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08/14/2006 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, August 14, 2006 Workshop 7:00 PM 6:00- 7:00 Eagan Municipal Center Water Quality Management Pla70vavie1w City Council Chambers Conference Rooms 2 A I. Call to Order and Pledge of Allegiance 7:00 pm, II. Adopt Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of July 17, 2006 7:02 pm IV. Visitors to be Heard .7:03 pm V. Director's Update Pages 34 7:04 pm VI. Consent Agenda 7:14 pm A. Marian Addition Page 5 VII. Development Proposals 7:15 pm VIII. Old Business A. Patrick Eagan Park Master Plan Update 7:16 pm 1. Recommend Public Open House on August 24 IX. New Business A. O'Leary Cell Tower Ground Space Lease Pages 6-7 7:20 pm B. Parks Dedication Implications Page 8 7:25 pm X. Water Resources Update A. Water Quality Management Plan Update-Member Belfiori 7:35 pm XI. Other Business and Reports A. Cascade Bay and Captain's Course Update Pages 9-10 7:40 pm B. Subcommittee reports 7:50 pm XII. Communications Pages 11-13 ` 7:51 pm XII. Round Table 7:55 pm XIII. Adjournment 8:00 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facili#es, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting Monday, September 189 2006 ADVISORY PARKS COMMISSION 2006-07 MEETING SCHEDULE NAME May June July Aug Sept Oct Nov Dec Jan Feb Mar April is 19 17 14 18 16 20 18 11* is* 19 16 Thurs Thurs Joseph Bari X X X Phil Belfiori O* X X Margo Danner x X X N. Mark Filipi, secretary x X X Laurie Halverson (alternate) X X X Duane L. Hansen x X X Muhammed Lodhi x X X Dorothy Peterson, Chair X X X Richard Pletcher, v.Chair x X X Ryan Zipf x O* X X = present O = absent O* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee Ryan Zipf Muhammed Lodhi Dorothy Peterson Richard Pletcher N Mark Filipi Joseph Bari Laurie Halverson Duane Hansen Margo Danner Phil Belfiori UPCOMING MEETINGS: OPEN ISSUES PEP Master Plan: • 8-14-06 APrC update at regular meeting APrC work plan for 2006/07 • 8-24-06 6-7 pm: Public Open House to solicit input about plan 8-29-06 Time TBD: City Council workshop ■ Patrick Eagan Park Master Plan Update • 2007-2011 CIP • 9-18-06 6-7 pm: workshop to review work to date and make recommendations to consultant Patrick Eagan Park Ad Hoc Committee: Duane Hansen Dorothy Peterson Margo Danner Joseph Bari ADVISORY PARKS COMMISSION 2006-07 MEMBERS JOSEPH BART 1999 651-454-8442 (H), 5/2008 3033 Timberwood Trail (3 yr. 1999) Eagan, M N 55121 (3 yr. 2002) jbari1 Muno.com (3 yr. 2005) PHIL BELFI0RI 2002 651-905-0293 (H) 5/2009 3671 Canary Way (1yr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) ppelfiori@-wd .oom (3 yr, 2006) MARGO DANNER 2001 651/454-5688 (H) 5/2007 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 (3 yr. 2004) mrsnage-zc ftusfamily.not N. MARK RUPI (Secretary) May, 1997 651-602-1725 (W) 5/2007 836 Overlook Place (3 yr. 1998) 651-687-9866 (H) Eagan, MN 55123 (3 yr. 2001) mark.flipi(cymetadefamn.us (3 yr. 2004) LAURIE HALVERSON (Alternate) May, 2006 651-662-6291 (W) 5/2007 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Fin, MN 55123 Laurie L Halvermn@bluerxownn.com DUANE L HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-68.7-9566 (H) Eagan, MN 55123 (3 yr. 2005) hand00[fcom=.net MUHAMMED LODHI May, 2004 952-278-2629 (W) 5/2007 4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H) Eagan, MN 55122 m lodni .hotmail.com DOROTHY PETERSON (Chair) 2000 651-454-6532 (H) 5/2009 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsc43370uno.com (3 yr, 2006) RICHARD PLETCHER (VioeChair) 2001 651-687-9177 (H) 5/2008 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcherb-gwro-emh2.army. mil (3 yr. 2005) RYAN ZIPF 2005 651-686-2958 (H) 5/2009 4721 Plabble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 (3 yr, 2006) rApfffimnaora Eagan City Staff E-Mail: isjohnson@citvofeagan.com cmesko@cityofeagan.com polson@cityofeagan-com ghove@citvofeagan.com emacbeth@cityofeagan.com 7-17-06 Phone #651-675-5505 (Cherryi's # after 4:30 p.m.) u~oruv va o ~~~~N~agwuaa gjvq-7vn :q-q as-7anosa21 aawM uioruv va o jwn anoH anof/ 003-49 aisaao3 uwo,7-uv va o jp@v has addict vAuoS wol•uv va o Jp@3j iavmou -YvlavMoN vlnvd iuo.7•uv va o jig@uosjo uosip invd uro.?•un va o j1.7@0,YsacuJ oysaW jAuvNJ :uopv.