Retain an air ort noise attorne ~. Status: 10% Purpose: To provide expert legal advice and knowledge of national aviation trends and issues on airport- related matters. Estimated Com letion Date: 4t Quarter 2001 Measure to Determiir:e Success: City positions regarding airport issues are successfully ursued Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Point o Contact: Ted Gladhill Related to the City's Mission 0 Providing a healthy environment. Ob'ective 3.2: Ex and the Air ort Relations Commission (ARC). Status: 100% Purpose: To make the structure of the ARC consistent with that of other advisory commissions. Estimated Com letion Date: Janua 16, 2001 Measure to Determine Success: Expanded ARC to nine members and one alternate Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Point o Contact: Ted Gladhill Related to the City's Mission 0 Providing a healthy environment. I:Wdmin\Goals 2001\]-31-2001.doc 1 g Revision D January 31, 2001 Ob'ective 3.3: Foster an Anti-fannin citizens rou . Status: 0% Pur ose: Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Point o Coir:tact: Ted Gladhill Related to the City's Mission 0 Providing a healthy environment. I:\Admin\Goals 2001\1-31-2001.doc 19 Revision D January 31, 2001 City Council Goal 4.0: Expand infrastructure construction and maintenance. Ob'ective 4.1: Storm sewer miti anon. Strategy 4.1.1 Hold neighborhood informational meetings. Status: 60% complete Estimated Completion: Date: 1 S` Quarter 2001 Measure to Determii:e Success: Complete all meetings. Responsible Ciry De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o : Providing a healthy environment and protecting personal property. Strate 4.1 .2 Com lete second o in ion stud Status: 10% complete Estimated Completion Date: 1 S` Quarter 2001 Measure to Determii:e Success: Council receipt and adoption of second opinion study Responsible Ciry De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission o : Providing a healthy environment and protecting ersonal ro erty. Strate 4.1 .3 Fundin determination and ac uisition. Status: 25% complete I:Wdmin\Goals 2001\1-31-2001.doc 20 Revision D January 31, 2001 Estimated Completions 2n Quarter 2001 Date: Measure to Determine Acquisition of outside funding sources Success: Responsible Ciry Public Works De artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Providing a healthy environment and protecting Mission o : personal property. Strate 4.1 .4 Im lementation of u blic im rovements. Status: 0% complete Estimated Completion 3r Quarter 2002 Date: Measure to Determine Final payment received for all authorized projects Success• Responsible City Public Works De artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Co-rtact: Related to the Ciry's Providing a healthy environment and protecting Mission o : personal property. Objective 4.2: Secure funding sources for storm sewer (see objective 4.1.3), ring road, and Hwy 149. Status: 10% Estimated Com letion Date: On oin Measure to Determine Success: Secure outside funding resources for identified roads Res onsible Ci De artment: Public Works and Administration Point o Contact: Tom Colbert, Jamie Verbru ge Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Missio-t o : Providing orderly and high quality development and redevelo ment. 1:\Admin\Goals 2001\1-31-2001.doc 21 Revision D January 31, 2001 Objective 4.3: Pond Maintenance for stor m drama e functional im rovements. Status: Ongoing Estimated Com letion Date: On oin Measure to Determine Success: Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to t/ie City's Missioi: 0 Providing a healthy environment. Objective 4.4: Implement the 2001 portion of the Capital Improvement Program (Part III - Streets and Utilities) Status: Ongoing, 5-year program (update/review scheduled for May 2001) Estimated Com letion Date: Oon oin Measure to Determine Success: Complete all projects as programmed in the year identified. Res onsible Ci De artment: Public Works (H erlink to the Plan) Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing orderly and high quality development of and redevelopment and providing a healthy environment. I:Wdmin\Goals 2001\1-31-2001.doc 22 Revision D January 31, 2001 City Council Goa15.0: Expand our sense of place and community identity through physical development and cultural activities. Ob'ective 5.1: Investi ate refinement of munici al service area boundaries. Status: 10% Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: City Counci] Poii:t o Contact: Councilmember Paul Bakken Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing a sense of community. Ob'ective 5.2: Secure sites for buildin cit entr ~ monuments. Status: 20% Estimated Com letion Date: 2002 Measure to Determine Success: Construction of monuments at key entrances to the City of Ea an. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley, Cyndee Fields, Pat Awada Task Force or Commission': Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the City's Mission 0 Providing a sense of community. 