04/16/2007 - Advisory Parks & Recreation CommissionApproved May 14, 2007
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF APRIL 16, 2007
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on April 16, 2007 with the
following Commission Members present: Joe Bari, Margo Danner, N. Mark Filipi, Laurie Halverson, Duane Hansen,
Dorothy Peterson, and Richard Pletcher. Members Phil Belfiori, Muhammed Lodhi, and Ryan Zipf were not present. Staff
included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; Superintendent of Parks, Paul Olson;
Program Supervisor, Holly Champlin; Intern, Kerry Phillips; and Recording Secretary, Andi Galatowitsch.
APPROVAL OF AGENDA
Member Bari moved, Member Filipi seconded, with all present members voting in favor to approve the agenda as
amended.
RECOGNITION OF N. MARK FILIPI'S SERVICE ON THE APrC
Member Peterson presented a plaque to Member N. Mark Filipi in recognition for his outstanding service and
dedication to the Eagan Advisory Parks Commission from 1997-2007. Member Filipi responded by saying how he enjoyed
working with everyone on the Commission now and in the past. In addition Member Filipi stated that with all the changes
that have occurred during his terms he appreciated the support and encouragement from the City Council for the Advisory
Commission.
APPROVAL OF MINUTES OF MARCH 19, 2007
Member Filipi moved and Member Bari seconded, with all present members voting in favor to approve the minutes
of March 19, 2007 as presented.
VISITORS TO BE HEARD
There were no visitors to be heard.
DIRECTOR'S DEPARTMENT UPDATE
Director Johnson provided a brief update of activities and events within the various divisions of Parks and
Recreation. Summer hiring is complete, new playground equipment has been ordered for three (3) parks, the tree sale has
been completed and sold out, and the Showcase Eagan event is scheduled for Thursday, May 17 with Captain's Course and
Cascade Bay concessions open for the event.
CONSENT AGENDA
Member Peterson noted a change for Boulder Lakes Business Park to clarify the tree mitigation calculation of one
hundred thirty-one (131) Category B trees so that the information is consistent throughout the report. Member Pletcher
moved and Member Halvorson seconded a motion to make the following recommendations to the City Council.
1. Arbor Day Proclamation
a. Acknowledge the resolution setting May 17, 2007 as Arbor Day and May as Arbor Month in the City of
Eagan.
2. Manley Commons:
a. This proposal shall be subject to a cash parks dedication and a cash trails dedication.
b. This proposal shall fulfill tree mitigation requirements through the installation of twenty-five (25) Category
A trees on this site, and the balance of twelve (12) Category A trees to be installed off-site (property north
side of Buffet Way).
Advisory Parks Commission
April 16, 2007
Page 2
c. This proposal shall be subject to a cash dedication in lieu of on-site water quality ponding for the southerly
parcel of this development.
3. Diffley Plaza 2°d Addition:
a. This proposal shall be subject to a cash parks dedication and a cash trails dedication.
4. Boulder Lakes Business Park
a. This proposal shall be subject to a cash parks dedication and a cash trails dedication.
b. This proposal shall be required to fulfill tree mitigation requirements through the installation of:
a) Sixty-six (66) Category B trees (fifty percent (50%) of the required tree mitigation) will occur on
Parcel 1 (Block 2 Lot 2) and Parcel 3 (Block 1 Lot 1).
b) The balance of total site required mitigation, sixty-five (65) Category B trees will occur during the
development of Parcel 2 (Block 2 Lot 1), Parcel 4, (Block 1 Lot 2), Parcel 5 (Outlot B), and Parcel 6
(Outlot A).
5. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree
Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed
at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant
trees/woodlands to be preserved on-site.
6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five
days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan
and placement of the Tree protection fencing.
7. Recommend that the City Council consider implementing the performance measures specified above in
proposed Policies 3.1 and 3.3 for this development.
DEVELOPMENT PROPOSALS
There were no Development Proposals for the Commission to review.
OLD BUSINESS
There were no Old Business items for the Commission to review.
NEW BUSINESS
There were no New Business items for the Commission to review.
OTHER BUSINESS AND REPORTS
RECREATION PROGRAMMING REPORT
Program Supervisor Holly Champlin presented an overview of recreation programming activities during the winter
months. The highlights included Holz Farm Old Fashion Holiday, Winter Trec, Indoor Garage Sale, Sweetheart
Daddy/Daughter Dance, Preschool (pajama day, Sesame Street Live, dance recitals), Easter Egg Hunt in the Blast, Seniors
hosted a Santa visit, Eagan Art House programs and participants, and growth in The Oasis. Upcoming events included May
19 - Eagan Fun Run, May 20 - Holz Farm Spring Festival, July 4`h Funfest (featuring The Dweebs & Tim Mahoney), and in
August the Seniors and Art House will be teaming together for a community event which will include a corn feed.
Member Bari wanted to know about feedback from the indoor garage sale. Member Danner promoted the July 01
Funfest and directed people to the City's website for applications for the July 4`h Funfest parade or Miss Eagan Pageant as
well as information for the Art Festival.
Advisory Parks Commission
April 16, 2007
Page 3
2006 ANNUAL REPORT PREVIEW
Intern, Kerry Phillips presented the executive summary of the 2006 Annual Report. The development, writing and
presentation of the Annual Report was part of Kerry's internship. The full report will be completed and printed for
distribution before the conclusion of her internship in May.
Member Bari asked how much longer the City will be able to utilize the BCBS fields for soccer. Director Johnson
stated that it is a year by year agreement and that the City Council will be taking action to enter into the 2007 agreement
shortly. Member Peterson asked Intern Phillips what aspect of doing the report did she fmd interesting and surprising. Intern
Phillips responded that it wasn't about facts and figures but about intangible developments - things that can't quite be
measured but they have a great impact.
SUBCOMMITTEE REPORTS
There were no Subcommittee Reports to be heard. Director Johnson stated that City Council did accept and approve
the Park Acquistion Criteria and the 2008 Comp Guide updates.
COMMUNICATIONS
Director Johnson stated to refer to packet for a few Communications issues.
ROUND TABLE .
Commission Members thanked Mark for all his years of service and shared their appreciation for working with him.
Member Danner reiterated information about the Showcase Eagan event scheduled for Thursday, May 17. She
noted that the City is giving all community groups, non-profit organizations and civic organizations the opportunity to show
who they are.
Member Danner stated that this was her last Round Table and thanked the Commission for their friendship the last
six (6) years. In addition she expressed her gratitude to the City Council for the opportunity to serve on the APrC these past
six (6) years. Commission Members said she would be greatly missed.
Member Peterson briefly announced that Holz Farm will be conducting seminars for those who would like to
volunteer at the farm. The seminars are designed for those who lived on a farm and would like to go back to digging in the
dirt or for those that have never volunteered or never lived on a farm but would like to. The seminars are scheduled for
Thursday, April 19 from 6-8 pm and on Saturday, April 21 from 10 am - noon. And will present what the volunteer
opportunities are. No registration is required.
ADJOURNMENT
With no further business to conduct, Member Peterson moved, Member Filipi seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 7:38 p.m.
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