#jq lulpv wo.7•uv va o jj3@uosuuo• s uosugof ilapAvS !Inf aoVa►!a llvW-3 4VJS uo.ijvaa39d puv sx rvd uvOv3 00575*-SL9-LS9 :,ragcunN auOgd uo.ljv9a-7ad puv sYavd uv6v3 TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: AUGUST 11, 2006 Workshop scheduled in Conference Rooms 2 A & B 6:00 - 7:00 p.m. Water Quality Management Plan Overview ITEM I: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of July 17, 2006 ITEM IV: Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda Staff has reviewed the Marian Addition proposal to ensure compliance with the parks dedication, trails dedication, water quality, wetlands and forestry issues. Background information is included in the packet. ITEM VII: Development Proposals There are no development proposals for the Commission to review. ITEM VIII: Old Business Members of the Patrick Eagan Park Master Plan Ad-Hoc subcommittee will provide a brief overview and update of the plan to date. The Commission should then make a recommendation to the City Council to set August 24, 2006 as the date for a public meeting to solicit input on the concept plan(s). ITEM IX: New Business At the July workshop Superintendent Olson provided a brief overview of T- Mobile's interest in placing a cell tower in O'Leary Park. Detailed information is provided in the packet for Commission review and recommendation. 1 The State Legislature recently enacted a law that changes the manner in which cities require park dedication from developers applying for subdivisions. A copy of the changes is included in the packet. While the City of Eagan seems to meet most, if not all of these requirements, staff will address questions or comments from the commission. ITEM X: Water Resources Update Member Belfiori may wish to provide any new information pertaining to the Water Quality Management Plan update reviewed at the APrC workshop. ITEM XI: Other Business and Reports Facilities staff will provide a brief overview and update of Cascade Bay's Captain's Course. Subcommittees that met after July 17 may wish to provide an update. ITEM XII: COMMUNICATIONS Letters from Jane George and the Eagan Girls Fastpitch Board are included in the packet for your information. ITEM XIII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIV: Adjournment 2 AUGUST 2006 DEPARTMENT HAPPENINGS • STRENGTHEN COMMUNITY • August 24th, 5:00-7:30pm will be Member Appreciation Night at the ECC. • Chair person Peterson and Superintendent of Parks Olson represented Eagan at a forum conducted by Dakota County intended to gather input from local units of government for the new County Parks master plan. Additional meetings as a group and with individual Cities are planned. • ECC staff visited each of the local hotels to share City information and assess what opportunities are available in that area. • SUPPORT ECONOMIC DEVELOPMENT • A non-resident Blast punch card is being developed to roll out this fall. • Since Cascade Bay opened 62,456 admissions have come through the front gate alone. • Cascade Bay/Captain Coarse will be host to the ECVB challenge and tour on August 17th. Mini golf, tour of the facility and lunch will be provided to hotel representatives in Eagan. • PROTECT NATURAL RESOURCES • The very popular "Picking up Buckthorn" (PUB) program will resume after Labor Day. At that time, residents can contact the City Tree Inspector at 651-675-5300 to arrange a site visit. Upon a confirmation that Buckthorn is present, the City will schedule a pick up of Buckthorn removed from the site by residents. • The Forestry staff is injecting trees at a number of large Oak Wilt infection sites located in park areas. Though, this season, staff has noted a slight overall decrease in the number of both Dutch Elm and Oak Wilt trees. This cyclical trend appears consistent with other reports from around the metro area. A peak was noted approximately 2 years ago. • Many ponds and lakes are much "greener" than normal due primarily to the lack of "flushing" created by normal rains. Nearly every water body in the City is in some way a part of the storm water control system. • PROMOTE HEALTH & WELLNESS • Iron28Man incentive program is up and running for fitness members. The enthusiastic participants each receive a t-shirt for completing the hybrid competition. • After a lengthy delay due to significant vandalism, the installation of the new playground structure at Kettle Park is complete. An additional security light in the area of the play structure has also been installed. Park crews will now move back to Meadowlands to continue with the installation of a new playground structure • The rink boards and lights at Carnelian Park have been removed in anticipation of a complete replacement and upgrade using a more efficient system. Staff from Dakota County Parks and the Eagan Street Department are assisting with the grading and hauling of new base material. • The BMX track at Lexington Diffley Park is nearing completion. Staff has been working with the League of Minnesota Cities to develop appropriate signage. • The resurfacing of all 11 tennis courts at Northview Park is now complete. Thanks to staff from the City and School for adjusting schedules to accommodate the work. 3 • The 3 full size soccer fields at Ohmann Park will be "rested" this fall. Staff has worked with EAA and School to develop a field use plan that accommodates the fall schedules by using alternate sites. Periodically resting fields is critical to retaining useable turf. KUDOS TO STAFF: • Three individuals from Park and Recreation were nominated for Employee Recognition awards - Marshall Grange (ECC), Carrie Sinclair (Civic Arena) and Don Swanson (ECC) • The seasonal maintenance and recreation staff members who have helped uphold Eagan's tradition of providing quality facilities and opportunities couldn't do it without them! • The entire staff at Cascade Bay that withstood the recent heat wave with a smile and the assurance that the guests would have a quality and safe experience. 