08/26/2008 - City Council SpecialAGENDA
SPECIAL CITY COUNCIL MEETING
TUESDAY
AUGUST 26, 2008
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
I. ROLL CALL AND ADOPTION OF THE AGENDA
~• ~ II. PRESENTATION ON CARRIAGE HILLS REFERENDUM
PUBLIC INPUT MEETINGS AND DISCUSSION OF THE
REFERENDUM BALLOT QUESTION
a~ III. REVIEW PRELIMINARY 2009 GENERAL FUND BUDGETS
P~ IV. NOISE ATTENUATION ORDINANCE DISCUSSION
V. OTHER BUSINESS
VI. VISITORS TO BE HEARD
VII. ADJOURNMENT
Agenda Information Memo
August 26, 2008 Special City, Council Meeting
IL PRESENTATION ON CARRIAGE HILLS REFERENDUM PUBLIC INPUT MEETINGS
AND DISCUSSION OF THE REFERENDUM BALLOT QUESTION
ACTION TO BE DISCUSSED:
1. To receive a presentation by consultants of Hoisington Koegler Group, Inc. (HKGi) summarizing
concepts voiced by residents at two public input meetings regarding the use of the former Carriage Hills
Golf Course site should the referendum pass this November.
2. To discuss and provide direction to staff on the language for the November 4 referendum ballot question
pertaining to the acquisition of the former Carriage Hills Golf Course site.
FACTS:
• At the recommendation of the Open Space Committee, and per the direction of the City Council, the
consulting film of Hoisington Koegler Group (HKGi) was retained to assist the City in hosting two public
input sessions to gather feedback from residents on how the Carriage Hills property should be utilized if the
referendum passes this fall.
• Over 80 residents attended the two public input meetings, which were held on July 15 and July 29, and
facilitated by HKGi consultants Rusty Fifield and Greg Ingraham.
• At the request of the City Council, Mr. Fifield and Mr. Ingraham have prepared a matrix that summarizes the
various land use alternatives voiced at the public meetings, and also provides general notes about the
magnitude of development costs, ongoing expenses/revenues, and other considerations associated with each
of the proposed alternatives.
• The Open Space Committee held a meeting on August 18, 2008 to:
I. Review the draft matrix prepared by the City's consulting firm of HKGi.
IL Suggest potential modifications in preparation for their presentation of the matrix to the City Council
at the August 26 City Council Special meeting.
• Upon presentation of the draft matrix and subsequent discussion, the consultant and Open Space Committee
made the following observations:
- It is possible and preferable to develop a referendum question without having specific conclusions on
potential land use.
A In the context of the process chosen to gather public input, the matrix provides valuable insight into
what the public process participants desire for this property:
1. The participants would like to see the City purchase the property.
2. The participants do not desire to see housing on the property, but beyond that there is little
consensus on specific uses.
3. The participants see the property as having a mixture of uses and do not have enough
information at the present time to determine exactly what the use or uses should be.
• As a result of these observations, the Open Space Committee is recommending the following three phase
approach for consideration by the City Council:
I. The most important item of business for the City Council on the 26th will be to determine the
appropriate ballot question.
® Staff was directed to present three possible ballot questions on the following continuum:
1. General authority to purchase the land.
Agenda hzfonnation Memo
Carriage Hills Public Meetings/Referendum Question Discussion
Page 2 '
2. Adding more specificity in the question to potentially narrow the uses to something
like the following (while still providing some future flexibility):
a. Open Space - e.g. wetland banking or designated passive public use.
b. Designated active park space.
c. Non-park public facilities (institutional) uses.
d. Some combination of the above.
3. Amore specific ballot question more clearly designating a potential use thereby
reducing future flexibility.
II. After approving the ballot question at the regular City Council meeting on September 2, 2008, detail
work should begin on preparing a "Visioning Document." That document would more clearly lay out
potential uses and could be used as an "Educational Piece" in providing information on the
referendum question in advance of the November 4 election.
III. Assuming referendum approval, after November 4, the "Visioning Document" would be used in a
public community process to develop a "Special Area Plan" laying out future uses for the property.
• At the August 26 workshop, Mr. Fifield and Mr. Ingraham will present a summary of the feedback received at
the two public input meetings.
• The Council will then be asked to consider the observations and recommendation of the Open Space
Committee, and have a discussion regarding the land use matrix and the language for the November 4
referendum ballot question.
• City Attorney Dougherty has prepared a memo (enclosed) to assist the Council in understanding the issues
surrounding the wording of the ballot for the Carriage Hills bond referendum.
• The ballot question must be formally approved at the September 2, 2008 regular City Council meeting.
ATTACHMENTS:
Enclosed on pages through ~ is a memo from HKGi summarizing the results of the Carriage Hills
public input meetings. The memo includes the following attachments:
o Attachment A: Enclosed on page is map showing the locations of the meeting attendees'
residences to assist the Council in demonstrating the areas of the City most represented at the
public input meetings. ®~
o Attachment B: Enclosed on pages lU through is a summary of the comment forms
submitted by residents who attended the public input meetings.
o Attachment C: Enclosed on pages ~ through is a listing of all the individual ideas that
residents submitted at the meeting on their "idea cards," which were posted on a large board on the
wall for all attendees to see.
o Attachment D: Enclosed on pages ~~ through ~ is a summary of the group discussions held
at each of the meetings, which includes each group s ranking of land use ideas.
o Attachment E: Enclosed on pages through~~ is the matrix prepared by HKGi that
summarizes the various land use alternatives voiced at the public meetings, and also provides
general notes about the magnitude of development costs, ongoing expenses/revenues, and other
considerations associated with each of the proposed alternatives.
Enclosed on page througl~~ is a memo from City Attorney Dougherty summarizing the issues the
Council should consider when determining the language to be used for the ballot question. Also included is
the June 2, 2008 memo from Steve Rosholt, Bond Counsel from Faegre & Benson, suggesting possible
wording for the ballot question for bonds to finance the acquisition of the Carriage Hills property.
f ~"
Hoisington Koegler Group Inc.
To: Eagan City Council
From: HKGi
Subject: Results of Carriage Hills Community Meetings
Date: August 20, 2008
The City of Eagan retained Hoisington Koegler Group Inc. (HKGi) to design and Facilitate a meeting process
that enables the public to identify options For potential public uses of the Carriage Hills Golf Course. HKGi
conducted two meetings for this purpose on July 14 and July 29. The purpose of this memorandum is to
report the results of these meetings.
The two meetings were attended by approximately 80 people. The residence of meeting participants that
submitted Comment Forms and provided a home address is shown in Attachment A.
Each meeting used three techniques to obtain information From meeting participants.
1. Each participant was asked to offer Five ideas on potential public uses of the Carriage Hills property.
These ideas were recorded on cards and posted on a wall.
2. Each participant received a Comment Form. The Form sought information about the participants and
their views on the Future use of the Carriage Hills property.
3. Participants organized into discussion groups. Each group was charged with reaching consensus on the
five best public uses for the property.
All of the responses to these requested have been recorded and are reported to the City Council n~ this
memo.
Observations
HKGi served as an independent and objective facilitator of this information gathering process. To that end,
this memo provides the City Council with all information collected from the community meeting
participants. As the City Council considers this information and its implications for crafting a ballot
question, we would like to offer the following observations:
1. The community meetings were designed solely to provide Eagan residents with the opportunity to
share ideas and aspirations about the future use of the Carriage Hills property. The participants were
not provided with any information to evaluate the need for or the viability of any alternatives.
2. The information collected at the meeting provides useful guidance on possible public uses of
Carriage Hills. It represents the opinion of the meeting participants and care should be used in
applying these views to the overall community.
3. The meetings participants expressed a strong preference for public acquisition and use of the
property.
4. The majority of uses identified do not require the entire property. In that light, the group
discussions generally resulted in a mixture of open space, passive recreation, active recreation and
public Facility uses.
123 North Third Street, Suite 100, Minneapolis, MN 5 5401-1 6 5 9
Ph (612) 338-0800 Fx (612) 338-6838 www.hkgi.wm
Direct (612) 252-7133 Email rusty@hkgi.com
V
Results of Cm~ia~e Hills Communit~~ Meetinfls
Auflurt 20, 2008
Pafle 2
Comment Forms
Attachment B summarizes the information from the 72 Comment Forms submitted at the meetings. The
Form summary contains four areas of information:
• Basic uzformation about the meeting participants.
• Evaluation of the importance of acquiring the property.
• Top five public uses of this property.
• Other comments and guidance for the City Council.
Idea Cards
A total of 225 cards were posted in the two meetings. The contents of these idea cards are listed in
Attachment C. The ideas have been sorted to create groups of similar uses. No other attempts have been
made to structure or interpret this information.
Group Discussions
Participants were asked to divide into small groups and to reach consensus on the five best public uses of the
Carriage Hills property. The uses reported by each group are listed in Attachment D.
Option Summary Matrix
The City requested that HKGi prepare a matrix that begins to more clearly define the details of public use options.
The matrix in Attachment E lists the primary public use options identified in the community meetings and
provides basic information about each option. The information in the matrix is based on the collective experience
of HKGi and City Stall' in the construction and maintenance of parks and recreation facilities. The information
contauzed in the matrix includes:
• Description of use.
• Area required -all or only part of site.
• Magnitude of development costs -Low ($500,000 or less), Medium ($500,000 to $2,000,000) and High
(more than $2,000,000).
• Type of development costs -capital costs that can be expected for each option.
• Ongoing expense -types of operating and manztenance expenses typically associated with each option.
• Operating revenue -Sources of revenues that can be produced by each option.
• Other considerations -Other key decision making factors related to each option.
The purpose of this matrix is to provide the City Council with additional information about each public use option.
A conscious decision has been made not to include specific cost estimates in this matrix. The referendum for the
Carriage Hills property is different from any other referendum undertaken by the City. Past referendum have
grown out of detailed planning to address a specified community need, This planning has produced development
and operating expense information about the proposed public project. The Carriage Hills legal settlement has
created the opposite situation. The City agreed to conduct a referendum to acquire the property without a specific
plan for its use and development (if any). It is not possible to conduct a feasibility study for all possible public use
alternatives. More detailed cost information will be created through the process of planning For actual use of the
property if voters approve the bonds. required to pay For acquisition.
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Attachment B
Information Provided on Comment Forms
Live in Eagan
80 71
_~
60
40
20
1
0 - -
Eagan No response
Gender
40 35 36
~ ---
30 1' _ _ _
20 -I I
10 I
I I 1
0 ~ _ __--
Male Female No response
Age
I ~
50 47 --
40
~ 30 ~
18 i
20
10 6
Under 21 21 to 40 41 to 64 65 and over No response
Without knowing the details of its use, how important is it for the City to acquire the Carriage Hiils Goif Course?
50 46
i
40
30
20
10 3 5 2 2 1 0 3 0 5 5
-~
Very Not No
Important Important response
How does your evaluation change if you know and support the future public use of the Golf Course?
