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01/11/2007 - Advisory Parks & Recreation CommissionApproved as amended March 19, 2007 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JANUARY 11, 2007 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on January 11, 2007 with the following Commission Members present: Joe Bari, Phil Belfiori, Margo Danner, N. Mark Filipi, Laurie Halverson, Dorothy Peterson, Richard Pletcher and Ryan Zipf. Member Duane Hansen and Muhammed Lodhi were not present. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; and Superintendent of Parks, Paul Olson. APPROVAL OF AGENDA Member Filipi moved, Member Pletcher seconded, with all present members voting in favor to approve the agenda as amended. APPROVAL OF MINUTES OF DECEMBER 18, 2006 Member Danner moved and Member Pletcher seconded, with all present members voting in favor to approve the minutes of December 18, 2006 as presented. VISITORS TO BE HEARD There were no visitors to be heard. DIRECTOR'S DEPARTMENT UPDATE Director Johnson provided a brief update of activities and events within the various divisions of Parks and Recreation, reminding viewers that the ice conditions of ponds and lakes in Eagan are not monitored by the city and viewers should go to the DNR website to read about ice safety. The transition of the Art House instructors becoming Parks and Recreation employees has gone smoothly and classes are running as normal. Director Johnson answered questions regarding the anticipated Coffee Bar at the ECC, which was originally an ETAB initiative. Johnson confirmed the coffee products will be prepared in the concession area that is being upgraded with the necessary equipment. Johnson also clarified private rental hours of Cascade Bay are Thursday and Sunday evenings and are typically rented by companies. CONSENT AGENDA There were no Consent Agenda items for the Commission to review. DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. OLD BUSINESS WATER QUALITY MANAGEMENT PLAN Director Johnson introduced this item, stating Member Belfiori had represented the APrC on the WQMP committee during the fall and winter. Member Belfiori announced that the two month public comment period on the draft plan of the Water Quality and Welands Management Plan ended today. Belfiori overviewed this item, stating it is an opportunity for the Advisory Parks Commission to affirm a position on the draft WQWMP and express interest in future involvement in the implementation of this plan. After briefly reviewing information contained in the Commission's packet, Chair Peterson asked for a motion regarding the WQMP. Member Zipf moved, Member Danner seconded, with all present members voting in favor to recommend to City Council the following: • The APrC affirms it's support for the concepts and initiatives presented in the Water Quality Management Plan Update and is interested in future involvement in an advisory capacity in partnership with the Advisory Planning Commission and at the direction of the City Council, on common issues addressed in the plan. Advisory Parks Commission January 11, 2007 Page 2 NEW BUSINESS ACQUISITION CRITERIA RECOMMENDATIONS Director Johnson provided background information, stating that this is the second part of the work completed by the consultants HKgi, who already developed the Patrick Eagan Park Master Plan. This Park and Open Space Acquisition Criteria Report provides a plan for the City to judge a parcel of land and determine whether or not it is a good acquisition for the overall park and City plans or if should be passed up. Johnson emphasized that the process is very important in guiding the City on how to wisely spend their limited resources in the coming years as the park site funds diminish. The criteria to be met for "smart acquisitions" requires that a parcel make sense to the overall park system, preserve a natural or historical piece that has some relevance to the city and it does not cause undo burden to the budget. Johnson told the viewers that a scoring system was developed to help determine the benefits of a potential acquisition and connect the criteria to the overall park system and 20/20 Vision. The intention is that the acquisition criteria and 20/20 Vision will eventually become part of the Comprehensive Guide Plan Update to help objectively view properties that might be proposed for acquisition. Chair Peterson moved, Member Pletcher seconded, with all present members voting in favor to present the Acquisition Criteria at the next City Council workshop with the APrC. OTHER BUSINESS AND REPORTS RECREATION FACILITIES REPORT Recreation Facility Manager, Sonya Rippe, and Sports Program Assistant, Jonathan Moore represented the provided a brief overview of the fall and early winter season. Rippe described her position as developing & implementing adult leagues, winter facilities and seasonal concession operations with the assistance from Sports Program Assistant, Jonathan Moore. She also manages the customer service staff and the department's software and technology needs. Manager Rippe provided highlights of the Adult Sports and Concession statistics. Moore discussed staffing and winter facilities at skating rinks and Trapp Farm Tubing Hill, anticipating that they will useable by the weekend. Rippe concluded the presentation with information regarding upcoming spring sports and also clarified for the commission that Arena Softball is a program through the Civic Area and will use a soft-core softball for indoor play on the East arena. When asked about lack of cold weather, Moore responded that many managers continue to call for information and Burnsville assisted him by hosting Boot Hockey and Broomball last weekend. When asked about length of winter season, Director Johnson said the city will try to keep rinks open longer but the weather will determine how long the ice will stay in good condition. SUBCOMMITTEE REPORTS Director Johnson provided an update for the Acquisition and Development Subcommittee meet saying they met with staff from Community Development for assistance in updating the City Wide Comp Guide for 2008, noting they gave direction of how specific to be. A working draft is complete and it will continue to be worked on at the next workshop. Chair Peterson noted that the Community Development staff was helpful in providing focus for the subcommittee. Director Johnson added they fortunate for having the 20/20 Vision Plan being completed recently because that public input and vision for it will be included in the Comp Guide. COMMUNICATIONS There were no communications to share with the Commission at this time. ROUND TABLE There was no discussion during Round Table. Advisory Parks Commission January 11, 2007 Page 3 ADJOURNMENT With no further business to conduct, Member Pletcher moved, Member Danner seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:24 p.m. ?fl (/ 2yo0 Secretary Date