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07/20/2021 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JULY 20, 2021 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Hansen and Supina. Councilmember Bakken joined remotely. A regular Eagan City Council meeting was held on Tuesday, July 20, 2021 at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also present was City Administrator Osberg, Assistant City Administrator Miller, Finance Director Feldman, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental, and City Attorney Bauer. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATIONS Oath of Office — Administer the Oath of Office to newly appointed Eagan Police Officers Angela Casey, Adam Heitz and Jarrod Fort Police Chief New introduced Police Officers Angela Casey, Adam Heitz and Jarrod Fort and administered the Oath of Office. CONSENT AGENDA Councilmember Fields moved, Councilmember Supina seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the July 6, 2021 regular City Council minutes, as presented, or modified. B. Personnel Items: 1. It was recommended to approve the hiring of Hugo Searle for the position of Fire Chief. 2. It was recommended to approve the hiring of a Utility Billing Specialist in the Finance Department. 3. It was recommended to accept the resignation/retirement of Jeffrey Wheeler, Building Inspector and authorize replacement. 4. It was recommended to accept the resignation/retirement of Margaret Knoll, Clerical Technician and authorize replacement. 5. It was recommended to approve the part-time recurring and seasonal employees as Guest Relations, Pool Attendants, and PT Custodians. 6. It was recommended to authorize recruitment for a full-time Deputy City Clerk, part-time recurring Receptionist for the City Clerk division of the Administration Department and change title and job classification of Executive Assistant to the City Administrator/Deputy City Clerk to Executive Coordinator. City Council Meeting Minutes July 20, 2021 2 page 7. It was recommended to approve the revisions to the Employee Handbook regarding PTO, Resignation, Vacation, Funeral leave and leave of absence. An update was also made to the Consent for Photograph form. 8. It was recommended to approve the hiring of Olivia Klinkner, Fitness Coordinator. C. It was recommended to ratify the check registers dated July 2 and July 9, 2021. D. It was recommended to approve the ordinary and customary contracts Allina Health and Alonzo Pantoja-Patino. E. It was recommended to approve a manager change of the On -Sale Liquor License issued to Apple Minnesota LLC doing business as Applebee's Neighborhood Grill & Bar, 1335 Town Centre Drive. F. It was recommended to approve the final payment for Contract 20-05 (Cedar Grove Parkway/Rahn Road — Landscape Monument Rehabilitation) in the amount of $1,068.79 to Blackstone Contractors, LLC, and accept the improvements for perpetual City maintenance subject to warranty provisions. G. It was recommended to approve the final payment for Contract 21-16 (Pond JP -47.2 — Alum Sludge Removal) in the amount of $89,002.50 to New Earth USA, LLC, and accept the improvements for perpetual City maintenance subject to warranty provisions. H. It was recommended to approve the plans and specifications for Contract 21-24 (Ponds BLP -6 and BLP -57 — Storm Water Improvements) and authorize the advertisement for a bid opening. I. Item was removed. J. It was recommended to accept the resignation of Energy and Environmental Advisory Commission member Dave Timmons and appoint the alternate to fulfill the remainder of the two-year term. K. It was recommended to approve an easement agreement for pipeline purposes on a portion of Outlot F, Dakota Path, George Ohmann Park, lying southwesterly of the Northern Natural Gas Company pipeline easement as described in Document No. T725479. L. It was recommended to adopt a proclamation recognizing August 3, 2021 as National Night Out in Eagan. M. It was recommended to approve Change Order No. 2 for Woodhaven Park Restroom Building Construction. N. It was recommended to approve Change Order No. 2 —Woodhaven Park site improvements. 0. It was recommended to approve an application and resolution for an off-site gambling permit for a raffle to be conducted by the Ted Williams Museum & Hitters Hall of Fame on August 12, 2021 at 2600 Vikings Circle, Eagan, Minnesota. P. It was recommended to retire Police Canine "Badger" and transfer ownership to Officer Andy Helgerson for a fee of $1.00. PUBLIC HEARINGS Hold a Public Hearing to Accept.Public Comment on the Purchase of Two Unmanned Aerial Vehicles (UAV's) for its use by the Police Department City Administrator Osberg introduced the item noting Minnesota State Statute mandates that "the governing body with jurisdiction over the budget of a local law enforcement agency must provide an opportunity for public comment at a regular scheduled meeting." Police Chief New, Lieutenant Collins and Sergeant Peterson were available for questions. City Council Meeting Minutes July 20, 2021 3 page Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing to accept public comment on the Eagan Police Department's plan to purchase two new Unmanned Aerial Vehicles (UAVs). Aye: 5 Nay: 0 Variance —1240 Deerwood Drive (Raphael Scarfone) City Administrator Osberg introduced the item noting the two -acre subject property contains a single- family home constructed in 1974 and a detached accessory structure constructed in 1982. The action before the Council is a Variance to allow a detached accessory structure in the front yard and modification of the roof located at 1240 Deerwood Drive. City Planner Schultz gave a staff report and provided a site map. The applicant, Raphael Scarfone, was available for questions. Mayor Maguire open the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Supina seconded a motion to approve a Variance to allow a detached accessory structure in the front yard and modification of the roof at 1240 Deerwood Drive, legally described as Lot 1, Block 1, Bergin Addition, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. A Building Permit shall be required for the modifications of the detached accessory building. 3. The detached accessory building shall be subject to all other standards for accessory buildings outlined in Section 11.40, Subd. 5 of the City Code. 4. No home occupations are allowed in the detached accessory structure per City Code. There was no Old Business to be heard. OLD BUSINESS NEW BUSINESS City Council Meeting Minutes July 20, 2021 4 page There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire encouraged residents to get outside and meet their neighbors during National Night Out on August 3rd There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn the meeting at 7:02 p.m. Aye: 5 Nay: 0 ,#I - P 0� / Date AA -A n .. Mayor 1 City Clerk