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04/20/2021 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota APRIL 20, 2021 No Listening Session was held. Due to the COVID-19 pandemic, the regular Eagan City Council meeting was held virtually on Tuesday, April 20, 2021 at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also present was City Administrator Osberg, Assistant City Administrator Miller, Finance Director Feldman, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental and City Attorney Bauer. AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 (Roll Call) RECOGNITIONS AND PRESENTATIONS There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 (Roll Call) A. It was recommended to approve the April 6, 2021 regular City Council minutes and April 13, 2021 Special City Council minutes, as presented, or modified. B. Personnel Items: 1. To approve the hiring of part-time recurring and seasonal employees as Deck Coordinators, Guest Relations Coordinator, Guest Relations Crews, Guest Relations/Pool Attendant, Lifeguards, Lifeguard/Deck Coordinator, Park Laborers, Pool Attendants, Utility Maintenance Workers, Water Fitness Instructor and Waterparks Operations Assistant. 2. To approve the change of status of Daniela Kor from part-time to full-time Clerical Technician within the Parks and Recreation Department. 3. To authorize a Request For Proposals for medical insurance. 4. To authorize implementation of a 2021 incentive pay pilot -program for seasonal non -benefited employees. 5. To accept the resignation of Treyner Juelsgaard, Fire Fighter, and authorize replacement of the position. C. It was recommended to ratify the check registers dated April 2 and April 9, 2021. D. It was recommended to approve the ordinary and customary contracts with Hunger Solutions Minnesota, James Dahl, AVI Systems, and MP Nexlevel, LLC. E. It was recommended to approve the plans and specifications for Contract 21-02 (2021 Trail & Parking Lot Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, May 13, 2021. City Council Meeting Minutes April 20, 2021 2 page F. It was recommended to reject all the bids received for Contract 21-12 (Northeast Eagan Sewer Upsize) and authorize the rebidding of the contract. G. It was recommended to approve the plans and specifications for Contract 21-15 (Water Treatment Plant Improvements) and authorize the advertisement for a bid opening to be held virtually at 11:00 a.m. on Thursday, May 20, 2021. H. It was recommended to approve an amendment to a Joint Powers Agreement with Dakota County and Independent School District (ISD) 196 for Project 1339 (County Project No. 30-39), Diffley Road (CSAR 30) School Area Improvements and Braddock Trail Driveway Safety Improvements (Project 1408) and authorize the Mayor and Deputy City Clerk to execute all related documents. I. It was recommended to approve the recommendations of the Public Works Committee regarding the final disposition of the Water Meter Replacement/Repair (R/R) Program (City Code 3.05) surcharges for the identified properties in accordance with the related City Ordinance. J. It was recommended to approve the Infrastructure Needs Analysis, final report. K. It was recommended to proclaim May 2 through May 8, 2021, as Drinking Water Week and authorize the Mayor and Deputy City Clerk to execute all related documents. L. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 10 regarding electric and gas grills. M. It was recommended to approve modifications for Cascade Bay fees for 2021 due to COVID guidelines. N. It was recommended to approve a resolution to accept a donation from the Eagan Hockey Association. PUBLIC HEARINGS Variance —1023 Wescott Court (William and Danielle Tetsell) City Administrator Osberg introduced the item noting the property is located within the Willow Ridge development. The Council is being asked to consider a Variance of 236 square feet to the maximum 21000 square foot coverage standards to allow the addition of a screen porch to the single-family dwelling at 1023 Wescott Center. City Planner Schultz gave a staff report and provided a site map. Mr. and Mrs. Tetsell were available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a Variance of 236 square feet to the maximum 2,000 square foot coverage standards to allow the addition of a screen porch to the single-family dwelling at 1023 Wescott Center, subject to the following conditions: Aye: 5 Nay: 0 (Roll Call) 