05/29/2001 - City Council Special:i ~ y-'-
' city of eagan
MEMO
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 25, 2001
SUBJECT: TUESDAY, MAY 29, 2001 SPECIAL WORKSHOP
The strategic plan workshop will be held on Tuesday, May 29, 2001 at 5:00 p.m. in the Fire
Administration building. Generally, the purpose of the meeting is to provide the City
Council with an update on the strategic plan and create opportunities for communication
between the Council and staff:
Per the direction and priorities of the City Council, joint advisory commission meetings
have been scheduled for each commission. The Airport Relations Commission and the
Waste Reduction and Recycling Advisory Commission are scheduled at 5:00 and 5:45 p.m.
respectively for the purpose of discussing pending or upcoming issues with the City
Council.
At the conclusion of the joint meetings, staff will provide a goals update. For your
convenience, here is a brief summary of some goals that have progressed since our last
update.
Goat/ Description Update
Objective/
Strate #
1.1 55/149 Working with Ehlers and
area business study
potential for re-certifying
TIF district
1.2 Cedar Grove Development progress
Redevelopment submitted, under review
EDC, CC will receive
presentations at the June 18,
2001 meetin
4.3 Pond Maintenance Pond maintenance
im rovements a roved
4.4 Implementation of 2001 80% authorized; bids on 3
CIPPartlll rojects; plans on 2 projects
5.2 Entry monuments Physical site inspection
scheduled for May 14,
2001; ost oned
6.1.1 Evaluate North Park Eight weeks since last
options-State/County contact still waiting on
a roval o closure lan count
6.3 Development of golf course Met with Larry Lundeen;
architect with prelim course
layout; June 1 course layout
completed; then feasibility
report; selection of
consultant
6.4.2 Moonshine Park Completed Design and
Development, presented to
CC at 'oint meetin
6.5 Improve water quality Barley straw grant
ap lication submitted
6.8.1 Cascade Bay water decided not oproceed; will
sanitation stem reevaluate ost 2001 season
6.8.2 Improve internal Deck manager on duty;
organizational ready for opening day;
management of staff reduced number of
lifeguards needed;
streamlined trainin
6.8.3 Evaluate Cascade Bay Implemented changes to
concessions menu board; re-evaluate
June21
6.9.1 Installation and marketing Operational
equipment sanitation
s stem
6.9.2 Generate revenues of Civic Gun show, craft show
Arena dry floor activities booked again for 2002,
karate tournament re-
booked for 2002, rugby and
soccer uses increasin
6.9.3 Completion of Energy Study. revealed little
stud
8..1.3 Expand Community CC direction received May
Noti tcation 8, 2001
9.2 Repeat Charge Program City Code amendment
adopted at May 1 ~, 2001
Ci Council meetin .
12.2 Joint CC/Advisory Meetings scheduled for late
Commission meetin Ma /June 2001
12.6 Emergency Plan Updated plan published and
distributed. Presentation
made to City Council on
Ma 8, 2001.
12.10 Parcel cle s stem. Installation underwa
12.14 New CIP One vendor interviewed;
next step: search for other
vendors
12.18 Communications center One additional meeting
replacement and upgrade required to finalize Request
of city-wide radio system. for Proposals. Anticipate
bid award in mid-August,
with substantial completion
of project by end of 15`
uarter 2002.
12.19 Replacement of Police LOGIS has distributed RFP.
Computerized Dispatch Responses due back May
and Records Management 31S` 2001.
S stems.
Shaded goals have been completed. If any member of the City Council or staff would like a
copy of the entire strategic plan, please let me know and we will provide it to you at the
meeting.
During the goals portion of the workshop, the City Attorney would like the City Council to
suspend the meeting and meet in Executive Session for an update on the condemnations for
the Silver BelUBeau D'Rue intersection project. The Executive Session is expected to be
brief and the Council can reconvene the workshop.
i ,~
City Administrator