05/11/2021 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
MAY 11, 2021
5:30 P.M.
EAGAN MUNICIPAL CENTER
Due to the COVID-19 pandemic, a virtual meeting of the Special City Council was held on Tuesday, May
11, 2021 at 5:30 p.m.
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Supina.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Public Works Director
Matthys, City Engineer Gorder, Transportation Operations Engineer Plath, Superintendent of Utilities
Eaton, Water Resource Manager Macbeth, Public Works GIS Analyst Sperduto, Asset Management
Coordinator Drucker, Parks and Recreation Director Pimental, and Finance Director Feldman.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to adopt the agenda as
presented. Aye: 5 Nay: 0 (Roll Call)
There were no visitors to be heard.
VISITORS TO BE HEARD
WINTER TRAIL MAINTENANCE
Public Works Director Matthys noted the current trail maintenance program consists of 81.5 maintained
miles out of a total 128.1 -mile transportation trail system (64%) and is maintained completely with City
staff and equipment. An additional 5.8 miles of boulevard, facility, and parks trails and sidewalks are also
maintained by a combination of staff, adjacent property owners, and school districts. Matthys noted
this year the City did not receive any formal citizen petitions which met the criteria of the Winter Trail
Maintenance Policy. Public Works staff have recognized the need for additional time/labor for
secondary cleaning regarding winter trail maintenance efforts at locations such as intersections and
crosswalks. City staff is recommending the addition of several new construction trail segments in the
Cedar Grove Redevelopment Area that have been, or will be, constructed by Fall 2021. City Staff is also
recommending the addition of approximately 3.35 miles of trails and sidewalks be added to the 2021-
2022 Winter Trail Maintenance Plan, as well as the enhanced clean-up, as warranted.
New Construction #1
Public Works Director Matthys noted several segments of trail and adjacent private construction have
been completed, or are anticipated to be complete, by Fall 2021 as redevelopment of the Cedar Grove
area progresses. The segment of trail are:
• North side of Cedar Grove Parkway, from Rahn Road to River Valley Way (Criteria #3, #5)
• West side of Rahn Road, from Eagan Outlets Parkway to Cedar Grove Parkway (Criteria #3)
• East side of the Cedar Grove Parking Garage, between Eagan Outlets Parkway and Cedar Grove
Parkway (old Fen Way) (Criteria #6)
Special City Council Minutes
May 11, 2021
Page 2
It was the consensus of the Council to add the new construction trail segment on the north side of Cedar
Grove Parkway (from Rahn Road to River Valley Way), the west side of Rahn Road (from Eagan Outlets
Parkway to Cedar Grove Parkway), and the east side of the Cedar Grove Parking Garage (between Eagan
Outlets Parkway and Cedar Grove Parkway), for inclusion in the Winter Trail Maintenance Plan as a
Priority Level 2 routes.
Staff Recommendation #1
Public Works Director Matthys noted several trail segments were maintained on a trial basis during the
2020-2021 winter. Current staff and equipment were able to complete maintenance of the additional
trail segments within the current level of service parameters. Therefore, staff is recommending the
following segments be formally added to the Winter Trail Maintenance Plan:
• South side of Silver Bell Road, from Cedar Grove Parkway to Rahn Road (Criteria #2, #5)
• North side of Diffley Road, from Blackhawk Road to Pilot Knob Road (Criteria #1)
• Park access trail, from Lodgepole Court to Highline Trail (Criteria #6)
• South side of Diffley Road, from Lexington Ridge to Lexington Avenue (Criteria #1)
• North side of Wescott Road, from Lexington Avenue to Woodland Elementary (Criteria #1)
It was the consensus of the Council to include the south side of Silver Bell Road (from Cedar Grove
Parkway to Rahn Road), the north side of Diffley Road (from Blackhawk Road to Pilot Knob Road), the
park access trail (from Lodgepole Court to Highline Trail), the south side of Diffley Road (from Lexington
Ridge to Lexington Avenue), and the north side of Wescott Road (from Lexington Avenue to Woodland
Elementary), for inclusion in the Winter Trail Maintenance Plan as Priority Level 4 routes.
Matthys noted on August 11, 2015, the City Council reviewed and commented on a Public Works staff
analysis of winter trail maintenance service level options, including consideration of providing winter
trail maintenance on all transportation trails. At that time, the Council chose to provide an upgraded
level of service (medium), which is currently being maintained. City staff is checking in with the Council
to ensure that the current level of service is the desired level of service.
It was the consensus of the Council to continue providing the same level of service and enhanced clean-
up.
TRANSPORTATION INFRASTRUCTURE NEEDS ANALYSIS (TINA) UPDATE
Public Works Director Matthys gave a presentation providing an update on the Transportation
Infrastructure Needs Analysis. As part of this and the other TINA studies, cost projections were
calculated for the future preservation or reconstruction needs for every street segment over the next 20
years. Matthys noted with the acceptance of this TINA update, the Council will be more fully prepared to
best address financial considerations in the Capital Improvement Plan (2022-2026), in the preparation of
the City's 2022-23 budget and future such efforts.
The Council discussed the Transportation Infrastructure Needs Analysis update. Councilmember Hansen
suggested including a Public Transit Overview, perhaps in coordination with the MVTA to highlight
infrastructure improvements within the city (such as, transit stations, bus stops and bus shelters).
It was the consensus of the Council to accept the updated Transportation Infrastructure Needs Analysis.
Special City Council Minutes
May 11, 2021
Page 3
PUBLIC WORKS 5 -YEAR CIP (2022-2026)
Public Works Director Matthys noted every year, the City Council adopts a Capital Improvement Plan for
the City that becomes the planning guide for programming and scheduling various capital
improvements. The Public Works Department has completed the preparation of its draft CIP
(Infrastructure) for 2022-2026 for review with the Council.
The Council discussed the Public Works 5 -year Capital Improvement Plan.
The City Council directed the 5 -year Capital Improvement Plan, 2022-2026, to the June 1, 2021, City
Council meeting for formal consideration.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn at 7:05 p.m.
Aye: 5 Nay: 0 (Roll Call)
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Mayor
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Deputy City Clerk