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04/06/2021 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota APRIL 6, 2021 No. Listening Session was held. Due to the COVID-19 pandemic, the regular Eagan City Council meeting was held virtually on Tuesday, April 6, 2021 at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also present was City Administrator Osberg, Assistant City Administrator Miller, Finance Director Feldman, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental and City Attorney Dougherty. AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 (Roll Call) RECOGNITIONS AND PRESENTATIONS Recognize Torn Pepper's retirement from the City of Eagan after 29 years of service City Administrator Osberg recognized and presented a plaque to Finance Director Tom Pepper for his twenty-nine years of service to the citizens of Eagan. Pepper thanked the City Council for the opportunity to serve. CONSENT AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 (Roll Call) A. It was recommended to approve the March 9, 2021 Special City Council minutes and March 16, 2021 regular City Council minutes, as presented, or modified. B. Personnel Items: 1. It was recommended to approve the hiring of part-time recurring and seasonal employees as ECC Guest Services Representative, Forestry Technicians, Guest Relations Crewmembers, Landscape Crew Laborers, Lead Ceramics Studio Technician, Lifeguards, Parks Laborers, Pool Attendants, Preschool Teacher's Assistant/ECC Guest Services Representative, Utility GIS Workers, Water Fitness Instructors, and a Youth Art Instructor. 2. It was recommended to authorize recruitment of a full-time Engineering Technician position. 3. It was recommended to approve a Memorandum of Agreement regarding Shift Trades between the City of Eagan and the International Association of Firefighters # 5171— Fire Captains. 4. It was recommended to approve a Memorandum of Agreement regarding Shift Trades between the City of Eagan and the International Association of Firefighters #5171— Fire Fighters. City Council Meeting Minutes April 6, 2021 2 page 5. It was recommended to approve resolution authorizing Attorney William Laak to sign a worker's compensation settlement agreement on behalf of the City Council. 6. It was recommended to approve the temporary assignment of Deputy City Clerk to the following staff members: Dave Osberg (City Administrator), Dianne Miller (Assistant City Administrator), and Josh Feldman (Director of Finance). 7. It was recommended to approve the hiring of Jordan Coon, Full -Time Parks Maintenance Worker. 8. It was recommended to accept the retirement/resignation of Mike Scott, Fire Chief, and authorize replacement. C. It was recommended to ratify the check registers dated March 12, 19 and 26, 2021. D. It was recommended to approve the ordinary and customary contracts with The Fattenin' Frogs, Planet Krouton Consulting LLC, Genisys Credit Union, Gary LaRue, Ryan & James Pedersen, Peter Zelle, Mary Gohman, Bill and Kate Isles, LaValle Jazz, The Tuxedo Band, Tony Rook Band, New Horizon Academy, Hell Burnin' Sinners, Alive & Kickin, Blue Cross Blue Shield of Minnesota, Stonehaven of Eagan Senior Living, Take N Bake Pizza, Proscapes, Clean Harbors Environmental Services, Inc., and Alma Andina. E. It was recommended to approve a resolution to accept a voluntary dissolution of the Eagan Firefighters Relief Association effective December 31, 2021. F. It was recommended to approve a resolution amending the interest rate on the interfund loan from the Public Utilities Enterprise Fund to the Cedar Grove TIF fund from the annual rate of return on City investments to 4% as allowed per Statute, and to approve a resolution amending the interest rate on the interfund loan from the Combined Utilities Trunk fund to the Cedar Grove TIF fund from 0% to 4% as allowed per Statute. G. It was recommended to set the interest rate for special assessments levied in the next twelve months at 3.0%. H. It was recommended to approve a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for speed enforcement in Dakota County. I. It was recommended to approve an agreement with Dakota County to provide Police security during vaccine administration at Metcalf Middle School. J. It was recommended to receive the bids for Contract 21-01 (2021 Neighborhood Street Revitalization), award a contract to McNamara Contracting Inc. for the base bid in the amount of $1,341,313.00 and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to approve the plans and specifications for Contract 21-03 (Eagandale Industrial Park) and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, April 29, 2021. L. It was recommended to approve an application for coverage by Municipal Separate Storm Sewer System (MS4) General Permit MNR040000 and authorize the Public Works Director to execute and submit all related documents. M. It was recommended to approve an extension of the term of the Planned Development Amendment for Northwoods Entertainment dba Emagine Theater, located at 2055 Cliff Road, generally located north of Cliff Road and west of Cliff Lake Road. N. It was recommended to approve a one-year extension of the Variance approval of 10 -feet to the required 40 -foot structure setback from Duckwood Drive, upon property located at 3540 Federal Drive. 