04/24/2001 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY
APRIL 24, 2001
5:00 P.M.
FIRE ADMINISTRATION BUILDING
I. ROLL CALL & AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. JOINT ADVISORY PLANNING COMMISSION
(APC)/CITY COUNCIL DISCUSSION
IV. STRATEGIC PLAN UPDATE
V. OTHER BUSINESS
VI. ADJOURNMENT
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•::~.5;
~.~~ city of eagan
MEMO
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: APRIL 18, 2001
SUBJECT: CITY COUNCII. WORKSHOP
A City ,Council workshop is scheduled for Tuesday, April 24, 2001 beginning at 5:30 p.m. in the Fire
Administration Buildin Training Room (upstairs. Please note the change in location for the meeting at the
Fire Administration Building.
ADVISORY PLANNING COMMISSION
The Advisory Planning Commission has been invited to share their work program, input from the City
Council and share conversation for the first forty-five (45) minutes of the Council work session. The
Planning Commission members will need to leave at approximately 6:15 p.m. to be on schedule for their
regular meeting that begins at 6:30 p.m. in the Council Chambers. There is no specific agenda for this
meeting other than a time to share information.
STRATEGIC PLAN UPDATE
Attached without page number is a copy of the Strategic Plan Update for City Council review. In keeping
with the format for February and March, the City Administrator will present a list of goals that require
specific discussion at the meeting on Tuesday.
~,..r
~~ ~~
City Administrator V
mis
City of Eagan
Strategic Plan
with
Goals, Objectives, and Strategies
Revision E, March 22, 2001
I:\Admin\Goals 2001\3-22-Ol.doc
Revision E, March 22, 2001
Forward
This document contains the City of Eagan's Goals and Objectives for the 2001 calendar year and
beyond. The document contains the following information:
• Forward
• Current Status Summary
• Section I -City Council Goals and Objectives (Goals 1-9)
• Section II -Other Departmental Goals and Objectives (Goals 10-XX)
• Appendix A -View of the Mission
• Appendix B -Definitions
If you have any comments regarding this document, please contact the city at 651-681-4600.
Each goal and its associated objectives and strategies include the responsible city department and
also the name of the person to be contacted for additional information.
The purpose of this document is to identify the priorities that will guide us all in moving forward
as a city. The plan will help the city staff, city council and Eagan citizens respond to these
priorities by aligning personnel, fiscal and capital resources. The plan will help to build the
public's confidence and trust that their local government is working with them on issues that
they believe will improve their quality of life. Organizations grow and prosper when a common
understanding is reached about the organization's future direction and expectations.
The document serves as an overt act of stewardship by planning the City's future strategically. It
helps to bring focus and also highlight what direction the City is taking. The planning process
brings the City Council and City Staff together as well as effectively communicating the future
direction of the City with its citizens.
I:\Admin\Goals 20013-22-Ol.doc 2
Revision E, March 22, 2001
Revision History
Revision Date Reason for the Revision
Letter
A January I7, Initial document developed and published on the Eagan
2001 Website
B January 22- Review of document with department heads, revisions
26, 2001 made for submission to Ci Council
C January 28, Updated the Table of Contents (summary pages) to
2001 include oals and ob'ectives from revision B
D January 31, Updated Goals and Objectives based on the Special City
2001 Council Meetin on Janua 30, 2001.
E March 22, Updated Goals and Objectives based on available
2001 u dates for March 27, 2001 meetin
I:\P.dmin\Goals 2001 \3-22-O1.doc
Revision E, March 22, 2001
FORWARD ................................................................................................................................... 2
REVISION HISTORY ................................................................................................................. 3
SECTION I: CITY COUNCIL GOALS AND OBJECTIVES (GOALS 1.0-9.0) .................. 6
CITY COUNCIL GOAL 1.0: REVITALIZE AND REDEVELOP APPROPRIATE
AREAS OF EAGAN ..................................................................................................................... 7
CITY COUNCIL GOAL 2.0: PRESERVE AND EXPAND THE CITY'S TAX BASE..... 10
CITY COUNCIL GOAL 3.0: ACTIVELY PURSUE MEASURES TO MITIGATE THE
ADVERSE EFFECTS OF AIRPORT NOISE ON THE CITY OF EAGAN ........................ 12
CITY COUNCIL GOAL 4.0: EXPAND INFRASTRUCTURE CONSTRUCTION AND
MAINTENANCE ........................................................................................................................14
CITY COUNCIL GOAL 5.0: EXPAND OUR SENSE OF PLACE AND COMMUNITY
IDENTITY THROUGH PHYSICAL DEVELOPMENT AND CULTURAL ACTIVITIES.
.......................................................................................................................................................18
CITY COUNCIL GOAL 6.0: ENSURE THE OPTIMIZATION OF THE CITY'S
CURRENT AND FUTURE PARKS/RECREATION SYSTEMS TO MEET THE NEEDS
AND DESIRES OF THE COMMUNITY ................................................................................ 25
CITY COUNCIL GOAL 7.0: ENCOURAGE LAND USE OPPORTUNITIES FOR THE
CREATION OF A DIVERSE MIX OF HOUSING OPTIONS ............................................. 33
CITY COUNCIL GOAL 8.0: ESTABLISH COORDINATED AND COHERENT
COMMUNICATIONS WITH CITIZENS AND BUSINESSES ............................................ 34
CITY COUNCIL GOAL 9.0: CREATE MECHANISMS TO ENSURE THERE IS
EQUITABLE DISTRIBUTION OF PUBLIC SERVICE PROVISION COSTS
ACCORDING TO DEMAND .................................................................................................... 37
SECTION IL• DEPARTMENTAL GOALS AND OBJECTIVES - (GOALS 10.0 -12.0).. 39
DEPARTMENTAL GOAL 10.0: PROVIDE FIRE PREVENTION AND SUPPRESSION
SERVICES ................................................................................................................................... 40
DEPARTMENTAL GOAL 11.0: PROVIDE PUBLIC SAFETY EDUCATION ................ 42
DEPARTMENTAL GOAL 12.0: IMPROVE CITY GOVERNMENT OPERATIONS.... 44
I:~Admin\Goals 20013-22-Ol.doc 4.
Revision E, March 22, 2001
APPENDIX A: CITY OF EAGAN VISION STATEMENT .................................................. 52
APPENDIX B: DEFINITIONS ................................................................................................. 54
L•\Admin\Goals 2001\3-22-Ol.doc
Revision E, March 22, 2001
Section I: City Council Goals and Objectives (Goals 1.0-9.0)
I:\,4dmin\Goals 2001\3-22-Ol.doc
Revision E, March 22, 2001
City Council Goal 1.0: Revitalize and redevelop
appropriate areas of Eagan.
Objective 1.1: Foster the development of the 55/149 area with the possible assistance of
Tax Increment Financin T.I.F.).
