01/04/2000 - City Council Regular
AGENDA
EAGAN CITY COUNCIL - REGULAR MEETING
EAGAN MUNICIPAL CENTER BUILDING
JANUARY 4, 2000
6:30 P.M.
L ROLL CALL & PLEDGE OF ALLEGIANCE
f I II. OATH OF OFFICE - Police Officers
III. ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
IV. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT)
V. RECOGNITIONS & PRESENTATIONS
A. RECOGNITION of City Forester Gregg Hove and Recreation Supervisor Paula Nowariak
VI. DEPARTMENT HEAD BUSINESS (BLUE)
3 VII. CENSUS 2000 UPDATE
t VIII. CONSENT AGENDA (PINK)
9 A. PERSONNEL ITEMS
9 B. DIRECT staff to initiate an ordinance amendment to define transfer stations as a conditional use
in the Limited Industrial Zoning District
C. CONTRACT renewal for janitorial services with Lifeworks Services, Inc.
D. RESOLUTION approving the submission of a metro greenways planning grant application for
Patrick Eagan Park
E. CONTRACT 99-11, approve final payment, authorize City maintenance (Wescott Road -
/ n Pavement Markings)
F. CONTRACT 99-10, approve change order no. 1, Wescott Road & Lexington Avenue (Traffic
/ Signalization)
G. PROJECT 740, receive final assessment roll/ order public hearing (Silver Bell Road - Street
rr~~ Improvements)
H. GRANT APPLICATION, Minnesota Auto Theft Prevention Program
pr; y I. DIRECT the City Attorney's office to amend Chapter 4, Table A - Billboard Signage, of the City
Code
J. LICENSE RENEWALS for the year 2000, trash hauler and tobacco
IX. 6:45 - PUBLIC HEARINGS (SALMON)
A. VACATE public drainage & utility easement (Lots 1 & 2, Century Addition)
B. VACATE public drainage & utility easement (Lot 1, Block 1, Comserv No. 1 Addition)
P,$13 C. VACATE public drainage & utility easement (Lexington 2nd Addition)
D. TRASH HAULER licenses for New Earth Services, Inc.
E. CITY OF EAGAN'S Business Subsidy Policy
X. OLD BUSINESS (ORCHID)
C A. REPORT from Community Activity Center Task Force
XI. NEW BUSINESS (TAN)
A. FINAL PLAT - Century Second Addition, Clipper's & More, Inc.
B. FINAL SUBDIVISION, RiverPark Office Center, Blue Cross Blue Shield
C. PLANNED DEVELOPMENT AMENDMENT - Honey Tree Ltd., to amend the signage allowed
for Lot 2, Block 1, Honey Tree First Addition (Sleep Inn), located at 4510 Erin Drive in the SW 1/4
of Section 30
(y D D. PLANNED DEVELOPMENT AMENDMENT - Stahl Construction, to amend the use of Lot 2,
j~ Block 1, Eagandale Office. Park 4th Addition from a restaurant to a hotel, located on Corporate
Center Drive in the NW 1/4 of Section 3
XII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY)
XIII. ADMINISTRATIVE AGENDA (GREEN)
XIV. VISITORS TO BE HEARD (for those persons not on agenda)
XV. ADJOURNMENT
XVI. EXECUTIVE SESSION
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least
96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid.
Updated 12/30/99 - 9:05 a.m.
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
December 20,1999
A regular meeting of the Eagai:Mty Council was held on Monday, December 20,1999 at 6:30
XX.
p.m. at the Eagan Municipal Center. l Sf?nt were Mayor Awada and Councilmembers Masin,
Blomquist, Carlson and Bakken. Also present were City Administrator Tom Hedges, Senior Planner
Mike Ridley, Director of Public Works;'to i:?E S eYtJ,:df : jAttorney Jim Sheldon.
City Administrator Hedges noted that there was an addition to Item A of Personnel to accept
the resignation of Nancy Severson, Clerical Tech II in Community Development. He noted that Item D
of the Consent Agenda, License renewals for the year 2000, trash hauler and tobacco, was being revised
to remove the commercial hauler license for New Earth Services from the list of licensees. He further
noted that this item would be considq in conjunction with the residential hauler request for New
Earth at the January 4, 2000 City Count .:meeting.:;:
Councilmember Carlson regi*Wd that 3 T of the Consent Agenda, Schedule public hearing
- public right-of-way vacation (WescottWoodlaits), be pulled from the Consent Agenda and moved to
Item B of Old Business.
Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve the
agenda as amended. Aye: 5 Nay: 0
MIN 3` ES D . ECEMBER . f 9 R S.:.J 3 En
Councilmember Bakken moved, Coun on seconded a motion to approve the
minutes as presented. Aye: 5 Nay: Q,
D::;:r r s?snss
ADOPTION OF THE EAGAN CABLE# ON FRANCHISE ORDINANCE
City Administrator Hedges provided an overview on this item. Cable Coordinator Reardon
provided additional information regarding the franchise renewal.
Councilmember Bakken moved, Councilmember Masin seconded a motion to adopt the
Ordinance and approve publication of a,*pFsgwry resolutigpt. Aye: 5 Nay: 0
eO tG A
A. Personnel Items
gf~QfR,:gdn to be recommended as the Program &
Item 1. It was recommended to appiji¢'#
34-
Events Supervisor in the Parks & Recreation Departaierit.
Item 2. It was recommended to approve the hiring of a person to be recommended as the part-time
Clerical Technician III in the Community Development Department.
Item 3. It was recommended to apprSchwartz, Lucas Behnke, Douglas Lindow,
Nick Callahan, Christopher Bates, Jol:tayden, Alexaiti * orter, Brandon Zingle, Kellie Grimm and
Meghan Doherty as seasonal warmii abuse attendants.'
Item 4. It was recommended to app}! i t11~.h1A,aE.A~,e17c;McMahon as a seasonal concessions
worker at the civic arena.
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20,1999
PAGE 2
Item 5. It was recommended to approve the hiring of Dawn Anderson as a seasonal skating school
instructor.
Item 6. It was recommended to appro# ~1re hiring of Randy Boyden, Brad Champlin, Dan Cullen, Dan
cials.
Smith and Keith Wallace as seasonal brQQ ba pt hpcJcc) offi
Item 7. It was recommended to approve t~+Lw iiFHte ft.0'rh-Mrphy as an intern in the Parks &
Recreation Department.
Item 8. It was recommended to approvethe following:
1) For regular non-collective bargaining employees, a compensation rate increase of 2.75% across the
board, effective January 1, 2000. The City's compensation consultant has developed a revised
compensation plan for non-collective 'gaining employees. Any adjustments to employees'
compensation resulting from that plasj;iavuld inc rentally begin with the first paycheck in April and
%
would follow on anniversary dates durtg 2000. consistency's sake among top management
positions, a blended anniversary date:ugust j~32000 will be used for the City Administrator and
Department Heads. The compensation,rate, fpr tfi *Dispatch Supervisor would increase from 8% above
top dispatch rate to 16% above top diy i;~gEe a thZb t ($S .........:.Paycheck in April. 2) To review the Time
Spent Profiles (TSPs) for those positions'ret~o'ilii~t Ite' ei4611. 2view by the City's consultant during the
first three months of 2000. 3) With the exception of election judge rates and seasonal and temporary
Parks & Recreation employees, compensation rates for lempofary, non-collective bargaining employees
also will be increased by up to 2.75%. 4) Car expense allowances for the City Administrator and
Department heads will be increased by 2.75%. 5) Mileage rates will be set at the IRS amount (the 2000
amount is 32.5 cents a mile). If the IRS increases or de S; his amount, the City's amount will
automatically adjust to the new IRS rate. 6) Tho. ? 6ution for family health insurance
premiums will increase by $10.96 per toztt £ eii itI l increase for 1999). (For the Council's
information, the increase in insurance*;geif hIms from j e City's two plans averaged 4.75 which,
compared to the increase in other com1Q}xad1 S,. ,s.quii¢iow.)
Item 9. It was recommended to approve a lump of $300 or a day off (employee's choice)
for those FLSA exempt. status employees who are requ~yvork on December 31, 1999 and January 1,
2000.
Item 10. It was recommended to accept the resignation of Nancy Severson, Clerical Tech 11, in the
Community Development Department.
B. Change in management/ ownership-:',•li$i'Q:isR9e. Lost Spur Golf Course. It was
recommended to approve the change.-ilanag?ownership of on-sale liquor license, Lost Spur
Golf Course. •
C. Request to schedule public hearui br Bus} :„Subsidy Law. It was recommended to schedule a
public hearing for January 4, 2000, re ttjteC;,'.t•' Business Subsidy Policy.
D. License renewals for the year 2000, trash hauler and tobacco. It was recommended to approve the
trash hauler and tobacco license renewals for the year 2000, with the exception of the commercial hauler
license for New Earth Services.
E. Final Subdivision, Rathman Additi on=~e Rathman . It was recommended to approve
a Final Subdivision to create three lot~> :27 acres atB j awk Road, located east of Blackhawk Road
and north of Silver Bell Road in the S' •of Section 17.
F. Final Planned Development, Lot'k: ock 1 Oakview r - McDonald's Corporation. It was
recommended to approve a Final Pla"•3~k?p 'e i€.%d:. ow construction of a Class 2 restaurant on
Lot 4, Block 1, Oakview Center, nortfi'0 'I'1a~y' 5=af~fluy:~i9 in the NW 1/4 of Section 12.
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20,1999
PAGE 3
G. Approve the 2000 Special Revenue Fund Budgets, including the Housing Fund, the Police Forfeiture
Fund, the Recycling Fund, the Economic Recovery Grant Fund, the Cedarvale Special Services Fund and
the Cable TV Franchise Fees Fund. It w:recommended to approve the 2000 Special Revenue Fund
budgets, including the Housing Fund, "Police Forfeiture Fund, the Recycling Fund, the Economic
Recovery Grant Fund, the Cedarvale S'p'ecial Services Fund, and the Cable TV Franchise Fees Fund.
H. Approve the 2000 Enterprise Fund Sanitary Sewer, Streetlighting, Storm
Drainage/Water Ouality, Civic Arena Aad Aquatic Facility. It was recommended to approve the 2000
Enterprise Fund Budgets, including W&t)af, Sanitary Sewer, Streetlighting, Storm Drainage/Water
Quality, Civic Arena and Aquatic Faci*..
1. Approve the 2000 Burnsville/Eagan Telecommunications Commission Budget. It was recommended
to approve the 2000 Burnsville/Eagan Telecommunications Budget.
J. Approve Engineering Consultant = for 200(:.:It was recommended to approve the general
engineering rates for the pre-approved; unidpa~;i sulting engineering firms for services to be
provided in 2000.
K. Terminate Development Contract t*', e:#bt, ial Park No. 9). It was recommended to
approve the termination of the develo e~itiL#ei':idale Center Industrial Park No. 9 and
authorize the Mayor and City Clerk to execute all related documents.
L. Contract 97-13, approve final payment, authorize City maintenance (So. Lakes Trunk Utilities, Inver
Grove Heights - Utility Improvements). It was recommended to approve the final payment for Contract
97-13 (Southern Lakes, IGHts - Trunk Utility Improvements)•j the amount of $52,674.48 to Burschville
Construction, Inc., and accept the improvements.fpr:.ItiiCity maintenance subject to warranty
provisions.
M. Contract 98-12, approve final payiiterif. • • orize y maintenance (City Campus Aquatic Facility-
Grading, Utilities, & Parking Lot Improyi i#it ,:*:lt;was recommended to approve the final payment for
Contract 98-12 (City Campus Aquatic Facility ltity, and Parking Lot Improvements) in the
amount of $50,795.54 to Imperial Developers, Inc., andatk j. f3 a improvements for perpetual City
maintenance subject to warranty provisions.
N. Contract 99-01, approve final payment, authorize City maintenance (Johnny Cake Ridge Rd., Thomas
Lake Rd., Woodgate/Tiberon/Mallard Park - Street Overlay) It was recommended to approve the final
payment for Contract 99-01 (Johnny Cake lJge Road, Thomas Lake Road, Woodgate/Tiberon/Mallard
Park - Street Overlay) in the amount ot-W,:'^..~.,!0 to.A}i:)us Roadways, Inc., and accept the
improvements for perpetual City mai~yf"t**b`'' t? #:fti'i fianty provisions.
0. Contract 99-02, approve final payer t authorize City maintenance (Meadowland, Ridge View
Acres, Surrey Hts. - Street Overlap). ;i*as recd mended to approve the final payment for Contract 99-
02 (Meadowland, Ridge View Acres. E4:' Overlay) in the amount of $4,759.82 to
Valley Paving, Inc., and accept the urn p* rttiEs dt 2ttsal City maintenance subject to warranty
provisions.
P. Correction to 2000 Fee Schedule. It was recommended to approve a correction to the 2000 Fee
Schedule.
Q. Project 98-DD, acknowledge complg uthontk4'{ % maintenance (Lexington 2nd Addition -
Home Depot). It was recommended-t9. owledge the letion of Contract 98-DD (Lexington 2nd
Addition, Home Depot - Street & Ut~l}t~c Improvements) ai authorize perpetual City maintenance
subject to warranty provisions.
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20,1999
PAGE4
R. Receive petition/order public hearing - easement vacation (Lot 1 & Lot 2, Block 1, Bell Lexington
A. dd.). It was recommended to receive the petition to vacate a public drainage & utility easement on
Lots 2 and 3, Block 1, Bell Lexington Addition and schedule a public hearing to be held on January 18,
2000.
S. Approve Snow & Ice Control Poll,:: It was recommended to approve the City of Eagan's Snow and
Ice Control Policy.
T. Schedule public hearing - public riftof--way vacation (Wescott Woodlands). This item was pulled
from the Consent Agenda and moved gltem B of Old Business.
U. Contract 99-11, approve Change Order No.1, Wescott Road Re-striping (Pavement Markings). It
was recommended to approve Change Order No. 1 to Contract 99-11 (Wescott Road Re-Striping -
Pavement Markings) and authorize the Mayor and City Clerk to execute all related documents.
V. Extension, Interim Use Permit, Ngwest Aitimes. It was recommended to approve a 45 day
extension for an Interim Use Permit a xing to irary modular classrooms at the NATCO training
facility located on Lot 1, Block 1, LonA;, k Secol .Addition in the NE 1/4 of Section 1.
W. Extension for recording the final ,t aks Second Addition - Swenson, Inc. It
was recommended to approve a 60 dayy:c~kfet>9fot~:~eciaaoi~i`g the final plat for Majestic Oaks 2nd
Addition, consisting of 17 lots located northwest of Cliff Road and Hwy. 3 in the SE 1/4 of Section 26.
X. Final Subdivision, Oak Cliff Ninth Addition - Cedar Cliff Properties, LLC. It was recommended to
approve a Final Subdivision (Oak Cliff 9th Addition) consisting of two lots located south of Cliff Road
and west of Slater Road in the northwest 1/4 of Section 31.
Y. Approve 2000 Burnsville/Eagan Com 5 i~{Si n Budget. It was recommended to adopt the
2000 Burnsville/Eagan Community vlitsit'Biudge
Ve.
Z. Approve Supplemental Agreement ~4ftic~ .rci~q•c Railroad Company (Storm Sewer Permit). It
was recommended to approve a Supplemental iaig gRWgt ?ith the Union Pacific Railroad for a storm
sewer crossing permit (Proj. 428) and authorize the MayW City Clerk to execute all related
documents.
Councilmember Bakken moved, Mayor Awada seconded a motion to. approve the Consent
Agenda as modified. Aye: 5 Nay: 0
f
PROPOSED 2000 GENERAL AA;M BUD AND PAYABLE 2000 PROPERTY TAX LEVY
City Administrator Hedges pX igi4dangw,on this item.
Mayor Awada opened the pu1ilic fieariiig to an j oile wishing to speak.
Joe Bari, 3033 Timberwood Trail, commented about the professionalism and conservatism of the
Eagan City Council and staff in the preparation of the budget. He compared the City of Eagan's budget
information to that prepared by the City gf;$~i1Qd:
There being no one else wishing ti speak, Mayo i iyrrada dosed the public hearing and turned
the discussion back to the Council. • • •
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20,1999
PAGE5
Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the
2000 General Fund Budget and the resolution certifying the 2000 ad valorem property tax levy. Aye: 5
Nay: 0
UPDAT1 • FIRE AT PROMENADE OAKS
City Administrator Hedges no t'lfA Q tE t Promenade Oaks Apartments on
December 16. Councilmember Carlson:iCi:o.+t.•be:ii.'bpane tanks that were on site. Fire Chief
Jensen stated that it is common practic;€or LP tanks to be located on any construction site. He added
that the heaters are being tested to deb2l r e if they were defective.
L S E S
2000-2004 CAPITAL IMPROVEMENT PROGRAM
City Administrator Hedges pided anrview on this item.
Coundlmember Masin move3 ouncilz pnber Bakken seconded a motion to approve Part II
(Vehicles and Equipment) of th e 2000;2004 cIP., Aj'e: 5 Nay: 0
SCHEDULE PUBLIC I 'mi'l M* Ei' HT-OF-WAY VACATION
(WESCOTT WOODLANDS)
City Administrator Hedges provided an overview on this item. Councilmember Carlson
explained her reasons for requesting that this item be moved to Old Business. She said that she was not
advocating that the road connection be made; however,, ;SRid that the City should retain the right-of-
way for emergency purposes. Mayor Awada:trzt#$t;3iad thought the Council had approved a
trailway through the right-of-way. Due;?Q#;#iprks Colbert noted that due to the objections of
the property owners the trailway waj.!it:pa4ed but rrt6er left in a gravel state. Councilmember
Carlson stated that the public right-of-wayioullibe A intact to allow the City emergency access or to
serve as a temporary access point. Mayof A*.. _st that the right-of-way should not be vacated.
Coundlmember Blomquist asked about the effect tli y? #0' s,1 the right-of-way would have on the City.
City Attorney Sheldon stated that the City would still relali trail and utility easement.
Councilmember Bakken said that he was comfortable with the City retaining the option of
utilizing the public right-of-way but noted that there are no plans to put a street in at this time.
Councilmember Carlson said that she would like to move ahead with paving the trailway, but wants to
ensure that the path is well defined. She ted this a ter be discussed at the next work session.
Mayor Awada asked if Councilmembg 4~.,~:? ng to wait until spring to have the trail
paved. Councilmember Carlson saic~#b3f wour#;}in:Occeptable. Councilmember Blomquist said that she
would prefer the trail be paved becatis bf the p~b itial damage gravel can cause.
