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02/05/2002 - City Council Regular AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 5, 2002 6:30 P.M. 1. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS & PRESENTATIONS P 1. A. Swearing in of Police Officer Tim McCarthy 3 B. 2001 Year In Review Video IV. CONSENT AGENDA A. APPROVE MINUTES A2lyil B. PERSONNEL ITEMS 2C. RATIFY Check Register for January 24, 2002 and January 31, 2002 23D. APPROVE 2002 Meeting Procedures E. APPROVE Resolution Delegating Authority to Pay Claims to an Administrative Official and approve related internal accounting and administrative control procedures related to claims payment. ~3DLF. APPROVE annual D.A.R.E. and Police Liaison Services Agreement for the 2001-2002 school year with ISD 196. P3 G. APPROVE Final Plat, Prowire Addition - RJR Enterprises H. RECEIVE Feasibility Report and Schedule Public Hearing for Project 858, Sibley Terminal Industrial Park (Storm Sewer Improvements) 01. APPROVE Plans and Authorize Ad Bids, Contract 02-02 (Cedar Cliff / Mari Acres / River Hills 9`h / Post / Rustic Hills and Oster Additions - Street Overlay. J. APPROVE Plans and Authorize Ad Bids, Contract 02-03 (Ches Mar/Ches Mar East/Oak Chase 6"/Parkcliff and Woodgate Additions - Street Overlay) Y42 K. APPROVE Change Order #1, Contract 01-08 (Well #20) Pr.3 LAUTHORIZE Feasibility Report for Project 813, Central Parkway (Streetscaping). p~1 M. RECEIVE Bids and Award Contract for Contract 02-06, Well House / Pavilion (Well #20- / 1 Building Construction & Water Main Improvements) C N. APPROVE Purchase Agreement - 3816 Beau `d Rue Drive. 0. AWARD Contract for Community Center Bandshell. it P. APPROVE Request for Bids for JP-47 Water Quality Project. 0 Q. APPROVE Renewal of Sentence to Service (STS) Contract. R. APPROVE Plans and Specifications and Authorize Bids for Moonshine Park. V. 6:30 - PUBLIC HEARINGS A. APPEAL COUNCIL ACTION - Gerald Bull Variance. r;A B. PROJECT 751 IF, Dodd Road - Cliff Road to Butwin Road (Street, Utility & Trail Improvements). C. PROJECT 857, Skyline Road (Trail Improvements). OLD BUSINESS ~ A. RECEIVE Final Report - Golf Course Exploratory Committee P1 ~'B. CONSIDER MODIFICATION of conditions of preliminary subdivision (Summit Hill) - Delta Development. VII. NEW BUSINESS pjOA. ORDINANCE AMENDMENT - Ordinance amendment to Chapter 2, Section 2.50 of the Eagan City Code entitled Advisory Commissions and Committees generally. t 6~ B. REQUEST for REVIEW of Section 6.37 of the City Code regarding Waste Hauling and Licensing. I v g C. COMPREHENSIVE GUIDE PLAN AMENDMENT - CITY OF EAGAN. A Comprehensive Guide Plan Amendment to consider Guide Plan designations for property located in SE Eagan, south of Red Pine Lane, west of Biscayne Avenue and generally north of Gun Club Road on /either either side of TH 3 in Section 36. 7 T D. COMPREHENSIVE GUIDE PLAN AMENDMENT - SAMUEL J. KIM. A Comprehensive Guide Plan Amendment to change the land use designation of a 7.35 acre site from MD Medium Density (4-12 units/ac) to RC Retail Commercial, located at 1560 Yankee Doodle Road in the NW of Section 16. Y E. CONDITIONAL USE PERMIT - ANCHOR BANK. A Conditional Use Permit to allow a bank 1 with a drive-through on Lot 1, Block 1, Frank's Nursery and Crafts Addition, located at 1360 Duckwood Drive in the NW of Section 15. CONDITIONAL USE PERMIT - QWEST. A Conditional Use Permit to install a 100' / monopole communications antenna tower with accessory ground-base equipment on Lot 3, Block 2, Cedar Industrial Park, located at 3665 Sibley Memorial Highway (LaFonda's) in the SW of Section 17. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads X. ADJOURNMENT P061 XI. ECONOMIC DEVELOPMENT AUTHORITY XII. VISITORS TO BE HEARD (for those persons not on agenda) XIII. EXECUTIVE SESSION The City of Eagan is comrnitted to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 2, 2002 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 5, 2002 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the February 1, 2002 City Council agenda, the following items are in order for consideration. Agenda Information Memo February 5, 2002, Eagan City Council Meeting A. RECOGNITIONS ACTION TO BE CONSIDERED: Swearing in of Officer Tim McCarthy. FACTS: Officer Tim McCarthy was hired, effective January 14, 2002, to fill existing vacancy. ATTACHMENTS C2 Agenda Information Memo February 5, 2002 Eagan City Council Meeting B. 2001 Year in Review Video ACTION TO BE CONSIDERED: None FACTS: • Each year since the programs inception, City staff has produced a "Year in Review" segment for the January Community Journal program. The program is produced by Burnsville/Eagan Community Television. The segment recaps significant events of the previous year. This segment has traditionally been provided for viewing by the City Council as a part of a regular City Council meeting. ATTACHMENT: None ACTION TO BE CONSIDERED: None 3 Agenda Information Memo February 5, 2002 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the January 22, 2002 regular City Council meeting, the January 17, 2002 special City Council workshop and the January 15, 2002 special City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the January 22, 2002 regular City Council meeting are enclosed on pages through 1-3-. • Minutes of the January 17, 2002 special City Council workshop are enclosed on pages through 1__G_. • Minutes of the January 15, 2002 special City Council meeting are enclosed on page ld-0?6 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 22, 2002 A regular meeting of the Eagan City.Council was held on Tuesday, January 22, 2002 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public. Works Tom Colbert, City Attorney Mike Dougherty and A.dministrativeSecretary / Deputy C1 ira McGarvey. Mayor Awada noted that an ational item will be added under the Consent Agenda as Item U. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 RECOGN #ONS AM PRESENTATIONS . '*":SAY Kay Gustafson was recogniztk# ~t rqa and commitment to enhancing the City of Eagan by being presented with the 2001 Spirit of Eagan Award. DAVE RUGG Dave Rugg was recognized for his commikRT.. City of Eagan by being presented with the 2001 Spirit of Eagan Award; PRESENTATION UF:Ei?AQUE OND RATING UPGRADE Dave MacGillivray, Chairman of Springsfe$$nted a plaque to the City in official recognition of the increase in bond rating from Moody'sivestor Service. CONSENT AGENDA A. Minutes. It was recommended t9•4 3{e the.WjY@s of the January 8, 20002 regular City Council meeting and the minute's' it$re~E02 Listening Session minutes. B. Personnel Items. of Mike Boyer as apart 1. It was recommended to appeve the h -time seasonal broomball official. 2. It was recommended to ap -time seasonal p;#ip~i4ge Anderson as a part substitute preschool program assistant. C. License Renewals. It was recommended to approve the 2002 Tree Contractor License renewals and a 2002 Commercial Fertilizer License renewal. D. Exempt Gambling Permit. It was rWo ed to approve an Exempt Gambling Permit and waive fees for Saints Martha an~• f.;Church for a raffle to be held at 4180 Lexington Avenue South on 1Z,' ary 9, 2002: Eagan City Council Meeting Minutes January 22, 2002 Page 2 E. Ordinance Amendment. It was recommended to direct the City Attorney's office to prepare an ordinance amendment to Chapter 5, Section 5.51, entitled Beer, Wine and Liquor Licensing and Regulation as it relates to the daily sports or convention facilities liquor license fee. F. Ordinance Amendment. It was recommended to direct the City Attorney's office to prepare an ordinance amendment to ChapJer5, Section 5.52, entitled Beer, Wine and Liquor Licensing and Regulation as it rely to the number of on-sale liquor licenses available to be issued in the City of Eagan. G. Name Change -Liquor License. ~ S Wit. Vatf n approve a name change on the liquor license for Holiday Inn Selo $6ft jc Drt, located at 2700 Pilot Knob Road, to Crowne Plaza Hotel - Minnear#s Airport / Eagan. H. Schedule Hearing - Liquor Licerouspension. It was recommended to direct the City Clerk to schedule a mandatory hearing for the Holiday Inn Select regarding liquor sales violations and to appoint the City Clerk as the hearing officer of the proceedings. I. Comprehensive Guide Plan Amendment and Rezoning - EHW Properties. It was recommended to approve and img ent a Comprehensive Guide Plan Amendment changing the land use from MD (Medium Amity ReeWntial) to RC (Retail Commercial) upon approximately 3 acres of land locM.41 at thq.W.- theast comer of Diffley Road and Johnny Cake Ridge Road in the NW of'ection end to approve and implement a Rezoning from R-1 Single-family Residential) pgrrment to accommodate a mixed Ian d use development upon approximiWy:*I" cff l #4 ;ft Rated at the southeast corner of Diffley Road and Johnny Cake Ridge Road in the NW of Section 28. J. Award Contracts - Community Center Construction. Itwas recommended to award contracts; Community Center Construction Bid Sections #22, 23, & 26. K. Contract 00-07. It was recommended to approve Change Order No. 8 to Contract 00-07 (TH 13 / Blackhawk Road - Divided Four-lane U ,gf} authorize the Mayor and City Clerk to execute all related documents. L. Contract 02-01. It was recomn> ~ftt'approVj~.Ihe plans and specifications for Contract 02- 01 (Beacon Hill, Brittany Additior~,s;-: Cake Ridge Additions, and Covington Lane - Street Overlay) and authorize the adve9r[i}-f4x.:bid opening to be held at 10:30 a.m. on Thursday, February 14, 2002. M. Contract 01-02. It was recommended to approve ttie'nal payment for Contract 01-02 (Eagandale Center Industrial Park - Street Overlay) in the amount of $7,445.02 to McNamara Contracting, and accept the improvements for perpetual City maintenance subject to warranty provisions. N. Project 800. It was recommended.041Wve •A„cgwWion Agreement and Relocation benefits for Parcel 410-01900-010-04 (Fv#.lithorize the Mayor and City Clerk to execute all related agreements.:: ' 0. Legal Services Agreement. Ita recommended to approve an agreement for legal services to the Bumsville/Ea an Telec .mw g o }jcatlM Commission between the City of Burnsville, the iL= City of Egan and Creighton, Br,'isAQyi . P. Project 771. It was recommended to approve aA Easement Agreement for Project 771 (Lexington Avenue - Divided Four-Lane Upgrade) with the owner of Parcels 10-22515-020- 01 (LTEC Properties, LLC) and authorize the Mayor and Deputy City Clerk to execute all related documents. • Q. Fee Schedule. It was recommeniA#~~002 Fee Schedule to lower permit fees for two plumbing-related items. Eagan City Council Meeting Minutes January 22, 2002 Page 3 R. Temporary On-Sale Liquor License. It was recommended to approve a temporary on-sale liquor license for Saints Martha and Mary Episcopal Church and waive the $150.00 license fee. S. Exempt Gambling Permit. It was recommended to approve an Exempt Gambling Permit for Metro Chapter of MN Waterfowl Association. T. Ordinance Amendment. It was recommended to direct preparation of an Ordinance . Amendment for Chapter 2, Sectiojj:250 of the Eagan City Code entitled Advisory Commissions and Committees generally. U. Capon Art Park. It was recomme0,6%#W ft ort of the State legislation that provides for the deferral of propeit~~fit3 spiil;:essments on certain property dedicated to the arts. f . Councilmember Carlson moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 JBLIC HEARINGS PROJECT 862, DODOGOAD i:4AMBERWELL TO WESCOTT STREET )ft UTIE NY IMPROVEMENTS City Administrator Hedges iffir, ttt~8* :aa-6eti#-~garding Project 862, Dodd Road - Camberwell to Wescott street and utility improvements. Mark Hanson, Bonestroo Rosene Anderlik and Associations, gave a detailed report on the proposed improvements. Mayor Awada opened the public hearing. Nine residents spoke in supp94~.o-; 6: tl 1 provements. Six residents spoke in opposition to the improvements. T#i iedncerns it ded: urban vs. rural design, purpose of safety/parking lane, impact on adjace-nt_fVWY;$~;~nofnnto Pond JP23, adverse effect on wildlife, and costs. There being no further public comment, Mayor Awada closed the public hearing and turned discussion back to the Council. Mayor Awada stated that the area is no longer a rural area and the proposed project would provide needed safety as the road is, sQ . bazar:rk;ss currently. She further stated that a. compromise has been made with p ri%irl i*'9"0* as she believes there should be two trails. 'r • Councilmember Tilley exp}}.xicl ;gvg,lgss of trees and keeping the costs down as much as possible. Councilmember Fields expressed concern over the 10 foot safety lane. Discussion was held regardin&a:•enter turn lane at Ekene and it was the consensus of the Council to elimin-ptti~3j;,f~ben lane. Eagan City Council Meeting Minutes January 22, 2002 Page 4 Councilmember Bakken moved, Mayor Awada seconded a motion to approve Project 862 (Dodd Road: Camberwell Drive to Wescott Road - Street and Utility Improvements) and authorize the preparation of detailed plans and specifications with the elimination of turnlanes at Elrene. Aye: 4 Nay: 1 Tilley opposed. . ORGANIZATIONAL BUSINESS • ADVISORY aQIMISSION APPOINTMENTS City Administrator Hedges dis£$;}process that had taken place on January 15, 2002 and then explained 1Wlest~sbuld be used for voting on members for each commission. Councilmem ,Tere provided with ballots. The results were as follows: Advisory Planning Commission: Gary Huusko 3 year term Julie Stackhouse 3 year term Ted Gladhill 1 year term (a~- ate) Advisory Parks and Recreation Con"sion: Joseph Bari 3 year term Elizabeth Perry 3 year term Richard Pletcher 3 year term Phil Belfiori 1 year term (alternate) Airport Relations Commission: Jerry Thompson 2 year term Bruno DiNella 3 year term Charles Thorkildson 3 year term Mike Schlax 3 year term Erik Peble 1 year term Michael Cook 1year term (alternate) Economic Development Commission: Brian Carey 3 year term Jean Cheskis 3 year term Nathan Spears 3 year term . Richard Ternet 1 year term Wor a Burnsville/Ea an Telecommunications.Commission. • s Alan Miller 3 year term Bob Cooper 3 year term Kurt Hicok 1 year term (#ir~ '~f Eagan City Council Meeting Minutes January 22, 2002 Page 5 Waste Reduction and Recycling Advisoly Commission Ronald Moening 3 year term Nathan Krahn 3 year term Carla Heyl 1 year tL" (alternate) Councilmember Tilley move(;;~tiion seconded a motion to approve a resolution ratifying the ballots for th", ointments of advisory commission members. Aye: 5 Nay: 0 ACTING MAYOR Mayor Awada appointed Couxilmember Fields as Acting Mayor. OFFI0EAL LE ftL NEWSPAPER Councilmember Carlson mov C4uncl?eBakken seconded a motion to approve the Dakota County Tribune as the C3ripi9iSSkGgal newspaper. Aye: 5 Nay: 0 CITY COUNCIL MEETING SCHEDULE Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve the 2002 Schedule of City Council Meetings as fo114ts~;::sAye: 5 Nay: 0 2002 SCHEU?13:t}Y Ei)OUNCIL MEETINGS JANUARY 8 . MAY SEPTEMBER 3 JANUARY 22 MAY 21 SEPTEMBER 17 FEBRUARY 5 JUNE 4 OCTOBER 1 FEBRUARY 19 JUNE 18 OCTOBER 15 MARCH 4* JULY .;,NOVEMBER 7** MARCH 19 JUIy;>d. i NOVEMBER 19 APRIL 2 AUfIT 6 DECEMBER 3 • APRIL 16 AUf DECEMBER 17 ....:X.. There will be a Listening Session at 6:00 W.gM...each regular Council meeting Eagan City Council Meeting Minutes January 22, 2002 Page 6 2002 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS AND WORKSHOPS JANUARY 17 MAY 14 SEPTEMBER 10 JANUARY 29 (tentative) MAY 28 (tentative) • SEPTMEBER 24 (tentative) FEBRUARY 12 Ji!i 11 OCTOBER 8 FEBRUARY 26 (tentative) JlW25 (tentative) OCTOBER 22 (tentative) MARCH 12 JON.* • • • • x NOVEMBER 12 • •:••f . Y MARCH 26 (tentative) in 23 (tentative) NOVEMBER 26 (tentative) APRIL 9 AUGUST 13 DECEMBER 10 APRIL 23 (tentative) AUGUST 27 (tentative) CITY COU~ IL MST ING PROCEDURES It was noted that several ch > ~re:kso~ ;agpiroved previously were inadvertently left out of the procedures presentedpbt';:. Mayor Awada moved, Councilmember Fields secdiided a motion to continue approval of City Council meeting procedures to the Consent Agenda of the February 5, 2002. Aye: 5 Nay: 0 COUNCIL STANDING C0111SENTATIVE APPOINTMENTS Mayor Awada made the follows ittWrepresentative appointments: Finance Committee: Councilmember Tilley (Chai'is:»d~rlayor Awada Public Works Committee: Councilmember Bakken (Chair) and Councilmember Fields Personnel Committee: Councilmember Carlson (Chair) and Councilmember Bakken Minnesota Valley Transit Authority Board: Councilmember Tilley School Districts: Councilmember Fields Municipal Legislative Commissio4;:: Awl:. Councilmember Fields moves; Councember•Tilley seconded a motion to re-affirm members to each of the three Conotbuty Ceti / Central Park Teams as follows: - • Aye: 5 Nay: 0 . Community Center/Central Park Teams: Site Design Team: Mayor Awada and Councilmember Carlson Partnerships: Mayor Awada and Councilmember Tilley Operations: Councihnembgrst;#3sle't~u1 Carlson Facility Design Team: Co en and Carlson Eagan City Council Meeting Minutes January 22, 2002 Page 7 The City Council also discussed their committees and subcommittees related to the 2001- 2002 strategic plan (goals). There was unanimous consensus that the seven (7) committees related to the strategic plan continue with the addition of Councilmember Tilley joining Councilmember Carlson on the Cedar Grove Redevelopment and Councilmember Carlson joining Councilmember Bakken on the Rapid Outbound Telephone System. There are five (5) other committees/subcommittees that# sist of 1 - 2 Councilmembers and the only change was a correction in the name of the Sign Coittee, changed to Business Sign Committee. REZONING,,c'RELIMINARY SUBDIVISION MANLEY*B1OTHERS CONSTRUCTION City Administrator Hedges introduced this item regarding the rezoning of approximately 10 acres from A (Agriculture) to R- 1,.Qtesidential Single Family) and a Preliminary Subdivision (Natures Edge) to create 20 single f i y lots ft~:property abutting the west side of Dodd Road, South of Cliff Road and north of Me'. dens 1. Senior Planner Ridley gave a staff report. Mayor Awada asked how th?,.&. _ ng._ .since the Advisory Planning Commission review. Senior Planner Ridley reviv:€R:or Awada expressed concern over the number of accesses off of Dodd Road and the size of Lot 1'7. Mr. Manley discussed a solution for making Lot 17 larger. An access easement was also discussed. Senior Planner Ridley suggested that Council approve the preliminary subdivision with Lots 16, 17 and 18 being platted as an outlot. Mayor Awada moved, C0u44fi'iber'iCar#~n seconded a motion to approve a Rezoning of 10.04 acres from A (Agriculture 'tQ_R:}..(Residdi-al Single Family) located at 4665 and 4636 Dodd Road in the NW 1/, of Section g 0 Abstain: Fields Mayor Awada moved, Councilmember Tilley'seitsnded a motion to approve a Preliminary Subdivision to create 17 lots and one outlot ( Lots 16, 17 and 18 designated as on outlot ) for single family dwellings on 10.04 acres located at 4665 and 4636 Dodd Road in the NW of Section 36 with the following conditions: Ayes: 4 nay: 0 Abstain: Fields 1. The developer shall com~s#►: :;esp:#p#1 conditions of plat approval as adopted by Council on Febru993:'(~2, 3, 4; Cl 2, 3; Dl; E1 2. The property shall be platted. 3. The applicant shall recg.~ pernu#ior to the demolition of structures on site. 4. All well and septic sysi#$t3#i;:ttsion shall be abandoned in accordance with City and Dakota County stanc M' *S'a P-*1 of this development. 5. Easements for the monument signs shall not conflict with City easements. The developer shall prepare documents for the monument sign easements and submit them to the City Attorney for review.Tgopx.to Final Subdivision approval. The applicant shall obtain separate sigttPi3s:iXi :the installation of the entrance monument signs. Eagan City Council Meeting Minutes January 22, 2002 Page 8 6. Lots 1, 2, 8-13, and 19 and 20, Block 1 and future lots created by the subdivision of Outlot A, if applicable shall comply with applicable standards of the shoreland ordinance. 7. The applicant shall install and provide tree mitigation according to the City of Eagan Tree Preservation Ordinance. Mitigation is calculated to be 24 Category A, or an equivalent of Category B or C trees. 8. The developer shall I'te Protective measures (i.e. orange colored silt fence or 4 foot polyethylene lamin.1afety netting) at the Drip Line or at the perimeter of the Critical Root Zone, which ;w .js.gFeatex.~ 9f,.sigWficant trees/woodlands to be preserved. ~:~~~:~r~:~:::~:••:: 9. The developer shall contact.4e uty'1~'orestij%ivision to set up a pre-construction site inspection at least five da'k. jrior to the issuance of the grading permit to ensure compliance with the appr06d Tree Preservation Plan and placement of the Tree Protection Fencing. 10. Individual lot tree preservation plans shall be submitted at the time of building permit / grading permit applicatiop ffor Lots 1-12, 14, and 20, Block .1, and the future subdivision of Outlot A. 11. A contract for the upgrac Qf Dod4.-*ad (with associated public.utility extensions and storm sewer) shall bcaarded l t: he City Council prior to Final Subdivision approval for this developmplit....... . 12. This development shall }itfl dalf right-of--way along Dodd Road. 13. The development shall meet•the City's water 4fiality requirements primarily by creating a minimum stormwater treatment capacity of 0.2 acre-feet covering a minimum area of 0.1 acre. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:21 aquatic bench from the normal water level, and an outlet.sks .er according to City design standards. 14. A cash dedication is regPJf Q.3#j::}it ding for untreated stormwater that will runoff of 2.0 acres of tht%§Ne. 15. The development shall be 1S:7-.K pre feet of wetland fill. However, prior to any such activity, the developmenf iNtM -AD file an appropriate application with and received from the City a de minimis eXOi# tion permit. 16. A vegetative buffer shall be required around the perimeter of the wetland. The buffer may be of varying widths subject to approval by the City Water Resources Coordinator. CDBG F # ? 0 . NOT YEAR 2002 City Administrator Hedges troduce~#tfis item regarding block grant funding from the US Department of.Housing and Uiih Deve' ent for programs that adhere to national • objectives and eligible activities. } gave a staff report and discussed suggested allocation of the funds. Councilmembers discussed the allocation of the $238,042 funding amount. Councilmember Bakken suggested that the quarry Park Youth Development allocation be cilmember Carlson stated she did not feel it deleted and the funds be designatedpi "k. was appropriate to allocate funding. Elie servicLescott, as it is private property. Eagan City Council Meeting Minutes January 22, 2002 Page 9 After discussion, Councilmembers agreed to eliminate the services to Wescott effective with the conclusion of FY 2001 (June 30, 2002). Mayor Awada moved, Councilmember Bakken seconded a motion to distribute the FY 2002 Community Development Block Grant funding as follows: Aye: 5 Nay: 0 Home Swap (Senior Housing)' - * $120,000 Homeownership Assistance ...34 ; .;,.r Cedarvale Blight Mayor Awada moved, Councs# mber seconded a motion to adopt a resolution authorizing the City Administrator to submit the CDBG Program applications, per Council distribution direction, to Dakota County CDA. Aye: 5 -Nay: 0 •:.-.:.:,ADJOURNMENT The meeting adjourned at 10 P.M. Date Deputy City Clerk If you need these minutes in an alternative form uR : g Ifte print, Braille, audio tape, etc., please contact the City of Eagan, 3830,pilcrt:; ice: a pagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the pb'14:;I33:_ersons have equal access to its programs, services, activities, facilities and employment wft '*Q . d to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, iii*ital status or status with regard to public assistance. .;.5 V DRAFT MINUTES OF A SPECIAL CITY COUNCIL WORKSHOP OF THE EAGAN CITY COUNCIL THURSDAY JANUARY 17, 2002 FIRE ADMINISTRATION BUILDING 5:00 P.M. Present: Mayor Awada, Councilmembers Bakken, Carlson, Fields and Tilley, City Administrator Hedges, Director of Administrative Services VanOverbeke, Parks and Recreation Director Vraa, Parks and Recreation Office Supervisor Mesko, Public Works Director Colbert, Assistant City Administrator Verbrugge, City Attorney Dougherty, Senior Planner Ridley, Water Resources Coordinator Macbeth, Superintendent of Parks Olson, and Intern to the City Administrator Lord. 1. ROLL CALL AND AGENDA ITEM Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the agenda and to include a proclamation in celebration of Martin Luther King Day and a discussion regarding correspondence received from the State Auditor's Office. Aye: 4 Nay: 0 (Councilmember Tilley was not present) II. VISITORS TO BE HEARD There were no visitors to be heard. III. CORREPSONDENCE FROM THE STATE AUDITOR'S OFFICE City Administrator Hedges presented a letter the City received from the State Auditor's office in response to an unknown citizen's request regarding the make-up and definition of City Commissions, and the process undertaken by the City in payment of claims. City Attorney Dougherty briefed the Council on legal recommendations to the City. The Council discussed the make-up of commissions, and gave direction to the City Attorney to prepare an amendment to Section 2.50 of the Eagan City Code for the January 22 Consent agenda to delete the section of the code that states Commission members must be residents of Eagan. The Council also directed staff to include on the February 5, 2002 City Council Consent Agenda an item to approve the payment of City claims, so as to be in compliance with the City Code requirements. IV. REVIEW ISD 196 BUS STOP POLICY VS. WINTER TRAIL MAINTENANCE PROGRAM Per the direction of the City Council at the January 8 Listening Session, School District 196 was contacted by City staff regarding concerns over the school district's trail maintenance in the winter. Staff was in contact with Ray Queener, School District 196 Finance Director, who worked with the Eagan residents that voiced their concerns Special City Council Meeting Minutes DRAFT January 17, 2002 regarding the lack of a bus stop on Horseshoe Circle. The matter was successfully resolved and the neighborhood was very pleased with the actions taken. In order to address the district's winter trail and bus stop policy as a whole, Council directed staff to work with School District 196 to coordinate their bus stop policy with the City's winter trial maintenance program and bring an update to the Council on the first Council meeting in April. Councilmember Carlson also suggested that the City conduct an annual review of the school district's routing schedule in July/August. V. PARKS AND RECREATION WORK PROGRAM Skateboard Park Parks and Recreation Director Vraa presented potential solutions to overcrowding at Goat Hill Park Skate Park. The Council discussed the possibility of a Tier II skate park, locations for a new park, equipment needs, funding opportunities, and increased demand. The Council gave direction to relocate the Goat Hill skate park to the Diffley/Lexington Athletic Complex, where it will remain a Tier I park. Council directed staff to monitor the new location's success, as well as the perceived demand for additional skate parks. The Council will review staff s findings this fall and at that time determine whether to build a Tier II site at a location yet to be determined (Central Park was suggested). Council gave direction for the relocated skate park to remain free to the public. North Park Parks and Recreation Director updated the Council on correspondence and meetings that have taken place with Dakota County regarding the City's possible use of the former Borchert-Ingersol property as parkland. The Council discussed the need for additional soccer fields in Eagan, whether soccer fields at North Park would be the best use of the land, and possible joint opportunities with Inver Grove Heights that may be available to the City. The Council gave direction for Mayor Awada and Councilmember Fields to serve as a Council subcommittee to further look at land within the City that could be used for soccer fields. Additionally, staff was directed to contact Inver Grove Heights to explore joint opportunities for regulation fields. Staff was also directed to look at the criteria for regulation fields and to project the future need for regulation fields in Eagan. Moonshine Park Parks and Recreation Director Vraa gave a brief update on the progress that has been made at Moonshine Park and the Don Grant House. Vraa stated that the City plans on going out for bids in the spring of 2002. JP-47 Alum Treatment Basin Water Resources Coordinator Macbeth gave a presentation to the City Council regarding the need for alum treatment on Fish Lake, one of the top six lakes in Eagan for recreation such as swimming. Macbeth reported that 3,000 cubic yards of sludge exists in JP-47, 1600,0, Special City Council Meeting Minutes DRAFT January 17, 2002 which is a wetland that adjoins Fish Lake. The sludge needs to be removed prior to facility operation in 2002. The APrC will soon be making a recommendation to the City Council to suggest that JP-47 undergo alum treatment. RFP Banquet Room Catering/Community Center Parks and Recreation Director Vraa presented draft RFPs for food providers and liquor providers, as well as proposed rules and regulations for the Community Center. The Council discussed the proposals and gave direction to change Rule 6c, with the changes being that events must conclude by IAM and alcohol consumption must cease at 12:30AM. Council recommended that the rules include an option for events to last longer than 1AM for certain events (i.e. New Year's Eve). It was the Council's decision that alcohol should not be limited to beer and wine. The Council, at the recommendation of staff, directed the City to hire one liquor provider, provided that they will offer liquor services to events of all sizes. The Council directed that valet parking be available, and that both the Lone Oak Room and Teen Center shall be open to reservations. At staff's suggestion, the Council directed that the City start taking bookings for the banquet facility beginning May 2003. If the facility is ready sooner than May, the City can choose to accept April reservations as well. Bandshell Parks and Recreation Director Vraa updated the Council on the developments with the Central Park Bandshell. The Council discussed financing options for additional features such as a clock and changing the building material from brick to stone. The Eagan Rotary Club has offered additional financial support (contingent upon final approval from the Rotary members) provided that the City matches the additional funding. The Council directed staff to change the material from brick to stone, and the City alone will pay for the additional costs. Additionally, Council directed that the bandshell be wired for the clock, and should additional funding become available, the clock can be added at a later time. VI. STATUS UPDATE RE: STREETSCAPE POLICY AND ENTRANCE MONUMENTS Entrance Monuments SRF Consultant John Larson presented the Council with several boards showing alternative designs for entrance monuments. The Council discussed financing and design options for the monuments. Senior Planner Ridley stated that at this time, there is no interest from cellular providers for the 35E/494 monument location. The Council directed the entrance monument subcommittee (Mayor Awada and Councilmember Fields) to revise the designs and present their designs to SRF. Prior to any designs being put forth, Council directed that revenue sources be further explored. Special City Council Meeting Minutes DRAFT January 17, 2002 Streetscaping SRF Consultant John Larson presented a map of anticipated streetscaping locations, as well as a proposed timeline for completion. After discussing streetscaping locations and features, the Council directed SRF to remove streetscaping on Duckwood (from Denmark to Lexington) and Lexington. The Council also directed that streetscaping on Silver Bell and Beau D' Rue be completed at the same time the road improvements are underway. The Council directed the entrance monument subcommittee (Mayor Awada and Councilmember Fields) to also address streetscaping. STATUS UPDATE RE: REDEVELOPMENT POLCIES Cedar Grove Redevelopment Assistant City Administrator Verbrugge updated the Council on acquisitions that have taken place in Cedar Grove, finance implications, and anticipated requests of developers. Jim Prosser of Ehlers and Associates presented financing options for the Council to consider. Prosser suggested that the Council may want to consider issuing bonds to pay for a portion of the Cedar Grove Redevelopment. The Council directed staff to solicit additional development proposals in Cedar Grove for Council consideration. The Council also directed staff to prepare architectural design standards for the area. Councilmembers Tilley and Bakken volunteered to serve on a subcommittee to look at the architectural designs. Senior Planner Ridley will bring architectural design samples from other communities to share with the Council subcommittee. The Council discussed streetscaping in Cedar Grove and recommended that the costs to streetscape be determined prior to deciding which funding source will be used for the streetscaping. The Council also discussed the Alternative Urban Areawide Review (AUAR) process for Cedar Grove and the surrounding area, as well as the impact that traffic from Blue Cross Blue Shield will potentially have on the AUAR. Highways 55 and 149 Assistant City Administrator Verbrugge updated the Council on redevelopment and TIF revenues for the area of Highways 55 and 149. The Council briefly discussed development options for the area, and asked that staff continue to update them with progress made. CONSIDER SALE OF DIFFLEY/HIGHWAY 3 PARCEL City Administrator Hedges introduced the item, stating that the City has had numerous requests to purchase and develop the property at Diffley/Highway 3. Senior Planner Ridley reviewed land use options for the property. Councilmembers Bakken and Carlson volunteered to serve on a subcommittee to explore land use options for the parcel. Senior Planner Ridley will bring back to the subcommittee further information regarding the current developments near the parcel, as well as any access issues that the City would Special City Council Meeting Minutes DRAFT January 17, 2002 need to address. The Council agreed that the parcel should be declared surplus property, and that the subcommittee should make a recommendation to the Council as to the best land use of the property. ECVB UPDATE Councilmember Carlson presented a memo regarding the proposed changes to the ECVB. The Council asked the subcommittee to continue providing updates to the Council as a whole. ADJOURN The meeting adjourned at 10 PM. Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TDD phone: 651-454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. ~lP O ~ MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA January 15, 2002 A special meeting of the Eagan City Council was held on Tuesday, January 15, 2002 at approximately 4:40 p.m. at the Municipal Center Building in Conference Rooms 2A & 2B. Present were Mayor Awada and Councilmembers Bakken, Fields and Tilley. City Councilmember Carlson arrived at approximately 4:50 p.m. Also present was City Administrator Hedges. ADVISORY COMMISSION INTERVIEWS The City Council interviewed twenty-five (25) applicants seeking Advisory Commission appointments. The interviews were for appointment to the Advisory Planning Commission, Advisory Parks and Recreation Commission, Airport Relations Commission, Economic Development Commission, Eagan/Burnsville Telecommunications Commission and/or the Waste Reduction Commission. The City Council interviewed each of the applicants for approximately ten (10) minutes and advised them that appointments would be considered at the January 22 City Council meeting as a part of Organizational Business. During the 6:10 p.m. interview with Erik Peble, Mr. Peble indicated in his application that the public affairs company that he works for has provided public relations consultation for Mary Jo Copeland on her proposal for an orphanage with other metropolitan communities. City Councilmember Carlson asked why the Mary Jo Copeland proposal for a children's home and school campus has been denied in several communities. Mr. Peble provided a brief response stating that her most recent proposal will be heard by the City of Chaska at a meeting in late January. City Councilmembers took a brief break between interviews. Mayor Awada resumed the Special City Council meeting and while waiting for the next applicant interview, Jerry Thompson, who was visiting with City Councilmember Tilley in the lobby, there was further discussion regarding the status of the Mary Jo Copeland proposal. Mayor Awada suggested that along with City Councilmember Carlson, that a meeting be requested with Mary Jo Copeland after the Chaska City Council meeting is held on January 28. She stated that the meeting would allow two members of the City Council to learn more about the Copeland proposal for a children's orphanage/school campus and how the proposal might work in the City of Eagan if the application is turned down in Chaska. There was consensus that Mayor Awada and City Councilmember Carlson meet with Mary Jo Copeland after the Chaska meeting. The interviews resumed with Jerry Thompson. DR AFT 9 Special City Council Meeting Minutes January 15, 2002 Page 2 OTHER BUSINESS There was no additional business and the meeting was adjourned at approximately 9:40 p.m. TLH Date City Clerk DRAFT ao Agenda Information Memo February 5, 2002 Eagan City Council Meeting B. PERSONNEL ITEMS There are no Personnel Items to be considered at this time. CW Agenda Information Memo February 5, 2002 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated January 31, 2002 and January 24, 2002. ATTACHMENTS: • Check registers for January 31, 2002 and January 24, 2002 are enclosed without page number. C2 92- i Agenda Memo February 5, 2002 CONSENT AGENDA D. APPROVE 2002 MEETING PROCEDURES REQUESTED ACTION: Approval of 2002 Agenda Format and Meeting Procedures FACTS: • This matter was continued from the January 22, 2002 Organizational Business portion of the agenda due to changes previously approved not being incorporated in the documents provided in the packet material. • Modifications as previously approved have been made to the agenda format and procedures documents. ATTACHEMENTS: • The revised Agenda Format and City Coul Procedures and Motion Practice on Business Items is attached as pages ~ 4 tncihrough . AGENDA FORMAT 1. Call to Order 1.1 Mayor customarily tolls city bell and returns to place at Council table. 1.2 Mayor states, "The Month, Day, Year meeting of the Eagan City Council is called to order." 2. Pledge of Allegiance 2.1. Mayor states, Please rise and join me in the Pledge of Allegiance." 2.2. Mayor leads in the Pledge. 3. Adopt Agenda* 3.1. Mayor states, "The Council will now consider adoption of the agenda." 4.1.1. If no Member requests recognition, Mayor prompts, "Is there a motion to adopt the agenda?" 3.2. Member requests recognition, "Mayor Awada, (may I be recognized) for (the purpose of making) a motion?" 3.3. Mayor recognizes Member, "Member (has the floor)." 3.4. Member makes motion, "Mayor Awada, I make the following motion." 3.4.1. "To adopt the agenda as printed." or 3.4.2 "To adopt the agenda as printed with the following change(s)." 3.4.2.1. "To delete item [item identification letter] under [agenda category]." or 3.4.2.2. "To add item [item identification letter] under [agenda category], which should read, [text of proposed new item]". or 3.4.2.3 "To substitute for item [item identification letter] under [agenda category] the following item, which should read, "[text of proposed item]." Or 3.4.2.4 "To separate item [item identification letter] under [Consent Agenda], and move to [agenda category]." 4. Consent Agenda* 4.1 If items are pulled, it must be by motion at the time of the regular agenda adoption, subject to regular motion practice. 5. Public Hearings (6:30 PM)* 6. Old Business* 7. New Business* 8. Legislative/Intergovernmental Affairs Update* 9. Administrative Agenda* 9.1 Department Head Business* 10. Adjournment* 10.1 Mayor asks, "Is there any further business?" 10.2 If not, "There being no further business, a motion to adjourn is in order." 11. Visitors To Be Heard 12. Executive Session *Regular motion practice is observed. C ~ i Eagan City Council-Procedure and Motion Practice on Business Items 1. Mayor introduces item A. Brief introduction of item. II. Staff Report A. Mayor gives staff the floor, "The Council will now hear from [Title and name] for the staff report. B. Staff concludes, "Mayor Awada, that concludes the staff report." C. Mayor, "The Council must now make a motion to frame the item for consideration. What is the pleasure of the Council?" III. Motion A. Member requests recognition from the Mayor. 1. "Mayor, (I request recognition) for (the purpose of making ) a motion." B. Mayor recognizes Councilmember. 1. "Member [member's last name], (for a motion)." C. Member makes motion. 1. "Mayor Awada, I make the following motion." 2. "[text of motion]." (usually ended by, "as printed in the Council packet.") 3. If the motion is not included in the packet, a written sample motion should be prepared for distribution to Members, the Secretary and staff. 4. Similarly, if a business item is one that a Member has added to the agenda, the Member should provide a sample motion for the packet. D. For very controversial items, a Member may move simply to open up the item for public input. 1. In this case, the Mayor asks the Council, "If there is no objection?" 2. If a Member objects, the motion requires a second and is subject to debate. 3. If no Member objects, the Mayor may pronounce, "the motion carries, and the item will now be opened to the public for input." 4. Procedure picks up at VI.B. IV. Second A. Seconding Member need not request recognition or obtain the floor. B. "I second the motion," or just "second." Procedure goes on to VI. C. If no second is forthcoming, the Mayor asks, "Is there a second to the motion?" 1. If not, the Mayor says, "Since there is no second, the motion is not before the Council." 2. And then moves to next item or asks, "Is there any further business?" 3. Procedure begins again at III. D. If the motion is out of order, the Mayor makes the appropriate ruling, and procedure begins again at III. V. Revisions may be immediately suggested (in accordance with City policy attached) - see procedure at VIII VI. Mayor opens item to public forum A. "The motion has been made and seconded, and the item is now framed for consideration by the Council. Before the item is placed before the Council, it will be opened up to the public for input. B. "Does the applicant wish to be heard on this matter?" C. "If there are any present who wish to speak to this item, please come forward to the podium. Please state your name and address, and spell your name for the record." D. Mayor manages public input. Questions or responses from Council Members are not appropriate until the item has been brought back before the Council. E. Mayor continues to prompt for input, "Does anyone else wish to be heard on this matter?" VII. Mayor closes public forum A. If no one else wishes to be heard, Mayor states, "Seeing no one else, the public forum is now closed, and the item will be brought back to the Council. VIII. Before the Mayor States the Question, any Member may suggest a revision A. Members may offer revisions from right after motion is made until the public forum is opened and from after the forum is closed until the Mayor states the question on the motion. 1. Member asks, "Mayor Awada, for a revision?" 2. Mayor recognizes speaker, "Member [last name], (for a revision)." 3. Member asks, "Mayor Awada, would the Member accept the following modification to the motion?" CS' a) Speaker states an addition, a deletion, a substitution, or combination thereof. 4. Mayor recognizes maker of motion. 5. Maker of the original motion may: a) Decline "Mayor Awada, I decline the modification." b) Accept "Mayor Awada, I accept the modification." (1) If accepted, the person who suggested the modification counts as a seconder. (2) If the modifier is the one who made the original motion, the original seconder must second it. 6. The Mayor states, "The Member has [accepted/declined] the modification." IX. Mayor States the Question on the motion A. Mayor states, "The motion has been made and seconded and the motion is now before the Council. B. Once the Mayor has stated the question, further revisions are out of order. C. Mayor asks, "Is there any discussion?" X. Discussion 1. Members may speak 2 times each, with a 2-minute limit each time. 2. Members must request recognition from the Mayor before speaking, and all comments and discussion are directed through the Mayor. Even if a question is directed to staff or another Member, the question is asked through the Mayor. (Ex., "Mayor Awada, is the Member suggesting that...?" or "Mayor Awada, would City Administrator Hedges please clarify what is meant by 3. Maker of motion may not speak against the motion, but the seconder may. 4. Maker of motion speaks first; seconder speaks second; other discussion is in the order recognized by the Mayor. XI. Putting the Question A. Once debate appears to have stopped, the Mayor asks, "Is the Council ready to vote on the question?" or "Is there any further discussion?" B. If not, the Mayor says, "Seeing none, the question is now before the Council." 