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03/27/2001 - City Council Specialel ~ ~~ -city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 22, 2001 SUBJECT: SPECIAL COUNCIL WORKSHOP/MARCH 27, 2001 Attached is a copy of the strategic plan, as updated and ratified at the February 6, 2001 regular City Council meeting. As we continue to work through the internal process for updating the document, there maybe discrepancy between the goals as stated in the document and the actual. status. Please feel free to contact me directly with questions or make note of the goal or strategy number to receive an update or clarification at the meeting. Although the first strategic plan meeting in January covered each goal, objective and strategy in great detail, it will not be necessary to review them in that manner at each meeting. The department heads will come prepared to discuss, update and request feedback on various objectives. As always, we look forward to an informative and productive goals workshop with you next week. ~ , ~. ' ~. City Administrator z~ ~ a~- TO: FROM: DATE: SUBJECT: city of eagan MEMO HONORABLE MAYOR AND CITY COUNCILMEMBERS CITY ADMINISTRATOR HEDGES MARCH 23, 2001 OVERVIEW/GOALS UPDATE -MARCH 2001 For your convenience, I have prepared the following brief summary of the progress made toward the goals and objectives in the Strategic Plan. Please feel free to inquire about any of these goals, objectives and strategies if you have questions at any time or at the meeting on March 27, 2001. GOAL/ DESCRIPTION UPDATE OBJECTIVE/ STRATEGY # 1.1 SS/149 Staff is holding a series of meetings with Commers and Greg Miller in an effort to begin some redevelopment activi b June 2001. 1.2 Cedar Crove Continuing on schedule with public hearings scheduled Redevelopn:eiit for Apri12001. Staff is proceeding with efforts to secure interest by sophisticated developers who may have an interest in the redevelopment of Cedar Grove. O en House 3-23-01. 1.3 S ecial Areas On APC work session a enda 2.1 EDC direction Joint meetin scheduled for A ril 10, 2001 2.1.1 BR&E Mayor, City Administrator, Senior Planner, Julie Stackhouse and Karl Oestrich attended final meeting on March 8, 2001. 3.2 Ex a~:d ARC COMPLETE -action taken on 1-16-01 4.1 Storn: sewer mitigation Plan will be completed late March/early April 2001, then resented to the community. 4.1.1 Nei hborl:ood Meetin s COMPLETE -last meetin held on Februa 26. 4.1.2 Opinion Study COMPLETE -Received at 3-20-01 Regular City Council Meetin 4.1.3 Storm Sewer Funding Extensive meetings with legislators at federal and state level, bills introduced in MN State Legislature, delegation met with 3 national elected officials early March 2001. Background info and testimony provided as needed. 4.4 Streets and Utilities CIP Initial projects approved in March, more slated for April 2001 consideration/a royal. 5.1 Municipal Service Councilmember Bakken has begun analysis of a pilot Boundaries ro~ect, usin GIS, roe tax and other info. 5.3 Streetsca a Plan SRF Consulting presented to City Council on February 6, 2001; staff re arin o tions for consideration 5.4 Community Ce~iter Schematic Plan approved March 20, 2001; moving into design development, Focus Groups will meet, plans to come back to Ci Council in May. 5.5 Central Park Master Plan approved March 6, 2001; move into site adin lan, will be resented in Ma . 5.6 July 4`" and other festivals Agreements sent to adjacent corporations, parade permit a roved by Ci Council. 6.2 Riverfro~:t recreational Will be considered with Cedar Grove redevelopment uses 6.3 Golf Course Meeting set for March 29 with Councilmembers Carlson and Fields, City Administrator Hedges, Director of Parks and Recreation Vraa and Larry Lundine. 6.5 Water Quality Presentation by Water Resources Coordinator Eric Macbeth at special City Council meeting on February 6, 2001. 7.2 3'd Sei:ior Housing Project Meetings held with Community Development Authority, sites under consideration 8.1 Con:munications Strategic Meetings held with Mayor Awada, Councilmember Play: Carlson, City Administrator Hedges and Assistant City Administrator Duf 8.2.1 Con:mu~:iry Open House Meetings continue to be held, resource requests obtained from each de artment 9.1 Rapid Outbound Resolution passed at 3-20-01 Regular City Council Telephone Notification meeting; partnership with Dakota County, Qwest, Koch System (formerly called "Reverse 911 " l 1.3 Citizens Polic Academ 2° annual session under consideration 12.1 Performance 2° Retreat held; timeline being developed for next 6 Measurement (Baldrid e) months of rocess 12.2 Joi~:tAdvisory Schedule set for April 2001 Commission Meetin s 12.10 Parcel File S stem Installation underwa ,conversion of files on oin 12.15 Organizational Structure Received report 3-22-01 Stud This is a brief summary of the many items on which the Council and staff have acted since the initial creation of the Strategic Plan. Additional information is available upon request. I appreciate the hard work done by the Mayor, Councilmembers and city staff to move forward expeditiously on this aa. City Administrator ' i City of Eagan Strategic Plan with Goals, Objectives, and Strategies Revision E, March 22, 2001 I:\Admin~Goals 2001 U-22-O1.doc Rey ision E, March 22, 2001 Forward This document contains the City of Eagan's Goals and Objectives for the 2001 calendar year and beyond. The document contains the following information: • Forward • Current Status Summary • Section I -City Council Goals and Objectives (Goals 1-9) • Section II -Other Departmental Goals and Objectives (Goals 10-XX) • Appendix A -View of the Mission • Appendix B -Definitions If you have any comments regarding this document, please contact the city at 651-681-4600. Each goal and its associated objectives and strategies include the responsible city department and also the name of the person to be contacted for additional information. The purpose of this document is to identify the priorities that will guide us all in moving forward as a city. The plan will help the city staff, city council and Eagan citizens respond to these priorities by aligning personnel, fiscal and capital resources. The plan will help to build the public's confidence and trust that their local government is working with them on issues that they believe will improve their quality of life. Organizations grow and prosper when a common understanding is reached about the organization's future direction and expectations. The document serves as an overt act of stewardship by planning the City's future strategically. It helps to bring focus and also highlight what direction the City is taking. The planning process brings the City Council and City Staff together as well as effectively communicating the future direction of the City with its citizens. I:~Admin\Goals 20013-22-Ol.doc Revision E, March 22.2001 Revision History Revision Date Reason for the Revision Letter A January 17, Initial document developed and published on the Eagan 2001 Website B January 22- Review of document with department heads, revisions 26, 2001 made for submission to Cih' Council C January 28, Updated the Table of Contents (summary pages) to 2001 include oals and ob'ectives from revision B D January 31, Updated Goals and Objectives based on the Special City 2001 Council Meetin on Januar 30, 2001. E March 22, Updated Goals and Objectives based on available 2001 u dates for March 27, 2001 meetin 1:~.4dmin`.Goals 2001 3-22-Ol.doc Revision E, March 2~, 2001 FORVVARD ................................................................................................................................... 