Councilmember Carlson mot , I rc}~;icS Y~4?;S!'conded a motion to not schedule a public
hearing to consider the vacation of a' $tc $ct : 4:t lands south of the Carriage Hills golf
course entrance and north of Wescott Hills Drive. ay: 0
Councilmember Carlson moved, Councilmember Bakken seconded a motion to schedule the
future proposal for a separated trail between Wescott Woodlands and Wescott Hills Drive on a future
City Council agenda. Aye: 5 Nay: 0
X-X
EAGAN CITY COUNCIL MEETING MINUTES; DECEMBER 20,1999
PAGE 6
PRELIMINARY SUBDIVISION -ELDER JONES CO., INC.
(TOWN CERME 100 EIGHTEENTH ADDITION)
City Administrator Hedges providedpn overview on this item. Senior Planner Ridley gave a
staff report.
Councilmember Bakken moveJ' ouncilmember Carlson seconded a motion to approve a
Preliminary Subdivision entitled the "sn Centre 100 Eighteenth Addition" located north of Town
Centre Drive and east of O'Leary Lane upon property currently platted as Outlot B, Town Centre 100
Sixteenth Addition subject to the following conditions:
1. The developer shall comply with these standard conditions of plat approval as adopted
by Council on Februa> ; ,1993:
B1, B2, C1, C4 4,D1,J
2. The developer shall extend q stor' sewer pipe from the storm water pond to
accommodate runoffc:?itgpment as well as future development of
Outlot C, Town CentrM$•fiiitfon
3. Sanitary sewer service for Lot 2 shall be constructed outside public drainage & utility
easement area.
4. The developer shall acquire all necessari:pn
to utility easements across the Minnwest
Bank property for its future copst# developer shall provide these easements
to the City Attorney fYi }oval prior to final subdivision approval.
5. This proposal shall be ies7cible for mash trails dedication.
Aye: 5 Nay: 0
Mayor Awada opened a gift to the City Council and staff from the Eagan Convention & Visitors
Bureau for their support of the silver anniversary events held in 1999.
MOM~
The meeting adjourned at 7:3ai`gt:
••:~`;f~ MLK
Date City Clerk
If you need these minutes in an alternative form such as large print, Braille, audio tape, etc, please contact the City
of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535).
The City of Eagan is committed to the olit i"„ *W",- ve equal access to its programs, services, activities,
facilities and employment without regards(; color, c'f22di~oe ion, national origin, sex, disability, age, sexual
orientation, marital status or status with tj{ to public assist;
sF
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
December 6, 1999
A special meeting of t : agan City Council was held on Monday, December 6, 1999 at
4:45 p.m. in the Eagan City CounciE_:Iambers. Present were Mayor Awada and Councilmembers
'Bakken, Blomquist, Carlson and MasirT:•-Afso present were Communications/Recycling Coordinator Foote,
Director of Parks & Recreation Vra3,..AiitB .strator Verbrugge and City Administrator
Hedges.
GENDA ADOPTION
Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve
the agenda as presented. All members voted aye.
VISITORS TO BE HEARD
Mayor Awada asked ere wafyone present who wanted to comment under Visitors
to be Heard; there was no one present#ff that pyfise.
UPDATE AD.YISQ[ Y; l MMJ $~QN CHAIRPERSONS
City Administrator Hedge t.... . sory commission chairpersons had been
contacted and are scheduled to appear at different times during the Special City Council meeting to
provide an update on their respective work program, and accomplishments for 1999. Mayor Awada
recognized Rick Patraw, Chair, Solid Waste Abatement Commission, who reviewed that Commission's
work program which includes monitoring County activities relative to solid waste, neighborhood organized
collection, discussion of various company mergers, corrvR t'I hauling and exploration of the impact the
City can have on special events, i.e. education;.. a dti :;'cycling activities such as reusable cups.
SWAC Chairperson Patraw further sh r 1 sion s Mission Statement and emphasized the
need for ongoing education as it relatas:#i:cycling. i f* urther asked, on behalf of the Commission, what
the. City Council would like the Soird yalaete ;Abateri; t Commission to be working on. There was
discussion by. Councilmembers to include•oi3ditsQTj$tedu9ighborhoods and education as the two import
ant
points. Councilmember Carlson stated that stie'vicjlti:#tfc$:,$.WAC to consider a new image by changing
the name of their Commission. Chairperson Patraw•S~ej.ffiat they will revisit the name Solid Waste
Abatement Commission in early 2000 and report back to the City Council. Mayor and Councilmembers
thanked Chair Patraw for the contribution of the Solid Waste Abatement Commission.
Mayor Awada recognized Maggie Jensen, Vice-Chair of the Joint Burnsville/Eagan
Telecommunications Commission, stating that the Chair alternates between the two cities each year and
is currently held by a resident of Buroast$Ei:::dice- Peon Jensen presented the Vision Plan, the
community TV take-over, increased pfi ~fifiri ij~• ;-04-scent franchise agreement. She specifically
shared results of the recent retreWal self :.Workshop and spoke to the challenges in 2000.
Commission Vice-Chairperson Jensen, stated thgf communications should be enhanced for both the
communities of Burnsville and EagarctR*:using t4 temet as an effective way to present information. She
further commented on the results o>i$:;efffet~ctti renewal. The City Council thanked Vice-
Chairperson Jensen for her report ikriolF:~l I:~$W:t i$'' {tk:$ at is coordinated by the Burnsville/Eagan
Telecommunications Commission.
Ted Gladhill, Chairperson of the Airport Relations Commission, appeared and
commented that half of his Commission consists of new appointments, resulting in a certain amount of
education on airport
relations matters dur{;.6tated that only the Cities of Eagan and Mendota
%
Heights have signed contracts with MA#...- i9tit~e•%b 3f
vak d costs associated with the construction of a
new runway. He further stated thatximately 70b%a~;ll air traffic impacts Eagan. With the new
proposed north south runway, that pet etitage could incre" causing a greater impact in the community.
Chairperson Gladhill stated that the , mission's objecti*;i.s to keep planes on a straight course and
addressed concerns the Commissiort# That sQttiA•ot~?Fsj ies are promoting elimination of the corridor
and fanning out-traffic. Chairperson airport impacts on Cedarvale, stating
that the area needs redevelopment ~vfcff'samsr''tts'rt'3~i'itdl;'t1i]t expressed caution that all redevelopment
efforts be compatible with airplane noise standards. Following some. questions and answers,
Councilmember Blomquist thanked Chair Gladhili for his work and presentation as a member of the
Airport Relations Commission.
Page 2/Eagan Special City Council Meeting Minutes
December 6, 1999
Gary Morgan, Chairp qn of the Economic Development Commission, appeared and
distributed a flyer regarding a Northeri : kota County Chamber event that is planned for the Minnesota
Zoo on Thursday, December 9, sponsored4ye;JPakg2aFlertrtg;; Chairperson Morgan proceeded to update
the City Council on the Economic De f; si }'r8'SR %.stating that surveys are well underway in
conjunction with the University of Minnesb r[i 1rit i3di~i8CSgfi6Lsinesses about how the City is doing with
its economic development strategies. :He further stated that the Commission recently overhauled the
economic toolbox, which has been suted to the City Council for consideration. Chairperson Morgan
spoke to the Commission's efforts rel'a1ive to the TIF District at TH 55 and TH 149, the Special Service
District in place at Cedarvale and further comments about the Cedarvale Task Force process. He
specifically stated that, in his opinion, the first step to redevelopment in the Greater Cedarvale Area is to
modify the Silver BelVBeau D'Rue intersection which would lead to the first phase of redevelopment in that
area. He also commented on a pict .;.book that the EDC has worked on with the local Convention &
Visitors Bureau, expressing a special ;dii*tinks to f 1 ota Electric and West Group for their contribution in
deferring the cost of the book. Chairfson MO,> concluded by suggesting that in the future the City
Council appoint representatives to the..DC that *df,'sivld have background in manufacturing, hospitality and
a representative from the Cedarvale areCounCi t mbers thanked Chair Morgan for his presentation.
Carla Heyl, Chairpersci~:ijc:Qs# big commission, appeared and stated that
most items the Planning Commission has been working on during 1999 have been reviewed by the City
Council. She suggested that when the property maintenance.ardinance is considered, a special meeting
be held to consider that ordinance. She provided a brief summary of projects the Planning Commission is
currently on, such as modification to the subdivision and zoning ordinances as a follow-up to the
comprehensive guide plan. Councilmember Blomquist expressed her thanks and appreciation for all the
0 %o
work and coordination of the Advisory Planning Coriir je$R i
Lee Markell, Chairpett>Pc 0. ifila. dVisos Parks Commission, and Terry Davis, a member
of the Commission, appeared to dist~ss-'the accomhments and future work program of the APrC.
Chairperson Markell stated that the accOAVOs
apes ficlude the opening of Cascade Bay, which was
under budget and on time, the acquisition dl' P'ie;:# # nt n4,property, Eagan Forever Green project and
the many successes at Holz Farm. He made soMi-: i###>,ents about the Central Park Community
Activities Center proposal, expressing a strong support on'befialf of the Advisory Parks Commission. Mr.
Davis spoke to environmental issues that are of concern to the APrC, stating that the number of parking
stalls required for development in the City of Eagan is higher than other cities, which eliminates a certain
amount of green space. Further, it is the suggestion of a study committee of the APrC that more
consideration be given to the placement of buildings on sites that would enhance and better mitigate
environmental issues. Mr. Davis spoke higf4 gout the tree. replacement policies that have been enacted
by the City. He suggested that the Aj :;i i~.•wjtFS~ fining Commission, address the policy and
ordinance changes as a special task. ' of th'jouncil. Councilmembers expressed their support
and asked that this matter be share&.1'vith the A idvry Planning Commission at their next work session
scheduled for December 9 and a recpt iendatigc}:~p form a joint task force to study certain development-
related ordinances be placed on tii e ; pj~ttt I C, Council meeting agenda. City Administrator
Hedges stated that it will be plat i#:.Gf*%%* i5I 14 meeting agenda. Mayor Awada and
Councilmembers expressed their thanks to fibtli Ivli WWI lf'and Mr. Davis for their presentation and input.
Councilmember Blomquist suggested that information be gathered on why the City
adopted an ordinance requiring a limitation of three 3-year terms for advisory commission members and
that the information be shared at a workshop.ii c~....
:Era<1'HER ii S
There being no furtheF,b}isiness, the meetir}Q., as adjourned at 6:00 p.m.
Date City Clerk
TLH
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
;October 19, 1999
A special meeting of the Eag:ctLii,c:Jd on Tuesday, October 19, 1999 at
4:45 p.m. at the Eagan Municipal Ceiitt~ 3 it'~i i g ' d ere Mayor Awada and
Councilmembers Bakken, Blomquisti;;;rlson and Masin. Also present were Senior Planner
Ridley and City Administrator Hedg. Also present were Advisory Planning Commission
members Carla Heyl, Ron Miller, Gail Anderson, Larry Frank, Meg Tilley, Gary.Huusko and
Planner Kirmis.
: f AGENDA
Councilmember Masin move., Counc ...mber Bakken seconded a motion to approve
the agenda as presented. Aye: 5, Nap;-:O
Mayor Awada acknowledged visitors to be heard rioting there was no one present for this
portion of the agenda.
REVIEW PROPOSANCES
Property Mainte W PROP rage, Accessory Building
City Administrator Hedges pro ovei'wiew on the three (3) ordinances that have
been under review by the Advisory Planni2i during the past several months. He
stated that the ordinances include Property Mainteii tM6 ':..xhicle Storage and Accessory
Buildings. Mayor Awada recognized members of the Planning Commission who were present to
participate in a joint meeting for the purpose of reviewing each of the proposed ordinances and
including any additional comments and revisions before public hearings are scheduled later in
1999. Senior Planner Ridley provided background on each of the three (3) proposed ordinances.
Planning Commission Chairperson Cory,~ stated.4#:*he City needs to be sensitive to its
neighborhoods and would encourag:ssY€astlsnewspapers, cable TV and City
cit. .
regul$y language contained in each of the three
newsletters so the public is aware
proposed ordinances.
• Councilmember Blomquist , .,,-I nds to enforce the ordinances.
Chairperson Heyl stated on a case by case basis. Councilmember Bakken stated that it is his
suggestion that the City decide on a basis where the City enforces if there is a neighborhood
complaint. Councilmember Carlson agreed with this approach and stated that over time the
community will tell the story and it may.... nal staff needs if enforcement becomes a
greater issue.
Special City Council Meeting Minutes
October 19, 1999
Page 2
Commission member Frank stated that outside storage can be in the eyes of the beholder
giving the example of wood that might be an eyesore to a neighbor, but is used as a major
heating source by the resident who o a wood burning stove. Councilmember Masin asked if
tfiere is a master plan for tree planting•ro''hich can impact adjoining property owners.
Councilmember Carlson raised a que gg of vehicles that exceed 9,000 pound
weight limitations. Senior Planner
Rl:;c:t;># ty Code currently regulates the
storage of commercial vehicles and 4M the proposed ordinance intends to regulate the storage of
non-commercial vehicles in excess q certain gross vehicle weight primarily due to the bulk or
scale of such vehicles in relation to the character and scale of a neighborhood. Councilmember
Carlson suggested that set backs on swimming pools be reduced since they are properly enclosed
due to uniform code requirements. She further suggested that the City give consideration to
providing a public storage location £p..oats, RV's and other recreational items. City
Administrator Hedges stated that EZr Park:itxcated on Lexington and north of Lone Oak
Road, provides an outside storage o irtunity 4 people with recreational vehicles. Chairperson
Heyl clarified that the proposed ordihce doe8~ot prohibit the storage of boats, RV's, etc. on a
residential property, but rather defines.; pr. j i . p4lards that must be met.
Planning Commission member Meg Tilley suggested that the City provide a handout on
the three (3) ordinances so that the public is informed of the proposed changes. Mayor Awada
asked if these ordinances could help properties similar to a residence in Highview that was
overrun by weeds, bad paint and a dilapidated outdoor swimming pool. Senior Planner Ridley
stated that this ordinance does provide the ability,to.gof 00- cleanup given the type of violations
that occurred on the Highview parcel. Pia g? ml Sion Chairperson Heyl stated that the
ordinance needs to include a special a e 1t'alte ative so the City can enforce the
ordinances and assess the cost if needs t.;
After further review and consideration by'f~siK:?ing Commission and City
Councilmembers, there was consensus that these items i%1d be presented to the public as a
Public Hearing before the Advisory Planning Commission and that ample notification would be
given to the community.
QT t BUSTh ESS
There being no further busi4** , then fg was adjourned at 5:45 p.m.
TLH
Date City clerk
MEMO
city of eagan
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 29,1999
SUBJECT: AGENDA INFORMATION FOR JANUARY 4, 2000 CITY COUNCIL
MEETING
OATH OF OFFICE - THREE NEW EAGAN POLICE OFFICERS
ACTION TO BE CONSIDERED:
No action required.
FACTS:
• The City Clerk officially swears in all Eagan police officers after they are hired.
• Lisa Fancher, Paul Maier and Andrew Speakman will be introduced and sworn in by City
Clerk VanOverbeke.
ADOPT AGENDA/APPROVE MINUTES
After approval is given to the January 4, 2000 City Council agenda, the minutes of the December
20, 1999 regular City Council meeting and the minutes of the October 19, 1999, December 6,
1999 and December 14, 1999 special City Council meetings, the following items are in order for
consideration.
Agenda Information Memo
January 4, 2000 City Council Meeting
V. RECOGNITIONS & PRESENTATIONS
A. RECOGNITION of City Forester Gregg Hove and
Recreation Supervisor Paula Nowariak
FOR COUNCIL ACTION:
Recognize Gregg Hove for receiving the Distinguished Service Award from the
Minnesota Society of Arboriculture and Paula Nowariak for receiving the Dorthea
Nelson Award from the Minnesota Recreation and Parks Association.
FACTS:
¦ The Distinguished Service Award is for service to the Minnesota Society of
Arboriculture and/or the field of arboriculture or urban forestry through work
on legislation, research, education, planning or organization.
¦ City Forestor Hove was nominated for creating a music video for elementary
school children, which illustrates the important relationship between trees and
animals in our urban environment.
¦ The Dorthea Nelson Award is presented to a female member of the Minnesota
Recreation and Parks Association with fifteen (15) or less years of professional
experience and outstanding service to the recreation, park and leisure service
field and to MRPA.
CONCERNS:
None
ATTACHMENTS:
None
CENSUS 2000 UPDATE
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
CENSUS 2000 UPDATE
ACTION TO BE CONSIDERED:
There is no formal action required on this item. This item is being provided as public
information.
FACTS:
• City staff has been working with the Census Bureau on several Census 2000 technical
programs since the summer of 1997. Each of the technical programs have had the
single purpose of providing the most complete address list possible which to allow
the bureau to mail to and/or reach every known household. The technical aspect is
now complete.
• The national promotional aspect of Census 2000 is now beginning to move forward.
The educational campaign began in November and the motivational campaign will
begin in January. Public Service Announcements (PSA's) are running nationally and
the City will be receiving video copies of these PSA's that we will run on the public,
government, and educational channels operated by Burnsville/Eagan Community
Television. Additionally, the bureau has or will provide posters and flyers that staff
will distribute throughout the community (churches, schools, community
organizations, etc.).
• The City will be hosting a Census 2000 Kick-Off Meeting on February 8, 2000. In
addition to the Mayor and Council, representatives from local churches, schools, and
community organizations will be invited. Representatives from the Census Bureau
will also attend and be available to for a taped (for rebroadcast) Question and Answer
session.
• The Census 2000 Standing Committee has met twice (May 20, 1999 and December
21, 1999). The committee consensus was that Census 2000 Update should remain as
an on-going regular City Council meeting agenda item through April of 2000.
ATTACHMENTS: (3)
U.S. Census Bureau handouts on pages Lf through
3
How America Knows
United States
What America Needs!
Census III
Census 2000 Will Be the Largest Peacetime Effort
in the History of the United States.
Hundreds of thousands of census takers and support personnel will
be needed to account for the anticipated 118 million housing units
and 275 million people across the United States. But it isn't its size
that makes Census 2000 important. It is all the things that we will
learn about ourselves that will help America succeed in the next
millennium. The census is as important to our nation as highways
ng and telephone lines. Federal dollars supporting schools, employment
Sombee t
to our natservices, housing assistance, highway construction, hospital
is co *
b g services, programs for the elderly and more are distributed based
on census figures.
The questions asked Your Answers Are Important.
represent the best About a week before Census Day - April 1, 2000 - most
balance between your households will receive a questionnaire by mail. Census takers will
community's needs and deliver forms to the remaining households. The Census 2000
our commitment to questionnaire will be easy to read and simple to fill out. The
reduce the time and Census 2000 questionnaire that most people will get will ask about
effort it takes you to fill only seven subjects: name, sex, age, relationship, Hispanic origin,
out the form. race and housing tenure (whether home is owned or rented.)
Nationwide, five out of six housing units will receive this short form.
It will be the shortest short form in 180 years!
