01/17/2002 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL WORKSHOP
THURSDAY
JANUARY 17, 2002
5:00 p.m.
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
FIRE ADMINISTRATION BUILDING
CONFERENCE ROOM
ROLL CALL & AGENDA ADOPTION
VISITORS TO BE HEARD
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7 } ,.
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REVIEW ISD 196 BUS STOP POLICY VS.
WINTER TRAIL MAINTENANCE PROGRAM
PARKS & RECREATION WORK PROGRAM
STATUS UPDATE RE: STREETSCAPE POLICY
& ENTRANCE MONUMENTS
STATUS UPDATE RE: REDEVELOPMENT
POLICIES
CONSIDER SALE OF DIFFLEY/HWY. 3
PARCEL
OTHER BUSINESS
IX. ADJOURNMENT
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MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 10, 2002
SUBJECT: SPECIAL CITY COUNCIL MEETING/THURSDAY, JANUARY 17
A Special City Council meeting is scheduled for Thursday, January 17, 2002 beginning at 5:00 p.m. at the
Fire Administration Building to consider a variety of goals/objectives regarding the 2002 Work Program.
(The meeting is scheduled for the Fire Administration Building due to the remodeling of the Community
Room and a scheduled monthly meeting of the Waste Reduction and Recycling Commission in the
Council Chambers.)
REVIEW ISD 196 BUS STOP POLICY VS. WINTER TRAIL MAINTENANCE PROGRAM
At the January 8 City Council Listening Session, John and Pam Tschida (1412 Horseshoe Circle)
presented their concerns to the Council regazding their children having to walk in the street of
Deerwood Drive in the winter time to get to the school bus stop on Clippers Road. They requested the
Council to reinstate the plowing of the trail located along north side of Deerwood Drive. This segment
of trail was added in 2001 to the City's Winter Trail Maintenance Program in response to the School
District's budget crisis resulting in significant cutbacks in their bussing program. Based on the
successful passage of the School levy in November and the return to the previous level of bussing in
January, the Council rescinded their previous modification to the trail plowing program and removed
most of the previous added segments for 2001-2002. The Tschidas stated that the school district
informed them that they would not add a stop at Horseshoe Circle.
The Council directed that this issue be place on the Council Workshop agenda for January 17 and that
the School District provide a representative to explain and discuss the School District's busing policy
in relation to the Deerwood Drive/Horseshoe Circle issue and identify any other similaz situations that
may exist in Eagan.
PARKS AND RECREATION WORK PROGRAM
There aze a number of projects that are considered part of the 2002 Work Program and Pazks and
Recreation that staff needs to provide an update and receive some direction so the various projects can
continue on to the next phase. Staff would like to discuss the following items:
- Status of the Rotary/City of Eagan band shell bid
- Moonshine Park
- North Pazk
- Sledding hilUupdate at Central Park
- RFP process, rules and fees for rental of banquet room at Community Center
- Skateboazd park relocation and expansion
- Appointments to watershed management organization
Skateboard Park:
Soon after the opening of the skate pazk this past fall at Goat Hill Pazk, it quickly became apparent that
its design capacity was overwhelmed, leading to user problems. Short term, and potentially more
immediate solutions were determined to be:
• Expand the number of features within the existing park.
• Relocate the skate pazk to a lazger space that might be more conducive to an increase in the
number of features and lengthening the use period.
In response, the Commission and staff initiated a review of alternative locations that could readily be
developed to expand and improve the opportunities for this sport. This analysis pointed to a site within
Lexington/Diffley Complex.
Continued active interest in this sport may eventually necessitate multiple locations, much like tennis
courts or playgrounds. Should this become necessary and desirable, two additions parks were
preliminary identified for further study. These two locations aze Central Park and Rahn Park.
Staff has been working with a Skate Pazk designer and would like direction regarding the final
location, and components for a design. The Commission is recommending that the funding come from
the Pazk Site Fund.
There is no attachment for this item.
North Park:
Part One
Attached is a copy of the letter sent to the County in June of last year by the Director of Park and
Recreation. There was not an immediate response, and in fact it was not until a meeting was held on
December with Susan Hoyt and Barry Shady from the County with Administrator Hedges, Director
Vraa and Superintendent Olson, was there any subsequent action. Attached is the letter dated January
8, 2002.
The letter cleazs the way for any development of the upland area of North Pazk, consistent with closure
requirements that include; constructing a paved pazking lot over the primary fill azea to create a "cap"
or seal, continued monitoring of the groundwater utilizing the existing monitoring wells, and storm
water management for erosion control.
Further, the County and City will review the hillside to locate and remove obvious debris (steel
reinforcement bar imbedded in the concrete, lumber) and that we will file a disclosure record. The
filing of a disclosure statement is expected with any former fill site. MPCA has previously reviewed
the project and expressed no concerns. Staff would like the Council to be fully informed about this
issue.
Enclosed on pages ~ through ~~ aze two attachments for this item.
a
Part Two
A site plan has been developed for North Park that address the closure issues, i.e. pazking lot, storm
water and grades the park "flat" in order that it could be utilized for parks purpose. A cost estimate has
been done that provides options for the City. Staff would like to receive direction form the Council on
how to proceed.
There aze no attachments for this item.
Moonshine Park /Grant House
Staff previously received authorization to proceed with the development plans for Moonshine Pazk and
the old Don Grant house located within the pazk. Plans and specifications are now neazly complete.
Because its been months since the Council last saw the project, staff would like to take the opportunity
to review the plans with the Council before advertisement for bidding.
There aze no attachments for this item.
RFP Banquet Room Catering /Community Center:
In anticipation of the opening of the Community Center Banquet Room next yeaz, staff has been
preparing materials to solicit caters for food service and a vendor for hosting liquor. A draft RFP has
been prepazed, with staff consulting other municipal agencies that are experienced with banquet
operations. In addition, rental pricing information and marketing materials are being assembled. Given
the long lead-time needed for reserving banquet facilities, an announcement in the next issue of
Discover concerning the availability of the banquet room, is proposed. The writing deadline for the
spring/summer issue is January 18) Bookings aze intended to be taken beginning May 1, 2003 to insure
adequate time to complete the Community Center and complete a "Soft Opening". Direction to proceed
with what has been prepazed or referral to the Operations Committee for action.
Enclosed on pages ~ through ~ aze three attachments regazding this item.
JP-47 Alum treatment basin
Several yeazs ago, the City of Eagan received grant funds to complete an alum dosing station neaz Fish
Lake. The purpose of the alum injection is to settle out phosphorus in the storm water before entering
Fish Lake. This system has been successful in helping to preserve one of Eagan's high priority lake
bodies, but the result has been an accumulation of the by -product in JP-47. Working with Barr
Engineering, alternatives for the removal of this by-product are being explored. Staff will be present to
describe the alternates, as we currently know them.
Enclosed on page ~ is an attachment for this item. Also enclosed without page number is a map
on Fish Lake Alum Dosing Station.
ACTION TO BE CONSIDERED:
To provide staff direction regazding each of the items to be updated at the Council work session.
3
STATUS UPDATE RE: STREETSCAPE POLICY & ENTRANCE MONUMENTS
Streetscape•
The Council recently approved a contract for providing of consultant services for preparing a
"streetscape" plan with SRF. Unfortunate, there was a communications breakdown and SRF has only
recently begun the task. A work meeting between SRF and staff is planned for Wednesday afternoon
the 16`h. Staff will up date the Council on Thursday evening with the results and intended next steps.
It's likely that a meeting date between the Council and SRF will need to be set soon.
