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02/11/1999 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION EAGAN, MINNESOTA MY~NUTES OF REGULAR MEETING OF FEBRUARY 11, 1999 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on February 11, 1999 with the following Commission Members present: Joseph Bari, N. Mark Filipi, Kevin Gutknecht, Barbara Johnson, Robert Kane, Jr., Bonnie Karson, George Kubik, Lee Marken, Daryle Petersen, and John Rudolph. Member Terry Davis was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor; CJ Lilly, Parks Planner; Jim Storland, Water Resources Technician; Randy Ragner, Intern; Pam Dudziak, Planner; Bob Kirmis, Planner and Cherryl Mesko, Recording Secretary. INTRODUCfiIO"N 4F N~'~V M~MI3ERS Director Vraa introduced and welcomed new Commission Members Joseph Bari, Kevin Gutknecht and Robert Kane, Jr. RECOGNITION CAF PAST COMMISSION>MEMI3ER VINCEIVTAND.FAItI.,EE meeting. Past members Vincent and Farlee were not available for recognition. They will be present at the April CC7M1V11~5ION ORGANIZATION Director Vraa provided a brief description of the election process noting that Commission Members would be voting by initialed ballot for positions of Chair, Vice Chair and Secretary. Following a brief description, Director Vraa opened nominations for the position of Chair. John Rudolph moved, Barbara Johnson seconded the nomination for Lee Marken. George Kubik moved, Lee Marken seconded the nomination for Barbara Johnson. George Kubik moved, John Rudolph seconded with all members voting in favor to close the nominations. Written ballots were counted and Lee Marken was elected to the Chair position. Following a brief description, Director Vraa opened nominations for the position of Vice Chair. George Kubik moved, John Rudolph seconded the nomination for Barbara Johnson. Barbara Johnson moved, Lee Marken seconded the nomination for George Kubik. John Rudolph moved, Lee Marken seconded with all members voting in favor to close the nominations. Written ballots were counted and Barbara Johnson was elected to the Vice Chair position, Following a brief description, Director Vraa opened nominations for the position of Secretary. Barbara Johnson moved, George Kubik seconded the nomination for Bonnie Karson. George Kubik moved, John Rudolph seconded with all members voting in favor to close the nominations and elect Bonnie Karson to the Secretary position. As Chair of the Commission, Member Marken took over the meeting. Marken suggested making sub- committee appointments during the Round Table portion of the meeting. APPRpVAL OF AGE1~pA Barbara Johnson moved, John Rudolph seconded with all members voting in favor to accept the agenda as presented. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 2 APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY l4, 1999 Member Karson noted that the minutes reflected her attendance at the January meeting although she was not. George Kubik moved, John Rudolph seconded with all members voting in favor to accept the minutes of the regular meeting of February 11, 1999 as amended. VISITORS TO BE HEARD There were no visitors that wished to address the Commission under this agenda item. 1~~PARTM~NT HA1 .~;, Items highlighted by Director Vraa included EAA's mandatory requirement for coaches to be NYSCA certified, Spring/Summer brochure will be distributed in late February to Eagan residents, the big turn-out at Trapp Farm Park for the January 30 event, close of the warminghouse/ice skating program, beginning of the summer softball season, Spring Hoopla at Quarry Park on March 9, placement of aerators in various lakes, approval of a fishing pier at Schwanz Lake by the DNR, upcoming community open house at the Civic Arena on June 3`~ and the Friends of the Farm project list for 1999. Gf~NS`ENT'AGENDA George Kubik moved, Barbara Johnson seconded with all members voting in favor to make the following recommendations to the City Council: 1. Nader Addition-Nader Nooryshokry • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedicaiton. • Individual Lot Tree Preservation Plans will be required at the time of building permit application for Lots 1, 2 and 3. • This development shall be responsible for a cash dedication of approximately $650-700 based on the area and impervious characteristics of developed lots in lieu of on-site ponding. • An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of wetlands shall be preserved. 2. Towne Place. Suites Addition-CSM Lodging, LLC • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. 3. Southern Lakes West-Springbrook Corporation • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. • The Tree Preservation Plan shall be approved as proposed with the following conditions: • To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • To require that the applicant contact the City Forestry Division at least five days prior to-the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 4. Forest View-Tri-Land Company • This development shall be responsible for a cash parks dedication. • This development shall be responsible for a cash trails dedication. • Individual Lot Tree Preservation Plans will be required at the time of building permit application for Lots 4, 6, 7, 8 and 9. • This development shall be responsible for a cash dedication of approximateey $2,625-2,885 based on the area and impervious characteristics of developed lots in lieu of on-site ponding. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 3 Dk'.VELOPMENT PROPOSALS CHERRYWOOD KNOLL-HERITAGE DEVELOPMENT Planner Dudziak provided a brief background of the development noting that this is a request for a Preliminary Subdivision and Preliminary Planned Development to create 361ots and 2 outlots on 12.1 acres located at the east end of Chapel Lane, south of Hwy. 55 and northeast of Bur Oaks Park. The site is largely wooded and contains a single family residence in the central part of the site. Dudziak noted that the development is proposed to allow for greater flexibility in site design and preservation of natural areas. Outlot B (1.2 acres) is proposed as park land dedication and Outlot A (2.9 acres) will be left as open space. The development is also designed with small lots containing single family detached homes constructed with a zero setback on one side, Dudziak added. Forestry Supervisor Hove reviewed the tree preservation issues noting that there are 374 individual significant trees on this site. After sharing the aerial photo of the site, Hove noted that staff met with the developer many times and significant improvements have been made to date however there is room for more. Hove added that the development as proposed will result in the removal of 188 significant trees. Mitigation would be 100, Category B trees (or an equivalent number of Category A or Category B trees) or a cash mitigation of $30,000. Hove then reviewed other recommendations that could be considered to reduce tree removal on the site. Some of the areas discussed included tree loss in pond area, utility installation through Outlot B, correctly placing tree protection fence, and a proposed retaining wall near Outlot B. Member Kubik asked what the slope would be at the proposed retaining wall area. Hove responded that it would be substantial. Water Technician Storland reviewed the water quality/wetland issues. He stated that staff recommends on- site ponding to treat the runoff prior to discharge to Pond GP-2 and then to Bur Oak Lake It is also recommended that the low area in the northwest comer of the site be used to construct a stormwater pond to treat runoff from this development. A cash dedication in lieu of on-site ponding was also recommended for the graded areas in the development not treated by the proposed pond. A representative from Heritage Development thanked the thoroughness of staff in reviewing this development. He stated that Eagan had the most organized and thought-out process he had ever dealt with. The developer added that the forestry recommendations are very reasonable and they wouldn't have a problem complying with any of the recommendations. Their only concern was in working with Engineering to move utilities. They also opined that they will not have any difficulty fmding locations on site for the 100 trees needed for mitigation. Member Markell asked if Outlot A could have a conservation easement over it. The developer responded that that would be possible noting that the use can be restricted by deed or easement, whichever the City prefers. Markell then asked if there could be access to the park from Lois Lane. The developer responded that Lois Lane was a private drive so that would not be an option. Director Vraa added that there is a trail connection from Chapel Lane so there would be access to the park in that area. Member Bari asked why a cash dedication was not taken for this development. Director Vraa explained why the City would acquire Outlot B for park use but did not see a usable use for Outlot A. The Commission could, however, request a cash dedication rather than land, Vraa added. Member Markell asked if the developer would consider dedicating both Outlot A and B to the City. Director Vraa reiterated that the City may not want to acquire Outlot B because we don't have access to it. A conservation easement would provide what Member Markell was asking for without outright ownership, Vraa concluded. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 4 Following further brief discussion, Daryle Petersen moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council relative to Cherrywood Knoll: 1. This development shall be responsible for a cash trails dedication. 2. The pazk dedication shall be met through the acceptance of Outlot B totaling 1.23 acres and the creation of a conservation easement or other non-development clause covering Outlot A. 3. Any encroachment onto Outlot B as part of construction or grading of the development site would require prior approval by the City. Those portions of Outlot B disturbed by construction or grading of the development site shall be restored by the developer in a manner deemed appropriate by the City. 4. Every effort shall be made to control erosion onto adjoining properties during development. The specific requirements of the City are to be considered as the minimum standazd. 