1:\Admin\Goals 2001\1-31-2001.doc 23 Revision D January 31, 2001 Ob'ective 5.3: Develo streetsca a lan for central area. Status: 10% Estimated Completion Date: 3rd Quarter 2001 Measure to Determine Success: Ado tion by City Council Res onsible City Department: Public Works, Parks, Plannin Point of Contact: Tom Colbert, Ken Vraa, Mike Ridley, Pat Awada, Cyndee Fields, Peg Carlson Task Force or Commission Involvement: Point of Contact: Related to the City's Mission of: Providing a sense of community, enhance the quality of life and provide attractive amenities, promote orderly and high quality development and redevelo ment. Ob'ective 5.4: Com lete Communit Center. Strategy 5.4.1: Approve building schematic plan. Status: 80% complete Estimated Completion Date: 151 Quarter 2001 Measure to Determine Success• Adoption by City Council. Responsible City De artment• Parks and Recreation Point of Contact: Ken Vraa Task Force or Commission Involvement: Community Center/Central Park Focus Groups, Facilities Design Team, Partnerships/Operations Team Point of Contact: Related to the City's Mission of: Providing attractive amenities and a sense of community. Strate 5. 4.2 Desi n Develo ment Status: 0% complete Estimated Completion Date: 2° Quarter 2001 Measure to Determine Success: Approval to move to plans and specifications Responsible City De artment: Parks and Recreation Point o Contact: Ken Vraa I:\Admin\Goals 2001 0-3 1-2001.doc 24 Revision D January 31, 2001 Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. Strate 5. 4.3 Develo lans ands ecifications. Status: 0% complete Estimated Completion 3r Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involveme~:t: Team Point o Contact: Related to tl:e City's Providing attractive amenities and a sense of Mission o : community. Strate 5. 4.4 Bids Status: 0% Estimated Completion 3r Quarter 2001 Date: Measure to Determine Award Contracts Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. Strate 5.4 .5 Construction Phase Status: 0% Estimated Completion 4t Quarter 2002 Date: Measure to Determine Grand Opening Success: 1:\Admin\Goals 2001\1-31-2001.doc 25 Revision D January 31, 2001 Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. Ob"ective 5.5: Com lete Central Park Strategy 5.5.1 Approve central park schematic plan. Status: 80% complete Estimated Completion Date: 1 S' Quarter 2001 Measure to Determine Success: Adoption by City Council. Responsible City De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Community Center/Central Park Focus Groups, Site Design Team Point o Contact: Related to t1:e City's Mission o : Providing attractive amenities and a sense of conununity. Strate 5.5.2 Site Gradin Plan. Status: 0% complete Estimated Completion Date: 2n Quarter 2001 Measure to Determine Success: Approval to move to plans and specifications Responsible Ciry De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Community Center/Central Park Focus Groups, Site Design Team Point o Contact: Related to the Ciry's Mission o : Providing attractive amenities and a sense of community. I:\Admin\Goals 2001\1-31-2001.doc 25 Revision D January 31, 2001 Strate 5.5.3 Develo laps ands ecifications. Status: 0% complete Estimated Completion 2° Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. Strate 5.5.4 Bids Status: 0% Estimated Completion 2° Quarter 2001 Date: Measure to Determine Award Contracts Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commissioi: Site Design Team Involvement: Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. Strate 5.5.5 Construction Phase Status: 0% Estimated Completion Grading to be completed 3r Quarter 2001, Date: substantial completion by 3rd Quarter 2002, turf establishment landscaping continues through 2003 Measure to Determine Complete integration into established parks Success: maintenances stem. Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa I:\Admin\Goals 20010-31-2001.doc 27 Revision D January 31, 2001 Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. Objective 5.6: Contribute to and support the volunteer committee coordinating the 4th of Jul celebration. Status: 40% Estimated Com letion Date: July 4, 2001 Measure to Determi~:e Success: Completion of event Respo~:sible Ciry Department: Parks and Recreation, Police Department, Public Works Poiirt of Contact: Jeff Asfahl, Ken Vraa, Kent Therkelsen, Tom Colbert Task Force or Commission Involvement: 4` of July Committee Point o Contact: Raleigh Seelig Related to the City's Mission 0 Providing a sense of community. Objective 5.7: Expand and publicize cultural and recreation events, i.e. Winter Festival, Lone Oak Da s, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc. Status: Ongoing, various dates Estimated Com letion Date: on oin Measure to Determine Success: Increased community involvement and ro ram attendance Res onsible Ci De artment: Parks and Recreation, Administration Point o Contact: Jeff Asfahl, Joanna Foote Task Force or Commission: Involvement: Friends of the Farm, ECVB, Arts and Humanities Council and others Point o Contact: Related to the City's Mission 0 Providing a sense of community. l:\Admin\Goals 2001\I-31-2001.doc 2g Revision D January 31, 2001 Ob'ective 5.8: Work