Entrance Monuments:
Staff has continued to work with representatives from the SRF Consulting Group. SRF prepared
several boazds showing alternative designs for entrance mazkers. Subsequently, staff met with the
Economic Development Commission's Image Committee to review those options on December 6,
2001. There was consensus by that group for direction on a particulaz design theme.
Staff will be present on the 17`h to display and discuss the various designs with the Council and to also
summarize the discussion of the EDC members.
STATUS UPDATE RE: REDEVELOPMENT POLICIES
Staff has had a series of meetings with consultants regarding the Cedar Grove Redevelopment Area
(CGRA) and the NE Eagan redevelopment azea around Highways 55 and 149. The Cedaz Grove
Redevelopment Area, because of its scope and the number of interrelated projects, is complicated from
both an administrative and development perspective. Staff would like to engage the Council in a
discussion regarding financing options and implications, infrastructure improvements and anticipated
development. A financial analysis of our activity to date and future projections will be provided at the
meeting as a basis for discussion.
At the request of the City Administrator, Assistant City Administrator Verbrugge prepared a memo
entitled "Cedar Grove Redevelopment Update" that was distributed as a part of an Additional
Information Memo approximately three (3) weeks ago. That memo was distributed to the City Council
during the holidays, and for another copy, refer to pages ~ through.
Following that discussion, staff will also provide an update of the AUAR (Alternative Urban Areawide
Review) process. There are several outstanding issues that staff and consultants would like direction
on before proceeding towazd final preparation of the document.
Finally, there will be a brief update on the status of redevelopment activities at 149 and 55.
ACTION TO BE CONSIDERED:
To provide direction regarding the Cedar Grove Redevelopment Area financing policy issues and
AUAR issues, and any direction regarding the status of the 149/55 redevelopment.
4
CONSIDER SALE OF DIFFLEY/HIGHWAY 3 PARCEL
As part of a public improvement project a number of years ago, the City acquired a pazcel of land at the
intersection of Diffley Road and Highway 3. While it was less expensive to acquire the entire parcel
for ponding purposes, only approximately 7 acres of the 10 acres were actually used for ponding,
thereby leaving a developable residual parcel of approximately 3 acres.
Over the yeazs the City has received a number of inquiries about whether or not the property was
available for purchase and subsequent development. In 1998 the City Council determined that it
should not be sold until the comp guide study was completed. Staff then made a review for any
potential City uses of the site and determined that there are none. Finally, the sale consideration has
been delayed while the staff attempted to complete a more comprehensive review of all City owned
property. Although that review has not been fully completed, the parcel in question is surplus and will
not be impacted by or have an impact on any other City owned land. Staff is therefore recommending
that the City Council give consideration to declaring the property surplus and offering it for sale to the
highest bidder. The successful bidder must be willing to pay at least the fair mazket value as
determined by an appraisal, be willing to limit any development options to those acceptable to the City,
pay all typical assessment and development fees and to meet any other conditions as determined by the
City Council.
Based on the nature of the inquiries, certain developers may have projects in mind that are not
consistent with the comp guide and the zoning and/or that are not consistent with City Council and
neighborhood expectations. As part of the sale process, the City Council should cleazly articulate
acceptable development proposals so that the potential buyers aze awaze of their options and are not
bidding under any assumptions about what projects may or may not be acceptable to the City.
The total approximately 10 acre parcel could be sold with the condition that an easement be granted to
the City to cover the ponding area or the residual parcel of approximately 3 acres could be sold with the
City retaining ownership of the ponding parcel. The choice may impact the selling price and net
proceeds to the city.
Attached on pages~~' through is a memo from Senior Planner Ridley outlining the land use
considerations.
ACTION TO BE CONSIDERED:
To provide direction to staff regarding the potential sale of the City owned pazcel at the intersection of
Diffley Road and Highway 3.
/s/ Thomas L. Hedges
City Administrator
S
01i11i2002 11:55 EAGAN MAINT FAC ~ CITY HALL
city of ~c~q~n
rArfvc~ E av~iww
r,~vi. a~ac~N
PF~GGY CJIRLSUA
Jere 27, 2001
Jeff Harthtim
~1~ F~EUas j Deputy Director
MfGTIllFY F.OV><OamR7t311 Managarnerrt
Couiscil Manbet: D8kOt8 Coutxy Weston SCIY1Ce Carter
149SS Gala~ae Avenue
Apple valley, N!N SS124
THOn~u-s N6DGES i
Gry Mrninisvnor +
Dtar Mr. Harthim,
i wish to thank you for the recent letter regat~d~g the use and cbsure of
Muaiapal Cenur. the Fornser aVltiIaGCL'Ingtt~sol property ~ the Crtty Of ~ari. I WSS
ssso r~~o~ xnob >~ P~~ to rid that Dakota County a~tms the bng held position of the
~' of Fagan and the Minnesota Polluution Control Agency (MPCA),
Fagan, MN iS t 22-1897
( that the minima] amourrt of contarninatan found on the site is not likely
Phone: 651.681.4600 ~ to pose a pmblem Alter extensive testing try our consutta¢ns, y~aur own
Fax: 651.681.4612 ~ iaVestigation and rer+iew by others, it's pleasing to have yoga a$5nnadon
in this matter.
TODD 651.454.8595
j It is apparent fmm your letter, however, that your division and the City
Maisnenance Faolicy: '
do differ on several issues. The lrnvironmerrtal Managerncrrt division
oommues to assert that SIling over the darolition slope is necessary for
3501 Coachman Poinr ~ ~p~-ter[n S10pC S6ab1117At10IL TI! the NCW Of tI1C C1Cy, I1atlQ+C }k1S ~f9!!11
FaBxr-, MN 55t22
stabiti?irig and healing this site since the cessation of dumping
rtio~ ~: 65 ~ .68 ~ .4300 1 demolrtivri debris nearly 2S years ago. A thick stand of aedtQal
1°~ ~~'g huisdz'eds of trees, underbrush and ground pleats,
>~: 65i.6e~.49so now dominates and prot~xts the slope, The slope has withstood a variety
TDD: 6S1.4S4.8SjS of l7atttr'al Cvertts including a 2SOQyear rain Cvent in the year 2000, and
ttn>btiQk l 00-year stora>rs over the past S yettts with noutidication of
degradation or 5u~w~e. This has bete cot~rmed by a variety of
...w..~~.Wm oar~ulting engineers and MPCA slaxialists including the senior engineer
i of the Site Remediation Sxtion.
7H£ LDNIe, aIJUC T1tEl: ~
7k symbol of avengd,
and ~ in our
wmrnuniry
N0.225 D02
Y
01i11i2002 11:55 EAGAN MAINT FAC -~ CITY HALL
~>~$ OvQ the sbpe >a the rnanaer suggested ~+ the Coursy would ]bQ1i~TC
importation of teas of tt~ausattd of yards of fill materiel that would completely
destroy the e~osdag natural cover eswb)isbed over thcae many years. To obtain
the st~ested slope would require that tree bottom of the sbpe be extend into
ps+otected wetlmod area This method socctu cor>traty to the County Policy
t in Section 1.42 of Ordirra<ice No.110, vrhtich states Dak~a County
policy "shall be to provide for the atanageaaeta of Solid'Wastes n a naaamer that
w~l...conserve our tattiral t+esources, and mamtaay the binary and quality ofour
natural em-ironmart".
The City of Eagan is cuntntly responsble for the mmwgement of S4 parks
totaling over 1300 acres. ~Ve are hopictg to develop this site as niunbcr 55.'Ihe
use of chain link Bence is an established end effective method of tes~ictbg or
prtvveertttittg access to sensitive locations throughout the vast majority of park
~~ is Eagan and statewide. Tbc use of a chain link &~ce to isolate and
prevecrt access to the fi11 sbpe at the Borchert site is not a new concept. The City
fast proposed this concept when discussion of sbpe mitigation began to a~ddr~s
park user shy and eas=es. The Fencing the City h~ proposed would enclose the
s1oPa- resttic~g access fivm auy dii+ectioa.
