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08/26/2008 - City Council SpecialAGENDA SPECIAL CITY COUNCIL MEETING TUESDAY AUGUST 26, 2008 5:30 P.M. EAGAN ROOM-EAGAN MUNICIPAL CENTER I. ROLL CALL AND ADOPTION OF THE AGENDA ~• ~ II. PRESENTATION ON CARRIAGE HILLS REFERENDUM PUBLIC INPUT MEETINGS AND DISCUSSION OF THE REFERENDUM BALLOT QUESTION a~ III. REVIEW PRELIMINARY 2009 GENERAL FUND BUDGETS P~ IV. NOISE ATTENUATION ORDINANCE DISCUSSION V. OTHER BUSINESS VI. VISITORS TO BE HEARD VII. ADJOURNMENT Agenda Information Memo August 26, 2008 Special City, Council Meeting IL PRESENTATION ON CARRIAGE HILLS REFERENDUM PUBLIC INPUT MEETINGS AND DISCUSSION OF THE REFERENDUM BALLOT QUESTION ACTION TO BE DISCUSSED: 1. To receive a presentation by consultants of Hoisington Koegler Group, Inc. (HKGi) summarizing concepts voiced by residents at two public input meetings regarding the use of the former Carriage Hills Golf Course site should the referendum pass this November. 2. To discuss and provide direction to staff on the language for the November 4 referendum ballot question pertaining to the acquisition of the former Carriage Hills Golf Course site. FACTS: • At the recommendation of the Open Space Committee, and per the direction of the City Council, the consulting film of Hoisington Koegler Group (HKGi) was retained to assist the City in hosting two public input sessions to gather feedback from residents on how the Carriage Hills property should be utilized if the referendum passes this fall. • Over 80 residents attended the two public input meetings, which were held on July 15 and July 29, and facilitated by HKGi consultants Rusty Fifield and Greg Ingraham. • At the request of the City Council, Mr. Fifield and Mr. Ingraham have prepared a matrix that summarizes the various land use alternatives voiced at the public meetings, and also provides general notes about the magnitude of development costs, ongoing expenses/revenues, and other considerations associated with each of the proposed alternatives. • The Open Space Committee held a meeting on August 18, 2008 to: I. Review the draft matrix prepared by the City's consulting firm of HKGi. IL Suggest potential modifications in preparation for their presentation of the matrix to the City Council at the August 26 City Council Special meeting. • Upon presentation of the draft matrix and subsequent discussion, the consultant and Open Space Committee made the following observations: - It is possible and preferable to develop a referendum question without having specific conclusions on potential land use. A In the context of the process chosen to gather public input, the matrix provides valuable insight into what the public process participants desire for this property: 1. The participants would like to see the City purchase the property. 2. The participants do not desire to see housing on the property, but beyond that there is little consensus on specific uses. 3. The participants see the property as having a mixture of uses and do not have enough information at the present time to determine exactly what the use or uses should be. • As a result of these observations, the Open Space Committee is recommending the following three phase approach for consideration by the City Council: I. The most important item of business for the City Council on the 26th will be to determine the appropriate ballot question. ® Staff was directed to present three possible ballot questions on the following continuum: 1. General authority to purchase the land. Agenda hzfonnation Memo Carriage Hills Public Meetings/Referendum Question Discussion Page 2 ' 2. Adding more specificity in the question to potentially narrow the uses to something like the following (while still providing some future flexibility): a. Open Space - e.g. wetland banking or designated passive public use. b. Designated active park space. c. Non-park public facilities (institutional) uses. d. Some combination of the above. 3. Amore specific ballot question more clearly designating a potential use thereby reducing future flexibility. II. After approving the ballot question at the regular City Council meeting on September 2, 2008, detail work should begin on preparing a "Visioning Document." That document would more clearly lay out potential uses and could be used as an "Educational Piece" in providing information on the referendum question in advance of the November 4 election. III. Assuming referendum approval, after November 4, the "Visioning Document" would be used in a public community process to develop a "Special Area Plan" laying out future uses for the property. • At the August 26 workshop, Mr. Fifield and Mr. Ingraham will present a summary of the feedback received at the two public input meetings. • The Council will then be asked to consider the observations and recommendation of the Open Space Committee, and have a discussion regarding the land use matrix and the language for the November 4 referendum ballot question. • City Attorney Dougherty has prepared a memo (enclosed) to assist the Council in understanding the issues surrounding the wording of the ballot for the Carriage Hills bond referendum. • The ballot question must be formally approved at the September 2, 2008 regular City Council meeting. ATTACHMENTS: Enclosed on pages through ~ is a memo from HKGi summarizing the results of the Carriage Hills public input meetings. The memo includes the following attachments: o Attachment A: Enclosed on page is map showing the locations of the meeting attendees' residences to assist the Council in demonstrating the areas of the City most represented at the public input meetings. ®~ o Attachment B: Enclosed on pages lU through is a summary of the comment forms submitted by residents who attended the public input meetings. o Attachment C: Enclosed on pages ~ through is a listing of all the individual ideas that residents submitted at the meeting on their "idea cards," which were posted on a large board on the wall for all attendees to see. o Attachment D: Enclosed on pages ~~ through ~ is a summary of the group discussions held at each of the meetings, which includes each group s ranking of land use ideas. o Attachment E: Enclosed on pages through~~ is the matrix prepared by HKGi that summarizes the various land use alternatives voiced at the public meetings, and also provides general notes about the magnitude of development costs, ongoing expenses/revenues, and other considerations associated with each of the proposed alternatives. Enclosed on page througl~~ is a memo from City Attorney Dougherty summarizing the issues the Council should consider when determining the language to be used for the ballot question. Also included is the June 2, 2008 memo from Steve Rosholt, Bond Counsel from Faegre & Benson, suggesting possible wording for the ballot question for bonds to finance the acquisition of the Carriage Hills property. f ~" Hoisington Koegler Group Inc. To: Eagan City Council From: HKGi Subject: Results of Carriage Hills Community Meetings Date: August 20, 2008 The City of Eagan retained Hoisington Koegler Group Inc. (HKGi) to design and Facilitate a meeting process that enables the public to identify options For potential public uses of the Carriage Hills Golf Course. HKGi conducted two meetings for this purpose on July 14 and July 29. The purpose of this memorandum is to report the results of these meetings. The two meetings were attended by approximately 80 people. The residence of meeting participants that submitted Comment Forms and provided a home address is shown in Attachment A. Each meeting used three techniques to obtain information From meeting participants. 1. Each participant was asked to offer Five ideas on potential public uses of the Carriage Hills property. These ideas were recorded on cards and posted on a wall. 2. Each participant received a Comment Form. The Form sought information about the participants and their views on the Future use of the Carriage Hills property. 3. Participants organized into discussion groups. Each group was charged with reaching consensus on the five best public uses for the property. All of the responses to these requested have been recorded and are reported to the City Council n~ this memo. Observations HKGi served as an independent and objective facilitator of this information gathering process. To that end, this memo provides the City Council with all information collected from the community meeting participants. As the City Council considers this information and its implications for crafting a ballot question, we would like to offer the following observations: 1. The community meetings were designed solely to provide Eagan residents with the opportunity to share ideas and aspirations about the future use of the Carriage Hills property. The participants were not provided with any information to evaluate the need for or the viability of any alternatives. 2. The information collected at the meeting provides useful guidance on possible public uses of Carriage Hills. It represents the opinion of the meeting participants and care should be used in applying these views to the overall community. 3. The meetings participants expressed a strong preference for public acquisition and use of the property. 4. The majority of uses identified do not require the entire property. In that light, the group discussions generally resulted in a mixture of open space, passive recreation, active recreation and public Facility uses. 123 North Third Street, Suite 100, Minneapolis, MN 5 5401-1 6 5 9 Ph (612) 338-0800 Fx (612) 338-6838 www.hkgi.wm Direct (612) 252-7133 Email rusty@hkgi.com V Results of Cm~ia~e Hills Communit~~ Meetinfls Auflurt 20, 2008 Pafle 2 Comment Forms Attachment B summarizes the information from the 72 Comment Forms submitted at the meetings. The Form summary contains four areas of information: • Basic uzformation about the meeting participants. • Evaluation of the importance of acquiring the property. • Top five public uses of this property. • Other comments and guidance for the City Council. Idea Cards A total of 225 cards were posted in the two meetings. The contents of these idea cards are listed in Attachment C. The ideas have been sorted to create groups of similar uses. No other attempts have been made to structure or interpret this information. Group Discussions Participants were asked to divide into small groups and to reach consensus on the five best public uses of the Carriage Hills property. The uses reported by each group are listed in Attachment D. Option Summary Matrix The City requested that HKGi prepare a matrix that begins to more clearly define the details of public use options. The matrix in Attachment E lists the primary public use options identified in the community meetings and provides basic information about each option. The information in the matrix is based on the collective experience of HKGi and City Stall' in the construction and maintenance of parks and recreation facilities. The information contauzed in the matrix includes: • Description of use. • Area required -all or only part of site. • Magnitude of development costs -Low ($500,000 or less), Medium ($500,000 to $2,000,000) and High (more than $2,000,000). • Type of development costs -capital costs that can be expected for each option. • Ongoing expense -types of operating and manztenance expenses typically associated with each option. • Operating revenue -Sources of revenues that can be produced by each option. • Other considerations -Other key decision making factors related to each option. The purpose of this matrix is to provide the City Council with additional information about each public use option. A conscious decision has been made not to include specific cost estimates in this matrix. The referendum for the Carriage Hills property is different from any other referendum undertaken by the City. Past referendum have grown out of detailed planning to address a specified community need, This planning has produced development and operating expense information about the proposed public project. The Carriage Hills legal settlement has created the opposite situation. The City agreed to conduct a referendum to acquire the property without a specific plan for its use and development (if any). It is not possible to conduct a feasibility study for all possible public use alternatives. More detailed cost information will be created through the process of planning For actual use of the property if voters approve the bonds. required to pay For acquisition. ~r?~ tco. RO ZSI~ o RI t, 0 5 ~ -- ,.. ° ._ (CO. 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RD a2 "~ I JFF ROAD d 9~ ¢a" $I S ~ Po- HEA N L4NCAETEft rpA, ~ ` -+S `~ ~ .... ~ ~ ~~ N a 0 0 NO ~ w cr. q ~ ~ ,~~ _ aeluo P ~~ ~g ~~ -~ ~ ~~~~~ _~ wg i.l.,,~., III. rn ~~ City Features m Cnhiant Faafnrac _._-_ _ . - _ _. y . _ _ r-----r 7~ Public Roadways ~11 Y Vl ~AVAN ~ r`~ County Roads Meeting Attendees ~ Public Attendance for ,f r' W Cily Streets Carriage Hills Golf Course ~ ~ ~~ ~',~ ~ Pdvate Streets Carriage Hills Meeting Under COnstrudion - - - - W School Districts 0 2,200 Map Date: 08/12/2008 } }' a Zip Code e' ` Feet Prepared by: City of Eagan GIs Clt Ol ~~ H Parks }~a~Ya ~w !\~ Attachment B Information Provided on Comment Forms Live in Eagan 80 71 _~ 60 40 20 1 0 - - Eagan No response Gender 40 35 36 ~ --- 30 1' _ _ _ 20 -I I 10 I I I 1 0 ~ _ __-- Male Female No response Age I ~ 50 47 -- 40 ~ 30 ~ 18 i 20 10 6 Under 21 21 to 40 41 to 64 65 and over No response Without knowing the details of its use, how important is it for the City to acquire the Carriage Hiils Goif Course? 