closel with the Ea an Convention and Visitors Bureau (ECVB). Status: Ongoing, various dates Estimated Com letion Date: Ongoing Measure to Determine Success: Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing a sense of community. i:\Admin\Goals 2001\t-31-2001.doc 29 Revision D January 31, 2001 City Council Goa16.0: Ensure the optimization of the city's current and future parks/recreation systems to meet the needs and desires of the community. Ob'ective 6.1: Evaluate o tions for North Park. Strategy 6.1.1 State/County approval of closure plan. Status: 60% complete Estimated Completion Date: 2° Quarter 2001 Measure to Determi~:e Success: Approval from intergovernmental bodies (State and Count ) Responsible City De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Chair Related to the Ciry's Mission o Providing attractive amenities. Strate 6. 1.2 Develo and im lement miti ation lan. Status: 25% Complete Estimated Completion Date: 4t Quarter 2001 Measure to Determine Success: Approval from intergovernmental bodies (State and Count ) Responsible City De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Chair Related to the Ciry's Mission o Providing attractive amenities. Strate 6.1 .3 Develo ment of Master Plan for North Park. L\Admin\Goals 2001\1-31-2001.doc 30 Revision D January 3 ] , 2001 Status: 5% complete Estimated Completion ls` Quarter 2002 Date: Measure to Determiii:e City Council adoption of master plan Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvemei:t: Point o Contact: Chair Related to tl:e Ciry's Providing a healthy environment and improving Mission of the Quality of Life. Strate ~ 6.2: Ex lore ossible riverfront recreational uses. Status: 0% Estimated Com letion Date: NA Measure to Determine Success: Re uires direction from City Council Res onsible Ci De artment: Plannin ,Parks and Recreation Poia':t o Contact: Mike Ridley, Ken Vraa Task Force or Commission Lrvolvement: Advisory Planning Commission, Advisory Parks and Recreation Commission Point o Contact: Related to the City's Missooa': o : Providing a healthy environment and improving the ualit of life. Ob'ective 6.3: Continue to ex lore ci develo ment of a dram ionshi olf course. Status: 0% Estimated Com letion Date: NA Measure to Determine Success: Requires direction from City Council relative to specific course requirements and intended course of action Res onsible Ci De artment: Plannin ,Parks and Recreation Point of Contact: Mike Ridley, Ken Vraa, Peggy Carlson, Cyndee Fields Task Force or Commission: Involvement: Advisory Planning Commission, Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o : Enhance the quality of life and provide attractive amenities. I:Wdmin\Goals 200111-31-2001.doc 31 Revision D January 31, 2001 Ob"ective 6.4: Stud the needs and uses of existin arks and make chap es where needed. Strategy 6.4.1 Holtz Farm Park -Long term vision/master plan. Status: 0% complete Estimated Completion 4t Quarter 2002, part of Parks CIP 2002 Date: Measure to Determine Adoption of master plan by City Council Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission, Commission: Friends of the Farm Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.4.2 Moonshine Park -Long-term vision/master plan and use of Don Grant home. Status: 30% complete Estimated Completion: 3r Quarter 2001 Date: Measure to Determine Council adoption of master plan Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities Objective 6.5: Implement programs that improve water quality, i.e. Captain Dodd, Fish Lake Clean Water Partnershi ,street swee in stud ,etc. Status: 30% Estimated Com letion Date: 4t Quarter 2001 I:\Admin\Goals 2001 0-3 1-2001.doc 32 Revision D January 31, 2001 Measure to Determine Success: Lower hos horous levels in city ponds Res onsible Ci De artment: Water Quality Point o Contact: Eric Macbeth Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission: 0 Providing a healthy environment. Objective 6.6: Provide quality recreation programs and activities for Eagan residents within the communi . (See A endix Status: Ongoing, seasonal Estimated Com letion Date: ongoin Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Contact: Jeff Asfahl Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission of Serve the needs and interests of Eagan's present and future citizens by providing quality public services, attractive amenities and a sense of community. Objective 6.7: Enhance the quality of natural resources, facilities and opportunities within city parks (See Appendix ,regarding Forestry, Parks Maintenance and Operations and Park Plannin ) Status: Ongoing Estimated Com letion Date: N/A Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Contact: Paul Olson, Ken Vraa Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o : Providing a high quality of life, attractive amenities and a healthy environment. I:\Admin\Goals 2001\1-31-2001.doc 33 Revision D January 31, 2001 Ob'ective 6.8: Im rove infrastructure and o erations of Cascade Ba . Strategy 6.8.1 Analyze water sanitation system for effectiveness and potential re lacement with new technolo Status: 20% Estimated Completion 2° Quarter 2001 Date: Measure to Determi~:e Determination of most effective and cost-feasible Success: o tions by City Council Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strate 6.8.2 Im rove internal or anizational mana ement of staff. Status: 50% Estimated Completion': 2° Quarter 2001 Date: Measure to Determine Improved customer satisfaction through an Success: effective and efficient staff. Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.8.3 Evaluate the concessions at Cascade Bay. Status: 0% Estimated Completion Date: 2° Quarter 2001 Measure to Determine Success: Improved concession quality. Responsible City De artment: Parks and Recreation 1:\Admin\Goals 2001\1-31-2001.doc 34 Revision D January 31, 2001 Point o Contact: Ken Vraa, C dee Fields Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Ob'ective 6.9: Im rove entre reneurial revenue streams for Civic Arena Strategy 6.9.1 Installation and marketing of equipment (hockey) sanitation system Status: 75% Estimated Completion 2n Quarter 2001 Date: Measure to Determi~:e Determination of most effective and cost-feasible Success: o tions by City Council Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to t1:e City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.2 Generate revenues through increased marketing of dry floor activities. Status: Ongoing Estimated Completion Ongoing Date: Measure to Determine Increased revenues Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: I:\Admin\Goals 2001\1-31-2001.doc 35 Revision D January 31, 2001 Related to the Ciry's Providing a high quality of life and attractive Mission of amenities. Strate 6.9.3 Com letion of Ener Use Stud . Status: 80% Estimated Completion 2° Quarter 2001 Date: Measure to Determine Action by the City Council based on findings of Success: study Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.4 Evaluate alternatives to meet increasing demands on the Learn To Skate School. Status: 10% Estimated Completion 3i Quarter 2001 Date: Measure to Determine Adjusted, appropriate alignment of staff and Success: ro am needs Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.5 Submit quarterly reports to the City Council on operations of the Civic Arena. Status: 30% Estimated Completion l sc Quarter 2001 Date: l:\Admin\Goals 2001\1-31-2001.doc 36 Revision D January 31, 2001 Measure to Determine Increased City Council awareness of Civic Arena Success: o erations. Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the Ciry's Providing a high quality of life and attractive Mission o : amenities. I:\Admin\Goals 2001\1-31-200i.doc 3'~ Revision D January 31, 2001 City Council Goal 7.0: Encourage land use opportunities for the creation of a diverse mix of housing options. Objective 7.1: Encourage use of estate zoning and "0" lot-line categories when aligning zonin to the Com rehensive Guide Plan. Status: 20% Estimated Com letion Date: 4' Quarter 2001 Measure to Determine Success: Ado t modified R-1 zoning standards Res onsible Ci De artment: Planning Point o Contact: Mike Ridle Task Force or Commission Involvement: Advisory Planning Commission, Zoning Ordinance U date Subcommittee Point o Contact: Related to the City's Mission o : Providing Orderly and High Quality Development and Redevelopment Objective 7.2: Develo third Senior Housin ro'ect. Status: 5% Estimated Com letion Date: 2002-2003 Measure to Determine Success: Complete construction of third senior housing roject Res onsible Ci De artment: Planning Point o Contact: Mike Ridley Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission o : Providing Orderly and High Quality Development and Redevelopment 1:\Admin\Goals 2001 \1-31-2001.doc 3 g Revision D January 31, 2001 City Council Goa18.0: Establish coordinated and coherent communications with citizens and businesses. Ob'ective 8.1: Create a Communications Strate is Plan Status: 10% Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Council A royal of lan Res onsible Ci De artment: City Council, Administration Point of Contact: Mayor Pat Awada, Councilmember Peggy Carlson, Tom Hedges Task Force or Commission Involvemei:t: Poii:t o Contact: Related to the City's Mission o: Providing a sense of community. Strategy 8.1.1 Expand cable television offerings through provision of additional and varied ro rams. Status: 5% Estimated Completion Date: 4` Quarter 2001 Measure to Determine Success: Increased Programming Responsible City De artment: Administration Point o Contact: Holl Duffy Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o Providing a sense of community. Strategy 8.1.2 Expand written communications, i.e., newsletters, press releases, articles, etc. Status: 0% Estimated Completion Date: 4t Quarter 2001 I: Wdmin\Goals 2001 V -31-2001.doc 3 9 Revision D January 31, 2001 Measure to Determine More frequent written communications Success: Responsible City Administration De artment: Point o Contact: Holly Duffy Task Force or City Council Communications Committee Commission Involvement: Point o Contact: Related to the City's Providing a sense of community. Mission o Strategy 8.1.3 