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06/26/2001 - City Council Special
a i ~? city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NNE 22, 2001 SUBJECT: JUNE 26 SPECIAL COUNCIL WORKSHOP As you know, the Council is planning a community update on the Strategic Plan for July 10, 2001. This will be an opportunity to share our accomplishments with the residents of Eagan. Attached is a copy of the most recent update to the Strategic Plan. Each Goal, Objective and Strategy includes an update on our progress, the responsible persons/commissions, and how it relates to the mission statement of the City of Eagan. All goals that have been completed are highlighted in gray. In the course of the meeting on Tuesday, we can make changes as you like to the Strategic Plan to reflect any additional advances not included in this update. It will be useful to discuss the following: • Updates and changes to goals as listed • Expectations for presentation and materials on July 10 • Any new goals that have arisen since the initial document creation that should be included, prioritized and updated as part of the document As always, we will have updates on particular goals that require further discussion by the Council, but a good portion of the meeting will be spent reviewing the document in its entirety and your expectations for the July 10 presentation. ~~ ~ ~ l~ yY Ci y Administrator City of Eagan Strategic Plan W~tb Goals, Objectives, and Strategies Revision F, June 2001 1:Wdmin\Goals 2001Vune 2001 Update.doc Revision E, March 22, 2001 Forward This document contains the City of Eagan's Goals and Objectives for the 2001 calendar year and beyond. The document contains the following information: • Forward • Current Status Summary • Section I -City Council Goals and Objectives (Goals 1-9) • Section II -Other Departmental Goals and Objectives (Goals 10-XX) • Appendix A -View of the Mission • Appendix B -Definitions If you have any comments regarding this document, please contact the city at 651-681-4600. Each goal and its associated objectives and strategies include the responsible city department and also the name of the person to be contacted for additional information. The purpose of this document is to identify the priorities that will guide us all in moving forward as a city. The plan will help the city staff, city council and Eagan citizens respond to these priorities by aligning personnel, fiscal and capital resources. The plan will help to build the public's confidence and trust that their local government is working with them on issues that they believe will improve their quality of life. Organizations grow and prosper when a common understanding is reached about the organization's future direction and expectations. The document serves as an overt act of stewardship by planning the City's future strategically. It helps to bring focus and also highlight what direction the City is taking. The planning process brings the City Council and City Staff together as well as effectively communicating the future direction of the City with its citizens. I:\Admin\Goals 2001Vune 2001 Update.doc 2 Revision E, March 22, 2001 Revision History Revision Date Reason for the Revision Letter A January 17, Initial document developed and published on the Eagan 2001 Website B January 22- Review of document with department heads, revisions 26, 2001 made for submission to Ci Council C January 28, Updated the Table of Contents (summary pages) to 2001 include oats and ob'ectives from revision B D January 31, Updated Goals and Objectives based on the Special City 2001 Council Meetin on Januar 30, 2001. E March 22, Updated Goals and Objectives based on available 2001 u dates for March 27, 2001 meetin E (Internal) March 22, Updated Goals and Objectives, including human and 2001 financial resources estimates. F June 2001 U dated Goals and Objectives. I:lAdmin\Goals 2001Uune 2001 Update.doc Revision E, March 22, 2001 Section I: City Council Goals and Objectives (Goals 1.0-9.0) 1:~,4dmin\Goals 2001Vune 2001 Update.doc IZ Revision E, March 22, 2001 City Council Goal 1.0: Revitalize and redevelop appropriate areas of Eagan. Objective 1.1: Foster the development of the 55/149 area with the possible assistance of Tax Increment Financin T.I.F. . Status: 50% Complete Working with Ehlers and area business study potential for re-certifying TIF district Estimated Completion Date: Ongoing, existing portions of the TIF district will expire in June 2001 Measure to Determine Success: The TIF district is developed in a manner consistent with the goals and vision of the City Council as a vital atewa to Ea an. Res onsible Ci De artment: Administration and Plannin Point o Contact: Jamie Verbru e, Mike Ridle Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to tl:e City's Mission: o : Providing Orderly and High Quality Develo ment and Redevelo ment Objective 1.2: Im lement Cedar Grove Redevelo meat. Status: 20% of Phase I completed Phase I-Development programs submitted, under review Phase II-EDC, CC will receive presentations 2na quarter 2001 Estimated Completion Date: Phase I - 0-3 years Phase II - 2-5 years Phase III - 3-10 ears Measure to Determine Success: Redevelopment of study area and possible ad~acent areas. Res onsible Ci De artment: Administration and Plannin Point of Contact: Jamie Verbrugge, Mike Ridley, Pat Awada, Pe Carlson Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse I:\Admin\Goals 2001 Vune 2001 Update.doc 13 Revision E, March 22, 2001 Related to the City's Mission Providing Orderly and High Quality o : Development and Redevelopment Objective 1.3: Review Special Area Plans and create transition mechanism for zoning and Com rehensive Guide Plan Chan es. Status: appearing on APC work session agendas, recommendation expected 2na Quarter 2001 Estimated Com letion Date: 4t uarter 2001 Measure to Determine Success: Consistency between zoning and guide plan desi ations. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley Task Force or Commission Advisory Planning Commission Involvement: Point o Contact: Carla He 1 Related to the City's Mission Providing Orderly and High Quality o : Develo ment and Redevelo ment Objective 1.4: Consider a ricultural zonin rehabilitation. Status: 30% Complete Estimated Completion Date: 2n Quarter 2001 Measure to Determine Success: Ado t modified a 'cultural zonin ordinance. Res onsible Ci De artment: Planning Point o Contact: Mike Ridle Task Force or Commission Involvement: Advisory Planning Commission Point o Contact: Carla He 1 Related to the City's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment. Objective 1.5: Distribute informational flyers .to neighborhoods identified in the City's 5- year Capital Improvement Plan (CIP) regarding future street improvements two-years in advance. Status: 90% Complete Estimated Completion Date: 2n Quarter 2001 I:\Admin\Goals 2001Vune 2001 Update.doc 14 Revision E, March 22, 2001 Measure to Determine Success: Fully implemented 2-year advance notice rocess. Res onsible Ci De artment: Public Works/En ineerin Point o Contact: Tom