The longer form will ask about the same seven.subjects plus 27
more, including education, ancestry, employment, disability and
A census is only house heating fuel. One out of six housing units will receive a long
as good as the form nationwide. In some rural areas, as many as every other
people who housing unit may receive this long form - because a larger sample
participate in it. is needed to ensure that these towns and counties get the same
detailed information as more densely populated areas.
This Is Your Future. Don't Leave It Blank.
Census 2000 will help decision-makers understand which
neighborhoods need new schools and which ones need greater
services for the elderly. But they won't be able to tell what your
community needs it you and your neighbors don't fill out your
census forms and mail them back.
Once the U.S. Census Bureau receives your questionnaire, our
work has only begun. If the questionnaire is Incomplete, a census
employee must contact you to obtain the missing information. Then
the answers on your questionnaire are combined. It is these
combined numbers - not your individual answers - that are
published and put to work for your community.
D-3240 (10-99)
U.S. omius~a Seti°r,Ucs AdrWIsaauon An Equal Opportunity Employer
BUREAU OF THE CENSUS U.S. Census Bureau
9
To speed disaster relief to the affected areas, emergency management agencies
UnN.J 51,14-S use census numbers to determine the number of people displaced by earthquakes,
e2000 hurricanes, floods and other natural disasters.
In cities and towns across the country, community leaders use census numbers to
decide where to locate police and fire stations and other public services. The census
helps local government and community organizations locate facilities such as day-care
centers, senior citizen community centers, health-care clinics and even playgrounds.
What Is Asked on the Short Form?
The short form asks about six population subjects and one housing subject and
Your takes 10 minutes to complete, on average.
participation in Population Housing
Census 2000 is
Name Tenure
im portantf safe Sex (whether the home is owned
and easy. Age or rented)
Relationship
dust complete Hispanic origin
the form and mail Race
it back. What Is Asked on the Long Form?
For additional information The long form asks about the same subjects as the short form plus 27 more,
about Census 2000, visit for a total of 34 subjects. The average household can complete this form in
the Census Bureau's approximately 38 minutes.
Internet site at Pol2ulation Housina
http://www.census.gov
or call one of our Marital status Units in structure
Regional Census Centers Place of birth, citizenship and Number of rooms
across the country, year of entry Number of bedrooms
School enrollment and Plumbing and kitchen facilities
Atlanta 404-331-0573 educational attainment Year structure built
Boston 817-424-4977 Ancestry Year moved into unit
Charlotte 704-344-8824 Residence five years ago (migration) House heating fuel
Chicago 312-353-9759 Language spoken at home Telephone
Veteran status Vehicles available
Dallas 214.686.3060 Disability Farm residence
Denver 303-231-5029 Grandparents as caregivers Value of home
Detroit 248-967-9524 Labor force status (current) Monthly rent (including congregate
Kansas City 816-801-2020 Place of work and journey to work housing)
Los Angeles 818-904-8822 Work status last year Shelter costs (selected monthly
New York City 212.620-7702 Industry, occupation and class of worker owner costs)
or 212-820.7703 Income (previous year)
Philadelphia 216-597-8312 The Law protects your Answers.
Seattle 206.863-5882
By law, the Census Bureau cannot share your answers with others, including
welfare agencies, the Immigration and Naturalization Service, the Internal Revenue
Service, courts, police and the military. Anyone who breaks this law can receive
up to five years in prison and $5,000 in fines. The law works - millions of
questionnaires were processed during the 1990s without any breach of trust.
U.S. Census Bureau
S
The Long and
United States I
Census i Short of It
S I Why Does the Census Ask
So Many Questions?
i f The questions asked represent the best balance between your
community's needs and our commitment to reduce the time and
effort it takes you to fill out the form.
The census is as important to our nation as highways and
telephone lines. Every question is required by law to manage or
evaluate federal programs or is needed to meet federal case law
The Census 2000
requirements. Federal and state funds supporting schools,
short form whl be employment services, housing assistance, road construction,
the shortest form hospital services, programs for the elderly and more are distributed
In 180 years. based on census figures.
What's New for Census 2000?
The census results are used Most housing units in the country (about 83 percent) will receive the
to establish local eligibility short-form questionnaire in Census 2000. The Census 2000 short
for government programs form will be the shortest form in 180 years.
Five subjects that were on the 1990 census short form have moved
to the Census 2000 long form: marital status, units in structure,
number of rooms, value of home and monthly rent. The long form
can reliably collect this information.
Five subjects that appeared on the 1990 census long form were
dropped: children ever born, year last worked, source of water,
sewage disposal and condominium status. These subjects were not
explicitly mandated or required by federal law.
Only one new subject was added to the Census 2000 long form:
grandparents as caregivers. This information was needed for the
Personal Responsibility and Work Opportunity Act of 1996
(welfare reform).
Why Do We Need the Long Form?
The long form provides socio-economic detail needed for a
wide range of government programs and federal requirements.
Nationwide, it goes out to one in six housing units. But to assure
the same level of accuracy everywhere, a larger share of housing
units in small towns and rural counties receive this form.
Community leaders use the long form for planning a wide range
of activities, including neighborhood revitalization, economic
development and improved facilities and services.
To build highways, roads, bridges and tunnels in areas that need
them, planners need information about where people live and work
and the times they leave for work.
D-3239 (Rev. 6-99)
U.S. Depnme rd d Canmei ce
EC no r,cs and StartshcSAdrnh iabon
BUREAU OF THE CENSUS An Equal Opportunity Employer
U.S. Census Bureau
9
MINUTES OF THE
SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MIN1 ESOTA
ecember 14, 1999
A special meeting of the Eaeld on Tuesday, December 14, 1999 at
4:45 p.m. at the Eagan Municipal C&ite~ ~'Ptesiit~ete'yor Awada and Councilmembers
Bakken, Blomquist, Carlson and N% 11 Also present were Assistant City Administrators Duffy
and Verbrugge, Director of FinancenOverbeke, Director of Parks and Recreation Vraa,
Director of Public Works Colbert and City Administrator Hedges.
AGENDA
Councilmember Masin askeick o add iem to the agenda under Other Business,
allowing for an update on the MVi :grounc#aking celebration.
Councilmember Bakken moved, C":seconded a motion to approve the
agenda as amended. Aye: 5, Nay: 0'~••••••••••••..
TASK FORCE/REVIEW ORDINANCES Imo: NEW DEVELOPMENT
City Administrator Hedges provided an overvi;y;on this item stating that the Advisory
Planning Commission, at their work session on;l 8e 9, has expressed a strong desire to
meet jointly with the APrC to study,~Qass~il i; 4 z ce changes that would promote greater
green space preservation and expasisi
Councilmember Bakken moved, Nil ',i b L Carlson seconded a motion to approve a
joint APC/APrC Task Force to review City ordiiiaQieaE# : kd/or policies for the purpose of
enhancing the City's ability to avoid excessive tree loss and promote greater green space
preservation and expansion for new and expanded development.
CEDARVALE/HIGHWAY 13 AREA TASK FORCE REPORT
City Administrator Hedges"l4'i:..i: ; i v:and history regarding the
Cedar/Highway 13 Area Task For.$tudy. or Awada thanked the Task Force in advance of
their presentation for their hard wtrlc:and invited them to join the City Council for the
4X 1jg~ret Schreiner, Chairperson of the
presentation. She then turned the
Cedar/Highway 13 Area Task Fort ; : Ci #ioD} :f ner introduced the topic by sharing her
letter as Chair that appeared in the final report entitled, Village Plaza - A Redevelopment
Concept for the Cedar/13 Area. She also presented a series of recommendations that included
the following: 1.) architectural standards that would include residential, commercial, green
space and landscaping designs; 2.) cor ivA Q that the City of Eagan would implement a
proactive communication strategy ire#tei#y Area in the entire City to educate the
redevelopment process; 3.) LRT/Ei *it would be atl element to the success of the
redevelopment concept that plannink for light rail trail 2t or other modes of mass transit would be
located within the identified rede' ipment area, 4.) .king structures must be of a compatible
NX
Special City Council Meeting Minutes
December 14, 1999
Page 2
scale and architectural character to adjacent nearby buildings; 5.) relocation is an important
element and that efforts should be made to keep businesses designed to remain in the area part of
the redevelopment and that displacet;sidents/businesses be given fair market value and
relocation assistance and, finally; 6:-:~tfiaffic and access - that road and other improvements must
be preceded by detailed traffic anal B; qr Q..}~. pate infrastructure is in place to handle
the impact of full development. ...a
Members of the Cedar/13 T# ':."Force shared their comments. Task Force member Dan
Sjolseth stated he is requesting that business owners be treated fairly and if at all possible be
relocated within the greater Cedarvale area. He shared that in his case, he owns his own building
and it would not be desirable to move to a leased building.
Task Force member Gladhi#;$greedb member Sjolseth and further commented that an
attractive redevelopment is a key to. hancirf edarvale. He stated that his concern is the
pressure the development communfo..'will ha s bn the City to relax development standards and
how important it is that the City foR4ur:a:p;:dnor;llrayv any compromise to development
standards for Cedarvale. Task Foras:i#} 1itti4rald complimented Chairperson
Schreiner on what an excellent job she did in leading the overall Task Force. He further echoed
comments that there is need to help businesses locate in the area and, further, that improvements
be made to properly handle traffic.
•
Task Force member Tilley commented on.!Jx:* "frcance of a good and active
communications plan for the area. Task iii ei'Bassett stated that it is important to
residents that businesses be given " tm nt any Task Force member
Wallick stated that it is important fo 1 tbe comr1 inity involved in the greater Cedarvale area
redevelopment to improve an important ***..the community. He further stated that in a
goo
recent meeting with neighbors, the biggest coric'ei^ii: :strian and traffic movement. Task
Force member Tom Butler agreed with Mr. Wallick statiifg that Cedarvale is an important
entrance into the community.
Task Force member Parranto stated that what has been presented in the planning process
are good ideas , but it should be remeir ..eel that ideapte only concepts and are subject to
change. He further stated that a pr.. 8> # r. i j i ial Lakes in Edina offers a great
benchmark for our City as an exar of po'#`developments/redevelopment.
Task Force member Ron )ti¢r afire #Jat redevelopment is necessary and should occur
address how the development will be
in the greater Cedarvale area. He ?
`i I
paid for. .
Task Force member Mark Hansen made reference to page 14 of the Village Plaza
Concept stating that the final phase of lantL$• JA.a major change to Cedarvale. Task Force
member Gregg Larson also commer
41 1#ment is necessary, however, there is a
strong necessity for the City to tre eeting busin$st;SR;the Cedarvale area on a fair basis
relating specifically to relocation. SSk Force membe ishfeld commented that there is a need
for establishing traffic standards t$:{nplement a good nsportation plan for all of Cedarvale.
Special City Council Meeting Minutes
December 14, 1999
Page 3
Task Force member Ted Gladhill spoke a second time stating that timing is critical for a
quality redevelopment. He stated that there could be some pressure for redevelopment given the
fact that hotels are closing in the Cif*if Bloomington due to the proposed North-South Runway
$t the International Airport.
Task Force Chairperson Sch p g t # as heard from the faith community
who has expressed interest in proving affordable housing opportunities in the Cedarvale area.
She also made reference to the necy to follow the preferred development guidelines.
Mayor Awada thanked the Task Force members for their comments and opened the floor
to public comment. Gene Franchette, representing Dakota County, spoke on the status of the
LRT Study from the Mall of America to Apple Valley which includes the Cedarvale area. He
stated that a transit station is propc*W for the: 113/Cedarvale area and more specifically that
the SE quadrant is most desirable ft: transit-nation.
Dr. Bruce Hanson, representjM.1 ie. Yetflif}ary Clinic, stated that he learned from a
presentation at a recent open house ht tiding to the Village Plaza Plan, will be
eliminated. He further stated that his concern is that there is no proposal to relocate his business.
Dr. Hanson indicated that a new location would require a•green space and buffers for animals
that are bordered at the clinic. He further asked why doesn't the redevelopment start with
Cedarvale Center. Task Force member Fitzgerald stated that housing will start first which is a
natural step for the redevelopment proposal. Assists;fly Administrator Verbrugge provided
background on how the City will coordimikte?: lp it$nce redevelopment occurs in the
Cedarvale area.
Barb. Baker, representing St.'Jrif i(.Church, asked what type of housing has been
identified. Task Force member Bassett stated•t a y=q is caused by the proposed North-South
Runway might be a problem for a certain type of housirig~in the Cedarvale redevelopment area.
Task Force Chairperson Schreiner commented that she would like to see a life cycle housing
proposal and development for the area.
Steve Cohen, representing Twj :,qty Poultry, asked when his business is sited for
redevelopment. Assistant City Admmist 4 Gt V. s :stated that the Twin City Poultry
Building is considered in the Phan : edeveiitplan. Chairperson Schreiner stated that this
type of question is a good reason fofimpleme Ting an ongoing communications plan for the
redevelopment. Assistant City A@$- istratvt :erbrugge spoke to the Draft Communications
• Plan providing anoutline of its ini1*atp newspapers, the City's web site and
other media sources. Bob Baker re-dtlfe's's'id'ttit'~crl ge Plaza Redevelopment Concept Plan
specifically addresses higher income households. Mayor Awada stated that the housing section
addresses a broad range of opportunities for residential development, further commenting that
she has had contact with the Dakota County, J in regards to a mixed housing.
Councilmember Blomquist y t 'to the to a e3Apment proposals, giving a history of the
changes that have occurred in the arvale area whf l were caused mainly by the
reconstruction of the Cedar AveneH 13 intersectio$;::;She stated that when access to TH13
Special City Council Meeting Minutes
December 14, 1999
Page 4
and Old Cedar Avenue were eliminated, the impact on business was serious. Councilmember
Blomquist further stated that the roads in the greater Cedarvale area require additional help.
Task Force Chairperson Schreiner d that the issues addressed by Councilmember Blomquist
are specifically why the recommenin of the Task Force includes an in-depth analysis of the
entire roadway system by t r a f f i c er !mw
*9 Administrator Verbrugge stated that
access is a major issue and the phagQ:tibnt should address those concerns.
Councilmember Blomquist fiuther.ed that the analysis should include how buses and other
types of transportation will relate td- _'e proposed redevelopment of Cedarvale.
Councilmember Bakken stated that he was impressed with the Task Force and their study
results and suggested that the City Council accept the report. After a brief discussion, a motion
was introduced by Councilmembe; Bakken, seconded by Mayor Awada that the report of the
Task Force be accepted and sched7 at a futse workshop in late January, early February,
following a review by the AdvisorPrC,1 and APC Commissions. All members voted
aye.
Councilmember Masin aski'9*been included as a part of the County
LRT Study Team. Mr. Franchette, representing Dakota County, stated that MnDOT is
represented and included in the County LRT Study. Councilmember Carlson expressed her
thanks to the Task Force. Chairperson Schreiner thanked the entire Task Force and the work of
Assistant City Administrator Verbrugge and stated that the process is a coming of age for
redevelopment in the City. She stated that the prpc:};dertaken for Cedarvale will allow the
City to learn from any mistakes as it coifs eW rnate redevelopment. Mayor Awada
d stated that this is a
again on behalf of the entire City ' ~efia Task Force an
landmark and someday the Task Fefc lsi4t•grnembers a' d City Council can look back and credit this
initiative for the redevelopment of the:gf8k a larvale area.
SALARY COMP ATION
City Administrator Hedges stated that as part of the 1999 budget deliberations and
compensation review by the City Council, it was determined that a compensation practices
review covering non-collective bargaipg;unit positions was needed. He further stated that for
the most part, collective bargainin3glsspared to other communities during
each contract review and are typic com~•';p i d•a pay rate of benchmark comparison cities.
The City Administrator further staf that noti- ollective bargaining unit positions have not
received benchmark comparisons; a numbop':of years, and in most cases, employees have not
• been paid the final two steps avai 3 b< i ng pay plan. He reviewed action by the
J
City Council that authorized the h1 Iff f hP ff- s tttirl' inpensation consultant in 1999 which
after reviewing three (3) consulting groups' proposals, the firm of Riley, Dettman & Kelsey was
hired by the City Council in June, 1999.
The City Administrator provif??~iew of the process that was facilitated this
past summer and fall and then intrcir it ed Rod Tf&Th a City's consultant, to further review the
outcome of the compensation study'
Special City Council Meeting Minutes
December 14, 1999
Page 5
Mr. Kelsey explained the pay philosophy wliich targets the Eagan pay rates at the Q-3
(75th percentile) of pay in several benchmark comparison cities and counties. He stated that the
compensation study recognizes and i orces the City's standards of excellence and provides
that positions be paid in the market $$e of comparable public sector jurisdictions from which
Eagan recruits, establishes all non-c4U_ fiye:b juinp;il, it compensation of base pay structure
the third quartile level, so that about 5 ° b '~hmazk jurisdictions pay on average
00.0
above the City of Eagan and about ?;percent oWbenchmark jurisdictions pay on average
below the City. He stated that mairibing a compensation plan is important to recognize good
staff with highly complex operation; i`elax some of the pay compression, be sensitive to a tight
labor market and other factors/reasons for considering the Q-3 Compensation Study. Mr. Kelsey
spoke to the need to review certain TSP's suggesting that there are seven (7) that he is
recommending for review during January, February and March. He commended on the pay
structure as being a logical extensic iibf a polio. the Council has had in place for non-collective
bargaining employees.
Following further comments bX the cdi tiltant and City Administrator, a motion was
made by Mayor Awada, seconded i3#1LiiIn, with all members voting aye to
accept the Compensation Plan as preserife$'i;iit'p'lair tti'e''rtem on the December 20, regular City
Council meeting agenda for formal ratification.
MVTA CELEBRATION
Councilmember Masin summarized. a;.grD king celebration that occurred on
December 14, at the Burnsville MW. A.."I t iI t # n.
E•V scl:YF ,SESSION
Mayor Awada stated that the City will beac~jowig into Executive Session for the
purpose of reviewing employee labor contract demands and the status of
negotiation/condemnation proceedings with Duke Weeks Realty for the Community/Central
Park Acquisition.
1P S
There being no further bus"itss, the r"ng was adjourned at 7:30 p.m.
•f•• ; ; TLH
Date City clerk
ti,
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If the
City Council wishes to discuss any of the items in further detail, those items should be removed
from the Consent Agenda and placed under Old or New Business unless the discussion required is
brief.
A. PERSONNEL ITEMS
Item 1. Clerical Technician II/Community Development--
ACTION TO BE CONSIDERED:
To approve the hiring of Holly McGraw as a Clerical Technician II in the Community Development
Department.
Item 2. Program & Events Supervisor--
ACTION TO BE CONSIDERED:
To ratify the hiring of Catherine Bolduc as the Program & Events Supervisor in the Parks &
Recreation Department.
FACTS:
• The hiring of a person to be recommended as the Program & Events Supervisor was approved
at the December 20, 1999 regular City Council meeting.
• This item is included for Council's information.