'Ibis pmjecc now enters its sixth year sfiace initial discussions with the County
regarding mitigation, and we atmcipate a resolution so the property eau be used
as park and racre~tional space rather than languish as an undevebped parxL The
City has spent over S 100,000 to investigate the site and devebp concepts for
mitigation We continue to believe that the most recent concept is appropriate for
the conditions. According to section 3.OS A of County Ordinance No.110,
County sta$'has latitude to determine wlyether or not speoiSc roquiremeats of the
Ondir~ce apply to a groan site. Specialists and consultants utilized by the G1ity
to evah~arte the site have aonchtded that a number of the requiremeads (ie.
over the sbpe} are ~ and 'inappropriate. Given this, I believe it is
ipcumbent upon the County to provide an analysis or data that disproves this
assertion and ca~lains why such an extreme response was given in the existigg
cow.
'T'here is an old cliche that I think appropriate For this situation, "if it isn't
brokea...don't the it." I earn~ot grasp the assertion that, somehow, the proposed
cvqun'errients suggested by the Eavavrur>cntal Managemc~t division can rmka it
bitter than it is right now.
The City of Fagan is comu~itted to devebpiag a safe, high quality rational
at this site. We arc wilHgg to ooaticuye diabg (albeit con~+essod} whh the
N0.225 D03
01i11i2002 11:55 EAGAN MAINT FAC ~ CITY HALL N0.225 D04
Coturty to teach a teso)~iOb Our Counc~ has ~lbwed the progress (or lack
thereofl ofNorth Park for sonic tare now with di.9cusaion about this issuc as
neomtly- as last month. Thank y+ou ~r addreasina our concerns; we are looking
~ to a prompt respare~e to this letter to help us more ckar~j- understand the
position of the Courrty, the spvci5c reasoning behind it aad what the altesnat7ves
engirt be.
Kcn Vraa w
Da~ector of Parks and Recreation
Cc: C:erald Stahnke, MPCA
Torn Hedges, Cily- Adn~isGratot'1
Paul 019on, Supcrintende~ot of Parks
Beth Wields, Parks Research and Special Projects
8
C O U h' T r
Environmental Management
Barry C. Schade
Director January 4, 2002
Dakota County
Western Service Center
14955 Galax~e Avenue
Apple Valley. MN 55124 Ken Vraa
Director of Parks and Recreation
952.891.7557 City of Eagan
Fax 952.891.7588
www.co.dakota.mn.us 3830 Pilot Knob Road
Eagan, A~1N 55122-1897
RE: Former Borchert-Ingersol Site (North Park)
Dear Mr. Vraa:
Thank you for the opportunity to meet with your staff, Paul Olson and C.J. Lilly, on
December 21, 2001, regarding the Borchert Site. During the meeting Mr. Olson
requested that Iwrite afollow-up letter to you to summarize my understanding of the
discussion that took place.
We agreed that the City would proceed with development of the non-sloped portions of
the Site, including the athletic fields, parking lot, and storm water pond and that such
development would be completed in accordance with the requirements of Dakota County
Ordinance No. 110. We are in agreement with the City that groundwater monitoring
should continue at the Site in accordance with point #9 of the Barr Amendment Plan
prepared for the City, dated December 5, 2000. This Department is also in agreement
with the City that point #7 (Asbestos Survey) and point #10 (Annual Inspection) of the
Barr Plan should be completed.
We agreed that your staff and I would conduct a joint inspection of the Site shortly after
snow-melt (late winter or early spring). The purpose of this inspection will be to identify
the specific areas of the steep slope portion of the Site that may require waste removal
or stabilization to minimize future erosion. At that time, the City would be making a
decision on what parts of the slope to stabilize; what materials will be removed and how
it plans to minimize the physical risks to the public. The City will submit this plan in
writing to the Department and the Department will respond in writing to the City.
We discussed the problems from the City's perspective with regard to stabilizing the
sloped areas of the Site in accordance with the requirements of Ordinance 110. It is our
understating that the City has decided, at this point, to not cover the sloped portion of
this Site with earthen materials as originally planned and as required by Ordinance No.
110, Section 14.03 E. As we discussed at the meeting it is our position that by making
this decision the City assumes full liability for any consequences that may result from the
failure to adequately close this Site in accordance with County requirements.
~~
.._~_..~ . _. . __ 1
Once all work relating to waste removal and slope stabilization is completed on Site, the
City agreed that it would prepare and file with the Dakota County Recorder's Office a
"Solid Waste Disposal Site Disclosure Record," to indicate the fact that solid wastes will
remain at the Site. Your staff indicated that they have these forms. This Disclosure
Record must be submitted to and approved by this Department prior to filing.
Please contact me at (952) 891-7555, if we need to discuss additional aspects of this
Site.
Sincerely,
CC/ UU
Jeff Harthun
Deputy Director
Dakota County Environmental Management Department
c: Paul Olson, City of Eagan, Parks and Recreation Department
C.J. Lilly, City of Eagan, Parks and Recreation Department
Gerald Stahnke, MN Pollution Control Agency
Kathy Scott, Assistant Dakota County Attorney
~v
TIMELINE
Farly January 2002
CC review
Jan 22-25, 2002
Mail to vendors
Feb. 8, 2002
RFP dt~
Feb 19, 2002
Vendor selection
REQUEST FOR PROPOSAL/QUALIFICATIONS
FOOD PROVIDER
EAGAN COMMUNITY CENTER
January 8, 2002
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The City of Eagan Pazks and Recreation Department is seeking proposals to enter into an agreement with
a maximum of three (3) food vendors (Provider) to provide catered food service in the Eagan Community
Center (ECC). The intent is that the Provider(s) will supply food, service staff, tablewaze and linens for
banquets, buffets, meetings and special events. The Provider will not be responsible for providing
alcoholic beverages but may be asked to serve them at tables as part of the meal function. The ECC is a
new facility scheduled to open in Mazch/April, 2003. The banquet facility is designed to seat
approximately 350 people and can be divided into three (3) rooms for separate functions. Renters will be
able to choose any one of the three (3) Providers selected to handle food service needs for their event.
Marketing for the banquet facility will begin in February 2002.
SCOPE OF SERVICES
Food
• Provide a wide range of menu options with pricing to accommodate various needs of groups up to
350.
• Provide food, wait staff, tableware and linens for banquets, buffets, meetings and special events.
• Accommodate City sponsored events.
• Food is to be prepared off-site and brought to ECC ready to plate and serve.
Provider s,~ Responsibility-
• Provide professional staffthat will maintain a consistently high level of service and appearance.
• Wait staff must be able to distribute alcoholic beverages at tables as part of a meal function if
requested.
• Provide multi-level price list with wait staff, tablewaze and linens included
• Provide varied menus to accommodate small and lazge events
• Provide appropriate staffmg to prepare, serve and host food events.
• Provide sufficient daytime staff when necessary
• Currently hold caterer's license through MDH, Certified Food Manager certification and bonded
by the State of Minnesota
• Work with customer directly to provide food service for their event
• Provide mazketing/menu information to assist ECC with potential renters.
• Designate and on-site coordinator for each evern to work with ECC staff.
• Coordinate set-up of room(s) with ECC staff
• Follow all procedures and policies set by the ECC pertaining to the food operation.
• Keep kitchen area clean
• Assist with cleaning and maintenance of banquet room
Fees
• Identify specific beverage menu options, their cost per person/per container and any other
extraneous fees a potential customer would be responsible for, i.e. tax, gratuity, etc.
• Establish a fee structure outlining ECUs portion of revenues generated through beverage service.