50 46 i 40 30 20 10 3 5 2 2 1 0 3 0 5 5 -~ Very Not No Important Important response How does your evaluation change if you know and support the future public use of the Golf Course? 30 ~ 25 25 19 i , 20 15 10 ~~~ 8 2 2 2 4 5 3 r 3 1 0 ~ ~~ a -~ ~ ~- C~ _~ ~~ ~ °~^n'~ -~ ~ ~ ~ ~ -~ Very Not No Important Important response Page 61 of 6 Attachment B Information Provided on Comment Forms List what you believe to be the five (5) best public uses for the Carriage Hills Golf Course. List the uses in rank order -1 being the best use #1 Best Use #2 Best Use #3 Best Use #4 Best Use #5 Best Use 1 Golf course (18 hole) Golf course (executive 9 Golf practice driving range Frisbee golf course Walking/biking trails hole) 2 Community park -shelters, Hospital Cemetery Senior housing Golf course -Eagan owned ballfields, playgrounds 3 Public Golf Course w/club Cross Country Skiing Learning/ Instructional Course for our schools & Hospital house for receptions & surrounding schools conferences 4 Park land - no housing retreat center golf course -youth camps city buildings with park lands sports facilities and other sports 5 Park with trails & paths Golf course 9-hole run by 6 7 Community Park with trails - Firehouse Sports Complex offices for city ice rink bike and walking and dog park 8 year round public use with vertical shaft wind turbines camp ground dog park playgrounds, picnic area alternative energy don't require high towers, production little danger to birds and are silent 9 public dog park paid for by wind & solar power for wind & solar power for 9-hold golf course fire station dog owners on very hilly conference center public gardens & meditation portions -owners fee for use area 10 fire station fire admin. Building future land banking for city wild life preserve deposit sell in to wetlands use banking program 11 trails park fire station city office expansion wetland 12 low maintenance community city owned public course 9 or community park public frisbee golf course, skate land bank for wetlands park -walking trails, nature 18-hold facility like fire house park, tennis courts, preserve, dog park, bike basketball courts 13 keep the balance of the a championship public golf land bank for wet lands space open but develop the course run by the city on 80 northern portion of the site acres to take advantage of the location i.e. hospital 14 fire station walking paths dog park botanical garden sledding park 15 public golf course 9-hole golf with community indoor golf course meditation garden adult pool with 3-hole golf activity course 16 some type of public a particular public recreation leave alone (convert to convert to nature park with recreation purpose -ice, dome, etc. prairie park & wildlife refuge) hiking trails or biking 17 plant trees and let nature create a wet land make it a Scout project area For jamborees & such and areas for the general public have it camp 18 park/multi-use nature preserve /wet land public use facility executive golf course and banking driving range, clubhouse, meeting and banquet facility 19 nature reserve public service facility frisbee golf course city expansion offices 20 buildings or campus use for Restore wet land in southern Wind/solar energy -this the city of Eagan part of Carriage Hills could be moved/adjusted with future buildings or other land uses 21 land bank public use -fire station, park land, walking trails hospital 22 public walking/ playground city facility (fire station / dog park 9-hole city-run golf course rental community center for park police) weddings, etc. 23 fire station & limited passive open space neighborhood garden plots energy park, i.e. wind, solar, municipal uses etc. 24 Municipal park -good dog park putting green park (like purchase with no use in City purchase now. At future sledding hills for young kids, Centennial Lakes in Edina) mind to prevent date, keep half as park and soccer fields, trails development use other part (near Yankee Doodle) for development (fire dept, school, whatever is needed). Page B2 of 6 Attachment B Information Provided on Comment Forms 25 Park -walking trails, frisbee Park - have a little bit of Park - stop so much noise Park - It would be great to Park - I did not move to golf, picnic areas green amidst so much and vehicle pollution in that have an area for walking, Eagan to live in "downtown residential and commercial area. Yankee Doodle has biking, etc. Fitness is Minneapolis" -need open construction been widened once already. becoming crucial to everyone areas. -cities included 26 continue as golf course, multi-use park, dog park, executive golf course with future open space /public extended yardage 9-hole remote campsites, running open park area use -fire & city building course - 2 sets of tee boxes and bike trail, cross country usage to change hole configuration, ski trails, environmental cross country/Nordic skiing studies. in winter 27 Trails disc golf course 28 Public golf course to Walking trails, playground, City purchase property and Park, neighborhood garden, Energy park, solar and wind generate income. Club picnic area, miniature golf, keep vacant for now- until educational uses house rentals for socials, etc. (multiple uses) need arises 29 Public golf course Water shed /nature Sports Dome, fields, activity Hospital and assisted living no houses /save land preserve, energy park park, 9-hole golf course 30 Multi density housing- executive golf course, driving private developer range and putting green 31 Multi density housing units - city run executive golf course private developer -with 30 and driving range, practice acres kept as open green facility or top caliber full space length 9-hole course. 32 active use park, no buildings public use of small portion = small portion -dog park fire station, alternative energy features 33 land bank for water and air trails, unique play space, public use (fire station, civil quality preserve connected to other land training center) across Lexington 34 green space -garden, Walking trails, cross country Sports -increased sports for city needs -fire station, 9-hole golf course, driving natural hiking areas, solar ski youth /hockey and soccer community center range with golf lessons a energy/land banking ambulance needs priority 35 Park, cross country trails Solar & wind energy site Park and Ride Hub Sports complex public buildings 36 Trails & wet land, dog park Baseball and softball fields Future use for city services City owned golf course - S- and finishing ponds hole and mini golf 37 Par 3 golf course Picnic and Park land Arboretum with walking trails Retreat center with sleeping/meeting rooms 38 9-hold par 3 golf course Picnic area Arboretum with trails and Nature center mazes 39 Parks Fire Department Police Department 40 Use should remain the same open space -same use as as now /open space now 41 Frisbee golf course Safewalking paths /not Tennis courts Solar & wind energy Save for future needs wooded. Could make lake to wal around and picnic areas. 42 park, walking and bicycling Playgrounds, volleyball &/or Combination of #1 & #2 with Satellite educational site for Combination of #1, 2, and 4 trails, maintaining the basketball &/or tennis the least amount of intrusion local schools to utilize for natural pond, if possible courts, skating rink (warming on the natural green space biology, etc.and earth house) science classes 43 Municipal Golf Course 18- Combination golf course and Multi-use public park & Arboretum /botanical 9-hole golf and mini golf anc holes nature preserve picnic area with botanical garden andnature preserve picnic park area 44 Disc golf Public Garden 9-hole golf course 45 Multi-purpose park; outdoor Public Garden -botanical Disc golf Golf Course activities, hiking/biking, garden wetlands, restoration 46 Preserved wetlands with Wind energy bike/walking trails 47 Performing Art Center Reflective walking park (perhaps with cemetery) 48 Nature Park/ community Leave undeveloped and garden plant trees Park with play equipment A community garden with bike to walking trails Park designed for senior Art Center - similar to "Art citizens -accessible House" Flower/rock garden with walking paths and picnic areas. Park with playground areas Page B3 of 6 Some single family homes with open space, no high rises Educational walking park- Minnesota plants ande animals Re-open golf course Attachment B Information Provided on Comment Forms 49 Municipal 9-hole golf course Land for public works, police, Open space -park land, Investment by people of fire or other Eagan picnic areas, walk trails and Eagan for any future needs expansion needs bike trails or ideas for the land 50 Solar energy array on interior Keep as is as golf course, Use for 9-hole public golf acres, sell power to Dakota but add inline skate trail, course with usual park uses Electric, balance of public biketrail andjogging/walk integrated. park uses. trail. 51 Affordable 9-hold golf course City park with running, Community Garden Community outdoor pool -city owned walking paths, biking trails, solfball & baseball areas (several) soccer areas and picnic areas. 52 Hiking, walking, biking trails Community garden space to Off-leash dog park Miniature golf/frisbee golf and picnic area rent. Possibly renting a large with rides like Como Park. space to a farmer who will practice organic and sustainable farming and will sell csa shares. 53 Executive golf course Picnic area Skateboard area Nature/hiking trail 54 Green space -keep the old Nature study area for school Walking paths Band stand growth trees children 55 Walkingtrails-preferably Covered picnic areas Community gardens lighted 56 Park, picnic areas Bike trails, safe walking Community gardens, paths fountains 57 Hiking, biking cross-country Par 3 9-hold golf course Restore native plants ski trails 58 Leave area wild for the Mini golf -park Hiking trails animals 59 9-hole golf course & picnic City park with walking path Municipal park or campus are3a and bicycle path golf course and band shell 60 Open areas -trails, picnic Public building-fire station, 9-hole golf course areas, etc. school Childrens play area Pickup point for public transportation or Dart Adequate parking, but "hidden" from nature area Wind mill Outdoor & Indoor areas for concerts featuring community talents Community Theatre space Large central parking area Play areas - minature golf, horse shoe toss, shuffleboard, kite flying Winter skating, etc. -lots of trees and greenery Athletic park; soccer, ice rink No housing Bike trail, walking path, play Band shell for small concerts area for kids housing 61 Playground for older kids & An executive 9-hold golf Biking park with skateboard Frisbee golf course New art house and families. course and driving range park - similar to park like performing center of the arts area in Centennial Lakes area in Edina -nature trail, hiking, cross country skiing, sledding 62 63 An executive 9-hold golf A biking park and cross- New art house and A putt-putt course -like Nature trail course country ski in winter with performing center for arts Centennial Lakes park's skateboard park course -climbing ropes, putting greens and a playground for older kids 64 I know the suggestions are supposed to be for public use, but if the developer wants to buy it let them. Eagan has no lack of green or public spaces. If there is still a want for a park there, tell them there has to be a small park there. 65 We are totally against the city buying this property. When property is developed, the 30 acres set aside should be sufficient for 66 67 Multiple use family recreation, meeting and open space 68 Man-made lake -sand beach 9-hole golf course Page 84 of 6 Trail/walkways around lake Band-shell/beach house 9 Attachment B Information Provided on Comment Forms 69 Create more woodland Develop walking paths Remove the buildings Select small areas where turf is maintained 70 Winter sports Summer activities mini golf Domes for year-round sports / wiffle ball, volley ball. 71 Area for group activity/sports Park with picnic area and Bike & walking paths with Plant more trees and leave with walking paths -similar bicycle path, playground and enclosed dog park as open green space / to Wescott Station Park fitness equipment walking permitted 72 Park/nature preserve Golf course Provide (1) other ideas for public use of the property and (2) any other guidance to the City Council for preparing the ballot question. • X-country ski park Dog park Picnic area Indoor golf practice facility Soccer facility A well operated city-owned golf course is a viable option. Make it visible. Season passes. Golf practice range. New clubhouse. Youth lessons. Golf professionals. Etc. By listing the specific use of the land on the referendum the vote would seem biased! The land is zoned public use. The referendum should only ask if it should stay zoned as public use. The ultimate land use should be decided later. • public area -community center, sports dome, trails, rental space, meeting rooms. Hospital /senior living space with garden slots for individuals. Wind generators • 9-hole executive golf course, community hall for multiple uses and open space • Just be honest with your question -make it clear & understandable to all voters. Do we want Wensmann building there? He doesn't have a good • winter: cross country skiing, sledding, tobogganing, hiking, ice skating; all other seasons -bike paths & hiking trails, playgrounds, ball fields, community