30 ~ 25
25
19
i ,
20
15
10 ~~~ 8
2 2 2 4
5 3 r 3 1
0 ~ ~~ a -~ ~ ~- C~ _~ ~~ ~ °~^n'~ -~ ~ ~ ~ ~ -~
Very Not No
Important Important response
Page 61 of 6
Attachment B
Information Provided on Comment Forms
List what you believe to be the five (5) best public uses for the Carriage Hills Golf Course. List the uses in rank order -1 being the best use
#1 Best Use #2 Best Use #3 Best Use #4 Best Use #5 Best Use
1 Golf course (18 hole) Golf course (executive 9 Golf practice driving range Frisbee golf course Walking/biking trails
hole)
2 Community park -shelters, Hospital Cemetery Senior housing Golf course -Eagan owned
ballfields, playgrounds
3 Public Golf Course w/club Cross Country Skiing Learning/ Instructional Course for our schools & Hospital
house for receptions & surrounding schools
conferences
4 Park land - no housing retreat center golf course -youth camps city buildings with park lands sports facilities
and other sports
5 Park with trails & paths Golf course 9-hole run by
6
7 Community Park with trails - Firehouse Sports Complex offices for city ice rink
bike and walking and dog
park
8 year round public use with vertical shaft wind turbines camp ground dog park playgrounds, picnic area
alternative energy don't require high towers,
production little danger to birds and are
silent
9 public dog park paid for by wind & solar power for wind & solar power for 9-hold golf course fire station
dog owners on very hilly conference center public gardens & meditation
portions -owners fee for use area
10 fire station fire admin. Building future land banking for city wild life preserve deposit sell in to wetlands
use banking program
11 trails park fire station city office expansion wetland
12 low maintenance community city owned public course 9 or community park public frisbee golf course, skate land bank for wetlands
park -walking trails, nature 18-hold facility like fire house park, tennis courts,
preserve, dog park, bike basketball courts
13 keep the balance of the a championship public golf land bank for wet lands
space open but develop the course run by the city on 80
northern portion of the site acres
to take advantage of the
location i.e. hospital
14 fire station walking paths dog park botanical garden sledding park
15 public golf course 9-hole golf with community indoor golf course meditation garden adult pool with 3-hole golf
activity course
16 some type of public a particular public recreation leave alone (convert to convert to nature park with
recreation purpose -ice, dome, etc. prairie park & wildlife refuge) hiking trails or biking
17 plant trees and let nature create a wet land make it a Scout project area For jamborees & such and areas for the general public
have it camp
18 park/multi-use nature preserve /wet land public use facility executive golf course and
banking driving range, clubhouse,
meeting and banquet facility
19 nature reserve public service facility frisbee golf course city expansion offices
20 buildings or campus use for Restore wet land in southern Wind/solar energy -this
the city of Eagan part of Carriage Hills could be moved/adjusted
with future buildings or other
land uses
21 land bank public use -fire station, park land, walking trails
hospital
22 public walking/ playground city facility (fire station / dog park 9-hole city-run golf course rental community center for
park police) weddings, etc.
23 fire station & limited passive open space neighborhood garden plots energy park, i.e. wind, solar,
municipal uses etc.
24 Municipal park -good dog park putting green park (like purchase with no use in City purchase now. At future
sledding hills for young kids, Centennial Lakes in Edina) mind to prevent date, keep half as park and
soccer fields, trails development use other part (near Yankee
Doodle) for development
(fire dept, school, whatever
is needed).
Page B2 of 6
Attachment B
Information Provided on Comment Forms
25 Park -walking trails, frisbee Park - have a little bit of Park - stop so much noise Park - It would be great to Park - I did not move to
golf, picnic areas green amidst so much and vehicle pollution in that have an area for walking, Eagan to live in "downtown
residential and commercial area. Yankee Doodle has biking, etc. Fitness is Minneapolis" -need open
construction been widened once already. becoming crucial to everyone areas.
-cities included
26 continue as golf course, multi-use park, dog park, executive golf course with future open space /public
extended yardage 9-hole remote campsites, running open park area use -fire & city building
course - 2 sets of tee boxes and bike trail, cross country usage
to change hole configuration, ski trails, environmental
cross country/Nordic skiing studies.
in winter
27 Trails disc golf course
28 Public golf course to Walking trails, playground, City purchase property and Park, neighborhood garden, Energy park, solar and wind
generate income. Club picnic area, miniature golf, keep vacant for now- until educational uses
house rentals for socials, etc. (multiple uses) need arises
29 Public golf course Water shed /nature Sports Dome, fields, activity Hospital and assisted living no houses /save land
preserve, energy park park, 9-hole golf course
30 Multi density housing- executive golf course, driving
private developer range and putting green
31 Multi density housing units - city run executive golf course
private developer -with 30 and driving range, practice
acres kept as open green facility or top caliber full
space length 9-hole course.
32 active use park, no buildings public use of small portion = small portion -dog park
fire station, alternative
energy features
33 land bank for water and air trails, unique play space, public use (fire station, civil
quality preserve connected to other land training center)
across Lexington
34 green space -garden, Walking trails, cross country Sports -increased sports for city needs -fire station, 9-hole golf course, driving
natural hiking areas, solar ski youth /hockey and soccer community center range with golf lessons a
energy/land banking ambulance needs priority
35 Park, cross country trails Solar & wind energy site Park and Ride Hub Sports complex public buildings
36 Trails & wet land, dog park Baseball and softball fields Future use for city services City owned golf course - S-
and finishing ponds hole and mini golf
37 Par 3 golf course Picnic and Park land Arboretum with walking trails Retreat center with
sleeping/meeting rooms
38 9-hold par 3 golf course Picnic area Arboretum with trails and Nature center
mazes
39 Parks Fire Department Police Department
40 Use should remain the same open space -same use as
as now /open space now
41 Frisbee golf course Safewalking paths /not Tennis courts Solar & wind energy Save for future needs
wooded. Could make lake to
wal around and picnic areas.
42 park, walking and bicycling Playgrounds, volleyball &/or Combination of #1 & #2 with Satellite educational site for Combination of #1, 2, and 4
trails, maintaining the basketball &/or tennis the least amount of intrusion local schools to utilize for
natural pond, if possible courts, skating rink (warming on the natural green space biology, etc.and earth
house) science classes
43 Municipal Golf Course 18- Combination golf course and Multi-use public park & Arboretum /botanical 9-hole golf and mini golf anc
holes nature preserve picnic area with botanical garden andnature preserve picnic park area
44 Disc golf Public Garden 9-hole golf course
45 Multi-purpose park; outdoor Public Garden -botanical Disc golf Golf Course
activities, hiking/biking, garden
wetlands, restoration
46 Preserved wetlands with Wind energy
bike/walking trails
47 Performing Art Center Reflective walking park
(perhaps with cemetery)
48 Nature Park/ community Leave undeveloped and
garden plant trees
Park with play equipment A community garden with
bike to walking trails
Park designed for senior Art Center - similar to "Art
citizens -accessible House"
Flower/rock garden with
walking paths and picnic
areas.
Park with playground areas
Page B3 of 6
Some single family homes
with open space, no high
rises
Educational walking park-
Minnesota plants ande
animals
Re-open golf course
Attachment B
Information Provided on Comment Forms
49 Municipal 9-hole golf course Land for public works, police, Open space -park land, Investment by people of
fire or other Eagan picnic areas, walk trails and Eagan for any future needs
expansion needs bike trails or ideas for the land
50 Solar energy array on interior Keep as is as golf course, Use for 9-hole public golf
acres, sell power to Dakota but add inline skate trail, course with usual park uses
Electric, balance of public biketrail andjogging/walk integrated.
park uses. trail.
51 Affordable 9-hold golf course City park with running, Community Garden Community outdoor pool
-city owned walking paths, biking trails,
solfball & baseball areas
(several) soccer areas and
picnic areas.
52 Hiking, walking, biking trails Community garden space to Off-leash dog park Miniature golf/frisbee golf
and picnic area rent. Possibly renting a large with rides like Como Park.
space to a farmer who will
practice organic and
sustainable farming and will
sell csa shares.
53 Executive golf course Picnic area Skateboard area Nature/hiking trail
54 Green space -keep the old Nature study area for school Walking paths Band stand
growth trees children
55 Walkingtrails-preferably Covered picnic areas Community gardens
lighted
56 Park, picnic areas Bike trails, safe walking Community gardens,
paths fountains
57 Hiking, biking cross-country Par 3 9-hold golf course Restore native plants
ski trails
58 Leave area wild for the Mini golf -park Hiking trails
animals
59 9-hole golf course & picnic City park with walking path Municipal park or campus
are3a and bicycle path golf course and band shell
60 Open areas -trails, picnic Public building-fire station, 9-hole golf course
areas, etc. school
Childrens play area
Pickup point for public
transportation or Dart
Adequate parking, but
"hidden" from nature area
Wind mill
Outdoor & Indoor areas for
concerts featuring
community talents
Community Theatre space
Large central parking area
Play areas - minature golf,
horse shoe toss,
shuffleboard, kite flying
Winter skating, etc. -lots of
trees and greenery
Athletic park; soccer, ice rink
No housing
Bike trail, walking path, play Band shell for small concerts
area for kids
housing
61 Playground for older kids & An executive 9-hold golf Biking park with skateboard Frisbee golf course New art house and
families. course and driving range park - similar to park like performing center of the arts
area in Centennial Lakes
area in Edina -nature trail,
hiking, cross country skiing,
sledding
62
63 An executive 9-hold golf A biking park and cross- New art house and A putt-putt course -like Nature trail
course country ski in winter with performing center for arts Centennial Lakes park's
skateboard park course -climbing ropes,
putting greens and a
playground for older kids
64 I know the suggestions are
supposed to be for public
use, but if the developer
wants to buy it let them.
Eagan has no lack of green
or public spaces. If there is
still a want for a park there,
tell them there has to be a
small park there.
65 We are totally against the
city buying this property.
When property is developed,
the 30 acres set aside
should be sufficient for
66
67 Multiple use family
recreation, meeting and
open space
68 Man-made lake -sand beach 9-hole golf course
Page 84 of 6
Trail/walkways around lake Band-shell/beach house
9
Attachment B
Information Provided on Comment Forms
69 Create more woodland Develop walking paths Remove the buildings Select small areas where turf
is maintained
70 Winter sports Summer activities mini golf Domes for year-round sports
/ wiffle ball, volley ball.
71 Area for group activity/sports Park with picnic area and Bike & walking paths with Plant more trees and leave
with walking paths -similar bicycle path, playground and enclosed dog park as open green space /
to Wescott Station Park fitness equipment walking permitted
72 Park/nature preserve Golf course
Provide (1) other ideas for public use of the property and (2) any other guidance to the City Council for preparing the ballot question.
• X-country ski park
Dog park
Picnic area
Indoor golf practice facility
Soccer facility
A well operated city-owned golf course is a viable option. Make it visible. Season passes. Golf practice range. New clubhouse. Youth lessons. Golf
professionals. Etc.
By listing the specific use of the land on the referendum the vote would seem biased! The land is zoned public use. The referendum should only ask
if it should stay zoned as public use. The ultimate land use should be decided later.
• public area -community center, sports dome, trails, rental space, meeting rooms. Hospital /senior living space with garden slots for individuals.
Wind generators
• 9-hole executive golf course, community hall for multiple uses and open space
• Just be honest with your question -make it clear & understandable to all voters. Do we want Wensmann building there? He doesn't have a good
• winter: cross country skiing, sledding, tobogganing, hiking, ice skating; all other seasons -bike paths & hiking trails, playgrounds, ball fields,
community gardens, both produce and decorative
• purchase the property for future needs of the city including relocating fire station #2 and the fire admin. Center on northern part (with service road
access for firefighters off Duckwood); leave rest open/wildlife preserve (bank with wetland banking program) until needed by city.
• city police evidence storage, 911 backup, future expansion of city service
• construction of public facility like a fire station and community focused use -park, trails, etc.
• combination of public facility like a fire station and walking park makes a lot of sense
• after listening to others, I would agree with a sports dome so that we don't have to travel to Rosemount
• 2.) the referendum should be a function of votes cast. In other words, blank ballots should NOT count as a no vote. Either a vote would be cast for or
against.
• In generating the ballot referendum, the success or failure of the ballot should be determined by the number of "yes" and "no" votes rather than
considering the number of non-votes.
• What large projects does the city anticipate needing in the next 10 years or so?
• do an analysis of the city's future big picture needs to evaluate what the site could be used for.
• Very concerned about the quality of Wensmann homes. Poor construction according to a group of Eagan residents.
• ballot question: If voter chooses not to vote, that ballot is not counted either for or against. If not voting = a no vote - it CLEARLY needs to be
highlighted on ballot. Purchase: Highly important this property is purchased by the city following current comprehensive plan guidelines.
• Needs will undoubtedly arise in the future. We need to preserve this space. With the present economy and housing situation, it is unlikely that
Wensmann will complete this project. Can we afford to have that happen?
• Retreat center -prom center
• In addition to principal use, include a wind farm and some wetlands, as well as a unique playground area for neighborhood kids.
• Conduct a needs assessment of all public services, not just parks and recreation. What will Eagan need for healthcare, education, recreation in
2020 in order to be a first class city?