0. It was recommended to approve the fair housing policy. P. It was recommended to adopt a resolution authorizing the Chief of Police to sign a Master Subscriber Agreement for authorized personnel to access data through the court system. City Council Meeting Minutes April 6, 2021 3 page Q. It was recommended to approve a Settlement Agreement with Quest Broadband Service, Inc. d/b/a CenturyLink. There were no public hearings to be heard. l 1.1 PC4l OLD BUSINESS Ordinance Amendments to City Code Section 4.34 Stormwater Management Regulations City Administrator Osberg introduced the item noting City Code Section 4.34, established regulations that control and manage stormwater runoff that is related to land -disturbing activities or development. The regulations' essential purpose is to protect, preserve, and enhance the City's surface water resources, stormwater system infrastructure, and public and private lands. Osberg noted after four years of implementing the initial regulations, City staff has identified potential revisions and updates that are necessary and desirable. Public Works Director Matthys was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve ordinance amendments to City Code Section 4.34 stormwater management regulations. Aye: 5 Nay: 0 (Roll Call) OLD BUSINESS Ordinance Amendment an Ordinance Amendment to City Code Chapter 10, Section 10.11, animal regulations by modifying the definition of "At Large" as it relates to dogs, cats, and ferrets City Administrator Osberg introduced the item noting at the January 12, 2021 City Council work session, Council directed preparation of an ordinance amendment to require a leash for dogs off their owner's property. Council reviewed the draft ordinance amendment at its March 9, 2021 work session. Osberg noted changes directed at the March 9, 2021 work session have been incorporated into the revised draft ordinance amendment. City Clerk Scipioni gave a summary of the proposed ordinance changes and was available for questions. The Council discussed the draft ordinance amendment. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Supina seconded a motion to approve an ordinance _ - amendment to City Code Chapter 10, Section 10.11, animal regulations by modifying the definition of At Large" as it relates to dogs, cats, and ferrets. Aye: 5 Nay: 0 (Roll Call) City Council Meeting Minutes April 6, 2021 4 page NEW BUSINESS Planned Development Amendment — Hy -Vee City Administrator Osberg introduced the item noting the property is part of the Central Park Commons Planned Development, which received approval in 2015, and the 100,000 square foot Hy -Vee store opened in 2016. The Council is being asked to consider a Planned Development Amendment to allow an accessory structure and canopy for a drive-through pick-up area for on-line orders located at 1500 Central Park Commons Drive. City Planner Schultz gave a staff report and provided a site map. The applicant, John Brehm, Hy -Vee, Inc., was available for questions. The Council discussed the Planned Development Amendment. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Planned Development Amendment to allow an accessory structure and canopy for a drive through pick-up area for on-line orders upon property located at 1500 Central Park Commons Drive, legally described as Lot 1, Block 1, Central Park Commons, subject to the following conditions as amended: Aye: 4 Nay: 1 (Roll Call) (Maguire) 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder' s office. The following exhibits shall be made part of the Agreement: • Site Plan • Building Elevations • Signage Plan • Site Lighting Plan 2. The Site Plan shall be revised for the Planned Development Agreement to show the pallet, fork lift, and empty tote storage areas, and provide a manner to contain and screen that area, such as with a fence enclosure. 3. The Aisles Online pick-up area shall be kept in a neat and orderly manner. Stacked pallets and totes shall not block walkways or drive lanes, and shall be stored inside a building overnight. 4. The Building Permit plans shall show any mechanical equipment and screening of same in compliance with City Code. 5. A Sign Permit shall be required prior to installation of any signs. All signs shall comply with City Code standards as well as the specific stipulations of the Central Park Commons Planned Development. 