Item 3. Seasonal Park Laborers--
ACTION TO BE CONSIDERED:
To approve the hiring of Dave Jungers, Robert Rausch and Ryan Rausch as seasonal park laborers.
Item 4. Seasonal Warming House Attendants--
ACTION TO BE CONSIDERED:
To approve the hiring of Ben Koenke and Justin Brown as seasonal warming house attendants.
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
Item 5. Seasonal Skate Guard--
ACTION TO BE CONSIDERED:
To approve the hiring of Kevin Weber as a seasonal skate guard.
Item 6. Temporary Clerical Worker/Parks & Recreation--
ACTION TO BE CONSIDERED:
To approve the hiring of Jennifer Petsinger as a temporary clerical worker in the Parks &
Recreation Department.
Item 7. Seasonal Concessions Manager/Cascade Bay--
ACTION TO BE CONSIDERED:
To approve the hiring of Aaron Hunter as a seasonal concessions manager at Cascade Bay.
Item 8. Part-time Clerical Technician III/Police Department--
ACTION TO BE CONSIDERED:
To approve the hiring of Katy Jonas as a part-time Clerical Tech III in the Police Department.
Item 9. Collective Bargaining Contract/Clerical Unit--
ACTION TO BE CONSIDERED:
To approve the 2000, 2001, and 2002 Collective Bargaining Contract with the Clerical Unit.
FACTS:
• The Clerical Bargaining Unit is voting on whether to accept the Council's latest offer on
Monday, January 3, 2000. If the Unit votes to approve the contract, it will be appropriate at
this time for Council to also approve the contract.
• The major terms of the agreement are 2.75% increase effective January 1, 2000, adjustment
to the non-collective bargaining compensation plan with the first paycheck in April, 2000, a
3% increase in compensation for 2001, and a 2.75% increase for 2002.
9
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
B. CHAPTER 11 ORDINANCE AMENDMENT - TRANSFER
STATIONS IN LIMITED INDUSTRIAL ZONING DISTRICT
ACTION TO BE CONSIDERED:
To direct staff to initiate an Ordinance Amendment to Chapter 11 to define Transfer
Station and incorporate as a conditional use in the Limited Industrial Zoning District.
FACTS:
• Transfer Station is not currently defined or listed as a use in the City Code.
• Based on the existing City Code, a recent request for a transfer station use in the
Sibley Terminal Industrial Park on Terminal Road was determined to be a permitted
use because of the lack of clarity in the City Code.
• The proposed Transfer Station request on Terminal Road has not moved forward
apparently due to sale of the property. Therefore, it would be appropriate to amend
the Code at this time so that future requests could be handled through a Public
Hearing process.
• This Ordinance Amendment would be brought through the APC for Public Hearing
and then back to the Council for adoption.
9
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
C. CONTRACT RENEWAL FOR JANITORIAL SERVICES WITH
LIFEWORKS SERVICES, INC.
ACTION TO BE CONSIDERED:
To approve a contract renewal for janitorial services with Lifeworks Services, Inc. for the
period of 1/1/00 to 12/31/00 and authorize signature.
FACTS:
• Lifeworks provides employment opportunities for physically and mentally challenged
adults.
• The City of Eagan has contracted with Lifeworks for the past ten years to provide
janitorial services in designated park buildings on a part-time basis.
• Lifeworks provides an on-site supervisor and all necessary insurance.
• The proposed hourly rates under the new contract will be $9.30 per hour (100%
worker). The hourly rate includes wage, overhead, supervision and insurance. The
1999 rate was $8.65 per hour. The rate is prorated depending upon the predetermined
ability of each worker.
• The average annual cost of $2,500 to $3,000 has been incorporated into the Park and
Recreation Department operational budget.
ATTACHMENTS:
• Enclosed on pages through is a copy of the proposed contract.
li CORKS
Services for people with disabilities, Nonprofit Organization Equal Opportunity Employer
for business, and the community
December 14, 1999
Paul Olson
Eagan Parks and Recreation Department
3830 Pilot Knob Road
Eagan, Minnesota 55121
Dear Paul,
This year we will celebrate our eleventh year of working for the City of Eagan and we
want to say thank you for this continued relationship. We continue to believe that the
tasks this job provides are perfect for the group of workers performing them. We also
believe that our workers make a valued contribution to the park appearance.
Here is Lifeworks' proposal for janitorial service.
Tasks
Workers will:
• Perform various janitorial tasks.
Support Services
Lifeworks Services, Inc. will provide the Eagan Park Department with information and
support designed to:
• Introduce people with disabilities to the workforce.
• Help non-disabled employees understand and accept people with disabilities as
coworkers.
Training and Supervision
Eagan Park Department will:
• Monitor quality and quantity standards.
• Participate in performance evaluation.
• Provide direction from Paul Olson or his designee.
• Meet regularly to share pertinent information.
Lifeworks Services, Inc. will:
• Train workers and assure production quality.
• Find suitable replacements for job vacancies.
Eagan Park Department may add additional tasks at a later date.
Lijeworks Services, Inc.
1120 Centre Pointe Drive
Suite 100
Mendota Heights, MN 55120
tel 651.454.2732
fax 651.954.3174
December 14, 1999
Eagan Parks
Page two
Equipment
Eagan Park Department will supply:
• Work space and necessary equipment.
Work Schedule
Schedules will be discussed at the beginning of each season and will reflect:
• Mutually agreed upon hours and days.
• Mutually agreed holidays based on Eagan Park's and Lifeworks Services, Inc.'s calendar.
Liability
Liability for Lifeworks Services, Inc. personnel, including workers with disabilities and job
coaches, will be the responsibility of Lifeworks Services, Inc. unless the injury or accident is
the result of Eagan Park Department negligence.
Method of Payment
Lifeworks Services, Inc., as employer of record, will:
• Bill Eagan monthly.
• Charge the hourly cost of $9.30 per 100% worker (i.e. the hourly productivity of a worker
who has no disability). The hourly charge to Eagan Park Department reflects a $7.07 hourly
wage plus overhead costs.
• Review the worker's rate of pay at six-month intervals as required by the Department of
Labor.
• Charge 6.5 % Minnesota Sales Tax.
City of Eagan will:
• Remit payment to Lifeworks Services, Inc. within 15 days of receipt of invoice.
/c2
December 14, 1999
Eagan Parks
Page three
Guarantee and Approval
If this proposal agrees with your understanding, please sign and return one copy. A copy is
enclosed for your records.
This agreement will remain in effect for one year from 1/ 1/00 and may be evaluated
after 60 days and any time thereafter. Either party may cancel at any time by giving
the other party four weeks prior written notice.
Thank you. Please call me at (651) 454-2732 or Jessica Godette, service team leader, at (612)
432-9773 with any questions.
Sincerely,
/TL1. L?1a
Mary Urbas
Contract Manager
Lifeworks Services, Inc.
Accept on beh of Lifeworks Services, Inc.:
By: Title: Ig4k
Date: i z f u... f
Accepted on behalf of the City of Eagan Parks and Recreation Department:
By: Title:
Date:
/3
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
D. RESOLUTION APPROVING THE SUBMISSION
OF A "METRO GREENWAYS PLANNING GRANT"
APPLICATION FOR PATRICK EAGAN PARK
ACTION TO BE CONSIDERED:
To approve a resolution authorizing staff to submit a "Metro Greenways Planning Grant"
application to the Department of Natural Resources for the development of a
management plan for Patrick Eagan Park.
FACTS:
• Patrick Eagan Park is approximately 100 acres in size. Development has been limited
to soft surface trails.
• Patrick Eagan Park is considered to be a unique, natural site with local and regional
significance.
• The quality and ecological diversity have the potential for public enjoyment and
education.
• The City currently does not have a detailed management plan for the park.
• The Council has asked staff to prepare a management plan.
• The Legislature has approved the allocation of $200,000 for the Metro Greenways
Planning Grant Program. The maximum grant amount has been $50,000 with an
anticipated average of $25,000. The program is competitive.
• Should the City be successful in obtaining a grant and opt to accept it, the City will be
responsible for providing matching funds equal to 50% of the project cost.
• The funding would not be needed until year 2001 at the earliest. The estimated total
project cost is $30,000 - $40,000 (City share $15,000 - $20,000). Funds would be
designated from the Park Site Fund.
• The funds would be utilized to hire a consultant to assist staff with the development
of the management plan.
• By making application for the grant the City is under no obligation to accept the grant
or allocate funds.
ATTACHMENTS:
Resolution attached on page 4.507
I:\44b\resolution approving sub 355
CITY OF EAGAN
RESOLUTION
SUPPORTING THE ALLOCATION OF MATCHING
FUNDS FOR A "METRO GREENWAYS PLANNING GRANTS" PROJECT
WHEREAS, the protection of natural resources and open space is essential to
maintaining and enhancing the quality of life in the City of Eagan; and
WHEREAS, the City of Eagan recognizes the importance of planning for nature as the
City and Region are developed; and
WHEREAS, the City of Eagan owns an undeveloped 100 acre parcel known as Patrick
Eagan Park that by virtue of its size, quality, connectivity and ecological diversity is unique to the City and
Region; and
WHEREAS, the parcel has the potential to provide public enjoyment and educational
opportunities, and
WHEREAS, the City of Eagan currently does not have a management plan for the parcel
NOW, THEREFORE, BE IT RESOLVED that the City of Eagan will make
application for a "Metro Greenways Planning Grant" to be utilized for the development of a management
plan for Patrick Eagan Park.
BE IT FURTHER RESOLVED that should the City of Eagan be successful in
obtaining a "Metro Greenways Planning Grant," and upon acceptance of said Grant, the City shall allocate
matching funds for the project.
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CERTIFICATION
I, E.J. Van Overbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby
certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan,
Dakota County, Minnesota, in a regular meeting thereof assembled this 4t' day of January, 2000.
E.J. VanOverbeke, City of Eagan
I:144blmetro greenway grant 355
45'
Agenda Information Memo
January 4, 2000
E. CONTRACT 99-11. PAVEMENT MARKINGS
WESCOTT ROAD
ACTION TO BE CONSIDERED: Approve the final payment for Contract 99-11 (Wescott
Road - Pavement Markings) in the amount of $2,575.52 to Warning Lites of MN, Inc., and
accept the improvements for perpetual City maintenance subject to warranty provisions.
FACTS:
• Contract 99-11 provided for the removal of the existing pavement striping and placement of
new pavement striping, crosswalks, and messages on Wescott Road, from Pilot Knob Road
to Highway 149, to facilitate revising the 4-lane road to a 3-lane design (Project 766R-B) in
conjunction with the signalization of the Wescott Road and Lexington Avenue intersection
(Project 766R-A).
• These improvements have been completed, inspected by representatives of the Public Works
Department, and found to be in order for favorable Council action of final payment and
acceptance for perpetual maintenance subject to warranty provisions.
/6
Agenda Information Memo
January 4, 2000
F. CONTRACT 99-10. WESCOTT ROAD & LEXINGTON AVENUE
TRAFFIC SIGNALIZATION IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 99-10 (Wescott
Road and Lexington Avenue - Traffic Signalization Improvements) and authorize the Mayor and
City Clerk to execute all related documents.
FACTS:
• Contract 99-11 provides for the signalization of the Wescott Road and Lexington Avenue
intersection, including street improvements required for the realignment of the intersection as
outlined and discussed in the revised feasibility report for Project 766R-A prepared by the
City's consultant engineer, dated May 27, 1999.
• The revision detailed in the change order addresses the replacement of epoxy paint with latex
paint for painting all of the pavement markings.
• The re-striping of Wescott Road, from Pilot Knob Road to Highway 149 (Project 766R-B),
was completed in conjunction with the signalization of the Wescott Road and Lexington
Avenue intersection. Latex paint was used for Project 766R-B.
• To keep consistent with the striping on the rest of Wescott Road, and to incur significant cost
savings for the City, the contractor was directed to use latex paint for the pavement markings.
• The cost of the work is consistent with bid prices for relevant bid items on other projects
within the City of Eagan.
• This change order has been reviewed by the Engineering Division and found to be in order
for favorable Council action.
• The change order provides for a reduction in the total contract cost by $14,168.32 (3.60% of
original contract). The associated cost reduction will be attributed to the Major Street Fund.
ATTACHMENTS:
Change Order No. 1,*pages A- through
/
I
SRF No. 0993376
CITY OFEAGAN
CONTRACT NO.: 99-10 CHANGE ORDER NO.: 1
PROJECT NO.: 766R -A DATE: DECEMBER 20,1999
PROJECT NAME: WESCOTT ROAD AND LEXINGTON A VENUE
PROJECT DESCRIP770N:
The Project consists of intersection realignment including grading, curb and gutter, traffic signal
system and bituminous paving for the Wescott Road and Lexington Avenue intersection.
CONTRACTOR: Valley Paving ENGINEER: SRF Consulting Group, Inc.
8800 13th Avenue East One Carlson Parkway, Suite 150
Shakopee, MN 55379 Minneapolis, MN 55447
DESCRIPTION OF CHANGE ORDER WORK.-
The change order consists of changing the paint for all pavement messages and related striping from
epoxy to latex paint.
The items included all pavement marking and striping.
JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER:
The addition of this change order is necessary due to the change in the type of paint used for the
project's pavement marking and striping. Epoxy paint was designated for all pavement marking and
striping under the original Contract. However, latex paint was used to match the type of paint used in
the restriping of the adjacent Wescott Road to the east and west. The change from using latex paint
rather than epoxy paint significantly reduces the overall project cost due to the lesser cost of latex paint
marking and striping.
/8
Change Order No. 1 -2- December 22, 1999
DESCRIPTION OF WORK ITEMS TO BE DELETED:
Contract Contract
Item No. Item Description nit nit Pric uantit Amount
2564.602 Pavement Message (Left Arrow) Epoxy Each $160.00 8 $1,280.00
2564.602 Pavement Message (Only) Epoxy Each $225.00 8 $1,800.00
2564.602 Pavement Message (Right Arrow)Epoxy Each $150.00 4 $ 600.00
2564.603 12" Solid Line White Epoxy Lin.Ft. $ 5.50 675 $3,712.50
2564.603 24" Solid Line White Epoxy Lin.Ft. $ 8.75 160 $1,400.00
2564.603 4" Broken Line White Epoxy Lin.Ft. $ 1.95 20 $ 39.00
2564.603 4" Broken Line Yellow Epoxy Lin.Ft. $ 1.95 175 $ 341.25
2564.603 4" Double Solid Line Yellow Epoxy Lin.Ft. S 3.80 225 $ 855.00
2564.603 4" Solid Line White Epoxy Lin.Ft. $ 1.93 2500 $4,825.00
2564.603 4" Solid Line Yellow Epoxy Lin.Ft. $ 1.95 900 $1,755.00
Total Amount of Deleted Items = ($16,607.75)
DESCRIPTION OF REVISED WORK ITEM UNIT PRICES:
Contract Contract
Item No. Item Description Unit Unit Price antic Amount
2564.602 Pavement Message (Left Arrow) Paint Each $ 30.00 8 $ 240.00
2564.602 Pavement Message (Only) Paint Each $ 60.00 4 $ 240.00
2564.602 Pavement Message (Right Arrow) Paint Each $ 30.00 4 $ 120.00
2564.603 12" Solid Line White Paint Lin.Ft. $ 1.08 627 $ 677.16
2564.603 24" Solid Line White Paint Lin.Ft. $ 2.15 156 $ 335.40
2564.603 4" Broken Line Yellow Paint Lin.Ft. $ 0.28 120 $ 33.60
2564.603 4" Double Solid Line Yellow Paint Lin.Ft. $ 0.55 186 $ 102.30
2564.603 4" Solid Line White Paint Lin.Ft. $ 0.25 2093 $ 523.25
2564.603 4" Solid Line Yellow Paint Lin.Ft. $ 0.28 599 $ 167.72
Total Amount of Revised Work Items = $ 2,439.43
NET AMOUNT FOR CHANGE ORDER NO.1= ($14,168.32)
l9
Change Order No. 1 -3- December 22, 1999
CONTRACT CTSTA TU
TIME/COMPLETION DATE: AMOUNT:
Original Contract: November 1, 1999 $393,248.05
Change Order No. 1 November 1, 1999 ($14,168.32)
Subtotal of Previous Change Order: $ 0.00
This Change Order: ($14,168.32)
New Subtotal of All Change Orders: ($14,168.32)
Revise Contract: $379,079.73
Percent Increase or Decrease for this Change Order to Original Contract Amount: -3.60%
Percent Increase or Decrease for Total of All Change Orders to Original Contract Amount: -3.60%
RECOMMENDED FOR APPROVAL:
By: Date: 17- - Z'1- 99
SRF Consulting Grou , Inc.
By: Date: I?- - 29 -9 9
City Department Manager
By: Date: - - ct cf
Valley Paving, Inc.
City of Eagan Council Action:
Mayor.
Clerk:
Approval Date:
Distribution: 1 - City
2 - Contractor
I - Engineer
Agenda Information Memo
January 4, 2000
G. PROJECT 740, SILVER BELL ROAD - FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: To receive the Final Assessment Roll for Project 740 (Silver
Bell Road - Street Reconstruction Improvements) and schedule a public hearing to be held on
February 1, 2000.
FACTS:
• Project 740 provided for the reconstruction of Silver Bell Road under Contract 99-12 from
Trunk Highway 13 to Kennebec Drive.
• This project has been completed, all costs tabulated and the final assessment roll prepared.
• This roll is now being presented to the Council for their consideration of scheduling a public
hearing to formally present the final costs to be levied against the benefited properties.
ai
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
H. GRANT APPLICATION, MINNESOTA AUTO THEFT
PREVENTION PROGRAM
ACTION TO BE CONSIDERED:
To approve a resolution authorizing the City of Eagan to enter into a cooperative
agreement with the State of Minnesota for the project entitled Minnesota Auto Theft
Prevention Program.
FACTS:
• The Minnesota legislature passed legislation in 1996 which created the Minnesota
Auto Theft Prevention Program, also called "MATPP." The purpose of this
legislation is to reduce motor vehicle theft; consequently, in the State of Minnesota,
this funded program aids in the identification of critical issues, education and
awareness, and investigation and prosecution. The legislature established the
Minnesota Auto Theft Prevention Board, which will make grant funding available
annually to support the purposes of the legislation.
• Approximately $689,000 was appropriated for the grant period commencing on July 1,
2000 and expiring on June 30, 2001. The Eagan Police Department is applying for
monies from this grant for the purposes of reducing auto theft in the City of Eagan.
The approximate amount of the application for the grant is $53,101 to be used in
overtime and equipment costs. A bait vehicle equipped with audio, video and tracking
capabilities will be used in high-theft areas. In 1996, 190 auto thefts occurred in the
City of Eagan. In 1997, 136 auto thefts took place and in 1998 there were 105 auto
thefts. In 1998, the Eagan Police Department recovered 56 stolen vehicles and 39
have been recovered in 1999.