1. This ends debate. At this point, one cannot "explain his or her vote," since that is the same as debate. C. "All those in favor (of the motion) say aye." D. "All those opposed (to the motion) say no." XII. Mayor announces the voting result A. "The vote is is favor and opposed, and the motion is [adopted/lost]." B. "(and staff is directed to take the appropriate action.)" C. After the vote is announced, there can be no further discussion on the item! D. A Member can change a vote up until the Mayor announces the result. After the Mayor announces the vote, a Member can change a vote only with the permission of the Council, either by unanimous consent or adoption of a motion to grant the permission, which is not debatable. E. If the motion is lost, and the business has not been dispensed with, a new motion is in order. Procedure begins anew at III. Agenda Information Memo February 5, 2002 Eagan City Council Meeting E. APPROVE RESOLUTION DELEGATING AUTHORITY TO PAY CLAIMS TO AN ADMINISTRATIVE OFFICIAL AND APPROVE RELATED INTERNAL ACCOUNTING AND ADMINISTRATIVE CONTROL PROCEDURES RELATED TO CLAIMS PAYMENT ACTION TO BE CONSIDERED: To approve a resolution delegating authority to pay claims to an administrative official and approve related internal accounting and administrative control procedures related to claims payment. FACTS: • In August of 1998 the City Council approved a similar resolution delegating the authority to pay claims to the Finance Director/City Clerk and in his/her absence to the Assistant Finance Director. • The delegation and resulting procedural changes to the accounts payable process have been very beneficial to the City while maintaining the City Council's direct responsibility for the financial affairs of the City along with complete access to all financial information. • Due to administrative restructuring the two employees to whom the authority has been delegated have different titles, that being the Director of Administrative Services and the Chief Financial Officer. This resolution corrects the titles and reverses the order of the delegation in that the Chief Financial Officer is now first in line and the Director of Administrative Services serves as the backup. These changes have no practical effect on the City's operations. ATTACHMENTS: • Enclosed on pages Zy 0_ through is a copy of the resolution providing for the delegation of authority to pay claims. CITY OF EAGAN RESOLUTION A RESOLUTION DELEGATING AUTHORITY TO PAY CLAIMS TO THE POSITION OF CHIEF FINANCIAL OFFICER AND IN HIS/HER ABSENCE TO THE DIRECTOR OF ADMINISTRATIVE SERVICES WHEREAS, Minnesota Statutes Section 412.271 Subdivision 1 provides that the City Council has full authority over the City's financial affairs, including the disbursement of public funds; and WHEREAS, Minnesota Statutes Section 412.271 Subdivision 8 allows a City Council to delegate its authority to pay certain claims; and WHEREAS, the Eagan City Council finds that there are numerous advantages to the City in delegating this authority to an administrative official; and WHEREAS, the appropriate internal accounting and administrative control procedures related to the payment of claims have been developed as presented in Appendix A and are hereby approved and incorporated into this resolution; and WHEREAS, this delegation to the same individuals with different administrative titles has been in place and working satisfactorily since August 18, 1998. NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan that authority to pay certain claims is delegated to the position of Chief Financial Officer and in his/her absence to the Director of Administrative Services; and BE IT FURTHER RESOLVED that claims lists of all claims paid will be presented to the City Council for informational purposes at the next regular meeting after payment of the claims. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk 921, Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, Maria Karels, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 5th day of February, 2002. Maria Karels, Clerk APPENDIX A INTERNAL ACCOUNTING AND ADMINISTRATIVE CONTROL PROCEDURES RELATED TO THE PAYMENT OF CLAIMS It is the intent of the City of Eagan to pay claims in the most efficient and effective manner possible, consistent with the appropriate regulations and policies. Authorization for payment and the disbursement of all public funds by the City will be controlled by the following: 1. All payments will be made subject to applicable State and Federal laws, the City Code and all appropriate City policies. 2. Purchasing and budgetary control for each department are the responsibility of the individual department heads. Disbursements will be made upon the approval for payment by a department head or by any other employee designated by the department head. 3. Disbursements will be made upon department approval that goods and/or services being paid for have been received, goods and/or services being paid for are necessary, no duplicate payments are made, and any prepayments are made only in the best interest of the City. 4. Disbursements will be made upon receipt of the appropriate documentation that will become a part of the file. Disbursements will be made using the correct accounting codes. 5. All disbursements including checks, electronic transfers, credit cards and procurement cards, will be recorded in the City's accounting records in a timely manner and immediately become part of the financial records of the City. 6. When practical, disbursements will be made from original (not copied or faxed) documents. 7. Payments will be made from either invoices or statements in the best interest of the City. 30 i 8. Payments will be made in a timely fashion to avoid delinquencies and to take advantage of early payment discounts. 9. Claims lists will be reviewed and initialed prior to the release of the checks. 10. A detailed review matching checks and supporting documentation will be completed prior to filing the checks and supporting documentation. 11. Claims lists of all claims paid will be presented to the City Council for informational purposes at the next regular meeting after payment of the claims. 12. Requests from the City Council for additional information will be responded to in a timely manner. 3/ Agenda Memo February 5, 2002 CONSENT AGENDA: F. Approve annual D.A.R.E. and Police Liaison Services Agreement for the 2001-2002 school year with ISD 196 REQUESTED ACTION: Approve annual D.A.R.E. and Police Liaison Services Agreement for the 2001-2002 school year with ISD 196. FACTS: • Staff has reviewed the proposed agreement and deem it in order. ATTACHMENTS: • Attached as page 33 through 35% a copy of the agreement. • Attached as page JR4 4*run is a copy of a letter from ISD 196 to City Administrator Hedges dated January 18, 2002. 3.2. i D.A.R.E. & POLICE LIAISON SERVICES AGREEMENT: SCHOOL DISTRICT NO. 196 AND CITY OF EAGAN THIS AGREEMENT is made and entered into the day and year set forth below by and between SCHOOL DISTRICT NO. 196, a Minnesota municipal corporation, (hereinafter "School District") and CITY OF EAGAN, a Minnesota municipal corporation, (hereinafter "City"). RECITALS WHEREAS, for purposes of this Agreement, the School District's participating elementary schools within the City consist of the following schools: Deerwood, Glacier Hills, Northview, Oak Ridge, Pinewood, Red Pine, Thomas Lake and Woodland. WHEREAS, for purposes of this Agreement, the School District's participating secondary schools within the City consist of the following schools: Black Hawk Middle School, Dakota Hills Middle School and Eagan High School; and WHEREAS, the parties enter into this Agreement pursuant to Minnesota Statutes §126C.44. NOW THEREFORE, the parties hereto agree as follows: 1. The City agrees to provide a police officer who is a state certified peace officer and certified D.A.R.E. instructor to instruct a 17-week per semester curriculum of drug abuse resistant education ("D.A.R.E.") in the School District's elementary schools. 2. The School District agrees to pay the amount of $22,700.00 to the City as and for the City's costs incurred in teaching the D.A.R.E. program for the School District. 3. The City agrees to provide a state certified police officer to perform an average of 20 hours per week police liaison services to each of the School District's secondary schools for the purpose of assisting in the establishment and trained coordination of a cooperative community approach among the School District's schools, students, parents, police and other community resources to address the needs of the students and community members. The City's police liaison services shall include, but not limited to: a. Prevention of delinquency; b. Protection of life and property; and c. Law enforcement. Support S-ices/D.A.R.E. Services/1-21-025 ISD 196 Graphic Ans Dept -33 4. The School District shall pay the City the amount of $57,658.00, as and for the City's police liaison services to the School District. 5. The parties agree and acknowledge that the police officers who are assigned to provide D.A.R.E. instruction and police liaison services in the schools are, and will continue to be, members and employees of the City and its police department. The officers shall operate under the direct administration and supervision of the police department but will work in cooperation with school administrators to further mutually agreed goals involving the police department, schools and students. The officers shall not have disciplinary authority within the schools. 6. The amount to be paid by the School District as specified in Paragraphs 2 and 4 herein shall be payable for the 2001-2002 school year upon approval of this agreement by both parties. 7. This Agreement is effective for the 2001-2002 school year; upon the expiration of the 2001-2002 school year, this Agreement shall automatically terminate. This Agreement dated this _ day of 2002. SCHOOL DISTRICT NO. 196: CITY OF EAGAN: By: Mike Roseen By: Patricia Awada Its: Chairperson Its: Mayor By: Bruce Endler By: Maria Karels Its: Clerk Its: City Clerk STATE OF MINNESOTA ) ss. COUNTY OF ) On this - day of 2002, before me a Notary Public within and for said County, personally appeared MIKE ROSEEN and BRUCE ENDLER, to me personally known, who each being duly sworn by me, did say that they are the Chairperson and Clerk of School District No. 196 and that said instrument was signed and sealed on behalf of said School District by authority of the School Board and said Chairperson and Clerk acknowledged said instrument to be the free act and deed of the School District. Notary Public Support Services/D.A.R.E. Services/1-21-02/4 ISD 196 GrapNc Ans Dept. STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this _ day of , 2002, before me a Notary Public within and for said County, personally appeared PATRICIA AWADA and MARIA KARELS to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public Support Ser.ices/D.A.R.E. Services/1-21.0215 ISD 196 Graphic Arts Dept. 30 INDEPENDENT SCHOOL DISTRICT 196 14445 DIAMOND PATH WEST ■ JILL E. COYLE ROSEMOUNT, MINNESOTA 55068-4199 School District Attorney (651) 423-7883 FAX (651) 423-7727 E-n~an:uAirycl~ylg ijstrictl96.org JAN 2 2002 Mr. Tom Hedges City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Hedges: Enclosed is a copy of thz annual D.A.R.E. and Police Liaison Services Agreement for the 2001-2002 school year. The amount specified in the agreement was verified in conversation with representatives of your police department. As you may know, the Minnesota Legislature changed the levy formula for crime-related costs from $1.50 per resident to $11.00 per pupil unit. This gave District 196 a significant increase in the amount levied for these purposes. Along with this change in the formula came new stipulations and allowances on how the levy funds may be spent, which now may include in-district crime prevention and security costs. The additional funds will allow us to increase the amount paid from the levy for police liaison services by 20% districtwide, and at the same time meet other crime prevention needs in district schools. District secondary schools will also continue to contribute to the police liaison positions out of their school budgets. Levy funding for the D.A.R.E. program has been capped at $50,000 districtwide by the Board of Education. This amount is then divided by the number of fifth graders to determine the amount each department will receive per pupil served. This year's funding is $23.23 per student, up from $22.06 last year. The City of Eagan will also continue to receive an additional $3,000 in Drug Free Schools funds to help cover cost-of-living increases for Eagan officers assigned to District 196 schools. Taking all this into consideration, the City of Eagan will receive a total of $80,358 for D.A.R.E. ($22,700) and police liaison ($57,658) services in the 11 District 196 schools in Eagan that receive such services. An additional $3.00 per fifth grade student is also available from Safe and Drug Free Schools funds to help with the purchase of D.A.R.E. t-shirts. Professional development funds from the same source are also available to send school liaison officers to Juvenile Officers Institute (J.O.I.) and/or other trainings and workshops. Please have the appropriate officers coataci Dun Brundage, ou, pieveuiiuu cuordinator, about accessing these funds (651-423-7773). Please review this document and return the signed copy to me. Sincerely, q;- (con- Jill E. Coyle Enclosure xc: John Haro, Superintendent Stella Johnson, Coordinator of Finance Don Brundage, Prevention Coordinator Chem Pm /DAREAGMT.I A12 ISO 196 Greph,c A- Dip, - I /1 %/112 Educating our students to reach their full potential 196 Serving Apple Valley. Burnsville. Coates. Eagan, Inver Grove Heights. Lakeville, Rosemount, and Empire and Vermillion Townships Agenda Information Memo February 5, 2002, Eagan City Council G. FINAL PLAT (PROWIRE ADDITION) - RJR ENTERPRISES ACTION TO BE CONSIDERED: To approve a Final Plat (Prowire Addition) consisting of one lot for property located north of Diffley Road between Nicols Road and Hwy. 77 (Cedar Avenue) in the SW of Section 19. FACTS: • Prowire Addition consists of 4.7 acres of unplatted property, creating a single lot along the existing parcel boundaries. ATTACHMENTS: Final Plat, page 3~ 31/2002 17:02 9528943049 JOHN OLIVER & ASSOC PAGE 02 K 8~Y Yl AA A M. w 1. t 0 i It s 7r, MW -o=w - I ` f icivo, OF 'QN LLJ dri" Z-3 { l n a a •I . I ova LL- a ink ~I LL~ w ~°w R ~ R _ JTf t rL~ { :r t~ R ~L Q I f i ~9i i ! a I V I ~ i. 1 I ~ I 0 I ~ ~r I C1 I I ~ .L I IR I cq O I I , ' i ; rl~ 1 I f ~ ~T =a of ~ ~ 1 n l w i + 3 ~ • j ~ ~b f R ~ ~1 ~ i~~ ! ( 1 • ~ L~ ~ 1 ~ ~ l ~ ~ ~ . x ~ I I 1 if t .a s I 1 1 ~ J ! c I w t a! I r a n: ~ R t i a I F; I #01i dwr. I! A d a 1 i CC i , K « i Agenda Information Memo February 5, 2002 Eagan City Council Meeting H. PROJECT 858, SIBLEY TERMINAL INDUSTRIAL PARK STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Draft Feasibility Report for Project 858 (Sibley Terminal Industrial Park - Storm Sewer Improvements) and schedule a public hearing to be held on March 4, 2002. FACTS: • On September 6, 2001, the City received a petition from Mr. Todd Johnson, a representative of Global Equity Partners, property owners at 3220 Terminal Drive, requesting the preparation of a feasibility report for storm sewer improvements in the area of their property near Highway 13 and Terminal Drive in northwest Eagan. • Storm water runoff from approximately 25 acres, consisting mainly of single-family property, currently drains to the east ditch of Highway 13 and subsequently west onto the Global Equity Partners property through a culvert pipe under Highway 13. • On September 17, 2001, the petition was presented to the City Council and staff was directed to prepare a feasibility report identifying the scope, cost, method of financing and schedule of storm sewer improvements for the area. • A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for March 4, 2002 to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the adjacent and affected property owners prior to a public hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. Agenda Information Memo February 5, 2002 Eagan City Council Meeting I. CONTRACT 02-02. CEDAR CLIFF/ MARI ACRES/ RIVER HILLS 9T" POST/ RUSTIC HILLS & OSTER ADDITIONS -STREET IMPROVEMENTS- ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 02-02 (Cedar Cliff/ Mari Acres/ River Hills 9' / Post/ Rustic Hills & Oster Additions - Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, February 28, 2002. FACTS: • Contract 02-02 provides for the bituminous overlay of the streets in the Cedar Cliff & Mari Acres (City Project 796), and the Post/ Rustic Hills & Oster Additions (Project 852) neighborhoods, and the street resurfacing in the River Hills 9' (Project 794) neighborhood, as outlined and discussed in the respective feasibility reports for each of the projects. • On December 11, 2001, the City Council held a public hearing for Project 794. After a presentation from WSB, Inc. with no public comment, the Council approved the project and authorized preparation of detailed plans and specifications. • On December 18, 2001, the City Council held public hearings for Projects 796 and 852. After presentations from WSB, Inc. with no public comment, the Council approved each of the projects and authorized preparation of detailed plans and specifications. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement of bids. LZQ i Agenda Information Memo February 5, 2002 Eagan City Council Meeting J. CONTRACT 02-03 CHES MAR/ CHES MAR EAST/ OAK CHASE 6T"/ PARKCLIFF & WOODGATE ADDITIONS -STREET IMPROVEMENTS- ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 02-03 (Ches Mar/ Ches Mar East/ Oak Chase 6"/ Parkcliff & Woodgate Additions - Street Improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, February 28, 2002. FACTS: • Contract 02-01 provides for the bituminous overlay of the streets in the Ches Mar 1 st - 5' (City Project 856), Ches Mar East 15` - 4"' and Oak Chase 6' (Project 855), Parkcliff 151 - 3`d (Project 854) and Woodgate 151 (Project 853) neighborhoods, as outlined and discussed in the respective feasibility reports for each of the projects. • On November 20, 2001 (Projects 853, 854 and 856), and December 11, 2001 (Project 855), the City Council held a public hearing for each of the projects. After staff presentations and testimony from an affected property owner during the Parkcliff (Project 854) public hearing, the Council approved the projects and authorized preparation of detailed plans and specifications. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement of bids. Agenda Information Memo February 5, 2002 Eagan City Council Meeting K. CONTRACT 01-08. WELL #20 ACTION TO BE CONSIDERED: Approve Change Order #1 to Contract 01-08 (Well #20) and authorize the Mayor and Clerk to execute all related documents. FACTS: • Contract 01-08 provides for the development of Well #20 located on the City's Central Park property just west of Pilot Knob Rd. In order to be able to accommodate the future installation of the pump motor and related controls, it is beneficial to install the equipment required for the pump base, well stilling tube and water level indicator at this time. (Add $7,319) • This change order also extends the contract completion date by two (2) weeks to reflect the delay caused by the Dept, of Health's requirement that a sanitary sewer line be relocated before any work could begin by this contractor.(No change in Contract i Agenda Information Memo February 5, 2002 L. PROJECT 813, CENTRAL PARKWAY STREETSCAPING IMPROVEMENTS ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report for Project 813 (Central Parkway - Streetscaping Improvements) by the City's consulting engineering firm of SRF Consulting Group, Inc. (SRF). FACTS • On April 17, 2000, city staff received a petition from Robert Falk, representing Duke-Weeks Realty, requesting the installation of sanitary sewer, water, and storm sewer improvements, as well as street construction and street lighting, for the development of the Country Joe Miller property northwest of the corner of Pilot Knob Road and Yankee Doodle Road. • On April 18, the City Council authorized the preparation of a feasibility report identifying the scope, cost, financing and schedule of the new street construction of Central Parkway between Yankee Doodle Road (County Road 28) and Pilot Knob Road (County Road 31), including utility improvements to serve the adjacent developing properties. • On June 6, the residents of Eagan passed a tax referendum for the construction of a community center on the property the city of Eagan acquired from Duke-Weeks Realty north of the Central Parkway alignment. • On January 16, 2001, a Public Hearing was held and the revised feasibility report, including a portion of the rejected Project 768, was formally presented to the City Council and adjacent property owners. The City Council approved Project 790R and authorized the preparation of detailed plans and specifications (Contract 01-04). • On August 7, the Council awarded Alternate #2 of Contract 01-04 to C.S. McCrossan Construction, Inc., for the construction of the northern portion of the Central Parkway's street and utility improvements. • Based on the City's recently developed Master Streetscape Plan, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report by the City's consulting engineering firm of SRF to refine the scope, cost, schedule and method of financing the installation of the streetscaping improvements for the entire length of Central Parkway. y3 Agenda Information Memo February 5, 2002 M. RECEIVE BIDS AND AWARD CONTRACT FOR CONTRACT 02-06, WELL HOUSE/PAVILION (WELL #20-BUILDING CONSTRUCTION & WATER MAIN IMPROVEMENTS) ACTION TO BE CONSIDERED: To receive the bids for Contract 02-06 (Well House #20/Pavilion - Building Construction and Water Main Improvements), award the contract to Ebert Construction, for $455,610 (Base Bid of $454,400, Bid Alternate 2 of $1,210) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On April 2, 2001, the City Council approved Project 811 providing for the drilling and development of Well #20 to be located just west of Pilot Knob Road (County Road 31) and north of Central Parkway. The City Council also approved the well house structure for Well #20 to be included with the pavilion structure planned in this area of Central Park. • Contract 02-06 provides for the construction of the combined Well House #20 and park pavilion structure, along with associated water main improvements within Central Park, as authorized by the City Council with approval of the Central Park Master Plan and Project 811. • On July 5, the City Council authorized the preparation of detailed plans and specifications by SEH, Inc. for Project 811 (Contract 02-06). • At 2:00 p.m. on January 31, 2002, formal bids were received for this contract. A copy of the bid summary is enclosed. • Bid Alternate 1 is for an automatic dialer for security, which staff feels can be added at a later time and is not recommended for inclusion in the contract. • Bid Alternate 2 adds a color band on the building for an additional amount of $1,210. Staff is recommending that this alternate be included in the contract. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations and found to be in order for favorable Council action. ATTACHMENTS: • Bid Summary, page ~T I Pavilion and Well House 20 for the Community Center Park Bid Talley January 31, 2002 2:00 p.m. Base Bid Alt. I Alt 2 1. Ebert Construction $454,400 $1,520 $1,210 2. EnComm Midwest 498,320 1,500 1,750 3. Greystone Construction 507,679 1,449 1,700 4. CM Construction 510,000 1,500 2,000 5. Rice Lake Construction 512,800 2,000 3,000 6. Maguey Construction 513,800 1,500 2,500 7. Lund Martin Construction 514,000 1,550 3,100 8. The Builders, Inc 553,000 1,500 1,600 9. Gladstone Construction 553,800 1,500 2,900 10. Parkos Construction 562,900 1,980 3,900 11. Merrimac Construction 570,986 1,535 3,696 12. Terranova, LLC 574,450 2,500 3,000 13. Meisinger Construction 576,200 1,500 1,700 14. Jay Brothers 658,500 1,520 2,400 10 q'5 Agenda Information Memo February 5, 2002 Eagan City Council Meeting N. APPROVE PURCHASE AGREEMENT - 3816 BEAU D RUE DR. ACTION TO BE CONSIDERED: To approve a purchase agreement for 3816 Beau D Rue Drive. FACTS: • The City Council previously directed the acquisition of several homes and businesses as part of the approval for Project 800. • Several items in the agreement are being finalized. At this time, a signed purchase agreement is not available. Should a signed agreement not be received in time for Monday's Additional Information memo, this item will be pulled from Consent and placed on the February 19 agenda. ~6 Agenda Information Memo February 5, 2002 Eagan City Council Meeting 0. AWARD CONTRACT FOR COMMUNITY CENTER BANDSHELL ACTION TO BE CONSIDERED: Approve Award of contracts for the construction of the Community Center Bandshell FACTS: • The Rotary Club of Eagan and the City have developed a partnership for the construction of a bandshell within Central Park. • The partnership provided for matching funds from both the Club and City. • The Rotary Club, as part of their match, have paid for architectural and design services, with the remained of $105,000 to be paid towards a combined total of $245,000 • Bids were opened on December 6 in conjunction with the Community Center. (The Council previously received the bid tabulation fro both the Community Center and bandshell) • After review by the Construction Manager, Architect and Staff, the total of all contracts exceed the $245,000 amount provided for construction. • The City Council, at the workshop on January 17, agreed to equally match the offer of Rotary Club to cover the additional construction cost, including a contingency, up to $20,000 • Thirteen contracts totaling $267,019 are recommend for award ATTACHMENTS: d • Summary of the contractors and amount - Pir I SSUES • The opportunity to include a clock at a future date remains, as electrical service will be proved for with this award. Staff will also be pursuing a RFP to use stone in lieu of brick to match the community center, after award. CONTRACT AWARD SUMMARY CENTRAL PARK - ROTARY BANDSHELL EAGAN, MINNESOTA CONTRACTS PREVIOUSLY APPROVED _uo_ DESCRIPTION CONTRACTOR AMOUNT NONE $ - TOTAL $ CONTRACTS RECOMMENDED FOR APPROVAL -No- DESCRIPTION CONTRACTOR AMOUNT 2 and 3 Combined Concrete and Masonry Gresser $ 155,000.00 4 Structural Steel - Furnish Ben's Tool and Iron $ 19,410.00 5 Structural Steel - Install Hawk and Sons $ 10,600.00 6 Rough Carpentry Cook Construction $ 6,600.00 7 Roofing and Sheetmetal Industrial Roofing $ 26,200.00 8 Composite Metal Panels Specialty Systems $ 11,550.00 9 Sealants Carciofini Caulking $ 2,288.00 10 Overhead Coiling Doors Architectural Supply $ 3,260.00 11 Steel Doors, Frames and Hardware Kendall Doors and Hdwe $ 2,060.00 13 EIFS Olympic Wall Systems $ 11,600.00 14 Painting Protouch Painting $ 2,971.00 16 Electrical Peoples Electrical $ 15,480.00 TOTAL $ 267,019.00 CONTRACTS PENDING FURTHER REVIEW CONT. # DESCRIPTION AMOUNT None $ - TOTAL $ - CONTRACTS RECOMMENDED FOR REJECTION -RQ- DESCRIPTION CONTRACTOR AMOUNT 1 Earthwork Max Steineger $ 19,000.00 12 Glazing No Bids $ - 15 Signs Nordquist $ 3,250.00 TOTAL $ 22,250.00 PREPARED BY STAHL CONSTRUCTION COMPANY 02/01/02 I Agenda Information Memo February 5, 2002 Eagan City Council Meeting P. APPROVE REQUEST FOR BIDS FOR JP-47 WATER QUALITY PROJECT. ACTION TO BE CONSIDERED: Authorize request for bids to remove and dispose of alum sludge in City Pond JP-47 and to create a sediment basin in JP-47 per plans and specifications. FACTS: • Fish Lake is one of only six highest priority (Class I) lakes with potential to support direct contact recreation, such as swimming. • In 1998, the City built an experimental alum-dosing facility between Hurley Lake and Fish Lake. The facility adds to a stormwater force main aluminum sulfate (alum), which reacts with the phosphorus-forming aluminum sulfate-in the stormwater before it enters Fish Lake. The phosphorus is rendered unavailable to algae that impair water quality, but the aluminum phosphate accumulates as sediment in a wetland (City Pond JP-47) upstream of the lake. • Since 1998, large quantities of aluminum phosphate have accumulated in JP-47, especially after 2000 when the City increased the alum-dose sevenfold. For the City to be congruent with its highest priority classification of Fish Lake, a short-term solution and a long-term commitment is needed for effective operation and maintenance of JP-47 and the facility. • Based on a December 2001 evaluation by City consultants of the alum sludge in JP- 47, approximately 2,500 cubic yards must be removed before the alum-dosing facility can be operated again. Short-term sludge removal also would include creation of a 0.9-acre sedimentation basin, which will allow the city to operate the facility more effectively in the future. Excavation of alum sludge will be required once or twice every 5 years under normal operation of the facility in the future. • On August 21, 2001, the City Council authorized replacement of the excavation impact of JP-47 by withdrawal of 1.8 acres of wetland banking credits. Attachments: None ~9 Agenda Information Memo February 5, 2002 Eagan City Council Meeting Q. 2002 CONTRACT RENEWAL WITH DAKOTA COUNTY SENTENCE TO SERVICE PROGRAM ACTION TO BE CONSIDERED Approve the renewal of a one year contract with Dakota County for the provision of Sentence to Service work crews and authorize the Mayor and City Clerk to sign the appropriate documents. FACTS • The County will provide a work crew consisting of up to 10 non-risk criminal offenders and a supervisor for a minimum of 50 days. • The County provides supervision, transportation and insurance for all members of the crew and assumes all liability. • The City will utilize the crews to complete tasks that require unskilled labor including park, pond and bridge cleaning, landscape maintenance and outdoor rink painting. Some projects could not be completed without the assistance of the Sentence to Service crews. • The City has successfully utilized the services of the Sentence to Service program for approximately 11 years • The estimated 2002 cost of $10,260 due the County for the service is included in the approved Parks and Recreation Departmental budget. ATTACHMENTS None SD I Agenda Information Memo February 5, 2002 Eagan City Council Meeting R. APPROVE PLANS AND SEPCIFICATIONS AND AUTHORIZE BIDS FOR MOONSHINE PARK ACTION TO BE CONSIDERED: Approval of plans and specifications for the first phase of development at Moonshine Park, and authorization for staff to prepare and release documents for bidding. FACTS • The Council has approved the concept of converting the Moonshine Park house into a City operated retreat center to be opened in the late fall of 2002. • The Council has reviewed and approved plans for the construction of a driveway access and parking area to service the new retreat center. • Staff is exploring the option of combining the construction of the driveway and parking area with a Public Works project package as a means of potentially reducing total costs. • A bid date for the construction of the driveway and parking will be established once a combination of appropriate projects has been identified. • Other elements of the project will be completed by staff and specialized contractors, secured through the quotation process, as needed. • The total estimated project cost of $250,000 is included in the approved Park Site Fund, CIP for the year 2002. ATTACHMENTS None Agenda Information Memo February 5 h, 2002 Eagan City Council Meeting V. PUBLIC HEARINGS A. VARIANCE APPEAL Gerald R. Bull (4557 Majestic Oaks Place) ACTION TO BE CONSIDERED: • To consider an appeal of a November 8, 2001 City Council action to deny a 3.8% lot coverage Variance for residential property located at 4557 Majestic Oaks Place (Lot3, Blockl, Majestic Oaks 2"d Addition). FACTS: • On November 8, 2001, a Variance request to allow building coverage of 23.8% on the subject lot was denied by the Eagan City Council. • The Findings of Facts, Conclusions, and Resolution for Denial adopted November 20, 2001, states that the applicant failed to provide evidence of hardship to support his request. It also mentions concerns raised by a resident of setting a precedent for other land owners. • The applicant has since reduced the proposed home pad to 2,818 sq. ft., resulting in a lot coverage of 22.9%. As with the original request, all building setback requirements are met. • Due to a medical condition, the applicant has emphasized his desire to have a master bedroom on the first floor to save trips up and down stairs. • The applicant would also like the Council review his request in light of two recent Variances approved by the Council for similar lot coverage. ATTACHMENTS: (3) • Staff memo, pages through • Letter from applicant- 61 6 • Appeal process, City Code Chapter 11, Sect. 11.40, Sub. 2.-pa ~ S~ i'' MEMO city of eagan TO: Mike Ridley, Senior Planner FROM: Erik Slettedahl, GIS/Computer Systems Technician DATE: January 22, 2002 SUBJECT: Gerald Bull Variance Appeal (4557 Majestic Oaks Place) Request Gerald Bull has sent notice to the City of Eagan requesting to appeal the denial of a Variance request for Lot 3, Block 1, Majestic Oaks 2"d Addition heard at a public hearing held by the Eagan City Council on November 8, 2001. Background The original Variance request was for a 3.8% variance from the 20% maximum building lot coverage in a residential zoning district. The subject lot is 12,324 square feet and is currently vacant. The applicant was proposing to construct a 2,938 square foot home on the subject lot that would meet all setback requirements but would exceed the lot coverage allowance by 3.8%. Facts of Denial On November 20, 2001, the Eagan City Council adopted the Findings of Facts, Conclusions, and Resolution for Dena? concerning the original Variance request. In this document, it is stated that the applicant failed to provide evidence of any special condition or the necessity for a Variance to be granted to construct a home on the subject lot. Further it is stated that the applicant offered no evidence or testimony of his hardship to support his request. There were concerns raised from a resident that this would set a precedent for other land owners. Appeal Request The applicant has since altered the floor plan slightly and reduced building lot coverage to 22.9%. The applicant has stated that this request is similar to two other Variance applications recently approved by the Eagan City Council for lot coverage on new home construction (Bums 1999, Huttner 2001- see attached City Council minutes and surveys). The applicant is requesting that he be treated no differently than these other Eagan residents and believes that a precedent has already been set. '!53 The applicant also addressed the objection from a neighboring property owner who spoke at the public hearing. The objection came from a property owner who is across the street and two houses down from the subject lot. According to the applicant, he has since spoken with the resident and concluded that the objection was based on fear of a precedent for a side-yard setback encroachment, not lot coverage. The applicant has stated that the immediate neighbors to the subject property have no objection to the Variance request, with a signature from one and verbal approval from the other. The applicant's initial hardship included the necessity to increase the main floor footprint by including a master bedroom on the first level. The applicant has emphasized the importance of this need due to a medical condition that has affected his knee ligaments. A master bedroom on the first level, according to the applicant, will help relieve further aggravation of this medical condition by saving trips up and down a flight of stairs. Summary Gerald R. Bull has formally requested an appeal to the denial of a Variance application to exceed the 20% lot coverage requirement for residential zoning districts for Lot 3, Block 1, Majestic Oaks 2"d Addition. The request for appeal was received on January 15, 2002, within the 90 days allowed by City Code. The appeal request is scheduled to be heard on February 5, 2002 before the Eagan City Council at the regularly scheduled City Council meeting. i Eagan Boundary street centedine Location Map Parcel Aron Building Footprint aL~ i E 'Lit • g og. d' • • a • it g .f~ • sra ea ~ ~ .as ~ a 4 a • a • 3 • rs ~ 6 0 , ~ a g ~ H a ! ~ f r a All • • ti r`re • 4 A > ' B s• m p ® v L~ l rr m o ~ ~ c w r• l at ~•w _ d 10 s + + • Subject Site C • r i 0 ~ r r dt,e ~ t g a ® • ~ ee a 7tI8~B l,+ v ffi • ® ~ • ~ ~•ys $ ai4 wf n Sf a• ~ rag ® ~ , ..ww~• • 4 0 'd j ♦ t® o v ~ • oa e a 4 0 ® v®~ ns .r t=dd aw• s it d d r 9 . 06 •9 ga ar- a d d• ® , • • e r rr s r i f a ~T • ~ • d qs o to saw r` A a ~ 1000 0 1000 2000 Feet Development/Developer: Gerald R Bull Application: Variance Appe awl, Case No.: 25-VA-26-10-0 ~s Map Prepared wing ERSI AmView 3.1. Pareel base map fists provided N by Dakota County Land Survay Departmont and is current as of Oetobar 2001. THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E *City of Eagan M I N N E S O T a The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S community ewaloPnrerrl Depannasst not responsible for errors or omissions. * * 4T Mendo Enterprise e Drive 55120 * PIONEER (851) 681-1014 FAX681-9488 * 7ng neer ng LW -Vj#4M • wOSCAK AMCHI[Ctl 625 Highway 10 N.E. Blaine, MN 554 (612) 783-1880 FAX-M-11383 * * * Certificate of Survey for: WENSMANN HOMES LOT AREA 12,324 S.F. 455' 1AJESTIC OAKS PLACE HOUSE AREA - 2908 S.F. COVERAGE - 23.8 R SERVICE INV. ELEV.-931.7 PER OTHERS A BENCH MARK • r TOP OF PIPE ELEV.- 941. I 1 I I I I I 937.4 EHOUSE i I I ~ 5 7 N8956'37"E - 941.4 144 99 946.2 00 940.1. 939.8 56.33 7.0 941.7 30.00 941 10.2 940.9 194 _-C-2 LU 10 r~ 01 io 1 10 R V O I 943.2 X 943 7 °o 46.83 n --i^ p 1 O O a_I 1 In k\` i I 1~, ^4.0 / 5..0 1 I 00 4 1 I o o/ h I I N r/aI`'7{ 1.OOo V I I Q ILJ ~d I 3 ; 00 00= r 1947.6 I 3 R ~z I RREE yy/!qqLL~~~ 1 /(L r- - 30.01-- I 4sa I s ~ I N PUT-A ER /5n oX- I N F M WzI I 11 v , ~ maN< I Ih O <W N < N POw I 45. Q I I V) W 0 <I 944.4 944.9 17.00 j 2.0 ~ Q V) ow I ~l I o / I ao Z X949.1- 110 I 10 ----y46.1 = 30,33 ' 946.6 `n ~T 5.0^ in 944.6 4Yf.3 56.33 30.00 947.1 I N89'56'37"E 946.15--_144-111919 51.9 11 I ~ EXISTING 1 HOUSE 5 I 111 41476: f ff ✓ISF,v Pl/Ir l~ !;-0 014 r~y~ R[DM'C/, tV 2 , 9 ~jo i1 SG,pvs b~ csnd.~rro v~aNF SGcc~ICSA~~ ; jr- M. BOP OF PIPE ELEV.- 949.98 PROPOC D HOUSE FIEVATION NOTE: PROPOSED GRADES SHOW PER GRADING PLAX By' LOWEST FLOOR ELEVATION: 141.4 NOTE: BUILDING OWEK'AONS SHOWN ARE FOR HORIZONTAL AND VERTICAL LOCATION OF STRUCTUf r.S ONLY. SEE ARCNTECTUAI PLANS FOR BUWDNG AND TOP OF BLOCK ELEVATION: 50.1 FOUNDATION DIMENSIONS. GARAGE SLAB ELEVATION: 949.4 NOTE: NO SPECIFIC SOILS INVESTIGATION HtS BEEN COMPLETED ON INS LOT BY THE SURVEYOR. THE SUITABILITY OF SOIL': TO SUPPORT THE SPECIFIC HOUSE TOB O LOOKOUT ELEVATION: PROPOSED IS NOT THE RESPONSIBIL' Y OF THE SURVEYOR. NOTE: TH:S CERTIFICATE DOES NOT PURPORT TO SHOW :ASEMENTS OTHER THAN X 000.00 DENOTES EXISTING ELEVATION THOSE SHOWN ON THE RECORDED PLAT. ( 000.00 ) DENOTES PROPOSED ELLVATION NOTE: CONTRACTOR MUST VERiY DRIVEWAY DESIGN. DENOTES DRAINAGE AND UTILITY EASEMENT DENOTES DRAINAGE FLOW d1EC110N NOTE BEARINGS SHOWN ARE BASED DH AN ASSUMED r.nN t DENOTES MONUMENT $ DENOTES OFFSET HUB WE HEREBY CERTIFY TO WENSMANN HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: LOT 3, BLOCK 1, MAJESTIC Oi,KS SECOND ADDITION DAKOTA COUNTY, MINNESOTA IT D07S NOT PURPORT TO SHOW IMPROVrMENTS OR ENCHROACHMENTS, EXCEPT SHOWN, AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 14T' DAY OF SEPTEMBER, 2001. SI NED: PIONEER EN ?G. P.A. SCALE : 1 INCH = 30 FEET B s 088 101326.00 NJl ohn C. Larson, L.S. Reg. No. 19828 p~I^c1v~n JAN 5 M LOT SURVEY EACAN CITY COUNCIL FETING MINUTES; MAY 18, 1999 PAGE 6 VARIANCE - JAMES AND DEBRA BURNS, 4969 PINE LANE City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report Councilmember Bakken moved, Councilmeaiber Carlson seconded a motion to approve a 2 percent Variance to the maximum 20 percent lot coverage requirement applied to Lot 10, Block 1, Pinetree Forest located in the SE V4 of Section 26. Mayor Awada opened the public hearing to anyone wishing to speak There being no one, she closed the public hearing and turned the discussion back to the Council. Mayor Awada asked the applicants if they were aware that the outlot to the south of their property may be used for a through street. The applicants indicated that they were aware of this possibility. A vote was taken on the motion. Aye: 5 Nay: 0 BURNS VARIANCE CORTIFICATS O~ Sl~~1r Y FOR: Jim Burns BURNS 1999 I I I it ( ~ I ~ ° I NORTH L. CL I I - I 138.16 I S89.41'5Z F ®s ~ I I 7 I a _ : in .o 30.30 to r DRAINAGE h -Harr 1- 2aa i 10 TGA0C 10 BA 1 EASEMEN T I o - W. I I n 0 1.3 ~ropose Z 1 l I Driveway I Tl f Y w.. 1 h I 6X I Q 1 s. I sve_ J I 14.0 .01 c /NV " I *ck C:` ' .,o I I 9673' 1 r °jO T1 ~ 1 V o l 2.0 l W I b I n n 30.5 ~Q I C o x I U Z 2.0 I l Porch r;1 a H I i 1 FOL 14.0 41.5 ! u 11o C4 h Bcsinl j -----~'--J 1 _ 30.50 e I I N89'91'5Z'X I$ I I ( 138.,29 ro I ITO; I IT r----- I W i PROPOSFD ELEVATIONS: GARAGE FLOOR = 980.3 I a I TOP OF BLOCK = 980.7 (13 cs w/o) La. 1 LOWEST FLOOR = 971.9 I I I TOP OF FOOTING - 971.8 DIAG: 43.50 x 92.80 102.49 DENOTES PROPOSED ELEVATION. x1011.2 DENOTES EXISTING ELEVATION. DENOTES DIRECTION OF DRAINAGE. S g ■ DENOTES 1M000 HUB AT 11 FOOT OFFSET. Lot 10, Block 1, PINETREE FOREST, Dakota County, Minnesota. Scale 1"= Q: O Denotes iron monument -Bearing Datum: Assumed Job No. 99117HS 0rw B RV hereby certify that this plan, survey or report was prepared by me Ia. fto 4 SONS, LNG or under my direct supervision and that I am a duly Licensed Land LAND GU0tYK%r0R6 Surveyor under the laws of the State of MinnaD SIM LWN3TON AV% NO- E. . INC . clacL>t P A By 1515m1s-36215 7 CTIRVEY Eagan City Council Meeting Minutes July 17, 2001 Page 2 E. Contract 01-15. July 2000 Storm Sewer Improvements. It was recommended to approve the plans for Contract 01-15 (July 2000 Storm Mitigation Improvements - Misc. Areas #6, 7 & 8) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, August 16, 2001. F. Contract 01-13. July 2000 Storm Sewer Improvements. It was recommended to receive the bids for Contract 01- 13 (July 2000 Storm Mitigation Improvements - Misc. Areas # 1 , 3, 4, 9, & 10) and continue the award of the contract to the August 7, 2001 regular City Council meeting. G. Contract 01-11. It was recommended to receive the bids for Contract 01-11(Dodd Road, Chff Road to Butwin Road - Street and Utility Improvements) and continue the award of the contract to the August 7, 2,001 regular City Council meeting. H. Contract 01-08. Well #20. It was recommended to approve the plans and specifications for Contract 01-08 (Well #20) and authorize the advertisement for a bid opening to be held on August 10, 2001. I. Contract 01-02. It was recommended to approve Change Order No. 1 to Contract 01-02 (Eagandale Center Industrial Park - Street Improvements) and authorize the Mayor and Deputy Clerk to execute all related documents. J. Dakota County TEA-21 Funding Application. It was recommended to approve a Resolution of Support for Dakota County's TEA-21 Funding Application (Yankee Doodle Road Extension - TH 55 Interchange) and authorize the Mayor and Deputy City Clerk to execute all related documents. K. Outlot A. YMCA 1# Addition Easement Vacation. It was recommended to receive the petition to vacate public drainage and utility easements and schedule a public hearing to be held on August 21, 2000. CouncUmember Bakken moved, Councilmember Tilley seconded a motion to approve the consent agenda as presented. Aye: 5 Nay: 0 PUBLIC HEARINGS VARIANCE - WILLIAM HUTTNER- City Administrator Hedges introduced this item regarding a variance from the maximum 20% lot coverage requirement for a single family residential property located at 4945 Pine Lane. Senior Planner Ridley gave a staff report. Mayor Awada opened the floor for public comment. There being none, she closed the public hearing and turned discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Variance from the maximum 20% lot coverage requirement for a single family residential property located at 4945 Pine Lane, legally described as Lot 7, Block 1, Pinetree Forest subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The applicant shall obtain a building permit prior to beginning construction. OLD BUSINESS ORDINANCE AMENDMENT- SECTION 639 (OFF-SITE MASSAGE THERAPY PERAHTS) City Administrator Hedges discussed this item regarding an ordinance of the Eagan City Code Chapter 6 entitled "Other Business Regulation and Licensing" pertaining to massage therapy off-site permits. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve an ordinance of the City of Eagan, Minnesota, amending Eagan City Code Chapter 6 entitled "Other Business Regulation and Licensing" by amending Section 6.39, Subd. 4 (A) regarding massage therapy establishments and by adding Subd. 6 regarding temporary off-site permit; and by adopting by reference Eagan City Code Chapter 1 and Section 6.99. Aye: 5 Nay: 0 Q~? HUTTNER VARIANCE JVn. 14 2001 12R31PM R/snssr tnfinssr/ng ffl-f~l-f f P.1 massass"I 1~r I i4M11o w~,l . w 14170 w /IONIC I(M) 40-Ift4 RAtQpt-f{M Ott • w iS f1?'~ TN-t0i0 FNC7p-ta03 Certificate of Survey tor: HUTTNER CONST. aN PIK NANO LOT AKA 12.404 W h. CN YAibf "M W--A - V .4 R ar rrc CO Aa . 22M • 6 Vow 137.78 noo ARl.oo Ro------- 0~------ o - =110 30 ---y i , I 00 It ;1 j 1 ' 9 , W I ~ I W1 7 RW o 1 I I z 21 , e> 1 h 1 , N 1 ~f , 1 ~ ~ I 1 I ~A`j " «ae o0 1 z , 1e I-n :L-_ -n 30 .OQ JIACO LEA j~ S89'41'520W 137.01 ~I 8 uAAc OFM PROPOSED N MM PAO•ca OLdn 4001 Aa atoms n.O an I I LOST FLOOR CLCVA=t MM PA JIW 000gOq SWO AIR M OIIe~R►A► AA° VVINC LMIN X Aw1aIAAasN +.afR A/o+melAUa wA1s Aoa naonr AIO MP OF 1111= MAN* '179. :ABACI 11 AN fLCVAIM.- 478.3 "M II° safe MIJ wMr"m 1w ® aafslm OR in Rot or ft Sawf a. as 4a-AS UIT OF ai Is SPIPI At wane ,TIRO: IM 0 LOOM? MAIM IOM 00 W MAX WICI Of NOW A 40a 913RUM Dap NO ■ 0{aa 0444) a0a10 salwflll . 4Ot wo a w 0anow ft" ( OILO 1 MM n4/0m "am a0>1 a4t14A0t0a UM %1' MAt1 U'r ~t - - 400RD INAWN M sRIfT 1+pLrY NO4f MAaMa[ nw wlaaoa IOM ■AAYQ 4001 At I&= as 0 AM 0 SAVA w,°p adaa0l► Now UNNIT st Mt UT MIT#-v TO muTUM COISr, 7hAI 1M IS A WX Alb CMWCT P04UNMTAIM OF A M WY OF fW OOUICAICCS Of. LO 'rA7bBLOWOCWTA K 1. PINETREE FOREST IT 0092 NOT PUWAr TO SRI*M MIACYOrCM OR CW AOAe'J1t"Tt. CXCCPT AS 94TO, At Sw%p o By Yc an upw my DAtcr swayti ON rd TRTN DAY OF J AC 2M. r NOIARlOt fMW 4 P.A. xuE : t wai - 30 FEET ~ n.aaa ~ ~~A3E HUTTNER 2001 6a R~'.'