2 REVISION HISTORY ................................................................................................................. 3 SECTION I: CITY COUNCIL GOALS AND OBJECTIVES (GOALS 1.0-9.0) .................. 6 CITY COUNCIL GOAL 1.0: REVITALIZE AND REDEVELOP APPROPRIATE AREAS OF EAGAN ..................................................................................................................... 7 CITY COUNCIL GOAL 2.0: PRESERVE AND EXPAND THE CITY'S TAX BASE..... 10 CITY COUNCIL GOAL 3.0: ACTIVELY PURSUE MEASURES TO MITIGATE THE ADVERSE EFFECTS OF AIRPORT NOISE ON THE CITY OF EAGAN ........................ 12 CITY COUNCIL GOAL 4.0: EXPAND INFRASTRUCTURE CONSTRUCTION AND MAINTENANCE ........................................................................................................................ 14 CITY COUNCIL GOAL 5.0: EXPAND OUR SENSE OF PLACE AND COMMUNITY IDENTITY THROUGH PHYSICAL DEVELOPMENT AND CULTURAL ACTIVITIES. ....................................................................................................................................................... 18 CITY COUNCIL GOAL 6.0: ENSURE THE OPTIMIZATION OF THE CITY'S CURRENT AND FUTURE PARKS/RECREATION SYSTEMS TO MEET THE NEEDS AND DESIRES OF THE COMMUNITY ................................................................................ 25 CITY COUNCIL GOAL 7.0: ENCOURAGE LAND USE OPPORTUNITIES FOR THE CREATION OF A DIVERSE MIX OF HOUSING OPTIONS ............................................. 33 CITY COUNCIL GOAL 8.0: ESTABLISH COORDINATED AND COHERENT COMMUNICATIONS WITH CITIZENS AND BUSINESSES ............................................ 34 CITY COUNCIL GOAL 9.0: CREATE MECHANISMS TO ENSURE THERE IS EQUITABLE DISTRIBUTION OF PUBLIC SERVICE PROVISION COSTS ACCORDING TO DEMAND .................................................................................................... 37 SECTION II: DEPARTMENTAL GOALS AND OBJECTIVES - (GOALS 10.0 -12.0) .. 39 DEPARTMENTAL GOAL 10.0: PROVIDE FIRE PREVENTION AND SUPPRESSION SERVICES ................................................................................................................................... 40 DEPARTMENTAL GOAL 11.0: PROVIDE PUBLIC SAFETY EDUCATION ................ 42 DEPARTMENTAL GOAL 12.0: IMPROVE CITY GOVERNMENT OPERATIONS.... 44 1:\Admin\Goals 20013-22-Ol.doc 4 Revision E, March 22, 2001 APPENDIX A: CITY OF EAGAN VISION STATEMENT .................................................. 52 APPENDIX B: DEFINITIONS ................................................................................................. 54 I^~4dmin`~Goals 2001`3-22-Ol.doc Re~~ision E, March 22. 2001 Section I: City Council Goals and Objectives (Goals 1.0-9.0) I:'.Admin`,Goals '001'3-_'2-01 .doc Re~~ision E, March 22, 200] `'~ -, City Council Goal 1.0: Revitalize and redevelop appropriate areas of Eagan. Objective l.l: Foster the development of the 55/149 area with the possible assistance of Tax Increment Financin (T.I.F.). Status: 50% Estimated Completion Date: Ongoing, existing portions of the TIF district that could expire on June 2001; public hearing scheduled for April 17, 2001 Measure to Determi~re Success: The TIF district is developed in a manner consistent with the goals and vision of the City Council as a vital ateway to Eagan. Res onsible Ci De artme~rt: Administration and Plannin Point o Contact: Jamie Verbru e, Mike Ridley Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the City's Mission: o : Providing Orderly and High Quality Develo ment and Redevelo ment Objective 1.2: Im lement Cedar Grove Redevelo ment. Status: 15% of Phase I completed; hearings scheduled for April 2001 Note: Reference the Cedar Grove Communication Plan Estimated Completioi: Date: Phase I - 0-3 years Phase II - 2-5 years Phase III - 3-10 years Measure to Determine Success: Redevelopment of study area and possible adjacent areas. Res onsible Ci De artment: Administration and Plannin Point of Contact: Jamie Verbrugge, Mike Ridley, Pat Awada, Pe Carlson Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse C\Admin\Goals ?001\3-22-Ol.doc Revision E, March Z2, 200] Related to the Ciry's Mission Providing Orderly and High Quality of Development and Redevelopment Objective 1.3: Review Special Area Plans and create transition mechanism for zoning and Com rehensive Guide Plan chap es. Status: appearing on APC work session agendas, recommendation expected 2na Quarter 2001 Estimated Com letion Date: 4` uarter 2001 Measure to Determine Success: Consistency between zoning and guide plan desi ations. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridle Task Force or Commission Advisory Planning Commission Involvement: Point o Contact: Carla Heyl Related to the Ciry's Mission Providing Orderly and High Quality o : Development and Redevelopment Objective 1.4: Consider a ricultural zonin rehabilitation. Status: 30% Estimated Completion Date: 2° Quarter 2001 Measure to Determine Success: Ado t modified a ricultural zonin ordinance. Res onsible Ci De artment: Planning Point o Contact: Mike Ridley Task Force or Commission: Involvement: Advisory Planning Commission Point o Contact: Carla Heyl Related to the City's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment. Objective 1.5: Distribute informational flyers to neighborhoods identified in the City's 5- year Capital Improvement Plan (CIP) regarding future street improvements two-years in advance. Status: 90% Estimated Completion Date: ls` Quarter 2001 -:~Admin\Goals 20013-22-Ol.doc Re~'ision E, March 22, 2001 Measure to Detern:i~te Success: Fully implemented 2-year advance notice rocess. Res onsible Ci De artment: Public Works/Engineering Point o Contact: Tom Struve Task Force or Commission Involvement: Point o Contact: Related to die Ciry's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment. ]:`-~Admin'~Goals 2001~~3-22-Ol.doc Rey ision E, March 22, 2001 City Council Goa12.0: Preserve and expand the City's tax base. i Objective 2.1: Provide direction to Economic Development Commission (EDC) work ro ram. Strategy 2.1.1 Complete, analyze and implement the recommendations from the business retention and ex ansion anal sis with Minnesota Extension Services. Status: 70% complete; final conference held March 8, 2001, results distributed Estimated Completion 2° Quarter 2001 Date: Measure to Determine Completion and analysis of survey results Success: Responsible Ciry Planning De artnnent: Point o Contact: Mike Ridley Task Force or Economic Development Commission Commission Involvement: Point o Contact: Julie Stackhouse Related to the Ciry's Providing a stable tax base. Mission o Strategy 2.1.2 Recruit clean industry and desirable corporate development. For exam le, host a Bus Tour for otential businesses. Status: 60% complete Purpose: To further enhance the image of Eagan as a strong corporate business center consistent with the Economic Development goals identified in the Com rehensive Guide Plan. Estimated Completion Ongoing Date: Measure to Determine Sustain or increase C/I as a percentage of city's tax Success: base. Responsible City Administration De artn:ent: Point o Contact: Jamie Verbru e 1:A.4dmin\Goals 20013-22-Ol.doc 10 Re~~ision E, March L. 2001 Task Force or Economic Development Commission Comn:issiorr Involvement: Point o Contact: Julie Stackhouse Related to the City's Providing a stable tax base. Mission o I:'~4dmin~Goals 2001'3-L'-OLdoc j 1 Recision E, March 22, 2001 City Council Goal 3.0: Actively pursue measures to mitigate the adverse effects of airport noise on the City of Eagan. Ob'ective 3.1: Retain an air ort noise attorne ~. Status: 10% I Purpose: To provide expert legal advice and knowledge of national aviation trends and issues on airport- related matters. Estimated Com letiou Date: 4` Quarter 2001 Measure to Deter~nirre Success: City positions regarding airport issues are successfully pursued Res onsible Ci ~ De artment: Administration Point o Contact: Jamie Verbrug e Task Force or Commission Involvement: Airport Relations Commission Point o Contact: Ted Gladhil] Related to tl:e City's Mission 0 Providing a healthy environment. Ob'ective 3.2: Ex and the Air ort Relations Commission ARC . Status: 100% Purpose: To make the structure of the ARC consistent with that of other advisor commissions. Estimated Com letiou Date: Jan 16, 2001 Measure to Determine Success: Expanded ARC to nine members and one alternate Res onsible C' De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Point o Contact: Ted Gladhill Related to the City's Mission 0 Providing a healthy environment. 