• It is the Eagan Police Department's goal to continue to reduce auto theft in our City,
and to increase the number of prosecutions for that crime.
ATTACHMENTS:
• Resolution enclosed on page
as
CITY OF EAGAN
RESOLUTION
AUTHORIZING EXECUTION OF AGREEMENT
BE IT RESOLVED, that the City of Eagan enter into a cooperative agreement with
the State of Minnesota for the project entitled Minnesota Auto Theft Prevention Program during
the period from July 1, 2000 through June 30, 2001.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are
hereby authorized to execute such agreements and amendments as are necessary to implement the
project on behalf of the City of Eagan.
CITY OF EAGAN
CITY COUNCIL
By
Its Mayor
Attest:
Its Clerk
Motion by:
Seconded by:
Those in Favor:
Those Against:
Dated:
CERTIFICATION
I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do
hereby certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4m day
of January, 2000.
E. J. VanOverbeke, City Clerk
a3
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
1. DIRECT THE CITY ATTORNEY'S OFFICE TO AMEND THE EAGAN CITY
CODE, CHAPTER 4, TABLE A - BILLBOARD SIGNAGE
ACTION TO BE CONSIDERED:
To direct the City Attorney's office to prepare an ordinance amendment to Chapter 4 of
the Eagan City Code, Table A - Billboard Signage.
FACTS:
• Direction was provided by the Council at the December 6, 1999 City Council meeting
to clarify information contained in Table A of Section 4.20, placement, erection and
maintenance of signs as it relates to billboard signs located in the City of Eagan.
• Attached is a copy of a revised Table A that more clearly spells out the number of sign
faces, square footage per side and total square footage assigned to each approved sign.
The revised table includes both of Eller Media's signs approved earlier this year and
the Delite sign approved at the December 6 City Council meeting.
ATTACHMENTS:
• Revised Table A on page :P.5' and existing Table A on page
DRAFT 12/16/99
TABLE A - Reui'Stk
Location Address Surfaces Square footage
Per surface Total
Highway 55, junction with 2950 Highway 55 2 250 500
Highway 149
Highway 13, between 3875 Sibley 2 250 500
Cedar Avenue & Rahn Memorial Highway
Road
Highway 13, between 4100 Sibley 1 250 250
Cedar Avenue & Diffley Memorial Highway
Road
Highway 77, north of 3700 Cedar Avenue 2 378 756
Highway 13 (on railroad)
Highway 77, between 4350 Highway 77 2 378 756
Diffley Road and Cliff
Road
Highway 77, north of 4350 Highway 77 2 378 756
Highway 13
I-35-E, north of Lone Oak 2875 Lexington 2 378 756
Road Avenue
Soo Line right-of-way, 1181 Trapp Road 1 480 480
south of 1-494 and west of (1) (20) (20)
Highway 55 (added 9/5/99)
I-494, junction of I-35E 1255 Trapp Road 2 378 756
1-494 between Highway 13 2 672 1,344
& Pilot Knob Road
1-494 between Highway 13 2 624 1,248
& Pilot Knob Road
Soo Line right-of-way, 2 360 720
Highway 55, west of I-35E
Totals 22 8,822
denotes banked
as
CONSTRUCTION LICENSING, PERMITS AND REGULATION $ 4.30
TABLE A - E x is~-1~ V~O~
Number of
Signs Location Square Feet Surfaces
1. Highway 3, 1.4 miles south of County 500 2
Road 32
2. Highway 55, junction with Highway 149 500 2
3. Highway 55, east of Lexington 110 2
4. Highway 13, between Cedar and Rahn 500 2
5. 1-494, west of Highway 149 (added 6-20- 756 2
95) (588) Naegele
6. Highway 13, between Cedar and County 250 1
Road 30
7. MN 77, north of Highway 13 (on railroad) 756 2
8. MN 77, between County Roads 30 and 32 756 2
9. MN 77, north of Highway 13 756 2
10. I-35E, north of Lone Oak 756 2
11. Soo Line right-of-way, south of 1-494, west 480 1
of Highway 55 (added 9-5-95) (20) (1) Adams
12. Highway 149, south of Yankee Doodle 165 3
Road
13. 1-494, west of Pilot Knob Road 756 2
14. 1-494, junction of I-35E 756 2
TOTALS 7,797 27
Note: ( ) denotes banked
(Code 1983, * 4.20, eff. 1-1-83; Ord. No. 167, 2nd series, eff. 6-18-93)
State law reference-Advertising devices, Minn. Stat. ch. 173.
Sec. 4.21. Reserved.
Repealed by Ord. No. 129, 2nd series, adopted 9-16-91. Ord. No. 142, 2nd series, adopted
May 20, 1992, declared a moratorium which expired December 31, 1992.
Secs. 4.22-4.29. Reserved.
Sec. 4.30. Excavations and fills.
Subd 1. Definitions. The following terms, as used in this section, shall have the meanings
stated:
A. Excavation means any pit, hole or depression of earth material artificially made below
natural grade level, except those made in pursuance of a building permit issued.
B. Earth material means any rock, natural soil or fill and/or any combination thereof.
CD4:15
014~
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
J. LICENSE RENEWALS FOR THE YEAR 2000, TRASH HAULER &
TOBACCO
ACTION TO BE CONSIDERED:
To approve the trash hauler and tobacco license renewals for the year 2000.
FACTS:
• The City annually licenses parties doing business in the above-referenced categories.
These licenses are in order for review by the Council at this time.
ATTACHMENTS:
• List of licensees requesting renewal. g .
c) 7
2000 TRASH HAULER RENEWAL LICENSES
CONSTRUCTION/DEMO HAULERS
Dan's Containers Mendota Heights Rubbish
Box 87 20700 Donnelly Avenue
Newport, MN 55055 Farmington, MN
G. Logan & Sons
1484 Iglehart Avenue
St. Paul, MN
2000 TRASH HAULER RENEWAL LICENSES
COMMERCIAL
Mendota Heights Rubbish
20700 Donnelly Avenue
Farmington, MN
2000 TRASH HAULER RENEWAL LICENSES
RESIDENTIAL
Mendota Heights Rubbish
20700 Donnelly Avenue
Farmington, MN
2000 TOBACCO RENEWAL LICENSES
Cedarvale Texaco Tobacco Warehouse
3830 Sibley Memorial Highway 2149 Cliff Road
Eagan, MN Eagan, MN
Tobak Shack Valley Lounge
3950 Sibley Memorial Highway 3385 Highway 13
Eagan, MN Eagan, MN
Cedarvale Lanes LaFonda's
3665 Highway 13 3883 Beau D'Rue
Eagan, MN Eagan, MN
Agenda Information Memo
January 4, 2000
PUBLIC HEARINGS
A. CENTURY ADDITION - EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of public drainage and utility
easements within Lots 1 and 2, Block 1, Century Addition as described and authorize the Mayor
and City Clerk to execute all related documents.
FACTS:
• On September 9, 1999, City staff received a letter from Thomas and Richard Klecatsky,
representing Klecatsky Brothers Investments (Southern-West Funeral Homes), requesting the
vacation of the common lot line drainage and utility easement for Lots 1 and 2, Block 1,
Century Addition, located north of Yankee Doodle Road and west of Coachman Road in the
SW '/4 of Section 9.
• On December 6, the City Council received the petition and set a public hearing for January 4,
2000, to formally consider this request.
• The easements were dedicated with the Century Addition plat, in accordance with standard
practice. The easements are not necessary to accommodate any planned or existing utilities or
drainage ways.
• The purpose for the request is to allow the property owner to sell Lots 1 and 2 to a buyer
planning to construct one building within both lots over the existing easements.
• Final Plat approval of Century Second Addition, which will combine Lots 1 & 2, Block 1,
Century Addition into one platted lot, is scheduled later on this council agenda.
• All notices have been published in the legal newspaper and sent to all potentially affected
private utility owners informing them of this public hearing. No objections have been
received to date.
• This vacation request has been reviewed by the Engineering Division and found to be in
order for favorable Council action.
ATTACHMENTS:
• Location map, page -3C)
• Legal Description, page
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Figure 1
CENTURY ADDITION
LOT 1 & Z. BLOCK 1
CITY OF EAGAN EASEMENT VACATION LOCATION MAP
Q DESCRIPTION OF PROPERTY TO BE VACATED
a Drainage and utility easement to vacate over Lot 1, Block 1 Century Addition:
The east 10.00 feet of said Lotl, Blockl, except the north 10.00 feet and
the south 10.00 feet of said east 10.00 feet.
EASEMENTS TO BE VACATED
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Drainage and utility easement to vacate over Lot2, Block 1, Century Addition:
The west 10.00 feet of said Lot 2, Block 1, except the north 10.00 feet and
the south 10.00 feet of said west 10.00 feet.
11-2-99 Figure 2
G,VACATIDNS/CENTURYADDITIDN
CENTURY ADDITION
3 LOT 1 & 2, BLOCK 1
CITY OF EAGAN EASEMENT VACATION MAP
4~ >
Agenda Information Memo
January 4, 2000
B. COMSERV NO. 1 - EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of public drainage and utility
easements within Lot 1, Block 1, Comserv No. 1 as described and authorize the Mayor and City
Clerk to execute all related documents.
FACTS:
• On November 16, 1999, City staff received a request from Marc Kruger, Oppenheimer,
Wolff, and Donnelly, LLP, representing Blue Cross Blue Shield of Minnesota, Inc., to vacate
portions of the public drainage and utility easements within Lot 1, Block 1, Comserv No. 1
located west of Trunk Highway 13 and south of Yankee Doodle Road.
• On December 6, 1999, the City Council received the petition and set a public hearing for
January 4, 2000, to formally consider vacating these easements.
• The easements were originally dedicated adjacent to the lot lines of the Comserv No. 1 plat,
in accordance with City policy. The easements are not necessary to accommodate any
planned or existing utilities or drainage ways.
• The property owner is re-platting Comserv No. 1 as part of RiverPark Office Center and
plans to construct a building within the existing easements. New drainage and utility
easements will be dedicated as part of the new plat.
• Final Subdivision approval of RiverPark Office Center, which reconfigures Lot 1, Block 1,
Comserv No. 1, is being considered later on this agenda.
• All notices have been published in the legal newspaper and sent to all potentially affected
private utility owners informing them of this public hearing. No objections have been
received to date.
• This vacation request has been reviewed by the Engineering Division and found to be in
order for favorable Council action.
ATTACHMENTS:
• Location map, page
• Legal Description, pages and
3d.
r\n
LKJ
11-15-99 VACATION LOCATION 17Z7
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OF EAGAN EASEMENT VACA110N LOCATION MAP
11_15-09 /
EASMENTS TO BE VACATED
(NOT TO SCALE)
COMSE
LOT 1 i CK 1
OJ
&VACATIONS/COMSERVE Figure 2
COMSERV NO.1
3 y LOT 1, BLOCK 1
CITY OF EAGAN EASEMENT VACATION MAP
P4616~ Engineering • Planning • Surveying • Landscape Architecture
ICUUSISTO LTD
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PROPOSED EASEMENT VACATION
The Northwesterly 10.00 feet of the following described Parcel 1:
PARCEL I
That part of Lot One (1), Block One (1), in COMSERV NO. 1, according to the recorded plat
thereof lying Northeasterly of a line described as follows: Commencing at the most Easterly
comer of said lot; thence South 32 degrees 17 minutes 20 seconds West (assumed bearing), along
the Southeasterly line of said lot, a distance of 387.89 feet to the actual point of beginning of the
line to be described; thence North 68 degrees 56 minutes 00 seconds West a distance of 24.12
feet; thence westerly a distance of 64.75 feet along a tangential curve concave to the south,
having a radius of 53.50 feet and a central angle of 69 degrees 20 minutes 35 seconds; thence
South 41 degrees 43 minutes 25 seconds West, tangent to the last described curve, a distance of
52.10 feet; thence westerly a distance of 71.69 feet along a tangential curve concave to the north,
having a radius of 113.50 feet and a central angle of 36 degrees 11 minutes 20 seconds; thence
South 77 degrees 54 minutes 45 seconds West, tangent to last described curve, a distance of 54.71
feet; thence North 57 degrees 03 minutes 46 seconds West a distance of 558.76 feet; thence South
32 degrees 56 minutes 14 seconds West a distance of 45.00 feet; thence North 57 degrees 03
minutes 46 seconds West to the northwesterly line of said lot, and there terminating; said
northwesterly line being marked by Judicial Landmarks.
Being registered land as is evidenced by Certificate of Title No. 102672.
AND
The most Northerly and Northwesterly 10.00 feet of the following described Parcel 3:
PARCEL 3
That part of Lot One (1), Block One (1), COMSERV NO. 1, according to the recorded plat thereof lying
Southwesterly of a line described as follows: Commencing at the most Easterly corner of said lot; thence
South 32 degrees 17 minutes 20 seconds West (assumed bearing), along the southeasterly line of said lot,
a distance of 1216.06 feet; thence southerly, along the southeasterly line of said lot, a distance of 45.34
feet along a tangential curve concave to the east, having a radius of 260.00 feet and a central angle of 9
degrees 59 minutes 31 seconds to the actual point of beginning of the line to be described; thence North
56 degrees 50 minutes 36 seconds West, not tangent to last described curve, a distance of 41.83 feet;
thence northwesterly a distance of 56.91 feet along a tangential curve concave to the Northeast, having a
radius of 72.82 feet and a central angle of 44 degrees 46 minutes 50 seconds; thence North 12 degrees 03
minutes 46 seconds West, tangent to the last described curve, a distance of 50.00 feet; thence North 57
degrees 03 minutes 46 seconds West, a distance of 720.00 feet; thence North 32 degrees 56 minutes 14
seconds East a distance of 160.00 feet; thence North 57 degrees 03 minutes 46 seconds West to the
northwesterly line of said lot, and there terminating; said northwesterly line being marked by Judicial
Landmarks.
Being registered land as is evidenced by Certificate of Title No. 102673.
Offices: Hibbing • Minnetonka • St. Paul • Twin Ports
(612) 933-0972 - 6110 Blue Circle Drive Suite 100 • Minnetonka, MN 55343 • FAX (612) 933-1153
3S
Agenda Information Memo
January 4, 2000
C. LEXINGTON SECOND ADDITION - EASEMENT VACATION
ACTION TO BE CONSIDERED: Approve the vacation of public drainage and utility
easements as described within Outlot B, Lexington 2d Addition (now known as Northwood
Business Park), and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• On October 19, 1999, the City Council approved the Final Plat of Northwood Business Park.
• On November 24, City staff received a request from Jim Ostenson, Rock Cliff Development,
LLC, developer of Northwood Business Park, to vacate portions of the public drainage and
utility easements within Outlot B, Lexington 2nd Addition (Now known as Northwood
Business Park) located west of Lexington Avenue and north of Northwood Parkway in the
SE '/4 of Section 10.
• On December 6, 1999, the City Council received the petition and set a public hearing for
January 4, 2000, to formally consider vacating said easements.
• The easements were originally dedicated with Lexington 2nd Addition, platted for Home
Depot, for a sanitary sewer main and pond.
• The property has been re-platted as Northwood Business Park with new drainage and utility
easements dedicated as needed on the new plat.
• The approved building layout for Northwood Business Park included building pads and
parking lots within the existing easements. This layout required the relocation of the existing
sanitary sewer and regrading of the pond easement.
• All notices have been published in the legal newspaper and sent to all potentially affected
private utility owners informing them of this public hearing. No objections have been
received to date.
• This vacation request has been reviewed by the Engineering Division and found to be in
order for favorable Council action.
ATTACHMENTS:
• Location map, page
• Proposed Easement Vacation, page
• Legal Description, page • Exhibit of Northwood Business Park, page
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EASEMENT "A"
That part of Outlot B, LEXINGTON SECOND ADDITION (now known as
Northwood Business Park), as platted and of record in the office of the County
Recorder, Dakota County, Minnesota, described as follows:
Beginning at the northwest comer of said Outlot B; thence North 89 degrees 52
minutes 42 seconds East, bearing assumed along the north line of said Outlot B, a
distance of 336.69 feet; thence South 00 degrees 00 minutes 09 seconds East, a
distance of 274.20 feet; thence South 89 degrees 42 minutes 47 seconds West, a
distance of 30.00 feet; thence North 00 degrees 00 minutes 09 seconds West, a
distance of 4.40 feet; thence North 56 degrees 16 minutes 34 seconds West, a
distance of 36.12 feet; thence North 00 degrees 00 minutes 09 seconds West, a
distance of 204.80 feet to a line drawn 45.00 feet south of and parallel with said
north line of Outlot B; thence westerly, parallel with said north line to the west line
of said Outlot B; thence northerly along said west line to the point of beginning.
EASEMENT "B"
That part of Outlot B, LEXINGTON SECOND ADDITION (now known as
Northwood Business Park), as platted and of record in the office of the County
Recorder, Dakota County, Minnesota described as follows:
Beginning at a point of the north line of said Outlot B, distant 484.98 feet west of the
northeast corner of said Outlot B, as measured along said north line which is
assumed to bear South 89 degrees 52 minutes 42 seconds West; thence South 00
degrees 06 minutes 26 seconds West, a distance of 169.97 feet; thence South 89
degrees 52 minutes 35 seconds West, a distance of 40.00 feet; thence westerly, along
a tangential curve, concave to the north, having a radius of 1623.52 feet, a central
angle of 08 degrees 59 minutes 17 seconds and an arc distance of 254.68 feet; thence
North 07 degrees 14 minutes 52 seconds East, not tangent to last described curve, a
distance of 151.29 feet to said north line of Outlot B; thence easterly along said north
line to the point of beginning.
Dated: December 6, 1999
/s/E.J. VanOverbeke
E. J. VanOverbeke, Eagan City Clerk
Dakota County, Minnesota
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Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
TRASH HAULER licenses for New Earth Services. Inc.
ACTION TO BE CONSIDERED:
To Approve or Deny a residential and/or a commercial/multi-family waste-hauling
license for New Earth Services, Inc.
FACTS:
• New Earth Services, Inc. applied for a residential waste-hauling license on November
2, 1999.
• The staff asked for the item to be continued in order to research the status of New
Earth Services, Inc. compliance with City and County Ordinances.
• The City Council scheduled a public hearing for January 4, 2000 to review the
application.
• New Earth Services, Inc. applied for renewal of its commercial waste-hauling license
for the year 2000. The renewal application for a commercial waste-hauling license
was taken off of the December 20, 1999 City Council agenda and held for joint
consideration with the residential waste hauling license also at the January 4, 2000
City Council meeting.
• Staff found that one of the two trucks New Earth Services, Inc. is requesting licensing
for, does not meet City code standards, as it will not prevent the loss of liquid or solid
cargo in transit.
• If license is granted it should be with the stipulation that this truck not be utilized for
garbage or recycling collection.