~T:V_0 JUN 2.0 2001 January 15, 2002 APPEAL OF VARIANCE DENIAL, Lot 3, Block 1, Majestic Oaks Second Addition Gerald R Bull 4557 Majestic Oaks Place &1KA111 • Lot coverage has been reduced to 22.9% • Immediate neighbors to the North and South of subject lot have no objection to variance, one with signature and one with in person verbal approval. • Objection from Robert Yancy, (neighbor across.the street and 2 lots to the north) is fear of my variance setting a precedent for side lot set back variance of less than current codes of 5 ft. and 10 R on the adjoining vacant lot to the south of his home, my variance request makes no mention of side setback, is not for side setback variance and therefore could not be used as an argument for future side set back variance request, Yancy objection is therefore groundless. • Eagan City Council has previously approved lot coverage of 22.9%, see $urns May 1999 and Hutter July 2001, it is my request that I be treated no differently than residents Burns and Huner. My request is to be treated no differently than other Eagan residents which have been granted a variance on new home construction. A president has been already been established for lot coverage of 22.91/o. • My hardship lies in my aging knees. Since age 10 I have been afflicted by a knee ligament condition known as Osgoods/Schlatters disease, which is a painful separation of the patellar ligament and the front of the tibia bone in the lower leg. It is my desire to build and live in a home which has the master bedroom on the first floor, relieving me of numerous trips up and down a flight of stairs and aggravating this orthopedic condition. (Applicant is prepared to show council current external knees to observe disfiguration) • Eagan's current Lot Coverage Codes were developed in and have not been revised since. Yet market conditions, available land, home design, home size, number of garage spaces and cost of mortgage loans have all changed significantly. Eagan lot coverage code is by most any measurement, lagging far behind and in need of updating. • Even at 22.9% coverage, home is only 5.1 feet larger to the rear, still leaving a rear set back of over 56 ft. which is greater than many of the newer (1999 and newer) Manley homes on Jacob Court and L ae Court near Di81ey and Dodd Roads. • This rear set back is also much greater than the land set back on Lot 15 of Majestic Oaks Second addition, which is encumbered by Fond LP 47, actual land coverage on Lot 15 is closer to 25.3% LETTER FROM APPLICANT 61 RECEIVE-D., JAN 1 5 2002 Sec. 11.40. Administration and enforcement. Subd. 2. Board of adjustments and appeals. A. The council shall act as the board of adjustments and appeals. B. The board of adjustments and appeals shall meet within 21 days from the date of receipt of an application for an appeal to consider all appeals from decisions of the chief building official under the building code, determinations made by the city staff in the enforcement of this chapter, council decisions, and such other matters as may be directly referred to it by the council. C. The board of adjustments and appeals shall make a finding of fact and make a decision on appeal where it is alleged by the applicant that error has occurred in any order, requirement, decision or determination in accordance with the procedures described in subdivision 3 hereof, except that the appeal request may go directly to the council serving as the board of adjustments and appeals. All appeals shall be filed no later than 90 days after the alleged error. D. The board of adjustments and appeals shall decide whether to approve or deny the appeal within 60 days after the appeal request is submitted to it. E. The grant of an appeal shall be by two-thirds vote of the full council serving as the board of adjustments and appeals. 6~ Agenda Information Memo February 5, 2002 B. PROJECT 751R, DODD ROAD - CLIFF ROAD TO BUTWIN ROAD STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the amended Project 751R (Dodd Road, Cliff Road to Butwin Road - Street, Utility and Trail Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • On October 6, 1998, the City Council authorized the preparation of a Feasibility Report to identify the proposed scope, cost estimate, financing and schedule for potential street and utility improvements on Dodd Road between Cliff Road and Butwin Road, the border of the City of Rosemount. • On June 29, 1999, the City Council received an update from staff regarding the two neighborhood meetings held with the property owners and the proposed traffic calming options. Based upon comments from the property owners, the City Council delayed the proposed improvements until 2002. • On April 3, 2001, the City Council held a Public Hearing for Project 751. The property owners adjacent to the proposed improvements presented concerns regarding the proposed street width and the associated impacts to the existing topography and vegetation. The Council addressed said concerns by approving the project with a 28' wide street, 8' off-street trail on the west side, cul-de-sac on Dodd Road south of Farm Road and an extension of Red Pine Lane west of TH 3 connecting to Dodd Road at the intersection with Hall Street. • Plans and specifications for the proposed Dodd Road improvements were completed and a bid opening was held on July 12, 2001. • On August 7, 2001, the Council received the bids and considered the award of the contract. Based on objections from MnDOT and their refusal to grant the City a permit for the proposed Hall St. connection between Dodd Road and TH 3, the Council rejected the bids, canceled the contract and authorized a revision to the plans with a new bid opening in 2002. • On October 2, the Council authorized design revisions to Project 751 to incorporate the Carol Street alignment for the connection of TH 3 to Dodd Road to appease MnDOT. • Due to the design revisions, it was necessary to amend the feasibility report to address changes to the project scope, schedule, cost estimates and associated special assessments. • On January 8, 2002, the amended feasibility report for Project 751R was presented to the City Council and a Public Hearing was scheduled for February 5, 2002, to formally present and discuss the report with the adjacent property owners. • An informational open house was held on January 29, 2002, in the Lunch Room at the Eagan Municipal Center. Of the properties affected by the proposed improvements, 32 persons representing 26 properties attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS- • Feasibility Report, pages through. • Minutes, page /-j 7) - An SB• • E-mail from resident, page /Q4 city of pagan AMENDED Report for Dodd Road Street and Utility Improvements (Cliff Road to 120th Street) City Project No. 751 Eagan, Minnesota December 2001 File No. 49-98-806 r r Sonestroo. Rosene, Anderlik and Associates. Inc. Is an Affirmative Actlon/Equal Opportunity Employer Sonestroo and Employee Owned Principals: Otto G Sonestroo. PE • Varnn L. S0rv3re PE • Glerr R. Cook. PE • Robert G Schunrcht. PE . Rosene Jerry A. Bourdon, RE Anderlik & Senior Consultants: Robert W Rosene. RE • Joseph C ArcerlA PE Richard E. Turner. PE. Susan M. Eberlin, C PA Associate Principals: Keith. A. Gordon, PE • Robert R. P!e"ere, RE • Richard W Foster, PE • David O. Loskot,t. PE Associates Mark A. Hanson, PE • .Michael T. Rautmanr. PE- • Ted K F r:. PE • Kenneth E Anderson. FE • Mark R. Rolfs, pE. ~i David A. Sonestroo. M S.A. • Sidney P Williamson. PE.. L.S • A-gres .m. R ng. M 3 A. • titan Rick Schmidt. P.E. Engineers & Architects Thomas W Peterson, PE. • James R Malanc. PE • Mies 3 ;eh.;e PE • L Pndtip Gravel III. PE. • Daniel J. Edgerton PE Ismael Martinez. PE. • Thomas A SyNo, PE. • Sneld :n J. J:'nsor • Dale A. Grove, PE. • Thomas A. Roushdr, PE. • Robert J. Devery, FE. Offices: St. Paul. St. Clcud. Rochester drd W:11mar, .YN W; • ChiCigo. IL Wlebsite: wwWocnestroo.com December 18, 2001 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Dodd Road (South of Cliff Rd.) Street & Utility Improvements City Project No. 751 BRA File No. 49-98-806 Dear Mayor and Council: Attached is our amended report for the Dodd Road Street and Utility Improvements (south of Cliff Road). The proposed utility and street improvements are presented and discussed within the amended report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:crw Enclosures I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engin run er the laws o the State of Minnesota. lv, 4- Mark A. Hanson Date: December 18. 2001 Registration No. 14260 Reviewed by: 31•-02 Depat rtmen o ublic rks Reviewed by: Finance De nt_'3 nt Date: - D 2 6so'o 2335 West Highway 36 ■ St. Paul, MN 55113 it 651-636.4600 a Fax: 651-636-1311 TABLE OF CONTENTS Letter of Transmittal 1 Table of Contents 2 Introduction 4 Recommendations 5 Feasibility, Necessity, and Cost Effectiveness 6 Discussion 6 A. Sanitary Sewer 6 B. Water Main 7 C. Services 7 D. Storm Sewer Trunk and Lateral 7 E. Streets ..........................................................................................8 F. Bituminous Trail 9 G. Todd Avenue Removal @ TH 3 9 Easements/Permits/Private Utilities 10 Cost Estimate 11 Area To Be Included 12 Assessments 13 Revenue Sources 15 Project Schedule 16 Amended Appendix A - Preliminary Cost Estimate Amended Appendix B - Preliminary Assessment Roll Dodd Road Street and Utility Reconstruction 2 I FIGURES Figure No. 1 - Location Plan Figure No. 2 - Sanitary Sewer Layout Figure No. 3 - Water Main Layout Figure No. 4 - Storm Sewer Layout Figure No. 4A - Alternate Lebanon Hills Water Quality Pond/Channel Restoration Figure No. 5 - Dodd Road - Street/Trail Layout Figure No. 6 - Typical Street Section Figure No. 7 - Sanitary Sewer Assessable Footage Figure No. 8 - Trunk Sanitary Sewer - Area Figure No. 9 - Water Main Assessable Footage Figure No. 10 - Trunk Water - Area Figure No. 11 - Street/Storm Sewer Assessable Footage Figure No. 12 - Easements Figure No. 13 - Todd Avenue Removal @ TH 3 Preliminary Plan Sheet - 6.01 Preliminary Plan Sheet - 6.02 Preliminary Plan Sheet - 6.03 Preliminary Plan Sheet - 6.04 Preliminary Plan Sheet - 6.05 Dodd Road Street and Utility Reconstruction 3 INTRODUCTION The Dodd Road Street and Utility Reconstruction Project proposes to reconstruct existing Dodd Road from Cliff Road to 120`h Street in Eagan near the Rosemount border in accordance with the City's 5-Year Capital Improvement Program (2001-2005). Dodd Road through this section is considered a minor collector and is approximately 1.05 miles in length. Dodd Road is located west of Trunk Highway 3 and east of Lebanon Hills Regional Park (Dakota County) as shown on the Location Plan (Figure No. 1) located at the back of this report. The public hearing for this project was initially held April 3, 2001. The public hearing was closed and the project was approved. Plans/specifications were prepared and the project was bid. However, the contract was not awarded because Mn/DOT would not approve the TH 3 connection based on the proposed road alignment between TH 3 and Dodd Road as previously bid. The construction bids were rejected and discussions with Mn/DOT began to determine an acceptable resolution/alignment between TH 3 and Dodd Road. The acceptable alignment verbally agreed to by all parties is a connector road between TH 3 and Dodd Road along and within the existing Carol Street right-of-way in Dodd View Addition (see Preliminary Plan Sheet 6.05 located at the back of this report). This amended report identifies the new Carol Street alignment between TH 3 and Dodd Road, including other revisions to roadway widths, trail location, and utilities previously discussed and approved at the April 3, 2001 Public Hearing. Dodd Road Street and Utiliry Reconstruction 4 I RECOMMENDATION The following is recommended: ■ Construct cul-de-sac in Dodd Road north of 120`h Street ■ Construct Carol Street within and adjacent to its existing right-of-way in the Dodd View Addition Plat between TH 3 and Dodd Road opposite Red Pine Lane. Upgrade TH 3 traffic signal from 3-leg to 44eg in accordance with Mn/DOT. ■ Remove Todd Avenue connection to TH 13 south of Cliff Road per previous Mn/DOT agreement. ■ Dodd Road width - 28' FF • Carol Street width - 32' FF ■ Connections at Cliff Road/TH 3 include center left turn lane (40' FF; 14' - 12' - 14') • Bituminous trail 8' wide west side Dodd Road (Cliff Road to Carol Street) and Carol Street south side (Dodd Road to TH 3). Provide 2'-8' wide boulevard between trail and curb. ■ Sanitary sewer in Dodd Road (Cliff Road to south of Hall Street) ■ Water main in Dodd Road (approximately Waterview Cove to Farm Road) ■ Storm Sewer in Dodd Road and Carol Street to collect and convey storm water in accordance with Eagan requirements. Storm water discharge to Lebanon Hills Regional Park be reviewed with Dakota County Parks. ■ Assessments be reviewed in accordance with Eagan's Special Assessment Policy based on benefit in accordance with State statutes. ■ Utility improvements (sanitary sewer/water) be reviewed with each property owner to insure future development potential is satisfied. • Review and finalize improvements for Dodd Road at Cliff Road with Dakota County. Dodd Road Street and Utility Reconstruction S 46 7 FEASIBILITY, NECESSITY, AND COST EFFECTIVENESS The project is feasible from an engineering standpoint and is in accordance with Eagan's Comprehensive Plans for utilities. The cul-de-sac in Dodd Road is not consistent with Eagan's Transportation Plan for Dodd Road. However, with the Carol Street connection to TH 3, the minor collector designation south of Carol Street would be relocated to Carol Street between Dodd Road and TH 3. The improvements in Dodd Road are necessary to accommodate urban development with municipal services in accordance with Eagan's Comprehensive Plan. The project is cost effective based on existing conditions and acceptable standards proposed to construct the improvements. DISCUSSION A. Sanitary Sewer Sanitary sewer in Dodd Road is lateral (8" diameter) and is proposed to connect to existing sanitary sewers at McFadden's Trail and Hall Street as shown on Figure No. 2 located at the back of this report. Sanitary sewer in Dodd Road is proposed to be constructed of sufficient size and depth to serve the lots adjacent to Dodd Road. However, dependent on future development, the lower land abutting Farm Road and Lebanon Hills Regional Park may not be served by gravity sewer. The sanitary sewer proposed within Dodd Road will be constructed such that all lots along Dodd Road, south of Cliff Road and north of Farm Road will have access to sanitary sewer. Sanitary sewer in Waterview Trail is also proposed to be reconstructed, lowered and extended south to serve the two parcels south of Carol Street in Dodd View Addition (Outlot B (033-34) and Parcel 032-04). Dodd Road Street and Utility Reconstruction 6 I B. Water Main Water main exists in Dodd Road between Cliff Road and Waterview Cove. It is proposed to construct an 8" water main from Waterview Cove, south, to Farm Road as shown on Figure No. 3 located at the back of this report. An 8" water main is also proposed to be constructed in Carol Street between Dodd Road and Waterview Trail. A loop connection would be made with the existing water mains at the intersections of Hall Street/Dodd Road, and Carol Street(Waterview Trail. Its recommended in Eagan's 1996 Water Supply and Distribution Plan water pressures be maintained between 35 psi and 80 psi. The water pressure at the intersection of Wateview Cove and Dodd Road is 74 psi and 91 psi for residual and static pressures, respectively. At this location residual pressures fall between the acceptable range of 35 psi and 80 psi. Valves, fittings, and hydrants are also included as part of the proposed construction. C. Services Sanitary sewer and/or water services are proposed to be constructed to all lots located adjacent to Dodd Road between Cliff Road and Farm Road that currently exist without City sewer and/or City water services. The sanitary sewer and water services will be constructed to the property line of each lot. Utility services will be reviewed with each property owner to satisfy future development potential. Due to the low elevation of the existing land on the west side of Dodd Road abutting Lebanon Hills Regional Park, it may be necessary for grinder pumps to be installed to facilitate future sanitary sewer services. Individual evaluations as part of the permit process will verify if pumping is required. D. Storm Sewer Trunk and Lateral Storm sewer proposed to be constructed as part of this project is shown on Figure No. 4 located at the back of this report. The storm sewer system layout includes lateral and trunk storm sewer improvements. Lateral storm sewer improvements include storm sewers in Dodd Road and Carol Street. Lateral storm sewers will convey storm water runoff to Fitz Lake (Pond LP-26), Lebanon Hills Regional Park - Marsh Lake (Pond LP-22), and Holz Farm Park adjacent to Manor Lake (Pond LP-28). Dodd Road Street and Utility Reconstruction / 7 Trunk storm sewer improvements include connecting Pond LP-28.1 in Holz Farm Park to Manor Lake (Pond LP-28) and grading the existing ponding area in Holz Farm Park to provide water quality prior to storm water discharge to Manor Lake. An alternate trunk storm sewer improvement is proposed in Lebanon Hills Regional Park at Farm Road as shown on Figure 4A. The trunk storm sewer improvements include constructing a water quality pond upstream of Marsh Lake west of Dodd Road and restoring/relocating the existing open channel between Dodd Road and Marsh Lake (Pond LP-22). The existing open channel is eroded and in need of repair. The existing open channel serves as the storm water outlet from Gun Club Lake east of TH 3 to Marsh Lake. The alternate trunk storm sewer improvements will be reviewed and coordinated with Dakota County Parks if they are to be constructed. E. Street Dodd Road, shown on Figure No. 5 located at the back of this report, is approximately 5550 feet in length and designated a minor collector street in Eagan. It is proposed to reconstruct Dodd Road based on Council action at the April 3, 2001, Public Hearing for this project to an urban cross section shown on Figure 6. The urban cross section provides for a 28' width (1-14' drive lane in each direction). Dodd Road improvements will terminate in a cul-de-sac at its south end approximately 500' north of 1201h Street. Therefore, Dodd Road will no longer connect to 120` Street. At Cliff Road, Dodd Road is proposed to be realigned closer to a 90° intersection as noted on Figure 5 and Preliminary Plan Sheet 6.01. The realigned intersection at Cliff Road (CR 32) and cost participation is being negotiated with Dakota County. The proposed cul-de-sac in Dodd Road requires a connector street between Dodd Road and TH 3. The logical connection to TH 3 is at Red Pine Lane where a 3-legged traffic signal presently exists. The previous Hall Street connection at TH 3 and its proposed alignment to Dodd Road (March 26, 2001, Feasibility Report) was not approved by Mn/DOT based on its curve alignment. As a result, Eagan and Mn/DOT began discussions to negotiate an acceptable alignment. The Carol Street alignment between TH 3 and Dodd Road proposed herein has generally been agreed to by all parties as an acceptable alignment. The Carol Street alignment presented herein and an updated Signal Justification Report (SJR) has been resubmitted to Mn/DOT in permit form for their review. Carol Street is proposed to be constructed to a 32' wide urban cross section. Dodd Road Street and Utility Reconstruction 8 I r' Center protected turn lanes are proposed to be constructed at the intersection of Carol Street with TH 3 and at the intersection of Dodd Road with Cliff Road. The existing traffic signal at TH 3 and Red Pine shall be upgraded from 3 legs to 4 legs due to the Carol Street connection at TH 3. Re-striping in TH 3 is required to provide a north bound protected center left turn lane west to Carol Street. The chart below shows the proposed street section, along with its granular equivalency (GE) for Dodd Road and Carol Street. Granular Thickness Equivalency Class 5, 100% crushed 16" 16 Bituminous Base 2.5" 5 Bituminous Wear 1.5" 3.4 Total 20" 24.4 The estimated GE is based on the following: Existing ADT: 1,250 Future ADT (2020): 2,380 R Value (Soil) : 12 F. Bituminous Trail. An 8' wide bituminous trail is proposed along the west side of Dodd Road between Cliff Road and Carol Street. A boulevard will be provided between the trail and curb. The boulevard width will vary between 2' and 8' to minimize impacts to abutting trees/vegetation. An 8' wide bituminous trail is also proposed on the south side of Carol Street between Dodd Road and TH 3. An 8' wide bituminous trail presently exists along the south side of Red Pine Lane east of TH 3. G. Todd Avenue Removal at TH 3 The Cooperative Agreement between Mn/DOT and Eagan in 1994/1995 to reconstruct TH 3 at Red Pine required the Todd Avenue connection at TH 3 be removed when the fourth leg west of TH 3 at Red Pine Lane is constructed. Figure No. 13 located at the back of this report shows the Todd Avenue removal. 04 oft Dodd Road Street and Utility Reconstruction ~/3 9 EASEMENTS/PERMITS/PRIVATE UTILITIES Easements required to construct this project are shown on Figure 12 located at the back of this report. The table below lists the permanent easement requirements by parcel and type. Temporary easements are required from four (4) parcels also noted on Figure 12 (estimate 5,125 SF) Parcel Permanent Easement ■ Dodd Road Realignment @ Cliff Road SW 1/ Section 25 Fawn Ridge 2nd Addition, Lot 12, Block 5 130 SF NW 1/a Section 36, Parcel 028-25 13,030 SF NW 1/a Section 36, Parcel 027-25 55 SF Subtotal 31,215 SF Carol Street Extension to TH 3 SW 1/4 Section 36, Dodd View Addition Outlot B (033-04) 1,100 SF Outlot C 9,500 SF Parcel 032-04 3.620 SF Subtotal 14,220 SF ■ Storm Sewer to Holz Farm Park (Pond LP-28.1) NW 1/a Section 36 Parcel 023-27 (owned by the City of Eagan) 6,250 SF • Storm Sewer to Fitz Lake NW 1/a Section 36 Parcel 040-27 1,060 SF ■ Alternate Lebanon Hills Water Quality Pond/Channel Restoration SW 1/ Section 36, Parcel 010-50 1,980 SF SW 1/ Section 36, Parcel 010-54 22,860 SF ■ SW 1/a Section 36 Skyview Addition, Lot 3, Block 1 5,070 SF Subtotal 24,840 SF Permits have been received from the MPCA, MCES, Minnesota Health Department, Dakota County, and MPDES. A permit has been applied for from MNDOT and verbal discussions have indicated the permit will be granted. Private utilities (electric, telephone, gas, cable, etc.) exist in Dodd Road. Due to the utility and street construction proposed herein, private utilities will be impacted by the work. Coordination with private utility companies is required to construct the improvements. Dodd Road Street and Utility Reconstruction 10 I COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report, which is also summarized below. The total estimated project cost is $2,757,000. The alternate trunk storm sewer cost estimate to construct the water quality pond and restore/relocate the existing overland channel to Marsh Lake is $78,000. The estimated project cost includes 5% contingencies and 30% indirect costs. Indirect costs include administrative, engineering, construction interest, and legal expenses. Sanitary Sewer $296,000 Dodd Road $273,000 Carol Street $23,000 Water Main $101,000 Dodd Road $86,000 Carol Street $15,000 Services $73,000 Dodd Road $71,000 Carol Street $2,000 Lateral Storm Sewer - Dodd Road $259,000 Lateral Storm Sewer - Carol Street $79,000 Trunk Storm Sewer $104,000 Street - Dodd Road $1,231,000 Street - Carol Street $334,000 Dodd Road/CaroI Street Easement $20,000 Bituminous Trail (Dodd Road/Carol Street) $58,000 TH 3 Signal Modifications/Re-Striping $106,000 Todd Avenue Removal @ TH 3 $39,000 Easements $57,000 Total Project Cost $2,757,000 Alternate Trunk Storm Sewer Lebanon Hills Water Quality Pond/Channel Restoration $78,000 Dodd Road Street and Utility Reconstruction r AREAS TO BE INCLUDED Assessment Area Section 36 NW 1/4 Dodd View Addn 010-26 Lot 1 Block 1 020-26 Lot 1 Block 2 027-25 Lot 2 Block 2 028-25 Lot 3 Block 2 030-25 Lot 4 Block 2 030-26 Lot 3 Block 3 030-27 Outlot B (033-04) 030-28 Outlot C 040-25 Moroni Addn 040-27 Lot 1 Block 1 040-28 Lot 2 Block 1 050-25 Lakeview Trail Addn 050-27 Lot 27 Block 1 050-28 Lot 10 Block 2 060-27 Skvview Addn Manley Addition Lot 1 Block 1 Section 36 SW 114 Lot 2 Block 1 010-50 Lot 3 Block 1 010-51 Water View Addn 010-54 Lot 1 Block 1 020-51 Lot 2 Block 1 030-51 Lot 1 Block 2 031-04 032-04 040-03 Dodd Road Street and Utility Reconstruction 12 I ASSESSMENTS Assessments are proposed to be levied against the benefited property and are presented in Appendix B located at the back of this report in accordance with Eagan's Special Assessment Policy. A. Sanitary Sewer Sanitary Sewer proposed herein is lateral. It is proposed to assess the costs associated with the construction of the sanitary sewer to the benefiting property. Comer lot credits of 150' were given to properties with the long side of their lot abutting Dodd Road. Figure No. 7, located at the back of this report, shows the assessable front footage to each property. In accordance with Eagan's Special Assessment Policy, the calculated sanitary sewer front foot rate is $53.34/front foot. ($296,000 . 5,549 FF = $53.34). Trunk charges for sanitary sewer oversizing are proposed to be assessed to those parcels that have not been assessed these charges. Figure No. 8, located at the back of this report, shows the trunk sanitary sewer area where these charges are proposed to be assessed. The 2002 Fee Schedule rate for trunk charges for sanitary sewer oversize is $1,955/acre or $945/platted residential plot. B. Water Main Water main proposed herein is lateral. It is proposed to assess costs associated with the construction of the water main to the benefiting property. Comer lot credits of 150' were given to properties with the long side of their lot abutting Dodd Road. Figure No. 9, located at the back of this report, shows the assessable front footage to each property. In accordance with Eagan's Special Assessment Policy, the calculated water front foot rate is $40.59/front foot ($101,000 _ 2,488 FF = $40.59/FF). Trunk charges for water main oversizing are proposed to be assessed to those parcels that have not been assessed these charges. Figure No. 10, located at the back of this report, shows the trunk water area where these charges are proposed to be assessed. The 2002 Fee Schedule rate for trunk area water main is $2,055/acre or $985/platted residential lot. Dodd Road Street and Utility Reconstruction 13 C. Services Sanitary sewer and water main services proposed to be assessed to the benefiting property on a per lot basis. The sanitary sewer service rate is based on 8" and 4" diameter service while the water service rate is based on 6" and 1'/2" diameter service (see Appendix B, Page B-5). D. Street / Storm Sewer Street and lateral storm sewer is proposed to be assessed to the benefiting property in accordance with Eagan's Special Assessment Policy. Corner lot credits of 75' were given to properties with the long side of their lot abutting Dodd Road or Carol Street. Figure No. 11, located at the back of this report, shows the assessable front footage to each property. The calculated front foot rate for Dodd Road and Carol Street, including storm sewer, street, and the Carol Street/Dodd Road easement is $156.34/FF ($1,923,000 _ 12,300 FF). The City of Eagan's Major Street Fund fs proposed to finance the cost for the proposed modifications to the existing traffic signal and re- striping located at TH 3/Red Pine Lane intersection. The construction oversize and easement costs associated with the Dodd Road realignment at Cliff Road is proposed to be financed by Dakota County Highway Department (Dakota County responsibility estimate per November 16, 2001 memo equals $90,500). All easement costs associated with storm sewer and trunk storm sewer improvements are not proposed to be assessed, but will be financed by the Storm Sewer Trunk Fund. E. Bituminous Trails Bituminous trail costs are proposed to be financed by the City of Eagan's Major Street Fund. F. Todd Avenue Removal @ TH 3 Todd Avenue removal at TH 3 is not proposed to be assessed, but will be financed by the Major Street Fund. Dodd Road Street and Utility Reconstruction 14 REVENUE SOURCES Revenue to cover the cost of this project is as follows: Project Cost Revenue Balance (City) A. Sanitary Sewer Lateral $296,000 $296,000 Trunk Charges $0 $80,416 Total Sanitary Sewer $296,000 $376,416 $80,416 B. Water Main Lateral $101,000 $101,000 Trunk Charges $0 $42,101 Total Water Main $101,000 $143,101 $42,101 C. Water and Sewer Services Services $73,000 $73,000 Total Services $73,000 $73,000 $0 D. Storm Sewer and Street Lateral Storm and Street $1,923,000 $1,586,069 Trunk Storm Sewer $104,000 Dakota County $90,500 Total Storm Sewer $2,027,000 $1,676,569 ($350,431) E. Bituminous Trails $58,000 $0 ($58,000) F. Signal Modifications/Restriping $106,000 $0 ($106,000) G. Todd Avenue Removal @ TH 3 $39,000 $0 ($39,000) G. Easements $57,000 Total Balance $2,757,000 $2,269,086 ($487,914) The project deficit ($487,914) will be financed by the respective utility and street funds. Easement costs associated with the Dodd Road realignment at Cliff Road and storm sewer are not included in the above table. Dodd Road Street and Utility Reconstruction IVY 15 PROJECT SCHEDULE Present Feasibility Report January 8, 2002 Neighborhood Meeting January 29, 2002 Public Hearing February 5, 2002 Approve Plans and Specifications February 19, 2002 Open Bids/Award Contract March 19, 2002 Substantial Completion Fall 2002 (utilities, grading, bituminous base course, concrete curb) Final Completion (Bituminous wear course) Summer 2003 Assessment Hearing Summer 2003 First Payment Due with Real Estate Taxes May 2004 Dodd Road Street and Utility Reconstruction 16 I 1 city of aagan Appendix A Preliminary Cost Estimate AMENDED 12/18/01 APPENDIX A PRELIMINARY COST ESTIMATE DODD ROAD - CLIFF ROAD TO 120th STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Dodd Road Sanitary Sewer Quantity Unit Item Unit Price Total Price 2425 Lin. Feet 8" PVC sanitary sewer, SDR 35 $40.00 $97,000 690 Lin. Feet 8" PVC sanitary sewer, SDR 26 $45.00 $31,050 20 Lin. Feet 8" DIP sanitary sewer $75.00 $1,500 15 Each Std. 4' Dia. MH w/ cstg $2,500.00 $37,500 90 Lin. Feet Manhole Overdepth $150.00 $13,500 1 Each Build MH over existing line $2,500.00 $2,500 5 Lin. Feet Outside drop $150.00 $750 5 Each Connect to existing MH $1,500.00 $7,500 3000 Lin. Feet Improved pipe foundation material $3.00 $9,000 Subtotal $200,300 +5% Contigencies $10,015 Construction Total $210,315 +30% Indirect Costs $63,100 Total Dodd Road Sanitary Sewer $273,000 Carol Street Sanitary Sewer Quantity Unit Item Unit Price Total Price 240 Lin. Feet 8" PVC SDR 35 $40.00 $9,600 1 Each Connect to existing MH $1,500.00 $1,500 1 Each Std. 4' Dia. MH w/ cstg $1,600.00 $1,600 1 Each Reconnect existing service $1,000.00 $1,000 12 Lin. Feet Manhole Overdepth $150.00 $1,800 Sq. Yard Remove bituminous pavement $3.00 240 Lin. Feet Improved pipe foundation $5.00 $1,200 Subtotal $16,700 +5% Contigencies $835 Construction Total $17,535 +30% Indirect Costs $5,300 Total Carol Street Sanitary Sewer $23,000 Appendix A - revised Page A-1 I Dodd Road Water Main Quantity Unit Item Unit Price Total Price 75 Lin. Feet 6" DIP water main, Class 52 $20.00 $1,500 1410 Lin. Feet 8" DIP water main, Class 52 $24.00 $33,840 3 Each 6" gate valve and box, in place $500.00 $1,500 3 Each 8" gate valve and box, in place $700.00 $2,100 3 Each Install Hydrant $2,100.00 $6,300 4 Each Salvage and Reinstall hydrant $1,000.00 $4,000 1 Each 8" water main offset $2,500.00 $2,500 2430 Lbs. Ductile iron fittings $2.00 $4,860 1 Each Connect to existing 8" water main $800.00 $800 1 Each Connect to existing 6" water main $800.00 $800 5 Sq. Yard Insulation, 3" thick $15.00 $75 1500 Lin. Feet Improved pipe foundation $3.00 $4,500 Subtotal $62,775 +5% Contigencies $3,139 Construction Total $65,914 +30% Indirect Costs $19,800 Total Dodd Road Water Main $86,000 Carol Street Water Main Quantity Unit Item Unit Price Total Price 380 Lin. Feet 6" DIP water main, Class 52 $20.00 $7,606- 1 Each 6" gate valve and box, in place $500.00 $500 500 Lbs. Ductile iron fittings $2.00 $1,000 1 Each Connect to existing 6" water main $800.00 $800 350 Lin. Feet Improved pipe foundation $3.00 $1,050 Subtotal $10,950 +5% Contigencies $548 Construction Total $11,498 +30% Indirect Costs $3,400 Total Carol Street Water Main $15,000 Dodd Road Services Quantity Unit Item Unit Price Total Price 370 Lin. Feet 8" PVC sanitary sewer, SDR 35 $40.00 $14,806- 100 Lin. Feet 4" PVC, SDR 26 riser pipe $15.00 $1,500 550 Lin. Feet 4" PVC, SDR 26 service pipe $12.00 $6,600 15 Each 8" x 4" PVC wye $50.00 $750 415 Lin. Feet 6" DIP water main, Class 52 $25.00 $10,375 670 Lbs. Ductile iron fittings $2.00 $1,340 5 Each 8" x 6" wet tap $1,000.00 $5,000 700 Lin. Feet 1" Type "K" copper water service $12.00 $8,400 20 Each 1"corporation stop $70.00 $1,400 20 Each 1" curb stop and box $110.00 $2,200 Subtotal $52,365 +5% Contigencies $2,618 Construction Total $54,983 +30% Indirect Costs $16,500 Total Dodd Road Services $71,000 ZS Appendix A - revised Page A-2 Carol Street Services Quantity Unit Item Unit Price Total Price 40 Lin. Feet 4" PVC, SDR 26 service pipe $12.00 $480 2 Each 8" x 4" PVC wye $50.00 $100 40 Lin. Feet 1" Type "K" copper water service $12.00 $480 2 Each 1" corporation stop $70.00 $140 2 Each 1" curb stop and box $110.00 $220 Subtotal $1,420 +5% Contigencies $71 Construction Total $1,491 +30% Indirect Costs $400 Total Carol Street Services $2,000 Dodd Road Lateral Storm Sewer Quantity Unit Item Unit Price Total Price 1 Lump Sum Clearing and grubbing $5,000.00 $5,000 10 Lin. Feet Remove storm sewer pipe $10.00 $100 3 Each Salvage and Reinstall Catch Basin $600.00 $1,800 60 Lin. Feet Salvage and reinstall 15" storm sewer $20.00 $1,200 2 Each Connect to existing storm sewer $500.00 $1,000 6 Each Connect ex. draintile to structure $500.00 $3,000 155 Lin. Feet 30" storm sewer, 0'-8' deep $45.00 $6,975 30 Lin. Feet 30" storm sewer, 8'-10' deep $46.00 $1,380 30 Lin. Feet 30" storm sewer, 10'-12' deep $47.00 $1,410 235 Lin. Feet 30" storm sewer, 12'-14' deep $48.00 $11,280 185 Lin. Feet 30" storm sewer, 14'-16' deep $49.00 $9,065 100 Lin. Feet 30" storm sewer, 16'-18' deep $50.00 $5,000 45 Lin. Feet 24" storm sewer, 0'-8' deep $33.00 $1,485 10 Lin. Feet 24" storm sewer, 8'-10' deep $34.00 $340 100 Lin. Feet 24" storm sewer, 10'-12' deep $35.00 $3,500 55 Lin. Feet 24" storm sewer, 12'-14' deep $36.00 $1,980 260 Lin. Feet 18" storm sewer, 0'-8' deep $24.00 $6,240 395 Lin. Feet 18" storm sewer, 8'-10' deep $26.00 $10,270 385 Lin. Feet 18" storm sewer, 10'-12' deep $28.00 $10,780 30 Lin. Feet 18" storm sewer, 12'-14' deep $30.00 $900 850 Lin. Feet 15" storm sewer, 0'-8' deep $23.00 $19,550 25 Lin. Feet 15" storm sewer, 8'-10' deep $24.00 $600 15 Lin. Feet 12" storm sewer, 0'-8' deep $22.00 $330 1 Each Skimmer structure $3,000.00 $3,000 2 Each 5' diameter storm sewer MH $2,300.00 $4,600 3 Each 5' diameter storm CBMH $2,350.00 $7,050 3 Each 4' diameter storm sewer MH $1,500.00 $4,500 9 Each 4' diameter storm CBMH $1,500.00 $13,500 7 Each 2' x 3' catch basin $1,000.00 $7,000 15 Lin. Feet 5' diameter structure overdepth $150.00 $2,250 3 Lin. Feet 4' diameter structure overdepth $100.00 $300 2 Each 30" RCP flared end section, incl trash guard $1,600.00 $3,200 1 Each 24" RCP flared end section $700.00 $700 2 Each 15" RCP flared end section $600.00 $1,200 75 Cu. Yd Class III random riprap $70.00 $5,250 1 Lump Sum Pond excavation - Manley Addition $10,000.00 $10,000 Appendix A -revised a VW-3 1 9 Each Structure marker sign $50.00 $450 2800 Lin. Feet Improved pipe foundation $3.00 $8,400 100 Lin. Feet Silt fence, regular $3.00 $300 100 Lin. Feet Flotation silt curtain, still water $20.00 $2,000 0.1 Acre Seeding $7,000.00 $700 3200 Sq. Yd. Sodding, type lawn $2.50 $8,000 350 Cu. Yd Topsoil borrow (LV) $12.00 $4,200 Subtotal $189,785 +5% Contigencies $9,489 Construction Total $199,274 +30% Indirect Costs $59,800 Total Dodd Road Storm Sewer $259,000 Carol Street Lateral Storm Sewer Quantity Unit Item Unit Price Total Price 70 Lin. Feet 18" storm sewer, 0'-8' deep $24.00 $1,680 200 Lin. Feet 18" storm sewer, 8'-10' deep $26.00 $5,200 200 Lin. Feet 18" storm sewer, 10'-12' deep $28.00 $5,600 250 Lin. Feet 18" storm sewer, 12'-14' deep $30.00 $7,500 580 Lin. Feet 15" storm sewer, 0'-8' deep $23.00 $13,340 4 Each 4' diameter storm sewer MH $1,500.00 $6,000 4 Each 4' diameter storm CBMH $1,500.00 $6,000 2 Each 2'x 3' catch basin $1,000.00 $2,000 15 Lin. Feet 4' diameter structure overdepth $100.00 $1,500 1 Each 18" flared end section $650.00 S650 1 Each 15" RCP flared end section, incl trash guard $900.00 $900 10 Cu. Yd Class III random riprap $70.00 $700 3 Each Structure marker sign $50.00 $150 900 Lin. Feet Improved pipe foundation $3.00 $2,700 0.1 Acre Seeding $7,000.00 $700 800 Sq. Yd. Sodding, type lawn $2.50 $2,000 90 Cu. Yd Topsoil borrow (LV) $12.00 $1,080 Subtotal $57,700 +5% Contigencies $2,885 Construction Total $60,585 +30% Indirect Costs $18,200 Total Carol Street Storm Sewer $79,000 Appendix A -revised V e~` Trunk Storm Sewer (Holz Farm Pond / Storm Sewer) Quantity Unit Item Unit Price Total Price 60 Sq. Yd. Remove bituminous path $5.00 $300 1 Lump Sum Clearing and grubbing $5,000.00 $5,000 4 Each Transplant Tree $300.00 $1,200 3020 Cu. Yd Pond excavation (EV) - Holz Farm $10.00 $30,200 50 Lin. Feet 18" storm sewer, 0'-8' deep $30.00 $1,500 45 Lin. Feet 18" storm sewer, 8'-10' deep $31.00 $1,395 115 Lin. Feet 18" storm sewer, 10'-12' deep $32.00 $3,680 80 Lin. Feet 18" storm sewer, 12'-14' deep $33.00 $2,640 120 Lin. Feet 18" storm sewer, 14'-16' deep $34.00 $4,080 30 Lin. Feet 18" storm sewer, 16'-18' deep $36.00 $1,080 1 Each Skimmer structure $3,000.00 $3,000 1 Each 4' diameter storm sewer MH $1,500.00 $1,500 6 Lin. Feet 4' diameter structure overdepth $150.00 $900 1 Each 18" RCP flared end section $650.00 $650 15 Cu. Yd Class III random riprap $70.00 $1,050 1 Lump Sum Grade ditch to drain $1,000.00 $1,000 2 Each Structure marker sign $50.00 $100 400 Lin. Feet Improved pipe foundation $3.00 $1,200 100 Lin. Feet Flotation silt curtain, still water $20.00 $2,000 30 Ton Aggregate base, Class 5, 100% crushed - trail $20.00 $600 10 Ton Bituminous wear course, Type 41 A, Pathway $100.00 $1,000 3200 Sq. Yd. Sodding, type lawn $2.50 $8,000 350 Cu. Yd Topsoil borrow (LV) $12.00 $4,200 Subtotal $76,275 +5% Contigencies $3,814 Construction Total $80,089 +30% Indirect Costs $24,000 Total Trunk Storm Sewer $104,000 Dodd Road Street Improvements Quantity Unit Item Unit Price Total Price 1 Lump Sum Mobilization $75,000.00 $75,000 1 Lump Sum Traffic control $10,000.00 $10,000 1 Lump Sum Clearing and grubbing $10,000.00 $10,000 5 Each Transplant Tree $250.00 $1,250 450 Lin. Feet Remove concrete curb and gutter $5.00 $2,250 50 Sq. Yd. Remove concrete driveway pavement $10.00 $500 14350 Sq. Yd. Reclaim bituminous pavement $3.00 $43,050 950 Sq. Yd. Remove bituminous driveway $5.00 $4,750 300 Sq. Yd. Remove bituminous path $5.00 $1,500 510 Lin. Feet Remove pipe culvert $10.00 $5,100 25 Lin. Feet Salvage and reinstall chain and post gate $30.00 $750 75 Lin. Feet Salvage and Reinstall wooden fence $20.00 $1,500 3400 Cu. Yd Subgrade excavation (EV) $9.00 $30,600 18300 Cu. Yd Common excavation (EV) $7.00 $128,100 13400 Ton Select granular borrow $8.00 $107,200 17100 Ton Aggregate base, Class 5, 100% crushed $11.00 $188,100 2390 Ton Bituminous base course, Type 31 B $30.00 $71,700 1380 Ton Bituminous wear course, Type 41 A $34.00 $46,920 950 Sq. Yd. 2" Type 41 A, bit. driveway pavement $15.00 $14,250 1015 Gal. Bituminous material for tack coat $2.00 $2,030 Appendix A • revised ge A-5 I 10750 Lin. Feet 8618 concrete curb and gutter $8.00 $86,000 50 Sq. Yd. 6" concrete driveway pavement $36.00 S1,800 220 Sq. Yd. Concrete valley gutter 540.00 $8,800 550 Sq. Ft. Modular block retaining wall $20.00 $11,000 480 Lin. Feet 3" perforated drainage pipe $12.00 $5,760 24 Each Connect drain tile to structure - machine core $250.00 $6,000 3 Each Adjust existing frame and ring casting $250.00 $750 1.6 Lin. Feet Adjust existing manhole structure $250.00 $400 10 Each Adjust existing valve box $150.00 $1,500 6 Lin. Feet Valve box extension $150.00 $900 2 Lin. Feet Extend Hydrant Barrel $500.00 $1,000 250 Lin. Feet Sawing Bituminous Pavement $3.00 $750 23 Each Protection of catch basin in street $50.00 $1,150 1700 Lin. Feet Silt fence, regular $2.00 $3,400 50 Hour Motor Grader with operator $110.00 $5,500 20 Hour Street Sweeper with pick up broom with operator $90.00 $1,800 100 1000 Gal. Water for dust control $20.00 $2,000 330 Lin. Feet 4" solid line, white epoxy $0.80 $264 1110 Lin. Feet 4" double solid line, yellow epoxy $1.50 $1,665 70 Lin. Feet 12" solid stop line (bar), white epoxy $6.00 $420 4 Each Pavement message, left turn arrow - epoxy $130.00 $520 3200 Sq. Yd. Sodding, type lawn $2.50 $8,000 350 Cu. Yd Topsoil borrow (LV) $15.00 $5,250 8 Each Spruce tee, 6' high B/B $300.00 $2,400 Subtotal $901,579 +5% Contigencies $45,079 Construction Total $946,658 +30% Indirect Costs $284,000 Total Dodd Road Street Improvements $1,231,000 Carol Street - Street Improvements Quantity Unit Item Unit Price Total Price 1 Lump Sum Mobilization $20,000.00 $20,000 1 Lump Sum Traffic control $5,000.00 $5,000 1 Lump Sum Clearing and grubbing $5,000.00 $5,000 20 Each Transplant Tree $250.00 $5,000 510 Lin. Feet Remove concrete curb and gutter $5.00 $2,550 1150 Sq. Yd. Remove bituminous pavement $3.00 $3,450 650 Lin. Feet Remove fence $3.00 $1,950 1 Each Relocate Shed $2,000.00- $2,000 500 Cu. Yd Subgrade excavation (EV) $9.00 $4,500 7700 Cu. Yd Common excavation (EV) $9.00 $69,300 1100 Ton Select granular borrow $8.00 $8,800 3750 Ton Aggregate base, Class 5, 100% crushed $11.00 $41,250 485 Ton Bituminous base course, Type 31 B $30.00 $14,550 290 Ton Bituminous wear course, Type 41 A $34.00 $9,860 155 Gal. Bituminous material for tack coat $2.00 $310 1980 Lin. Feet B618 concrete curb and gutter $8.00 $15,840 160 Lin. Feet 3" perforated drainage pipe $12.00 $1,920 8 Each Connect drain tile to structure - machine core $250.00 $2,000 4 Lin. Feet Adjust existing manhole structure $250.00 $1,000 3 Each Adjust existing valve box $150.00 $450 Appendix A • revised 2 Lin. Feet Valve box extension $150.00 $300 2 Lin. Feet Extend Hydrant Barrel $500.00 $1,000 140 Lin. Feet Sawing Bituminous Pavement $3.00 $420 5 Each Protection of catch basin in street $50.00 $250 1900 Lin. Feet Silt fence, regular $2.00 $3,800 5 Hour Motor Grader with operator $110.00 $550 10 Hour Street Sweeper with pick up broom with operator $90.00 $900 60 1000 Gal. Water for dust control $20.00 $1,200 90 Lin. Feet 4" solid line, white epoxy $0.80 $72 90 Lin. Feet 4" double solid line, yellow epoxy $1.50 $135 40 Lin. Feet 12" solid stop line (bar), white epoxy $6.00 $240 2 Each Pavement message, left turn arrow - epoxy $130.00 $260 5400 Sq. Yd. Sodding, type lawn $2.50 $13,500 600 Cu. Yd Topsoil borrow (LV) $12.00 $7,200 Subtotal $244,557 +5% Contigencies $12,228 Construction Total $256,785 +30% Indirect Costs $77,000 Total Carol Street - Street Improvements $334,000 Bituminous Trail (Dodd Road / Carol Street) Quantity Unit Item Unit Price Total Price 1730 Ton Aggregate base, Class 5, 100% crushed - trail $14.00 $24,220 490 Ton Bituminous wear course, Type 41 A, Pathway $38.00 $18,620 Subtotal $42,840 +5% Contigencies $2,142 Construction Total $44,982 +30% Indirect Costs $13,500 Total Bituminous Trail $58,000 T.H. 3 Signal Modifications / Re-striping Quantity Unit Item Unit Price Total Price 1 Sys. Revise Signal System $75,000.00 $75,000 3 Each Remove pavement message $80.00 $240 715 Lin. Feet Remove pavement markings $0.50 $358 660 Lin. Feet 4" solid line, white epoxy $0.80 $528 410 Lin. Feet 4" double solid line, yellow epoxy $1.50 $615 45 Lin. Feet 12" solid stop line (bar), white epoxy $6.00 $270 2 Each Pavement message, left turn arrow - epoxy $130.00 $260 2 Each Pavement message, right turn arrow - epoxy $130.00 $260 Subtotal $77,531 +5% Contigencies $3,877 Construction Total $81,407 +30% Indirect Costs $24,400 Total T.H. 3 Signal Modifications $106,000 Appendix A • revised io Quantity Unit Item Unit Price Total Price Todd Avenue Removal @ T.H. 3 Ouantity Unit Item Unit Price Total Price 380 Lin. Feet Remove concrete curb and gutter $5.00 $1,900 20 Sq. Yd. Remove bituminous driveway $5.00 $100 1080 Sq. Yd. Remove bituminous pavement $3.00 $3,240 2 Each Remove pavement message $100.00 $200 125 Lin. Feet Remove Pavement Markings $1.00 $125 3 Each Abandon structure $500.00 $1,500 140 Lin. Feet Abandon pipe $12.00 $1,680 300 Cu. Yd Common borrow (LV) - for berm $9.00 $2,700 30 Ton Aggregate base, Class 5, 100% crushed $20.00 $600 10 Ton Bituminous base course, Type 31B $100.00 $1,000 5 Ton Bituminous wear course, Type 41A $100.00 $500 5 Gal. Bituminous material for tack coat $2.00 $10 300 Sq. Yd. 3' Type 41A, bit. driveway pavement $20.00 $6,000 95 Lin. Feet Mountable concrete curb and gutter $15.00 $1,425 250 Lin. Feet Sawing Bituminous Pavement $3.00 $750 3 Lin. Feet Adjust existing manhole structure $450.00 $1,350 1 Each Adjust existing valve box $150.00 $150 125 Lin. Feet 4' solid line, white epoxy $0.80 $100 1400 Sq. Yd. Sodding, type lawn $2.50 $3,500 150 Cu. Yd Topsoil borrow (LV) $12.00 $1,800 Subtotal $28,630 +5% Contigencies $1,432 Construction Total $30,062 +30% Indirect Costs $9,000 Total Todd Avenue Removal @ T.H. 3 $39,000 Summary Total Dodd Road Sanitary Sewer $273,000 Total Carol Street Sanitary Sewer $23,000 Total Dodd Road Water Main $86,000 Total Carol Street Water Main $15,000 Total Dodd Road Services $71,000 Total Carol Street Services $2,000 Total Dodd Road Storm Sewer $259,000 Total Carol Street Storm Sewer $79,000 Total Trunk Storm Sewer $104,000 Total Dodd Road Street Improvements $1,231,000 Total Carol Street - Street Improvements $334,000 Total Dodd Road/Carol Street Easement $20,000 Total Bituminous Trail $58,000 Total T.H. 3 Signal Modifications $106,000 Total Todd Avenue Removal 0 T.H. 3 $39,000 Total Project Cost $2,700,000 Appendix A • revised N6 7 Alternate Trunk Storm Sewer Lebanon Hills Water Quality Pond/Channel Restoration Quantity Unit Item Unit Price Total Price 1 Lump Sum Clearing and grubbing $1,000.00 $1,000 25 Lin. Feet Remove pipe culvert $10.00 $250 1 Each Remove manhole or catch basin $500.00 $500 200 Sq. Ft. Remove Concrete slab $3.00 $600 2790 Cu. Yd Pond excavation (EV) - Farm Road $10.00 $27,900 245 Cu. Yd Channel excavation (EV) $10.00 $2,450 37 Ton Furnish native field stone $61.00 $2,257 33 Ton Furnish native cobble $61.00 $2,013 150 Lin. Feet Channel cobble bed $14.00 $2,100 6 Each Rock weir $1,500.00 $9,000 100 Lin. Feet Silt fence, regular $3.00 $300 110 Lin. Feet 15" storm sewer, 0'-8' deep $25.00 $2,750 1 Each 15" RCP flared end section $400.00 $400 1 Each 15" RCP flared end section, incl trash guard $600.00 $600 10 Cu. Yd Class III random riprap $70.00 $700 2 Each Structure marker sign $50.00 $100 100 Lin. Feet Improved pipe foundation $3.00 $300 0.8 Acre Seeding $2,000.00 $1,600 200 Cu. Yd Topsoil borrow (LV) $12.00 $2,400 Subtotal $57,220 +5% Contigencies $2,861 Construction Total $60,081 +30% Indirect Costs $18,000 Total Alternate Storm Sewer (Trunk) $78,000 Appendix A - revised el A-9 I i► city of eec~en Appendix B Preliminary Assessment Roll 91 AMENDED APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 SANITARY SEWER ASSESSMENTS (LATERAL) Parcel Assessable Description Front Footage Rate/F.F. Total (F.F.) Section 36 NW 114 010-26 395 $53.34 $ 21,070.46 020-26 311 $53.34 $ 16,589.66 027-25 204 $53.34 $ 10,881.96 030-25 232 $53.34 $ 12,375.56 030-26 191 $53.34 $ 10,188.50 030-28 163 $53.34 $ 8,694.90 040-25 360 $53.34 $ 19,203.46 040-27 170 $53.34 $ 9,068.30 040-28 170 $53.34 $ 9,068.30 050-25 518 $53.34 $ 27,631.65 050-27 100 $53.34 $ 5,334.29 050-28 280 $53.34 $ 14,936.02 060-27 129 $53.34 $ 6,881.24 Manley Addition 299 $53.34 $ 15,949.54 Section 36 SW 1/4 010-51 300 $53.34 $ 16,002.88 020-51 313 $53.34 $ 16,696.34 030-51 50 $53.34 $ 2,667.15 032-04 130 $53.34 $ 6,934.58 Dodd View Addn Lot 1 Block 1 150 $53.34 $ 8,001.44 Lot 1 Block 2 138 $53.34 $ 7,361.33 Lot 2 Block 2 138 $53.34 $ 7,361.33 Lot 3 Block 2 137 $53.34 $ 7,307.98 Lot 4 Block 2 30 * $53.34 $ 1,600.29 Lot 3 Block 3 60 * $53.34 $ 3,200.58 Outlot B (033-04) 186 $53.34 $ 9,921.79 Moroni Addn Lot 1 Block 1 195 $53.34 $ 10,401.87 Lot 2 Block 1 200 $53.34 $ 10,668.59 Totals 5,549 $53.34 $ 296,000.00 * Corner Lot Credit of 150' ge B-1 AMENDED APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 TRUNK SANITARY SEWER Pond Assessable Parcel Area Credit Street Area Rate/Acre Description (Acres) (acres) Credit (acres) Rate/Lot Total Section 36 NW 1/4 030-27 2.15 0.25 1.90 $1,955 /ac $ 3,714.50 030-28 0.85 0.85 $1,955 /ac $ 1,661.75 040-27 1.3 0.2 1.10 $1,955 /ac $ 2,150.50 040-28 5 20% 4.00 $1,955 /ac $ 7,820.00. 