08/15/2005 - Advisory Parks & Recreation CommissionApproved September 19, 2005
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF AUGUST 1S, 2005
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 15,
2005 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, Terry
Davis, Mark Filipi, Duane Hansen, Muhammad Lodhi, Dorothy Peterson, Richard Pletcher, and Ryan
Zipf. Staff included Cherryl Mesko, Superintendent of Operations; Paul Olson, Superintendent of Parks;
Jeff Asfahl, Superintendent of Recreation; Eric Macbeth, Water Resources Coordinator and Lori Kimball,
Recording Secretary.
APPROVAL OF AGENDA
Member Pletcher moved, Member Bari seconded; with all present members voting in favor to approve the
agenda.
APPROVAL OF MINUTES OF July 18, 2005
Member Filipi moved and Chair Davis seconded with all present members voting in favor to approve the
minutes of July 18, 2005 as presented.
VISTTORS'TO BE AEARD
There were no visitors to be heard.
SUPERINTENDENT'SUPbATE AND DEPARTMENT HAPPENINGS
Superintendents Olson and Asfahl provided an update and highlights of items and activities within their
areas of supervision.
CONSENT AGENDA
Member Peterson moved, Member Danner seconded; with all present members voting in favor to make
the following recommendations to the Council regarding the Esmeralda Addition development:
1. The park dedication shall be satisfied through a cash dedication.
2. The trail dedication shall be satisfied through a cash dedication.
3. Tree preservation issues will be handled at the time of building permit application.
4. To meet the City's water quality requirements a cash dedication in lieu of ponding is
appropriate for this development. There are no wetlands directly associated with this parcel.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
A cash dedication in lieu of on-site water quality ponding should be required for this development.
DEVELOPMENT PROPtO~ALS
There were no items to review under Development Proposals.
OLD BUSINESS
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Advisory Parks Commission
Minutes of Regular Meeting of August 15, 2005
Page 2
There were no items to review under Old Business.
NEW BUSINESS
2006 Fee Schedule
Superintendent Asfahl presented the proposed 2006 Fee Schedule for private use of park facilities and
recreation equipment. The proposed schedule contained no change from 2005 prices but included the
addition of three new items; the upper and lower level of the Central Park festival grounds and the Holz
Farm barn.
Member Peterson suggested clarification on the fee schedule, listing the upper ellipse and lower level
separately. She also suggested anticipating costs for portable toilets and special cleaning that would be
required by park staff which should also be included on the fee schedule. Commission members
discussed capacity of the Holz Farm barn and guidelines for usage. Members also discussed the growing
number of private photographers currently using the Holz Farm site for a backdrop for graduation, family
or wedding photos. There was concern expressed that some of these non-scheduled photo shoots might
interfere with already scheduled events and a brief discussion about how best to accommodate both uses.
It was the Commission's consensus that the Recreation Subcommittee continues the discussion to clarify
questions raised during the discussion pertaining to rental of the Holz Farm barn and any other ancillary
facilities that should be covered within the fee schedule guidelines.
Member Peterson moved and Member Bari seconded; with all present members voting in favor to
approve the 2006 Fee Schedule including the addition of the lower level festival Bounds and portable
toilets.
WATER RESOURCES UPDATE
Water Resources Coordinator, Eric Macbeth updated the Commission on the plan to update the Water
Quality Management Plan. He noted that a consultant has been hired and that a task force is being
developed to help with the review and preparation of the plan that will ultimately be adopted by the City
Council. Macbeth asked that a commission volunteer be appointed to the task force. Chair Davis moved
and Member Lodhi seconded; with atl present members voting in favor to place a commission member, to
be determined, on the task force.
Coordinator Macbeth announced that as a result of the citywide organization study the water resources
division will now report to the Public Works department rather than Parks and Recreation. He reiterated
that he would continue to just as closely with the APrC as he has in the past.
OTHER BUSINESS AND°RE~ORTS
There were no items to review under Other Business and Reports
ROUND.-TABLE
Advisory Parks Commission
Minutes of Regular Meeting of August I5, 2005
Page 3
Superintendent Olson reminded commission members of the September 1 special meeting to formally
close the public comment period for the 20/20 Vision Plan. Olson added that the APrC can also appoint a
member to the Water Quality Task Force at that special meeting. He reminded commission members of
the September 12 workshop scheduled at Moonshine Park for the APrC to discuss the draft of the 20/20
Plan.
Since there was significant public interest in the development of the former Diamond-T horse ranch,
Superintendent Olson provided a brief update on the progress of that site. Olson noted that the land is
now private property and a work construction sight. Environmental cleanup has been completed and tree
removal is in process. Olson stated that the contractor is going above and beyond expectations when
protecting resources and working with city staff. Any questions regarding this development should be
sent to Sheila Cartney in the Community Development Department.
Member Pletcher invited the audience to the Art House's open house on August 21. Member Pletcher
said he would personally be conducting a pottery demonstration. Member Danner also suggested that the
holiday event at Holz Farm be considered as an article for the new Eagan Magazine. A reminder was
given that a Core Greenway fundraiser at Caponi Art Park will be held on September 18.
Superintendent Mesko reminded the viewers that Juli Seydell Johnson will be starting her job as Director
of Parks and Recreation on September 6. Chair Davis thanked Cherryl, Paul and Jeff for their assistance,
guidance during the time without a director.
Superintendent Mesko noted that the teens are anxiously looking forward to presenting their plans for a
coffee bar to the City Council. The E-TAB group has been collaborating with the Eagan Foundation,
Dunn Brothers, city staff and many other mentors to help guide their ideas to a presentation to the Council
for their consideration of the teen's idea.
ADJOURNMENT
With no further business to conduct, Member Peterson moved, Member Pletcher seconded with all
members voting in favor to adjourn the meeting. The meeting was adjourned at 8:10 p.m.
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Secretary Date