03/27/2001 - City Council Specialel ~ ~~
-city of eagan
MEMO
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 22, 2001
SUBJECT: SPECIAL COUNCIL WORKSHOP/MARCH 27, 2001
Attached is a copy of the strategic plan, as updated and ratified at the February 6, 2001
regular City Council meeting. As we continue to work through the internal process for
updating the document, there maybe discrepancy between the goals as stated in the
document and the actual. status. Please feel free to contact me directly with questions or
make note of the goal or strategy number to receive an update or clarification at the meeting.
Although the first strategic plan meeting in January covered each goal, objective and
strategy in great detail, it will not be necessary to review them in that manner at each
meeting. The department heads will come prepared to discuss, update and request feedback
on various objectives.
As always, we look forward to an informative and productive goals workshop with you next
week.
~ ,
~. '
~.
City Administrator
z~ ~ a~-
TO:
FROM:
DATE:
SUBJECT:
city of eagan
MEMO
HONORABLE MAYOR AND CITY COUNCILMEMBERS
CITY ADMINISTRATOR HEDGES
MARCH 23, 2001
OVERVIEW/GOALS UPDATE -MARCH 2001
For your convenience, I have prepared the following brief summary of the progress made toward
the goals and objectives in the Strategic Plan. Please feel free to inquire about any of these goals,
objectives and strategies if you have questions at any time or at the meeting on March 27, 2001.
GOAL/ DESCRIPTION UPDATE
OBJECTIVE/
STRATEGY #
1.1 SS/149 Staff is holding a series of meetings with Commers and
Greg Miller in an effort to begin some redevelopment
activi b June 2001.
1.2 Cedar Crove Continuing on schedule with public hearings scheduled
Redevelopn:eiit for Apri12001. Staff is proceeding with efforts to
secure interest by sophisticated developers who may
have an interest in the redevelopment of Cedar Grove.
O en House 3-23-01.
1.3 S ecial Areas On APC work session a enda
2.1 EDC direction Joint meetin scheduled for A ril 10, 2001
2.1.1 BR&E Mayor, City Administrator, Senior Planner, Julie
Stackhouse and Karl Oestrich attended final meeting on
March 8, 2001.
3.2 Ex a~:d ARC COMPLETE -action taken on 1-16-01
4.1 Storn: sewer mitigation Plan will be completed late March/early April 2001,
then resented to the community.
4.1.1 Nei hborl:ood Meetin s COMPLETE -last meetin held on Februa 26.
4.1.2 Opinion Study COMPLETE -Received at 3-20-01 Regular City
Council Meetin
4.1.3 Storm Sewer Funding Extensive meetings with legislators at federal and state
level, bills introduced in MN State Legislature,
delegation met with 3 national elected officials early
March 2001. Background info and testimony provided
as needed.
4.4 Streets and Utilities CIP Initial projects approved in March, more slated for April
2001 consideration/a royal.
5.1 Municipal Service Councilmember Bakken has begun analysis of a pilot
Boundaries ro~ect, usin GIS, roe tax and other info.
5.3 Streetsca a Plan SRF Consulting presented to City Council on February
6, 2001; staff re arin o tions for consideration
5.4 Community Ce~iter Schematic Plan approved March 20, 2001; moving into
design development, Focus Groups will meet, plans to
come back to Ci Council in May.
5.5 Central Park Master Plan approved March 6, 2001; move into site
adin lan, will be resented in Ma .
5.6 July 4`" and other festivals Agreements sent to adjacent corporations, parade permit
a roved by Ci Council.
6.2 Riverfro~:t recreational Will be considered with Cedar Grove redevelopment
uses
6.3 Golf Course Meeting set for March 29 with Councilmembers
Carlson and Fields, City Administrator Hedges,
Director of Parks and Recreation Vraa and Larry
Lundine.
6.5 Water Quality Presentation by Water Resources Coordinator Eric
Macbeth at special City Council meeting on February 6,
2001.
7.2 3'd Sei:ior Housing Project Meetings held with Community Development
Authority, sites under consideration
8.1 Con:munications Strategic Meetings held with Mayor Awada, Councilmember
Play: Carlson, City Administrator Hedges and Assistant City
Administrator Duf
8.2.1 Con:mu~:iry Open House Meetings continue to be held, resource requests
obtained from each de artment
9.1 Rapid Outbound Resolution passed at 3-20-01 Regular City Council
Telephone Notification meeting; partnership with Dakota County, Qwest, Koch
System (formerly called
"Reverse 911 "
l 1.3 Citizens Polic Academ 2° annual session under consideration
12.1 Performance 2° Retreat held; timeline being developed for next 6
Measurement (Baldrid e) months of rocess
12.2 Joi~:tAdvisory Schedule set for April 2001
Commission Meetin s
12.10 Parcel File S stem Installation underwa ,conversion of files on oin
12.15 Organizational Structure Received report 3-22-01
Stud
This is a brief summary of the many items on which the Council and staff have acted since the
initial creation of the Strategic Plan. Additional information is available upon request. I appreciate
the hard work done by the Mayor, Councilmembers and city staff to move forward expeditiously on
this aa.
City Administrator ' i
City of Eagan
Strategic Plan
with
Goals, Objectives, and Strategies
Revision E, March 22, 2001
I:\Admin~Goals 2001 U-22-O1.doc
Rey ision E, March 22, 2001
Forward
This document contains the City of Eagan's Goals and Objectives for the 2001 calendar year and
beyond. The document contains the following information:
• Forward
• Current Status Summary
• Section I -City Council Goals and Objectives (Goals 1-9)
• Section II -Other Departmental Goals and Objectives (Goals 10-XX)
• Appendix A -View of the Mission
• Appendix B -Definitions
If you have any comments regarding this document, please contact the city at 651-681-4600.
Each goal and its associated objectives and strategies include the responsible city department and
also the name of the person to be contacted for additional information.
The purpose of this document is to identify the priorities that will guide us all in moving forward
as a city. The plan will help the city staff, city council and Eagan citizens respond to these
priorities by aligning personnel, fiscal and capital resources. The plan will help to build the
public's confidence and trust that their local government is working with them on issues that
they believe will improve their quality of life. Organizations grow and prosper when a common
understanding is reached about the organization's future direction and expectations.
The document serves as an overt act of stewardship by planning the City's future strategically. It
helps to bring focus and also highlight what direction the City is taking. The planning process
brings the City Council and City Staff together as well as effectively communicating the future
direction of the City with its citizens.
I:~Admin\Goals 20013-22-Ol.doc
Revision E, March 22.2001
Revision History
Revision Date Reason for the Revision
Letter
A January 17, Initial document developed and published on the Eagan
2001 Website
B January 22- Review of document with department heads, revisions
26, 2001 made for submission to Cih' Council
C January 28, Updated the Table of Contents (summary pages) to
2001 include oals and ob'ectives from revision B
D January 31, Updated Goals and Objectives based on the Special City
2001 Council Meetin on Januar 30, 2001.
E March 22, Updated Goals and Objectives based on available
2001 u dates for March 27, 2001 meetin
1:~.4dmin`.Goals 2001 3-22-Ol.doc
Revision E, March 2~, 2001
FORVVARD ................................................................................................................................... 2
REVISION HISTORY ................................................................................................................. 3
SECTION I: CITY COUNCIL GOALS AND OBJECTIVES (GOALS 1.0-9.0) .................. 6
CITY COUNCIL GOAL 1.0: REVITALIZE AND REDEVELOP APPROPRIATE
AREAS OF EAGAN ..................................................................................................................... 7
CITY COUNCIL GOAL 2.0: PRESERVE AND EXPAND THE CITY'S TAX BASE..... 10
CITY COUNCIL GOAL 3.0: ACTIVELY PURSUE MEASURES TO MITIGATE THE
ADVERSE EFFECTS OF AIRPORT NOISE ON THE CITY OF EAGAN ........................ 12
CITY COUNCIL GOAL 4.0: EXPAND INFRASTRUCTURE CONSTRUCTION AND
MAINTENANCE ........................................................................................................................ 14
CITY COUNCIL GOAL 5.0: EXPAND OUR SENSE OF PLACE AND COMMUNITY
IDENTITY THROUGH PHYSICAL DEVELOPMENT AND CULTURAL ACTIVITIES.