050-27 0.33 0.33 $1,955 /ac $ 645.15 050-28 4.67 20% 3.68 $1,955 /ac $ 7,194.40 060-27 0.91 0.3 0.61 $1,955 /ac $ 1,192.55 Manley Addition 11.85 0.8 20% 8.84 $1,955 /ac $ 17,282.20 Section 36 SW 1/4 010-51 4.9 20% 3.92 $1,955 /ac $ 7,663.60 020-51 4.61 20% 3.68 $1,955 /ac $ 7,194.40 030-51 4.66 0.75 20% 3.13 $1,955 /ac $ 6,119.15 032-04 0.53 0.53 $1,955 /ac $ 1,036.15 Dodd View Addn Lot 1 Block 1 1 Lot - 1 Lot $945 /lot $ 945.00 Lot 1 Block 2 1 Lot 1 Lot $945 /lot $ 945.00 Lot 2 Block 2 1 Lot 1 Lot $945 /lot $ 945.00 Lot 3 Block 2 1 Lot 1 Lot $945 /lot $ 945.00 Outlot B (033-04) 1.76 1.76 $1,955 /ac $ 3,440.80 Moroni Addn Lot 1 Block 1 3.07 20% 2.46 $1,955 /ac $ 4,809.30 Lot 2 Block 1 3.13 0.12 20% 2.41 $1,955 /ac $ 4,711.55 Totals 49.72 $ 80,416.00 * 2002 RATE FOR TRUNK AREA SANITARY SEWER Page B-2 AMENDED APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 WATER MAIN (LATERAL) Parcel Assessable Description Front Footage Rate/F.F. Total (F.F.) Section 36 SW 1/4 010-51 300 $40.59 $ 12,178.46 020-51 313 $40.59 $ 12,706.19 030-51 343 $40.59 $ 13,924.04 040-03 100 $40.59 $ 4,059.49 032-04 130 $40.59 $ 5,277.33 Dodd View Addn Lot 1 Block 1 130 $40.59 $ 5,277.33 Lot 1 Block 2 126 $40.59 $ 5,114.95 Lot 2 Block 2 138 $40.59 $ 5,602.09 Lot 3 Block 2 137 $40.59 $ 5,561.50 Lot 4 Block 2 30 ' $40.59 $ 1,217.85 Lot 3 Block 3 160 ' $40.59 $ 6,495.18 Outlot B (32-04) 186 $40.59 $ 7,550.64 Moroni Addn Lot 1 Block 1 195 $40.59 $ 7,916.00 Lot 2 Block 1 200 $40.59 $ 8,118.97 Totals 2,488 $40.59 $ 101,000.00 9~/ • Corner Lot Credit of 150' P ge B-3 AMENDED APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 Pond Assessable Parcel Area Credit Street Area Rate/Acre Total Description (Acres) (acres) Credit (acres) Rate/Lot TRUNK AREA WATER Section 36 SW 1/4 010-51 4.90 20% 3.92 $2,055.00 /ac $ 8,055.60 020-51 4.61 20% 3.68 $2,055.00 /ac $ 7,562.40 030-51 4.66 0.75 20% 3.13 $2,055.00 /ac $ 6,432.15 032-04 0.53 0.53 $2,055.00 /ac $ 1,089.15 040-03 0.68 0.68 $2,055.00 /ac $ 1,397.40 Dodd View Addn Lot 1 Block 1 1 Lot I Lot $985.00 /lot $ 985.00 Lot 1 Block 2 1 Lot I Lot $985.00 /lot $ 985.00 Lot 2 Block 2 1 Lot I Lot $985.00 /lot $ 985.00 Lot 3 Block 2 1 Lot I Lot $985.00 /lot $ 985.00 Outlot B (033-04) 1.76 1.76 $2,055.00 /ac S 3,616.80 Moroni Addn Lot 1 Block 1 3.07 20% 2.46 $2,055.00 /ac $ 5,055.30 Lot 2 Block 1 3.13 0.12 20% 2.41 $2,055.00 /ac S 4,952.55 Totals 23.34 * $42,101.35 *2002 RATE FOR TRUNK AREA WATER MAIN P e B-4 VY AMENDED APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 SEWER & WATER SERVICES Parcel 1" Water 4" Sanitary Description Service Sewer Service 6" Water 8" Sewer Total Section 36 NW 1/4 010-26 $2,517.78 $2,220.56 $4,738.34 020-26 $2,517.78 $2,220.56 $4,738.34 027-25 $812.50 $807.00 $1,619.50 030-26 $812.50 $807.00 $1,619.50 030-27 $812.50 $807.00 $1,619.50 030-28 $812.50 $807.00 $1,619.50 040-25 $812.50 $807.00 $2,517.78 $2,220.56 $6,357.84 040-27 $812.50 $807.00 $1,619.50 040-28 $812.50 $807.00 $2,517.78 $2,220.56 $6,357.84 050-25 $812.50 $2,517.78 $2,220.56 $5,550.84 050-27 $0.00 050-28 $812.50 $807.00 $1,619.50 060-27 $0.00 Section 36 SW 1/4 010-51 $812.50 $2,517.78 $2,220.56 $5,550.84 020-51 $812.50 $2,517.78 $2,220.56 $5,550.84 030-51 $812.50 $2,517.78 $2,220.56 $5,550.84 032-04 $600.00 $400.00 $1,000.00 040-03 $812.50 $812.50 Dodd View Addn Lot 1 Block 1 $812.50 $807.00 $1,619.50 Lot 1 Block 2 $812.50 $807.00 $1,619.50 Lot 2 Block 2 $812.50 $807.00 $1,619.50 Lot 3 Block 2 $812.50 $807.00 $1,619.50 Lot 3 Block 3 $812.50 $807.00 $1,619.50 Outlot B (033-04) $600.00 $400.00 $1,000.00 Moroni Addn Lot 1 Block 1 $812.50 $807.00 $1,258.89 $1,110.28 $3,988.67 Lot 2 Block 1 $812.50 $807.00 $1,258.89 $1,110.28 $3,988.67 Totals $17,450.00 $12,905.00 $17,624.46 $15,543.92 $73,000.00 age B-5 6 AMENDED APPENDIX B PRELIMINARY ASSESSMENT ROLL DODD ROAD - CLIFF ROAD TO 120TH STREET CITY PROJECT NO. 751 BRA FILE NO. 49-98-806 STREET AND STORM SEWER Parcel Assessable Description Front Footage Rate/F.F. Total (F.F.) Section 36 NW 1/4 010-26 395 $156.34 ' $ 61,754.30 020-26 311 $156.34 $ 48,621.74 027-25 204 $156.34 $ 31,893.36 028-25 239 $156.34 $ 37,365.26 030-25 387 $156.34 $ 60,503.58 030-26 191 $156.34 $ 29,860.94 030-27 50 $156.34 $ 7,817.00 030-28 163 $156.34 $ 25,483.42 040-25 360 $156.34 $ 56,282.40 040-27 239 $156.34 $ 37,365.26 040-28 170 $156.34 $ 26,577.80 050-25 518 $156.34 $ 80,984.12 050-27 100 $156.34 $ 15,634.00 050-28 280 $156.34 $ 43,775.20 060-27 129 $156.34 $ 20,167.86 Manley Addition 638 $156.34 $ 99,744.92 Section 36 SW 1/4 010-50 61 $156.34 $ 9,536.74 010-51 300 $156.34 $ 46,902.00 010-54 977 $156.34 $ 152,744.18 020-51 313 $156.34 $ 48,934.42 030-51 343 $156.34 $ 53,624.62 032-04 130 $156.34 $ 20,324.20 040-03 100 $156.34 $ 15,634.00 Dodd View Addn Lot 1 Block 1 205 $156.34 $ 32,049.70 Lot 1 Block 2 189 $156.34 $ 29,548.26 Lot 2 Block 2 138 $156.34 $ 21,574.92 Lot 3 Block 2 137 $156.34 $ 21,418.58 Lot 4 Block 2 179 $156.34 $ 27,984.86 Lot 3 Block 3 310 $156.34 $ 48,465.40 Outlot B, (033-04) 186 $156.34 $ 29,079.24 Outlot C 385 $156.34 $ 60,190.90 Moroni Addn Lot 1 Block 1 195 $156.34 $ 30,486.30 Lot 2 Block 1 200 $156.34 $ 31,268.00 'Corner Lot Credit of 75' P e B-6 9 Lakeview Trail Addn Lot 27 Block 1 72 ' $156.34 $ 11,256.48 Lot 10 Block 2 49 ' $156.34 $ 7,660.66 Skyview Addn Lot 1 Block 1 386 $156.34 $ 60,347.24 Lot 2 Block 1 375 $156.34 $ 58,627.50 Lot 3 Block 1 332 $156.34 $ 51,904.88 Water View Addn Lot 1 Block 1 93 $156.34 $ 14,539.62 Lot 2 Block 1 48 • $156.34 $ 7,504.32 Lot 1 Block 2 68 • $156.34 $ 10,631.12 Totals 10,145 $156.34 $ 1,586,069.30 ' ' Assessment Rate = Assessable Cost/Front Footage • Assessable Cost Dodd Road Storm Sewer 259,000 Hall St./H.T. 3 Storm Sewer 79,000 Dodd Road Street 1,231,000 Carol Street 334,000 Hall Street Easement 20,000 " 1,923,000 Front Footage = Dodd Road + Carol Street 12,300 FF = 2(5175) + 2(975) Assessment Rate = $1,923,000 + 12,300 FF = $156.34/FF " Easement estimate assumes Carol Street (14,220 SF) and Dodd Road cul-de-sac (5,070 SF) 'Corner Lot Credit of 75' Page B-7 OvN(D~~OnO(D~TvNU7(D vOOO v rO l0 T n O N T to 0 1o n U) O CD v T tD CD n M r U) Cn of co 0 M O v U) 6 CO r O M M M CD M In T O (O M y v n r C+') CD v 0) CD I- CD U) In V O N CD T N v n M U) v v T (D O F" LC) CA M M O CD T qT 00 N COT CD U) N Cn (o M I'. 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'(C.S.A.H. 0) 1 I ~ L I I ,I :lz END C~ROr S-TRE€TI -i i CONTERSTAT i.: 35E (C.S.A. . 32) ^z BEGIN RECONSTRUCT BEGIN CAROL STREET _I EN RECONSTRU T I o° !i I J I i^ EAGAN 20TH s . W. ~ J OIL- ROSEMOUNT 0 1000 2000 Mmmm Sccls in /«t / FIGURE 1 DODD ROAD(FRO CLIFF ROAD TO END OF SAC) 1J ftserrfe d„<w caga, CITY PROJECT No. 751 LOCATION PLAN K-\49\4998806\Cad\dw0\4998806rol.drg 12/13/2001 121 P!1 CST I i - CUFF WAD (Co. 116 52I •o•••~` - - - - r:.._ "rte • ITONBED SANITARY SEWER - t ! ! ~ , POSED T R G L- • do ---~u 4 •D ~ T ~ • i ON C02 If I, I it, 0 i n a TOOO AVE. ~ u 111- canal r ' - + c R PO NI A Y R \ ! I fu CZ1 lv 1 1 ~ kJ/i 417 PAOPOsQ Ex SANITAWSEWE Q) R ~e• I @~ ~a%i s V PM NT REMOVE AND REPLACE 9/ArF / + ICE VE ' ~ 1 -'l CAROl6TAEET, / A / Y IS - NAUVOO LANE I / IPROPOSEO~ ,ANITAfl (SEWF9 9T~EEr' "IYy9 a ~ 1 it !`'-'-1_~= 1 ~ • ~ p ~ ~ , 1 1 _.1 %I . m u i 4 1 , aY-i. •II' M ~1. 11~ T Y - LL_ j 1-J I'm i ~ p•q 1 ue i nil 1 _ pd I' ° LEGEND I 11 1 e l,X / ra-a Exiatiny Sanitary Sewer rL7 Proposed Sanitary Sorer 12011% 6TREET WEST EA AN 1 ~-R09EM UNT 1 61/~ 1 I T1 G r n a..• w r"i FIGURE 2 DODD ROAD IFF ROAD TO END OF SAC) l~J01640" Ander* cRVOC eDOm CITY PROJECT No. 751 SANITARY SEWER LAYOUT 0- 9:\49\+996606\CAD\Owg\49966C"2.0•g 01/31/2002 05:12:12 AY CST • if I -lCe. Ad. 741 \ I g U• ael> a I , i AROROSED , - Ex. WAT MAI re 1 1 ' a Tj LA. 1 T. AVE. i ro M°` e I 1 a~" "qrr' 1 I rf INV f\ a~u ~ l o s , ~ PROPOSED I -"I ~ ti~• V OPM NT f i ~C , I, / ✓J~ A CAROL WM - ` , /,,4 IIAWOO LANE I .a.« / ~ ~ f I •rlor c dy, ~Oyw !I POP COD rr I U W T MA; p it r- (/~~~1w C«n IlI! MLL9911ii// ,~~j-ry ` 1' 1 ~I 1 I /II 11 1 1 dd rii O i~l L_ t rl jrr it " I I I • t u«« J /l ' L it rrll i ` u ~ pM It i i ^I t r-> ~ , ~ y J .j .I ry I4 LEGEND I " • i I'll Existing Water Main u r u r r e u Proposed Water Main IY II t4. STREET WEST i I VEA iA r/, OS UNT yyJlll .,e«~ 1 rtr l i - - .J. few w Mr FIGURE 3 DODD ROAD( IFF ROAD TO END OF SAC) Al Boo esroo K7M Rosen cRV OF eogan beoelel•e CITY PROJECT No. 751 WATER MAIN LAYOUTAnd.rsts er• . r+«w. m •a.q•. .a.q ~ I u C$4LQQEQ _ III99lLSE CU7 ROAD (Cu Rat ]2) 7 I ~ 1 I I O 1 l - : `lIEEQ • ° TODD AME~ I 1 ~V! a 11 • a t / Y• s w n V a r j'1• • ° ~a 1~Rya I• t1 \ i _ - - - • LTRAIL fsa~/ER~' A a % ~ v 1 n>A 1 1 s/~ ~ °y b~~ , r 1 1 p = r., -L 1 r [E f R 1 a a i~a' / STORU / DErELO►MEM A - _ II WATEIWIEW EVE I J . n / J 03 I ;I m u 4Y I II w►n ( ~ r 4~r ~~t IIiY i i c-~1 r / a 0 p a <Q ' 4.1~ a IR~i c__ 1L I OPOSE r I u►n L--- _ N - \ Illy - 1 ~ 1 , / I1 8 I a ii M i ~ to I 1 lip LEGEND ► . 11 Existing $)Ortil $aw.f (L? Roams ...a..Dow- N y f J naa. BrtREE? wEST I ~A~i Proposed Storm Sewer I TYi, A FIGURE 4 DODD ROAD(F lJ ROAD TO END OF SAC) 1Z°1ccVao.aaan CITY PROJECT No. 751 STORM SEWER LAYOUT A..-; K:\49\4996806\tAd\drq\4998806r04.u.q 12/74/1001 06.06:49 Pu CS- Isc ON 1331Otld AU3 XX-LO 'ON 133=-,I 1.I.i7911Y l` 1N311N0rY ~yyS-SW3n3ACMd/11 AllW "JOP Y (Dv5 30 ON3 Ol Lc 'HY S'o/WOLI -4intu•loy VIOS3NNIW 'NvoY3 Go' Sozoz: J_ I o. Q 1 W t at J ~ z z i.zs i - 3= kg : _ as s z 1 : ~ . N- i Z~ 07 CIS Z: VkG. r ~ i \ 4J -i rss - - - - . \ Q ! \ .tl-Of'slslW lots o _ 00~n 45~ p z 48 - I - _ ~ . r jam.. ,`:~~r C3 ap' = 1 o N O p0 a• rue 4ks I ~•~~/tr 06,6 °~j ~ ~ ^ is i onu la I 1'Lls M r t ['m1 .00 o. w.° r._:• 1 i Diem la LYts fig- SG N,~~ • I . I !9M '191 [•1{t h at W~i 1 ss•1~ 0 t6 _ ~i~ I darn c a~.l LIM • 1: $ 1 -xl 25, f Q ~O ses I j F z m ~Yo ~bb i t- B, o ?1 d Z i 9c6 k ~$3 tb3 s / 8 ZJ; . -10 ah W C _ a. Z Q - . M ~1 Z ~ y 1 U - -'°g O 8 b O O i OI C>• A DOD pRRO CLII f-~ EA I ~ ~ I I ! QY ! INTERSECTION I - CUFF ROAD (Co. Rd. ]2) BEGIN 3'3ITUMIbQub, TRAIL i URBAN SECTI N ~ 660 _ WITH TURN LAN ~ I i es 11 I URBAN SECTI N 28'FFI ` A AN A 046,15 46.0 .~1 M. A. v 46w j J ~ Q4.g u ; Jr? j. •y).~. TODO AVE. I BITUMINOUS TRAIL 8' WIDE ■ i_ 69 O G D VE. ■ M A EN RA E AV t - • AIL 1 o j 668 6: • • D 1772 i so, E i j 764 j 671 _ f f• PROPOSED 4755 ■ c / i SE '~4 DEVEL PEMENT \ AN N ^s, j j 670 ' 4600 R Er i Ns~s I , ■ 4e22 _ END 8' BITUMINOUS a ■ LI TRAIL 709 ■ j H yes _ ; > 7. • Pu otie ~Q'C`/; E:. RAIL ■ '56 ~I 487s S ' ALL STREET ; j ~ 1 UR AN SECTION • ` 48, F-F 4695Y i 6:7i ! i I 1 1 • ROAD1~ 6 - Q;N CLUB ROAD FARM i I 4920 ♦ 4940 CUL-DE-SAC (47.0 ! I y° REMOVE/ABANDON j ' EXISTING DOOD ROAD 2835 ill ♦ -49e0 _ 0 200 4Cc 7 Scale in feet MAINTAI EXISTING ROAD SECTION CITY o.751 FIGURE 5 DODD ROAD(FROM CLIFF ROAD TO END OF SAC) 11 ROttne e~ AndenJl s ~R~4= STREET/TRAIL LAYOUT K.\49\4990806\CA71•9,g~4998006rOS.e.g 12/S4i?001 01-0S S6 iw =zT i R/W EAST % IEm R/W Varies Varies 40 I 1' 8. 8. 14' 12' 14' J, Bit. Trail I Bit. Trail ..N 2x 2% 3.00% 3. X 2' Type 41A Bit. Wear Couras 2" Type 41A Bit. Wear Course 6" Coss 5 Aqq. Base 100% Crushed 6" Cass 5 Aqq. Bas. 100% Crushed i I 8618 Concrete Curb i DODD ROAD STREET SECTION SEE INSET 0+00 to Cliff Road R/W EASI It r_sI R/W Varies Voris Voris (28' It 40') Variable 14' varo i., 14' 6' e• \ I (o' t.12') Bit. Trail ~ zx 3.00% , i zType 41A BIL Wear Cwrso j.' ' Class 5 Aqq. Base 100% Crushed 8618 Concrete Curb I SEE INSET 9 TODD ROAD STREET SECTION Cliff Road to 6+89.18 I R/W E&U % )FT R/W t I Varies Varies 28 Variable 14' 14' Voris B' Varies J.r I 2' to 6' Bit. Trail 2% 3.00% x " 2' Type 41A i j 6" Cat 5 A gt•BaWow o. I=aC-ned I 8618 Concrete Curb SEE INSET DODD ROAD STREET SECTION I 6+89.18 to Carol Street I R/W EAST 7(Im R/W I Varies Varies MINIM 26 Variable 14' I 14' VaraDle I S.CCA OCx 8618 Con". Curb J l~ 1' Type 41A Bit"m s Wear Coupe 2" Type 318 1B Bituminous Bas. Course .6' Class 5 Aggregate Bose IOOX Crushed DODO ROAD STRFF7T TI Carol Street to Cul-de-Sac R/W Varies It LflBI!! Vai" R/W 32' 1' 8• 8' 16' 16' Variable F- Bit. Trail \ 2% } 3.00% x 2' Type 41A I Wear Cwr» 6' Class S Aqq. Base toox Crushed 8618 Concrete Curb SEE INSET CAROL STREET STREET SECTION T.H. 3 to DODD ROAD INSET N • BOULEVARDS: 1.5• Type 41A Bituminous Wear Course 4% MINIMUM Type 31B Bituminous Base Course AXIMUM o 200 .aa 2.' 16" Cass S Aggregate Bose 100% Crushed s... 1® FIGURE DODD ROAD(FROM CLIFF RO ND OF SAC) And.reit d CITY PROJECT No. 751 TYPICAL STREET SECTIONS K\49\4996606\C1O\d.9\499680"9Ad.g 12/14/2rA1 03:43:16 GY C51 I ~J \ / i l CL:FF ROAD (Co. Rd. 32) I I 028-25 030-25 i ~ I 27-25 J I ALLAN -LA 010-26. 040-25 ` . . 0lJ;"- PROPOSED e. 1~V Lc LA. NATURES 0226... Soso-zs I ? j- 030-26 ` iCCD A•.E. 023-27. ~ ~ I ~ 19 I P FA 1E ,S M AD EN TRA L AIL 11 c o , M FAL EN 1 o PAL _ $ 40-27 030-27 / 3O-2-W~ 050-27 / I ~ 040-28 ry I • \8 oso-2e ATER`!EW COV PROPOSED 010-51 Q 1~ t i OE2OPMEN \ X CAPCL S REET DO 117E,11 rTa + ~ I I ' L F' p10 NA ...;rr • Avr 2 '1 32-04 © p 2 3 e 033-04 _ nssr_ssllr_N / UL!'T/CN + r- r.ur TS ® 020-51 rALL STREET 1 ~ ~3 W 030-51 £ 0 '0-0 m 1 FARM ROAD GUN CLUB ROAD 1 010-50 T 010-54 i 2 e ~~1 Po'' 150L.F COF•NER LOT CREDIT i 013- 53 0 200 400 / Scale in feet 12cm S RE= -E-r 010-56 CITY PROJECT No. FIGURE 7 DODD ROAD(FROM CLIFF ROAD TO END OF SAC L1 AAderilk b cRv aRdQQ SANITARY SEWER ASSESSABLE FOOTAGE K,\49\4999eC6`•CadNd.0•.499SOC6r10.d.q 01/31/2002 11.35.20 AN CST - 1; d. 32) ~.r 7 X010-29 25 PROPOSED LA. NATURES 0GE \\Q20-26-. _ \ \ i 050-25 . f 030• - a 23- ii t j Y A EN Y e E` f All All 11.6 a Mc A ENS Al ~27 030-27 u 00A C. 2.15A C. I 03029 . ,0040-29 0.8S<4a is I t:QOAe. 2 ~ OS0-28' 4.67Ac. `p I 1 ; 010-51 rT ~"-ms's---- 4.90Ac. r cf D 00 , ►'/EW, N 32-04 - -RAUVO 1rANV-! i 0 ?o D Ac. f' i• - ~p .76gc. `i I ASSESSMENT © ^ r} i OMITS p~ 3.13 d e. i ADD I ';D11320-51 Ink-" so 1y14.61Ae. i 30 r `W 030-51 1 4.66Ac. iMY RCAO'Z- GUN CLUB ROAO 010-54 s~ 2 ° - N 013-55 026-53 .';1-_...__.. t Cl 0 200 400 I / tole in feet L f - -.~.rMm e ' mt r- - f/ 010-59 CITY PROJECT NO. FIGURE 8 DODD ROAD(FROM CLIFF ROAD TO END OF SAC) ~J~x~'°° AnEe/0k ! TRUNK SANITARY SEWER - AREA "°.:"S Kn49\49988%\CA0Wp\4998800r144+0 WIL2001 0442.05 in CS7 i 1 CLIFF ROAD (Co. R0. }2) 28-25 030-25 0 7-2'5 _ ALLAN A 010-26 - - 040-25 PROPOSED I MIDDLE LA. NATURES &GE 020-26 99 oP ~A GP I 050-25 ,f. fir? . I 0-x-26 023- TODD AVE 1 i M AO EN y A MC DO A0. I os I NS T p AAIL 3R 040-27030-27 i 030-28 0 040-28 060-2 I , P 050-28 0 P ~ ATERVI C 11£ 010-51 , I 166 yE I 1 PDN1 , o D VIEW !~O 1?0 32-04 NAUV00 LANE 5- 10 33-04 ASSESSMENT O(~ON 2 8 } IVY LIMITS P~ '44 ADD ONt i 020-51 i h HALL STREET < I } b 03051 . . 0 03 GUN CLUB ROAD i _ FARM ROAD 010-54 ' 2 Poi N o~ } PD 150L.F. CORNER LOT CREDlT 013-55 020-53 0 200 400 1 Scale in feet 7 120th STREE WEST 010- CITY PROJECT No. FIGURE 9 ~J DODD ROAD(FROM CLIFF ROAD TO END OF SAC) `u~oF=aa~ WATER MAIN ASSESSABLE FOOTAGE K\~9\~998BC6~Cno~0~0~~99B606r1~A~p 12/17/2001 10`46659 " CST r i ~tL \ 15Z/ I CUFF ROAD (Co. Rd. 32) 028-25 030-25 I 7-25 A 07. ALLAN.. QQ~ J 010-26 040-25 020-28: 6vy 050-25 a' TODD AVE. 030-26 /-023-2 . j IiA CE 5 M AD EN AIL AIL 4 AD EN `g ~ AIL pl X040-27030-27 j 030-25 0 040-26 060-2 t P1 050-28 0 I P ATE VIEW COVE 010-51 4.90Ac. t A o RO~t t t ss OD Y/EK. rNE I ~0 3.07Ae. q 7 ~'~g 32-04 NAUVOO LANE \1 a 330 53A -04 O oO1r0 3.13Ae. 3 U 1.76Ac. i ASSESSMENT ♦ DO~Tj N L/M/TS 020-51 4.6fAc. NAIL STRE.T W 3 I 1 I £ 030-51 4.66Ac• -03 t.i1N CLU9 R^_l1'J FARM ROA:) 11 0.68Ac. r/ t 010-54 yK 20 N o~p°P 3 Pp0 013-53 020-53 0 200 400 tale in feet i 120th $TR ~ 'AE T 0'0-56 CITY PROJECT No. FIGURE 10 DODD ROAD(FROM CLIFF ROAD TO END OF SAC) A/Wer6k d TRUNK WATER- AREA [.\49\49988C6\C.d\d.g\4998806r17.d.9 le/17/2001 10-50A. AM CST E2/ CLIFF ROAD (Co. Rd. 32) I 028-25 030-25 I 7-25~ i O A AN - V 040-25 Q~ 010-26 mil. O. ~ -'~iL\ 41 l LA. I 020=2a -050-25 f 030-26 rcoo AVE. 23- VIP- A OE S M EN I AIL AIL c = to o` R: MC ADO NS Q ~@ AIL 2Y q d 040-27 030-27 030-28 8 050-27 i 040-28 CR' / `2 ©~I PS 050-28 PO I ATERVI W COVE 010-51 1 I CAROL STREET i 126 tE6 1 32-0 PaE I IAOa0N1 1 R 2 DOD KEW ~ NAUVOO LANE! ?Oa OUTLOT C ON n 3 «m--033-04 1 ASSESSMENT © PQOfi 2 8 - I L/ARTS 4 ADD177ON 020-51 - 031- 4 1 HALL STREET m i I 3 ® t I • 2 1 030-51 £ 0 I GUN CLUB ROAD FARM ROAD 010-50 Q t 010-54 c 2 Q 4^ i ~l ~O PO ocA° 3 P0~ 0 75LF. CORNER LOT CREDIT 013-55 020-53 0 200 400 /Z3 Scale in feet ,201n STREE WEST 010-56 CITY PROJECT No. 7 FIGURE 11 DODD ROAD(FROM CLIFF ROAD TO END OF SAC) 1J R'°° j STREET/STORM SEWER ASSESSABLE FOOTAGE C.\49\4998806\Ced\d.,;\4990006rl5.d•g 12/U/2001 1@12 St AN CST EASEMENT 1 REO0IRE0 \ \ 12 1 1 2 9 ~ .__._-.Y..._...-__..._... CUFF ROAD (co. Rd. ]Z) EASEMENT REOUIRE0 28-25 030-25 7-25 CR~ 40-25 A A o1o-2a 7EMPORAR yl L LA. 0 0-26 Ply EASEMENT ~'O r+~ I,B93 SF V 1 / T000 AVE. ~f~vf \J 030-26 231 27 1 4 e y FA DE 5 1i .y 7 At 1 27 2e 25 24 1 A N TRAIL 040-2 , D 30-27 040-28 28 LAKE 080 0 LAKE TEMPORARY EASEMENT ~~EQL/RED 1 (3,230 S 2 I' p1 ~1. OS0-28 1 z, P i ® 010-51 1 l 4 ; ds 1s oily 12,. I CARM STREE f ~ I EASEMENT ! EASEMENT 1AOa0ts REOUIRED ==2 m', Ti;oT C REQUIRED NAUVOO LANE © 010 D r D MEW 4 020-51 TEMPORARY HALL STREE t W EASEMENT j REOU/RED a . i i W 30-St 0 AS M ~ REQUIRED 0 0 FARM ROAD I i GUN CLUB ROAD D m 10-50 r 1 ; 010-54 2 3 EASEMENT 013-55 020-53 0 200 400 ScGle in feet ~ ~ T 44 010-56 CITY PROJECT No. 75 FIGURE 12 DODD ROAD(FROM CLIFF ROAD TO END OF SAC) on sm Mderl* A c1tv 00 ecqm EASEMENTS o..n.+nw.uc~..a~•++ooa.u...o aiaiaeoe rua7 ~w cit I L A q i a 4 GOO d1 ^i /.J a .f"F FYa ,s a~, sa6:f~saa "i-s( -70 M ao x4-11 $;6 •ir...2 4i' r 0 0 0 (18x18) g.3 L naskS oyonY8 'd'O 00 RED W RED , Op D r a6o~~c.4 ~6owat) 0 060~~0~4 ez , sz s f 'H'1 N , N , Z~ Y%,doyry s; $I .r Qv ~mcrs~OO r r ! i - - ~ 24x24 , DEAD END : 8 3f1N3AV 3~NY1 ' t7" city of cngan Preliminary Plan Sheets 'j N u 40 t .u A 1. 51 O O O O O O 23 7= g _ 93106 - .evcs 0+70 I - ...I g - 31N _ I i l 1 e> La 2 6YtZ 9 r E a. I VC €g 2332 _ . - , . _ . - _I_ _ _ i e 1 93260 9331 $Y+ 1 F Xt; 8 932.30...:. x L y I ' I I k ~F iY { ~b an 33a i I. = r I ^u 93261::- ' - - - -:-Y I & 33 Eym, 3100 g 933 56 E1SE 933 5{ - _ I. .I 3•x7.76 l I 9339 - CLWF 934,51 " . - - J _ _ • 911.09 I = r c4P R 9367 I I ` i- I n. .L\ b D,O ~o. 1 v, 9322 916.1;. v5399.. ~ I 1 Pta I! r$ ~ 937.]6 > C i M `1 rS. 9400 93&33. a ; • T Svcs: s,n E 8 i 1 C evCE o!&!1 x/ \ ><g St, 939.79....__.. _ 1-_ - - --e Q ~ '~-.~1•-----.~\ 4~ ~ / . rss$ y sC L~~/ g 939.92 _ - D~^• ` \ 4 $ v ° N Lc r a.. q 0 940.3 ~f3965~ - _ ° v. ~ u ~ ~ PAZ I..• - 934.7 • Fi 93&97_.-..." EV:s. 6+25. £ I 1 459.9 I J Yy 937.94. : F fI ,.II S374 936.65. 1_. b O n 5377 / & x I• OR 9.35.7{ LL 71 evcs 10+24 I eve 9xu ~ ` w~ 9312 § i 1 -jar2p. 934.6 934e 917.27 r - P / ~ •a - + 1 EVCS 11!75 g w Ev Z 933 Sa r, ' 935.4 93. 7 yy r- yQ I~ li =R :4 936.0 934.57 - - --f---t-----, - i1 I - e.cs 1275 DVCE; 93492. f f 946 e g 93&2: {O 4 93655.5' . LS 931. _ 537.6 - I we_., r - _ I..7• / ryg 935.52 2 18~ . 1 w . 936.3 935.13 ~ O O O O O O EVES IH75 8 ~ J/ ~ ~ r 15CE S 0 I EAGAN, MINNESOTA JJBOn6st/p0 - ra.. i DJDD ROAD (CUFF ROAD/C.S.A.H. 32 TO END OF SAC) fv9MQeM S r`a.n -ate, ` 0' + STREET AND U}9.RY I9PR0VEMEh7S- CURB k CURER j1A9sadetes + CRY CONTPACT No. 01-11, CT' PROJECT Na. 751 .s ti i 10 b O fa SN 6. 1 a N fA •a, :Lp 01 - O i .977.0. O O ~ tyt11_ -13 I I 9]513 : : S A D m=om O ; 1 0' R 936,. B9CS -t5i00 CMCL• 930.90 1 _ 934.02 - 6VCC 93f~ e 1 Rq e w$: 9]57 91].90 +7ctsszz 11 935.7 $vo~M Q 1..... y ~g m~ I' b 936 2 i Evcs: laso 934.5{ - - - 1 [YTZ 93150 ` ItK = - 9365 I I l oR 8 9]5.39. I__ _ Q M f ♦ A R ♦ F R 937,3 Y g -"--p I. 77777 9390 ' _ t( !VCS. ih0 937.63. _ I _ r~_i r 1 , p~^ °r •j i IJ I I SI 69CG '9]7J3 TRAIL-- -DEi~I 9Y42 _ - - _ - 637-92 7 > 0 937.2- R b X80 - cou ny I 18 93 $ I ~ / I 1 + v. n N Q 636.69 - 4x5 1 --I_.:-- - - ~ ~ I • 1 •0 ~ F a~ 935.33 - t _ - -f-I Ix 1 uyi 934.6 - I 93324 EVCS 21+50_' : r.! 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Q STREET AND UTIUTY IMPROVEMENTS - CURB h OViTER Ass°dateS N CITY CONTRACT N0. 0 1-11• CITY PROJECT No. 751 e.o...... • f0 10 40 Y 10 O 40 O O O M• .U OI ~ 940.4 1 I 94t S I O 10 O 91112 - - 1' '1-~_ µ i N 1 j . ! jj1, f Waterview Co4e 1 fUs 4-__ 941 29411 10 - -j--"- 7c 8 ti fr<wAAnPAC9' CQK 09 942.53 V _ e I s i~`I °g S 941]9 I i • t4; I b • _ EvR 9.112 :I 99 942.9 I,. I o 941.77 , rs. 94:9 _ I _ I 941 O9 I o .Ott o 0t~~~ 1 I , I' , I I ~ 1 I I jr I i 1 tf I ~ > R. LMe! 32.00 L-Y.' I 4 1 I' 1! 1 r O 0 8 9]9 N I: I rvcL 970 N g 1 { ( 0 0 p0~71rss! y 9. . ~A 939.3!{ , -.:I. $.Y NI+~.~ I 1 I ss~~ I fn 1 _ t..c E1RS ]k00 -~g.°i" I i -t_ sn- 9 8 9]972 [aCE. *X'n ------[7_ I. 1 . I 941 e 1 I } 1 S w i - 1' I f. 1 1 cw w 9424 - svm 31190 i c 8 9a is _ eveE ut~4 z 1 m 941.64 i 1. 1 1 ! 1 913.2 94169 8 ~s$ 0 IT i.~ 9419 947.2.__ 1 ,;9 i L~1 Y+1 - 8 94044 euo~ ooA11DN I I9 €q 939.IS - I >c , I ~ I I 1 I' I . 936.1 CVGS J7+00 $ + - Cr~ e I ~ 937.41 1' EKE: 937.41. . I. _ iF `1 I I r SYCS 37.40'.1 I I- as7.3 1 - 9KE: 03S.e4 w 1. 935.0 1 , e ~ " ~ sc T y243 933.93 Jt f 935.' ° 1 tt yN street I I Holl aiiee + e _ c cute •3132 _ 93 5 934 a i' '931N t 91113. I _ - ----'--1 = - _ F_ - + - ° gig Y : RS 914.2 1 suet. 40+00 9KO 933]9 _ K ♦ ,r ~~I ox j $ 1 ~~>'I~f I :D ax 93.0 a - l _ a xiilg I I € iA y fu.1 T' pm 32.00 l' - / ` g - 9]1.97 . _ EMCG e31.f7 a . ,I f c - I- a a e I - - ' .31 .0 g 930.31. ..'i __--I-_i i mas•em.' ~ 1 ~ +I 0 ~g f2f 1 ~ I MS 42x00 i '91aae: eK@ 926N .-_S„ 4 :q I! e: $ 9219 o~, I r I u 1-1 ~i 1 In.06 f- J r i 1 1 h' . s SBLN f ; J.I: • f net 43r0o 8 ~ o° > 1 t f 1 _ i 925.58 40 10 N W 40 U q I i - 11 O O O O O I +013 03Mn 3 C7(• EAGAN MINNESOTA 11Jea,•IvooM 1 DODO ROAD (CUFF ROAD/C.SA.H. 32 TO END OF SAC) gnd•r9f L _ 0 jl 4•r+ua r..as♦ STREET AND Vr4M YIPRMMENTS - CURB t GUTTER kosoci/1.9 VVY CONTRACT No. 01-11, CRY PR0.IECT No. 751 ems.... 4 ' al 'to 10 8 !,,DO 110, cl. per. - q '"74-74 ! 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LUNCH ROOM Attendance: Russ Matthys, City Engineer; Mark Hanson, Kevin Kimmes, Bonestroo, Rosene, Anderlik & Associates, Inc.; 32 persons representing 26 properties. A. Welcome and Introduction Russ Matthys welcomed the property representatives and introduced personnel in attendance. He apologized for the schedule conflict regarding the Planning Commission item, Comprehensive Guide Plan Amendment for SE Eagan, which was being presented at the same time as the Neighborhood Meeting. He invited those with interest to attend the Planning Commission meeting and return at the item's conclusion. He also mentioned that the easement acquisition letters have been sent. B. Presentation. Consultant Hanson started the presentation at approximately 6:39 p.m. He presented the project details and graphics as follows: • Sanitary sewer • Watermain • Storm sewer • Street • Typical section • Todd Ave. entrance removal at TH 3 • Easements • Costs, assessments, revenue sources ■ Assessments indicated are per the City's Assessment Policy, but Street portion is likely higher than Appraisor's benefit value. ■ Public Hearing on February 5 will not include approval of assessments; assessment hearing will decide final assessments at the conclusion of the construction activities. • Project schedule. Those that attended Planning Commission item joined group at 8:00 p.m. Consultant Hanson concluded presentation for original attendees, responding to questions, and repeated Carol Street information for Planning Commission attendees. C. Questions/Comments. 1. Who is being assessed for Carol Street? All adjacent properties with frontage and driveway access (present or future) or side lot frontage. 2. Can a berm be built on the north side of Carol Street? Yes, but size will be limited due to topography and width of right-of-way. Some segments of street will be lower than backyards, so berms would not be possible without impacting private property. 1 l~a 3. Can retaining wall be built on the north side of Carol Street? Yes, but not planned due to cost and grading can be completed within right-of-way. 4. Why has sanitary sewer proposed alignment changed? To serve developments. Why do you have to come from Cliff Road? We could bring up from McFaddens Trail to serve properties except those adjacent to Cliff. Those properties can be served from Cliff. Aspect we will review as part of design. The City will look at possible realignment of lines from Cliff Road to reduce costs. 5. Why don't you use low area on Holtz Farm for ponding? Protect historic value. Have been working with Parks & Rec. and Friends of the Farm. 6. Are we going to have to pay more money because of Park requests? Assessed lateral costs not trunk storm sewer costs. Pond costs are trunk costs. Appraisals will also be done for assessments. 7. Can't you just use the existing drain tile from Holz Farm to Manor Lake? Friends of the Farm want this area to remain undisturbed. Drain tile would not be sufficient size. 8. What will project do to my pond (4640 Dodd Road)? Drainage from street will be cut off- still will get drainage from adjacent properties. 9. Why is Carol Street 32' wide? Standard residential street size, Council approved this width for Dodd/TH 3 connection at previous public hearing. 10. Who is responsible for timing of traffic signal @ TH 3 and Red Pine Lane? MnDOT. So I call MnDOT if timing is not satisfactory? Yes, but we can forward message to them also. 11. Why not right-in/right-out @ Todd Ave.? Removal of access was a condition of agreement with MnDOT to install signal @ Red Pine Lane & TH 3. 12. Why does City think they own 16' wide easement on north side of McFaddens Trail? County indicates City owns 25' wide strip of land in this area. 13. What are you going to do about getting water out of Fitz Lake? No changes to outlet of Fitz Lake. What about all the extra water coming to Fitz with developments and curb and gutter streets? Rate of runoff will be similar to predevelopment conditions. Longer period of time for high water to get back to normal water elevation. Design of Dodd Road improvements, as well as new developments, incorporates standard I% storm event design. 14. So is City responsible for flooding of property after Dodd Road is constructed? City designs storm sewer for 1% storm events, plus 2' freeboard (industry standard). City should make agreement with Clarence to provide him protection/insurance if he is flooded after Dodd Road/new development improvements? Unheard of City making such an agreement. Legal issue. 2 lc2.R 15. Why is cost estimate higher than last time? Changes in sanitary and storm sewer design and using actual bid prices from last summer. 16. How many times do you assess area sewer assessment? Trunk - one time. 17. Do we need to be at public hearing on Tuesday, February 5? Your choice; Council is familiar with project. Dodd Road portion is relatively unchanged. 18. Does schedule reflect construction of both Carol St. and Dodd Rd? Yes. 19. Is path to be constructed this summer? Yes. 20. What is timing of Carol Street construction? Traffic lighting takes long lead time. Signal must be in before Carol Street is built. Unlikely to be first. 21. Will construction go north to south? Will build deeper utilities first. Won't start at one end and complete all aspects as construction continues to other end. 22. Will contractor be given limited time to construct improvements? It is major inconvenience for us. Yes, we will have time requirements in specification s and liquidated damages for delays. 23. So, Waterview Cove and Carol Street will not be connected? Correct. 24. We want Carol Street 28' wide, not 32' wide. Let Council know what your desires are. 25. Is Dodd Road 28' wide for entire length? Yes. 26. What is distance from my lot line to edge of street (Carol Street - 2"d lot east of Waterview Tr.)? About 44'. 27. If lowering existing grade of right-of-way to construct Carol Street, will cars be below my backyard? Yes. 28. Where is trail from my garage? 4 - 5' from edge of concrete driveway slab. Street about 35' from garage. (8' boulevard, 8' trail) 29. Where is centerline of Carol Street @ Dodd Road? About 3' north of actual centerline of right-of-way to address trail on south side. 30. How about stop signs? Traffic studies at Carol/Dodd, Waterview/Dodd, McFaddens/Dodd after improvements. 31. How far does sanitary sewer go to south? Duplex at Farm Road has a sewer issue. Ends north of Farm Rd. May be able to serve upper level of house, but may need grinder pump for basement. 3 m 140e 32. What is cost difference between 28' wide vs. 32' wide street on Carol Street? City Engineer Matthys will estimate. (4' wide bituminous/aggregate base = $9,500.) 33. Will you replace trees or fences if damaged on private property? Staff will consider each situation on an individual basis. City will attempt to restore property in the condition it currently is or better. 34. Appreciate information on WEB site. It is very informative. 35. 704 Navoo Lane. I would like you to stub the storm sewer out to my property. What would be the cost estimate for the assessment to my property? Staff can estimate that. It will be more than what is indicated in the feasibility report. GAM'02/MISUMINUTES/Proj. 751R, Dodd Rd. S. 01-29-02/jj 4 /as NEIGHBORHOOD MEETING DODD RD S (CLIFF RD - BUTWIN RD) PROJECT 751 R TUESDAY, JANUARY 29, 2002 - 6:30 P.M. NAME ADDRESS 3. ~D 4. RZ c Dri yr, JU 5. A 41cq c I -A4 Pd Jo vl_ 7. s. e / X 9. F F c, 10. c~ l~ c, cl~ `-1-95 ' 12. 13. 14. 15. ri rr va~~ ,P 16. `~~g S PJvdd ~,.C 17. CtA) l ~U 18. 19. 20.f?~~„ ~i'sGG l~~a G:FORMS/SIGN-IN.Sheet lava NAME ADDRESS ' 21. C, C, 22. 23. ys #,to L 24. C 25. 26. 27. )ft,/ r 28. 6~tftD L/ t27) 29. 30. Y~ (R 70? Car. ~cc I/ 31. L 32. 33. 34. 35. 36. 37. 38. 39. 40. las b From: Gimcafeel@aol.com [mailto:Gimcafeel @aol.com) Sent: Wednesday, January 30, 2002 10:43 PM To: webmaster@ci.eagan.mn.us Subject: SE Eagan Comp Guide Plan/ Dodd Road Project Dear Mayor Awada and City Councilmembers, We live at 663 Waterview Cove and felt compelled to email you after attending the Planning Commission and Dodd Road meetings last night (Tues. Jan. 29th). First, Dodd Road and Carol Street seem like good plans. The lower Carol Street elevation should help with traffic noise, sight, and Sound. I, with my neighbors, would like to request that the Carol Street road be narrowed from 32 to 28 feet just like the rest of Dodd Rd, understanding that it will be 40 feet at the Red Pine/ Hwy 3 intersection, with limited side street parking. As a pure "through street", there really is no need for parking. Regarding the SE Eagan Comprehensive Guide Plan Amendment, we would urge you to vote for the recommendation of the Planning Commission to keep the north section of the area currently under moratorium on the west side of Hwy 3 as Low Density, with the southeast corner to be zoned Lioht Industrial. After much debate and discussion, this compromise allows the business property owners to continue in their businesses (which we support) while the other area would be developed single family homes, consistent with the current land use plan and the development going on in the surrounding areas. We realize that Justman Trucking has probably out grown his land but feel that everyone around him shouldn't have to pay the price for that by allowing him to develop his land with 3 story townhomes or a 3 story building. We find it interesting that he intends to develop his property with tall buildings. Why? We had heard that he was out to get the Waterview Cove neighborhood and up until now we have given him the benefit of the doubt. Wasn't this entire area looked at for multi-family housing not too long ago and concluded that there weren't enough services in this area to support that? And what about the schools in this area which are already at capacity or over? Clearly, single family homes are the most suitable option for this area. Thank you for your consideration of these issues. We appreciate the time and effort you have taken in this long process regarding the Dodd Road/Carol Street area. We know you will be as relieved as we are when this project is finished!! Sincerely, Linda & Greg McAfee 651-688-8419 10214 I Agenda Information Memo February 5, 2002 Eagan City Council Meeting C. PROJECT 857, SKYLINE ROAD TRAIL IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Project 857 (Skyline Road - Trail Improvements) and authorize the preparation of detailed plans and specifications. FACTS: • On June 14, 2001, the City received a petition from several property owners requesting the preparation of a feasibility report for the installation of a public trail along the north side of Skyline Road in the Highview Park area, in north-central Eagan. • On September 4, 2001, the City Council authorized the preparation of a feasibility report (City Project 857), identifying the scope, cost, financing and schedule of the construction of the new trail segment. • On September 18, 2001, the trail petition received June 14 was also signed by the residents at 2900 Highridge Terrace, the property directly adjacent to the proposed trail. • On January 8, 2002, the feasibility report for Project 857 was presented to the City Council and a Public Hearing was scheduled for February 5 to formally present and discuss the report with the affected property owners. • An informational neighborhood meeting was held on January 30 in the Council Chambers for the adjacent and petitioning property owners to discuss the proposed improvements. Of the 9 properties noticed of the meeting, 3 persons representing 3 properties attended the informational meeting. The residents in attendance at the meeting indicated that they would attempt to get the remaining 6 petitioning property owners, and possibly additional property owners in the area, to agree in writing to pay a proportionate share of the assessable cost of the trail installation. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, page5_12tthrough • Neighborhood Meeting Minutes, pages / througVW. /a Z< City of Eagan Report for Skyline Road Trail Improvements City Project No. 857 Eagan, Minnesota January 2002 city of czagan January 31, 2002 PATRICIA E. AWADA Honorable Mayor and City Council Mayor City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 PAUL BAKKEN Re: Skyline Road Trail Improvements PEGGYCARLSON City Project No. 857 CYNDEE FIELDS MEG TILLEY Dear Mayor and City Council: Council Members Attached is our report for the Skyline Road Trail Improvements, City Project No. 857. The report presents and discusses the proposed improvements and includes a cost estimate, assessments and schedule. THOMAS HEDGES City Administrator We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Municipal Center. az' 3830 Pilot Knob Road Sohn P. Gorder Eagan, MN 55122-1897 Assistant City Engineer Phone: 651.681.4600 I hereby certify that this report was Fax: 651.681.4612 prepared by me or under my direct TDD: 651.454.8535 supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Maintenance Facility: Minnesota. / 3501 Coachman Points ~t Eagan, MN 55122 ` hn P. Gorder Phone: 651.681.4300 Date: O 2 Reg. No. 22813 Fax: 651.681.4360 TDD: 651.454.8535 Reviewed By: 1~~ a Pa-6k~l Dept. of Pub is Works Date / - 3 O Z www cityofeagan.com Revie Finance Dept Date: THE LONE OAKTREE The symbol of strength and growth in our community TABLE OF CONTENTS Letter of Transmittal/Certification Page Table of Contents Scope ..........................................................................................................................1 Feasibility and Recommendations ..........................................................................1 Discussion .................................................................................................................2 Easements and Permits ...........................................................................................2 Cost Estimate ............................................................................................................2 Revenue Source ........................................................................................................3 Project Schedule .......................................................................................................3 Appendix - Preliminary Cost Estimate List of Figures Figure 1 - Location Map Figure 2 - Trail Improvements/ Assessment Map/ Petitioning Residents Figure 3 - Typical Trail Section 130 i SKYLINE ROAD TRAIL IMPROVEMENTS EAGAN, MN PROJECT NO. 857 January 2002 Scope The project includes the construction of an 8-foot wide bituminous trail segment adjacent to the north side of Skyline Road, east of Highridge Terrace into Highview Park, in north - central Eagan, as shown on Figure 1 located in the back of this report. This project was initiated in response to a petition from the residents living mainly in the Prettyman Heights subdivision, west of the project area, and the resident in the northeast corner of Skyline Road and Highridge Terrace. A map of the petitioning residents is shown on Figure 2. Although not part of the City's Master Trail Plan, this project provides for the interconnection of residential neighborhoods along Skyline Road and Highview Park. Feasibility and Recommendation This project is necessary to provide better pedestrian circulation along Skyline Road. It would be most cost-effective to include this project under one contract with other trail improvements proposed under Project 861 - 2002 Citywide Trail Improvements to increase economies of scale. This project is feasible from an engineering standpoint. Discussion This project provides for the construction of 8 foot wide bituminous trail with a minimum 8-foot boulevard green space adjacent to Skyline Road, from Highridge Terrace east into Highview Park, as shown on Figure 2. 1 131 The City detail plates showing the typical sections for trail construction are shown on Figure 3. Easements and Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the trail project. Cost Estimate A detailed cost estimate for this project is provided in Appendix A. The total estimated project cost is $11,220 and is based on anticipated 2002 construction costs and include a 10 percent contingency and indirect costs of 20 percent which include legal, administrative, engineering and bond interest. Assessments Assessments are proposed to be levied to the benefited properties with costs allocated internally in accordance with the current City Special Assessment Policy for a trail improvement along a local residential street (see Figure 2). Local Trail/ Sidewalk Improvements Assessed Ratio City Trail Improvements 100% 0% Two potential methods of assessment are presented for consideration in this report. Alternative Method A is based on the City Assessment Policy and provides for the assessment to be allocated to one property, 2900 Highridge Terrace (single- family property) and is calculated as follows: 2900 Highridge Terrace = 121 feet / 400 (total trail footage) = 30% $11,220 (Total Trail Cost) x 30% = $3,370 As an alternative to the City Assessment Policy, Method B provides for the assessable costs ($3,370) to be spread among the benefiting property owners who would be willing to accept and assume an assessment. The cost per lot for this method would be directly related to the number of properties agreeing to such an assessment. If this method is utilized and all nine petitioning properties agree, the assessment would be calculated as follows: $3,370 / 9 properties = $375 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years (Alternative A) or five years (Alternative B) with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7% interest rate for the assessed amount: Alternative Method A Proposed Assessment = $3,370 Principal Interest Cost Per Year Per Year Per Year First Year $337 $237 $576 Tenth Year $337 $24 $363 Alternative Method B Proposed Assessment = $375 Principal Interest Cost Per Year Per Year Per Year First Year $75 $26 $101 Fifth Year $75 $5 $80 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution $11,220 $3,370 $7,850 The City's Major Street Fund and Parks/ Recreation Funds will finance the estimated project deficit of $7,850 for the remainder of the trail within Highview Park. / 3 3 Project Schedule Present Draft Feasibility Report/ Order PublicHearing............ January 8, 2002 Neighborhood Meeting ..............................................January 30, 2002 Public Hearing February 5, 2002 Approve Plans and Specs/ Order Ad for Bids March, 2002 Award Contract ......................:.........................................April, 2002 Substantial Completion July, 2002 Assessment Hearing August, 2002 1" Payment Due with Property Tax Statement May 15, 2003 4 13 APPENDIX A SKYLINE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 857 PRELIMINARY COST ESTIMATE I. Sk line Rd. - 8 ft. Bituminous trail 400 ft Unit Total Item Q y. Unit Price Price Traffic Control 1 L.S. $250 $250 Common Excavation 110 C.Y. $15 $1650 2" Bituminous Wear Course 350 S.Y. $5.00 $1,750 6" Class V Base 100 TN $14.00 $1,400 Sod w/ 4" Topsoil 400 S.Y $6.75 $2,700 Remove B618 Curb & Gutter (Sawcut) 20 L.F. $5.00 $100 Construct Drop Curb (at Ped. Ramp) 20 L.F. $20.00 400 Subtotal $8,500 +10% Contingency $850 Subtotal $9,350 +20% Indirect Costs 1,870 Total $11,220 APPENDIX B SKYLINE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 857 PRELIMINARY ASSESSMENT ROLL 1. Alternative Method A - City Assessment Policy Parcel I.D. Address Front Footaee Rate/ F.F Assessment 10-20300-010-01 2900 High Ridge Terrace 121 $27.85 $3,370 Total $3,370 II. Alternative Method B - Assessment to Petitioning Properties Parcel I.D. Address Lot Equivalent Unit Assessment Total Assessment 10-20300-010-01 2900 High Ridge Terrace 1 $375 $375 10-58800-090-01 2933 Skyline Trail 1 $375 $375 10-58801-020-01 1540 Skyline Trail 1 $375 $375 10-58801-010-01 1560 Skyline Trail 1 $375 $375 10-58800-120-01 1563 Skyline Trail 1 $375 $375 10-58800-110-01 1555 Skyline Trail 1 $375 $375 10-58800-060-01 1550 Skyline Court 1 $375 $375 10-58800-070-01 1534 Skyline Court 1 $375 $375 10-58800-020-01 1545 Skyline Court 1 $375 $375 Totals 9 $3,370 I Q /INTERSTATE 494 12/03/01 D~~ NO SCALE Project ovation s SKYLINE RD. 2 LONE OAK ROAD w o h~ z 0 o Y X Z J W 0 a & J < a W U O Y U ~ 2 YANKEE DOODLE ROAD ° W n 12-03-01 G: Feosobility2002/857AOCATION3 SKYLINE ROAD TRAIL IMPROVEMENTS Fig SIBILITY REPORT City of Eagan r1397 PROJECT 857 N ~2L = N C w o N LL J f- v o v ;O co W ~0 O N / N C 'S. M O C ~ co (D O Cl) a . a~ n n • Q O 0 • I- , • a Z 30"1831 f W CO 3J I2~HJIH Z CO W CO W Q Cf) O W CO a. F- ~ W D J D W co z M J Q _Z %D C) O Z v Lr) (IN a~ N (L IX _O W F- _Z I" ' LLJ in cy, r Q J cn (U CV) W N N N O o cn r r' u' Q LLJ n N W ~o N co z u, m° ~ Z J Lr) CV) 10 (pp n YA- 1n m co `W w ID V) If7 O 14 0 Q I N V , N 0 \ N o cu 6 _ n ~ u I 2" BITUMINOUS WEAR COURSE-MNDOT 2331 TYPE 41. 6" CLASS 5-100% CRUSHED ROCK BASE-MNDOT 3138-1 ADDITIONAL CLASS 5-AS DETERMINED AND SPECIFIED BY CITY ENGINEER. I I I COMPACTED SUBGRADE 8' TRAIL 8' BOULEVARD MIN. SLOPE 0.04'/FT. MIN. SLOPE 0.02'/FT. ulI I I I rim, -fT E: PROPOSED NEW CONSTRUCTION t 1 G: \FEAS2902\861 \FIG3 PUBLIC TRAIL IMPROVEMENTS Fig. WORKS DEPARTMENT TYPICAL SECTION 3CIty of Eagan 13 CITY PROJECT #857 SKYLINE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 857 INFORMATIONAL NEIGHBORHOOD MEETING WEDNESDAY, JANUARY 30, 2002 6:30 P.M. COUNCIL CHAMBERS Attendance: John Gorder, Assistant City Engineer; 3 people representing 3 properties (see attached sign-in sheet). A. Welcome and Introduction • Assistant City Engineer Gorder welcomed those in attendance and gave a brief overview of the project scope, cost, financing and schedule. B. Questions/Comments 1. Can we propose a Method C with more properties assessed than the 9 petitioners? The City will assess only those properties agreeing to waive rights to object to assessment. If they wish, petitioners can attempt to get more signatures of property owners who are willing to pay a portion of the assessment. 2. What are the City easements on a property/street? The City generally has 10' - 20' of right-of-way behind a curb with a 10' drainage and utility easement beyond that. This project would be built entirely within City right-of-way. 3. What is the location of the trail? 8' of boulevard green space and an 8' wide trail. 4. What do you do about sprinkler heads? The City will work with the property owner to locate those and work around them. Not much excavation involved in this type of construction and shouldn't be much of an issue. 5. The property owners at 2900 High Ridge Terrace should be in total agreement with the project. They were sent the same notice all nine properties received. To date, City staff has not heard from them on this. 6. Residents indicated that they will canvas the neighborhood to get more of the neighborhood to agree to pay a portion of the assessable cost. The meeting adjourned at 7:15 p.m. /~O NEIGHBORHOOD MEETING SKYLINE ROAD (TRAIL IMPROVEMENTS) PROJECT 857 WEDNESDAY, JANUARY 30, 2002 - 6:30 P.M. NAME ADDRESS 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. _ 17. 18. 19. 