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10/15/2002 - City Council Regular AGENDA EAGAN CITY COUNCIL - REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING OCTOBER 15, 2002 6:30 P.M. 1. ROLL CALL & PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS & PRESENTATIONS IN'. CONSENT AGENDA ;LA. APPROVE MINUTES P1i B. PERSONNEL ITEMS C. RATIFY check registers for October 3, 2002 and October 10, 2002 ap r 2 D. APPROVE resolution adopting the amended and restated City of Eagan Health Care and Dependent Day Care Expense Reimbursement Plan ( E. APPROVE Final Subdivision and Final Planned Development - Woodgate Cove, RHB, Inc. ~1 F. APPROVE Final Subdivision and Final Planned Development - Cedar Villas, Shelter Corporation 13 ( G. APPROVE Final Plat - Neisius Addition, Michael M. Neisius / a( H. ACKNOWLEDGE resignation of Julie Stackhouse from the Advisory Planning Commission ~~3 I. APPROVE Comprehensive Guide Plan Amendment for Special Area #7 - Blue Cross Blue Shield of Minnesota )~J. APPROVE Preliminary Planned Development - Blue Cross Blue Shield of Minnesota _UK. RECEIVE Petition and schedule Public Hearing to consider streetlighting (Eriks Boulevard) AL. APPROVE Resolution requesting MNDOT Speed Studies - Central Parkway (Yankee Doodle Road to Pilot Knob Road) M. APPROVE Easement Agreement for Project 800R, McDonald's (Cedar Grove Access Reconfiguration - Street and Utility Improvements). f3yN. ~ APPROVE Easement Agreement for Project 866, House of Wing (Cedar Grove Redevelopment Area - Streeetscaping Improvements) ~ (0. APPROVE MNDOT Cooperative Agreement Request, Project 859 (TH 55, Lexington Avenue, Blue J Gentian Road - Intersection Reconfiguration) P Y~ P. APPROVE MNDOT Cooperative Agreement Request, Project 880 (TH 13 and Silver Bell Road - Intersection Improvements) Q. APPROVE renewal of Agreement with Eagan Convention and Visitors Bureau for 2003 Y3 R. APPROVE 2003 Stable License renewal for Diamond T Ranch t f S. APPROVE 2003 Funding Application to Dakota County for Community Landfill Abatement Grant T. APPROVE final payment for Contract 02-03 (street rehab overlays) U. RECEIVE Petition / expand Feasibility Report, Project 874 (Gift of Mary - TH 55 Frontage Road) ;4 V. APPROVE Change Order No. 2 for Contract 01-05 (Cedar Grove Access Modification - Street and / S Utility Improvements) W. APPROVE DNR Shoreline Habitat Grant VA X. APPROVE Tree Maintenance Contractor License Y. AUTHORIZE installation of entrance signs on all local streets entering Eagan p V. 6:30 - PUBLIC HEARINGS A. PROJECT 856, Final Assessment Hearing, Ches Mar Additions (Street Overlay) B. PROJECT 852, Final Assessment Hearing, Post Addition/Rustic Hills Drive/Oster Addition (Street 1~ p DD Overlay) p g3 C. VACATION of Public Drainage and Utility Easements (Lot 22, Block 3, Lexington Square 7`h Addition J - 995 Kettle Creek Road) PIT6 D. VACATION of Public Drainage and Utility Easements, (Silver Bell Road - Vogelpohl Addition) VI. OLD BUSINESS PVA. CONDITIONAL USE PERMIT, RIGHT OF WAY VACATION AND VARIANCE - Wajco, Inc. ' 13 . VARIANCE - Woodgate Townhomes blanket variances b O C. SIGNAGE LOCATION - Reconsideration of the location of a previously approved sign on Lot 2, Block r_ 1, Cedar Cliff Commercial Park 2°d Addition - M&H Properties, LLC n rV-QD. SURVEY RESULTS - Review results and consider petition, Stafford Place parking restrictions P13? E. CEDAR GROVE AUAR - Consideration of final AUAR and Mitigation Plan VII. NEW BUSINESS F/VYA. PRELIMINARY SUBDIVISION - Patricia Vogelpohl. A Preliminary Subdivision (Vogelpohl Addition) of approximately 5.3 acres to adjust the boundaries of three existing lots (Lots 3, 4, & 5, Block 1, Sliver Bell Addition) to create two lots, located at the end of Wuthering Heights Road, west of Kennebec Drive in the SE '/a of Section 18. p~S B. PRELIMINARY SUBDIVISION - Manley Land Development. A Preliminary Subdivision (Centennial Ridge) of approximately 8.6 acres to create 5.5 acres for 24 single family lots and one outlot for future commercial development, located on the SE corner of Johnny Cake Ridge Road and Diffley Road in the NW '/q of Section 28. ggC. SENIOR SURVEY - Authorization and direction to staff regarding senior survey. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE IX. ADMINISTRATIVE AGENDA A. Comments by City Council, City Administrator, and Department Heads X. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT XII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 11, 2002 SUBJECT: AGENDA INFORMATION FOR OCTOBER 15, 2002 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the October 15, 2002 City Council agenda, the following items are in order for consideration. Agenda Information Memo October 15, 2002 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of the October 1, 2002 regular City Council meeting as presented or modified. ATTACHMENTS: • Minutes of the October 1, 2002 regular City Council meeting are enclosed on pages through MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota October 1, 2002 A regular meeting of the Eagan City Council was held on Tuesday, September 17, 2002 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Bakken, Carlson, Fields and Tilley. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, City Attorney Mike Dougherty and Recording Secretary Camille Worley. AGENDA City Administrator Hedges noted the addition of items 2 through 5 under Personnel Items of the Consent Agenda; and that item Y of the Consent Agenda is being continued until October 15, 2002. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Ave: 5 Nay: 0 CONSENT AGENDA A. Minutes. It was recommended to approve the minutes of the September 17, 2002 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to accept the letter of resignation from Dispatcher Eileen Zimmerman. 2. It was recommended to accept the letter of resignation from Paul Teicher, utility maintenance worker (water production). 3. It was recommended to approve the hiring of Joseph DeGrand as a custodian/maintenance worker. 4. It was recommended to authorize the position of Building Maintenance Engineer/Community Center and advertisement of the position. 5. It was recommended to approve the labor Agreement between the City and Law Enforcement Labor Services, Inc. (Local #170) Eagan Police Officers. C. Check Re isg tiers. It was recommended to ratify the check registers dated September 19, 2002 and September 26, 2002 as presented. D. Exempt Permit. It was recommended to approve an Exempt Permit for Burnsville Rotary Club to hold a raffle at 2280 Cliff Road on December 7, 2002. E. Exempt Permit. It was recommended to approve an Exempt Permit for faithful Shepherd Catholic School for a raffle to be held at 3355 Columbia Drive, January 25, 2003. F. Joint Airport Zoning Board. It was recommended to approve comments regarding the Joint Airport Zoning Board. G. Indemnification Agreement. It was recommended to approve a final Indemnification Agreement for MSP Joint Airport Zoning Board. H. Surplus Property. It was recommended to declare 1988 LeeBoy Paver/Grinder as surplus property to be sold at auction. 1. Election Judges. It was recommended to approve the list of Election Judges and the list of student judges from Burnsville High School for the November 5, 2002 General Election. J. Delinquent False Alarm Bills. It was recommended to set a public hearing for November 7, 2002 to certify delinquent false alarm bills. K. Delinquent Weed Cutting Bills. It was recommended to set a public hearing for November 7, 2002 to certify delinquent weed cutting bills. L. Delinquent Board Up Service Bills. It was recommended to set a public hearing to certify delinquent board up service bills. M. Delinquent Utility Bills. It was recommended to set a public hearing for November 7, 2002 to certify delinquent utility bills. N. Insurance Renewal. It was recommended to approve 7-1-02 to 6-30-03 general insurance renewal. 0. Change Order. It was recommended to approve Change Order No. 2 for Contract 01-15B (Community Center - Site Improvements). P. Agreement. It was recommended to approve an agreement with AT&T Broadband for Project 866 (Cedar Grove Redevelopment - Streetscaping). 3 Eagan City Council Meeting Minutes October 1, 2002 Page 2 Q. Easement Vacation. It was recommended to approve a resolution revising legal description of Easement Vacation (Kennebec Drive). R. Extension for Recording CUP. It was recommended to approve an extension for recording the Conditional Use Permit for Eagan Tire and Auto Service. S. Extension for Recording CUP. It was recommended to approve an extension for recording the Conditional Use Permit for Wal-Mart. T. Comp Guide Amendment. It was recommended to continue consideration of a Comprehensive Guide Amendment Special Area No. 7, Blue Cross Blue Shield of Minnesota. U. Comp Guide Amendment. It was recommended to approve a Comprehensive Guide Amendment and Rezoning from Roadside Business to Planned Development and Preliminary Subdivision (Grayhawk Addition) - Mark Gergen and Associates. V. Erman Heights Townhomes 3`d Addition. It was recommended to approve a Comprehensive Guide Amendment, Preliminary Planned Development and Preliminary Subdivision (Eagan Heights Townhomes 3`d Addition) - Diedrich Builders. W. Final Plat. It was recommended to approve the final plat of Forest View Addition - Thorson Homes. X. Final Planned Development. It was recommended to approve a final planned Development - Sabongi consulting Group, Inc. for Lot 1, Block 1, Honey Tree Addition. Y. Final Subdivision and Final Planned Development. It was recommended to continue consideration of a Final Subdivision and Final Planned Development - Cedar Villas, Shelter Corporation. Z. Temporary On-Sale Liquor License. It was recommended to approve a temporary on-sale liquor license for Faithful Shepherd Catholic School for a fundraiser to be held on January 25, 2003. AA. Agreement. It was recommended to approve a Resolution and sign an Agreement allowing Eagan Police Officers to assist the Minneapolis Police Department with security at the International Association of Chiefs of Police Conference. BB. Proclamation. It was recommended to approve a Proclamation for Minnesota Manufacturers / Technology Week. CC. Change Order. It was recommended to approve a Change Order for the Eagan Community Center. DD. Zoning Ordinance. It was recommended to approve a summary of the Zoning Ordinance for publication. EE. Change Order. It was recommended to approve change orders for citywide radio system upgrade. FF. Extension. It was recommended to approve an extension of time to complete landscape improvements Best Brands Corp. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 PUBLIC HEARINGS VARIANCE - RYAN RUZEK City Administrator Hedges introduced this item regarding a Variance request of two feet to the required five foot side yard building setback to build a cover for existing pool equipment on Lot 7, Block 1, Stoney Point 2nd Addition, located at 3626 Lakeview Trail. Senior Planner Ridley gave a staff report. Mayor Awada opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Variance request of two feet to the required five foot side yard building setback to build a cover for existing pool equipment on Lot 7, Block 1, Stoney Point 2nd Addition, located at 3626 Lakeview Trail in the SE 1/4 of Section 16. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an easement vacation at 3626 Lakeview Trail in the SE of Section 16. Aye: 5 Nay: 0 Eagan City Council Meeting Minutes October 1, 2002 Page 3 PROJECT 853, FINAL ASSESSMENT HEARING WOODGATE 1sT ADDITION -STREET OVERLAY City Administrator Hedges introduced this item regarding the final assessment roll for Woodgate I" Addition street overlay. Public Works Director Colbert gave a staff report. Mayor Awada opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the final assessment roll for Project 853 (Woodgate 1` Addition - Street Overlay) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 855 FINAL ASSESSMENT HEARING OAK CHASE 6TH ADDITION/ CHES MAR EAST - STREET OVERLAY City Administrator Hedges introduced this item regarding the final assessment roll for Project 855 Oak Chase 6`" Addition / Ches Mar East street overlay. Public Works Director Colbert gave a staff report. Mayor Awada opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve the final assessment roll for Project 855, Oak Chase 6`f' Addition / Ches Mar East Street Overlay and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 854 FINAL ASSESSMENT HEARING PARKCLIFF ADDITIONS - STREET OVERLAY City Administrator Hedges introduced this item regarding the final assessment roll for Project 854, Parkcliff Additions - Street Overlay. Public Works Director Colbert gave a staff report. It was noted that a letter of objection from one property owner was included in the packet. Mayor Awada opened the public hearing. There being no public comment, she closed the public hearing and turned discussion back to the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve the final assessment roll, excluding Parcel ID No. 10-5670-030-01, for Project 854, Parkcliff Additions street overlay and authorize its certification to Dakota County for collection; and to authorize re-notification of a final assessment public hearing for Project 854 for Parcel ID No. 10-5670-030-01 on November 7, 2002. Aye: 5 Nay: 0 PROJECT 796 FINAL ASSESSMENT HEARING CEDAR CLIFF/MARI ACRES STREET OVERLAY City Administrator Hedges introduced this item regarding the final assessment roll for Project 796, Cedar Cliff/Mari Acres street overlay. Public Works Director Colbert gave a staff report. Mayor Awada opened the public hearing. Curtis E. Hoffman stated he sent a letter dated September 23, 2002 to the City expressing his objection to this item. Mr. Colbert confirmed that the letter was included in the Council's packet. When Mayor Awada asked Mr. Hoffman if there was anything else he wanted to add, he declined stating that the letter covered his concerns. There being no further public comment, she closed the public hearing and turned discussion back to the Council. S Eagan City Council Meeting Minutes October 1, 2002 Page 4 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the final assessment roll for Project 796, Cedar Cliff / Mari Acres street overlay and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS CONDITIONAL USE PERMIT - WAJCO, INC. Mayor Awada moved, Councilmember Bakken seconded a motion to continue consideration of the Conditional Use Permit for Wajco., Inc. until October 15, 2002. Aye: 5 Nay: 0 NEW BUSINESS CONDITIONAL USE PERMIT AND VARIANCE DOUG AND TRACEY PETESCH City Administrator Hedges introduced this item regarding a conditional use permit to exceed the 25 percent shoreland impervious surface coverage and a variance to exceed the 20 percent single-family residential building lot coverage on Lot 26, Block 1, Lakeview Trail Addition, located at 664 McFaddens Trail. Senior Planner Ridley gave a staff report. Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve a conditional use permit to exceed the 25 percent Shoreland impervious surface coverage on property located at 664 McFaddens Trail in the NW of Section 36 subject to the following conditions. Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for an extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. In any case where a conditional use has not been established within one year of the date on which the conditional use permit was granted, the permit shall be null and void. If the conditional use is discontinued for six months, the conditional use permit shall be null and void. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve a Variance to exceed the 20 percent single-family residential building lot coverage on Lot 26, Block 1, Lakeview Trail Addition, located at 664 McFaddens Trail in the NW of Section 36. Aye: 5 Nay: 0 PLANNED DEVELOPMENT AMENDMENT APPRO DEVELOPMENT, INC. City Administrator Hedges introduced this item regarding a Planned Development Amendment to erect a pylon sign on Lot 1, Block 2, Olson Burger Addition, located at 3235 Denmark Avenue. Senior Planner Ridley gave a staff report. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Planned Development Amendment to erect a pylon sign on Lot 1, Block 2, Olson Burger Addition, located at 3235 Denmark Avenue in the SW of Section 10 subject to the following conditions. Aye: 5 Nay: 0 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property at the Dakota County Recorder's office. Recording of the Agreement must be completed prior to issuance of a sign permit. 2. A landscape plan shall be submitted for staff review and approval prior to issuance of the sign permit that includes a landscape bed around the base of the sign. 3. A sign permit must be obtained prior to installation of the pylon sign. 6 Eagan City Council Meeting Minutes October 1, 2002 Page 5 4. The pylon sign shall be set back at least 10 feet from all property lines, and shall not exceed 27 feet in height or 125 square feet in sign face area. INTERIM USE PERMIT - JAMES OBERG City Administrator Hedges introduced this item regarding a request for an Interim Use Permit to allow outdoor storage on property located south of Red Pine Lane between Highway 3 and Biscayne Avenue. Senior Planner Ridley gave a staff report. Councilmembers and the applicant, James Oberg, discussed the material to be used on the driveway and storage area and the proposed length of the interim use permit. Mayor Awada stated she was not in favor of the permit being approved for two years. Other Councilmembers commented on the advantages of having the area cleaned up and the transitional nature of the storage. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve an Interim Use Permit to allow outdoor storage on property located south of Red Pine Lane between Highway 3 and Biscayne Avenue in the SE '/4 of Section 26 subject to the following conditions: Aye: 4 Nay: 1 Mayor Awada opposed. 1. The permit shall terminate upon the earlier of development of the property or October 1, 2004. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 2. The applicant shall apply for and obtain a grading permit for the proposed site preparation work prior to commencement of any grading activity. 3. All site grading improvements shall be constructed outside the existing drainage easements on the site and should not interfere with existing drainage patterns on the site or within Gun Club Road right-of- way. 4. A minimum 30-foot undisturbed buffer shall be maintained from the delineated edge of the wetland. Erosion control shall be established and maintained in compliance with the recently adopted erosion control ordinance. 5. The proposed storage shall be located so that it does not encroach into any wooded areas, and no significant trees shall be removed to accommodate the proposed outdoor storage The wooded areas shall be accurately identified on the plans for grading permit and protected from grading activities in accordance with the required protection measures in the City Code. 6. The existing driveway shall be graded and resurfaced along with the storage area. 7. This Interim Use Permit pertains only to the vehicles, trailers, and construction equipment, specifically, four trailers, four pieces of equipment and 40 pallets for parts. 8. All vehicles stored on the property must be currently licensed and operable, and all equipment must be in good repair. 9. All refuse items shall be removed from the property and disposed of properly by October 31, 2002 and the remaining items shall be placed in a storage area by November 31, 2002. PLANNED DEVELOPMENT AMENDMENT A.B. SYSTEMS, INC. City Administrator Hedges introduced this item regarding a Planned Development Amendment to amend the use of Lot 2, Block 1, Oak Cliff 9`h Addition from a liquor store to a 15,000 square foot two story corporate office building, located south of Super America and east of Royal Cliff on Slater Road. Senior Planner Ridley gave a staff report. Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to amend the use of Lot 2, Block 1, Oak Cliff 9`h Addition from a liquor store to a 15,000 square foot two story corporate office building, located south of Super America and east of Royal Cliff on Slater Road in the NW '/4 of Section 31 subject to the following conditions. Aye: 5 Nay: 0 2 Eagan City Council Meeting Minutes October 1, 2002 Page 6 1. The developer shall enter into a Planned Development Agreement with the City. The following exhibits are required for the Planned Development Agreement: • Site Plan • Building Elevations • Landscape Plan • Site Lighting Plan 2. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 3. All site signage shall comply with City Code requirements. 4. A revised landscape plan shall be submitted for incorporation into the Final Planned Development Agreement, and shall be subject to approval by City staff. The revised landscape plan shall be signed by a registered landscape architect, and planting details shall be provided. A different shrub material shall be utilized along Slater Road to better screen the parking areas. 5. All exterior site lighting shall be shielded and directed to deflect light away from adjacent properties and rights-of-way, and so that the source of light is not visible from off the site. If exterior lighting is utilized for the ground sign, it also shall be shielded so the source of light is not visible from off the site, and directed so that the light shines only on the sign. 6. All rooftop mechanical equipment shall be screened from view of all public rights-of-way and the private street bordering the property to the north. 7. A private access easement shall be prepared by the applicant and reviewed and approved by the City Attorney prior to issuance of a building permit. 8. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 9. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit, or commencement of construction activity, to ensure compliance with the approved Tree Preservation Plan and proper placement of the Tree Protection Fencing. 10. This development shall be responsible for a cash park and trail dedication at the time of building permit issuance, at the rates then in effect. ADJOURNMENT The cable broadcast portion of the meeting was concluded at 7:35 and "Visitors to be Heard" was opened. There being no public comment, the Council meeting was adjourned at 7:35 pm. Date Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Agenda Information Memo October 15 2002 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. Police Dispatcher-- ACTION TO BE CONSIDERED: To approve the hiring of Christopher Meade as a police dispatcher. Item 2. Part-time Seasonal Skate Guards/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Brian Polkowski, Kristofer Wilson, Brennan Squires, Mike Kabakov, Blake Jorgenson, Chad Hanson, Breanna Mason, Bill Osborn, Amber Stevenson and Nick Osborne as part-time seasonal skate guards at the Civic Arena. Item 3. Part-time Seasonal Supervisors/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Randy Hanson, Torey Flategraff, Mellisa Smith and Kris Kraft as part- time seasonal supervisors at the Civic Arena. Item 4. Part-time Seasonal Concessions Workers/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Laura Kennedy, Jenna Schaefer, Jennifer Lopac, Theresa McMahon, Megan McMahon, Denise Hall, Lindsey Taylor and Rachel Carlin as part-time seasonal concessions workers at the Civic Arena. Item 5. Part-time Seasonal Custodial Worker-- ACTION TO BE CONSIDERED: To approve the hiring of Marv Volden as a part-time seasonal custodial worker at the Civic Arena. Item 6. Amendment to City of Eagan Basic Personnel Policy-- ACTION TO BE CONSIDERED: To approve an amendment to the City of Eagan Basic Personnel Policy, Section Twenty-Six, Public Relations FACTS: • With the hiring of the new Communications Director it became important to clearly outline the protocol for various staff in dealing with the news media. 7 • Section 26.1 of the Personnel Policy states: "It is the duty of every employee to deal courteously with the public. Favorable impressions created by courteous public relations develop citizen good will and support for each employee, department and the City as a whole. • The amendment adds Section 26.2 as follows: 26.2 It is the City of Eagan's policy to be open and responsive to the news media within the following restrictions: a. It is the policy of the City that any personnel contacted by the news media shall immediately report such contacts to the City's Communication Director, or in the director's absence to the City Administrator. The only exception to this policy shall be the designated police spokesperson or police and fire department personnel involved as on-scene incident commanders or governed by departmental policies. b. If a reporter has reached the employee directly, and is merely inquiring about publicly available matters of fact (and not policy) then the employee shall answer the reporter's question and report the contact immediately as directed in 26.2.a. Under no circumstances should non- department head personnel comment to reporters regarding matters of City policy, opinion, or interpretation. If an employee is uncomfortable or unsure how to answer a factual question from a reporter, or if the reporter left a voice-mail or e-mail message, the employee shall refer the message to the Communications Department for response. If the employee receives a direct call from a reporter, the employee should obtain the reporter's name, telephone number, deadline, and the topic they are calling about. Then, courteously inform the reporter that someone will get back with him/her as soon as possible. Refer to 26.2.a. for what to do next. Agenda Information Memo October 15, 2002 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated October 3, 2002 and October 10, 2002 as presented. ATTACHMENTS: • Check registers dated October 3, 2002 and October 10, 2002 are enclosed without page number. Agenda Information Memo October 15, 2002, Eagan City Council Meeting D. APPROVE RESOLUTION ADOPTING THE AMENDED AND RESTATED CITY OF EAGAN HEALTH CARE AND DEPENDENT DAY CARE EXPENSE REIMBURSEMENT PLAN ACTION TO BE CONSIDERED: To approve the resolution adopting the amended and restated City of Eagan Health Care and Dependent Day Care Expense Reimbursement Plan FACTS: • For a number of years the City has retained Stanton Group as the third party administrator of its Flexible Spending Account (FSA). The plan basically allows employees to pay certain eligible medical and day care expenses with pretax dollars and therefore must comply with various IRS regulations as well as numerous other Federal regulations. • In reviewing the FSA plan documents Stanton determined that the City's plan should be amended for the upcoming plan year and recommended that action to the City. • As outlined in the attached resolution, the amendments include the final COBRA Regulations issued January 1, 2001, the final FLMA Regulations issued October 17, 2001, and an updated claims appeal process issued July 1, 2002. • The City Attorney's Office has reviewed the documents and finds them to be acceptable. ATTACHMENTS: • Resolution is enclosed on page The Plan Document and the Summary Plan Description are fairly lengthy and technical in nature and are not included in the packet. If any member of the City Council would like a copy, please contact the City Administrator's office. /V2 CITY OF EAGAN RESOLUTION HEALTH CARE & DEPENDENT DAY CARE EXPENSE REIMBURSEMENT PLAN WHEREAS, the City of Eagan previously adopted the City of Eagan Health Care & Dependent Day Care Expense Reimbursement Plan, (the "Plan") on July 29, 1990; and WHEREAS, the City of Eagan desires to amend and restate such Plan as presented to include the following: • Final COBRA Regulations issued January 1, 2001; • Final FMLA Regulations issue October 17, 2001; • Update Claims Appeal Process issued July 1, 2002; NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan Health Care & Dependent Day Care Expense Reimbursement Plan be and the same is amended, restated and adopted in the form presented to the City Council, effective as of January 1, 2003; BE IT FURTHER RESOLVED, that any authorized persons of the Employer are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of said plan at any time; and BE IT FURTHER RESOLVED, that in the event any conflict arises between the provisions of said Plan and the Employee Retirement Income Security Act of 1974 (ERISA) or any other applicable law or regulation (as such law or regulation may be interpreted or amended), the Company shall resolve such conflict in a manner which complies with ERISA or such law or regulation. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its City Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, Maria Karels, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify. that at a meeting of the City Council, held on the 15'' day of October, 2002, at which a quorum was present, the City Council unanimously approved the Amendment and Restatement of the City of Eagan Health Care & Dependent Day Care Expense Reimbursement Plan, (the "Plan"). Maria Karels, City Clerk Agenda Information Memo October 15, 2002 Eagan City Council E. PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION (WOODGATE COVE) - RHB, INC. ACTION TO BE CONSIDERED: To approve a Final Planned Development for eight single-family lots with a private street on approximately 2.2 acres located west of Woodgate Lane and south of the Highline Trail in the SE '/4 of Section 29. To approve a Final Subdivision to create eight single-family lots and two outlots on approximately 2.5 acres located west of Woodgate Lane, north and south of the Highline Trail in the SE 1/4 of Section 29. FACTS: • The Council approved the Preliminary Subdivision and Preliminary Planned Development on April 4, 2002. The Preliminary Planned Development was approved for a five-year term. • The use and the final development plans for Lot 2 are consistent with the Preliminary Planned Development Agreement. • All documents and Agreements are anticipated to be signed and in order for execution at the regular meeting of the City Council. ATTACHMENTS (1): Final Plat, page /y`Z Sj ~ r tg~' FX 79 E ~j ~ ~ IR ~ ~ Sy =1ESiD 3~j E~z E4 ~d fi88 I 5.,F i2 i Ad j ~L r-'z-~~ rYtaY= 7 ~ r ~ > ,i ri~ ~ c 2G ! I 3 ~z i '23 2 i 3 t Q w N~ ~ Z Q s s O U rv •s~ vv t9 .'s Q E`E{, G~ A i ..a ' _ - a`, '20Y ~ F 7l ~.p~ !3 9 .S~ •a •e, 900 •''~0° °3~i S. a 4, j.E 31 _ JI 3. a Q tn _ _ ADO Di - .u°.• .w«us • •r• .