6. A Site Lighting Plan shall be provided for review and approval of City staff, for inclusion in the Planned Development Amendment Agreement. City Council Meeting Minutes April 6, 2021 5 page 7. This Amendment terminates the approval to conduct seasonal sales on the northeast corner of the site and terminates the temporary staging of pick-up orders under the Council's emergency order. Planned Development Amendment — Hy -Vee City Administrator Osberg introduced the item noting this site consists of three commercial lots at the northeast corner of Pilot Knob and Diffley Roads. The Council is being asked to consider a Planned Development Amendment to allow construction of a new convenience store and motor fuel station, the addition of a drive-through coffee shop, and eliminate the condition requiring replatting of the property, upon 3.53 acres. City Planner Schultz gave a staff report and provided a site map. The applicant representative, Phil Hoey, Hy -Vee, thanked staff and the City Council for their patience while Hy -Vee has worked through proposals on the site. The Council discussed the Planned Development Amendment. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve of a Planned Development Amendment to allow construction of a new convenience store and motor fuel station on Parcel 1(the southern parcel, part of platted Lot 3), and the addition of a drive-through coffee shop on Lot 1 (the northwestern parcel), and eliminate the condition requiring replatting of the property, upon 3.53 acres located at 4160, 4168 and 4198 Pilot Knob Road, legally described as Lots 1, 2 and part of Lot 3, Block 1, Hilltop Plaza, subject to the following conditions: Aye: 5 Nay: 0 (Roll Call) 1. A Planned Development Amendment Agreement shall be executed and recorded with the Dakota County Recorder's office. The following exhibits shall be made part of the Agreement: • Site Plan • Building Elevations • Signage Plan • Landscape and Tree Mitigation Plan • Site Lighting Plan 2. A Final Planned Development shall be required prior to issuance of a Building Permit. The following plans are required for the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Signage Plan • Final Lighting Plan 3. This Planned Development Amendment Agreement terminates and replaces any and all prior Planned Development Agreements pertaining to the property. City Council Meeting Minutes April 6, 2021 6 page 4. The term of this Preliminary Planned Development shall be three (3) years. 5. This Planned Development allows the following uses: Lot 1— Retail/service consistent with permitted uses in NB zoning district, and drive-through coffee shop Lot 2 — Retail/service consistent with permitted uses in NB zoning Parcel 1 (Part of Lot 3) — Convenience store and motor fuel station 6. Any outdoor displays are subject to compliance with City Code standards, including placement and size. 7. The applicant shall provide ten -foot -wide stalls along the front of the convenience store, and along the north side if possible. 8. To facilitate bicycle visits to the site, bike racks should be added on each of the lots. 9. The new building shall meet the City Code standards for ratio for the different classifications of materials. Compliance with the City Code standard shall be confirmed at the time of Final Planned Development, with the ratio of different materials shown on the Final Building Elevations. 10. The existing building on Parcel 1 Lot 2 shall receive the same exterior fagade improvements as the building on Lot 1 and at the same time. 11. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 12. The new trash enclosure shall be designed consistent with City Code standards, of sufficient size to contain trash and recyclable materials, and constructed of masonry materials to match the principal building with opaque gates. The existing enclosure on Lot 2 shall be updated along with the building to ensure compatibility of exterior finish materials. 13. The Applicant shall provide a revised Tree Preservation Plan reflecting adjustments to account for ash tree removal, and recalculating the removal and mitigation amount (if any), for incorporation into the Planned Development Amendment Agreement. 14. A revised Landscape Plan reflecting the ash tree removals and providing for replacement landscaping and mitigation should be prepared for review and acceptance by City staff, and incorporation into the Planned Development Amendment Agreement. 15. The applicant shall provide additional information to confirm the light fixtures are shielded and downcast for inclusion in the Planned Development Amendment Agreement. Canopy fixtures shall be recessed, or a drop edge provided on the canopy, or other measures employed to ensure the source of the canopy lighting is not visible from off the property. 16. Any reuse of these two signs should be consistent with City Code standards. The sign structures should be reconstructed if necessary, to establish materials and appearance consistent with the proposed new buildings. Detailed plans for these signs should be provided at the time of Final Planned Development. City Council Meeting Minutes April 6, 2021 7 page 17. Shared use of the pylon sign is encouraged and can be accommodated through the Planned Development zoning. An easement and maintenance agreement shall be provided in a form acceptable to the city attorney allowing shared use of the pylon sign, at the time of Final Planned Development. 