gardens, both produce and decorative • purchase the property for future needs of the city including relocating fire station #2 and the fire admin. Center on northern part (with service road access for firefighters off Duckwood); leave rest open/wildlife preserve (bank with wetland banking program) until needed by city. • city police evidence storage, 911 backup, future expansion of city service • construction of public facility like a fire station and community focused use -park, trails, etc. • combination of public facility like a fire station and walking park makes a lot of sense • after listening to others, I would agree with a sports dome so that we don't have to travel to Rosemount • 2.) the referendum should be a function of votes cast. In other words, blank ballots should NOT count as a no vote. Either a vote would be cast for or against. • In generating the ballot referendum, the success or failure of the ballot should be determined by the number of "yes" and "no" votes rather than considering the number of non-votes. • What large projects does the city anticipate needing in the next 10 years or so? • do an analysis of the city's future big picture needs to evaluate what the site could be used for. • Very concerned about the quality of Wensmann homes. Poor construction according to a group of Eagan residents. • ballot question: If voter chooses not to vote, that ballot is not counted either for or against. If not voting = a no vote - it CLEARLY needs to be highlighted on ballot. Purchase: Highly important this property is purchased by the city following current comprehensive plan guidelines. • Needs will undoubtedly arise in the future. We need to preserve this space. With the present economy and housing situation, it is unlikely that Wensmann will complete this project. Can we afford to have that happen? • Retreat center -prom center • In addition to principal use, include a wind farm and some wetlands, as well as a unique playground area for neighborhood kids. • Conduct a needs assessment of all public services, not just parks and recreation. What will Eagan need for healthcare, education, recreation in 2020 in order to be a first class city? • Ballot should not be too specific on use of land -ballot should state that if the people decide to have the city purchase use will be decided later. Wetland nature preserve would be great on south side. • Multi-use with safe for single and sneior use. Designed for all ages. Disc gold, 9-hole golf, tennis courts. Income generating alternative energy with educational opportunities. Paths for walking, biking, and rollerblading in summer and snow shoeing and crosscountry ski in winter. All can be developed at low cost and keep it in condition to use in other fashions later. The ballot should reflect very specific plans ad the impact on the people of Eagan • 1.) A disc golf course would be a great use for some of the land. Dis golf provides great exercise, low maintenance costs, "green" use of the land (small footprint, design ground current landscape) and low entry costs. (New discs start at $7 and used discs are $2.) After seeing the traffic on the disc golf course at Northview Park, a new course is needed. 2.) the ballot should be worded to break the purchase price down to a palatable price; i.e., 5-years @ $50 instead of 1-year @ $250. • Combine wetlands or prairie with some gardens to a park with walking and bike trails • 1.) May want to consider using some land for private use to reduce cost 2.) must give citizens as much info on the vision of the property at the time of the vote or they tend to vote no. Page 65 of 6 '~ Attachment B Information Provided on Comment Forms • Too much of Eagan green space is being developed -the Council needs to protect our green space for community enjoyment and for the animals. Make it a family oriented area so all ages can enjoy the space. The public needs to be well educated on what they're voting for. • It's a beautiful open space area right now. I have golfed there many times in the past. I really ,miss the golf course. We should allow a 9-hole course and park area or space for city expansion needs. • Outdoor or indoor facility for a farmers market, community garden and covered areas for community garage sales and craft sales. • Suggest exploring the possibility of selling naming rights for all or a portion of the site to offset the cost of acquisition. • Part of the property for fire station • 1.) can sell landscaping areas to greenhouses for advertizing purposes -please put on ballot input details. 2.) Housing sales are in deep slump! No need to build more! It's the last green space. Keep it that way. " Park -walking, sports, nature, multiple revenue uses, open space • Park lands with athletic fields. These can be revenue producing. Alternative energy, nature trail, protect wild life. • Amulti-purpose park could be used to generate4 revenue for the city -example; have some vender sell opo, water, popcorn, have a space for outdoor activities, picnics, family reunions, weddings • Eagan is a beautiful city with the green tree as our symbol, green space is important to every city! Once the green space is lots to development we as citizens can't get back. I don't want to lose green space! • If the City buys the property, the original cost of 10.25 million plus bonding, developmentfor public use and maintenance could add up to 14 to 15 million dollars. What will happen to out taxes for this great expense? • It would help to have a list of typical uses for public land. At this point, I'm drawing a blank on what Eagan is currently missing that might be worth the purchase. Not against it....just wondering what are we missing. • I encourage the city to seek use of the land when funding would be available to reimburse for partial usage or all including meeting spaces for a destination site, consumer fees and even state/county fees -reimbursements. I encourage the city to seek some input from space designers other than neighbors in addition to neighbor ideas. Question on ballot useful to the whole city, business, families, etc. so the question sounds like for all of Eagan not just neighbors of Carriage Nills. • The ballot question must emphasize the benefits the acquisition of the site will provide to individuals, the city and the overall position of open/green space in the community. • Adequate parking? Adequate club house? What's there now? • Don't make the ballot question focus be the use. It should representative. The point is to acquire the land and prevent development. The property has historically and consistently zoned for green space, according to the city plan. Please structure the question to support this goal. Page 86 of 6 Attachment C Summary of Idea Cards Land bank for wetland with walking trails City purchase proper and keep vacant until future use arises in order to prevent development now. Land bank for future use of the city Land bank for future use of the city -replace fire station #2 and fire administration building and put along north side of property. Preserve rest for open space until city needs it. Hold for future use for the city Land banking Invest in this site by the City and people of Eagan for any future needs (parks, schools, fire,' police, public works, Keep it for future city use, i.e. fire station, school, others Land bank for future needs of Eagan Just save and keep mowed for future idea Parkland with trails, no built structures Undeveloped open space Open space with a rich collection of walking, jogging, roller blading, bicycling trails including bridges and trail connecting to other open space across Lexington Ave. Passive parkland Just preserve it as open space for 10-20 years Open space -remove the buildings Open space selective areas that are mowed Leave undeveloped and plant trees Leave area wild for the animals Open space -create more woodlands, develop walking paths (non asphalt) Park land preservation - no athletics Wetlands, nature preserve Nature preserve After purchase of land, have the boy/girl Scouts plant trees, bushes - create a wetland where possible. Put in paths and let nature do its thing! Nature center Nature preserve with walking trails and or bike trails Partial reversion to wetland, duck preserve Open space -native prairie plantings Nature park Wild open space for wildlife and people to enjoy each other Open space -concentrate on wildlife habitat Educational nature park (e.g., Minnesota plants, wildlife, etc.) Nature Park Keep it as a natural open area Open land -park with multiple options like hiking trails, outdoor picnics, attraction for wildlife, groups to gather for family picnic, etc. Remain as open space and restored to native plantings Leave as natural area for wildlife Develop nature center for bird watching, animal education and conservation Nature preserve As a birder, I favor preserving the green space. Old growth forests have been decimated. Consequently, we have fewer orioles, grosbeaks, catbirds, thrushes, warblers, etc. Use for garden area until needed for something else Botanical garden Arboretum with trails and mazes Page C1 of 6 Attachment C Summary of Idea Cards Public garden Public garden Just leave it open green space with maybe a community garden Gommunity garden space (rental) Botanical garden /flower garden with walking paths Flower/rock garden with walking paths and picnic areas Public gardens, meditation ground, park Community gardens (for vegetables and flower, etc.) for part of the space Community gardens Mountain bike trails Walking trails, park with wetlands Cross country ski trails Trails and wetlands Trails Public walking path/trail with lights around outside of site, public playground in center of site Walking trails /biking trails Manmade lake with walking trails The area is large enough to have separate hiking trails and bicycle trails Open space with walking paths Park with walking paths Community park with walking paths and bike trails Reflective walking park in modern cemetery i.e., mausoleum Walking paths that are not in wooded area -safer for single women Walking and bicycle paths Walking paths Walking trails and picnic areas Green biking park with walks around the ponds and playground equipment for older aged kids to enjoy Bike trails with preserved wetland developed Trailway Park with features designed by residents, walking path, fishing, skateboard Park Municipal Park Park, learning center, walking path Picnic and parkland Multi-use -ice area, dog park, cross country ski trails, hiking paths Park -biking and hiking trails, frisbee golf, picnic areas, etc. Community park -including play structure, frisbee golf course, skate park, dog park, tennis courts, basketball courts, par course, walking trails. Multi-use park, hiking trails, remote/primitive camp sites, dog park, running trail, outdoor educational programs Public park, picnic areas, ball fields, playgrounds Park -public facility (to be determined) City park Community park with soccer fields and walking trails heave as private park City park with walking paths and bike paths and several softball fields, soccer field, etc. Park with playground areas Park area for picnics and playground and also play equipment for adult fitness Community park with walking and bike paths, picnic areas, children's play area, nature area Page C2 of 6 Attachment C Summary of Idea Cards Park with bike/hiking trails, par 3-golf course visually separated from trails which would have a more natural Play areas, frisbee, horseshoe toss, bird walks with children, nature study with school children Develop a park with playground equipment and bike and walking areas Park with playground areas with large group picnic facility for resident rental Combination of park, walking path around pond, playgrounds, basketball court, volleyball and tennis courts Open Space -make horseshoe for an activity Open space -make cross country space Picnic area near the lake Municipal park with walking paths and bicycle path near picnic area. Play area for kids. Multi-use park Walking trails, playground, miniature golf- multi uses Summer activities -volleyball, trails for hiking (seniors), dog park (part of parcel), mini golf Handicapped and senior picnic areas with grills and tennis courts Snowshoe or snow ski -cross country /could charge admission Winter sports -Cross country skiing, snowshoe, toboggan slides, trail walking, small ponds for ice skating, heated domes for inside sport during the winter. Manmade lake with sand bottom and walking trails/band shell/beach house Skate board area with a wide variety of shapes and challenges Dog park Public use dog park on half of the hilly property fenced in to allow off leash running Dog park Dog park Off leash dog park -partial use of site Dog exercise park could be admission charged Frisbee golf course Frisbee golf course Frisbee golf course Frisbee golf course Frisbee golf course Disc golf Disc golf Disc golf Youth camps for various sports and park land Soccer fields and baseball and softball fields Indoor tennis facility Dome for multi-sport use Use part of the site for a covered pavilion or bubble for year round tennis, soccer or lacrosse, baseball use. Athletic fields (i.e., Lacrosse and Soccer) Put out RFP to create an indoor dome for soccer, Lacrosse, etc. Lease to be Rfp. Leave rest of park open Outdoor swimming pool Athletic fields and a large frisbee golf course Retreat center /prom center Retreat center with sleeping rooms, meeting rooms and walking trails Building that can be used for family