5. The Tree Preservation Plan shall be denied until the following conditions are met: • The applicant shall be required to redesign the storm water pond located inOutlot A as proposed by the City Water Resources staff. • Recommend that the applicant reroute the proposed water main installation to avoid impact on Outlot B. • Require the applicant submit a revised Tree Preservation Plan and revised Tree Mitigation Plan folloiwng adoption of staff's recommendations. • Require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. • Require that the applicant contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. An on-site pond shall be constructed in the northwest corner of the site to provide on-site treatment for runoff from this pazcel. The pond excavation shall incorporate a 10-foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench shall be 3:1 to a maximum depth of 4 feet. The pond shall have a minimum wet volume of 0.22 acre-feet. 7. This development shall be responsible for a cash dedication for the graded areas in the development not treated by the proposed pond in lieu of on-site ponding. 8. The developer shall provide a perpetual conservation easement or like document for Outlot A. OAK BLUFF - MANLEY BROTHERS CONSTRUCTION Following introduction by Director Vraa, Planner Kirmis provided the background for this development. He stated that this is a request for a preliminary subdivision to allow the creation of a 361ot single family residential subdivision east of Dodd Road and north of Diffley Road. Forestry Supervisory Hove then reviewed tree preservation issues and staff s recommendations. This was followed by a review of water quality and wetland recommendations. Director Vraa then reviewed the pazks and trails dedication requirements for this proposal. Member Petersen questioned the cul-de-sac (Oxford Court) located adjacent to Dodd Road. He suggested that consideration be given to re-locating this cul-de-sac because of the high level of traffic on Dodd Road. Planner Kirmis responded that staff has suggested that these homes be served by an internal cul-de-sac, however, the developer wishes to proceed with his plan as shown. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 5 Following further brief discussion, George Kubik moved, Barbara Johnson seconded with all members voting in favor to make the following recommendations to the City Council relative to Oak Bluff 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. Staff recommends that a revised plan be submitted that shifts the lot line locations of Lots 19, 20, 21 and 22, twenty feet to the east. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 5. Individual Lot Tree Preservation Plans shall be require at the time of building permit application for Lots 19, 20, 21 and 22. 6. On-site ponding shall be constructed in the northwest comer of the site to provide on-site treatment for run- off from this parcel. The ponding excavation should incorporate a 10-foot wide aqutic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be 4:1 to a maximum depth of 4 feet. The ponding should have a minimum wet volume of 0.5 acre-feet. 7. A cash dedication in lieu of on-site ponding shall be required for the graded areas in the development not treated by the proposed ponding. 8. Consideration should be given to moving Oxford Court so that access is gained from Camberwell Drive rather than Dodd Road. OLA I3~ UPS OPEN SPACE REVIEW Director Vraa explained that the Commission has directed the Acquisition/Development sub-committee to define the needs and process necessary to review open space parcels. The sub-committee met on January 26 to begin that process. During their discussion the consensus of the group was that the open space parcel review should be limited to parcels that add value to the park system rather than just open, undeveloped land to be saved from development. Vraa then reviewed the criteria considered by the sub-committee along with some specific examples. Member Markell added that this is a good time. for the Commission to review this issue because of the option of Metro Greenways Funding. He opined that this process should not be limited only to land adjacent. to park property. Member Petersen asked if the list provided by the sub-committee was presented in order of preference. Member Markell responded that the list was in no particular order of preference. In response to Member Markell's concern, Member Kubik suggested that a 5'" criteria be added that would include parcels containing natural resource characteristics or special interests of a unique nature. Member Rudolph opined that if this process was in place in reviewing the Don Grant property, the parcel would have met all the criteria established by the sub-committee. Daryle Petersen moved, John Rudolph seconded with all members voting in favor to approve the following criteria when identifying potential parcels, or portions of parcels for acquisition: • The parcel would be adjacent to existing park property and could be used to enhance the park's function. • The parcel would be property adjacent to Lakeshore. • The parcel would provide critical trail connections. • The parcel would contain mature woodlands. • The parcel would contain natural resource characteristics or special interest of a unique nature. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 6 DISCOVERY PARK UPDATE Director Vraa noted that staff met with the owners recently who explained that they have not had the time to move this project forwazd. Both the City's attorney and the owner's attorney will be reviewing many issues including liability, use, etc. of the proposed park. Member Johnson asked for clarification on why this issue was being discussed at this time since there has not been a park plan to respond to specifically. Director Vraa responded that this plan is still conceptual only. Some preliminary review is being done at this time to assess what potential issues may arise from a shazed use of a private facility. It was also noted that the parks dedication issue has not been addressed for this property as yet, adding that the Commission deferred their recommendation pending the proposal for Discovery Pazk. ~TEVt' BT_1 DAKOTA HILLS MIDDLE SCHOOL -FIELD MAINTENANCE Superintendent Olson provided a brief background of the previous field maintenance agreement between the City and Dakota Hills Middle School. He noted that the Commission and Council suggested entering into a two yeaz agreement initially to see if this was beneficial to both parties and to see if the additional work created a negative impact to maintenance staff. Since the two year agreement has expired, Dakota Hills Middle School has asked to extend the maintenance agreement for another two years. The City bills the school for time and materials according to the current fee schedule. With the property in close proximity to Northview Athletic Fields, maintenance of the school facilities is manageable for existing maintenance staff. Member Bari asked how many other schools could qualify for this type of program. Director Vraa responded that most of them could make a similar request of staff but each request would need to be reviewed. Vraa added that a similar request will be forthcoming from Faithful Shepherd Catholic School as they work toward completing their facility. Following further brief discussion, George Kubik moved, Daryle Petersen seconded with all members voting in favor to make a recommendation to the City Council to approve a new two yeaz agreement for maintenance of Dakota Hills Middle School fields. Staff is to continue monitoring the progress of this agreement. COMMISSION APPOINTMENT TO CEDARVALE TASK FORCE Director Vraa explained that the City Council is asking that two members of the Advisory Pazks Commission serve on the newly established Cedarvale Task Force. John Rudolph and N. Mark Filipi volunteered to serve on the committee. PARKS D.IVEUQPIIEI~T.I~I'DAT There were no new pazks development issues for the Commission to review. WATER RESOURCES UPDATE Director Vraa noted that the Water Resources Coordinator position has been advertised and that the closing date for applications is March 8, 1999. He also noted that Jim Storland has been filling in for this position in the interim. Advisory Parks Commission Minutes of Regular Meeting of February 11, 1999 Page 7 OTHER 6USINESS AND REPORTS SUBCONIMITTEE UPDATES Member Rudolph noted that the Recreation Subcommittee met and discussed the upcoming brochure and program offerings. They also discussed continued evaluation of classes and discussion of new opportunities that may present themselves. CASCADE BAY UPDATE Director Vraa shared the new marketing brochure prepared for Cascade Bay noting that it will be insert into the Spring/Summer brochure to be distributed to Eagan residents in late February. Vraa also added that for residents purchasing a season pass, they will be able to stop at the municipal center and have their photos taken for their photo id admission into the park. Construction is going well and the aquatic facility is scheduled to open in early June. SCHEDULE PLANNING SESSION WORKSHOP Member Johnson asked if this meeting was designed to be a joint meeting with the City Council. Director Vraa responded that a meeting with the City Council will most likely take place after the Commission has met and identified some of their goals. Member Kubik stated that this would provide the opportunity for a brainstorming session for the Commission that they've talked about for some time. Member Johnson suggested that Member Kubik chair the work session. After checking schedules, March 18 from 5:30 - 8:00 p.m. was selected for the meeting date. 12OUND,TABI. Member Marken provided a brief description of the various standing sub-committees and asked which one each member would like to serve on. Members wishing to serve on the Recreation sub-committee included Kevin Gutknecht, John Rudolph and Robert Kane, Jr. Those wanting to serve on the Natural Resources sub-committee included N. Mark Filipi, George Kubik and Daryle Petersen. Serving on the Acquisition/Development sub- committee are Bonnie Karson, Joseph Bari, Barbara Johnson and Lee Marken. Staff will follow up with Member Davis to see which sub-committee he wants to serve on. ADJOtIRNN1ElY With no further business to conduct, Barbara Johnson moved, Daryle Petersen seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:00 pm. 9'- Yo _ y9 Sec tary Date