Status: 50%
Estimated Completion Date: Ongoing, existing portions of the TIF district that
could expire on June 2001; public hearing
scheduled for April 17, 2001
Measure to Determine Success: The TIF district is developed in a manner
consistent with the goals and vision of the City
Council as a vital gatewa to Ea an.
Res onsible Ci De artment: Administration and Plannin
Point o Contact: Jamie Verbrugge, Mike Ridley
Task Force or Commission
Involvement: Economic Development Commission
Point o Contact: Julie Stackhouse
Related to the City's Mission
o : Providing Orderly and High Quality
Develo ment and Redevelopment
Objective 1.2: Im lement Cedar Grove Redevelo ment.
Status: 15% of Phase I
completed; hearings scheduled
for Apri12001 Note: Reference the Cedar Grove
Communication Plan
Estimated Completion Date: Phase I - 0-3 years
Phase II - 2-5 years
Phase III - 3-10 years
Measure to Determine Success: Redevelopment of study area and possible
ad'acent areas.
Res onsible Ci De artment: Administration and Plannin
Point of Contact: Jamie Verbrugge, Mike Ridley, Pat Awada,
Pe y Carlson
Task Force or Commission
Involvement: Economic Development Commission
Point o Contact: Julie Stackhouse
I:Wdmin\Goals 20013-22-Ol.doc
Revision E, March 22, 2001
Related to the City's Mission Providing Orderly and High Quality
o : Develo ment and Redevelopment
Objective 1.3: Review Special Area Plans and create transition mechanism for zoning and
Com rehensive Guide Plan chap es.
Status: appearing on APC work
session agendas,
recommendation expected 2nd
Quarter 2001
Estimated Com letion Date: 41 uarter 2001
Measure to Determine Success: Consistency between zoning and guide plan
desi ations.
Res onsible Ci De artment: Plannin
Point o Contact: Mike Ridle
Task Force or Commission Advisory Planning Commission
Involvement:
Point o Contact: Carla He 1
Related to the City's Mission Providing Orderly and High Quality
o : Development and Redevelopment
Objective 1.4: Consider a ricultural zonin rehabilitation.
Status: 30%
Estimated Completion Date: 2° Quarter 2001
Measure to Determine Success: Ado t modified a ricultural zoning ordinance.
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridley
Task Force or Commission
Involvement: Advisory Planning Commission
Point o Contact: Carla Heyl
Related to the City's Mission
o : Providing Orderly and High Quality
Develo ment and Redevelo ment.
Objective 1.5: Distribute informational flyers to neighborhoods identified in the City's 5-
year Capital Improvement Plan (CIP) regarding future street improvements two-years in
advance.
Status: 90%
Estimated Completion Date: ls` Quarter 2001
L•Wdmin\Goals 200113-22-Ol.doc
Revision E, March 22, 2001
Measure to Determine Success: Fully implemented 2-year advance notice
rocess.
Res onsible Ci De artment: Public Works/En ineerin
Point o Contact: Tom Struve
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
o : Providing Orderly and High Quality
Development and Redevelopment.
I:\Admin\Goals 2001\3-22-Ol.doc
Revision E, March 22, 2001
City Council Goal 2.0: Preserve and expand the City's tax
base.
Objective 2.1: Provide direction to Economic Development Commission (EDC) work
ro ram.
Strategy 2.1.1 Complete, analyze and implement the recommendations from the
business retention and ex ansion anal sis with Minnesota Extension Services.
Status: 70% complete;
final conference held
March 8, 2001, results
distributed
Estimated Completion 2" Quarter 2001
Date:
Measure to Determine Completion and analysis of survey results
Success:
Responsible City Planning
De artment:
Point o Contact: Mike Ridley
Task Force or Economic Development Commission
Commission
Involvement:
Point o Contact: Julie Stackhouse
Related to the City's Providing a stable tax base.
Mission o
Strategy 2.1.2 Recruit clean industry and desirable corporate development. For
exam le, host a Bus Tour for otential businesses.
Status: 60% complete
Purpose: To further enhance the image of Eagan as a strong
corporate business center consistent with the
Economic Development goals identified in the
Com rehensive Guide Plan.
Estimated Completion Ongoing
Date:
Measure to Determine Sustain or increase C/I as a percentage of city's tax
Success: base.
Responsible City Administration
De artment:
Point o Contact: Jamie Verbru e
I:\Admin\Goals 2001-22-O1.doc 1 ~
Revision E, March 22, 2001
Task Force or Economic Development Commission
Commission
Involvement:
Point o Contact: Julie Stackhouse
Related to the Ciry's Providing a stable tax base.
Mission o
I:\Admin\Goals 2001\3-22-Ol.doc 11
Revision E, March 22, 2001
City Council Goa13.0: Actively pursue measures to
mitigate the adverse effects of airport noise on the City of
Eagan.
Ob'ective 3.1: Retain an air ort noise attorne .
Status: 10%
Purpose: To provide expert legal advice and knowledge of
national aviation trends and issues on airport-
related matters.
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: City positions regarding airport issues are
successfully pursued
Res onsible Ci De artment: Administration
Point o Contact: Jamie Verbrug e
Task Force or Commission
Involvement: Airport Relations Commission
Point o Contact: Ted Gladhill
Related to the City's Mission
0 Providing a healthy environment.
Ob'ectve'3.2: E~ and thee. Air ort Relatio ns Commission_~ARG ;
Status: 100%
Purpose: To make the tructure of the ARC consistent. with
that of other advisor~~ commissions.
Estimated Com" letion Date: January 16, 2001 _ _
Measure to Determine Success: Exlranded ARC. to nine membcrti and one
altel-natc
Res onsible Cif ~ De artment; Administration
Paint of Contact: Jamie Verbru e
Task Force or Commission
Involvement: Airport Relations Commission
Point o Contact: Ted Glhdhli
Related to the City's Mission
o: Providing a healthy environment.
I:\Admin\Goais 20013-22-Ol.doc 12
Revision E, March 22, 2001
Ob'ective 3.3: Foster an Anti-fannin citizens rou .
,~
.~
Status: 0%
Pur ose:
Estimated Com letion Date:
Measure to Determine Success:
Res nnsible Ci De artment: Administration
Point o Contact: Jamie Verbru ge
Task Force or Commission
Involvement: Airport Relations Commission
Point o Contact: Ted Gladhill
Related to the City's Mission
0 Providing a healthy environment.
1:\Admin\Goals 2001-22-Ol.doc 13
Revision E, March 22, 2001
City Council Goa14.O: Expand infrastructure construction
and maintenance.
Ob'ective 4.1: Storm sewer miti ation.
Strategy 4.1:1 l~olcineighborhood informational mee#ings.
Status: 100%
complete; last meeting
held on Fib 2f
Estimated Completion is Quaxter 2001
Date:
Measure to Determine Complete all: meetings.