~aF 60'9S 4.12. Ei .00/1 4 = 3.12.Ei.Dm t J WE ~i f Agenda Information Memo October 15, 2002 Eagan City Council F. FINAL SUBDIVISION AND FINAL PLANNED DEVELOPMENT (CEDAR VILLAS) - SHELTER CORP. ACTION TO BE CONSIDERED: To approve a Final Subdivision to create two lots on approximately 17 acres located north of Erin Drive and west of Nicols Road in the SW 1/4 of Section 30. To approve a Final Planned Development for Lot 2, Block 1, Cedar Villas for construction of 104 townhome units. FACTS: • On October 1, 2002, the Council continued action on this item to October 15 because the paperwork was not ready for execution at that time. • The Council approved the Preliminary Subdivision and Preliminary Planned Development on December 11, 2001. The Preliminary Planned Development was approved for a five-year term. • The Final Subdivision creates two lots. Shelter Corp. is developing Lot 2 with 104 townhomes units at this time. The Dakota County Community Development Agency will be developing 34 townhome units on Lot 1 in the future. • Refinement of the final plans to accommodate garages and other conditions of preliminary approval resulted in some changes to setbacks, building placement, location of amenities, etc. However, the use and site layout remain substantially consistent with the Preliminary Planned Development Agreement. • All documents and Agreements are anticipated to be signed and in order for execution at the regular meeting of the City Council. ATTACHMENTS: Final Plat, page Final Site Plan, page Mao" 1 - J Y S 3 ~ _S =1=T==~ e~i~e ~ ilih I J - - - - - - - - - - - - - - - - s-J i Lu nw sa.a.rr - - - - - - - - - - - - - 1r WLJ I ~ I ~ ~N~iw/L/ 1 I J I 1 I 1 I I ~ / a " / f a J I ~ no aac.r - ,j I " 1r4' 3 i V It'/~~ I I 1 Is a .Q I I I I I I i II ' - - - - - - - - - - - 1 i - % I 1 I I 1 I ; I I I I i t I I or I 1+ ~ I ~ ~ ~ ~ 1!1•j Ili f~""' it 1z z E „ ECG I;II E1 ~ [ ~~7~ ~ 1~ i I~ III ~ i Z ~iw+~+ E ~ i c :}fIN,~~iii ,,g["t~fEEE(~ i~l~ ~ ~ I ~~~y, i I I C I ° a=: + x g= l "It t I I.ai1T l euc 3ee,aiesd.: a~,~ :l 1 y 1 8 s T I} NV-1d 31IS Y W oo 2i ~b ~D g~ Vo ~~N~N'8. N W a y [ € € € f € of «~««°.s W z o e, I I I 4~ ~ $ ~ m« „YY u Ar t o cM1 d. c PBOS WON i sa8ae9 .V. sa8ve~ J• saBenO .V. z ~ DNIQIIn81 o.WOIInB 'JWQ1L'1B ~ - zc _ owallne e i orw 71ne oN1 i ne o. Z I E- e a ~ , DNl• 1118 DNl Me WIG - a - s « DMO11n r t ~ ~ ~ III ~ I III i 1 I I I ~ I ~ J- , I n I ONJ Ine - & In8 - oN11 n8 re l - - i'~ DAU' 1771no C _ 1 T- p~„1 1 •r ~ i Agenda Information Memo October 15, 2002, Eagan City Council Meeting G. FINAL PLAT (NEISIUS ADDITION) MICHAEL NEISIUS ACTIONS TO BE CONSIDERED: To approve a Final Plat (Neisius Addition) to create one single family lot consisting of 23,400 square feet of Outlot B of Dodd Addition, located at the north line of outlot B of Dodd View Addition. FACTS: • One single family lot created from an Outlot consisting of 23,400 square feet. • The property is zoned R-1, Residential Single district. • The standard 10 foot and five foot drainage and utility easements are provided. • Access to the lot is from Red Pine Lane, 130 feet of lot frontage is provided. • The lot is 130 feet wide and 180 feet long, rectangular in shape. • The plat has been submitted to the County Surveyor for review. • Engineering did not have specific comments on the lot. ATTACHMENTS (1): Final Plat - o. a Q~ - LL Er o a 88 3 ~ sa•zo'zo'z m a w s i v~r mr - - I -~w o=W 00 r. o Z .a OIML wo $ I As Z=~ N W_Wgo as s I g2L I -g g` _i~ g I I a~ O I I x I--~ a s a oz V` ~ 9~ a z agA i~A w f a 1L iif a g~ t i 6a 'as F- gg a 8 y 1 1~ a ~~N-f wOIiUG'/ SI9T`~WM~`~V\ W^'~\~y'.. nrw ~ Agenda Information Memo October 15, 2002 Eagan City Council Meeting H. ACKNOWLEDGE APC COMMISSION MEMBER RESIGNATION - CITY OF EAGAN ACTION TO BE CONSIDERED: • To acknowledge the resignation of Advisory Planning Commissioner Stackhouse. FACTS: • Julie Stackhouse was appointed to a three-year term by Council action in January of this year. • Ms. Stackhouse has accepted a position with the Federal Reserve in St. Louis, Missouri. Her resignation is immediate. • Being there are only three regular meetings•left this year, staff will inform the APC alternate Gladhill that he will fill vacant position until the end of the year (unless directed to the contrary by the City Council). ATTACHMENTS: (1) • E-mail from Julie Stackhouse . a~ 3740 Falcon Way Eagan, MN 55123 September 15, 2002 Mr. Tom Hedges City Administrator City of Eagan VIA E-MAIL Dear Tom: As I mentioned on the phone last week, the Board of Directors of the Federal Reserve Bank of St. Louis has approved my appointment to Senior Vice President of the Banking Supervision and Regulation Division of that Bank. I begin the new position on September 30, although my family will not relocate until year-end. With this new assignment in St. Louis, I must resign my position on the City's Advisory Planning Commission, effective September 30. I truly have enjoyed my association with City activities and admire the leadership you provide. Sincerely, (signed) Julie L. Stackhouse a~ Agenda Information Memo October 15, 2002 Eagan City Council Meeting 1. APPROVE COMPREHENSIVE PLAN AMENDMENT IMPLEMENTATION FOR SPECIAL AREA # 7 - CITY OF EAGAN ACTION TO BE CONSIDERED: • To approve the Implementation of the Special Area #7 Comp Plan amendment. FACTS: • On September 25, 2002, the Metropolitan Council took action to approve of the Special Area #7 (Blue Cross/Blue Shield) amendment. The City Council had reviewed the amendment in March of this year and directed staff to submit the amendment to the Met Council for review and approval. ATTACHMENTS: (1) -1 U. through. • Approval letter from Met Council on page a.~ l1_ 17:13 FAX 651 602 1674 METROPOLITAN COUNCIL ig002 AA, Metropolitan Council Building communities that work Octobcr 9, 2002 Thomas Hedges, City Administrator City of Eagan 3830 Pilot Knob Road t_agan, MN 55122 ke: Comprehensive Plan Amendments Metropolitan Council Referral File Numbers 18274-8, 18274-9, 18274-10, and 18274-11 Metropolitan Council District 15 Derr Mr. Hedges: Metropolitan Council reviewed the comprehensive plan amendments at the September 25, 2002, t oiincil meeting. The city has made progress since December of 2000, when the Council reviewed the t w 's plan update and found that the city did not meet the Council's forecasts nor guide sufficient land to meet the city's housing goals. The effect of the four plan amendments and previous amendments include The following: The city raised its household forecasts by approximately 1,146 units, now meeting the Council's 2010 household forecast. The city is still 1,200 units short of the Council's 2020 forecasts. The city has reduced its shortfall of land guided for Medium and High Density Residential development, in order to accommodate its housing goals, to 25 acres for Medium Density Residential (from 27 acres) and 6 acres for High Density Residential (from 32 acres). }.c progress reflected in these plan amendments and in new housing developments on the ground in i . an are welcomed by the Council. I h,2 cite may place the listed plan amendments, known as the Blue Cross Blue Shield/Special Area 7 cIldrient. Greyhawk Townhomes amendment, Eagan Heights Townhomes amendment, and the 2010 .M,32020 household forecasts amendment into effect. The Council also made the following commendations: i1 1 he Council continues to apply its alignment policy, as adopted by the Council in December 2000. as part of the review of the city's guide plan update, until the city either: (1) meets the city's housing goals; or, (2) amends its plan to guide sufficient land for MDR and HDR and'or increase its planned densities to meet the city's housing goals. 'I-he city prepare and submit for Council review the land use plans for the Central Area Special Area #4 and Cedar Grove Redevelopment Special Area #5 as promptly as reasonable. - rc...:,mri!.org Slctro Into Linc 602.16" 230 East Fifth Street St. Paul. Minnesota 55101-1626 (651(602-1000 Fax 602-1550 . TTY 291-0904 An Equal Opporrunorp Emplus-er a t1' 17:14 Fat 651 602 1674 METROPOLITAN COUNCIL 01003 i j;lonias Hedges Okaober 9, 2002 1't~e 2- 1 he city amend its comprehensive plan to be consistent with Council housing policies by: a) Guiding sufficient land for Medium and High Density Residential development and/or increasing densities that reflect current development trends within the city for Medium and High Density Residential land use categories to accommodate the Council's forecasts and the city's housing goals. b} Identifying in its housing implementation element various tools, strategies and partnerships the city can use to meet its housing goals, including, but not limited to TIF, Dakota County CDA, and other state and federal resources. -1! The city clarify its plan with regards to identification of and application of policies for the ornc-mile buffer around Noise Zone 4. The city incorporate notification of homeowners conceming future aircraft noise from the new runway at MSP into the Eagan Heights plan amendment. 'I he city work with the developer of the BCBS site to reduce the amount of trees removed by using structured parking or alternative forms of transportation or undertake other mitigation measures. r)) The city work with overlapping jurisdictions and agencies in developing a mitigation plan to ensure the protection of nearby natural features including the Minnesota River Valley, trout streams, and Nichols Meadow Fen. A copy of the Council staff and committee reports that went to the Council is attached for your records. 1 he amendments and the information submission form will be appended to the city's plan in the ouncil's files. If you have any questions, please contact Michael King, AICP, Sector Representative at l -602-1438. fcd Mondale, ~~arhment Thomas Egan, Metropolitan Council District 15 Eli Cooper, Director of Planning and Growth Management Michael King, Sector Representative Robin Caufman, Principal Reviewer Cheryl Olson, Referrals Coordinator V I,IBRAR1'KCOMMUNDV\R1.FLRRAI_\Lfi'I`11,RJ,2OU2 I ctters a an -t ('PA's 18274-8. 1827-1-9- !8474-10, 182'4-11 doc Agenda Information Memo October 15, 2002 Eagan City Council Meeting J. APPROVE PRELIMINARY PLANNED DEVELOPMENT - BCBSM ACTION TO BE CONSIDERED: • To approve the Preliminary Planned Development for the Blue Cross Blue Shield of Minnesota Master Plan subject to the conditions of approval listed in the June 26, 2001 APC Minutes. FACTS: • The Advisory Planning Commission held a public hearing and recommended approval of the BCBSM Master Plan Preliminary Planned Development on June 26, 2001. • The City Council reviewed the BCBSM Master Development Plan on July 17, 2001. The City Council could not take action on the Preliminary PD at that time because the Comprehensive Guide Plan had yet to be amended to reflect the long range plan for this property (Special Area #7). • Additionally, due to the scope and scale of the proposal, an environmental review had not yet been completed. • On September 17, 2002, the City Council adopted the BCBSM East Campus Alternative Urban Areawide Review (AUAR). • On September 25, 2002, the Metropolitan Council approved the Comprehensive Guide Plan Amendment for Special Area #7. ATTACHMENTS: (2) • June 26, 2001 APC Minutes on page -4-7through 3& • July 17, 2001 City Council Minutes on page a~ City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page 5 PRELLIIL4iARY PLANNED DEVELOPMENT - BLUE CROSS BLUE SHIELD Chair Heyl opened the final public hearing of the evening regarding a Preliminary Planned Development of 155 acres consisting of office, low to medium residential and daycare to be developed in four phases over a period of 25 years, located on Blue Cross Road and Ashbury Road in the NE % of Section 17. Senior Planner Ridley introduced this item and highlighted the information presented in the City staff s planning report dated June 20, 2001. He noted the background and history. Applicant, Roger Kleppe discussed Blue Cross Blue Shield's growth and development. He discussed Blue Cross Blue Shield's preference of ownership rather than the lease of a building. He discussed the neighborhood meetings, newsletters and community concerns. Jeff LeFavre, representative of United Properties, discussed the addition of green space throughout Phase I. Member Segal questioned Blue Cross Parkway as a public or private road. Mr. LeFa,,Te stated the Blue Cross Parkway will be a public road. Six residents expressed the following concerns: • The buffering between the Blue Cross Blue Shield and the neighboring homes. • Preference of low density rather than medium density residential. • Levels of traffic on Ashbury, Blackhawk and throughout the neighborhood. • Presence of sidewalks. • Land use concerns with large development and impact on Skyhill Park. • Bottleneck effect on roads during peak hours. • Lack of Notices distributed on Red Fox road. • Increase in traffic since Delta Dental, this being a bigger development. There being no further public comment, Heyl closed the public hearing and turned the discussion back to the Commission. Chair Heyl questioned a traffic study being conducted by Blue Cross Blue Shield or the City of Eagan. Senior Planner Ridley stated a traffic study is a large part of the environmental review initiated by the City and will be completed before finalization of the project. Chair Heyl questioned the total square footage currently and after expansion. Mr. Kleppe discussed the total square footage of the current facility. He stated that Blue Cross Blue Shield recognizes the severe traffic issues. He discussed low verses medium density homes around the Blue Cross Blue Shield campus. a City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page 6 Chair Heyl questioned phasing. Mr. Kleppe discussed phasing. Member Nosbush questioned the wetland mitigation. Mr. Kleppe discussed the wetland mitigation. Member Nosbush questioned the number of employees at Blue Cross Blue Shield and the increased amount after expansion. Mr. Kleppe stated Blue Cross Blue Shield currently has 1,400 employees in the existing building and perceives 4,300 employees when expansion is complete. Member Hunter stated he thinks the campus and the parkway setting will be nice. He stated the concept works, however he is concerned with residents and the increased amount of traffic. Heyl suggested an addition to the conditions of approval that states after the EAW traffic study is completed, the traffic study must come back to the Planning Commission for review. Commission and Staff discussed the process of the proposal after review by the City Council. Member Steininger stated he would like to continue this item until the traffic study is complete. Heyl stated that the Commission needs to decide if the project is doable. Member Steininger stated he will vote against the issue due to the unknown residential density and the lack of the environmental review associated with the concept plan. Member Nosbush stated the campus is magnificent. He stated that he hopes Blue Cross Blue Shield can accommodate the traffic needs. Member Hunter moved, Member Nosbush seconded a motion to approve the request for a Preliminary Planned Development of 155 acres consisting of office, low to medium residential and daycare to be developed in four phases over a period of 25 years, located on Blue Cross Road and Ashbury Road in the NE % of Section 17 subject to the following conditions as amended: Chair Heyl, Members Nosbush and Hunter voted in favor. Member Steininger voted Nay. 1. The applicant shall enter into a Preliminary Planned Development Agreement in accordance with Section 11.40 Subd. 6 of the City Code. City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page 7 2. The subject property shall be developed in accordance with attached Master Plan and the following breakdown of land uses: Proposed Land Uses Acres Percent Office/Service 102* 65 City Maintenance Expansion 2 1 Medium Density Residential 47 30 Rights-of-Way 6 4 Total 157 100 *Approximately 10 percent of total devoted to green area 3. Development shall proceed in accordance with the following phasing plan or sequence (see attached Master Plan for building references: Phase I (by 2003) > Approximate 172,500 square foot office building (Building A) > Two level parking ramp Construction of a man-made pond and central landscaped green area > The re-routing of Blue Cross Road Phase II (by 2005) > Approximate 172,500 square foot office building (Building B) Two level parking ramp Phase III (after 2005) > Approximate 115,000 square foot office building (Building C) > Approximate 115,000 square foot office building (Building D) > Approximate 115,000 square foot office building (Building E) > Coachman Road connection (may not occur) Phase IV (date not specified) > Approximate 230,000 square foot office building (Building F) > Approximate 46,000 square foot community conference center/daycare (May be part of earlier phase) 4. The tern of the Planned Development shall be 25 years from the date of City Council approval. 5. All lands shall be platted prior to or in conjunction with Final Planned Development applications. a~ City of Eagan Advisory Planning Commission Meeting June 26, 2001 Page S 6. Prior to the issuance of building permits, the following plans shall be approved for each phase: > Final Plat > Final Site Plan > Final Lighting Plan > Final Utility Plan > Final Grading, Drainage & Erosion Control Plan > Final Landscaping Plan > Final Signage Plan > Final Building Elevations > Tree Preservation Plan 7. Preliminary Planned Development approval shall be contingent upon findings of no negative environmental impacts. 8. The Comprehensive Guide Plan shall be amended to reflect the uses depicted upon the approved Master Plan. 9. The Advisory Planning Commission shall review the proposal once the EAWitraffic study and ISP have been completed. IV. OTHER BU SLYESS Senior Planner Ridley stated a Planning Commission Work Shop will be held on July 12, 2001 to review the southeast Eagan moratorium area. He further stated a joint meeting with the City Council will be held on July 17, 2001 from 4:30 to 5:30 to discuss and review updating Chapter 11 of the Zoning Ordinance. Members Segal and Nosbush stated they will be absent at the July 17`h Joint meeting with City Council. V. VISITORS TO BE HEARD (FOR ITEMS NOT ON THE AGENDA) There were no visitors who wished to be heard at this time. VI. ADJOURNMENT Member Segal moved, Member Nosbush seconded a motion to adjourn the Advisory Planning Commission meeting at 8:45 PM. All voted in favor Recording Secretary 30 Eagan City Council Meeting Minutes July 17, ?001 Page 4 Councilmembers discussed the time framit for the inte finance and Mayor Awada made a friendly amendment to the motion with the agreed ending e of April 15, 200. uncilmembers Bakken and Tilley accepted the friendly amendment to the motion. I'll vote was to en on a .0 NEW BUSINESS REVIEW PROPOSED DEVELOPMENT PLAN - BLUE CROSS BLUE SHIELD MINNESOTA City Administrator Hedges introduced this item regarding a proposed campus development plan. Senior Planner Ridley gave a staff report, stating that Blue Cross Blue Shield is looking for direction from the Council. Eleven residents spoke regarding the proposed development plan. Their comments and concerns included increased traffic on Ashbury Road and Blackhawk Road, airport noise, wetland and tree conservation, the preference of low density housing in the area, and the proposed street layout. Roger Kleppe representing Blue Cross Blue Shield discussed the proposed development plans and stated that he is willing to work with neighboring property owners. Mayor Awada and Councilmembers expressed their excitement for Blue Cross Blue Shield's master plan and their continued presence in Eagan and discussed the street layout and indicated that the road impacts will need to be evaluated through an Environmental Impact Study. No action was taken. TIER I SKATE PARK City Administrator Hedges introduced this item regarding a proposed Tier I skate park at Goat ' Park. Parks and Recreation Director Vraa gave a staff report. Five residents spoke in favor of the proposed skate park. Councilmember Fields moved, Councilmember Tilley second motion to approve plans submitted by Earl F. Anderson, Inc., for a Tier I Skate Park at Goat Hill Park. A . 5 Nay; 0 ADMINIS TIVE AGENDA XCEL ENERGY PL FOR COMMUNITY CENTER FACILITY The Council directed the Energy Plan to the Operations Committee for review. OFF-SALE LIQUOR LICENSE / SAM'S CLUB City A - strator Hedges discussed this item regarding an off-sale liquor license and an off-sale intoxicating li r license for Sam's West Incorporated, to be located at 3035 Denmark Avenue. ouncilmember Bakken moved, Councilmember Tilley seconded a motion to approve an off-sale malt liq license and an off-sale intoxicating liquor license for Sam's West Incorporated, to be located at 3035 Denmark Avenue. Aye: 5 Nay: 0 31 Agenda Information Memo October 15, 2002 Eagan City Council Meeting K. PROJECT 881, ERIK'S BOULEVARD - STREET LIGHTING ACTION TO BE CONSIDERED: To receive the petition and authorize the preparation of a Feasibility Report by the City Engineer for Project 881 (Erik's Boulevard Street Lighting Improvements). FACTS: • On September 26, 2002, City staff received a petition from 21 residents representing 15 properties on Erik's Boulevard (75% of adjacent total) requesting the installation of street lights on Erik's Boulevard. Erik's Boulevard is part of the Twin View Manor and Hillcrest Addition neighborhood located west of Pilot Knob Rd. and south of Cliff Rd. The Hillcrest Addition had streetlights installed as part of their original development in 1984. Eric's Boulevard is the only remaining street without streetlights in this neighborhood. • This petition has been reviewed by city staff and found to be in order for Council consideration of authorizing the preparation of a Feasibility Report to identify the scope, cost and proposed a method of financing to be presented at a subsequent public hearing. • An informational neighborhood meeting will be held with the affected/interested property owners after the preparation of the Feasibility Report and prior to the public hearing. ATTACHMENTS: • Petitioner's Location Map, page33. • Petition Request, page and. 1•VJ RICHARD'S _ 146e CT. "6 466 462 1450 4 4 73 1458 C °►7~`~e 1454 4737 -4 71 4 ~2 ,q 3 ~R 474 4755 Z 11,5 J CI) 4755 1477 ~ 4765 4766 1479 F=- 445 4 7 7 4774 1481 4775 779 -~25 1445 4785 1415 1484 Q 4785 DOLORES LN. O 0 ~N 4b7g 4791 4795 m 4796 Z R`ryCy~, 4 ,06 Y 479 7 4805 4804 O 47-4 -J 480? 14 d W 48 Z Z 4722 ? 4814 4815 J C) 4815 w z J 3 J 4823 4825 4824 = Cl) 4831 U LU W 4834 4736 4839 4740 4845 4844 847 T 1415 1411 4851 4848 1425 1421 1407 4854 1429 aass LN 4858 REgEG~ PEBBLE 4859 4 fV 1 Streetlight Petitioners LKJ Existing Streetlights G` Exhibits mist ERIKS BLVD STLIGHTS Erik's Blvd. Streetlight Petition Oct. 2, 2002 Co & Eagan '33 RECEIVED FOR CITY USE ONLY Petition #a SEP ? 6 2002 Date Received - }=ARAN Presented to Council /G -i - y-~ '17 - 'NGINEERN r~Epe.RTMENT PETITION LOCATION/SUBDIVISION /r,~A-e~ U ~ I/We, the undersigned, owners of the real property adjacent to (Street) or within T Subdivision, hereby petition for: Street Improvements Sanitary Sewer Water Supply (Check requested items and please enclose sketch of Storm Sewer requested improvements) Streetlights Other (Explain) I/We understand that this petition does not in itself request the installation of these improvements, but rather, request the preparation of a feasibility report in which the estimated costs of these improvements j will be tabulated. I/We understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. gnat ire of anri Owner Addy 2." n i 1 L ~3 3. 7. k) 5 i2 z 8. '7~ 9. ~i n( 5n yl 4 5 c~ E or.. as 10.. y8i , J S > zL G:FORMSMETITIONS/Feasibili Rpt. (Residents) ar/ER X775 Erb a e~ s^S~ Oqga~u r L~, ~r . ~Cs f~!✓~ Put ~~/1 IJ SS'l ~ 2 S Agenda Information Memo October 15, 2002 L. MNDOT SPEED STUDY - CENTRAL PARKWAY YANKEE DOODLE ROAD TO PILOT KNOB ROAD ACTION TO BE CONSIDERED: Approve a resolution requesting a Minnesota Department of Transportation speed study for Central Parkway from Yankee Doodle Road to Pilot Knob Road. FACTS: • The new construction of Central Parkway from Yankee Doodle Road to Pilot Knob Road is nearing substantial completion. • On January 16, 2001, the City Council approved Project 790R, Central Parkway, Street and Utility Improvements, at the close of the public hearing. Due to delays in easement acquisition, a second hearing was held on March 19, 2002, after which the Council approved the remainder of the original project. • Project 790R has actually been constructed under two contracts, Contract 01-04 and 02-09. • Due to Central Parkway being a new roadway, it would be appropriate to request MNDOT perform the necessary speed study to legally set the new speed limit for this new city street. • MNDOT has stated that they need to wait a short time after the road opens to traffic to allow the travel patterns to be established. Until this study can be completed and an enforceable speed limit authorized by MNDOT, the street will be temporarily posted at the Minnesota State Aid design standard of 35 mph. -36 Agenda Information Memo October 15, 2002 Eagan City Council Meeting M. PROJECT 800R, CEDAR GROVE ACCESS RECONFIGURATION - STREET & UTILITY IMPROVEMENTS EASEMENT AGREEMENT ACTION TO BE CONSIDERED: Approve the easement agreement for Project 80OR (Cedar Grove Access Reconfiguration - Street & Utility Improvements), and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 80OR provides for the modification of the intersection of Silver Bell Road and Cedar Grove Parkway (formerly Beau D' Rue Dr.), as well as modifying all associated business accesses. The project also includes the installation of trails along the reconfigured streets. • In order to complete this project, it was necessary for the City to acquire various temporary and permanent easements from adjacent property owners, including McDonald's Corporation. • This agreement has been prepared and reviewed by the City Attorney's office and the Public Works Department and found to be in order for favorable Council action. It has been approved and executed by the appropriate officers of the property's ownership. 97 Agenda Information Memo October 15, 2002 Eagan City Council Meeting N. PROJECT 866, CEDAR GROVE REDEVELOPMENT AREA STREETSCAPING EASEMENT AGREEMENT ACTION TO BE CONSIDERED: Approve the easement agreement for Project 866 (Cedar Grove Redevelopment Area Streetscaping), and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 866 provides for the installation of streetscaping and landscaping along streets within the Cedar Grove Redevelopment Area. Part of the streetscaping plan includes the installation of entrance monuments at street intersections within the redevelopment area. • In order to complete this project, it was necessary for the City to acquire various easements from adjacent property owners, including Wink Seto of the House of Wing. • This agreement has been prepared and reviewed by the City Attorney's office and the Public Works Department and found to be in order for favorable Council action. It has been approved and executed by the appropriate officers of the property's ownership. 38" Agenda Information Memo October 15, 2002 0. PROJECT 859, TH 55/LEXINGTON AVEBLUE GENTIAN ROAD COOPERATIVE AGREEMENT RESOLUTION ACTION TO BE CONSIDERED: Approve the resolution requesting funding from the Minnesota Department of Transportation through a cooperative agreement for Project 859 (TH 55, Lexington Avenue, Blue Gentian Road - Intersection Reconfiguration) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The development of the area adjacent to Blue Gentian Road and Blue Water Road, including the Grand Oak Business Park and Spectrum Commerce Center, required the preparation of an Alternative Urban Areawide Review (AUAR) in lieu of an Environmental Impact Statement (EIS) due to the projected impact on the adjacent transportation system. The Council approved AUAR recommended transportation improvements on the TH 55/TH 149/I-494 corridors related to the development of this area over a 20-year period. • The reconfiguration of the intersection of TH 55, Lexington Avenue (County Road 43) and Blue Gentian Road, including traffic signal improvements, was recommended in the AUAR as one of the first development related transportation improvements. • The extension and realignment of Blue Gentian Road was completed for access to the Spectrum Commerce Center southeast of the intersection of TH 55 and Blue Gentian Road. • On September 4, 2001, the City Council awarded Contract 01-06 (Blue Gentian Road - Street and Utility Improvements) to Danner Inc. • Blue Gentian Road is a Municipal State Aid Street (MSAS) and is eligible for construction funding through the gas tax program. As such, it had to receive MnDOT State Aid Division approval before the Council awarded the contract. • In order to get MnDOT approval, a compromise was reached as a result of a multi-agency meeting to address the connection of the new Blue Gentian Road to Highway 55. The compromised agreement involved the AUAR recommended intersection reconfiguration. • Approval of the resolution will allow the City to apply for MnDOT funding through the Local Initiative Municipal Agreements Program for fiscal year (FY) 2004. If the funding application is successful, state funding would be available after July 1, 2003, upon the award of a contract to reconfigure the intersection of TH 55, Lexington Avenue and Blue Gentian Road. 3( Agenda Information Memo October 15, 2002 P. PROJECT 880, TH 13/SILVER BELL ROAD COOPERATIVE AGREEMENT RESOLUTION ACTION TO BE CONSIDERED: Approve the resolution requesting funding from the Minnesota Department of Transportation through a cooperative agreement for Project 880 (Trunk Highway 13 & Silver Bell Road - Intersection Reconfiguration) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The reconfiguration of Silver Bell Road, from Trunk Highway (TH) 13 to Cedar Grove Parkway (Beau D'Rue Drive), as well as the combining of the intersections of Cedarvale Boulevard with Cedar Grove Parkway, a new traffic signal at the new intersection and necessary utility improvements, as presented in the Village Plaza study for the redevelopment of the Cedar Grove (Cedarvale) area, is currently under construction. • On February 6, 2001, the City Council approved Project 80OR and authorized the preparation of final plans and specifications. Due to the lack of approved state funding for the addition of dual left-turn lanes on north and southbound TH 13 at Silver Bell Road, this portion of the originally proposed improvements was not included in the current contract (01-05). • The reconfiguration of the intersection of Silver Bell Road and TH 13 would include traffic and access management improvements providing benefit to the operation of TH 13 as requested by MnDOT during the recently completed TH 13 improvements (Contract 00-07). • Approval of the resolution will allow the City to apply for MnDOT funding through the Local Initiative Municipal Agreements Program for fiscal year (FY) 2004. If the funding application is successful, state funding would be available after July 1, 2003, upon the award of a contract to reconfigure the intersection of TH 13 and Silver Bell Road. 7~ Agenda Information Memo October 15, 2002 Eagan City Council Meeting Q. RENEWAL OF AGREEMENT WITH EAGAN CONVENTION & VISITORS BUREAU FOR 2003 ACTION TO BE CONSIDERED: Approve renewal of agreement with Eagan Convention & Visitors Bureau for 2003. FACTS: • The contract the City of Eagan has with the Eagan Convention & Visitors Bureau (ECVB) requires that on or before October I" of each year the ECVB Board formally request renewal of the agreement for the following year. • Staff has reviewed this agreement and progress to-date, and recommends approval of the renewal request. ATTACHMENT: • A copy of the request is attached on page. EA NUN L~ C0.'VtiEN7j0,- a N D1,0RS R READ September 20, 2002 %\A\\\.ra,3nmr;,)m Ca'~:Inil'I'.L1W Nla:, or Pat Awada and Eagan City Councilors City of Eagan 3530 Pilot Knob Road Eagan. N IN 55122 To the Honorable Mayor Pat Awada and Eagan City Council; The Eagan Convention & Visitors Bureau formally requests a continuance of the current contract with the City of Eagan for 2003. The Bureau provides sales and marketing services to attain the maximum benefit for the City's businesses and maximum wage of the City's hospitality industries. The activities performed by the Bureau include promoting the City as a visitor destination and a place for conferences; produce and distribute Eagan promotional visitor information: plan and coordinate programs that attract visitors to the City; and participate in the enhancement of community amenities that directly impact tourism. As per the Contract. the Bureau is requesting in writing to renew this Agreement for the n°xt calimdar year. Si ely, Pam .a Rein Ann Carton, APR Eaan C'VB Board Chair Eagan CVB Executive Director W-' hanker Doodle Road • Eagan. Nwine>ota 551'_1 1601 • Phone • Fax 651-42. 