• Ballot should not be too specific on use of land -ballot should state that if the people decide to have the city purchase use will be decided later.
Wetland nature preserve would be great on south side.
• Multi-use with safe for single and sneior use. Designed for all ages. Disc gold, 9-hole golf, tennis courts. Income generating alternative energy with
educational opportunities. Paths for walking, biking, and rollerblading in summer and snow shoeing and crosscountry ski in winter. All can be
developed at low cost and keep it in condition to use in other fashions later.
The ballot should reflect very specific plans ad the impact on the people of Eagan
• 1.) A disc golf course would be a great use for some of the land. Dis golf provides great exercise, low maintenance costs, "green" use of the land
(small footprint, design ground current landscape) and low entry costs. (New discs start at $7 and used discs are $2.) After seeing the traffic on the
disc golf course at Northview Park, a new course is needed. 2.) the ballot should be worded to break the purchase price down to a palatable price;
i.e., 5-years @ $50 instead of 1-year @ $250.
• Combine wetlands or prairie with some gardens to a park with walking and bike trails
• 1.) May want to consider using some land for private use to reduce cost 2.) must give citizens as much info on the vision of the property at the time
of the vote or they tend to vote no.
Page 65 of 6
'~
Attachment B
Information Provided on Comment Forms
• Too much of Eagan green space is being developed -the Council needs to protect our green space for community enjoyment and for the animals.
Make it a family oriented area so all ages can enjoy the space. The public needs to be well educated on what they're voting for.
• It's a beautiful open space area right now. I have golfed there many times in the past. I really ,miss the golf course. We should allow a 9-hole course
and park area or space for city expansion needs.
• Outdoor or indoor facility for a farmers market, community garden and covered areas for community garage sales and craft sales.
• Suggest exploring the possibility of selling naming rights for all or a portion of the site to offset the cost of acquisition.
• Part of the property for fire station
• 1.) can sell landscaping areas to greenhouses for advertizing purposes -please put on ballot input details. 2.) Housing sales are in deep slump! No
need to build more! It's the last green space. Keep it that way.
" Park -walking, sports, nature, multiple revenue uses, open space
• Park lands with athletic fields. These can be revenue producing. Alternative energy, nature trail, protect wild life.
• Amulti-purpose park could be used to generate4 revenue for the city -example; have some vender sell opo, water, popcorn, have a space for
outdoor activities, picnics, family reunions, weddings
• Eagan is a beautiful city with the green tree as our symbol, green space is important to every city! Once the green space is lots to development we as
citizens can't get back. I don't want to lose green space!
• If the City buys the property, the original cost of 10.25 million plus bonding, developmentfor public use and maintenance could add up to 14 to 15
million dollars. What will happen to out taxes for this great expense?
• It would help to have a list of typical uses for public land. At this point, I'm drawing a blank on what Eagan is currently missing that might be worth
the purchase. Not against it....just wondering what are we missing.
• I encourage the city to seek use of the land when funding would be available to reimburse for partial usage or all including meeting spaces for a
destination site, consumer fees and even state/county fees -reimbursements. I encourage the city to seek some input from space designers other
than neighbors in addition to neighbor ideas. Question on ballot useful to the whole city, business, families, etc. so the question sounds like for all of
Eagan not just neighbors of Carriage Nills.
• The ballot question must emphasize the benefits the acquisition of the site will provide to individuals, the city and the overall position of open/green
space in the community.
• Adequate parking? Adequate club house? What's there now?
• Don't make the ballot question focus be the use. It should representative. The point is to acquire the land and prevent development. The property
has historically and consistently zoned for green space, according to the city plan. Please structure the question to support this goal.
Page 86 of 6
Attachment C
Summary of Idea Cards
Land bank for wetland with walking trails
City purchase proper and keep vacant until future use arises in order to prevent development now.
Land bank for future use of the city
Land bank for future use of the city -replace fire station #2 and fire administration building and put along north
side of property. Preserve rest for open space until city needs it.
Hold for future use for the city
Land banking
Invest in this site by the City and people of Eagan for any future needs (parks, schools, fire,' police, public works,
Keep it for future city use, i.e. fire station, school, others
Land bank for future needs of Eagan
Just save and keep mowed for future idea
Parkland with trails, no built structures
Undeveloped open space
Open space with a rich collection of walking, jogging, roller blading, bicycling trails including bridges and trail
connecting to other open space across Lexington Ave.
Passive parkland
Just preserve it as open space for 10-20 years
Open space -remove the buildings
Open space selective areas that are mowed
Leave undeveloped and plant trees
Leave area wild for the animals
Open space -create more woodlands, develop walking paths (non asphalt)
Park land preservation - no athletics
Wetlands, nature preserve
Nature preserve
After purchase of land, have the boy/girl Scouts plant trees, bushes - create a wetland where possible. Put in
paths and let nature do its thing!
Nature center
Nature preserve with walking trails and or bike trails
Partial reversion to wetland, duck preserve
Open space -native prairie plantings
Nature park
Wild open space for wildlife and people to enjoy each other
Open space -concentrate on wildlife habitat
Educational nature park (e.g., Minnesota plants, wildlife, etc.)
Nature Park
Keep it as a natural open area
Open land -park with multiple options like hiking trails, outdoor picnics, attraction for wildlife, groups to gather
for family picnic, etc.
Remain as open space and restored to native plantings
Leave as natural area for wildlife
Develop nature center for bird watching, animal education and conservation
Nature preserve
As a birder, I favor preserving the green space. Old growth forests have been decimated. Consequently, we
have fewer orioles, grosbeaks, catbirds, thrushes, warblers, etc.
Use for garden area until needed for something else
Botanical garden
Arboretum with trails and mazes
Page C1 of 6
Attachment C
Summary of Idea Cards
Public garden
Public garden
Just leave it open green space with maybe a community garden
Gommunity garden space (rental)
Botanical garden /flower garden with walking paths
Flower/rock garden with walking paths and picnic areas
Public gardens, meditation ground, park
Community gardens (for vegetables and flower, etc.) for part of the space
Community gardens
Mountain bike trails
Walking trails, park with wetlands
Cross country ski trails
Trails and wetlands
Trails
Public walking path/trail with lights around outside of site, public playground in center of site
Walking trails /biking trails
Manmade lake with walking trails
The area is large enough to have separate hiking trails and bicycle trails
Open space with walking paths
Park with walking paths
Community park with walking paths and bike trails
Reflective walking park in modern cemetery i.e., mausoleum
Walking paths that are not in wooded area -safer for single women
Walking and bicycle paths
Walking paths
Walking trails and picnic areas
Green biking park with walks around the ponds and playground equipment for older aged kids to enjoy
Bike trails with preserved wetland developed
Trailway
Park with features designed by residents, walking path, fishing, skateboard
Park
Municipal Park
Park, learning center, walking path
Picnic and parkland
Multi-use -ice area, dog park, cross country ski trails, hiking paths
Park -biking and hiking trails, frisbee golf, picnic areas, etc.
Community park -including play structure, frisbee golf course, skate park, dog park, tennis courts, basketball
courts, par course, walking trails.
Multi-use park, hiking trails, remote/primitive camp sites, dog park, running trail, outdoor educational programs
Public park, picnic areas, ball fields, playgrounds
Park -public facility (to be determined)
City park
Community park with soccer fields and walking trails
heave as private park
City park with walking paths and bike paths and several softball fields, soccer field, etc.
Park with playground areas
Park area for picnics and playground and also play equipment for adult fitness
Community park with walking and bike paths, picnic areas, children's play area, nature area
Page C2 of 6
Attachment C
Summary of Idea Cards
Park with bike/hiking trails, par 3-golf course visually separated from trails which would have a more natural
Play areas, frisbee, horseshoe toss, bird walks with children, nature study with school children
Develop a park with playground equipment and bike and walking areas
Park with playground areas with large group picnic facility for resident rental
Combination of park, walking path around pond, playgrounds, basketball court, volleyball and tennis courts
Open Space -make horseshoe for an activity
Open space -make cross country space
Picnic area near the lake
Municipal park with walking paths and bicycle path near picnic area. Play area for kids.
Multi-use park
Walking trails, playground, miniature golf- multi uses
Summer activities -volleyball, trails for hiking (seniors), dog park (part of parcel), mini golf
Handicapped and senior picnic areas with grills and tennis courts
Snowshoe or snow ski -cross country /could charge admission
Winter sports -Cross country skiing, snowshoe, toboggan slides, trail walking, small ponds for ice skating,
heated domes for inside sport during the winter.
Manmade lake with sand bottom and walking trails/band shell/beach house
Skate board area with a wide variety of shapes and challenges
Dog park
Public use dog park on half of the hilly property fenced in to allow off leash running
Dog park
Dog park
Off leash dog park -partial use of site
Dog exercise park could be admission charged
Frisbee golf course
Frisbee golf course
Frisbee golf course
Frisbee golf course
Frisbee golf course
Disc golf
Disc golf
Disc golf
Youth camps for various sports and park land
Soccer fields and baseball and softball fields
Indoor tennis facility
Dome for multi-sport use
Use part of the site for a covered pavilion or bubble for year round tennis, soccer or lacrosse, baseball use.
Athletic fields (i.e., Lacrosse and Soccer)
Put out RFP to create an indoor dome for soccer, Lacrosse, etc. Lease to be Rfp. Leave rest of park open
Outdoor swimming pool
Athletic fields and a large frisbee golf course
Retreat center /prom center
Retreat center with sleeping rooms, meeting rooms and walking trails
Building that can be used for family reunions, weddings, graduations and still have a golf course or putting
greens orjust hitting balls.
Rentable community center for weddings, etc. in part of site
2nd community center
Parkland with meeting space Location for neighborhood garden plots
Page C3 of 6
/~
Attachment C
Summary of Idea Cards
Public use facility
Art center -move art house
Outdoor amphitheatre
New art house
Band stand
Performing art center
Family activity center with space for mini golf, volleyball courts, etc.
City park with band shell for small concerts and picnic area
Park and Rec center on Yankee Doodle Road and ball fields
Meeting facility
Band shell and beach house
Future use of municipal facilities
Public facility (fire station)
Combination of public facility (fire station) and park
Fire station, public facility, nature learning
Firehouse with walking trails
City offices City office expansion
City office expansion
City office expansion for future
Fire station
9-1-1 backup center
Police evidence storage
Fire station
Fire station
City facilities (part of site) -fire station & police station
Fire or police station
Fire station on part of property with other limited municipal uses
Public works building, fire station/police, training center
Keep any development to the northern portion of the site, i.e. public facilities for future use of the City -
hospital, fire station, etc. The balance remain open for a preservation, i.e. walking paths.
Hospital
Hospital
Partner with Dakota County technical college for 2nd campus possibilities. Leave rest of space open
Mausoleums -brings in good sales and surroundings are park settings and reflecting pools
9-hole city owned golf course with cross country ski paths, hiking trails, natural prairie gardens
Executive golf course and driving range run by the City of Eagan
City owned golf course
Instructional golf course for our schools and surrounding schools
Public golf course to generate income -club house could be rented out
Executive 9-hole golf course with driving range and club house /meeting facility
Putt Putt golf
Eagan to make a putt putt golf course
Par 3 golf course
Make it a 9-hole golf course for families and schools. In the winter, let families sled on it.
Golf course
Year round public use -extended yardage 9-hold golf course with 2 sets of tee boxes, off set to change hole
configuration, ability to have enhanced driving range similar to Inverwood, In the winter -groomed cross country
ski trails.
Page C4 of 6
Attachment C
Summary of Idea Cards
9-hole golf course owned and operated by the City of Eagan -not par 27 with park (2 way course which means
10 holes) and walking and biking trails/paths.
City operated 9-hole executive golf course
Indoor golf practice facility
Maintain property as a public 18-hole golf course. A city operated golf course is viable!