Struve Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission o : Providing Orderly and High Quality Develo ment and Redevelo ment. l:\Admin\Goals 2001 Vune 2001 Update.doc 15 Revision E, March 22, 200] City Council Goal 2.0: Preserve and expand the City's tax base. Objective 2.1: Provide direction to Economic Development Commission (EDC) work ro ram. Strategy 2.1.1 Complete, analyze and implement the recommendations from the business retention and ex ansion anal sis with Minnesota Extension Services. Status: 100°~o Complete Research report prepared and distributed May 2, 2001; Community announcement meeting -June 6,:2001 Estimated Completion 2° Quarter 2001 Date: Measure to Determine Completion and analysis. of survey results Success: Responsible City Planning De artment: Point o Contact: Mike Ridle Task Force or Economic Development Commission Commission Involvement: Point o Contact: Julie Stackhouse Related to the City's Providing a stable tax base. Mission o Strategy 2.1.2 Recruit clean industry and desirable corporate development. For exam le, host a Bus Tour for otential businesses. Status: 60% Complete Purpose: To further enhance the image of Eagan as a strong corporate business center consistent with the Economic Development goals identified in the Com rehensive Guide Plan. Estimated Completion Ongoing Date: Measure to Determine Sustain or increase C/I as a percentage of city's tax Success: base. Responsible Ciry Administration De artment: Point o Contact: Jamie Verbru e 1:\Admin\Goals 2001 Vune 2001 Update.doc 1C Revision E, March 22, 2001 Task Force or Economic Development Commission Commission Involvement: Point o Contact: Julie Stackhouse Related to the City's Providing a stable tax base. Mission o I:Wdmin\Goals 2001Uune 2001 Update.doc 17 Kevision E, March 22, 2001 '~ City Council Goal 3.0: Actively pursue measures to mitigate the adverse effects of airport noise on the City of ~ Eagan. Ob'ective 3.1: Retain an air ort noise attorne . Status: 25% Complete Discussed at joint ARC-City Council meeting on May 29 2001 Purpose: To provide expert legal advice and knowledge of national aviation trends and issues on airport- related matters. Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: City positions regarding airport issues are successfull ursued Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Poii:t o Contact: Ted Gladhill Related to the Ciry's Mission 0 Providing a healthy environment. Ob'ective 3.2: Ex and the Air ort Relatio ns Commission ARC . :~ Status: 100% Purpose: To make the structure of the ARC consistent with that' of other adviso commissions. Estimated Com letion Date: Jan 15, 2001 Measure to Determine Success: Expanded ARC to nine members and one alternate Ices onsible C' De artment: Administration Point o Contact: Jamie Verbru e Tusk Force or Commission Involvement: ~iiport Relations :Commission Point o' .Contact: Ted Gladhill Related m the City's Mission 0 Providing a healthy environment. 1:\P.dmin\Goals 2001Uune 2001 Update.doc 1 g Revision E, March 22, 2001 Ob'ective 3.3: Foster an Anti-fannin citizens rou . Status: 0% Pur ose: Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Airport Relations Commission Point o Contact: Ted Gladhill Related to the City's Missioi: 0 Providing a healthy environment. I:\Admin\Goals 200lVune 200] Update.doc 19 Revision E, March 22, 2001 City Council Goal 4.0: Expand infrastructure construction and maintenance. Ob'ective 4.1: Storm sewer miti ation. Strategy 4.11 Hold neighborhood informational meetings. Status: 100% complete; last meeting held on Feb 26 Estimated Completion 1S Quarter 2001 Date: Measure to Determine Complete all meetings. Success: Responsible City Public Works De artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a healthy environment and protecting Mission o : rsonal ro erty. Strate 4. 1.2 Com lete second o in ion''stud Status: 100% complete; presented 3- 20-O1 Estimated Completion 1 S Quarter 2001 Date: Measure to Determine Council receipt and adoption of second opinion Success: stud Responsible City Public`Works De artment: . Paint o` Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: I:Wdmin\Goals 2001Vune 2001 Update.doc 20 Revision E, March 22, 2001 Related to the City's Providing a healthy environment and protecting Mission o : ersonal ro e Strate 4. 1.3 Fundin determination and ac uisition. A delegation of Status: 85% Complete Councilmembers and the City Administrator presented proposals to the federal delegation in March 2001; Council and staff have provided background info and testimony for bills in MN House and Senate; pending final approval - $5 Million included in pending ro osal for Eagan Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Acquisition of outside funding sources Res onsible Ci De artment: Administration Point o Contact: Jamie Verbru e Task Force or Commission Involvement: Point o Contact: Related to the City's Mission of Providing a healthy environment and protecting ersonal roperty. Strate 4.1 .4 Im lementation of u blic im rovements. Projects approved for 2001; contracts going to Status: 25% Complete bid Estimated Completion Intend to implement 50-75% of improvements in Date: 2001. Total completion expected by 3rd Quarter 2002 Measure to Determine Final payment received for all authorized projects Success: Responsible City Public Works De artment: Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a healthy environment and protecting Mission o : ersonal ro ert . 1:\Admin\Goals 2001 Vune 2001 Update.doc 21 Revision E, March 22, 2001 Objective 4.2: Secure funding sources for storm sewer (see objective 4.1.3), ring road, and Hwy 149. Status: 25% Complete Pending state legislature budget approval Estimated Com letion Date: On oin Measure to Determine Success: Secure outside funding resources for identified roads Res onsible Ci De artment: Public Works and Administration Point o Contact: Tom Colbert, Jamie Verbru e Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o : Providing orderly and high quality development and redevelo ment. Objective 4.3: Pond Maintenance for storm draina a functional im rovements. Status: 20% Complete $750,000 of pond maintenance improvements approved Apri12001 Estimated Com letion Date: Fa112001 Measure to Determine Success: Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing a healthy environment. Objective 4.4: Implement the 2001 portion of the Capital Improvement Program (Part III - Streets and Utilities) Status: 50% Complete 80% authorized; bids on 3; plans on 2 Estimated Com letion Date: Fa112001 Measure to Determine Success: Complete all projects as programmed in the year identified. Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert Task Force or Commission Involvement: Point o Contact: I:\P.dmin\Goals 200IVune 2001 Update.doc 22 Revision E, March 22, 2001 Related to the City's Mission Providing orderly and high quality development of and redevelopment and providing a healthy environment. !:\Admin\Goals 200] Vune 2001 Update.doc 23 Revision E, March 22, 2001 City Council Goal 5.0: Expand our sense of place and community identity through physical development and cultural activities. Ob'ective 5.1: Investi ate refinement of munici al service area boundaries. Status: 30% Complete Councilmember Bakken has begun the analysis of a pilot project along the IGH border - GIS data, property tax info and other information have been com filed for the anal sis. Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: City Council Point o Contact: Councilmember Paul Bakken Task Force or Commission: Involvement: Point o Contact: Related to the City's Mission 0 Providing a sense of community. Ob'ective 5.2: Secure sites for buildin ci ent monuments. Status: 20% Complete Physical site inspection rescheduled Estimated Com letion Date: 2002 Measure to Determine Success: Construction of monuments at key entrances to the Cit of Ea an. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridle , Cyndee Fields, Pat Awada Task Force or Commission Involvement: Economic Development Commission Point o Contact: Julie Stackhouse Related to the City's Mission 0 Providing a sense of community. I:~Admin\Goals 2001 Vune 2001 Update.doc 24 Revision E, March 22, 2001 Ob'ective 5.3: Develo streetsca a lan for central area. Status: 20% Complete SRF Consulting made a presentation to the Council at the February 20, 2001 s ecial Cit Council meetin Estimated Com letion Date: 3rd Quarter 2001 Measure to Determine Success: Ado tion by City Council Res onsible Cit De artment: Public Works, Parks, Plannin Point of Contact: Tom Colbert, Ken Vraa, Pat Awada, C dee Fields, Pe y Carlson Task Force or Commission Involvement: Point of Contact: Related to the City's Mission of: Providing a sense of community, enhance the quality of life and provide attractive amenities, promote orderly and high quality development and redevelo ment. Ob'ective 5.4: Com lete Communi Center. Strategy 5.4.1: Approve building schematic plan. Status: 100% complete; approved at March 20, 2001 meeting Estimated Com letion Date: 1~` Quarter 2001 Measure to Determine Success: Adoption by City Council. Res onsible Ci De artment: Parks and Recreation Point of Contact: Ken Vraa Task Force or Commission Involvement: Community Center/Central Pazk Focus Grroups, Facilities Design Team, Partnershi sl0 erations Team Point of Contact: Related to the'City's Mission of: Providing attractive amenities and a sense of communi Strate 5. 4.2 Desi Develo. meat Status: 100°lo complete Estimated Completion Date: July 5, 2001 Measure to Determine Success: Approval to move to plans and specifications Responsible City De artment: Parks and.Recreation I:\Admin\Goals 2001 Uune 2001 Update.doc 25 Revision E, March 22, 2001 Point o Contact: Ken Vraa Task Force-or Commission Involvement: Community CenterlCentral Park Focus Groups, Facilities Design Team, Partnerships/Operations Team Paint o Contact: Related to the City's Mission o : Providing attractive amenities and a sense of communi . Strate 5. 4.3 Develo laps ands ecifications. Status: 10% Estimated Completion Date: 3r Quarter 2001 Measure to Determine Success: Approval to go to bids Responsible Ciry De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Community Center/Central Park Focus Groups, Facilities Design Team, Partnerships/Operations Team Point o Contact: Related to the City's Mission o : Providing attractive amenities and a sense of communit . Strate 5. 4.4 Bids Status: 0% Estimated Completion Date: 3r Quarter 2001 Measure to Determine Success: Award Contracts Responsible Ciry De artment: Parks and Recreation Point o Contact: Ken Vraa Task Force or Commission Involvement: Community Center/Central Park Focus Groups, Facilities Design Team, Partnerships/Operations Team Point o Contact: Related to the City's Mission o : Providing attractive amenities and a sense of communit . Strate 5.4 .5 Construction Phase Status: 0% Estimated Completion Date: 4t Quarter 2002 I:1AdminlGoals 2001 Vune 2001 Update.doc 26 Revision E, March 22, 2001 Measure to Determine Grand Opening Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communit . Ob'ective 5.5: Com lete Central Park Strategy S.S.1 Approve central park master plan. Status: 100% complete; approved at March. fi, 200 L:regular City Council meeting Estimated Completion 1- .Quarter 2001 Date: Measure to Determine Adoption by City Council. Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communi Strat 5.5.2 Site Gradin Plan. Status: 100% Complete Estimated Completion Tune 5,.2001 agproval iDate: Measure to Determine Approval>to move to plans and specifications Success: Responsible City Parks and Recreation De artmentr Point o .Contact: Ken Vraa I:\Admin\Goals 2001 Vune 2001 Update.doc 27 Revision E, March 22, 2001 Task Fvrce or Community Center/Central Park Focus_Groups, Commission Site Design Team Involvement: Point o Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communi , Strate 5.5.3 Develo laps ands ecifications. Status: 10% Estimated Completion 2n Quarter 2001 Date: Measure to Determine Approval to go to bids Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : community. Strate 5.5.4 Bids Status: 0% Estimated Completion 2n Quarter 2001 Date: Measure to Determine Award Contracts Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Site Design Team Involvement: POint O Contact: Related to the City's Providing attractive amenities and a sense of Mission o : communit . Strate 5.5.5 Construction Phase Status: 0% Estimated Completion Grading to be completed 3r Quarter 2001, Date: substantial completion by 3rd Quarter 2002, turf establishment landscaping continues through 2003 I:\,Admin\Goals 2001Vune 2001 Update.doc 2g Revision E, March 22, 2001 Measure to Determine Complete integration into established parks Success: maintenances stem. Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Community Center/Central Park Focus Groups, Commission Facilities Design Team, Partnerships/Operations Involvement: Team Point o Contact: Related to the Ciry's Providing attractive amenities and a sense of Mission o : communit . Objective 5.6: Contribute to and support the volunteer committee coordinating the 4th of Jul celebration. agreements sent to adjacent corporations, parade Status: 85% Complete permit approved; notification to residents and businesses Estimated Com letion Date: Jul 4, 2001 Measure to Determine Success: Com letion of event Responsible Ciry Department: Parks and Recreation, Police Department, Public Works Point of Contact: Jeff Asfahl, Ken Vraa, Kent Therkelsen, Tom Colbert Task Force or Commission 4t of July Committee Involvement: Point o Contact: Ralei h Seeli Related to the City's Mission Providing a sense of community. 