1:\Admin~Goals 2001`3-22-Ol.doc 12 Re~~ision E, March 22, 2001 Ob'ective 3.3: Foster an Anti-fannin citizens rou . ~7 Status: 0% Pur ose: Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artn:eirt: Administration Point o Contact: Jamie Verbru ge Task Force or Comntissio~: Involvement: Airport Relations Commission Point o Contact: Ted Gladhill Related to the Ciry's Missioi: 0 Providing a healthy environment. I:~AdminlGoals 200] ~i-ZZ-Ol.doc 13 Re~~ision E, March 22, 2001 ~y City Council Goa14.0: Expand infrastructure construction and maintenance. Ob'ective 4.1: Storm sewer miti ation. Strategy 4.1.1 Hold neighborhood informational meetings. Status: 100% complete; last meeting held on Feb 26 Estimated Completion 1St Quarter 2001 Date: Measure to Determine Complete all meetings. Success: Responsible City Public Works De artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a healthy environment and protecting Mission o : ersonal roperty. Strate 4. 1.2 Com lete second o inion stud Status: 100% complete; presented 3- 20-01 Estimated Completion 1 S Quarter 2001 Date: Measure to Determine Council receipt and adoption of second opinion Success: study Responsible City Public Works De artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: L`~Admin\Goals 20013-22-Ol.doc 14 Rey ision E, March 22, 2001 Related to the Ciry's Providing a healthy environment and protecting Mission o : ersonal ro ert . Strate 4. 1.3 Fundin determination and ac uisition. Status: 40% complete; a delegation of Councilmembers and the City Administrator presented proposals to the federal delegation; Council and staff have provided background info and testimony for bills in MN House and Senate Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Acquisition of outside funding sources Res onsible Ci De artme~:t: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission of Providing a healthy environment and protecting ersonal roperty. , Strate 4.1 .4 Im lementation of u blic im rovements. Status: 0% complete Estimated Completion Intend to implement 50-75% of improvements in Date: 2001. Total completion expected by 3rd Quarter 2002 Measure to Determine Final payment received for all authorized projects Success: Responsible City Public Works De artment• Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to tl:e Ciry's Providing a healthy environment and protecting Mission o : ersonal ro erty. Objective 4.2: Secure funding sources for storm sewer (see objective 4.1.3), ring road, and Hwy 149. 7 Status: 10% Estimated Com letion Date: Ongoing 1:~4dmin\Goals 2001'3-22-Ol.doc 15 Revision E, March 22, 2001 Measure to Determine Success: Secure outside funding resources for identified roads Res ousible Ci De artment: Public Works and Administration Point o Contact: Tom Colbert, Jamie Verbru e Task Force or Commission Involvement: i Point o Contact: Related to the City's Mission o : Providing orderly and high quality development and redevelo ment. Objective 4.3: Pond Maintenance for storm draina a functional im rovements. Status: Ongoing Estimated Com letior: Date: Ongoing Measure to Determine Success: Res ousible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Con:nrissiorr Involvement: j Point o Contact: Related to the City's Mission 0 Providing a healthy environment. Objective 4.4: Implement the 2001 portion of the Capital Improvement Program (Part III - Streets and Utilities) ', 7 Status: Ongoing, 5-year program (update/review scheduled for May 2001) Estimated Com letiorr Date: On oing Measure to Determine Success: Complete all projects as programmed in the year identified. Res ousible Ci De artment: Public Works (Hy erlink to the Plan) Point o Contact: Tom Colbert Task Force or Con:missiorr Involvement: Point o Contact: Related to tl:e City's Mission Providing orderly and high quality development of and redevelopment and providing a healthy environment. I:~Admin\Goals 2001 ~3-22-O1.doc 16 Revision E, h1arch 22, 2001 L\Admin'Goals 200 P3 ~2-Ol.doc 1'] Recision E. March 22, 2001 City Council Goa15.0: Expand our sense of place and community identity through physical development and cultural activities. Ob'ective 5.1: Investi ate refinement of munici al service area boundaries. ,* Status: 30%; Councilmember Bakken has begun the analysis of a pilot project along the IGH border - GIS data, property tax info and other information have been compiled for the analysis. Estimated Com letion Date: Measure to Deter~nia':e Success: Res o~:sible Ci De artme~rt: City Council Point o Contact: Councilmember Paul Bakken Task Force or Commission I~:volvement: Point o Contact: Related to the City's Mission Providing a sense of community. 0 Ob'ective 5.2: Secure sites for buildin cit ~ entr monuments. °7 Status: 20% Estimated Com letion Date: 2002 Measure to Determine Success: Construction of monuments at key entrances to the City of Ea an. Res onsible Ci De artment: Planning Point o Contact: Mike Ridley, C dee Fields, Pat Awada Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the City's Mission 0 Providing a sense of community. I:\.4dmin\Goals 2001 ~~-22-Ol.doc 1 g Recision E, March 22, 2001 Ob'ective 5.3: Develo streetsca a lan for central area. Status: 20%; SRF Consulting made a presentation to the Council at the February 20, 2001 special City Council meetin Estimated Completion Date: 3rd Quarter 2001 Measure to Determine Success: Ado tion b Cit Council Res onsible City De artment: Public Works, Parks, Planning Point of Contact: Tom Colbert, Ken Vraa, Mike Ridley, Pat Awada, Cyndee Fields, Peggy Carlson Task Force or Commission Involvement: Point of Contact: Related to the City's Mission of: Providing a sense of community, enhance the quality of life and provide attractive amenities, promote orderly and high quality development and redevelo ment. Ob'ective 5.4: Com lete Communit Center. Strategy 5.4.1: Approve building schematic plan. Status: 100% complete; approved at March 20, 2001 meeting Estimated Com letion Date: 15` Quarter 2001 Measure to Determine Success: Adoption by City Council. Res onsible Ci De artment: Parks and Recreation Point of Contact: Ken Vraa Task Force or Commission involvement: Community Center/Central Park Focus Grroups, Facilities Design Team, Partnershi s/O erations Team Point of Contact: Related to the City's Mission of: Providing attractive amenities and a sense of communi Strate 5.4.2 Desi n Develo ment 1:\Admin\Goals 20013-22-Ol.doc 19 Revision E, March 22, 2001 Status: 10% complete; I Focus Groups to meet again with consultants, presentation to City Council in May 2001 Estimated Completion 2° Quarter 2001 ~ Date: Measure to Determine Approval to move to plans and specifications Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. Strate 5. 