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07/17/2006 - Advisory Parks & Recreation CommissionApproved August 14, 2006 Approved August 14, 2006 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JULY 17, 2006 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on July 17, 2006 with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, N. Mark Filipi, Laurie Halverson, Duane Hansen, Muhammed Lodhi, Dorothy Peterson and Richard Pletcher and Ryan Zipf. Staff included Director of Parks and Recreation Juli Seydell Johnson; Superintendent of Operations Cherryl Mesko; Superintendent of Parks Paul Olson; Recreation Program Manager Paula Nowariak and Recording Secretary, Lori Kimball. APPROVAL OF AGENDA Member Filipi moved and Member Zipf seconded with all present members voting in favor to approve the agenda. APPROVAL OF MINUTES OF JUNE 19, 2006 Member Bari moved and Member Danner seconded with all present members voting in favor to approve the June 19, 2006 minutes as presented. VISITORS TO BE HEARD John Ward, Eagan resident and member of the Core Greenway, expressed his appreciation to the City and APrC for their efforts on the Patrick Eagan Master Plan. DIRECTORS UPDATE Director Johnson provided a brief overview of activities and events within the department. Member Bari complimented Director Johnson and her staff regarding the new Captain's Course mini golf course, stating he had played the game and was impressed with the new addition to Cascade Bay. Director Johnson noted that resident letters of appreciation and newspaper articles highlighting Parks and Recreation activities had been included in the APrC packets. CONSENT AGENDA Member Filipi moved and Member Bari seconded, with all present members voting to recommend to the City Council the following: Walgreen's-Anxon, Inc. • Based on City staff review and recommendations, the developer shall be required to implement low impact development techniques on the large parking area that may include pervious pavement, infiltration basins, landscape plantings, etc. equivalent to the amount of stormwater storage and quality of stormwater treatment expected by traditional stormwater (NURP) ponds. • If low impact development techniques are not feasible and practical, a cash payment in lieu of the necessary stormwater treatment pond volume shall be required. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. Advisory Parks Commission Regular Meeting of July 17 Page 2 OLD BUSINESS Patrick Eagan Park Master Plan Update Director Johnson provided an update noting the consultant met with the APrC, the Eagan Art House Board of Directors, Caponi Art Park and Friends of the Core Greenway. The consultant will consider the information gathered from these four groups along with the natural resource inventory and then meet with the subcommittee for discussions to formulate a draft plan. Johnson continued that the full APrC will receive a draft concept plan at the August meeting followed by discussions with the City Council at a workshop on August 291h NEW BUSINESS 2007 Capital Improvement Plan (CIP) Superintendent Olson provided background for this item, stating that Chair Peterson had designed the new "Inclusion Criteria" categories for the CIP. Chair Peterson responded that the inclusion criteria category attempts to tie the CIP to the categories used within the 20/20 Vision Plan. Inclusion Criteria; • PA; Replacement of park amenities based on the Parks Renewal/Replacement Schedule • MP; Progressive phases of the implementation of approved master plans • AP; Set aside funds for the potential acquisition of property • SP; Set aside funds for small projects and partnership opportunities • ND; New development to existing facilities • UG; Projects requested by specific user groups on City property Superintendent Olson showed a map representing the projects listed in the 2007 Project Summary, briefly described the projects and answered questions about the summary. Olson noted the Acquisition/Development sub-committee reviewed the proposed 2007-20011 CIP in a workshop held on July 6. Member Pletcher moved and Chair Peterson seconded, with all present members voting in favor to recommend to the City Council approval of the 2007-2011 CIP as presented. 2007 Parks And Trails Dedication Fees Director Johnson provided background information, stating that an APrC subcommittee reviewed the process at a workshop on February 17 and recommended proceeding. The full APrC reviewed the 2007 proposal at a workshop on June 19. Chair Peterson moved and Member Lodhi seconded, with all present members voting in favor to recommend that the City Council adopt the 2007 parks and trails dedication schedule as presented. Parks Dedication Trails Dedication 2006 rates Proposed 2007 2006 rates Proposed 2007 Single Family $3278/unit $3308/unit $238/unit $250/unit Duplex 3206 3258 " Townhouse/Quad 3178 3458 " Apt/Multi 3070 3212 " Commercial 5790 6080 $1340/net acre $1251/net acre Industrial 4868 5111 11 " Comm/Industrial Prior to 1983 2943 2618 " " Addition To 2007 Fees And Charges Advisory Parks Commission Regular Meeting of July 17 Page 3 Member Zipf introduced this item, stating the items brought to the Recreation Subcommittee included the review of concessions operations at rental tournaments, additional fees for the 2007 fee schedule and the Commercial Use of Parks fee. The Recreation Subcommittee met on Wednesday, July 12 to review and discuss these items. • Field renters have the option to operate concessions or ask the city to operate concessions during their event. Field rental fees apply to all renters. • Addition of fees for disc golf course, outdoor hockey rinks and sand volleyball courts to the 2007 Fee Schedule. • Recommendation to City Council to remove "use of Subsidized Park Facilities, Pavilions and Moonshine Retreat Center for Fund Raising or Commercial Profit Generating Activities" policy 5.71 from the Parks and Recreation Fees and Charges Policy. Member Danner moved and Member Bari seconded, with all present members voting in favor to recommend to the City Council that the 2007 Fee Schedule be approved as amended. Member Danner moved and Member Bari seconded, with all present members voting in favor to recommend to the City Council that the Parks and Recreation Fees and Charges Policy be approved as amended. WATER RESOURCES UPDATE Member Belfiori told the commission that in August a rough draft of the Water Quality Management Plan will be provided to the APrC, feedback will be collected and a workshop will be scheduled. It was noted that the workshop will be scheduled on August 14 from 6-7 p.m. OTHER BUSINESS AND REPORTS Quarterly Recreation Division Report Recreation Program Manager Paula Nowariak, provided an update and PowerPoint overview of recreation programs for the spring and summer of 2006. BMX Track Update Superintendent Olson updated the commission on the progress of the BMX bike track that is being assembled directly behind the skate park near the Lexington Diffley ball fields. Olson provided background stating the track is a 2006 CIP project budgeted for $10,000 for signage, fencing and other expenses. He continued that the concept was originally developed through meeting with teens at the Oasis. Olson shared the teens plan, showing an intermediate track, an advanced track and a hairpin turn. Olson also showed photographs of the project, highlighting a sample jump (called a table top) built by youth who helped build a model for City staff to copy. Superintendent Olson also shared photos of a project at Little Goat ball field for dugout roofs. Olson said this project was a result of the shared financial partnership between the Eagan Athletic Association and the City of Eagan. COMMUNICATIONS Director Johnson and Superintendent Olson reminded viewers that City assistance with Buckthorn removal does not occur during the summer but will resume in the fall. Advisory Parks Commission Regular Meeting of July 17 Page 4 ROUND TABLE There were no round table items for discussion. ADJOURNMENT With no further business to conduct, Member Filipi moved, Member Bari seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:53 p.m. Sec tart' Date