Success:
Responsible City Publie' Works
De artment:
Point o Contact: Tam Colbert
Task Force or
Co»rfnission
Involvement;
Point o Co~ttact:
Related to the Cln''s Providing a hcatthy environment and protecting
Mission a : ~ ersc~nal ro el-ty.
Strate " 4. 1.2 Com lete second-o itnion stud .
Status:' 100%
complete; presented 3-
20-O1
Estimated;Completian 1' Quarter 2001.
Date:
Measure to Determine Council receipt and adoption of second opinion
Success;. stud.
Responsible City Public Works
De artment;
Point.o Contact: Tom Colbert
Task Force or
Commission
Involveme~rt:
Point o Contact:
I:\Admin\Goals 2001\3-22-Ol.doc 14
Revision E, March 22, 2001
Related to the City's Providing a healthy environment and protecting
Mission o : personal ro pert :.
Strate 4. 1.3 Fundin determination and ac uisition.
Status: 40% complete; a delegation of
Councilmembers and the City
Administrator presented proposals to the
federal delegation; Council and staff have
provided background info and testimony
for bills in MN House and Senate
Estimated Com letion Date: 2° Quarter 2001
Measure to Determine Success: Acquisition of outside funding
sources
Res onsible Ci De artment: Public Works
Point o Contact: Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission of Providing a healthy
environment and protecting
ersonal ro ert .
Strate 4.1 .4 Im lementation of u blic im rovements.
Status: 0% complete
Estimated Completion Intend to implement 50-75% of improvements in
Date: 2001. Total completion expected by 3rd Quarter
2002
Measure to Determine Final payment received for all authorized projects
Success:
Responsible City Public Works
De artment:
Point o Contact: Tom Colbert
Task Force or
Commission
Involvement:
Point o Contact:
Related to the City's Providing a healthy environment and protecting
Mission o : ersonal ro ert .
Objective 4.2: Secure funding sources for storm sewer (see objective 4.1.3), riug road, and
Hwy 149.
Status: 10%
Estimated Com letion Date: On oing
I:\Admin\Goals 2001\3-22-Ol.doc 15
Revision E, March 22, 2001
Measure to Determine Success: Secure outside funding resources for identified
roads
Res onsible Ci De artment: Public Works and Administration
Point o Contact: Tom Colbert, Jamie Verbrugge
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
o : Providing orderly and high quality development
and redevelopment.
Objective 4.3: Pond Maintenance for storm drains a functional im rovements.
Status: Ongoing
Estimated Com letion Date: Ongoing
Measure to Determine Success:
Res onsible Ci De artment: Public Works
Point o Contact: Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing a healthy environment.
Objective 4.4: Implement the 2001 portion of the Capital Improvement Program (Part III
- Streets and Utilities)
Status: Ongoing, 5-year
program (update/review
scheduled for May 2001)
Estimated Com letion Date: On oin
Measure to Determine Success: Complete all projects as programmed in the year
identified.
Res onsible Ci De artment: Public Works (Hyperlink to the Plan)
Point o Contact: Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing orderly and high quality development
of and redevelopment and providing a healthy
environment.
I:\Admin\Goals 2001-22-Ol.doc 1(
Revision E, March 22, 2001
I:\Admin\Goals 2D01\3-22-Ol.doc 17
Revision E, March 22, 2001
City Council Goa15.0: Expand our sense of place and
community identity through physical development and
cultural activities.
Ob'ective 5.1: Investi ate refinement of munici al service area boundaries.
Status: 30%; Councilmember
Bakken has begun the analysis
of a pilot project along the IGH
border - GIS data, property tax
info and other information have
been compiled for the analysis.
Estimated Com letion Date:
Measure to Determine Success:
Res onsible Ci De artment: Cit Council
Point o Contact: Councilmember Paul Bakken
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing a sense of community.
0
Ob'ective 5.2: Secure sites for buildin ci entr monuments.
Status: 20%
Estimated Com letion Date: 2002
Measure to Determine Success: Construction of monuments at key entrances to
the City of Ea an.
Res onsible Ci De artment: Plannin
Point o Contact: Mike Ridley, Cyndee Fields, Pat Awada
Task Force or Commission
Involvement: Economic Development Commission
Point o Contact: Julie Stackhouse
Related to the City's Mission
0 Providing a sense of community.
I:\Admin\Goals 2001\3-22-Ol.doc 1 g
Revision E, March 22, 2001
Ob'ective 5.3: Develo streetsca a lan for central area.
Status: 20%; SRF Consulting made a
presentation to the Council at the
February 20, 2001 special City Council
meetin
Estimated Completion Date: 3rd Quarter 2001
Measure to Determine Success: Ado tion by City Council
Responsible Cit Department: Public Works, Parks, Planning
Point of Contact: Tom Colbert, Ken Vraa, Mike Ridley,
Pat Awada, Cyndee Fields, Peggy
Carlson
Task Force or Commission Involvement:
Point of Contact:
Related to the City's Mission of: Providing a sense of community,
enhance the quality of life and provide
attractive amenities, promote orderly
and high quality development and
redevelo ment.
Ob'ective 5.4: Com lete Communi Center.
Strategy 5.4.1: Approve building schematic plan.
Status:'°100% complete;
approved at March 2U, 20(31
meeting
Estimated Com letion Date: 15` Quarter ?Oill
Measure to Determine
SUCGCSS: Adgption by -City, Council.
Res "onsible Cit•~ De a>i~iuent: Parks and
Recreation
Paint of Contact: _
Ken Vraa
Task )~'oree or Commission
Involvement: Community CenterlCentxal Park Focus
Cxroups. Facilities Design Team,
Partnershi s/O erations Team
Point of Contact:
Related to the City's Mission
of: Providing attrarti~•~ ~unenities and a
sense ofcomnlunity.
Strate 5.4.2 Desi n Develo ment
1:\Admin\Goals 2001\3-22-Ol.doc 19
Revision E, March 22, 2001
Status: 10% complete;
Focus Groups to meet
again with consultants,
presentation to City
Council in May 2001
Estimated Completion 2° Quarter 2001
Date:
Measure to Determine Approval to move to plans and specifications
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, PartnershipslOperations
Involvement: Team
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : community.
Strate 5.4.3 Develo laps ands ecifications.
Status: 0% complete
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Approval to go to bids
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : communit .
Strate 5.4.4 Bids
Status: 0%
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Award Contracts
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
I:\Admin\Goals 2001\3-22-Ol.doc 20
Revision E, March 22, 2001
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : community.
Strate 5.4.5 Construction Phase
Status: 0%
Estimated Completion 41 Quarter 2002
Date:
Measure to Determine Grand Opening
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Farce or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : community.
Ob'ective 5.5: Com lete Central Park
Strategy 5.5.:1 Approve central park.master plan.
Status•'' 100%
complete; approved at
March 6, 2001 regular
City Coluticil meeting
Estimated Completio~i l s (quarter 2001
Date:
Measure to Determine Adoption by City Cou~zcil.
