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02/16/2021 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota FEBRUARY 16, 2021 No Listening Session was held. Due to the COVID-19 pandemic, the regular Eagan City Council meeting was held virtually on Tuesday, February 16, 2021 at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Hansen, and Supina. Councilmember Fields was absent. Also present was City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental and City Attorney Dougherty. AGENDA City Administrator Osberg noted there are changes and clarification needed on Consent Item F — Adopt the City's Federal Award Administration Policy and Procedures, thus staff is requesting the item to be removed. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye: 4 Nay: 0 (Roll Call) RECOGNITIONS AND PRESENTATIONS There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Supina moved, Councilmember Hansen seconded a motion to approve the consent agenda as amended: Aye: 4 Nay: 0 (Roll Call) A. It was recommended to approve the January 26, 2021 and February 9, 2021 Special City Council minutes, and the February 2, 2021 City Council minutes, as presented, or modified. B. Personnel Items: 1. It was recommended to approve the promotion of Brian Kruckow from Lead Custodian to Government Building Maintenance Coordinator. C. It was recommended to ratify the check registers dated January 29 and February 5, 2021. D. It was recommended to approve the ordinary and customary contracts with Dean and Mary Larson, Think Bank, Twin Cities Junk Hauling LLC, Suburban Landscape Service Inc, and Twin Cities Premium Outlets. E. It was recommended to schedule Special City Council meetings for Tuesday, March 2, 2021 at 4:30 p.m. and Wednesday, April 28, 2021 at 5:30 p.m. F. Item was removed. G. It was recommended to approve the plans and specifications for Contract 21-01 (2021 Neighborhood Street Revitalization) and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, March 18, 2021. City Council Meeting Minutes February 16, 2021 2 page H. It was recommended to receive the bids for Contract 21-05 ( Yankee Storm Lift Station Rehabilitation) and award a contract to McNamara Contracting for the base bid in the amount of $432,500.43 and authorize the Mayor and City Clerk to execute all related documents. I. It was recommended to receive the bids for Contract 21-06 (Automated Metering Infrastructure, Water Meter Reading Radio Installation) and award a contract to Vanguard Utility Service for the base bid in the amount of $ 808,400.00 and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to receive the bids for Contract 21-08 (2021 Well Rehabilitation Improvements), award a contract for Well 13 to Keys Well Drilling, Inc. for the base bid in the amount of $46,855.00, and a contract for Wells 18 and 21 to Bergerson-Caswell for the base bid in the amount of $200,700.00, and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to receive the bids for Contract 21-09 (2021 Sanitary Sewer Lining) and award a contract to Hydro-Klean for the base bid in the amount of $233,776.40 and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to approve the equipment acquisition for Contract 21-11 (Lake Plant Harvesting Equipment) and authorize the advertisement for a bid opening to be held at 1:00 p.m., on Friday, March 8, 2021. M. It was recommended to approve a Joint Powers Agreement with the Dakota County Transportation Department and ISD 196 for the Diffley Road School Area Improvements/Braddock Trail Driveway School Safety Improvements — Right -of -Way and Construction (City Projects 1339/ 1408); Approve an Amendment to Joint Powers Agreement (County Contract Number 00032929) with Dakota County Transportation and ISD 196, Diffley Road School Area Improvements — Design (City Project 1339), and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to approve a resolution of support for Dakota County Transportation Department' s designation of a no -parking zone on both sides of Diffley Road (CSAR 30), Lexington Avenue to Trenton Trail, and authorize the Mayor and City Clerk to execute all related documents. 0. It was recommended to approve the third amendment to the telecommunication lease agreement with T -Mobile, for upgrades on the Safari Reservoir site and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to approve a Traffic Control Signal Agreement with the Minnesota Department of Transportation and Dakota County Transportation Department for the replacement and modifications of traffic signals on Interstate 35E at Pilot Knob Road (CSAH 31), Yankee Doodle Road (CSAH 28) and Lone Oak Road (CSAH 26), and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve the recommendations of the Public Works Committee regarding the final disposition of the Water Meter Replacement/Repair (R/ R) Program (City Code 3.05) surcharges for the identified properties in accordance with the