4 Date: August 11, 2006 Agenda Item: VI-A; Marian Addition r•.: Action x City p Wan Information OT Attachments X 1. Location Map 1 MEMO 2. Preliminary Plan AGENDA ITEM: VI-A; MARIAN ADDITION TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Marian Addition development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision (Marian Addition) of 1.8 acres to create two lots for property located at 4365 Capricorn Place in the NE t/a of Section 27. The subject 1.8 acre lot was platted in 1972, as Lot 5, Block 2, Wilderness Park 3`d Addition. There is an existing house that was built in 1967 and the existing detached garage was built in 1996. The proposed subdivision meets the majority of the R-1 requirements except for the 50 foot lot frontage. PARKS AND TRAILS DEDICATION: This development would be responsible for a cash park dedication and cash trail dedication for the newly created lot. TREE PRESERVATION: There are no tree preservation issues to review for this development. WATER QUALITY/WETLANDS: Similar to other residential developments, regardless of size, this subdivision will generate additional stormwater runoff within the City. Because it is small, however, on-site treatment of stormwater for water quality purposes is not reasonable or practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal shall be subject to a cash parks dedication for the newly created lot. 2. This proposal shall be subject to a cash trails dedication for the newly created lot. 3. This proposal shall be subject to a cash dedication in lieu of on-site water quality ponding. Location Map Item: V) -A ; rA Qf )OtA AJ61;4Kon ■ Attachment: l.oc wt 3 0r1 ftf ~ ® P c s 8 4 s' m • y e► 0M Y $ t a:a gg, ® r I ±q*3 a s • 9 JIM all br Subject Site 1 rp ° r r am Will WAY a s ■ A r NO r L e.aa WID ago ara! • ■ WMA q m s ■ dl°•6 g M m~ • 8 ® ® ® AP • A f~ t 11, q t r a s s'' a• as qq~ 0 b , 3 es _ r o a = is as ` ' ~ ~ Q ~ s : s ~ d• a ~a 4 1000 0 1000 2000 Feet Development/Developer. Marian Addition Application: Prelim Subdivision Case No.: 27-PS-13-07-06 Map Prepared using ERSI Arc View 3.1. Parcel base map data provided N by Dakota County lNfloe of Co1S and is current as of April 2005. City of Eaja THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community Development Department not responsible for errors or omissions. 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T-Mobile, Lease Request FAttachments 8/92006 X City of Eagan MEMO X Plan Drawing Parks and Recreation AGENDA ITEM: IX-A; T-MOBILE O'LEARY LEASE REQUEST TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: T-Mobile is requesting City approval to install ground based equipment cabinets in O'Leary Park to service an antenna located on a new pole in the County Road ROW. Because the location of the proposed installation is within a park, the APrC is being asked to review and act upon the request for the City to negotiate a lease. BACKGROUND/HISTORY: With the growth of the telecommunications industry, providers are partnering with other facility owners to develop and improve the wireless network. One of the most common requests is for the use/lease of an existing facility for antennas and transmission equipment. The most visible examples can be seen on water towers, reservoirs and power poles. Height and geographic location being the most critical factors in the determining location. The City of Eagan currently administers over 20 leases for the use of City facilities as the base for antennas and the associated equipment, most being located on water reservoirs. A number of additional leases are pending. The Engineering Department has the primary responsibility for managing and administering the lease program. Each request the City receives is reviewed by a telecommunications consultant under contract to the City to determine compatibility with the system. Upon completion of the review, a lease is generally approved by the City Council for a term of ten years, with three @ five year renewals up to twenty-five years. The current lease rate for similar ground equipment installations is $5035 per year with estimated annual increases of 6%. In 2000, the APrC and Council approved a similar installation under a tower in Rahn Park. ANALYSIS: The pole being proposed for the antenna arrays will be