This could include, but is not limited to:
o Percentage fee based on gross beverage revenues.
o Per container/person fee based on total of all beverages provided.
o Space use fee plus per person/container fee.
• Identify how changes to selections and fees will be communicated to ECC.
• Idernify service beyond that stated above that will benefit the ECC, i.e. marketing, sponsorship of
special evern(s), etc.
Length of Agreement
• The City of Eagan is open to an agreement of not less than 2 years and not more than 3 years.
The respondent should cleazly indicate the expected length of the proposal.
References
• Provider will be asked to provide lists of events that City of Eagan representatives can attend to
see first hand how service star performs.
• Provider shall also include at least five event references that demonstrate a full range of
Provider's experience.
Response
The respondent need only supply two copies of the Request for Proposal suitable for reproduction
and distribution to appropriate City officials. Responses are to be received no later than 12:00 noon
on January 25, 2002.
Send responses to: Ken Vraa
Director of Pazks and Recreation
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
~d
TIMELINE
Early January 2002
CC review
Jan 22-25, 2002
Mail to vendors
Feb. 8, 2002
RFP dwe
Feb 19, 2002
Vendor selection
REQUEST FOR PROPOSAL
LIQUOR PROVIDER
EAGAN COMMUNITY CENTER
January 8, 2002
of ~a
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~~
1/8/02
The City of Eagan Parks and Recreation Department is seeking proposals to enter into an agreement with
one (1) exclusive liquor/beverage vendor (Provider) to provide full beverage service in the Eagan
Community Center (ECC). The intent is that the Provider will supply beverages and bartenders for
banquets, buffets, meetings and special everns. The ECC is a new facility scheduled to open in
Mazch/April, 2003. The banquet facility is designed to seat approximately 350 people and can be divided
into three (3) rooms for separate functions. Renters will be directed to contact the Provider selected to
handle beverage service needs for their event. Marketing for the banquet facility will begin in February
2002.
SCOPE OF SERVICES
Beverages
• Provide a wide range of beverages with pricing options to accommodate all needs.
• Provide beverages, bartenders and equipment for banquets, buffets, meetings and special events.
• Accommodate City sponsored events, if required.
Provider Responsibility:
• Provide professional staffthat will maintain a consistently high level of service and appearance.
• Provide multi-level price list with bartenders and equipment included.
• Provide varied beverage options to accommodate small and lazge events
• Provide sufficient daytime staff when necessary.
• Currently hold appropriate licensure by the State of Minnesota and City of Eagan.
• Provide proof of appropriate insurance coverage.
• Work with customer directly to provide beverage service for their event
• Follow all procedures and policies set by the ECC pertaining to the food/beverage operation.
• Keep storage and portable bar area clean
• Stock sufficient supplies necessary for events.
Eagan Community Center Responsibility
• Storage space for consumables related to the beverage operation.
• Ice, available in the catering kitchen
• Booking reservations
• Two portable bars will be provided
• Glassware will be provided
• Basic custodial service for cleaning and setup
• Three (3) providers will be identified for food service
• Work cooperatively with Provider(s) to ensure successful events
• Overhead expenses; lights, heat, atr conditioning, etc.
• Necessary cleaning supplies; soaps, detergents, etc.
Eagan Community Center Responsibility:
• Catering kitchen with existing equipment
• Booking reservations
• Tables and chairs for banquet room
• Basic custodial service for cleaning and setup
• Identify one (1) liquor provider for full beverage service through a separate agreement.
• Work cooperative with Provider(s) to ensure successful events
• Overhead expenses; lights, heat, air conditioning, etc.
• Necessary cleaning supplies; soaps, detergents, etc.
Response
• Identify specific menu, cost per plate/person and any other extraneous fees potential customers
would be responsible for, i.e. tax, gratuity, etc.
• Establish a fee structure outlining ECUs portion of revenues generated through food service.
This could include, but is not limited to:
o Percentage fee based on gross food revenues.
o Per plate/person fee based on total of all food provided.
o Kitchen use fee plus per person fee.
• Identify how changes to menu items and fees will be handled allowing enough lead time for ECC
to keep their information current.
• Identify service beyond that stated above that will benefit the ECC, i.e. marketing, sponsorship of
special event(s), etc.
Length of Agreement
• The City of Eagan is open to an agreement of not less than 2 years and not more than 3 years.
The respondent should clearly indicate the expected length of the proposal.
References
• Provider(s) will be asked to provide samples of menu items and lists of events that City of Eagan
representatives can attend to see first hand how service staff performs.
• Provider(s) shall also include at least five event references that demonstrate a full range of
Provider(s) experience.
Response
The respondent shall supply two copies of the Request for Proposal suitable for reproduction and
distribution to appropriate City officials. Responses are to be received no later than 12:00 noon on
February 5, 2002.
Send responses to: Ken Vraa
Director of Parks and Recreation
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
1 ~}
Draft
i-g-oz
EAGAN COMMUNITY CENTER
BANQUET RENTAL RULES AND REGULATIONS
The City of Eagan and Eagan Community Center enforce the following rules and regulations
with respect to private rentals of the facility. Please read them carefully
1. DEFINITIONS
a. EXCLUSIVE USE means rental of designated room(s) during public hours but does not
include the common area of the Eagan Community Center (ECC) as a whole.
b. NON-EXCLUSIVE USE means rental of designated areas of the Eagan Community
Center (ECC) and/or Central Pazk during public hours as determined by ECC staff.
c. Applicant understands that rentals during public hours may be affected by sound from
other pazk activities.
2 RENTAL FEES, SECURTTY/DAMAGE DEPOSIT
All rental fees that apply will be stated on the Rental Agreement and are to be paid to the
City of Eagan. All fees azenon-refundable.
3. APPLICATION FEE
An application fee must be paid at the time Applicant submits this application to the City.
No application for use shall be accepted by the City unless the application fee has been paid.
Once the Application is approved, the application fee is not refundable.
4. CITY RESERVES RIGHT TO CANCEL AGREEMENT
The City reserves the right to cancel this Agreement up to 48 hours prior to the Date of Use,
or at any time when a state of emergency is declared by the City or unsafe environmental
conditions exist in the opinion of the City, or if utility services aze interrupted. In such an
event, Renter agrees that the City shall have no responsibility or liability for any disruption
or damages or loss that Renter may suffer or incur due to such cancellation. The City will
attempt to notify Renter as soon as possible if such cancellation occurs. All fees paid to the
City shall be refunded to the Renter if this Agreement is canceled pursuant to this
paragraph.
5. USE OF FACILITY
The Renter shall abide by the following rules with regard to the use of the Facility:
a. Applicant understands and agrees that fees paid by Applicant aze non-refundable.
b. This Application may not be assigned or transferred. Applicant may not sublet the
Facility premises.
c. EAGAN COMMUNITY CENTER IS A SMOKE-FREE BUILDING AND SMOKING OF
ANY KIND IS PROHIBITED THROUGHOUT THE BUILDING.
d. Disorderly conduct is prohibited and punishable by ejecting disorderly persons from the
Facility. The Renter shall be solely responsible for supervising the conduct of the
members of its group.
e. The Renter shall only use those rooms and/or areas stated on this Application.
f. The Renter shall leave the room(s) and/or area(s) used in a clean, orderly fashion,
including replacing items that were removed.
g. The Renter shall organize its activities to conclude at the time stated on this Application.
IS
h. The Renter assumes full responsibility for any damage caused or unlawful act
committed in connection with the Renter's use of the Facility.
i. Activities and events sponsored by individual, agencies, organizations or groups shall
not discriminate contrary to the laws of the State of Minnesota, and, without limitation,
shall not discriminate against any person on the basis of sex, race, creed, religion, color,
national origin, age, marital status, economic status or disability.
j. Gambling of any nature is prohibited.
k. Sound levels for bands and audio equipment will be naquired to be controlled and
maintained at a level set by park management. All music will cease at 12:00 midnight.