An executive 9-hold golf course with a nice golf club house that could be also used as an event/rental facility
Par 3 or par 9 course
Municipal 9-hole golf course -self supporting. The structure is already in place, just down size
Mini golf course
18 hold public golf course as is but add roller skate trail, hiking and jogging trail and park use space
9-hold city golf course
Open space with small golf course
Open space -make putt-putt golf
Executive golf course
9-hold golf course
Re-open the golf course
Executive 9-hole golf course 1.) the city could lose Parkview to development, 2.) a nice addition to the city much
like Cascade Bay or the Community Center, 3.) retains open space. Once lost is lost forever (developers will
develop every square inch if the city allowed), 4.) enough space left over for other uses. A nice club
9-hole golf course on the south end of the property
Leave as golf course
9-hole golf course /park land
Miniature golf course
Putting greens
Mini golf and park
9-hole executive golf course
Putting greens/games/water development (like Centennial Lakes in Edina)
Solar energy collection
Wind farm to benefit Eagan resident and good opportunity for green leadership
Wind farm in addition to partial city use -fire station, training center, etc.
Wind energy and solar to heat a conference center, public gardens, animal habitat
Energy park: wind and solar -power with pathways and park-like surroundings with dog park, bike paths,
playground and public use.
Develop the land into both townhome units and a small golf course at no taxpayer cost
Develop the land into multi-density housing at no taxpayer cost
Shopping -small retailers Senior housing complex
Single family homes with open space - no high rise
Possibility of housing at some future time
Create Eagan owned solar energy array on interior 60 acres. Surround with public 9-hole golf course. Sell
energy to Dakota Electric. Profit to be used to pay for cost of solar array and upkeep of park areas.
Wind energy
Solar and wind energy park
Can this land be used for housing and also parkland so the City of Eagan can get some tax revenue?
What large project does the city of Eagan need as the city looks into the next 10 - 20 years?
With baby boomers on the horizon...senior residence, senior center, senior medical needs
Land topography taken into consideration
Any use that doesn't require another referendum for buildings or maintenance
Page C5 of 6
~~
Attachment C
Summary of Idea Cards
I'm totally against the City of Eagan buying this property. I think the 30 acres being left for public use should be
sufficient when property is developed.
Buy it if the club house is a good size and there is adequate parking
Page C6 of 6
~~
Attachment D
Results of Small Group Discussions
Community Meeting#1-July 15, 2008
Group #1
Rank Description of Idea
1 Mausoleum: public buildings & areas for residents use with gardens, learning center, etc. with wetlands, nature preserve
(no preference to ranking)
2 Boy & Girl Scout & other youth education of planting trees, shrubs, etc. Ball fields, skating rinks in winter, cross country
skiing sledding (no preference to ranking)
3 Gardens, open spaces, nature preserve, bird-watching, bicycle paths, trails, green houses (no preference to ranking)
4 Wind & solar energy park can combine with all of the above. Renewable energy? No this is existing energy! (no preference
to ranking)
5 Camping sites, jamboree area, dog park on a portion. Any buildings should be self-sustained (energy wise). (no preference
to ranking)
Group #2
Rank Description of Idea
1 Community parkland. Multiple usage, i.e., biking, cross-country, play areas
2 Sport complexes -ice, soccer, baseball, hockey
3 Energy Park -solar power
4 Hospital
5 Golf course & practice facility AND (6.) School for Environmental Studies
Group #3
Rank Description of Idea
1 Public use, i.e. fire station relocation, ambulance service facility, police storage facility, bank land for future use, solar
facility, wetlands banking/ wildlife preserve
2 Low maintenance community use, dog exercise area, frisbee golf, walking trails, cross country ski paths, sledding, native
species/botanical preserve for educational purposes
3 -
4 -
5 -
Group #4
Rank Description of Idea
1 Sports dorm, park, hiking trails, cross country
2 Another community center for additional events, pool, retreat center
3 Open Space, nature center, water shed
4 Golf Course, available to schools
5 Hospital, assisted living, senior living
Group #5
Rank Description of Idea
1 9-hole golf course with driving range and club house
2 Active use, nature preserve
3 Public use (for part of parcel)
4 Multi-use Park -bike trails, cross country trails, dog runs with children's club house
5 Alternative energy park for part of parcel -energy self-sufficient buildings
Group #6
Rank Description of Idea
1 Energy Park (wind, solar)
2 Fire station (or other municipal facility) partial use
3 Golf Course -driving range & putting greens
4 Municipal park including trails, public gardens, dog park
5 Land bank-future municipal use
Page D1 of 2
Attachment D
Results of Small Group Discussions
Community Meeting #2 -July 29, 2008
Group #1
Rank Descrigtion of Idea
1 Open space preservation -passive, natural, gardens, trails, habitat preservation, create envisionment for all ages of
2 Uses according to topography. Muli-purpose uses, trails, athletic fields, picnic areas, spread out the uses around the
3 Land bank for future demographic needs, aging population
4 Revenue producing- athletics, athletic bubble -check on needs
5 Art house -performing arts, wind mills
Group #2
Rank Descrigtion of Idea
1 Recreation area includingwell-lighted walking trails, play area, ballfields, skating rink
2 Energy park with windmills and solor collecters and use as a satellite eductional center for schools
3 Rent Community garden spaces
4 Pavillion for groups to use /rent perhaps for craft fairs, farmers maket. Save as land bank for future needs.
5 Sello naming rights
Group #3
Rank Description of Ideas
1 Executive 9-hole golf course. Golf club house could be revenue generating via rentals. Parkview and other golf course are
privately owned and could be solffor housing. Should include driving range.
2 Nature area with designed trails, pond area for picnic space, playgound, cross country skiing, sledding
3 Similar to Centennial Parkin Edina
4 Frisbee golf - 18 hole
5 Skateboard parks, adult fitness outdoor area
Group #4
Rank Description of Ideas
1 Multi-purpose park -community garden, walking trails, biking trails, outdoor activities, four season wetland /restoration,
children's play equipment, tennis courts
2 Disc golf course, child eduction center, renewable resource to be used for any construction
3 -
4 -
5 -
Group #5
Rank Description of Ideas
1 Nature park -multi-use with paths, picnic, community garden, safe for single woman & seniors
2 9-hole golf course and putt-putt golf
3 Tennis courts
4 Educational /alternative energy
5 Frisbee (disc) gold course
Page D2 of 2
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SEVERSON,SHELDON,DOUGHERTY
& MOLENDA, P.A.
TO: Tom Hedges, City Administrator
FROM: Michael G. Doughezty, City Attorney
DATE: August 21, 2008
RE: Carriage Hills Band Issue
This memo is in response to your request following a meeting of the Council Sub-Committee on
open space. To understand the issues surrounding the wording on the ballot fox the Carriage
Hills Bond, I have attached a memo of June 2, 2008 from Steve Rosholt, City's Bond Council.
Purpose v. Intended Use
As I understand it, the council has been, and will be, considering what use the City would make
of the Carriage Hills property, should the bond referendum pass at the November General
Election. The Council needs to be aware that the language used on the ballot may have legal
consequences; whereas, the language used in any statement or material prepared by the City
regarding any future use of the property has no legal consequence so long as it is factual and
non-persuasive. Material prepared in connection with the election may state the intent of the
Council, but such intentions, in and of themselves, are not legally enforceable. However, a
statement contained within the question on the ballot is enforceable.
Nn Indication Of Use
A ballot question is required to state the maximum amount and purpose of the proposed bond
issue. Should the referendum pass, the greatest flexibility for future use of the property
(unrestricted) is to omit from the ballot question any reference to how the Carriage Hills site will
be used by the City. Any use that promotes the health, safety or welfare of the City would be
permissible.
Single Use
While pat required, the Council may desire to include in the ballot question a particular use for
the Carriage Hills property should the referendum pass. An example of a single use would be for
~~
open space purposes. Should the referendum pass, the use of the funds to purchase the property
would be directly tied to the single use identified on the ballot [example: open space]. The
restriction, enforceable by any taxpayer, would prohibit the City from making a1i alternate use of
the property.
Two Or More Uses
if the City decides to identify multiple uses for the property within the ballot question, the first
rule to keep in mind is that the use of the word `or' is prohibited. Second, as in the case of a
single use of the property, if the referendum passes, the City would be requixed to use the
property in a manner consistent with the language on the ballot. An Eagan taxpayer would be
entitled to the benefit of each use identified within the ballot question.
if you have any questions, please give me a call. 1 also will be available at the Council Meeting
on the 26`h.
MGD/smm
2
~3
F A E G R E DRAFT. bi2ios
BENSON
lLP
MEMC3RANI~UM
To: Tozn Hedges
FxoNZ: Steve Rosholt
CC: Michael Dougherty
Gene Van Overbeke
I9~~'~,: 7une 2, 2008
SU$JECT: Carriage Hills Bond Issue
This memorandum is to suggest possible wordings of the ballot question for bonds to
finance the acquisition of the Carriage Hills property. Future discussions will Iilcely lead to
additional variations. We understand that, while the specific purpose of the bonds is clear
(i.e., acquire Carriage Hills), the ultimate use of the property by the City has not yet been
determined.
Whatever wording is selected, care should be taken to word the ballot question in
such a way as to avoid future controversy as to the use of the property. Minnesota Statutes,
Section 475.59 provides that notice of a bond election must state the "maximum amount and
the purpose of the proposed issue." The ballot question should match the notice. Minnesota
Statutes, Section 475.58, Subd. 4 provides that bond proceeds may only be spent "for the
purposes stated in the ballot language" and "may not be spent for a different purpose or for
an expansion of the original purpose." For this reason, we think acquisition of the property
sholzld be the stated purpose, with any identification of ultimate uses being surplusage.
~~
So long as there no public policy reason to include a statement of the ultimate use of
the property, the following question would seem to satisfy the statutory requirements:
SHALL THE CITY OF EAGAN ISSUE GENERAL OBLIGATION BONDS
1N A PRINCIPAL AMOUNT NOT TO EXCEED $10 MILLION FOR THE
PURPOSE OF ACQUIRING APPROXIMATELY 120 ACRES OF LAND
KNOWN AS CARRIAGE HILLS GOLF COURSE?
This formulation would leave to the supplemental explanatozy materials any discussion as to
the possible ultimate uses of the property. We do not believe there is a legal requirement to
identify a particular ultimate use. The purpose is to acquire the property and thereby resolve
the public controversy giving rise to the litigation. Section 475.59 provides that a city
council "z~xay ... submit ... the proposition .., for the acquisition ... of any facilities at one or
more locations." Aecordzzxgly, if the property to be acquired is identified, it is not necessary
to identify the ultimate use afthe property.
Another possible formulation would be to identify the ultimate use, either as a single
use or combination of uses:
SHALL TI-~ CITY OF EAGAN ISSUE GENERAL OBLIGATION BONDS
IN A PRINCIPAL AMOUNT OF $IO MILLION FOR THE PURPOSE OF
ACQUIRING APPROXIMATELY 120 ACRES OF LAND KNOWN AS
CA,IZI2IAGE HILLS GOLF COURSE FOR [PRIMARILY] RECREATION
[AND OPEN SPACE] USES?
Mizxnesota Statutes, Section 475.59 (as case Iaw also does) peinxits the listing of
multiple purposes or uses linked by the word "and." In the case of the above exanxple, Pm
not sure "recreation" and "open space" are different uses. See, e.g., Section 473.121, Subd.
14 which defines "recreation open space." In any event, I am suggesting the term
"recreation" because it includes "without limitation" things like "athletic fields, golf
courses ... and facilities for other kinds of athletic or cultural facilities." See Section
_2_
473.191, Subd. 1. Consideration might also be given to including the word "primarily" in
the ballot question. That would preserve the option of using a portion of the property for
other municipal purposes or selling it for private development.
I suppose another approach would be to more closely link. the question with the
litigation settlement, such as:
SHALL 'THE CITY OF EAGAN ISSUE GENERAL OBLIGATION BONDS
IN THE PRINCIPAL AMOUNT NOT TO EXCEED $10 MILLION FOR
THE PURPOSE OF ACQUIRING CARRIAGE HILLS GOLF COURSE FOR
USES [PRIMARILY] CONSISTENT WITH THE PARKS, OPEN SPACE,
AND RECREATION ZONING OF THE PROPERTY?
This would link the question more closely with the settlement and states a perhaps more
modest description of the goals of the acquisition. Resale to private recreational providers
would be permitted. However, this formulation could be more confining than the others by
arguably restricting future uses to present zoning.