....................................................................................................................................................... 18
CITY COUNCIL GOAL 6.0: ENSURE THE OPTIMIZATION OF THE CITY'S
CURRENT AND FUTURE PARKS/RECREATION SYSTEMS TO MEET THE NEEDS
AND DESIRES OF THE COMMUNITY ................................................................................ 25
CITY COUNCIL GOAL 7.0: ENCOURAGE LAND USE OPPORTUNITIES FOR THE
CREATION OF A DIVERSE MIX OF HOUSING OPTIONS ............................................. 33
CITY COUNCIL GOAL 8.0: ESTABLISH COORDINATED AND COHERENT
COMMUNICATIONS WITH CITIZENS AND BUSINESSES ............................................ 34
CITY COUNCIL GOAL 9.0: CREATE MECHANISMS TO ENSURE THERE IS
EQUITABLE DISTRIBUTION OF PUBLIC SERVICE PROVISION COSTS
ACCORDING TO DEMAND .................................................................................................... 37
SECTION II: DEPARTMENTAL GOALS AND OBJECTIVES - (GOALS 10.0 -12.0) .. 39
DEPARTMENTAL GOAL 10.0: PROVIDE FIRE PREVENTION AND SUPPRESSION
SERVICES ................................................................................................................................... 40
DEPARTMENTAL GOAL 11.0: PROVIDE PUBLIC SAFETY EDUCATION ................ 42
DEPARTMENTAL GOAL 12.0: IMPROVE CITY GOVERNMENT OPERATIONS.... 44
1:\Admin\Goals 20013-22-Ol.doc 4
Revision E, March 22, 2001
APPENDIX A: CITY OF EAGAN VISION STATEMENT .................................................. 52
APPENDIX B: DEFINITIONS ................................................................................................. 54
I^~4dmin`~Goals 2001`3-22-Ol.doc
Re~~ision E, March 22. 2001
Section I: City Council Goals and Objectives (Goals 1.0-9.0)
I:'.Admin`,Goals '001'3-_'2-01 .doc
Re~~ision E, March 22, 200]
`'~ -,
City Council Goal 1.0: Revitalize and redevelop
appropriate areas of Eagan.
Objective l.l: Foster the development of the 55/149 area with the possible assistance of
Tax Increment Financin (T.I.F.).
Status: 50%
Estimated Completion Date: Ongoing, existing portions of the TIF district that
could expire on June 2001; public hearing
scheduled for April 17, 2001
Measure to Determi~re Success: The TIF district is developed in a manner
consistent with the goals and vision of the City
Council as a vital ateway to Eagan.
Res onsible Ci De artme~rt: Administration and Plannin
Point o Contact: Jamie Verbru e, Mike Ridley
Task Force or Commission
Involvement: Economic Development Commission
Point o Contact: Julie Stackhouse
Related to the City's Mission:
o : Providing Orderly and High Quality
Develo ment and Redevelo ment
Objective 1.2: Im lement Cedar Grove Redevelo ment.
Status: 15% of Phase I
completed; hearings scheduled
for April 2001 Note: Reference the Cedar Grove
Communication Plan
Estimated Completioi: Date: Phase I - 0-3 years
Phase II - 2-5 years
Phase III - 3-10 years
Measure to Determine Success: Redevelopment of study area and possible
adjacent areas.
Res onsible Ci De artment: Administration and Plannin
Point of Contact: Jamie Verbrugge, Mike Ridley, Pat Awada,
Pe Carlson
Task Force or Commission
Involvement: Economic Development Commission
Point o Contact: Julie Stackhouse
C\Admin\Goals ?001\3-22-Ol.doc
Revision E, March Z2, 200]
Related to the Ciry's Mission Providing Orderly and High Quality
of Development and Redevelopment
Objective 1.3: Review Special Area Plans and create transition mechanism for zoning and
Com rehensive Guide Plan chap es.
Status: appearing on APC work
session agendas,
recommendation expected 2na
Quarter 2001
Estimated Com letion Date: 4` uarter 2001
Measure to Determine Success: Consistency between zoning and guide plan
desi ations.
Res onsible Ci De artment: Plannin
Point o Contact: Mike Ridle
Task Force or Commission Advisory Planning Commission
Involvement:
Point o Contact: Carla Heyl
Related to the Ciry's Mission Providing Orderly and High Quality
o : Development and Redevelopment
Objective 1.4: Consider a ricultural zonin rehabilitation.
Status: 30%
Estimated Completion Date: 2° Quarter 2001
Measure to Determine Success: Ado t modified a ricultural zonin ordinance.
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridley
Task Force or Commission:
Involvement: Advisory Planning Commission
Point o Contact: Carla Heyl
Related to the City's Mission
o : Providing Orderly and High Quality
Develo ment and Redevelo ment.
Objective 1.5: Distribute informational flyers to neighborhoods identified in the City's 5-
year Capital Improvement Plan (CIP) regarding future street improvements two-years in
advance.
Status: 90%
Estimated Completion Date: ls` Quarter 2001
-:~Admin\Goals 20013-22-Ol.doc
Re~'ision E, March 22, 2001
Measure to Detern:i~te Success: Fully implemented 2-year advance notice
rocess.
Res onsible Ci De artment: Public Works/Engineering
Point o Contact: Tom Struve
Task Force or Commission
Involvement:
Point o Contact:
Related to die Ciry's Mission
o : Providing Orderly and High Quality
Develo ment and Redevelo ment.
]:`-~Admin'~Goals 2001~~3-22-Ol.doc
Rey ision E, March 22, 2001
City Council Goa12.0: Preserve and expand the City's tax
base. i
Objective 2.1: Provide direction to Economic Development Commission (EDC) work
ro ram.
Strategy 2.1.1 Complete, analyze and implement the recommendations from the
business retention and ex ansion anal sis with Minnesota Extension Services.
Status: 70% complete;
final conference held
March 8, 2001, results
distributed
Estimated Completion 2° Quarter 2001
Date:
Measure to Determine Completion and analysis of survey results
Success:
Responsible Ciry Planning
De artnnent:
Point o Contact: Mike Ridley
Task Force or Economic Development Commission
Commission
Involvement:
Point o Contact: Julie Stackhouse
Related to the Ciry's Providing a stable tax base.
Mission o
Strategy 2.1.2 Recruit clean industry and desirable corporate development. For
exam le, host a Bus Tour for otential businesses.
Status: 60% complete
Purpose: To further enhance the image of Eagan as a strong
corporate business center consistent with the
Economic Development goals identified in the
Com rehensive Guide Plan.
Estimated Completion Ongoing
Date:
Measure to Determine Sustain or increase C/I as a percentage of city's tax
Success: base.
Responsible City Administration
De artn:ent:
Point o Contact: Jamie Verbru e
1:A.4dmin\Goals 20013-22-Ol.doc 10
Re~~ision E, March L. 2001
Task Force or Economic Development Commission
Comn:issiorr
Involvement:
Point o Contact: Julie Stackhouse
Related to the City's Providing a stable tax base.
Mission o
I:'~4dmin~Goals 2001'3-L'-OLdoc j 1
Recision E, March 22, 2001
City Council Goal 3.0: Actively pursue measures to
mitigate the adverse effects of airport noise on the City of
Eagan.
Ob'ective 3.1: Retain an air ort noise attorne ~.