Guests must be out of the building by 1230 a.m.
1. Decorations may be put in by the Renter with prior approval by park management and
must be removed by the time indicated on the Agreement as the Rental Ending Time.
Installation shall not inconvenience any other group. Unless otherwise authorized in
writing, the area to be used by Renter shall be available for set-up no more than 2 hours
prior to the time indicated on the Agreement as the Rental Starting Time. Any
supplies/equipment brought in by a separate vendor must be removed 10:00 a.m. on the
day following the day of the rental.
m. No confetti, streamers, birdseed, rice, etc. allowed inside the ECC or outside in Central
Park.
n. Any ceiling mounted decorations must be approved by ECC staff and installed by a
bonded and licensed company.
o. Candle use of any kind is prohibited.
6. ALCOHOL
No alcohol shall be sold or otherwise exdianged for compensation in connection with the use of the
Facility (if open bar not allowed). Alcohol maybe served and consumed within the Facility
under the following conditions:
a. All beverages must be consumed on the premises.
b. Alcohol must be served and consumed only within the areas of the ECC designated by
the City for such service and consumption
c. Alcohol consumption shall cease at the conclusion of the activity or event (12:00
midnight). Service of alcohol must cease at least 30 minutes before consumption must
cease (11:30 p.m.).
d. Renter shall use ECUs designated beverage service only.
7. CATERING
a. Renter shall use one of ECUs three (3) designated catering services.
b. All food must be brought in prepared and ready to serve by an approved caterer. ECUs
kitchen is a catering kitchen only. No cooking may be done on the premises.
c. All wedding cakes and bakery goods must be brought in from a licensed bakery.
/b
City Council Workshop Background Material
January 17, 2002
FISH LAKE WATER QUALITY- MANAGING CITY POND JP-47 AND ALUM-
DOSING FACILITY
ISSUE TO BE REVIEWED:
Short-term and long-term management of City Pond JP-47, the receiving waterbody of
the alum-dosing facility.
FACTS:
Fish Lake is one of only six highest priority (Class I) lakes with potential to support
direct contact recreation, such as swimming.
In 1998, the City built an experimental alum-dosing facility between Hurley Lake and
Fish Lake. The facility adds to a stormwater force main aluminum sulfate (alum),
which reacts with the phosphorus in the stormwater before it enters Fish Lake and
forms aluminum phosphate. The phosphorus is thus rendered unavailable to algae that
impair water quality, but the aluminum phosphate accumulates as sediment in a
wetland (City Pond 7P-47) upstream of the lake.
• Since 1998, large quantities of aluminum phosphate have accumulated in JP-47,
especially after 2000 when the City increased the alum-dose sevenfold. For the City
to maintain its highest priority classification of Fish Lake, ashort-term solution and a
long-term commitment is needed for effective operation and maintenance of JP-47
and the facility.
• Based on a December 2001 evaluation by City consultants of the alum sludge in JP-
47:
1. Approximately 3,000 cubic yards of alum sludge exists in JP-47. This
requires removal prior to operation of the alum-dosing facility in 2002;
2. No analytical parameters of environmental concern were detected in the
sludge;
3. Mechanical excavation and sludge management is required once or twice
every 5 years;
4. Short-term sludge removal would include creation of a 0.9-acre
sedimentation basin, which would require withdrawal of City wetland
credits;
5. Short-term costs range from $78,000 to $128,000. Subsequent annual
costs range from $63,000 to $103,000;
6. Long-term costs of phosphorus removal from Fish Lake are $330 to $540,
within the current market range.
17
~. ~a.~
TO:
FR0111:
DATE
SUBJECT:
MEMO
City of Eagan
CITY ADIIZINISTRATORHFDGES
ASSISTANT CITY ADMINISTRATOR VERBRUGGE
DECEMBER 20, 2001
CEDAR GROVE REDEVELOPMENT UPDATE
At your request, the following is an update of activities in the Cedar Grove Redevelopment Area
(CGRA).
Cedar Grove redevelopment continues to progress on a number of concurrent fronts -land
acquisition, public improvement projects, environmental analyses and development planning.
Each of these will be summarized, followed by a forecast of potential issues.
Land Acquisition
The necessary property acquisition for Project 800 -the intersection realignment at Silver Bell
and Beau d' Rue - is nearing completion. The project required the taking of two homes and two
commercial properties. A global settlement of $1.9 million was reached for the Twin City
Poultry property. A global purchase agreement was also reached late last week for the donut
shop in the amount of $340,000. Acquisition of the two residential properties at 1930 and 1940
Silver Bell Road were completed several months ago for roughly $212,000 and $189,000
(including acquisition and relocation benefits). Both homes have been vacated.
Additionally, the City Council directed staff to pursue acquisition of the two residential
properties on Beau d' Rue Drive across from the donut shop. This process has begun. An offer
has been made to one of the property owners and a response is expected soon.
In November 2000, the City purchased the home at 3811 Alder Lane (next to 1930 Silver Bell
Road) for $144,000. This home was purchased on awilling-seller/willing-buyer basis after
representatives of Amanda Heu approached the City.
The City has also acquired the vacant lot at the corner of Beau d' Rue and Gold Trail for
$56,000, as well as signing a purchase agreement for the building that formerly housed Valley
Bike & Ski (closing to occur January 2, 2002) for $240,000. Recently, the owner ofPro-Wire
has approached the City regarding his interest in selling the property. Information is being
gathered to consider whether an offer should be made.
In summary, the City has purchased 3 homes, 3 commercial properties and 1 vacant parcel
totaling $3,081,000. Two homes remain to be acquired, with one willing-seller commercial
1£~
CGRA Update
December 2U, 2U01
acquisition a possibility. Based on market value estimates and potential relocation benefits, the
additional three acquisitions could cost somewhere in the neighborhood of $550,000.
Public Improvement Projects
Two major street improvements have been approved by the City Council in the CGRA -Project
759R (Beau d' Rue Drive reconstruction) and Project 800 (intersection realignment). Both
projects will begin in July 2002. The City expects that MnDOT will provide some funding for
Project 800 because of related work on Highway 13. The intersection realignment will provide
greater capacity and freer traffic movement in an area that will essentially serve as the "front-
door" of the CGRA.
The City Council recently approved a contract with SRF to prepare streetscape plans that may be
applied to the improved roadways. It is anticipated that construction plans would be drafted with
streetscape designs in mind, and the actual streetscaping would be done either at the time of the
project or sometime following completion. The timing will largely depend on the components of
the streetscape plan and the funding sources.
Environmental Review
The City Council approved an order to initiate an Alternative Urban Areawide Review (AUAR)
in September 2001. This environmental review will analyze development impacts such as
traffic, noise and air quality, soils and potential contamination, cultural resources, and storm
water and habitat.
Traffic analyses have been done based on a worst-case (maximum build-out) scenario, a traffic
demand management reduction basis, and an alternate land use mix scenario. There is an
additional complication in the traffic analysis resulting from the Blue Cross and Blue Shield of
Minnesota campus expansion. Before proceeding further with the traffic analysis, it will be
important to receive some direction from the City Council regarding the acceptable levels of
service and other development-related issues.
City staff is currently involved with the DNR in a study of the Nicols Fen, Harnack Creek and
Kennealy Creek in the Cedar Grove North District. The creeks have been identified as trout
streams and the Fen is an area that will require heightened awareness during the development
planning process to stormwater and groundwater runoff. Also, the creeks are subject to our
Shoreland Ordinance which requires a 300' setback. GIS analysis of the creeks indicates that the
setback should not be an issue for the proposed Ryan development azea. However, a significant
azea of the interchange site that is proposed to be Class "A" office will likely be impacted by the
ordinance.