89-8 • 1-800-FM.kll-2() ~tE. SGMP MPI r..w. ~C~_ Agenda Memo October 15, 2002 CONSENT AGENDA: R. 2003 STABLE LICENSE RENEWAL ACTION TO BE CONSIDERED: Approve 2003 Stable License renewal for Diamond T Ranch FACTS: • The application for renewal has been reviewed by staff and deemed in order. Agenda Memo October 15, 2002 CONSENT AGENDA S. 2003 FUNDING APPLICATION TO DAKOTA COUNTY FOR COMMUNITY LANDFILL ABATEMENT GRANT ACTION TO BE CONSIDERED: Approve the submission of the 2003 Funding Application for $86,615 from Dakota County to operate a Recycling Program for the Cities of Eagan and Burnsville. FACTS: • Dakota County has funds available annually to help constituent cities promote and operate Landfill Abatement Programs. • The Cities of Eagan and Burnsville have prepared one application for both cities, which will be submitted to Dakota County. • The application for the 2003 Community Landfill Abatement Program follows Dakota County solid waste guidelines and recommendations. • The funds will be used for the Recycling and Waste Reduction Program. • The total proposed Eagan/Burnsville Landfill Abatement Program budget for 2003 is $108,133. Dakota County has set their maximum share of the budget at $86,615. The two cities split any program costs above and beyond what is funded by Dakota County. The Community Landfill Abatement Application and the 2003 Work Plan are available in the City Clerk's office should Councilmembers wish to review them. Agenda Information Memo October 15, 2002 Eagan City Council Meeting T. CONTRACT 02-03, CHES MAR/ CHES MAR EAST/ OAK CHASE 6T" PARKCLIFF/ WOODGATE ADDITIONS STREET OVERLAY ACTION TO BE CONSIDERED: To approve the final payment for Contract 02-03 (Ches Mar/ Ches Mar East/ Parkcliff/ Woodgate Additions - Street Overlay) in the amount of $29,566.56 to McNamara Contracting, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 02-03 provided for the bituminous overlay of the streets in the Ches Mar/ Ches Mar East/ Parkcliff/ Woodgate Additions, as authorized by the City Council under City Projects 853, 854, 855, and 856. • The work has been completed, inspected by representatives of the Public Works Department and found to be in compliance with the approved plans and specifications, and is in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Agenda Information Memo October 15, 2002 Eagan City Council Meeting U. GIFT OF MARY - TH 55 FRONTAGE ROAD ACTION TO BE CONSIDERED: To receive the petition and authorize the expansion of the feasibility report by the City Engineer for Project 874 (Gift of Mary:- TH 55 Frontage Road & Utility Extensions). FACTS: • On May 2, 2002 city staff received a petition signed by Mr. Richard Copeland, representing Gift of Mary Children's Home, requesting the extension of public sanitary sewer and water main from the Louis Lane intersection with Hwy 55, to serve the Gift of Mary development proposal property. • The Gift of Mary rezoning and preliminary planned development proposal was approved by the City Council on June 4, 2002. One of the conditions proposed for approval of the development is the Council approval of the public improvement project and award of a contract for the extension of these petitioned utilities. • Also on June 4, 2002, the City Council authorized the preparation of a feasibility report to discuss the scope, schedule and method of financing of these utility extensions, under City Project No. 874. • On October 7, 2002 city staff received an additional petition signed by Mr. Copeland, requesting the Highway 55 frontage road improvements from the Louis Lane intersection with Hwy 55 to the Inver Grove Heights border, to serve the Gift of Mary development proposal property and other adjacent properties. This petition requests the expansion of the scope of the feasibility report for Project No. 874 to include the frontage road improvements. • Based on the potential benefit to other adjacent properties along Highway 55 for the extension the Highway 55 frontage road, it would be appropriate for the City Council to authorize the expansion of the Feasibility Report for Project No. 874 to also include the scope, cost, schedule, and method of financing for the construction of these public frontage road improvements. ATTACHMENTS: • Petition, page through. f f FOR CITY USE ONLY Petition No. g 7,V Date Received / 0 71e -1 Presented to Council o i o PETITION LOCATION/SUBDIVISION Gift of Mary. See Attachment A for legal description. I/We, the undersigned, owners of the real property adjacent to State Trunk Highway 55 (Street) or within Subdivision, hereby petition for: Street Improvements X Frontage road along Highway 55. Sanitary Sewer Water Supply Storm Sewer Street Lights Other (Explain) I/We understand that this petition does not in itself request the installation of these improvements but, rather, request the preparation of a feasibility report in which the estimated costs of these improvements will be tabulated. UWe understand that upon receipt of this petition and the preparation of the requested feasibility report, a public hearing will be held at which time we may voice our support or opposition based on the costs as prepared in said feasibility report. If the requested improvements are denied for construction at the time of public hearing, I/We hereby guarantee payment for all costs incurred in the preparation of this feasibility report. Sinature of Land A cant Address of Propea 510 Lone Oak Road; 3430, 3432 and 3434 l Highway 55; PIN 10-01200-010-01 (no address) Richar pel d 2. I/We hereby waive our rights to the public hearing and request that detail plans and specifications be prepared simultaneously and also guarantee their respective costs if the project is not awarded. (Signature) (Signature) G: Forms&Lists/FeasdevFm.doc - 5/97 FAEGRE & BENSON LLP 2200 WELLS FARGO CENTER, 90 SOUTH SEVENTH STREET MINNEAPOLIS, MINNESOTA 55402-3901 TELEPHONE 612.766.7000 WALTER H. RocKENSTEIN 11 FACSIMILE 612.766.1600 WRockenstein@faegre.com www.facgre.com 612.766.7208 October 4, 2002 RECEIVE c i 2002 Thomas Colbert, PE OCT 0 City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Petition For Street Improvements Dear Mr. Colbert: Please find enclosed a Petition from Gift of Mary for street improvements at its proposed development south of Lone Oak Road in Eagan, Minnesota. Specifically, Gift of Mary is petitioning the City to construct the frontage road along Trunk Highway 55. If you have any questions concerning this Petition or need additional information, please call me. Sincerely yours, Walter H. Rockenstein II WHR.jorsa: M1:92-1022.01 Enclosure cc: Richard Copeland (w/ encl.) David F. Engleson (w/ encl.) Dan Willenbring (w/o encl.) Michele Jackson Caron, PE (w/ encl.) Minnesota Colorado Iowa London Frankfurt Shanghai 49" ATTACHMENT A LEGAL DESCRIPTION OF THE LAND Parcel 1 (P.I.N. 10 01200 010 01): The North 660.00 feet of the East Half of the East Half of the Northeast Quarter, containing 10 acres more or less, and that part of the East Half of the East Half of the Northeast Quarter lying northerly of State Trunk Highway No. 55, except the North 660.00 feet thereof, containing 15.98 acres, more or less, all in Section 12, Township 27, Range 23, Dakota County, Minnesota, and as depicted on Survey, dated March 24, 1993, by Thomas S. Begquist of Sathre-Bergquist, Inc. Parcel 2 (510 Lone Oak Road): Beginning at a point on the North line of Section 12, Township 27 North, Range 23 West, said point being 659.65 feet West of the Northeast corner of said Section 12; thence sight West along said Section line and turn South 90 degrees 03 minutes a distance of 837.16 feet; thence West and parallel with the North line of said Section 12, 156.10 feet; thence North 837.16 feet to the North line of said Section 12; thence East along said Section line 154.65 feet to the point of beginning, Dakota County, Minnesota. Parcel 3 (3434 Highway 55): That part of the West Half of the East Half of the Northeast Quarter of (W'/s of E'/z of NE of Section 12, Township 27, Range 23, Dakota County, Minnesota, described as follows: Beginning at a point on the East line of said W'/z of the E'h of the NE said point being 837.16 feet South of the North line of said Section 12; thence West 156.10 feet; thence North 180.16 feet; thence West 275 feet to a point which is 230 feet East of the West line of said W '/z of the E 'h of the NE thence South and parallel with said West line 285 feet; thence Southeasterly to a point on the East line of said W %i of the E '/Z of the NE which is 265 feet South of the point of beginning; thence North along said East line to the point of beginning, together with an easement for ingress and egress as contained in that certain Deed of Easement recorded April 30, 1973 as Document No. 415620. Parcel 4 (3432 Highway 55): That part of the West One-half (W'/z) of the East One-half (E 1/2) of the Northeast Quarter of Section Twelve (12), Township Twenty-seven (27), Range Twenty-three (23), beginning at a point on the East line of said West One-half (W '/2) of East One- half (E '/z) of Northeast Quarter (NE said point being 837.16 feet South of the North line of said Section Twelve (12); thence West 156.10 feet; thence North 180.16 feet; thence West 275 feet to a point which is 230 feet East of the West line of said West One-half (W '/2) of East One-half (E V2) of Northeast Quarter (NE thence South and parallel with said West line 735.8 feet to the Northerly right-of-way line of State Trunk Highway No. 55; thence Southeasterly along said right-of-way line to the East line of said West One-half (W ''/2) of East One-half (E '/2) of Northeast Quarter (NE 1/4); thence North along said East line 760.27 feet to the point of beginning. EXCEPTING THEREFROM the lands described as follows: Beginning at a point on the East line of said West One-half (W V2) of East One-half (E '/z) of Northeast Quarter (NE said point being 837.16 feet South of the North line of said Section Twelve (12); thence West 156.10 feet; thence North 180.16 feet; thence West 275 feet to a point which is 230 feet East of the West line of said West One-half (W '/z) of East One-half (E '/2) of Northeast Quarter (NE thence South and parallel with said West line 285 feet; thence Southeasterly to a point on the East line of the West One-half (W 'h) of East One-half (E ''/z) of Northeast Quarter (NE which is 265 feet South of the point of beginning; thence North along said East line to the point of beginning. FURTHER EXCEPTING THEREFROM the lands described as follows: The West 190 feet of the East 250 feet of the West One-half (W ''/z) of the East One- half (E '/2) of the Northeast Quarter (NE of Section Twelve (12), Township Twenty-seven (27), Range Twenty-three (23) lying South of a line drawn at right angles from a point on the East line of said West One-half (W '/2) of the East One-half (E '/2) of the Northeast Quarter (NE '/o) Section Twelve (12) distant 1,362.43 feet South of the North line of Section Twelve (12) and North of the Northerly right-of- way line of State Trunk Highway #55, according to the Government Survey thereof, Dakota County, Minnesota. Parcel 5 (3430 Highway 55): The following described tract, piece or parcel of land situate lying and being in the County of Dakota and State of Minnesota, to-wit: The West 190.0 feet of the East 250.0 feet of the West Half (W of the East Half (E 1/2), of the Northeast Quarter (NE Section Twelve (12), Township Twenty Seven (27), Range Twenty Three (23), Dakota County, Minnesota lying South of a line drawn at right angles from a point on the East line of said West Half (W 1/2), East Half (E'/2), Northeast Quarter (NE Section Twelve (12), distant 1362.43 feet South of the North line of Section Twelve (12) and North of the Northerly (N'ly) Right-of-Way line of State Trunk Highway #55. 0-2- 1.5 Together with an Easement over that part of the East 60.0 feet of the West Half (W '/2) of the East Half (E '/z) of the Northeast Quarter (NE '/4), Section Twelve (12), adjacent thereto for ingress and egress, according to the Government Survey thereof. X41:$"2996.01 -3- Agenda Information Memo October 15, 2002 V. CONTRACT 01-05, CEDAR GROVE ACCESS MODIFICATIONS CHANGE ORDER NO.2 ACTION TO BE CONSIDERED: Approve Change Order No. 2 to Contract 01-05 (Cedar Grove Access Modifications) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 01-05 provides for the intersection modifications of Trunk Highway (TH) 13 and Silver Bell Road and Silver Bell Road, Cedarvale Boulevard and Cedar Grove Parkway (Beau D'Rue Drive), including median improvements and a new traffic signal at the new intersection, and associated utility improvements, all as part of the Cedar Grove (Cedarvale) redevelopment efforts. • The revisions detailed in Change Order No. 2 address changes in Project 80OR (Cedar Grove Access Modifications), Project 759R (Cedar Grove Parkway), Project 801 (Silver Bell Road) and Project 866 (Cedar Grove Area Streetscaping) • The revisions detailed in the change order address the replacement of curb and gutter, sanitary sewer additions and revisions, minor grading, irrigation service lines and placement of conduit within the street construction limits. • The removal and replacement of smaller sections of curb and gutter on the street segments of the contract that are being overlaid or recycled were not included in the initial bid proposal for Cedar Grove Parkway (Project 759R) and Silver Bell Road (Project 801). • The installation of a sanitary sewer service was not included in the plans, but would provide the opportunity for a future connection as part of the redevelopment of the Cedar Grove area (Project 800R). • As part of the underground relocation of the overhead utility lines, minor grading was required for the placement of an electrical transformer so that it will not conflict with the streetscaping improvements (Project 866). • The installation of water services for the future connection of irrigation systems and conduit for lighting and irrigation, all for the streetscaping improvements (Project 866), is more cost effective as part of this contract rather than the streetscaping contract (Contract 02-17). • The cost of the work is consistent with bid prices for relevant bid items on other projects within the city. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of $74,892.80 (2.6% of original contract). The associated cost will be the responsibility of the City's Major Street Fund and Sanitary Sewer Trunk Fund with reimbursement to said funds through development fees associated with the redevelopment of the Cedar Grove area. ATTACHMENTS: • Change Order No. 2, pages through. ~a SRF No. 0003731 1090 CITY OF EAGAN CONTRACT NO.: 01-05 CHANGE ORDER NO.: 2 PROJECT NOS.: 759R, 80OR and 801 DATE: October 8,:2002 PROJECT NAME: Cedar Grove Area PROJECT DESCRIPTION The project consists of site grading, sanitary sewer, water main, storm sewer, curb and gutter, traffic signal systems, and paving for the road reconstruction and utility installation to serve the Cedar Grove Area. CONTRACTOR: S.M. Hentges & Sons, Inc. 650 Quaker Avenue P.O. Box 69 Jordan, MN 55352 ENGINEER: SRF Consulting Group, Inc. One Carlson Parkway, Suite 150 Minneapolis, MN 55447 DESCRIPTION OF CHANGE ORDER WORK Section I - Project No. 759R (Cedar Grove Boulevard - Beau d'Rue Drive) This Change Order provides for the miscellaneous repairs of curb and gutter along Cedar Grove Boulevard (Beau d'Rue Drive). Section II - Project No. 80OR (Cedar Grove Area Reconstruction) This Change Order provides for the additional work as follows: Sanitary sewer connection and 8" service line to serve City property, grading and subsurface soil correction for Dakota Electric's transformer, and removing and replacing an existing City sanitary sewer line. Section III - Project No. 801 (Silver Bell Road Street Resurfacing) This Change Order provides for the miscellanous repairs of curb and gutter along Silver Bell Road. Section IV - Project No. 866 (Cedar Grove Redevelopment Area Streetscaping) This Change Order provides for the installation and connection of the irrigation service taps to the City's water system. It also.provides for the installation of conduit for the irrigation and lighting systems. Change Order No. 2 -2- October 8, 2002 JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER Section I - Project No. 759R (Cedar Grove Boulevard - Beau d'Rue Drive) The miscellaneous repairs of the existing curb and gutter were originally not included in the contract but are necessary to restore the damaged sections of curb and gutter as part of the overall refurbishing of Cedar Grove Boulevard (Beau d'Rue Drive). Unit prices for this work were negotiated' with the Contractor. Section II - Project No. 80OR (Cedar Grove Area Reconstruction) The connection to an existing sanitary manhole was necessary to provide a sanitary sewer service to the adjacent property. The grading and subsurface soil correction was necessary to provide a stable foundation for the electrical transformer that is a power source for the street lighting and signal systems. The sanitary sewer line was repaired due to a break and settlement of the existing line. Section III - Project No. 801 (Silver Bell Road Street Resurfacing) The miscellaneous repairs of the existing curb and gutter were originally not included in the contract but are necessary to restore the damaged sections of curb and gutter as part of the overall refurbishing of Silver Bell Road. Unit prices for this work were negotiated with the Contractor. Section IV - Project No. 866 (Cedar Grove Redevelopment Area Streetscaping) The installation and connection of the irrigation service taps to the City's water main was necessary to provide water service to the irrigation systems for the project's landscaping. The conduit was installed underneath the new streets for ease of installing the lighting and irrigations systems that are part of the streetscaping project and to preserve the newly paved roadway. Change Order No. 2 -3- October 8,2002 DESCRIPTION OF WORK ITEMS ITEM NO. ITEM DESCRIPTION I I UNIT ESTIMATED UNIT TOTAL QUANTITIES PRICE AMOUNT Section I. Project No. 759R (Beau d'Rue Drive) Curb and Gutter Spot Repairs 2531.501 CONCRETE CURB & GUTTER 8618 (SPOT REPAIRS) LIN FT 1500 S 21.00 $ 31,500.00 SUBTOTAL $ 31,500.00 Section II. Project No. 80OR (Cedar Grove Area Reconstruction) Sanitary Service 2503.602 CONNECT TO EXISTING SANITARY MH (CORE DRILL) EACH 1.0 S 1,200.00 $ 1,200.00 SUBTOTAL $ 1,200.00 Grading for Dakota Electric Transformer (Request No. 7, 8/14!02 2105.521 Granular Borrow C CU YD 162.0 $ 2.20 $ 356.40 2123.501 Foreman HOUR 2.0 $ 79.20 $ 158.40 2123.509 Dozer D-8 HOUR 2.0 $ 167.20 $ 334.40 2123.510 Truck Bel Dump) HOUR 6.0 $ 77.00 $ 462.00 2123.524 Com actor HOUR 0.5 $ 92.40 $ 46.20 2123 610 8ackhoe (Komatsu 400) HOUR 2.0 $ 172.70 S 345.40 SUBTOTAL $ 1,702.80 Sanitary Sewer Replacement 2104.501 REMOVE SEWER PIPE (SANITARY) LIN FT 25.0 $ 4.00 $ 100.00 2503.511 8" PVC PIPE SEWER SDR 26 LIN FT 25.0 $ 11.00 $ 275.00 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 2.0 $ 637.50 S 1,275.00 SUBTOTAL $ 1,650.00 Section III. Project No. 801 (Silver Bell Road Street Resurfacing) Curb and Gutter Spot Repairs 2531 501 CONCRETE CURB & GUTTER 8618 (SPOT REPAIRS) LIN FT 1400 $ 21 00 $ 29.400.00 SUBTOTAL $ 29,400.00 Section IV. Project No. 866 (Cedar Grove Redevelopment Area Streetscaping) Irrigation Services 2504.602 4" PLUG-DUCTILE IRON WITH 1.5" TAP EACH 1.0 $ 100.00 $ 100.00 2504.602 1.5" WET TAP WITH CORP STOP AND CURB STOP WITH BOX EACH 2.0 $ 1,300.00 $ 2.600.00 2504.602 1" BLOWOUT WITH PLUG EACH 3.0 $ 300.00 $ 900.00 2504.602 8' SLEEVE EACH 10 $ 175.00 $ 175.00 2504 602 8"X4- TEE EACH 1.0 5 275.00 S 275.00 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1.0 $ 1,600.00 $ 1,600.00 2504 602 4" GATE VALVE AND BOX EACH 1.0 $--500,00- $ 500.00 2504 603 1 5" TYPE K COPPER PIPE LIN FT 60.0 $ 12.00 $ 720.00 2504 603 4" WATERMAIN DUCTILE IRON CL 52 LIN FT 20.0 $ 16.00 $ 320.00 SUBTOTAL $ 7,190.00 Conduit for Lighting and Irrigation 2545 523 4" NON-METALLIC CONDUIT LIN FT 450 $ 5.00 Is 2.250.00 SUBTOTAL $ 2,250.00 INET TOTAL (Change Order 2) Is 74,892.80 S~ Change Order No. 2 -4- October 8, 2002 CONTRACT STATUS TIME/COMPLETION DATE AMOUNT Original Contract: June 20, 2003 $2,900,056.41 Change Order No. 1: June 20, 2003 $ : 74,802.80 Change Order No. 2: June 20, 2003 $ 74,892.80 Subtotal of Previous Change Orders: $ 74,802.80 New Subtotal of All Change Orders $ 149,695.60 Revised Contract $ 3,049,752.01 Percent Increase or Decrease of this Change Order to Original Contract Amount: 2.6% Percent Increase or Decrease of Total of All Change Orders to Original Contract Amount: 5.2% RECOMMEND./ED FOR APPROVAL By: /Date: /v . 9 z SRF Consulting Group, Inc. By: Nxi VJA642 /Date: &7 - S.M. Hentges & Sons/, Inc. By: al , U t-- /Date: L' - 0 - C 2 City Department Man 4i City of Eagan Council Action: Mayor Clerk Approval Date DISTRIBUTION 1 -City 2 - Contractor I - Engineer SU VOURCivi1:037:3731:DOC:PayReq_CO:373IChangeOrderNo2_10-8-02.doc t-~ Agenda Information Memo October 15, 2002 Eagan City Council Meeting W. APPROVE SUBMISSION- DNR SHORELAND HABITAT GRANT ACTION TO BE CONSIDERED: Adopt recommendation by Advisory Parks Commission (tentative) to authorize submission of a proposal for a Minnesota Department of Natural Resources Shoreland Habitat Program grant. FACTS: • Annually, the City is provided several opportunities to acquire external funds and/or other support to implement projects in its parks. Most recently, the City was the beneficiary of financial support for wetland buffer improvements around Cedar Pond, while in partnership with and with financial support from the Minnesota Department of Natural Resources (MDNR) and the Dakota County Environmental Education program. • The result of these improvements is the Cedar Pond Water Resources Demonstration Project, which the Council officially designated as the City's first such demonstration project on April 17, 2001. • For over a year, the Water Resources Division has been planning to develop another demonstration project in the City, once the Cedar Pond project was completed and stabilized. The Division's objective for this project is to demonstrate lakeshore habitat restoration at LeMay Lake in Moonshine Park. • The Minnesota DNR is soliciting proposals for its 2003 Shoreland Habitat Grant Program. Preliminary proposals are due November 1. ATTACHMENTS: None c-5 Agenda Memo October 15, 2002 CONSENT ITEM: X. TREE MAINTENANCE CONTRACTOR LICENSE ACTION TO BE CONSIDERED: Approve a Tree Maintenance Contractor License for John Held, 13569 Stumpf Road Pierz, MN. FACTS: • Staff has reviewed the application and deem it in order for approval. ATTACHMENTS: • The application is attached without page number. S. g Agenda Information Memo October 1, 2002 Eagan City Council Meeting Y. ENTRANCE SIGNS TO THE CITY ACTION TO BE CONSIDERED: Authorize the installation of "City of Eagan Welcomes You" signs on all streets entering the City of Eagan. FACTS: • Currently, the City has "City of Eagan Welcomes You" signs posted on primarily collector and arterial streets entering Eagan at the corporate border. • MnDOT also has a City name and population sign on all State Highways entering the City. • There are several local streets that interconnect neighborhoods between communities that currently do not have any type of signage identifying the transition between cities. • At the Sept. 3 Council meeting, the Council directed staff to research what would be required to install additional "City of Eagan Welcomes You" signs on these local neighborhood streets. As a result of a field survey, it has been determined that there are only 9 locations that do not have this type of signage. It would cost approx. $460 in materials to manufacture these signs. The equivalent cost of City labor and equipment to install these signs is approx. $477. ATTACHMENTS- • Graphic of Sign, page • Map showing location of signs, enclosed without page number. S9 10;04/02 16:50; J@t~#231 ;Page 2/2 by: ANDERSEN 952 884 5619; it n'i rr+w r~we~ ' in- lit i j CITY' I i OF 24 in i i ~ f AGAN WELCOMES You. ~ i EFA Proofs: Eagan Welcome Black Border Green tree w/ white and black oulines Black text w/ green outline -24 in - - - _ , CITY i f F t8 in j O EAGAN j WELODUES YOU Earl F. Andersen, R`rC ` 9707. Fle= Avg SWEh 8100 ton, MN 55431 roved i2y` 8>4,-5619 FAX •pJ P-• . ~0 68885£9069 d0~80 L00i;/b9/0,Z !;0 ~Jt7d w ~ee:e zo~+ /OL :ce~TBOeb E v9ed 'N39tl30NV 1ti'03 88999E9 cSB Agenda Information Memo October 15, 2002 Eagan City Council Meeting PUBLIC HEARINGS A. PROJECT 856, CHES MAR ADDITIONS - STREET OVERLAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for Project 856 (Ches Mar Additions - Street Overlay) and authorize its certification to Dakota County for collection. FACTS: • Project 856 provided for the bituminous overlay of the streets within the Ches Mar 1s` - 5"' Additions in south-central Eagan, as outlined and discussed in the feasibility report. • The final assessment roll was presented to the City Council on September 17, with a public hearing scheduled for October 15 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments are approximately 26% less than the estimate for Single-Family lots contained in the feasibility report presented at the public hearing held on November 20, 2001. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 7 to address all property owners' questions or concerns and provide any additional information of interest. Of the 113 parcels (R-l, 2 properties) being assessed, no one attended the meeting. ATTACHMENTS: • Final Assessment Report, pages62throughA2 FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 856 ASSESSMENT - October 15, 2002 N kNIE - Ches Mar I "-5`' Additions IMPROVEMENT- November 20, 2001 Mill and Overlay IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R.=Feasiblity Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit/trunk ❑ Lat. Benefit/trunk WATER STREET ❑ Trunk ❑ Gravel Base ❑ Lateral 0 Surfacing Single 3$ 64.56 493 /Lot ❑ Seri ice El Public Facility $8.41 9.55 /F_F. ❑ Lat. Benefit/trunk ❑ WAC ❑ C/I Equiv. ❑ Trail/Sidewalk SERVICES STREET LIGHTS ❑ Water & San Sewer ❑ Installation ❑ Energy Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $64,364 F.R. $127,526 F.R. 02-03 117 5 Year 5.50% 48,162.07 $145,477.99 COMMENTS: 6~ i MEMO city of eagan MEMO TO: Mayor and City Council FROM: Gerald R. Wobschall DATE: September 4, 2002 SUBJECT: Final Assessment Roll Project No.856 Ches Mar Is'-5th- Additions Street Overlay The City Council at the conclusion of the public hearing on November 20, 2001 ordered Project 856. According to the feasibility report, the following improvements were to be constructed and/or assessed. The improvements are mill and overlay of existing streets and replacement of curb and gutter. In the feasibility study, it was proposed to assess the improvements using a lot unit method for single-family properties, and linear methods for other property types. This assessment roll is prepared using the methods presented at the public hearing. Construction of the improvements was accomplished under Contract No. 02-03, which is complete and Contract 32-28 which is substantially complete. Street improvements to Dunberry Lane were constructed from Cliff Road to the north approximately 180 feet. The City is proposing to assess the abutting properties for an overlay improvement at the same assessment rate as other properties. The assessment hearing is scheduled for October 15, 2002. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $168,600.23 paid to the contractor for the construction of the following detailed improvements. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling in the amount of $25,039.83 were incurred resulting in an improvement and project cost of $193,640.06. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street resurfacing $79,074.58 $11,743.84 $90,818.42 $122,400 Curb repair 85,675.65 12,724.20 98,399.85 69,490 Utility repair 3,850.00 571.79 4,421.79 TOTAL $168,600.23 $25,039.83 $193,640.06 $191,890 632 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Overlay The cost of the street overlay improvement was computed using the following unit prices and quantities: UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization LS. 1 $1.00 $1.00 Mill bituminous surface Sq. Yd. 9,000 .85 7,650.00 Bituminous mat. for tack coat Gal. 1,000 1.50 1,500.00 Type 41 Wear Course Ton 2,233.78 26.25 58,636.73 Traffic control L. S. 1 750.00 750.00 Adjust water valve box Each 2 100.00 200.00 Adjust manhole casting Each 35 250.00 8,750.00 From Project 680 1,586.85 SUBTOTAL $79,074.58 Other costs 014.85% 11,743.84 Mill and Overlay Cost $90,818.42 2. Computation of Lot Equivalents A. There are 115 residential lots and two public facility lots proposed for assessment. The public facility property is one of the City's water treatment facilities, which according to City Policy is assessed at the same rate as high-density residential property. The lot equivalents are computed in the following manner: Residential Lot Property Class Lots Weighting Factor Equivalents Single Property 113 100% 113 Duplexes 2 200% 4 Total 115 117 B. The costs will be allocated between the residential and public facility properties based on the ratio of affected properties. Improvement Property Class Frontage Weighting Factor Cost Public Facility Frontage 655 6.07% $5,510.01 Residential Frontage 10,141 93.93% 85,308.41 Total Frontage 10,796 100.0% $90,818.42 3 A. Low Density Residential Property Assessment Rate The improvement cost for the low-density residential property classification was computed using: TOTAL IMPROVEMENT ASSESSABLE COST UNITS IMPROVEMENT RATE $85,308.41 117 Lot Equiv. $729.13/L.ot Equivaleny IMPROVEMENT RATE ASSESSABLE PORTION ASSESSMENT RATE $729.13/ Lot Equivalent X 50% $364.56/Lot Equivalent B. High-Density ResidentiaVPublic Facility Property Assessment Rate The improvement cost for the low-density residential property classification was computed using: TOTAL IMPROVEMENT ASSESSABLE COST UNITS IMPROVEMENT RATE $5,510.01 655 F. F. $8.411F.F. IMPROVEMENT RATE ASSESSABLE PORTION ASSESSMENT RATE $8.41/F.F. X 100% $8.41/F.F. 2. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $85,675.65. Other costs in the amount of $12,724.20 were allocated resulting in a replacement cost of $98,399.85. This improvement will be financed by the City's Major Street Fund. 3. Utility Repairs A. Water Utility Repair The contractor repaired 19 gate valves at $150.00 each. This results in a contract cost of $2,850.00. Other cost in the amount of $423.27 were allocated resulting in a cost of $3,273.27. These costs are to be financed by the Water Division of the City's Utility Fund. B. Sanitary Sewer Repair The contractor removed and replaced 2 manhole castings at a cost of $1,000.00. Other costs in the amount of $148.52 were allocated resulting in an improvement cost of $1,148.52. The cost of this improvement is to be financed by the Sanitary Sewer Division of the City's Utility Fund. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. 