Status: 10%
I Purpose: To provide expert legal advice and knowledge of
national aviation trends and issues on airport-
related matters.
Estimated Com letiou Date: 4` Quarter 2001
Measure to Deter~nirre Success: City positions regarding airport issues are
successfully pursued
Res onsible Ci ~ De artment: Administration
Point o Contact: Jamie Verbrug e
Task Force or Commission
Involvement: Airport Relations Commission
Point o Contact: Ted Gladhil]
Related to tl:e City's Mission
0 Providing a healthy environment.
Ob'ective 3.2: Ex and the Air ort Relations Commission ARC .
Status: 100%
Purpose: To make the structure of the ARC consistent with
that of other advisor commissions.
Estimated Com letiou Date: Jan 16, 2001
Measure to Determine Success: Expanded ARC to nine members and one
alternate
Res onsible C' De artment: Administration
Point o Contact: Jamie Verbru e
Task Force or Commission
Involvement: Airport Relations Commission
Point o Contact: Ted Gladhill
Related to the City's Mission
0 Providing a healthy environment.
1:\Admin~Goals 2001`3-22-Ol.doc 12
Re~~ision E, March 22, 2001
Ob'ective 3.3: Foster an Anti-fannin citizens rou .
~7
Status: 0%
Pur ose:
Estimated Com letion Date:
Measure to Determine Success:
Res onsible Ci De artn:eirt: Administration
Point o Contact: Jamie Verbru ge
Task Force or Comntissio~:
Involvement: Airport Relations Commission
Point o Contact: Ted Gladhill
Related to the Ciry's Missioi:
0 Providing a healthy environment.
I:~AdminlGoals 200] ~i-ZZ-Ol.doc 13
Re~~ision E, March 22, 2001
~y
City Council Goa14.0: Expand infrastructure construction
and maintenance.
Ob'ective 4.1: Storm sewer miti ation.
Strategy 4.1.1 Hold neighborhood informational meetings.
Status: 100%
complete; last meeting
held on Feb 26
Estimated Completion 1St Quarter 2001
Date:
Measure to Determine Complete all meetings.
Success:
Responsible City Public Works
De artment:
Point o Contact: Tom Colbert
Task Force or
Commission
Involvement:
Point o Contact:
Related to the City's Providing a healthy environment and protecting
Mission o : ersonal roperty.
Strate 4. 1.2 Com lete second o inion stud
Status: 100%
complete; presented 3-
20-01
Estimated Completion 1 S Quarter 2001
Date:
Measure to Determine Council receipt and adoption of second opinion
Success: study
Responsible City Public Works
De artment:
Point o Contact: Tom Colbert
Task Force or
Commission
Involvement:
Point o Contact:
L`~Admin\Goals 20013-22-Ol.doc 14
Rey ision E, March 22, 2001
Related to the Ciry's Providing a healthy environment and protecting
Mission o : ersonal ro ert .
Strate 4. 1.3 Fundin determination and ac uisition.
Status: 40% complete; a delegation of
Councilmembers and the City
Administrator presented proposals to the
federal delegation; Council and staff have
provided background info and testimony
for bills in MN House and Senate
Estimated Com letion Date: 2n Quarter 2001
Measure to Determine Success: Acquisition of outside funding
sources
Res onsible Ci De artme~:t: Public Works
Point o Contact: Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission of Providing a healthy
environment and protecting
ersonal roperty. ,
Strate 4.1 .4 Im lementation of u blic im rovements.
Status: 0% complete
Estimated Completion Intend to implement 50-75% of improvements in
Date: 2001. Total completion expected by 3rd Quarter
2002
Measure to Determine Final payment received for all authorized projects
Success:
Responsible City Public Works
De artment•
Point o Contact: Tom Colbert
Task Force or
Commission
Involvement:
Point o Contact:
Related to tl:e Ciry's Providing a healthy environment and protecting
Mission o : ersonal ro erty.
Objective 4.2: Secure funding sources for storm sewer (see objective 4.1.3), ring road, and
Hwy 149.
7
Status: 10%
Estimated Com letion Date: Ongoing
1:~4dmin\Goals 2001'3-22-Ol.doc 15
Revision E, March 22, 2001
Measure to Determine Success: Secure outside funding resources for identified
roads
Res ousible Ci De artment: Public Works and Administration
Point o Contact: Tom Colbert, Jamie Verbru e
Task Force or Commission
Involvement: i
Point o Contact:
Related to the City's Mission
o : Providing orderly and high quality development
and redevelo ment.
Objective 4.3: Pond Maintenance for storm draina a functional im rovements.
Status: Ongoing
Estimated Com letior: Date: Ongoing
Measure to Determine Success:
Res ousible Ci De artment: Public Works
Point o Contact: Tom Colbert
Task Force or Con:nrissiorr
Involvement:
j Point o Contact:
Related to the City's Mission
0 Providing a healthy environment.
Objective 4.4: Implement the 2001 portion of the Capital Improvement Program (Part III
- Streets and Utilities) ',
7
Status: Ongoing, 5-year
program (update/review
scheduled for May 2001)
Estimated Com letiorr Date: On oing
Measure to Determine Success: Complete all projects as programmed in the year
identified.
Res ousible Ci De artment: Public Works (Hy erlink to the Plan)
Point o Contact: Tom Colbert
Task Force or Con:missiorr
Involvement:
Point o Contact:
Related to tl:e City's Mission Providing orderly and high quality development
of and redevelopment and providing a healthy
environment.
I:~Admin\Goals 2001 ~3-22-O1.doc 16
Revision E, h1arch 22, 2001
L\Admin'Goals 200 P3 ~2-Ol.doc 1']
Recision E. March 22, 2001
City Council Goa15.0: Expand our sense of place and
community identity through physical development and
cultural activities.
Ob'ective 5.1: Investi ate refinement of munici al service area boundaries.
,*
Status: 30%; Councilmember
Bakken has begun the analysis
of a pilot project along the IGH
border - GIS data, property tax
info and other information have
been compiled for the analysis.
Estimated Com letion Date:
Measure to Deter~nia':e Success:
Res o~:sible Ci De artme~rt: City Council
Point o Contact: Councilmember Paul Bakken
Task Force or Commission
I~:volvement:
Point o Contact:
Related to the City's Mission Providing a sense of community.
0
Ob'ective 5.2: Secure sites for buildin cit ~ entr monuments.
°7
Status: 20%
Estimated Com letion Date: 2002
Measure to Determine Success: Construction of monuments at key entrances to
the City of Ea an.
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridley, C dee Fields, Pat Awada
Task Force or Commission
Involvement: Economic Development Commission
Point o Contact: Julie Stackhouse
Related to the City's Mission
0 Providing a sense of community.
I:\.4dmin\Goals 2001 ~~-22-Ol.doc 1 g
Recision E, March 22, 2001
Ob'ective 5.3: Develo streetsca a lan for central area.
Status: 20%; SRF Consulting made a
presentation to the Council at the
February 20, 2001 special City Council
meetin
Estimated Completion Date: 3rd Quarter 2001
Measure to Determine Success: Ado tion b Cit Council
Res onsible City De artment: Public Works, Parks, Planning
Point of Contact: Tom Colbert, Ken Vraa, Mike Ridley,
Pat Awada, Cyndee Fields, Peggy
Carlson
Task Force or Commission Involvement:
Point of Contact:
Related to the City's Mission of: Providing a sense of community,
enhance the quality of life and provide
attractive amenities, promote orderly
and high quality development and
redevelo ment.
Ob'ective 5.4: Com lete Communit Center.
Strategy 5.4.1: Approve building schematic plan.
Status: 100% complete;
approved at March 20, 2001
meeting
Estimated Com letion Date: 15` Quarter 2001
Measure to Determine
Success: Adoption by City Council.