reunions, weddings, graduations and still have a golf course or putting greens orjust hitting balls. Rentable community center for weddings, etc. in part of site 2nd community center Parkland with meeting space Location for neighborhood garden plots Page C3 of 6 /~ Attachment C Summary of Idea Cards Public use facility Art center -move art house Outdoor amphitheatre New art house Band stand Performing art center Family activity center with space for mini golf, volleyball courts, etc. City park with band shell for small concerts and picnic area Park and Rec center on Yankee Doodle Road and ball fields Meeting facility Band shell and beach house Future use of municipal facilities Public facility (fire station) Combination of public facility (fire station) and park Fire station, public facility, nature learning Firehouse with walking trails City offices City office expansion City office expansion City office expansion for future Fire station 9-1-1 backup center Police evidence storage Fire station Fire station City facilities (part of site) -fire station & police station Fire or police station Fire station on part of property with other limited municipal uses Public works building, fire station/police, training center Keep any development to the northern portion of the site, i.e. public facilities for future use of the City - hospital, fire station, etc. The balance remain open for a preservation, i.e. walking paths. Hospital Hospital Partner with Dakota County technical college for 2nd campus possibilities. Leave rest of space open Mausoleums -brings in good sales and surroundings are park settings and reflecting pools 9-hole city owned golf course with cross country ski paths, hiking trails, natural prairie gardens Executive golf course and driving range run by the City of Eagan City owned golf course Instructional golf course for our schools and surrounding schools Public golf course to generate income -club house could be rented out Executive 9-hole golf course with driving range and club house /meeting facility Putt Putt golf Eagan to make a putt putt golf course Par 3 golf course Make it a 9-hole golf course for families and schools. In the winter, let families sled on it. Golf course Year round public use -extended yardage 9-hold golf course with 2 sets of tee boxes, off set to change hole configuration, ability to have enhanced driving range similar to Inverwood, In the winter -groomed cross country ski trails. Page C4 of 6 Attachment C Summary of Idea Cards 9-hole golf course owned and operated by the City of Eagan -not par 27 with park (2 way course which means 10 holes) and walking and biking trails/paths. City operated 9-hole executive golf course Indoor golf practice facility Maintain property as a public 18-hole golf course. A city operated golf course is viable! An executive 9-hold golf course with a nice golf club house that could be also used as an event/rental facility Par 3 or par 9 course Municipal 9-hole golf course -self supporting. The structure is already in place, just down size Mini golf course 18 hold public golf course as is but add roller skate trail, hiking and jogging trail and park use space 9-hold city golf course Open space with small golf course Open space -make putt-putt golf Executive golf course 9-hold golf course Re-open the golf course Executive 9-hole golf course 1.) the city could lose Parkview to development, 2.) a nice addition to the city much like Cascade Bay or the Community Center, 3.) retains open space. Once lost is lost forever (developers will develop every square inch if the city allowed), 4.) enough space left over for other uses. A nice club 9-hole golf course on the south end of the property Leave as golf course 9-hole golf course /park land Miniature golf course Putting greens Mini golf and park 9-hole executive golf course Putting greens/games/water development (like Centennial Lakes in Edina) Solar energy collection Wind farm to benefit Eagan resident and good opportunity for green leadership Wind farm in addition to partial city use -fire station, training center, etc. Wind energy and solar to heat a conference center, public gardens, animal habitat Energy park: wind and solar -power with pathways and park-like surroundings with dog park, bike paths, playground and public use. Develop the land into both townhome units and a small golf course at no taxpayer cost Develop the land into multi-density housing at no taxpayer cost Shopping -small retailers Senior housing complex Single family homes with open space - no high rise Possibility of housing at some future time Create Eagan owned solar energy array on interior 60 acres. Surround with public 9-hole golf course. Sell energy to Dakota Electric. Profit to be used to pay for cost of solar array and upkeep of park areas. Wind energy Solar and wind energy park Can this land be used for housing and also parkland so the City of Eagan can get some tax revenue? What large project does the city of Eagan need as the city looks into the next 10 - 20 years? With baby boomers on the horizon...senior residence, senior center, senior medical needs Land topography taken into consideration Any use that doesn't require another referendum for buildings or maintenance Page C5 of 6 ~~ Attachment C Summary of Idea Cards I'm totally against the City of Eagan buying this property. I think the 30 acres being left for public use should be sufficient when property is developed. Buy it if the club house is a good size and there is adequate parking Page C6 of 6 ~~ Attachment D Results of Small Group Discussions Community Meeting#1-July 15, 2008 Group #1 Rank Description of Idea 1 Mausoleum: public buildings & areas for residents use with gardens, learning center, etc. with wetlands, nature preserve (no preference to ranking) 2 Boy & Girl Scout & other youth education of planting trees, shrubs, etc. Ball fields, skating rinks in winter, cross country skiing sledding (no preference to ranking) 3 Gardens, open spaces, nature preserve, bird-watching, bicycle paths, trails, green houses (no preference to ranking) 4 Wind & solar energy park can combine with all of the above. Renewable energy? No this is existing energy! (no preference to ranking) 5 Camping sites, jamboree area, dog park on a portion. Any buildings should be self-sustained (energy wise). (no preference to ranking) Group #2 Rank Description of Idea 1 Community parkland. Multiple usage, i.e., biking, cross-country, play areas 2 Sport complexes -ice, soccer, baseball, hockey 3 Energy Park -solar power 4 Hospital 5 Golf course & practice facility AND (6.) School for Environmental Studies Group #3 Rank Description of Idea 1 Public use, i.e. fire station relocation, ambulance service facility, police storage facility, bank land for future use, solar facility, wetlands banking/ wildlife preserve 2 Low maintenance community use, dog exercise area, frisbee golf, walking trails, cross country ski paths, sledding, native species/botanical preserve for educational purposes 3 - 4 - 5 - Group #4 Rank Description of Idea 1 Sports dorm, park, hiking trails, cross country 2 Another community center for additional events, pool, retreat center 3 Open Space, nature center, water shed 4 Golf Course, available to schools 5 Hospital, assisted living, senior living Group #5 Rank Description of Idea 1 9-hole golf course with driving range and club house 2 Active use, nature preserve 3 Public use (for part of parcel) 4 Multi-use Park -bike trails, cross country trails, dog runs with children's club house 5 Alternative energy park for part of parcel -energy self-sufficient buildings Group #6 Rank Description of Idea 1 Energy Park (wind, solar) 2 Fire station (or other municipal facility) partial use 3 Golf Course -driving range & putting greens 4 Municipal park including trails, public gardens, dog park 5 Land bank-future municipal use Page D1 of 2 Attachment D Results of Small Group Discussions Community Meeting #2 -July 29, 2008 Group #1 Rank Descrigtion of Idea 1 Open space preservation -passive, natural, gardens, trails, habitat preservation, create envisionment for all ages of 2 Uses according to topography. Muli-purpose uses, trails, athletic fields, picnic areas, spread out the uses around the 3 Land bank for future demographic needs, aging population 4 Revenue producing- athletics, athletic bubble -check on needs 5 Art house -performing arts, wind mills Group #2 Rank Descrigtion of Idea 1 Recreation area includingwell-lighted walking trails, play area, ballfields, skating rink 2 Energy park with windmills and solor collecters and use as a satellite eductional center for schools 3 Rent Community garden spaces 4 Pavillion for groups to use /rent perhaps for craft fairs, farmers maket. Save as land bank for future needs. 5 Sello naming rights Group #3 Rank Description of Ideas 1 Executive 9-hole golf course. Golf club house could be revenue generating via rentals. Parkview and other golf course are privately owned and could be solffor housing. Should include driving range. 2 Nature area with designed trails, pond area for picnic space, playgound, cross country skiing, sledding 3 Similar to Centennial Parkin Edina 4 Frisbee golf - 18 hole 5 Skateboard parks, adult fitness outdoor area Group #4 Rank Description of Ideas 1 Multi-purpose park -community garden, walking trails, biking trails, outdoor activities, four season wetland /restoration, children's play equipment, tennis courts 2 Disc golf course, child eduction center, renewable resource to be used for any construction 3 - 4 - 5 - Group #5 Rank Description of Ideas 1 Nature park -multi-use with paths, picnic, community garden, safe for single woman & seniors 2 9-hole golf course and putt-putt golf 3 Tennis courts 4 Educational /alternative energy 5 Frisbee (disc) gold course Page D2 of 2 i~ z° 3 ~ E c n ° W 0 - 9° E C d N ~ E ~ L U ~p a P ~ a x m U a ~ 3 ~ ~ E E ~ a` Z ~ ~ c E 'o E ~ 3 z° 3 ~ ~ a Z a y a° vi ~ o E w z E ~ ~ E s :- Ea E r .5 u v c E ~ ~ 3 - E a u~ ~ O ~ d o 3 ~ ~ n a N u~. m O i ~ ~ o _ m d .. y +. . ~ s ~ .~ y ~y _c _ ,. > ~' E m 3 $ 3 i 3`~ o a ~ £ o .. o y ~ o r ~ a ~ m v .~~, ~E o 3 3 a E E to r ~m m i i ; to r I ~ z o ~ i ~` U Q IZ m 3 c E ~ E m psi o n o ~ U O ID ~ ~ j i C ~ ~ a a it I r m r t c E r c ~ m ~ 3 s ~ n '~~" C y ~ cl ~ i ~ i I~o - m o '.~z _~ a N a s E d a -° E LL ~ '- a o s U ~ a a U c E ~ ~ J O E ro - m E c ~ E E ' 3 _ E E d ~ E rn 3 4 C i 3 ~ E °~° ~ vo y ~ ~ ~ E o m _ J O ~ o ~ E m ~ ~ a ~ y E _ ~ O ~ i r c O n W Q d ~ E ~ U V a Q a 2 0°10 m `m U Q U W ti m ~ £ 3 c _ ~ E m ~ ~ n E LL O ~ a j U ~T_' m F c ~ ~ > U W O W E o ~ E a+ ~ D - ~~ `m ~~ m' ~ ~ ~' G O ~ W LL O ~ W C ~ I _ - Ilo r y I~ i im 4 3 4 E J U I E ~ E n ~ '~ ~ ~~ ~ ~~ ~ i E~~ i~ E~~ 0 3 i o _ u 'o a d a 'v 'o a r c J U W O W U U W O W G ~ ~ w ~ # h ~ c ~ m E a E `m N o ~~ E - '_ C E ~ ~ N ~ a ~ m ~ ~ O ~ W i y' ~ ~ Z o ~ E ~' ~ E ~ ~ c ~ o m w m ~ E ~ ~ i ~ a` E F d LL E ~ ~ ~ c u`OOLw r a S N ryN W a SEVERSON,SHELDON,DOUGHERTY & MOLENDA, P.A. TO: Tom Hedges, City Administrator FROM: Michael G. Doughezty, City Attorney DATE: August 21, 2008 RE: Carriage Hills Band Issue This memo is in response to your request following a meeting of the Council Sub-Committee on open space. To understand the issues surrounding the wording on the ballot fox the Carriage Hills Bond, I have attached a memo of June 2, 2008 from Steve Rosholt, City's Bond Council. Purpose v. Intended Use As I understand it, the council has been, and will be, considering what use the City would make of the Carriage Hills property, should the bond referendum pass at the November General Election. The Council needs to be aware that the language used on the ballot may have legal consequences; whereas, the language used in any statement or material prepared by the City regarding any future use of the property has no legal consequence so long as it is factual and non-persuasive. Material prepared in connection with the election may state the intent of the Council, but such intentions, in and of themselves, are not legally enforceable. However, a statement contained within the question on the ballot is enforceable. Nn Indication Of Use A ballot question is required to state the maximum amount and purpose of the proposed bond issue. Should the referendum pass, the greatest flexibility for future use of the property (unrestricted) is to omit from the ballot question any reference to how the Carriage Hills site will be used by the City. Any use that promotes the health, safety or welfare of the City would be permissible. Single Use While pat required, the Council may desire to include in the ballot question a particular use for the Carriage Hills property should the referendum pass. An example of a single use would be for ~~ open space purposes. Should the referendum pass, the use of the funds to purchase the property would be directly tied to the single use identified on the ballot [example: open space]. The restriction, enforceable by any taxpayer, would prohibit the City from making a1i alternate use of the property. Two Or More Uses if the City decides to identify multiple uses for the property within the ballot question, the first rule to keep in mind is that the use of the word `or' is prohibited. Second, as in the case of a single use of the property, if the referendum passes, the City would be requixed to use the property in a manner consistent with the language on the ballot. An Eagan taxpayer would be entitled to the benefit of each use identified within the ballot question. if you have any questions, please give me a call. 