4 D. ASSESSMENT TERMS The assessments for this project have a term of 5 years with interest charged at an annual interest rate of 5.50 % on the unpaid balance. III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Streets Resurfacing $90,818.42 $48,162.07 $(42,656.35) Curb Replacement 98,399.85 (98,399.85) Utility Repair 4,421.79 (4,421.79) TOTAL $193,640.06 $48,162.07 $(145,477.99) The following funds will provide financing for the listed improvements. Major Street Fund $141,056.20 Water Division Utility Fund 3,273.27 Sanitary Sewer Division Utility Fund 1,148.52 Total $145,477.99 Gerald R. Wobschall Reviewed Reviewe Public Works Depart n t Finance D~partment Dated Dated cc: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I GRW / 5 Le end $364.56 Per Lot Assessment for Mill and Overlay Improvement INNINan Im $8.41/F/F. Assessment for Mill and Overlay Improvement Mill and Overlay Improvement - - WILDERNESS RUN W. R. CT• - W.R. - MRS VILDMARK wry - WILDCkkff S RUN DR. Vll_D: CT, v - 5- D ? Pa 1 6 4 ' jlJttDERNES~C~F7VE - Ln s - O ~ 5 6 ~ 6 8 '136 - Z 3 4 DU 6 RR CI s Y Ji ~ - 2 T 6 1 6 19 20 O 3 2 ;f' 3 4 9~ 8t+ 7 S 18 S, 1~ ~F 17 10 3~ 1 X10 13 4 4- 2 15 1 3 1 1 2 5 30 17 5 ~r 12 1 8 6 9 6 7 9 9 1 8~ 5 6 CITY OF EAGAN 7 1 2 3 2 5 18 7 3 2 3 6 7 6 s 1 = CITY OF EAGAN LAKESIDE CIR. 12 r 1* 3 CLIFF ROAD Q a kLE: 1*=400 FT. C: FeasobiHtl2002/856_CHE5 MAR 1-5/Fig2-ASSESS 6 CHES MAR 1st-5th STREET IMPROVEMENTS/AREA ASSESSMENT MAP Figure City of Eagan CITY PROJECT 856 1 Agenda Information Memo October 15, 2002 Eagan City Council Meeting B. PROJECT 852. POST ADDITION/RUSTIC HILLS DRIVE/OSTER ADDITION STREET OVERLAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for Project 852 (Post Addition/Rustic Hills Drive/Oster Addition - Street Overlay) and authorize its certification to Dakota County for collection. FACTS: • Project 852 provided for the bituminous overlay of the streets within the Oster Addition and Rustic Hills Drive, and the reclamation and resurfacing of the streets within the Post Addition (Sibley Hills Dr.). Each section of this project is located in northwest Eagan, as outlined and discussed in the feasibility report. • The final assessment roll was presented to the City Council on September 17, with a public hearing scheduled for October 15 to formally present the final costs associated with this public improvement to the affected benefiting properties. The final assessments for the Rustic Hills Addition portion of the project are approximately 18% less than the estimate for Single-Family lots contained within the feasibility report presented at the public hearing held on December 18, 2001. The final assessments for the Oster & Treffle Acres portion of the project are approximately 5% more than the estimate for Single-Family lots contained in the project feasibility report. The final assessments for the Post ls` & 2nd Additions portion of the project are approximately 13% more than the estimate for Single-Family lots contained in the project feasibility report. • All notices have been published in the legal papers and sent to all affected property owners informing them of this public hearing. An informational meeting was held on October 7 to address all property owners' questions or concerns and provide any additional information of interest. Of the 37 parcels (R-1 properties) being assessed, 1 persons representing 1 property on Sibley Hills Dr. attended the meeting. Minutes of the informational meeting are attached. ISSUES: • The increased final cost for the Oster & Treffle Acres Additions area is due mainly to a revised method of construction that was needed to increase the long-term condition of the associated streets in the neighborhood. • The increased final cost for the Post 1st & 2°d Additions area is due mainly to additional field engineering to address the non-standard street cross-section of Sibley Hills Drive, and the less available property to assess than was presented at the original Public Hearing. ATTACHMENTS: • Final Assessment Report, pages through • Informational Meeting Min tes pages & • Letter of Objection, page . 68' FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER - 852 ASSESSMENT - October 15, 2002 NAME - Oster and Rustic Hills Additions Mill &Overlay IMPROVEMENT - December 18, 2001 Post & Post 2nd Addition Street Reclamation IMPROVEMENTS INSTALLED A-ND/OR ASSESSED F.R.=Feasibility Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk ❑ Lateral ❑ Lateral ❑ Service ❑ Lat. Benefit/trunk ❑ Lat. Benefit/trunk WATER STREET ❑ Trunl1 ❑ Gravel Base ❑ Lateral ® Surfacing- Mill &Ovrl Oster & Treffle Acres $618.70 590 /Lot ❑ Sern ice Rustic Hills $482.12 590 /Lot ❑ Lat. Benefit trunk ® Reclamation Post & Post 2"d $1,900.26 $1,680 /Lot ❑ WAC ❑ C/I Equiv. ❑ Traib'Sidewalk SERVICES STREET LIGHTS ❑ Water & San Sewer ❑ Installation ❑ Energy Charge CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERM RATE ASSESSED FINANCED 10 10 Years 5.5% $32,730 F.R. $56,480 F.R. 02-02 27 5 Years 5.5% $33,658.80 $47,048.48 COMMENTS: •r.- MEMO city of eagan MEMO TO: Mayor and City Council FROM: Gerald R. Wobschall DATE: September 12, 2002 SUBJECT: Final Assessment Roll Project No.852 Post & Post 2nd Addition - Street Reclamation Rustic Hills, Oster Additions-Mill and Overlay The City Council at the conclusion of the public hearing on December 18, 2001 ordered Project 852. According to the feasibility report, the following improvements were to be constructed and/or assessed. The improvements are reclamation of Sibley Hills Drive and mill and overlay of Rustic Hills Drive, Skyline Drive and Oster Drive and replacement of damaged curb and gutter along the affected streets. In the feasibility study, it was proposed to assess the improvements using a lot unit method. Subsequent to the Public Hearing, it was determined that a mill and overlay improvement was not a viable option for the Skyline Drive improvement. This portion of the improvement was upgraded to a reclamation improvement. No subsequent notice was given to the affected properties only a mill and overlay improvement cost will be assessed. This assessment roll is prepared using the methods presented at the public hearing. Construction of the improvements was accomplished under Contract No. 02-02, which is complete. The assessment hearing is scheduled for October 15, 2002. The following information was used in the preparation of the assessment roll. 1. PROJECT COST The construction cost includes the amount of $56,764.61 paid to the contractor for the construction of the following detailed improvements. Other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling in the amount of $23,942.67 were incurred resulting in an improvement and project cost of $80,707.28. The detail of these other costs is provided on Schedule I and they are allocated to the improvements constructed in order to determine the cost of each improvement. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Street reclamation $30,400.29 $12,822.50 $43,222.79 $24,740 Mill and Overlay 15,127.58 6,380.64 21,508.22 38,600 Curb repair 11,236.74 4,739.53 15,976.27 25,970 TOTAL $56,764.61 $23,942.67 $80,707.28 $89,210 II. ASSESSMENTS A. TRUNK ASSESSMENTS No trunk assessments for utilities were proposed in the feasibility report, therefore, none are proposed in this assessment roll. B. STREET IMPROVEMENTS 1. Street Reclamation The cost of the street reclamation improvement amounted to $30,400.29. Other cost in the amount of 512,822.50 were allocated resulting in an improvement cost of $43,222.79. According to the City's consulting en`ineers the following unit quantities and prices were used to reclaim Sibley Hills Drive. The unit prices and quantities are from the contract awarded for the construction of this improvement. UNIT EXTENDED ITEM UNIT QTY PRICE COST - Mobilization LS. 1 $800.00 $800.00 Reclaim Bituminous pavement Sq. Yd. 1,957 1.05 2,054.85 Remo% e reclaimed material Cu. Yd. 241 5.50 1,325.50 Type 41 wear course Ton 177.05 33.50 5,931.18 Type 32 binder course Ton 188.17 26.15 4,920.65 Tack coat Gal 73.5 1.20 88.20 Traffic control L. S. 1 400.00 400.00 Adjust Nvater valve box Each 4 125.00 500.00 Adjust manhole casting Each 5 360.00 1,800.00 SUBTOTAL $17,820.38 Other costs 042.18% 7,516.44 Reclamation Cost $25,336.82 2. Computation of Lot Equivalents There are 10 residential lots proposed for the street reclamation assessment. The lot equivalents are computed in the following manner: Lot Property Class Lots Weighting Factor Equivalents Single Property 10 100% 10 Total 10 10 3. Assessment Rate Computation The improvement and assessment rates for the low density residential classification was computed using: TOTAL IMPROVEMENT ASSESSABLE COST UNITS IMPROVEMENT RATE $25,336.82 10 Lot Units. $2,533.68/Lot Unit IMPROVEMENT RATE ASSESSABLE PORTION ASSESSMENT RATE $2,533.68/Lot Unit X 75% $1,900.26/Lot Unit C. Mill and Overlay The cost of the mill and overlay amounted to $15,127.58. Other cost in the amount of $6,380.64 were allocated resulting in an improvement cost of $21,508.22. 1. Rustic Hills Drive According to the City's consulting engineers the following unit quantities and prices were used to overlay Rustic Hills Drive. The unit prices and quantities are from the contract awarded for the construction of this improvement. UNIT EXTENDED ITEM UNIT QTY PRICE COST Mobilization LS. 1 $333.33 $333.33 Mill Bituminous Surface Sq. Yd. 938 .90 844.20 Type 41 wear course Ton 253.81 27.80 7,055.92 Tack coat Gal 201 1.20 241.20 Traffic control L. S. 1 133.33 133.33 Adjust water valve box Each 1 125.00 125.00 Adjust manhole casting Each 4 360.00 1,440.00 SUBTOTAL $10,172.98 Other costs @42.18% 4,290.85 Mill and Overlay Cost $14,463.83 2. Computation of Lot Equivalents There are 15 residential lots within the Rustic Hills Addition which are proposed for the mill and overlay assessment. The lot equivalents are computed in the following manner: Lot Property Class Lots Weightine Factor Equivalents Single Property 15 100% 15 Total 15 15 3. Assessment Rate Computation The improvement and assessment rates for the Rustic Hills neighborhood was computed using: TOTAL IMPROVEMENT ASSESSABLE COST UNITS IMPROVEMENT RATE $14,463.83 15 Lot Units. $964.26/Lot Unit IMPROVEMENT RATE ASSESSABLE PORTION ASSESSMENT RATE $964.26/Lot Unit X 50% $482.12/Lot Unit 4. Oster Drive and Skyline Drive According to the City's consulting engineers the following unit quantities and prices were used to overlay Oster Drive. The unit prices and quantities are from the contract awarded for the construction of this improvement. UNIT EXTENDED ----------------ITE1-1-------- - - - - - - -----UNIT - ---------QTY PRICE COST - Mobilization LS. 1 $166.67 $166.67 Mill Bituminous Surface Sq. Yd. 462 .90 415.80 Type 41 Nvear course Ton 124.70 27.80 3,466.66 Tack coat Gal 99 1.20 118.80 Traffic control L. S. 1 66.67 66.67 Adjust Nvater valve box Each 0 125.00 .00 Adjust manhole casting Each 2 360.00 720.00 SUBTOTAL $4,954.60 Other costs @42.18% 2,089.79 Mill and Overlay Cost $7,044.39 Skyline Drive was improved at reclamation standards. Property owners were noticed for a mill and overlay improvement. The City is proposing to assess a mill and overlay assessment to these properties. The mill and overlay cost was computed using the Rustic Hills Drive as the source. Rustic Hills Drive was computed as having an area of 3104 Sq. Yds. and the improved area of Skyline Drive was computed at 1,677 Sq. Yds. The equivalent cost of the Skyline Drive is computed using the following: Rustic Hills Drive Skyline Drive Skyline Drive Rustic Hills Drive Cost Area Area Overlay Cost $14,463.83 =3,104 Sq. Yd. X 1,677 Sq. Yd. $7,814.38 The total mill and overlay improvement cost is then equal to $7,044.39 plus $7,814.38 which results in a total of $14,858.77. ~13 2. Computation of Lot Equivalents There are 12 residential lots that abut Oster Drive and the improved portion of Skyline Drive. These 12 residential lots are proposed for the mill and overlay assessment. The lot equivalents are computed in the following manner: Lot Property Class Lots Weiehtinp- Factor Equivalents Single Property 12 100% 12 Total 12 12 3. Assessment Rate Computation The improvement and assessment rates for the Oster area was computed using: TOTAL IMPROVEMENT ASSESSABLE COST UNITS IMPROVEMENT RATE $14,858.77 12 Lot Units. $1,237.40/Lot Unit IMPROVEMENT RATE ASSESSABLE PORTION ASSESSMENT RATE $1,237.40/Lot Unit X 50% $618.70/Lot Unit 5. Curb and Gutter replacement The cost to replace damaged curb and gutter amounted to $11,236.74. Other costs in the amount of $4,739.53 were allocated resulting in a replacement cost of $15,976.27. This improvement is to be financed by the City's Major Street Fund. C. ASSESSMENT SPREAD The special assessments are spread to the abutting and adjacent parcels. D. ASSESSMENT TERMS The assessments for this project have a term of 10 years for reclamation improvements and 5 years for the mill and overlay improvements with interest charged at an annual interest rate of 5.50 % on the unpaid balance. III. CITY REVENUES/(RESPONSIBILITIES) IMPROVEMENT CITY'S IMPROVEMENT COST ASSESSMENT (RESPONSIBILITY) Streets Reclamation $43,222.79 $19,002.60 $(24,220.19) Mill and Overlay 21,508.22 14,656.20 (6,852.02) Curb Replacement 15,976.27 (15,976.27) TOTAL $80,707.28 $33,658.80 $(47,048.48) ,~Y The following funds will provide financing for the listed improvements. :Major Street Fund $47,048.78 Total $47,048.78 Gerald R. Wobschall Reviewed n Reviewe Public Works Departmeiii Finance epartment Dated Dated cc: Thomas A. Colbert, Director of Public Works Mike Dougherty, City Attorney Sue Sheridan, Accountant I GRW ~s" -..,7aw:a s~evFyr.L . . ~ w.t..-, 941*-'TO+iOW4~.7x11iI1~Y= aC~ ...x..•,....:r~!+~e+ s!;.~r'~'~/.'!~r'1y+c+rt v:. Combined Assessment Roll] S.a .N'BR IOP851 DISPLA Y PID ADDITION NA.VIEI Assessment Pending Assessment Variance 10-55400-010-01 OSTER $618.70 590 ($28.70) 10-55400-020-01 OSTER $618.70 590 ($28.70) 10-55400-030-01 OSTER $618.70 590 ($28.70) 10-55400-040-01 OSTER $618.70 590 ($28.70) 10-55400-050-01 OSTER $618.70 590 ($28.70) 10-55400-060-01 OSTER $618.70 590 ($28.70) 10-55400-070-01 OSTER $618.70 590 ($28.70) 10-55400-080-01 OSTER $618.70 590 ($28.70) 10-55400-090-01 OSTER $618.70 590 ($28.70) 10-58500-020-00 POST $1,900.26 1680 ($220.26) 10-58500-030-00 POST $1,900.26 1680 ($220.26) 10-58500-040-00 POST $1,900.26 1680 ($220.26) 10-58500-050-00 POST $1,900.26 1680 ($220.26) 10-58501-010-00 POST 2ND $1,900.26 1680 ($220.26) 10-58501-020-00 POST 2ND $1,900.26 1680 ($220.26) 10-58501-030-00 POST 2ND $1,900.26 1680 ($220.26) 10-58501-040-00 POST 2ND $1,900.26 1680 ($220.26) 10-58501-050-00 POST 2ND $1,900.26 1680 ($220.26) 10-58501-060-00 POST 2ND $1,900.26 1680 ($220.26) 10-65000-010-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-020-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-030-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-040-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-050-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-060-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-070-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-080-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-090-00 RUSTIC HILLS $482.12 590 $107.88 10-65000.100-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-110-00 RUSTIC HILLS $482.12 590 $107.88 Frida.r. Oc•loher II, 2002 Page I of? 10-65000-120-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-130-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-140-00 RUSTIC HILLS $482.12 590 $107.88 10-65000-150-00 RUSTIC HILLS $482.12 590 $107.88 10-77250-020-00 TREFFLE ACRES $618.70 590 ($28.70) 10-77250-030-00 TREFFLE ACRES $618.70 590 ($28.70) 10-77250-040-00 TREFFLE ACRES $618.70 590: ($28.70) Summar,1for 'SA_NBR' = 10P852 (37 detail records) Sum $33,658.80 $32,730-00 ($928.80) Friday. Ocloher l1, 2002 Page 2 of 2 P' 3 OST ADD. NO.2 • / 5 00 • 2 • 1 2 / 4 A, ,Qj • CV 3 Q • • 4 3 O. 2 • • 5 CO 1 • Q 6 Skyline Drive 020-56 14 1~ 2 3 4 3 2 4 i '3 RID EHA EN ACRES 5 12 11 a 9 8 7 6 5 1 2 RV TIC 5 7~ 6 i ~k 7k * 3 C H/L S AD 12 10 Ru tic Hills Drive 15 14 13 12 11 10 88 ~y 14 PR 2 Legend $ 482.12 / Lot for Mill & Overlay • $ 1,898.91 / Lot for Reclamation Street Improvements - Mill & Overlay Street Improvements - Reclamation GNaotlumW1 W R RYTRWL Rustic Hills Addition / Post 1st & 2nd Add. 10/10/02 Street Improvements - Final As is Project 852 Q F~9 City d Eagan U 6 oaz-oo vv 062-00 3 1 I F\n J 9 090-00 CITY Q 094-00 Q O 093-00 of co O 3 ~4F .5 D z CITY OF EAGAN OS 6 020-75 2 R 7k O 1 O \ SKYLINE DR. 9* 8 -~k D63-00 --CC ' 062-00 RES F LEA THE 5 4 3 2 CF{ES 6 011-00 010-00 i 060-00 1 010-78 012-00 ~P --T LEGEND $ 618.70 / Lot assessment for Mill & Overlay Street Improvements - Mill & Overlay - Oster Dr. Street Improvements - Reclamation - Skyline Dr. GtV bansWICURRYTRAL Oster Addition 10i10/02 Street Improvements - Final Assessments Project 85 Fig.2 City of Eagan INFORMATIONAL NEIGHBORHOOD MEETING MINUTES PROJECT 852 POST ADDITION, RUSTIC HILLS DRIVE, OSTER ADDITION OCTOBER 7, 2002, 6:30 P.M. COMMUNITY ROOM Attendance: Russ Matthys, City Engineer; 1 person representing 1 property (attendance sheet attached). A. Welcome and Introduction City Engineer Matthys welcomed the property representative and opened the floor to questions. B. Questions/Comments. 1. Why was assessment above estimate for Sibley Hills Drive? Lot assessment estimate was calculated by dividing the total estimated construction cost by the total number of assessable parcels. The original estimate included one more parcel than what should actually be assessed. Since there are only ten (10) parcels, the difference of the one parcel has an impact of increasing the assessment for each parcel by 10%. Also, field construction engineering costs were slightly higher than anticipated. The curb & gutter on the east side of the street is higher than the curb & gutter on the west side. In the past, spring thaw'/snow melt would drain across street and refreeze creating safety concerns. During construction, engineering staff recognized potential solution to prevent safety concerns and revised the design accordingly. Due to the small scope of the improvements on Sibley Hills Drive, small increases in the billable field engineering time can have a noticeable impact on the assessments. 2. How can I state concern about increase? Suggest writing letter that can be included in agenda packet and attending public hearing to support written concern. G:R.M'02/MISCJM1NUTES/Proj. 852, Post, Rustic, Oster 10-07-02 FINAL ASSESSMENT NEIGHBORHOOD MEETING POST, RUSTIC HILLS DR & OSTER ADONS PROJECT 852 MONDAY, OCTOBER 7, 2002 - 6:30 P.M. NAME ADDRESS 2. 3. 4. ;i. 6. 7, c, 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G: FORMS!S I GWIN. Sheet Carl W. Glewwe 2886 Sibley Hills Drive Eagan, MN 55121 RECEIVED October 7, 2002 0 C T 10 2002 ENGINEERINa 'IEPAR T MENT City of Eagan Council Attn: Russ Matthys 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Council Members: I am writing to express my deep concern and disappointment concerning the assessed cost against my property for Project I OP852. I understand and support the need to periodically upgrade our street, Sibley Hills Drive, even though there were no obvious problems. But I am upset that the original cost estimate of $1680, which I reluctantly accepted, has now jumped to over $1900, a very substantial increase. I specifically object to the big increase that apparently resulted from an estimating error by the city of Eagan, or by a consultant. I feel that such a large change should have been made known to the homeowners immediately and that we should have had an opportunity to respond. It is unfair to impose an increased assessment without a chance for the homeowners to be heard. Please reconsider this assessment increase in light of the circumstances described above. I feel strongly that the city of Eagan has not treated me fairly in this case. Yours truly, GL Carl W. Glewwe Agenda Information Memo October 15, 2002 C. LOT 22, BLOCK 3, LEXINGTON SQUARE 7TH ADDITION (995 KETTLE CREEK ROAD) EASEMENT VACATION ACTION TO BE CONSIDERED: Deny the requested vacation of public drainage and utility easements as described within Lot 22, Block 3, Lexington Square 7th Addition (995 Kettle Creek Road) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On August 28, 2002, City staff received a petition from Mr. Steve Stafford, 995 Kettle Creek Road, requesting the vacation of a portion of an existing drainage and utility easement on his property, Lot 22, Block 3 Lexington Square 7th Addition, east of Lexington Avenue and south of Wescott Road in east-central Eagan. • On September 17, the City Council received the petition for this vacation, and set a public hearing for October 15 to consider vacating said drainage and utility easements. • The easement was dedicated to the City as part of the Lexington Square 7th Addition plat as part of a 25-foot wide drainage and utility easements to cover a 48-inch diameter public storm sewer line located 18 to 20 feet deep along the common side lot line on the west edge of the property. • The purpose of the request is to allow the construction of an 11-foot wide addition to the existing garage structure over 11 feet of the 25-foot wide easement. • All notices have been published in the legal newspaper and sent to all potentially affected private utility owners informing them of this public hearing. One objection was received from a private utility company. ISSUES: • Engineering Division staff have reviewed this request and found that it would not be in the City's best interests for the City Council approve this vacation of easement. The easement provides the necessary access to an important trunk storm sewer line. The requested vacation would compromise the City's ability to adequately maintain this pipe in case of an emergency and any future maintenance could compromise the structural integrity of the proposed addition. ATTACHMENTS: • Location Map, page p.~ • Legal Descriptions/Graphics, page 8~ _J Y Y a Cr S z W 1 ° YANKEE DOODLE ROAD ( co. 10. ze ) r DR. o ,`O a D-A~ Proposed Vacation NESC07 R0. 1 WESCOTT ROA o' Imo' i mI ~O z Y' I J o 4LUj a Q NORTHVIEW PARK RD z O z X J ~ U O O< J 7C!21 f' C m ~A(tLEAF (CO. RD. 30) DIFFLEY ROAD x 0 z Lot 22, Blk 3, Lexington Sq. 7th 9/12/02 Vacation Location Map `""y rf Ewan "6 DRAINAGE AND UTILITY EASEMENT ~s S 0 0- +0' AV z _7 c Q Or F,Q FS /o 00 ~ c~ lOT ti° o° ~o i ~s F ~ 2 ti~ o S ~s ~ocf/ so lp~lr i o° G ooh , ~S Q' 4J'~ • n \ \ X100 •o• oo , / ti~1 ; ~,"S \ c~'V Ir s \ ~o DRAINAGE AND UTILITY EASEMENT TO BE VACATED That part of the existing 25.00 foot drainage and utility easement contained within Lot 22, Block 3,LEXINGTON SQUARE 7TH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota described as follows: Commencing at a point on the southwesterly line of said Lot 22, Block 3 distant 25.00 feet southeasterly from the most westerly comer of said Lot 22; thence northeasterly, parallel with the northwesterly line of said Lot 22, a distance of 43.00 feet to the point of beginning of said easement to be vacated; thence continuing northeasterly, along said parallel line, a distance of 21.00 feet; thence northwesterly, parallel with said southwesterly line of Lot 22, a distance of 11.00 feet; thence southwesterly, parallel with said northwesterly line a distance of 21.00 feet; thence southeasterly, . parallel with said southwesterly line of Lot 22, a distance of 11.00 feet to the point of beginning. G1Vmbons,OLD_SIBLEY VACATION.Mq Lot 22, Blk 3, Lexington Sq. 7th 912/02 Proposed Easement Vacation S City of Eagan Agenda Information Memo October 15, 2002 Eagan City Council Meeting D. SILVER BELL ROAD - VOGEPOHL ADDITION RIGHT-OF-WAY VACATION ACTION TO BE CONSIDERED: Close the public hearing and continue any action on the vacation of public right-of-way of Silver Bell Road, for consideration with the Final Plat and Subdivision for the Vogepohl Addition. FACTS: • On July 24, 2002, City staff received a petition from Ms. Patricia Vogepohl, property owner of Lots 3, 4 and 5, Silver Bell Addition, requesting the vacation of public right- of-way on a portion of Silver Bell Road adjacent to her property west of Highway 13 in west-central Eagan. • On September 17, the City Council received the petition for this vacation, and set a public hearing for October 15, to consider vacating said right-of-way. • The purpose of the request is to allow the incorporation of potentially excess right-of- way area into the Vogepohl Addition re-plat of the property. • City Council consideration of the Vogepohl Addition preliminary subdivision is also scheduled for the regular Council meeting October 15, 2002. • All notices have been published in the legal newspaper and sent to all potentially affected private utility owners informing them of this public hearing. ISSUES: • The developer has not submitted application for Council approval of the final plat and subdivision. Application will be made and City Council consideration of the final plat and final subdivision of the property will likely occur later this fall. It would be appropriate for the approval of the right-of-way vacation to occur concurrently at that Council meeting. • Two utility companies have notified city staff of their concerns regarding the proposed vacation of the public right-of-way due to the location of their existing facilities in the area of the vacation. Drainage and utility easements to address their concerns would need to be included as part of the final plat. ATTACHMENTS: • Location map, page. • Legal Description/Graphics, page . y5 Q J~' ( Proposed Vacation I z C' SILVER BELL RD. ~y I s I I ~ - m i a DIFFLEY RD. DIFFLEY ROAD O c 1 LL a h Q Q. w Q c J U Z ~+a O aW_s. Sao 91 EY VACJ.rM Lots 3,4,5 Blk 1 Silver Bell Add 9/12/02 Vacation Location Map City d Eagan ISO, LOT 4 21 BLOCK \ / ~N~ ♦ / LOT 5 1l=. N`\t l \ \ /1 !l LOT 3 \ e'er f CWTLST 1 \ \ • XVW2 ECx UPht To K vAUttD Right-of--way to be vacated \ ~ 20 i 00 I That part of the northwesterly half of Kennebeck Drive lying between the I ( southeasterly extensions of the northeasterly line of Lot S. Block 1• SILVER I BELL ADDITION and the southwesterly line of Lot 3, said Block 1, and lying LOT 1 northwesterly of the northwesterly line of Minnesota Department of ' Transportation Right of Way Piet No. 104, according to the record plats I thereof. I PELL ROAD 8 I GWw4W-#%0W 9KEY VAQATM Lots 3,4,5 Blk 1 Silver Bell Add. 9112/02 Proposed Right-of-Way Vacatio City of Eagan Agenda Informational Memo October 15, 2002, City Council Meeting VI. OLD BUSINESS A. CONDITIONAL USE PERMIT, RIGHT-OF-WAY VACATION AND VARIANCE WAJCO, INC. ACTION TO BE CONSIDERED: To approve a Conditional Use Permit to allow a car wash at 4205 Nicols road subject to the conditions listed in the APC minutes and added conditions contained herein. To approve setback Variances at 4205 Nicols Road. To approve a right-of-way vacation of 10' along Nicols Road excepting the northern 15' and reserving a drainage and utility easement over the entire length. To authorize acquisition of property, through Eminent Domain if necessary, for Cedar Grove AL'AR Traffic Mitigation Improvements on Diffley Road. FACTS: This item was continued by the City Council at the August 6, September 17, and October 1, 2002 Council meetings, at the owner's request to allow time to resolve issues regarding setbacks and the platting of this property. City staff has been informed that the property owner to the west has no interest in selling any property to the applicant. City staff has been working with the applicant in an effort to address concerns of the owner, City staff, and Dakota County. Staff believes all interests can be accommodated with a little creativity and that if the proposal is looked upon favorably by the City Council, action to approve the above listed actions will be in order Tuesday night. ISSUES: Staff proposes that the City Council add a condition of approval that requires the applicant to enter into an agreement with the City that stipulates performance requirements of both the applicant and the City. The agreement will be prepared by the City Attorney's office and will require an escrow deposit by the applicant that will ensure that a land swap and future modifications to curb lines, parking areas, and landscaping will occur at an appropriate point in the future to address additional right-of-way setbacks from Diffley Road. ~9 An additional condition of the CUP approval should be included that states that issuance of the building permit for the car wash will be contingent upon execution of said agreement. ATTACHMENTS:(3) n Site Plan showing proposed Vacation on page 9/ . Jule 23, 2002 APC Minutes on pageo/,..! through Planning staff report on page through 168 . ~O C. S. A.H. 140 90 " ~ 71•R[. ep.0 I n Legal Description: The North 200 feet of the East 225 feet of the Northeast Quarter of the Northwest Quarter of Section 30, Township 27, Range 23, Dakota County, Minnesota. Torrens Property I f r • d <j I .-pent LM[ Q M •C 1/4 W TIC YR 1/4 7 WC. 30, T. 27. R. 13 i • --EAST ' ti - 225.00 !IQIT e -••L•KSOTA OPAM904T OF IIMSPMAI011 404T OF '4Y •LAT 40. 11-7.+ g~ ..w COU`TY ; STATE AID HIGHWAY NO. 30 - (DIFrLEY ROAD) Z s ~ to" a ~ g 5 I wA' t _ C\2 r r• NOR'?.! 191.98 ---rri ----•s: L.i • • „fit ~ p _~__.._75 • 71 .fir i^ b I ■ s o t At I a N . I II S P O d : 4 z I ~ ~ • • r iI d ~ Y I~ o, I I-STORT Sna z a ` E-1 3t b g s BUILDING A d 3 3 • I . sots Ro.o LJ_ 0.1 I 0 Q t 4 y a - l E192.00 - - T33. 00 225.00 4 _._~__.1. • WEST Ira a ►ARK o Jr.us I I I a I ` 11 I! aWLpNG 1 V y • - I . I G s I s SOYM III[ or -mm IN 300 R. or nt[ K OI rK w. or YC. 30 I 0• w C R C A 6 L A A Y 0 C 0 [ R Y L L j 0+• s 0• 11 C. CONDITIONAL USE PERMIT - WAJCO, INC. A Conditional Use Permit to allow a car wash as an accessory use to an automobile service station on the southwest corner of Nicols and Diffley at 4205 Nicols Road in the NW of Section 30. Planner Kirchoff introduced this item and highlighted the information presented in the City Staff Report dated June 21, 2002. She noted the background and history. f Chair Huusko opened the public hearing. There being no public comment, Chair Huusko closed the public hearing and turned the discussion back to the Commission. Member Bendt inquired about the non-conforming set back in regard to the proposed signage. Senior Planner Ridley explained that the City Council will address the Variance issue for the non-conforming set back issues. Member Gladhill moved, Member Bendt seconded a motion to approve the Conditional Use Permit to allow a car wash as an accessory use to an automobile sen-ice station on the southwest comer of Nicols and Diffley at 4205 Nicols Road in the NW'/4 of Section 30 subject to the following conditions: 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days after City Council approval. 2. The property shall be platted. 3. Landscaping shall be prohibited within public rights-of-way easements. 4. A revised landscape plan shall be submitted incorporating the following: a. Plantings shall be installed along the west property line, where feasible. b. A landscape island shall be constructed along the southern property line where parking stalls are proposed. c. The existing landscape island at the northeast corner of the site shall be enlarged to the west for additional plantings. 5. All required parking stalls shall be constructed along the north property line at a 90 degree angle. 6. A landscape island shall be placed amongst the required parking for the relocation/placement of one existing light fixture. The second light fixture shall be placed within the enlarged landscape island at the northeast corner of the site, if feasible. 9c;,- 7. Parkinn shall only be permitted on improved surfaces. fi. The trash enclosure shall be constructed of materials similar to those utilized on the principal structure. All voted in favor. t t PLANNING REPORT CITY OF EAGAN REPORT DATE: July 18, 2002 CASE: 30-CU-12-06-02 APPLIC.kNT: WAJCO, Inc. HEARING DATE: July 23, 2002 PROPERTY OWNER: Same APPLICATION DATE: June 19, 2002 REQUEST: Conditional Use Permit PREPARED BY: Cynthia R. Kirchoff LOCATION: 4205 Nicols Road COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: NB, Neighborhood Business SU.I-NLARY OF REQUEST WAJCO, Inc. is requesting a Conditional Use Permit to operate a car wash in conjunction with an automobile service station on property located at 4205 Nicols Road south of Diffley Road in the '/4 of Section 30. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.20, Subdivision IOEI allows a one stall car wash as an accessory use. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the 9y Planning Report - WAJCO, Inc. CUP Jul, 18, 2002 Pa' 2 essential character of that area, nor substantially diminish or impair property values within the neighborhood. f D. Will be served adequately by essential public facilities and services, including streets, police and tare protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation f that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of rnajor importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planing Commission and the Council may attach whatever reasonable conditions they deem necessan- to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. B_ACKGROUND/HISTORY The subject site is an unplatted parcel. In 1966, a F "f .r,,r 1-+.. 4~..-t,,c 'fit' ' 1• service station was constructed on the site. According to records on file at the City, a Conditional Use Permit was issued in 1970 for a service station. In 1984,+ another Conditional Use Permit for a service station nrtio was approved. t' A Conditional Use Permit was issued in 1981 for the installation of a pylon sign 27 feet in height. A Variance was also granted to allow the pylon sign to be 50 feet in height along Cedar Avenue. In 1984, a 20 foot Variance from the required 50 foot front yard setback from Nicols Road was approved to allow for the construction of a canopy over existing fuel pumps. Planning Report - WAJCO, Inc. CL-P July 18,'_002 Paee 3 EXISTING CONDITIONS A 2,782 square foot automobile service station with fuel pumps and canopy are currently present on the site. A pylon and freestanding monument sign are also located on the property. The parking maintains nonconforming setbacks along the north, east, and south property lines. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround 4205 Nicols Road: Existing Use Zoning Land Use Designation North Fuel sales; GB, General Business RC, Retail Commercial ISD 191 school South Retail uses NB, Neighborhood Business RC, Retail Commercial West Vacant parcel: TH 77 RB, Roadside Business GC, General Commercial East Fuel sales NB, Neighborhood Business RC, Retail Commercial EVALUATION OF REQUEST Proposal - The applicant is seeking a Conditional Use Permit to operate a car wash on property zoned \-B (Neighborhood Business). A service station currently occupies the property. The Zoning Ordinance permits a one stall car wash as an accessory Conditional Use in the NB zoning district. Compatibility .vith Surrounding Area - The subject site abuts two other gas stations to the north and east. Other commercial uses lie to the south and a school is located at the northeast comer of the intersection of Diffley Road and Nicols Road. A car wash as an accessory use to an automobile service station appears to be compatible with surrounding uses. Existine Site Conditions - As previously mentioned, the existing building was constructed in 1966, and consequently the parking area maintains nonconforming setbacks on the north, east, and south property lines. Parking is required to be set back 20 feet from public rights-of-way and 5 feet from side or rear property lines. The subject site is an unplatted parcel. The Zoning Ordinance requires property to be platted prior to placing any structure on the site. Staff recommends that the property be platted as a condition of approval. Staff noted that several automobiles and some miscellaneous materials were stored behind the existing building, adjacent to Cedar Avenue. This area is not an approved storage/parking area for the site and the items should be removed. Planning Report - WAJCO, Inc. CUP Jule Is, 200" Pace 3 Site Plan - The applicant proposes to construct an 825 square foot car wash addition to an existing one-story building that contains 4 service bays and customer service area. Anew trash enclosure is proposed to be attached to the building along the south elevation. Concrete curbing is proposed along the north property line to replace existing concrete bumper curbs. Twelve striped parking stalls are proposed on the site to comply with minimum number of required stalls. Landscaping is proposed in existing landscape islands along the east property line. Building coverage: The Zoning Ordinance permits a maximum of 20 percent of the lot to be covered with buildings. The site plan indicates that the building coverage is proposed to be 13 percent of the property area (excluding rights-of-way easements). Green area: Green area is required to occupy a minimum of 30 percent of the site within NB zoning districts. The subject site proposes to maintain only 16 percent green area. I Buildins setbacks: The Zoning Ordinance requires buildings to maintain a 50 foot front yard setback from Diffley Road, 30 foot setback from Nicols Road, 10 foot side yard setback, and 20 foot rear yard setback. According to the site plan, all required minimum setbacks are met. Parking setbacks: Parking is required to be set back 20 feet from a front lot line and 5 feet from a rear or side lot line. Existing parking does not maintain a setback from the north and south property lines. Parking is only 10 feet from the north and east property lines. whereas the City Code requires 20 feet. Building height - Within the NB zoning district, buildings are limited to 20 feet in height. The existing building is approximately 14 feet in height (which is the mid point of the pitched roof). Conditional Use Permit Findings - The accessory car wash appears to be designed to be compatible in appearance with the existing or intended character of the general vicinity. It will be served by adequate public facilities and services and will have appropriate ingress and egress that should not create traffic congestion or interference with traffic on surrounding streets, so long as the conditions of approval are met. Landscaping - The Zoning Ordinance requires all parking areas to be screened from all streets with the use of berms, walls, fences, and landscaping. Such screens shall be a minimum of 3 feet in height and 75 percent in opacity. The landscape plan indicates that deciduous overstory trees and shrubs are proposed along the east property line in existing landscape islands. However, the plantings are shown within a right-of-way easement for Nicols Road. It is the City's policy to prohibit landscaping within rights-of-way. Landscaping is not proposed along the north property line because the existing parking does not maintain a setback from Diffley Road. Requiring the minimum screen along Diffley Road for the bituminous area would further constrain the site and impact existing internal vehicular circulation. However, staff would recommend that landscaping be installed where possible on the site. Planning Report - WAJCO, Inc. CUP July 18. 2002 Pa<_e 5 Staff recommends that the existing landscape island at the northwest corner of the site be enlarged for plantings, since landscaping is prohibited within public rights-of-way. Also, the parking stalls proposed along the southern property line could be eliminated and replaced with a 10 foot wide landscape strip or island, which would also serve to delineate the Citgo site from the parking for the use to the south and provide additional green space. Parking - The Zoning Ordinance requires at least four off-street parking spaces plus two off- street parking spaces for each parking stall for a motor fuel station. Twelve parking stalls are shown on the proposed site plan. There are currently four service stalls, which would require a minimum of eight parking stalls to be in compliance with the City Code. Thus, the number of parking stalls complies with the minimum regulations. All 12 proposed parking stalls are designed at a 45 degree angle. To improve internal vehicular circulation, staff recommends that all 12 stalls be constructed at a 90 degree angle along the north property line. The proposed parking at a 45 degree angle directs one-way vehicular movements around the building, which may conflict with the car wash exit, whereas, parking positioned at a 90 degree angle will allow easier and more direct egress. \e,,v parking is proposed at the property line and does not maintain a setback. The Zoning Ordinance would require a 20 foot setback from public rights-of-way for parking. Allowing these encroachments to continue is a policy matter for City officials to consider. Signage - As previously mentioned, the City approved a Conditional Use Permit for a pylon sign on the property. A freestanding ground sign is located on the east and the pylon sign is located in the northwest corner of the site. The ground sign is located within the right-of-way easement for Nicols Road and the pylon sign encroaches into the minimum 10 foot setback from the property line abutting Diffley Road. Allowing these encroachments to continue is a policy matter to be considered by City officials. Lighting - The site plan indicates that two light fixtures on poles are located along the north property line. They are proposed to be relocated and shifted closer to the north property line and shielded with concrete bumper curbs to accommodate the proposed striped parking stalls. Staff recommends that one of the light fixtures be placed within a landscape island amongst the parking along the north property line and the second fixture be relocated to the enlarged landscape island at the northeast comer of the site. Trash Enclosure - All trash and recycling containers are required to be stored within an enclosure and attached to the principal structure within the NB zoning district. The site plan indicates that the trash enclosure is attached to the building on the west elevation. City Code requires that the enclosure shall be constructed of materials to match the exterior of the principal structure. Elevation plans indicate the trash containers will be enclosed with a wood fence. Planning Report - WAJCO, Inc. CUP July 1 S• 2002 Page 5 f Wood does not match the existing materials on the building, so the enclosure walls should be ~ constructed of brick and siding similar to the building. Access Street Design - The property is currently accessed via two driveways from Nicols Road. Easements;Ri6ts of Way/Permits - As part of the Final Plat process, the applicant may have to dedicate additional right-of-way to Dakota County for Diffley Road. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in the Metropolitan Development Guide that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours place the subject site within Noise 3 Exposure Zone 4. An addition to an existing commercial structure within this zone is considered "Consistent," which means that such land uses are acceptable. i P--ks and Recreation - Park and trail cash dedication will be required prior to the recording of the final plat. SUMMARY/CONCLUSION %V A'CO, Inc. is requesting a Conditional Use Permit for the operation of a car wash at 4205 icols Road. A car wash is an accessory conditional use in the NB zoning district. An existing automobile service station is present on the site. ' The car wash appears to be compatible with adjacent uses and structures. According to the site plan, existing parking and signage maintains nonconforming setbacks. Also, existing landscaping on the site is minimal. Staff recommends that the parking design be revised and that additional landscape islands be constructed on the site to provide more green area and to improve vehicular circulation. The appropriateness of a Conditional Use Permit for an accessory car wash on the subject site is considered a policy decision to be made by the Advisory Planning Commission and City Council. Furthermore, allowing the nonconforming parking and signage setbacks to continue is a policy matter for City officials to consider. :ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit for the operation of a car wash in conjunction with an automobile service station on property located at 4205 Nicols Road south of Diffley Road in the NW '/4 of Section 30. If approved the following conditions should apply: 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days after City Council approval. ` ~ v Planning Report - WAJCO, Inc. CUP July 18, 2002 Page 7 2. The property shall be platted. 3. Landscaping shall be prohibited within public rights-of-way easements. 4. A revised landscape plan shall be submitted incorporating the following: a. Plantings shall be installed along the west property line, where feasible. b. A landscape island shall be constructed along the southern property line where parking stalls are proposed. c. The existing landscape island at the northeast corner of the site shall be enlarged to the west for additional plantings. 5. All required parking stalls shall be constructed along the north property line at a 90 degree angle. 6. A landscape island shall be placed amongst the required parking for the relocation/placement of one existing light fixture. The second light fixture shall be placed within the enlarged landscape island at the northeast corner of the site, if feasible. Parking shall only be permitted on improved surfaces. 8. The trash enclosure shall be constructed of materials similar to those utilized on the principal structure. FINANCIAL OBLIGATION -30-CU-12-06-02, Citgo Service Station 10-03000-011-25 a There are pay-off balances of special assessments totaling $-0- on the parcel for which the conditional use permit is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. ' Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The approval of the conditional use permit is not contingent upon the payment of these Connection/Availability Charges. The charges become due and payable with connection to the City's Utilities. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None $0.00 TOTAL $0.00 t lob YY01ee1W0 a eIOJJe Jet O141euOAe■J too Irnr✓Np 1We,Wee^u0 A11+••••••rO *It PYe uOl1f Y✓OtWI e141 JO R9tJU»t 041 001W"Jfu/ IOW OP A1Y71eO "101180 PYf YfABjj AO 410 04j AlNO 39t1 37043i13l311 *09 030N31N7 e1 drw 91141 ue6e3 ;o Apo Zoo? 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[1 t 1t 1!1 Ili: I~i~t s:~ s:ia Ilt I~~ ` SITE PLAN u NV-ld 3dVOSONdl r qo~ AMN71r J ~ :3 M Z I -Vt (OL'\7) ~TaTE•.AID HI(,h'%% ) O•0;t as ~ ~ t E E r log i t. - i ~i ~ ~ ~2 , 4Eq 8 - ti:~ r~ -ill ~ I1 I {5+ r CITGO • CAR WASH ADDITION daniels • 120! MICOI.f ROY a. ft" tirr.. r IY E"Aft, MINNESOTA . U~.*~ wm...ft.allm NVId dOO1d ~I 1 i1 tl 7~ .51 t w y I ~wr =•s -r ill ti/ ' ~r ~0 i P • 9 I i '►D SRO ~ I I ~ < w ~ I I ix 12i ~ O t s j { ' = firm N ~ CITGO -CAR WASH ADDITION daniels 4206 "WOOLS ROAD w. r..~..r m E"AN, MINNESOTA -0_~ 'G y y y s = lit ISn - 0 o rrL !gym ~ - ~m { I - 0 LL- n - f 1► " =r fine aanie[s CITGO - CAR WASH ADDITION • ~ 4703MICOOIS tOAa no M vt~ r' EAOAN, MINNESOTA A roaw E~+ Agenda Information Memo October 15, 2002, Eagan Cite Council B. VARIANCE - WOODGATE 3" ADDITION ACTION TO BE CONSIDERED: To approve a blanket deck setback Variance for Woodgate 3`d Addition. FACTS: • The homeowners' association is requesting a blanket setback Variance to allow decks to be constructed that extend up to 12 feet from the building and up to 20 feet along the building, for all the townhomes in Woodgate 3`d Addition. • On September 17, 2002, the City Council continued the public hearing on this item to the October 15, 2002 meeting. • %Ve hoped to be able to gather additional information regarding existing structure setbacks, in order to better evaluate the impact of the proposed 12-foot deep decks. However, we have been unable to obtain such information at a meaningful level of detail and accuracy. • Consequently, rather than determining a deck size that would be allowed for all units, staff suggests that the Council determine appropriate deck setbacks for this development. • Establishing a reduced setback for decks would set a uniform setback standard that would apply throughout the development, while granting the relief sought by the association on behalf of its members to allow larger decks within this development. • The minimum required setback from Johnny Cake Ridge Road is 50 feet, and 30 feet from other public rights-of-way within the development. • Staff suggests that the Council consider approval of a ten-foot setback variance that would apply to the property lines along Woodgate Lane, Woodgate Point, Woodgate Court and Walnut Lane. A ten-foot setback Variance would allow deck setbacks of 20 feet from these public rights-of- way. Therefore, if the existing structure is currently set back at the minimum of 30 feet, a ten foot deck would be allowed. If the existing structure is set back more than 30 feet, a larger deck could be constructed, and if the existing structure is set back less than 30 feet, the deck would need to be smaller. • Along Johnny Cake Ridge Road, it appears that the existing structure setbacks may be currently nonconforming to the minimum required structure setback of 50 feet. Therefore, staff suggests that the Council reaffirm the original six-foot decks for those units along Johnny Cake Ridge Road, without granting any setback Variance to allow larger decks along Johnny Cake Ridge Road. • It will remain the individual unit owner's responsibility to provide a site plan and setback information with the application for building permit. • Individual owners could still seek a Variance in the future, and such requests would be reviewed on a case-by-case basis, as has been done in the past. • Other deck setbacks within the development would remain the same. ATTACHMENTS (1): Planning Report, pages through. D PLANNING REPORT CITY OF EAGAN REPORT DATE: September 12, 2002 CASE: 29-VA-28-08-02 APPLICANT: Woodgate 3rd Addition HEARING DATE: September. l7, 2002 Homeowners' Association PROPERTY OWNER: Various APPLICATION DATE: August 23, 2002 REQUEST: Variance PREPARED BY: Pamela Dudziak LOCATION: Townhomes Southwest of Woodgate Lane and Johnny Cake Ridge Road COMPREHENSIVE PLAN: MD, Medium Density ZONING: PD, Planned Development SUMMARY OF REQUEST The Homeowners' Association for the townhome development of Woodgate 3rd Addition is requesting approval of a Variance for the entire development to allow construction or extension of decks up to 12 feet deep and 20 feet wide. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards only if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. Ile) Planning Report - `'i'oodgate 3`d Addition September 17, 2002 Piet- 2 CODE REQUIREMENTS City Code requires that decks satisfy structure setbacks of five feet from side and rear property lines. Decks in front yards (i.e. abutting a public right-of-way) must be set back a minimum of 3() feet. In some townhome developments where common property held by the association provides the necessary separation, the City has allowed construction of decks up to the side and rear property lines, however, the minimum setback required from a public right-of-way must be satisfied. BACKGROUND/HISTORY 3rd Woodgate Addition was platted in the mid 1970s. The subdivision created individual lots for each unit, as well as common open space property. Lot sizes vary, but the majority range from 3.500 to 4,500 square feet. Some of the units were initially constructed with decks of varying size (six feet deep and 10, 15 or 20 feet wide). Some of the decks have been remodeled to provide more depth. According to the applicant, some homeowners' requests for deck extensions have been denied by the City because they did not meet setback requirements. EXISTING CONDITIONS \,N'oodgate 3rd Addition is a fully developed subdivision located south of Woodgate Lane and west of Johnny Cake Ridge Road, consisting of 35 quadraminium buildings totaling 140 units. EVALUATION OF REQUEST Typically, in a townhome subdivision where the lots are small and encompass only the unit itself and maybe a few feet of yard space around the unit, the City has allowed decks and to extend out to the side or rear lot lines of that unit. The floor of the deck may extend up to two feet further by cantilever design, provided the deck footings are within the lot itself, and the cantilever extends over common property held by the association and with the association's consent. In front yards or along public rights-of-way, the 30-foot setback applies to the deck as well as to the building. In the case of Johnny Cake Ridge Road, a 50-foot structure setback applies to the deck and building because that is a major collector roadway. It appears that the existing units along Johnny Cake Ridge Road may currently be non-conforming to the required 50-foot setback. The applicant did not provide information regarding existing structure setbacks from public rights-of-way, so the impact of the Variance request is difficult to fully and accurately evaluate. A review of City records revealed no more detailed information. Therefore, we are unable to determine the amount of encroachment and deck setbacks that would result from this Variance. ~l~ Planning Report - Woodgate 3`d Addition September 17, 2002 Pa_e The association is requesting that all homeowners be allowed a certain size deck, 12 feet deep and either 12 or 20 wide. However, the units are not all similarly situated, and those that abut a public street will have a greater setback requirement (30 feet) than those that do not (5 feet). In addition, those units abutting Johnny Cake Ridge Road will have an even more restricted setback (50 feet) because of Johnny Cake Ridge Road's major collector classification. .Assuming existing structures were placed at the minimum required setback, the resulting setback with the proposed 12 foot decks could be 38 feet from Johnny Cake Ridge Road and 18 feet from the other streets. However, if existing structures are currently non-conforming, the resulting setbacks could be less. Likewise, if existing structures currently exceed the minimum required front yard setback, the resulting setbacks could be more. While the request may be warranted, additional information is necessary to accurately evaluate the impact of this proposed blanket variance. The association should provide information depicting the existing conditions and identifying existing structure locations and setbacks so that a proper evaluation of the Variance request can be performed. Since the City's interest is in protecting the public right-of-way, staff suggests that subsequent to the submittal of more detailed information, the Council determine an appropriate deck setback from the public right-of-way for this development, rather than detennining a size of deck that would be allowed for all units, as the association has proposed. This way, a consistent setback line can be established and applied to each unit as permits are sought for deck additions. Additionally, a maximum depth for deck additions and expansions could also be established if the Council considers that an appropriate condition. APPLICANT'S ESTIMATE OF HARDSHIP The applicant has submitted a narrative describing the Variance request. The narrative states "Because of the small size of our properties, we as an association are requesting that these homeo-vvners be allowed to extend their decks as requested. We also request that other homeowners with the original size deck or no deck be allowed to erect their decks up to a 12 foot overall depth and 20 foot width." SUMMARY/CONCLUSION The Woodgate P Addition homeowners' association is requesting a blanket setback variance that would apply to the entire subdivision for new and expanded decks. However, the information accompanying this request is insufficient to allow staff to perform the necessary review of the Variance at this time. For this reason, staff suggests that the Council continue the public hearing to allow additional time for the association to prepare more detailed information and respond to the issues raised in this report. Planning Report - Woodgate 3`d Addition September 17, 2002 Pa_,e 4 ACTION TO BE CONSIDERED To continue the public hearing to the October 1, 2002, City Council meeting to allow more complete information to be prepared and submitted. /13 Eagan Boundary Location Map ~P~ e'AreaeNlee Building Footprint 4JLJ i Q 1 .t rv p~ O J Sub'ect Area i ~ rev -3 1 f. t LL. - © 1000 0 1000 2000 Feet Development/Developer. Woodgate Townhomes Application: Variance Case No.: 29-VA-28-08-02 Map prepared using rl G *w 77.1. parch bass rtup data proHMd Y by 0-soe County Land Survey Oapanrinnt and is current as of March 2002 City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E 's. : N N t ; -1 The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Cur muntty D-dapirion Departnent not rosponaibl• for errors or omissions. 0- ~ lam. J C i LL 1~ i- I PROPOSED TYPICAL DECK i r~ PROPOSED TYPICAL DECK `~Rn ~~SoJ I 7, 7 go-7o r" -----7o 6 iwc P f~ ~ k ~ Clnd.-r n tc CP1 ~3ht V ~ c3~1 ~12~.~ ~cc k W n I Pr,~r,cy L'All A*a6 r~ Ad ~1 C✓r DECK REMODEL PROPOSED IN 2002 ~5= r ~jSl- (o~f~ - ~ ZIoU S 6n6z•z f~ dUk PeX, DECK REMODEL PROPOSED IN 2002 P ~ E 111 QG O O WOODGATE 3RD HONIEONVNERS ASSOCIATION P.O. BOX" 21012, EAGAN', -IINNESOTA 55121 August 23. 2002 City of Eagan 3330 Pilot Knob Road Eagan, 55122 Tc %Vhom It May Concern kVoodgate 3"d Homeowners Association was established in 1975. At that time homeowners were given the option of no deck, a 6' x 10, a 6' x 15' or a 6' x 20' deck. Since that time. manv homeowners have requested they be allowed to extend their decks. We have granted these requests as long as the homeowner obtained a building permit from the city and complied with city and association regulations. In Juiv. 2002, two of our homeowners requested building permits from the city to extend their decks to run the full length of their units. Although the association approved these requests, they were denied by the civ, because of a city requirement stating we must allow a 30' setback from the easement. Because of the small size of our properties, we as an association are requesting that these homeowners be allowed to extend their decks as requested. We also request that other homeowners with the original size deck or no deck be allowed to erect their decks up to a 12 foot overall depth and 20 foot width. Currently we have 31 units without decks and 54 with one of the original size decks. A list of these addresses is attached along with typical drawings of decks the association has approved. Your consideration of this request will be greatly appreciated. Yours very truly, I OODGATj3RDHO'VEOWNERS ASSOCIATION , 4anet Stevens, President Eric Agenda Information Memo October 15, 2002, Eagan City Council C. RECONSIDER LOCATION OF PYLON SIGN - M & H PROPERTIES ACTION TO BE CONSIDERED: To reconsider the approved location of a pylon sign on property located at 4590 Scott Trail in the SE'/4 of Section 30. FACTS: • On August 6, 2002, a Planned Development Amendment was approved for this site to allow construction of a pylon sign. At that time, the best information we had to work with was from a site plan dated 1984, and by scaling dimensions on a section map and estimating the location of other existing pylons. • Following the Council's approval of the PD Amendment, the applicant has had the sign location surveyed to accurately set its distance from other signs and its setback from Cliff Road. The results of the survey are included for your reference. • The applicant is requesting reconsideration of the proposed sign location to place the sign at the southwest corner of the site instead. • The new location would be more visible and would comply with the required ten-foot setback from both Cliff Road and Scott Trail. However, it would also place the sign closer to the existing pylon sign for the commercial building on the west side of Scott Trail (80 feet between signs). The original proposed sign location attempted to maximize the distance between signs, but still did not satisfy the minimum spacing distance of 300 feet from the other pylon signs north of Cliff Road. • The topography of this lot is such that the site elevation is about 11 feet lower than Cliff Road. The property line is approximately 21 feet behind the sidewalk and seven feet lower in elevation than the roadway. Applying the required ten-foot sign setback leaves only six feet for the sign between the setback line and the parking lot curb, and places the sign 10-11 feet loNver in elevation than the roadway. Additionally, visibility of the sign in the original location is obscured due to the terrain and existing trees, making it impractical. • Visibility of both this sign and the pylon sign west of Scott Trail may be compromised with the new location and the two signs only 80 feet apart. Also, existing trees, which appear to be in the Cliff Road right-of-way, may interfere with visibility of the sign. A utility box that stands about seven feet high on this corner may also interfere with this sign. • Staff has met on-site with the applicant and while the proposed new sign location is not ideal, it may be the best alternative given the constraints of this site. ATTACHMENTS (2): Survey by Probe Engineering, page /4W ~O I = t, i t i _ _ . i . . , i i T77 i 7. itl s o N. ..M-a ais =:i ii iili`iiiE=•li U t i w i ....1:4 . rQ1 w i 1 - U 7 N iii iE i!i •1 Et: :ii i .:..:.:.:..:.:..:.:.:..i.:..:.:..: :.i.:..:.:.::.:.:..:.:..:.i.:..:.:..:.:.:......::.i.:..:....... _ :.i.:..:.:. :.i.:. :.i.:..:.:..:.:.:..:. ii Eii'f?tiff iEi Ei•i ri ter' °r' '-'r.-•i•~F+ i i _ Sri `van o• ~9. €t . .....iii: iii: i• 3;ti::t:: l ~y!-~ '-r = r t:: i: tam i. q lrv 7iii~E .i a: i ilsxiR~i Ot ii 4 :.....::........:............:.i....:.:.....;... a qnq~">o~4a1 ~N",y d tit Nq,c a35 od ozld 1 I f v a J r n ll` lfl 2 W ~I I W j Z C W ar Q -~1 _Z z K~ d J! c~ O I o1 v m 0~ r ~ v ~ Z W Z } _ =I I Z wz 0 N 1 Sl rl=~~ M&H PROPERTIES Agenda Information Memo October 15, 2002 D. STAFFORD PLACE PARKING RESTRICTIONS/SURVEY ACTION TO BE CONSIDERED: Review/Respond to requests for additional parking restrictions within the Stafford Place neighborhood. FACTS: • At the Sept. 3 Council meeting, a petition was presented from several residents along New York Ave. and Ventnor Ave. requesting additional parking restrictions ("No Event Parking") to control the excessive parking associated with special events at the High School (i.e. football games, graduation, etc.). The Council acknowledged the problem, but it was determined that the requested wording was unenforceable. The Council then continued consideration of this matter until Sept. 17th to allow staff an opportunity to meet with the residents to try to reach a specific enforceable restriction that the Council could act on. • The informational meeting was held on Thursday Sept. 5th, with representatives of the Engineering, City Attorney and Police Departments. A result of that meeting was another petition requesting a differently worded parking restriction ("Parking by Permit Only, 8am to 9pm"). • This newest petition was then presented to the Council at their meeting of Sept. 17 along with a summary of the issues raised and options discussed at the neighborhood meeting. Due to a lack of consensus and a concern about potentially impacting other neighbors who may not have been notified of this discussion, the Council directed staff to send a survey to all the residents of the Stafford Place Development in an effort to determine what parking restrictions would be acceptable/favorable to the entire area. • 152 Eagan Stafford Place homeowners were sent a survey with several questions addressing this issue. 