SCR/melbj
fU.us.2943312.01
-3-
Agenda Information Memo
August 26, 2008 Special City Council Meeting
III. REVIEW PRELIMINARY 2009 GENERAL FUND BUDGET
ACTION TO BE CONSIDERED:
1. Truth in Taxation Hearing Dates-The Council is asked to approve or modify
the recommended dates per State scheduling requirements. The proposed dates
are Monday, December 1, which is a scheduled regular City Council meeting for
the initial hearing and Monday, December 8, which would be a special meeting
for the continuation hearing, if one were necessary.
2. Preliminary Tax Levy-The Council is asked to provide direction to staff on the
appropriate amount for the 2009 property tax levy for formal consideration at the
September 2, 2008 regular City Council meeting.
3. Feedback on 2009 General Fund Operating Budget and Revenue
Estimates-The Council is asked to provide feedback and direction to staff on
the proposed 2009 General Fund Operating Budget.
FACTS:
• The 2009 General Fund Operating Budget process began in May, with proposals
from department director due on June 20, 2008.
• Per the direction of the Council, department directors each prepared three budget
scenarios-status quo from 2008, a 2% increase from 2008, and a 0% increase
from 2008.
• At the Council's request, there was a preliminary "check in" on the proposed
2009 General Fund Budget at the July 22 Special City Council meeting, at which
time the Council directed staff to reduce the status quo budgets (5.7%) to a 4%
level, with options to get a to a 3% level through the use of departmental
prioritizations.
• The Council is asked to provide direction on the proposed 2009 General Fund
Operating Budget, 2009 Preliminary Tax Levy, and proposed Truth in Taxation
hearing dates, in order that 2009 Preliminary Tax Levy can be formally
considered by the City Council at the September 2, 2008 regular City Council
meeting.
ATTACHMENTS:
• Enclosed on pages through is a memo from City Administrator
Hedges summarizing the Payable 2009 Property Tax Levy, Preliminary General
Fund Operating Budget, and overall budget information.
" City of Evan Mcmo
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 22, 2008
SUBJECT: PAYABLE 2009 PROPERTY TAX LEVY, PRELIMINARY
GENERAL FUND OPERATING BUDGET AND BUDGET
INFORMATION
Introduction/Background
In early May staff began the 2009 budget process with Department Directors' proposals
due to the City Administrator on June 20, 2008. Those department budgets were
prepared as status quo from 2008, at a 2% increase from 2008, and at no change (0%
increase) from 2008.
At the July 22, 2008 Special City Council meeting staff was directed to reduce the status
quo budget (5.7%) to a 4% level and then to a 3% level through use of the department
prioritizations with minimal impact on Public Safety. By way of context, the status quo
budget included an increase of $1,532,300. After consideration of the extraordinary
costs and inflation of $1,516,800, the status quo budget included only $15,500 for other
line item adjustments.
The following extraordinary increases including inflation were noted in the status quo
budget and are incorporated into the 4% 2009 Budget as presented:
Employee wages and benefits $ 954,600
DCC operating cost increase -post County subsidy
Fuel/Oil .changes in rates
Fire Relief Association Pension
Electricity change in rates
Natural Gas change in rates
Fertilizer change in rates
Sub-total
Election costs in 2008 budget
Net 2009 Extraordinary Cost Increases
303,200
206,000
45,600
33,400
21,500
19, 500
$ 1,583,800
(67,000)
$ 1,516,800
The Comparative Summary of Expenditures by Department is as follows:
Comparative Summary of Expendit
__ _ _ ures
_
_
Status Quo to 4% to 3%
200 9 General Fund B udget
__
_ _
__
2009 Additional
Status Reductions Reductions
Quo to get to i to get to
t
Budget
__
4% Bud
get
4% Budget'.;
_
3% Budget
3% Budget
_ Amount % Amount '
__ __
GE NERAL GOVERNMENT
01 Mayor & Council
__ $ 129,400 $ - 0.0% $ 129,400 ' $ _ - $ 129,400
02 Administration 513,200 (21,500);. -4.2% 491,700 - 491,700 '
03 Information Technologies 1,325,100 (72,300) -5.5% 1,252,800 '', - 1,252,800 '
04 City Clerk 258,100 (4,900) -1.9% 253,200 '' - _ 253,200 ';
05 Finance ~ 1,081,300 (700)__ -0.1% 1,080,600 - 1,080,600;
06 Legal 477,400 (20,000) -4.2% 457,400 (5,000) -1.0% 452,400
07 Comm Dev--Planning/ED ' 923,300
( (27,000) -2.9% 896,300 (13,400) -1.5% 882,900
08 Comm Dev--Inspections 978,900 (3,900) -0.4% 975,000 - 975,000
09 Communications ' 503,100 (52,900) - 10.5% 450,200 - 450,200
10 Human Resources 265,500 (12,400): -4.7% 253,100 - 253,100
General Govt Total 6,455,300 (215,600) -3.3% 6,239,700 (1.8,400) -0.3% 6,221,300
PU BLIC SAFETY _ _ _ __
11 Police 11,198,400 (45,700) -0.4% 11,152,700. (178,000) -1.6% 10,974,700:
12 Fire 1,650,300 (30,300)'; -1.8%! 1,620,000 (25,900)' -1.6% 1,594,100
Public Safety Total ?, 12,848,700 (76,000) -0.6% 12,772,700 (203,900) -1.6% 12,568,800
PU BLIC WORKS..... __ _ _ _ __
21 Engineering 1,237,400 _.(5,700), -0.5% 1,231,700 - 1,231,700
22 Streets & Highways 1,838,000 (86,600) -4.7% 1,751,400 (20,000) -1.1 % 1,731,400
24 Central Services Maint. 594,000 - 0.0% 594,000 - 594,000
Public Works Total 3,669,400. (92,300) -2.5% 3,577,100 (20,000) -0.5% 3,557,100
-PA RKS & RECREATION _ __
30 Recreation 2,038,100 (84,400) -4.1% 1,953,700 - 1,953,700';
31 Parks 1,970,200 (10,000) -0.5% 1,960,200 - 1,960,200
32 Tree Conservation, 500,400 - 0.0% 500,400 - 500,400 '
Parks & Rec Total 4,508,700 (94,400) -2.1 % 4,414,300 - 0.0% 4,414,300
GE NL GOVT BLDG MAINT
33 ~ Building Maintenance 715,700 (10,300) -1.4% 705,400 34,600 -4.8% 670,800
'Total Expenditures-_ _ __ _ ;
General Fund 28,197,800. (488,600) -1.7% 27,709,200 (276,900) -1.0% 27,432,300
41 __
;Contingency-undesignated
__
20,000
-
0.0%'
20,000
-
20,000
,Transfer Out ... _ _ - __
TotalE~enditures+Conting/Trsfrs $ 28,217,800 (488,600);. -1.7% $ 27,729,200 (276,900).-1.0% $ 27,452,300
~9
The proposed reductions by Department from the status quo to reach 4% and 3% are as follows:
Proposed Reductions from Status Quo
Dept Head Administrator Administrator
Proposed Recommend. Recommend.
Cuts to 0% Cuts to 4% Cuts to 3%
Totals 782,600 491,600 768,500
01 Mayor & Council Eliminate NOISE conference
02 Administration
03 IT
04 City Clerk
05 Finance
06 Legal
Eliminate NOISE mbrshp/subscrip
Elim/Reduce goals-setting facilitator
Eliminate Hist Soc intern
Reduce Clerical by .2 FTE
Reduce conf/schools:
Eff Mgmt Training -Administrator
NLC -Administrator
3, 000
2,100
2,500
2,400
13, 000
600
1, 900
3, 000
2,100
1,500
2,400
13, 000
600
1, 900
3, 000
2,100
1, 500
2,400
13, 000
600
1, 900
CLASS maint estimated wrong 5,000 5,000 5,000
Reduce software purchases 5,000 5,000 5,000
Reduce contractual installs 7,000 7,000 7,000
Elim. Track-It (work order) classes 4,500 2,000 2,000
Reduce Matrix phone repair contr. 1,600 1,600 1,600
Reduce printers/cartridges 15,000 7,500 7,500
Reduce contr maint of PC/printers 7,000 7,000 7,000
Eliminate GIS expansion plans 28,000 28,000 28,000
Eliminate 24/7 on-call staffing/cells 9,200 9,200 9,200
Defer new PC 700 700 700
Reduce Cler III by .1 FTE 4,200 4,200 4,200
Reduce State conf from 4 to 3
Limit/bundle City Atty requests
700
20,000
700
20,000
700
25, 000
07 CD-Planning/ Reduce Prof Svc contingency 10,000 10,000 10,000
08 Bldg Inspections/ Reduce EDA contingency 8,000 8,000 8,000
33 Govt Bldg Maint Reduce misc supplies/svcs 4,000 4,000 4,000
Reduce conf/schools 3,900 3,900 3,900
Elim. maint contract contingency 5,300 5,300 5,300
Change park'g lot light bulbs in-house 2,500 2,500 2,500
Eliminate Prof Svc contingency 5,000 5,000 5,000
Reduce HVAC maint contract 2,500 2,500 2,500
Eliminate .5 Bldg Maint worker 18,900 18,900
Eliminate another .5 FTE 15,700 15,700
Eliminate planning intern 13,400 13,400
Proposed Reductions from Status Quo (Continued)
Dept Head Administrator
Proposed Recommend.
Cuts to 0% Cuts to 4%
09 Communications Eliminate biz survey (next in 2011) 19,000 19,000
Eliminate new Eagan video 21,000 21,000
Delay/eliminate Granicus MediaVault 10,800 10,800
Eliminate national confs 4,200 2,100
Administrator
Recommend.
Cuts to 3%
19,000
21,000
10,800
2,100
Note: All Communications cuts are $0 net savings to General Fund
10 HR Reduce conf/schools ~, 1,200 1,200 1,200
Reduce print/binding 1,000 1,000 1,000
Reduce professional svcs 1,000 1,000 1,000
Reduce cap outlay 500 500 500
Reduce clerical FTE from .25 to .1 8,700 8,700 8,700
11 Police Eliminate .5 extended hrs recept. 23,700 23,700 23,700
Reduce training 22,000 22,000 22,000
Eliminate 1 vacant officer 89,000 89,000
Eliminate 1 more vacant officer 89,000 89,000
12 Fire Delay fire hose/nozzle replacement 8,000 8,000 8,000
Delay medical equip replacement 3,800 3,800 3,800
Reduce Command Staff Wkshp 2,000 2,000 2,000
Eliminate 2009 ~F recruitment class 16,500 16,500 16,500
Eliminate FF annual physicals 25,900 25,900
21 Engineering/ Adj maint on sweeper to be replaced 4,000 4,000 4,000
22 Streets/ Reduce conf/schools 2,000 2,000 2,000
24 Cent Svc Maint Do winter trail maint in-house 72,000 72,000 72,000
Scrap recently implemented AVL 9,100 9,100 9,100
Reduce temp/seas hours 20% 4,000 4,000 4,000
Eliminate iPhone 1,200 1,200 1,200
Reduce prev street (asphalt) by 29% 26,000 20,000
30 Recreation/ Discontinue Lex/Diff concessions 3,000 3,000 3,000
31 Parks/ Close 2 warming houses 18,800 18,800 18,800
32 Tree Conserv Discontinue weekend rink maint - 3,000 3,000 3,000
Reduce Oasis Teen Ctr drop-in 2,000 2,000 2,000
Reduce Sentence-to-Serve 6,000 6,000 6,000
Elim. vacant 1.0 clerical -Front Cntr 55,600 55,600 55,600
Delay office chairs 4,000 4,000 4,000
Reduce conf/schools 2,000 2,000 2,000
I
Impact of Public Safety
The following graphic demonstrates these reductions by general area compared to
percent of the status quo 2009 Budget. An across the board reduction would equalize
the percentages in both graphs.