1 also will be available at the Council Meeting on the 26`h. MGD/smm 2 ~3 F A E G R E DRAFT. bi2ios BENSON lLP MEMC3RANI~UM To: Tozn Hedges FxoNZ: Steve Rosholt CC: Michael Dougherty Gene Van Overbeke I9~~'~,: 7une 2, 2008 SU$JECT: Carriage Hills Bond Issue This memorandum is to suggest possible wordings of the ballot question for bonds to finance the acquisition of the Carriage Hills property. Future discussions will Iilcely lead to additional variations. We understand that, while the specific purpose of the bonds is clear (i.e., acquire Carriage Hills), the ultimate use of the property by the City has not yet been determined. Whatever wording is selected, care should be taken to word the ballot question in such a way as to avoid future controversy as to the use of the property. Minnesota Statutes, Section 475.59 provides that notice of a bond election must state the "maximum amount and the purpose of the proposed issue." The ballot question should match the notice. Minnesota Statutes, Section 475.58, Subd. 4 provides that bond proceeds may only be spent "for the purposes stated in the ballot language" and "may not be spent for a different purpose or for an expansion of the original purpose." For this reason, we think acquisition of the property sholzld be the stated purpose, with any identification of ultimate uses being surplusage. ~~ So long as there no public policy reason to include a statement of the ultimate use of the property, the following question would seem to satisfy the statutory requirements: SHALL THE CITY OF EAGAN ISSUE GENERAL OBLIGATION BONDS 1N A PRINCIPAL AMOUNT NOT TO EXCEED $10 MILLION FOR THE PURPOSE OF ACQUIRING APPROXIMATELY 120 ACRES OF LAND KNOWN AS CARRIAGE HILLS GOLF COURSE? This formulation would leave to the supplemental explanatozy materials any discussion as to the possible ultimate uses of the property. We do not believe there is a legal requirement to identify a particular ultimate use. The purpose is to acquire the property and thereby resolve the public controversy giving rise to the litigation. Section 475.59 provides that a city council "z~xay ... submit ... the proposition .., for the acquisition ... of any facilities at one or more locations." Aecordzzxgly, if the property to be acquired is identified, it is not necessary to identify the ultimate use afthe property. Another possible formulation would be to identify the ultimate use, either as a single use or combination of uses: SHALL TI-~ CITY OF EAGAN ISSUE GENERAL OBLIGATION BONDS IN A PRINCIPAL AMOUNT OF $IO MILLION FOR THE PURPOSE OF ACQUIRING APPROXIMATELY 120 ACRES OF LAND KNOWN AS CA,IZI2IAGE HILLS GOLF COURSE FOR [PRIMARILY] RECREATION [AND OPEN SPACE] USES? Mizxnesota Statutes, Section 475.59 (as case Iaw also does) peinxits the listing of multiple purposes or uses linked by the word "and." In the case of the above exanxple, Pm not sure "recreation" and "open space" are different uses. See, e.g., Section 473.121, Subd. 14 which defines "recreation open space." In any event, I am suggesting the term "recreation" because it includes "without limitation" things like "athletic fields, golf courses ... and facilities for other kinds of athletic or cultural facilities." See Section _2_ 473.191, Subd. 1. Consideration might also be given to including the word "primarily" in the ballot question. That would preserve the option of using a portion of the property for other municipal purposes or selling it for private development. I suppose another approach would be to more closely link. the question with the litigation settlement, such as: SHALL 'THE CITY OF EAGAN ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT NOT TO EXCEED $10 MILLION FOR THE PURPOSE OF ACQUIRING CARRIAGE HILLS GOLF COURSE FOR USES [PRIMARILY] CONSISTENT WITH THE PARKS, OPEN SPACE, AND RECREATION ZONING OF THE PROPERTY? This would link the question more closely with the settlement and states a perhaps more modest description of the goals of the acquisition. Resale to private recreational providers would be permitted. However, this formulation could be more confining than the others by arguably restricting future uses to present zoning. SCR/melbj fU.us.2943312.01 -3- Agenda Information Memo August 26, 2008 Special City Council Meeting III. REVIEW PRELIMINARY 2009 GENERAL FUND BUDGET ACTION TO BE CONSIDERED: 1. Truth in Taxation Hearing Dates-The Council is asked to approve or modify the recommended dates per State scheduling requirements. The proposed dates are Monday, December 1, which is a scheduled regular City Council meeting for the initial hearing and Monday, December 8, which would be a special meeting for the continuation hearing, if one were necessary. 2. Preliminary Tax Levy-The Council is asked to provide direction to staff on the appropriate amount for the 2009 property tax levy for formal consideration at the September 2, 2008 regular City Council meeting. 3. Feedback on 2009 General Fund Operating Budget and Revenue Estimates-The Council is asked to provide feedback and direction to staff on the proposed 2009 General Fund Operating Budget. FACTS: • The 2009 General Fund Operating Budget process began in May, with proposals from department director due on June 20, 2008. • Per the direction of the Council, department directors each prepared three budget scenarios-status quo from 2008, a 2% increase from 2008, and a 0% increase from 2008. • At the Council's request, there was a preliminary "check in" on the proposed 2009 General Fund Budget at the July 22 Special City Council meeting, at which time the Council directed staff to reduce the status quo budgets (5.7%) to a 4% level, with options to get a to a 3% level through the use of departmental prioritizations. • The Council is asked to provide direction on the proposed 2009 General Fund Operating Budget, 2009 Preliminary Tax Levy, and proposed Truth in Taxation hearing dates, in order that 2009 Preliminary Tax Levy can be formally considered by the City Council at the September 2, 2008 regular City Council meeting. ATTACHMENTS: • Enclosed on pages through is a memo from City Administrator Hedges summarizing the Payable 2009 Property Tax Levy, Preliminary General Fund Operating Budget, and overall budget information. " City of Evan Mcmo TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 22, 2008 SUBJECT: PAYABLE 2009 PROPERTY TAX LEVY, PRELIMINARY GENERAL FUND OPERATING BUDGET AND BUDGET INFORMATION Introduction/Background In early May staff began the 2009 budget process with Department Directors' proposals due to the City Administrator on June 20, 2008. Those department budgets were prepared as status quo from 2008, at a 2% increase from 2008, and at no change (0% increase) from 2008. At the July 22, 2008 Special City Council meeting staff was directed to reduce the status quo budget (5.7%) to a 4% level and then to a 3% level through use of the department prioritizations with minimal impact on Public Safety. By way of context, the status quo budget included an increase of $1,532,300. After consideration of the extraordinary costs and inflation of $1,516,800, the status quo budget included only $15,500 for other line item adjustments. The following extraordinary increases including inflation were noted in the status quo budget and are incorporated into the 4% 2009 Budget as presented: Employee wages and benefits $ 954,600 DCC operating cost increase -post County subsidy Fuel/Oil .changes in rates Fire Relief Association Pension Electricity change in rates Natural Gas change in rates Fertilizer change in rates Sub-total Election costs in 2008 budget Net 2009 Extraordinary Cost Increases 303,200 206,000 45,600 33,400 21,500 19, 500 $ 1,583,800 (67,000) $ 1,516,800 The Comparative Summary of Expenditures by Department is as follows: Comparative Summary of Expendit __ _ _ ures _ _ Status Quo to 4% to 3% 200 9 General Fund B udget __ _ _ __ 2009 Additional Status Reductions Reductions Quo to get to i to get to t Budget __ 4% Bud get 4% Budget'.; _ 3% Budget 3% Budget _ Amount % Amount ' __ __ GE NERAL GOVERNMENT 01 Mayor & Council __ $ 129,400 $ - 0.0% $ 129,400 ' $ _ - $ 129,400 02 Administration 513,200 (21,500);. -4.2% 491,700 - 491,700 ' 03 Information Technologies 1,325,100 (72,300) -5.5% 1,252,800 '', - 1,252,800 ' 04 City Clerk 258,100 (4,900) -1.9% 253,200 '' - _ 253,200 '; 05 Finance ~ 1,081,300 (700)__ -0.1% 1,080,600 - 1,080,600; 06 Legal 477,400 (20,000) -4.2% 457,400 (5,000) -1.0% 452,400 07 Comm Dev--Planning/ED ' 923,300 ( (27,000) -2.9% 896,300 (13,400) -1.5% 882,900 08 Comm Dev--Inspections 978,900 (3,900) -0.4% 975,000 - 975,000 09 Communications ' 503,100 (52,900) - 10.5% 450,200 - 450,200 10 Human Resources 265,500 (12,400): -4.7% 253,100 - 253,100 General Govt Total 6,455,300 (215,600) -3.3% 6,239,700 (1.8,400) -0.3% 6,221,300 PU BLIC SAFETY _ _ _ __ 11 Police 11,198,400 (45,700) -0.4% 11,152,700. (178,000) -1.6% 10,974,700: 12 Fire 1,650,300 (30,300)'; -1.8%! 1,620,000 (25,900)' -1.6% 1,594,100 Public Safety Total ?, 12,848,700 (76,000) -0.6% 12,772,700 (203,900) -1.6% 12,568,800 PU BLIC WORKS..... __ _ _ _ __ 21 Engineering 1,237,400 _.(5,700), -0.5% 1,231,700 - 1,231,700 22 Streets & Highways 1,838,000 (86,600) -4.7% 1,751,400 (20,000) -1.1 % 1,731,400 24 Central Services Maint. 594,000 - 0.0% 594,000 - 594,000 Public Works Total 3,669,400. (92,300) -2.5% 3,577,100 (20,000) -0.5% 3,557,100 -PA RKS & RECREATION _ __ 30 Recreation 2,038,100 (84,400) -4.1% 1,953,700 - 1,953,700'; 31 Parks 1,970,200 (10,000) -0.5% 1,960,200 - 1,960,200 32 Tree Conservation, 500,400 - 0.0% 500,400 - 500,400 ' Parks & Rec Total 4,508,700 (94,400) -2.1 % 4,414,300 - 0.0% 4,414,300 GE NL GOVT BLDG MAINT 33 ~ Building Maintenance 715,700 (10,300) -1.4% 705,400 34,600 -4.8% 670,800 'Total Expenditures-_ _ __ _ ; General Fund 28,197,800. (488,600) -1.7% 27,709,200 (276,900) -1.0% 27,432,300 41 __ ;Contingency-undesignated __ 20,000 - 0.0%' 20,000 - 20,000 ,Transfer Out ... _ _ - __ TotalE~enditures+Conting/Trsfrs $ 28,217,800 (488,600);. -1.7% $ 27,729,200 (276,900).-1.0% $ 27,452,300 ~9 The proposed reductions by Department from the status quo to reach 4% and 3% are as follows: Proposed Reductions from Status Quo Dept Head Administrator Administrator Proposed Recommend. Recommend. Cuts to 0% Cuts to 4% Cuts to 3% Totals 782,600 491,600 768,500 01 Mayor & Council Eliminate NOISE conference 02 Administration 03 IT 04 City Clerk 05 Finance 06 Legal Eliminate NOISE mbrshp/subscrip Elim/Reduce goals-setting facilitator Eliminate Hist Soc intern Reduce Clerical by .2 FTE Reduce conf/schools: Eff Mgmt Training -Administrator NLC -Administrator 3, 000 2,100 2,500 2,400 13, 000 600 1, 900 3, 000 2,100 1,500 2,400 13, 000 600 1, 900 3, 000 2,100 1, 500 2,400 13, 000 600 1, 900 CLASS maint estimated wrong 5,000 5,000 5,000 Reduce software purchases 5,000 5,000 5,000 Reduce contractual installs 7,000 7,000 7,000 Elim. Track-It (work order) classes 4,500 2,000 2,000 Reduce Matrix phone repair contr. 1,600 1,600 1,600 Reduce printers/cartridges 15,000 7,500 7,500 Reduce contr maint of PC/printers 7,000 7,000 7,000 Eliminate GIS expansion plans 28,000 28,000 28,000 Eliminate 24/7 on-call staffing/cells 9,200 9,200 9,200 Defer new PC 700 700 700 Reduce Cler III by .1 FTE 4,200 4,200 4,200 Reduce State conf from 4 to 3 Limit/bundle City Atty requests 700 20,000 700 20,000 700 25, 000 07 CD-Planning/ Reduce Prof Svc contingency 10,000 10,000 10,000 08 Bldg Inspections/ Reduce EDA contingency 8,000 8,000 8,000 33 Govt Bldg Maint Reduce misc supplies/svcs 4,000 4,000 4,000 Reduce conf/schools 3,900 3,900 3,900 Elim. maint contract contingency 5,300 5,300 5,300 Change park'g lot light bulbs in-house 2,500 2,500 2,500 Eliminate Prof Svc contingency 5,000 5,000 5,000 Reduce HVAC maint contract 2,500 2,500 2,500 Eliminate .5 Bldg Maint worker 18,900 18,900 Eliminate another .5 FTE 15,700 15,700 Eliminate planning intern 13,400 13,400 Proposed Reductions from Status Quo (Continued) Dept Head Administrator Proposed Recommend. Cuts to 0% Cuts to 4% 09 Communications Eliminate biz survey (next in 2011) 19,000 19,000 Eliminate new Eagan video 21,000 21,000 Delay/eliminate Granicus MediaVault 10,800 10,800 Eliminate national confs 4,200 2,100 Administrator Recommend. Cuts to 3% 19,000 21,000 10,800 2,100 Note: All Communications cuts are $0 net savings to General Fund 10 HR Reduce conf/schools ~, 1,200 1,200 1,200 Reduce print/binding 1,000 1,000 1,000 Reduce professional svcs 1,000 1,000 1,000 Reduce cap outlay 500 500 500 Reduce clerical FTE from .25 to .1 8,700 8,700 8,700 11 Police Eliminate .5 extended hrs recept. 