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11/13/2001 - City Council Special., -. ~~.~ , ' city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: NOVEMBER 9, 2001 SUBJECT: SPECIAL CITY COUNCIL MEETING/NOVEMBER 13, 2001 A Special City Council meeting is scheduled for Tuesday, November 13 at 5:00 p.m. in the Council Chambers. PUBLIC WORKS BULK MATERIALS STORAGE -RIVER BOTTOM SITE DEVELOPMENT The City of Eagan has been actively involved in the acquisition of the former Olson Concrete site tax forfeit property for several years. This property is located in the river bottoms north of the Eagan/Apple Valley pistol range, which is located at the end of Yankee Doodle Drive adjacent to the former Gresser headquarter building. The property is approximately 11 acres and was acquired as tax forfeit for public purpose including bulk materials storage site opportunities for Public Works, possible expansion of the police pistol/shooting range and possible training for the Fire Department. The City has been working with the Dakota County environmental staff and State of Minnesota to complete the Phase I Environment Site Assessment (ESA) review and more recently is engaged in the Phase II ESA work plan. While there is essentially no cost to the City for use of the property for public purposes, due to the acquisition through tax forfeiture, there are some environmental cleanup costs involved. Before the City proceeds further with the cleanup efforts, it is necessary to present the budget to the City Council for consideration. Enclosed on pages through ~ is a copy of a memo from Public Works Coordinator Struve to Director Colbert at provides abudget/cost breakdown for envirorunental costs to-date and future cost obligation to complete the processing of the project. Similar to North Park, despite the environmental cleanup cost, the property is still an exceptional value to the City and will be used in the future. ACTION TO BE CONSIDERED: To provide direction to the City Administrator and Director of Public Works regarding future environmental work that includes environmental enhancements for the 11 acre site. PRESENTATION GOLF COURSE EXPLORATORY EXECUTIVE COMMITTEE With the appointment of 64 members to the Golf Course Exploratory Committee the City Council determined that an Executive Committee consisting of the six (6) commission members and two (2) representatives from each of the Golf Course Exploratory Subcommittees would be formed. The Executive Committee was designed to represent the three subcommittees and the full Exploratory Committee in subsequent analysis of findings and in discussions with the City Council to receive policy direction and to discuss the final fmdings/report. The various subcommittees have met a number of times and synthesized their issues for consideration by the Executive Committee. The Executive Committee has met and formulated six items for discussion with the City Council. These items cover a broad range of public policy i sues that aze ap ropriate for consideration by the City Council at this time. Enclosed on pages ~ through ~ is a copy of the six items as developed by the Executive Committee on behalf of the entire Exploratory Committee. The list has been sent to the entire Exploratory Committee and all members have been notified of the meeting with the City Council. ACTION TO BE CONSIDERED: To provide direction to the Executive Committee and the Golf Course Exploration Committee. CONSIDERATION OF CENTRAL PARK SLIDING HILL The Central Park Site Subcommittee, Mayor Awada and Councilmember Carlson, met on November 1 to review proposals for a sliding hill at Central Park. Staff provided two previously prepared memos which, outlined probable proposed costs associated with the sliding hill which were based on bare bone estimates and a set program with no soft costs included. The Committee discussed the scope of the proposed sliding hill feature by expanding the tubing hill to a potential hill of three runs, one of which might be for small youth. There is concerned expressed for the oak trees in the area of the hill and the need to preserve them while making the runs safe for the users. Since the sliding hill is proposed as a enterprise operation with a user fee, the runs need to generate the level of interest that will attract repeat business and users from this area. It was suggested that the runs be lengthened, two tow ropes may be necessary along with lighting and snow making equipment. Since snow is used to shape the runs, there would be need for grooming equipment. The Committee is recommending that anengineer/architect who has had previous experience should be retained by the City to assist in laying out the runs. With the expanding scope of the project, it