Total Budget (2009 Status Quo)
/ Parks &
Recreation General
16% Govt
Public 25%
Works
13%
Public
Safety
46%
Budget Cuts -Status Quo to 4%
Parks &
Recreation
19%
Public
Works
19%
Public
Safety
15%
General
Govt
46%
/;
~',
Budget Format
Given the process directed by the City Council in preparing the 2009 General Fund
Budget, the material presented in this packet does not include specific department
pages. At this point, the material is presented in summary fashion and department
budgets will be prepared in the customary format upon Council approval of the 2009
budget as presented or upon further direction for modification from the City Council.
Meeting Purpose
The City is required to certify a proposed payable 2009 property tax levy to the County
Treasurer-Auditor on or before September 15, 2008.
The primary purpose of the August 26 Special City Council meeting is to review the
proposed property tax levy, the preliminary 2009 General Fund operating budget, and to
provide direction to staff. Any modifications to the proposed levy as directed by the City
Council will then be made in preparation for the September 2 regular City Council
meeting, at which time the preliminary levy can be adopted in official action. The
required material will then be forwarded to the County in time to comply with the
September 15 deadline. Modifications to the preliminary 2009 budget and department
adjustments as directed by the City Council can continue beyond that date in preparation
for the TnT hearing to be scheduled for a date in November/December and before final
budget approval.
In a subsequent section of this memo, possible dates for the City's TnT hearing are
delineated for City Council consideration. It has been the City's practice to hold the TnT
hearing in late November or early December, followed by a second meeting in
December to adopt the budget. The TnT hearing and the adoption of the budget are
required to take place at separate meetings.
The final property tax levy that is due at the County no later than December 29, 2008
can be decreased but cannot be increased from the preliminary certification. To the
extent that it does not require an increase to the overall tax levy, the budget can be
changed at any time throughout the process.
Benchmarks
While it is not always complete information and must be used carefully, it can be helpful
to show comparisons with similar cities to provide benchmarks on efficiency and
productivity. The following attachments may also be useful in making comparisons and
in helping to understand Eagan's financial position and budgeting options:
Enclosed on page is a copy of the recently released State Auditor's
Report for 2006 exp itures showing Eagan's per capita spending lowest,
relative to other cities with 50,000 or more residents.
Enclosed on page is a copy of local payable 2008 property taxes of
selected other metro cities as well as a number of Dakota County cities. Eagan
has significantly lower local property taxes than average in the metro area and
the lowest local property taxes compared to any of our neighboring cities except
Mendota Heights.
City Market Value and Tax Capacity
Based on the preliminary information received from Dakota County the City will see an
increase in overall market value of .3% from $7,861,788,000 for payable 2008 to
$7,886,053,300 for payable 2009. The moderation in property tax value increases
makes this a much lower increase than it has been for the last few years. The City will
also see a net tax capacity increase of .4% from $83,090,249 to $83,423,812. The net
tax capacity calculation is affected by the fiscal disparities contribution and the tax
increment tax capacity being factored into the base tax capacity. This information is
demonstrated in the following table.
COMPARISON OF MARKET VALUE AND TAX CAPACITY
Final
2008
Market Value $ 7,861,788,000
Preliminary
2009
$ 7,886,053,300
Change
Amount Per Cent
$ 24,265,300 0.3%
Tax Capacity $ 96,675,119 $ 98,126,139 $ 1,451,020 1.5%
Fiscal Disparities (12,332,367) (13,278,837) (946,470) 7.7%
Tax Increment Value (1,252,503) (1,423,490) (170,987) 13.7%
Net Local Tax Cap $ 83,090,249 $ 83,423,812 $ 333,563 0.4%
Included in the overall market value increase is $75,277,300 resulting from new
construction, consequently there is an obvious downward trend to market values on
existing property.
Tax Capacity Property Tax Levy
The State has again mandated levy limits for taxes payable in 2009. Eagan's property
tax levy limit is $24,540,896 and that amount is considered in this budget. The proposed
2009 tax levy includes that levy limit amount plus $226,510 in allowable Special Levies
in compliance with State parameters.
The property tax component of the City's proposed certified levy for operations included
in the proposed budget is $24,767,406 for payable 2009 compared to $23,452,749 for
payable 2008. This information is demc;nstrated in the following table:
COMPARISON OF TAX LEVY FOR OPERATIONS & TAX CAPACITY RATES
Final Proposed Change
2008 2009 Amount Per Cent
Operating Levy $ 23,452,749 $ 24,767,406 $ 1,314,657 5.6%
F D Distrib (1,938,889) (2,316,990) (378,101) 19.5%
Net Local Levy $ 21,513,860 $ 22,450,416 $ 936,556 4.4%
Tax Cap Rate-City: $ 21,513,860 $ 22,450,416
$ 83,090,249 $ 83,423,812
0.25892 0.26911 0.01019 3.9%
Allocation of Property Tax Levy
Tax related resources available to the City to appropriate in the budgets to provide
services are $23,452,749 ($22,577,749 taxes and $875,000 MVHC) and $24,767,406
($24,117,406 taxes and $650,000 MVHC) for the years 2008 and 2009 respectively.
The property tax resources for the two years are allocated as follows:
Tota12008 _ _ i
Property _ _ Budgeted As
Tax Levy MVHC
General Fund $ 19,695,900 $ 734,835
Charter Election Costs 35,600 1,328
General Facilities R & R 460,334 17,175
Equipment Revolving Fund 950,712 35,470
Major St Const Fund - A _ 1,310,203 48,882
Major St Const Fund - B 1,00,000 37,309
Totals $ 23,452,749 $ 875,000
Taxes
18,961, 065
34, 272
443,159
915, 242
1,261,321
962,691
22,577,749
3~
For payable 2009, the total 2008 levy is first increased by the State's inflationary
benchmark of 3.9%. The total levy is also increased by the $400,000 to fund the new
Fire Apparatus replacement schedule as previously approved by the City Council.
Individual increases to the various funds in the 2009 allocation are as follows. The
levies for the Equipment Revolving Fund and the on-going component of the Major
Street Construction Fund are both increased by 3.9% over the actual 2008 payable
levies. The second or "Overpasses and Interchanges" component of the Major Street
Fund Levy is increased by the previously determined 1 %. Finally, the General Fund is
financed at the amount necessary to balance the budget at a 4% increase from 2008
and the General Facilities Renewal & Replacement Fund is adjusted to $322,616 to
provide for maintaining the City's infrastructure. The proposed levy allocation assumes
the State will pay MVHC in 2009 per existing law, consequently there is no replacement
levy included as a funding source in the 2009 budget.
Preliminary Allocation of 2009 Property Tax Levy
Preliminary Budgeted As
Property MVHC Preliminary
General Fund
General Facilities R & R
Equipment Revolving Fund
Major St Const Fund - A
Major St Const Fund - B
Tax Levy
20,685,700
322,616
987,790
1,361,301
1,010,000 **
2009 Prelim
Taxes
Fire Apparatus
Totals
* 3.9% increase.
** 1.0% increase.
Levy Changes
General Fund
Charter Election Costs
General Facilities R & R
Equipment Revolving Fund
Major St Const Fund - A
Major St Const Fund - B
Fire Apparatus
Totals
$ 542,879
8,467
25,924
35,726
26, 507
400,000 10,498
$ 24,767,406 $ 650,000
2009
Tota12008 Preliminary
Property Property
Tax Levy Tax Levy
$ 19,695,900 $ 20,685,700
35, 600
460,334 322,616
950,712 987,790
1,310,203 1,361,301
1, 000, 000 1, 010, 000
400,000
$ 23,452,749 $ 24,767,406
$ 20,142,821
314,149
961,866
1,325,575
983,493
389,502
$ 24,117,406
Increase
$ 954,200
(137,718)
37,078
51, 098
10, 000
400,000
$ 1,314,657
3~
Market Value Property Tax Levy (Community Center Debt Service)
The City's proposed certified levy for debt service based on referendum market value is
$1,193,903 for payable 2009 compared to $1,199,363 for payable 2008. That is a
decrease of $5,460 or 0.5% from payable 2008 to payable 2009. The resulting market
value referendum rate is reduced by .8% from 0.0001526 to 0.0001514 due to the lower
levy and an increase in the referendum market value.
Ref Mkt Value
Debt Service Levy
Mkt Value Ref Rate 0.0001526 0.0001514 (0.0000012) -0.8%
The following table illustrates the impact of the market value referendum debt service
levy (Eagan Community Center) for average value property for payable 2008 and 2009:
Average Annual
Payable Market Rate Tax
Year Value Per $1,000 Amount
2008 281,208 0.1526 42.91
2009 275,828 0.1514 41.76
Total Levy
The following table illustrates the total proposed levy (excluding the Cedarvale Special
Services District) for payable 2009 compared to the total levy for payable 2008.
2008 2009 Amount Per Cent
$ 7,860,277,000 $ 7,886,053,300 $ 25,776,300 0.3%
$ 1,199, 363 $ 1,193, 903 $ (5,460) -0.5%
COMPARISON OF TOTAL LEVY
Final Proposed
2008 2009
Operating Levy
Debt Service Levy
$ 23,452,749 $ 24,767,406
1,199, 363 1,193, 903
Change
Amount Per Cent
$ 1,314,657 5.6%
(5,460) -0.5%
Total $ 24,652,112 $ 25,961,309 $ 1,309,197 5.3%
alp
1
Total City Property Tax Capacity Rates/Property Tax Impact
In summary, based on the above referenced levies and current estimates for taxable
market value, tax capacity, fiscal disparities and tax increment values the payable 2009
tax capacity rate calculates to .26911 compared to .25892 for payable 2008, an increase
of 3.9%. The market value referendum rate for the Community Center bonds debt
service calculates to .0001514 for payable 2009 compared to .0001526 for payable
2008, a decrease of .5%.
The following table of property tax history illustrates the estimated impact of the total
proposed levy for payable 2009 taxes and compares the rates and impacts to historical
tax rates and impacts for the years 2005 through 2008 on various market value
residential properties. Distribution of the MVHC for 2009 is based on consistent levies
from other taxing jurisdictions; any change in relative levies will affect the final credit
distribution slightly.
Eagan Property Tax History
City Taxes Only
Projected
2005 2006 2007 2008 2009
Tax Capacity Rate 0.28186 0.26704 0.25232 0.25892 0.26911
Market Value Rate 0.0001894 0.0001712 0.0001574 0.0001526 0.0001514
Market Value
150,000 $ 375 $ 352 $ 326 $ 331 $ 344
180,000 474 446 415 422 439
200,000 540 508 474 483 502
225,000 622 586 548 559 581
275,828 Pay 2009 Average Eagan House Mkt Value 741
281,208 Pay 2008 Average Eagan House Mkt Value 731
300,000 885 869 820 788 817
~7
The following table illustrates the impact of these rates on the property taxes on an
average market value property ($275,828) for payable 2009 compared to an average
market value property ($281,208) for payable 2008 thereby adjusting for deflation on
property values.
City Portion of Taxes on an Average Market Value House in Eagan
2008 Value: 281,208 2008 City Tax: 731
2009 Value: 275,828 2009 City Tax 741
Decrease (5,380) Increase 10
Figures Include Community Center Debt Service Levy
Impact on Property Taxes Resulting From a Reduced Levy
The following table illustrates the impact on an average market value property ($275,828
for payable 2009 resulting from reductions of various amounts in the overall tax levy.
The reductions would result from a decision to levy at an amount less than the proposed
dollar amount. The reductions amount to approximately $3 to $4 on an annual basis for
each $100,000 that the levy is reduced.
Impact of Reductions in Tax Levy on Average Market Value House
$ 275,.828 Market Value
City Tax Tax
At Proposed Capacity
Levy Rate
$ 741 0.26911
2008 Payble taxes on same house
valued at $281,208 were $731 with
tax ca acit rate of .25892.
Proposed Amount
Levy Adjusted of
Minus... City Tax Reduction
$100,000 $ 738 $ 3
200,000 735 6
300,000 731 10
400, 000 728 13
500,000 725 16
.600,000 722 19
700, 000 719 22
800,000 716 25
~~
Impact on Property Taxes Resulting From an Increased Levy
The following table illustrates the impact on an average market value property
($275,828) for payable 2009 resulting from increases of various amounts in the overall
tax levy. The increases would result from a decision to levy at a higher dollar amount.