Success:
Responsible City Parks and P~ecreation
De artment:
Point a Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
C'onrfni.ssiort Site I~esi~t'i Tearrl
Involvement;
Point a Contact:
Related to the City's Providing attractive amenities and a sense of
- - - Mission a[: coinmunit}~.
I:\Admin\Goals 2001\3-22-Ol.doc 21
Revision E, March 22, 20D1
Strate 5.5.2 Site Gradin Plan.
Status: 10% complete
Estimated Completion 2° Quarter 2001
Date:
Measure to Determine Approval to move to plans and specifications
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Site Design Team
Involvement:
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : community.
Strate 5.5.3 Develo Tans ands ecifications.
Status: 0% complete
Estimated Completion 2° Quarter 2001
Date:
Measure to Determine Approval to go to bids
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Site Design Team
Involvement:
Point o Contact:
Related to the Ciry's Providing attractive amenities and a sense of
Mission o : community.
Strate 5.5.4 Bids
Status: 0%
Estimated Completion 2° Quarter 2001
Date:
Measure to Determine Award Contracts
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Site Design Team
Involvement:
I:\Admin\Goals 2001\3-22-Ol.doc 22
Revision E, March 22, 2001
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : community.
Strate 5.5.5 Construction Phase
Status: 0%
Estimated Completion Grading to be completed 3r Quarter 2001,
Date: substantial completion by 3rd Quarter 2002, turf
establishment landscaping continues through
2003
Measure to Determine Complete integration into established parks
Success: maintenances stem.
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Community Center/Central Park Focus Groups,
Commission Facilities Design Team, Partnerships/Operations
Involvement: Team
Point o Contact:
Related to the City's Providing attractive amenities and a sense of
Mission o : community.
Objective 5.6: Contribute to and support the volunteer committee coordinating the 4th of
Jul celebration.
Status: 50% complete;
agreements sent to adjacent
corporations, parade permit
approved
Estimated Com letion Date: Jul 4, 2001
Measure to Determine Success: Com letion of event
Responsible City Department: Parks and Recreation, Police Department, Public
Works
Point of Contact: Jeff Asfahl, Ken Vraa, Kent Therkelsen, Tom
Colbert
Task Force or Commission 4t of July Committee
Involvement:
Point o Contact: Ralei Seelig
Related to the City's Mission Providing a sense of community.
0
L•\Admin\Goals 2001-22-Ol.doc 23
Revision E, March 22, 2001
Objective 5.7: Expand and publicize cultural and recreation events, i.e. Winter Festival,
Lone Oak Da s, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc.
Status: Ongoing, various dates
Estimated Com letion Date: ongoing
Measure to Determine Success: Increased community involvement and
ro ram attendance
Res onsible Ci De artment: Parks and Recreation, Administration
Point o Contact: Jeff Asfahl, Joanna Foote
Task Force or Commission
Involvement: Friends of the Farm, ECVB, Arts and Humanities
Council and others
Point o Contact:
Related to the City's Mission
o: Providing a sense of community.
Objective 5.8: Work closel with the Ea an Convention and Visitors Bureau (ECVB).
Status: Ongoing, various dates
Estimated Com letion Date: On oin
Measure to Determine Success:
Res onsible Ci De artment: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing a sense of community.
I:\Admin\Goals 20013-22-Ol.doc 24
Revision E, March 22, 2001
City Council Goal 6.0: Ensure the optimization of the city's
current and future parks/recreation systems to meet the
needs and desires of the community.
Ob'ective 6.1: Evaluate o tions for North Park.
"'~ Strategy 6.1.1 State/County approval of closure plan.
Status: 60% complete
Estimated Completion
Date: 2° Quarter 2001
Measure to Determine
Success: Approval from intergovernmental bodies (State
and County)
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Planning Commission
Point o Contact: Chair
Related to the Ciry's
Mission o Providing attractive amenities.
Strate 6. 1.2 Develo and im lement miti ation lan.
Status: 25% Complete
Estimated Completion
Date: 4` Quarter 2001
Measure to Determine
Success: Approval from intergovernmental bodies (State
and County)
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Parks Commission
Point o Contact: Chair
Related to the Ciry's
Mission o Providing attractive amenities.
Strate 6.1 .3 Develo went of Master Plan for North Park.
I:~Admin\Goals 2001-22-Ol.doc 25
Revision E, March 22, 2001
Status: 5% complete;
requires Council
determination of
whether or not to
proceed with
development of North
Park
Estimated Completion 1St Quarter 2002
Date:
Measure to Determine City Council adoption of master plan
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Planning Commission
Commission
Involvement:
Point o Contact: Chair
Related to the City's Providing a healthy environment and improving
Mission of: the Quality of Life.
Strate 6.2: Ex lore ossible riverfront recreational uses.
Status: 0%
Estimated Completion Date: Will be considered as part of Cedar Grove master
redevelo ment lans
Measure to Determine Success: Requires direction from City Council
Res onsible Ci De artment: Planning, Parks and Recreation
Point o Contact: Jamie Verbrug e, Ken Vraa
Task Force or Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the City's Mission
o : Providing a healthy environment and improving
the quality of life.
Ob'ective 6.3: Continue to ex lore ci develo ment of a cham ionshi olf course.
~" Status: 5% - Councilmembers,
City Administrator, Parks/Rec
Director will hold meeting on
March 29.
Estimated Com letion Date: NA
I:\Admin\Goals 2001\3-22-Ol.doc 2(
Revision E, March 22, 2001
Measure to Determine Success: Requires direction from City Council relative to
specific course requirements and intended course
of action
Res onsible Ci De artment: Parks and Recreation
Point o Contact: Ken Vraa, Peggy Carlson, Cyndee Fields
Task Force or Commission Advisory Planning Commission, Advisory Parks
Involvement: and Recreation Commission
Point o Contact:
Related to the City's Mission Enhance the quality of life and provide attractive
o : amenities.
Ob'ective 6.4: Stud the needs and uses of existin arks and make chap es where needed.
Strategy 6.4.1 Holtz Farm Park -Long term vision/master plan.
Status: 0% complete
Estimated Completion 4t Quarter 2002, part of Parks CIP 2002
Date:
Measure to Determine Adoption of master plan by City Council
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission,
Commission Friends of the Farm
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.4.2 Moonshine Park -Long-term vision/master plan and use of Don
Grant home.
Status: 30% complete
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Council adoption of master plan
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
I:\Admin\Goals 2001\3-22-Ol.doc 27
Revision E, March 22, 2001
Point o Contact:
Related to the City's
Mission o : Providing a high quality of life and attractive
amenities
Objective 6.5: Implement programs that improve water quality, i.e. Captain Dodd, Fish
Lake Clean Water Partnershi ,street swee in stud ,etc.