20. G: FORMS/SIGN-IN.Sheet / ~j Agenda Information Memo February 5, 2002 Eagan City Council Meeting VI. OLD BUSINESS A. RECEIVE FINAL REPORT - GOLF COURSE EXPLORATORY COMMITTEE ACTION TO BE CONSIDERED: To receive the final report from the Golf Course Exploratory Committee FACTS: • At the July 5, 2001 City Council meeting action was taken to direct that the question of performing a study to evaluate the impacts of the development of a golf course in central Eagan be placed on the July 17, 2001 agenda. • At the July 17, 2001 City Council meeting action was taken to: 1. Adopt an Interim Ordinance to establish a moratorium (ending April 15, 2002) on development for certain undeveloped property within the study area. 2. Directed staff to take applications for appointment to the Golf Course Exploratory Committee for consideration at the August 7, 2002 meeting. • At the August 7, 2001 City Council meeting the members were appointed to the Golf Course Exploratory Committee. • The first meeting of the Golf Course Exploratory Committee was held on August 22, 2001 and numerous additional meetings of both the full committee and the three subcommittees have been held since that date. • The services of both design and fiscal consultants have been retained by the City to assist in the study. • Meetings of both the full Golf Course Exploratory Committee and the Executive Committee were held on Monday, January 25, 2002, at which time Gill Miller, Inc. made a final presentation on design considerations and the Committee's final recommendations to the City Council were formulated. Chair Cox will present the recommendations at the City Council meeting. • The findings and recommendations are included on the final page of the meeting summary notes of January 28, 2002 included as additional information. • Though not on the agenda for official action at this meeting, the City Council may want to consider directing staff to prepare the necessary action to provide for early termination of the development moratorium. • Again while it is not a formal agenda item for this meeting, the City Council in addition to thanking the committee members for their service, may want to formally address the future of the committee. The committee's original direction as noted above was to study the golf course feasibility at this one particular location. Initial membership and active participation in this process seemed to coalesce around this site. While certain conclusions are relatively transferable to another site individuals who have dropped out of participation during this study or individuals that did not choose to serve in the first place may want to become active in the review of any subsequent golf course proposals. It seems that there is some confusion even among the current membership about future expectations. Therefore, it may be appropriate to formally dissolve this committee and constitute a new one in the future with a new and clearly defined purpose and mission, if a new golf course proposal is to be reviewed. ATTACHMENTS: • Enclosed on pages through 1~L is a copy of the compilation of the results from the survey taken at the meeting by Steve Cox, Chair of the Executive Committee. Please note: There are two sets of numbers on the compilation; the first are the numbers announced at the meeting and the second (in parenthesis) add in a couple survey results received by email after the meeting. The final pages are a complete listing of all responses to the open ended questions (numbers 4 & 5) from the survey. • Enclosed on pages J.through is a copy of the summary of the meeting on January 28, 2002 for the Golf Course Exploratory Committee and the Executive Committee. • Enclosed without page number is the Draft Golf Course Study Report as prepared by Gill Miller Inc., the design consultant retained by the City to assist in the golf course feasibility study. 11~2 Golf Exploratory Committee Questionnaire January 28, 2002 meeting RESULTS There are two parts to the tabulation. The numbers in bold are the figures as tabulated and presented to the group at the meeting on January 28, 2002. The italic numbers in parentheses include additional responses from Committee members who were unable to attend the meeting and submitted their questionnaire forms via e-mail. 1. Setting aside non-financial considerations such as site, land use, and design concerns, should the City continue to explore the possibility of a golf course: a. If it is unlikely that any financial contribution from the City will be required, either for land acquisition, construction, or operating costs? Y 13 (14) N 6 (8) N/A 4 (3) b. If a modest financial contribution from the City would be necessary for land acquisition or construction, and/or if it is likely that the City would be required to provide modest operating subsidies from time to tune? Y-9 (I1) N 11 (Q N/A 3 (2) C. If a substantial financial contribution from the City would be necessary for land acquisition or construction, and/or if it is likely that the City would be required to provide substantial operating subsidies? Y 2 (3) N 17 19 N/A 4 (3) 2. Taking into consideration only non-financial considerations, should the City continue to explore the possibility of a golf course: a. 0 Yes, at the McCarthy/Anderson/Patrick Eagan Park site only b. 6 Yes, but not at the McCarthy/Anderson/Patrick Eagan Park site,and only if the site in northeast Eagan is a possibility C. 7 (9) Yes, both at the McCarthy/Anderson/Patrick Eagan Park site and at the site in northeast Eagan if it is a possibility d. 7 No 3(3) N/A I 3. Assuming the City were to decide to construct a golf course at the McCarthy/Anderson/Patrick Eagan Park site, should the City: a. 7(8_ use Gill Miller design A (only the McCarthy and Anderson parcels) b. 4(5) use Gill Miller design B (on the McCarthy and Anderson parcels and some of the Park) C. 4 use Gill Miller design C (on the McCarthy and Anderson parcels and most of the Park) d. 3 develop different designs than the Gill Miller designs 5(51 N/A 4. Are there any particular reasons for your answers to questions 1 through 3 that you think the Committee should highlight in its report to the City Council? See attached document 5. Do you have any additional comments or suggestions? See attached document eth A. Wielde Research and Special Projects City of Eagan Parks and Recreation l l Information known at the start of the project and available is the City had wanted to know: (1) City can't afford to buy land and build a golf course without some other project covering land acquisition and construction cost. (2) Gill-Miller can build a nice golf course if there is land available. These also are essentially the committee's conclusions. • (None) • (None) • (None) • (None)3 • (None)4 t > Beth A. Wielde Research and Special Projects City of Eagan Parks and Recreation ' Submitted via e-mail 4 Submitted via e-mail I Responses to Open-Ended Questions (4 and 5) Golf Course Exploratory Committee Committee Input Questionnaire January 28, 2002 Are there any particular reasons for your answers to questions 1 through 3 that you think the Committee should highlight in its report to the City Council? • (1) Patrick Eagan Park should be maintained in its current state as a nature reserve. (2) Eminent Domain should not be used for golf courses. (3) The City should not be in the golf course business, competing with other city businesses that pay taxes. (4) Patrick Eagan Park floods every year & holds a great deal of run off water- where would it go with a golf course? (5) Taxpayers should not have to finance golf course construction, especially in the current economic climate. • (None) • (None) • More information is needed for other potential site. The Committee needs to establish parameters & stay focused on the issues at hand. • (1) Patrick Eagan Park was obtained 30 years ago to be preserved for the community. There is strong opposition to changing that. Patrick Eagan Park provides a quality to Eagan that is irreplaceable. (2) Mr. McCarthy should be allowed to develop his land in the manner he chooses. It is his land and should be his choice. • I am opposed to a housing development and think, without a donation of the land in question, that only a fall-back useage will provide for a land use other than housing. • Site constraints, probable LAWCON restrictions, and acquisition costs combine to preclude a financially feasible course of distinction with acceptable site impact in the study area- i.e. P. Eagan Park/ McCarthy/ Anderson • At $20 million dollars and an operating loss we cannot continue this process. • I remain a very strong supporter of the concept of developing a quality municipal course in Eagan- I believe it can be accomplished on the McCarthy- Patrick Eagan property under either plan A or plan C and if the NE Eagan option does not become a reasonable option then I would favor development at this site. 1~4 • (1) I liked Gill-Miller's approach/ sensitivity to environmental issues. (2) Clearly the Committee as a whole was looking at longer course so that the combination of Park/McCarthy land would only approach... assuming City looked at the property. • This is a very ambiguous and convoluted questionnaire- you are asking for single yes/ no answers to "and/or" questions. Which question am I answering? • Item number one is a mute point, if the course is not self-sustaining. We were only asked to consider the Patrick McCarthy. Anderson/ Patrick Eagan Park site, no other site was presented for consideration under the moratorium • The Northeast Eagan site appears to offer a more workable scenario (both land use and financial). • Nothing should be do(ne) that add(s) to the City tax burden. Otherwise explore all options. • (None) • (None) • Financially, this concept places too much risk on our community and is environmentally irresponsible to even consider using any portion of Patrick Eagan Park. • (none) • The McCarthy/ Patrick Eagan/ Anderson parcel is not financially feasible and were a citizen scientific survey be taken, the Community would not support use of these sites. The Horton site is so compelling it must be vigorously pursued. • We know it is not financially feasible to buy land and to build a golf course. We have no information to consider NE Eagan. Nor was it the Council's direction to consider another area or other alternatives for a golf course. • Preserve Patrick Eagan Park in its natural state or a nature preserve. • (None) • (None) • I would prefer to see a golf course on the McCarthy property instead of housing. However, I also want to preserve all of Patrick Eagan Park as a natural area. Realizing we cannot have both, here is my recommendation. The City acquires both the McCarthy and Anderson properties for use as a golf course. Use of Patrick Eagan Park for a golf i course should be minimized as much as possible. To compensate for the loss of park land, the City also acquires all of Mr. Caponi's property south of Diffley Road. This will allow Patrick Eagan Park to actually expand in size. The Art Park has an existing parking lot which will offset the one lost on Lexington Ave. The purchase of Capons property should (hopefully) satisfy LAWCON change-of-use restrictions. If realized, this would give the City Council the golf course it wants, the citizens get a bigger park, and it helps preserve this area as a wildlife corridor and migratory bird sanctuary. Regardless of whether a golf course is developed in the future, I would also propose the City adopt an ordinance that will keep whatever remains of Patrick Eagan Park a natural area in perpetuity.' • Yes. You have left out the major obstacle in doing anything with the project. Has McCarthy been asked directly by the City Council what he wants to do with his land. Has McCarthy said he wants a housing development on the land or green space? People are speaking for him That is not acceptable. I believe we need`to hear directly from Mr. McCarthy himself on this issue. Once he comes out with a statement then decisions can be made. I believe that green space, with or without a golf course, would be the appropriate choice for Eagan and the McCarthy land. But that is not my choice to make. Is there a reason that Mr. McCarthy is silent on this issue of how he wants to use his land? I believe a city owned golf course would be a major asset to Eagan and it would be here long after the private courses have gone away. I believe we need one and it does not necessarily have to be next to Patrick Eagan Park. As to Gill Miller or a different designer, competition is healthy, there should be bids to choose from AND at least two different course designers submitting plans that the committees can consider.2 Do you have any additional comments or suggestions? • (None) • (None) • (None) • (None) • (None) • I would like to see the McCarthy/ Anderson property purchased for parkland and a golf course developed at the McCarthy site. 'Received via e-mail. 2 Received via e-mail. • Good luck to the next Golf Course committee. I hope that before you convene, that council and staff have done their homework and bring you all the facts of the land involved so you will have a justified place to start your project and many months and thousands of dollars will not have been spent in vain. Back in Oct. it was noted that these large parcels of land were not readily available for conversion to a golf course. In Nov. the figures showed this endeavor was not feasible nor would it be a self-sustaining golf course. Now six months have gone by and what have concluded. It is also my hope that the findings of this exploratory (sic) committee and all the research done by it and Eagan citizens not be lost by the city but would be readily available in the future, be it 10 years from now, as such projects have a way of being revisited. • (None) • The McCarthy -Patrick Eagan Park site should be eliminated from consideration for the following reasons: (1) McCarthy does not want to sell. (2) The City should not provide the $10 million capital money (3) No real public support for project (4) Massive public opposition (5) Potential problems to obtain approval from state and federal governments (6) Operating loss for 5-7 years (7) Taking of public land that can be used by all and making it only available to the few (8) Eagan does not need a 20 million dollar golf course (9) Patrick Eagan Park and part of the McCarthy property should be maintained as a natural area. • (None) • This is a much larger issue than golf course development. Am concerned that the Council would be pressured by anti-course. I believe that larger issue is, what should we do with the parkland in the future. As well, the McCarthy land is presently under the residential zoning (I believe). Given the dynamics around the park issue, I am assuming there will be a brouhaha if Mr. McCarthy were to decide to turn his land into residential. A second issue that is Park & Recreational is "what should we have or what do we want 10-15 years down the line?" I am concerned that all 3 existing courses will be off-line in 15 years. The value of land for residential development will be more valuable than for golf. If this is true, Eagan will have no golf course in 15 years (as all of the existing courses are privately owned). It is my feeling that a golf course would be beneficial and economically feasible. ~S v • It is inappropriate for us as committee members to be commenting on "modest" or "substantial" tax subsidies without defining "modest" or "substantial." Questions about taxpayer subsidies should be presented to the public as a whole. It is clear that a golf course on the site studied is simply not feasible from an economic or land use standpoint. The numerous LAWCON restrictions coupled with overwhelming public opposition make this inappropriate land; and the inability of the course to cover costs under any reasonable scenario would make this an ongoing tax burden. We were asked to assess feasibility for a self-sustaining course. Our findings were that it would not be self- sustaining. • Considering the potential of an additional site the Committee was originally requested to complete a poll. I feel now would be the more appropriate time. • I suggest that those on the current committee that are interested be part of a continuing group that would address the northeast Eagan site if it becomes a reality. • Most telling argument for golf in Eagan is that if a (ineligible) is pot found, Parkview, Carriage, Lost Spur go development, then there's nothing. • Paragraph 4 of the MN-DNR letter to Mayor Awada seems to me to mean that the golf course would be a conversion of the park and therefore too expensive. Can the McCarthy/ Anderson properties be obtained w/o condemnation procedures? • (None) • Perform a poll to the community which clearly asks the taxpayers what they would like to add as a recreational amenity (versus the City Council making any further assumptions). In addition, the pool should be based upon asking the community- o What would you like to see happen to the open space left in Eagan? This question is essential in determining the wants of the community, versus the preconceptions of the City Council lend a select few. A thorough survey to the community, scientifically valid should be performed before any further investigation of a golf course (or tax dollars) are exhausted. • (None) • Projected revenues will not cover costs of land acquisition. The public will not support tax dollars to pay for the land. If this is to be self-sustaining, even development costs need to be less than the 10 million shown for Concept A. LAWCON as an issue is a substantial obstacle despite those who suggest it can be worked through easily. • This whole process was a great waste of public funds, staff time, and hours of meeting due to lack of initial information, plans, goals, and directions. This whole issue should have been considered more by staff and Council before giving a charge to a committee. MEETING SUMMARY city of eagan GOLF COURSE EXPLORATORY CONIlV = & EXECUTIVE COMNWrME 01-28-02 6:30 PM CITY COUNciL CHAMBERS' Presenter: Garrett Gill, Gill-Miller, Inc. Present: Steve Cox, Chair of the Executive Committee 19 Members of the Golf Course Exploratory Committee Concerned Citizens Staff Present: Ken Vraa, Director of Parks and Recreation Gene VanOverbeke, Director of Administrative Services Mike Ridley, Senior Planner Beth Wielde, Research and Special Projects, Parks & Recreation "1 L 1. Executive Committee chair Steve Cox expressed his appreciation to the group for sticking with the study, and addressed the concerns over the study process that had been brought to his attention. He expressed hope for a useful work product as a result of the group's efforts. 2. Gunnar Issberg, representing the Isaac Walton League. • Issberg spoke as a representative of the Isaac Walton League and an Eagan resident. • He shared the Isaac Walton League's concern about the use of any Patrick Eagan Park land for a golf course. • He noted the LAWCON restrictions as it pertains to outdoor recreational use. • In response to an audience question, he noted that he would be personally opposed to a golf course, even if it met the conversion standards of LAWCON, and would have to check with the Walton League to determine their stance. 3. Presentation by Garrett Gill, Gill Miller, Inc. • Executive Committee Chair Steve Cox introduced Garrett Gill of Gill-Miller, Inc. Meeting handouts available upon request. Please contact Beth Wielde at bNNielde a ci.eagan.mn.us (preferred). or 651/681-4660. One copy is provided to members of the Golf Course Exploratory Committee at no charge. I i • Reviewed the generalities of plans A (all of park/ all of McCarthy, resulting in a Par 72 course), B (all of McCarthy, none of park, resulting in a par 69 course), and C (all of McCarthy and none of park, resulting in a par 70 course). • Gill described the changes in Plan B since the last meeting, essentially showing that a course on only McCarthy property would have to be a lesser par and shorter course. • He noted that plans A and C reflect the enhancement and expansion of the current trail system, extending it into a trail system on the McCarthy property. • Using the Programming Statement and other concerns forwarded by the group, Gill- Miller, Inc. was able to identify many environmental concerns and with the aid of the environmental surveyist, determined that a golf course developed on any combination of properties must address the following design and construction issues: Mitigation and avoiding environmentally sensitive areas as shown in the Graham section of the draft report. Respond to current wetland bounce, and plan for future bounce levels. Acknowledge and respond to steep slope constraints. Minimize disturbance to slope areas. • He described the cost estimates for each scenario, not including the land acquisition costs**: Plan Golf Course Structures & Other Costs Total Cost Utilities A $5,332,884 $3,568,359 $1,775,081 $10,676,324 B $4,052,031 $1,862,896 $1,449,710 $7,364,637 C $4,658,357 $3,063,016 $1,646,779 $9,368,153 • Gill noted that using the guidelines set forth by the Golf Course Exploratory Committee, scenario A is the only one that meets the standards. B&C fall short. • Gill stated that the report could be used to guide golf course development on other parcels of land (other than Patrick Eagan Park or the McCarthy property). Some numbers, such as grading and land acquisition, would need to be adjusted. • Gill broke down the costs, describing the costs associated with Development A, including: FF&E - Irrigation - Fine grading Fuel/ chemical - Pump house - Seeding/ storage - Electrical sodding Earth moving - Hiking trails - Cut paths From Gill-Miller, Inc.'s "City of Eagan Golf Course Study: Draft for Review Purposes Only." Submitted to the City of Eagan Golf Course Exploratory Committee on January 28, 2002. /672 Perimeter fencing - Administrative fees - Fire/ sanitary Landscaping - Constriction - Maintenance Mobilization maintenance facility - Contingency (5%) 4. Responses to Questions and Answers by the Golf Course Exploratory Committee and Public • Tree replacement is accounted for in the Clearing/ Cutting and Landscaping/ Miscellaneous Sitework line items. It is also possible to include tree replacement in the contingency if necessary. The anticipated replacement cost is about $100- $125 per caliper inch. Usually replacement trees are 2-2.5". • The scenarios assume LAWCON/DNR approval. If it didn't pass, there would be no scenarios to consider. • Passive use would be found primarily in the wetland areas. The intent is to continue passive use without golf intrusion. He used trail extensions to loop and connect with trail system on McCarthy property. A member of the audience indicated strong interest in finding out the percentage of the study area that would remain passive. • The definition of "Conversion of Use" is debatable, and would likely be determined by administrators of the LAWCON grant. • Under all scenarios, McCarthy land would need to be purchased. This is not reflected in the cost projections presented by Gill, but is noted in the financial projections completed by Effective Golf Course Systems and Peter Rarnstad. • The clubhouse facility requirements, as delineated by the programming statement, are reflected in the cost projections. Gill noted that there could still be golf-related uses while events (weddings, meetings, etc) were occurring in the clubhouse, although parking space might become tight. • Trail use is expected to continue during golf hours, with buffered areas to protect the pedestrian. In some cases, the tunnel under Wescott Road would be shared, but the separate loop would continue on the McCarthy trail system. • 5% contingency is reasonable since the costs were broken down in detail in the budget. Had the breakdown been less detailed, a 15% contingency would have been reasonable. • Gill stated that slopes for Alternative A would be in the 140s. • The intent of the design is to be walkable. The land is not going to be level. The design intends to keep distance between greens and tees minimal. The property may be more walkable than Inverwood. i • In regards to bonds and insurance, they are standard in any municipal contract. They are provided to protect against project default. The contractor takes out insurance on behalf of the City. • For scenario A, the final total cost is approximately 21.5 million, including base land acquisition, but not financing. • If the project were moved to another site, numbers for things such as land acquisition, earth moving, clearing, cut path, and maintenance service routes would need to be reworked to suit the property. Some of the unit costs presented, however, are transferable to a different location, with caution. • Practice/ driving range could be constructed before the facility at large. Such phasing plans are not uncommon. Driving ranges are large revenue generators. • In response to audience inquiry, Gill stated that with alternative A, an estimated 53 acres would need foliage cleared, with alternative B, 23.9 acres, and alterative C, 43.5 acres. The Committee agreed that this was enough detail on clearing, that finther breakdown would not be necessary. • In alternatives A and C, there would be 19,100 lineal feet of trail. • Steps on the trails were not envisioned in any scenario. The trails were planned to be used as cross-country ski trails in the winter. • Plan A is considered a "Championship" golf course, with "Championship" defined as being physically possible to host a Champion-level tournament (even if the City does not hold such a tournament). It also meets the criteria of varied topography, length, 70+ par, and general distinction of the course. 5. Comments by Bea Blomquist, PEPPC representative • Ms. Bea Blomquist read the mission statement from the PEPPC group. • Commented on desire to preserve the park in its natural state and keep it a passive use. • Expressed concern about use of the term "tree land," and reiterated interpretation of LAWCON grant application. • Ms. Blomquist thanked the groups who have given support to PEPPC. • Asked Committee to discontinue the study. The Committee expressed that it was not their place to discontinue the study, but that's a decision of the City Council. 6. Comments from Audubon Society representative • Expressed opposition to study, citing concerns for wildlife and losing the natural habitat. • Opposes the idea of a golf course. • Feels it would degrade the site. Noted that in parcels that are already a poor quality, a golf course could improve the integrity of the environment, but in this case it would detract. 7. Comments from Sharon Stevens, Sierra Club Representative • Noted that the Sierra Club is not opposed to golf courses in general, but this may not be the optimum site for one. She delineated a series of choices and options to consider. • Noted LAWCON review and EIS processes taking a very long time. Noted that Minnesota has not typically approved such projects. • Stated there is not enough area in Patrick Eagan Park, and land acquisition is not a feasible option at this time, nor is it desirable. • Discussed the potential second site (Horton) as an option to explore. Chair Steve Cox requested Committee members fill out a brief questionnaire to document their views on the project. Researcher Wielde collected the papers and tabulated the multiple-choice results (open- ended results could not be tabulated in the short amount of time available). EXECUTIVE COMMITTEE SESSION Chair Steve Cox indicated that he did not want to rush through this, and asked if the committee felt it could come to a consensus. The group then discussed what and how it would communicate their finding to the Council. It was noted that, although the project is not financially feasible, the report should still communicate some of the other issues of concern regarding the course, such as the LAWCON provisions. The committee then discussed the various points that the Chair should provide the Council. After discussion of the full-group session, the consultant findings, and the questionnaire tabulation, the Executive Committee discussed the presentation to the City Council. Findings and Recommendations will include: • The feasibility of design A as the only alternative that meets the group's specifications and programming/ environmental requirements, i.e. a distinctive course. • The high cost of developing a course such as alternative A would cost over $20 million, including construction costs and base land acquisition costs. • Given these costs, a course would not be self-sustaining, given operational projections presented by Effective Golf Course Systems and Finance Committee member Peter Ramstad. The project directive distinctly said a course needs to be self-sustaining. • The restrictions placed upon the property by LAWCON would subject it to a lengthy and intense review process by the Minnesota DNR and the National Park Service. • After discussion and review, the Executive Committee does not recommend that a course is feasible on this site. Agenda Information Memo February 5, 2002, Eagan City Council B. MODIFICATION OF CONDITIONS OF PRELIMINARY SUBDIVISION (SUMMIT HILL) - DELTA DEVELOPMENT, INC. ACTION TO BE CONSIDERED: To consider removing two conditions of Preliminary Subdivision approval for the Summit Hill development located south of Diffley Road and east of Johnny Cake Ridge Road, in the NW '/4 of Section 28. FACTS: • The preliminary subdivision and preliminary planned development were approved by the City Council on August 21, 2001. The minutes of that meeting are attached for the Council's reference. • The developer is requesting that the following two conditions be removed from the preliminary subdivision approval: o The developer shall provide a street stub to Outlot B, Mallard Park 4cn Addition for future connection with development of that property. o The 22-foot wide portions of the private street shall be signed "no parking." • The developer objects to the conditions for reasons stated in the attached letter dated January 11, 2002. \ • The condition requiring the street stub was included in order to minimize curb cuts onto Johnny Cake Ridge Road by consolidating access with the property to the north. • There is an existing curb cut on Johnny Cake Ridge Rd. that straddles the property line, but the two property owners were not able to reach agreement on a joint access, so the Summit Hill plans show the access being relocated slightly south and entirely on their property. • The streets within the Summit Hill Development will be private. • The streets within the development are 22 feet wide (face-to-face of curb), with wider sections for on-street parking. The Fire Marshal required the "no parking" signs on the narrower sections to prevent overflow parking from obstructing through-traffic, and more particularly, to ensure passage of emergency vehicles. The city cannot enforce "no parking" zones unless the signage is present. • The developer raised the question about the "no parking" signs at the City Council meeting in August 2001, and believes that the Council agreed to delete that condition. ATTACHMENTS: ``~Q Letter from Delta Development dated January 11, 2002, page August 21, 2001, City Council Minutes, pages O through - 1,61 Site Plan, page DELTA DEVELOPMENT January 11, 2002 Ms. Pam Dudziak, Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Pam: In conjunction with our application for final plat approval for Summit Hill the City of Eagan is insisting that we provide a street stub to Outlot B, Mallard Park 4`h Addition for future connection with development of that property. Engineering also wants the water stubbed to the same area for future looping of water main. The water we have no problem with. The street is another matter. We were opposed to this requirement from the first time we heard it and we remain opposed today. This letter is a formal request that you reconsider this requirement as it will impose hardships upon Delta and could significantly affect the marketability of our product. Since the ultimate use of the adjacent land is undetermined we are not at all comfortable with the prospect of allowing for an unknown user to have free access to our private roads. If the ultimate user turns out to be a nuisance we or our buyers will have no choice but to allow them to have free access in and out of their property through ours. This is simply not right. I hope you will agree and can eliminate this requirement. Item 4 under the heading Preliminary Subdivision deals with "no parking" signs. We had much discussion about this item during our presentation at the council and my recollection is that this item would be removed. Mark Parranto made several arguments supporting our position for not having signs and I believe the council concurred. I believe this item was left in by mistake and I am hoping you can clear this up as well. Thank you in advance for help on these matters. ncere , J M o I IN o L REAL ESTATE DEVELOPMENT BUILDING 651 454 1600 FAX 651 454 8943 3902 CEDARVALE DRIVE EAGAN, MN 55122 Eagan City Council Meeting Minutes August 21, 2001 Page 5 NEW BUSINESS PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION (SUMMIT HILL) - DELTA DEVELOPMENT, INC. City Administrator Hedges introduced this item regarding a Preliminary Planned Development and Preliminary Subdivision to create 31 lots for the construction of 30 detached townhomes on 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road. Senior Planner Ridley gave a staff report. Mark Parranto, Delta Development, made a presentation regarding the proposed townhome development. There was considerable discussion and questions by the Council regarding the viability of the reduced private street widths to accommodate additional guest and/or resident parking and the mechanism to enforce no parking in front of the garages or in the private driveways. The developer responded that the parking rules would be incorporated into the covenants and the homeowner's association would be responsible for their enforcement through towing as necessary. He preferred not to install signs to maintain the aesthetics of this new concept and would look at the possibility of adding another on-street parking bay. In response to a question from the audience, the developer stated that, if there was insufficient room for snow storage within the private driveways then, the association would truck it out. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve a Preliminary Planned Development and Preliminary Subdivision (Summit Hill) to create 31 lots for the construction of 30 detached townhomes on 6.65 acres located south of Diffley Road and east of Johnny Cake Ridge Road, in the NW of Section 28 subject to the following conditions. Aye: 5 Nay: 0 Preliminary Planned Development: 1. The property shall receive final subdivision/plat approval prior to building permit issuance. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City, to be recorded with the County Recorder's office. The following exhibits are required for the Final Planned Development Agreement: Final Site Plan, Final Building Elevations Plan, Final Landscape Plan, Final Site Lighting Plan. 3. The term of this Planned Development shall be five years. 4. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a townhome association. The documents shall be submitted and approved by the City Attorney's office prior to final subdivision approval. Transfers of common areas to the townhome association shall be recorded with the subdivision. 5. Building setbacks on the perimeter of the site shall not be less than 50 feet from Johnny Cake Ridge Road and 30 feet from adjacent properties. Setbacks within the development shall not be less than shown on the approved site plan. 6. The final development plans shall include architectural plans prepared by a registered architect. The elevation plans shall show the proposed building designs, elevations of all sides of the buildings, dimensions, and exterior materials and colors. 7. Maintenance of the landscaping shall be the responsibility of the development's townhome association. 8. Site lighting shall be provided as is necessary for security, safety and traffic circulation. Lighting shall not be directed upon public rights-of-way or adjacent properties. Such illumination shall be hooded and directed to deflect light away from adjacent properties. Preliminary Subdivision: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, Bl, B2, B4, Cl, C2, C4, D1, and El. ~6d Eagan City Council Meeting Minutes August 21, 2001 Page 6 2. The property shall be platted. The developer shall be responsible for obtaining temporary easement for the proposed grading on Outlot B, Mallard Park 4`s Addition 3. This development shall be responsible for the modification of the existing curb cut and trail along the north property line and any pavement striping modifications, if necessary, on Johnny Cake Ridge Road to accommodate the new curb cut location. 4. If the 22-foot wide portions of street are found to be acceptable, on-street parking shall be restricted to the 34-foot wide areas only, and the 22-foot wide portions signed "no parking." 5. This development shall provide a street stub to Outlot B, Mallard Park 4`s Addition for future connection with development of that property 6. If the property owner of Outlot B, Mallard Park 4`s Addition is agreeable to accepting a private street access easement covering the private streets within the Summit Hill development for possible use with future development of Outlot B, the applicant shall prepare and record the easement subject to review and approval by the City Attorney. 7. This development shall be responsible for the removal of the existing curb cut onto Johnny Cake Ridge Road along the north property line and any pavement striping modifications necessary on Johnny Cake Ridge Road to accommodate the new curb cut. 8. The development shall be responsible for creating a water quality pond to treat stormwater that runs off of 6.0 acres of the developed parcel. The treatment pond shall have a minimum, wet-pond volume of .67 acre-feet, a maximum depth of 6 feet, and a 10:1 aquatic safety bench from the normal water level. An outlet skimmer in accordance with City standards shall be installed. 9. A cash dedication in lieu of water quality treatment of stormwater from 0.6 acres of the site shall be required for this development. The amount of this cash dedication shall be $2,994.00. 10. This development is responsible for a cash trails dedication, payable at the time of final plat at the rate then in effect. The rate in the 2001 fee schedule is $168 per unit for trails. /p / X '0/0 L- till i !'I r I I AIL ~.r f• 1 ~ I I I ~ R . I !tl tit ' i I ` l / r l r -J, u Qp r c i1-V o C - p ~F O I ~ ~r M1 1~~! ' y h N y co I~`~E ► r. 1 ~1~ IR~munn.~f i'1~~{~ ~ ~ l f it o ~t Wttlwut~ It i uu~ , j i ~k ;{Lt ........fl la ,e AIM w-"^ 1 Q $Urt hull , > ..e-<a..+, -'.l j,. n PrN Site k Liohtinc Plon LUND S"` r , - Q OeItC Homes j'1.~If•~ nw,,,,c ola+mss IWA- ~ • L S M02 c.m..a. D„.. y~}1 xm nx o r anK 5"2 wT...t. M12 PRELIM. SITE/LIGHTING PLAN Agenda Information Memo February 5, 2002 Eagan City Council VII. NEW BUSINESS A. ORDINANCE AMENDMENT SECTION 2.50 (ADVISORY COMMISSIONS AND COMMITTEES GENERALLY) ACTION TO BE CONSIDERED: To approve or deny an ordinance amendment to section 2.50 of the City Code regarding advisory commissions and committees generally. FACTS: • On January 16, 2002, the City received correspondence from the Office of the State Auditor in response to an unknown citizen's concern over the City allowing non-residents to be Eagan commission members when the Code states that only Eagan residents shall be allowed on commissions. • In order to update the Code to current City practice and to eliminate confusion over the definition of resident as it applies to commissions and committees, the City Council directed the City Attorney at the January 22, 2002 meeting to prepare an ordinance amendment to delete the section of the Code that states that commission or committee members must be residents of Eagan. ATTACHMENTS: • Enclosed on pages and is a copy of the proposed ordinance. /63 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TWO, ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY AMENDING SECTION 2.50 REGARDING ADVISORY COMMISSIONS AND COMMITTEES GENERALLY AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER ONE. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Two is hereby amended by changing Section 2.50 to read as follows: Sec. 2.50. Advisory commissions and committees generally. All advisory commission and committee appointments authorized by ordinance or resolution shall be made by the council at the second regular meeting in January of each year or at such other time as determined by the council and such appointments confirmed prior to the expiration of the existing terms. The term of each appointee shall be established and stated at the time of his appointment. Each commission or committee shall be composed of seven regular members who shall serve staggered (two or three members subject to appointment each year) three-year terms, unless otherwise required by statute, Code or resolution. However, no member may serve more than three consecutive three-year terms or more than nine consecutive years on any one commission or committee. An eighth member shall be appointed to each commission or committee as an alternate for a period of one year and shall have all of the powers and duties of a commission or committee member during the absence or disability of a regular member. Notwithstanding the provisions of this section, the council may by resolution establish special ad hoc committees or groups consisting of any number of members appointed for periods at the council's discretion. New appointees shall assume office at the first meeting of the commission or committee after appointment. However, all appointees to commissions and committees shall hold office until their successors are appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be effective immediately when made and only for the unexpired term. No appointed commission or committee member shall be an employee of the city, but an ex officio member may be so employed. All appointed commission and committee members shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the council before they were incurred. The chairman and secretary shall be chosen from and by the commission and committee membership to serve for the current year. Any commission or committee member may be removed by the council for misfeasance, malfeasance or nonfeasance in office and his position filled as any other vacancy. Each commission and committee shall hold its regular meetings at a time established and approved annually by the commission or committee. All -embers shall be resi4ents of the eity. The city administrator shall be an ex officio member of all 6~ commissions and committees, provided that he may be represented by his assistant or some person duly authorized by him. All commissions and committees shall act as advisory to the council. Except as otherwise provided, this section shall apply to all commissions and committees. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 2.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Maria Karels By: Patricia E. Awada Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: /(0 Agenda Information Memo February 5, 2002 Eagan City Council Meeting B. Reauest for Review of Section 6.37 of the City Code regarding waste hauling and licensing ACTION TO BE CONSIDERED: Allow review of ordinance section 6.37 by the Waste Reduction Advisory Commission for development of recommendation of revisions. FACTS: • City staff has identified several areas within the ordinance section which should be revised to provide clarification for licensees. • A local waste hauler is asking the City to consider review of current licensees to determine whether certain current residential hauling licenses are being utilized. If it is determined that licenses are not being utilized, the Commission requests the authority to make a recommendation to the City Council as to whether the ordinance should be changed to require usage and with what requirements. ATTACHMENT: Memo addressing request, page ACTION TO BE CONSIDERED: Direct staff to work with Waste Reduction Advisory Commission and City Attorney to develop proposed ordinance revisions for review by the City Council. 