Development Planning
The CGRA was broken down into six different sub-districts during the concept refinement stage
of the planning process. Prospective developers were asked to submit programs specific to one
or more of the respective areas. Below is a summary of the programs identified as desirable at
the joint meeting of the Economic Development Authority (EDA) and Economic Development
Commission (EDC) in June 2001.
z
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CGRA Update
December 2G, ?001
Delta Homes
The City Council granted a rezoning in October 2001 for the proposed Delta Homes townhouse
development in the Cedar Grove South District. The approval was contingent on a reduction in
density by 15% from the originally submitted application for 269 units. Delta has yet to submit a
revised development plan.
Staff is unable to project financial impacts of the density reduction on the TIF district until Delta
has a revised pro forma. This project would have required some Tff assistance up front,
however it was likely to be a long-term generator of increment for other CGRA projects. With
reduced density, development costs and road improvement assessments are spread over fewer
units. This will likely increase the amount of Tff assistance to be requested and decrease the
long-term increment to be generated. However, it is important to stress again, that these
assumptions are preliminary until a pro forma is received and reviewed.
Once a revised development plan is received, a final development agreement will be entered into
that details financial assistance, land acquisition, and final land use approvals.
Ryan Companies -Cedar Grove North District
The City approved a preliminary redevelopment agreement with Ryan in November 2001. Ryan
is proposing 2 buildings totaling 175,000 square feet. The office-showroom development will be
located on four vacant parcels at Silver Bell Road and Kennebec Drive. Ryan has been in
contact with property owners and is negotiating purchase terms. Ryan has also been mazketing
the location and has a number of prospective tenants. Staff is working with Ryan to prepare a
schedule that could possibly have land use approvals and development agreements in place in
time for a May 2002 construction start. This is a fairly aggressive schedule but Ryan is very
eager to begin work.
Additionally, Ryan is working with several interested parties for abuild-to-suit office building
that would be located on the vacant parcel east of Tesseract School. This project could also
proceed relatively quickly, assuming land use approvals and acquisition goes smoothly, once a
tenant is signed. Ryan will not build this site on a speculative basis.
Shelter Corporation
Shelter is proposing a hotel and senior housing above apark-and-ride facility for Minnesota
Valley Transit Authority (MVTA) in the Cedar Grove West District. MVTA is seeking TEA-21
grant funding to pay for some of the project costs. SRF Consulting Group, as part of the CGRA
traffic analysis, prepared some of the material necessary for the MVTA application submitted in
August 2001. MVTA is not expected to hear whether grant funding is allocated until February
2002 at the earliest. The TEA-21 grant funding cycle is for 2004, meaning that construction
work for any part of this project would probably not proceed until late 2003 at the earliest.
Staff will begin meeting with Shelter in January 2002 to begin drafting a preliminary
redevelopment agreement.
3
ao
CGRA Update
December 20, 2001
United Properties (t'IP)
At the June 2001 EDAlEDC joint meeting, staff was directed to pursue the highest use for the
interchange area of the Cedar Grove North District (between Tesseract and Highway 77). Ryan
Companies and United Properties submitted revised development programs. After reviewing
both programs, UP appears more committed to developing a Class "A"office campus consistent
with the Council's adopted redevelopment goals. It is likely that this type of use would not be
mazket-ready for several years, however UP seems committed to acquiring the property and
aggressively marketing it.
There aze several significant issues related to this sub-district that need to be addressed before
development will be possible. First, the traffic issue needs to be reviewed to identify maximum
build-out options. At the 400,000 square feet originally proposed by UP, the intersection at
Silver Bell and Highway 13 has a service failure in the a.m. peak period.
Another issue that has recently surfaced, as noted above, is the impact of the setback requirement
for Harnack Creek. UP has yet to analyze the potential impact this will have on site planning and
staff has yet to determine what options are available in terms of mitigation or variances.
A preliminary development agreement is being drafted with UP but it is likely that the issues
above will need to be resolved or mitigated before UP will proceed.
Cedar Grove Central District
Staff has continued to meet with TOLD Development regarding its proposal for multi-family
housing and commerciaUretail in the Central District around the Cedarvale Mall. TOLD remains
interested, however the current program probably remains overloaded on housing units and
understated on commercial square footage, if viewed in terms of the feedback received from the
EDA and EDC in June.
Recently, Ryan Companies approached the City regarding possible interest in a SuperTazget or
other lazge retailer in the Central District. The Council was initially supportive of looking at that
as an option, assuming it could be incorporated into the development in a manner consistent with
the overall image for the CGRA. Since that time, Ryan has indicated that Tazget is not interested
in this azea.
At present time, there aze no active or viable programs for consideration in this area other than
that being offered by TOLD. TOLD has indicated they would be open to partnering with another
developer if the opportunity arises.
Cedar Grove East District
There have been no new programs received with interest in the East District, which includes
Jensen's Supper Club and Cedarvale Lanes. Staff is continuing to look at land assembly options
that may include the former Splatball building (now All-American Recreation) because of its
proximity to the soon-to-be cleazed Twin City Poultry in the Road Intersection District.
4
a-
CGRA update
December 20. 2001
The City Council has directed staff to enter into agreement with Ms. Dahline for her to remain on
her property until such time that she wants to relocate. The agreement has been drafted, however
it is being held up by Ms. Dahline's insistence that language regarding the wetland on adjacent
property be a condition of the agreement. The staff does not believe this was a condition of the
Council action and does not believe it should be part of this agreement as it may further hinder
developer interest in this section.
TIF District Issues
The City Council voted to establish the Cedar Grove Redevelopment TIF District in October
2001. The next step is to certify the TIF District with the State, which must be done by June
2002 to capture any increment that might be generated next year. The City was waiting to certify
the district until some land acquisition and lot combination issues had been finalized.
Certifying the district is an important step because final development agreements may not be
entered into until the district has been certified. In other words, the City may not agree to
provide financial assistance through tax increment financing until the district is fully approved
and certified.
This could potentially impact the project timing Delta Homes and Ryan. The lot combination
issue involves the vacant City-owned parcel adjacent to Brad Ragan Tire Company. In order to
certify all parcels in the district, these two lots need to be combined. In order to do so, either the
City or a developer must control the Ragan site and the lots combined. It does not appear that
the property owner will be a willing seller in this process. It may be that aquick-take
condemnation proceeding is the only way to achieve the lot combination prior to June 2002.
As an alternate, Ehlers is reviewing the lot coverage qualifications pertaining to the vacant
Freightmasters pazcel that is the subject of Ryan's interest. There aze easements and man-made
water management ponds that may meet the criteria for lot coverage. If so, this pazcel may be
qualified and the lot combination issue may be unnecessary in the near-term. That would allow
the City to certify the district immediately. Again, this is probably the most significant issue we
face at the present time as faz as clearing the way for development.
Other Issues
The Dakota County Community Development Agency has been looking at the vacant parcel on
Rahn Road and Beau d' Rue Drive as a potential site for the next senior housing development in
Eagan. Staff met recently with CDA only to learn that bad soils on the site make this site cost
prohibitive for the CDA to consider for development. I understand you have included a memo
regazding this issue in the Additional Information memo distributed to Council.
The Cedarvale Mall will continue to be an issue as the current ownership group markets the
property. As you are awaze, Ehlers reviewed the financials for the property and determined that
the asking price was far above what the City could reasonably expect to cash-and-carry until such
time that development may occur. Wellington Management had a purchase agreement earlier
this year that has since lapsed. To my knowledge, no serious pazties aze currently interested in
acquiring the mall.
5
as
CGRA Update
December 20, 200 ]
The biggest long-term issue that needs to be addressed in the relatively near future is a financing
policy. There are a number of projects and up-front costs being incurred for the redevelopment.