The increases amount to approximately $3 to $4 on an annual basis for each $100,000
that the levy is increased.
Impact of Increases in Tax Levy on Average Market Value House
City Tax Tax Proposed Amount
At Proposed Capacity Levy Adjusted of
Levy Rate Plus... City Tax Increase
$ 275,828 Market Value $ 741 0.26911
$100,000 $ 744 $ 3
200,000 747 6
300,000 751 10
400,000 754 13
500,000 757 16
2008 Payble taxes on same house 600,000 760 19
valued at $281,208 were $731 with 700,000 763 22
tax ca acit rate of .25892. 800,000 766 25
General Fund Revenue Estimates
The preliminary 2009 budget as presented is balanced based on a continuation of the
City's established budgeting practices; namely, revenues are budgeted conservatively,
but realistically. There are no significant increases to user fees for 2009, although fees
charged to other funds e.g. utilities, for General Fund support are increased to the
maximum available in the City's cost allocation rubric.
The financing of the City's General Fund operations remains heavily reliant on the
property tax related revenues as 72.6% of the estimated 2009 revenue is from that
source. This percentage reflects Eagan's situation with little reliance on any State
revenue sources to finance General Fund operations. The estimate for MVHC for the
General Fund is $542,879 or 2.0% of the total budget. With current State law providing
for the payment of MVHC in the City's 2009 fiscal year that revenue source is included in
the proposed 2009 budget. Any State response to potential revenue shortfalls in its
budget would likely include non-payment of the MVHC and would create a revenue
shortfall for Eagan and other cities similarly treated.
Enclosed on page is a copy of the Comparative Summary of Revenues.
Enclosed on pages through _~ is a copy of the Revenues By Line Item.
3~
e
A graphical comparison of 2008 and 2009 revenues is as follows:
2008 General Fund Revenues
$ 26,688,500
2009 General Fund Revenues
$ 27,729,200
Property Tax
71.0%
`~ ~J Licenses
Transfers ~
1.9%
~ ` i Permits
///
Program / 3.4%
Revenues) ~Intergov't
5.9% Other Rev
3.0% Charges for 4.9%
Recreation Services
Charges 5.3%
3.5%
Property Tax
7 Z.6
Transfers
1.8%
Program ~ ~
Revenues
6.7°/
Other
2.6°~ Recreation
Charges
2.7%
T'~~Licenses
1.0%
Permits
3.4%
~Intergov't Rev
4.2%
Charges for
Services
4.9%
General Fund Expenditure Appropriations
The appropriations in the 4% 2009 preliminary budget including the extraordinary
increases of $1,516,800 totals $27,729,200. Factoring out the extraordinary increases,
the proposed General Fund budget reflects a decrease of $476,100 or 1.8% from the
2008 budget.
Outlined in the following table are the 4% Budget 2009 expenditure allocations
compared to the 2008 budget; with allocations summarized by major classifications.
Expenditure Summary by Major Classifications
of % of % % of Total
2008 Total 2009 Total Chan e Change Increase
Personal Services $ 19,503,200 73.1 % 20,408,400 73.6% $ 905,200 4.6% 87.0%
Parts and Supplies 1,692,300 6.3% 1,875,900 6.8% 183,600 10.8% 17.6%
Services and Other Charges 5,247,600 19.7% 5,225,400 18.8% (22,200) -0.4% -2.1
Capital Outlay 208,300 0.8% 178,200 0.6% (30,100) -14.5% -2.9%
Merchandise for Resale 16,000 0.1 % 21,300 0.1 % 5,300 33.1 % 0.5%
Contingency 21,100 0.1% 20,000 0.1% (1,100) -5.2% -0.1%
TOTAL $ 26,688,500 100.0% 27,729,200 100% $ 1,040,700 3.9% 100.0%
40
As is well known, in our service-oriented role as local government, labor is our primary
commodity, and thus consistently drives approximately three-quarters of the City's annual
budget. Changes to the overall 2009 personnel budget for existing and proposed
personnel compared to the 2008 personnel budget appropriation are further illustrated in
the following table.
General Fund Personnel Summary
2009 Budget
Existing Personnel
Regular Employees
Salaries/wages/overti m e
PERA
FICA
Health/Life/LTD Insurance
Worker's Compensation
Volunteer Firefighters compensation
Fire Relief Association (pension)
Subtotal -Existing Personnel
Position Reduction
Reduce Clerical by 1.9 FTE
Reduce IT Pager Pay
Reduce Fire Recruitment Class
Subtotal - Reduced Positions
2008 2009 Chan e
Proposed % of Total
Budget 4% Level $ % Change
$ 13,855,400 $ 14,536,900 $ 681,500 4.9% 75.3%
1,278,100 1,436,800 158,700 12.4% 17.5%
732,000 764,800 32,800 4.5% 3.6%
1,772,700 1,916,700 144,000 8.1% 15.9%
414,200 471,900 57,700 13.9% 6.4%
397,100 393,400 (3,700) -0.9% -0.4%
227,500 273,100 45,600 20.0% 5.0%
18,677,000 19,793,600 1,116,600 6.0% 123.4%
(108,700) -12.0%
(8,100)
(16,500)
(133,300) -0.7%
Temporary/Seasonal
City Clerk (Elections)
Comm Devel (Planning Intern/APC record secy;
Communications (Seasonal Intern)
Pub Wks/Engineering (Seasonal Intern)
Pub Wks/Streets (Temp/Seasonal)
Central Svcs Maint. (Temp/Seasonal)
Parks/Recreation (Temporary/Seasonal)
Tree Conservation (Temporary/Seasonal)
Subtotal -Temporary/Seasonal
Total Personnel
60,000 - (60,000) -6.6%
15,000 15,000 - 0.0% 0.0%
- 6,100
18,600 15,300 (3,300) -17.7% -0.4%
17,100 17, 900 800 4.7% 0.1
15,000 15,400 400 2.7% 0.0%
610,500 585,000 (25,500) -4.2% -2.8%
90,000 93,400 3,400 3.8% 0.4%
826,200 748,100 (78,100) -9.5% -8.6%
$ 19,503,200 $ 20,408,400 $ 905,200 4.6%
The scenario as presented in the preliminary budget maintains the percentage of the
budget dedicated to personal services at approximately 73% and the allocation continues
to reflect the intensity of personnel costs to deliver local government services. Overtime
allocations remain at approximately the 2008 levels to provide for unavoidable
circumstances such as police investigations, police call for service responses that cross
shifts, filling out patrol shifts, and snow plowing, etc. The overtime allocation also covers
the required peak service demand times without increasing the personnel complement
necessary for base level staffing for ongoing activities.
Contingency Account
The preliminary budget as prepared by the City Administrator includes a very small
budgeted contingency account of $20,000 primarily for the purpose of facilitating small
changes during the budget implementation. This presentation combined with no use of
the fund balance to support 2009 on-going operations continues the City Council direction
~i
in response to the 2004 budget public policy considerations for use of the Contingency
Account and Fund Balance. An adequate savings account is continued in the fund
balance to be used to provide security and flexibility in future operations. That savings
account remains undesignated in the General Fund in the preliminary budget. Previously,
the City actually budgeted from current resources approximately 2% of the budgeted
operations into the contingency account in addition to maintaining the fund balance at
approximately 30 to 35% of the next year's expenditures. The fund balance target has
subsequently been revised to 40 to 45% of the next year's expenditures. Per previous
City Council direction the appropriate level and use of the fund balance will continue to be
reviewed for potential future modification.
General Fund Fund Balance
No current, proposed expenditures are recommended for financing through the General
Fund fund balance for the 2009 budget.
The General Fund fund balance as reported in the December 31, 2007 Comprehensive
Annual Financial Report was $11,210,105. This balance calculates to 42.0% of the
budgeted 2008 expenditures and is undesignated and available as a contingency and to
provide working capital for operations.
Based on the continuation of City Council direction used in the preparation of the 2004
budget operations, the Fund Balance is set aside to provide for emergency or
unanticipated expenditure appropriations during the balance of 2008 and 2009. During the
2004 budget deliberations, it was determined that it would be prudent to eliminate the
budgeted operating contingency and to use the Fund Balance as a contingency account.
The position of the fund balance is as follows:
December 31, 2007 Fund Balance
Minus Fire Station Land Acquisition -- 2008 Potential
Projected 12-31-08 Balance
Minus Proposed Appropriations for 2009 Budget
Projected 12-31-09 Balance
Fund Balance Target at 40%
Projected Variance From Target
Projected 12-31-2008 Fund Balance as % of 2008 Budget
$11,210,105
(600,000)
$10,610,105
$10,610,105
$ 11,083,320
$ 473,215
38%
Again, per previous City Council direction the appropriate level and use of the fund
balance will continue to be reviewed for potential future modification.
Cedarvale Special Services District
Prior to the preliminary levy certification, a final determination will be made concerning
the appropriate levy for the Cedarvale Special Services District. The levy for payable
years 2003 through 2005 was $2,000 annually. The levy for payable 2006 was raised to
$3,000 and is currently proposed at that level for payable 2009.
~~
Truth In Taxation Hearing Dates
On or before September 15, 2008 the City must certify to the County Auditor the dates it
has selected for its public hearing and for the continuation of its hearing, if a continuation
of the hearing becomes necessary. Cities essentially choose after the counties, special
service districts, and school districts, although December 1 and December 8 are
reserved for cities until September 15. Given these parameters, December 1 works
nicely for the City. The first December meeting has already been scheduled for Monday,
December 1 rather than Tuesday, December 2. The continuation hearing, if necessary,
could be scheduled for the tentatively scheduled Special City Council meeting on
Monday, December 8 with the final adoption at the second regularly scheduled
December meeting on the 16`h
Action will need to be taken at the September 2 meeting to set the schedule accordingly.
Public Policy Issues
The following are matters of public policy for the City Council's consideration at this time:
1. Truth in Taxation Hearing Dates --The Council is asked to approve or modify
the recommended dates per State scheduling requirements. The proposed
dates are Monday, December 1, which is a scheduled regular City Council
meeting for the initial hearing and December 8, which would be a special meeting
for the continuation hearing, if one were necessary. Final action would take
place at the regular meeting scheduled for December 16.
2. Preliminary Tax Levy - Is the proposed amount and allocation of the 2009
property tax levy appropriate?
The Council is asked to provide direction to staff for the preparation of required
material for consideration at the September 2, 2008 regular City Council meeting.
3. Feedback on Revenue Estimates/Expenditures Appropriations --The City
Council is asked to provide feedback for the City Administrator to continue
preparation for the Truth in Taxation Hearing and for final budget preparation.
Together with the Department and Division Heads, I submit this 4% 2009 preliminary
budget, the enclosed budget information and these policy issues for your consideration.
G~.o
~~
City Administrator
<L®[
2008 Payable City Property Takes
$281,208 Market Value House (Eagan Average)
Plymouth
Mendota Heights
Eagan
Minnetonka
Eden Prairie
Maple Grove
Woodbury
Coon Rapids
Bloomington
18-City Average
Lakeville
Burnsville
South St. Paul
Apple Valley
Inver Grove Heights
Brooklyn Park
Rosemount
West St. Paul
Hastings
$0 $400 $800 $1,200 $1,600
~J5
8/22/2008
2008 BUDGET
GENERAL FUND
COMPARATIVE SUMMARY OF REVENUES
2006 2007 2008 2009
Actual Actual Budget Proposed
General Property Taxes
Licenses
Permits
Intergovernmental Rev
Charges for Services
Recreation Charges
Fines & Forfeits
Other Revenues
Program Revenues
Transfers
$ 18, 308, 965 18, 213, 068 $ 18, 961, 065 $ 20,142, 821
278,974 273,298 264,200 278,200
974,714 1,348,651 916,400 951,500
682, 903 1,413, 974 1, 313, 735 1,172, 679
1,189,410 1,489, 364 1,415,400 1, 363, 300
531, 095 713, 740 947,100 747, 800
287,711 283,396 226,100 280,500
527,381 623,819 569,500 443,000
1,244,708 1, 537, 208 1, 580, 800 1, 846, 300
402,392 433,250 494,200 503,100
TOTAL GENERAL FUND $ 24,428,255 $ 26,329,767 $ 26,688,500 $ 27,729,200
C
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Agenda Information Memo
Eagan City Council Workshop
August 26, 2008
IV. NOISE ATTENUATION ORDINANCE DISCUSSION
DIRECTION TO BE CONSIDERED:
To provide direction regarding the next steps for the consideration of an aircraft noise
attenuation ordinance.