16~ s MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: JOANNA FOOTE, COMMUNICATIONS COORDINATOR DATE: JANUARY 31, 2002 SUBJECT: REQUEST TO REVIEW AND REVISE ORDINANCE SECTION 6.37 The Waste Reduction Advisory Commission is requesting the opportunity to review City Ordinance section 6.37 related to the licensing of waste haulers. There are a number of "housekeeping" items identified by staf, that need updating and/or clarification including the addition of a specific definition of the daily hauling districts. The ordinance currently states "daily hauling districts as defined by the City Council." Staff believes that providing that specific definition within the ordinance (i.e. the Monday district is located west of Lexington Avenue and north of Diffley Road, etc.) will be clearer to those being licensed. The Commission would also like to consider several other clarifications which would reflect changes in licensing procedures related to information that is now collected by the County rather than the City and should be reflected as such. At the same time, the Commission has been approached by a commercially licensed waste hauler who would like the City to reconsider its residential waste hauler licensing cap with specific concerns regarding haulers that he believes are currently licensed for residential hauling but are not utilizing those licenses. If the City should choose to regulate whether or not a license is actually being utilized, it would require a change to the ordinance to allow for this regulation. The waste hauler has also provided a list of questions regarding how the current ordinance is being enforced, which the Commission would like to review within this process and recommend any needed modifications to the ordinance based on their findings. The Waste Reduction Advisory Commission therefore is requesting an opportunity to comprehensively review this ordinance section utilizing the assistance of City staff and the City Attorney to address the current questions being raised and to provide a recommendation to the City Council for any proposed ordinance revisions. Respectfully submitted. mmu " oordrnator /6 ~ Agenda Information Memo February 5, 2002 Eagan City Council Meeting C. AMEND COMPREHENSIVE GUIDE PLAN - SE EAGAN STUDY AREA ACTION TO BE CONSIDERED: To approve the Draft Land Use Plan, as modified by the Advisory Planning Commission, or another scenario for SE Eagan Study located in Section 36. FACTS: ➢ In light of the Comprehensive Plan 2000 Update, the City Council directed the APC and staff to review the SE Area (including property west of TH 3) for land use and zoning consistency and also from an ultimate development standpoint. ➢ The City Council adopted an Interim Ordinance in April 2001 creating a moratorium for the Study Area to allow the planning process to play out. In December 2001, the Interim Ordinance was extended through February 22, 2002. The Council also removed property (approximately 4 acres), zoned and guided industrial, located on the east side of Biscayne Avenue from the moratorium. ➢ The Study Area incorporates approximately 42 acres located on either side of Trunk Highway 3 (South Robert Trail), generally south of Red Pine Lane/Carol Street, north of Gun Club Road/Farm Road, east of Dodd Road and west of the properties on either side of Biscayne Avenue. ➢ The Advisory Planning Commission (APC) held two neighborhood meetings during the Summer of 2001 to take comment from property owners within the Study Area and surrounding neighbors. Several iterations of various Land Use combinations were suggested, discussed and reviewed by property owners, neighbors, and members of the APC. ➢ The APC held a Public Hearing on January 29, 2002 and recommended Guide Plan Amendments as illustrated on the attachment titled "APC Recommendation". ISSUES: ➢ Several business owners within the Study Area spoke to the appropriateness of their industrial uses, zoning and Guide Plan designation and requested that they simply be left alone. /68' ➢ Several resident's in the vicinity of the Study Area spoke to the appropriateness of the west side of TH 3 remaining designated Low Density and one property owner suggested residential land use for the large undeveloped piece east of TH 3. ➢ Representatives from Justman Freight discussed two conceptual multiple density residential development options. ➢ With much debate amongst APC members, several motions were made for both the west and east side of TH 3 and the successful actions are depicted on the attached "APC Recommendation". ATTACHMENTS: (5) Draft Minutes from the 1/29/02 APC Meeting on page throughjq APC Recommendation Map on page Southeast Study Area Report on pages through 1/24/02 corrspondence from Anthony lee el on pages through. Additional correspondence on pages -i-Ii2 though /6 9' City of Eagan Advisory Planning Commission Meeting Minutes DR AFT January 29, 2002 Page 2 MEETING DATE FOR DECEMBER APC MEETING Member Segal moved, Member Bendt seconded, a motion to set the meeting date for the month of December as Thursday, December 19, 2002. All voted in favor. PUBLIC HEARINGS OLD BUSINESS A. COMPREHENSIVE GUIDE PLAN AMENDMENT - CITY OF EAGAN A Comprehensive Guide Plan Amendment to consider Guide Plan designations for property located in SE Eagan, south of Red Pine Lane, west of Biscayne Ave., and generally north of Gun Club Road in Section 36. Senior Planner Mike Ridley introduced this item and highlighted the information presented in the City of Eagan Comprehensive Guide Plan. He noted the background and history. Chair Huusko opened the public hearing. Ed McMenomy stated he is a new property owner, developer of Finch Place, adjacent to the subject area. He stated the land would better be used as residential property. He questioned the traffic circulation of the proposed area. Vickie Loher, Attorney representing the property owner, discussed the steps that the applicant has taken to comply with the City guidelines. Gary Tushie, Architect, presented two conceptual site plans for the Niesius property west of Hwy. 3. Chairman Huusko questioned the number of units shown on the concept plans. Mr. Tushie stated there were 70 townhome units, and 150 apartment units. The attending residents presented the following questions and concerns: ■ The neighborhood was already burdened with the Carroll Street extension. ■ Assumption that this was not a possibility when the property was purchased. ■ What protection do the residents have against drastic changes? ■ Only a low density, single-family residential neighborhood should be allowed. 124 City of Eagan ENZ A wm Advisory Planning Commission Meeting Minutes January 29, 2002 Page 3 ■ Lack of notification to residents of the Comprehensive Guild Plan changes during the summer of 2001. ■ The change to Medium Density residential would benefit one person to the detriment of many. ■ Amount of traffic with the nearby elementary school. ■ The proposed issue was addressed 3-4 years ago. ■ Desire for property to remain the same. ■ Expenses paid by property owners for the rezoning. There being no further public comment, Chairman Huusko closed the public hearing and turned discussion back to the Commission Chairman Huusko questioned whether there had been a market study for the subject area. Mr. Ridley stated a market study has not been preformed. Member Steininger stated the property east of Hwy. 3 should remain designated industrial. Member Segal stated industrial zoning on the west side of Biscayne is not a proper use of the land. Member Gladhill stated the current residents have the right to expect low-density residential development. He questioned the objection to medium density from the residents. Member Stackhouse stated the property west of Hwy. 3 should be designated as LD, Low Density residential. She stated she is not as concerned with the traffic effects on the school, but what will be on the property if zoned commercial. Member Steininger stated the zoning should remain the same. Member Bendt stated the existing zoning on the east side has long momentum. He stated if zoned I-1 (Limited Industrial), the City could keep a close eye on what occurs on the property. The Advisory Planning Commission decided to vote separately on the proposed land uses east of Hwy. 3 and west of Hwy. 3. EAST OF HWY. 3 Member Steininger moved, Member Bendt seconded, a motion to recommend approval of IND land use east of Hwy. 3 Aye: Steininger and Bendt l0021 City of Eagan Advisory Planning Commission Meeting Minutes January 29, 2002 Page 4 DRAFT Nay: Stackhouse, Segal, Huusko and Gladhill Motion failed. Member Segal moved, Member Steininger seconded, a motion to recommend approval of IND, Limited Industrial) land use on platted land along Biscayne and east of Hwy. 3, with RC, Retail Commercial, land use on other unplatted land between Hwy. 3 and Biscayne. Aye: Steininger and Bendt Nay: Stackhouse, Segal, Huusko and Gladhill Motion failed. Member Segal moved, Member Steininger seconded, a motion to recommend approval of RC, Retail Commercial, land use for land east of Hwy. 3 to Biscayne, with IND, Limited Industrial) land use east of Biscayne. Aye: Stackhouse, Segal, Huusko and Gladhill Nay: Steininger and Bendt Motion Carried. WEST OF HWY. 3 Member Gladhill moved, Member Stackhouse seconded, a motion to recommend approval of LD, Low Density residential, west of Hwy. 3 all the way to Dodd Rd. Member Bendt stated objection with restricting merchants. Aye: Stackhouse and Gladhill Nay: Steininger, Huusko, Segal and Bendt Motion failed. Member Segal moved, Member Steininger seconded, a motion to recommend approval of LD, Low Density residential, adjacent to Dodd Road, and MD, Medium Density residential, adjacent to Hwy. 3 from Farm Rd. to Carol St. Aye: Huusko and Segal Nay: Gladhill, Steininger and Bendt Motion failed. Member Gladhill moved, Member Steininger seconded, a motion to recommend approval of LD, Low Density residential, along Dodd Road, LD, Low Density residential, on northern parcels adjacent to Hwy. 3 and Carol St., and IND, Limited Industrial, on the three southeasterly parcels adjacent to Hwy. 3 that are currently zoned GB (General Business). Aye: Gladhill, Steininger and Bendt Nay: Segal and Huusko Motion carried. .91 LL Q m ti yJS [ ~ o - [ 1~\ 3S1g'9U19 NIVIq p 71 s a' ti i t $ i ts' ial [ ode flLJ Z D i a i~ F ~ oo a N o a Q;p 00 DOW ~ o E y w 13 0 i co [ 8 3 U d y a MEMO city of eagan TO: Advisory Planning Commission Members FROM: Mike Ridley, Senior Planner DATE: January 24, 2002 SUBJECT: SE Study Area The Study Area report essentially summarizes previous discussions held between the APC and the area's business and property owners. The moratorium in place was extended by City Council action in December 2001. The expiration date is now February 22, 2002. The extension will allow APC action on January 29, 2002 and Council action on either February 5" or 19"'. Also attached is a letter submitted by Mr. Anthony Gleekel, a representative of the owner of property located adjacent to the west side of TH 3 (Mike Neisius) and two conceptual development plans for that property. The conceptual plans illustrate a medium and high density residential development scenario. Please call me at 651-681-4689 if you have any questions. CITY OF EAGAN COMPREHENSIVE GUIDE PLAN SOUTHEAST STUDY ARE /7-50, Background The Study Area incorporates approximately 42 acres located on either side of Trunk Highway 3 (South Robert Trail), generally south of Red Pine Lane/Carol Street, north of Gun Club Road/Farm Road, east of Dodd Road and west of the properties on either side of Biscayne Avenue. More specifically, the Study Area encompasses undeveloped property and property developed with uses ranging from single family residential to limited industrial uses. The City Council adopted an Interim Ordinance in April 2001 creating a moratorium for the Study Area to allow the planning process-to play out. In December 2001, the Interim Ordinance was extended through February 22, 2002. The Council also removed property (approximately 4 acres), zoned and guided industrial, located on the east side of Biscayne Avenue from the moratorium. History The portion of the Study Area east of TH 3 was reviewed in the mid 1990's to determine the long-range land use of the property. At that time, the property was zoned industrial but the Guide Plan designation was, and had been for many years, D-I, Single Family Residential (0-3 units/acre). Despite the APC's position and recommendation that the most suitable long-range or ultimate use of the property would be realized by retaining the single family designation and rezoning the property to R-1, Single family, the City Council opted instead to retain the existing industrial zoning and change the Guide Plan designation to industrial to achieve consistency. More recently, in light of the Comprehensive Plan 2000 Update, the City Council directed the APC and staff to review an expanded SE Area (adding property west of TH 3) for land use and zoning consistency and also from an ultimate development standpoint. General Area Description Land Use As mentioned, the Study Area includes a number of individual properties and land use designations that include Low Density (LD) residential and Industrial (IND). Some of the property is undeveloped and several parcels are considered under-utilized. East of TH 3, actual land uses include a mixture of industrial uses on either side of Biscayne Avenue including many with outdoor storage. The largest undeveloped parcel is located adjacent to the east side of TH 3. Two parcels along the west side of Biscayne Avenue are currently undeveloped with the sole use being outdoor storage of vehicles and/or equipment. Actual land uses west of TH 3 include a trucking operation and a horse stable/grazing area. All of the Study Area located west of TH 3 has a Land Use designation of LD. l 2 Except for the West End Gun Club and Red Pine Elementary School, the Study Area is surrounded by land designated LD. Transportation When this study began last year, there was an assumption that an east/west connection between TH 3 and Dodd Road would take the form of a curvilinear Hall Street connection that would make the fourth leg of the controlled intersection of TH 3/Red Pine Lane. However, in working through the process, it was determined that that connection would not meet MNDOT requirements and that plan had to be abandoned. Subsequently, a design was developed that afforded the City the desired east/west connection and also met MNDOT requirements - the result is a Carol Street connection. Current Conditions Existing inconsistencies occur on property adjacent to the west side of TH 3. In this instance, the property has been designated as residential in the Land Use Plan for many years and the same property has been zoned General Business for a many years. This inconsistency needs to be justified. Another complication exists for this same property in that the actual land uses on the property are inconsistent with both the existing General Business (GB) and R-I Zoning and the Guide Plan designation. As such, the current use of the property is non-conforming. The Advisory Planning Commission (APC) held two neighborhood meetings during the Summer of 2001 to take comment from property owners within the Study Area and surrounding neighbors. Several iterations of various Land Use combinations were suggested, discussed and reviewed by property owners, neighbors, and members of the APC. The APC achieved some general consensus. In particular, the commission stated: ➢ An Industrial (IND) Guide Plan designation was appropriate east of Biscayne Avenue. ➢ A Retail/Commercial (RC) Guide Plan designation was appropriate for the area between TH 3 and Biscayne Avenue. ➢ The area west of TH 3 should retain a Guide Plan designation of residential; however, consensus could not be reached on whether Low Density (LD) or Medium Density (MD) was most appropriate. ACTION TO BE CONSIDERED To recommend approval of the Draft Land Use Plan or some other scenario 3 O Eagan Boundary Location Map Fusel Centerline Pareel Area Building Footprint y 0 f Lti y9Y r1 ry c ~~c .L ~'v p~t~ a lip E ~ t ✓ G Ot 71 OEM J tB O ..,5 G , ~.K eu•n .a ri. S F a ig a ~G d ~L ~ p ~ ~ e ® o9S' l r cY.~ C 6 a b ■ • j' d d T 6 r m. a e 0 d m Ytm { c . 6 J Subject c Site r Q a -FD/ 4 v - a G 1000 0 1000 2000 Feet Development/Developer. Southeast Study Area Application: Comprehensive 47M Amendment Case No.: 36-CG-01-01-0 Map pnpand w 3.1. Portal bass nap data providad N by Dakota County Land urvey Daparww and is tunsni as of 0etobor 2001. TNIS MAP IS INTENDED FOR REFERENCE USE ONLY City of Eagan w E M. i N N E 5 0 t A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S eonnunay Doraiopn t Dopartnent not responsible for errors or omissions. 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ND. 3) - - - a 6 ~c F y *r s C c G ~ s 0 0 l ` - - . ..`-x. _ Rl.S1E-•------•-•--•- S C)F;F` C 1"R: (STATE HWY. NO. 3) - - 0 0 LAW OFFICES SIEGEL, BRILL, GREUPNER, DUFFY S FOSTER, P.A. 1300 WASHINGTON SQUARE JOSIAH E. BRILL, JR. 100 WASHINGTON AVENUE SOUTH JAMES A. YAR09H- _ JAMES R. GREUPNER MINNEAPOLIS MINNESOTA 55401 STEVEN J. WEINTRAUT GERALD S. DUFFY ROBERT F. ROOt WOOD R. FOSTER. JR. TELEPHONE (612) 339-7131 BRENNA E. NELSON THOMAS H. GOODMAN VICKIE L. LONER JOHN S. WATSON FACSIMILE (612) 339.6591 WM. CHRISTOPHER PENWELL -400 EAST WISCONSIN AVENUE ANTHONY J. GLEEKEL E-MAIL ADDRESS: TonyGW"@SBGDFx= SUITE 333. FLOOR 3A SHERR) L. ROHLF MILWAUKEE, WISCONSIN 53202-4469 JORDAN M. LEWIS' (414) 225-9646 BRIAN E. WEISBERG January 24, 2002 FAX (414) 270-0862 21,922-AG Mr. Michael Ridley HAND DELIVERED Senior Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re Justman Freight Lines, Inc. Property located on South Robert Trail (State Highway 3) south of Carol Street ("Property") Dear Mike: It is my understanding that on January 29, 2002, the City of Eagan Planning Commission will be considering amendments to its Comprehensive Guide Plan regarding the Property as a result of the City's study of the Property and property parallel to the Property east of South Robert Trail ("East Property"). While representatives of Justman Freight will be in attendance at the meeting, I wanted to provide this letter and the enclosed attachments to be included in the Planning Commission's packet for the January 29 meeting. Last February, Justman made an application to the City to change the Comprehensive Guide Plan for the Property from the existing D-2 (mixed residential) to I-1 (industrial) to allow Justman to expand its existing trucking operation and for agricultural use to expand the existing horse stable and corral. Since the Application was submitted, we had several discussions with the City with respect to the proposal and the City staff s opinion with respect to the Application. The Application was not pursued as a result of (i) the proposed relocation of Hill Street (which has since been abandoned); and (ii) the adoption of the moratorium. - Before and after the City adopted the moratorium affecting the Property and the East Property, Mike Neisius, the principal of Justman, and/or his representatives attended several meetings to express opinions regarding Justman's desired development of the Property. As you know, while Justman desires to proceed with the plans set forth in the Application, the likelihood of success of approval of the requisite Comprehensive Guide Plan, zoning, and other approvals may be unlikely. In the spirit of working out a beneficial solution for both Justman, the City and adjacent property owners, Justman has investigated relocating its operation to the East Property or elsewhere. In order to do so, however, Justman must maximize its investment in the Property. A Guide Plan designation for the Property of single family or low density multi-family residential will not provide / ?S,0` January 24, 2002 Page 2 Justman the incentive or opportunity to move its operations to the East Property or elsewhere. While Justman's economic considerations do not drive the decision regarding the underlying designation of the Property, it is Justman's position that high density residential development is an appropriate and valid land use for the Property. In order to illustrate Justman's position, Justman engaged Tushie Montgomery Architects to prepare a Senior Apartment Site Option and Townhome Site Option dated January 21, 2001. Both plans are attached hereto. Both plans can be constructed to minimize impact on neighboring property owners, and work for the reasons that include, without limitation, the following: ■ The Property is adjacent to a State highway with significant traffic, which will most likely increase significantly over time; ■ Multi-family residential housing is an excellent buffer from a major thoroughfare (South Robert Trail) to single family residential. The multi-family residential development provides transition (as well as a buffer) to the adjacent single family, less dense use; ■ The Plans maximize the use of the Property and provide opportunity for significant tax base; and ■ The East Property, which is parallel to the Property, will most likely be developed as a non-residential use. Justman respectfully requests that the Planning Commission seriously consider a guide plan designation that would allow for high density residential use on the Property. Representatives of Justman will be in attendance at the meeting on the 291h to further discuss the plans further and answer any questions of the Planning Commission or staff. Please include this correspondence and the enclosed Plans in the Planning Commission's packet and in the record with respect to any change in the Comprehensive Guide Plan for the Property. Please forward to me upon completion the Staff Report regarding the Property. If you have any questions, please contact me. Very truly yours, Anthony J. Gleekel AJG/lar cc: Mike Neisius (via mail) Gary Tushie (via mail) I U~ fj~'. 9 LC t C2 - -"L " 111111111\11\ r 1 -\TE NWY. NO. 3) - - - - ti c 9 f LJ, LJ / L 1. 0 V O I - \ - (STATE NNY. NO. 3) - - - - - - r 1- i~ c r ` o •*o o JAN-31-2002 11:51 TUSHIE MONTGOMERY 612 861 9632 P.02i20 T U S H I E MONTGOMERY ARCHITECTS January 31, 2002 Mr. Mike Ridley Senior Planner i City of Eagan ` 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 Re: Justman Freight Lines, Inc. Property located on South Robert Trail (State Highway 5) south of Carol Street Dear Mike: We have conferred with the property Owner, Mike Neisius and his attorney, Toney Gleekel, and have concluded that we are in support of the Planning Commission's decision to recommend to the City Council that the southern portion of the site currently zoned GB be rezoned and re-guided to 11 Industrial and the northern portion of the property currently zoned R1 remain R1. This is generally in line and support of our original Comprehensive Guide Plan Amendment Application submitted to the City on February 12, 2001 (attached). It also is supported by the neighbors who were present at the Planning Commission Meeting on January 29, 2002. However, if the City Council does not agree with the Planning Commission's recommendations we would support the property being rezoned and re-guided as high density residential for the reasons stated in Mr. Gleekel's letter to you dated January 24, 2002 and attached hereto. We will be present at the City Council Meeting on February 5, 2002 to address this matter and answer any questions the Council may have. Sincerely, TUSHIE-MONTGOMERY & ASSOCIATES, INC. i" Gary shie, President Attachments cc: Mike Neisius - Justman Freight, Inc. Tony Gleekel - Siegel, Brill, Greupner, Duffy & Foster, P.A. Jeff Wrede - Tushie-Montgomery & Associates, Inc. 7645 Lyndale Avenue South, # 100 Minneapolis , Minnesota 55423 612.861.9636 Fax: 612.861.9632 www. tmiarrhitvrtc.rnrr DATE: 01/28/2002 TO: Advisory Planning Commission Community Development Department City of Eagan FROM: Heide Kolhoff 4880 Dodd Road, Eagan RE: SE Eagan Comp. Guide Plan Amendment Case # 36-CG-01-01-02 As I have expressed previously, I would like the area highlighted (see attached map) to remain zoned for single family homes. I think the two businesses that are already present should be allowed to stay. However, if either of those two businesses decides to sell their property, I would like the land developed as single family homes to compliment the surrounding area already developed. Thank you. /~0L~ Heide Kolhoff /9a i a Eagan Boundary Location Map Street Centerline Parcel Area Building Footprint I a C'T19141s~l~lal gl I II a a • f•9os ~ ~ Do❑ e o O L ~ ® ~ ~ s e o v...r~ .:j • m n re a Op fi 7 . - ~ t d e , 8 9 C7 ©v a ~ ~ e' a pn9® ~ C • es a ~+fn©odas~~e a ~ ~ e~4s c c 7 aa~aF e: 16 tip r 9 tl• a • d ~o a ai 8 P s9 a~b ~ ~ S b G 9.F 5 • g LT o ~ i /ar . 9 L to Sub ect site e > c 'g a 4 t {fM ~ ~ ~ 3 II c EM ! C13 I 82 Rose ount \ f L.. 1000 0 1000 2000 Feet Development/Developer: Southeast Study Area Application: Comprehensive Guide Plan Amendment Case No.: 36-CG-01-01-02 Map Prepared tasinp SI Vie I arcet bass nsp data provided h by Dakota County Land SIty M nt and is current as of October 2001. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E City of Eagan M. 1 N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S community Davrept t Depsrtttent not responsible for errors or omissions. Justman Freight Lines Property Page 1 of 1 Mike Ridley From: Mira McGarvey Sent: Wednesday, January 30, 2002 2:42 PM To: Mike Ridley Subject: FW: Justman Freight Lines Properly 6, M r -----Original Message----- From: Jim Schaubroeck [mailto:jps@NGJensen.com] Sent: Wednesday, January 30, 2002 2:33 PM To: 'citycouncil@ci.eagan.mn.us' Cc: 'mschaub662@aol.com' Subject: Justman Freight Lines Property Dear Mayor & Fellow City Council Members, There was a meeting of the City of Eagan Planning Commission on 01/29/02. Part of the meeting was to discuss amendments to its comprehensive guide plan regarding the Justman Freight Lines property. It is my understanding that the property owner has suggested to designate his property as high density residential and to build multi-level townehouses there. This would be the second adverse decision that would take place regarding this property within the last year. The first was to overide the initial decision to build Hall St. and instead go through with Carol Street. I am a home owner in the Waterview Trail neighborhood, directly north of this property. This would have a very negative impact on our neighborhood as well as decrease the value of our homes. Your understanding and decision to cuttoff Waterview Trail so that it doesn't connect to Carol Street was very much appreciated. We also ask you to be understanding and show concern when you make your decision about the usage of this property so that we don't have multi-level townehouses staring right into the backwindows of our homes. Please put yourselves in our position and you can fully understand our viewpoint. I am hopeful you will make the right decision and thankyou in advance for your consideration. Sincerely, James & Michelle Schaubroeck 662 Waterview Cove Eagan, MN 55123 O 1 /3012002 From: Glmcafee1@aol.com [mailto:Glmcafee1@aol.com] Sent: Wednesday, January 30, 2002 10:43 PM To: webmaster@ci.eagan.mn.us Subject: SE Eagan Comp Guide Plan/ Dodd Road Project Dear Mayor Awada and City Councilmembers, We live at 663 Waterview Cove and felt compelled to email you after attending the Planning Commission and Dodd Road meetings last night (Tues. Jan. 29th). First, Dodd Road and Carol Street seem like good plans. The lower Carol Street elevation should help with traffic noise, sight, and sound. I, with my neighbors, would like to request that the Carol Street road be narrowed from 32 to 28 feet just like the rest of Dodd Rd, understanding that it will be 40 feet at the Red Pine/ Hwy 3 intersection, with limited side street parking. As a pure "through street", there really is no need for parking. Regarding the SE Eagan Comprehensive Guide Plan Amendment, we would urge you to vote for the recommendation of the Planning Commission to keep the north section of the area currently under moratorium on the west side of Hwy 3 as Low Density, with the southeast corner to be zoned Light Industrial. After much debate and discussion, this compromise allows the business property owners to continue in their businesses (which we support) while the other area would be developed single family homes, consistent with the current land use plan and the development going on in the surrounding areas. We realize that Justman Trucking has probably out grown his land but feel that everyone around him shouldn't have to pay the price for that by allowing him to develop his land with 3 story townhomes or a 3 story building. We find it interesting that he intends to develop his property with tall buildings. Why? We had heard that he was out to get the Waterview Cove neighborhood and up until now we have given him the benefit of the doubt. Wasn't this entire area looked at for multi-family housing not too long ago and concluded that there weren't enough services in this area to support that? And what about the schools in this area which are already at capacity or over? Clearly, single family homes are the most suitable option for this area. Thank you for your consideration of these issues. We appreciate the time and effort you have taken in this long process regarding the Dodd Road/Carol Street area. We know you will be as relieved as we are when this project is finished!! Sincerely, Linda & Greg McAfee 651-688-8419 Agenda Information Memo February 5, 2002 Eagan City Council D. COMPREHENSIVE GUIDE PLAN AMENDMENT - LANDFORM/ SAMUEL KIM ACTION TO BE CONSIDERED: To direct that a Comprehensive Guide Plan Amendment to establish an RC, Retail Commercial, land use guide plan designation upon approximately 7.7 acres of land located at 1560 Yankee Doodle Road, south of Yankee Doodle Road and east of Coachman Road in the NW 1/4 of Section 16, be submitted to the Metropolitan Council for review and approval. FACTS: • The applicant is requesting a change in the land use designation from MD, Medium Density residential to RC, Retail Commercial on the entire 7.7-acre parcel. • It has been the policy of the City Council that when a proposed land use amendment changes the category of use (i.e. from commercial to residential, or vice versa), that the land use amendment be processed in advance of and separate from any rezoning or subdivision request, therefore, detailed development plans were not submitted with this application. • The applicant intends to develop the northern portion of the property, and acknowledges that additional surveying and engineering work will be necessary to determine whether the southern portion of the site is developable. • The applicant has indicated that their site evaluation thus far indicates that the northern portion of the property is not well-suited to a townhome development because of the limited buildable area and the proximity to a major county road. • Several commercial uses exist on the north side of Yankee Doodle Road across from the subject site. The adjacent property to the west is a church. To the east is a townhome development, and to the south are single-family homes. • The APC held a public hearing on the proposed Comprehensive Guide Plan Amendment and recommended denial of the land use designation for reasons stated in the minutes. ISSUES: • Several residents of the adjacent properties spoke at the public hearing and objected to the proposed change in land use. The main concern stated was about protection of the wetland and wooded areas. Others included removal of the natural buffer along Yankee Doodle Road, limited access to the site, traffic, drainage, wildlife habitat, and the impact on surrounding property values. • The APC did not recommend approval of the land use change primarily because of the inability to place restrictions on development of the southern portion of the property at this time. ATTACHMENTS: January 29, 2002, APC Minutes, pa es hrough / Tb Staff Report, pagesW through i City of Eagan Advisory Planning Commission Meeting Minutes January 29, 2002 Page 5 DRAFT NEW BUSINESS A. COMPREHENSIVE GUIDE PLAN AMENDMENT - SAMUEL J. KIM A Comprehensive Guide Plan Amendment to change the land use designation of a 7.7- acre site from MD Medium Density residential (4-12 units/ac) to RC, Retail Commercial, located at 1560 Yankee Doodle Road in the NW of Section 16. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 24, 2002. She noted the background and history. Landform Representative Josh Popehn commended Planner Dudziak for her work on the project. He stated with the expansion of Yankee Doodle, the project will be beneficial to the City. Member Steininger asked the applicant if they had explored with a townhouse layout on the site and if so, how many units. Mr. Popehn stated that they were unsuccessful in laying out a townhome development with about six units. Chair Huusko opened the public hearing. The attending residents presented the following questions and concerns: • The proposal is an inappropriate use of zoning; the City is full of restaurants and strip malls. • Concern about storm drainage as more commercial is built. • View of Yankee Doodle Road would be worsened for residents to the south with a new restaurant. • Protection of the pond and preservation of trees and wildlife. • Concern over alcohol consumption at restaurant. There being no further public comment, Chairman Huusko closed the public hearing and turned to the Commission for discussion. Member Segal stated he is hesitant to alter the land use on the entire site. He stated he is against reguiding the land until the City has a plan to subdivide. He stated he is comfortable with the restaurant use on the northern part of the property, but not with the possibility of a commercial use south of the wetland. Member Steininger stated he is concerned with placing a restaurant into the middle of a residential area. l9~ City of Eagan Advisory Planning Commission Meeting Minutes DRAFT January 29, 2002 Page 6 Member Bendt stated there is a lack of development possibilities for the property. Member Gladhill stated he will vote against the proposed until a plan for subdivision is available. Member Segal stated liquor sales in the possible restaurant would not be feasible because of the nearby church, referencing the staff report and requirements for a liquor license. Member Gladhill stated he could not vote for the proposed without a plan for subdivision. Member Huusko stated a restaurant would be a decent use of the property, but that additional information is needed. Kendra Lindahl of Landform stated she feels the split guide plan might be appropriate for the property, but City staff had advised that that would require a subdivision, which they feel is premature at this time. She stated she would like guidance from the Commission. Member Segal stated he thought the applicant had a sense of the APC's general feelings about the proposed restaurant use on the northern portion of the site, and their concern about the possibility and nature of any future development on the southerly part of the site. Member Steininger moved, Member Bendt seconded, a motion to approve the Comprehensive Guide Plan Amendment to change the land use designation of a 7.35-acre site from MD Medium Density (4-12 units/ac) to RC Retail Commercial, located at 1560 Yankee Doodle Road in the NW 1/4 of Section 16. All voted against. Motion failed. Member Steininger moved Member Bendt seconded a motion to deny the Comprehensive Guide Plan Amendment to change the land use designation of a 7.7-acre site from MD Medium Density (4-12 units/ac) to RC Retail Commercial, located at 1560 Yankee Doodle Road in the NW %4 of Section 16. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: January24, 2002 CASE: 16-CG-08-12-01 APPLICANT: Landform HEARING DATE: January 29, 2002 PROPERTY OWNER: Samuel Kim APPLICATION DATE: January 3, 2002 REQUEST: Comprehensive Guide PREPARED BY: Pamela Dudziak Plan Amendment LOCATION: 1560 Yankee Doodle Road COMPREHENSIVE PLAN: MD, Medium Density ZONING: A, Agriculture SUMMARY OF REOUEST On behalf the property owner, Samuel Kim, Landform is requesting approval of a Comprehensive Guide Plan Amendment to change the land use designation from MD (Medium Density Residential) to RC (Retail Commercial) upon approximately 7.7 acres of land located south of Yankee Doodle Road and east of Coachman Road in the NW 1/4 of Section 16. AUTHORITY FOR REVIEW The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan-is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. BACKGROUND/HISTORY The property is unplatted. Records indicate that a single-family home was originally built on the northern portion of the site about 100 years ago. At that time, Eagan was a sparsely populated ~9 Planning Report - Landform January 29, 2002 Page 2 agrarian community. Over the past several decades, the city has grown into a major metropolitan suburb with a population exceeding 63,000. This growth has included the construction and expansion of major roadways such as I-35E, Yankee Doodle Road and Pilot Knob Road. The Surrey Heights twnhomes to the east were developed in the late 1970s, and the residential neighborhood to the south developed in the mid-1980s. Yankee Doodle Road is scheduled to be widened in 2004. EXISTING CONDITIONS The most prominent feature of this site is the large wetland located in the.center of the site. To the north, the land is relatively flat. South of the wetland, the property has a large variation in topography as it slopes upward to the southeast. The site contains a single-family home located between the wetland and Yankee Doodle Road. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation Gramercy Senior Housing LB, Limited Business O/S, Office/Service North Carbone's restaurant/retail NB, Nei hborhood Business RC, Retail Commercial LD, Low Density South Single Family homes PD, Planned Development Residential MD, Medium Density East Townhomes R-4, Residential Multiple Residential West Oak Hills Church P, Public Facilities P, Quasi-Public EVALUATION OF REQUEST Proposal - The applicant is proposing a change in the land use designation of this site from MD, Medium Density residential, to RC, Retail Commercial. The applicant has indicated that the owner's intent is to redevelop the north end of the property with a Class I restaurant at this time. If the land use amendment is approved, the applicant intends to proceed with a rezoning request to change the zoning of the property from A, Agriculture, to NB, Neighborhood Business. Neighborhood Business is one of the zoning categories considered consistent with the RC land use designation. Other possible zoning designations are GB (General Business), CSC (Community Shopping Center), and RSC (Regional Shopping Center). The applicant's narrative states: "[T]he dedication of additional right-of-way [for Yankee Doodle Road] and the existing wetland both limit the buildable area on the north half of the site to approximately 0.75 acres. Planning Report - Landform January 29, 2002 Page 3 This resulting area is clearly too small to allow development of townhomes The physical characterisitics of this site make it ideal for neighborhood commercial uses, but severely limit the viability of a townhome development on this site." The concept plan submitted by the applicant identifies the south portion of the site for "possible future development." The applicant acknowledges that additional fieldwork and analysis will be necessary to determine the feasibility of building on the south portion of the site. Please see the attached narrative for more details about the applicant's intentions. Compatibility with Surrounding Area - The RC, Retail Commercial, land use designation is intended to provide areas "for a variety of retail related uses. Shopping Centers, supermarkets, drugstores, department stores, convenience center/gas stations, restaurants, hotels and other businesses offering goods and services are examples of uses allowed in this category." The City's Comprehensive Guide Plan further identifies compatibility considerations for the RC designation as follows: "Varies with the type and scale of the development. Neighborhood commercial development should be designed at a scale compatible with nearby residential uses. Sidewalks and trails should be provided to connect these smaller commercial developments to surrounding neighborhoods." The applicant's narrative states that the restaurant they intend to develop "would be buffered from the adjacent homes by the topography, existing vegetation, the large wetland and new landscaping," and that "the reguiding would allow development of the property consistent with the non-residential uses to the west and north, with no significant impacts on the residential properties to the east and south." On the north side of Yankee Doodle Road across from the subject site, several commercial uses exist. The adjacent property to the west is a church. To the east is a townhome development, and to the south are single-family homes. The closest structures east of the site are over 100 feet from the common property line, except at the far southeast corner of the site. Similarly, residential structures to the south are all 100 feet or more from the property boundary. The applicant should note that this site is unlikely to satisfy 'ordinance requirements for an on- sale liquor license because of the proximity of the Oak Hills Church building. Airport Noise Considerations - This site lies outside of the airport noise exposure zones established by the Metropolitan Council. Site Plan - The applicant has submitted a conceptual site plan showing how a building and parking lot could be laid out on the northern part of the site. The concept plan accounts for anticipated right-of-way dedication for Yankee Doodle Road and appears to satisfy required setbacks. Topography -The site is heavily wooded and generally slopes toward the wetland (Pond CP-1) in the center of the site. Existing slopes and wooded areas on the adjacent residential property 199 Planning Report - Landform January 29, 2002 Page 4 provide a natural buffer between the existing residential uses and the area of this site proposed for development. Substantial grading of the wetland and the large slope in the southeast corner of the site as well as tree removal, would be anticipated if development were to occur on the southern portion of the property. Utilities - Water main is available along the south edge of Yankee Doodle Road for connection by development of this site. The nearest sanitary sewer is across Yankee Doodle Road along its north edge and is not readily available to serve development of this property. The developer may be able to access sanitary service from the adjacent property to the west, Oak Hills Church, which extended service south from across Yankee Doodle Road with their recent development. If the developer is unable to access the Oak Hills Church sanitary sewer, they will be required to extend sanitary service across Yankee Doodle Road. Streets/ Access - Public street access is available from Yankee Doodle Road to the north. Currently, Yankee Doodle Road (County Road 28) is a four-lane, undivided roadway scheduled for upgrade to a six-lane divided (with concrete medians) roadway from Highway 13 to Federal Drive in 2004. The applicant has been informed that when this roadway improvement occurs, a concrete center median will limit access to this site to right-in/right-out turning movements only because of its close proximity to the Yankee Doodle Road/Coachman Road intersection. The applicant's narrative states "The property would have high visibility from the road and convenient customer access would be provided. This site would comply with the Comprehensive Plan access criteria for Retail Commercial. The commercial use would be consistent with the non-residential uses to the north and west." Permits/ Right-of-Way - With the platting of this property, Dakota County will require the dedication of an additional 50 feet of right-of-way (for a total of 100 feet of 1/2 right-of-way) along the entire length of this site along Yankee Doodle Road. The existing drainage easements covering the central portion of the site should be maintained upon platting or subdivision of the property. At the time of subdivision or building permit application, the developer will be responsible for obtaining all regulatory agency permits required by the affected agencies, including Dakota County. Wetlands/Water Quality - The Minnesota Department of Natural Resources (DNR) classifies the wetland in the center of the site as a protected public water wetland. The wetland falls under state jurisdiction of the Public Waters Permit Program of the DNR. Any proposal to drain, fill, or excavate within the boundary of this wetlands must meet the provisions of this program. The waterbody is also classified as Class V - Nutrient Trap in the City's Storm Water Management Plan. The applicant should note that it is the City's policy to require that an undisturbed and unmaintained natural buffer be maintained within 30 feet of any wetland. Furthermore, a C ~ i Planning Report - Landform January 29, 2002 Page 5 wetland delineation survey will be required with an application for building permit or subdivision, along with a permit application for wetland impacts and a proposed mitigation plan, if applicable. Tree Preservation - The proposed Comprehensive Guide Plan Amendment does not require the submittal of a Tree Inventory or Tree Preservation Plan. The site is heavily wooded, and removal of significant trees is anticipated with any development of this property. Development will be subject to compliance with the City's Tree Preservation Ordinance. A Tree Inventory, Preservation and Mitigation Plan will be required prior to commencement of any grading or construction activity. Parks and Recreation - The property will be subject to cash park and trails dedications at the time of final subdivision, or issuance of building permit, at the rates then in effect. SUMMARY/CONCLUSION The applicant is requesting approval of a Comprehensive Guide Plan Amendment to change the land use designation from MD (Medium Density Residential) to RC (Retail Commercial) upon approximately 7.7 acres of land. The subject site is located south of Yankee Doodle Road and east of Coachman Road. The proposed RC land use designation on this site is similar to the land uses north of Yankee Doodle Road, which are RC, Retail Commercial, and O/S, Office/Service, with corresponding zoning of NB, Neighborhood Business, and LB, Limited Business. That property is developed with commercial uses and an apartment-style condominium for seniors. The land south of Yankee Doodle Road surrounding this site is developed with townhomes to the east and single-family homes to the south. The residential structures in adjacent developments are located more than 100 feet from the property boundary of this site, and this distance and the topography and vegetation within it, buffer the existing residential structures from the subject site. ACTION TO BE CONSIDERED To recommend approval of a Comprehensive Guide Plan Amendment changing the land use designation from MD, Medium Density residential to RC, Retail Commercial, upon approximately 7.7 acres of land located south of Yankee Doodle Road and east of Coachman Road in the NW '/4 of Section 16. Q Eagan Boundary Area fim. Location Map $Ptrar~tcel Area Building Footprint . F v 'C-f f ~ 0 W C 3 10404 e C a 0 a } jam a tl In 11 t •a ! 1a .a r Sub'ect Site AZZM a q ° Irk= OO0 101 1000 0 1000 2000 Feet Development/Developer. Samuel J. Kim Application: Comprehensive an Amendment Case No.: 16-CG-08-12-t C~ Q-;> Map Prepared using ERSI AMVkrw 7.1. Parcel base rasp data provided N by Dakota County Land Survey Department and is current as of October 2001. City of Eagan r , THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E A i N N E S C i A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are Community Development Dopartnant S not responsible for errors or omissions. I i Current Zoning and Comprehensive Guide Plan Land Use Map Samuel Kim Case No. 16-CG-08-12-01 J P Zoning Map MM S~~LWW U, R-4 ~ A LB Imw it NB R-d NB IL Current Zoning: 66.12 e~ F A A R R I g Agriculture ~co PF d~ PD a AIX ~ E EE31 ooa R-4 a a s 000 o Goo a r Comprehensive Guide Plan P Land Use Map MMB SA HD SA ors HD R Rc Current Land Use Designation: QP MD ND MD MD SA Medium Density Residential D OP pp~~ J%T ° `ids s L aao S, eoo 0 no ,700 F.e1 ,r-,T, a a r 0z P~ei r zdedby Daketa Co my Land W.ey DePsrtWmPd wrovo,. N Zeelnf brbn tloe wwWaknd by C" Staff. City of Eagan W E t:ommun/ty Development Department ~ THIS MAP 13 INTENDED FOR REFERENCE USE ONLY 5 The City of Eagan and Dakota County do not guarantee the aceLracy of this information. m~ = a = X IY ~ ~ F L Q 'O, \W -t/ ui u /W cl: m rT Z ' 771 I -yJ 41 b -1- 7 77 W ' a ~ aox SURVEY FOR: DAVID a BETTY SANDBERG DAKOTA COUNTY ROAD RIGHT OF WAY MAP ND.5 - --h- - / MATH LIME OF THE W1/4 SEC. 16 YANKEE DOODLE \ ROAD -•380.02-- 889.41•06'E R g COUNTY ROAD NO. 28 S W. C CO "M'" • - I- DAKOTA CA O. C.I.M. 1 r $ o 0 a CE IESr ~ rj0 / r i cr) j 8 ~4P•r " ar P ~ n J / _ v• W LLJ w w cc (n W o co 2 co STORM WATER PONDING EASEMENT o OCaLE I ITCH • 60 FEET r U) - DDC. NO. 1025849 O • INOM PIPE MONLUM Z o POND CP-! m NWL 825.00 0 HWL 829.7 1 GROSS AREA • 8.004 ACRES EASEMENT • 4.072 ACRES S t. R e / ♦ iO / a+t a+ t ci CD CD Q g ~ ~.eP•t ~ Ln 8 j OttCM11T1011: 1 r ' LL Tlt IWF mcgo PUT all THE 9Ylww / f PUT OF IIE « W wom"m T awml OF 7[CTIOU It. s \ V Ters» TT. mulm 2& o4KOT4 L - TDIRT. 010he 0T4 W \ w [CT w. IYasC leo 9A29m r OM j L0 •TK 40T 00 PUT MIN rC OE aj \e I,$e • $70. YTOI TiNE.M, tl $No-. 390.02 nc.w - Lul S89'41*00'E "r r..Aat! et THE THE MITI/4 is DELMAR H. SCHWANZ wr00VTM POw0T ,1MM1 MOwY01YT. 10M101O1.000{ 01Y1►I1M Iriln _ I...w....rr..llw. r.......w.~ r7^~`- i ^ r....w Prr..r.r~.r.•wrr V~~i JAN 3 I r 14W M~Ir4 tr T•wl• wr cG02 MII..Mr~rr.