0 Objective 5.7: Expand and publicize cultural and recreation events, i.e. Winter Festival, Lone Oak Da s, Multicultural Festival, Yankee Doodle Arts & Crafts Festival, etc. Status: Ongoing, various dates Estimated Com letion Date: on oin Measure to Determine Success: Increased community involvement and ro ram attendance Res onsible Ci De artment: Parks and Recreation, Administration Point o Contact: Jeff Asfahl, Joanna Foote Task Force or Commission Involvement: Friends of the Farm, ECVB, Arts and Humanities Council and others Point o Contact: 1:\.4dmin\Goals 2001 Vune 2001 Update.doc 29 Revision E, March 22, 2001 Related to the City's Mission Providing a sense of community. of Ob'ective 5.8: Work closel with the Ea an Convention and Visitors Bureau ECVB . Status: Ongoing, various dates Estimated Com lesion Date: On oin Measure to Determine Success: Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing a sense of community. I:\Admin\Goals 2001Vune 2001 Update.doc 30 Revision L•, March 22, 2001 City Council Goa16.O: Ensure the optimization of the city's current and future parks/recreation systems to meet the needs and desires of the community. Ob'ective 6.1: Evaluate o tions for North Park. Strategy 6.1.1 State/County approval of closure plan. Received letter from County agreeing that there Status: 70% Complete are no environmental impacts, but no agreement re: closure plan Estimated Completion 2n Quarter 2001 Date: Measure to Determine Approval from intergovernmental bodies (State Success: and Count ) Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvement: Point o Coy:tact: Chair Related to the City's Providing attractive amenities. Mission o Strate 6. 1.2 Develo and im lement miti ation lan. Status: 25% Complete Estimated Completion 4t Quarter 2001 Date: Measure to Determine Approval from intergovernmental bodies (State Success: and Count ) Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks Commission Commission Involvement: Point o Contact: Chair Related to the City's Providing attractive amenities. Mission o Strate 6.1 .3 Develo ment of Master Plan for North Park. I:Wdmin\Goals2001Vune2001 Update.doc 31 Revision E, March 22, 2001 Requires Council direction Status: 5% Complete Estimated Completion 2° Quarter 2002 Date: Measure to Determine City Council adoption of master plan Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Chair Related to the City's Providing a healthy environment and improving Mission of the Quality of Life. Strate 6.2: Ex lore ossible riverfront recreational uses. Status: 0% Estimated Completion Date: Will be considered as part of Cedar Grove master redevelopment laps Measure to Determine Success: Re uires direction from Cit Council Res onsible Ci De artment: Plannin ,Parks and Recreation Point o Contact: Jamie Verbru e, Ken Vraa Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o : Providing a healthy environment and improving the ualit of life. Ob'ective 6.3: Continue to ex lore ci develo meat of a cham ionshi olf course. Sites considered, met with Larry Lundeen to Status: 40% Complete discuss possibilities in subcommittee, next step - feasibility report and selection of consultant if Council elects to move forward. Estimated Com letion Date: NA Measure to Determine Success: Requires direction from City Council relative to specific course requirements and intended course of action Res onsible Ci De artment: Parks and Recreation Point o Contact: Ken Vraa, Pe Carlson, C dee Fields Task Force or Commission Advisory Planning Commission, Advisory Parks Involvement: and Recreation Commission Point o Contact: L•\.4dmin\Goals 2001 V°ne 2001 Update.doc 32 Revision E, March 22, 2001 Related to the City's Mission Enhance the quality of life and provide attractive o : amenities. Ob'ective 6.4: Stud the needs and uses of existin arks and make chap es where needed. Strategy 6.4.1 Holtz Farm Park -Long term vision/master plan. Status: 0% Estimated Completion: 4t Quarter 2002, part of Parks CIP 2002 Date: Measure to Determine Adoption of master plan by City Council Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission, Commission Friends of the Farm Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.4.2 Moonshine Park -Long-term vision/master plan and use of Don Grant home. Presented plan to City Council and Advisory Status: 90% Complete parks and Recreation Commission at May 22, 2001 Special Council meeting; formal Council a royal/authorization endin Estimated Completion 4th Quarter 2001 Date: Measure to Determine Council adoption of master plan Success: Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities I:\Admin\Goals 2001 Vune 2001 Update.doc 33 Revision E, March 22, 2001 Objective 6.5: Implement programs that improve water quality, i.e. Captain Dodd, Fish Lake Clean Water Partnershi ,street swee in stud ,etc. Status: 75% Complete Water Resources Coordinator presented at Feb 6, 2001 Special Council meeting; Barley straw grant a lication submitted Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Lower hos horous levels in cit onds Res onsible Ci De artment: Water ualit Point o Contact: Eric Macbeth Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission 0 Providing a healthy environment. Objective 6.6: Provide quality recreation programs and activities for Eagan residents within the communi See A endix Status: Ongoing, seasonal Estimated Com letion Date: On oin Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Contact: Jeff Asfahl Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission of Serve the needs and interests of Eagan's present and future citizens by providing quality public services, attractive amenities and a sense of conununit . Objective 6.7: Enhance the quality of natural resources, facilities and opportunities within city parks (See Appendix _ regarding Forestry, Parks Maintenance and Operations and Park Plannin Status: Ongoing Estimated Com letion Date: N/A Measure to Determine Success: Achievement of goals established in Appendix Res onsible Ci De artment: Parks and Recreation Point o Contact: Paul Olson, Ken Vraa I:V+dmin\Goals 2001 Vune 2001 Update.doc 34 Revision E, March 22, 2001 Task Force or Commission Advisory Parks and Recreation Commission Involvement: Point o Contact: Related to the Ciry's Mission Providing a high quality of life, attractive o : amenities and a health environment. Ob'ective 6.8: Im rove infrastructure and o erations of Cascade Ba . Strategy 6.8.i Analyze water sanitation system for effectiveness and. potential re lacement with new technolo Decided not to proceed; will reevaluate post,2001 Status:. 