is suggested that a ten (10) year payback with the cost of building and operating such a hill is reasonable. Fees will be charged'that would pay back the loan. There is no infusion of a grant from another City fund such as the Community Center/Central Park Fund. Also, concessions could include hot chocolate, coffee, chips, perhaps done by vending machines or from a kitchen area of the building. This too would be a revenue producer for the sliding hill. It is anticipated that the times/tube rental would be based on a two-hour block of time similar to a program that is in effect at Copper Mountain in Colorado. a ACTION TO BE CONSIDERED: To proceed with a design engineer to help layout the runs, site the lights and snow making equipment as recommended by the Central Park Subcommittee with or without modification and to authorize the creation of an Enterprise Fund to account for capital and operational expenses. WINTER TRAIL MAINTENANCE PROGRAM -ADJUSTMENTS On April 3 and June 5 of this yeaz, the City Council reviewed the Winter Trail Maintenance program and made various adjustments to the program to account for the change in Independent School District (ISD) 196 busing program due to budget cuts. Subsequently, The Council added 14.82 miles of additional trails to the annual Winter Maintenance contract at an additional cost of $42,265 per year. At the Nov. 8 Listening Session, the Council received a petition and heazd a citizen request to add the trail segment along Cliff Rd from Ches Mar Drive to Lexington Ave to this yeaz's (2001-2002) program as well. With the recent approval of ISD's levy referendum and the restoration of the previously cut busing routes, the Council wanted to re-review the Winter Trail Maintenance Program and directed this action to the Special Council Workshop of November 13 as an action item. Enclosed on pages _~ through ~_ is a memo from Public Works Director Colbert summazizing the program for Council's consideration of making any adjustments. ACTION TO BE CONSIDERED: To add/remove specified segments to the Winter Trail Maintenance Program for the 2001-02 season. DISCUSS COUNTY SISTER CITY PROGRAM Mayor Awada has asked that an item be placed on the Special City Council meeting agenda to discuss the preparation of a resolution that will support the County Sister City Program between Dakota County and Chengde, China. A China Trade Committee has been established within Dakota County to focus on education, trade and culturaUsocial issues. A database of businesses that want to do business with China and those currently doing business in China has been established and the development of a Sister City relationship would provide for a clearinghouse of information on trade and make linkages and connections to various businesses and corporations within Eagan and other Dakota County cities. Mayor Awada will discuss further the options available to the City for a Sister City Program at the meeting on Tuesday. ACTION TO BE CONSIDERED: To provide direction regarding the Sister City relationship with a city or county in China. /s/ Thomas L. Hedges City Administrator 3 FROM: TOM STRUVE, PUBLIC WORKS COORDINATOR DATE: OCTOBER 18, 2001 SUBJECT: FORMER OLSON CONCRETE SITE (TAX FORFEITURE PROPERTY The City of Eagan has been actively involved in the acquisition of the former Olson Concrete Site tax forfeit property for the past several years. We are approaching the point of finding resolution to the challenge of transitioning this property from a Dakota County Suspected Dump Site to a viable Eagan Public Works Maintenance Bulk Materials Storage Site. Following procedures laid out by Dakota County Environmental staff and the State of MN, the City has directed and paid for a Phase I Environmental Site Assessment review. Subsequently, we have also processed a Phase II ESA Work Plan. Fees to date: (2/2000) Phase I Study $3500.00 (4/2001) Phase II Work Plan $3854.00 (5-9/2001) Continuing Services (Braun Intertec) $3209.00 (8-9/2001) MPCA (administrative oversight) $ 900.00 $11,463.00 Approximate Bids have been received for excavation/exploration/clean up and testing related to insuring future environmental disassociation from past industrial use. Currently proposed approximate fees: Mark borings, clear utilities, soil & groundwater sampling, (Dakota County has agreed to fund analytical costs for all groundwater sampling -approx. $4-6000), soils testing and screening, removal of stockpiled drums and "old police firing range" lead shot, sealing of well if found, laboratory analysis, and issuance of a final report. Groundwater Sampling-Collection $1200 Field Activities $5788 Chemical Analysis/samples $11,460 Project Management 4 300 (Braun Intertec) $22,748 4 Contractor Fees Drum Removal $3800 Exploration/Excavation $9000 Dakota Co. Environmental $1000 MPCA $1500 $15,300 In addition, the MPCA is now requiring that the City process (screen out) the lead bullets from the old firing range azea. Contractual Bids for this work are upwards of $40,000 dollars. It may be possible that we can move forward with all the other facets of this clean up work and possibly process this lead waste at some future time with City forces or a less expensive contractor. If City forces do this processing, I would anticipate the cost to be in the neighborhood of $5-10,000. We have spent to date $11,463.00. Anticipating no unforeseen problems or costs, we expect to spend additionally approximately $38,000 to complete the processing of this project as directed by environmental authorities, with the exception of processing the lead shot and sealing the well if found. Sealing the well (if located) should cost approx. $1500-2000. Those cost of processing the lead shot is still very hazd to identify- it may be $5-10,000. Braun is prepazed to move forward with the final work, for this project as early as next week. I would be happy to provide any additional information you may need. C: Russ Matthys, City Engineer Arnie Erhart, Supt. of Streets and Equipment 5 ,_ _ .. ~ ~~~ N~ P~ A / '. I _ g ..,. `a3 n © wok • ~~~ • ~~ ~ ~.. .!'~ ~p (/`/~~ Af `Qb ~ O .~~ :: _.. ~., - ~ \ ~~ W E "'. ~ '~ .~' L ' ~ o~ ' j~ E ,:, ~- '1 _ -~ ~ -- .oo ~~ -; z ,. ~.. tS. ~ "~ ; + Z o - o .. ------------~~-- -------------_----------------- - ~' a c x~ ~.~ o / ~~ _~ ~.\ ~~ ~' co / ,14 r ~ , c~~ V ~ ~, } Wes: ` ~ ,. .. $j it ~ W~j ~~ ~, '~ r S -. fl ~ -~. , i i ;~ ~'~ ~ 7 `- ~ ~ ~ R . '~~ 1~ ~s~ ~Z`~i O~ 4 E ra r i~ ~EY .Q,, ;:~' b~t~ 9~ ~ ~ O L' ~ { // 1 City Of 1~.,$,g$II i"~xecutive Committee Golf Course exploratory Committee ITEMS FOR DISCUSSION BETWEEN ExECUTIVE COMMITTEE AND CITY COUNCIL ON NOVEMBER 13, 2001 1. The Exploratory Committee understood the City Council's direction to be to consider the feasibility of a championship type golf course, which we have assumed means a course of 6,800 or more yards. We have not been considering the feasibility of any alternatives, and we have assumed there would be no housing development in connection with the golf course. Please let us know if you want us to consider any alternatives. 2. We understand that the cost of acquiring the land may be the single most important factor in determining the financial feasibility of a golf course. We believe that an appraisal would be the best way to determine the likely cost of acquiring land from Mr. Pat McCarthy and Mr. Lee Anderson. Therefore, the Exploratory Committee recommends that the City Council obtain an appraisal of the McCarthy and Anderson properties. 3. We understand that the City Council wants the Exploratory Committee to investigate the feasibility of a "self-sustaining" golf course. We have assumed this means that the projected operating revenue from the golf course must be sufficient to pay for all operating expenses and to make principal and interest payments on the financing used to pay for acquiring the land and constructing the golf course. Please let us know if your understanding of "self- sustaining" is different, and whether there are sources of capital in addition to borrowing and revenue from operations that the City Council has thought about or would to like have considered in addressing financial feasibility. 4. In order to determine whether a golf course could be self-sustaining, we recommend that the City Council retain a professional consultant to assist in determining the likely revenues and expenses of the proposed golf course. 5. In order to determine whether a golf course would be feasible from eland-use and programming point of view, we recommend that the City Council retain the services of a professions( consultant such as a qualified golf course designer to assist in addressing the following: • Assess basic feasibility • Ideirtify major site-related issues • Comply with Eagan's Tree Preservation ordinance • Preserve the flora, fawia, and unique features of Patrick Eagan Park • Preserve and manage water quality and quantity • Provide an adequate buffer for adjacent properties • Provide year-round community access for non-golf recreational use of the site. S 6. We think the Exploratory Committee cannot make well-founded recommendations to the City Council without the appraisal and other professional assistance we are requesting. However, we understand that the City Council would like recommendations from the Exploratory Committee by the end of the year. It seems unlikely that we will be able to receive and discuss the results of the appraisal and other reports in time to provide recommendations by the end of the yeaz. Therefore, we would ldce to discuss the City Council's expectations regarding the timing and scope of the Exploratory Committee's recommendations. 