4.3 Develo Tans ands ecifications. Status: 0% complete Estimated Completion 3r Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission: Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communit . Strate 5. 4.4 Bids Status: 0% Estimated Completion 3r Quarter 2001 Date: Measure to Determine Award Contracts Success: Respo~rsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa 1:\Admin\Goals ~001~-22-Ol.doc 20 Revision E, March 22, 2001 Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involveme~:t: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. Strate 5.4.5 Construction Phase Status: 0% Estimated Completion 4` Quarter 2002 Date: Measure to Determine Grand Opening Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to tl:e City's Providing attractive amenities and a sense of Mission o : community. Ob'ective 5.5: Com lete Central Park Strategy 5.5.1 Approve central park master plan. Status: 100% complete; approved at March 6, 2001 regular City Council meeting Estimated Completion 1 S` Quarter 2001 Date: Measure to Determine Adoption by City Council. Success: Responsible City Parks and Recreation De artment: Point a Contact: Ken Vraa Task Farce or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communit . I:~Admin\Goals 20013-22-Ol.doc 21 Rey ision E, March 22. 2001 Strate v 5.5.2 Site Gradin Plan. Status: 10% complete Estimated Completion 2" Quarter 2001 Date: Measure to Detern:ii:e Approval to move to plans and specifications Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community CenterlCentral Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. Strate v 5.5.3 Develo lans ands ecifications. Status: 0% complete Estimated Completion 2" Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Respo~tsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Poi~:t o Co~:tact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : communit . Strate v 5.5.4 Bids Status: 0% Estimated Completion 2" Quarter 2001 Date: Measure to Determine Award Contracts Success: Responsible City Parks and Recreation De artment: Point o Co~:tact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: 1:A,4dmin\Goals 2001'3-22-Ol.doc 22 Rey ision E, March 22, 2001 Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communit . Strate 5.5.5 Construction Phase Status: 0% Estimated Completion Grading to be completed 3r Quarter 2001, Date: substantial completion by 3rd Quarter 2002, turf establishment landscaping continues through 2003 Measure to Determine Complete integration into established parks Success: maintenances stem. Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commissooi: Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : community. Objective 5.6: Contribute to and support the volunteer committee coordinating the 4th of July celebration. ~.~ Status: 50% complete; agreements sent to adjacent corporations, parade permit approved Estimated Com letion Date: July 4, 2001 Measure to Determine Success: Com letion of event Responsible City Department: Parks and Recreation, Police Department, Public Works Point of Contact: Jeff Asfahl, Ken Vraa, Kent Therkelsen, Tom Colbert Task Force or Commission 4t of July Committee Involvement: Point o Contact: Ralei Seeli Related to the City's Mission Providing a sense of community. 0 L ~Admin`~Goals 2001 \3-22-O1.doc 23 Recision E, March 22, 2001 Objective 5.7: Expand and publicize cultural and recreation events, i.e. Winter Festival, Lone Oak Da s, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc. Status: Ongoing, various dates Estimated Com letioir Date: ongoing Measure to Determine Success: Increased community involvement and ro ram attendance Res onsible Ci De artmeirt: Parks and Recreation, Administration Point o Contact: Jeff Asfahl, Joanna Foote Task Force or Commission Involvement: Friends of the Farm, ECVB, Arts and Humanities Council and others Point o Contact: Related to the Ciry's Mission: 0 Providing a sense of community. Objective 5.8: Work closel with the Ea an Convention and Visitors Bureau (ECVB). '~ Status: Ongoing, various dates Estimated Com letioi: Date: On oin Measure to Determine Success: Res oi:sible Ci De art~ne~:t: Administration Point o Contact: Tom Hedges Task Force or Commission Involvement: Point o Contact: Related to tl:e Ciry's Missioi: 0 Providing a sense of community. 1.°,Admin~Goals 2001 ~3-22-O1.doc 24 Re~~ision E, March 22, 2001 ~~ City Council Goa16.0: Ensure the optimization of the city's current and future parks/recreation systems to meet the needs and desires of the community. Ob'ective 6.1: Evaluate o tions for North Park. Strategy 6.1.1 State/County approval of closure plan. Status: 60% complete Estimated Completion Date: 2° Quarter 2001 Measure to Determine Success: Approval from intergovernmental bodies (State and County) Responsible City De artment: Parks and Recreation Poiiiat o Contact: Ken Vraa Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Chair Related to tl:e City's Mission o Providing attractive amenities. Strate 6. 1Z Develo and im lement miti ation lan. Status: 25% Complete Estimated Completion Date: 4t Quarter 2001 Measure to Detern:i~:e Success: Approval from intergovernmental bodies (State and Count ) Responsible City De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission: Involvement: Advisory Parks Commission Point o Contact: Chair Related to the City's Mission o Providing attractive amenities. Strate 6.1 .3 Develo ment of Master Plan for North Park. L\Admin\Goa)s 200 P3-22-Ol.doc 25 Revision E, March 22, 2001 Status: 5% complete; requires Council determination of whether or not to proceed with development of North Park Estimated Completoot: lsr Quarter 2002 Date: Measure to Detern:itte City Council adoption of master plan Success: Responsible Ciry Parks and Recreation De artmeitt: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Chair Related to tl:e Ciry's Providing a healthy environment and improving Mission of.• the Quality of Life. Strate v 6.2: Ex lore ossible riverfront recreational uses. Status: 0% Estimated Completion Date: Will be considered as part of Cedar Grove master redevelo ment lans Measure to Detertnit:e Success: Requires direction from City Council Res ot:sible Ci De arttttettt: Planning, Parks and Recreation Point o Cot:tact: Jamie Verbru e, Ken Vraa Task Force or Comn:issioit Ltvolvement: Advisory Parks and Recreation COmm1SS1!)n Poit:t o Contact: Related to the Ciry's Missiot: o : Providing a healthy environment and improving the qualit of life. Ob'ective 6.3: Continue to ex lore ci develo ment of a cham ionshi olf course. Status: 5% - Councilmembers, City Administrator, Parks/Rec Director will hold meeting on March 29. Estimated Com letion Date: NA I:Wdmin\Goals 2001`3-22-Ol.doc 26 Revision E, March 22. 2001 Measure to Determine Success: Requires direction from City Council relative to specific course requirements and intended course of action Res amble Ci De artment: Parks and Recreation Point o Contact: Ken Vraa, Peggy Carlson, Cyndee Fields Task Force or Commission Advisory Planning Commission, Advisory Parks Involvement: and Recreation Commission Point o Contact: Related to the City's Mission Enhance the quality of life and provide attractive o : amenities. Ob'ective 6.4: Stud the needs and uses of existin arks and make chan es where needed. `~ Strategy 6.4.1 Holtz Farm Park -Long term vision/master plan. Status: 0% complete Estimated Completion 4` Quarter 2002, part of Parks CIP 2002 Date: Measure to Determine Adoption of master plan by City Council Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission, Commissooi: Friends of the Farm Involvement: Point o Contact: Related to tl:e Ciry's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.4.2 Moonshine Park -Long-term vision/master plan and use of Don Grant home. Status: 30% complete Estimated Completion 3r Quarter 2001 Date: Measure to Determine Council adoption of master plan Success: Responsible City Parks and Recreation De artme~:t: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: C'~Admin'~Goals 200113-22-Ol.doc 2'] Revision E, March 22, 2001 Point of Coi:tact: Related to the City's Mission: of.