09/17/2007 - Advisory Parks & Recreation CommissionApproved as amended on October 11, 2007
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF SEPTEMBER 17, 2007
A regular meeting of the Advisory Parks Commission was called to order at 7:30 p.m. on September 17, 2007 with
the following Commission Members present: Joe Bari, Phil Belfiori, Jennifer Dahlquist, Laurie Halverson, Dorothy
Peterson, Duane Hansen, Richard Pletcher and Ryan Zipf. Staff included Director Juli Seydell Johnson; Superintendent of
Operations, Cherryl Mesko; and Superintendent of Parks, Paul Olson.
APPROVAL OF AGENDA
Member Bari moved, Member Zipf seconded, with all present members voting in favor to approve the agenda.
APPROVAL OF MINUTES OF SEPTEMBER 17, 2007
Member Zipf noted that his and Matt Miller's name were written as Member Ryan and Mr. Matt in various
locations. The errors were noted and will be changed. Member Zipf moved and Member Bari seconded, with all present
members voting in favor to approve the minutes as amended.
VISITORS TO BE HEARD
There were no visitors to be heard.
DIRECTOR'S DEPARTMENT UPDATE
Director Johnson provided a brief update of activities and events within the various divisions of Parks and
Recreation. Johnson informed the audience that the pavilion and restroom installation at Thresher Park and the new entrance
to Eagan Art House/Patrick Eagan Park will not be completed until next spring. At O'Leary Park a cabinet to hold cell phone
equipment will be installed and will be unobtrusive. Johnson continued that the work being done on Unisys property behind
the Community Center will restore the Oak Savannah woodland there, eventually providing a beautiful view. In addition, she
spoke of upcoming events, reminding viewers of the Senior Expo on September 20, Lone Oak Days on September 29"' & 30`~
and she reminded viewers that the Captain's Course is still open daily during weekends through September.
CONSENT AGENDA
There were no Consent Agenda items for the Commission to review.
DEVELOPMENT PROPOSALS
There were no Development Proposals for the Commission to review.
OLD BUSINESS
There were no Old Business items for the Commission to review.
Advisory Parks Commission
September 17, 2007
Page 2
NEW BUSINESS
2008 Fee Schedule
Director Johnson introduced the 2008 fee schedule, stating that very little change is being proposed for residents
while the non-resident fees will become more uniform. Johnson listed the other proposed changes that were listed in the
commission packet. Chair Peterson asked if the most recent change, a permit fee and insurance requirement for vendors, was
included in the 2008 Fee Schedule. Director Johnson verified that it was. Member Bari moved, Member Pletcher seconded,
with all present members voting in favor to recommend the City Council approve the 2008 fee schedule as follows:
• Resident fees are proposed to largely stay the same for 2008. All fees were raised 5% for 2007.
• The 2008 non-resident rates have been slightly adjusted so that all non-resident fees, except for athletic fields, are
uniformly 25% higher than resident fees. Previously the non-resident difference ranged from 11% to 93% with most
between 20-35%. Because some fees will rise while others fall, there will be little or no net effect on revenue.
• Non-resident fees for athletic field rentals are proposed to stay at 100% higher than resident rates. This rate was set
in 2002 along with the policy to use 60% of these non-resident rates for athletic field maintenance/enhancement and
40% for youth recreation scholarships.
• One new fee is a $25 permit fee being proposed for vendors who wish to sell merchandize/concessions at outdoor
athletic tournaments. This fee is being proposed to offset the staff and utility costs associated with vendors' use of
the public space.
• The Moonshine Retreat Center fees are proposed to be lower in 2008 to encourage more public use of this facility
and better reflect the size and potential use of the building. The proposed fees place Moonshine in the same rate
category as pazk pavilions.
2008 Park and Trails Dedication Fees
Director Johnson provided background for this agenda item, stating that after much discussion about fee calculation,
the city contacted the county and was told that the average valuation increase for 2008 would be "little if anything". Prior to
voting, Chair Peterson clarified with Director Johnson that the newest Commercial and Industrial rate changes were included
in these fees. Director Johnson confirmed that these change aze already be in place and would be included in the fee schedule
being recommended to the City Council. Chair Peterson moved, Member Bari seconded and all members present voted in
favor of recommended the City Council adopt the 2008 Pazks and Trails Dedication rates as follows:
2007 a roved 2008 ro osed
Parks Trails Parks Trails
Sin le Famil $3308 er unit $250 er unit Same Same
Du lex 3258 er unit 250 er unit Same Same
Townhouse/ uad 3458 er unit 250 er unit Same.. Same
A artment/Multi 3212 er unit 250 er unit Same. Same
Commercial 869 er 1000 s .ft. of bld 1251 er net acre -Same Same
Industrial 236 er 1000 s .ft. of bld 1251 er net acre Same Same.
C/I rior to 1983 2618 er net acre 1251 er net acre Same Same:,
OTHER BUSINESS AND REPORTS
There were no items under Other Business and Reports.
Advisory Parks Commission
September 17, 2007
Page 3
COMMUNICATIONS
Director Johnson received many positive comments at the end of the summer regarding playground projects at
Bridle Ridge, Captain Dodd and Sky Hill pazks and park staff. Documentation was included in the commission packets that
expressed appreciation for Gregg Hove going "above and beyond expectation", an email from a father who was impressed
how the Cascade Bay staff responded to his family, stating that "the level of professionalism at your facility is first rate.", a
letter from a thankful mom whose overwhelmed six year old son was assisted by a Cascade Bay Lifeguazd during a daycare
outing and emails to Sonya Rippe and Jonathan Moore with compliments about adult league tournaments.
ROUND TABLE
Richazd Pletcher asked how often the Moonshine Pazk retreat center is used. Director Johnson responded that the
retreat center is not well known by many but is consistently used by a few, including a meditation group every Saturday,
business meetings, City meetings and Art House classes. Johnson said she hopes the adjustment to the rental pricing results
in more rentals.
Member Zipf commented that the city parks appeaz to be in very good condition and credited the parks maintenance
staff for great care and upkeep.
ADJOURNMENT
With no further business to conduct, Member Zipf moved, Member Hansen seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 7:47 p.m.
Date