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08/15/2005 - Advisory Parks & Recreation CommissionApproved September 19, 2005 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF AUGUST 1S, 2005 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 15, 2005 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, Terry Davis, Mark Filipi, Duane Hansen, Muhammad Lodhi, Dorothy Peterson, Richard Pletcher, and Ryan Zipf. Staff included Cherryl Mesko, Superintendent of Operations; Paul Olson, Superintendent of Parks; Jeff Asfahl, Superintendent of Recreation; Eric Macbeth, Water Resources Coordinator and Lori Kimball, Recording Secretary. APPROVAL OF AGENDA Member Pletcher moved, Member Bari seconded; with all present members voting in favor to approve the agenda. APPROVAL OF MINUTES OF July 18, 2005 Member Filipi moved and Chair Davis seconded with all present members voting in favor to approve the minutes of July 18, 2005 as presented. VISTTORS'TO BE AEARD There were no visitors to be heard. SUPERINTENDENT'SUPbATE AND DEPARTMENT HAPPENINGS Superintendents Olson and Asfahl provided an update and highlights of items and activities within their areas of supervision. CONSENT AGENDA Member Peterson moved, Member Danner seconded; with all present members voting in favor to make the following recommendations to the Council regarding the Esmeralda Addition development: 1. The park dedication shall be satisfied through a cash dedication. 2. The trail dedication shall be satisfied through a cash dedication. 3. Tree preservation issues will be handled at the time of building permit application. 4. To meet the City's water quality requirements a cash dedication in lieu of ponding is appropriate for this development. There are no wetlands directly associated with this parcel. ALTERNATIVES FOR COMMISSION CONSIDERATION: A cash dedication in lieu of on-site water quality ponding should be required for this development. DEVELOPMENT PROPtO~ALS There were no items to review under Development Proposals. OLD BUSINESS ,~._~ 1 Advisory Parks Commission Minutes of Regular Meeting of August 15, 2005 Page 2 There were no items to review under Old Business. NEW BUSINESS 2006 Fee Schedule Superintendent Asfahl presented the proposed 2006 Fee Schedule for private use of park facilities and recreation equipment. The proposed schedule contained no change from 2005 prices but included the addition of three new items; the upper and lower level of the Central Park festival grounds and the Holz Farm barn. Member Peterson suggested clarification on the fee schedule, listing the upper ellipse and lower level separately. She also suggested anticipating costs for portable toilets and special cleaning that would be required by park staff which should also be included on the fee schedule. Commission members discussed capacity of the Holz Farm barn and guidelines for usage. Members also discussed the growing number of private photographers currently using the Holz Farm site for a backdrop for graduation, family or wedding photos. There was concern expressed that some of these non-scheduled photo shoots might interfere with already scheduled events and a brief discussion about how best to accommodate both uses. It was the Commission's consensus that the Recreation Subcommittee continues the discussion to clarify questions raised during the discussion pertaining to rental of the Holz Farm barn and any other ancillary facilities that should be covered within the fee schedule guidelines. Member Peterson moved and Member Bari seconded; with all present members voting in favor to approve the 2006 Fee Schedule including the addition of the lower level festival Bounds and portable toilets. WATER RESOURCES UPDATE Water Resources Coordinator, Eric Macbeth updated the Commission on the plan to update the Water Quality Management Plan. He noted that a consultant has been hired and that a task force is being developed to help with the review and preparation of the plan that will ultimately be adopted by the City Council. Macbeth asked that a commission volunteer be appointed to the task force. Chair Davis moved and Member Lodhi seconded; with atl present members voting in favor to place a commission member, to be determined, on the task force. Coordinator Macbeth announced that as a result of the citywide organization study the water resources division will now report to the Public Works department rather than Parks and Recreation. He reiterated that he would continue to just as closely with the APrC as he has in the past. OTHER BUSINESS AND°RE~ORTS There were no items to review under Other Business and Reports ROUND.-TABLE Advisory Parks Commission Minutes of Regular Meeting of August I5, 2005 Page 3 Superintendent Olson reminded commission members of the September 1 special meeting to formally close the public comment period for the 20/20 Vision Plan. Olson added that the APrC can also appoint a member to the Water Quality Task Force at that special meeting. He reminded commission members of the September 12 workshop scheduled at Moonshine Park for the APrC to discuss the draft of the 20/20 Plan. Since there was significant public interest in the development of the former Diamond-T horse ranch, Superintendent Olson provided a brief update on the progress of that site. Olson noted that the land is now private property and a work construction sight. Environmental cleanup has been completed and tree removal is in process. Olson stated that the contractor is going above and beyond expectations when protecting resources and working with city staff. Any questions regarding this development should be sent to Sheila Cartney in the Community Development Department. Member Pletcher invited the audience to the Art House's open house on August 21. Member Pletcher said he would personally be conducting a pottery demonstration. Member Danner also suggested that the holiday event at Holz Farm be considered as an article for the new Eagan Magazine. A reminder was given that a Core Greenway fundraiser at Caponi Art Park will be held on September 18. Superintendent Mesko reminded the viewers that Juli Seydell Johnson will be starting her job as Director of Parks and Recreation on September 6. Chair Davis thanked Cherryl, Paul and Jeff for their assistance, guidance during the time without a director. Superintendent Mesko noted that the teens are anxiously looking forward to presenting their plans for a coffee bar to the City Council. The E-TAB group has been collaborating with the Eagan Foundation, Dunn Brothers, city staff and many other mentors to help guide their ideas to a presentation to the Council for their consideration of the teen's idea. ADJOURNMENT With no further business to conduct, Member Peterson moved, Member Pletcher seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:10 p.m. ._ __ J e 0 (o Secretary Date