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05/17/1999 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF MAY 17, 1999 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on May 17, 1999 with the following Commission Members present: Joseph Bari, Terry Davis, N. Mark Filipi, Kevin Gutknecht, Barbara Johnson, Robert Kane, Jr., Bonnie Karson, George Kubik, Lee Marken and John Rudolph. Commission Member Daryle Petersen was not present. Staff present include Ken Vraa, Director of Parks and Recreation; Dorothy Peterson, Superintendent of Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor; CJ Lilly, Parks Planner; Eric MacBeth, Water Resources Coordinator; Jim Storland, Water Resources Technician; Pam Dudziak, Planner; and Cherryl Mesko, Recording Secretary. APPROVAL CAP' AGENDA George Kubik moved, Barbara Johnson seconded with all members voting in favor to approve the agenda as presented. APPROVAL OF1N[NUTGS'OF APKIL 19, 1999 Terry Davis moved, John Rudolph seconded with all members voting in favor to approve the minutes of April 19, 1999 as presented. V1SIT412S TO BE HEARD There were no visitors that wished to address the Commission under this agenda item. DFPA1tTMENT l=1APPEiV1NG Items highlighted by Director Vraa included Yankee Doodle festival meetings have begun, the upcoming Spring Festival at Holz Farm, Summer/Fall issue of Discover Us! has been distributed, rains have hindered many turf and field maintenance activities, and the City has been awarded a Metro Greenways Planning Grant ~GONSENT AGENDA Barbara Johnson moved, Bonnie Karson seconded with all members voting in favor to make the following recommendations to the City Council: 1. Kieffer Addition - Ceil Kieffer. This development will be responsible for a cash parks dedication and a cash trails dedication for Lot 1 that is proposed for development. This development will be responsible for a cash dedication in lieu of on-site ponding and the dedication will be based on the area and impervious characteristics of the one lotto be developed. An undisturbed and unmaintained buffer extending at least 30 feet back from the delineated boundary of any wetland shall be required. A wetland survey shall be done to determine the presence of any wetlands. 2. Cherrywood Knoll -Heritage Development. This development shall be responsible for a cash trails dedication. The park dedication shall be met through the acceptance of the 1.07 acre lot labeled as "Park Dedication" on the plan and a dedicated 2.24 acre conservation easement limiting disturbance on those portions of lots 19 through 23 as depicted on the plan. An on-site pond shall be constructed in the northwest corner of the site to provide on-site treatment for runoff from this parcel. The pond excavation should incorporate a 10-foot wide aquatic bench extending from NWL to 1 foot below NWL and side slopes below the aquatic bench should be3:1 to a maximum depth of 4 feet. The pond should have a minimum surface area and wet volume of .09 acre and 0.22 acre-feet, respectively. A cash dedication in the amount of $1,000, in lieu of on-site ponding, shall be required for the three lots in the development not treated by the proposed pond. The Tree Preservation Plan shall be approved with the following conditions: • Tree mitigation calculates to forty-eight (48) Cetegory B trees (or an equivalent number of Category A or Category C trees) or a cash mitigation of $14,400. Advisory Parks Commission Minutes of Regular Meeting of May 17, 1999 Page 2 Tree protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. A revised Tree Mitigation/Landscape Plan shall be submitted that includes the following changes. ^ Break up the row of Black Hill Spruce trees along the east and south property lines with other conifer and/or deciduous tree species or with clusters of trees with adequate spacing between them. This will help prevent future defoliation by insects ^ Substitute Black Hill Spruce on the south property line for more shade tolerant conifers and/or deciduous trees. ^ Heavily landscape the area on top of the proposed retaining wall, behind lot 9, to serve as a safety screening for this six-foot retaining wall (which is located adjacent to park dedication land). ^ Strategically cluster the proposed boulevard trees into areas where they will serve as buffers from road traffic/headlights/etc. Clusters should be placed on the outside curves of the two road turns and the cul-de-sac. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. O LD `13 US1N l SS APOLLO BUSINESS PARK -DUKE REALTY This item was introduced by Director Vraa noting that the Natural Resources subcommittee reviewed the outstanding issues thoroughly at a workshop session. Vraa then reviewed the options identified by the developer, the sub-committee and staff in resolving the tree mitigation issues. Everyone looked at several options to mitigate the tree loss including planting on other close sites and on other public sites. A cash dedication would be the last option for consideration. Director Vraa concluded that the developer is agreeable with the recommendations being made. Member Filipi suggested considering the widening of Hwy 13 as it affects the proposed tree planting. Member Kubik opined that there appears to be sufficient right-of way to allow the planting. Member Markell asked if the seedlings being planted will be in a protected area. The representative from Duke Realty stated they will put a protective easement on the seedling site. Member Markell expressed his preference for plantings in a public park and asked when the proposed planting off-site was going to occur. Duke Rea1ry stated the planting would occur this planting season. Member Markell asked that a requirement be provided to allow for plantings on park sites in lieu of wood mulch. Duke Realty responded that they would certainly provide for plantings at park sites but will also donate the wood mulch to the City. Advisory Parks Commission Minutes of Regular Meeting of May 17, 1999 Page 3 After a brief discussion, George Kubik moved, Lee Markell seconded with all members voting in favor to make the following recommendations to the City Council regarding Apollo Business Park: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. Staff is recommending approval of the Tree Preservation Plan as proposed with the following conditions: ^ To insta11208 trees (equivalent to 280 Category B trees) on four Duke properties as described below. 