23,700 23,700 23,700 Reduce training 22,000 22,000 22,000 Eliminate 1 vacant officer 89,000 89,000 Eliminate 1 more vacant officer 89,000 89,000 12 Fire Delay fire hose/nozzle replacement 8,000 8,000 8,000 Delay medical equip replacement 3,800 3,800 3,800 Reduce Command Staff Wkshp 2,000 2,000 2,000 Eliminate 2009 ~F recruitment class 16,500 16,500 16,500 Eliminate FF annual physicals 25,900 25,900 21 Engineering/ Adj maint on sweeper to be replaced 4,000 4,000 4,000 22 Streets/ Reduce conf/schools 2,000 2,000 2,000 24 Cent Svc Maint Do winter trail maint in-house 72,000 72,000 72,000 Scrap recently implemented AVL 9,100 9,100 9,100 Reduce temp/seas hours 20% 4,000 4,000 4,000 Eliminate iPhone 1,200 1,200 1,200 Reduce prev street (asphalt) by 29% 26,000 20,000 30 Recreation/ Discontinue Lex/Diff concessions 3,000 3,000 3,000 31 Parks/ Close 2 warming houses 18,800 18,800 18,800 32 Tree Conserv Discontinue weekend rink maint - 3,000 3,000 3,000 Reduce Oasis Teen Ctr drop-in 2,000 2,000 2,000 Reduce Sentence-to-Serve 6,000 6,000 6,000 Elim. vacant 1.0 clerical -Front Cntr 55,600 55,600 55,600 Delay office chairs 4,000 4,000 4,000 Reduce conf/schools 2,000 2,000 2,000 I Impact of Public Safety The following graphic demonstrates these reductions by general area compared to percent of the status quo 2009 Budget. An across the board reduction would equalize the percentages in both graphs. Total Budget (2009 Status Quo) / Parks & Recreation General 16% Govt Public 25% Works 13% Public Safety 46% Budget Cuts -Status Quo to 4% Parks & Recreation 19% Public Works 19% Public Safety 15% General Govt 46% /; ~', Budget Format Given the process directed by the City Council in preparing the 2009 General Fund Budget, the material presented in this packet does not include specific department pages. At this point, the material is presented in summary fashion and department budgets will be prepared in the customary format upon Council approval of the 2009 budget as presented or upon further direction for modification from the City Council. Meeting Purpose The City is required to certify a proposed payable 2009 property tax levy to the County Treasurer-Auditor on or before September 15, 2008. The primary purpose of the August 26 Special City Council meeting is to review the proposed property tax levy, the preliminary 2009 General Fund operating budget, and to provide direction to staff. Any modifications to the proposed levy as directed by the City Council will then be made in preparation for the September 2 regular City Council meeting, at which time the preliminary levy can be adopted in official action. The required material will then be forwarded to the County in time to comply with the September 15 deadline. Modifications to the preliminary 2009 budget and department adjustments as directed by the City Council can continue beyond that date in preparation for the TnT hearing to be scheduled for a date in November/December and before final budget approval. In a subsequent section of this memo, possible dates for the City's TnT hearing are delineated for City Council consideration. It has been the City's practice to hold the TnT hearing in late November or early December, followed by a second meeting in December to adopt the budget. The TnT hearing and the adoption of the budget are required to take place at separate meetings. The final property tax levy that is due at the County no later than December 29, 2008 can be decreased but cannot be increased from the preliminary certification. To the extent that it does not require an increase to the overall tax levy, the budget can be changed at any time throughout the process. Benchmarks While it is not always complete information and must be used carefully, it can be helpful to show comparisons with similar cities to provide benchmarks on efficiency and productivity. The following attachments may also be useful in making comparisons and in helping to understand Eagan's financial position and budgeting options: Enclosed on page is a copy of the recently released State Auditor's Report for 2006 exp itures showing Eagan's per capita spending lowest, relative to other cities with 50,000 or more residents. Enclosed on page is a copy of local payable 2008 property taxes of selected other metro cities as well as a number of Dakota County cities. Eagan has significantly lower local property taxes than average in the metro area and the lowest local property taxes compared to any of our neighboring cities except Mendota Heights. City Market Value and Tax Capacity Based on the preliminary information received from Dakota County the City will see an increase in overall market value of .3% from $7,861,788,000 for payable 2008 to $7,886,053,300 for payable 2009. The moderation in property tax value increases makes this a much lower increase than it has been for the last few years. The City will also see a net tax capacity increase of .4% from $83,090,249 to $83,423,812. The net tax capacity calculation is affected by the fiscal disparities contribution and the tax increment tax capacity being factored into the base tax capacity. This information is demonstrated in the following table. COMPARISON OF MARKET VALUE AND TAX CAPACITY Final 2008 Market Value $ 7,861,788,000 Preliminary 2009 $ 7,886,053,300 Change Amount Per Cent $ 24,265,300 0.3% Tax Capacity $ 96,675,119 $ 98,126,139 $ 1,451,020 1.5% Fiscal Disparities (12,332,367) (13,278,837) (946,470) 7.7% Tax Increment Value (1,252,503) (1,423,490) (170,987) 13.7% Net Local Tax Cap $ 83,090,249 $ 83,423,812 $ 333,563 0.4% Included in the overall market value increase is $75,277,300 resulting from new construction, consequently there is an obvious downward trend to market values on existing property. Tax Capacity Property Tax Levy The State has again mandated levy limits for taxes payable in 2009. Eagan's property tax levy limit is $24,540,896 and that amount is considered in this budget. The proposed 2009 tax levy includes that levy limit amount plus $226,510 in allowable Special Levies in compliance with State parameters. The property tax component of the City's proposed certified levy for operations included in the proposed budget is $24,767,406 for payable 2009 compared to $23,452,749 for payable 2008. This information is demc;nstrated in the following table: COMPARISON OF TAX LEVY FOR OPERATIONS & TAX CAPACITY RATES Final Proposed Change 2008 2009 Amount Per Cent Operating Levy $ 23,452,749 $ 24,767,406 $ 1,314,657 5.6% F D Distrib (1,938,889) (2,316,990) (378,101) 19.5% Net Local Levy $ 21,513,860 $ 22,450,416 $ 936,556 4.4% Tax Cap Rate-City: $ 21,513,860 $ 22,450,416 $ 83,090,249 $ 83,423,812 0.25892 0.26911 0.01019 3.9% Allocation of Property Tax Levy Tax related resources available to the City to appropriate in the budgets to provide services are $23,452,749 ($22,577,749 taxes and $875,000 MVHC) and $24,767,406 ($24,117,406 taxes and $650,000 MVHC) for the years 2008 and 2009 respectively. The property tax resources for the two years are allocated as follows: Tota12008 _ _ i Property _ _ Budgeted As Tax Levy MVHC General Fund $ 19,695,900 $ 734,835 Charter Election Costs 35,600 1,328 General Facilities R & R 460,334 17,175 Equipment Revolving Fund 950,712 35,470 Major St Const Fund - A _ 1,310,203 48,882 Major St Const Fund - B 1,00,000 37,309 Totals $ 23,452,749 $ 875,000 Taxes 18,961, 065 34, 272 443,159 915, 242 1,261,321 962,691 22,577,749 3~ For payable 2009, the total 2008 levy is first increased by the State's inflationary benchmark of 3.9%. The total levy is also increased by the $400,000 to fund the new Fire Apparatus replacement schedule as previously approved by the City Council. Individual increases to the various funds in the 2009 allocation are as follows. The levies for the Equipment Revolving Fund and the on-going component of the Major Street Construction Fund are both increased by 3.9% over the actual 2008 payable levies. The second or "Overpasses and Interchanges" component of the Major Street Fund Levy is increased by the previously determined 1 %. Finally, the General Fund is financed at the amount necessary to balance the budget at a 4% increase from 2008 and the General Facilities Renewal & Replacement Fund is adjusted to $322,616 to provide for maintaining the City's infrastructure. The proposed levy allocation assumes the State will pay MVHC in 2009 per existing law, consequently there is no replacement levy included as a funding source in the 2009 budget. Preliminary Allocation of 2009 Property Tax Levy Preliminary Budgeted As Property MVHC Preliminary General Fund General Facilities R & R Equipment Revolving Fund Major St Const Fund - A Major St Const Fund - B Tax Levy 20,685,700 322,616 987,790 1,361,301 1,010,000 ** 2009 Prelim Taxes Fire Apparatus Totals * 3.9% increase. ** 1.0% increase. Levy Changes General Fund Charter Election Costs General Facilities R & R Equipment Revolving Fund Major St Const Fund - A Major St Const Fund - B Fire Apparatus Totals $ 542,879 8,467 25,924 35,726 26, 507 400,000 10,498 $ 24,767,406 $ 650,000 2009 Tota12008 Preliminary Property Property Tax Levy Tax Levy $ 19,695,900 $ 20,685,700 35, 600 460,334 322,616 950,712 987,790 1,310,203 1,361,301 1, 000, 000 1, 010, 000 400,000 $ 23,452,749 $ 24,767,406 $ 20,142,821 314,149 961,866 1,325,575 983,493 389,502 $ 24,117,406 Increase $ 954,200 (137,718) 37,078 51, 098 10, 000 400,000 $ 1,314,657 3~ Market Value Property Tax Levy (Community Center Debt Service) The City's proposed certified levy for debt service based on referendum market value is $1,193,903 for payable 2009 compared to $1,199,363 for payable 2008. That is a decrease of $5,460 or 0.5% from payable 2008 to payable 2009. The resulting market value referendum rate is reduced by .8% from 0.0001526 to 0.0001514 due to the lower levy and an increase in the referendum market value. Ref Mkt Value Debt Service Levy Mkt Value Ref Rate 0.0001526 0.0001514 (0.0000012) -0.8% The following table illustrates the impact of the market value referendum debt service levy (Eagan Community Center) for average value property for payable 2008 and 2009: Average Annual Payable Market Rate Tax Year Value Per $1,000 Amount 2008 281,208 0.1526 42.91 2009 275,828 0.1514 41.76 Total Levy The following table illustrates the total proposed levy (excluding the Cedarvale Special Services District) for payable 2009 compared to the total levy for payable 2008. 2008 2009 Amount Per Cent $ 7,860,277,000 $ 7,886,053,300 $ 25,776,300 0.3% $ 1,199, 363 $ 1,193, 903 $ (5,460) -0.5% COMPARISON OF TOTAL LEVY Final Proposed 2008 2009 Operating Levy Debt Service Levy $ 23,452,749 $ 24,767,406 1,199, 363 1,193, 903 Change Amount Per Cent $ 1,314,657 5.6% (5,460) -0.5% Total $ 24,652,112 $ 25,961,309 $ 1,309,197 5.3% alp 1 Total City Property Tax Capacity Rates/Property Tax Impact In summary, based on the above referenced levies and current estimates for taxable market value, tax capacity, fiscal disparities and tax increment values the payable 2009 tax capacity rate calculates to .26911 compared to .25892 for payable 2008, an increase of 3.9%. The market value referendum rate for the Community Center bonds debt service calculates to .0001514 for payable 2009 compared to .0001526 for payable 2008, a decrease of .5%. The following table of property tax history illustrates the estimated impact of the total proposed levy for payable 2009 taxes and compares the rates and impacts to historical tax rates and impacts for the years 2005 through 2008 on various market value residential properties. Distribution of the MVHC for 2009 is based on consistent levies from other taxing jurisdictions; any change in relative levies will affect the final credit distribution slightly. Eagan Property Tax History City Taxes Only Projected 2005 2006 2007 2008 2009 Tax Capacity Rate 0.28186 0.26704 0.25232 0.25892 0.26911 Market Value Rate 0.0001894 0.0001712 0.0001574 0.0001526 0.0001514 Market Value 150,000 $ 375 $ 352 $ 326 $ 331 $ 344 180,000 474 446 415 422 439 200,000 540 508 474 483 502 225,000 622 586 548 559 581 275,828 Pay 2009 Average Eagan House Mkt Value 741 281,208 Pay 2008 Average Eagan House Mkt Value 731 300,000 885 869 820 788 817 ~7 The following table illustrates the impact of these rates on the property taxes on an average market value property ($275,828) for payable 2009 compared to an average market value property ($281,208) for payable 2008 thereby adjusting for deflation on property values. City Portion of Taxes on an Average Market Value House in Eagan 2008 Value: 281,208 2008 City Tax: 731 2009 Value: 275,828 2009 City Tax 741 Decrease (5,380) Increase 10 Figures Include Community Center Debt Service Levy Impact on Property Taxes Resulting From a Reduced Levy The following table illustrates the impact on an average market value property ($275,828 for payable 2009 resulting from reductions of various amounts in the overall tax levy. The reductions would result from a decision to levy at an amount less than the proposed dollar amount. The reductions amount to approximately $3 to $4 on an annual basis for each $100,000 that the levy is reduced. Impact of Reductions in Tax Levy on Average Market Value House $ 275,.828 Market Value City Tax Tax At Proposed Capacity Levy Rate $ 741 0.26911 2008 Payble taxes on same house valued at $281,208 were $731 with tax ca acit rate of .25892. Proposed Amount Levy Adjusted of Minus... City Tax Reduction $100,000 $ 738 $ 3 200,000 735 6 300,000 731 10 400, 000 728 13 500,000 725 16 .600,000 722 19 700, 000 719 22 800,000 716 25 ~~ Impact on Property Taxes Resulting From an Increased Levy The following table illustrates the impact on an average market value property ($275,828) for payable 2009 resulting from increases of various amounts in the overall tax levy. The increases would result from a decision to levy at a higher dollar amount. The increases amount to approximately $3 to $4 on an annual basis for each $100,000 that the levy is increased. Impact of Increases in Tax Levy on Average Market Value House City Tax Tax Proposed Amount At Proposed Capacity Levy Adjusted of Levy Rate Plus... City Tax Increase $ 275,828 Market Value $ 741 0.26911 $100,000 $ 744 $ 3 200,000 747 6 300,000 751 10 400,000 754 13 500,000 757 16 2008 Payble taxes on same house 600,000 760 19 valued at $281,208 were $731 with 700,000 763 22 tax ca acit rate of .25892. 