~rP WSCHAMZ Admw 0•r4 - /'S'- !7 ~t wPr balP•I~ Iw T4~ ~ ~ '{O MVt+ Pam Dudziak Re: 1560 Yankee Doodle Road Page 2 January 2, 2002 LAND USE GUIDE PLAN AMENDMENT NARRATIVE Landform is requesting approval of a reguiding from MD (Medium Density) residential to RC (Retail Commercial) for this approximately 7.35-acre site. The requested reguiding would allow us to rezone the property and construct a restaurant. Currently, Mr. Kim owns the single-family home that is located on the northwest portion of the site and he would like to redevelop this underutilized parcel as a restaurant. The City's Comprehensive Plan identifies the subject property as underutilized property. We have attached a copy of Figure 9AA (Vacant and Underutilized Residential Guided Land) from the Comprehensive Plan for your review. Upon approval of the requested reguiding, we would prepare a new topographic and boundary survey, tree survey, wetland delineation and soil borings. This information will be used to prepare final plans for the restaurant and to determine the feasibility of future development on the south portion of the property. Currently, the property is zoned A (Agriculture). Following approval of the requested reguiding, Landform would complete the required site analysis. We would submit an application requesting approval of a site plan and a rezoning to NB (Neighborhood Business). This rezoning would be consistent with the requested land use guide plan amendment. The concept plan shows a restaurant on the north portion of the site. The two existing curb cuts would be removed and one new curb cut from Yankee Doodle Road would be provided on the east side of the property. The lot would comply with the minimum district standards for the NB zoning district. The concept plan shows compliance with all setback requirements and parking requirements for the NB zoning district. Detailed drawings and analysis of the site would be completed following City approval of the requested reguiding. The property to the east of this property is guided MD, zoned R-4 (Residential Multiple) and developed with townhomes. The property to the south is guided LD (Low Density) residential, zoned PD (Planned Development) and developed with single-family homes. The property to the west is guided QP (Public/Quasi-Public), zoned P (Public Facility/Institutional) and developed as Oak Hills Church. The property to the north is guided OS (Office/Service) and RC (Retail Commercial), zoned LB (Limited Business) and NB (Neighborhood Business) and developed with a gas station, strip retail, Gramercy Park senior housing, and Carbone's Pizza restaurant. The requested reguiding would allow development of a restaurant on the north portion of the site. This commercial land use is consistent with the development to the west and north. Furthermore, the Retail Commercial land use designation meets the location criteria outlined in the City Comprehensive Plan. Specifically: aiNUE 650 BUTLER NORTH BUILDING 510 F NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.90077 www.landform.net 3r I Pam Dudziak Re: 1560 Yankee Doodle Road Page 3 January2, 2002 1. Uses. The Retail Commercial land use designation would be consistent with the Neighborhood Business zoning district that we would request. This would allow development of a restaurant on this underutilized site. 2. Compatibility Considerations. This restaurant would be compatible with the surrounding neighborhood. The restaurant would offer convenient family dining to the surrounding neighborhood and would be consistent with the retail and restaurant uses to the north. The restaurant would be buffered from the adjacent homes by the topography, existing vegetation, the large wetland and new landscaping. The reguiding would allow development of the property consistent with the non-residential uses to the west and north, with no significant impacts on the residential properties to the east and south. 3. Access Needs. The City transportation plan shows Yankee Doodle Road as an arterial road being upgraded from four-lanes to six-lanes. These improvements are currently planned for 2004. Although the Dakota County transportation plan does not identify any improvements to this road in 2004, it, is our understanding . that the City and County are working together to schedule these improvements. An additional 50 feet of right-of-way will be required from this property to allow the upgrade. Our concept plan shows the dedication of this additional right-of- way for Yankee Doodle Road. The property would have high visibility from the road and convenient customer access would be provided. This site would comply with the Comprehensive Plan access criteria for Retail Commercial. The commercial use would be consistent with the non-residential uses to the north and west. 4. Physical Suitability. The relatively flat topography on this site and its access to Yankee Doodle Road, make this site ideal for commercial development. The eastern portion of the property rises up and the topography and trees will provide screening between the restaurant and the townhomes to the east. There is adequate space on the proposed lot to comply with Neighborhood Business district parking and setback requirements. , The north portion of the lot is physically separated from the south portion of the lot by a large wetland located directly in the center of the site. The wetland limits the amount of buildable land on the site. The development opportunities are further limited by Dakota's County's plan to acquire additional right-of-way to expand Yankee Doodle Road from a four-lane to a six-lane arterial. City and County staff indicated that 50 feet of additional right-of-way would likely be required to be dedicated when this property redevelops. Our concept plan shows dedication of the additional right-of-way on Yankee Doodle Road. ao 650 BUTLER NORTH BUILDING 510 ENUE NORTH MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.9077 www.landform.net G Pam Dudziak Re: 1560 Yankee Doodle Road Page 4 January 2, 2002 The dedication of additional right-of-way and the existing wetland both limit the buildable area on the north half of the site to approximately 0.75-acres. This resulting area is clearly too small to allow development of townhomes, as planned in the City's Comprehensive Plan. It would be extremely difficult to construct townhomes, as originally envisioned in the Comprehensive Plan, with adequate buffers from the 6-lane Yankee Doodle Road. The buildable area on the north side of the property is severely limited by the additional right-of-way dedication and the City's requested wetland buffers. The physical characteristics of this site make it ideal for neighborhood commercial uses, but severely limit the viability of a townhome development on this site. 5. Associated Zoning. The Comprehensive Plan identifies Neighborhood Business as a compatible zoning district for the Retail Commercial land use designation. We would submit a request for rezoning to Neighborhood Business upon approval of the reguiding request. The rezoning to Neighborhood Business would allow development of a restaurant as shown on our concept plan. We respectfully request approval of the reguiding from MD (Medium Density) residential to RC (Retail Commercial) for the site, based on the finding that reguiding would comply with the locational criteria in the City Comprehensive Plan, would allow redevelopment of this underutilized site and would allow construction of a restaurant as proposed by Samuel Kim. ~PNUENORTH 650 BUTLER NORTH BUILDING 510 FI MINNEAPOLIS, MN 55403 OFFICE: 612.252.9070 FAX: 612.252.99077 www.landform.net f' i 1522 N. Greenwood Ct. Eagan, MN 55122 January 21, 2002 Community Development Dept. 3830 Pilot Knob Road Eagan, MN 55122 Dear Maria Karels: We do not believe that granting a change in the land use to Mr. Kim for private business development will serve the common good. We are especially concerned about the change that will be made to present wet lands. Such changes have proven to have negetive effects on drainage and other matters in most cases. In summary we feel that the common good should be protected, and that the request be denied. Thank you. (We are homeowners in North Greenwood Ct.) Mostt' sincerely, r a4~r.,.r~tkJ Mr. & Mrs E. Palmer Rockswold ao RECEIVED JAN 2 3 2002 JOnUO-fg 19, 200.2 From: Karen Sec.e3on D C~ C~ L p b ~ . 3485 Greimw0ad Courf S. SQgan, mn. 55122 AN z 3 ?002 {hone: lo51 405-o55o Communifv DeuelOQmenF Uep4. ey 3830'Pilol-Knob 9aO EA9Nt, /1'ln• 55122 Afn : ppm Re: Landfa'm/Samuel 0-. Kim Case#ib-cG-os-lz-o~ As a owner oFprcper+y located near whew Mr. Kim would IiKe {-o build a res+raun+, S hAVe some concernsard -Vhou9h+s to At'Jd -Fa' 4-k° Plannirg Commission: i) The iards 2 hope+ha+ the planning Commission would fuKe in Consideration hwo ►m , rtanf-~ Wei- Olds are +o -N~e surrourdniranm~r~ There is a m4ual run off'ft~starts from the I4ighicrdn&. townhomes, down to surrey he+yhIs down ~h~ouyh -Y he woods And to -the 5rr~11 WeWand kka),. ,2) VI - kJou~pmp~erty values, gndown fa- SUM eiqMs Po~~I Naryqw►~rs oF~eoACJ+►r~,~ ~I~ui~► A I~ uor lic. be oned AM( iFso weuld rra,(e 'ri~ en~ke~ fht dommu* As tuell Rs -trarc': ` Aeeidu* on an al read y busy guree %Oh l!? 3) Removal oF~(,ees : Row much remauol fi~ees fill land And r~moua,~ 0-d, I ~abltuf ' woul~br dnnc? nand u~sc ~~~"m~rialslO cid +o ap~rdve ~pe a+ -~ey i ~ leave 4 IV, r~ Ay Qs close -b a+~Ker Dotdk Road wifhouf' 4-6 K; Aw -I'ht wtflarde Poad AO Mt r{sf % #x lard would bt be placed io tonseruz-bm wig no ~v~itr0%vclry~mu~f. te hard 1han~ you ~Zv a1l t work you. dD k mad such hard dias iims . . Sinccril yl SEv~sa~ 4w /b. David and Nancy Pinzka 1537 Aspen Drive St. Paul, MN 55122 January 24, 2002 Community Development Department City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Samuel J. Kim Case # 16-CG-08-12-01 ATTENTION: Advisory Planning Commission As long time residents of Eagan since 1968, and Surrey Heights townhouse owners since our unit was built in 1972, we want to express our strong opposition to the Comprehensive Guide Plan Amendment to change the use of this 7.35 acre site from MD Medium Density to RC Retail Commercial. Our understanding is that Mr. Kim's intent is to build a restaurant including parking areas on the property that is currently residential and owned by Mr. Kim. There already is a restaurant, Carbone's, across Yankee Doodle Road, as well as a Subway shop in the adjacent strip mall, and less than half a mile away there are restaurants in the Yankee Square shopping mall, and a half a mile away there is an abundance of restaurants in Town Center and Promenade Place. In our opinion, the area is already saturated with eating establishments. The idea of putting a restaurant between the heavily wooded Surrey Heights townhouse development and a church is not very aesthetically appealing from either a planning or neighborhood living perspective. The current zoning of medium density for townhouse construction would be much more attractive with townhomes required to fit into the existing environment of ponds and woodlands with minimum impact as was done in the adjacent Surrey Heights area. Environment impact is a major concern. This area currently contains significant wood and wetland habitat areas, which are home to a variety of wildlife, including birds, ducks, geese, rabbits, squirrels, muskrats and other small animals, that continue to lose habitat due to overdevelopment. Would mitigation be required to replace these areas if they are destroyed? What is the impact of water runoff from a commercial building and parking lot replacing an area which currently holds a substantial amount of runoff from the surrounding area and prevents it from further aggravating Eagan's flooding problems? JAN 2 5 2002 By Community Development Department Page 2 Please consider what few natural areas are left in our neighborhood due to continued commercial development, and help us maintain our existing natural areas, property values and quality of life. Thank you for your consideration of this request to deny the land use change. Sincerely, _ ,,lline9P ' ~ . David and Nancy Pinzka np a13 Agenda Information Memo February 5, 2002, City Council Meeting E. CONDITIONAL USE PERMIT - ANCHOR BANK ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow a bank with a drive-through on Lot 1, Block 1, Frank's Nursery and Crafts Addition, located at 1360 Duckwood Drive in the NW 1/4 of Section 15 with the conditions in the attached APC meeting minutes. FACTS: • The applicant proposes to convert vacant retail space into a bank office with drive through. A financial institution with a drive-through is a Conditional Use in the CSC, Community Shopping Center zoning district. • A portion of the existing building, the canopy, and the fenced outdoor storage area are to be removed as part of the redevelopment. New exterior materials will be installed on the north, east, and west elevations of the building. • The use and proposed site plan appear to be compatible with adjacent uses, in terms of physical improvements and access. All bulk and parking standards are met. • On January 29, 2002, the APC held a public hearing on this item and unanimously recommended approval of the Conditional Use Permit with the nine conditions in the minutes. ISSUES: • The site plan indicates that three of the four building elevations will be refaced with brick and the rear elevation will be painted rock-face concrete block. Staff presented this as an issue to the APC. The applicant opposed the recommended condition that the rear elevation shall be brick. The APC also felt that the applicant should not be burdened with refacing all elevations with brick. The Commission directed staff to survey the rear elevation materials on adjacent properties. The buildings to the east and west are faced with painted rock-face block and brick on all elevations, respectively. • The existing pylon sign maintains two nonconforming setbacks. The sign is to be refaced with a smaller panel. An anchor mounted to a concrete slab is to be installed under the pylon sign. The anchor should be placed to meet all required setbacks. ATTACHMENTS (2): Staff report, page0 9~3 January 29, 2002, APC meeting minutes, pag-l:k U to j0 zqs_"~ a~ ~ PLANNING REPORT CITY OF EAGAN REPORT DATE: Jan. 24, 2002 CASE: 15-CU-16-12-01 APPLICANT: Anchor Bank HEARING DATE: Jan. 29, 2002 PROPERTY OWNER: Frank's Nursery & Crafts APPLICATION DATE: Jan. 3, 2001 REQUEST: A Conditional Use Permit PREPARED BY: Cynthia R. Kirchoff to allow a financial institution with a drive-through LOCATION: 1360 Duckwood Drive COMPREHENSIVE PLAN: SA, Special Area ZONING: CSC, Community Shopping Center SUMMARY OF REQUEST Anchor Bank is requesting a Conditional Use Permit to allow a financial institution with a drive through on property zoned CSC, Community Shopping Center located at 1360 Duckwood Drive (Lot 1, Block 1, Franks Nursery & Crafts Addition) in the NW '/4 of Section 15. The applicant proposes to convert vacant retail space into a bank office with drive-though. Financial institutions with drive-though tellers are conditional uses in the CSC, Community Shopping Center zoning district. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. Planning Report - Anchor Bank CUP January 24, 2002 Page 2 B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDMISTORY In 1990, the property was platted and the existing one-story Frank's Nursery and Crafts building was constructed. An addition was constructed to the west side of the building in 1992. A Conditional Use Permit was issued in 1989 to allow outdoor display of sales and garden supplies and a pylon sign, with conditions. EXISTING CONDITIONS An existing one-story, 18,469 square foot block building and 120 foot by 218 foot (26,160 square foot) fenced outdoor storage area with canopy are present on the property. However, the building and storage area are vacant. A portion of a pond is located in the extreme southeastern corner of the property. A bituminous parking lot housing 152 parking spaces is also on site. a~~ Planning Report - Anchor Bank CUP January 24, 2002 Page 3 SURROUNDING USES The following table lists existing uses, zoning, and land use designations surrounding the proposed Anchor Bank location. Existing Use Zoning Land Use Designation North Wal-Mart; CSC, Community SA, Special Area Duckwood Drive Shopping Center South Clare Bridge ALS PD, Planned Development SA, Special Area Facility East Duckwood Square CSC, Community SA, Special Area Shopping Center West Eagan Convenience CSC, Community SA, Special Area Center; Shopping Center Kinder Care EVALUATION OF REQUEST Compatibility with Surrounding Area - The proposed bank lies adjacent to multi-tenant commercial buildings, a day care, large-scale commercial users, a senior residential facility, and multi-family residential. A financial institution with a drive through appears to be consistent with adjacent uses with proper mitigation. General Site Plan - The proposed site plan slightly alters the existing layout of the parking lot, removes the outdoor storage area, and eliminates 4,360 square feet of an existing addition. Twenty-five parking spaces will be removed for the new landscaped drive-through approach aisle. Another 17 parking stalls will be removed abutting the north elevation of the building for landscaping. A shared access drive aisle along the eastern property line will be removed and replaced with handicapped parking. A drive-through for teller service will be constructed in the location of the outdoor storage area. The building will have a new appearance with all brick exterior and a prominent, two-story entrance. Three of the four elevations will be resurfaced with face brick. Architectural relief is proposed through the use of two brick shades, coping, and windows. In addition, a canopy will be constructed over a portion of the drive-through area. Setbacks - The proposed building and canopy comply with required minimum setbacks as shown in the following table. Front Yard Side Yard Rear Yard Building Minimum 30 feet 10 feet N/A Proposed 275 feet 42 feet/114 feet 105 feet a~ Planning Report - Anchor Bank CUP January 24, 2002 Page 4 Front Yard Side Yazd Rear Yard Parking Minimum 20 feet 5 feet 5 feet Proposed 20 feet 11 feet/26 feet 88 feet Building Height - Structures in the CSC zoning district are permitted to be a maximum of 35 feet in height. The exterior elevation plan indicates that the building measures 34 feet to the peak of the entrance. Building Coverage/Green Area - According to the zoning ordinance, a maximum of 30 percent of the 3.6 acre site may be covered with buildings and a minimum of 30 percent of the site is required to be green space. The site plan indicates that the building occupies nine percent of the lot and 46 percent of the site is green area. Exterior Materials - Existing split-faced and smooth-faced block, wood, and brick materials are proposed to be removed on three elevations and replaced with dark and medium brown face brick and grey-tinted glass. The existing rock-face concrete block will be painted on the rear elevation. Limestone and brick red metal coping delineate the transition between brick color. A pitched roof, two-story entrance covered with grey-brown asphalt shingles is proposed in conjunction with the renovation. Staff is concerned with lack of detail on the rear elevation. The drive-through exits along this elevation, thus it should be faced with the same brick that is utilized on the other three elevations of the building. This is a recommended condition of approval. Trash Enclosure - The site plan indicates the trash receptacle will be stored inside the building. Mechanical Equipment - The elevation plan indicates that a metal enclosure will screen rooftop mechanical equipment. Landscaping - Landscaping exists along Duckwood Drive and is scattered along the perimeter of the site. Planting islands with rock mulch delineate existing parking stalls and drive aisles. Additional plantings are proposed to screen the parking lot, enhance the front facade, and delineate the drive-through approach. Limited landscaping is shown on the landscape plan to screen the use from the adjacent residential to the south. The zoning ordinance requires parking areas to be screened from all streets. Such screening shall be a minimum of three feet in height and 75 percent in opacity. The landscape plan indicates that parking will be sufficiently screened from Duckwood Drive through a combination of existing trees and proposed Red Twigged Dogwood shrubs. However, it appears as though additional plantings are needed to screen the drive-through area from adjacent residential. Glare from motor vehicle headlights should be visually buffered and noise from the teller loudspeakers i a~ ~ Planning Report - Anchor Bank CUP January 24, 2002 Page 5 should be muffled. Staff recommends that additional screenings be installed along the curb south of the drive through. Parking - Parking stalls are required to measure 10 feet in width by 19 feet in depth. All stalls shown on the site plan comply with this requirement. In terms of minimum number of parking stalls for a financial institution, one parking stall is to be provided for each 250 square feet of gross floor area plus five stacking spaces for each drive-through window. The remodeled one story 14,109 square foot building with four drive-through windows would require 56 parking stalls and 20 stacking spaces. The site plan indicates that 111 parking stalls and the 20 stacking spaces are proposed. Utilities - The existing building is connected to the City sanitary sewer and water main systems. Storm Drainage - Storm water runoff from the site drains through an internal storm sewer system that flows south to Pond JP-67.1, a storm water pond along the south edge of the site. Access/Street Design -Public street access is available to Town Centre Drive to the north via private shared service drives in the northwest and northeast corners of the property. Signage - The site plan indicates that the existing pylon sign does not meet the required 10 foot setback from the north and west property lines. It appears as though the sign is 1.5 feet from the property line abutting Duckwood Drive and five feet from the west property line. Frank's Nursery and Crafts was issued a conditional use permit for a 27 foot tall, 125 square foot pylon sign. The applicant proposes to replace the sign with 94.5 square feet (14 feet by 6.75 feet) panels and install a six foot tall anchor mounted to a concrete slab below the pylon sign. The face change is permitted because it is less than the 125 square feet of sign display area. (The new panel is 94.5 square feet and the anchor is approximately 20 square feet.) However, the anchor is considered an extension of the sign and would be required to meet minimum setbacks and other sign ordinance provisions. Therefore, the anchor on the concrete base should be relocated to meet the required 10 foot setback. The applicant has indicated that this will not be an issue. The sign ordinance limits wall signage to 20 percent of the gross area of the building elevation with major street frontage. Signage proposed along the north elevation (Duckwood Drive) of the building is approximately 28 square feet (the wall is approximately 1,860 square feet, so a 372 square foot sign would be permitted by ordinance). A permit is required for all new signage. Directional signage is not shown on the plans. Should it be installed, the sign ordinance limits directional signage to 6 square feet in total copy area. Lighting - Existing parking lot lighting will be retained on the site and three additional shielded light fixtures will be placed on poles in the drive-through area. Wall mounted fixtures will illuminate entrances. Canopy lights are also proposed. The lighting plan indicates proposed X19 Planning Report - Anchor Bank CUP January 24, 2002 Page 6 illumination will not exceed .6 footcandles at the property line. Staff recommends that the canopy lighting be recessed as to not create glare for adjacent properties. Tree Preservation - There are existing trees on the site, however, none are to be removed as part of this development. Parks and Recreation - Park and trail fees where paid in 1990 at the time of building permit for Frank's Nursery and Crafts. Therefore, no additional fees will be required. SUMMARY/CONCLUSION Anchor Bank is requesting a Conditional Use Permit to operate a financial institution with a drive-through on property zoned CSC, Community Shopping Center. In conclusion, the bank with the drive-through appears to be consistent with adjacent uses. The site plan is designed to be generally compatible in appearance with the character of the general vicinity. The site is served by adequate public facilities and is proposed to have proper vehicular ingress and egress that will not create traffic congestion. The acceptability of a Conditional Use Permit for a financial institution with a drive through is considered a policy matter to be determined by the City Council. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to operate a financial institution with a drive-through on property located at 1360 Duckwood Drive (Lot 1, Block 1, Franks Nursery & Crafts Addition) in the NW 1/4 of Section 15. If approved, the following conditions shall apply: 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days of approval. 2. All other Conditional Use Permits previously issued for this property shall be terminated. 3. The rear (or south elevation) of the building shall be faced the same brick utilized on the other three elevations. 4. Landscaping shall be planted south of the drive-through to screen motor vehicle headlights from adjacent residential uses. 5. The teller address system shall not be audible from adjacent residential properties. c:~v Planning Report - Anchor Bank CUP January 24, 2002 Page 7 6. Canopy light fixtures shall be recessed as to not create glare that is visible from adjacent residential properties. 7. All rooftop equipment shall be enclosed with materials compatible with the principal structure. 8. All new wall signage and pylon face changes shall require a permit prior to installation. 9. The anchor shall be relocated to meet the required minimum 10 foot setback. a FINANCIAL OBLIGATION -15-CU-16-12-01, Anchor Bank C-U-P Lot 1, Block 1, Frank's Nursery and Crafts Addition There are pay-off balances of special assessments totaling $-0- on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL $0 Eagan Boundary Street Contorlin• P Area Location Map B Buildingng Footprint e G:', ti o 71 13 m e 4 IM =3 ; Sub'ect Site h = I -CE I P 913 y t ~.r.. u.. @ • V _ i r, f f r r t c ®O J W 4S coo r ~~•wW • opf f v ~ ~fy 1000 0 1000 20,00 Feet Development/Developer. Anchor Bank Application: Conditional Use Case No.: 15-CU-16-12-01 N Map Prepared using ERSI AmV'jaw 7.1. Parcel base map data Provided by Dakota County Land Survey Departm nt and is current as of October 2001. W E City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY M, i N N E S O T A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Commurdty Development Dopartnent not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Land Use Map Anchor Bank Case No. 15-CU-16-12-01 Zoning Map \ ) L-7 L Q V I 6f rD ►D ° ~ ra Current Zoning: Location Ce` 7 e CSC -0 °C Community Shopping Center 01 PD PO se ►D 1 r } } i ~ C see 0 see 4200 r..t ^t Comprehensive Guide Plan Land Use Map as A SA $A ° Location w Current Land Use Designation: SA Special Area m~® i ~ r s00 a N° 1200 F.et ^ ar nuy Inrermef Dakela Ca.mty Lahr fwvey Mpatment 041!1101. tp IMornr{on -01-t,A-d tp OIy Stan. 41101-city of Eagan Z THIS MAP li INTENDED FOR REFERENCE USE ONLY E QXliyl xd yDevdgp►iw* Dgmrb/~ The City of Eagan and Dakota County do not guarantee the accuracy of this Information. 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CONDITIONAL USE PERMIT - ANCHOR BANK A Conditional Use Permit to allow a bank with a drive-through on Lot 1, Block 1, Frank's Nursery and Crafts Addition, located at 1360 Duckwood Drive in the NW of Section 15. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 24, 2002. She noted the background and history. She noted changes to the conditions. Applicant, Todd Mohagen, Mohagen Architects, stated he disagrees with the rear elevation brick requirement. He sated the proper screening is available. Chair Huusko opened the public hearing There being no further public comment, Chairman Huusko closed the public hearing and turned discussion back to the Commission. Member Gladhill applauded the applicant's efforts. He stated the bank will be an upgrade in character. He stated the bank should consider finishing the rear elevation so the appearance is pleasant to the drive-through customers. Member Steininger stated it is the bank's prerogative to install brick on the rear elevation. Member Huusko stated he agrees with Member Steininger. Member Gladhill stated other businesses could use this building as a positive example if the brick on the rear elevation is installed. Member Huusko stated the bank is redeveloping the building and putting nice brick on the building that is not required. He further explained the rear elevation is split face rock, not smooth-face block. Member Bendt stated he is in agreement with Member Huusko. Member Steininger moved Member Bendt seconded a motion to approve the Conditional Use Permit to allow a bank with a drive-through on Lot 1, Block 1, Frank's Nursery and Crafts Addition, located at 1360 Duckwood Drive in the NW of Section 15 subject to the following conditions, as amended: All voted in favor. 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days of approval. c 3 141 Agenda Information Memo February 5, 2002, Eagan City Council F. CONDITIONAL USE PERMIT - OWEST WIRELESS SERVICES ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow construction of a 100-foot monopole telecommunications tower on property located at 3665 Sibley Memorial Highway in the SW '/4 of Section 17, subject to the conditions in the APC minutes. FACTS: • Qwest indicates that their service lacks coverage in this area. Qwest has provided documentation that they were unable to identify a suitable existing tower or building for collocation. • The site is located west of Hwy. 13 and south of Shawnee Road. The property contains an existing restaurant (LaFonda's), which was constructed in 1973. The northwestern part of the site is open. • The site is located within an industrial area and surrounded by other industrial developments and property. To the north is a non-conforming single-family residence on property zoned for industrial use. East of Hwy. 13 are the Centex Vermillion and Seneca Hills townhome developments. • The monopole is proposed to be located adjacent to the southeast corner of the existing restaurant building. • The distance between the tower and the residential property exceeds 300 feet. • The applicant's photo simulations show the property with the tower as viewed from Hwy. 13. • The Advisory Planning Commission held a public hearing on January 29, 2002, and recommended approval of the Conditional Use Permit, subject to the conditions listed in the APC minutes. ATTACHMENTS: p~ Q. January 29, 2002, APC Minutes, pages; through Staff report, pages throughQA6 a36 City of Eagan Advisory Planning Commission Meeting Minutes DRAFT January 29, 2002 Page 8 2. All other Conditional Use Permits previously issued for this property shall be terminated, with the exception of the permit for the pylon sign. 3. Landscaping shall be planted south of the drive-through to screen motor vehicle headlights from adjacent residential uses. 4. The teller address system shall not be audible from adjacent residential properties. 5. Canopy light fixtures shall be recessed as to not create glare that is visible from adjacent residential properties. 6. All rooftop equipment shall be enclosed with materials compatible with the principal structure. 7. All new wall signage and pylon face changes shall require a permit prior to installation. 8. The anchor shall be relocated to meet the required minimum 10 foot setback. 9. The access closest to the northeast corner of the building shall remain open to ensure proper traffic circulation and queuing for access to Duckwook Drive. ~3 S City of Eagan Advisory Planning Commission Meeting Minutes January 29, 2002 DRAFT Page 9 C. CONDITIONAL USE PERMIT - OWEST A Conditional Use Permit to install a 100' monopole communications antenna tower with accessory ground-base equipment on Lot 3, Block 2, Cedar Industrial Park, located at 3665 Sibley Memorial Hwy (LaFonda's) in the SW of Section 17. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 24, 2002. She noted the background and history. Tom Mulvey, applicant, thanked Staff for the work on the project. He explained that Qwest needs to fill the service gap for wireless users. He discussed the color of the monopole and the cabinet for the equipment. Member Bendt questioned the distance between the monopole and the building. Mr. Mulvey responded that other monopoles have been placed this close to buildings. The monopole is not intended to serve the occupants of this restaurant, but is intended more for their wireless customers driving in the area. Chair Huusko opened the public hearing There being no further public comment, Chairman Huusko closed the public hearing and turned to the Commission for discussion. Member Segal moved, Member Steininger seconded a motion to approve the Conditional Use Permit to install a 100' monopole communications antenna tower with accessory ground-base equipment on Lot 3, Block 2, Cedar Industrial Park, located at 3665 Sibley Memorial Hwy (LaFonda's) in the SW of Section 17 subject to the following conditions as amended. All voted in favor. 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The applicant shall provide the City documentation from a registered structural engineer confirming the structural integrity of the proposed monopole. The documentation shall be submitted with the building permit application. 3. The existing satellite dishes in the lease area shall be removed prior to construction of the tower. a OZ3 City of Eagan Advisory Planning Commission Meeting Minutes January 29, 2002 DRAFT Page 10 4. The tower and accessory equipment building shall comply with the general standards outlined in City Code Section 11. 10, Subdivision 31, F. 5. The equipment cabinet shall conform to the dimensional standards in the City ordinance (not exceeding 10 feet wide by 10 feet long by 5 feet high) and shall be painted to match the existing building. 6. The monopole tower shall be light blue or gray in color. 7. For security purposes, the climbing pegs shall be removed for the first 12 to 14 feet at the base of the tower. 8. A trash enclosure shall be constructed according to the standards in the City Code. Member Bendt stated the trash enclosure is not the responsibility of Qwest, rather, the responsibility of the restaurant. Mr. Ridley stated the property owner is also an applicant. He stated Qwest will be leasing the space for the monopole from the property owner. a3r PLANNING REPORT CITY OF EAGAN REPORT DATE: January 24, 2002 CASE: 17-CU-17-12-01 APPLICANT: Qwest HEARING DATE: January 29, 2002 PROPERTY OWNER: Cuz, Inc. APPLICATION DATE: Dec. 19, 2001 REQUEST: Conditional Use Permit PREPARED BY: Pamela Dudziak LOCATION: 3665 Sibley Memorial Highway COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST Qwest is requesting a Conditional Use Permit (CUP) to allow a 100-foot monopole telecommunications tower on property located at 3665 Sibley Memorial Highway in the SW '/4 of Section 17. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. q Planning Report - Qwest January 29, 2002 Page 2 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. EXISTING CONDITIONS The site is located west of Hwy. 13 and south of Shawnee Road. The property contains an existing restaurant (LaFonda's), which was constructed in 1973. The northwestern part of the site is open. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: • North - Vacant and single-family home; zoned I-1 (Limited Industrial); guided IND (Limited Industrial) South - Secure mini-storage; zoned I-1, guided IND East - Townhomes; zoned R-3 (Residential Towhouse), guided MD (Medium Density residential) West - Warehouse; zoned I-1; guided IND EVALUATION OF REQUEST Compatibility with Surrounding Area - The site is located within an industrial area and surrounded by other industrial developments and property. To the north is a non-conforming single-family residence on property zoned for industrial use. East of Hwy. 13 are the Centex a / I Planning Report - Qwest January 29, 2002 Page 3 Vermillion and Seneca Hills townhome developments. The applicant's photo simulations show the property with the tower as viewed from Hwy. 13. Code Requirements - City Code Chapter 11, Section 11. 10, Subd. 31 sets forth the regulations for the installation of antennae and construction of towers. Subdivision 31-F contains general standards applying to all towers and antennae regarding illumination, signage, security, screening, location and color, design, and building permit requirements as follows: (1) Location and color shall be in a manner to minimize off-site visibility to the greatest possible extent; (2) Compliance with all applicable provisions of the City Code, including provisions of the state building code therein adopted, in addition to the requirements set out in this subdivision; (3) No signs, other than for public safety warnings or equipment information, shall be affixed to any portion thereof; (4) No artificial illumination, except when required by law or by a governmental agency to protect the public's health and safety, shall be utilized; (5) The placement of transmitting, receiving and switching equipment shall be integrated within the site, be location within an existing structure whenever possible; any new accessory equipment structure shall be attached to the principal building, if possible, and constructed of materials and of a color scheme compatible with the principal structure and/or surrounding area or within an equipment encasement not exceeding 10 feet (w) x 10 feet (1) x 5 feet (h) in size. (6) Accessory equipment or buildings shall be screened by suitable landscaping, as set forth in this chapter, except where a design of non-vegetative screening better reflects and compliments the architectural character of the surrounding neighborhood. (7) Building permits shall be required for the installation of building mounted satellite dishes in excess of five feet in diameter, towers, and wind energy conversion systems; (8) Structural design, mounting and installation of a tower, antenna or satellite dish which requires a building permit shall be verified and approved by a qualified licensed engineer; and (9) Towers, and any equipment attached thereto, shall be unclimbable by design for the first 12 feet or completely surrounded by a six-foot high security fence with a lockable gate. The proposed tower must comply with these general standards. The tower should be painted light blue or gray to minimize the contrast in colors and off-site visibility. The tower is located ~j Planning Report - Qwest January 29, 2002 Page 4 south of the restaurant building. No signs and no additional lighting are proposed. An equipment cabinet is proposed, and should be painted to match the existing restaurant building. The lease area is located adjacent to the southeast comer of the restaurant building. A building permit will be required prior to construction of the tower and equipment cabinet. Security will be provided by a fence around the lease area. Additionally, City Code Chapter 11, Subdivision 31-D (2) states that freestanding towers and antennae in non-residential use districts shall be permitted pursuant to a conditional use permit approved by the City Council in Limited Industrial zoning districts. Such freestanding towers and antennae shall be subject to the following requirements. An assessment of this proposal relative to these provisions follows each item. a) The combined height of any freestanding tower and antennae or satellite dishes mounted thereto shall not exceed. (A)100 feet, measured from ground elevation of the tower to the highest point of the tower-antenna/satellite dish combination The proposed tower is 100 feet in height, including all antenna equipment. However, a lightning rod extends 3 feet above the top of the tower. b) All setback requirements for any accessory equipment building or structure shall be met as set forth in this chapter, provided the minimum setback distance of the tower from any property line of a parcel or lot within a residential use district shall be equal to two times the height of the tower or 300 feet, whichever is greater. The proposed tower and equipment cabinet are located 113 feet from Hwy. 13 and the nearest residential property and structures are across of Hwy. 13. In total the distance between the proposed tower and the residential property exceeds 300 feet. c) The tower shall be located in the rear yard. The proposed tower is located to the south of the restaurant building. The parcel is roughly triangular in shape, and has public street frontage on two sides (Hwy. 13 and Shawnee Road). The tower location is in the rear yard relative to Shawnee Road, which is the access to the property. d) The tower shall be self-supporting through the use of a design that uses an open: frame or monopole configuration. The applicant's proposal is for a self-supporting monopole. e) Permanent platforms or structures, exclusive of the tower or antennae, that increase off-site visibility are prohibited. The plans do not show any extraneous platforms or structures associated with the tower. n Existing vegetation: on the site shall be preserved to the greatest possible extent practical. There is no landscaping or other significant vegetation that will be affected in the area where the tower is proposed. a~ Planning Report - Qwest January 29, 2002 Page 5 g) Accessory equipment associated with freestanding towers and antennae shall be located within an equipment building constructed of materials and color compatible with principal building and surrounding area or within an equipment encasement not exceeding 10 feet (w) x 10 feet (1) x S feet (h) in size. Qwest proposes to enclose the accessory equipment within a cabinet not exceeding these dimensional standards. The cabinet shall be painted to match the existing building. l:) The applicant shall provide a color manipulated "as built "photograph of the tower as proposed for the location. The applicant has provided a photo simulation showing the view of the property with the tower from Hwy. 13. i) No new tower shall be permitted unless the city council finds that the equipment planned for the proposed tower cannot be accommodated at any preferred collocation site. The city council nay find that a preferred collocation site cannot accommodate that planned equipment for the following reasons: (i) The planned equipment would exceed the structural capacity of the preferred collocation site, and the preferred collocation site cannot be reinforced, modified, or replaced to accommodate the planned equipment or its equivalent at a reasonable cost, as certified by a qualified radio frequency engineer, (ii) The planned equipment would interfere significantly with the usability of existing or approved equipment at the preferred collocation site, and the interference cannot be prevented at a reasonable cost, as certified by a qualified radio frequency engineer, (iii) A preferred collocation site cannot accommodate the planned equipment at a height necessary to function reasonably, as certified by a qualified radio frequency engineer, or (iv) The applicant, after a good faith effort, is unable to lease, purchase or otherwise obtain space for the planned equipment at a preferred collocation site. Qwest finds it necessary to construct a new tower to provide "seamless" service in western Eagan. Qwest indicates that at present, it "maintains wireless communications facilities to the east of the site (City Water Tower, Deerwood Drive), to the north (Eagan Woods Drive and to the South (Selkirk Drive, Burnsville); however a gap exists along Hwy. 13 between CR 28 and Hwy. 77." Qwest has submitted a graphic depiction of their search area to fill this gap in service. In addition, Qwest has provided supporting documentation about other location options in this area. A letter from Christopher LaNou, RF Design Engineer for Qwest, describes an existing tower in the area (at 3659 Kennebec Drive), and states that the tower currently supports three other providers at various heights and does not offer Qwest the antenna mounting height it requires and that there is "not enough separation to ensure there would be no interactions between antennas." a Planning Report - Qwest January 29, 2002 Page 6 Site Plan - The site plan shows a roughly 20-foot by 18-foot lease area off the southeast corner of the existing building. The lease area currently contains several satellite dishes, which will be removed to accommodate the tower and equipment cabinet. The tower and equipment cabinet will be located within the lease area. The equipment cabinet satisfies the minimum setback of 20 feet from the side and rear property lines. The tower is set back about 14 feet from the existing building, 164 feet from the south property line and 113 feet from the east property line. Application for a Conditional Use Permit prompts a site review for compliance with other code standards. In this case, the site is largely in conformance, however, trash containers are being stored openly on the property. The City Code requires that when stored outside, trash containers must be within a screening enclosure. Therefore, a trash enclosure should be constructed according to the standards in the City Code (Section 11.20, Subd. 29.5). Landscaping - No new landscaping is proposed. Access/Street Design - Access to the lease area will be provided via easement over the existing parking lot of the La Fonda restaurant property, which takes its access from Shawnee Road. SUMMARY/CONCLUSION Qwest is requesting approval of a Conditional Use Permit to construct a 100-foot monopole communications antennae tower on property located at 3665 Sibley Memorial Highway. Qwest indicates that their service lacks coverage in this area, that they were unable to identify a suitable existing tower or building for collocation, and that this new tower is necessary to meet their technical performance needs and provide the necessary coverage in this area. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit (CUP) to allow a 100-foot monopole telecommunications tower for property located at 3665 Sibley Memorial Highway in the SW 1/4 of Section 17. If approved, the following conditions should apply: - 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The applicant shall provide the City documentation from a registered structural engineer confirming the structural integrity of the proposed monopole. The documentation shall be submitted with the building permit application. 3. The existing satellite dishes in the lease area shall be removed prior to construction of the tower. i Planning Report - Qwest January 29, 2002 Page 7 4. The tower and accessory equipment building shall comply with the general standards outlined in City Code Section 11. 10, Subdivision 31, F. 5. The equipment cabinet shall conform to the dimensional standards in the City ordinance (not exceeding 10 feet wide by 10 feet long by 5 feet high) and shall be painted to match the existing building. 6. The monopole tower shall be painted light blue or gray. 7. For security purposes, the climbing pegs shall be removed for the first 12 to 14 feet at the base of the tower. 8. A trash enclosure shall be constructed according to the standards in the City Code. FINANCIAL OBLIGATION -17-CU-17-12-01, Qwest C-U-P Lot 3, Block 2, Cedar Industrial Park There are pay-off balances of special assessments totaling $991 on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL $0 i Q Eagan Boundary Location Map Parcel Area~ine Building Footprint r' C VW- ~e Sub ect Site 45 r C Q eZ ' 11 12 65 6 i7 v e G o PCt=6 ~ cum mmz a P, lo, y€'~ ivy © d ~E~ ae ~ 1 d ~ -6s~4 3 1000 0 1000 2000 Feet Development/Developer. Qwest Application: Conditional Um Case No.: 17-CU-17-12 Map Prepared using ERSI ArCYuw 7.1. Parcel 124" map data provided N by Dakota County Land Survey Departrnant and k+ Current as of October 2001' W E City of Eagan I . This MAP Is INTENDED FOR REFERENCE USE ONLY M. 1 N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Co"ainu ity Dwelopmwd Depwtnent not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Qwest Land Use Map Case No. 17-CU-17-12-01 Zoning Map 1-, 1., Current Zoning: 1-1 Limited Industrial I- R-1 R-3 R- R-3 R-3 C= 01 Comprehensive Guide Plan Land Use Map IND IND CAS IND Current Land Use Designation: IND IND MD Limited Industrial MD LD I MD 444 [ j LIE P.n:N k... k,lorm.tlen pto akotm fem~ty LaMiw.y Mpwt"d 0,W0Vot. N nn.tn.n -wnU . d by any st.r. City of Eagan W E Community Development Department TNIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guaranb* the accuracy of this Information. f+% r kl t~f ~f93 / r /r 'C r ~ fyCf N 1% L ;St / Z a . EXISTING BUILDING R9y~f 4a, ~ rTr , O. S n f~. f,FS, f+S~b !rC ~ !~S olC..yc O ~,h lb.oh g ~Jy~ ,FCO g~ ~f0 STATE HIGHWAY 13 0 o. CERTIFICATE OF SURVEY FOR: QWEST WIRELESS, L.L.C. 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L~ Rpb ~o • A arO A, ( 1 I I~ 1vI r 1' lia I ~a'•'r~ , I~ I. I o I uar i ~ I t ~I ~ y 4 ~ TS I ' .J ~ nm 9• i91► ~I~jY 'I + tl9 e.`0, ~i~~,✓✓ , MIN540 Search Area & Coverage Objective q q F P~NJ v r v N I 540 Coverage Objective i r= 3 zv A r Z Z Z ~ I \~Qv Z OM 13 m r z PT rfENTUR" CR 28 A N MIN540 Search Area o° Q. o Oy Q O CD 94 J~Q o P`K 13 MIN v ASyeURyR leo FEDE AL 'TRIDGE LN PA lF/C MONTER LN 0-e4o ~ `re P K I 2 O ~ A KG j O~~ BLp, KH W B K I LS RD S~~G 90 > G WAY A ID HAZEL D F9e~ co Qv BLACKHA K m m Blackhawk e r cs uj 0 D ~ 55P~ 70 m OUN 00 ~o SER ENTIN E TON Z a CO G LD HR NE HA K 3 PJ~ OQ~ p v O T A NP RT PJO N AR B HA K Y ~\~GS CU ' 77 TEL pHY P p LOO MCAT L p O R ELI NIT TRL s Q q ELAN LN Y a: + Y O Q < IV l Uey m EMF ALO op = °a N CE RD ZIR O LN UB S = O R 30 yLN z m = m 199 las USA - -I 1 S A F n 55 From-QWESTST WIRELESS-MIDWAY 6516426942 T-864 P.02/05 F-273 Wireless, L.L.C. 426 N. Eairvie%, Avenue, Room 101 St. Paul. Minnisota 55104 _ ride the 1. hf Qwest. January 22, 2002 City of Eagan Dear Sir or Madam: Owest Wireless has investigated the possibility of co-locating our equipment at an existing communication tower at 3659 Kennebec Dr in the city of Eagan. Unfortunately, this tower will not work for our antennas for the following reasons. In order for us to meet our goals for coverage and capacity, we have determined that we need to mount our antennas at 100 feet. Currently, there are already antennas at three different heights on this tower, and one set is at 100 feet. There is 6 feet between the lower and middle antennas and 10 feet between the middle and upper antennas. Our antennas are a feet in height, which would only leave 2 - to 3 feet between the existing antennas and ours if we were to mount in-between the existing antennas. This is not enough separation to ensure that there will be no interactions between antennas. For these reasons we are unable to locate our antennas on this tower. Submitted and Certified by: Christopher J. LeNou Radio Frequency 1=rigineer Owest Wireless Communications a _ ,o. :55 From-QWESTST WIRELESS-MIDWAY 6516426942 T-864 P.03/05 F-273 ration ~ JrvcR~cAr FIND A SNIT silo searen site list J CONTACT INFO Midwest Sales SITE BROCHURE 847-240-1508 Site Name: Fish Head E-Mail Sales r • Site Number: 81383 ' CORPORATE INF atrocKVRe Address: 3659 Kennebec Dr. 116 Huntington Ave PHOT03 11th Pbor DRAWINGS City: Saint Paul Boston. MA 02116 State: Minnesota 1-877-ATC-SITE Zip Code: 55122 americantower.com Latitude: 44 - 49 - 37.9 N 44.82722 ► BROADCAST SAL Longitude: 93 - 12 - 22.9 W -93.20638 Gary Hess 0- of Marketing - -SITE .SPEI;A..: 781-461-6783 A: Minneapolis-St. Paul + BTA: Minneapolis-St. Paul ' SITE APPLIGATII MSAIRSA: Apply Nowl Ground Elevation AMSL: 788 ft. Download a Datum: -No Datum Site Application County: Dakota Region: Midwest PRINT BROCHUR Comments: Printer Friendly Driving Instructions: South Highway 169 to East Highway Paae 494 to Highway 77 South across the - - 6ver to Highway 13 North to Seneca Road. Take a Left (North) go a long block to Kennebec Road. Take a Right (East) go a short block to a trucking _ company on the Left side (North), enter through their gate. Cell site is located at the back of the of the trucking company's lot. UTILITY INFORM AT1ON Telco Provider: --No Business Entered-- Power Provider: -No Business Entered— Backup Generator: No TOW4111 pATA . . Tower Number: 81383 Structure Height (AGL): 118 ft. Structure Haight (AMSL): goo ft. Clearance: 0 ft. Total Height (AMSL): 906 ft. Type: Monopole FAA Not Entered FCC Not Entered Tower Status: Active Tower Tenure: OWNED a~ 121/02 11:2 Il• 56 From-QWESTST WIRELESS-MIDWAY 6516426942 T-864 P.04/05 F-273 TOP of uGmTNNG ROO 122.a 4s it •s I t00A' k.a . 1 6 4.a.) Ot. 120. 2011. .01C wn~rean Tors FISH HEAD C"pd+d- S~ ~ TOWER EL~VA7ION - 383 ~ 'hi I f - 1GaVES"is now Qwest`:2. Advisory Planning Commission C/o Ms. Pamela Dudziak, Planner December 19, 2001 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Application for CUP for 100' Monopole Wireless Communications Facility at 3665 Sibley Memorial Hwv./Hwv.13 Eagan (PID# 10. 16800.030.02) Dear Ms. Dudziak; In furtherance of subject, please find submitted herewith the following: 1. Qwest Wireless L.L.C..'s completed Application; 2. Two(2) checks for: A) Application Filing Fee ($150) and B) Escrow Deposit ($500); 3. Completed Escrow Deposit Agreement; 4. Legal Description of the subject property; 5. Certified Mailing List, with labels, of owners & their addresses within 350' of subject property; 6. Engineer's Survey of subject property (which also provides legal description); 7. Topographical rendering of the proposed site on subject property; 8. Aerial photograph of subject property with proposed site noted; 9. Six (6) sets of Zoning Drawings (two letter size, four 11"x17" done to 1"=50' scale); 10. Copy of Applicant's "Search Ring" depicting the Search Area in which the site must be located in order for the Coverage Objective to be achieved. (Please Note: This information is proprietary in nature and is not to be disclosed to the general public; it is intended solely for information purposes by the Advisory Planning Commission). 11. Photographic rendering of how the proposed Site would appear from Hwy. 13. In addition to the above, Qwest Wireless submits the following written narrative of its proposal: Network Description: Applicant, Qwest Wireless, is an FCC-licensed provider of Wireless/PCS Telecommunications Services and as such is required, by the FCC, to provide "seamless" coverage to its customers. In this sense "seamless" means that Qwest's customers can travel from one cell site area providing coverage into another without any interruption in service. At present, Qwest maintains wireless communications facilities to the East of subject site (City Water Tower, Deerwood Drive), to the North (Eagan Woods Drive) and to the South (Selkirk Drive, Burnsville); however, a gap exists along Hwy. 13 between CR 28 and Hwy. 77. Subject Site is warranted in order to fill this gap, link these Qwest Wireless, L.L.C. 426 North FaiMew Avenue Suite 101 St Paul, MN 55104 651-642-6527 (direct line) 612-272-0070(Cell) 651-642-6942 (fax) Email: tmulvey@gwest.com Ogg3 . LIS ROW " Qwest locations and to provide seamless/continuous service for our customers residing and working in Eagan and those travelling the busy Highway 13 corridor. Colocation Opportunities: At the present time, there exists only 1 tower or other structure within Applicant's Search Area (attached) that would appear to offer the locational requirements of Applicant's Coverage Objective. This is a 118' Monopole located at the rear of 3659 Kennebec Drive, less than a half-mile from subject Site. This monopole is presently loaded with antennas at three different heights and thus does not offer the Applicant the antenna mounting height it requires to function reasonably. Proiect Description: The subject Site is located at 3665 Sibley Memorial Hwy. and is owned by Cuz, Inc. which owns and operates the existing La Fonda Restaurant there. Qwest Wireless proposes to install a 100' self-supporting monopole adjacent to the rear of the La Fonda Restaurant with accessory ground-based equipment housed in cabinets (rather than in sheds/buildings) directly beneath the monopole within a fenced area abutting the southern end of the restaurant. Access to the site will be from the existing parking lot of the La Fonda Restaurant property which itself is accessed from Shawnee Road. Subject property is zoned Limited Industrial (I-1) under which towers are permitted with a Conditional Use Permit. Adjacent properties are also zoned I-1 and serve general commercial or industrial purposes. Upon receipt of all required approvals, Qwest would anticipate a construction commencement in the first quarter of 2002. Ms. Dudziak, thank you very much for your time and assistance in this matter; if there are any questions or comments with regard to the within Application, please contact me right away at 612-272-0070. Sincerely, Tom Mulvey Real Estate Department Qwest Wireless, L.L.C. 426 North Fairview Avenue Suite 101 St Paul, MN 55104 651-642-6527 (direct line) 612-272.0070(Cell) 651-642-6942 (fax) Email: tmulvey@gwest.com CQ6v 0 ourse Dr _w -Pur - sl v ~cT 3i~. ::r u ~ UUIMtted to £ 1}4k ' I 1 AV~~1M 5 h Ivlr Mh"Nr`aa a Directrn ~`&aRecreah X- 5t cat Knob Road Egan, MN X5122 January 28 4002 Submitted by:" dls'W154022 425 29d~ GILL Y MILLERE GolfCmmArchitccts tEA0I1N, MINN[iOd~ SU aCity of Eagan Golf Course :Stud. _ Prepared by: NO GILL WOMILLEW Golf Course Architects January 28, zooz Introduction: The City of Eagan, through it's Parks and Recreation Department, retained Gill Miller Inc., Golf Course Architects, to assist the City of Eagan in determining the design feasibility of an eighteen hole championship golf course on properties generally known as Patrick Eagan Park, and the McCarthy Property located off of Lexington Avenue and Wescott Road. Gill Miller Inc. is completing this work in coordination with Effective Golf Course Systems, Edina, Minnesota. Effective Golf Course Systems was retained by the City to assist in the evaluation of the operating pro forma for'the proposed golf facility. Background: We have analyzed the proposed site for the golf course. It has an excellent location in the community and metro area and offers many exciting golf opportunities. The site also has many unique constraints which will direct the location of the clubhouse, and the routing and character of the golf holes. The total site, including all properties, is approximately zoo acres. On an acreage basis, even accounting for steep slopes, and 2-4. acres of ponds and wetland areas, there appears to be sufficient property to develop the style of golf course envisioned by the Citizens Exploratory Committee. Based on an acreage basis, if only the 128 acre McCarthy property is used, it would be difficult to meet the committee's goals for the project. Therefore "our best guess assumption" is that the City of Eagan would desire to see a plan that uses the - McCarthy property and some of the Patrick Eagan Park land. MILLERS 1 ~11GJ►1~i, ; III I~N~EiQ ~I1 , - CdfComm Ardiitrctn tV y As requested in the Request for Proposal, Gill Miller Inc. met with the Citizen Exploratory Committee and it's Executive Committee on December 13, 2001 to review the design program for the proposed golf facility and to receive citizen input on the project. On January 7, zooz, Gill Miller Inc. again met with residents of the City of Eagan, the Citizen Exploratory Committee and it's Executive Committee to present initial design concepts for the golf course facility and to receive resident input on the designs. f Three conceptual'design routings were presented as follows: Concept Plan A: Par 72, 6,8oo yard golf course and practice range which uses the McCarthy property and all of the Patrick Eagan Park property. The clubhouse area is located in the center of the properties with an access off of Lexington. The maintenance facility is located on the 6 acre Anderson property with access from the entrance road to the clubhouse. Concept A also reflects the development of a 5 mile trail system with parking originating from the Art House location. Concept Plan B: Par 69, 5,5oo yard golf course and practice range which uses only the McCarthy property. The proposed clubhouse and maintenance facility are located off of Glacier Drive near Eagan Elementary School No. 17. Concept Plan C: Par 7o, 6,4oo yard golf.course and practice range which uses the McCarthy property and approximately 45 acres-of the Patrick Eagan Park property. The clubhouse is located south of the Elementary School with access from Glacier Avenue. The maintenance facility is located near the Art House with access off of Lexington Avenue. As in Concept A, Concept C reflects the development of a 5 mile trail system with parking originating from the Anderson parcel. Mike Graham, Graham Environmental Services completed a preliminary site evaluation of the Patrick Eagan Park property. His report is included in the Appendix. in this report he has identified critical environmental resources of the site which may influence or impact final golf course design plans. Summary Findings: Overall the properties themselves are supportive of golf course development. in addition . to the criteria established in the Eagan Golf Course Program Statement, a golf course developed on any combination of properties must address the following design and construction issues: 1. Minimize and mitigate or avoid impact to sensitive environmental areas as addressed in the Graham Site Study i. Acknowledge and respond to significant storm water bounce in existing wa / wetland bodies 3. Acknowledge and respond to steep slope design constraints, protection of to resources and high potential for soil erosion and sedimentation during construction GILL F..1 aAm* MiN"vsQ'T^ _.map MILLERI _ - ?srudy GolfGmrsrArd*ec s Based on the land allocations illustrated in the three golf course routing concepts, only Concept A, which utilizes most of the Patrick Eagan Park property, meets all of the program requirements as established by the Citizens Exploratory Committee and it's Executive Committee. The other two design studies reflect 18 hole golf courses, however, by their shorter yardage and lower par, do not meet the par 72 and 6,80o yard length criteria established by the committee. It is Gill Miller Inc.'s opinion that a very exciting, challenging, and environmentally ' mesponsible golf course, one that meets the Citizens Exploratory Committee design program, can be developed using the Patrick Eagan Park property. Costs: Detailed costs for the three proposed concept plans are presented in the Appendix. The presented costs illustrate a total development cost inclusive of the following. (Note costs exclude land acquisition and financing costs) 1. High quality 18 golf course and practice range w/ irrigation, landscaping & continuous concrete cart paths z. 4,oooSF to 6,oooSF clubhouse w/ cart storage & utility services 3. 7,oooSF to g,oooSF maintenance facility with utility services 4. Shelters, restrooms & other site amenities 5. Lighted parking and entrance drives 6. Golf course maintenance equipment 7. Golf course maturation maintenance 8. Park trail systems / boardwalks & parking area 9. Wescott Road tunnel In summary, costs for the three land use / golf course options are as follows: Plan Golf Course Structures & Utilities Other Costs Total Cost A $5,332,884 $3,568,359 $1,775,o81 ` $10,676,324 B S4,052,031 $1,862,896 $1,449,710 $7,364,637. C $4,658,357 $3,063,016 $1,646,779 $9,368,153 Please note that Concept A and C reflect Patrick Eagan Park improvements which inclu parking and trail / boardwalk development. Concept B, because it does not use any of park land does not include these costs. All costs are based on 2002 improvements. GILL 3 MEAGAN* M I LA N 9307 ► MILLERS - Study Conclusion: If the City of Eagan proceeds with the. project and constructs the championship golf facility as desired by the Exploratory Committee, the City will have invested millions of dollars. This feasibility study phase has the greatest influence on the quality and character of the v _ _ s proposed development. During this phase, budgets, plans, and development goals will be developed. These determinations will serve as the foundation for the project. It is imperative that the proposed golf facility be community supported, financially sound, of durable quality, and be a major attraction to the resident and nonresident, local and out of state golfer. It simple terms it should be "an affordable must play golf facility". The proposed property would create an outstanding and unique championship golf venue. We believe also that that the active and passive recreational aspects of Patrick Eagan Park can be expanded, enhanced and incorporated into the property with the golf course without loss of recreational or golf course value. Respectfully submitted, Garrett Gill, Golf Course Architect In the Appendix: Graham Environmental Site Study ' Concept A Concept a Concept C Preliminary Cost A Preliminary Cost B Preliminary Cost C GILL MEAGAN, -MINNESOTA , IW_P.401MILLER1._. 4 WMMMtudy Graham Environmental Services, Inc. P.O. Box 189 Ellsworth, Wisconsin 54011 Memorandum TO: Garrett Gill FROM: Mike Graham DATE: December 21, 2001 SUBJECT: Patrick Eagan and Barbara Curry Park Walk-Over Evaluations Background On December 14, 2001, GES, Inc. conducted a walk-over survey of the Patrick Eagan. Park and Barbara Curry Park properties in Eagan, Minnesota. The parcels are located in the eastern half of Section 22, T27N, R23W, Dakota County. The purpose of the field evaluation was to examine and provide a general assessment of wetland features and other environmental resources on the site. The Patrick Eagan Park property has rolling to steep topography with sandy soils on uplands. According to the Dakota County soil survey, wetlands are underlain with silt loams and unconsolidated substrates. Most of the site is wooded, much of which is disturbed from past land use and artificial introduction of pine species. Two large ponds are located near the central and northern portion of the site. These ponds are part of the City's storm water system as evidenced by large inlet and outlet culverts on their perimeters. There is a small area of old field in the east central part of the site. Hiking/cross country. ski trails have been established throughout much of the site. A small gravel parking lot serves the park with access from Lexington Avenue. Several new homes abut the park on the southwest, west and northwest sides and older homes are present along the park's east side. Characterization of Natural Features - Patrick Eagan Park The upland northeast of the larger pond is dominated by box elder, green ash and sumac with some oaks located higher on the hillside. A few sedges are present along the north edge and some very large (i.e. 48" dbh) eastern cottonwoods and small box elders are also present. The upland on this side of the pond is of higher quality than that on the south side.. There are some planted white pine and tartarian honeysuckle on the basin's west side. Phone: 715-647-5110 Fax: 715-647-5209 1-888-279-2070 7-888-279-2069 . There are some planted red pines in the upland along the basin's east side and erosion is evident in the form of large gullies on the steep sandy sideslopes. Eroded sediments have formed plumes in the perimeter of the pond's east side. There is very little emergent vegetation along the perimeter of the pond. Reed canary grass and a few cattails were observed along the southeast and south pond boundaries. Some patches of cattails are~present well above the water level that was present on the day of field work. Also, stairis from standing water on the trunks of dead and living trees were observed 10 to 12 feet above the ground elevation. Dozens of dead trees are present around the pond's perimeter and appeared to have been dead for several years. Some could be identified as black willow and paper birch. It is apparent that the basin receives large volumes of storm water and that the basin has increased in size as a result of receiving storm water. Other species identified on the upland around the large pond's boundary include blue vervain, common mullein, planted Scotch pine, planted white pine, Kentucky bluegrass, common buckthorn, bull thistle, red cedar, raspberry and goldenrod. The other large pond on. the site is located southwest of the larger pond and is very similar in character. The basin is almost all open water with.very little emergent vegetation and apparently bounces significantly. Large storm water inlet and outlet culverts are present and many dead trees are standing around the pond's perimeter. A few patches of giant reed grass and smartweed are present. The upland sideslopes around the pond are very steep with eroded gullies at the south side. The south slope is dominated by quaking aspen with a few oaks and paper birch. A small storm water pond was recently constructed at the basin's south end and a narrow band of upland was left which separates the new basin from the main body of the pond. The west side of the pond has more red oak and birch with a few black cherry and the southwest upland has a lot of large paper birch. The upland area west of the pond contains the highest quality upland hardwoods observed on the entire site. Much of the upland slopes are very steep but the upland northwest of the pond is more gradual. There are a few sedges in the northern periphery but it is not a high quality emergent system since it is small and not diverse. The upland to the north is characterized by good quality upland hardwoods with gentle slopes. A small wetland is located in the northwestern portion of the site on the western property boundary. This basin would be classified as Type 3 (inland fresh shallow marsh) under the U.S. Fish and Wildlife Service Circular 39 wetland classification sytem. Ecologically, this is the highest quality wetland on the site and is dominated by lake sedge. An unidentified sedge species, reed canary grass and smartweed are also present. No storm water pipes are located at the perimeter of the basin and it apparently receives only overland flow from the surrounding uplands. There are homes on the southwest and south sides of the basin on .top of the hill. The upland around the wetland is of good quality with oak, birch and basswood present. There are a few common buckthorn shrubs also present at the wetland edge. 2 Another small wetland is also located just northeast of the previously-discussed basin. The quality of this wetland is not'as high as the other-small basin and is dominated by reed canary grass with some smartweed an' d a few sedges also present. The basin had two to three inches of standing.water.in it on the day of field work. Box elder is the dominant tree species around the wetland's perimeter. A few homes are located above the hill north of the wetland. The vegetation along the edge of the hiking trails on the site is very disturbed and dominated by tartarian honeysuckle, box elder, prickly ash and raspberry. Characterization of Natural Features - Barbara Curry Park The Barbara Curry Park is a small park located just south of Westcott Road and west of Lexington Avenue. The park is separated from Patrick Eagan Park by a residential development and private land. The northern portion of the park consists of a very steep slope from Westcott Road and.a large storm water pond at the toe of the slope. A second storm water pond is located directly to the south. These two ponds occupy a good share of the park land, the western boundary of which transects the ponds. The ponds are connected by a storm water pipe and the northern pond has a culvert outlet. A Williams Pipeline corridor crosses the site from west to east between the two ponds. There is sediment in the northern pond from erosion of the steep sandy upland sideslopes. Neither pond has a very wide emergent fringe but some scattered smartweed was observed at the eastern and southern edge of the northern pond. Although water depths were not taken, the ponds appeared to be several feet deep and are obviously managed as storm water ponds. The only other significant natural feature in the park is a good quality upland hardwoods stand in the east central portion of the site which is dominated by red oak, aspen and birch. Conclusions Regarding Golf Course Development Impacts to the Sites' Natural Resources The most significant natural resources on the sites reviewed include the upland hardwoods stand on the west side of Patrick Eagan Park, the upland hardwoods on the east side of Barbara Curry Park and the small wetland in the northwestern portion of Patrick Eagan Park which is on the western property boundary. The quality of much of the wooded portions of Patrick Eagan Park is not high due to past site disturbances causing invasion by undesirable species (i.e. buckthorn, box elder, honeysuckle) and artificial introduction of pines. From a golf course development perspective, the challenge will be designing tees, fairways and greens on the exceptionally steep and highly erodible soils in both parks. Thus, the engineering considerations and issues may outweigh the prospect of environmental impacts although erosion would also be a major environmental consideration. Extraordinary erosion control measures would probably be necessary to prevent erosion of sandy soils into on site wetlands, particularly the aforementioned wetland on the west boundary of Patrick Eagan Park. R . Upland buffers around this basin would be helpful in mitigating potential sedimentation and improving the water quality of the wetland. The two large open water basins in Patrick Eagan Park and the two basins in Barbara Curry Park are already experiencing significant sedimentation and inputs of untreated storm water. Thus, any water quality measures during construction and any long-term maintenance steps could only increase the quality of the water and decrease the sediment loads to these basins. ~1'~fiIA IMJM~J fltlC ~ ~ - WOO LDY 4 a, .L..,L . ~ nl L KI a LI [ aL aL 1 . a K a a L m m ~ or L a a n dK K K s a 9Y L %L nL n rt 6 0 f .'f K 9K K p1 LLL K K ; ~ ~ RK a . K K EK t 0. 0 ~ P-A V ~M VW WE lr+V +Y ftM A ,7 esmo3 eta to wi V uoildo A Ioafad asinoo ljoE) us6g3 i 1 e / i' ~ l .dam r ao ipilu- x® KvsoB:, enaye ll~j Z t• 1 "1 ~ we t d - - - - a~xull - s r 1 L rL E Z. ] 7 , ..1 2 ® i rr - 1~ 8 6 O 9 Entrance ,a i ~ vy a j 1 rn i , 11 _ 'a`e f 'A I Eagan Golf Course Project q.s option B Card of the Course _ )1) ]N ]It N III 1@ ♦ 7m -im ] 1f1 )n ♦ Yl aS N) ) M ) M a6 111 ) ]6 - M M ) Ia U )U a) ]N ` m m m u a m m 1 ! m )n ]n u sl ]n m 413 w ro ) ■ u n w ) la ON LI! Ln N i]N Y ]Ia ]iIl Y ]p _ _ iW fy)s Yn 4in Mao arr a sssn sav ara - _ : . art ~ ett w ~ a ~ mt ro kt7 sn c m wr i m s a< as a xa r nc ar . ~ _ f rx ur a n aiz .w nc t - _A~" Y: _ ns r r< m n a r us us .nc r we ar n m c wr sa wi c m w a is sa c ~I - nc n us ac xw x iatr xa r m w a w r u< us - I-i' raj y s~ w sae r A v swe~ tae sae - eemoo era jo pieo 0 uo.qdo loafwd esinoo;IoE) u96e3 r, 'CR ~ tr1 r srs' r 4 Preliminary Cost Schedule Option A City of Eagan Golf Course Project-Based on P/a»' dated January 7, Zoos =s~ 18 Hole Par 72 Golf Course w / Range - Option A Item Quantity Unit Cost Per Total 1.0 - Genera! 1.01 Site preparation, staking & surveying 110.0 AC $S00.00 . $55,000.00 1.02 Site erosion control & maintenance 1.0 LS $35,000.00 $35,000.00 { - 1.03 Clearing & grubbing 53.0 AC $2,500.00 $132,500.00 1.04 Demolition & removals (no hazardous materials) 1.0 LS $45,000.00 $45,000.00 Sub-total this Part $267,500.00 2.0 - Excavation, Grading & Shaping (estimated) 2.01 Topsoil stripped & replaced LL: 80,000.0 CY $2.00 $160,000.00 2.02 Rough grading & shaping750,000.0 CY $1:50' - `$1,125,000.00 2.03 Wetland excavation & placement 15,000.0 CY $4.50 $67,500.00 2.04 Wetland mitiagation & enhancement 13 AC $25,000.00 $37,500.00 Sub-total this Part $1,390,000.00 _ 3.0 - Drainage (estimated) 3.01 4" greens/bunker drain w/ gravel backfill 7,500.0 LF $2.50 $18,750.00 3.02 4" fairway-swale drain w/ gravel backfill 7,500.0 LF $5.00 $37,500.00 3.03 4" non-perforated (ADS N- 12) 4,000.0 LF $2.00 $8,000.00 3.04 6" non-perforated (ADS N- 12) 5,000.0 LF $5.00 $25,000.00 3.05 8" non-perforated (ADS N- 12) 1,500.0 LF $8.00 ``$12,000.00 3.06 12" non-perforated (ADS N- 12) 2,500.0 LF $12.00. $30,000.00 , 3.07 18" non-perforated (ADS N- 12) 1,000.0 LF $18.00 $18,000.00 3.08 24" non-perforated (ADS N- 12) 1,000.0 LF $25.00 $25,000.00 3.09 12" catch basin w/ grate 50.0- FA $350.00 $17,500.00 3.10 24" catch basin w/grate 25.0 EA $850.00 $21,250.00 3.11 36" catch basinw/grate 10.0 FA $1,500.00 $15,000.00 - Sub-total this Part $228,000.00 4.0 - Feature Construction - > 4.01 Golf Greens (12" Mod. USGA, Ave. Size 7,000 SF) 126,000.0 SF " $3.00 $378,000.00 4.02 Putting Green (12" Mod. USGA) 12,000.0 SF : $3.00 j -'i-'-$361000100 4.03 Tees w/4" greens mix (6,S00 SF/hole) 160,000.0 SF $1.00 $160,000.00 4.04 Fairways & Roughs 100.0 AC $656.00 " $65,000.00 4.05 Bunker (6" local sand) 140,000.0 SF $2.00 $280,000.00 Sub-total this Part 59191000.00 5.0 - Irrigation (Radio - computer control, expanded double row) 5.01 green / tee heads (includes pipe, wive & controls) 230.0 FA $750.00 $172,500.00 5.02 fairway heads (includes pipe, wire & controls) 600.0 FA $800.00 $480,000.00 , 5.03 pump station (1200 gpm vfd - vertical turbines) 1.0 LS $75,000.00 $75,000.00 5.04 pump house w/wet well, intake pipe, slab & footings 1.0 LS $40,000.00 $40,000.00 5.05 electrical service & connections = 1.0 LS > $12,500.00 $12,500.00 ' Sub-total this Part $780,600.00 6.0 - Fine Grade, Seeding & Sodding 6.01 Greens 138,000.0 SF $0.15 $20,700.00 6.02 Tees (bluegrass) 160,000.0 SF $0.12 $19,200.60 6.03 Fairways (bluegrass) 60.0 AC $3,000.00 $180,000.00 6.04 Roughs / Natural Areas 40.0 AC $2,500.00 ':$100,000.00 ` 6.05 Sodding 30,000.0 Sy . $2.25 $67,500.00 6.06 Erosion blanket 30.0 AC $4,500.00 $135,000.00 Sub-total this Part $522,400.00 4y~ GIII Miller, Inc. ry; page Golf Course Architects Janua 28, zoos Ur a Preliminary Cost Schedule - Option A City of Eagan Golf Course Project -Based on Plan dated Janus 7, 2oo2 7.0 - Miscellaneous Construction 7.01 Cart paths (8'continuous) - 4" concrete 160,000.0 SF $2.50 $400,000.00 ` 7.02 Perimeter Fencing (4' Chain link) 15,000.0 LF $6.00 $90,000.00 7.03 Land=ping / misc site work 1.0 LS $50,000.00 $50,000.00 7.04 Retaining walls & rock work 7,500.0 SF $15.00 $112,500.00 - 7.05 Contract construction maintenance 30.0 Day $1,500.00 , $45,000 00 t Sub-total this Part $697,500.00'' Sub-total Golf Course Construction $4,804,400.00 - 1.01 Mobilization (1.5%) 1.0 LS $72,066.00 $72,066.00 1.02 Project administration (2.0%) 1.0 LS $96,088.00 $96,088.00 1.03 Bonds & Insurance (1.0%) • 1.0 LS y $48,044.00 =48,044.00 1.04 Contractor maintenance - 30 days (1.5%) 1.0 LS $72,066.00 $72,066.00' ' 1.05 Construction contingency (5%) 1.0 LS $240,220.00 $240,220.00 Total Goff Course (General construction 'bid amount) 55,332,884.00 8.0 - Structures, Paving & Utilities t 8.01 Clubhouse w/ cart storage below 6,000.0 SF $195.00 $1,170,000.00 8.02 6" fire service 500.0 LF $30.00 $15,000.00 8.03 4" sanitary force main w / pump 500.0 LF $40.00 $20,000.00 8.04 Electrical service 1.0 LS $3,500.00 $3,500.00 8.05 Maintenance facility 9,000.0 SF $55.00 $495,000.00 8.06 6" fire service 200.0 LF $30.00 $6,000 00_== - . 8.07 4" sanitary service 200.0 LF $25.00 $5,000.00 8.08 Electrical service 1.0 LS $1,500.00 $1,500.00 8.09 Fuel & chemical storage LS $25,000.00 - $25,000.00;21- supply well (500 gpm) 1.0 LS $85,000.00 S85,000.00 Irrigation - 8.10 8.11 Ughting 15.0 EA 54,000.00 $60,000.00 8.12 Signage & monumentation 1.0 LS $15,000.00 $15,000.00: 8.13 Shelters / Restroorns (12' x 12' - no services) ' 2.0 EA $15,00100 $3.0,000.00 8.14 Entrance drive (asphalt w/conc. curb) 45,950.0 SF - - 32.50 - 3114,875.00 8.15 Parking (200 cars - asphalt w/ conc. curb) 96,400.0 SF $2.56 $241,000.00 8.16 Maintenance area paving (asphalt) 27,000.0 SF . " -:52.00 $54,000 00 8.17 Art House / park area paving (asphalt) 19,200.0 SF $2.00 _ $38,400.00 8.18 Hiking trails (6' - all weather) 115,000.0 SF $2.50 $287,500.00,: 8.19 Boardwalk (8' wood timber w/ handrails) 1,400.0 LF $280.00 $392,000.00 8.20 2-Way tunnel & road repair 200.0 LF $1,000.00- - $200,000.00 Sub-total Structures & utilities $3,258,775.00 1.01 Mobilization (1.5%) 1.0 LS $48,881.63 $48,881.63 1.02 Project administration (2.0%) 1.0 LS $65,175.50 $65,175.50 1.03 Bonds & Insurance (1.0%) 1.0 LS $32,587.75 $32,587.75 1.04 Construction contingency (5%) 1.0 LS $162,938.75 .$162,938.75 Total Structures & Utilities (General construction bid amount) $3,568,358.63 'ry 9.0 - Other Development Costs 9.01 Golf course maintenance equipment 1.0 LS $400,000.00 $400,000.00 9.02 Golf course furniture & fixtures 1.0 LS $25,000.00 $25,000.00 9.03 Maturation maintenance (includes labor & materials) 9.0 Mo $42,500.00 $382,500.00 9.04 Design, engineering & permitting (10%) 1.0 LS $806,317.50 $806,317.50 9.05 Mapping, legal & advertising (2%) - 1.0 LS $161,263.50 $161,263.50 Sub-total Other Development Costs $1,775,081.00 Total Project (excluding financing costs) $10,676,323.63 Gill Miller, Inc Golf Course Architects - January28,i6oi Pagel a • Preliminary Cost Schedule - option a City of Eagan `Golf Course Project -Based on Plan dated January 2¢, 2oo2 r 18 Hole Par 69 Golf Course w / Range - Option B Item Quanti ty Unit Cost Per Total 1.0 - General 1.01 Site preparation, staking & surveying 80.0 AC $500.00 $40,000.00 ns- 1.02 Site erosion control & maintenance 1.0 LS 535,000.00 $35,000.00 1.03 Clearing & grubbing 23.9 AC $2,500.00. $59,828.40 1.04 Demolition & removals (no hazardous materials) 1.0 LS $35,000.00 $35,000.00 - 3 Sub=total this Part. $169,828.40 - 2.0 'gxcavadon, Grading & Shaping (estimated) 2.01 Topsoil stripped & replaced 60,000.0 CY $2.00 $120,000.00 2.02 Rough grading & shaping '350,000.0 CY $1.50 ' $525000.00 2.03 Wetland excavation & placement 15,000.0 CY $4.50 $67,500.00 2.04 Wetland mitiagation & enhancement 1.5 AC $25,000.00 $37,500.00 Sub-total this Part $750,000.00 3.0 - Drainage (estimated) - 3.01 4 greens/bunker drain w/ gravel backfill 7,500.0 LF $2.50 $18,750.00 3.02 4" fairway-swale drain w/ gravel backfill 5,500.0 LF i5.00 $27,500.00 3.03 4" non-perforated (ADS N- 12) 3,000.0 LF $2.00 $6,000.00 3.04 6" non-perforated (ADS N- 12) 4,000.0 LF $5.00 $20,000.00 3.05 8" non-perforated (ADS N- 12) 1,000.0 LF - - $8.00 $8,000.00, 3.06 12" non-perforated (ADS N- 12) 2,000.0 LF _ __$12.00. $24,00000 . 3.07 18" non-perforated (ADS N- 12) 750.0 LF $18.00 573,500 00 3.08 24" non-perforated (ADS N- 12) 750.0 LF $25.00 $78,750.00 3.09 12" catch basin w/ give._ 40.0 FA $350.00 $14,000.00 3.10 24" catch basin w/grate 20.0 EA $850.00 $17,000.00 3.11 36" catch basin w/grate 6.0 EA $1,500.00 $9,000.00 Sub-total this Part $176,500.00 4.0 - Feature Construction 4.01 Golf Greens (12" Mod USGA, Ave. Size 7,000 SF) 126,000.0 SF 53.00 ` $378,000.00."_'• 4.02 Putting Green (12" Mod. USGA) F, - 12,000.0 SF $3.00 536,000 00: _ 4.03 Tees w/4" greens mix (6,500 SF/hole) 140,006.0 SF S1.Oo - $140,000.00-` 4.04 Fairways & Roughs 80.0 AC $650.00 -$52,000.00 4.05 Bunker (6" local sand) 110,000.0 SF $2.00 $220,00000 Sub-total this Part $826,000.00. 5.0 - Irrigation (Radio - computer control, expanded double row) 5.01 green / tee heads (includes pipe, wire & controls) 220.0 EA $750.00 $165,000.00 , 5.02 fairway heads (includes pipe, wire & controls) 550.0 EA $800.00 $440,000.00 5.03 pump station (1000 gpm vfd - vertical turbines) 1.0 LS $60,000.00 $60,000.00 5.04 pump house w/wet well, intake pipe, slab & footings 1.0 LS $40,000.00 $40,000.00 5.05 electrical service & connections 1.0 LS $12,500.00 $12,500.00 Sub-total this Part $717,500.00 6.0 - Fine Grade, Seeding & Sodding 6.01 Greens 138,000.0 SF $0.15 $20,700.00 6.02 Tees (bluegrass) 160,000.0 SF $0.12 $19,200.00 6.03 Fairways (bluegrass) 50.0 AC $3,000.00 5150,000.00 6.04 Roughs / Natural Areas 30.0 AC 52,500.00 575.000.00 6.05 Sodding 25,000.0 SY $2.25 $56,250.00 . 6.06 Erosion blanket 25.0 AC $4,500.00 $112,500.00 s Sub-total this Part $433,650.00 r GiUMiller, lnc. lanua 28,zooz Golf Course Architects r1 Pa9e y Preliminary Cost Schedule - Option B v City of Eagan Golf Course Project Based on Plan dated January24, 2ooz 7.0 - Miscellaneous Construction 7.01 Cart paths (8'continuous) - 4" concrete 140,000.0 SF $2.50 $350,000.00 r 7.02 Perimeter Fencing (4' Chain Link) 12,000.0 LF $6.00 572,000.00 7.03 Landscaping / misc site.work 1.0 LS $35,000.00 - " 5350000.00 7.04 Retaining walls & rods work 5,000.0 SF $15.00. $75,000.00 r 7.05 Contract construction maintenance 30.0 Day 5.1,500.00 $45,000.00 Sub-total this Part $577,000.00 ;a Sub-total Golf Course Construction $3,650,478.40 1.01 Mobilization (3%) 1.0 LS $54,757.18 $54,757.18 1.02 Project administration (2.0%) 1.0 LS $73,009.57. _ $73,009.57 - .r $36,504.78 1.03 Ponds & Insurance (1.0%) 1.0 LS 436,564.78._'•. 1.04 Contractor maintenance - 30 days (1.5%) 1.0 LS $54,757.18 $54,757.18 1.05 Construction contingency (5%) 1.0 LS $182,523.92 $182,523.92 Total Golf Course (General fiction bid amount) $4,052,031.02 8.0 -Structures, Paving & Utilities = ~ , . , . 8.01 Clubhouse w/ cart storage below 4,000.0 SF $195.00 $780,000.00 8.02 6" fire service 450.0 LF $30.00 $13,500.00 8.03 6" sanitary main 450.0 LF $25.00 .$11,250.00 8.04 Electrical service 1.0 LS $3,500.00 $3,500.00 8.05 Maintenance facility 7,000.0 SF $55.00 $385,000.00. 8.06 6" fire service _ - 230.0 LF $30.00 `$6,900.00 8.07 4" sanitary service 230.0 LF $25.00 $5,750.00 8.08 Electrical service 1.0 LS $1,500.00 $1,500.00 r 8.09 Fuel & chemical storage 1.0. LS 525,000.00 ' 25,000.00 8.10 irrigation supply well (500 gPm) 1.0 LS _ $85,000.00 $85,000.00 8.11 Lighting 6.0 EA $4,000.00 $24,000.00 8.12 Signage & monumentation 1.0 LS $15,000.00 $15,000.00 8.13 Shelters / Restrooms (12' x 12' --no services) 2.0 EA $15,000.00 $30,000.00_ 8.14 Entrance / - - parking (asphalt w/conc. curb) ' - 89,170.0 SF ` $2.50' $11.4,875.00 8.15 2-Way tunnel & road repair 200.0 LF 511000.00 $200,000.00 Sub-total Strictures & Utilities : $1,701,275.00 r 1.01 Mobilization (1.5%) 1.0 LS $25,519.13 $25,519.13 ' 1.02 Project administration (2.0%) 1.0 LS ' $34,025.50 $34,025.50 rv 1.03 Bonds & Insurance (1.0%) 1.0 LS $17,012.75 ° $17,012.75 1.04 Construction contingency (5%) 1.0 LS $85,063.75 $85,063.75 Total Strictures & Utilities (General construction bid amount) $1,862,896.13 9.0 - Other Development Costs 9.01 Golf course maintenance equipment 1.0 LS $400,000.00 $400,000.00 9.02 Golf course furniture & fixtures 1.0 LS $25,000.00 $25,000.00 9.03 Maturation maintenance (includes labor & materials) 9.0 Mo $42,500.00 $382,500.00 9.04 Design, engineering & permitting (10%) 1.0 LS $535,175.34 , : $535,175.34 9.05 Mapping, legal & advertising (2%) 1.0 LS $107,035.07 $107,035.07 Sub-total Other Development Costs $1,449,710.41 Total Project (excluding financing costs) $7,364,637.55.. . Gill Miller, Inc Golf Course Architects - lanuary28,2ooi - pagez " • 1 . Preliminary Cost Schedule - Option C City of Eagan Golf Course Project Based on Plan dated January 7' 2002 r 18 Hole Par 70 Golf Course w / Range - Option C Item Quantity Unit : Cost Per Total 1.0 General 1.01 Site preparation, staking & surveying 95.0 AC $500.00 , .$47,500,00 1.02 Site erosion control & maintenance 1,0 LS $35,000.00 --'.$3S,000.00 1.03 Clearing & grubbing 43.5 AC $2,500.00 .$108,818.30 1.04 Demolition & removals (no hazardous materials) 1.0 LS $45,000.00 $45,000.00 Sub-total this Part 5236,31830_ 2:0 Excavation, Grading & Shaping (estimated) 2.01 Topsoil stripped & replaced 70,000.0 CY $2.00 $140,000.00 2.02 Rough grading & shaping _ 500,000.0 CY $1.50' ` $750,000.00 w 2.03 Wetland excavation & placement 15,000.0 CY $4.50 $67,500.00 2.04 Wetland mitiagation & enhancement 1.5 AC $25,000.00 $37,S00.00 Sub-total this Part $995,000.00 3.0 - Drainage (estimated) 3.01 4" greens/bunker drain w/ gravel backfill 7,500.0 LF 52.50 $18,750.00 3.02 4" fairway-swale drain w/ gravel backfill 6,500.0 LF 55.00 $32,500.00 3.03 4" non-perforated (ADS N- 12) 4,000.0 LF $2.00 $8,000.00 3.04 6" non-perforated (ADS N- 12) 4,000.0 LF $5.00 $20,000.00 3.05 8" non-perforated (ADS N- 12) 1,500.0 LF $8.00 $12,000.00 3.06 12" non-perforated (ADS N- 12) : 2,000.0 LF $12.00 $24,000.00 3.07 18" non-perforated (ADS N- 12) 750.0 LF $18.00 $13,500.00 3.08 24" non-perforated (ADS N- 12) 750.0 LF $25.00 $18,750..00..'.. 3.09 12" catch basin w/ grate 40A EA $350 00 $14,000.00. 3.10 24" catch basin w/grate 20.0 FA $850.00 $17,000.00 3.11 36" catch basin w/grate ° 8.0 EA .$1 1500,00 $12,000.00 Sub-total this Part $190,500.00 4.0 - Feature Construction 4.01 Golf Greens (12" Mod. USDA, Ave. Size 7,000 SF) 126,000.0 SF $3.00 $378,000.00 4.02 Putting Green (12" Mod. USGA) 12,000.0 SF _$3.00 4.03 Tees w/4" greens mix (6,500 SF/hole) 160,000.0 SF 51.00 $160,000.00 4.04 Fairways & Roughs 90.0 AC $650.00 ' $58,500.00 4.05 Bunker (6" local sand) 140,000.0 SF $2.00 $280,000.00: . Sub-total this Part $912,500.00 5.0 - Irrigation (Radio - computer control, expanded double row) 5.01 green / tee heads (includes pipe, wire & controls) 220.0 EA $750.00 $165,000.00 5.02 fairway heads (includes pipe, wire & controls) .550.0 EA $800.00 . $440,000.00 5.03 pump station (1000 gpm vfd - vertical turbines) 1.0 LS $65,000.00 $65,000.00 5.04 pump house w/wet well, intake pipe, slab & footings 1.0 LS $40,000.00 $40,000.00 5.05 electrical service & connections 1.0 LS $12,500.00 `$12,500.00 _ Sub-total this Part $722,500.00 y 6.0 - Fine Grade, Seeding & Sodding 6.01 Greens 138,000.0 SF $0.15 $20,700.00' 6.02 Tees (bluegrass) 160,000.0 SF .$0.12 $19,200.00 6.03 Fairways (bluegrass) 50.0 AC $3,000.00 $150,000.00 6.04 Roughs / Natural Areas 40.0 AC $2,500.00 $100,000.00 . 6.05 Sodding 30,000.0 SY $2.25 $67,500.00 6.06 Erosion blanket 30.0 AC $4,500.00 $135,000.00 Sub-total this Part $492,400.00 r ,w t - _ Gill Miller, Inc 'pager Golf Course Architects January 28, 2002 Preliminary Cost Schedule - Option C City of Eagan Golf Course Project -Based on Plan dated January 7, 2oo2 7.0 - Miscellaneous Construction 7.01 Cart paths O'continuous) - 4" concrete 150,000.0 SF $2.50 $375,000.00 7.02 Perimeter Fencing (4' Chain Link) 15,000.0 LF $6.00 $90,000.00 7.03 Landscaping / miisc site work 1.0 LS $40,000.00 $40,000.00 7.04 Retaining wails & rock work 6,500.0. SF $15.00 $97,500.00 r 7.05 Contract construction maintenance 30._0 Day 51,500.00 $45,00000 Sub-total this Part $647,500.00 Sub-total Golf. Course Construction $4,196,718.30- 1.0 1.0 LS $62,950.77 $62,950.77 1 Mo~ilizai tiori (1.5%) 1.02 Project administration (2.00A) 1.0 LS $83,934.37 $83,934.37 1.03 Bonds & Insurance (1.0%) 1.0 LS -1:441,967.18 $41,967.18 1.04 Contractor maintenance - 30 days (1.5%) 1.0 LS $62,950.77 $62,950.77 1.05 Construction contingency (5%) 1.0 LS $209,835.91 $209,835.91 Total Golf Course (General construction bid amount) $4,658,357.31 8.0 - Structures, Paving & Utilities 8.01 Clubhouse w/ cart storage below 5,000.0 SF $195.00 $975,000.00 8.02 6" fire service 500.0 LF $30.00 $15,000.00 8.03 6" sanitary main 500.0 LF $25.00 $12,500.00 ' 8.04 Electrical service - ; 1.0 LS $3,500.00 $3,500.00 8.05 Maintenance facility 8,000.0 SF $55.00 $440,000.00 8.06 6" fire service 200.0 LF $30.00 $6,000.00 8.07 4" sanitary service 200.0 LF $25.00 $5,000.00 8.08 Electrical, seMce 1.0 LS $1,500.00 $1,500.00 8.09 Fuel & chemical storage 1.0 LS $25,000.00 $25,000.00 - 8.10 Irrigation supply well (500 gpm) 1.0 LS $85,000.00 $85,000.00 _ 8.11 Lighting 6.0 EA $4,000.00 $24,000.00 8.12 Signage & monumentation 1.0 LS $15,000.00: $15,000.00 8.13 Shelters / Restrooms (12' x 12' - no services) ,2.0 EA "515,000.00 '530,000.00 i 8.14 Entrance drive (asphalt w/conc. curb) - 26,000.0 SF - - $2.50 6114,875.00 - 8.15 Parking 150 cars - as , _ phalt w/ conc. curb) _ 50,235.0 SF $2.50 ' - 5241 000.00 8.16 Maintenance area paving (asphalt) 20,300.0 SF $2.00 r 554,000.00 8.17 Park area paving (asphalt) 19,200.0 SF $2.00 $38,400.00 8.18 Hiking trails (6' - all weather) ] 15,000.0 SF $2.50 $287,500.00 8.19 Boardwalk (8' wood timber w/ handrails) 800.0 LF $280.00 $224,000.00 8.20 2-Way tunnel & road repair 200.0 LF $1,000.00 $200,000.00 Sub-total Structures & Utilities $2,797,275.00 1.01 Mobilization (1.5%) 1.0 LS $41,959.13 $41,959.13 1.02 Project administration (2.0%) 1.0 LS $55,945.50 $55,945.50 1.03 Bonds & Insurance (1.0%) 1.0 LS $27,972.75 $27,972.75 1.04 Construction contingency (596) 1.0 LS $139,863.75 $139,863.75 Total Structures & Utilities (General construction bid amount) $3,063,016.13 9.0 - Other Development Costs 9.01 Golf course maintenance equipment 1.0 LS $400,000.00 $400,000.00 9.02 Golf course furniture & foctures 1.0 LS $25,000.00 $25,000.00 9.03 Maturation maintenance (includes labor & materials) 9.0 Mo $42,500.00 $382,500.00 9.04 Design, engineering & permitting (10%) 1.0 LS $699,399.33 $699,399.33 9.05 Mapping, legal & advertising (2%) 1.0 LS $139,879.87 $139,879.87 Sub-total Other Development Costs $1,646,779.20 Total Project (excluding finarKdng -6osts) $9,368,152.63 y - 011 Miller, Inc Golf CourseArchltects - lanuary28, 2ooi r page2