9 ,;,~~ - : }. ~, MEMO ' _ city of eagan TO: MAYOR & CITY COUNCIL, THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: NOVEMBER 9, 2001 SUBJECT: WINTER TRAIL MAINTENANCE PROGRAM - ADJUSTMENTS On Apri13 and again on June 5, 2001, the City Council performed their annual review of the City's Winter Trail Maintenance Program. The enclosed memo was forwarded to the Council on both occasions providing information regarding the current program and potential additional segments for consideration. This memo summarized three (3) different categories for consideration referenced as follows: 1. CR =Citizen Requests 1.46 Holes ($4,691) 2. SD =School District's Requests 14.82 miles ($42,265) 3. AC =Additional Considerations 4.05 Holes ($11,538) As a result of the Council's deliberations, CR #1&4 along with SD #1-14 were approved at an additional total cost of $44,135 to the annual program. The petition received by the Council at the Nov. 8 Listening Session relates to AC #1 (0.63 miles, $1,782). Also for the Council's information, due to the storm mitigation improvement construction along Johnny Cake Ridge Rd. from north of Covington to north of Sherwood Way, the entire segment of trail along the east side from Cliff Rd. to the Apple Valley border will be taken out of service for this season due to the seasonal limitations to be able to get the trail restored before snow fall. I will be available to help clarify and respond to questions and issues that the Council may have regazding the Winter Trail Maintenance Program during their deliberations of making any adjustments. It is imperative that a final program be established for the coming season to be able to commit to the contractor the scope of his contract allowing him the time to program the necessary resources to provide the City with our expected level of service. Respectfully Submitted, .c.~,~..~ ~.. Thomas A. Colbert Enc: 3-27-01 Memo and map. ~~ Winter Trail & Sidewalk Maintenance Route Considerations for 2001 /2002 Plowed by City of Eagan Date Prepared: March 28, 2001 • Plowed by School District Revised: March 30, 2001 Prepared By: City of Eagan 0 New Considerations Street Dept., CM File: j:lcmistreetsWailslplowrtesl projects\winter trl_maint.apr city of gan ~ District 196 Requests - - MEMO ' city of eagan TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPT. OF STREETS AND EQUIPMENT TOM STRUVE, PUBLIC WORKS COORDINATOR DATE: MARCH 27, 2001 SUBJECT: WI~iTER TRAIL/SIDEWALK MAINT. REQUESTS/CRITERIA 2000-2001 Program Costs $150,558 (24 plowing operations) 2001 Budget $151,600 Cost per mile per season $2820 Cost per foot per season $.54 ^ Requests for changes to Winter maintenance Program: • Citizen Petitions: None • Citizen Requests: ($1,345) CR 1. Written request to add plowing of trailway located on Johnny Cake Ridge Rd. between Deerwood Drive and Diffley Road (Co. Rd. 30). (Please see attached letter.) Additional 2490 feet (see map) Additionat cost to City a134S / Meets City Council Policy -R'inter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 3., NeiPhborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: East or West side'! (If approved.) ($-0-) CR 2. Written request to change trailway plowing from south side of Diffley (Co. Rd. 30) tv north side between Johnny Cake Ridge Rd. and Blackhawk Rd. (See attached letter.) Additional feet D (see map) Additional cost to City 50.00 Issue: Break in continuity. 1~ ($2,332) CR 3. Electronic request to add north side of trailway located on Covington Lane between Johnny Cake Ridge Road and Galaxie Ave. (See e-mail.) Additional 4133 feet (see map) Additional cost to City 52332 / Does not meet City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lanelshoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " / Issue: Currently, all single fanuly properties maintaining sidewalk e$ceat townhome frontage. ($525) CR 4. Telephone request to add south side trailway located on Cliff Road (Co. Rd. 32) between Nicoll Road and Slater Rd. (See customer service request.) Additiona1971 feet (see map) Additional cost to City 5 SZS / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 1 D/1 S/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, tra, fJic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($489) CR 5. Anonymous request to add north side trailway located on Yankee Doodle Rd. (Co. Rd. 28) between new Hwy. 13 upgrade and Blue Cross Road. Additional 905 feet (see map) Additional cost to City $ 489 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traff c volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Does not