located in the Lexington Avenue Right of Way, replacing an existing pole The pole is owned by Exel Energy. T-Mobile will negotiate a separate lease agreement with Exel for use of the structure. The request before the Commission is for the use of a ground space area approximately 15' x 15' in size located near the entrance drive to O'Leary Park, just west of the new pole. The area would be used for state of the art, ground mounted equipment cabinets which will negate the need for a small building.. The exact location would be determined in consultation with City staff. As with other similar locations, the ground area would be secured by a chain link fence and landscaped in a manner consistent with the character of the park. A minimal amount of vegetation, primarily turf would be disturbed as a result of the installation. The installer would be held responsible for any restoration deemed necessary by the City. DISCUSSION/ EAVALUATION: The most visible comparison to the proposal is the installation at Rahn Park, located immediately to the north of the hockey rinks on another Exel tower. Approved in 2000, there have been no conflicts or concerns related to the project or its subsequent operation. The 2006 lease rate for this type installation is $5035.80 per year subject to annual increase of approximately 6% per year. The City currently collects approximately $350,000 annually from similar leases for installations located throughout the community. In very general terms, the lease revenues, as approved by the City Council, are allocated as follows for 2006: • $19,000; ongoing improvements to Historic Holz Farm • $141,000; estimated subsidy to the Eagan Community Center (Decreasing from prior years) • Balance; Utility Fund for Water and Sewer The APrC reviewed the general concept at a July workshop and, by consensus, was in agreement with the proposal. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend proceeding with negotiations with T-Mobile regarding the lease of ground space for cabinets in O'Leary Park in conjunction with the installation of a new pole and antennas in the adjacent Lexington Avenue Right of Way, all to be consistent with the terms and conditions of the appropriate City telecommunications lease and pending review of the City telecommunications consultant and City Attorney 2. Recommend proceeding with negotiations of the lease request, subject to alternative conditions. 3. Recommend denial of the lease request 4. Other 0 T • • f Y Y 1 VICINITY MAP PROJECT DATA 0 ~1IIIY YO~IL9 10R •10R IONIW EAaAN 6BIL~f Mobile a IN•NION YA 6lvm1ole s. rt - rNAA 1IIafNA _ t F GENERAL NOTES SCOPE OF SUPPLY PROJECT TEAM lOwwIOR N - 0I - 00- 1. M CN•.ICWI1 INNL f1001NR M 01[Cr Nl .OIK 10. OONOMCwIt N1YL MaIY M NIOImt 10[YNf Ma • M r01lOMN lAN! 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N~Nx.TU1w (D 9 a 06CI1vwm Nw M mnNCl oOaYmt6 ww A 5 T ~N roses aevw[n 0 1"Ia bs mx1ML+a awNONN T& w a rN~w pg m s1{pi1w i i [alalt w aemMN1~ 51 MINI Iwur uwm w YwNw - w IIl rm cw w oll6lc ON •1.a alarw. scaN.116 ow.N y ffnON v y.,F 6NI1 sa1aB aacnoX s a fMa s.6sa A Mw + ON w N•.r wM o..la.rr Iw ITww~ MNw1.~ .0 ~M..~11.~.1 EAOAN - LEXINGTON AVElORE I IPM mm ra 1101IM Nr~M MX= a r Yo w= r C r irl1 . aM IrY.a 11a..Nr uM^+ Y.Ye w .w A10831 R r tar W M roYnrw ra n.v .r• w .M a w f1a. a Yr..aa A NNOr T/I/00 PROJECT INFO. A GENERAL E VI[ OEY M M COIBOMwI p J-1- I T■~~ 7 M tw n IIN Oal~.4 M a0.r01B NWwf • • M o 1 e NN Aam W wcnrw . as wm~w NN rm w , `~1 ws ..E wr B YvYa1®. germ wN a. MMXn wear LEXINGTON AVENUE ' V .nm1IB oI•.Im a e.tm a IEEeAr..a 1►+.. y -T. Mobile • an Nww onm T1M 011 • ■ EAGAN. MINNESOTA MINNEAPOLIS MARKET lOYi fllww.aw O l.w A10891-T7 .r rXX.r .1N-mo+6 mO+O MO+o C frA A W G FE S G~W e W ~ ~ J O i ~Q Q ~ i W = S 1 1 Y 1 0 I i~i l 3 ; b ~6g 3bz~ 3nN3AV NO.LONIX31 z00 - - - - - I o :w4 4:21 01 10 g ■ r1A) 10 1 0 ~ i Q- W o H _ W = W 6 y ' W $ W Q 1 N gp~j_ _o $ O~ W 2~Q pQ0 ~Z 6 J W e 3f1N3hb' NOl`JNIX3l W 8 S E E E E 0 @@ e ~ 7 ■ I ~I ~ E - j13, I E I ~ fill ! gas 8~ . p s I I all ~ ~ I ~ ~~r~~RE2 I W I \ I I ~ ~ 1t \ I I I \ It I , f b \1 10 I ~ a I Ell I I ~ lw kAC 19N ]iq1 pAl ]f011-1 I !g ! I I I I°I I I I I I I I ~:.I . >a~~a~ moor w i0 E Q J a ~ ¢ YN 2 3 SRS 7 g a yyCbk F<~ t AR:1 li AftAAA~Ai6 ~ fi~~ g ~ E3 Z = ~ a ~ o a e e i ~ E o i l} l$ A ii i$C ~Q b~ 1 i L L- 4 d S 6 ■E A ~ C•: d o 100011D _ E ! ~ low n ~~#s I ; ~ Eomiln _ i i a ~ 6 lsgle Ee a~ ~e 47 ~~EeeE~i E ~ O z ■ ■ ■ 1. i II II II S 11 E Z II ~ II II I II q 11 S ML i i iii II (®VI®I ~ OU' IOl IOYO~ 91.