18. Building Signage shall be consistent with City Code Standards, and a Sign Permit shall be obtained prior to installation or construction of any signs. 19. All signs on a building shall be similar in design, to be demonstrated at the time of application for Sign Permit. Acceptable size and placement of signs shall also be confirmed at the time of Sign Permit application. 20. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 21. This development shall comply with Eagan's Land Disturbance Stormwater Pollution Prevention and Post -Construction Stormwater Management Requirements (City Code Section 4.34) for Stormwater management and surface water quality, including Runoff Rate Control and 1.1 -inch Volume Control of effective retention of the site's new impervious surface area (including effective soil remediation for all of the site's disturbed soils that are to be revegetated). 22. Prior to receiving City approval to permit land disturbing activity, the applicant shall provide Erosion & Sediment Control Plans for demolition and active construction, in the form of Phase 1 and Phase 2 Erosion & Sediment Control Plans and Stormwater Pollution Prevention Plans. 23. Prior to receiving City approval to permit land disturbing activity, the applicant shall provide and include in the plan set all underground stormwater filtration system details, including that a) an off-line bypass to prevent construction stormwater from entering the filtration chambers and sand filter bed shall be provided until drainage area stabilization, b) solid bottom isolator rows (appropriately sized) are provided at any stormwater inlet point into the underground systems, c) no limestone shall be used below or between the chambers, d) unobstructed physical access via manhole will be provided to any isolator row for inspection and maintenance, e) 10 -inch minimum diameter inspection ports will be provided on all chamber rows. Notes shall be provided that grading and utility contractor(s) shall provide 24 -hours advance notice to City Water Resources staff of any grading or utility work involving the proposed filtration chamber systems, including over -excavation, installation of pre-treatment sumps, inlets, outlets, sump skimmer hoods, etc. Shop drawings related to the underground stormwater filtration chamber systems must be provided to the City for review before installation. 24. The applicant shall provide adequately sized pre-treatment structure (e.g. four -foot minimum depth sump, five-foot minimum diameter, with floatable skimmer hood, energy dissipation, etc.) at, or immediately upstream of, any stormwater treatment facility inlet to provide for effective capture and easily -accessible cleanout of fine -sand sized particles and floatable pollutants. City Council Meeting Minutes April 6, 2021 8 page Skimmer hoods to be installed must also include hydrocarbon absorbent pillows/booms, secured within the structure and able to be easily replaced/maintained. Pre-treatment structures shall be accessible by appropriate maintenance equipment. Details shall be included in applicable plan sheet(s) using Eagan Standard Detail Plate E231. 25. The applicant shall provide details for adequately sized hydrocarbon capture pre-treatment structure(s) for any area of the site that could receive drainage from fueling areas. Pre-treatment structures shall be accessible by appropriate maintenance equipment. Details shall be included in applicable plan sheet(s). 26. Prior to receiving City approval to permit land disturbing activity, the property owner shall provide the most updated water quality and rate control modeling documentation to demonstrate compliance with City stormwater requirements, to the satisfaction of the City Engineer. Rate Control must demonstrate no net increase over predevelopment conditions using a maximum curve number of 72. Stormwater filtration nutrient reductions, in lieu of full infiltration, will need to be documented with appropriate water quality modeling. 27. Prior to receiving city approval to permit land disturbing activity, the property owner shall provide detailed Soil Management Strategies in the plan set for City review, and acceptance by the City Engineer, that provide graphical details and notes on soil protection/restoration in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading Plan, Landscape Plan, etc.) and shall specify estimated quantities of soil ripping area and volume of compost to be imported and incorporated on pertinent plan sheet quantity tables. Prior to receiving a Certificate of Occupancy for any affected construction, Soil Management Strategy implementation documentation (e.g. haul tickets, representative on-site soil samples, compaction testing and soil organic content test results) shall be provided to City Water Resources staff to verify approved soil management strategy compliance. Notes shall be provided that implementing contractor'shall provide 24 -hours advance notice to City Water Resources staff prior to implementation of soil loosening and amendment. 28. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the private permanent stormwater management system, in a form acceptable to the City Attorney. Before the city returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall demonstrate that all stormwater management practices are performing as intended and shall provide the City Engineer as -built plans meeting City requirements for as -built standard submittals that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (hydrocarbon capture structure, sump(s), filtration chamber gallery, etc.), including soil loosening & amendment prior to landscaping, conform to design and/or construction plans, as approved by the City. Photos/video of final inspection of clean underground filtration chamber gallery system and contributing storm sewer shall be provided to the City Engineer. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. City Council Meeting Minutes April 6, 2021 9 page 29. The material for the new sanitary sewer service shall be at least six inches in diameter. 30. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 31. A direct pedestrian connection from the site to the trail along Pilot Knob Road shall be added and shown on the plans for Final Planned Development. 32. The applicant shall provide and ingress and egress and shared parking agreement for the connecting driveway access and parking lots, in a form acceptable to the City Attorney. 33. The applicant shall enter into an encroachment agreement to allow private utilities in a public easement, in a form acceptable to the City Attorney. 34. The Tree Preservation Plan shall be revised to reflect adjustments to the preservation and mitigation calculations in regard to the ash trees on the site. Ash trees in stages of decline consistent with Emerald Ash Borer (EAB) infestation shall be removed and excluded from preservation. Ash trees without visible signs of EAS are likely infested and must be removed; these trees do require mitigation. The Applicant shall provide a revised Tree Preservation Plan reflecting these adjustments, and recalculating the removal and mitigation amount, if any. 35. The Tree Inventory shall be revised as follows: a. Trees number 10011 10021 1003, 10041 1019, 1020, 1021, 1022 all have visible signs of EAB infestation and shall be removed and excluded from the tree inventory. No mitigation is required for these trees. b. The applicant shall revise the Tree Inventory and Preservation Plan so all remaining Ash trees (ID numbers 1005, 1006, 1009, 1010, 1011, 1013, 1016, 1018, and 1024) are removed. These trees are subject to mitigation if the allowable removal amount is exceeded; adjust and recalculate mitigation accordingly. 36. All preserved trees shall be protected by the installation of a tree protection fence (i.e. orange colored silt fence or four -foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone (defined as a radius of one foot per each inch of tree trunk diameter) whichever is greater.,Tree protection fencing location shall be indicated on the Tree Preservation Plan and then verified in the field by the city forestry staff. 37. The applicant shall secure required permits to remove existing fuel tanks and successfully pass inspections from The Eagan Community Development Department. The Council took a 5 -minute break. Comprehensive Guide Plan Amendment — The Holy Christian Church City Administrator Osberg introduced the item noting the applicant is requesting a chance in the land use designation from MO (Major Office) to QP (Quasi Public) of a 16.17 -acre parcel located at 3560 Delta Dental Drive. City Council Meeting Minutes April 6, 2021 10 page City Planner Schultz gave a staff report and provided a site map. The applicant, Christine M. Alpers, The Holy Christian Church, was available for questions. The Council discussed the request. City Attorney Dougherty provided a brief on the Religious Land Use and Institutionalized Persons Act (RLUIPA) issues in relation to the applicant's Comprehensive Guide Plan Amendment request. Dougherty noted that it is not uncommon for an applicant to work with City staff during the interim period on the potential of a Planned Development Amendment before the Comprehensive Plan Amendment returns for final City Council determination. There was discussion regarding the tax-exempt status and the unity of ownership and operation. Councilmember Bakken asked the applicant if they considered the Metcalf Middle School site. Bishop Felton replied he wasn't aware of that site but reiterated their interest in the subject property under consideration. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from MO (Major Office) to QP (Quasi Public) upon 16.1.7 acres located at 3560 Delta Dental Drive. Aye: 5 Nay: 0 (Roll Call) LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO RE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn the meeting at 8:40 p.m. Aye: 5 Nay: 0 (Roll Call) 14 Date Mayor City Clerk p