100% season Estimated Completion 2" Quarter 2001 Date: Measure to Determine Determination of most effective and cost-feasible Success: o Lions b Ci Council Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive 1llission o : amenities. Strate b.8.2 Im rove internal or anizational mama ement of staff. Deck manager on duty; ready for opening day; Status: 100% reduced number of lfeguazds needed; streamlined trainin Estimated Completion 2n Quarter 2001 Date: Measure to Determine Improved customer satisfaction through an Success: effective and efficient staff. Responsible City Pazks and Recreation De artmentr Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission COfh)ftiSSivn Involvement: Point o Contact: Related to tke City's Providing a high quality of Life and attractive Mission o : amenities. Strategy 6.8.3 Evaluate the concessions at Cascade Bay. 1:~,4dminlGoals 2001 Uune 2001 Update.doc 3$ Revision E, March 22, 2001 Implemented changes to menu board; next step - Status: 85% Complete meeting with Councilmember Fields to review Estimated Completion 2n Quarter 2001 Date: Measure to Determine Improved concession quality. Success: Responsible Ciry Parks and Recreation De artment: Point o Contact: Ken Vraa, C dee Fields Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Ob'ective 6.9: Im rove entre reneurial revenue streams for Civic Arena Strategy 6.9.1 Installation and marketing of equipment {hockey) sanitation system Operational Status: 100% Estimated Completion 2° Quarter 2001 Date: Measure to Determine Determination of most effective and-colt-feasible Success: o tions.b Cit Council Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.2`Generate revenues thrflugh increased marketing of dry floor activities. Cron show,'craft show booked, karate tournament Status: 100%; Ongoing ;rebooked, rugby and soccer use increasing; expected revenues included in budget submission to City Council at June 12, 2001 Special Council Meetin Estimated Completion Ongoing Date: I:~AdminlGoals 2001Uune 2001 Update.doc 36 Revision E, March 22, 2001 Measure to Determine Increased revenues Success: Responsible City Parks and Recreation ~e artment: Point o Contact: Ken Vraa Task,Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission of amenities. Strate 6. 9.3 Com letion of Ene Use Stud . Study did not reveal much; .energy use Status: 100% constrained as tighfiy as possible Estimated Completion 2" Quarter2001 Date: Measure to Determine Action by the City Council "based on findings of Success: stud Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.4 Evaluate alternatives to meet increasing demands on the Learn To Skate School. Status: 25% Complete Estimated Completion 3r Quarter 2001 Date: Measure to Determine Adjusted, appropriate alignment of staff and Success: ro am needs Responsible City Parks and Recreation De artment: Point o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: 1:\Admin\Goals 2001Vune 2001 Update.doc 37 Revision E, March 22, 2001 Related to the City's Providing a high quality of life and attractive Mission o : amenities. Strategy 6.9.5. Submit. quarterly reports: to the City Council. on operations of the Civic Arena. Status• 100% Esti»rated Completion ~ Quarter 2001 Date: Measure to Determine Increased City Council awareness of Civic Arena Srrccessr a rations. Responsible City Parks and Recreation De artment: Paint o Contact: Ken Vraa Task Force or Advisory Parks and Recreation Commission Commission Involvement: Point o Contact: Related to the City's Providing a high quality of life and attractive Mission o : amenities. I:Wdmin\Goals 2001 Vune 2001 Update.doc 3g Revision E, March 22, 2001 City Council Goa17.0: Encourage land use opportunities for the creation of a diverse mix of housing options. Objective 7.1: Encourage use of estate zoning and "0" lot-line categories when aligning zonin to the Com rehensive Guide Plan. Status: 30% Complete Estimated Com letion Date: 2° Quarter 2001 Measure to Determine Success: Ado t modified R-1 zonin standards Res onsible Ci De artment: Planning Poi~:t o Contact: Mike Ridle Task Force or Commission Involvement: Advisory Planning Commission, Zoning Ordinance U date Subcommittee Point o Contact: Related to the City's Mission o : Providing Orderly and High Quality Development and Redevelopment Objective 7.2: Develo third Senior Housin ro'ect. Status: 15% Complete Meetings have been held with the Community Development Authority, sites are under consideration Estimated Com letion Date: 2002-2003 Measure to Determine Success: Complete construction of third senior housing ro'ect Res onsible Ci De artment: Planning Point o Contact: Mike Ridle Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o : Providing Orderly and High Quality Development and Redevelopment L•\Admin\Goals 2001Uune 2001 Update.doc 39 Revision E, March 22, 2001 City Council Goa18.0: Establish coordinated and coherent communications with citizens and businesses. Ob'ective 8.1: Create a Communications Strate is Plan Status: 25% Complete; meetings underway, plan to be completed in next 30-45 days Estimated Com lesion Date: 2° Quarter 2001 Measure to Determine Success: Council A royal of lan Res onsible Ci De artment: City Council, Administration Point of Contact: Mayor Pat Awada, Councilmember Peggy Carlson, Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission o: Providing a sense of community. Strategy 8.1.1 Expand cable television offerings through provision of additional and varied ro yarns. Status: 5% Complete Estimated Completion Date: 4` Quarter 2001 Measure to Determine Success: Increased Programming Responsible Ciry De artment: Administration Point o Contact: Holl Duff Task Force or Commission Involvement: Advisory Parks and Recreation Commission Point o Contact: Related to the City's Mission o Providing a sense of community. Strategy 8.1.2 Expand written communications, i.e., newsletters, press releases, articles, etc. Status: 0% I:~?.dmin\Goals 2001Uune 2001 Update.doc 40 Revision E, March 22, 2001 Estimated Completion 4t Quarter 2001 Date: Measure to Determine More frequent written communications Success: Responsible Ciry Administration De artment: Point o Contact: Holl Duff Task Force or City Council Communications Committee Commission Involvement: Point o Contact: Related to the Cin~'s Providing a sense of community. Mission o Strategy 8. 1.3 Expand community notifications, i.e. target home owner association s. City Council direction received .May 8, 2001 Status: 100% Estimated Completion Requires direction from the City Council Date: Measure to Determine Success: Responsible City Planning De artment: Point o Contact: Mike Ridle Task Force or Advisory Planning Commission Commission Involvement: Point o Contact: Carla He 1 Related to the City's Pr©viding a sense of community. Mission o Ob'ective 8.2: Ex and the live outreach to the citizens of Ea an. Strategy 8.2.1: Plan and host a Community Open House to inform residents about ci services and introduce them to ci em to ees. Status: 60% Complete Estimated Completion May 31, 2001 Date: Measure to Determine High attendance by community members Success: Responsible City Administration, Parks and Recreation De artment: Point o Contact: Joanna Foote, Paul Graham Task Force or Commission Involvement: I:Wdmin\Goals 2001Uune 2001 Update.doc 41 Revision E, March 22, 2001 Point o Contact: Related to the City's Providing a sense of community. Mission o Strategy 8.2.2 Plan and implement a recognition picnic and/or bus tour for city volunteers. Status: 10% Complete Estimated Completion 3rd Quarter 2001 Date: Measure to Determine Increased satisfaction of city volunteers, Success: enhances sense of connection with the communit Responsible City Administration De artment: Point o Contact: Dianne Lord Task Force or Commission Involvement: Point o Contact: Related to the City's Providing a sense of community. Mission o I:1Admin\Goals 2001 Vune 2001 Update.doc 42 Revision E, March 22, 2001 City Council Goa19.0: Create mechanisms to ensure there is equitable distribution of public service provision costs according to