Status: 65%; Water Resources
Coordinator presented at
February 6, 2001 special City
Council meeting
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Lower hos horous levels in city onds
Res onsible Ci De artment: Water Quality
Point o Contact: Eric Macbeth
Task Force or Commission Advisory Parks and Recreation Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing a healthy environment.
0
Objective 6.6: Provide quality recreation programs and activities for Eagan residents
within the communi See A endix
Status: Ongoing, seasonal
Estimated Com letion Date: on oin
Measure to Determine Success: Achievement of goals established in Appendix
Res onsible Ci De artment: Parks and Recreation
Point o Contact: Jeff Asfahl
Task Force or Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
• Related to the City's Mission
of Serve the needs and interests of Eagan's present
and future citizens by providing quality public
services, attractive amenities and a sense of
community.
I:1AdminlGoals 2001-22-Ol.doc 2g
Revision E, March 22, 2001
Objective 6.7: Enhance the quality of natural resources, facilities and opportunities within
city parks (See Appendix _ regarding Forestry, Parks Maintenance and Operations and
Park Plannin )
Status: Ongoing
Estimated Com letion Date: N/A
Measure to Determine Success: Achievement of goals established in Appendix
Res onsible Ci De artment: Parks and Recreation
Point o Contact: Paul Olson, Ken Vraa
Task Force or Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the City's Mission
o : Providing a high quality of life, attractive
amenities and a healthy environment.
Objective 6.8: Im rove infrastructure and o erations of Cascade Ba .
Strategy 6.8.1 Analyze water sanitation system for effectiveness and potential
re lacement with new technolo
Status: 20%
Estimated Completion
Date: 2° Quarter 2001
Measure to Determine
Success: Determination of most effective and cost-feasible
o tions b City Council
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the City's
Mission o : Providing a high quality of life and attractive
amenities.
Strate 6.8.2 Im rove internal or anizational mama ement of staff.
Status: 50%
Estimated Completion
Date: 2n Quarter 2001
Measure to Determine
Success: Improved customer satisfaction through an
effective and efficient staff.
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
I:~AdminlGoals 200113-22-Ol.doc 29
Revision E, March 22, 2001
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
>
>. Strategy 6.8.3 Evaluate the concessions at Cascade Bay.
Status: 0%
Estimated Completion 2n Quarter 2001
Date:
Measure to Determine Improved concession quality.
Success:
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa, C dee Fields
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
Ob'ective 6.9: Im rove entre reneurial revenue streams for Civic Arena
Strategy 6.9.1 Installation and marketing of equipment (hockey) sanitation system
Status: 75%
Estimated Completion
Date: 2° Quarter 2001
Measure to Determine
Success: Determination of most effective and cost-feasible
options b Cit Council
Responsible City
De artment: Parks and Recreation
Point o Contact: Ken Vraa
Task Force or
Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the Ciry's
Mission o : Providing a high quality of life and attractive
amenities.
Strategy 6.9.2 Generate revenues through increased marketing of dry floor
activities.
I:\Admin\Goals 2001\3-22-Ol.doc 30
Revision E, March 22, 2001
Status: Ongoing
Estimated Completion Ongoing
Date:
Measure to Determine Increased revenues
Success:
Responsible Ciry Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission of: amenities.
Strate 6. 9.3 Com letion of Ener Use Stud .
Status: 80%
Estimated Completion 2n Quarter 2001
Date:
Measure to Determine Action by the City Council based on findings of
Success: study
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.9.4 Evaluate alternatives to meet increasing demands on the Learn To
Skate School.
Status: 10%
Estimated Completion 3r Quarter 2001
Date:
Measure to Determine Adjusted, appropriate alignment of staff and
Success: program needs
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
I:\P.dmin\Goals 2001\3-22-Ol.doc 31
Revision E, March 22, 2001
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
Strategy 6.9.5 Submit quarterly reports to the City Council on operations of the
Civic Arena.
Status: 30%
Estimated Completion 1St Quarter 2001
Date:
Measure to Determine Increased City Council awareness of Civic Arena
Success: operations.
Responsible City Parks and Recreation
De artment:
Point o Contact: Ken Vraa
Task Force or Advisory Parks and Recreation Commission
Commission
Involvement:
Point o Contact:
Related to the City's Providing a high quality of life and attractive
Mission o : amenities.
I:1AdminlGoals 200113-22-Ol.doc 32
Revision E, March 22, 2001
City Council Goa17.O: Encourage land use opportunities
for the creation of a diverse mix of housing options.
Objective 7.1: Encourage use of estate zoning and "0" lot-line categories when aligning
zonin to the Com rehensive Guide Plan.
Status: 20%
Estimated Com letion Date: 4` Quarter 2001
Measure to Determine Success: Ado t modified R-1 zoning standards
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridle
Task Force or Commission
Involvement: Advisory Planning Commission, Zoning
Ordinance U date Subcommittee
Point o Contact:
Related to the City's Mission
o : Providing Orderly and High Quality
Development and Redevelopment
Objective 7.2: Develo third Senior Housin ro'ect.
Status: 15%; meetings have
been held with the Community
Development Authority, sites
are under consideration
Estimated Com letion Date: 2002-2003
Measure to Determine Success: Complete construction of third senior housing
ro'ect
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridley
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing Orderly and High Quality
o : Develo ment and Redevelopment
I:\Admin\Goals 2001 L3-22-Ol.doc 33
Revision E, March 22, 2001
City Council Goal 8.0: Establish coordinated and coherent
communications with citizens and businesses.
Ob'ective 8.1: Create a Communications Strate is Plan
Status: 25%; meetings
underway, plan to be completed
in next 30-45 days
Estimated Com letion Date: 2n Quarter 2001
Measure to Determine Success: Council A royal of lan
Res onsible Ci De artment: City Council, Administration
Point of Contact: Mayor Pat Awada, Councilmember Peggy
Carlson, Tom Hed es
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
o: Providing a sense of community.
Strategy 8.1.1 Expand cable television offerings through provision of additional
and varied ro rams.
Status: 5%
Estimated Completion
Date: 4t Quarter 2001
Measure to Determine
Success: Increased Programming
Responsible City
De artment: Administration
Point o Contact: Holly Duff
Task Force or
Commission
Involvement: Advisory Parks and Recreation Commission
Point o Contact:
Related to the City's
Mission o Providing a sense of community.
Strategy 8.1.2 Expand written communications, i.e., newsletters, press releases,
articles, etc.
Status: 0%
I:\Admin\Goals 2001-22-Ol.doc 34
Revision E, March 22, 2001
Estimated Completion 4t Quarter 2001
Date:
Measure to Determine More frequent written communications
Success:
Responsible City Administration
De artment:
Point o Contact: Holl Duffy
Task Force or City Council Communications Committee
Commission
Involvement:
Point o Contact:
Related to the City's Providing a sense of community.
Mission o
Strategy 8.1.3 Expand community notifications, i.e. target home owner
associations.