The general assumption has been that these costs would be recovered with excess increments
from future development.• However, there is a timing problem to resolve.
In order to acquire homes and businesses, make street improvements, and pay for administrative
costs such as environmental studies and other consulting fees, funds are being drawn from a
number ofshort-term sources that should only be matched with short-term uses. The current
uses are long-term and may ultimately stress the funds being drawn upon without a clear policy
and source analysis.
This policy analysis is being prepared and will need to be discussed with the City Council. Per
our discussion in this regard, we should consider scheduling a meeting in early January to
address these and other policy issues with the City Council.
Assistant City Administrator
Copy: Tom Colbert, Public Works Director
Gene VanOverbeke, Administrative Services Director
Mike Ridley, Senior Planner
Mike Dougherty, City Attorney
Steve Rosholt, Bond Counsel
James Prosser, Ehlers & Associates
6
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'3
~~~~ 5
.A~,
- city of eagan
MEMO
TO: Gene VanOverbeke, Director of Administrative Services
FROM: Mike Ridley, Senior Planner ~-
DATE: January 9, 2002
SUBJECT: City-owned parcel in the SE '/4 of Section 24
The site in question is located at the intersection of Highway 3 and Diffley Road and is a 12.2 acre
parcel that was acquired by the City for storm water ponding purposes. The map below illustrates
there is approximately three acres of residual land not necessary for ponding.
The 2000 Guide Plan designates the entire parcel Office/Service (O/S) and the parcel is zoned
Agriculture (A). According to the Comprehensive Guide Plan, associated zoning districts for the
O/S classification includes A, Limited Business (LB), Neighborhood Business (NB), and
potentially Research and Development (RD). The attached description discusses Compatibility
Considerations.
Also attached to this memo are the permitted, conditional, and accessory land use descriptions for
each of the commercial zoning districts mentioned above.
Please contact me if you have any questions or need further information
~~
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rE
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DRAFT 08/30N9
Associated Zoning: Zoning categories considered consistent with this land use category
include: Agricultural (A), Residential townhome (R-3) and Residential multiple (R-4).
commercial
The Proposed Land Use Plan identifies three categories of commercial land uses.
Following is a description of each classification.
• Office/Service
Uses: This land use category provides areas for offices and lower intensity service and
retail businesses. Professional offices, medical clinics, day care centers, dry cleaners and
banks are examples of uses allowed in this category.
Compatibility Considerations: These uses are fairly low intensity and can be
compatible in close proximity to residential uses, given appropriate design and buffering.
They are generally compatible with other commercial, retail, and light industrial uses and
can serve as a buffer between more intense commercial or industrial uses and lower
intensity residential uses.
Access Needs: Office and service access needs vary with the size and type of the
establishment. In general, these uses benefit from direct access to busy arterial and
collector roadways. However, smaller offices and limited service establishments can also
thrive on smaller roadways.
Physical suitability: Varies with scale of development. In general, large footprint or
multi-tenant buildings aze suited to flat, open sites. However, specialty office and service
buildings (e.g. corporate headquarters, hotels) may utilize unique site specific designs
that can be well integrated into sites with more rugged terrain or significant natural
features.
Associated Zoning: Zoning categories considered consistent with this land use category
include: Agricultural (A), Limited Business (LB), Neighborhood Business (NB), and
potentially Reseazch and Development (RD).
• Retail Commercial
Uses: It is intended that this land use category provides areas for a variety of retail related
uses. Shopping centers, supermazkets, drugstores, department stores, convenience
center/gas stations, restaurants, hotels, and other businesses offering goods and services
are examples of uses allowed in this category.
Compatibility Considerations: Varies with the type and scale of development.
Neighborhood commercial development should be designed at a scale compatible with
neazby residential uses. Sidewalks and trails should be provided to connect these smaller
6~
LAND USE REGULATIONS (ZONING) § 11.20
D. Planned development agreement. As a part of the approval of the "preliminary plan," a
"planned development agreement" shall be approved by the council as described in
subdivision 6, subparagraph C of section 11.40.
E. Annual review, extension and termination.
1. The planning commission and the council shall review annually, after approval of
the preliminary plan, the prngress of each planned development to determine
whether or not the applicant has substantially complied with the planned
development agreement.
(a) Each body shall make note thereof in its minutes.
(b) If the applicant/owner/developer of an unezpired planned development
agreement has failed to comply with the agreement, the council may, in its
sole discretion, after recommendation by the advisory planning commission,
at a duly advertised and noticed public hearing as required by section 11.40,
subdivision 5, remove the superimposed planned development zoning by
resolution, and the land area within the planned development shall auto-
matically revert to its prior basic zoning classification.
2. Upon the expiration of the term of a planned development agreement for a
development which has not been substantially completed, a duly advertised and
noticed public hearing, as required by section 11.40, subdivision 5, shall be held
by the planning commission, which shall make a recommendation to the council
whether the planned development agreement shall be terminated, and if termi-
nated, whether the planned development zoning shall be removed. The applicant
shall provide an accurate list of property owners within 350 feet of the develop-
ment.
(a) The council may extend the planned development agreement noting its
reasons in its minutes.
(b) If the council determines that the planned development agreement shall be
terminated, it shall also determine whether the planned development
zoning shall be removed.
F. Permitted accessory uses. Within any planned development district, the following uses
or uses deemed similar by the council shall be permitted accessory uses to any
commercial or industrial principle use:
1. Subject to section 11.10, subdivision 29, temporary outdoor event.
Subd. 9. LB limited business district.
A. Description. Limited business districts are areas that are particularly ezposed to
residential neighborhoods and are thus suitable to those businesses compatible with
nearby residential use (offices, clinics and the like).
B. Permitted uses. Within any LB district, no structure or land shall be used except for one
or more of the following uses, or uses deemed similar by the council:
1. Municipal buildings where the use conducted is customarily considered to be an
office use.
Supp. No. 5 CD11:55
§ 11.20
EAGAN CODE
2. Professional offices, banks snd savings and loan.
3. Offices of a general nature where the operations do not include retail sales or
warehousing from the site.
4. Clinics for human care.
5. Institutional uses: library, swimming pools, churches, public schools, religious
centers, health centers, and community buildings.
6. Funeral homes and mortuaries.
?. Amusement devices not to ezceed three machines at one licensed location and
which shall not be located within 200 feet of another licensed location. For this
purpose the outside wall of each licensed location shall be used in the measure-
ment of the distance between locations.
8. Public utility tower mounted antennae, subject to the regulations thereof in this
Code.
C. Conditional uses. Within any LB district, no structure or land shall be used for the
following uses or uses deemed similar by the council except by conditional use permit:
1. Nursing homes, rest homes, retirement homes or hospitals for human care, day
care centers, private schools.
2. Art, interior decorating, photographic or music studio, provided no retail sales are
made of products not manufactured on the site.
3. Radio and television studios.
4. Private clubs and lodges.
5. Historical buildings, museums, art institutions, galleries and playhouses.
6. Off-street parking when the principal site of the off-street parking abuts on a lot
which is in another zoning district.
?. On-sale liquor in consjunction with a restaurant facility.
8. Restaurants--Class I only those granted a permit according to applicable City
Code provisions to serve 3.2 beer or wine.
9. Reserved.
10. Amusement devices exceeding three machines at one licensed location or to be
located within 200 feet of any other licensed location.
11. Subject to section 11.10, subdivision 29, seasonal outdoor sales.
12. Coffee kiosks subject to the following conditions:
(a) The activity shall be conducted within afree-standing building, no larger
than 100 square feet in size.
(b) The use shall not result in the elimination of the minimum number of
off-street parking spaces required for all uses on the parcel.