Res onsible Ci De artment: Parks and Recreation
Point of Contact: Ken Vraa
Task Force or Commission
involvement: Community Center/Central Park Focus
Grroups, Facilities Design Team,
Partnershi s/O erations Team
Point of Contact:
Related to the City's Mission
of: Providing attractive amenities and a
sense of communi
Strate 5.4.2 Desi n Develo ment
1:\Admin\Goals 20013-22-Ol.doc 19
Revision E, March 22, 2001
Status: 10% complete; I
Focus Groups to meet
again with consultants,
presentation to City
Council in May 2001
Estimated Completion 2° Quarter 2001 ~
Date:
Measure to Determine Approval to move to plans and specifications
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : community.
Strate 5. 4.3 Develo Tans ands ecifications.
Status: 0% complete
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Approval to go to bids
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission: Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : communit .
Strate 5. 4.4 Bids
Status: 0%
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Award Contracts
Success:
Respo~rsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
1:\Admin\Goals ~001~-22-Ol.doc 20
Revision E, March 22, 2001
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involveme~:t: Team
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : community.
Strate 5.4.5 Construction Phase
Status: 0%
Estimated Completion 4` Quarter 2002
Date:
Measure to Determine Grand Opening
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to tl:e City's Providing attractive amenities and a sense of
Mission o : community.
Ob'ective 5.5: Com lete Central Park
Strategy 5.5.1 Approve central park master plan.
Status: 100%
complete; approved at
March 6, 2001 regular
City Council meeting
Estimated Completion 1 S` Quarter 2001
Date:
Measure to Determine Adoption by City Council.
Success:
Responsible City Parks and Recreation
De artment:
Point a Contact: Ken Vraa
Task Farce or Community Center/Central Park Focus Groups,
Commission Site Design Team
Involvement:
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : communit .
I:~Admin\Goals 20013-22-Ol.doc 21
Rey ision E, March 22. 2001
Strate v 5.5.2 Site Gradin Plan.
Status: 10% complete
Estimated Completion 2" Quarter 2001
Date:
Measure to Detern:ii:e Approval to move to plans and specifications
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community CenterlCentral Park Focus Groups,
Commission Site Design Team
Involvement:
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : community.
Strate v 5.5.3 Develo lans ands ecifications.
Status: 0% complete
Estimated Completion 2" Quarter 2001
Date:
Measure to Determine Approval to go to bids
Success:
Respo~tsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Site Design Team
Involvement:
Poi~:t o Co~:tact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : communit .
Strate v 5.5.4 Bids
Status: 0%
Estimated Completion 2" Quarter 2001
Date:
Measure to Determine Award Contracts
Success:
Responsible City Parks and Recreation
De artment:
Point o Co~:tact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Site Design Team
Involvement:
1:A,4dmin\Goals 2001'3-22-Ol.doc 22
Rey ision E, March 22, 2001
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : communit .
Strate 5.5.5 Construction Phase
Status: 0%
Estimated Completion Grading to be completed 3r Quarter 2001,
Date: substantial completion by 3rd Quarter 2002, turf
establishment landscaping continues through
2003
Measure to Determine Complete integration into established parks
Success: maintenances stem.
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commissooi: Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : community.
Objective 5.6: Contribute to and support the volunteer committee coordinating the 4th of
July celebration.
~.~
Status: 50% complete;
agreements sent to adjacent
corporations, parade permit
approved
Estimated Com letion Date: July 4, 2001
Measure to Determine Success: Com letion of event
Responsible City Department: Parks and Recreation, Police Department, Public
Works
Point of Contact: Jeff Asfahl, Ken Vraa, Kent Therkelsen, Tom
Colbert
Task Force or Commission 4t of July Committee
Involvement:
Point o Contact: Ralei Seeli
Related to the City's Mission Providing a sense of community.
0
L ~Admin`~Goals 2001 \3-22-O1.doc 23
Recision E, March 22, 2001
Objective 5.7: Expand and publicize cultural and recreation events, i.e. Winter Festival,
Lone Oak Da s, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc.
Status: Ongoing, various dates
Estimated Com letioir Date: ongoing
Measure to Determine Success: Increased community involvement and
ro ram attendance
Res onsible Ci De artmeirt: Parks and Recreation, Administration
Point o Contact: Jeff Asfahl, Joanna Foote
Task Force or Commission
Involvement: Friends of the Farm, ECVB, Arts and Humanities
Council and others
Point o Contact:
Related to the Ciry's Mission:
0 Providing a sense of community.
Objective 5.8: Work closel with the Ea an Convention and Visitors Bureau (ECVB).
'~
Status: Ongoing, various dates
Estimated Com letioi: Date: On oin
Measure to Determine Success:
Res oi:sible Ci De art~ne~:t: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involvement:
Point o Contact:
Related to tl:e Ciry's Missioi:
0 Providing a sense of community.
1.°,Admin~Goals 2001 ~3-22-O1.doc 24
Re~~ision E, March 22, 2001
~~
City Council Goa16.0: Ensure the optimization of the city's
current and future parks/recreation systems to meet the
needs and desires of the community.
Ob'ective 6.1: Evaluate o tions for North Park.
Strategy 6.1.1 State/County approval of closure plan.
Status: 60% complete
Estimated Completion
Date: 2° Quarter 2001
Measure to Determine
Success: Approval from intergovernmental bodies (State
and County)
Responsible City
De artment: Parks and Recreation
Poiiiat o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Planning Commission
Point o Contact: Chair
Related to tl:e City's
Mission o Providing attractive amenities.
Strate 6. 1Z Develo and im lement miti ation lan.
Status: 25% Complete
Estimated Completion
Date: 4t Quarter 2001
Measure to Detern:i~:e
Success: Approval from intergovernmental bodies (State
and Count )
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission:
Involvement: Advisory Parks Commission
Point o Contact: Chair
Related to the City's
Mission o Providing attractive amenities.
Strate 6.1 .3 Develo ment of Master Plan for North Park.
L\Admin\Goa)s 200 P3-22-Ol.doc 25
Revision E, March 22, 2001
Status: 5% complete;
requires Council
determination of
whether or not to
proceed with
development of North
Park
Estimated Completoot: lsr Quarter 2002
Date:
Measure to Detern:itte City Council adoption of master plan
Success:
Responsible Ciry Parks and Recreation
De artmeitt:
Point o Contact: Ken Vraa
Task Force or Advisory Planning Commission
Commission
Involvement:
Point o Contact: Chair
Related to tl:e Ciry's Providing a healthy environment and improving
Mission of.• the Quality of Life.
Strate v 6.2: Ex lore ossible riverfront recreational uses.
Status: 0%
Estimated Completion Date: Will be considered as part of Cedar Grove master
redevelo ment lans
Measure to Detertnit:e Success: Requires direction from City Council
Res ot:sible Ci De arttttettt: Planning, Parks and Recreation
Point o Cot:tact: Jamie Verbru e, Ken Vraa
Task Force or Comn:issioit
Ltvolvement: Advisory Parks and Recreation COmm1SS1!)n
Poit:t o Contact:
Related to the Ciry's Missiot:
o : Providing a healthy environment and improving
the qualit of life.
Ob'ective 6.3: Continue to ex lore ci develo ment of a cham ionshi olf course.
Status: 5% - Councilmembers,
City Administrator, Parks/Rec
Director will hold meeting on
March 29.
Estimated Com letion Date: NA
I:Wdmin\Goals 2001`3-22-Ol.doc 26
Revision E, March 22. 2001
Measure to Determine Success: Requires direction from City Council relative to
specific course requirements and intended course
of action
Res amble Ci De artment: Parks and Recreation
Point o Contact: Ken Vraa, Peggy Carlson, Cyndee Fields
Task Force or Commission Advisory Planning Commission, Advisory Parks
Involvement: and Recreation Commission
Point o Contact:
Related to the City's Mission Enhance the quality of life and provide attractive
o : amenities.