54 homeowners responded by the stated deadline. The City also received yet another petition from other residents as part of the survey response. • After a compilation of the survey results, there still doesn't seem to be a consensus as to what and where additional restrictions should be placed. ISSUES: • Parking restrictions can only be place on "when/where" and not "who" can/cannot park on a public street. The basic concern relates to safety when parking on both sides of these smaller residential streets restricts 2-way traffic or limits access by emergency vehicles. This situation can still occur with any form of "Permit" parking. Restricting parking to one side only (permanently or alternating odd/even) can effectively address this safety concern. ATTACHMENTS: • Survey Results Summary Memo, pages j-~ to 1d 5'- • Graphic location maps for each survey uestion, enclosed without page number. • Original Petition, pages !2- to / • Survey Petition, page As / to /C~ C~, MEMO city of eagan TO: MAYOR & CITY COUNCIL %THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS DATE: OCTOBER 4, 2002 SUBJECT: STAFFORD PLACE - PARKING RESTRICTION SURVEY RESULTS The City Council instructed staff during the Council meeting of September 17`h to send a survey to residents of the Stafford Place Development in an effort to determine what parking restrictions would be acceptable/favorable to the entire area. BACKGROUND Recently, the City received petitions from several property owners along Ventnor and New York Avenue requesting further restrictions for the parking that occurs on these streets specifically resulting from the various special events held at the high school (i.e. football games, graduation, etc.). They have stated a safety concern about the ability of emergency vehicles to travel these streets when there is parking on both sides. The reduced width also prohibits two-way movement creating occasional traffic jams. Currently, there are restrictions posted on a few of the streets closest to the high school restricting "Parking by Permit Only, 8 am to 3 pm, when school is in session", but this doesn't seem to cover the various special events. ISSUE After a review of the property owner's request by the City Attorney, Engineering and Police Departments, it was determined that parking restrictions can only be placed on "when" and not "who" can/cannot park on a public street. The City Council has a desire to properly address this concern with the limited legal restrictions available while avoiding moving the problem to other areas in the Stafford Place neighborhood. NEIGHBORHOOD SURVEY In response to the Council's directive, 152 Stafford Place residents were sent a survey asking 5 questions regarding parking concerns in the neighborhood. 51 homeowners responded by the stated deadline. Additionally, the City received another petition with signatures of 13 residents requesting specific solutions to their stated concerns. Following is a synopsis of the survey data: (Not all survey questions had responses. The numbers represent responses received.) /a3 Question 1. 1. Do you feel there is a problem with parking on your street in front of your house? No 25 Yes 25 2. Do you feel this parking problem is: A safety problem, 6. A nuisance problem, 1. Both, 20. Do you feel there is a parking problem elsewhere in your neighborhood? No 14, Yes 33 4. Would you have any objections to additional parking restrictions posted at other locations in your neighborhood? No 23, Yes 23 5. If additional restrictions were posted for your street affecting your house, which of the following would be acceptable (choose as many as apply): 14 - "No Parking This Side" (on one side only - probably mailbox side) 8 - "Odd/Even Parking Only" (expansion of current winter parking restrictions) 16 - "Parking by Permit Only, 8 a.m. - 9.p.m." (How many permits would you need? (4-10) (How many vehicles are registered at your address? (2-4) Comments contained in Survey Responses • Would like to see signs say "residential parking only" • Request signs "Watch for Children" and crosswalks from Braddock to Pennsylvania • Additional parking restrictions "will make parking worse in my area" • Suggest a "No Event Parking" sign posted on Braddock Tr. and Pennsylvania Ave. • Additional parking restrictions "will cause more vehicles to park in my area of neighborhood and squeeze into an open spot because it would be closer to an event" • Would like to have "No Parking" signs on the Braddock Tr. side of the homes at 3992, 3999 Pennsylvania. • Vehicles too close to the corners cause vehicles that turn on to Braddock from Pennsylvania to creep halfway into intersection to see if traffic is coming from either direction. • Build parking lot between EHS Varsity softball field and woods area along Northview Park Rd. • During sporting events, cars park too near the corners - hard to make turns from Pennsylvania onto Braddock. • Restrictions interfere with visitor parking for family gatherings on non-event days. • "No Parking" for 2 car lengths from corners on Braddock Tr. and connecting streets. • Parking is an issue when events are held at high school, but events total only approx. 20 - 30 separate days out of 365 days. • "People knew there was a high school when they chose to live on these streets. No additional signs should be posted or turn some of those fields into parking lots." • Any restrictions need to be as safe as possible for pedestrians and homeowners. Also fair for the homeowners. • Lots- of kids driving and walking to events. Opening up one side of street may cause faster driving and less safe conditions. Maybe, "force people to park in the Northview athletic fields" (forcing by installing "Parking By Permit" signs through entire area). • Would prefer no street parking during football games. /M) ~ • "This is ridiculous. There are only a handful of events that bring enough people to cause parking on our street. It is not an issue." (Pennsylvania Ave.) • Problem during football games. "Wouldn't want to see restrictions that would be in effect all the time." • Concern focuses on people parking very close to or directly in front of mailboxes. G "Not bothersome to have cars parked on street." • Changing the parking on Braddock to the west side of the street would eliminate cars being parked illegally in front of homes & create safer parking by not having to cross street, and allows more cars to park legally on Braddock. • Wouldn't like one side only parking. (Odd/even). • "Parking permits are a joke" • Problem due to people parking on both sides of the street. Maor parking problem. • Against "No Parking This Side" because people would probably pick the mailbox side and that wouldn't help. • Would like to see one side parking for special events. • Restrictions in place are adequate. • "If they restrict parking closer to the high school, parking would move to our backyard." • Want permit parking only, not one side or odd/even. • Parking problem only affects people on New York and Ventnor. People on other avenues are not affected and should not have a say in this petition. • "No Parking This Side" and "Odd/Even Parking Only" restrictions should be in addition to the current 8 a.m. - 3 p.m. restrictions. • Do not want "No Parking" signs posted on street. Would rather not have "Parking By Pen-nit" either. • Temporary "No Parking" signs may work during special events. On Saturdays people should park in the school lots, which are not full, except for the one closest to the stadium. • "I would like people visiting me, and myself included, not to have a permit to park in front of my house." • "If you post "No Parking" in some parts of the neighborhood, it would just push vehicles back to our area." If you do it for some, you should do for all. • District 196 is responsible for providing enough parking for their "schools" - build more parking lots, extend walking path to Northview from stadium. "School should run shuttle service from other parking lots." • New York Ave. is extremely crowded. Guests and children are not safe. As always, I would be more than happy to provide any additional infonnation you may need. Respectfully submitted, Director of Public Works Eng; TAC/ Streets-Hwys/Staffd Pl memo TEH 10-10-02 has FOR CITY USE ONLY DATE RECEIVED 81 i~ DATE PRESENTED ___2 - 3 -y ~ - city of eagan TO COUNCIL APPROVED ❑ DENIED ❑ PETITION NO PARKING SIGNS [/We, the undersigned hereby petition the City Council of the City of Ea an to install No Parking Sign n en /~el-~ ~vr Ave-.- C,%Yc) even--- park), ~i~y,++ r ve 8`70 ~ gF0 `...q I/We, request this installation for he following reasons: 1. ~mera enc. ve-h1 c1 GG n nc~ ~~f c1~c~%r~ 2 / i~ ccz r~-ie~- hit veAuScd ;10-dell ver mai / dC4'-- fo bloe,('-d 3. G,'hen Ccc r~ are PO-rked are bofh 5I'de-5 v~5 eet 'G' Cars Ganrd 4. I/We, request that the City Council take this petition request under consideration at its earliest opportunity. NAME (Please print and initial) ADDRESS 1. VOrIC v(f, '&a _*'I/ 4. 0 tro lllotv Yvt-, 4-)-~ 5. N~ A 0 ~o k i m 413 Nbv Ucvy- Ave: s. a~ k n c~ l C `L t '3 N~v Yov is A-j t . 7. ke of L NDA, Vork 4A 8. ti J fJ I C~1 Cf1 IJID o .~L /~L 9. 10. _71G 1/C York &Z h lc2,6 ~1137xvL "4vc-- 1 141 1 + i 14 Ik $S VCr ~n off.^ Le z., 14 z /6 cif u-~G -t 1 -T a 14 41 q-5 Ai X,4 G '4► August 15, 2002 Dear Sir or Madam: Enclosed please find our request for change in parking designation for New York and Ventnor Avenues. These areas are currently marked as permit parking only from 8 a.m. to 3 p.m. daily. We do not want to lose this designation. However, we would like to add an additional sign stating No Event Parking. The residents feel that when our streets are used as a parking area for events at the high school, it becomes very dangerous: - Cars are not able to pass each other, forcing one vehicle to back up for long distances. This becomes more dangerous with the increased amount of pedestrian traffic, along with the large number of small children that live in the area. - An emergency vehicle such as a fire truck or ambulance would be unable to navigate the street, especially the turn from Ventnor on to New York Ave. Additionally the letter carrier has been unable to deliver mail when the mailboxes are blocked. This can even happen during hours when the street is marked as no parking, but not enforced. There is plenty of additional available parking in the Northview Park lot. This lot is often only half full during school events, and has a lighted walkway from the lot to the high school. Please take this matter under immediate consideration, as football and soccer season is fast approaching. Many members of our community would be willing to come and discuss the matter in person if need be. Sincerely, David and G)al osa 4140 New York Ave. Eagan, MN 55123 (651) 454-6831 U _j Park o~rJ~e•N 'Qo N as Q L O O L 3 > m a~ Q Z EAGAN HIGH SCHOOL ~ o.. pens Ave. ~ I qke Diffle Road No - Event Parking Sign Petition Request New York / Ventnor Avenues C. Jot, nGorder\ VENTN0R LOCATION MAP Aug. 29, 2002 City of Eagan 6 6 Q s46 eso ash ssz N~ 12 848 ~''►~i n S" 840 3 3996 4004 836 R~ ILf~J A VI 4008 832 q0 828 4012 817 3999 4003 4007 4013 4016 825 821 816 ZZ 1020 4019 NFLE 820 R 4110 824 ' 7 4028 A. 4114 4027 4032 4036 4118 4040 4124 ` 4637 4044 4122 4125 °yp 4037 ~a.-~-r< 4041 4126 4045 4048 4128 1130 - > 4087 1049 ..y"..tt Q 4132 r 4085 4052 4134 4133 4089 4053 I Y G 413 4c, i ~p 4059 4056 J 4138 4083 4079 4141 .j 4140 4091 4063 4142 _ "'.erg Y 4060 rK~z _ 4093 N a 4099 408a 4080 Y Y es~ s' ;r 4u 41 4148 4076 4068 Q VENTNOR c 859 4103 4096 4072 Q y 870 866 y Y 41 DD aon 855 4107 4076 'o V(N m n'i 862_:. 4111 4704 4081 4158 a 851 A 4080 4108 4065 4162 854 847 4084 855 100E i 4166 850 839 835 937 a 4112 4089 < 4088 846 W 4116 4093 Z 4092 4183 4123 Q > 4179 842 N 4120 4097 4096 417 4127 Z pFNHS yC 4171 4167 4131 4124 4101 a 4102 4178 4163 4105 4174 4159 4128 4106 4109 4182 4172 9L 4155 4132 4110 / 1173 4162 F 1113 4186 41 1111 4183 4180 4158 4117 ,p 4143 41 4739 4190 1187 4188 41 4125 4118 4194 4116 4796 4191 4142 4122 4195 861 41 4134 •130 4126 DIFFLEY ROAD G Exhibits misc\STAFFORD PETION NY & VENT Petition: New York & Ventnor Ave. Oct 8, 2002 City & Eagan 13o FOR ITY U E ONLY DATE RECEIVED ` DATE PRESENTED - city of cagan TO COUNCIL 8KE EU APPROVED O DENIED O . t 2002 PETITION CO-P RTMEW NO PARKING SIGNS I/We, the undersigned hereby petition the City Council of the City of Eagan to install No Parking Sign on j. !/Vie, r eciuesi this instaliation for il ie 'ioiioWiny reasons: 1. S-6 e, le P-er ct'46c-jie c/ 2. 3. 4. I/We, request that the City Council take this petition request under consideration at its earliest opportunity. NAME (Please print and initial) ADDRESS 2. Lloo3 4. 5. 6. 7. 8. 9. 10. 131 .e : Name : ee V Street a _ 1 Email: a- e: Signature: r, ame Name : S`ree ~CQ3 Street: .ai= . Email: Signature: I c 6a elck Name : -reet : yy b¢..-~ Street Email: bA~KZ gkr e ~c Cow Email: 'Siana - ure: Signature: Name: u Name: eel n 4 Jcz Au 4c-.- Street Email: ,~~Z p Email: -c-:at_re Signature: Name: L11 ZZ JA"Lh f/4,I Street: Email: ✓ &A.-+,,n mat re: (Signature: /Z ✓ Name: S = ee = 4 ~lC~air6Y' Street: Email: e. ' ;Signature c:T A) ,S' ~'►'1}~ Name: o o~ /NrJ SYLVl~~J;►4 Street Jr~~'J /'7 / Email: t= re: Signature: Name: ee street: Email Email ~igna ure: Signature: Name Name Street C Street: ~mai i Einai 1 S; (IT lire' re: na; t- Name: Name: Street Street: Email: eOrNpk Email: Signatu eSignature: Name : Name: Street street: Emai 1 cs<-N Email Signature: Signature: Name: Name: ;Street: Street: (Email: (Email: (Signature: Signature: game: Name: street: NI (o~,~cK Street: J ail Email „-afore; Signature: Na.<<e : Name : 44 j street ~{(f0 rado%r IC tr` Street email: Email: a- e Signature: Name S': f ae- Street i l : r J~ 1 Email: gr_ature'n Signature: Name: Name: Street: Street: Email: v_,:,-nature: Signature: ..:7.e Name ` ree Street: Email: Y _e Signature e Name: v_reet Street: - - Email: ire Signature: .a e • Name: r2e- iStreet Email: gna-I:u Signature Name: reet: Street: Mai Email: ,,ignat~re: Signature: ame; Name: Street: Street: Lma,1l Email Signature: Signature: N a:;:e i dme Street: Street: Email: Email: Signature: Signature: Name: Name: 'Street: Street: (Email: Email: ,Signature: Signature: Name: Name: Street: Street: 'Email: Email: 'Signature: Signature: Name: Name: (Street: Street: Email: Email: 'Signature: Signature: (33 June 25, 2002 Mr. Tom Colbert Director of Public Works City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mr. Colbert: Neighborhood Traffic and Parking Concern Over New Grandstand Construction It has come to our attention that plans are in the works for a 500-person grandstand, which will cause extra traffic and parking demands on an already heavily trafficked neighborhood. We have heard that there are no plans for off street parking, with out which will create extra demands for parking and traffic flow through our neighborhoods. Please find a solution for the parking problem that will be created by the addition of this new facility. Our concerns regarding this addition to our neighborhood are as follows: Lack of Available Parking Parking has always been an issue in this neighborhood when athletic events take place. People park illegally in front of fire hydrants, mailboxes and under stop signs. They also park around the corners from Braddock Trail to Pennsylvania Avenue, which creates a major hazard for children and vehicles trying to get across Braddock or just make a left or right turn. Their vehicles severely obstruct our vision and we are blindly pulling onto Braddock Trail. During the athletic season, it is ver,T difficult to plan personal events in this neighborhood and assure that our family and friends will have somewhere to park. With the addition of a 500-person grandstand and no parking facilities in the works, this will severally aggravate a problem that already exists. Higher Traffic Levels Traffic is very heavy during these vents and the driveways dow-n Pennsylvania Avenue become a turnaround for cars searching for a place to park. This is a great liability and danger for the many young children and pets that consider their driveways a safe place to play, not to mention the heavy wear and tear it creates on our driveways. This new traffic also creates extra wear and tear on our neighborhood roads, which we are assessed for repairs. Excess Noise and Pollution With the inclusion of this stadium, the noise levels from the traffic and people will become even more excessive than it already is. This also has the potential for lowering our property values. Bright Stadium Lights We are concerned that this facility may include high-powered lights that can disrupt our privacy. We strongly oppose the installation of lights at this facility due to the fact that baseball is a summer sport and daylight hours are extended during this season. No Neighborhood Notification of Grandstand Construction It is verv disconcerting that the plans for this facility are so far along and the people most affected have not even been made aware of the project, except for by "word of mouth". This does not allow for our input and concerns to be addressed properly until after the fact. As local homeowners and taxpayers, we have a few suggestions that may resolve this situation for everyone involved. The first suggestion is to relocate parking from the East side of Braddock Trail to the West side, where the athletic fields are located. This would create more parking spaces and alleviate several of the parking issues discussed above. Second, we would suggest that a crosswalk be designated at North Pennsylvania Avenue and Braddock Trail. This would ensure the safely of the surrounding residents who frequently use the public trails. We would also like to propose that Pennsylvania Avenue be designated as a "No Event Parking" area and that a parking lot be built or designated to hold the extra needed parking for the new stadium. Using the area west of the women's softball field as a designated parking area could provide for the extra needed parking. Having a parking solution will also help alleviate extra calls to the Eagan Police department which will help save taxpayer money-. Please let us know your solution to this problem as soon as you can. You can contact us (Eric and Julie Bruckmueller) at phone: (651) 686-5556, email: Jewels0120aol.com or at 3992 Pennsylvania Avenue. Eagan, MN 55123. Sincerely, The Pennsylvania Avenue and Braddock Trail Residents I~ S /v 16 Q 6,6 660 e66 asz -4/1 12 ~ 848 ~ V' M aae 3992 39% 400p 4004 840 63s R A U 14D 4008 932 828 4012 817 3999 4003 4007 4013 4016 825 821 816 Z 1020 4079 IrL a E 820 4110 402 7 824 9 4028 4114 I027 4032 4120 1636 4118 4040 4124 4031 A~ 4044 4122 4125 4037 4041 4126 4005 4008 4130 4129 j 4128 4087 4049 Q 4132 4085 4052 1134 4133 4069 4053 4137 4136 1, 4059 4056 4138 0 4083 79 J 4141 4140 4091 4063 4142 4093 4060 ~ 4145 4144 Y 4146 L✓3 4099 4088 4080 V 4148 4068 0 VENTNOR 4103 4096 4076 859 4072 866 4077 Q 870 4100 862 1 855 4107 4076 m 4111 4104 4081 j 4158 858 851 4080 4085 4GAN asa 647 aloe HIGH 855 4162 0084 SCHOOL 4+es 650 839 M 831 4112 4089 a 409 4166 a 649 0, 4119 8093 g 4092 4183 4123 F- G 4179 842 y 4120 4097 j 1095 417 4127 tU 2 P 4171 4124 4101 Z A/S~,~~ 4167 1131 Wa 4102 4178 4163 4105 4174 4159 1128 4106 4109 4182 4173 4172 .1 4155 4132 4110 4162 F 41,3 4186 4183 4180 1758 4147 4117 4114 4143 4190 4188 41 4139 4187 4150 4125 4118 ZC 4194 4716 4196 4197 414 4122 4195 861 41 4134 4130 4126 DIFFLEY ROAD A 7-7-1 C` Exhibits mist STAFFORD PETION -Penn & Bradock Petition: Pennsylvania Ave. Oct s 2002 Braddock Trail City of Eagan Agenda Information Memo October 15, 2002 Eagan City Council Meeting E. CEDAR GROVE AUAR - CONSIDERATION OF FINAL AUAR AND MITIGATION PLAN ACTION TO BE CONSIDERED: To approve the Cedar Grove Redevelopment Area Final AUAR and Mitigation Plan for distribution. FACTS: • The City Council authorized distribution of the Draft AUAR for the Cedar Grove Redevelopment Area on July 2, 2002 for public review and comment. • Comments were received from six agencies and three citizens. City staff and consultants have reviewed the comments and prepared responses. The AUAR has also been revised, where appropriate, in response to comments (see attached memo for detail of revisions). • By approving the Final AUAR and Mitigation, Council is directing staff to distribute the document for a 10-day agency objection period. All those who commented will receive a copy of the final document, complete with responses to comment. It is important to note that only State agencies may formally object. Any non-agency objector (e.g., resident) would need to work through an agency to object to the final document. • Following the 10-day objection period, assuming no objections are received, the document would be ready for final adoption in November 2002. ATTACHMENTS: • Memorandum from project consultant is attached on pages/ Ythrough l y,3. • Cedar Grove Redevelopment Area Final AUAR and Mitigation Plan attached without page number. CONSULTING GROUP, I NC. Transportation • Civil • Structural • Environmental ■ Planning • Traffic - Landscape Architecture • Parking SRF No. 0014205 MEMORANDUM TO: Jamie Verbrugge, Assistant City Administrator City of Eagan FROM: Nancy Frick 'AF Senior Environmental Planner DATE: October 11, 2002 SUBJECT: CEDAR GROVE REDEVELOPMENT AREA FINAL AUAR AND MITIGATION PLAN The Eagan City Council is schedule to approve the Final Alternative Urban Areawide Review (AUAR) and Mitigation Plan for the Cedar Grove Redevelopment Area for distribution October 15, 2002. Appendix H to the Final AUAR includes comment letters from the Minnesota Department of Natural Resources (MnDNR), the State Historic Preservation Office (SHPO), the Minnesota Department of Transportation (MN/DOT), the Metropolitan Council, Dakota County, the Dakota County Soil and Water Conservation District (SWCD), Ms. Doris Dahline, Mr. Stephen Wallick, and Ms. Sandra Masin, as well as the City's responses to these comments. The attached memo, dated June 20, 2002, provided an overview of the project, traffic issues, natural resource issues, and other environmental issues prior to City Council release of the Draft AUAR. The Final AUAR includes a small number of revisions to provide additional information, as follows: • Approval by Dakota County of improvements to County roads is among the required project approvals. • The Final AUAR includes the results of additional analysis that was done in order to assess traffic noise impacts at Sub-Area 3, Site B where 161 units of senior housing are now being proposed. The analysis indicates that noise levels at the site would exceed state daytime and nighttime noise impacts in 2015 under both No-Build and Build conditions and that the difference in noise levels between 2015 No-Build and Build conditions would be, at most, barely discernable (one to two decibels). No noise mitigation is indicated. Except for the noise analysis, no additional study. in the AUAR is needed to address a change of future land use at this site (from the AUAR-assumed retail/service/commerciaUrestaurant to the currently-proposed residential) because for all environmental issues other than noise, the AUAR development scenario represents the "worst-case". • Appendix C, Water Resources Memo, has been updated with additional technical data regarding stream hydrographs. One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 ■ Fax (763) 475-2429 ■ http: / /www.srfconsulting.com H:\Planning\4205\Communications\xmit Final AUAR for disur butioq.¢gc n qua ~ porttytity Employer Jamie Verbrugge -2- October 11, 2002 Next Steps • City distributes the Final AUAR and Mitigation Plan. • Following 10-day agency objection period (and assuming no objection), City Council adopts the Final AUAR and Mitigation Plan. • EQB publishes a notice of adoption and completion of AUAR process in the EQB Monitor. • City updates AUAR if substantial changes in development plan or other new information; AUAR must be updated five years following adoption. NCF/smf Attachment /~9 01 CONSULTING GROUP, I NC. Transportation - Civil - Structural ■ Environmental - Planning - Traffic - Landscape Architecture - Parking SRF No. 0014205 MEMORANDUM TO: Jamie Verbrugge, Assistant City Administrator City of Eagan FROM: Nancy Frick -A-F Senior Environmental Planner DATE: June 20, 2002 SUBJECT: CEDAR GROVE REDEVELOPMENT AREA AUAR OVERVIEW The Draft Alternative Urban Areawide Review (AUAR) for the Cedar Grove Redevelopment Area is scheduled for approval for distribution by the Eagan City Council July 2, 2002. This memo summarizes the key points presented in the AUAR. AUAR Study Area • 258-acre site along TH 13 between Cedar Avenue (TH 77) and Seneca Road. • Existing uses: retail, service commercial, office, restaurant, warehouse, and residential. Twenty- eight acres of vacant land. Development Scenario (attached figure) Sub-Area 2 Sub-Area 3 Sub-Area 1 south of TH 13, south of TH 13, north of TH 13 west of Rahn Road east of Rahn Road Site A: 400,000 sq. ft. office Site A*: 2,500 sq. ft. transit Site A*: 25,000 sq. ft. retail/ station, 120-unit hotel, 100 units service/commercial/restaurant senior housing Site B: 16,000 sq. ft. office Site B: 50,000, sq. ft. Site B*: 25,000 sq. ft. retail/ retail/office, 625 units high service/commercial/ restaurant density residential Site C*: 175,000 sq. ft. office Site C*: 269 to homes Site C: 4,200 sq. ft. service commercial, 4,800 sq. ft. restaurant, 20,000 s q. ft. retail Existing uses to remain: 35,800 Existing uses to remain: 34,940 Existing uses to remain: 45,626 sq. ft. school, 100,340 sq. ft. sq. ft. retail/service/commercial sq. ft. retail/service/commercial, office, 235,000 sq. ft. warehouse 7,995 sq. ft. restaurant, public/ ark *Interim development, assumed to be developed by 2005 for analysis purposes. One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 ■ Fax (763) 475-2429 ■ http://www.srfconsulting.com annm,o . omrnumcauons ear rove w. Opportunity Enrpluucr Cedar Grove AUAR Overview -2- June 20, 2002 • Scenario developed as a result of community planning process initiated in 1999; refined development concept devised in 2001. • Market-based "worst-case" scenario for impact assessment. Environmental Issues Traffic • Traffic operations in the assumed interim development year (2005) will be maintained at an acceptable Level of Service (D or better) with these roadway improvements: - Blackhawk Road/Silver Bell Road: Installation of a traffic signal. - Nicols Road/Diffley Road: Construction of an additional eastbound left-turn lane on Diffley Road. The eastbound approach would then consist of dual left-turn lanes, one through lane and one shared through/right-turn lane. - TH 13/Silver Bell Road: Construction of additional left-turn lanes for the north and south approaches of TH 13 to accommodate future traffic volumes. The north and south approaches on TH 13 would then consist of dual left-turn lanes, two through lanes and a right-turn lane. The City is implementing other recommended improvements to Silver Bell Road as part of the previously programmed realignment of Silver Bell Road, Cedarvale Boulevard and Beau D'Rue Drive. The west approach of Silver Bell Road will consist of dual left-turn lanes, one through lane and a right-turn lane. The east approach of Silver Bell Road will consist of dual left-turn lanes, two through lanes and a right-turn lane. • Traffic operations in the assumed full-build development year (2015) will be maintained at an acceptable Level of Service (D or better) with these roadway improvements: - Blackhawk Road/Silver Bell Road: Extension of the northbound left-turn lane on Blackhawk Road to accommodate future a.m. peak hour traffic volumes; construction of a southbound right-turn lane on Blackhawk Road. - TH 13/Silver Bell Road: • Increasing intersection capacity as follows: reconstruction of TH 13 to six lanes; construction of an additional right-turn lane on the west approach of Silver Bell Road. The west approach would then consist of dual left-turn lanes, one through lane and dual right-turn lanes. -OR- • Allowing a reduced amount of traffic impact (as compared to that resulting from the AUAR Development Scenario) by implementing development limits and management requirements that together result in peak hour trips within a limit (trip budget) assigned to each development site. • Actual timing of roadway improvements will depend upon the implementation of the Development Scenario, which may occur faster or slower than assumed for analysis purposes. /4( Cedar Grove AUAR Overview -3- June 20, 2002 Traffic-related Noise • Project-related increases in traffic noise levels would be, at most, barely perceptible. • Noise walls are not required and would be impractical and ineffective. Water Qualitv; Fish, Wildlife, and Ecologically Sensitive Resources • Thirty-eight percent of overall drainage area is currently impervious; 54 percent of drainage area will become impervious surface upon full build-out. • Storm water analysis addresses pretreatment of the additional runoff generated by increase in impervious surface; mitigation presented for five sub-watersheds. • Nicols Meadow Fen Complex located immediately north of AUAR study area, involves two sub- watersheds. - Rare combination of sedge fen, calcareous seepage fen, spring-fed trout streams. - Provides habitat for a number of rare and endangered plant species. - Depends upon the quantity and quality of groundwater; suffered past degradation. • Mitigation for sub-watersheds affecting fen area and trout creeks focuses on low impact design and infiltration. • Mitigation results in overall lower phosphorus loads than existing conditions. • Erosion and sedimentation will be controlled per new City land disturbance and erosion control regulations. • State and Federal regulations will also be applied during construction (NPDES). Potential Environmental Hazards • Several sites with potential to encounter contaminated soil and groundwater. • City will require developers to investigate sites and implement appropriate clean-up plans. Additional Findings • Existing sanitary sewer trunk lines and trunk water main lines have capacity for development. • Air quality analysis shows that state carbon monoxide standards will not be exceeded. • Cultural resources investigations found no archaeological sites and no buildings on National Register. Mitigation Plan • Required as part of the AUAR Process. • City commitment to ensure that mitigation actions are properly implemented and monitored. • Presents financial responsibility for mitigation. / I/V~L_ Next Steps • ?Notice of Draft AUAR Availability published in EQB Monitor. • 30-day comment period. • City responds to comments and adopts a Final AUAR and Mitigation Plan. • Cite updates AUAR if substantial changes in development plan or other new information; AUAR must be updated five years following adoption. H.Tlanning14205\Communications\Cedar Grove AUAR Overview.doc 1~3 Agenda Information Memo October 15, 2002, Eagan City Council Meeting VII. NEW BUSINESS A. A PRELIMINARY SUBDIVISION (VOGELPOHL ADDITION) - PATRICI_A VOGELPOHL ACTIONS TO BE CONSIDERED: To approve a Preliminary Subdivision (Vogelpohl Addition) to create two lots on approximately 5.3 acres consisting of Lots 3, 4, and 5, Silver Bell Addition, located at 2099 Silver Bell Road in the SE'/4 of Section 18; subject to the conditions listed in the Advisory Planning Commission Minutes. FACTS: • The property is zoned R-4, Residential Multiple • The proposed plat reconfigures existing lot lines to create two lots. • Currently there are three lots, one with an apartment building and parking lot the other two are vacant. • There is no development proposed for the new lot at this time • Newly created Lot 1, has an existing apartment building and parking lot • Newly created Lot 2 is two parcels combined into one and is vacant. • Lot 1 will consist of 2.7 acres • Lot 2 will consist of 2.6 acres • The Advisory Planning Commission held a public hearing on September 24, 2002, and recommended approval, subject to the conditions in the APC minutes. • Portions of Kennebec Drive are planned to be vacated with this plat, the hearing is scheduled for October 15, 2002. ATTACHMENTS (2): Planning staff report Advisory Planning Commission minutes /J 0 PLANNING REPORT CITY OF EAGAN REPORT DATE: September 17, 2002 CASE: 18-PS-15-08-02 APPLICANT: Patricia Vogelpohl HEARING DATE: September 24, 2002 PROPERTY OWNER: Patricia Vogelpohl APPLICATION DATE: August 22, 2002 REQUEST: Preliminary Subdivision PREPARED BY: Sheila O'Bryan LOCATION: 2099 Silver Bell Road CO?N1PREHENSIVE PLAN: SA, Special Area ZONING: R-4, Residential Multiple SUMMARY OF REQUEST' Patricia Vogelpohl is requesting approval of a Preliminary Subdivision (Vogelpohl Addition) to create two lots on approximately 5.3 acres consisting of Lots 3, 4, and 5, Silver Bell Addition, located at 2099 Silver Bell Road in the SE I/4 of Section 18. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. ~~J Planning Report - Vogelpohl Addition September 24, 2002 Page 2 D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It-shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The proposed plat reconfigures the existing lot lines to create two lots. Lot 1 will contain an existing apartment building and parking lot on 2.7 acres, and Lot 2 consists of 2.6 acres and is currently vacant. No new development is proposed with this subdivision at this time. The plat shows portions of Kennebeck Drive right-of-way being incorporated into two proposed lots. The applicant has submitted a separate application requesting vacation of those portions of Kennebeck Drive; a Public Hearing is scheduled for October 15, 2002. 2 Planning Report - Vogelpohl Addition September 24, 2002 Pae EXISTING CONDITIONS The site is currently zoned R-4, Residential Multiple, and is guided in the Comprehensive Plan as part of the Cedar Grove Special Area. The site consists of three existing lots, which were platted as part of the Silver Bell Addition. There is an existing parking lot with a 54,537 square foot three store 51 unit apartment building, located on Lot 3 consisting of approximately 2.2 acres. Lot 4 is vacant and consists of approximately 1.5 acres and Lot 5 is vacant consisting of approximately 1.4 acres. Lots 4 and 5 have many existing trees, shrubs and other miscellaneous vegetation. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation Northeast Vacant I-1, Limited Industrial IND, Limited Industrial South« est Vacant R-4, Residential SA, Special Area Multiple Southeast Office Building PD, Planned SA, Special Area Develo ment Northwest Single-family home Agriculture SA, Special Area EVALUATION OF REQUEST Airport Noise Considerations - - Density - Maximum density for Lots, 1 and 2, Block 1, Vogelpohl Addition are governed by the City of Eagan Zoning code Section 11.20 Subdivision 5. Lots - The proposed plat reconfigures the existing lot lines to create two lots. The proposed lots and their corresponding existing legal descriptions and development status are as follows: Proposed Lot 1 (Lot 1, Block 1, Vogelpohl Addition) - Developed Proposed Lot 2 (Lot 2, Block 1, Vogelpohl Addition) - Undeveloped Lot 1 will continue to satisfy the setback, lot and coverage requirements of the R-4 zoning district. The development of Lot 2 is subject to the requirements of the applicable sections of the City of Eagan zoning code. 3 / Y Planning Report - Vogelpohl Addition September 24, 2002 Page 4 Landscaping - Future development on the vacant lot will require an approved landscape plan according to Section 11.10 subdivision 15. Gradinp,'Storm Drainage - No grading is proposed as part of this preliminary subdivision. Any grading necessary will be at time of building permit for vacant Lot 2. The existing development on Lot 1 generally drains to the southwest. The vacant lot (Lot 2) is open and generally slopes to the northeast. No storm sewer system improvements are proposed with this subdivision. Future development of Lot 2 will require the installation of a storm sewer system to drain to the existing storm sewer system along the northern edge of the site. Wetlands/Water Quality - Although normally handled at the time of subdivision, this parcel is not proposed to be developed at this time. Therefore, future development will be subject to the City's water quality requirements whenever development is proposed. There are no wetlands associated with this parcel. Utilities - Sanitary sewer and water mains are available on site for connection by the future development of Lot 2. Access/Street Design - The existing development on Lot 1 has public street access onto Silver Bell Road to the east. Public street access for future development of Lot 2 will also be via Silver Bell Road. Easements,/Ri,ghts of Way/ Permits - The applicant has also applied for the vacation of a portion of Silver Bell Road right-of-way to be incorporated into the final plat. The City Council is scheduled to consider the Silver Bell Road right-of-way vacation October 16, 2002. Parks and Recreation - Cash parks dedication and cash trails dedication will be required as part of development on the newly created Lot 2. SU NI'MARY/CONCLUSION Patricia Vogelpohl is requesting approval of a preliminary subdivision to create two lots on 5.3 acres. There are three lots existing with one lot developed. The proposed subdivision reconfigures the lot lines to create two parcels. Lots 4 and 5 are combined into one undeveloped lot approximately 2.6 acres (Lot 2 of the proposed addition), and Lot 3 has an existing parking and apartment building on about 2.7 acres (Lot 1 of the proposed addition). The proposed plat shows portions of excess Kennebeck Drive right-of-way incorporated into the two lots; action on the right-of-way vacation is scheduled for October 15, 2002. 4 /C/ El Planning Report - Vogelpohl Addition Septeml)er 24, 2002 Page 5 ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision (Vogelpohl Addition) to combine three lots into two lots located at 2099 Silver Bell Road SE '/4 of Section 18. If approved, the following conditions should apply. 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 2, 1993: Al, BI, and D1 2. The property shall be platted. 3. Any development on Lot 2 will be subject to the City's water quality requirements at the time of building permit application. 4. This development shall be responsible for a cash parks dedication and cash trails dedication v,-hen development occurs on the newly created Lot 2. 5. Any development on Lot 2 requires a tree preservation plan incorporated as part of any landscape plan. All tree preservation plans must be certified by a forester or landscape architect retained by the applicant. 6. The requested right-of-way vacation of portions of Kennebeck Drive shall be approved separately by the City through a separate public hearing. 5 9 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of -all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. ~s~ 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission-and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTS05 STANDARO.CON FINANCIAL OBLIGATION Vogelpohl Addition, Preliminary Subdivision There are pay-off balances of special assessments totaling $0 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are pending assessments in the amount of $47,254 on the parcels proposed for subdivision. The pending assessments are related to Project 800, Cedarvale Area Improvements. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL a Eagan Boundary Location Map :Overt ~aer,ine ■ - _ Building Footprint r~ r ~ C f Sub ect Site r" 4P ►y©® e / c p 6 Cr C3 ~ V, Ex C ~ G l o 57, n ® a m 1000 0 1000 2000 Feet Development/Developer. Vogelpohl Addition Application: Preliminary Subdivision Case No.: 18-PS-15-08-02 Map Prepared using ERSI AreYiew 7.1. Parcel base map data provided by Dakota County Land Survey Deparlment and is current as of March 2002. City of Eagan TNI3 MAP IS INTENDED FOR REFERENCE USE ONLY W E .4! : , !.ESC ' fi The City of Eagan and Dakota Coun ntee the accuracy of this information and are S Communny Developma " Departnant n 1 0 is or omissions. Current Zoning and Comprehensive Guide Plan Vogelpohl Addition Land Use Map Case No. 18-PS-15-08-02 Zoning Map 1-, i 1-1 Current Zoning: A PD R-4 Residential Multiple R-4 I PD R-1 GB 1-1 PD R two o two ti w. I oo F»e _w.N° t_ 1 Comprehensive Guide Plan Land Use Map P IND IND SA I Current Land Use Designation: by O~ SA SA Special Area SA 't SA D SA fa0 0 000 7200 F." Pm 01 Mira ttip Memutbn PrevMOtaY DRIteta fattntY Landsa.v.y Dpwirn" April 2002. N 2anYa/ YAerrrrtlen ~YttaYtN tayLlty sins City of Eagan ~ W E i THIS MAP IS 1 R REFERENCE USE ONLY Community Development Department The City of Eagan and Dak Coot do no aran%o the accuracy of this information. S le 0 W6 F or A •alb Z~ o !O~ o v\ c \ o I I I `,~i`: , I i I 1 ,orb ~ \ \ a r • / 1 / as-Z -T n, ys. Ir r MFa INS` ! fYf 9C~f[Mi ~^U ""m'~+ I TBOdTJ94 lI~ W ~ I c z' ~ r SNOI170N0~ 9NI1Saf ON/~7H , NOUI00►' TJOfTl90r 0 SNOIZIQNOD NIZSIX3 14 y R 41 Q Q C C Js MOS ~ O 4 `v 0 V \ , ~pyN - - - - - - - - - - - - I ~ ' I I I I \ I I I I I y e ' i I - - - - - - - - - - - - - J o-~~i~d ys O 4 ~ as^ti~~ t ~R a n ~ \ poi , n 4H~1o ' ~ i k V6 Y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 1Y, / City of Eagan Advisory Planning Commission September 24, 2002 DI L Page 4 C. PRELIMINARY SUBDIVISION - PATRICIA VOGELPOHL A Preliminary Subdivision (Vogelpohl Addition) of approximately 5.3 acres to adjust the boundaries of three existing lots (Lots 3, 4 & 5, Block 1, Silver Bell Addition) to create two lots, located at the end of Wuthering Hts. Road, west of Kennebec Drive in the SE '/4 of Section 18. Planner Sheila O'Bryan introduced this item and highlighted the information presented in the City Staff report dated September 17, 2002. She noted the background and history. Chair Huusko opened the public hearing. There being no public comment, Chair Huusko closed the public hearing and turned the discussion back to the Commission. Member Steininger moved, Member Bendt seconded a motion to approve the Preliminary Subdivision (Vogelpohl Addition) of approximately 5.3 acres to adjust the boundaries of three existing lots (Lots 3, 4 & 5, Block 1, Silver Bell Addition) to create two lots, located at the end of Wuthering Hts Road, west of Kennebec Drive in the SE '/4 of Section 18 subject to the following conditions: 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 2, 1993: A 1, B 1, and D 1 2. The property shall be platted. 3. Any development on Lot 2 will be subject to the City's water quality requirements at the time of building permit application. 4. This development shall be responsible for a cash parks dedication and cash trails dedication when development occurs on the newly created Lot 2. 5. Any development on Lot 2 requires a tree preservation plan incorporated as part of any landscape plan. All tree preservation plans must be certified by a forester or landscape architect retained by the applicant. 6. The requested right-of-way vacation of portions of Kennebec Drive shall be approved separately by the City through a separate public hearing. All voted in favor. Motion carried 6-0. Agenda Information Memo October 15, 2002 Eagan Cite Council B. PRELIMINARY SUBDIVISION (CENTENNIAL RIDGE) - MANLEY LAND DEVELOPMENT. ACTION TO BE CONSIDERED: To approve a Preliminary Subdivision of approximately 8.6 acres to create 24 single-family lots on 5.5 acres, and one outlot of 3.1 acres for future commercial development, located on the south of Diffley Road and east of Johnny Cake Ridge Road in the NW '/4 of Section 28, subject to conditions listed in the APC minutes. FACTS: • In December of 2001 the City approved a rezoning of the property establishing a Preliminary Planned Development pursuant to a Settlement Agreement regarding the zoning and development of this property, which was approved in November 2001. The Preliminary PD established a conceptual development plan of acceptable uses, with detached residential development on approximately the southern 2/3 of the site, and commercial uses on the northern 1/3 of the site. • The proposed Preliminary Subdivision would create 24 lots on the southern 5.5 acres for single family development, and one outlot on the northerly 3.1 acres for future commercial development. • The gross density of the proposed development is 4.4 units per acre, which is consistent with the 5.5 units per acre allowed under the Settlement Agreement. • Most of the lots are between 6,800 sq. ft. and 10,000 sq. ft. Lots 18 and 24 are significantly larger- (18,118 sq. ft. and 13,279 sq. ft. respectively) to accommodate ponding and the larger setbacks required from Johnny Cake Ridge Road. • Access is via a private street, which connects to Johnny Cake Ridge Road. The northerly access is shared with the future commercial development, and the southerly access connects to Johnny Cake Ridge Road through the Summit Hill development to the south. • The APC held a public hearing on September 24, 2002 and recommended approval, subject to the conditions listed in the APC minutes. ISSUES: • The small lots proposed in this subdivision may create a necessity for deviations to setbacks and lot coverage standards. For this reason, the Final Planned Development for the residential portion of this development should be submitted prior to final subdivision approval so any such deviations can be addressed prior to final subdivision approval. • Staff has expressed some concern about the grading around the storm pond and whether there will be adequate rear yard space for some of the units. Particular attention will need to be paid to erosion control measures during land disturbance activities. • Dakota County has indicated that the proposed right-in, right-out access to Diffley Road NN•ill not be allowed. The City will be submitting a request to the Dakota County Plat Commission to reconsider this determination. ATTACHMENTS (2): ~cptcmbcr 24, 2002, A-PC Minutes, ageslAt through Staff Report, pages through /60 City of Eagan Advisory Planning Commission September 24, 2002 D R A'F"T Page 10 F. PRELIMINARY SUBDIVISION - MANLEY LAND DEVELOPMENT A Preliminary Subdivision (Centennial Ridge) of approximately 8.6 acres to create 5.5 acres for 24 single family lots and one outlot for future commercial development, located on the SE corner of Johnny Cake Ridge Road and Diffley Road in the NW '/4 of Section 28. Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated September 18, 2002. She noted the background and history. Kurt Manley, Manley Land Development stated agreement with the conditions as presented in the City Staff report. Chair Huusko opened the public hearing. Paul Lindemann, neighboring property owner requested information regarding the amount of potential water draining from the proposed development. Mark Thompson, neighboring property owner stated he liked the proposal. He asked that the Planning Commission consider conditions created by property owners including: landscaping, signage, and prohibiting fast food restaurants on the commercial property. There being no further public comment, Chair Huusko closed the public hearing and turned the discussion back to the Commission. Mr. Gorder responded to the concerns regarding drainage from the property. Member Stackhouse moved, Member Bendt seconded a motion to approve a Preliminary Subdivision (Centennial Ridge) of approximately 8.6 acres to create 5.5 acres for 24 single family lots and one outlot for future commercial development, located on the SE corner of Johnny Cake Ridge Road and Diffley Road in the NW '/4 of Section 28 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1, B2, B3, B4, C1, C2, C4, D1, and E1 2. The property shall be platted. 3. Unless otherwise specified in the Final Planned Development approval, standard R-1 zoning setbacks apply to the residential portion of this development. Minimum required setbacks shall be as follows: • Front yard setback from curb of private through street - 25 feet • Setback from Johnny Cake Ridge Road - 50 feet • Setback from public street - 30 feet • Side yard setback (living space) - 10 feet • Side yard setback (garage) - 5 feet • Rear yard setback - 15 feet 161 City of Eagan Advisory Planning Commission E-~ September 24, 2002 D . A1.47T Pa-e 11 4. The Final Planned Development for the residential portion of this development shall be submitted. Final subdivision approval shall occur only after, or simultaneously with, approval of the Final Planned Development for the residential portion of this site. 5. Minimum building setbacks of 50 feet from Diffley Road and 50 feet from Johnny Cake Ridge Road, and 30 feet from the south east property lines, shall apply to future commercial development on Outlot B. Minimum parking setbacks of 20 feet apply on all sides of Outlot B. 6. The landscape plan for the Final Planned Development shall include front yard or boulevard trees in addition to the perimeter landscaping. 7. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a homeowners' association. The documents should be submitted and approved by the City attorney's office prior to final subdivision approval. Transfers of common areas to the homeowners' association shall be recorded with the subdivision. 8. Storm water ponding shall be provided with future development of Outlot B to control rates of post-development storm water runoff to less than or equal to pre- development conditions, for all storm events. 9. Erosion control practices during land disturbance activities shall comply with the City's erosion control ordinance and shall be maintained throughout construction in order to prevent the stormwater pond from filling with sediment and to prevent sediment from leaving the site. 10. The storm water pond shall be sized and designed to meet the City's water quality treatment standards. 11. City water quality requirements for the 3.8 acres (consisting of 0.73 acres of the residential development and the 3.1-acre Outlot B) which will include on-site ponding, shall be addressed at the time development is proposed for the commercial outlot. 12. Cross easements providing for vehicle circulation, including Outlot B within the subdivision, shall be prepared for review and approval by the City Attorney prior to final subdivision approval. 13. The developer shall be responsible to obtain permit approval from Dakota County for the proposed access for Outlot B onto Diffley Road. 14. The developer shall comply with all conditions placed on this development by the Dakota County Plat Commission. /6 ~ City of Eagan Advisory Planning Commission r P.° September 24, 2002 . Paue 12 15. An Individual Lot Tree Preservation Plan shall be required on Outlot B and on lots 4, 5, 9, and 10 at the time of building permit application. 16. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 17. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. All voted in favor. Motion carried 5-0. Member Steininger abstained from voting on this item. V. `ZSITORS TO BE HEARD (FOR ITEMS NOT ON THE AGENDA) There were no visitors to be heard at this time. V1. ADJOURNMENT Chair Huusko stated Member Stackhouse has resigned from the Advisory Planning Commission and tonight will be her final Advisory Planning Commission meeting. Member Stackhouse moved, and Member Steininger seconded a motion to adjourn the Advisory Planning Commission meeting at 8:16 p.m. All voted in favor Respectfully Submitted by: Camille Worley Recording Secretary 163 PLANNING REPORT CITY OF EAGAN REPORT DATE: September 18, 2002 CASE: 28-PS-15-08-02 APPLICANT: Manley Land Development HEARING DATE: September 24, 2002 PROPERTY OWNER: Manley Land APPLICATION DATE: September 4, 2002 Development REQUEST: Preliminary Subdivision PREPARED BY: Pamela Dudziak LOCATION: SE Corner of Diffley and Johnny Cake Ridge Roads COMPREHENSIVE PLAN: ZONING: PD, Planned Development SUMMARY OF REQUEST 'Manley Land Development is requesting approval of a Preliminary Subdivision of approximately 8.6 acres to create 24 single-family lots on 5.5 acres, and one outlot of 3.1 acres for future commercial development, located on the south of Diffley Road and east of Johnny Cake Ridge Road in the NW '/4 of Section 28. AUTHORITY FOR REVIEW Cite Code Section 1320 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving. denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography. vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. /6 Planning Report - Manley Land Development (Centennial Ridge) September 24. 2002 Page D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. 1. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. R. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Planned Development: Chapter 11.20. Subd. 8, B., Determination, states: "In considering any petition for such district. the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; ~s Planning Report - Manley Land Development (Centennial Ridge) Sentemher 24. 2002 PaL,e (2) be feasible for the owner and developer economically to complete according to proposed plans; benefit the community at large to a greater degree than would development of the underlying zoning district." BACKGROUND/HISTORY In December of 2001 the City approved a rezoning of the property establishing a Preliminary Planned Development pursuant to a Settlement Agreement regarding the zoning and development of this property, which was approved in November 2001. The Preliminary PD established a conceptual development plan of acceptable uses, with detached residential development on approximately the southern 2/3 of the site, and commercial uses on the northern 1;3 of the site. FNISTING CONDITIONS The subject property is currently platted as Outlot B, Mallard Park 0' Addition. The site is Surrounded by residential land uses to the north, east and south, and undeveloped commercial land to the west. The site is relatively open and \vithout significant changes in topography. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation 'north Residential (Oakbrooke) PD, Planned Development LD, Low Density Residential South S-F Homes (Summit PD. Planned Development MD, Medium Density Hill) Residential East S-F Homes (Wexford R-1, Single-Family LD, Low Density Residential 2" Addition) Residential West Vacant NB, Neighborhood Business RC, Retail Commercial EVALUATION OF REQUEST Compatibility with Surrounding Area - The surrounding area to the north, east and south are developed or under construction with residential uses. These are all either traditional single- family or detached townhome style of development. The property to the west is designated for retail commercial uses. The Settlement Agreement identifies that this parcel is appropriate for "single family lots with reduced lot widths," and development at an overall density not to exceed 5.5 units per gross acre. /64 Planning Report - Manley Land Development (Centennial Ridge) September 24. 2002 Page 4 Density - The gross density of the proposed development is 4.4 units per acre, which is consistent with the 5.5 units per acre allowed under the Settlement Agreement. Lots - The applicant is proposing to subdivide and develop the southern 5.5 acres into 24 lots for single-family homes. Outlot A (0.87 acres) is the proposed private street through the residential development, and Outlot B (3.1 acres) is the northern portion of the property reserved for future commercial development. The Planned Development zoning allows for lot sizes less than the typical 12,000 square feet. and accommodates the creation of private streets and lots without public street frontage. Most of the lots are between 6,800 sq. ft. and 10,000 sq. ft. Lots 18 and 24 are significantly larger (18,118 and 13,279 respectively) to accommodate ponding and the larger setbacks required from Johnny Cake Ridge Road, and Lot 4 is 11,723 sq. ft. The rectangular lots are generally 51-52 feet wide, some wider and a few narrower. Corner lots are %%-I der to accommodate the larger setback requirements. Lots 4, 5, 12 and 13 have less than 50 feet of frontage at the curb. These four lots are pie-shaped and have greater Nvidth at the setback line to accommodate the buildings. Final Planned Development - Staff is skeptical about the ability of these lots to be built without setback and lot coverage deviations. Such deviations can be addressed at the time of Final Planned Development, however, creating small lots with the subdivision, particularly where yard space is not reserved in common, may create a necessity for such deviations. For this reason, the Final Planned Development for the residential portion of this development should be submitted prior to final subdivision approval. Final subdivision approval should occur only after, or simultaneously with.. approval of the Final Planned Development for the residential portion of this site. Homeowners' Association - A homeowner's association will be necessary for common ownership and maintenance of the private street. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a homeoxvners' association. The documents should be submitted and approved by the City attorney prior to final subdivision approval. Transfers of common areas to the homeowners' association shall be recorded with the subdivision. Setbacks - The site plan is showing a private street for access through the development. A short segment of the street that will serve the commercial portion of the site is public. The City Code requires a minimum building setback of 25 feet from the curb of a through private street. Unless otherwise approved through a Planned Development, standard single-family setbacks apply: minimum side yard setbacks are ten feet for living space and five feet for garages, and rear yard setbacks are 15 feet. The minimum structure setback from the proposed public street is 30 feet. These are the setbacks shown on the site plan. The developer will be required to provide actual setback information with the application for Final Planned Development. Planning Report - Manley Land Development (Centennial Ridge) September 24. 2002 Paae 5 A minimum setback of 50 feet from Diffley Road and 50 feet from Johnny Cake Ridge Road will apply to future commercial development on Outlot B. The plans are showing a minimum structure setback of 30 feet and a parking setback of 20 feet on the south and east sides of Outlot B (for the future commercial development adjacent to residential). These setbacks are consistent with typical Neighborhood Business (NB) zoning district standards. The minimum building setbacks for Outlot B from Johnny Cake Ridge Road and Diffley Road are incorrectly represented as being 30 feet, the correct setback amount from these two roadways is 50 feet. Landscaping - A landscape plan was submitted. The majority of proposed trees are Black Hills Spruce and Scotch Pine, with some Autumn Blaze Maple and Patmore Ash. The trees are shown in areas around the perimeter of the site to provide buffers between this and surrounding developments and public rights-of-way. Landscape plans are not typically required for single- family developments, however, requiring landscaping on this site would be appropriate because of the Planned Development zoning. Therefore, the application for Final Planned Development should include a landscape plan. The Final PD landscape plan should include front yard or bouleN and trees in addition to the perimeter landscaping. Grading - The preliminary grading plan is acceptable. The existing site is open and generally slopes to the north. Storm Drainage - The preliminary storm drainage plan is acceptable. Existing storm sewer is a\ ailable for connection along Diffley Road at the north edge of the site. The storm drainage plan shows ponding for the residential portion to retain runoff to less than or equal to pre- deN clopment rates. Storm water ponding should be required with future development of the commercial outlot to control rates of post-development storm water runoff to less than or equal to pre-development conditions. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main are readily available for connection and extension by the development from Johnny Cake Ridge Road to the est. Streets'Access/Circulation - Johnny Cake Ridge Road along the west edge of the site is a collector roadway reconstructed to four lanes with center median in 1989. Diffley Road (Dakota Count- Road No. 30) to the north is a four-lane minor arterial roadway with a raised median reconstructed in 1990. Public street access for the entire development site is proposed at three locations; one from a right-in/right-out private drive onto Diffley road and two full access private drives onto Johnny Cake Ridge Road. Easements/Permits/Right-of-Way - Internal vehicle circulation is proposed via private streets ,within the development. Cross easements providing for this circulation, including Outlot B within the subdivision, should be prepared for review and approval by the City Attorney prior to final subdivision approval. /6 ~ Planning Report - Manley Land Development (Centennial Ridge) September 24. 2002 PaLe 6 The de% eloper should be responsible to obtain permit approval from Dakota County for the proposed access for Outlot B onto Diffley Road. To date. Citv staff has not received review comments from Dakota County regarding the proposed future access and right-of-way dedication along Diffley Road (County Road 30). The de\ eloper should comply with all conditions placed on this development by the Dakota County Plat Commission. NN'etlands/Water Qualitv - This 8.6-acre proposed subdivision is located in the "B" Watershed and would drain to the north through a series of basins in the stormwater system that eventually enters Blackhawk Lake, a Class I-Direct Contact waterbody. The development is proposed to meet the City's water quality requirements primarily by directing stormwater from a 4.6-acre main sub-drainage area to an on-site treatment pond to be constructed alongside Johnny Cake Ridge Road. With 33 percent impervious cover proposed for the residential area, this pond \\ould need a minimum treatment volume of 0.37 acre-feet covering a minimum surface area of 0 20 acres. The stormwater pond would be constructed with a 10:1 aquatic bench from the normal water level and an outlet structure that meets City design standards. Stormwater from 0.23 acres of the site is proposed to drain off the site. However, a dedication of cash in lieu of ponding Nvould be waived through the prior settlement agreement. The remaining 3.8 acres of the site includes 0.73 acres of the residential area that is proposed to drain to the commercial outlot and 3.1 acres of the outlot itself. City water quality requirements for the 3.8 acres, which will include on-site ponding, would need to be addressed at the time development is proposed for the commercial outlot. The proposed grading plan for this development around the stormNA,ater treatment pond raises some concerns. Grading for Lots 18 through 24 is shown to be quite close to the grading of the pond leaving to question whether or not there will be an adequate amount of area for backyards and a sufficient grade to avoid problems with erosion control. Erosion control practices during land disturbance activities will need to be effective in order to prevent the stormwater pond from filling with sediment and to prevent sediment from leaving the site. There are no wetlands associated with this development. Tree Preservation - A tree inventory submitted with this application indicates that there are t\venty-six (26) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg, Diam. Diam. Range Count Percent of Total Cottonwood 14" 12"-20 21 81% Boxelder 13" 12"-13 4 15% Elm 13'' 13" 1 4% Xit/~ Planning Report - Manley Land Development (Centennial Ridge) Sep,eniber 2-4. 