Expand community notifications, i.e. target home owner associations. Status: 10% Estimated Completion Requires direction from the City Council Date: Measure to Determine Success: Responsible City Planning De artment: Point o Contact: Mike Ridley Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Carla Heyl Related to the City's Providing a sense of community. Mission o Ob'ective 8.2: Ex and the live outreach to the citizens of Ea an. Strategy 8.2.1: Plan and host a Community Open House to inform residents about ci services and introduce them to cit em to ees. Status: 40% complete Estimated Completion May 31, 2001 Date: Measure to Determine High attendance by community members Success: Responsible City Administration, Parks and Recreation De artment: Point o Contact: Joanna Foote, Paul Graham Task Force or Commission Involvement: Point o Contact: L\Admin\Goals 2001\1-31-2001.doc 40 Revision D January 31, 2001 Related to the City's Providing a sense of community. Mission o Strategy 8.2.2 Plan and implement a recognition picnic and/or bus tour for city volunteers. Status: 10% complete Estimated Completion 2° Quarter 2001 Date: Measure to Determine Increased satisfaction of city volunteers, Success: enhances sense of connection with the community Responsible City Administration De artment: Point o Contact: Ben Kristensen Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a sense of community. Mission o I:\Admin\Goals 2001\I-31-2001.doc 41 Revision D January 31, 2001 City Council Goa19.0: Create mechanisms to ensure there is equitable distribution of public service provision costs according to demand. Ob'ective 9.1: Im lement Reverse 911. Status: 10% Purpose: Establish system to allow for rapid, outbound telephone notification of residents and businesses during public safety emergencies. Estimated Com letion Date: 2001 Measure to Determine Success: System becomes operational throu out the City. Responsible Ciry Department: Police **NOTE: Eagan is participating with Dakota County Emergency Management in efforts to create this system on a County-Wide basis. Dakota County is lead a ency. Point o Contact: Kent Therkelsen, Paul Bakken, Peggy Carlson Task Force or Commissioi: Involvement: Point o Contact: Related to the City's Mission Providing personal and property protection 0 Ob'ective 9.2: Establish a re eat call char a ro ram. Status: 30% Purpose: Establish fees for addresses that create undue drain on police resources by habitual or chronic nei borhood disturbances. Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Ordinance proposal presented to City Council for action. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen, Paul Bakken, Pe y Carlson Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection. 1:1Admin\Goals 2001\I-31-2001.doc 42 Revision D January 31, 2001 Ob'ective 9.3: Police Mobile Data Software Communications. Status: 10% Purpose: Improve field officer effectiveness by providing better information tools such as mapping, global positioning, and reporting software. Estimated Completion Date: On-going basis NOTE: EAGAN IS PARTICIPATING WITH DAKOTA COUNTY AND STATE OF MINNESOTA ON INTEGRATING CRIMINAL JUSTICE DATA NETWORKS STATEWIDE. Measure to Determine Success: Software u ades im lemented Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Missies: Providing personal and property protection. 0 I:\Admin\Goals 2001\1-31-2001.doc 43 Revision D January 31, 2001 SECTION II: Departmental Goals and Objectives - (Goals 10.0 -12.0) I:\Admin\Goals 200]\1-31-2001.doc 44 Revision D January 31, 2001 Departmental Goal 10.0: Provide Fire Prevention and Suppression Services. Ob'ective 10.1: Obtain Cairns IRIS Thermal Imo in S stem a ui ment. Status: 60% Purpose: The CairnsIRIS Thermal Imagiilg System uses _ infrared technology which allows firefighters to see through blinding, black smoke; but these helmets cost $25,000 EACH. Due to budget restraints, the Eagan Fire Department is seeking donations to urchase five (5) helmets. Estimated Com letion Date: Measure to Determine Success: 5 thermal imaging systems purchased and in use. Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Lrvolvement: Point o Contact: Related to the City's Mission: 0 Providing personal and property protection Ob'ective 10.2: Produce a video for the ca ble network about the Fire De artment Status: 55% Purpose: The video will reflect the activities of the fire department from the time it was formed through 1998 to be broadcast on cable. Estimated Com letion Date: July 2001 Measure to Determine Success: Video broadcast on local access cable. Res onsible Ci De artment: Fire Point o Contact: Craig Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Missioi: o: Providing personal and property protection. I:Wdmin\Goals 2001\1-31-2001.doc 45 Revision D January 31, 2001 Ob'ective 10.3: Ex ansion of a Confined S ace Entr Team Status: 60% Purpose: The confined space entry team will supply rescue activities based on extensive training and through the use of new, specialized equipment. Estimated Com letion Date: December 2001 Measure to Determine Success: Full implementation of the Confined Space Entry Team Res onsible Ci De artment: Fire Point o Contact: Craig Jensen Task Force or Commission I~:volvement: Point o Contact: Related to the Ciys's Mission 0 Providing personal and property protection. Ob'ective 10.4: S onsor Ex lorer Post 572. Status: 10% Purpose: To provide education opportunities for young persons potentially interested in careers as firefi hters. Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commissio-- Involvement: Point o Contact: Related to the City's Missio-: 0 Providing personal and property protection I:Wdmin\Goals 2001 0-3 1-2001.doc 46 Revision D January 31, 2001 Departmental Goal 11.0: Provide Public Safety Education. Objective 11.1: Host aRisk/Disaster Seminar for Eagan Businesses, primarily those with hazardous materials eneration stora e. Status: 20% Purpose: Educate local businesses about the emergency response system/agency responsibilities and capabilities. Estimated Com letion Date: 2° Quarter 2001 Measure to Determine Success: Com letion of seminar Res onsible Ci De artment: Police Point o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Providing personal and property protection Objective 11.2: Improve business crime prevention outreach through a structured "Business Watch" ro ram to include subsets such as the hos italit industr . Status: 70% Purpose: Strengthen partnerships with businesses in order to improve overall safety and quality of life in Ea an. Estimated Com letion Date: on oin Measure to Determine Success: Regular and on-going communications programs with Ea an businesses and hotels. Res onsible Ci ~ De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Providing personal and property protection. I:\Admin\Goals 2001\1-31-2001.doc 47 Revision D January 31, 2001 Ob'ective 11.3: Conduct a "Citizen's Police Academ ." Status: Ongoing Purpose: Continue to conduct the Citizen's Academy on at least an annual basis to familiarize citizens with the role and capabilities of the Eagan Police De artment. Estimated Com letion Date: On- oin , 2001 Academ be ins February 8t . Measure to Determine Success: Continuation of ro am. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commissioi: Involvement: Point o Contact: Related to the City's Mission: 0 Providing personal and property protection t:\Admin\Goals 2001\1-31-2001.doc 48 Revision D January 31, 2001 Departmental Goal 12.0: Improve City Government Operations. Objective 12.1: Consider developing measures for a Baldrige-based assessment to evaluate the efficienc of service deliver . Status: 25% Purpose: To implement a management system that increases communication and accountability, both internally and outside the organization Estimated Com letion Date: 2° Quarter 2001 Measure to Determine Success: Fully integrated and self-sustaining system Res onsible Ci De artment: Administration Point o Contact: Tom Hedges Task Force or Commission Involveme~:t: Poir:t o Contact: Related to tl:e Ciry's Mission o: Effective and efficient government. Objective 12.2: Hold 'oint Ci Council/Adviso Commission meetin s. Status: 10% Purpose: To increase communication and issue awareness between advisory commissions and the City Council Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Joint Council-commission meetings held for each commission. Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o: Effective and efficient government. I:\Admin\Goals 20010-3]-2001.doc 49 Revision D January 31, 2001 Objective 12.3: Review ci consultants er the 2001 review schedule. Status: 25% Purpose: To increase accountability for contracted service providers according to a regular schedule. Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Reviews and appropriate measures taken for each of the three services up for review in 2001. (Legal, En ineering, Communications) Res onsible Ci De artment: Administration Point o Contact: Tom Hedges Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.4: Pre are, submit and ublish a 2002 Cit Bud et. Status: 0% Purpose: To create the primary public policy tool of the City Council for review, revision, implementation and ado tion. Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Council approval and final adoption of budget at 2°d Council meeting in December Res onsible Ci De artment: Administration, Finance Point o Contact: Tom Hedges, Tom Pepper Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.5: Acquire additional land from Blue Cross/Blue Shield for expansion of the Central Maintenance Facili and the North Water Treatment Facili Status: 10% Estimated Com letion Date: 2° Quarter 2001 Measure to Determine Success: Land acquired Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert I:\Admin\Goals 2001\1-31-2001.doc 50 Revision D January 31, 2001 Task Force or Commission Involvement: Point o Contact: Related to the City's Mission: To serve the needs and interests of Eagan's of present and future citizens by providing quality public services. Objective 12.6: U date the Emer enc Plan. Status: 10% Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Fully updated and adopted Emergency Plan Res onsible Ci De artment: Police Point o Coy:tact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.7: Complete w/LOGIS implementation of new payroll and human resources s stem. Status: 10% Estimated Com letion Date: 41 Quarter 2001 Measure to Determine Success: Fully im lemented ayroll financial system Res onsible Ci De artment: Finance Poi~:t o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.8: U date the variance rocedures. Status: 10% Estimated Com letion Date: 3T Quarter 2001 Measure to Determine Success: Ado t u dated variance rocedures. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley Task Force or Commission Involvement: Zoning Ordinance Update Subcommittee Point o Contact: I:\Admin\Goals 2001\1-31-2001.doc 51 Revision D January 31, 2001 Related to the Ciry's Mission Effective and efficient government. of Objective 12.9: Expand the new building permit software system to integrate wireless service and schedulin o tions. Status: 80% Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Fully implemented software and scheduling ro ams. Res onsible Ci De artment: Ins ections Point o Contact: Doug Reid Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.10: Streamline and consolidate the arcel files stem. Status: 10% Estimated Com letion Date: 3r Quarter 2001 Measure to Determine Success: Fully im lemented arcel file system. Res onsible Ci De artment: Inspections Point o Contact: Dou Reid Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.11: Ex and customer service throw hout Ins ections de artment. Strate 12.11.1 Continue extended business hours. Strate 12.11.2 Test area homes for moisture free-of--char e. Strategy 12.11.3 Send letter of notification to property owners when residential remodel permits are issued advising them of required inspections and to contact the Building Inspections Division to insure that inspections were done prior to submittin final a ment to contractor. Strategy 12.11.4 Expand use of website for public information, especially informational brochures. Status: 75% complete (12.11.1-12.11.3 100% complete) I:\Admin\Goals 200]\1-31-2001.doc 52 Revision D January 31, 2001 Estimated Completion 4th Quarter 2001 Date: Measure to Determine Fully established operating procedures Success: Responsible Ciry Inspections De artment: Point o Contact: Doug Reid Task Force or Commission Involvement: Point o Contact: Related to the City's Effective and efficient government. Mission o Objective 12.12: Assist in the creation, adoption and implementation of a new international buildin code. Status: 30% Estimated Com letion Date: 2° - 3r Quarter 2001 Measure to Determine Success: Fully adopted and implemented international building code, including City Council adoption. Res onsible Ci De artment: Ins ections Point o Contact: Dou Reid Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.13: Expand E-business operations for building, mechanical, plumbing, sewer and sin ermits, utili billin ,assessments and arks/recreation ro rammin . Status: Requires City Council direction Estimated Com letion Date: 2002 Measure to Determine Success: Fully operational e-commerce for major city functions. Responsible City Department: Administration, IT, Finance, Inspections, Parks and Recreation Point of Contact: Tom Hedges, Kristi Peterson, Tom Pepper, Mike Ridle ,Dou Reid, Ken Vraa Task Force or Commissioi: Involvement: Point o Contact: I:\Admin\Goals 2001\t-31-2001.doc 53 Revision D January 31, 2001 Related to the City's Missio-- Effective and efficient government. 0 Objective 12.14: Acquire and implement new CIP software system to better track sources and uses of funds for Ca ital Im rovement Pro'ects. Status: 10% Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Fully inte ated CIP software system. Res onsible Ci De artment: Finance, Public Works Point o Contact: Tom Pepper, Tom Colbert Task Force or Commission Involvement: Point o Co-itaci: Related to the City's Mission 0 Effective and efficient government. Objective 12.15: Evaluate and implement organizational structure for Administration/Finance/IT/Ci Clerk functions. Status: 20% Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Adoption of new organizational structure and all ositions fully staffed. Res o-:sible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commissio-- Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.16: Im lement electronic a roll timesheets. Status: 0% Estimated Com letion Date: ls` Quarter 2002 Measure to Determine Success: Fully implemented electronic timesheet system. Res onsible Ci De artment: Finance Point o Contact: Tom Pe er Task Force or Commissions Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. I:\Admin\Goals 2001\1-31-2001.doc 54 Revision D January 31, 2001 Objective 12.17: Im lementation of new accountin standards mandated for 2003. Status: 10% Estimated Com letion Date: 4` Quarter 2003 Measure to Determine Success: Full im lemented new accounting standards Res onsible Ci De artme~:t: Finance Point o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.18: Complete replacement of communications center and upgrade of city- wide radios stem. Status: 20% Purpose: Implement planned upgrades of police, fire and public works radio systems to improve performance and reliability for all users. Estimated Com letion Date: 3r Quarter 2001 Measure to Determine Success: Completed construction and replacement of system com onents. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvemet:t: Point o Contact: Related to tl:e City's Missiot: o : Effective and efficient government and providing personal and property protection. Objective 12.19: Replacement of Police Computerized Dispatch and Records Management S stems. Status: 10% Purpose: Replace obsolete systems with state-of--the-art technolo y Estimated Com letion Date: Measure to Determine Success: New systems implemented 1:\Admin\Goals 200]\1-31-2001.doc 55 Revision D January 31, 2001 Responsible City Department: Police NOTE: Eagan is participating in this project as art of the multi-agency LOGIS consortium. Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Effective and efficient government and providing o : ersonal and ro erty rotection. 1:\Admin\Goals 20010-31-2001.doc 5C Revision D January 31, 2001 Appendix A: City of Eagan Vision Statement VIEW OF MISSION The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical representation. The City will endeavor to reflect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom it interacts as a constituent and as a customer. First and foremost among these customers are its citizens. To serve its customers, the City is committed to equal representation, personal dignity, the value of diverse opinions, democratic participation and the importance of honest feedback. In its interactions with citizens and all other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer service wilt be central to all interactions with the City. VIEW OF SERVICE DELIVERY The City of Eagan is committed to being responsive in meeting the needs of the community within the fiscal parameters the community will support. Services will be provided effectively and efficiently for the quality and level of service desired by the public through the employment of highly-qualified, creative, dedicated employees and the application of the highest standards of responsible fiscal management. VIEW OF QUALITY OF LIFE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive neighborhoods and community pride. VIEW OF THE ENVIRONMENT The City of Eagan will proactively protect its natural environment. The land, water and air, as well as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and well-being and that of future generations. The City's role with respect to the environment shall be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modifications of the environment will be opposed. The City, collectively and individually, will endeavor to maintain the environment, mitigate impacts on it and enhance it to the extent possible. VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and effective integration of land use types. Eagan is planned to be a fully developed city in the future; and efforts will be 1:\P.dmin\Goals 2001\t-31-2001.doc 57 Revision D January 31, 2001 made to effect that growth in a rational, deliberate manner in the best interests of all residents, both present and future. The City will maintain its standards while recognizing the need to be sufficiently flexible and creative to permit quality development to occur. VIEW OF ECONOMIC VITALITY The City of Eagan recognizes the need to foster an attractive and desirable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and effective relationships with the regional, state, national and international economies. VIEW OF ROLE IN THE REGION AND STATE The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard, the City is committed to active participation in activities and organizations which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its affairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City of Eagan recognizes that its future is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs of a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. I:\Admin\Goals 2001\1-31-2001.doc 5g Revision D January 31, 2001 Appendix B: Definitions Mission Areas are those areas defined by the City's Mission/Vision Statement. Each objective found in the City's plan are linked to the various reasons a city government exists. Strategic Goals are broad statements that try and articulate a "future state" for the city. With Strategic goals in place, the City can to identify specific Objectives to implement and achieve the future state described in the goal. Objectives are specific "action oriented" statements that drive detailed strategies, leading to the development of tasks, milestones and measures. Objectives tell an organization what specifically must be done to achieve the objectives and broad goals for the organization. Strategies are the basic actions that need to take place in order to complete the related objective and create the foundation for specific steps, milestones and measures. 1:\Admin\Goals 2001\1-31-2001.doc 59 Revision D January 31, 2001