Ob'ective 6.4: Stud the needs and uses of existin arks and make chan es where needed.
`~ Strategy 6.4.1 Holtz Farm Park -Long term vision/master plan.
Status: 0% complete
Estimated Completion 4` Quarter 2002, part of Parks CIP 2002
Date:
Measure to Determine Adoption of master plan by City Council
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission,
Commissooi: Friends of the Farm
Involvement:
Point o Contact:
Related to tl:e Ciry's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.4.2 Moonshine Park -Long-term vision/master plan and use of Don
Grant home.
Status: 30% complete
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Council adoption of master plan
Success:
Responsible City Parks and Recreation
De artme~:t:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
C'~Admin'~Goals 200113-22-Ol.doc 2']
Revision E, March 22, 2001
Point of Coi:tact:
Related to the City's
Mission: of.•
Providing a high quality of life and attractive
amenities
Objective 6.5: Implement programs that improve water quality, i.e. Captain Dodd, Fish ',
Lake Clean Water Partnershi ,street swee in stud ~, etc. i
Status: 65%; Water Resources
Coordinator presented at
February 6, 2001 special City
Council meeting
Estimated Com letion Date: 4` Quarter 2001
Measure to Determine Success: Lower hosphorous levels in city ponds
Res onsible Ci De artment: Water Quality
Point o Contact: Eric Macbeth
Task Force or Commission Advisory Parks and Recreation Commission
Livolven:ent:
Point o Contact:
Related to the Cit3~'s Mission Providing a healthy environment.
0
Objective 6.6: Provide quality recreation programs and activities for Eagan residents
within the communit . (See A endix
Status: Ongoing, seasonal
Estimated Com letion Date: ongoin
Measure to Determine Success: Achievement of goals established in Appendix
Res onsible Ci ~ De artment: Parks and Recreation
Point o Contact: Jeff Asfahl
Task Force or Commission:
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the City's Mission
of.• Serve the needs and interests of Eagan's present
and future citizens by providing quality public
services, attractive amenities and a sense of
community.
I:`~4dmin~Goals 2001'3-22-Ol.doc ~$
Reciiion E, March 22, 2001
Objective 6.7: Enhance the quality of natural resources, facilities and opportunities within
city parks (See Appendix _ regarding Forestry, Parks Maintenance and Operations and
Park Plannin )
Status: Ongoing
Estimated Com letion Date: N/A
Measure to Determine Success: Achievement of goals established in Appendix
Res onsible Ci De artment: Parks and Recreation
Point o Co~:tact: Paul Olson, Ken Vraa
Task Force or Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to tl~e City's Mission
o : Providing a high quality of life, attractive
amenities and a healthy environment.
Objective 6.8: Im rove infrastructure and o erations of Cascade Ba .
Strategy 6.8.1 Analyze water sanitation system for effectiveness and potential
re lacement with new technolo v
Status: 20%
Estimated Completion
Date: 2" Quarter 2001
Measure to Determine
Success: Determination of most effective and cost-feasible
o tions by City Council
Responsible City
De artmei:t: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to tl:e City's
Mission o : Providing a high quality of life and attractive
amenities.
Strate 6. 8.2 Im rove internal or anizational mana ement of staff.
Status: 50%
Estimated Completion
Date: 2° Quarter 2001
Measure to Determine
Success: Improved customer satisfaction through an
effective and efficient staff.
Responsible Ciry
De artment: Parks and Recreation
Point o Contact: Ken Vraa
i:~~,am;°~c°a~s zoom-~z-o~.ao~ 29
Revision E, March 22, 2001
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to tl:e City's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.8.3 Evaluate the concessions at Cascade Bay.
Status: 0%
Estimated Completiozz 2° Quarter 2001
Date:
Measure to Determine Improved concession quality.
Success:
Respoz:sible City Parks and Recreation
De artn:ent:
Point o Contact: Ken Vraa, Cyndee Fields
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Cozztact:
Related to the Ciry's Providing a high quality of life and attractive
Mission: o : amenities.
Ob'ective 6.9: Im rove entre reneurial revenue streams for Civic Arena
~'!'-~ Strategy 6.9.1 Installation and marketing of equipment (hockey) sanitation system
Status: 75%
Estimated Completion:
Date: 2° Quarter 2001
Measure to Determine
Success: Determination of most effective and cost-feasible
o tions by City Council
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the Ciry's
Missionz o : Providing a high quality of life and attractive
amenities.
Strategy 6.9.2 Generate revenues through increased marketing of dry floor
activities.
L',Admin\Goals ?001 `3-22-O1.doc 30
Recision E, March 22, 2001
Status: Ongoing
Estimated Completion: Ongoing
Date:
Measure to Determine Increased revenues
Success:
Responsible City Parks and Recreation
De artment:
Point o Coy:tact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Livolvement:
Point o Contact:
Related to t1:e City's Providing a high quality of life and attractive
Mission of amenities.
Strate y 6. 9.3 Com letion of Ener Use Stud .
Status: 80%
Estimated Completion 2° Quarter 2001
Date:
Measure to Deters:i~:e Action by the City Council based on findings of
Success: study
Respo~:sible City Parks and Recreation
~ De artment:
Point o Coi:tact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the Ciry's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.9.4 Evaluate alternatives to meet increasing demands on the Learn To
Skate School.
Status: 10%
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Adjusted, appropriate alignment of staff and
Success: program needs
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
I:\Admin\Goals 2001L-22-Ol.doc 3l
Revision E, March 22, 2001
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.9.5 Submit quarterly reports to the City Council on operations of the
Civic Arena.
Status: 30%
Estinsated Completioir 151 Quarter 2001
Date:
Measure to Deternrirre Increased City Council awareness of Civic Arena
Success: operations.
Respo~:sible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the Cit3~'s Providing a high quality of life and attractive
Missio~r o : amenities.
l:`,_Admin\Goals 2001 `3-22-O1.doc 3 ~
Recision E. March 22.2001
~{~
City Council Goa17.0: Encourage land use opportunities
for the creation of a diverse mix of housing options.
Objective 7.1: Encourage use of estate zoning and "0" lot-line categories when aligning
zonin to the Com rehensive Guide Plan.
Status: 20%
Estimated Com letiorr Date: 4` Quarter 2001
Measure to Determine Success: Adopt modified R-1 zoning standards
Res onsible Ci De artnrer:t: Planning
Point o Contact: Mike Ridley
Task Force or Coinmissiorr
Involvement: Advisory Planning Commission, Zoning
Ordinance U date Subcommittee
Point o Contact:
Related to the City's Mission:
o : Providing Orderly and High Quality
Development and Redevelopment
Objective 7.2: Develo third Senior Housin ro'ect.
Status: 15%; meetings have
been held with the Community
Development Authority, sites
are under consideration
Estimated Com letion Date: 2002-2003
Measure to Determi~:e Success: Complete construction of third senior housing
ro~ect
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridley
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing Orderly and High Quality
o : Development and Redevelopment
L`~4dmin\Goals 2001'3-22-Ol.doc 3'j
Revision E, March 22, 2001
City Council Goa18.0: Establish coordinated and coherent
communications with citizens and businesses.
Ob'ective 8.1: Create a Communications Strate is Plan
Status: 25%; meetings
underway, plan to be completed
in next 30-45 days
Estimated Com letion Date: 2n Quarter 2001
Measure to Determil:e Success: Council A royal of lan
Res onsible Ci De artment: City Council, Administration
Point of Contact: Mayor Pat Awada, Councilmember Peggy
Carlson, Tom Hedges
Task Force or Commission
Involvement:
Pvillt O C011taCt:
Related to tl:e City's Mission
o: Providing a sense of community.
Strategy 8.1.1 Expand cable television offerings through provision of additional
and varied ro rams.