connect to any trail segment (dead-end). • School District 196 Requests ($2717) SD 1. Request to add north side of Yankee Doodle Road (Co. Rd. 28) between Lexington Av. and Elrene Rd. Additional 5032 feet (see map) Additional cost to City 52717 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits oJ45 mph or greater. " Issue: Currently slowing south side trailwav. ($7033) SD Z. Request to add east side of Lexington Avenue (Co. Rd. 43) between Yankee -Doodle Rd. and Wilderness Run Rd. Additiona113, 024 feet (see map) Additional cost to City $7033 / Meets City Council Policy -tenter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currentlv plowing south side trailwav. ($6646) SD 3. Request to add north side of Wescott Road between Pilot Knob Rd. and Brentwood Lane. Additiona112,308 feet (see map) • Additional cost to City $6646 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traff c volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currentlv plowing west side trailwav. ($5401) SD 4. Request to add west side of Pilot Knob Road from Rebecca Lane (Cliff Road) and Wescott Rd. Additional 10,001 feet (see map) Additional cost to City $5401 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, tra, f,~ic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currentlv plowing east side trailwav. ($5364) SD 5. Request to add south side of Diffley Road (Co. Rd. 32) from Pilot Knob Rd. to Dodd Road. Additional 9,934 feet (see map) Additional cost to City ,55364 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currentlv plowing north side trailwav. ($2278) SD 6. Request to add north side of Diffley Road (Co. Rd. 32) from Johnny Cake Ridge Rd. to Pilot Knob Rd. Additiona14218 feet (see map) Additional cost to City $2278 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traff c volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currentlv plowing south side trailwav. I ($1260) SD 7. Request to add North Ridge Drive between Wescott Rd. and North View Park Rd. Additiona12,333 feet (see map) Additional cost to City $1260 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 4., Local School WalkinP Route. "These are trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. Issue: Past or currently identified as Local School Walking Route? ($794) SD S. Request to add Lexington Point Parkway between Lexington Av.(Co. Rd. 43) and Hamilton Rd. Additional 1,470 feet (see map) Additional cost to City $794 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 3., NeiPhborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 trafj`ic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Does not connect to any trail segment (dead-end). ($2759) SD 9. Request to add west side of Dodd Road from Diffley Rd. to Cliff Rd. Additional 5,109 feet (see map) Additional cost to City $2759 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 3., NeiPhborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing east side trailway. ($2914) SD 10. Request to add north side of Deerwood Dr. from Pilot Knob Rd. to Riverton Avenue. Additional 5,396 feet (see map) Additional cost to City $2914 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 3., NeiPhborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traff c lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 3S mph. or greater. " Issue: Currently slowing south side trailway. ($1401) SD 11. Request to both sides Johnny Cake Ridge Rd. between Diffley Rd. and Deerwood Dr. West side Additional 2,594 feet (see map) Additional cost to City $1401 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Written Citizen request (CR 1) to plow one side on sage 1. Currently do not slow both sides of Neighborhood Collector Streets. ($1963) SD 12. Request to add west side of Johnny Cake Ridge Rd. from Cliff Rd. to Woodgate Ln. Additiona13636 feet (see map) Additional cost to City $1963 / IVleets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traff c volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing east side trailwav. ($375) SD 13. Request to add west side of Thomas Lake Rd. from Cliff Rd. to Thomas Center Dr. Additiona1694 feet (see map) Additional cost to City $375 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 3., Neighborhood Collector Streets:. "Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lane/shoulders, traffic volumes less than 3000 vehicles per day and speed limits of 35 mph. or greater. " Issue: Currently plowing east side trailwav. ($1360) SD 14. Request to add north side of Cliff' Road (Co. Rd. 32) from Johnny Cake Ridge Rd. to Thomas Lake Rd. Additiona12518 feet (see map) Additional cost to City $1360 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " Issue: Currently plowing south side trailwav. ~~ • Additional