{~O q ~l Ol A-.OL 6M.Ii111I 311 -1 V9 m.O-se lD.1CMM 'IIEOIFI 1D JPl .I .o-.G E C F - L I I ICI 1 1 1 1 1 1 1 I,v. I I i~l 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ICI Illlllllllllllllllllllllllllllllllllly. '~'°r ` Date: August 11, 2006 Implications [Attachments Item: IX-13; Park Dedication _TJ A: mation X Eajan City Of l Action MEMO X 1. City Attorney Memo AGENDA ITEM: PARK DEDICATION IMPLICATIONS TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Provide a brief background and overview of changes to the Minnesota Statute pertaining to parks dedication BACKGROUND/HISTORY: Attached is a brief memo from the city attorney outlining recent changes to the Minnesota Statute as it pertains to parks dedication. This is informational only and staff will provide any further updates at the meeting. Item: [2" K Vedlcattan IMP11cadimS Attachment: Ctt A++onn4u Yh emo SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. TO: Michael G. Dougherty, Esq. FROM: Christopher J. Simones, Esq. DATE: July 21, 2006 RE: Changes to Park Dedication Law Minn. Stat. §462.358 BACKGROUND The State Legislature recently enacted a law that amends the manner in which cities require park dedication from developers applying for subdivisions. On May 31, 2006, the governor signed HF3451 (the "Bill"), which makes substantial changes to Minnesota Statute Section 462.358 (the "Statute"). Below are brief descriptions to the revisions to the Bill made to the Statute. ANALYSIS The first change the Bill made to the Statute is found in subdivision 2b(a). It requires a city to pass an ordinance requiring a "reasonable portion" of the buildable land be dedicated. Prior to the enactment of the Bill, a city was not required to pass an ordinance, nor was the portion that was to be dedicated defined as a portion of the "buildable land," but rather the entire subdivision. Subdivision 2b(b) of the Statute is where the most significant changes to the Statute occur. The Bill deleted all of the existing subdivision 2b(b) and inserted an extensive replacement. The requirements of the new subdivision 2b are: 2b(b) The city must adopt a capital improvement budget and a component for parks, trails, open space in its comprehensive plan. 2b(c) The city may obtain a cash payment from the applicant in lieu of some or all park dedication. 2b(d) In determining how much park dedication an applicant must make, the city must give due consideration to the applicant's proposal and amount of land it proposes to reserve for the subdivision. 2b(e) The city must "reasonably determine" that it requires that portion of land as a result of approving the subdivision. 2b(f) Any cash payments made by the developer in lieu of actual land dedication must be deposited by the city into a "special fund" to be used only for the purposes for which the money was obtained (as described below). 2b(g) Any cash payments received by the city must be used only for the acquisition and development or improvement of parks and other open space uses. These cash payments may not be used for ongoing operations or maintenance activities of parks and other open space uses. 2b(h) A city may not deny an applicant's subdivision solely on the basis of an inadequate supply of parks and other open space within the city. 2b(i) A previously subdivided property with the same number of lots is exempt from these park dedication requirements if it is re-subdivided and has same number of lots. However, if by re-subdividing the number of lots is increased, these park dedication requirements may apply to the additional lots or the cash payments may be applied to the net increase of lots. The changes to the Statute become effective August 1, 2006. 2 Date: August 14, 2006 Agenda Item: XI-A; Cascade Bay Captain's Course Update '1 F ;k Action ~Information X Q . City of Eattahmts ICI MEMO AcenAGENDA ITEM: XI-A; CASCADE BAY CAPTAIN'S COURSE UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: CHERRYL MESKO, SUPERINTENDENT OF OPERATIONS MARK VAUGHAN, CAMPUS FACILITY MANAGER ITEM OVERVIEW: Update and overview of the 2006 Cascade Bay Captain's Course operation. BACKGROUND/HISTORY: The City Council first reviewed the conceptual idea and design for a 9-hole miniature golf course within Cascade Bay on January 17, 2006. Based on the initial construction cost estimate and projected revenue the Council directed staff to pursue the proposal with the expectation that this amenity could be incorporated in time for the 2006 Cascade Bay season. Staff worked to develop more detailed costs, operational procedures, and details of how this amenity could capture guests already at Cascade Bay. In addition a plan was put in place to allow the operation of the golf course later in the evening after the waterpark closes and past the Cascade Bay Labor Day season in order to expand the playability of the course. Following Council approval in May to begin construction of Captain's Course, the contractor moved rapidly to mobilize their crew to begin their work on June 5. Amazingly the contractor finished their work in a little over two weeks amidst the activity of the opening weeks of the waterpark. Once the preliminary