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03/19/2007 - Advisory Parks & Recreation CommissionApproved April 16, 2007 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF MARCH 19, 2007 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on March 19, 2007 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, N. Mark Filipi, Laurie Halverson, Muhammed Lodhi, Dorothy Peterson, Richard Pletcher and Ryan Zipf. Duane Hanson was not present. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; and Superintendent of Parks, Paul Olson. APPROVAL OF AGENDA Director Johnson informed the Commission that there was an addition to the agenda. 2008 Comprehensive Guide Plan was added under Section IX. New Business. Member Bari moved, Member Filipi seconded, with all present members voting in favor to approve the agenda as amended. APPROVAL OF MINUTES OF JANUARY 11, 2007 Member Filipi moved and Member Belfiori seconded, with all present members voting in favor to approve the minutes of January 11, 2007 as presented. VISITORS TO BE HEARD There were no visitors to be heard. DIRECTOR'S DEPARTMENT UPDATE Director Johnson provided a brief update of activities and events within the various divisions of Parks and Recreation. Johnson also informed the viewers that the Eagan Biannual Tree sale has begun. This year's sale is on a first come, first serve basis rather than a lottery system as in the past. CONSENT AGENDA Dodd Parkside Development Member Filipi moved and Member Danner seconded, with all present members voting in favor to recommend to the City Council the following: 1. This development shall be responsible for a cash parks dedication for the newly created lots. 2. This development shall be responsible for a cash trails dedication for the newly created lots 3. This development shall be responsible for a warranty requirement stating that any preserved/transplanted tree which is not alive or in a healthy state, as determined by the City, or which subsequently dies due to construction activity within one (1) year after the date of project closure, shall be removed by the Applicant and replaced with a new, healthy tree meeting the same size requirements within eight (8) months of removal. 4. This development shall meet the performance measures specified in proposed Policies 3.1 and 3.3. 5. Portions of the development parcel and performance measures that do not comply with proposed Policies 3.1 and 3.3 shall be subject to proposed Policy 3.4. DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. OLD BUSINESS There were no Old Business items for the Commission to review. Advisory Parks Commission March 19, 2007 Page 2 NEW BUSINESS 2008 Comprehensive Guide Plan Update Director Johnson provided background information, stating that a subcommittee has worked on updating the Parks and Recreation section of the Comprehensive Guide which was to be completed by 2008. This work was completed ahead of schedule because the 20/20 Vision Plan provided much of the information needed for the Comp Guide. The subcommittee and the Community Development staff agree that the P&R section of the guide is ready for the City Council to review. Chair Peterson moved, Member Pletcher seconded and all present members voted in favor to recommend that the City Council review the 2008 Comp Guide Plan update from Parks and Recreation at a workshop session. OTHER BUSINESS AND REPORTS Parks Maintenance Report Steve Taylor from Parks Maintenance provided statistics and photos to show the work that Parks Maintenance staff does during the winter. Taylor said the mild weather in November allowed staff to perform outside jobs that are typically done during the other seasons. Taylor said this is the first winter in 28 years that the staff was unable to get (and keep) ice on the hockey rinks before Christmas. The photos showed his staff preparing and maintaining hockey rinks, pleasure rinks and tubing hill, plowing at one of 26 sites, clearing sidewalks, assisting with street plowing and helping to prepare for special events. Taylor shared statistics (it takes 60,000 gallons of water prepare an ice rink) to help the viewers comprehend the amount of effort required of the maintenance staff. Taylor showed photos of improvements being made to the Art House and inventions created by the staff instead of the City purchasing a similar product for a more expensive price. Director Johnson commended the Maintenance Department for the assistance they give the streets department during winter storms, noting that the Street employees get thanked but the Maintenance workers deserved it also. Member Danner thanked the maintenance and street departments for the wonderful job of plowing during the recent back to back storms. After hearing Taylor describe and show photos of the many different jobs done by the Maintenance staff, Member Bari asked, "Is there anything you don't do?" Chair Peterson thanked Taylor for the great work from him and the Maintenance staff. COMMUNICATIONS There were no items under Communications. ROUND TABLE There was no discussion during Round Table. ADJOURNMENT With no further business to conduct, Member Danner moved, Member Bari seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:34 p.m. td, Secretary Date