Status: 5%
Estimated Completion
Date: 4` Quarter 2001
Measure to Determine
Success: Increased Programming
Respol:sible Ciry
De artment: Administration
Poil:t o Contact: Holly Duff
Task Force or
Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the City's
Mission o Providing a sense of community.
Strategy 8.1.2 Expand written communications, i.e., newsletters, press releases,
articles, etc.
Status: 0%
I:~Admin\Goals 20013-22-Ol.doc 34
Revision E, March 22, 2001
Estimated Completion: 4` Quarter 2001
Date:
Measure to Determine More frequent written communications
Success:
Respo~:sible Ciry Administration
De artment:
Point o Contact: Holly Duffy
Task Force or City Council Communications Committee
Commission
Involvement:
Point o Contact:
Related to tl:e Ciry's Providing a sense of community.
Mission o
Strategy 8.1.3 Expand community notifications, i.e. target home owner
associations.
Status: 10%
Estimated Completion: Requires direction from the City Council
Date:
Measure to Determine
Success:
Responsible Ciry Planning
De artment:
Point o Contact: Mike Ridley
Task Force or Advisory Planning Commission
Commission
Involvement:
Point o Contact: Carla Heyl
Related to tl:e Ciry's Providing a sense of community.
Mission o
Ob'ective 8.2: Ex and the live outreach to the citizens of Ea an.
Strategy 8.2.1: Plan and host a Community Open House to inform residents about
ci services and introduce them to ci em to ees.
Status: 60% complete
Estimated Completion May 31, 2001
Date:
Measure to Determine High attendance by community members
Success:
Responsible Ciry Administration, Parks and Recreation
De artment:
Point o Contact: Joanna Foote, Paul Graham
Task Force or
Commission
Involvement:
J:`Admin~Goals 20013-22-Ol.doc 35
Recision E, March 22, 2001
Poi~:t o Contact:
Related to the City's Providing a sense of community.
Missio~t o
Strategy 8.2.2 Plan and implement a recognition picnic and/or bus tour for city-
volunteers.
Status: 10% complete
Estimated Completion 2" Quarter 2001
Date:
Measure to Determi~:e Increased satisfaction of city volunteers,
Success: enhances sense of connection with the
community
Responsible Ciry Administration
De artment:
Point o Contact: Ben Kristensen
Task Force or
Commission
Involvement:
Point o Contact:
Related to the City's Providing a sense of community.
Mission o
L\Admin\Goals 2001-22-Ol.doc 36
Revision E, March 22, 2001
;.
City Council Goa19.0: Create mechanisms to ensure there
is equitable distribution of public service provision costs
according to demand.
Ob'ective 9.1: Im lement Ra id Outbound Tele hone Notification S stem.
Status: 25%; resolution
supporting pilot project passed
at 3-20-01 City Council meeting
Purpose: Establish system to allow for rapid, outbound
telephone notification of residents and businesses
during public safety emergencies.
Estimated Com letio~: Date: 2001
Measure to Determine Success: System becomes o erational throughout the City.
Responsible City Department: Police **NOTE: Eagan is participating with
Dakota County Emergency Management in
efforts to create this system on a County-Wide
basis. Dakota County is lead agency. They are
in the process of determining local government
commitment to the project and alternative
funding sources for ublic- rivate artnership.
Point o Contact: Kent Therkelsen, Paul Bakken, Peggy Carlson
Task Force or Commission
Involvement:
Point o Coy:tact:
Related to the City's Missio~r Providing personal and property protection
0
Ob'ective 9.2: Establish a re eat call char a ro ram.
Status: 30% -needs City Council direction
regarding scope of ordinance. To be scheduled
for special Council meeting in 2°d Quarter 2001.
Purpose: Establish fees for addresses that
create undue drain on police
resources by habitual or chronic
nei hborhood disturbances.
Estimated Com letion Date: 2n Quarter 2001
I:\Admin\Goals 2001-22-Ol.doc 37
Revision E, March 22, 2001
Measure to Determine Success: Reduction in calls defined by
ordinance as si,!bject to repeat
call charges.
Res onsible Ci De artment: Police
Point of Contact: Kent Therkelsen, Paul Bakken,
Peggy Carlson
Task Force or Commission Involvement: '
Point o Contact:
Related to tl:e City's Mission of Providing personal and property
rotection.
Ob'ective 9.3: Police Mobile Data Software Communications.
Status: 10%
Purpose: Improve field officer effectiveness by providing
better information tools such as mapping, global
positionin ,and re orting software.
Estimated Cornpletior: Date: On-going basis
NOTE: EAGAN IS PARTICIPATING WITH
DAKOTA COUNTY AND STATE OF
MINKESOTA ON INTEGRATING CRIMINAL
JUSTICE DATA NETWORKS STATEWIDE.
Measure to Determine Success: Better field access to name, address and incident
history with a single query.
Res onsible Ci De artment: Police
Poir:t o Cor:tact: Kent Therkelsen
Task Force or Commission
Ltvolverneut:
Point o Contact:
Related to the City's Mission Providing personal and property protection.
0
I:Wdmin\Goals 3001''3-22-Ol.doc 3g
Rey ision E, March 22. 200]
SECTION II: Departmental Goals and Objectives - (Goals
10.0 -12.0)
1:,_Admin`Goals 2001'3-32-OLdoc 39
Re~~ision E, March 22, 2001
~L,
Departmental Goal 10.0: Provide Fire Prevention and
Suppression Services.
Ob'ective 10.1: Obtain Cairns IRIS Thermal Ima in S stem a ui ment.
Status: 60%
Purpose: The CairnsIRIS Thermal Ima ing System uses
infrared technology which allows firefighters to
see through blinding, black smoke; but these
helmets cost $25,000 EACH. Due to budget
restraints, the Eagan Fire Department is seeking
donations to purchase five (5) helmets.
Estimated Com letion Date:
Measure to Determine Success: 5 thermal imaging systems purchased and in use.
Res oiaible Ci De artjnent: Fire
Point o Contact: Craig Jensen
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's M1sSloll
0 Providing personal and property protection
Ob'ective 10.2: Produce a video for the ca ble network about the Fire De artment
Status: 55%
Purpose: The video will reflect the activities of the fire
department from the time it was formed through ~
1998 to be broadcast on cable.
Estimated Com letion Date: July 2001
Measure to Determi~:e Success: Video broadcast on local access cable.
Res onsible Ci De artn:e~:t: Fire
Point o Co~:tact: Crai Jensen
Task Force or Commission
Involvement:
Point o Coi:tact:
Related to tl:e Ciry's Mission:
0 Providing personal and property protection.
L ~.4dmin'~Goals 2001 ~-22-0 l .doc 40
Rey ision E, March 22, 2001
Objective 10.3: Ex ansion of a Confined S ace Entr Team
Status: 60%
Purpose: The confined space entry team will supply rescue
activities based on extensive training and through
the use of new, specialized equipment.
Estimated Com letion Date: December 2001
Measure to Determine Success: Full implementation of the Confined Space Entry
Team
Res onsible Ci De artment: Fire
Point o Contact: Craig Jensen
Task Force or Commission:
Involvement:
Point o Contact:
Related to tl~e City's Mission
0 Providing personal and property protection.
Objective 10.4: S onsor Ex lorer Post 572.
Status: 10%
Purpose: To provide education opportunities for young
persons potentially interested in careers as
firefi hters.
Estimated Com letion Date:
Measure to Determi~:e Success:
Res onsible Ci De artment: Fire
Point o Contact: Craig Jensen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Missioir
0 Providing personal and property protection
1:`,Admin~Goals 2001`3-22-Ol.doc 41
Revision E, March 22, 2001
~~ ~
Departmental Goal 11.0: Provide Public Safety Education.