Status: 10%
Estimated Completion Requires direction from the City Council
Date:
Measure to Determine
Success:
Responsible City Planning
De artment:
Point o Contact: Mike Ridley
Task Force or Advisory Planning Commission
Commission
Involvement:
Point o Contact: Carla He 1
Related to the City's Providing a sense of community.
Mission o
Ob'ective 8.2: Ex and the live outreach to the citizens of Ea an.
Strategy 8.2.1: Plan and host a Community Open House to inform residents about
ci services and introduce them to ci em to ees.
Status: 60% complete
Estimated Completion May 31, 2001
Date:
Measure to Determine High attendance by community members
Success:
Responsible City Administration, Parks and Recreation
De artment:
Point o Contact: Joanna Foote, Paul Graham
Task Force or
Commission
Involvement:
I:\Admin\Goals 2001\3-22-Ol.doc 35
Revision E, March 22, 2001
Point o Contact:
Related to the City's Providing a sense of community.
Mission o
Strategy 8.2.2 Plan and implement a recognition picnic and/or bus tour for city
volunteers.
Status: 10% complete
Estimated Completion 2n Quarter 2001
Date:
Measure to Determine Increased satisfaction of city volunteers,
Success: enhances sense of connection with the
community
Responsible City Administration
De artment:
Point o Contact: Ben Kristensen
Task Force or
Commission
Involvement:
Point o Contact:
Related to the Ciry's Providing a sense of community.
Mission o
I:\Admin\Goals 20013-22-Ol.doc 36
Revision E, March 22, 2001
City Council Goa19.O: Create mechanisms to ensure there
is equitable distribution of public service provision costs
according to demand.
Ob'ective 9.1: Im lement Ra id Outbound Tele hone Notification S stem.
y Status: 25%; resolution
supporting pilot project passed
at 3-20-01 City Council meeting
Purpose: Establish system to allow for rapid, outbound
telephone notification of residents and businesses
during public safety emergencies.
Estimated Com letion Date: 2001
Measure to Determine Success: S stem becomes o erational throu out the City.
Responsible City Department: Police **NOTE: Eagan is participating with
Dakota County Emergency Management in
efforts to create this system on a County-Wide
basis. Dakota County is lead agency. They are
in the process of determining local government
commitment to the project and alternative
funding sources for ublic- rivate partnership.
Point o Contact: Kent Therkelsen, Paul Bakken, Peggy Carlson
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing personal and property protection
0
Ob'ective 9.2: Establish a re eat call char a ro ram.
Status: 30% -needs City Council direction
regarding scope of ordinance. To be scheduled
for special Council meeting in 2nd Quarter 2001.
Purpose: Establish fees for addresses that
create undue drain on police
resources by habitual or chronic
nei borhood disturbances.
Estimated Com letion Date: 2n Quarter 2001
]:\Admin\Goals 2001\3-22-Ol.doc 37
Revision E, March 22, 2001
Measure to Determine Success: Reduction in calls defined by
ordinance as subject to repeat
call charges.
Res onsible Ci De artment: Police
Point of Contact: Kent Therkelsen, Paul Bakken,
Peggy Carlson
Task Force or Commission Involvement:
Point o Contact:
Related to the City's Mission of: Providing personal and property
rotection.
Ob'ective 9.3: Police Mobile Data Software Communications.
- Status: l0%
Purpose: Improve field officer effectiveness by providing
better information tools such as mapping, global
ositionin ,and re orting software.
Estimated Completion Date: On-going basis
NOTE: EAGAN IS PARTICIPATING WITH
DAKOTA COUNTY AND STATE OF
MINNESOTA ON INTEGRATING CRIMINAL
JUSTICE DATA NETWORKS STATEWIDE.
Measure to Determine Success: Better field access to name, address and incident
history with a sin le query.
Res onsible Ci De artment: Police
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing personal and property protection.
0
I:\Admin\Goals 2001-22-Ol.doc 3 g
Revision E, March 22, 2001
SECTION II: Departmental Goals and Objectives - (Goals
10.0 -12.0)
I:\Admin\Goals 2001~~-22-OLdoc 39
Revision E, March 22, 2001
Departmental Goal 10.0: Provide Fire Prevention and
Suppression Services.
Ob'ective 10.1: Obtain Cairns IRIS Thermal Ima in S stem a ui ment.
Status: 60%
Purpose: The CairnsIRIS Thermal Imaging System uses
infrared technology which allows firefighters to
see through blinding, black smoke; but these
helmets cost $25,000 EACH. Due to budget
restraints, the Eagan Fire Department is seeking
donations to urchase five (5) helmets.
Estimated Com letion Date:
Measure to Determine Success: 5 thermal imaging systems purchased and in use.
Res onsible Ci De artment: Fire
Point o Contact: Craig Jensen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing personal and property protection
Ob'ective 10.2: Produce a video for the ca ble network about the Fire De artment
Status: 55%
Purpose: The video will reflect the activities of the fire
department from the time it was formed through
1998 to be broadcast on cable.
Estimated Com letion Date: July 2001
Measure to Determine Success: Video broadcast on local access cable.
Res onsible Ci De artment: Fire
Point o Contact: Crai Jensen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing personal and property protection.
I:\Admin\Goals 2001-22-Ol.doc 40
Revision E, March 22, 2001
Ob'ective 10.3: Ex ansion of a Confined S ace Entr Team
Status: 60%
Purpose: The confined space entry team will supply rescue
activities based on extensive training and through
the use of new, specialized equipment.
Estimated Com letion Date: December 2001
Measure to Determine Success: Full implementation of the Confined Space Entry
Team
Res onsible Ci De artment: Fire
Point o Contact: Craig Jensen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing personal and property protection.
Ob'ective 10.4: S onsor Ex lorer Post 572.
Status: 10%
Purpose: To provide education opportunities for young
persons potentially interested in careers as
firefi ters.
Estimated Com letion Date:
Measure to Determine Success:
Res onsible Ci De artment: Fire
Point o Contact: Crai Jensen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing personal and property protection
I:\Admin\Goals 20013-22-Ol.doc 41
Revision E, March 22, 2001
Departmental Goal 11.0: Provide Public Safety Education.
Objective 11.1: Host aRisk/Disaster Seminar for Eagan Businesses, primarily those with
hazardous materials eneration stora e.
Status: 20%
Purpose: Educate local businesses about the emergency
response system/agency responsibilities and
capabilities.
Estimated Com letion Date: 2° Quarter 2001
Measure to Determine Success: Seminar presented.
Res onsible Ci De artment: Police
Point o Contact: Ken Southorn
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing personal and property protection
Objective 11.2: Improve business crime prevention outreach through a structured
"Business Watch" ro ram to include subsets such as the hos itali industr .
Status: 70%
Purpose: Strengthen partnerships with businesses in order
to improve overall safety and quality of life in
Ea an.