FACTS: (For information only)
• Both Dakota County and the City of Eagan have notified New Earth Services,
Inc.fMega Excavation regarding current storage violations at their property at 4841
Biscayne Avenue.
• Contacts and requests for remediation have gone unanswered by the property owner.
• The City of Eagan has begun processing a criminal complaint against the property
owner.
ACTION TO BE CONSIDERED:
To direct staff and the City Attorney to review and recommend modifications to City
Code Chapter 6.37 regarding waste-hauler licensing.
FACTS:
• In processing this licensing request, staff has noted a number of areas in which this
City Code section should be strengthened and modified.
1/ /
• Recommended City Code modifications could include requirement of compliance
with all other City Code sections, compliance with State and County regulations,
procedure for non-renewal or removal of license, etc.
ATTACHMENTS:
• onpage _y.
4cA
MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: JOANNA FOOTE, COMMUNICATIONS/RECYCLING COORDINATOR
DATE: DECEMBER 28,1999
SUBJECT: CONSIDERATION OF HAULING LICENSES-
NEW EARTH SERVICES
On November 2, 1999, New Earth Services, Inc. applied for a residential waste-hauling license.
Staff had questions regarding the company's ability to meet the City's licensing requirements and
therefore asked that the City Council continue the item for consideration at a public hearing. The
hearing was set for January 4, 2000. New Earth Services has also applied for renewal of its
commercial/multi-family waste hauling license. This renewal will also be considered jointly with
the residential application on January 4. While there are currently two residential licenses available
(three as of January 1, 2000), there are questions regarding the manner in which New Earth
Services, Inc. operates and whether its operations are acceptable to the standards set forth within the
Eagan City Code. If a license is granted, the City may wish to attach certain stipulations to that
license.
Currently three other residential waste hauling license applications are pending which will be
scheduled for consideration at the January 18 City Council meeting.
New Earth Service is requesting licensing of two vehicles. One is a standard packer-type vehicle
typically used for garbage pick-up and appears to meet ordinance requirements. The other is a
flatbed truck with a metal fencing enclosure, which does not meet ordinance requirements. Staff
was told by Mark Peiper, owner of New Earth Services, Inc. that this was the vehicle used for
recycling pick-up, however staff has also received information that this vehicle has been used by
New Earth Services, within the City of Apple Valley for garbage pick-up. Eagan ordinance chapter
6.37 states:
Subd. 4. Hauler licensee requirements.
A. Hauler licenses shall be granted only upon the condition that the licensee has watertight
packer-type vehicles or, in the case of recycling and construction or demolition debris haulers,
appropriate container vehicles in condition to prevent loss in transit of liquid or solid cargo...
The second vehicle being considered for licensing does not prevent loss of liquid or solid cargo in
transit, is not a typical recycling and/or garbage truck and does not meet current industry or City
ordinance standards. If these licenses are granted, it should be done with the stipulation that this
vehicle not be licensed or utilized.
A separate issue, but one which you should be aware, is that the City Code enforcement staff has
sent two notices to Mark Peiper, owner of New Earth Services and Mega Excavating Company,
4841 Biscayne Ave., Eagan, regarding outdoor storage which is in violation of their Conditional
Use Permit (CUP). As of today, Mr. Peiper has not made an attempt to contact staff or to bring the
site into compliance. Staff is sending the case information to the City Attorney to begin the criminal
4/3
complaint process. Dakota County has also issued a letter regarding improper storage of garbage
and yardwaste materials at the site and is pursuing the process for compliance as well. These
documents and photos of the site condition are available and will be supplied upon request.
Finally, in researching this licensing request, staff believes that it may be wise to review the City
licensing procedure regarding waste and recycling haulers, in order to provide a more
streamlined and functional process. Examples of proposed ordinance modifications could include
requirement of compliance with all other City Code sections, compliance with State and County
regulations, procedure for non-renewal or removal of a license, etc. Staff will be happy to
address this or other items upon request or City Council direction.
1,-'ommunications/Recycling Coordinator
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
E. BUSINESS SUBSIDY POLICY
ACTION TO BE CONSIDERED:
To adopt the City of Eagan Business Subsidy Policy.
FACTS:
• Minnesota Statutes 116J.993-116J.995 require that all government units providing
business subsidies after August 1, 1999 must prepare a business subsidy policy. This
policy must be adopted prior to the governmental unit entering into any agreement
after the above date. A public hearing is required to formally adopt the policy.
• City staff has prepared the policy and agreement with the assistance of Sprinsted
Incorporated.
• This policy will be provided as additional information to any business requesting or
given the City of Eagan Development and Business Assistance Policy, which was
adopted by the City Council in December.
ATTACHMENTS:
• City of Eagan Business Subsidy Policy & Agreement is attached on pages Y/
through S
city of eagan
ff. f>"-
:f
BUSINESS SUBSIDY
POLICY & AGREEMENT
Adopted 01/04/00
BUSINESS SUBSIDY CRITERIA
The following business subsidy criteria are intended to satisfy the requirements of
Minnesota Statutes §§116J.993 through 116J.995. The term "city" means the City of
Eagan. The term "project" means the property with respect to which business subsidy is
provided.
A. Project Review and Evaluation Policy
1. The City recognizes that the creation of good paying jobs is a desirable goal that
benefits the community. Nevertheless, not all projects assisted with subsidies
derive their public purposes and importance solely by virtue of job creation. In
addition, the imposition of high job creation requirements and high wage level
requirements may be unrealistic and counter-productive in the face of larger
economic forces influencing, and the financial and competitive circumstances of,
an individual business. In determining the requirements for a project under
consideration for a business subsidy, the determination of the number of jobs to
be created and the wage levels therefore will be guided by the following
principles and criteria:
a. Each project will be evaluated on a case by case basis. The evaluation
will take into consideration the project's importance in and benefit to the
community from all perspectives, including created or retained jobs.
b. If a particular project does not involve the creation of jobs, but is
nonetheless found to be worthy of support and subsidy, assistance may be
approved without any specific job or wage goals if permitted by applicable
law.
c. In cases where the objective is the retention of existing jobs, the recipient
of the subsidy will be required to provide evidence that demonstrates that
the loss of those jobs is imminent.
d. The setting of wages and job goals will be informed by (i) prevailing wage
rates, (ii) local economic conditions, (iii) external economic forces over
which neither the City nor the recipient of the subsidy has control, (iv) the
financial resources of the recipient and (v) the competitive environment in
which the recipient's business exists.
2. The City retains the right to approve the projects and business subsidies which may
vary from the principles and criteria set forth herein in order to retain the flexibility
necessary to respond to all proposed projects because it is not possible to anticipate
all the needs and requirements of every type of project and the ever-changing needs
of the community.
97
B. Project Review and Evaluation Procedure
The City will consider one or more of the criteria listed in Section C below in
determining whether to provide financial or other assistance to a project as a business
subsidy. In applying the criteria to a specific project, the following will apply:
1. The City may consider the requirements of any other business subsidy received,
or to be received, from a grantor other than the City.
2. If the business subsidy is a guaranty, the amount of the business subsidy may be
valued at the principal amount of the guaranteed payment obligation.
3. If the business subsidy is real or personal property, the amount of the subsidy will
be the fair market value of the property as determined by the City.
4. If the business subsidy is received over time, the City may value the subsidy at its
present value using a discount rate equal to an interest rate that the City
determines is fair and reasonable under the circumstances.
As used herein, "benefit date" means the date the business subsidy is received. If the
business subsidy involves the purchase, lease, or donation of physical equipment, then
the benefit date occurs when the recipient puts the equipment into service. If the business
subsidy is for improvements to property, then the benefit date refers to the earliest date of
either: when the improvements finished for the entire project; or when a business
occupies the property.
C. Project Review and Evaluation Criteria
The project review and evaluation criteria are the following:
1. Jobs and Wages
a. New Jobs. The minimum net number of direct full time equivalent jobs to be
created or retained by the proposed project for a period of at least two years from
the estimated benefit date.
b. Payroll. The minimum annual net payroll (including employer contributions for
health benefits) to be generated at the end of the third anniversary date of the
estimated benefit date.
2. Tax Base
a. Increase in Tax Base. The net increase in property taxes estimated to be
generated by the project in the first full year of operation.
3. Land Use
a. Compliance with Comprehensive or Other Plans. Whether, apart from any
needed services to the community described in section 5 below, the project is
more compatible with the comprehensive plan than other permitted uses for the
property. For example, the project may involve a "clean" industry such as a
technology or service business that is preferred over other permitted uses.
b. Marginal Propert y. Whether the project is located on property which needs but is
not likely to be developed or redeveloped because of blight or other adverse
conditions of the property. For example, property may be so blighted that the cost
of making land ready for redevelopment exceeds the property's fair market value.
c. Design and/or Other Amenities. Whether, as a result of the business subsidy, the
project will include design and/or amenity features not otherwise required by law.
For example, the project may, at the request of the City, include landscaping,
open space, public trails, employees' work out facilities or day care facilities that
serve a public purpose but are not required by law.
4. Impact on Existing and Future Public Investment
a. Utilization of Existing Infrastructure Investment. Whether and to what extent (a)
the project will utilize existent public infrastructure capacity and (b) the project
will require additional publicly funded infrastructure investments.
b. Direct Monetary Return on Public Investment. Arrangements made or to be made
for the City to receive a direct monetary return on its investment in the project.
For example, the business subsidy may be in the form of an interest-bearing loan
or may involve a project sharing arrangement.
99
5. Economic Development
a. Leveraged Funds. For every dollar of business subsidy to be provided for the
project, the minimum amount of private funds which will be applied towards the
capital cost of the project.
b. Spin Off Development. The dollar amount of non-subsidized development the
project is expected to generate in the surrounding area and the need for and
likelihood of such spin off development.
c. Growth Potential. Based on recipient's market studies and plans for expansion,
whether and to what extent the project is expected within five years of its
completion, be expanded to produce a net increase of full time equivalent jobs and
of payroll, over and above the minimum net increase in jobs and payroll described
in section 1 above.
6. Quality of Life
a. Community Services. Whether the project will provide services in the community
and the need for such services. For example, the project may provide health
services, retail convenience services such as a nearby grocery store, or social
services needed in the community.
7. Other
a. Other Factors. Depending on the nature of the project, such other factors as the
City may deem relevant in evaluating the project and the business subsidy
proposed for it.
.cD
D. Criteria Required For All Projects
All projects must comply with the following criteria:
1. But For Test. There is a substantial likelihood that the project would not go forward
without the business subsidy. This criterion may be met based solely on
representations of the recipient of the business subsidy.
*2. Wage Policy. If the project results in the creation of any jobs, the wage for each part-
time and full-time job created must be, within two years of the date assistance is
received (as defined in the Act), at least equal to the prevailing wage for like or
similar jobs within the area or such greater amount as the City may require for a
specific project.
3. Economic Feasibility. The recipient must demonstrate to the satisfaction of the City
that it has adequate financing for the project and that the project will be completed in
a timely fashion.
*4. Compliance with Act. The business subsidy from the City must satisfy all
requirements of the Act.
* These are the only provisions in this business subsidy criteria document which are required by law.
Adopted by:
Date of Adoption:
Date of Public Hearing:
BUSINESS SUBSIDY AGREEMENT
This Business Subsidy Agreement (this "Agreement") is made as of the _ day of
, 2000, between the City of Eagan, Dakota County, Minnesota (the "Grantor")
and [name of business], a Minnesota corporation (the "Recipient"). In order to satisfy the
provisions of Minnesota Statutes, §116J.993 through 116J.995 (the "Act"), the
Recipient acknowledges and agrees as follows:
1. Description of the Business Subsidy
(a) The Project. The Recipient will be undertaking the following project within the
area of the Grantor: [Insert project description] (the "Project").
(b) Type of Business Subsidy. The Business Subsidy consists of the following
assistance to the Recipient for the Project: [Grant, contribution of property or
infrastructure, low-interest loan, reduction or deferral of a tax or fee, guarantee, or
preferential use of governmental facilities, etc.] (the "Business Subsidy").
(c) Amount of the Business Subsidy. The amount of the Business Subsidy granted to
the Recipient under this Agreement is $ [which is the difference between
$ , the fair market value of the property to be sold to the Recipient (the
"Development Property") and $ , the purchase price paid by the
Recipient for the Development Property]. [Bracketed language to be used if
subsidy is not a forgivable loan]
(d) Type of Tax Increment Financing District. The Tax Increment District in which
the Project is located is a [type of district; e.g., "redevelopment district"] within
the meaning of the Tax Increment Financing Act, Minnesota Statutes, §§469.174
through 469.179. [Section to be deleted if assistance is not TIF]
2. Public Purpose for the Business Subsidy. The public purpose of the Business Subsidy
is to encourage the construction of necessary improvements and to redevelop blighted
areas and replace structurally substandard buildings. [This section should reflect the
public purpose of the actual project]
3. Why the Business Subsidy is Needed. The Business Subsidy is needed because the
Project is not economically feasible for the Recipient to undertake without the
Business Subsidy.
4. Goals for the Business Subsidy.
(a) The Recipient agrees that it will meet the following goals (the "Goals"):
(i) it will create at least _jobs in connection with the Project, of which
will be full-time jobs and _ will be part-time jobs;
(ii) it will retain at least _jobs in connection with the Project, of which will
be full-time jobs and _ will be part-time jobs;
(iii)the hourly wage of the new jobs will be at least $ per hour;
CQ
within two years from the date the Business Subsidy is received by the Recipient
(the "Benefit Date").
(b) As used herein "Benefit Date" means the date the Business Subsidy is received.
If the Business Subsidy involves the purchase, lease, or donation of physical
equipment, then the Benefit Date occurs when the Recipient puts the equipment
into service. If the Business Subsidy is for improvements to property, then the
Benefit Date refers to the earliest date of either: when the improvements are
finished for the entire Project; or when the Recipient occupies the property.
5. Continued Operations. The Recipient agrees to continue its operations at the location
of the Project for at least five years after the Benefit Date.
6. Financial Obligation of the Recipient if Goals Not Met.
(a) The Recipient agrees that if the Goals are not met in their entirety, the Recipient
will repay all of the Business Subsidy to the Grantor plus interest ("Interest") set
at the implicit price deflator defined in Minnesota Statutes, §275.70, Subdivision
2, accruing from and after the Benefit Date, compounded semiannually.
(b) If the Goals are only met in part, the Recipient agrees to repay a portion of the
Business Subsidy (plus the Interest) determined by multiplying the Business
Subsidy by a fraction, the numerator of which is the number of jobs in the Goals
which were not created at the wage level set forth above and the denominator of
which is . [Insert the number of jobs set forth in the goals.]
7. Reporting Requirements.
(a) The Recipient agrees to:
(i) report its progress on achieving the Goals to the Grantor until the Goals are
met, or the Business Subsidy is repaid, whichever occurs earlier;
(ii) include in the report the information required in § 116J.994, subdivision 7 of
the Act on forms developed by the Minnesota Department of Trade and
Economic Development; and
(iii) send completed reports to the Commissioner of the Department of Trade and
Economic Development and the to the Grantor no later than March 1 of each
year commencing March 1, 2000, and within 30 days after the deadline for
meeting the Goals.
(b) If the Grantor does not receive the reports, it will mail the Recipient a warning
within one week of the required filing date. If within 14 days of the post marked
date of the warning the reports are not made, the Recipient agrees to pay to the
Grantor a penalty of $100 for each subsequent day until the report is filed up to a
maximum of $1,000.
S-3
8. Forgivable Loan. The Recipient acknowledges that the Business Subsidy is a loan
and that it must repay the Business Subsidy; provided, however the Recipient's
obligation to repay the Business Subsidy will be forgiven upon and the to the extent
of its successful compliance with the Goals. [Use with Grants]
9. Parent Corporation. The name and address of the Recipient's parent corporation is as
follows:
10. Multiple Recipients. The Grantor acknowledges that the Business Subsidy benefits
more than one recipient. Recipient's proportionate share of the Business Subsidy is
which represents a reasonable estimate of Recipient's share of the total
benefits. [Use if multiple recipients]
11. Other Grantors. The following is a list of all financial assistance to be provided by all
grantors for the Project: [Insert List]
12. Term of Agreement. This Agreement will be in full force and effect until the earlier
of the Recipient meeting all of its obligations hereunder or the provisions of the Act
no longer apply to the Grantor, the Recipient or the Project, in which case this
Agreement will be terminated.
The Grantor and Recipient have executed this Agreement as of the date written above.
Grantor:
City of Eagan
By
Its
By
Its
Recipient:
[Name of Recipient]
By
Its
ss
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
OLD BUSINESS
ACTION TO BE CONSIDERED:
To receive a report from the Community Activity Center Task Force.
ATTACHMENTS:
• Enclosed on pages. 7tbrough 3 is a copy of the report prepared by Director of Parks &
Recreation Vraa.
~i.~ MEMO
city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: DECEMBER 28,1999
SUBJECT: LAND ACQUISITION COMMUNITY FACILITY TASK FORCE
BACKGROUND/PROCESS
Staff facilitated two task force meetings (December 14 and 21) along with a tour of
community center sites on December 18.
At the first meeting, the task force was updated on the land acquisition along with the
responsibility of the group as directed by the Council. The members were asked to identify
potential components of a facility or to identify important prop that need to be included
in the facility design. Task force members were also provided the opportunity to identify
issues of concern. Concerns or issues could be submitted verbally or written and handed in
later. It was also suggested that the task force develop a vision statement for the proposed
facility.
A compilation of issues raised at the first meeting was distributed to task force members prior
to the tour of sites. At the second meeting, task force members were asked to give their
impressions of the tour; what they liked, disliked or saw as concerns. The group then
addressed the need to develop a vision statement, which resulted in the following:
"To provide a public gathering place where programs and activities bring people of
all ages together to build and foster pride, relationships, fitness and wellness in our
community"
The group was then asked if they were ready to define needs versus wants through a
collective agreement or by individual identification. The group's response was that they were
not ready to do so, primarily because they felt that there were not sufficient task force
members present to represent the diversity of interests expressed. Others wanted to gather
more comments from the community. Moreover, after review of the original Council
direction, the group felt it was appropriate to bring the following items forward:
1. Attached for the Council is a composite list of possible community center components and
programs derived from the task force's review. The components on the list are not
prioritized. It is believed that the cost for all of these components may be more then what
can be afforded.
S7
2. Also attached is a composite of issues/concerns raised by the members regarding the
proposed future facility.
3. A summary of the important elements are:
• The need for a Master Plan for the site to insure that a future building meets the needs
of the users while complementing the program needs of the park site. The Master Plan
for the site would not delay continued planning efforts for a community center.
• The feeling that the planning process should include more members of the community
to help define the important elements of the facility and the importance of soliciting
their support. There is a need to develop a strong communication effort, particularly
because it is likely that any such facility will have to be constructed with the proceeds
from a bond referendum.