work was completed the Forestry and Parks Maintenance staff moved in to finalize the details of landscaping and irrigation modifications to put the final touches on the construction. All the work and coordination in June with the contractor, water and utilities staff, park maintenance staff, forestry staff and Cascade Bay staff led to the first paid round of golf on June 27. The official Grand Tee-Off took place on July 6 with the Mayor and Council hosting the community for a free night at Cascade Bay. The event brought in an estimated 1500+ visitors between 5:00-10:00 p.m. to enjoy the night swimming and playing golf. Many of the visitors were familiar with Cascade Bay but there were also many who had never visited before and found this to be a wonderful way to be introduced. OPERATION TO DATE: Captain's Course continues to be a very positive addition to Cascade Bay. There has been very little marketing done this year to promote the course primarily to allow staff to better understand its operation and identify target markets to pursue in 2007. Staff has also been collecting input from course users to understand what, if anything, needs to change in the operation. Interestingly one of the most common comments is that the course should have 18 holes and they wonder when an additional nine will be added. Statistically speaking, the overall operation of Captain's Course has exceeded expectations to date. Some of the statistics since the course opened on June 27 through August 6 (41 days) include: • Total rounds of golf 5,338 • Total punch cards* sold to CB season pass holders 18 • Total revenue from Captain's Course operation $16,464 • Average rounds of golf 130/day FUTURE PLANNING Fall 2006 While Cascade Bay closes on September 4, Captain's Course will remain open through October 22. The hours of operation for this fall are proposed to be: • Weekdays (beginning September 5) 5:00 - 9:00 p.m. • Weekends Noon - 9:00 p.m. Staff will monitor the use during these hours to see if modifications need to be made to the schedule. The fall operation again is an experiment to see how the public might use Captain's Course during these extended hours. The concessions operation will remain open as well with a limited menu to provide some family friendly food and entertainment options. Again, we will monitor use and solicit input from the public about how they want to use the course. 2007 Season The current plan is to open Captain's Course in May 2007 to take advantage of potential nice weather before the waterpark opens. Some of the promotional ideas that are in the works include: • Birthday party packages • Group and private rentals • Reserved tee times • Pre-season specials • Morning golf programs; lessons, leagues, challenge games • After school programs/activities • Food/golf packages • Special event/themed nights Closing for the 2007 season will depend somewhat on how the 2006 season ends. We will be closely monitoring attendance and programmatic interest to serve as a guide to how the 2007 season will evolve. If you've not had the opportunity to try a round of golf yet, come on down and we'll show you how much fun you can have! City of all Pat Geagan July 19, 2006 MAYOR Dakota County Wescott Library Peggy Carlson Attn: Ms. Jane Graham George Cyndee Fields 1340 Wescott Road Mike Maguire Eagan, MN 55123 Meg Tilley COUNCIL MEMBERS Dear Ms. Graham George: Thomas Hedges I received your letter thanking City staff for their efforts in recovering the ring that you lost at the Diffley Athletic Complex. Given all of the places that ring could have ended CITY ADMINISTRATOR up, it was truly moving to hear the outcome! On behalf of City employees Paul Graham and Luke Selby, I really appreciate that you took the time to recognize the City staff people who assisted you. Our staff prides itself on being committed public servants, which is why everyone involved in finding your ring was thrilled to be able to return it to you. MUNICIPAL CENTER - o-Piiot-isnob--Road- -hank-you-again for-ki-nd words-about City -staff r l certainly- WilLpass along y-our.___ Eagan, MN 55122-1810 accolades to Mr. Graham and Mr. Selby. 651.675.5000 phone 651.675.5012 fax Sinc rely, 651.454.8535 TDD Thomas L. Hedges 1 C~-~ - MAINTENANCE FACILITY City Administrator 3501 Coachman Point Eagan, MN 55122 Cc: Juli Johnson, Director of Parks and Recreation 651.675.5300 phone Paul Graham, Parks Operations Supervisor 651.675.5360 fax Luke Selby, Seasonal Parks Staff Person 651.454.8535 TDD www.cityofeagan.com IE LONE OAK TREE The symbol of strength and growth in our community. /r July 13, 2006 Mr. Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Ring found by Parks/Maintenance Staff Dear Mr. Hedges: I write to thank you and your staff for the incredible help you afforded me. I'm a librarian at the Wescott Library in Eagan. As I often do, on July 12, I was eating my lunch at the Diffley Athletic Fields. I had a Subway sandwich and as I balled up the wrapping after lunch a ring I was wearing inadvertently dropped into them. I ended up throwing it away into a trash receptacle at the park! When I realized sometime later in the afternoon what had probably happened (feeling like a bit of an idiot) I went back up to the park and discovered the trash had already been emptied (I'd planned to try to go through it to see if I could find it). So I talked to the maintenance staff at the fields and they explained it had probably already ended up in a - , - big` 1c umps -They recommen edTc ll-the 1V -Kt-enance epIS artm`ent -T so at about 3:30 or so yesterday afternoon. The staff there were amazingly helpful and said they'd try to send someone out to look for it. Imagine my happy shock when this morning Paul Graham came to the library and had the ring in hand!!! He told me a seasonal worker named Luke Selby had actually found it and they'd had to go through a lot of trash in the big dumpster to find it.. (He tells me a lot of people eat Subway sandwiches!) Anyway, this ring was my mother's, she died last year and left it to me. It was custom made in Breckenridge, Colorado where she had a home. So it was very unique and it was hers so I felt very sad when I realized I'd probably never see it again. I trust you can imagine how absolutely thrilled I was when Mr. Graham came to the library this morning with the ring. It's so encouraging to know the staff at the City of Eagan care that much about helping the folks who live, work and relax here! So I just wanted to pass along my thanks, and in particular to Mr. Graham and Mr. Selby. Sincerely, Jane Graham George -V -7 AUG. 8. 2006 11:07AM CITY OF EAGAN - N0.5443 P. 1 A ~6 Y r T' `a of 70 A ~a " N r- i' ADVISORY PARKS CO SSION EAGAN, MINNESOTA A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on July 17, 2006 with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, N. Mark Filipi, Laurie Halverson, Duane Hansen, Muhammed Lodhi, Dorothy Peterson and Richard Pletcher and Ryan Zipf. Staff included Director of Parks and Recreation Juli Seydell Johnson; Superintendent of Operations Cherryl Mesko; Superintendent of Parks Paul Olson; Recreation Program Manager Paula Nowariak and Recording Secretary, Lori Kimball. Member Filipi moved and Member Zipf seconded with all present members voting in favor to approve the agenda. Member Bari moved and Member Danner seconded with all present members voting in favor to approve the June 19, 2006 minutes as presented. John Ward, Eagan resident and member of the Core Greenway, expressed his appreciation to the City and APrC for their efforts on the Patrick Eagan Master, Plan. Director Johnson provided a brief overview of activities and events within the department. Member Bari complimented Director Johnson and her staff regarding the new Captain's Course mini golf course, stating he had played the game and was impressed with the new addition to Cascade Bay. Director Johnson noted that resident letters of appreciation and newspaper articles highlighting Parks and Recreation activities had been included in the APrC packets. NDA Member Filipi moved and Member Bari seconded, with all present members voting to recommend to the City Council the following: Walgreen's-Anxon. Inc. • Based on City staff review and recommendations, the developer shall be required to implement low impact development techniques on the large parking area that may include pervious pavement, infiltration basins, landscape plantings, etc. equivalent to the amount of stormwater storage and quality of stormwater treatment expected by traditional stormwater (NURP) ponds. • If low impact development techniques are not feasible and practical, a cash payment in lieu of the necessary stormwater treatment pond volume shall be required. , L A ,)POSALS There were no development proposals for the Commission to review. Advisory Parks Commission Minutes of Regular Meeting of July 17, 2006 Page 2 3 Patrick Eagan Park Master Plan. Update Director Johnson provided an update noting the consultant met with the APrC, the Eagan Art House Board of Directors, Caponi Art Park and Friends of the Core Greenway. The consultant will consider the information gathered from these four groups along with the natural resource inventory and then meet with the subcommittee for discussions to formulate a draft plan. Johnson continued that the full APrC will receive a draft concept plan at the August meeting followed by discussions with the City Council at a workshop on August 29th . 