Considerations (No Specific Requests.) ($1,782) AC 1. Consider adding south side trailway on Cliff Rd. (to be completed with Cliff Road upgrade) between Ches Mar Drive and Lexington Avenue (Co. Rd. 43) Additiona13,300fegit (see map) Additional cost to City a 1782 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 1 D/1 S/96, criteria number 1., Maior Arterial Roads "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($2,667) AC Z. Consider adding southeast side trailway located on new Hwy. 13 upgrade between Blackhawk Road and Silver Bell Road Additional 4940 feet (see map) Additional cost to City ,~ 1667 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 1., Maior Arterial Roads. "These are thoroughfare roads with 4+lanes, traf~ j`ic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " ($604) AC 3. Consider adding north side trailway located on Blackhawk Road between Blue Cross Road and State Hwy. 13. Additional 1,118 feet (see map) Additional cost to City $ 604 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number l., Community Collectors "With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traff c with volumes greater than 3000 vehicles per day and speed limits from 35 to 45 mph. " ($2484) AC 4. Consider adding west side trailway on new Lexington Avenue upgrade between Yankee Doodle Rd. (Co. Rd. 28) and Clubview Dr. Additional 4600 feet (see map) Additional cost to City a 2484 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 1., Maior Arterial Roads "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 4S mph or greater. " ($245 AC 5. Consider adding south side trailway on Lone Oak Rd. (Co. Rd. 26) between Lexington Avenue and Highway S5. Additiona14548 feet (see map) Additional cost to City $2456 / Meets City Council Policy -Winter Maintenance of Sidewalk and Trailways 10/1 S/96, criteria number 1., Maior Arterial Roads "These are thoroughfare roads with 4+lanes, traffic volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. "6. n ($1545) AC 6. Consider adding new east side trailway on Lexington Avenue between Diffley Rd. (Co. Rd. 30) and Wilderness Run Road. Additional 2861 feet (see map) Additional cost to City a 1545 or Consider switching plowing trailway on west side to east side on Lexington Avenue between Dii~ley Rd. (Co. Rd. 30) and Wilderness Run Road. Additional feet 0 (see map) Additional cost to City 50.00 / Meets City Council Policy -linter Maintenance of Sidewalk and Trailways 10/15/96, criteria number 1., Maior Arterial Roads "These ore thoroughfare . roads with 4+lanes, tra,~c volumes greater than 5000 vehicles per day and speed limits of 45 mph or greater. " / Issue: New east side trail segment was installed in 2000 in response to petition. However, no specific request for winter maintenances Subtotals by request category; CR- Citizen Requests: $4, 691 SD- School District Requests $42,265 AC-Additional Considerations 11538 Total $S8, 494 7, 684 fl. (1.46 miles) 7$,267 ft. (14.82 miles) 21.367 ft. (4.05 miles) 107, 318 ft. (20.33 miles) G: TSTRUVE/IRAILS/memo a trailmaint 3-26-0! /b' CITY COUNCIL POLICY SUBJECT: WINTER MAINTENANCE OF SIDEWALK AND TRAILWAYS. DATE ADOPTED: October 15, 1996 REVISED: Revised: June 2, 1998 Basis: The City of Eagan has received continued requests to have the sidewalk and trailway system maintained yeaz azound. In addition, the trail system plan element of the 1995 Park System Plan states "Prudent decision making regazding snow plowing must consider the actual amount of trail use gained given the level of investment required". After evaluating two seasons of winter maintenance on a limited segment (3.8 miles) of trails and sidewalks, the City Council decided to expand the program to meet the basic needs of the community and also modify the previous policy. Purpose: The City of Eagan has developed the following policy in order to respond in an orderly, consistent, and fiscally responsible manner to the desires of the community for a basic Winter Trail and Sidewalk Maintenance Program. After reviewing the extent of sidewalks and trails that exist within the community as of 1998 (110 +/- miles), the City Council has determined that those segments that meet the City's basic criteria shall have priority for performance of winter maintenance. After evaluating the cost associated with acquiring the specialty type equipment and the additional personnel resources necessary to provide a reasonable level of service expected by the public, the City Council has determined that this new public service will be provided through private contractual services. Criteria: The following criteria will be used to determine whether a segment of sidewalk and/or trailway should be included in the winter trail maintenance program: 1. Major Arterial Roads. These aze thoroughfare roads with 4+ lanes, traffic volumes greater than 5,000 vehicles per day and speed limits of 45 mph or greater. 2. Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and speed limits from 35-45 mph. 3. Neighborhood Collector Streets: Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lanes/shoulders, traffic volumes less than 3,000 vehicles per day and speed limits of 35 mph or greater. 4. Local School Walking Route These aze trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. 5. they: The Council's discretion will be used to designate other segments as necessary to provide continuity, designated recreational loops, etc. ~9 Operational Policies Specific operational policies are hereby adopted to implement a Winter Trail and Sidewalk Maintenance Program on a uniform basis. This will allow the City Council to evaluate the effectiveness, economics and acceptance of this program as necessary to determine the appropriateness of discontinuing, maintaining or modifying the program on a regular basis. 1. Sidewalk and trailway snow removal will be performed only after a minimum of 2" of snow has accumulated resulting from a snowfall event. Accumulations resulting from drifting and/or depositions resulting from public street snow removal operations will be performed as determined necessary by the City. City-wide snow removal operations will begin within 24 hours after the cessation of the last (in case of multiple back-to-back storms) snowfall event and/or when deemed necessary by the City in coordination with public street snow removal operations. The City will attempt to complete all snow removal operations within 24 hours after beginning depending on the event and weather predictions. 2. Snow removal operations will be performed with equipment and operators retained through a private contractual service agreement. 3. The level of service will be limited to what can be provided by mechanical equipment. Due to the limitations of mechanical equipment and trail irregularities, pathways may not be cleared or maintained to a dry pavement standazd. No hand work will be performed by City or contractual personnel. Surface irregularities and slippery conditions may result. No ice control (sanding or salting) will be performed by the City or contractor. 4. It is to be expected that snow can be plowed, blown, swept or dumped on public right-of--way and easements on either side of the sidewalk/trail as needed for the best efficiency of operation. 5. Reasonable attempts will be made not to deposit excessive snow in driveways and/or private sidewalks if is operationally or mechanically controllable. However, the removal of any snow deposits that may result will be the responsibility of the adjacent property owner and/or occupant. 6. The City will not be responsible for sand, salt or incidental plow damage to turf or driveways, nor irrigation systems or any landscaping improvements located within public rights-of--way or easements. Any related repair will be the responsibility of the adjacent property owners and/or occupant. 7. In order to perform snow removal operations, pathways must remain free of any obstructions (i.e., vehicles, refuse containers, play equipment, implements, etc.) until the pathway snow clearing operation has been completed. If obstructions aze encountered, the City's operation may skip the affected property frontage and the subsequent removal will be the responsibility of the adjacent property owner and/or occupant. ~o 8. School districts will be expected to perform snow removal operations on those segments of public trails and sidewalks adjacent to their property as necessary to accommodate designated walkers according to their bus transportation policy. Plan Adoption• The sidewalks and trails designated to be maintained by the City of Eagan will be so referenced on the most recent map adopted by Council action and kept on file in the Department of Public Works. Process• The plan adopted by Council action on June 2, 1998, incorporates approximately 54 miles of the total 110 +/- mile system. With approximately 50% of the system not being maintained, it is anticipated there will be requests for other segments to be added. Due to the cost to add additional segments to the overall maintenance program, it is necessary that a need and benefit be demonstrated to justify the expenditure of additional funds. Subsequently, no segment will be considered unless accompanied by a petition of 50 properties lying within '/. mile of the segment to be considered. All requests will be considered only once per yeaz at the first regulaz Council meeting in April for possible inclusion into the following season's program. G:Policies/Winur MainVSidewalks&Trails °'~