Objective 11.1: Host aRisk/Disaster Seminar for Eagan Businesses, primarily those with
hazardous materials eneration stora e.
Status: 20%
Purpose: Educate local businesses about the emergency
response system agency responsibilities and
capabilities.
Estimated Com letion Date: 2° Quarter 2001
Measure to Determine Success: Seminar presented.
Res onsible Ci De artment: Police
Point o Contact: Ken Southorn
Task Force or Commission
Involvement:
Point o Contact:
Related to tl:e Ciry's Missioir
0 Providing personal and property protection
Objective 11.2: Improve business crime prevention outreach through a structured
"Business Watch" ro ram to include subsets such as the hos italit industr .
,~,
Status: 70%
Purpose: Strengthen partnerships with businesses in order
to improve overall safety and quality of life in
Ea an.
Estimated Com letion Date: ongoing
Measure to Determine Success: Number of presentations held, people in
attendance.
Res onsible Ci De artment: Police
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission: Providing personal and property protection.
o:
1:~Admin~Goals 2001'3-22-Ol.doc 42
Rey ision E, h9arch 22, 2001
Ob'ective 11.3: Conduct a "Citizen's Police Academ ~."
Status: Ongoing
Purpose: Continue to conduct the Citizen's Academy on at
least an annual basis to familiarize citizens with
the role and capabilities of the Eagan Police
Department. Consideration being given to adding
a second session.
Estimated Com lesion Date: On- oin , 2001 Academy be ins February 8' .
Measure to Determi~:e Success: Completed academy sessions, student
evaluations.
Res onsible Ci De artn:ent: Police
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing personal and property protection
0
I:\Admin\Goals 2001'3-22-Ol.doc 43
Rey ision E, March 22, 2001
.~
.x -..
Departmental Goal 12.0: Improve City Government
Operations.
Objective 12.1: Consider developing measures for a Baldrige-based assessment to evaluate
the efficienc of service deliver .
Status: 25%; timeline
developed for continuation of
performance measurement
process; two retreats held with
facilitator
Purpose: To implement a management system that
increases communication and accountability, both
internally and outside the organization
Estimated Conr letiorr Date: 4` Quarter 2001
Measure to Deterrrrirre Success: Fully integrated and self-sustaining system
Res onsible Ci De artmeut: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involverner:t:
Point o Contact:
Related to the Cit}~'s Mission Effective and efficient government. ~
0
Objective 12.2: Hold 'oint City CounciUAdviso ~ Commission meetin s.
Status: 25%; meetings
scheduled for late Apri12001
Purpose: To increase communication and issue awareness
between advisory commissions and the City
Council
Estimated Com letior: Date: 2° Quarter 2001
Measure to Determine Success: Joint Council-commission meetings held for each i
commission.
Res onsible Ci De artmeut: Administration
Point o Co~:tact: Tom Hed es
Task Force or Commission
Involvement:
Point o Contact:
I:\Admin\Goals 2001 ~3-22-O1.doc 44
Rey ision E, Itlarch 22. 2001
Related to tl:e Ciry's Missioi: Effective and efficient government.
of
Ob"ective 12.3: Review ci consultants er the 2001 review schedule.
Status: 25%
Purpose: To increase accountability for contracted service
roviders accordin to a re ular schedule.
Estimated Com letion Date: 4` Quarter 2001
Measure to Determine Success: Reviews and appropriate measures taken for each
of the three services up for review in 2001.
(Le al, Engineerin ,Communications)
Res onsible Ci De artment: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involvement:
Point o Contact:
Related to tl:e Ciry's Mission
0 Effective and efficient government.
Objective 12.4: Pre are, submit and ublish a 2002 Ci Bud et.
Status: 0%
Purpose: To create the primary public policy tool of the
City Council for review, revision, implementation
and ado tion.
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Council approval and final adoption of budget at
2°d Council meeting in December
Res o~:sible Ci De artment: Administration, Finance
Point o Contact: Tom Hed es, Tom Pe er
Task Force or Commission:
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.5: Acquire additional land from Blue Cross/Blue Shield for expansion of the
Central Maintenance Facili and the North Water Treatment Facilit .
Status: 10%
1'\Admin\Goals 2001~i-22-Ol.doc 45
Revision E, March 22, 2001
Estimated Com letion Date: 2n Quarter 2001
Measure to Determine Success: Land ac uired
Res onsible Ci De artment: Public Works
Point o Contact: Tom Colbert
Task Force or Commission:
Involvement:
Point o Contact:
Related to the City's Mission
of To serve the needs and interests of Eagan's
present and future citizens by providing quality
public services.
Objective 12.6: U date the Emer enc Plan.
Status: 25%
Estimated Com letion Date: 2° Quarter 2001 ~
Measure to Determine Success: Annual completion and distribution of updates.
Full plan redistributed approximately every 5
years.
Res onsible Ci De artn:ent: Police
Poir:t o Contact: Ken Southorn
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.7: Complete w/LOGIS implementation of new payroll and human resources
svstem.
Status: 10%
Estimated Conr letion Date: 4t Quarter 2001
Measure to Determine Success: Fully im lemented ayroll financial system
Res onsible Ci De artment: Finance
Point o Contact: Tom Pe er
Task Force or Commission
Involvement:
Point o Contact:
Related to tl:e City's Missioi:
0 Effective and efficient government.
Objective 12.8: U date the variance rocedures.
Status: 10%
Estimated Com letion Date: 3r Quarter 2001
Measure to Determine Success: Ado t u dated variance rocedures.
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Revision E, March 22, 2001
Res onsible Ci De artment: Plannin
Point o Contact: Mike Ridley
Task Force or Commissioi:
Involvement: Zoning Ordinance Update Subcommittee
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.9: Expand the new building permit software system to integrate wireless
service and schedulin o tions.
Status: 80%
Estimated Com letion Date: 4` Quarter 2001
Measure to Determine Success: Fully implemented software and scheduling
rograms.
Res onsible Ci De artment: Ins ections
Point o Contact: Dale Schoeppner
Task Force or Commission
Involvement:
Point o Contact:
Related to tl:e Ciry's Mission
0 Effective and efficient government.
Objective 12.10: Streamline and consolidate the arcel files stem.
Status: 50%; installation
underway
Estimated Com letioi: Date: 3r Quarter 2001
Measure to Determine Success: Full im lemented parcel file system.
Res onsible Ci De artment: Inspections
Point o Contact: Dale Schoe ner
Task Force or Con:missioi:
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.11: Ex and customer service throw hout Ins ections de artment.
Strafe 12x1.1 Continue eztended business hours.
Strafe 12.11.2 Test area homes for moisture free-of--char e.
Strategy 12.11.3 Send letter of notification to property owners when residential
remodel permits are issued advising them of required inspections and to contact the
Building inspections Division to insure that inspections were done prior to
submiittin final a meat to contractor.
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Revision E, March 22, 2001
Strategy 12.11.4 Expand use of website for public information, especially
informational brochures.
Status: 75% complete
(12.11.1-12.11.3 100%
complete)
Estimated Completion 4th Quarter 2001
Date:
Measure to Determine Fully established operating procedures
Success:
Responsible City Inspections
De artment:
Point o Contact: Dale Schoe pner
Task Force or
Commission
Ir:volvemerrt:
Point o Contact:
Related to tl:e Ciry's Effective and efficient government.
Mission o
Objective 12.12: Assist in the creation, adoption and implementation of a new
international buildin code.
Status: 30%
Estimated Corn letion Date: 2n - 3r Quarter 2001
Measure to Determine Success: Fully adopted and implemented international
building code, includin City Council adoption.
Res onsible Ci De artment: Inspections
Point o Contact: Dale Schoe ner
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.13: Expand E-business operations for building, mechanical, plumbing, sewer
and sin ermits, utili billin ,assessments and arks/recreation ro rammin .