1. 23 trees at the Sibley Industrial Center -Seneca Road 2. 157 trees at Yankee Place -Hwy 13 and Yankee Doodle Road 3. 10 trees at Sibley II -Alexander Road 4. 18 trees at Sibley I -Alexander Road ^ To install two-year-old tree seedlings into the triangular piece of property at the development site. Details concerning tree species and spacing are to be finalized through communication with city forestry staff. ^ To plant the remaining trees in public park areas in the springy of 2000. This work shall be coordinated with city forestry staff. This requirement is valued at $27,000. 3. This development shall meet its water quality mitigation requirement partly through on-site ponding, through the construction of EP-11 and the remainder through a cash dedication in lieu of ponding in the amount of approximately $17,700. 4. The proposed ponding area shall be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .52 acres and 1.3 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins. It was noted that the developer also offered to supply to the City of Eagan shredded wood mulch (produced from the processing of removed trees at the development site). This mulch will be delivered to the storage site located at Nicols Road just north of Hwy 13 per the developer`s offer. COURTESY BENCHES Director Vraa stated that information was sent to M.V.T.A. to solicit their response to potential bus bench locations. A response was received from M.V.T.A. and was shared with Commission Members. Member Johnson responded that none of the locations identified by the M.V.T.A. was identified as park land. Member Karson added that it appears the bus company is looking for convenient locations for their users rather than where they might tie into park land as was requested. Member Davis opined that the needs of ridership and parks do not match up at this time. He suggested going back to the City Council and explaining that the Commission has looked at opportunities where they could match but that doesn't seem to be the case. After further discussion, Terry Davis moved, Joseph Bari seconded with all members voting in favor to report to the City Council that after investigating the location of bus benches at key MVTA locations as well as park locations, the Commission has not been able to determine joint locations that can provide a coordinated use. Advisory Parks Commission Minutes of Regular Meeting of May 17, 1999 Page 4 NF;W BUSINESS There were no issues under this agenda item for the Commission to review. PARI"DEVEL.OP UPDATE There were no issues under this agenda item for the Commission to review. WATER'RESOURCES UPDATE There were no issues under this agenda item for the Commission to review. OTH142 B1n~1 ISESS A!~ f7 COMMUNITY MENS CHORUS Director Vraa introduced a request from a men's chorus group based out of Lockheed Martin who aze interested in expanding their membership and involvement in the community. Superintendent Peterson presented the background information for this item. Member Rudolph asked if staff was looking for endorsement for this type of function. Superintendent Peterson stated it is a situation similaz to the Eagan Stagedoor Performers request several yeazs ago. Following much discussion Terry Davis moved, Barbara Johnson seconded with all members voting in favor to favorably pursue the request from the men's chorus and to have the Recreation sub-committee review this issue to determine what questions and issues need to be raised. SUBCOMMITTEE UPDATES The Acquisition/Development Sub-committee will meet following the adjournment of this meeting to talk about open space. Member Davis noted the importance of prioritizing properties by categories and identifying items in those azeas. CASCADE BAY UPDATE Director Vraa stated that three weeks ago construction was right on target but with the recent heavy rains that is no longer the case. Construction is cleazly behind where staff would like it to be but season pass sales continue at a brisk pace. Vraa concluded that staffmg for Cascade Bay seems to be in good shape. Director Vraa also reminded the Commission of the upcoming fundraiser for the scholarship fund on June 17 at Cascade Bay. COMUNICATIONS Director Vraa brought the Commission's attention to the letter from Michael Ferber indicating Forever Green's interest in perpetuating more plantings in the City of Eagan. ROUND TABLE Member Davis asked when the workshop to review the Northview Road re-alignment was scheduled. Director Vraa stated the workshop is scheduled for May 18 at 4:30 p.m. Advisory Parks Commission Minutes of Regular Meeting of May 17, 1999 Page 5 ADJOl112N1~11:h'T With no further business to conduct John Rudolph moved, Barbara Johnson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:20 p.m. f= ~ -I/~ Secr f' Date