• There is a concern for cost, both for construction and operation. This may help to
identify priorities. In addition, some members were concerned that if a fee
membership is applied to seniors, they may not be able to afford a facility designed for
them.
• The City might consider building this facility in stages by grouping various
components together into "pods" of organization, i.e. athletic activities. Again, cost
and affordability play a role in this regard.
It is believed that Clyde Thurston, and others on the task force, will be at the January 4
meeting to provide the Council with highlights of their conclusions and discussions.
KV:cm
Attachments: Components List
Concerns and Issues List
Meeting Attendance List
SIR"
COMMUNITY CENTER COMPONENTS Name
ATHLETIC ELEMENTS JpO-401PROGRAMMINGIELEMENTS
Gymnasium Volleyball, Basketball, Organized League Play,
¦ Track open play, 6-8 mini bb courts, 2-3 bb courts,
¦ Locker Rooms 4-6 vb courts, fitness walking, running, pre-
season EAA practice
Air Supported (Bubble) Soccer, Football, Golf, Baseball, Softball,
Track
Tennis Courts Leagues, Lessons, Tournaments
Racquetball Courts Leagues, Lessons, Tournaments
Locker Rooms Men's, women's, family
FITNESS/HEALTH
Weights Classes, Exercise
Machine Equipment Classes, Exercise
Aerobic Studio Lessons
Lap Pool Lap swim, Swim Lessons, Water aerobics
Therapy Pool
Climbi Wall Lessons, Exercise
Gymnasium
GENERAL PROGRAM
BU/LD/NG PER/METER Festival booth/tent set-up, admissions access
¦ Outdoor Play Area
¦ Skate Park
¦ Plaza
¦ Pond/Garden Pub//c Gardens
Staff offices, membership/ticket sales,
Administrative Office Aron equipment checkout, main desk for
registratio money
Senior Center Seminars, dinners/lunches, breakfasts, crafts,
¦ Large Kitchen videos, cards, informal 'visiting",
¦ Library entertainment, intergenerational activities
• Smaller rooms; carpeted &
tiled
¦ Shared storage ce
EAA Office Spice/Storage Computer work area (all equipment or some)
Historical Society Office space/Storage With Senior Center; computer, files
10isplay Cases/Gallery for displays
Teen Center Informal mentoring, intergenerational
¦ Comfortable space for "hinging out" opportunities, volunteer projects
(Couches, chairs, coffee house style)
• Com er/ ame *wee
Concessions Similar to Aquatic Facility
GENERAL PROGRAM SPACE
POW
Banquet Room PA, video & audio equipment, mass
¦ Catering Kitchen registrations, wedding receptions
¦ Teaching Kitchen
• Area for style show/garage sa/e
¦ Duce floor
Meeting/Conference Room
¦ Bas/mss Seminars
Technology Room/Area Classes, access to use of computers
Cable Access Studio
Indoor Playground Birthday parties, open hours
Arts/Crafts Rooms Birthday parties
Preschool Rooms
Contract Day Care Drop-in child care; participant registered
space
Music Room
Dance Studio
Auditorium
Stage - Formal
Stage - Informal
Atrium
¦ Entry presentat/on of the facility
¦ Signage
Denotes additions made 12/14/99
6~
LAND ACQUISITION COMMUNITY FACILITY TASK FORCE
DECEMBER 14,1999
1. What building element needs to be added?
2. What program element needs to be added?
3. What are the significant issues that need to be addressed with the facility components?
12-14-99 identified issues
1. Concern for potential conflict between the athletic components that EAA wants and other
uses. Should there be two buildings? What about separation of noise and quiet space?
2. The need to generate some income from various elements; not a total drain on budget.
3. Is there a conflict between the Cedarvale Task Force Plan that contains a teen center and
community recreational components and this task force?
4. How are we going to get an idea on costs?
5. Are there opportunities for bringing in some private sector components with this facility?
6. Can office space that EAA and Historical Society mentioned be combined so they share the
same desk/computer but have different files? What about sharing storage needs?
7. Should there be 'expandable space' for the future that can be grown into. Should a phased
approach be considered?
8. Are there locker rooms for the gym area and locker rooms for other areas too?
9. Is the concession a snack bar or more of a restaurant style eating space?
10. Are we moving too fast on this? How can we get other people's comments and thoughts on
this?
12-21-99 comments about the tour
¦ Liked Maplewood's banquet facility
• Liked Shoreviews openness/warmth
¦ Each seemed to have chosen components that fit their needs - target demographics
• Seniors and teen facilities were lacking; not much there
¦ Concern that what we (seniors) saw on the tour may not be affordable. (New Brighton's
membership fees were mentioned)
12-21-99 additional comments/concerns
• Because of the time of year, players in the community that could have been included in the
process were not present. How do we bring more people into the process?
• Need to find an effective forum for a more broad-based community dialogue about the needs
of the community for this facility. How do we communicate this and get real 'buy-in?
• Pre-mature to rank wants vs. needs (this was in response to an effort to have a group or
individualized process for identifying the needs/wants)
¦ What are the cost implications of building and operating this facility?
¦ What is the actual location? be we really know until a master plan has been done for the site?
• We need to build in flexibility for future add-ons. Can this be built in pods; athletic
space/trunsitional space/group use?
6l
• By storage, does EAA envision storage for all of its equipment?
• What percentage of EAA's gymnasium based programs would move out of the schools to this
facility?
• What are EAA's expectations for access based on its offer of financial support for
construction of the facility?
¦ What advantage is there for the City to enter into a private/public partnership?
Disadvantages?
¦ What is known about need vs. nice to have for'the various proposed elements for the
community center?
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63
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
XI. NEW BUSINESS
A. FINAL PLAT (CENTURY SECOND ADDITION)
CLIPPER'S & MORE INC.
ACTION TO BE CONSIDERED:
To approve a Final Plat (Century Second Addition) that will combine two parcels of land
currently described as Lots 1 & 2, Block 1, Century Addition into one platted lot located
north of Yankee Doodle Road and west of Coachman Road in the SW '/4 of Section 9.
FACTS:
• The subject property currently overlays two platted parcels of land described as Lots
1 & 2, Block 1, Century Addition.
• The subject property is zoned NB, Neighborhood Business and is vacant.
• The combination of the two lots into a single 25,800 square foot parcel is intended to
improve the property's developability for neighborhood business use.
• In conjunction with the final plat request, the applicant has requested a vacation of a
drainage and utility easement that presently bisects the property.
ATTACHMENTS (2):
Site Location map, page
Final Plat drawing, page
1
Eagan Boundary
Location Map SParch Area Area
Building Footprint
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Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
B. FINAL SUBDIVISION (RIVERPARK OFFICE CENTER)
BLUE CROSS BLUE SHIELD
ACTION TO BE CONSIDERED:
To approve the Final Subdivision (RiverPark Office Center) consisting of one lot and
one outlot located at 3400 Yankee Drive, west of Highway 13 and south of Yankee
Doodle Road within the south /2 of Section 8 and the north /2 of Section 17.
FACTS:
> The Preliminary Subdivision was originally approved by Council action on
September 5, 1995 and re-approved by the Council on August 18, 1998.
? On October 5, 1999 the Council approved a Final Planned Development to allow a
138,660 square foot office building upon the subject property. The Final Planned
Development approval was subject to the following conditions:
1. Final Subdivision of the property.
2. The execution of a Final Subdivision development contract (including the posting
of all financial guarantees required) and a Final Planned Development
Agreement.
> The Final Planned Development Agreement has been executed but cannot be
recorded until the Final Subdivision is approved.
? The financial guarantees and Final Subdivision development contract are expected to
be in order and ready for execution.
? The condition of preliminary subdivision approval requiring the upgrade and
reconfiguration of Yankee Doodle Road (condition # 7) is not applicable due to the
dedication of restricted access by the developer along a segment of Yankee Doodle
Road.
> Due to a change in the phasing of the development, the extension of Kennebec Drive
(condition #8) shall not be required at this time. The extension will occur in
conjunction with a future phase of the development.
ATTACHMENTS (1):
> Final Subdivision drawing, page
67
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Agenda Information Memo
January 4, 2000 Eagan City Council
C. PLANNED DEVELOPMENT AMENDMENT - HONEY TREE LTD.
(SLEEP INN)
ACTION TO BE CONSIDERED:
To approve a Planned Development Amendment to allow additional building signage on the
tower portion of the Sleep Inn hotel at 4510 Erin Drive (Lot 1, Block 1, Honey Tree First
Addition), subject to the conditions listed in the APC minutes.
FACTS:
• The property contains a four-story hotel that was constructed in the past two years. Building
signage was initially approved for only the west elevation of the tower. The proposal to
amend the Planned Development is to add similar building signage on the north, south and
east elevations of the tower portion of the building.
• The proposed signage for the south tower elevation is consistent with the City Sign Code.
The proposed signage on the north and east elevations is not. At the time the initial
development plans were approved, east elevation signage was excluded because of concerns
from residents across Nicols Road.
• The APC held a public hearing on December 21, 1999, and recommended approval of the
Planned Development Amendment to allow additional signage on the north and south
elevations only.
• The applicant has applied to have logo identification signs on both I-35E and Hwy. 77.
Minnesota Logos has declined the request because of the lack of visibility of Sleep Inn's on-
site signage from Cliff Road (see attached letter). At the time the staff report was prepared,
staff did not have this information regarding highway logo signage, nor did the APC at the
time of the public hearing and their recommendation in favor of additional signage on the
north and south elevations only.
• Signage on the south elevation of the tower would help with visibility of the building from
Cliff Road, at least for eastbound traffic. For westbound traffic, however, signage on the east
elevation of the building would be beneficial. Signage on the north elevation of the tower
would be visible to southbound traffic on Hwy. 77 and Nicols Road.
ATTACHMENTS:
December 21, 1999, APC Minutes, pages 70 4hreetgir
Staff report, pages ' through
Letter from Minnesota Logos dated December 21, 1999, page
69
Page 4
December 21, 1999 I)RAFT
ADVISORY PLANNING COMMISSION 14. A cash dedication in lieu of on-sit onding shall be required for 40 percent of the
area (5.1 acres) of this development.
All voted in favor.
PLANNED DEVELOPMENT AMENDMENT-HONEY TREE LTD.
Chair Heyl opened the next public hearing of the evening regarding a request to amend a
Planned Development to allow building signage on the north, south and east elevations of the
building at 4510 Erin Drive in the SW 1/4 of Section 30.
Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented
in City staffs planning report dated December 16, 1999. Ms. Dudziak noted the background and
history, the surrounding uses and the existing conditions of the subject property.
The applicant was not present. No one from the audience addressed the APC.
Chair Heyl closed the public hearing.
Discussion occurred regarding the appurtenances of signage on the east elevation.
Member Frank moved, Member Tilley seconded, a motion to recommend approval of an
amendment of the Planned Development Agreement to allow building signage on the north and
south elevations of the building located at 4510 Erin Drive in the SW 1/4 of Section 30 with a
condition that there be no signage on the east elevation of the building.
All voted in favor, with the following conditions:
1. An Agreement amending the Planned Development shall be executed and
recorded at the Dakota County recorder's office.
2. A sign permit for each sign is required prior to installation.
3. There shall be no signage on the east elevation of the building.
All voted in favor.
PRELIMINARY SUBDIVISI -MENDOTA HOMES
Chair Heyl opened the next lic h ng of the evening regarding the request for a
Preliminary Subdivision to divide the com n property for Oakwood Heights Condominiums to
establish a separate ownership of the pi`opertd a separate association, for the seven-unit
building being constructed on the north 'of the two existing buildings.
70
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: December 16,1999 CASE: 30-PA-06-11-99
APPLICANT: Honey Tree Ltd. HEARING DATE: December 21, 1999
PROPERTY OWNER: Honey Tree Ltd. PREPARED BY: Pamela Dudziak
REQUEST: Planned Development Amendment
LOCATION: 4510 Erin Drive
COMPREHENSIVE PLAN: CSC, Community Shopping Center
ZONING: PD, Planned Development
SUMMARY OF REQUEST
Honey Tree Ltd. is requesting a Planned Development Amendment to allow building signage
on the north, south and east elevations of the building at 4510 Erin Drive in the SW of Section
30.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.40, Subdivision 5 states, in part
1. The provisions of this chapter may be amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land in any zoning district or make any other proposed
amendment to this chapter without first having referred it to the planning commission for it's
consideration and recommendation.
BACKGROUND/HISTORY
A Preliminary Planned Development was approved for this site in 1996. In conjunction with the
planned development was a subdivision of the property, which created this lot and the vacant lot
adjacent to the north. The approved development plans allowed a hotel on each of the two lots.
7/
Planning Report - Honey Tree Ltd.
December 21, 1999
Page 2
EXISTING CONDITIONS
The site contains a four-story, 108-room hotel, and site improvements which have been
substantially completed, although some landscape and grading items remain outstanding. A
recent inspection of the site revealed some violations with regard to refuse and roof signage, as
well as some incomplete site improvements.
A pylon sign is located on the west side of the property. Existing building signage consists of a
100 square foot cabinet on the west elevation of the tower portion of the building.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
North - Vacant; zoned PD; guided CSC
South - Office; zoned CSC; guided CSC
East - Pond and Nicols Road
West - Hwy. 77/Cedar Avenue
EVALUATION OF REQUEST
Sign Code Requirements - The City's Sign Code allows building signage on those sides of the
building having major street frontage. Building signage cannot exceed 20% of the area of the
facade.
The Planned Development Agreement for this development included approval of a 27-foot pylon
sign located on the west side of the property, building signage on the west side of the building's
tower, as well as directional signage at the driveway entrances.
Proposed Signage - Honey Tree is now proposing to install wall signs on the north, south and
east elevations of the tower portion of the building. These signs would be internally lit cabinets
and about 100 square feet in area, the same size and design of the existing wall sign.
Applicant's Narrative - The applicant has indicated that the existing signage is inadequate,
stating that "the pylon sign is not visible soon enough from the north or south 'and cannot be seen
at all from the east or west."
Evaluation of Proposal - The north and east sides of the lot do not have street frontage or afford
access to the property. Consequently, the proposed signage on the north and east elevations are
inconsistent with the City's Sign Code as well as the Planned Development Agreement. During
the public hearing on this Planned Development in 1996, residents east of Nicols Road objected
to any signage that would face their properties, and as a result, signage on the east elevation was
Planning Report - Honey Tree Ltd.
December 21, 1999
Page.3
excluded in the final development plans. The lot to the north is part of this Planned
Development and has been approved for a future hotel and although it deviates from the City's
Sign Code, signage on the north building elevation is unlikely to have negative impacts to
adjoining property.
The proposed signage on the south elevation is a deviation from the Planned Development
Agreement, but complies with the City's Sign Code insofar as the south side of the lot has street
frontage and driveway access to the lot is provided from Erin Drive to the south.
SUMMARY/CONCLUSION
Honey Tree Ltd. is requesting a Planned Development Amendment to allow building signage
on the north, south and east elevations of the tower portion of the Sleep Inn hotel. The proposed
sign on the south elevation is consistent with standard Sign Code requirements, however the
signage on the north and east elevation are not because the lot does not have street frontage on
those sides. Signage on the east elevation should not be allowed because of impact to the
residential properties across Nicols Road to the east and objections raised by those residents at
previous public hearings concerning this development. Although inconsistent with the Sign
Code, the proposed sign on the north elevation should not have any detrimental effect on
neighboring properties and would provide greater highway visibility for this hotel.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow building signage on
the north, south and east elevations of the tower for property located at 4510 Erin Drive in the
SW 1/4 of Section 30. If approved, the following conditions should apply:
1. An Agreement amending the Planned Development shall be executed and recorded at the
Dakota County recorder's office.
2. A sign permit for each sign is required prior to installation.
7-3
Eagan boundary
Location Map Sane! C.,,t.rlin.
parcel Area
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Development/Developer. Honey Tree, Ltd. (Sleep Inn)
Application: Planned Development A ment
Case No.: 30-PA-06-11-99 p7 4
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not responsible for errors or omissions.
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Current Zoning and Comprehensive Guide Plan Honey Tree Ltd.
Land Use Map Case No. 30-PA-06-11-99
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December 21,1999
W. Ray Anderson
Pxaeid~eru.
St BEP Th N
4510 Erin Drive
Eugaa, MN 55122
Deer Mr. Anderson:
Thank you for your inquiry into the Minnesota Logo Signing Program. I have reviewed yow requM to
obtain agaage on both 1-35B and Trunk Highway 77 in Eagan, WIN, Ahtyough I do 69 it would be in the
best i ntor of the motorist to d'ieptay another lodgiog Wdneai an these signs, I umfornma*cly cannot add
your logo to these signs
The problem with your location is that it sits so hr back from Cliff Road. The svrtt p motorist would not
be able to on your sign well enough to laaow in advance where to tin This would create eonlluion, and
afire importantly a traffic haant, We cannot have people croodag two or three lades of traff a at the last
snla ne because they just natiod' your on-proviso ages
'['he way to rec* the problem would be to cfiatge your on-premise signing. You need a aiuoh hegira sign
to bap draw the motoiiat to your property from Cliff Road. if you Doak! posdbly obtain a vsr*ece S+om
the City cf Eagan allowing for a kW and/or tiller dgn, you would alnioat oeitaialy gwl* for the logo.
program. Without a vviaioe, howeve, we cannot aoooarimiodee yo r logo,
If you have soy gneadons please fed free m R.
Sinoerdp, .
General manager
r7
201 W. Travelers Trail, Butte 230
Eumsvile, MN 55337
Agenda Information Memo
January 4, 2000 Eagan City Council Meeting
D. PLANNED DEVELOPMENT AMENDMENT - STAHL CONSTRUCTION
ACTION TO BE CONSIDERED:
> To approve a Planned Development Amendment to allow the construction of a 87
room, hotel upon a 1.7 acres of land located north of Corporate Center Drive and east
of Pilot Knob Road on property currently platted as Lot 2, Block 1, Eagandale Office
Park 4th Addition subject to the conditions in the APC meeting minutes.
FACTS:
> The proposed hotel use constitutes a change from the previously approved
"Eagandale Office Park 4th Addition" Preliminary Planned Development that called
for the construction of a 4,500 square foot restaurant on the subject property.
? Approval of the requested amendment would simultaneously constitute approval of a
Final Planned Development to be incorporated into a forthcoming Planned
Development Agreement.
> At their regular meeting on December 21, 1999, the Advisory Planning Commission
held a public hearing to consider the Planned Development Amendment and
recommended approval subject to the conditions listed in the APC minutes.
ISSUES:
> Approval of the Planned Development Amendment shall be subject to the execution
of a Final Planned Development Agreement.