demand. Ob'ectiv e 9.1: Im lement Ra id Outbound Tele hone Notification S stem. Resolution supporting pilot project passed at 3- Status: 30% Complete 20-01 City Council meeting; delays in partnership have rendered project temporarily on hold. Purpose: Establish system to allow for rapid, outbound telephone notification of residents and businesses during public safety emergencies. Estimated Com letion Date: 2001 Measure to Determine Success: System becomes o erational throu out the Cit . Responsible Ciry Department: Police **NOTE: Eagan is participating with Dakota County Emergency Management in efforts to create this system on a County-Wide basis. Dakota County is lead agency. They are in the process of determining local government commitment to the project and alternative funding sources for public-private partnership. All progress is pending resolution of issues between County, Koch, other cities. Point o Contact: Kent Therkelsen, Paul Bakken, Pe y Carlson Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing personal and property protection 0 Ob'ective 9.2: Establish a re eat call char a ro ram. Ordinance adopted. by council on Status: 1:00% Complete May 15`~~ Implementation began June i ~. Purpose: Establish fees for addresses that create undue drain on police resources by habitual or chronic nei boyhood disturbances. Estimated Co letion Date: 2II Quarter 2001 L•\Admin\Goals 2001 Vune 2001 Update.doc 43 Revision E, March 22, 2001 Measure to Determine Success: Reduction in calls defined by ordinance as subject to repeat call char es. Res onsible Ci De artment: Police Point of Contact: Kent Therkelsen, Paul Bakken, Pe ` " Carlson Task Force or Commission Involvement: Point o Contact: Related to the City's Mission of Providing personal and property rotection. Ob'ective 9.3: Police Mobile Data Software Communications. Status: 10% Complete Purpose: Improve field officer effectiveness by providing better information tools such as mapping, global ositionin ,and re ortin software. Estimated Completion Date: On-going basis NOTE: EAGAN IS PARTICIPATING WITH DAKOTA COUNTY AND STATE OF MINNESOTA ON INTEGRATING CRIMINAL NSTICE DATA NETWORKS STATEWIDE. Measure to Determine Success: Better field access to name, address and incident history with a sin le ue Res onsible Ci De artmei:t: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Providing personal and property protection. 0 ]:\Admin\Goals 2001Uune 2001 Update.doc 44 Revision E, March 22, 2001 SECTION II: Departmental Goals and Objectives - (Goals 10.0 -12.0) I:Wdmin\Goals 200lVune 2001 Update.doc 45 Revision E, March 22, 2001 Departmental Goal 10.0: Provide Fire Prevention and Suppression Services. Ob'ective 10.1: Obtain Cairns IRIS Thermal Ima in S stem a ui ment. Status: 60% Complete Purpose: The CairnsIRIS Thermal Imaging System uses infrared technology which allows firefighters to see through blinding, black smoke; but these helmets cost $25,000 EACH. Due to budget restraints, the Eagan Fire Department is seeking donations to urchase five (5) helmets. Estimated Com letion Date: Measure to Determine Success: 5 thermal ima ing s stems purchased and in use. Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection Ob'ective 10.2: Produce a video for the ca ble network about the Fire De artment Status: 55% Complete Purpose: The video will reflect the activities of the fire department from the time it was formed through 1998 to be broadcast on cable. Estimated Com letion Date: July 2001 Measure to Determine Success: Video broadcast on local access cable. Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection. L\Admin\Goals 2001Uune 2001 Update.doc 46 Revision E, March 22, 2001 Ob'ective 10.3: Ex ansion of a Confined S ace Ent Team Status: 60% Complete Purpose: The confined space entry team will supply rescue activities based on extensive training and through the use of new, s ecialized a ui ment. Estimated Com letion Date: December 2001 Measure to Determine Success: Full implementation of the Confined Space Entry Team Res onsible Ci De artment: Fire Point o Contact: Craig Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection. Ob'ective 10.4: S onsor Ex lorer Post 572. Status: 10% Complete Purpose: To provide education opportunities for young persons potentially interested in careers as firefi ters. Estimated Com letion Date: Measure to Determine Success: Res onsible Ci De artment: Fire Point o Contact: Crai Jensen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection I:WdminlGoals 2001Vune 2001 Update.doc 47 Revision E, March 22, 2001 Departmental Goal 11.0: Provide Public Safety Education. Objective 11.1: Host a Risk/Disaster Seminar for Eagan Businesses, primarily. those with hazardous materials eneration store e. Status: 100% Complete Seminar hosted on June 12.42 Individuals from 22 companies attended. Purpose: Educate local businesses about the emergency response systern/agency responsibilities and ca abilities. Estimated Com 7etion Date: 2n ' uarter 2001 Measure to Determine Success: Seminar resented. Res` onsible C' De artment: Police Point o Contact: Ken Southorn Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection Objective 11.2: Improve business crime prevention outreach through a structured "Business Watch" ro ram to include subsets such as the hos itali Indust Status: 70% Complete Purpose: Strengthen partnerships with businesses in order to improve overall safety and quality of life in Ea an. Estimated Com letion Date: on oin Measure to Determine Success: Number of presentations held, people in attendance. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Providing personal and property protection. I:Wdmin\Goals 2001Uune 2001 Update.doc 4g Revision E, March 22, 200] Ob'ective 11.3: Conduct a "Citizen's Police Academ ." Status: Ongoing Purpose: Continue to conduct the Citizen's Academy on at least an annual basis to familiarize citizens with the role and capabilities of the Eagan Police Department. Consideration being given to adding a second session. Estimated Completion Date: Session graduated March 29th. 2" Session being Tanned for fall. Measure to Determine Success: Completed academy sessions, student evaluations. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the Ciiry's Mission Providing personal and property protection 0 I:Wdmin\Goals 2001Uune 2001 Update.doc 49 Revision E, March 22, 200] Departmental Goal 12.0: Improve City Government Operations. Objective 12.1: Consider developing measures for a Baldrige-based assessment to evaluate the efficienc of service delive Timeline developed for continuation of Status: 25% performance measurement process; two retreats held with facilitator; organizational profile to be considered at Jul Senior Mana ement Retreat Purpose: To implement a management system that increases communication and accountability, both internall and outside the or anization Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Full inte ated and self-sustainin system Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Effective and efficient government. 