FACTS:
• The City of Eagan considers aircraft noise impacts as a part of decisions related to
applications for new developments within the Met Councils MSP Noise Exposure
Zones and buffer zone. Where appropriate, the City applies noise attenuation
construction standards as part of the approvals of such developments.
• As a part of its 2000 Comprehensive Plan, the City established a goal to consider the
adoption of a noise attenuation ordinance that would apply to all new construction
within the Noise Exposure Zones or buffer zone, including construction that is not
subject to development approvals. To date, the City has considered, but has not yet
adopted, such an ordinance.
• As a part of the Consent Decree that settled the lawsuit filed by the Cities of Eagan,
Minneapolis and Richfield, the cities were required to consider the adoption of such an
ordinance related specifically to new residential construction within certain noise
contours.
• This item draws together the prior discussion and consideration and the current
requirement of the Consent Decree in order to define a direction to address this policy
issue.
ATTACHMENTS:
• Draft Comprehensive Guile Plan map including Noise Policy Zones and Buffer Area
enclosed without page number
• A memo from Jon Hohenstein outlining pubic policy questions for the City Council to
discuss ~(~ . 5~°
• City Attorney's memo regarding statutory authority to adopt noise attenuation
ordinances on pages through(
• June 13, 2005 Council Packet cover sheet on pages ~ through
• Copies of Richfield and Minneapolis staff reports available upon request.
`~ "City of Evan Memo
T m T H I I I T T
J H HE ST I UNI V L E T I ET
T FT
SU JETe AI FT N I ATT NUATI RI ACE
The City of Eagan previously identified the importance of considering a noise
attenuation ordinance to define standards for new building construction in areas
affected by aircraft noise from overflights. That effort was put on hold during the
MAC lawsuit, but one of the requirements of the Consent Decree settling the
lawsuit is that the cities of Minneapolis, Richfield and Eagan consider an aircraft
noise attenuation ordinance for new construction.
The purpose of the business item before the Council is both to meet the obligation
in the Consent Decree and to receive Council input and direction with respect to the
further development of such an ordinance.
Policy Hilt®ry
The City of Eagan has a long history of land use planning and policy development
related to the location of the Minneapolis-St. Paul International Airport next door
and the presence of aircraft overflights over various parts of the community. The
City's general policy position has been to value the airport as an economic asset
and one of the drivers of our local economy, while working diligently to minimize the
noise impacts that accompany its operations.
Zoning and Land Use Planning
The most substantial way that the City worked to minimize aircraft noise impacts
was to minimize the development of residential land uses, the uses that are most
sensitive to aircraft noise impacts, within and near the areas of the City that were
expected to have the greatest concentration of aircraft overflights. beginning with
the City's earliest Comprehensive Plans and zoning decisions, it planned and
zoned much of northern Eagan for commercial and industrial land uses that are
consistent with those noise impacts and focused most residential zoning and
development in areas in southern and western Eagan that were not expected to
receive such as great a concentration of such impacts.
The third is that the MAC added the north-south runway, changing operating
patterns at the airport and introducing a substantial number of overflights over
western and southern Eagan, where the City had not anticipated them and where
the land use and development has been predominantly residential. Even though
the cities were successful in the lawsuit settlement in requiring that MAC provide a
level of Sound Insulation outside of the 65 ®NL contour, few if any homes in
southern or western Eagan are within the eligibility areas for the expanded
program.
Essentially, despite the City's best land use planning efforts, some residential areas
of Eagan are exposed to substantial levels of aircraft noise and a number of them
lie within areas defined by the Noise Exposure Map's Noise Zones and buffer zone.
Noise Attenuation Ordinances
The Metropolitan Council has long encouraged cities to adopt noise attenuation
ordinances through the Comprehensive Plan review process. While state law
~~
Earlier this year, the parties settled the lawsuit and the Consent ®ecree was issued
that included the requirement that the affected cities consider the adoption of a
noise attenuation ordinance by September 1, 2008. The specific standards to be
considered under the ®ecree would require:
e uB aat r cti
When new development is proposed within the iVoise Zones and buffer area, one of
the factors considered in Eagan's planning reports is whether the development is
consistent with the level of noise exposure anticipated in that Zone. Where the use
is not compatible with the noise level, the development is discouraged. Where the
use is not fully consistent with the noise level, conditions of approval are proposed
for the development, which require the appropriate level of noise attenuation as part
of building construction.
In those circumstances in which construction in the Noise Zones or buffer area
does not require a development approval, such as construction of a new home on a
remnant lot, a tear down and replacement of previously existing home or
substantial additions to existing homes, the City does not currently have a tool to
insure that the same standards are met.
®li n id rains
Consistency with Other Cities
resistance to the proposed ordinan in Minneapolis, so it does not appear that
there will be a single model to follow among the three cities.
Relationship to Previous Noise Attenuation Treatments
®ne of the consequences of not having an ordinance is that owners of homes that
previously received noise attenuation improvements from the C, may choose to
install additions or improvements that do not meet the same standards as the
publicly financed improvements they received. An ordinance could ensure a
continuity of the integrity of the previous improvements.
Enemy Code and Noise Attenuation
Statutory Authority to Exceed the Puildin Code
The statutory exemption that permits cities to adopt noise attenuation ordinances
ties the authority to implementation of the Met Council's guidelines. While an
ordinance based on the Met Council model meets the requirement by definition, an
ordinance based on the Consent ®ecree would n d to be crafted for consistency
with this requirement.
Further, the requirements of the Consent ®ecree apply only to residential
construction, while the Met CounciPs guidelines apply to a range of residential and
non-residential land uses within all of the noise exposure zones. While mast other
uses are more compatible with aircraft noise than residential uses, the City has
made a practice of applying appropriate sound attenuation standards for non-
residential, noise sensitive uses in the noise exposure zones and buffer zone as
well.
®Gcy unions an tion
® Should the City pros d with the development and implementation of a
noise attenuation ordinance?
® Should the ordinance address standards for the range of uses in all noise
zones or should it focus on residential uses only?
® Should the noise attenuation ordinance apply only to new construction
and/or additions within the four Noise Exposure Zones, or should it apply to
the buffer zone as well?
® If the ordinan is applied to the buffer zone, should the standards for that
area be a requirement or a recommendation?
® Should the ordinance require that additions or improvements fio properties
that previously received the MAC Noise Program 5db sound attenuation
package comply with the noise attenuation standards for their Noise
Exposure Zone?
® If there are other policy questions that are raised through discussion,
appropriate direction is requested in their regard as well.
ack rand Irrnti®n:
5~
SEVERSON, SHELDON,
DOUGHERTY & MOLENDA, P.A.
SUITE 600
7300 WEST 147TH STREET
APPLE VALLEY, MINNESOTA 55124-7580
(952) 432-3136
TELEFAX NiJMBER (952) 432-3780
E-MAIL bauen@seversonsheldon.com
TO: Jon Hohenstein, Community Development Director
CC: Dianne Miller, Assistant to the City Administrator
FROM: Robert B. Bauer, City Attorney
DATE: August 13, 2008
RE: Noise Attenuation Ordinance
Our File No. 206-23066
This is by way of follow-up to our staff meeting concerning the draft noise attenuation
ordinance. As you are aware, as part of the Consent Decree, each City agreed to present their
respective City Councils with a draft Ordinance for Airport Noise Attenuation by September 1,
2008. The requirement is only that the ordinance be presented to the City Council and there is
no requirement that the Council adopt any ordinance.
Generally, the City cannot impose any greater building requirements upon a property owner than
authorized by the State Building Code. However, Mii~v. STAT. § 473.192 provides that:
A municipality in the metropolitan area that, in part or in whole, is
within the aircraft noise zones designated in the transportation policy plan
may adopt and enforce ordinances and controls to regulate building
construction methods and materials for the purpose of attenuating aircraft
noise in habitable buildings in and around the noise zone. The ordinance
or control shall not apply to remodeling or rehabilitating an existing
residential building nor to the construction of an appurtenance to an existing
residential building. An ordinance adopted by a municipality must be
adequate to implement the Metropolitan Council's guidelines for
land use compatibility with aircraft noise.. .
M>rrly. STAT. § 473.192.
s~
Jon Hohenstein, Community Development Director
August 13, 2008
Page 2 °
As noted in the statute, any proposed ordinance does not apply to remodeling or rehabilitating an
existing residential building nor to the construction of an appurtenance to an existing residential
building.
The draft ordinance that our office prepared follows closely after the model ordinance prepared
by the Metropolitan Council. The Cities of Richfield and Minneapolis departed significantly
from the model ordinance and copies of their propose ordinances and staff reports have been
provided to you separately.
Should you have any questions or comments concerning any of the above, please feel free to
give me a call.
Cl/lJ
Agenda Memo
June 13, 2005 Special City Council Mecting
IV. NOISE ATTENUATION ORDINANCE
DIRECTION TO BE CONSIDERED: To receive an update and discuss steps for the
implementation of an airport noise attenuation construction ordinance.
FACTS:
- As part of the City's update of its Comprehensive Guide Plan Aviation Section, one of the
goals is to consider adoption of a noise attenuation construction ordinance to permit the
City to require noise attenuation construction techniques for buildings that may require
the additional improvements within the noise policy contours.
- While a larger number of land uses may be noise sensitive at the. highest noise levels
close to the airport, noise compatibility issues in Eagan largely relate to residential uses
.because of the distance between the developed areas of the City and the airport because
of the river valleys. One of Eagan's first policies is to minimize the establishment of
noise sensitive uses in areas in which the noise impacts are the greatest.
- There are circumstances, however, such as infill development in existing neighborhoods,
in which the addition of noise sensitive uses is justifiable. Where such development
requires land use approvals, such as a subdivision, the City has placed conditions on
those approvals to meet the noise attenuation standards in its Comprehensive Plan.
Where land use approvals are not necessary, as with previously platted lots or additions
to existing homes, the City currently can encourage, but not require, noise attenuation
construction techniques. An ordinance would permit the City to apply such standards to
new construction and additions.
- Staff has reviewed the Metropolitan Council model ordinance and the ordinance adopted
by the City of Mendota Heights as baselines for a possible ordinance for Eagan. The
general elements of the ordinance would be as follows:
Based on the noise policy contours, the ordinance would define which land uses are
noise compatible and require no additional noise attenuation and those which are
provisionally or conditionally compatible and require additional noise attenuation to
be acceptable within the zones.
The level of noise attenuation required would be determined depending upon the use
and the noise policy contour within which the construction is occurring.
The methods for achieving the noise attenuation levels would be reviewed by
protective inspections as part of the building permit review. In addition to the
Metropolitan Council Builders Guide for Noise Attenuation, architects familiar with
noise abatement techniques can certify that the designs and components of a
structure meet and exceed certain STC ratings.
(¢
- If the City Council and Planning Commission support this concept, staff is interested in
moving forward with consideration of such an ordinance in the third quarter of 2005.
This would permit the City to have an ordinance in place prior to the opening of the new
North-South Runway, which adds a number of established neighborhoods and potential
infill areas to the policy contours.
- At the present time, staff is discussing details of how a prospective ordinance for the City
would relate to the Metropolitan Council's document update process. The Met Council is
currently engaged in a revision of the Builder's Guide and will soon be doing an update
of its Transportation System Plan, of which the Aviation Plan is a part. While it may
require that the City consider an initial implementation under the current standards and
builders' guide and a subsequent revision when these updates are completed, staff
believes that infill and additions in the noise affected areas would not have solid
requirements in place for a period of time if we wait for the Met Council to complete its
work.
ATTACHMENTS:
• Comprehensive Guide Plan Aviation Chapter on pages
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