Supp. No. 5 CD11:56
a-1
LAND USE REGULATIONS (ZONING) § 11.20
(c) Vehicular stacking lanes shall comply with the following:
(1) A minimum length of 150 feet shall be provided for a single stacking
lane or 80 feet per lane when multiple lanes are provided.
(2) Stacking lanes shall be designed such that they do not interfere with
existing parking and vehicular circulation.
(3) Stacking lanes shall be clearly identified through striping, landscap-
ing, and/or signage.
(d) No alcoholic beverages shall be sold.
(e) Evidence of issuance of a permit from the Minnesota Department of Health
shall be provided to the city.
(fl If the use of the building ceases for a period of six months, the conditional
use permit shall lapse and the property owner shall remove the building and
clean up the site.
(g) No on-site preparation of food shall be allowed.
D. Permitted accessory uses. Within any LB district, the following uses or uses deemed
similar by the council shall be permitted accessory uses:
1. Private garages, off-street parking and loading spaces, as regulated by this
chapter.
2. Building temporarily located for purposes of construction on the premises for a
period of not to exceed time necessary to complete said construction.
3. Public telephone booths provided all yard requirements are met.
4. Subject to section 11.10, subdivision 29, temporary outdoor event.
5. Building mounted antenna or satellite dish, subject to the regulations thereof in
this Code.
Subd. 10. NB neighborhood business district.
A. Description. Neighborhood business districts are small business areas located in the
center of a residential neighborhood to serve the daily retail needs of adjoining
residents.
B. Permitted uses. Within any NB district, no structure or land shall be used except for
one or more of the following uses or uses deemed similar by the council:
1. Retail shopping center developed under the following conditions:
(a) An overall plan shall be submitted and approved by the city including
architecture, parking, driveways, landscaping and screening before construc-
tion is commenced.
2. Retail shopping center uses shall be limited to the following unless similar uses
are specifically approved by the council: stores and shops selling the personal
services or goods over a counter. These include: dairy store or quick-stop food
store; bakeries; barbershop, beauty parlor; Christmas tree sales (including
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§ 11.20
EAGAN CODE
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outdoor sales); drugs; florists; gifts; hardware; hobby shops; laundry and dry
cleaning; laundromat; phonograph records; photography studios; shoes; sporting
goods; variety stores; off-sale liquor store; restaurants with sit-down facility only;
clubs; lodges; sports and health clubs; indoor theater; offices and quick-print.
3. Offices for doctors, dentists, lawyers, real estate and similar uses to serve the
adjoining residential area.
4. Offices of a general nature where the operations do not include retail sales or
warehousing from the site.
5. Banks and savings and loan office.
6. Amusement devices not to exceed three machines at one licensed location and
which shall not be located within 200 feet of another licensed location. For this
purpose the outside wall of each licensed location shall be used in the measure-
ment of the distance between locations.
?. Rental shops.
8. Public utility tower mounted antennae, subject to the regulations thereof in this
Code.
C. Conditional uses. Within any NB district, no structure or land shall be used for the
following uses or uses deemed similar by the council, except through the granting of a ~~
conditional use permit:
1. Subject to section 11.10, subdivision 29, outdoor storage and then only conducted
by an occupant of the principal building.
2. On-sale liquor, wine or 3.2 beer.
3. Automobile service stations which may be permitted under the following condi-
tions:
(a) The size, location, design and number of stations shall be approved by the
city as a part of the approval of the overall design required under subpara-
graph B, item 1 of this subdivision.
(b) The opening of any service station shall follow and not precede the
construction and occupancy of a minimum of 10,000 square feet of retail
shopping center floor space.
(c) Access shall be approved as a part of the approval of the overall plan.
(d) Rental of trailers or similar vehicles shall not be permitted.
4. Banks and savings and loan offices with drive-up tellers.
5. Animal clinic when contained within a building.
6. Amusement devices exceeding three machines at one licensed Location or within
200 feet of any other licensed location.
7. Subject to section 11.10, subdivision 29, seasonal outdoor sales. %
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D. Permitted accessory uses. Within any limited industrial (I-2) district, the following uses
shall be permitted when conducted as accessory to the principle use on the property:
1. All uses permitted as accessory uses in the limited industrial (I-1) district except
temporary outdoor events.
Subd. 18. R-D research and development district.
A. Purpose. The purpose of the research and development (R-D) district is provide for
professional research and development and limited industrial structures and opera-
tions. The development standards for this district are intended to establish and
maintain high quality site planning, architecture, signage and landscape design so as
to be compatible with and protect the full use, benefit, and enjoyment of surrounding
residential property. It is not the purpose of this subdivision to permit ordinary and
usual types of industrial structures and operations which more appropriately qualify
only under the foregoing industrial classifications.
B. Permitted uses. Within research and development (R-D) districts, no structure or land
shall be used or excepted for one or more of the following uses or uses deemed similar
by the council.
1. Agriculture.
2. Any combination of research and development (R-D) laboratories and general
offices.
3. General offices.
4. Light manufacturing and processing of a type producing negligible smoke, dust,
odor, fumes or noise when conducted in conjunction with research and develop-
ment (R-D) laboratories or general offices and compatible with subparagraph A
above.
5. Research and development laboratories.
6. Adult establishments, subject to the regulations thereof in Chapter 6 of this Code.
No adult establishment may be located within 1,000 feet of another adult
establishment residential use, day care provider, on- or off-sale liquor establish-
ments, park or public facility. No two adult establishments shall be located in the
same building.
7. Public utility tower mounted antennae, subject to the regulations thereof in this
Code.
C. (Conditional uses.J
1. Coffee kiosks subject to the following conditions:
(a) The activity shall be conducted within a fi-ee-standing building, no larger
than 100 square feet in size.
(b) The use shall sot result in the elimination of the minimum number of
off-street parking spaces required for all uses on the panel.
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LAND USE REGULATIONS (ZONING) § 11.20
(c) Vehicular stacking lanes shall comply with the following:
(1) A minimum length of 150 feet shall be provided for a single stacking
lane or SO feet per lane when multiple lanes are provided.
(2) Stacking lanes shall be designed such that they do not interfere with
existing parking and vehicular circulation.
(3) Stacking lanes shall be clearly identified through striping, landscap-
ing, and/or signage.
(d) No alcoholic beverages shall be sold.
(e) Evidence of issuance of a permit from Lhe Minnesota Department of Health
shall be provided to the city.
(fl If the use of the building ceases for a period of six months, the conditional
use permit shall lapse and the property owner shall remove the building and
clean up the site.
(g) No on-site preparation of food shall be allowed.
D. Permitted accessory uses. Within research and development (R-D) districts, the
following uses shall be permitted when conducted as an accessory to the principal use
on the property:
1. Guesthouses owned and maintained in conjunction with permitted uses.
2. Recreational areas and similar uses for the primary benefit of employees.
3. Temporary outdoor event subject to the regulations thereof in this chapter.
Subd. 19. BP business park district.
A. Description. The business park (BP) district is intended to accommodate development
of low intensity office, light industrial and supporting commercial service uses that
may be suitable in relative close proximity to nonindustrial development. More
intensive industrial uses which require outdoor storage and high truck traffic are
excluded. The performance standards for this district are intended to establish and
maintain high quality site planning, architecture, signage and landscape design to
create an attractive and unified development character.
B. Permitted uses. Within any business park (BP) district, no structure or land shall be
used except for one or more of the following uses ^r uses deemed similar by the council:
1. Financial institutions and banks (without drive-through).
2. Office and office buildings.
3. Office/warehouses and office/showrooms.
4. Processing, packaging, cleaning, storage, assembling, servicing, repair or testing
of materials, goods or products, when wholly contained within a building and
which meet and maintain all applicable standards established by the state.
5. Public utility uses.
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