• Providing a high quality of life and attractive amenities Objective 6.5: Implement programs that improve water quality, i.e. Captain Dodd, Fish ', Lake Clean Water Partnershi ,street swee in stud ~, etc. i Status: 65%; Water Resources Coordinator presented at February 6, 2001 special City Council meeting Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Lower hosphorous levels in city ponds Res onsible Ci De artment: Water Quality Point o Contact: Eric Macbeth Task Force or Commission Advisory Parks and Recreation Commission Livolven:ent: Point o Contact: Related to the Cit3~'s Mission Providing a healthy environment. 0 Objective 6.6: Provide quality recreation programs and activities for Eagan residents within the communit . (See A endix Status: Ongoing, seasonal Estimated Com letion Date: ongoin Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci ~ De artment: Parks and Recreation Point o Contact: Jeff Asfahl Task Force or Commission: Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission of.• Serve the needs and interests of Eagan's present and future citizens by providing quality public services, attractive amenities and a sense of community. I:`~4dmin~Goals 2001'3-22-Ol.doc ~$ Reciiion E, March 22, 2001 Objective 6.7: Enhance the quality of natural resources, facilities and opportunities within city parks (See Appendix _ regarding Forestry, Parks Maintenance and Operations and Park Plannin ) Status: Ongoing Estimated Com letion Date: N/A Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Co~:tact: Paul Olson, Ken Vraa Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to tl~e City's Mission o : Providing a high quality of life, attractive amenities and a healthy environment. Objective 6.8: Im rove infrastructure and o erations of Cascade Ba . Strategy 6.8.1 Analyze water sanitation system for effectiveness and potential re lacement with new technolo v Status: 20% Estimated Completion Date: 2" Quarter 2001 Measure to Determine Success: Determination of most effective and cost-feasible o tions by City Council Responsible City De artmei:t: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to tl:e City's Mission o : Providing a high quality of life and attractive amenities. Strate 6. 8.2 Im rove internal or anizational mana ement of staff. Status: 50% Estimated Completion Date: 2° Quarter 2001 Measure to Determine Success: Improved customer satisfaction through an effective and efficient staff. Responsible Ciry De artment: Parks and Recreation Point o Contact: Ken Vraa i:~~,am;°~c°a~s zoom-~z-o~.ao~ 29 Revision E, March 22, 2001 Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to tl:e City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.8.3 Evaluate the concessions at Cascade Bay. Status: 0% Estimated Completiozz 2° Quarter 2001 Date: Measure to Determine Improved concession quality. Success: Respoz:sible City Parks and Recreation De artn:ent: Point o Contact: Ken Vraa, Cyndee Fields Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Cozztact: Related to the Ciry's Providing a high quality of life and attractive Mission: o : amenities. Ob'ective 6.9: Im rove entre reneurial revenue streams for Civic Arena ~'!'-~ Strategy 6.9.1 Installation and marketing of equipment (hockey) sanitation system Status: 75% Estimated Completion: Date: 2° Quarter 2001 Measure to Determine Success: Determination of most effective and cost-feasible o tions by City Council Responsible City De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the Ciry's Missionz o : Providing a high quality of life and attractive amenities. Strategy 6.9.2 Generate revenues through increased marketing of dry floor activities. L',Admin\Goals ?001 `3-22-O1.doc 30 Recision E, March 22, 2001 Status: Ongoing Estimated Completion: Ongoing Date: Measure to Determine Increased revenues Success: Responsible City Parks and Recreation De artment: Point o Coy:tact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Livolvement: Point o Contact: Related to t1:e City's Providing a high quality of life and attractive Mission of amenities. Strate y 6. 9.3 Com letion of Ener Use Stud . Status: 80% Estimated Completion 2° Quarter 2001 Date: Measure to Deters:i~:e Action by the City Council based on findings of Success: study Respo~:sible City Parks and Recreation ~ De artment: Point o Coi:tact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the Ciry's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.4 Evaluate alternatives to meet increasing demands on the Learn To Skate School. Status: 10% Estimated Completion 3r Quarter 2001 Date: Measure to Determine Adjusted, appropriate alignment of staff and Success: program needs Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa I:\Admin\Goals 2001L-22-Ol.doc 3l Revision E, March 22, 2001 Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.5 Submit quarterly reports to the City Council on operations of the Civic Arena. Status: 30% Estinsated Completioir 151 Quarter 2001 Date: Measure to Deternrirre Increased City Council awareness of Civic Arena Success: operations. Respo~:sible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the Cit3~'s Providing a high quality of life and attractive Missio~r o : amenities. l:`,_Admin\Goals 2001 `3-22-O1.doc 3 ~ Recision E. March 22.2001 ~{~ City Council Goa17.0: Encourage land use opportunities for the creation of a diverse mix of housing options. Objective 7.1: Encourage use of estate zoning and "0" lot-line categories when aligning zonin to the Com rehensive Guide Plan. Status: 20% Estimated Com letiorr Date: 4` Quarter 2001 Measure to Determine Success: Adopt modified R-1 zoning standards Res onsible Ci De artnrer:t: Planning Point o Contact: Mike Ridley Task Force or Coinmissiorr Involvement: Advisory Planning Commission, Zoning Ordinance U date Subcommittee Point o Contact: Related to the City's Mission: o : Providing Orderly and High Quality Development and Redevelopment Objective 7.2: Develo third Senior Housin ro'ect. Status: 15%; meetings have been held with the Community Development Authority, sites are under consideration Estimated Com letion Date: 2002-2003 Measure to Determi~:e Success: Complete construction of third senior housing ro~ect Res onsible Ci De artment: Planning Point o Contact: Mike Ridley Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing Orderly and High Quality o : Development and Redevelopment L`~4dmin\Goals 2001'3-22-Ol.doc 3'j Revision E, March 22, 2001 City Council Goa18.0: Establish coordinated and coherent communications with citizens and businesses. Ob'ective 8.1: Create a Communications Strate is Plan Status: 25%; meetings underway, plan to be completed in next 30-45 days Estimated Com letion Date: 2n Quarter 2001 Measure to Determil:e Success: Council A royal of lan Res onsible Ci De artment: City Council, Administration Point of Contact: Mayor Pat Awada, Councilmember Peggy Carlson, Tom Hedges Task Force or Commission Involvement: Pvillt O C011taCt: Related to tl:e City's Mission o: Providing a sense of community. Strategy 8.1.1 Expand cable television offerings through provision of additional and varied ro rams. Status: 5% Estimated Completion Date: 4` Quarter 