Document - Historical information/data - Eagan Treasurers Account Book Herbert Polzin -To the Town Treasurer
This record has been designed, with the assistance of the State Public Examinee
Division, to provide a complete, simple and comprehensive record of all township finances
by funds, over a five year period.
The four forms In this book are:
A. Register of receipts
1 double page for each year.
B. Yearly summary of receipts and disbursements
1 double page for each year.
C. Register of orders paid
60 double pages.
D. Register of orders presented, but "Not paid for Want of funds."
20 double pages.
INSTRUOTIONS FOR IISE
1. If you will carefully follow the headings, you will experience no difficulty in
using the register of receipts, or the register of orders paid. Of the latter you will use
es many pages as you find necessary each year. Neither should you experience any dif-
ficulty with the register of Orderspresented but "Not paid for want of funds."
As an aid in reeking up the summary at the end of the year, a specimen page has
been filled out showing how to make use of this form. (See page following title page).
the figures used are fictitious amounts, intended simply for guidance in use of the form.
2. Paragraph 6 of Section 1069 G. S. 1923, makes It your duty to file with the Town
Clerk, within five days preceding the annual town meeting, a statement inwriting show-
ing all moneys received by you, as well as all moneys paid out, from whom received and
to whom paid. (Booth form 3 G.)
3. The example shown on the specimen page will- assist you 1n making up your
summary for the year, and in making a reconcilement with the depository balance.
4. You will find it a great aid to keeping your records straight if you will deposit
all money received by you in a depository, and redeem all orders presented to you, and
for which there are funds on hand to redeem, by check.
5. Note the instructions at the top of each page of registered orders. It is very im-
portant that you follow them with care. The Law requires you to pay all orders register-
ed "Not paid for Want of Funds," in the order 1n which they have been presented to you
and registered.
Whenever you pay orders that have been registered "Not paid for want of funds,"
be sure and enter amount of Interest immediately alter the order in the column pro-
vided for that purpose. In the column headed "Amount of order and interest," you should
enter the original amount of the order with the interest added. The grand total of this
column in that event, will total exactly the same as all Celumns to the right, thus prov-
ing that your work Is correct.
6. Be sure to fill in dates —year, month and day —wherever called for. This is very
Important.