800,000 766 25 General Fund Revenue Estimates The preliminary 2009 budget as presented is balanced based on a continuation of the City's established budgeting practices; namely, revenues are budgeted conservatively, but realistically. There are no significant increases to user fees for 2009, although fees charged to other funds e.g. utilities, for General Fund support are increased to the maximum available in the City's cost allocation rubric. The financing of the City's General Fund operations remains heavily reliant on the property tax related revenues as 72.6% of the estimated 2009 revenue is from that source. This percentage reflects Eagan's situation with little reliance on any State revenue sources to finance General Fund operations. The estimate for MVHC for the General Fund is $542,879 or 2.0% of the total budget. With current State law providing for the payment of MVHC in the City's 2009 fiscal year that revenue source is included in the proposed 2009 budget. Any State response to potential revenue shortfalls in its budget would likely include non-payment of the MVHC and would create a revenue shortfall for Eagan and other cities similarly treated. Enclosed on page is a copy of the Comparative Summary of Revenues. Enclosed on pages through _~ is a copy of the Revenues By Line Item. 3~ e A graphical comparison of 2008 and 2009 revenues is as follows: 2008 General Fund Revenues $ 26,688,500 2009 General Fund Revenues $ 27,729,200 Property Tax 71.0% `~ ~J Licenses Transfers ~ 1.9% ~ ` i Permits /// Program / 3.4% Revenues) ~Intergov't 5.9% Other Rev 3.0% Charges for 4.9% Recreation Services Charges 5.3% 3.5% Property Tax 7 Z.6 Transfers 1.8% Program ~ ~ Revenues 6.7°/ Other 2.6°~ Recreation Charges 2.7% T'~~Licenses 1.0% Permits 3.4% ~Intergov't Rev 4.2% Charges for Services 4.9% General Fund Expenditure Appropriations The appropriations in the 4% 2009 preliminary budget including the extraordinary increases of $1,516,800 totals $27,729,200. Factoring out the extraordinary increases, the proposed General Fund budget reflects a decrease of $476,100 or 1.8% from the 2008 budget. Outlined in the following table are the 4% Budget 2009 expenditure allocations compared to the 2008 budget; with allocations summarized by major classifications. Expenditure Summary by Major Classifications of % of % % of Total 2008 Total 2009 Total Chan e Change Increase Personal Services $ 19,503,200 73.1 % 20,408,400 73.6% $ 905,200 4.6% 87.0% Parts and Supplies 1,692,300 6.3% 1,875,900 6.8% 183,600 10.8% 17.6% Services and Other Charges 5,247,600 19.7% 5,225,400 18.8% (22,200) -0.4% -2.1 Capital Outlay 208,300 0.8% 178,200 0.6% (30,100) -14.5% -2.9% Merchandise for Resale 16,000 0.1 % 21,300 0.1 % 5,300 33.1 % 0.5% Contingency 21,100 0.1% 20,000 0.1% (1,100) -5.2% -0.1% TOTAL $ 26,688,500 100.0% 27,729,200 100% $ 1,040,700 3.9% 100.0% 40 As is well known, in our service-oriented role as local government, labor is our primary commodity, and thus consistently drives approximately three-quarters of the City's annual budget. Changes to the overall 2009 personnel budget for existing and proposed personnel compared to the 2008 personnel budget appropriation are further illustrated in the following table. General Fund Personnel Summary 2009 Budget Existing Personnel Regular Employees Salaries/wages/overti m e PERA FICA Health/Life/LTD Insurance Worker's Compensation Volunteer Firefighters compensation Fire Relief Association (pension) Subtotal -Existing Personnel Position Reduction Reduce Clerical by 1.9 FTE Reduce IT Pager Pay Reduce Fire Recruitment Class Subtotal - Reduced Positions 2008 2009 Chan e Proposed % of Total Budget 4% Level $ % Change $ 13,855,400 $ 14,536,900 $ 681,500 4.9% 75.3% 1,278,100 1,436,800 158,700 12.4% 17.5% 732,000 764,800 32,800 4.5% 3.6% 1,772,700 1,916,700 144,000 8.1% 15.9% 414,200 471,900 57,700 13.9% 6.4% 397,100 393,400 (3,700) -0.9% -0.4% 227,500 273,100 45,600 20.0% 5.0% 18,677,000 19,793,600 1,116,600 6.0% 123.4% (108,700) -12.0% (8,100) (16,500) (133,300) -0.7% Temporary/Seasonal City Clerk (Elections) Comm Devel (Planning Intern/APC record secy; Communications (Seasonal Intern) Pub Wks/Engineering (Seasonal Intern) Pub Wks/Streets (Temp/Seasonal) Central Svcs Maint. (Temp/Seasonal) Parks/Recreation (Temporary/Seasonal) Tree Conservation (Temporary/Seasonal) Subtotal -Temporary/Seasonal Total Personnel 60,000 - (60,000) -6.6% 15,000 15,000 - 0.0% 0.0% - 6,100 18,600 15,300 (3,300) -17.7% -0.4% 17,100 17, 900 800 4.7% 0.1 15,000 15,400 400 2.7% 0.0% 610,500 585,000 (25,500) -4.2% -2.8% 90,000 93,400 3,400 3.8% 0.4% 826,200 748,100 (78,100) -9.5% -8.6% $ 19,503,200 $ 20,408,400 $ 905,200 4.6% The scenario as presented in the preliminary budget maintains the percentage of the budget dedicated to personal services at approximately 73% and the allocation continues to reflect the intensity of personnel costs to deliver local government services. Overtime allocations remain at approximately the 2008 levels to provide for unavoidable circumstances such as police investigations, police call for service responses that cross shifts, filling out patrol shifts, and snow plowing, etc. The overtime allocation also covers the required peak service demand times without increasing the personnel complement necessary for base level staffing for ongoing activities. Contingency Account The preliminary budget as prepared by the City Administrator includes a very small budgeted contingency account of $20,000 primarily for the purpose of facilitating small changes during the budget implementation. This presentation combined with no use of the fund balance to support 2009 on-going operations continues the City Council direction ~i in response to the 2004 budget public policy considerations for use of the Contingency Account and Fund Balance. An adequate savings account is continued in the fund balance to be used to provide security and flexibility in future operations. That savings account remains undesignated in the General Fund in the preliminary budget. Previously, the City actually budgeted from current resources approximately 2% of the budgeted operations into the contingency account in addition to maintaining the fund balance at approximately 30 to 35% of the next year's expenditures. The fund balance target has subsequently been revised to 40 to 45% of the next year's expenditures. Per previous City Council direction the appropriate level and use of the fund balance will continue to be reviewed for potential future modification. General Fund Fund Balance No current, proposed expenditures are recommended for financing through the General Fund fund balance for the 2009 budget. The General Fund fund balance as reported in the December 31, 2007 Comprehensive Annual Financial Report was $11,210,105. This balance calculates to 42.0% of the budgeted 2008 expenditures and is undesignated and available as a contingency and to provide working capital for operations. Based on the continuation of City Council direction used in the preparation of the 2004 budget operations, the Fund Balance is set aside to provide for emergency or unanticipated expenditure appropriations during the balance of 2008 and 2009. During the 2004 budget deliberations, it was determined that it would be prudent to eliminate the budgeted operating contingency and to use the Fund Balance as a contingency account. The position of the fund balance is as follows: December 31, 2007 Fund Balance Minus Fire Station Land Acquisition -- 2008 Potential Projected 12-31-08 Balance Minus Proposed Appropriations for 2009 Budget Projected 12-31-09 Balance Fund Balance Target at 40% Projected Variance From Target Projected 12-31-2008 Fund Balance as % of 2008 Budget $11,210,105 (600,000) $10,610,105 $10,610,105 $ 11,083,320 $ 473,215 38% Again, per previous City Council direction the appropriate level and use of the fund balance will continue to be reviewed for potential future modification. Cedarvale Special Services District Prior to the preliminary levy certification, a final determination will be made concerning the appropriate levy for the Cedarvale Special Services District. The levy for payable years 2003 through 2005 was $2,000 annually. The levy for payable 2006 was raised to $3,000 and is currently proposed at that level for payable 2009. ~~ Truth In Taxation Hearing Dates On or before September 15, 2008 the City must certify to the County Auditor the dates it has selected for its public hearing and for the continuation of its hearing, if a continuation of the hearing becomes necessary. Cities essentially choose after the counties, special service districts, and school districts, although December 1 and December 8 are reserved for cities until September 15. Given these parameters, December 1 works nicely for the City. The first December meeting has already been scheduled for Monday, December 1 rather than Tuesday, December 2. The continuation hearing, if necessary, could be scheduled for the tentatively scheduled Special City Council meeting on Monday, December 8 with the final adoption at the second regularly scheduled December meeting on the 16`h Action will need to be taken at the September 2 meeting to set the schedule accordingly. Public Policy Issues The following are matters of public policy for the City Council's consideration at this time: 1. Truth in Taxation Hearing Dates --The Council is asked to approve or modify the recommended dates per State scheduling requirements. The proposed dates are Monday, December 1, which is a scheduled regular City Council meeting for the initial hearing and December 8, which would be a special meeting for the continuation hearing, if one were necessary. Final action would take place at the regular meeting scheduled for December 16. 2. Preliminary Tax Levy - Is the proposed amount and allocation of the 2009 property tax levy appropriate? The Council is asked to provide direction to staff for the preparation of required material for consideration at the September 2, 2008 regular City Council meeting. 3. Feedback on Revenue Estimates/Expenditures Appropriations --The City Council is asked to provide feedback for the City Administrator to continue preparation for the Truth in Taxation Hearing and for final budget preparation. Together with the Department and Division Heads, I submit this 4% 2009 preliminary budget, the enclosed budget information and these policy issues for your consideration. G~.o ~~ City Administrator <L®[ 2008 Payable City Property Takes $281,208 Market Value House (Eagan Average) Plymouth Mendota Heights Eagan Minnetonka Eden Prairie Maple Grove Woodbury Coon Rapids Bloomington 18-City Average Lakeville Burnsville South St. Paul Apple Valley Inver Grove Heights Brooklyn Park Rosemount West St. Paul Hastings $0 $400 $800 $1,200 $1,600 ~J5 8/22/2008 2008 BUDGET GENERAL FUND COMPARATIVE SUMMARY OF REVENUES 2006 2007 2008 2009 Actual Actual Budget Proposed General Property Taxes Licenses Permits Intergovernmental Rev Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers $ 18, 308, 965 18, 213, 068 $ 18, 961, 065 $ 20,142, 821 278,974 273,298 264,200 278,200 974,714 1,348,651 916,400 951,500 682, 903 1,413, 974 1, 313, 735 1,172, 679 1,189,410 1,489, 364 1,415,400 1, 363, 300 531, 095 713, 740 947,100 747, 800 287,711 283,396 226,100 280,500 527,381 623,819 569,500 443,000 1,244,708 1, 537, 208 1, 580, 800 1, 846, 300 402,392 433,250 494,200 503,100 TOTAL GENERAL FUND $ 24,428,255 $ 26,329,767 $ 26,688,500 $ 27,729,200 C W Q W LL J Q m W ~I Z W' t9 ~ Z W W \°~ 0 W W O U N Zp Q O U O N ,F; ~ ~ O O ~ N N W O -a N m O ~ N Q O ~ N v Q Z O a U w 0 Z Q ZI 0 0 N " N O O O CO ti ~ " " " " " ~ ~ r r 69 I69 ~ ~ i ~ ~ ~ i ~ ~ _ _ O O N N tf~ 169 O ' ' ' ' ' O r r ~ ~ 0 IM ~ 169 ~~ioN o N CO M O _M ~ N VN' N N (p r I0 ~ I~ M r r 0 O N ~ ~ ' ' ~ r I N d' I~ d' CO ~ ~ M M O r 100 69 '69 F- Z F. 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M N ~~~ ~~ d' 000000MtoO M O r 00000000 ~' CO O M O CO r CO O H O 00 r 0 t~ ~ ~ CO ~ to ~ O O to f~ to tt d' ~~~ N N N~ N N 0 d ' I~ Z Z ~ ~ ~ ~Zww ~ ~ ZQOww 2 w ow¢Ucn > ¢QI-~~~ ZZI- OHO ~ ~ ~ ~ 0 ~ ~ ~ ~ W U Q QQ¢QQ~OC~~~~O C9~~ W W W ~wU' W IQ-I- ~ ~~ Q~~oQ aav~aic~nv~i~ooU O ~- N M LO t0 h ~- N ~- P T ~- P P r P N N M O O O O a0 O O O O O ~ ~ d' d' ~ ~ d' d' d' ~ M N O d' (~? w w W 2 U ~ Z J ~L~O ZJ~ U O N O N J 0 Q s/ Agenda Information Memo Eagan City Council Workshop August 26, 2008 IV. NOISE ATTENUATION ORDINANCE DISCUSSION DIRECTION TO BE CONSIDERED: To provide direction regarding the next steps for the consideration of an aircraft noise attenuation ordinance. FACTS: • The City of Eagan considers aircraft noise impacts as a part of decisions related to applications for new developments within the Met Councils MSP Noise Exposure Zones and buffer zone. Where appropriate, the City applies noise attenuation construction standards as part of the approvals of such developments. • As a part of its 2000 Comprehensive Plan, the City established a goal to consider the adoption of a noise attenuation ordinance that would apply to all new construction within the Noise Exposure Zones or buffer zone, including construction that is not subject to development approvals. To date, the City has considered, but has not yet adopted, such an ordinance. • As a part of the Consent Decree that settled the lawsuit filed by the Cities of Eagan, Minneapolis and Richfield, the cities were required to consider the adoption of such an ordinance related specifically to new residential construction within certain noise contours. • This item draws together the prior discussion and consideration and the current requirement of the Consent Decree in order to define a direction to address this policy issue. ATTACHMENTS: • Draft Comprehensive Guile Plan map including Noise Policy Zones and Buffer Area enclosed without page number • A memo from Jon Hohenstein outlining pubic policy questions for the City Council to discuss ~(~ . 