2001 Measure to Determine Success: Increased Programming Respol:sible Ciry De artment: Administration Poil:t o Contact: Holly Duff Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o Providing a sense of community. Strategy 8.1.2 Expand written communications, i.e., newsletters, press releases, articles, etc. Status: 0% I:~Admin\Goals 20013-22-Ol.doc 34 Revision E, March 22, 2001 Estimated Completion: 4` Quarter 2001 Date: Measure to Determine More frequent written communications Success: Respo~:sible Ciry Administration De artment: Point o Contact: Holly Duffy Task Force or City Council Communications Committee Commission Involvement: Point o Contact: Related to tl:e Ciry's Providing a sense of community. Mission o Strategy 8.1.3 Expand community notifications, i.e. target home owner associations. Status: 10% Estimated Completion: Requires direction from the City Council Date: Measure to Determine Success: Responsible Ciry Planning De artment: Point o Contact: Mike Ridley Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Carla Heyl Related to tl:e Ciry's Providing a sense of community. Mission o Ob'ective 8.2: Ex and the live outreach to the citizens of Ea an. Strategy 8.2.1: Plan and host a Community Open House to inform residents about ci services and introduce them to ci em to ees. Status: 60% complete Estimated Completion May 31, 2001 Date: Measure to Determine High attendance by community members Success: Responsible Ciry Administration, Parks and Recreation De artment: Point o Contact: Joanna Foote, Paul Graham Task Force or Commission Involvement: J:`Admin~Goals 20013-22-Ol.doc 35 Recision E, March 22, 2001 Poi~:t o Contact: Related to the City's Providing a sense of community. Missio~t o Strategy 8.2.2 Plan and implement a recognition picnic and/or bus tour for city- volunteers. Status: 10% complete Estimated Completion 2" Quarter 2001 Date: Measure to Determi~:e Increased satisfaction of city volunteers, Success: enhances sense of connection with the community Responsible Ciry Administration De artment: Point o Contact: Ben Kristensen Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a sense of community. Mission o L\Admin\Goals 2001-22-Ol.doc 36 Revision E, March 22, 2001 ;. City Council Goa19.0: Create mechanisms to ensure there is equitable distribution of public service provision costs according to demand. Ob'ective 9.1: Im lement Ra id Outbound Tele hone Notification S stem. Status: 25%; resolution supporting pilot project passed at 3-20-01 City Council meeting Purpose: Establish system to allow for rapid, outbound telephone notification of residents and businesses during public safety emergencies. Estimated Com letio~: Date: 2001 Measure to Determine Success: System becomes o erational throughout the City. Responsible City Department: Police **NOTE: Eagan is participating with Dakota County Emergency Management in efforts to create this system on a County-Wide basis. Dakota County is lead agency. They are in the process of determining local government commitment to the project and alternative funding sources for ublic- rivate artnership. Point o Contact: Kent Therkelsen, Paul Bakken, Peggy Carlson Task Force or Commission Involvement: Point o Coy:tact: Related to the City's Missio~r Providing personal and property protection 0 Ob'ective 9.2: Establish a re eat call char a ro ram. Status: 30% -needs City Council direction regarding scope of ordinance. To be scheduled for special Council meeting in 2°d Quarter 2001. Purpose: Establish fees for addresses that create undue drain on police resources by habitual or chronic nei hborhood disturbances. Estimated Com letion Date: 2n Quarter 2001 I:\Admin\Goals 2001-22-Ol.doc 37 Revision E, March 22, 2001 Measure to Determine Success: Reduction in calls defined by ordinance as si,!bject to repeat call charges. Res onsible Ci De artment: Police Point of Contact: Kent Therkelsen, Paul Bakken, Peggy Carlson Task Force or Commission Involvement: ' Point o Contact: Related to tl:e City's Mission of Providing personal and property rotection. Ob'ective 9.3: Police Mobile Data Software Communications. Status: 10% Purpose: Improve field officer effectiveness by providing better information tools such as mapping, global positionin ,and re orting software. Estimated Cornpletior: Date: On-going basis NOTE: EAGAN IS PARTICIPATING WITH DAKOTA COUNTY AND STATE OF MINKESOTA ON INTEGRATING CRIMINAL JUSTICE DATA NETWORKS STATEWIDE. Measure to Determine Success: Better field access to name, address and incident history with a single query. Res onsible Ci De artment: Police Poir:t o Cor:tact: Kent Therkelsen Task Force or Commission Ltvolverneut: Point o Contact: Related to the City's Mission Providing personal and property protection. 0 I:Wdmin\Goals 3001''3-22-Ol.doc 3g Rey ision E, March 22. 200] SECTION II: Departmental Goals and Objectives - (Goals 10.0 -12.0) 1:,_Admin`Goals 2001'3-32-OLdoc 39 Re~~ision E, March 22, 2001 ~L, Departmental Goal 10.0: Provide Fire Prevention and Suppression Services. Ob'ective 10.1: Obtain Cairns IRIS Thermal Ima in S stem a ui ment. Status: 60% Purpose: The CairnsIRIS Thermal Ima ing System uses infrared technology which allows firefighters to see through blinding, black smoke; but these helmets cost $25,000 EACH. Due to budget restraints, the Eagan Fire Department is seeking donations to purchase five (5) helmets. Estimated Com letion Date: Measure to Determine Success: 5 thermal imaging systems purchased and in use. Res oiaible Ci De artjnent: Fire Point o Contact: Craig Jensen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's M1sSloll 0 Providing personal and property protection Ob'ective 10.2: Produce a video for the ca ble network about the Fire De artment Status: 55% Purpose: The video will reflect the activities of the fire department from the time it was formed through ~ 1998 to be broadcast on cable. Estimated Com letion Date: July 2001 Measure to Determi~:e Success: Video broadcast on local access cable. Res onsible Ci De artn:e~:t: Fire Point o Co~:tact: Crai Jensen Task Force or Commission Involvement: Point o Coi:tact: Related to tl:e Ciry's Mission: 0 Providing personal and property protection. L ~.4dmin'~Goals 2001 ~-22-0 l .doc 40 Rey ision E, March 22, 2001 Objective 10.3: Ex ansion of a Confined S ace Entr Team Status: 60% Purpose: The confined space entry team will supply rescue activities based on extensive training and through the use of new, specialized equipment. Estimated Com letion Date: December 2001 Measure to Determine Success: Full implementation of the Confined Space Entry Team Res onsible Ci De artment: Fire Point o Contact: Craig Jensen Task Force or Commission: Involvement: Point o Contact: Related to tl~e City's Mission 0 Providing personal and property protection. Objective 10.4: S onsor Ex lorer Post 572. Status: 10% Purpose: To provide education opportunities for young persons potentially interested in careers as firefi hters. Estimated Com letion Date: Measure to Determi~:e Success: Res onsible Ci De artment: Fire Point o Contact: Craig Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Missioir 0 Providing personal and property protection 1:`,Admin~Goals 2001`3-22-Ol.doc 41 Revision E, March 22, 2001 ~~ ~ Departmental Goal 11.0: Provide Public Safety Education. Objective 11.1: Host aRisk/Disaster Seminar for Eagan Businesses, primarily those with hazardous materials eneration stora e. Status: 20% Purpose: Educate local businesses about the emergency response system agency responsibilities and capabilities. Estimated Com letion Date: 2° Quarter 2001 Measure to Determine Success: Seminar presented. Res onsible Ci De artment: Police Point o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to tl:e Ciry's Missioir 0 Providing personal and property protection Objective 11.2: Improve business crime prevention outreach through a structured "Business Watch" ro ram to include subsets such as the hos italit industr . ,~, Status: 70% Purpose: Strengthen partnerships with businesses in order to improve overall safety and quality of life in Ea an. Estimated Com letion Date: ongoing Measure to Determine Success: Number of presentations held, people in attendance. