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11/04/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 4, 2020 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley joined by phone. A regular meeting of the Eagan City Council was held on Wednesday, November 4, 2020 at 6:30 p.m. Present Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley joined by phone. Also present City Administrator Osberg, Assistant City Administrator Miller, Parks and Recreation Director Pimental, Communications and Engagement Director Ellickson, Community Development Director Hutmacher, City Planner Schultz, Public Works Director Matthys, City Clerk Scipioni, and City Attorney Dougherty. AGENDA City Administrator Osberg noted the recognition of Lieutenant Duane Pike has been postponed. Osberg noted City Clerk Christina Scipioni will give an update on the elections. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 (Roll Call) CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 (Roll Call) A. It was recommended to approve the October 13, 2020 Special City Council minutes, and the October 20, 2020 City Council minutes, as presented, or modified. B. Personnel Items: 1. It was recommended to approve the hiring of Shannon Brakke as Ice Skating Instructor, seasonal, non -benefit eligible. 2. It was recommended to accept the resignation of Jessica Bohlken, FT Facilities Coordinator at the Eagan Community Center, and authorize replacement. C. It was recommended to ratify the check registers dated October 16 and 23, 2020. D. There were no contracts for approval at this time. E. It was recommended to approve the final payment for Contract 20-21, Bald Lake (JP -20) and North Lake (EP -2) Alum Applications in the amount of $149,495.00 to HAB Aquatic Solutions, LLC, and accept the contractor' s work as complete. F. It was recommended to approve the final payment for Contract 20-22, Cliff Lake (AP -11) and Hay Lake (LP -31) Alum Applications in the amount of $170,111.00 to HAB Aquatic Solutions, LLC and accept the contractor' s work as complete. G. It was recommended to approve a resolution to accept a donation from Wal Mart. H. It was recommended to designate $ 25,000 of CARES Act funds for a grant to the Dakota County Regional Chamber of Commerce and direct the Eagan Economic Development Authority to administer the grant. City Council Meeting Minutes November 4, 2020 2 page It was recommended to approve the following items to be claimed as CARES Act grant expenditures in the October monthly report to the State: o Grants to small businesses — Dakota County CDA program $ 480,000 o Grants to small businesses and non -profits — City program $233,255 $ 713,255 J. It was recommended to approve two contracts with Axon for the purchase and implementation of body worn cameras, in -squad cameras and interview room cameras. L. It was recommended to approve the hiring of a third- party verifier by Wold Architects to determine if the Police Department and City Hall buildings qualify as EPAct Certified and approve the transfer of allowable 179D tax deduction from the City of Eagan to Wold Architects. RECOGNITIONS AND PRESENTATION Christina Scipioni, City Clerk, provided an update on the elections and was available for questions. Mayor Maguire recognized and thanked the elections team for all their hard work to make a successful election. PUBLIC HEARINGS Lot 1, Block 1, Bob Martin Addition Easement Vacation City Administrator Osberg introduced the item noting the Council is being asked to consider the vacation of drainage and utility easements. The purpose of the request is to vacate 5 feet of a 10 feet side yard public drainage and utility easement to allow for a proposed building expansion on the Property. Public Works Director Matthys gave a staff report and provided a site map. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and continue action on the vacation of drainage and utility easements on Lot 1, Block 1, Bob Martin Addition. Aye: 5 Nay: 0 (Roll Call) Variances — Catallia Mexican Foods LLC City Administrator Osberg introduced the item noting the applicant is proposes a 5,681 -square foot building addition to meet production needs. The addition results in a 16 -foot Variance to the required 20 -foot side yard setback, a slight increase in building coverage from 36.5% to 39.6% and a reduction in parking from 110 stalls to 104 stalls which includes proof of parking City Planner Schultz gave a staff report and provided a site map. The applicant gave a summary of the request and was available for questions. City Council Meeting Minutes November 4, 2020 3 page Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the petition to vacate a public drainage and utility easement located on Lot 1, Block 1, Bob Martin Addition, and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0 (Roll Call) Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the following Variances for the property located at 2965 Lone Oak Circle: Aye: 5 Nay: 0 (Roll Call) • 16 -foot Variance to the required 20 -foot side yard setback; and • Variance to exceed the 35% maximum building coverage requirement to allow 39.6% building coverage; and • Variance to allow a reduction in the number of required parking stalls from 110 to 104 stalls. • And, all approved Variances shall be subject to the conditions listed in the staff report. Interim Use Permit — United Parcel Service (UPS)/ Thomson Reuters City Administrator Osberg introduced the item noting the Council is being asked to consider an Interim Use Permit to allow temporary off-site, off-street parking at 610 Opperman Drive for a period of seven (7) weeks from November 22, 2020 to January 9, 2021. City Planner Schultz gave a staff report and provided a site map. The applicant was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve an Interim Use Permit to allow temporary off-site, off-street parking at 610 Opperman Drive for a period of seven (7) weeks. Aye: 5 Nay: 0 (Roll Call) Final Assessment Hearings for: Project 1365, McKee Addition 1st — 3rd Final Assessment Hearing Project 1367, Duckwood Estates Final Assessment Hearing Project 1369, Royal Oaks Final Assessment Hearing Project 1373, Hilltop Estates Final Assessment Hearing Project 1374, Wilderness Park Final Assessment Hearing Public Works Director Matthys gave an overview of Projects 1365, 1367, 1369, 1373, and 1374. He noted the Final Assessment Rolls were presented to the City Council on October 6, 2020, with public hearings scheduled for November 4, 2020 to formally present the final costs associated with these public improvements to the affected benefitting properties. Mayor Maguire opened the public hearings. There being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes November 4, 2020 4 page Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearings and approve the Final Assessment Rolls for Project 1365, McKee Addition 1st — 3rd, Project 1367, Duckwood Estates, Project 1369, Royal Oaks, Project 1373, Hilltop Estates, Project 1374, Wilderness Park, and authorize their certification to Dakota County for collection. Aye: 5 Nay: 0 (Roll Call) OLD BUSINESS Fats, Oils and Grease Program Public Works Director Matthys noted as part of the City Code, Section 3.40, Rules and Regulations Relating to Sewer Service, addresses the subject of deleterious substances. In Subdivision 4, Deleterious Substances, the code states that no sewage shall contain any substance which is deemed deleterious by the city to the operation of the sewer system. Fats, oils and greases, also collectively known as "FOG", come from items such as meat fats, lard, oil, shortening, butter, margarine, food scraps, baked goods, sauces, mayonnaise, and dairy products. Large amounts of FOG are commonly found in Food Service Establishments (FSEs). Matthys noted when FOG is poured down the drain, it solidifies and builds up in the sewer pipes. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve Ordinance Amendments to Chapter 3 — Municipal and Public Utilities, Section 3.40, Fats, Oils & Grease (" FOG") Discharge Prevention & Prohibitions and direct the City Clerk to publish the ordinance amendment summary in the legal newspaper. Aye: 5 Nay: 0 (Roll Call) NEIN BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administration agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at 7:20 p.m. Aye: 5 Nay: 0 (Roll Call) City Council Meeting Minutes November 4, 2020 5 page Date A - N4��— Mayor V � W12 �� City Clerk