5~° • City Attorney's memo regarding statutory authority to adopt noise attenuation ordinances on pages through( • June 13, 2005 Council Packet cover sheet on pages ~ through • Copies of Richfield and Minneapolis staff reports available upon request. `~ "City of Evan Memo T m T H I I I T T J H HE ST I UNI V L E T I ET T FT SU JETe AI FT N I ATT NUATI RI ACE The City of Eagan previously identified the importance of considering a noise attenuation ordinance to define standards for new building construction in areas affected by aircraft noise from overflights. That effort was put on hold during the MAC lawsuit, but one of the requirements of the Consent Decree settling the lawsuit is that the cities of Minneapolis, Richfield and Eagan consider an aircraft noise attenuation ordinance for new construction. The purpose of the business item before the Council is both to meet the obligation in the Consent Decree and to receive Council input and direction with respect to the further development of such an ordinance. Policy Hilt®ry The City of Eagan has a long history of land use planning and policy development related to the location of the Minneapolis-St. Paul International Airport next door and the presence of aircraft overflights over various parts of the community. The City's general policy position has been to value the airport as an economic asset and one of the drivers of our local economy, while working diligently to minimize the noise impacts that accompany its operations. Zoning and Land Use Planning The most substantial way that the City worked to minimize aircraft noise impacts was to minimize the development of residential land uses, the uses that are most sensitive to aircraft noise impacts, within and near the areas of the City that were expected to have the greatest concentration of aircraft overflights. beginning with the City's earliest Comprehensive Plans and zoning decisions, it planned and zoned much of northern Eagan for commercial and industrial land uses that are consistent with those noise impacts and focused most residential zoning and development in areas in southern and western Eagan that were not expected to receive such as great a concentration of such impacts. The third is that the MAC added the north-south runway, changing operating patterns at the airport and introducing a substantial number of overflights over western and southern Eagan, where the City had not anticipated them and where the land use and development has been predominantly residential. Even though the cities were successful in the lawsuit settlement in requiring that MAC provide a level of Sound Insulation outside of the 65 ®NL contour, few if any homes in southern or western Eagan are within the eligibility areas for the expanded program. Essentially, despite the City's best land use planning efforts, some residential areas of Eagan are exposed to substantial levels of aircraft noise and a number of them lie within areas defined by the Noise Exposure Map's Noise Zones and buffer zone. Noise Attenuation Ordinances The Metropolitan Council has long encouraged cities to adopt noise attenuation ordinances through the Comprehensive Plan review process. While state law ~~ Earlier this year, the parties settled the lawsuit and the Consent ®ecree was issued that included the requirement that the affected cities consider the adoption of a noise attenuation ordinance by September 1, 2008. The specific standards to be considered under the ®ecree would require: e uB aat r cti When new development is proposed within the iVoise Zones and buffer area, one of the factors considered in Eagan's planning reports is whether the development is consistent with the level of noise exposure anticipated in that Zone. Where the use is not compatible with the noise level, the development is discouraged. Where the use is not fully consistent with the noise level, conditions of approval are proposed for the development, which require the appropriate level of noise attenuation as part of building construction. In those circumstances in which construction in the Noise Zones or buffer area does not require a development approval, such as construction of a new home on a remnant lot, a tear down and replacement of previously existing home or substantial additions to existing homes, the City does not currently have a tool to insure that the same standards are met. ®li n id rains Consistency with Other Cities resistance to the proposed ordinan in Minneapolis, so it does not appear that there will be a single model to follow among the three cities. Relationship to Previous Noise Attenuation Treatments ®ne of the consequences of not having an ordinance is that owners of homes that previously received noise attenuation improvements from the C, may choose to install additions or improvements that do not meet the same standards as the publicly financed improvements they received. An ordinance could ensure a continuity of the integrity of the previous improvements. Enemy Code and Noise Attenuation Statutory Authority to Exceed the Puildin Code The statutory exemption that permits cities to adopt noise attenuation ordinances ties the authority to implementation of the Met Council's guidelines. While an ordinance based on the Met Council model meets the requirement by definition, an ordinance based on the Consent ®ecree would n d to be crafted for consistency with this requirement. Further, the requirements of the Consent ®ecree apply only to residential construction, while the Met CounciPs guidelines apply to a range of residential and non-residential land uses within all of the noise exposure zones. While mast other uses are more compatible with aircraft noise than residential uses, the City has made a practice of applying appropriate sound attenuation standards for non- residential, noise sensitive uses in the noise exposure zones and buffer zone as well. ®Gcy unions an tion ® Should the City pros d with the development and implementation of a noise attenuation ordinance? ® Should the ordinance address standards for the range of uses in all noise zones or should it focus on residential uses only? ® Should the noise attenuation ordinance apply only to new construction and/or additions within the four Noise Exposure Zones, or should it apply to the buffer zone as well? ® If the ordinan is applied to the buffer zone, should the standards for that area be a requirement or a recommendation? ® Should the ordinance require that additions or improvements fio properties that previously received the MAC Noise Program 5db sound attenuation package comply with the noise attenuation standards for their Noise Exposure Zone? ® If there are other policy questions that are raised through discussion, appropriate direction is requested in their regard as well. ack rand Irrnti®n: 5~ SEVERSON, SHELDON, DOUGHERTY & MOLENDA, P.A. SUITE 600 7300 WEST 147TH STREET APPLE VALLEY, MINNESOTA 55124-7580 (952) 432-3136 TELEFAX NiJMBER (952) 432-3780 E-MAIL bauen@seversonsheldon.com TO: Jon Hohenstein, Community Development Director CC: Dianne Miller, Assistant to the City Administrator FROM: Robert B. Bauer, City Attorney DATE: August 13, 2008 RE: Noise Attenuation Ordinance Our File No. 206-23066 This is by way of follow-up to our staff meeting concerning the draft noise attenuation ordinance. As you are aware, as part of the Consent Decree, each City agreed to present their respective City Councils with a draft Ordinance for Airport Noise Attenuation by September 1, 2008. The requirement is only that the ordinance be presented to the City Council and there is no requirement that the Council adopt any ordinance. Generally, the City cannot impose any greater building requirements upon a property owner than authorized by the State Building Code. However, Mii~v. STAT. § 473.192 provides that: A municipality in the metropolitan area that, in part or in whole, is within the aircraft noise zones designated in the transportation policy plan may adopt and enforce ordinances and controls to regulate building construction methods and materials for the purpose of attenuating aircraft noise in habitable buildings in and around the noise zone. The ordinance or control shall not apply to remodeling or rehabilitating an existing residential building nor to the construction of an appurtenance to an existing residential building. An ordinance adopted by a municipality must be adequate to implement the Metropolitan Council's guidelines for land use compatibility with aircraft noise.. . M>rrly. STAT. § 473.192. s~ Jon Hohenstein, Community Development Director August 13, 2008 Page 2 ° As noted in the statute, any proposed ordinance does not apply to remodeling or rehabilitating an existing residential building nor to the construction of an appurtenance to an existing residential building. The draft ordinance that our office prepared follows closely after the model ordinance prepared by the Metropolitan Council. The Cities of Richfield and Minneapolis departed significantly from the model ordinance and copies of their propose ordinances and staff reports have been provided to you separately. Should you have any questions or comments concerning any of the above, please feel free to give me a call. Cl/lJ Agenda Memo June 13, 2005 Special City Council Mecting IV. NOISE ATTENUATION ORDINANCE DIRECTION TO BE CONSIDERED: To receive an update and discuss steps for the implementation of an airport noise attenuation construction ordinance. FACTS: - As part of the City's update of its Comprehensive Guide Plan Aviation Section, one of the goals is to consider adoption of a noise attenuation construction ordinance to permit the City to require noise attenuation construction techniques for buildings that may require the additional improvements within the noise policy contours. - While a larger number of land uses may be noise sensitive at the. highest noise levels close to the airport, noise compatibility issues in Eagan largely relate to residential uses .because of the distance between the developed areas of the City and the airport because of the river valleys. One of Eagan's first policies is to minimize the establishment of noise sensitive uses in areas in which the noise impacts are the greatest. - There are circumstances, however, such as infill development in existing neighborhoods, in which the addition of noise sensitive uses is justifiable. Where such development requires land use approvals, such as a subdivision, the City has placed conditions on those approvals to meet the noise attenuation standards in its Comprehensive Plan. Where land use approvals are not necessary, as with previously platted lots or additions to existing homes, the City currently can encourage, but not require, noise attenuation construction techniques. An ordinance would permit the City to apply such standards to new construction and additions. - Staff has reviewed the Metropolitan Council model ordinance and the ordinance adopted by the City of Mendota Heights as baselines for a possible ordinance for Eagan. The general elements of the ordinance would be as follows: Based on the noise policy contours, the ordinance would define which land uses are noise compatible and require no additional noise attenuation and those which are provisionally or conditionally compatible and require additional noise attenuation to be acceptable within the zones. The level of noise attenuation required would be determined depending upon the use and the noise policy contour within which the construction is occurring. The methods for achieving the noise attenuation levels would be reviewed by protective inspections as part of the building permit review. In addition to the Metropolitan Council Builders Guide for Noise Attenuation, architects familiar with noise abatement techniques can certify that the designs and components of a structure meet and exceed certain STC ratings. (¢ - If the City Council and Planning Commission support this concept, staff is interested in moving forward with consideration of such an ordinance in the third quarter of 2005. This would permit the City to have an ordinance in place prior to the opening of the new North-South Runway, which adds a number of established neighborhoods and potential infill areas to the policy contours. - At the present time, staff is discussing details of how a prospective ordinance for the City would relate to the Metropolitan Council's document update process. The Met Council is currently engaged in a revision of the Builder's Guide and will soon be doing an update of its Transportation System Plan, of which the Aviation Plan is a part. While it may require that the City consider an initial implementation under the current standards and builders' guide and a subsequent revision when these updates are completed, staff believes that infill and additions in the noise affected areas would not have solid requirements in place for a period of time if we wait for the Met Council to complete its work. ATTACHMENTS: • Comprehensive Guide Plan Aviation Chapter on pages CO o~ ~~ , ~t ~~ ~~ ?'-tea-~_ ~. - ~~-~ I ~:; ~ F''~~' ' y~~I w ~' ~ ~ ~` ~ ~ I :. ~ _ ~ ,-+ l i x I 1 I 1~ ,rte - ~__ '~ \ i~~ ~!' 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