ATTACHMENTS (2):
Minutes of the December 21, 1999 APC meeting, pages through
Staff report, pages through/5
Page 5 DRACT
December 21, 1999 ADVISORY PLANNING COMMISSION
Planner Dudziak k4troduced this item. Ms. Dudziak highlighted the information presented
in City staffs planning report dated December 16, 1999. Ms. Dudziak,noted the background and
history, the surrounding uses and the existing conditions of the subj property.
The applicant noted its presence. No one from the audi ce addressed the APC.
Chair Heyl closed the public he ng.
Member Frank moved, Member Steininger 'ninger seconded, a motion to approve a Preliminary
Subdivision to divide the common property r OO.akwood Heights Condominiums to establish a
separate ownership of the property, and a sep;rate association, for the seven-unit building be
constructed on the north of the two existing bu ldings, subject to the following conditions:
1. The developer shall comply with theseTandards conditions of plat approval as
adopted by Council on February 3, 1993.-\ A 1, B 1, B4, C4, G 1, H 1
2. The property shallbe platted.
3. A landscape plan that provides similar plant materials and similar design shall be
submitted as"part of the final subdivision application.
/
4. A cash dedication for water quality cash shall be required in lieu of on-site
pon tng.
All voted in favor.
PLANNED DEVELOPMENT AMENDMENT-STAHL CONSTRUCTION
Chair Heyl opened the next public hearing of the evening regarding the request for an
amendment to a Planned Development to allow the construction of an 87 room hotel upon 1.7
acres of land located north of Corporate Drive and east of Pilot Knob Road on property currently
platted at Lot 2, Block 1, Eagandale Office Park 4`h Addition, which property lies directly east of
the Holiday Inn Select property.
Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in
City staffs planning report dated December 16, 1999. Mr. Kirmis noted the background and
history, the surrounding uses and the existing conditions of the subject property.
The applicant, through its representative, Todd Byer, noted its presence. Also present was
the applicant's architect, Dean Olson, who provided information concerning the elevations of the
proposed hotel. No one from the audience addressed the APC.
Chair Heyl closed the public hearing.
Page 6
December 21, 1999 i)RAFT
ADVISORY PLANNING COMMISSION
Chair Heyl questioned the applicant about connecting the site to the trail system on Pilot
Knob Road and the market this hotel would attract.
Member Anderson moved, Member Tilley seconded, a motion to recommend approval of
an amendment to the Planned Development to allow the construction of an 87 room hotel upon
1.7 acres of land located north of Corporate Drive and east of Pilot Knob Road on property
currently platted at Lot 2, Block 1, Eagandale Office Park 4"' Addition, which property lies
directly east of the Holiday Inn Select property, subject to the following conditions:
1. The applicant and/or developer shall enter into a Final Planned Development
Agreement with the City prior to building permit issuance.
2. The following exhibits are required for the Final Planned Development
Agreement:
A. Final Site Plan
B. Final Landscape Plan
C. Final Building Elevations and Signage Plan
D. Lighting Plan
3. All trash/recycling containers shall be stored within the principal buildings or
within an enclosure consistent with City Code Requirements.
4. All building, parking/drive aisles, and landscaped areas shall be properly
maintained.
5. All exterior lighting shall be hooded and directed to deflect light away from
adjacent properties and rights-of-way.
6. All rooftop mechanical equipment shall be screened from view of all public
rights-of-way.
7. The proposed ground sign shall meet Sign Code requirements.
8. City Officials find the proposed wall signage on the building's western facade to
be acceptable.
9. The developer shall be responsible for providing as-built record plan drawings in
accordance with City standards of the relocated public sanitary and storm sewer
lines.
10. The developer shall dedicate all necessary drainage and utility easements over the
relocated public sanitary and sewer lines.
Page 7
December 21, 1999 ')RAFT
ADVISORY PLANNING COMMISSION 11. Building plans, materials and construction shall be such that they will ensure an
interior sound level of 50 dBA.
12. This proposal shall be responsible for a cash parks and cash trails dedication at the
time of building permit.
13. The installation of twenty-one (21) category A trees, or forty-two (42) category B
trees, or eighty-four (84) Category C trees, or an equivalent combination of these
trees as mitigation for tree removal in excess of allowable limits shall be required.
Mitigation shall be in addition to any city required landscaping.
14. A revised tree mitigation plan shall be submitted before building permit issuance
that separates tree mitigation trees from landscape required trees.
15. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene
laminate safety netting) shall be required to be installed at the Drip Line or at the
perimeter of the Critical Root Zone, whichever is greater, of significant
trees/woodlands to be preserved.
16. The applicant shall contact the City Forestry Division and set up a pre-
construction site inspection at least five days prior to the issuance of the grading
permit to ensure compliance with the approved Tree Preservation Plan and
placement of the tree protection fencing.
17. A water quality cash dedication (in lieu of on-site ponding) of $6,394 shall be
required at the time of building permit.
All voted in favor.
o%3
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: December 16, 1999 CASE: 03-PA-05-11-99
APPLICANT: Stahl Construction HEARING DATE: December 21,1999
PROPERTY OWNER: Allison Chang PREPARED BY: Bob Kirmis
REQUEST: PD Amendment/Final PD
•
LOCATION: North of Corporate Drive and east of Pilot Knob Road (Lot 2, Block 1,
Eagandale Office Park 4`h Addition)
COMPREHENSIVE PLAN: CPD, Commercial Planned Development
ZONING: PD, Planned Development
SUMMARY OF REQUEST
Stahl Construction is requesting approval of a Planned Development Amendment to allow the
construction of an 87 room hotel upon a 1.7 acres of land located north of Corporate Drive and
east of Pilot Knob Road on property currently platted as Lot 2, Block 1, Eagandale Office Park
4`h Addition. The subject site lies directly east of the Holiday Inn Select property.
The proposed hotel use constitutes a change from the previously approved "Eagandale Office
Park 4th Addition' 'Preliminary Planned Development that called for the construction of a 4,500
square foot restaurant on the subject property.
Approval of the requested amendment would simultaneously constitute approval of a Final
Planned Development to be incorporated into a forthcoming PD Agreement.
AUTHORITY FOR REVIEW
City Code Chapter 11, Section 11.40, Subdivision 5 states, in part
1. The provisions of this chapter may be amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
8i
Planning Report - Hawthorn Suites
December21, 1999
Page 2
2. The Council shall not rezone any land or area in any zoning district or make any other
proposed amendment to this chapter without first having referred it to the planning
commission for it's consideration and recommendation.
BACKGROUND/HISTORY
The subject site is currently part of the Eagandale Office Park 4' Addition Planned Development
(PD) that was approved in July of 1986. The original PD approval included a six story, 190
room hotel (Holiday Inn Select) and a future 4,500 square foot restaurant (upon the subject
property).
According to the applicant, the existence of the Lone Oak Cafe within the adjacent Holiday Inn
Select makes the construction of the restaurant not economically feasible.
The subject property lies within the CPD, Commercial Planned Development land use guide plan
designation. Use of the subject property is governed by the original planned development.
EXISTING CONDITIONS
The subject site is presently a vacant, platted lot. Mature vegetation exists on the periphery of
the site. The site slopes from the southwest to the northeast approximately 20 feet. There is
presently no curb cut access to the property.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
North - Office Building (Blue Cross Blue Shield); zoned Limited Industrial and designated
Limited Industrial.
South - Office Buiding*; zoned Planned Development and designated Central Area.
East - Office Building (Blue Cross Blue Shield); zoned Limited Industrial and designated
Limited Industrial.
West - Hotel (Holiday Inn Select); zoned Planned Development and designated Commercial
Planned Development.
* Future phase anticipated
EVALUATION OF REQUEST
Compatibility with Surrounding Area - The subject site is bounded on the north, south and east
by office uses. While the proposed hotel use represents an obvious change to the previously
Planning Report - Hawthorn Suites
December 21, 1999
Page 3
proposed restaurant use, it will similarly take advantage of the site's visibility from, and
proximity to 1-494 and appears compatible with surrounding development.
Like the adjacent Holiday Inn Select, the proposed hotel is to be six stories in height. The hotel
is proposed to be finished in brick and colored stucco intended to match the finish materials of
the Holiday Inn Select.
Site Plan - The submitted site plan calls for the construction of a six story, 87 room hotel on the
site. The hotel is proposed to be centrally located on the property with off-street parking
provided on the south and west sides of the structure. The site is to be accessed via a single curb
cut from Corporate Center Drive and two shared access drives from the adjacent Holiday Inn
Select site.
The hotel features one-bedroom, two-bedroom, studio, boardroom and whirlpool suites. In
addition, the hotel will feature an indoor pool and two meeting rooms for a combined total of 40
guests.
Setbacks - Although the Zoning Code does not have specific setback requirements for a Planned
Development, the proposed hotel meets or exceed standard setback requirements which would be
applied to similar uses in other zoning districts where a hotel use is allowed (i.e. the RB,
Roadside Business zone).
Landscaping - The landscape plan appears to provide adequate screening of off-street parking
areas (along Corporate Center Drive). Specifically, off-street parking areas are to be screened via
a combination of Maple, Spruce and Arborvitae. A significant amount of new vegetation is also
to be provided along the site's eastern and western boundaries where a wide variety of trees and
shrubs have been proposed.
Building Materials - According to the submitted building elevations, the proposed hotel is to be
finished in brick, glass, and stucco (EIFS). The City Code does not establish specific building
material requirements for structures within PD zoning districts. In this particular instance,
however, the city's commercial district standards are considered applicable.
Buildin Height - The Zoning Code does not establish a maximum height requirement for
Planned Developments. The proposed six story hotel is to measure 60' - 4" in height (compared
to six stories and 59'-l" for the adjacent Holiday Inn Select hotel) and exceeds the maximum 35
foot requirement applied in the parallel RB zone. Building heights that exceed the maximum
requirements of the City Code are normally handled as Conditional Use Permits (CUP). Under
the terms of the PD however, the proposed building height can be accommodated without a
separate CUP process.
Mechanical Equipment - No rooftop equipment is shown on the submitted plans. Any rooftop
equipment should be screened from view of all public rights-of-way.
Planning Report - Hawthorn Suites
December 21, 1999
Page 4
Trash Enclosure - An outdoor trash enclosure has been proposed in the extreme northwest comer
of the subject property. The enclosure is attached to the principal building and satisfies
applicable City requirements.
Off-Street Parking - As calculated below, a total of 98 off-street parking spaces are required of
the proposed hotel:
Use Ratio Required Spaces
Hotel (87 rooms) 1 space per room plus 1 space for 98
each 8 units
As shown on the site plan, a total of 98 off-street parking spaces have been proposed for
Hawthorn Suites, 12 of which are shown as proof of parking. The applicant contends that
because a shared off-street parking arrangement with the adjacent hotel is to exist, the proposed
off-street parking supply (86 stalls) will be meet expected demand.
While the City Code required the adjacent hotel to provide 214 off-street parking stalls, it was
contended by hotel representatives that such supply did not accurately reflect anticipated
demand. Ultimately, the City approved a site plan calling for the construction of 110 stalls with
an understanding that additional stalls would be constructed if the need were to arise, several of
which were to have been located upon the Hawthorn Suites site.
Considering that a shared off-street parking arrangement has been proposed and that a proof of
parking plan was never prepared for the Holiday Inn Select property, the applicant has (at the
request of staff) prepared a proof of parking plan for the hotel.
In accordance with State requirements, ample handicap parking has been provided.
Off-street parking stalls measure 18 feet in depth and nine feet in width which is consistent with
code requirements.
Site Lighting - In accordance with City Code requirements, a site lighting plan has been
submitted for review. The plan shows a mixture of shoe box fixtures (25 feet in height) along the
perimeter of the parking lot and bollards between the parking lot and the hotel structure. All
exterior lighting should be hooded and directed to deflect light away from adjacent properties
and rights-of-way.
Signage - According to the site plan, a ground sign of unspecified dimensions is to be located
adjacent to the site's curb cut from Corporate Center Drive. As a condition of planned
development approval, such sign must meet the applicable location and dimensional
requirements of the Sign Code.
Wall signage has been proposed on both the south and west sides of the building. While the Sign
Code does not allow wall signage upon facades without street frontage (the buildings western
facade), an allowance can be made via the planned development. The building signage on the
Q7
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Planning Report - Hawthorn Suites
December 21, 1999
Page 5
west facade will provide identification to vehicles on Pilot Knob Road. The acceptability of
signage placement on the west side of the structure is considered a policy matter to be
determined by City Officials.
Storm Drainage - Storm sewer is available for connection by this development. A portion of
existing public storm sewer on the site will be relocated to accommodate the hotel construction.
The developer should be responsible for providing as-built record plan drawings in accordance
with City standards of the relocated public storm sewer.
Utilities - Sanitary sewer and water main are available for connection by this development.
Relocation of a portion of the existing public sanitary sewer on the site will be relocated to
accommodate the hotel construction. The developer should be responsible for providing as-built
record plan drawings in accordance with City standards of the relocated public sanitary sewer.
Access/ Circulation - Public street access for the development is available from a new driveway
entrance directly onto Corporate Center Drive to the south and a shared existing driveway
through the Holiday Inn Select site.
Easements - The developer has petitioned the City to vacate drainage and utility easements
located over the existing sanitary and storm sewer lines proposed to be relocated as part of this
development. The developer should dedicate all necessary easements over the relocated public
sanitary and sewer lines.
Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its
Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter
of its Metropolitan Development Plan that anticipates the impacts from the continued operation of
the airport at its current location. The noise policy contours in Eagan place the subject property
within Noise Zone 2. Within this area, transient lodging would be provisional, meaning that it must
comply with certain structural performance standards to be acceptable according to MS 473.192. In
particular, the building plans, materials and construction should be such that they will ensure an
interior sound level of 50 dBA (provisional land use performance standards) as compared with a
noise level of 75 DNL (based on the inside boundary of the noise zone). This would require an
inside noise level reduction of at least 25 dBA (DNL level minus required dBA level) as compared
with the noise level at the inner boundary of the noise zone, in this case 75 DNL.
Tree Preservation - The site is about sixty percent wooded with a variety of deciduous trees. The
balance of the site is open dirt and grasses.
A tree inventory has been submitted for this application. It indicates that there is 46,000 square
feet of significant woodlands located on site. The woodland is comprised of ash, cottonwood,
boxelder, elm, and oak trees. Average diameter is about 10 inches. There are some larger
diameter trees within the woodland, mostly located in the north part of the site. Trees located
here include several 12" to 15" bur oaks, a 24" cottonwood, and several 8" to 10" ash trees.
Development as proposed for this site will result in the removal of 24,500 square feet of the
Planning Report - Hawthorn Suites
December 21, 1999
Page 6
significant woodlands (53.3% of the total). According to the City of Eagan Tree Preservation
ordinance allowable removal for this type of development (single-lot commercial) is set at
30.0%.
With a significant woodland removal more than allowable limits, there will be tree mitigation
applied to this application. As the development is proposed, tree mitigation calculates to the
installation of twenty-one (21) category A trees, or forty-two (42) category B trees, or eighty-
four (84) Category C trees, or an equivalent combination of these trees.
The applicant has submitted a Tree Mitigation/Landscape Plan that includes the installation of
trees to fulfill their tree mitigation requirements, however this plan does not differentiate between
tree preservation mitigation trees and landscape requirement trees. A revised landscape/tree
mitigation plan should be submitted before building permit issuance that shows specific tree
mitigation trees versus specific landscape trees.
Water Ouality - The 1.67-acre subject site is located in the City's H-watershed and will generate
runoff that enters the existing stonmwater system that terminates at HP- 1, a stormwater basin
located in the Minnesota River bottoms in Mendota Heights. Due to the nature of this
development, on-site treatment of stormwater for water quality purposes is not practicable.
Therefore, the development is subject to a water quality cash dedication in lieu of on-site
ponding of $6,394 (based on an impervious surface coverage of 65.6 percent).
This development site requires proper installation and effective maintenance of erosion control
practices, to prevent or minimize impacts to down-gradient resources and water quality.
There are no jurisdictional wetlands located on this development site.
Staff recommends that no on-site ponding should be required for this subdivision. A water
quality cash dedication in lieu of on-site ponding should be required.
Parks and Trails - This proposal shall be responsible for a cash parks dedication and a cash trails
dedication at the time of building permit.
SUMMARY/CONCLUSION
The applicant is requesting a Planned Development Amendment to allow the construction of an
87 room hotel upon 1.7 acres of land located north of Corporate Drive and east of Pilot Knob
Road on property currently platted as Lot 2, Block 1, Eagandale Office Park 4' Addition.
The hotel use and design appear compatible with existing and anticipated surrounding uses.
Planning Report - Hawthorn Suites
December 21, 1999
Page 7
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow the construction of a
87 room hotel upon 1.7 acres of land located north of Corporate Drive and east of Pilot Knob
Road on property currently platted as Lot 2, Block 1, Eagandale Office Park 4t' Addition.
If approved, the following conditions should apply:
1. The applicant and/or developer shall enter into a Final Planned Development Agreement with
the City prior to building permit issuance.
2. The following exhibits are required for the Final Planned Development Agreement:
A. Final Site Plan
B. Final Landscape Plan
C. Final Building Elevations and Signage Plan
D. Lighting Plan
3. All trash/recycling containers shall be stored within the principal buildings or within an
enclosure consistent with City Code Requirements.
4. All building, parking/drive aisles, and landscaped areas shall be properly maintained.
5. All exterior lighting shall be hooded and directed to deflect light away from adjacent
properties and rights-of-way.
6. All rooftop mechanical equipment shall be screened from view of all public rights-of-way.
7. The proposed ground sign shall meet Sign Code requirements.
8. City Officials find the proposed wall signage on the building's western facade to be
acceptable.
9. The developer shall be responsible for providing as-built record plan drawings in accordance
with City standards of the relocated public sanitary and storm sewer lines.
10. The developer shall dedicate all necessary drainage and utility easements over the relocated
public sanitary and sewer lines.
11. Building plans, materials and construction shall be such that they will ensure an interior sound
level of 50 dBA.
12. This proposal shall be responsible for a cash parks and cash trails dedication at the time of
building permit.
Planning Report - Hawthorn Suites
December 21, 1999
Page 8
13. The installation of twenty-one (21) category A trees, or forty-two (42) category B trees, or
eighty-four (84) Category C trees, or an equivalent combination of these trees as mitigation
for tree removal in excess of allowable limits shall be required. Mitigation shall be in
addition to any city required landscaping.
14. A revised tree mitigation plan shall be submitted before building permit issuance that
separates tree mitigation trees from landscape required trees.
15. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety
netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical
Root Zone, whichever is greater, of significant trees/woodlands to be preserved.
16. The applicant shall contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance
with the approved Tree Preservation Plan and placement of the tree protection fencing.
17. A water quality cash dedication (in lieu of on-site ponding) of $6,394 shall be required at the
time of building permit.
7/
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Current Zoning and Comprehensive Guide Plan City of Eagan
Land Use Map Case No. 03-PA-05-11.99
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Location 41
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