01/26/2021 - City Council SpecialSPECIAL CITY COUNCIL MEETING
TUESDAY
JANUARY 26, 2021
5:30 P.M.
EAGAN COMMUNITY CENTER
AGENDA
I.ROLL CALL AND ADOPTION OF THE AGENDA
II.VISITORS TO BE HEARD
III.CITY COUNCIL AND SENIOR MANAGEMENT TEAM DISCUSSION
IV. OTHER BUSINESS
V. ADJOURNMENT
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MEMO
To: Mayor Maguire and City Councilmembers
From: David M. Osberg, City Administrator
Date: January 22, 2021
Subject: January 26, 2021 City Council Retreat Overview
A City Council retreat is scheduled for Tuesday, January 26, 5:30 p.m. at the Eagan
Community Center (Oaks Banquet Room). The Senior Management Team (SMT) will
join the Council for the retreat. Everyone will have their own table and chair, which will
be spaced out across the room to ensure social distancing. Everyone is asked to wear a
mask for the duration of the retreat, understanding it may be removed when speaking.
Due to Covid precautions, food will not be served at the retreat. Everyone is
encouraged to eat before they arrive. If you would like, feel free to bring in your own
“box lunch” and drink.
Enclosed on page 3 is an agenda for the evening. The intent of the retreat is for the
Council and SMT to get to know one another a bit better and for the Council to share
their reflections, aspirations, and goals as we start this new year. The agenda includes
some thought-provoking questions to help get the conversation started. Please look at
these questions as mere suggestions. You are welcome to share your unique
perspectives, knowing there are no plans to go around the room responding to each
induvial question as listed.
The Council asked to speak about Acting Mayor, committee appointments, and
commission liaison assignments at the retreat. Enclosed on pages 4 and 5 is a listing of
2020 committee appointments, commission liaison assignments, and affiliate
organization roles.
I am looking forward to hearing from the Council and engaging in a conversation about
the year ahead. If you have any questions prior to the retreat, please feel free to reach
out to me.
/s/Dave Osberg
City Administrator
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Eagan City Council Retreat
Tuesday, January 26, 2021
Eagan Community Center
5:30 p.m.
1. Introductions and Team Building: (City Council and Staff)
Choose one of the following three questions to answer:
•Where did you grow up and what schools did you attend?
•What do you enjoy doing when you’re not working?
•What’s the last book, show, or podcast you’ve enjoyed?
Everyone, please respond to the following question:
•What led you to your role with the City of Eagan and what personally keeps
you here?
2. Councilmember Reflections, Aspirations, and Goals (City Councilmembers Only)
Looking back over the last couple of years, consider the following questions:
a.How were the last two years and how is it going now?
b.What are you most proud of as member of the Eagan community, City Council,
and/or other community involvement? What have been the challenges?
c.Two or four years from now, what do you want this Council to have
accomplished?
d.What contributions do you plan to make as an individual councilmember?
3.) Structure, Agenda and Schedule for a Spring Strategic Planning Retreat
4.) Council Committees and Other Assignments (including commission liaisons)
5.) Format for February and March Council Meetings
6.) Wrap Up and Closing Thoughts
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2020 Committee, Commission, and Affiliate Organization Appointments
2020 Standing Committees
Communications Committee – Councilmember Bakken and Councilmember Hansen
Finance Committee – Mayor Maguire and Councilmember Bakken
Human Resources Committee – Mayor Maguire and Councilmember Fields
Public Works Committee – Councilmember Fields and Councilmember Bakken
2020 Advisory Commission Liaisons
Advisory Parks and Recreation Commission - Councilmember Tilley
Advisory Planning Commission – Councilmember Hansen
Airport Relations Committee – Councilmember Fields
Energy and Environment Advisory Commission – Councilmember Bakken
2020 Intergovernmental Committee Appointments
Caponi Art Park Board – Director of Parks and Recreation Pimental
DCC 2020-2021 Board – Councilmember Hansen (Councilmember Fields as alternate)
DCC 2020-2021 Executive Board – City Administrator Osberg (Assistant City Administrator Miller as
alternate)
Eagan Convention and Visitors Bureau – Mayor Maguire
Eagan Funfest Board – Recreation Supervisor Mozingo
LOGIS Board of Directors – Director of Finance Pepper (Assistant City Administrator Miller and IT
Manager Cook as alternates)
MSP Noise Oversight Committee – Assistant City Administrator Miller (Councilmember Fields
as alternates)
Minnesota Valley Transit Authority Board – Councilmember Hansen (Assistant Finance Director
Feldman as alternate)
Monthly Mayor/Manager Breakfasts – Mayor Maguire
Municipal Legislative Commission Board – Mayor Maguire
Other (No appointment by City Council – information only):
GREATER MSP Board of Directors – Mayor Maguire
Regional Council of Mayors (RCM) – Mayor Maguire
RCM Executive Committee – Mayor Maguire
Urban Land Institute – Mayor Maguire
MLC Board of Directors – Mayor Maguire
Itasca Housing Task Force – Mayor Maguire
MN Mayors Together – Mayor Maguire
LMC & Metro Cities Policy Advisory Committees – Councilmember Hansen
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Metro Cities Board of Directors – Councilmember Hansen
Transportation Advisory Board – Councilmember Hansen
Testimony at Legislature – all as needed
Fire Relief Association Board of Trustees – State Statute 424A.04 requires that a relief
association that is directly associated with a municipal fire department must be managed by a
board of trustees consisting of nine members. Six trustees must be elected from the
membership of the relief association and three trustees must be drawn from the officials of the
municipality served by the fire department to which the relief association is directly associated.
The three municipal trustees must be one elected municipal official and one elected or
appointed municipal official who are designated as municipal representatives by the municipal
governing board annually and the chief of the municipal fire department.
In addition to Fire Chief Scott, the annual designations have been the Mayor and the Director of
Finance.
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