2002 Pate 7 The development as proposed will result in the removal of no significant trees. According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at 40.0% of the total significant trees. With a proposed removal less than the allowable amount, there is no required tree mitigation for this proposal. Significant vegetation will be preserved on the commercial outlot and on lots 4, 5, 9,:and 10. Therefore, tree protection fencing will be required to be installed and maintained on these lots. Parks and Recreation - Pursuant to a November, 2001 settlement agreement that affects this property. parks and trails dedication are deemed to be satisfied in full. SUMMARY/CONCLUSION ,\Ianle% Land Development is requesting approval of a Preliminary Subdivision of approximately 8.6 acres to create 24 single-family lots on 5.5 acres. and one outlot of 3.1 acres for future commercial development, located on the south of Diffley Road and east of Johnny Cake Ridge Road. It was the intention of the 2001 Settlement Agreement to provide for single- family detached development, at a gross density up to 5.5 units per acre. The proposed subdivision makes use of the Planned Development zoning to create lots served by a private street. v ith narrower lot widths and smaller lot sizes than typical single-family development. The developer has submitted a site plan showing conceptual building pads on each lot, and has also submitted a typical building elevation for this residential development. However, staff remains skeptical about the ability of these lots to be built without setback and lot coverage deviations. Such deviations can be address at the time of Final Planned Development, and the Final Planned Development for the residential portion of the site should be approved prior to or in conjunction with the final subdivision. Staff has also raised a concern about the storm drainage pond, with steep slopes in the rear yards of the surrounding units and the potential for problems with erosion control. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision of approximately 8.6 acres to create 24 single-family lots on 5.5 acres, and one outlot of 3.1 acres for future commercial development. located on the south of Diffley Road and east of Johnny Cake Ridge Road in the NW '/4 of Section 28. If approved, the following conditions should apply: Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A 1, B 1, B2, B3, B4, C 1, C2, C4. D 1, and E 1 2. The property shall be platted. v Planning Report - Manley Land Development (Centennial Ridge) September 24, 2002 Paee 8 3. Unless otherwise specified in the Final Planned Development approval, standard R-1 zoning setbacks apply to the residential portion of this development. Minimum required setbacks shall be as follows: • Front yard setback from curb of private through street - 25 feet • Setback from Johnny Cake Ridge Road - 50 feet • Setback from public street - 30 feet • Side yard setback (living space) - 10 feet • Side yard setback (garage) - 5 feet • Rear yard setback - 15 feet 4. The Final Planned Development for the residential portion of this development shall be submitted. Final subdivision approval shall occur only after, or simultaneously with, approval of the Final Planned Development for the residential portion of this site. 3. N inimum building setbacks of 50 feet from Diffley Road and 50 feet from Johnny Cake Ridge Road, and 30 feet from the south east property lines, shall apply to future commercial development on Outlot B. Minimum parking setbacks of 20 feet apply on all sides of Outlot B. 6. The landscape plan for the Final Planned Development shall include front yard or boulevard trees in addition to the perimeter landscaping. 7. The developer shall be responsible for preparing and recording, with the subdivision, appropriate documents establishing a homeowners' association. The documents should be submitted and approved by the City attorney's office prior to final subdivision approval. Transfers of common areas to the homeowners' association shall be recorded with the subdivision. 8. Storm water ponding shall be provided with future development of Outlot B to control rates of post-development storm water runoff to less than or equal to pre-development conditions. for all storm events. 9. Erosion control practices during land disturbance activities shall comply with the City's erosion control ordinance and shall be maintained throughout construction in order to prevent the stormwater pond from filling with sediment and to prevent sediment from leaving the site. 10. The storm water pond shall be sized and designed to meet the City's water quality treatment standards. 11. City water quality requirements for the 3.8 acres (consisting of 0.73 acres of the residential development and the 3.1-acre Outlot B) which will include on-site ponding, shall be addressed at the time development is proposed for the commercial outlot. Planning Report - Manic), Land Development (Centennial Ridge) September 24. 2002 pau 9 12. Cross easements providing for vehicle circulation, including Outlot B within the subdivision, shall be prepared for review and approval by the City Attorney prior to final subdivision approval. 13. The developer shall be responsible to obtain permit approval from Dakota County for the proposed access for Outlot B onto Diffley Road. 14. The developer shall comply with all conditions placed on this development by the Dakota County Plat Commission. 1 An Individual Lot Tree Preservation Plan shall be required on Outlot B and on lots 4, 5, 9, and 10 at the time of building permit application. 16. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety, netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone. \\hichever is greater, of significant trees/woodlands to be preserved on-site. 17. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance ~yith the approved Tree Preservation Plan and placement of the Tree Protection Fencing. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of -all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. ~'3 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. G. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTSNS STANOARO.CON FINANCIAL OBLIGATION Centennial Addition, Preliminary Subdivision There are pay-off balances of special assessments totaling $-0-on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. .tit this time, there are no pending assessments on the parcels proposed for subdivision. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. The charges will be computed using the rates in effect at time of connection or subdivision. Il•1PROVEMENT USE RATE QUANTITY AMOUNT Storm Sewer Trunk S.F. $.09/Sq. Ft. 241,322 Sq. Ft. $21,719 TOTAL $21,719 Eagan Boundary Location Map 2SP tre 411 Area i Building Footprint t_o' L I~~bII 9 ~j El~ f C t ` n Subject Site - 195 lowMir, AM J C = O ca $ 14 t M r c c c CIOD coo ~ L r0e i ar+ G ~ a s G . L: r c 7 L S I G 1000 0 1000 2000 Feet Development/Developer. Centennial Ridge Application: Preliminary Subdivisio Case No.: 28-PS-15-08-02 Map Prepared wing ERSI ArcYew/ ae map data provided N by Dakota County Land Survey Deparenem and is current as of Marsh 2002. City of Eagan TH13 MAP IS INTENDED FOR REFERENCE USE ONLY N E V r; E C > The City of Eagan and Dakota County do not guanntN the accuracy of this Information and an S Cornmurety Development Department not responsible for errors or omissions. Current Zoning and Comprehensive Guide Plan Centennial Ridge Land Use Map Case No. 28-PS-15-08-02 i i Zoning Map SPD E 4 ! ~y ~ PD E E Current Zoning: , i PD I Planned Development NB PD I I PD PD a D .00 0 a00 1200 Fwt n. Comprehensive Guide Plan 011 Land Use Map LD E3 L LD El ff 17 Current Land Use Designation: RC e MD .b MD Medium Density (412 unitslacre) l~ MD E MD MD®®® aoo 0 aoo +soo Fw1 LID GP c\ ® a P~t Mw reap natlsn wo LaM ivwy Doparnne~t Apr112002. ZenYp MMe alntalned 4yt:ky frail City of Eagan 7 W E Community Development Deparbnent 4 - THIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantfe the accuracy of this Information. G Q di 3 x !fill W a I -5Z 5- 1 W a2 J i m ` n r ~ W U / 007 n _ a W ~ ~ - IF^ ~ zp1 Mod Y Y 7O 7 % ~N~ 5 ryn' T-- - - ° a Z i ✓--~~7. ~ `i a Q ~ ~Z ✓ s ~ = NC L -4 it i -1 7 ' LAT & SITE PLAN ' aC i O e H 6 s 1 1 p ~ 1 l 1 { ~ ~ I I I ! 1 l 17-1 OFFLEY ROAD 1- 77 .!I r lii'Ip! ill I _ ~ I~i,lu 3 CL,ti ~ ~ r i Ili j~, I It\ qLL ~I~, 1 I~ / _ 11 r -'~yl J. _ ` 1 \ ' l~ ` 1 'fir ~ ~ p ! F Imo- - - f'•L r iii - ISTING CONDITIONS d ~ pQ f II C • - = E i ~ Y ~ ~ ; 7 ~ ~ ~ y 3 # { Ll_ I ~ :nom` ' I 1 ~ I 3 :~ill~pl I 3 • I X ~ 2 I ~ ~ Rojo ~ c - _ _ off s%~ ---Y J nb , M M E W E3 a 14 U a • 1 yl I ` n ~ y I r /ill' ~d E 1° \ t 3~ e ' p~l ~~ji1 a I'l11 8 b I' - e 1 t ' _I o ~ 1 1 Y In. I p 7- ,III . _ ~ L - - - GRADING PLAN ZI 33;~~~Yi~~ W(3 Z W J .•mr :z' or j- I OWFIEY ROM J - W 0 a \ j i U r7 1 G „ F a:. C ; - -i - Q I 9 _ i ni ~ ~ j I +1 a= ` v ~i I ail i ~ m I Tip \ {1 _ ~ ~ I~ I i ~ ~ V li~ II I b .I i I I i J EJ i I ~ ' i~ ~I I I J r /j j 'I j p I N UTILITY PLA - 3 y .3 III jell Ilil k' z I it 1 I !III p~ I a1+~ sI~ ~ W z.« c ii ` r I DIFFIPY ROAD L, rr > ~ !2 a I •.1 ~ z Q W) 14 i ~ LEi~ i/tl- [jlpl 111111 JN /1 I- 1 it .L I '11W lei I w I.I II I ~ ~ I ~f l ,i.~ ?7~ I ~ ~ ! I _ij•~ .~-L'~ 1 ~ Iii ~ I - j , LANDSCAPE PLAN 3 7777!T 777 assail ass ~iirrr ii■ n LLJ rpY• rrp 77777777 (77777 Y777 ■ 2 saassaua~assus6666E6asas166 ' ; ' n Z p~ o o 3 3 3 sas s at Rill al i 1 ~j } ; ;°,s Se ? ■~ALALLLI.L~~L ~LVAL4~w1~.y~AAL1.L ■9e 1' :!1 ..7 ` X 8 N LLJ is LLJ < -a a f ~ I = OFFLEY ROAD X • o, -C, LL- 1 = 17 / Im ~'I I I + i o- ti ~Iv 11 il~ . i \•_-~I~~~ III i I ~ 29 La\ fV SERVATION PLAN 1 y BID EI©E®®® 1=111100 El ffl'~ Im! LE - El El B El [Ell ED El l Q~ TYPICAL ELEVATIONS CENTENNIAL RIDGE EXTERIOR SELECTIONS SHINGLE SIROOFING - ARCHITECTURAL SHINGLES LANDMARK OR NEW HORIZON - SAMPLES TO BE PROVIDED UPON RECEIPT FACIA AND SOFFIT - ALUMINUM SIDING ON SIDES AND BACK OF HOMES - VINYL WINDOWS - WINDSOR NEXT DIMENSION VINYL SINGLE HINGE PRODUCT ON FRONT OF HOME - ALL EXTERIOR MATERIAL ON FRONT OF HOME WILL BE NATURAL AS PROVIDED IN THE HOME OWNERS ASSOCIATION BOOK. SPECIFICALLY, ALL EXTERIOR PRODUCT WILL BE ONE OF THE FOLLO«'ING: CEDAR LAP, CEDAR SHAKE, HARDI BOARD OR HARDI SHAKE, STONE, STUCCO, BRICK OR A COMBINATION OF ANY OF THESE MATERIALS r t i tp v r fir, t: a-w ' ui habitat architecture, inc. h-W a. kYb- - ai. tass G.Y.. T;..~. DY.. ?ab 957 19~697 rapavationa: 3g bars by: LY:5-0-02 prj.a ...bar: ~ Rr1O0Y: ~k.a, o1a: era: V ~ z 3 q IN x~~ Sua RBA 9 :ems~M e. Y uz -Hn~h° / O p Rai i 5Ff1E7 ROAD J ; • c i _ _ _ _ - _ - ~1 -I 7 Ir W • r ~a J ~1 m ~ ~ O w cam,) O 0- p G SEr9P~ - - a~ .p G S : 3+ I-An LA: i cn { PLAT & SITE PLAN Agenda Information Memo October 15, 2002 Eagan City Council Meeting Nev.- Business C. SENIOR CITIZEN SURVEY ACTION TO BE CONSIDERED: Authorization and direction to staff regarding senior survey. Specifically: • Staff requests direction and authorization on whether to mail to the senior list the City already has (900 names), or purchase a mailing list; • If the latter option is selected, staff requests Council direction on the population sample (55+ population or 65+ population); • Staff also requests Council advice and feedback regarding timeline and topical areas it wishes the survey to address. • Authorization is requested for project costs between $3,000 and $4,500. FACTS: • According to 2000 Census data, those 55 years and older are approximately 10% of Eagan's population or about 6,480 residents. Those 65 and older are about 4.2% of Eagan's population or approximately 2,674 residents. • In preparation for programming of the new Community Center to open next spring, a survey of senior citizens in Eagan has been requested by Councilmember Carlson. The agenda item request was seconded by Councilmember Fields and Bakken. • To prepare for the new survey, a copy of the previous senior survey in June of 2000 has been included for review. That survey was sent to nearly 900 residents who receive the city's senior newsletter. • Staff is requesting direction regarding whether the new survey should be sent to that same list or whether the Council prefers to purchase a mailing list of seniors with Eagan zip codes. • Cost estimates have been received from one list vendor already to reach 4,410 residents 55+ or 1,915 residents 65+. Total project cost including postage and - supplies should be between $3,000 and $4,500. ATTACHMENT: / • Previous Senior Questionnaire, (June, 2000) is attached as page /through 46n . Senior Questionnaire Results Summary and Action Plan June, 2000 Factual Results: Total Sent: 875 Total Returned: 336 Return Rate: 38.4% Number % of total responses Interested to this question Total interested in a paid or volunteer position: 59 26% Total interested in the Senior Advisory Council: 29 14% Total requested to be removed from the mailing: 44 Total responding that they currently participate: 83 25.8% Summary of Results: With only 25% of the senior population that currently receives the News From the Front Porch newsletter actually participating, and then only when they see something of interest to them, there is room for improvement. On the brighter side, the newsletter is being received and read, most comments and suggestions are positive and extremely important data can now be utilized as a window into what the aging population is looking for and Nvill be looking for in the future. The survey revealed the main reasons for not attending have been that they are too busy, still working full or part-time or are seasonal residents, moving or traveling much of the year. Of those responding they participate, the majority are involved in special events that are interesting to them, Oak Woods programs and the McDonald's Coffee Club. A surprisingly large number of respondents would enjoy having programs in the Eagan Rlunicipal Center Community Room, with McDonald's in second place. It was also very strongly stated that most seniors are traveling to activities in their personal vehicles, with very few relying on friends, public transportation or other services. Question number four, relating to the types of programs seniors are interested in, really got at what the Parks and Recreation Department should be looking into offering and the wide range of abilities and interests of the "Senior" community. The varying program interests suggest there are a couple of different age groups looking for particular offerings. Some are more interested in very physical and advanced technological programs while others are more focused on staying healthy and financial stability. Health and wellness topped the classes, guests and speakers requests, followed closely by physical fitness programs. Computer informational classes were the most popular write in for this section. Out of 165 people interested in trips, 140 of them would very much like day trips to area community attractions, such as the Landscape Arboretum, Museums, or a nearby casino. In the category of special events, there was a great interest in bands or music performances and going out for lunch or dinner. Many also expressed interest in a card group and group discussions. In addition, the data collected suggests that seniors expect to pay between $4 and $6 for a program lasting up to three hours, but also feel the cost is largely dependant on the activity. It is also valuable to know 44% of the respondents receive Eagan Parks and Recreation program information through the News From the Front Porch. survey Suw~vuar~{ / - 2 - The Parks and Recreation is already beginning to use the information gathered to improve the Department's offered services. Duplications and those that requested to be removed from the mailing list have been eliminated. Lists are now being created based on volunteer or paid interests and senior advisory board interests. \Vith this information, volunteer or work notices can be directly mailed only to those interested and an advis=- board can be developed to assist with the expansion of senior activity opportunities in Eagan. Also, the department has taken the first steps towards increasing the program variety by adding themed activities and requesting speakers from places such as DARTS to inform the seniors about their ser-%dces. From here, the Department plans to begin implementing some of the requested programs, plans and Ffore going too far, however, an advisory board needs to be set up. A meeting will be set up with all the persons intcrestcu in the advisory board to discuss specifically what the board would be expected to do and begin to identffi, 8 -15 people that would be willing to commit to the board for a term of I - 2 years. Specific Results: Question 1: Do you currently participate in Eagan Parks &t Recreation senior programs? No: 238 responses Is there a particular reason? Too Busy - 55 Still Working - 26 Other reason - 26 Traveling, moved or only seasonal residents - 24 Health reasons - 23 Plan to participate in the near future - 16 Lack of Information - 7 Have transportation issues - 5 Yes: 83 responses Check all programs you have attended: Special Events - 42 McDonalds - 34 Oak Woods - 39 O'Leary - 19 Sunshine Travel - 14 How frequently do you participate in the above programs? 181 total responses Never - 66 Only when interested - 59 1- 2 times per month - 22 7 -12 times per year - 22 1- 7 times per year - 12 Question 2: Where do you prefer to attend senior programs? 247 total responses Community Room - 89 McDonald's - 51 O'Leary - 38 Oak Woods - 37 Other - 32 - Senior Center or own facility - 12 - Not familiar with these places - 6 - Any are fine - 8 9d survey Suw~vuGty~ / 2 - Question 3: What transportation is available when attending activities? 258 total responses Personal Vehicle - 223 Friend/Family - 16 DARTS - 11 Public Transportation- 3 Metro mobility - 0 Other - 5 Question 4: What types of senior programs and activities would you like to see offered? Classes, Seminars, and Guest Speakers: 197 responses Health k Wellness - 116 Physical Fitness - 97 Art Classes - 64 Financial Planning - 44 Other - 66 - Physical Activity - 20 - Computer Classes/Instruction - 16 - Crafts / Hobbies - 13 - Informational Speakers - 6 - Cards/Games - 6 - Writing or Music - 5 - Travel - 3 - Other - 10 Trips: 165 responses Day trips to surrounding areas - 140 Sunshine Travel (3 - 5 days) - 69 Other - 25 Special Events and other activities: 198 responses Lunch or dinner out - 105 Cards - 88 Potlucks - 58 Group discussions - 49 Book Club - 43 Special entertainment - 119 Bands / Music -108 Comedians - 49 Other - 25 Other - 36 Cards/Bingo -10 Physical activity -10 Performing arts, sporting events - 20 Picnic/Potluck -5 Study / discussion groups -5 Question 5: Some activities have costs associated with them. Which fee range would you be comfortable paying for an activity lasting one to three hours? 316 responses $1-$3.00 - 34 $4-$6.00 - 45 $7-$10.00 - 35 $10-$15.00 - 20 Over $15.00 - 10 Depends on activity 172 svrvelj sLtn K,,nrjL~ / / ~ -3- Question 6: How do you receive the majority of your senior activity information? 417 responses Eagan Front Porch Newsletter - 187 Ewan This Week - 116 NVord of Mouth - 37 Flyers - 32 Other - 23 At other senior events - 15 Local cable channel - 7 Question 7: Do you have an interest in part-time volunteer or paid opportunities with the City of Eagan? No: 164 responses Yes: 59 responses Part-time paid - 32 Part-time volunteer - 27 Question 8: Would you be interested in sitting on an Eagan advisory council for the seniors? This group would meet regularly to assist in the development of a stronger Eagan Senior program, including program ideas and opportunities, marketing options and financial considerations. No: 172 responses Yes: 29 responses survey suw~w ark 1 / - 4 City of EMU Fey. 523.60 3830 Pilot Knob Road APPLICATION FOR LICENSE IJame Year_ Eagan, MN 53122-1897 TREE MAINMANCE CONTRACTOR For individual, pxrtaersbtP or tlou ~ca wbo cot, trim, prose, remove spray or treat trees. t. ICJ t~ 1~~~ Hereby make application for a TREE MAINTENANCE CONTRACTOR keum for the year km the Cky of Easas. oKNER: OAN'V' 2\ ADDRESS: \ 3SC 9 S ~~MQF ~a PxoivER 3 ~o _ ll~-al) 8 tam) ~f!.~: z chi S 63 (city) taste) (cip) BUSINESS NAME: (Z~~ ADDRESS: So`,rne ac C~ y 2 PHONE /Ce~(Q . (street) (City) (state) (ZIP) EMPLOYEES PER\FORMIIVG TREE MAINTENANCE: ` Name. ~~f~oS I `k d. (first) (middle) (fast) Name: (first) (middle) (last) Name: (tars() (middle) (Isst) Name: (MM) (middle) (last) (ATTACH ADDITIONAL NAM= VEH)CLES USED FOR TREE MAINTENANCE: YA~ ~3au (same) (year) (make) (model) Mcense number) 1 `j~j~ Foci. F"vC~ (tee) (om) (make) (Mwel) (ifcense somber) (name) (year) (make) (model) Meow number) (ATTACH ADDITIONAL VEF13CLE INFORMATION) EQUIPMENT USED FOR TREE MADMENANCE: (e.=., stump "der, Im clipper. thalaaews. Weyer, eft.) a 9"c ASS. CS 7 'lox (same) (fusctbo) r y (same) (function) (ATTACH ADDITIONAL EQUIPMENT VOURMATION) REFERENCES OF PREVIOUS CL>ENTS: - (tee) (same) (addres) (pbow 0) REQUIRED DOCUMENTATION: x I: IJsbillty Insurance In the following amounts: • $100,000 for bodny injuries b one pmos Thom one accident. • $300,000 for injury of two or scare persons • $200,000 for damage or destruction of property Imnnoe way sot be awceled by Insurer waims Owe Y 10 days written, notice to the dty. If Insurance is canceled, Neensec must rgAece t with another policy which conforms to ordinance requirements. The ikense is suspended wall! Insurance Is replaced. 2. Worker's compenution Insurance artitkate • wbes such insurance Is required by state statute. 3 Cer ifkation by Agronomy Division of minsesota Department of Agriculture as a Commercial Pesticide _ Applicator must be provided by the applicant or employee administering chemkal substances. SIGNATURE OF APPLICANT: It..) Ito -7/0 (signature) (title) (date) OFFICE USE: Date Paid: Amount swd. Receipt t: City Coosa Apprvvak (date) I S "City of Eagan Welcomes You " Existing and Proposed Sign Locations Lity of Eagan Legend • Existing City Sign Existing State Sign (City Name/Population) • Proposed Sign (9) 0000011 • • • E • • N e • o Zooo A o o.uw axwz n.r„a ia,.os Pr,O.M A" OtY d E.pn S.M DIy[. AE Pmiw1. I.W,.ra~prWgi.1(:uYdvpJl.p N.w E.p.n Bwtli 9~, ' • u o • o • ~ ~ s F • Q 6 646 eeo 656 652 tioq ,z as ~ 644 F\fl i 610 'Oq,4 L.Ki cry 3992 3996 1000 4004 a36 r,pOgO 4006 632 4012 926 Responders to v .i 81 3999 1003 4007 4013 °R 1018 825 921 6,6 ZN,C 1020 -4°•?-,' . Survey Question #1 z - ' 1019 820 4023. 9 5~ ~j T.r 4110 P / foie 1114 ~'-7 1032 4120 I077 4036 4116 4040 4071:'• 41044 4124 1122 1125 4037 4041 1126 1015 4045 4129 1128 4067 4049 4130 ui {132 4065.``.. 4052 4133 1053 4134 4089 ^ +e`",,. v 4136 1058 4137 Y y ! 4059 4138 0 4083 79 .:<.33. J 4111 r 1140 1091 -'.".7k u~4063 4142 ~t.ym 4060 4144 4145 1 1089 4050 V 4116 1146 4076 - 4068 O VENTNOR - - 4096 w _ 41103 . i ~E 0?'~ 859 / - 4072 4100 - - 4077 1866 870 yL m 85/ 5 4107 4076 862 [Q 4111 14104 1061 4158 858 ` } - 4050 ~ 4108 4085 EAGAN 854 547 4064 HIGH 955 4162 939 831 > 4112 4089 W 4088 4183 SCHOOL 4185 4166 M a35 < a Z 846 w 4116 4093 4092 153 4173 1179 642 638 4120 4097 N 4095 / 4175: 4127 - Z P .4171 1124 4101 a 4102 FNp 4167 Sn 4163 4131 4105 4178 4174 /-41 59 L 4128 4106 4109 4162 1173 4172 11 4155 4132 4110 1+i:`~ 16~~2 . 4113 4186 4147, 4114 4153 , 4160 4158 / 1117 4143 1190 'PF 4158 1151,• 4139 - 4157 ~O -y~i TS4° 4125 4118 4150 ~_r 4194 1115 4196 it 4191 4142 4122 1795 861 41 4131 4130 1" 1128 DIFFLEY ROAD Problems in front of your house YES Problems in front of your house NO G Exhibits mist STAFFORD Parking Restrictions Survey Respondents Oct 8, 2002 City of Eagan 24 Sao 6 Q a46 880 638 M2 Np~ 12 "a eu 'M' fly a i 11Y 640 p,R U V 799213998 4000' 4001 00E7.4+~ MUS IUf~VJI y' -iF. 832 an 1012 617 ( 3jj9 4003 4007 '00 4016 821 4013 y 823 818 Responders to - 4019 '2~. sy 820 S Np~ 4028 Survey Question #2 411 5 824 4114 4032 4120 4027 4078 411 4040 4041 4124'4' 4031 4122 4125 _ =a 1037 4041 1126 1045 4048 1129 4128 4087 4019 4130 w 4132 1065 4052 4133 < 4053 4134 4089 4138 4056 4137 Y c'p 4083 4059 4135 J 4063 4141 4140 4091 . 4142 LC' 4060 . 1090 41M 4145 - /r 4088 1080 Y 41{6 4099 4148 4076 4068 O VENTNOR 4096 Q \ 8% 4103 0 4072 870 a66 71 4100 4077 E55 4107 4076 m 862 851 1111-1 4104 4081 4000 838 } 4158 I 4108 4085 EAGAN HIGH ass 4162 &A54 ea 4064 t sag ui ` -1112 4099 ui 4088 SCHOOL ues 4166 635 531 4183 B50 Q 848 r-' X116 4093 4092 183:.. r... 4123 Q f-U ) 4179 842 / 838 rj 4120 4097 y 4096 4127 to PF 4175 4171 `~J 4124 4101 W 4102 NNgy~~ 4187 % 4131 0. 4178 Z4 / 4163 4105 1171 1159 4128 4106 4109 4182 4172 q 4155 4132 4110 4173 162 _ 4113 Ti. 4186 {117 4114 4183 4180 4158 1117 4113 4190 ~ 4166 41 4138 ~ 1187 4125 4116 4150 4194 4146 4196 4191 414 4122 4195 BBt 41 1134 1130 1126 DIFFLEY ROAD ® safety problems Nuisance problems Both O Exhibits mist STAFFORD Parking Restrictions Survey Respondents Oct a, 2002 City of Eagan 4 a. e Q 848 860 856 852 2 tUV 1 / M 844 840 3992 3996 1 1000 iao4 836 A~ 1008 a32 eze Iotz en Responders to 39~' "7 10,3 Z {016 ezs 821 018 ZN 4020 4019 GL J 820 Survey Question #3 ~ 4110 / 4023 Y Sep 824 4028 / 4114 1027 4032 1720 4016 4118 4040 4124 1031 4 ~ 4014 4122 4125 4037 4041 1126 Idle 4129 4128 4087 4049 4130 W 4132 4085 1052 4133 4063 4134 4089 L4136 A 1137 YI 4059 1068 4136 ..J o 4140 4091 4063 X4141, 9 4060 4112 ~il.., ~1 _ to 4145 rl7M Y i-pry 40M 4686 J Ibift- 046 210 4148 4099 4076 L) 4M O VENTNOR 4103 4096 859 Q r... 4072 870 1886 yL 4100 4077 m 855 , 4107 4076 m 862 / - - A 4111 4104 4081 4158 858 8.51. EAGAN w 4108 ,oas - au 847 4081 HIGH 855 4162, 839 ui 4112 t SCHOOL alas 4166 835 831 a' 4089 a Ioea E 3 846 w 4116 4093 2 4092 183 4123 5 4097 uJYi 4096 4179 - 842 830 m 4120 / 4175 4127 Z 4171 21 4101 m N a 4102 AEHNS~z 4167 4131 4178 4163 4105 1159 4128 4106 4174 {109 4182 4173 4172 .1L .4155 4132 4110 162 F 4113 4186 4183 4180 4158 4147 4117 4114 4113. 4190 1 4188 4154 4150 4139 1167 4125 4118 O 4194 1116 N 96 {191 414 4122 41 4195 861 4134 4130 4126 DIFF LEY ROAD r -I Parking Problem Elsewhere YES G Exhibits mis STAFFORD -PRO EMSELSEWHERE NO Parking Restrictions Survey Respondents Oct 8, 2002 City of Eagan / 3999 ~ 39p Q y~ e{e M 850 852 4149 ON 4144 ?y tJ V ~O 2 840 A s99z 39% 4000 4004 me ARC Ro 1008 832 q0 926 4012 3999 49m 7 Responders to 4013 y `Q16 \_82 . 1•1e Survey Question #4 4020 4019. m9 4110 4027 y S 87A 4028 411! 4032 11 4027 4036 4119 4040 4124 Im1 404! 4122 4125 4os7 4841 4048 4129 4128 41zo 4087 4019 4130 4132 4 4082 4133 405,1 4134 4099 L 4059 4177 Y 4138. ncp 4059 4138 - 1 4083 79 a/i r 4140 4091 3.1 4083 4142 4os3 4060 ~ Q 4145 4144 4149 4099 4080 Z 4148 1076 4088 C) VENTNOR 4103 ` 0 m9 4072 r a7o 666 ~ 4100 407 950. 4107 4076 awn co 4111 4104 4081 am 651 4aeo 4158 4085 EAGAN "0° 854 847 4091 HIGH ass 4162 a>9 W 4112 4183 4185 m5 83, > 1969 SCHOOL w 4088 1166 m0 w 846 W 4116 I6m t 4092 183 . p 4123 F r. Ya,} 4179 3?'• 642 / M18 4120 4097 :1 i 4098 417 t $ir M1 - 4127 1,-. 41.41 Z 6 4171 4124 4101 a 4102 )z 4167 4163 4131 4178 _ 1105 4174 4159 4126 1108 4109 4182 4173 4172 .1~ 4155 1132 4110 4162 4113 4186 4147 4114 41 1180 4158 4117 41 4154 4139 4190 4187 41M Q~ 4150, 4125 4118 , 4194 4146 4198 4142 4122 41 4191 4195 661 4134 4130 1126 DIFFLEY ROAD T-1 F7 Objections to additional posted parking restrictions YES NO C Exhibits mist STAFFORD OBJECT RESTRICT2 Parking Restrictions Survey Respondents Oct 8, 2002 City of Eagan 39M am 7990 Q 6 s,e 960 856 862 NOR 2 91e LKJ e44 c~.y 610 A,9 3996 4004 63e R~ RO 40 4008 832 3999 4003 1007 4012 4126 Responders to 6,7 oy±: 4017 4076 825 821 B16 Survey Question #5 A kn_w N 4m 820 4110 824 ~r 4028 4114 4027 4032 1120 4030 4118 4040 1124 1031 4~z 4041 4122 4125 403, 4041 1126 013 4046 1129 W 4126 4067 4049 4130 a 4132 4052 4173 4053 4134 ~p y G 4137 4136 A~ 4059 4056 4138 _,r,: } 4079 J 'M 4141 , 4140 1 4067 41423 4060 ~ 4115 4114 - 4146 4099 4068 4080 - U ? 4148 4076 rF,066 O VENTNOR 4103 40°6 Q X 859 40n < 870 866 4100 4077 682 w856 4107 4076 m me 4104 4061 B 1851 4111 4080 4158 4086 4664 EAGAN 6541 847 4106 HIGH 955 4162 41s3 SCHOOL .185 850 a~ M5 831 < 411z 4M < 4aee 4166 646 4116 4093 Z 4092 187 417J Q > 4179 942 U) 4120 4097 N 4096 417 41 27 = pF 4171 4124 4101 2 4102 YC ~'UV :.1~ 4171 4179 41741 41i1 4159 4126 41% stag 4109 4162 41n din 4155 4132 4110 4162 4113 4186 411 4114 4183 1180 4159 4117 P 1113 4190 4103 41M 41 4179 1125 1118 41 4194 4146 41% 4191 4142 4122 I1% 861 41 3 4131 4130 4126 DIFFLEY ROAD I-1 Acceptable Additional Restrictions - Fig. 1 M "No Parking This Side" C Exhibits misc STAFFORD Parking Restrictions Survey Respondents Oct 8, 2002 City of Eagan / 3999 3990 Q 6 F\n Lrl~j NO M ON 012 B46 NpR z 840 pqR 3996 4004 83e 4 4006 mz ~qG 4012 n7 Responders to 3M 4003 4007 413 role 625 827 ne Survey Question #5 B 4M 4170 4019 <L a~"'w s2o 824 4028 4114 40]2 1120 4037 4m 4118 4040 4124 4031 117 4011 4122 4125 403 4041 /126 015 401/ 4129 IU 4128 4067 4010 4130 nu 1085 4052 4133 4053 4131 a 4m L 4137 O 4736 % 4083 4059 4066 J ale y ~ 1079 4141 4140 4083 4142 4093 40e6 ~ 1115 41M Y 4146 4099 4088 40eD 0 2 4146 4076 4058 O VENTNOR 4006 4103 859 4072 866, 4700 4071 Q70 W2 7 855 4107 4070 m 1101 4081 4i11 BSB 851 1080 4159 EAGAN "0e 40~ HIGH M5 854. 847 40e4 41e2 SCHOOL we M5 > 4712 loe9 ' 4oee 4183 41785 4166 850 931 is -~c is 918 to 4116 4003 Z 4002 183 4123 > 4179 842 y 4120 4097 4096 417 4127 z pFN 4171 4167 4124 4101 W 4102 <V 4131 a 4178 'WN 4163 4106 4174 4759 412e 4106 4100 4182 4173 4172 .y 4155 4132 010 4162 ~ 4113 4196 4183 4180 4168 414 4117 4114 4143 4190 41M 41 4179 41e7 4t 4129 Otte 4191 4146 41M 091 4142 4122 • 4195 661 41 3 4134 4130 4726 DIFFLEY ROAD Acceptable Additional Restrictions - Fig. 2 Odd / Even Parking Only G Exhibits misc STAFFORD Parking Restrictions Survey Respondents Oct 8, 2002 City of Eagan 908 3M Q 0 840 M M 02 94e NOR'H 0324 H . 0 3996 4004 94 4170 ~ROq 4008 4172 O Responders to 4012 917 ~ 3999 ,003 4007 4010 Survey Question #5 C 401' 0 4020 en 821 816 4019 lL 820 4110 4028 824 411 4 4032 4027 4028 4118 4010 -a 4124. 4071 4 4004 4122 4125 403 1 4041 4018 1128 4129 111 4128 4057 4049 4130 a 4132 4085 4052 4132 i 405.1 4134 4009 L 4137 ¢ 4136 P 4059 1051 J 4128 > 4079 4141 4140 4007 ' _ ~c1° 406D 4142 Y 4146 4099 's 4088 4000 4148 4074 4068 - U Qj VENMOR 4103 859 4006 .072 Q 870 866 y 4100 4077 Ix 862 655 1107 4076 IM 4111 4104 4091 4159 BSB 4080 x109 4085 EAGAN 4144 647 4oe! HIGH 855 41°2 979 w 4112 4009 U1 4089 650 95 8.11 Q Q 4.1a1 SCHOOL 4185 4109 816 9) 4116 4M Z 4092 187 4127 Q > 4179 417 042 1127 4120 4097 N 1096 f 2 pF 1121 4101 111 4102 4167 - 0. 4170 <VgN(4'` 1' 4101 4171 4105 4174 4159 4128 4108 4109 4182 4177 4172 .1 4156 4132 4110 4162 ~ 4117 4199 4183 4180 4150 4117 4111 ,p 4113 41 4179 4190 ~ /lee s125 4118 4187 41 4194 4146 4196 1191 4142 4122 a 4195 881 4134 4170 4126 DIFFLEY ROAD Acceptable Additional Restrictions - Fig. 3 Parking by Permit 8 am to 9 pm Ci Exhibits misc STAFFORD ACCEPTA LE 3 Parking Restrictions Survey Respondents Oct 8, 2002 City of Eagan "City of Eagan Welcomes You " Existing and Proposed Sign Locations City of Eagnn ity Sign FExistin nd ate Sign e/Popula tion) • Proposed Sign (9) • • • N e • o zooo 6wfM' 9/t.L01 RsNIW ipv.01 PrprM Oy' Oryd Epr~ SANOpI, AE Prq~d: I:W~aNpWWyiNGfyNVtlOT spr Vx+.' Fpan 9orbr Spn~ C • -Zvc~ ja ~ t f a ~ t 0 ,l •r 0 ••40 0069041000606 •••..w.•.••• 0