0 Objective 12.2: Hold 'oint Ci CounciVAdviso Commission meetin s. Status: 80% Com lete Meetin s scheduled for A ril/Ma /June 2001 Purpose: To increase communication and issue awareness between advisory commissions and the City Council Estimated Com letion Date: 2" Quarter 2001 Measure to Determine Success: Joint Council-commission meetings held for each commission. Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. I:Wdmin\Goals 2001 Vune 2001 Update.doc $0 Revision E, March 22, 2001 Objective 12.3: Review ci consultants er the 2001 review schedule. Status: 35% Complete Timelines adopted for legal services, engineering; processes underway. Purpose: To increase accountability for contracted service providers accordin to a re ular schedule. Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Reviews and appropriate measures taken for each of the three services up for review in 2001. (Le al, En ineerin ,Communications) Res onsible Ci De artment: Administration Point o Contact: Tom Hedges Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.4: Pre are, submit and ublish a 2002 Ci Bud et. Status: 10% Complete Purpose: To create the primary public policy tool of the City Council for review, revision, implementation and ado tion. Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Council approval and final adoption of budget at 2nd Council meeting in December/publish budget book 2002 Res onsible Ci De artment: Administration, Finance Point o Cor:tact: Tom Hed es, Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.5: Acquire additional land from Blue Cross/Blue Shield for expansion of the Central Maintenance Facili and the North Water Treatment Facili Status: 10% Complete Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Land acquired Res onsible Ci De artment: Public Works Point o Contact: Tom Colbert 1:\Admin\Goals 2001 Vune 2001 Update.doc 51 Revision E, March 22, 2001 Task Force or Commission Involvement: Point o Contact: Related to the City's Mission To serve the needs and interests of Eagan's of present and future citizens by providing quality ublic services. Objectiv e 12.6: U "date the Emer enc. °Plan. Updated plan published and distributed. Status: 100% Presentation made to City Council on May 8, 2001. Emergency Meeting`Policy adopted for inclusion at June 5, 2001 C Council meetin . Estimated Com letion Date: 2n er 2001 Measure to Determine Success: Annual completion and distribution of updates. Full plan redistributed approximately every 5 ears. Res onsible Ci De artment: Police Point o Contact: Ken Southorn ?'ask Force or Commission Involvement: Point o Contact: Related to the City's Mission Effective and efficient government. o. Objective 12.7: Complete w/LOGIS implementation of new payroll and human resources s stem. Status: 10% Complete Estimated Com letion Date: 1St Quarter 2002 Measure to Determine Success: Full im lemented a oll financials stem Res onsible Ci De artment: Finance Point o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.8: U date the variance rocedures. Status: 30% Com lete Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Ado t u dated variance rocedures. Res onsible Ci De artment: Plannin Point o Contact: Mike Ridley [:\Admin\Goals 2001 Vune 2001 Update.doc 52 Revision E, March 22, 2001 Task Force or Commission Zoning Ordinance Update Subcommittee Involvement: Poi~:t o Contact: Related to the City's Mission Effective and efficient government. 0 Objective 12.9: Expand the new building permit software system to integrate wireless service and schedulin o tions. Status: 80% Complete Estimated Com letion Date: 4t Quarter 2001 Measure to Determine Success: Fully implemented software and scheduling programs. Res onsible Ci De artment: Ins ections Point o Contact: Dale Schoe ner Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objectiv e 12.10: Streamline and consolidate the arcel files stem. Status: 60% Complete Installation underway Estimated Com letion Date: 3r Quarter 2001 Measure to Determine Success: Full im lemented arcel file system. Res onsible Ci De artment: Ins ections Point o Contact: Dale Schoe ner Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.11: Ex and customer service throw bout Ins ections de artment. Strate 12.11.1 Continue extended business hours. Strate 12.113 Test area homes for moisture free-of-cha e. Strategy 12:11,3 Send letter of notification to property owners when residential remodel permits are issued advising them of required inspections and to contaet the Building Inspections Division to insure that inspections were done: prior to submittin fuzal a meat to contractor. Strategy 12.11.4 Expand use of website for public information, especially informational brochures. I:\Admin\Goals 2001Uune 2001 Update.doc 53 Revision E, March 22, 2001 Status: 75% Complete (12.11.1-12.11.31000 a complete) Estimated Completion 4th Quarter 2001 Date: Measure to Determine Fully established operating procedures Success: Responsible City Inspections De artment: Point o Contact: Dale Schoe ner Task Force or Commission Involvement: Point o Contact: Related to the City's Effective and efficient government. Mission o Objective 12.12: Assist in the creation, adoption and implementation of a new international buildin code. Status: 30% Complete Estimated Com letion Date: 2n - 3r Quarter 2001 Measure to Determine Success: Fully adopted and implemented international building code, including City Council ado Lion. Res onsible Ci De artment: Ins ections Point o Contact: Dale Schoe ner Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.13: Expand E-business operations for building, mechanical, plumbing, sewer and sin ermits, utili billin ,assessments and arks/recreation ro rammin . Status: Requires City Council direction Estimated Com letion Date: 2002 Measure to Determine Success: ~ Fully operational e-commerce for major city functions. Responsible City Department: Administration, IT, Finance, Inspections, Parks and Recreation I:\Admin\Goals 2001 Vune 2001 Update.doc 54 Revision E, March 22, 2001 Point of Contact: Tom Hedges, Kristi Peterson, Tom Pepper, Mike Ridle ,Dale Schoe ner, Ken Vraa Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission Effective and efficient government. 0 Objective 12.14: Acquire and implement new CIP software system to better track sources and uses of funds for Ca ital Im rovement Pro'ects. Status: 10% Complete One vendor interviewed; next step: search for other vendors Estimated Com tetion Date: On hold Measure to Determine Success: Full inte ated CIP software s stem. Res onsible Ci De artment: Finance, Public Works Point o Contact: Tom Pe er, Tom Colbert Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.15: Evaluate and implement organizational structure for Administration/Finance/IT/Ci Clerk functions. Status: 50% Complete; consultant recommendation received 3-22-01 Estimated Com letion Date: 2n Quarter 2001 Measure to Determine Success: Adoption of new organizational structure and all ositions full staffed. Res onsible Ci De artment: Administration Point o Contact: Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the Ci 's Mission o : Effective and efficient overnment. Objectiv e 12.16: Im lement electronic a roll timesheets. Status: 0% Estimated Com letion Date: 1St Quarter 2002 Measure to Determine Success: Full im lemented electronic timesheets stem. Res onsible Ci De artment: Finance Point o Contact: Tom Pe er I:\.4dmin\Goals 2001Uune 2001 Update.doc 55 Revision E, March 22, 200] Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Effective and efficient government. 