Estimated Com letion Date: ongoin
Measure to Determine Success: Number of presentations held, people in
attendance.
Res onsible Ci De artment: Police
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Providing personal and property protection.
I:\Admin\Goals 2001\3-22-Ol.doc 42
Revision E, March 22, 2001
Ob'ective 11.3: Conduct a "Citizen's Police Academ ."
Status: Ongoing
Purpose: Continue to conduct the Citizen's Academy on at
least an annual basis to familiarize citizens with
the role and capabilities of the Eagan Police
Department. Consideration being given to adding
a second session.
Estimated Com letion Date: On- oing, 2001 Academ be ins February 8t .
Measure to Determine Success: Completed academy sessions, student
evaluations.
Res oansible Ci De artment: Police
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Providing personal and property protection
0
I:\Admin\Goals 2001\3-22-Ol.doc 43
Revision E, March 22, 2001
Departmental Goal 12.0: Improve City Government
Operations.
Objective 12.1: Consider developing measures for a Baldrige-based assessment to evaluate
the efficienc of service delive
Status: 25%; timeline
developed for continuation of
performance measurement
process; two retreats held with
facilitator
Purpose: To implement a management system that
increases communication and accountability, both
internall and outside the organization
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Fully inte ated and self-sustaining system
Res onsible Ci De artment: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Effective and efficient government.
0
Objective 12.2: Hold 'oint Ci CounciUAdviso Commission meetin s.
Status: 25%; meetings
scheduled for late A ri12001
Purpose: To increase communication and issue awareness
between advisory commissions and the City
Council
Estimated Com letion Date: 2° Quarter 2001
Measure to Determine Success: Joint Council-commission meetings held for each
commission.
Res onsible Ci De artment: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involvement:
Point o Contact:
l:\Admin\Goals 2001\3-22-Ol.doc 44
Revision E, March 22, 2001
Related to the City's Mission Effective and efficient government.
of
Objective 12.3: Review ci consultants er the 2001 review schedule.
Status: 25%
Purpose: To increase accountability for contracted service
roviders accordin to a regular schedule.
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Reviews and appropriate measures taken for each
of the three services up for review in 2001.
(Le al, En ineerin ,Communications)
Res onsible Ci De artment: Administration
Point o Contact: Tom Hed es
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.4: Pre are, submit and ublish a 2002 Ci Bud et.
Status: 0%
Purpose: To create the primary public policy tool of the
City Council for review, revision, implementation
and adoption.
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Council approval and final adoption of budget at
2na Council meeting in December
Res onsible Ci De artment: Administration, Finance
Point o Contact: Tom Hed es, Tom Pep er
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.5: Acquire additional land from Blue Cross/Blue Shield for expansion of the
Central Maintenance Facili and the North Water Treatment Facili
Status: 10%
I:\Admin\Goals 2001-22-Ol.doc 45
Revision E, March 22, 2001
Estimated Com letion Date: 2° Quarter 2001
Measure to Determine Success: Land ac uired
Res onsible Ci De artment: Public Works
Point o Contact: Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
of To serve the needs and interests of Eagan's
present and future citizens by providing quality
public services.
Objective 12.6: U date the Emer enc Plan.
Status: 25%
Estimated Com letion Date: 2° Quarter 2001
Measure to Determine Success: Annual completion and distribution of updates.
Full plan redistributed approximately every 5
years.
Res onsible Ci De artment: Police
Point o Contact: Ken Southorn
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.7: Complete w/LOGIS implementation of new payroll and human resources
s stem.
Status: 10%
Estimated Com letion Date: 4` Quarter 2001
Measure to Determine Success: Fully im lemented ayroll financial system
Res onsible Ci De artment: Finance
Point o Contact: Tom Pe er
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.8: U date the variance rocedures.
Status: 10%
Estimated Com letion Date: 3r Quarter 2001
Measure to Determine Success: Ado t u dated variance rocedures.
I:Wdmin\Goals 2001-22-Ol.doc 46
Revision E, March 22, 2001
Res onsible Ci De artment: Planning
Point o Contact: Mike Ridley
Task Force or Commission
Involvement: Zoning Ordinance Update Subcommittee
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.9: Expand the new building permit software system to integrate wireless
service and schedulin o tions.
Status: 80%
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Fully implemented software and scheduling
ro ams.
Res onsible Ci De artment: Ins ections
Point o Contact: Dale Schoeppner
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objectiv e 12.10: Streamline and consolidate the arcel files stem.
Status: 50%; installation
underway
Estimated Com letion Date: 3r Quarter 2001
Measure to Determine Success: Full im lemented parcel file system.
Res onsible Ci De artment: Inspections
Point o Contact: Dale Schoep ner
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.11: Ex and customer service throu hout Ins ections de artment.
Strate ~ 12.11.1 Continue extended business hours.
Strate ~ 12.11.2 Test area homes for moisture free-of--char ~e.
Strate~~~ 12.11.3 Send letter of notification to property owners rs~hen residential
remodel permits are issued advising them of required inspections and to contact the
Building Inspections Division to insure that inspections were done prior to
submitkin f nal x meat to contractor.
I:\Admin\Goals 20013-22-Ol.doc 47
Revision E, March 22, 2001
Strategy 12.11.4 Expand use of website for public information, especially
informational brochures.
Status: 75% complete
(12.11.1-12.11.3 100`%
complete)
Estimated Completion 4th Quarter 2001
Date:
Measure to Determine Fully established operating procedures
Success:
Responsible City Inspections
De artment:
Point o Contact: Dale Schoep ner
Task Force or
Commission
Involvement:
Point o Contact:
Related to the City's Effective and efficient government.
Mission o
Objective 12.12: Assist in the creation, adoption and implementation of a new
international buildin code.
Status: 30%
Estimated Com letion Date: 2° - 3r Quarter 2001
Measure to Determine Success: Fully adopted and implemented international
buildin code, including City Council adoption.
Res onsible Ci De artment: Ins ections
Point o Contact: Dale Schoep ner
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.13: Expand E-business operations for building, mechanical, plumbing, sewer
and sin ermits, utili billin ,assessments and arks/recreation ro rammin .
Status: Requires City Council
direction
Estimated Com letion Date: 2002
Measure to Determine Success: Fully operational e-commerce for major city
functions.
I:\Admin\Goals 2001\3-22-Ol.doc 4g
Revision E, March 22, 2001
Responsible City Department: Administration, IT, Finance, Inspections, Parks
and Recreation
Point of Contact: Tom Hedges, Kristi Peterson, Tom Pepper, Mike
Ridley, Dale Schoe pner, Ken Vraa
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission Effective and efficient government.
0
Objective 12.14: Acquire and implement new CIP software system to better track sources
and uses of funds for Ca ital Im rovement Pro"ects.
Status: 10%
Estimated Com letion Date: 4t Quarter 2001
Measure to Determine Success: Full inte ated CIP software system.