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. City Council Meeting Minutes April 20, 2021 3 page 2. A Building Permit shall be required prior to construction of the addition. There is no old business to be heard. OLD BUSINESS NEW BUSINESS Amendment to Preliminary Planned Development Agreement, First Amendment to the Master Sign Agreement, Amended and Restated Open Space And Trail Plan, the Amendment to Tree Preservation Program, and the Special Event Use Agreement for Viking Lakes City Administrator Osberg introduced the item noting the on October 18, 2016, the City approved a Preliminary Planned Development Agreement, Master Sign Agreement, Open Space and Trail Plan and Tree Preservation Agreement for Vikings Lake. At the approximate midpoint of Viking Lakes development, however, variations between the approved Preliminary Development Conceptual Plan and actual and planned development justify amendments to several agreements. Osberg noted the action to be considered is an Amendment to Preliminary Planned Development Agreement, First Amendment to the Master Sign Agreement, Amended and Restated Open Space, a Trail Plan, Amendment to Tree Preservation Program, and a Special Event Use Agreement for Viking Lakes. City Planner Schultz gave a staff report and provided a site map. Representatives of MV Ventures Properties, LLC, gave a presentation and were available for questions. The Council discussed the items. Councilmember Supina noted his concern for the removal of underground stormwater detention and other sustainability design features from the Viking Lakes Design Guidelines. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an Amendment to Preliminary Planned Development Agreement; Approve First Amendment to the Master Sign Agreement; Approve Amended and Restated Open Space and Trail Plan; Approve Amendment to Tree Preservation Plan Agreement; and Approve Special Event Use Agreement for Viking Lakes. Aye: 4 Nay: 1 (Roll Call) (Supina) Appointment of Advisory Commission Members City Administrator Osberg introduced the item noting the City Council interviewed advisory commission applicants on Tuesday, April 13, 2021 at the Eagan Community Center. At the conclusion of the interviews, the Council selected the slate of candidates to recommend for formal consideration at the April 20, 2021 City Council meeting. The selection was done on the evening of April 13, 2021. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes April 20, 2021 4 page Councilmember Bakken moved, Councilmember Supina seconded a motion to approve appointments of the City Council's advisory commission with terms beginning in Mayor 2021, as follows: Aye: 5 Nay: 0 Roll Call) Advisory Planning Commission 1. Christo Jensen (2 -year term) 2. Carol Whisnant (2 -year term) 3. David Cherner (2 -year term) 4. Steven Schwanke (2 -year term) 5. Chris Whitfield (1 -year term) 6. Rachel Barth (1 -year alternate) Parks and Recreation Advisory Commission 1. Lisa McWilliams (2 -year term) 2. John Rayman (2 -year term) 3. Linda Klein (2 -year term) 4. Michael Palmer (2 -year term) 5. James Jacob (1 -year alternate) Airport Relations Commission 1. John Axmacher (2 -year term) 2. William Raker (2 -year term) Energy and Environment Advisory Commission 1. Ian Ziese (2 -year term) 2. Seth Swanlund (2 -year term) 3. Rebecca Oldenburg Giebel (2 -year term) 4. Dan Ferber (1 -year term) 5. Sudarshan Sood (1 -year alternate) Eagan -Inver Grove Heights Watershed Management Organization 1. Jessica Workman Jesness (3 -year term) LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. VISITORS TO BE HEARD There were no visitors to be heard. City Council Meeting Minutes April 20, 2021 5 page ADJOURNMENT Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn the meeting at 7:32 p.m. Aye: 5 Nay: 0 (Roll Call) D Mor Deputy City Clerk 2021 Advisory Commission Appointments Summary of Openings Advisory Planning Commission (APC) 2 -year Terms 2.� 3. 4.. One-year Term �- 1. �f One-year Alternate Advisory Parks and Recreation Commission (APrQ 2 -year Terms ��W, A 0 MMM,' w 3. �/,t/.D� �z;v One-year Alternate Airport Relations Commission (ARC) 2 -year Terms IW VI ,, R r 2. "M� ZfZ91�1-- 3. 4. One-year Alternate Enemy and Environment Advisory Commission (EEAC) 2 -year Terms 2. One-year Term . /,l � �4 / 2 �&7 /� One-year Alternate v Eagan -Inver Grove Heights Watershed Management Organization (EIGHWMO) 3 -year Term I. �.�� it � k���71%.s/ �-��I/��s'