2007 Capital Improvement Plan (C ) Superintendent Olson provided background for this item, stating that Chair Peterson had designed the new "Inclusion Criteria" categories for the CIP. Chair Peterson responded that the inclusion criteria category attempts to tie the CIP to the categories used within the 20/20 Vision Plan. Inclusion Criteria; • PA; Replacement of park amenities based on the Parks Renewal/Replacement Schedule ; Progressive phases of the implementation of approved master plans + ; Set aside funds for the potential acquisition of property • SP; Set aside funds for small projects and partnership opportunities • ; New development to existing facilities • UG; Projects requested by specific user groups on City property Superintendent Olson showed a map representing the projects listed in the 2007 Project Summary, briefly described the projects and answered questions about the summary. Olson noted the Acquisition/Development sub-committee reviewed the proposed 2007-20011 CIP in a workshop held an July 6. Member Pletcher moved and Chair Peterson seconded, with all present members voting in favor to recommend to the City Council approval of the 2007-2011 CIP as presented. 2007 Parks And Trails Dedication Fees Director Johnson, provided background information, stating that an APrC subcommittee reviewed the process at a workshop on February 17 and recommended proceeding. The full APrC reviewed the 2007 proposal at a workshop on June 19. Chair Peterson moved and Member Lodhi seconded, with all present members voting in favor to recommend that the City Council adopt the 2007 parks and trails dedication schedule as presented. Parks Dedication Trails Dedication 2006 rates Proposed 2007 2006 rates I Proposed 2007 Sin le Family $3278/unit 53308/unit $238/unit 5250/ unit Duplex 3206 3258 Townhouse/Quad 3178 3458 A t/Multi 3070 3212_ - t " --d Commercial 5790 5080 $1340/net ( 51251/net acre industrial 4868 5111 Comm/Industrial 2943 2618 Prior to 1983 Advisory Parks Commission Minutes of Regular Meeting of July 17, 2006 Page 3 Addition To 2007 Fees And Charges Member Zipf introduced this item, stating the items brought to the Recreation Subcommittee included the review of concessions operations at rental tournaments, additional fees for the 2007 fee schedule and the Commercial Use of Parks fee. The Recreation Subcommittee met on Wednesday, July 12 to review and discuss these items. • Field renters have the option to operate concessions or ask the city to operate concessions during their event. Field rental fees apply to all renters. • Addition of fees for disc golf course, outdoor hockey rinks and sand volleyball courts to the 2007 Fee Schedule. • Recommendation to City Council to remove "use of Subsidized Park Facilities, Pavilions and Moonshine Retreat Center for Fund Raising or Commercial Profit Generating Activities" policy 5.71 from the Parks and Recreation Fees and Charges Policy. Member Danner moved and Member Bari seconded, with all present members voting in favor to recommend to the City Council that the 2007 Fee Schedule be approved as amended. Member Danner moved and Member Bari seconded, with all present members voting in favor to recommend to the City Council that the Parks and Recreation Fees and Charges Policy be approved as amended. Member Belfiori told the commission that in August a rough draft of the Water Quality Management Plan will be provided to the APrC, feedback will be collected and a workshop will be scheduled. It was noted that the workshop will be scheduled on August 14 from 6-7 p.m. Quarterly Recreation Division Report Recreation Program Manager Paula Nowariak, provided an update and PowerPoint overview of recreation programs for the spring and summer of 2006. B Track Update Superintendent Olson updated the commission on the progress of the BMX bike track that is being assembled directly behind the skate park near the Lexington Diffley ball fields. Olson provided background stating the track is a 2006 CIP project budgeted for $10,000 for signage, fencing and other expenses. He continued that the concept was originally developed through meeting with teens at the Oasis. Olson shared the teens plan, showing an intermediate track, an advanced track and a hairpin turn. Olson also showed photographs of the project, highlighting a sample jump (called a table top) built by youth who helped build a model for City staff to copy. Superintendent Olson also shared photos of a project at Little Goat ball field for dugout roofs. Olson said this project was a result of the shared financial partnership between the Eagan Athletic Association and the City of Eagan. C OMW ' - OIL S Director Johnson and Superintendent Olson reminded viewers that City assistance with Buckthorn removal does not occur during the summer but will resume in the fall. Advisory Parks Commission Minutes of Regular Meeting of July 17, 2006 Page 4 There were no round table items for discussion With no further business to conduct, Member Filipi moved, Member Bari seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:53 p.m. Secretary Date