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission: Providing personal and property protection. o: 1:~Admin~Goals 2001'3-22-Ol.doc 42 Rey ision E, h9arch 22, 2001 Ob'ective 11.3: Conduct a "Citizen's Police Academ ~." Status: Ongoing Purpose: Continue to conduct the Citizen's Academy on at least an annual basis to familiarize citizens with the role and capabilities of the Eagan Police Department. Consideration being given to adding a second session. Estimated Com lesion Date: On- oin , 2001 Academy be ins February 8' . Measure to Determi~:e Success: Completed academy sessions, student evaluations. Res onsible Ci De artn:ent: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing personal and property protection 0 I:\Admin\Goals 2001'3-22-Ol.doc 43 Rey ision E, March 22, 2001 .~ .x -.. Departmental Goal 12.0: Improve City Government Operations. Objective 12.1: Consider developing measures for a Baldrige-based assessment to evaluate the efficienc of service deliver . Status: 25%; timeline developed for continuation of performance measurement process; two retreats held with facilitator Purpose: To implement a management system that increases communication and accountability, both internally and outside the organization Estimated Conr letiorr Date: 4` Quarter 2001 Measure to Deterrrrirre Success: Fully integrated and self-sustaining system Res onsible Ci De artmeut: Administration Point o Contact: Tom Hedges Task Force or Commission Involverner:t: Point o Contact: Related to the Cit}~'s Mission Effective and efficient government. ~ 0 Objective 12.2: Hold 'oint City CounciUAdviso ~ Commission meetin s. Status: 25%; meetings scheduled for late Apri12001 Purpose: To increase communication and issue awareness between advisory commissions and the City Council Estimated Com letior: Date: 2° Quarter 2001 Measure to Determine Success: Joint Council-commission meetings held for each i commission. Res onsible Ci De artmeut: Administration Point o Co~:tact: Tom Hed es Task Force or Commission Involvement: Point o Contact: I:\Admin\Goals 2001 ~3-22-O1.doc 44 Rey ision E, Itlarch 22. 2001 Related to tl:e Ciry's Missioi: Effective and efficient government. of Ob"ective 12.3: Review ci consultants er the 2001 review schedule. Status: 25% Purpose: To increase accountability for contracted service roviders accordin to a re ular schedule. Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Reviews and appropriate measures taken for each of the three services up for review in 2001. (Le al, Engineerin ,Communications) Res onsible Ci De artment: Administration Point o Contact: Tom Hedges Task Force or Commission Involvement: Point o Contact: Related to tl:e Ciry's Mission 0 Effective and efficient government. Objective 12.4: Pre are, submit and ublish a 2002 Ci Bud et. Status: 0% Purpose: To create the primary public policy tool of the City Council for review, revision, implementation and ado tion. Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Council approval and final adoption of budget at 2°d Council meeting in December Res o~:sible Ci De artment: Administration, Finance Point o Contact: Tom Hed es, Tom Pe er Task Force or Commission: Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.5: Acquire additional land from Blue Cross/Blue Shield for expansion of the Central Maintenance Facili and the North Water Treatment Facilit . Status: 10% 1'\Admin\Goals 2001~i-22-Ol.doc 45 Revision E, March 22, 2001 Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Land ac uired Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission: Involvement: Point o Contact: Related to the City's Mission of To serve the needs and interests of Eagan's present and future citizens by providing quality public services. Objective 12.6: U date the Emer enc Plan. Status: 25% Estimated Com letion Date: 2° Quarter 2001 ~ Measure to Determine Success: Annual completion and distribution of updates. Full plan redistributed approximately every 5 years. Res onsible Ci De artn:ent: Police Poir:t o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.7: Complete w/LOGIS implementation of new payroll and human resources svstem. Status: 10% Estimated Conr letion Date: 4t Quarter 2001 Measure to Determine Success: Fully im lemented ayroll financial system Res onsible Ci De artment: Finance Point o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Missioi: 0 Effective and efficient government. Objective 12.8: U date the variance rocedures. Status: 10% Estimated Com letion Date: 3r Quarter 2001 Measure to Determine Success: Ado t u dated variance rocedures. C~P.dmin\Goals 20013-22-Ol.doc 46 Revision E, March 22, 2001 Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley Task Force or Commissioi: Involvement: Zoning Ordinance Update Subcommittee Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.9: Expand the new building permit software system to integrate wireless service and schedulin o tions. Status: 80% Estimated Com letion Date: 4` Quarter 2001 Measure to Determine Success: Fully implemented software and scheduling rograms. Res onsible Ci De artment: Ins ections Point o Contact: Dale Schoeppner Task Force or Commission Involvement: Point o Contact: Related to tl:e Ciry's Mission 0 Effective and efficient government. Objective 12.10: Streamline and consolidate the arcel files stem. Status: 50%; installation underway Estimated Com letioi: Date: 3r Quarter 2001 Measure to Determine Success: Full im lemented parcel file system. Res onsible Ci De artment: Inspections Point o Contact: Dale Schoe ner Task Force or Con:missioi: Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.11: Ex and customer service throw hout Ins ections de artment. Strafe 12x1.1 Continue eztended business hours. Strafe 12.11.2 Test area homes for moisture free-of--char e. Strategy 12.11.3 Send letter of notification to property owners when residential remodel permits are issued advising them of required inspections and to contact the Building inspections Division to insure that inspections were done prior to submiittin final a meat to contractor. I:\Admin'~Goals 2001 L3-22-Ol.doc 4 Revision E, March 22, 2001 Strategy 12.11.4 Expand use of website for public information, especially informational brochures. Status: 75% complete (12.11.1-12.11.3 100% complete) Estimated Completion 4th Quarter 2001 Date: Measure to Determine Fully established operating procedures Success: Responsible City Inspections De artment: Point o Contact: Dale Schoe pner Task Force or Commission Ir:volvemerrt: Point o Contact: Related to tl:e Ciry's Effective and efficient government. Mission o Objective 12.12: Assist in the creation, adoption and implementation of a new international buildin code. Status: 30% Estimated Corn letion Date: 2n - 3r Quarter 2001 Measure to Determine Success: Fully adopted and implemented international building code, includin City Council adoption. Res onsible Ci De artment: Inspections Point o Contact: Dale Schoe ner Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.13: Expand E-business operations for building, mechanical, plumbing, sewer and sin ermits, utili billin ,assessments and arks/recreation ro rammin . Status: Requires City Council direction Estimated Com letion Date: 2002 Measure to Determine Success: Fully operational e-commerce for major city functions. L`,.4dmin~Goals 2001`3-22-Ol.doc 4g Rey ision E. M11arch 22, 2001 Responsible City Department: Administration, IT, Finance, Inspections, Parks and Recreation Point of Contact: Tom Hedges, Kristi Peterson, Tom Pepper, Mike Ridley, Dale Schoe ner, Ken Vraa Task Force or Commission Involveme~zt: Point o Contact: Related to the Ciry's Mission Effective and efficient government. 