related City Ordinance. R. It was recommended to approve an agreement between the City of Eagan as fiscal agent for the Dakota County Drug Task Force and the Organized Crime Drug Enforcement Task Forces for assisting in OCDETF investigations, strategic initiatives and prosecutions. S. It was recommended to approve a transfer from the General Fund to the Equipment Revolving Fund in the amount of $1,500,000. T. It was recommended to approve an On Sale and Sunday Liquor License for EI Nuevo Parian Eagan LLC doing business as EI Parian Mexican Restaurant, 1960 Cliff Lake Road 117. U. It was recommended to approve the plans and specifications for Rahn Park improvements and authorize the advertisement for a bid opening to be held at 1:00 p.m. on Wednesday March, 10, 2021. City Council Meeting Minutes February 16, 2021 3 page PUBLIC HEARINGS Variance —1322 Interlachen Drive (Donald and Orianna Forciea) City Administrator Osberg introduced the item noting the Council is being asked to consider a Variance of 1.53 percent to the maximum 20 percent building coverage standard to allow the addition of a screen porch to the single- family dwelling at 1322 Interlachen Drive. City Planner Schultz gave a staff report and provided a site map. Don Forciea, applicant, gave a summary of the request and was available for questions. Mayor Maguire opened the public hearings. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve a 1.53 percent. Variance to the maximum 20 percent building coverage to allow for a porch addition to the single- family home upon property located at 1322 Interlachen Drive, subject to the following conditions: Aye: 4 Nay: 0 (Roll Call) 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A Building Permit shall be required prior to construction of the addition. Variance —1900 Shawnee Road (Public Storage) City Administrator Osberg introduced the item noting this is a 2.85 -acre parcel on Shawnee Road. The Council is be asked to consider a Variance to the required pavement setbacks to allow a 30 -foot front yard setback (Highway 13) and to allow a shared access with a zero setback upon property located at 1900 Shawnee Road. City Planner Schultz gave a staff report and provided a site map. The applicant was available for questions. Mayor Maguire opened the public hearings. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Supina seconded a motion to approve a Variance to the required pavement setbacks to allow a 30 -foot front yard setback (Highway 13) and to allow a shared access with a zero setback upon property located at 1900 Shawnee Road, subject to the following conditions: Aye: 4 Nay: 0 (Roll Call) 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. City Council Meeting Minutes February 16, 2021 4 page Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A declaration of ingress/ egress, in a form acceptable to the City Attorney, shall be executed and recorded prior to the issuance of a building permit. Lots 1 & 2, Block 1, Town Centre 100 Second Addition - Public Easement Vacations Final Subdivision and Final Planned Development — Associated Bank & Ryan Cos City Administrator Osberg introduced the item noting the documents and materials for the Final Planned Development and Final Subdivision are not ready and staff is requesting those items to be continued to a future City Council meeting. Public Works Director Matthys gave a staff report and provided a site map. The applicant was available for questions. Mayor Maguire opened the public hearings. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Supina seconded a motion to Close the public hearing and continue the vacation of public easements on Lots 1 and 2, Block 1 Town Centre 100 Second Addition, the Final Subdivision (Town Centre 100 Twenty -First Addition) to create two (2) lots upon 3.35 acres located at 1260 and 1270 Yankee Doodle Road, currently legally described as Lots 1 and 2, Block 1, Town Centre 100 Second Addition, and the Final Planned Development to allow an approximately 34,500 square foot retail grocery store, and an approximately 2,800 square foot bank with drive - through facility on approximately 3.35 acres on the southeast corner of Yankee Doodle Road and Denmark Avenue, for Lots 1 and 2, Block 1, Town Centre 100 Twenty -First Addition to a future City Council meeting. Aye: 4 Nay: 0 (Roll Call) OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire noted the March City Council meetings will be held virtually. City Council Meeting Minutes February 16, 2021 5 page CITY ADMINISTRATOR City Administrator Osberg reminded the City Council the Finance Director finalist interviews will be held on March 2 at 4:30 p.m. in the Training Room at City Hall. VISITORS TO BE HEARD There were no visitors to be heard. No closed session was held. Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn the meeting at 7:10 p.m. Aye: 4 Nay: 0 (Roll Call) Mavo, /�'''City Clerk" iL�yLd