0 Objective 12.17: Im lementation of new accountin standards mandated for 2003. Status: 10% Complete Estimated Com letion Date: 4t Quarter 2003 Measure to Determine Success: Fully implemented new accounting standards Res onsible Ci De artment: Finance Point o Contact: Tom Pe er Task Force or Commission Involvement: Point o Contact: Related to the City's Mission 0 Effective and efficient government. Objective 12.18: Complete replacement of communications center and upgrade of city- wide radios stem. One additional meeting required to finalize Status: 30% Complete Request for Proposals. Anticipate bid award in mid-August, with substantial completion of ro'ect b end of lst uarter 2002. Purpose: Implement planned upgrades of police, fire and public works radio systems to improve erfonmance and reliability for all users. Estimated Completion Date: Communications Center replacement expected to be complete by end of 2001. Replacement/addition of antennae sites, user equipment and other system components should be 90% complete by the end of 2001, 100% complete in 2002. Measure to Determine Success: Full re lacement of radio s stem com onents. Res onsible Ci De artment: Police Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the City's Mission Effective and efficient government and providing o : ersonal and ro ert rotection. I:\,Admin\Goals 2001Vune 2001 Update.doc 56 Revision E, March 22, 2001 Objective 12.19: Replacement of Police Computerized Dispatch and Records Management S stems. LOGIS has distributed RFP. Responses due back Status: 25% Complete May 31 2001. Purpose: Replace obsolete systems with state-of--the-art technolo y Estimated Com letion Date: Measure to Determine Success: News stems im lemented Responsible Ciry Department: Police NOTE: Eagan is participating in this project as art of the multi-a enc LOGIS consortium. Point o Contact: Kent Therkelsen Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission Effective and efficient government and providing o : ersonal and ro ert rotection. Objective 12.20 The Placement of the New Ci Generator Status: 50% Complete Placement selected on the west side of the Civic Arena; series of public meetings to be held Pur ose: To rovide a backu ower source for City Hall Estimated Com letion Date: 2002 Measure to Determine Success: New enerator o erational Responsible Ciry Department: Parks and Recreation, Administration Point o Contact: Jamie Verbru e, Tom Hed es Task Force or Commission Involvement: Point o Contact: Related to the Ciry's Mission o : Effective and efficient government and providing ersonal and ro ert rotection. 1:\Admin\Goals 2001Uune 2001 Update.doc 57 Revision E, March 22, 2001 Appendix A: City of Eagan Vision Statement VIEW OF MISSION The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical representation. The City will endeavor to reflect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom it interacts as a constituent and as a customer. First and foremost among these customers are its citizens. To serve its customers, the City is committed to equal representation, personal dignity, the value of diverse opinions, democratic participation and the importance of honest feedback. In its interactions with citizens and all other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer service will be central to all interactions with the City. VIEW OF SERVICE DELIVERY The City of Eagan is committed to being responsive in meeting the needs of the community within the fiscal parameters the community will support. Services will be provided effectively and efficiently for the quality and level of service desired by the public through the employment ofhighly-qualified, creative, dedicated employees and the application of the highest standards of responsible fiscal management. VIEW OF QUALITY OF LIFE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive neighborhoods and community pride. VIEW OF THE ENVIRONMENT The City of Eagan will proactively protect its natural environment. The land, water and air, as well as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and well-being and that of future generations. The City's role with respect to the environment shall be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modifications of the environment will be opposed. The City, collectively and individually, will endeavor to maintain the environment, mitigate impacts on it and enhance it to the extent possible. VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and effective integration of land use types. Eagan is planned to be a fully developed city in the future; and efforts will be 1:\Admin\Goals 2001Uune 2001 Update.doc 5g Revision E, March 22, 2001 made to effect that growth in a rational, deliberate manner in the best interests of all residents, both present and future. The City will maintain its standards while recognizing the need to be sufficiently flexible and creative to permit quality development to occur. VIEW OF ECONOMIC VITALITY The City of Eagan recognizes the need to foster an attractive and desirable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and effective relationships with the regional, state, national and international economies. VIEW OF ROLE 1N THE REGION AND STATE The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard, the City is committed to active participation in activities and organizations which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its affairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City of Eagan recognizes that its future is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs of a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. 1:\P.dmin\Goals 2001 Vune 2001 Update.doc 59 Revision E, March 22, 2001 Appendix B: Definitions Mission Areas are those areas defined by the City's Mission/Vision Statement. Each objective found in the City's plan are linked to the various reasons a city government exists. Strategic Goals are broad statements that try and articulate a "future state" for the city. With Strategic goals in place, the City can to identify specific Objectives to implement and achieve the future state described in the goal: Objectives are specific "action oriented" statements that drive detailed strategies, leading to the development of tasks, milestones and measures. Objectives tell an organization what specifically must be done to achieve the objectives and broad goals for the organization. Strategies are the basic actions that need to take place in order to complete the related objective and create the foundation for specific steps, milestones and measures. I:\Admin\Goals 2001Uune 200] Update.doc 60 Revision E, March 22, 2001