Res onsible Ci De artment: Finance, Public Works
Point o Contact: Tom Pe per, Tom Colbert
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.15: Evaluate and implement organizational structure for
Administration/Finance/IT/Ci Clerk functions.
Status: 50%; consultant
recommendation received 3-22-01
Estimated Com letion Date: 2n Quarter 2001
Measure to Determine Success: Adoption of new organizational structure
and all ositions fully staffed.
Res onsible Ci De artment: Administration
Point o Contact: Tom Hedges
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ci 's Mission o : Effective and efficient government.
Ob"ective 12.16: Im lement electronic a roll timesheets.
Status: 0%
Estimated Com letion Date: 1St Quarter 2002
Measure to Determine Success: Fully im lemented electronic timesheet system.
Res onsible Ci De artment: Finance
I:WdminlGoals 200111-22-Ol.doc 49
Revision E, March 22, 2001
Point o Contact: Tom Pe er
Task Force or Commission
Involvement:
Point o Contact:
Related to the Ciry's Mission
0 Effective and efficient government.
Objective 12.17: Im lementation of new accountin standards mandated for 2003.
Status: 10%
Estimated Com letion Date: 41 Quarter 2003
Measure to Determine Success: Full im lemented new accountin standards
Res onsible Ci De artment: Finance
Point o Contact: Tom Pe er
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
0 Effective and efficient government.
Objective 12.18: Complete replacement of communications center and upgrade of city-
wide radios stem.
Status: 20%
Purpose: Implement planned upgrades of police, fire and
public works radio systems to improve
erformance and reliability for all users.
Estimated Completion Date: Communications Center replacement expected to
be complete by end of 2001.
Replacement/addition of antennae sites, user
equipment and other system components should
be 90% complete by the end of 2001, 100%
com lete in 2002.
Measure to Determine Success: Full re lacement of radio s stem com onents.
Res onsible Ci De artment: Police
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission Effective and efficient government and providing
o : personal and property protection.
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Objective 12.19: Replacement of Police Computerized Dispatch and Records Management
S stems.
Status: 10%
Purpose: Replace obsolete systems with state-of--the-art
technology
Estimated Com letion Date:
Measure to Determine Success: News stems implemented
Responsible City Department: Police
NOTE: Eagan is participating in this project as
part of the multi-agency LOGIS consortium.
Point o Contact: Kent Therkelsen
Task Force or Commission
Involvement:
Point o Contact:
Related to the City's Mission
o : Effective and efficient government and providing
ersonal and ro erty rotection.
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Appendix A: City of Eagan Vision Statement
VIEW OF MISSION
The City of Eagan exists to serve the needs and interests of its present and future citizens
by providing quality public services, personal and property protection, a healthy
environment, a stable tax base, attractive amenities, a sense of community and ethical
representation. The City will endeavor to reflect community values in an effective,
responsible, efficient and visionary manner.
VIEW OF CONSTITUENTS
The City of Eagan considers everyone with whom it interacts as a constituent and as a
customer. First and foremost among these customers are its citizens. To serve its
customers, the City is committed to equal representation, personal dignity, the value of
diverse opinions, democratic participation and the importance of honest feedback. In its
interactions with citizens and all other constituents, the City of Eagan is committed to the
qualities of fairness, openness and responsiveness. Quality customer service will be central
to all interactions with the City.
VIEW OF SERVICE DELIVERY
The City of Eagan is committed to being responsive in meeting the needs of the community
within the fiscal parameters the community will support. Services will be provided
effectively and efficiently for the quality and level of service desired by the public through
the employment of highly-qualified, creative, dedicated employees and the application of
the highest standards of responsible fiscal management.
VIEW OF QUALITY OF LIFE
The City of Eagan encourages the maintenance and enhancement of all aspects of its
quality of life. This includes its commitment to economic opportunity, educational
excellence, efficient service delivery, environmental integrity, recreational variety,
attractive neighborhoods and community pride.
VIEW OF THE ENVIRONMENT
The City of Eagan will proactively protect its natural environment. The land, water and
air, as well as the things which live in them and on them, are important assets to be
preserved and enhanced for our own enjoyment and well-being and that of future
generations. The City's role with respect to the environment shall be that of active steward
and conservator. Pollution, abuse of the environment and unnecessary modifications of the
environment will be opposed. The City, collectively and individually, will endeavor to
maintain the environment, mitigate impacts on it and enhance it to the extent possible.
VIEW OF DEVELOPMENT
The City of Eagan is committed to encouraging and fostering orderly, high-quality
development and redevelopment. The City will maintain a balanced variety of housing
types, diversity of commercial and industrial development and effective integration of land
use types. Eagan is planned to be a fully developed city in the future; and efforts will be
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made to effect that growth in a rational, deliberate manner in the best interests of all
residents, both present and future. The City will maintain its standards while recognizing
the need to be sufficiently flexible and creative to permit quality development to occur.
VIEW OF ECONOMIC VITALITY
The City of Eagan recognizes the need to foster an attractive and desirable business
environment in order to ensure employment opportunities for its citizens, a strong tax base,
retail services for its citizens and economic opportunities for entrepreneurs. The City of
Eagan will encourage the formation of head of household jobs, clean industries, economic
diversity, commercial stability and effective relationships with the regional, state, national
and international economies.
VIEW OF ROLE 1N THE REGION AND STATE
The City of Eagan recognizes the importance and value of intercommunity and
intergovernmental relationships in the advancement of the interests of its constituents. In
this regard, the City is committed to active participation in activities and organizations
which further these interests. The City is further committed to balancing its interests with
the needs of the region and the state and will conduct its affairs in a manner that recognizes
the interests of its neighbors.
VIEW OF IMAGE
The City of Eagan will encourage community identity and community and neighborhood
pride by fostering an image of quality in its built environment and excellence in its services
and amenities.
VIEW OF THE FUTURE
The City of Eagan recognizes that its future is shaped by the decisions made today. It is
also bounded by current circumstances and their dynamics over time. While growth and
economic vitality continue, services must continually adapt over time to meet the changing
needs of a diverse population, technological change and a global, service-based economy.
To meet these needs, the City must plan with vision, encourage balanced services and
welcome orderly change.
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Appendix B: Definitions
Mission Areas are those areas defined by the City's MissionNision Statement. Each objective
found in the City's plan are linked to the various reasons a city government exists.
Strategic Goals are broad statements that try and articulate a "future state" for the city. With
Strategic goals in place, the City can to identify specific Objectives to implement and achieve the
future state described in the goal.
Objectives are specific "action oriented" statements that drive detailed strategies, leading to the
development of tasks, milestones and measures. Objectives tell an organization what specifically
must be done to achieve the objectives and broad goals for the organization.
Strategies are the basic actions that need to take place in order to complete the related objective
and create the foundation for specific steps, milestones and measures.
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