0 Objective 12.14: Acquire and implement new CIP software system to better track sources and uses of funds for Ca ital Im rovement Pro'ects. Status: 10% Estimated Com letion: Date: 4` Quarter 2001 Measure to Determine Success: Fully inte ated CIP software system. Res onsible Ci De artment: Finance, Public Works Point o Contact: Tom Pe per, Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission 0 Effective and efficient government. Objective 12.15: Evaluate and implement organizational structure for Administration/Finance/IT/Ci ~ Clerk functions. Status: 50%; consultant recommendation received 3-22-01 Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Adoption of new organizational structure and all ositions fully staffed. Res onsible Ci De artment: Administration Point o Contact: Tom Hedges Task Force or Commission: Involvement: Point o Contact: Related to the Ci 's Mission o : Effective and efficient government. Objective 12.16: Im lement electronic a roll timesheets. ,, Status: 0% Estimated Com letion Date: 1 S` Quarter 2002 Measure to Determine Success: Fully im lemented electronic timesheet system. Res onsible Ci De artmeirt: Finance I:~Admin~Goals 20013-22-Ol.doc 49 Revision E, March 22, 2001 Point o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Missioi: 0 Effective and efficient government. Objective 12.17: Im lementation of new accountin standards mandated for 2003. Status: 10% Estimated Com letion Date: 4` Quarter 2003 Measure to Determine Success: Full implemented new accountin standards Res onsible Ci ~ De artment: Finance Point o Contact: Tom Pe per Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.18: Complete replacement of communications center and upgrade of city- wide radios stem. ,`7 Status: 20% Purpose: Implement planned upgrades of police, fire and public works radio systems to improve performance and reliability for all users. Estimated Con:pletioi: Date: Communications Center replacement expected to be complete by end of 2001. Replacement/addition of antennae sites, user equipment and other system components should be 90% complete by the end of 2001, 100% com fete in 2002. Measure to Determine Success: Full re lacement of radio system com onents. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commissio~i Involvement: Point o Contact: Related to the City's Mlssl011 o : Effective and efficient government and providing personal and property protection. 1°~Admin~Goals 2001`3-22-Ol.doc 50 Rey ision E, March 22, 2001 Objective 12.19: Replacement of Police Computerized Dispatch and Records Management S stems. Status: 10% Purpose: Replace obsolete systems with state-of--the-art technology Estimated Com letion Date: Measure to Determine Success: News stems im lemented Responsible City Departmei:t: Police NOTE: Eagan is participating in this project as art of the multi-a ency LOGIS consortium. Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to tl:e City's Mission o : Effective and efficient government and providing ersonal and ro erty rotection. I:Uldmin~Goals 200P~-22-Oi.doc 51 Revision E. March 22, 2001 Appendix A: City of Eagan Vision Statement VIEW OF MISSION The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical representation. The City will endeavor to reflect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom it interacts as a constituent and as a customer. First and foremost among these customers are its citizens. To serve its customers, the City is committed to equal representation, personal dignity, the value of diverse opinions, democratic participation and the importance of honest feedback. In its interactions with citizens and all other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer service will be central to all interactions with the City. VIEW OF SERVICE DELIVERY The City of Eagan is committed to being responsive in meeting the needs of the community within the fiscal parameters the community will support. Services will be provided effectively and efficiently for the quality and level of service desired by the public through the employment of highly-qualified, creative, dedicated employees and the application of the highest standards of responsible fiscal management. VIEW OF QUALITY OF LIFE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive neighborhoods and community pride. VIEW OF THE ENVIIZONMENT The City of Eagan will proactively protect its natural environment. The land, water and air, as well as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and well-being and that of future generations. The City's role with respect to the environment shall be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modifications of the environment will be opposed. The City, collectively and individually, will endeavor to maintain the environment, mitigate impacts on it and enhance it to the extent possible. VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and effective integration of land use types. Eagan is planned to be a fully developed city in the future; and efforts will be LWdmin\Goals 2001\3-22-Ol.doc 52 Revision E, March 22, 2001 made to effect that growth in a rational, deliberate manner in the best interests of all residents, both present and future. The City will maintain its standards while recognizing the need to be sufficiently flexible and creative to permit quality development to occur. VIEW OF ECONOMIC VITALITY The City of Eagan recognizes the need to foster an attractive and desirable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and effective relationships with the regional, state, national and international economies. VIEW OF ROLE IN THE REGION AND STATE The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard, the City is committed to active participation in activities and organizations which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its affairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City of Eagan recognizes that its future is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs of a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. 1:\.4dmin\Goals 2001`3-22-Ol.doc 53 Revision E, March 22, 2001 Appendix B: Definitions Mission Areas are those areas defined by the City's Mission/Vision Statement. Each objective found in the City's plan are linked to the various reasons a city government exists. Strategic Goals are broad statements that try and articulate a "future state" for the city. With Strategic goals in place, the City can to identify specific Objectives to implement and achieve the future state described in the goal. Objectives are specific "action oriented" statements that drive detailed strategies, leading to the development of tasks, milestones and measures. Objectives tell an organization what specifically must be done to achieve the objectives and broad goals for the organization. Strategies are the basic actions that need to take place in order to complete the related objective and create the foundation for specific steps, milestones and measures. I:~Admin\Goals 2001`3-22-Ol.doc 54 Rey ision E, March 22, 2001