Status: Requires City Council
direction
Estimated Com letion Date: 2002
Measure to Determine Success: Fully operational e-commerce for major city
functions.
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Rey ision E. M11arch 22, 2001
Responsible City Department: Administration, IT, Finance, Inspections, Parks
and Recreation
Point of Contact: Tom Hedges, Kristi Peterson, Tom Pepper, Mike
Ridley, Dale Schoe ner, Ken Vraa
Task Force or Commission
Involveme~zt:
Point o Contact:
Related to the Ciry's Mission Effective and efficient government.
0
Objective 12.14: Acquire and implement new CIP software system to better track sources
and uses of funds for Ca ital Im rovement Pro'ects.
Status: 10%
Estimated Com letion: Date: 4` Quarter 2001
Measure to Determine Success: Fully inte ated CIP software system.
Res onsible Ci De artment: Finance, Public Works
Point o Contact: Tom Pe per, Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.15: Evaluate and implement organizational structure for
Administration/Finance/IT/Ci ~ Clerk functions.
Status: 50%; consultant
recommendation received 3-22-01
Estimated Com letion Date: 2" Quarter 2001
Measure to Determine Success: Adoption of new organizational structure
and all ositions fully staffed.
Res onsible Ci De artment: Administration
Point o Contact: Tom Hedges
Task Force or Commission:
Involvement:
Point o Contact:
Related to the Ci 's Mission o : Effective and efficient government.
Objective 12.16: Im lement electronic a roll timesheets.
,,
Status: 0%
Estimated Com letion Date: 1 S` Quarter 2002
Measure to Determine Success: Fully im lemented electronic timesheet system.
Res onsible Ci De artmeirt: Finance
I:~Admin~Goals 20013-22-Ol.doc 49
Revision E, March 22, 2001
Point o Contact: Tom Pe er
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Missioi:
0 Effective and efficient government.
Objective 12.17: Im lementation of new accountin standards mandated for 2003.
Status: 10%
Estimated Com letion Date: 4` Quarter 2003
Measure to Determine Success: Full implemented new accountin standards
Res onsible Ci ~ De artment: Finance
Point o Contact: Tom Pe per
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.18: Complete replacement of communications center and upgrade of city-
wide radios stem.
,`7
Status: 20%
Purpose: Implement planned upgrades of police, fire and
public works radio systems to improve
performance and reliability for all users.
Estimated Con:pletioi: Date: Communications Center replacement expected to
be complete by end of 2001.
Replacement/addition of antennae sites, user
equipment and other system components should
be 90% complete by the end of 2001, 100%
com fete in 2002.
Measure to Determine Success: Full re lacement of radio system com onents.
Res onsible Ci De artment: Police
Point o Contact: Kent Therkelsen
Task Force or Commissio~i
Involvement:
Point o Contact:
Related to the City's Mlssl011
o : Effective and efficient government and providing
personal and property protection.
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Rey ision E, March 22, 2001
Objective 12.19: Replacement of Police Computerized Dispatch and Records Management
S stems.
Status: 10%
Purpose: Replace obsolete systems with state-of--the-art
technology
Estimated Com letion Date:
Measure to Determine Success: News stems im lemented
Responsible City Departmei:t: Police
NOTE: Eagan is participating in this project as
art of the multi-a ency LOGIS consortium.
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to tl:e City's Mission
o : Effective and efficient government and providing
ersonal and ro erty rotection.
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Revision E. March 22, 2001
Appendix A: City of Eagan Vision Statement
VIEW OF MISSION
The City of Eagan exists to serve the needs and interests of its present and future citizens
by providing quality public services, personal and property protection, a healthy
environment, a stable tax base, attractive amenities, a sense of community and ethical
representation. The City will endeavor to reflect community values in an effective,
responsible, efficient and visionary manner.
VIEW OF CONSTITUENTS
The City of Eagan considers everyone with whom it interacts as a constituent and as a
customer. First and foremost among these customers are its citizens. To serve its
customers, the City is committed to equal representation, personal dignity, the value of
diverse opinions, democratic participation and the importance of honest feedback. In its
interactions with citizens and all other constituents, the City of Eagan is committed to the
qualities of fairness, openness and responsiveness. Quality customer service will be central
to all interactions with the City.
VIEW OF SERVICE DELIVERY
The City of Eagan is committed to being responsive in meeting the needs of the community
within the fiscal parameters the community will support. Services will be provided
effectively and efficiently for the quality and level of service desired by the public through
the employment of highly-qualified, creative, dedicated employees and the application of
the highest standards of responsible fiscal management.
VIEW OF QUALITY OF LIFE
The City of Eagan encourages the maintenance and enhancement of all aspects of its
quality of life. This includes its commitment to economic opportunity, educational
excellence, efficient service delivery, environmental integrity, recreational variety,
attractive neighborhoods and community pride.
VIEW OF THE ENVIIZONMENT
The City of Eagan will proactively protect its natural environment. The land, water and
air, as well as the things which live in them and on them, are important assets to be
preserved and enhanced for our own enjoyment and well-being and that of future
generations. The City's role with respect to the environment shall be that of active steward
and conservator. Pollution, abuse of the environment and unnecessary modifications of the
environment will be opposed. The City, collectively and individually, will endeavor to
maintain the environment, mitigate impacts on it and enhance it to the extent possible.
VIEW OF DEVELOPMENT
The City of Eagan is committed to encouraging and fostering orderly, high-quality
development and redevelopment. The City will maintain a balanced variety of housing
types, diversity of commercial and industrial development and effective integration of land
use types. Eagan is planned to be a fully developed city in the future; and efforts will be
LWdmin\Goals 2001\3-22-Ol.doc 52
Revision E, March 22, 2001
made to effect that growth in a rational, deliberate manner in the best interests of all
residents, both present and future. The City will maintain its standards while recognizing
the need to be sufficiently flexible and creative to permit quality development to occur.
VIEW OF ECONOMIC VITALITY
The City of Eagan recognizes the need to foster an attractive and desirable business
environment in order to ensure employment opportunities for its citizens, a strong tax base,
retail services for its citizens and economic opportunities for entrepreneurs. The City of
Eagan will encourage the formation of head of household jobs, clean industries, economic
diversity, commercial stability and effective relationships with the regional, state, national
and international economies.
VIEW OF ROLE IN THE REGION AND STATE
The City of Eagan recognizes the importance and value of intercommunity and
intergovernmental relationships in the advancement of the interests of its constituents. In
this regard, the City is committed to active participation in activities and organizations
which further these interests. The City is further committed to balancing its interests with
the needs of the region and the state and will conduct its affairs in a manner that recognizes
the interests of its neighbors.
VIEW OF IMAGE
The City of Eagan will encourage community identity and community and neighborhood
pride by fostering an image of quality in its built environment and excellence in its services
and amenities.
VIEW OF THE FUTURE
The City of Eagan recognizes that its future is shaped by the decisions made today. It is
also bounded by current circumstances and their dynamics over time. While growth and
economic vitality continue, services must continually adapt over time to meet the changing
needs of a diverse population, technological change and a global, service-based economy.
To meet these needs, the City must plan with vision, encourage balanced services and
welcome orderly change.
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Revision E, March 22, 2001
Appendix B: Definitions
Mission Areas are those areas defined by the City's Mission/Vision Statement. Each objective
found in the City's plan are linked to the various reasons a city government exists.
Strategic Goals are broad statements that try and articulate a "future state" for the city. With
Strategic goals in place, the City can to identify specific Objectives to implement and achieve the
future state described in the goal.
Objectives are specific "action oriented" statements that drive detailed strategies, leading to the
development of tasks, milestones and measures. Objectives tell an organization what specifically
must be done to achieve the objectives and broad goals for the organization.
Strategies are the basic actions that need to take place in order to complete the related objective
and create the foundation for specific steps, milestones and measures.
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