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Document - Historical information/data - Grand opening activities for the new Eagan Community Center, 316 pages total. - 1/1/2003Patch T/ Transfer Patch T 5 iy '/ / 5_ Harold Higgins' title at the Pioneer Press may be "Publisher." bul he prefers "newspaperman:' He's been in the trenches as o reporter. editor and publisher — so he knows a good story when he sees one. 0 PIONEER PRESS You're Invited: Community Round -table Pioneer Press Publisher Harold Higgins invites you to join other community leaders in your area for a small, informal continental breakfast meeting. Wednesday, September 24 8 to 9:30 a.m. Al Baker's 3434 Washington Drive, Eagan Please confirm your attendance by calling (651) 228-5119 by Septermber 15. We look forward to welcoming you to this special discussion of community issues and Pioneer Press news coverage. 1310:\'11:.R. PRV,SS .„1!!!irrt•-•---..r2t41,•.•,661111 Meet the lead dog. F1579 be • • • • • • • - WO) shi f 1.1".44, • • • • • • •htlirN1 Yffatip rs6 ,o,_U__ -cI, Rest and be thankful. ATTRIBUTION: An inscription on a stone seat on the top of one of the Highlands in Scotland. 1t is also the title of one of Wordsworth's poems. Architecture is to make us know and remember who we are. ATTRIBUTION: Geoffrey, Sir Jellicoe (b. 1900), British architect. International Herald Tribune (Paris, November 6, 1989). Nothing defines the quality of life in a community more clearly than the places it preserves, the things it does to bring people together, and from those spaces the shared experiences and traditions it comes to know. The retired artist, _Werner, who painted the wonderful artist renderings of the community center you can see inside the banquet room today was asked why it was so important for him to put this place on canvas. You know what he said? He answered by asking a question of his own. He said, "Do you realize how unusual it is for a community to give a gift like this to itself? A place where future generations can walk and think and reflect. I want to capture the beauty of this place," he said. Agenda Grand Opening Organizing Committee 8th Meeting 10 Days To Go! 9/17/03 1. Updates (a) Community Group Update (Cherryl) (b) Costume & E placement + make-up person (c) Music Keyboard & monitor & chairs for 20th practice (d) Site prep/ stairs & railing issue (e) Other material needs/ scissors/ chalk (f) Food update (mention rain plan) (g) Signage Plan (Joanna & Cherryl) (h) Radio coordination and cell phone list (i) On -site transportation (j) ECVB Ambassadors# (k) Tarp(s) (1) Ribbons (m)Additional Posters / please take (n) Puzzle Update (o) Venue Site Coordinators/Staff Liaisons Updates (p) Staffing needs (q) Parking needs/ Handicapped 2. Balloon color decision 3. Staff training time and final run through, day of times to arrive 4. Other??? ( 4) 16411 POSTCARD4 9/2/03 11:18 AM Page 1 Need You... ...to make the Eagan COMMUNITY CENTER GRAND OPENING a SUCCESS! OSSS-SL9-IS9 IZISS NN (1E8E3 XeMwed !enuaj I OS Jaluaj X!unwwoD ue8E3 •o}u! aJOW JO; woa•ue8ea}oklp.mMM )IDaLD ,(EM)1ued Ienua0 uo a(poo0 eatueA pue qou)! :opd Jo uopJasJawi ay: to ysaou von auo pa:eaoI s! uasua0 A ununuuD ayl •A.iauea2ed pue Salida 's)IJOMoA9 `un; `pooj Jo; Lz Jagwe)daS uo sn up( •aledonJed of paaalsBa.) s! dnoa Jno ( awns a)IEW d!ysJapeal s,uopez!ue$Jo Jno,( yl!M'payp Jania� dpununuoJ u0003 mat' a(ij of uo!ssaJOJ j pooh o sm uagia8o1 Su!wo) X]!unwwoa Jno samnsuowap LIIEanewEJp ue2E3 se IaJeddE s,uonez!ueBJo Jno (JeaM •aiedp1Jed o1 pooyJogg2!au puE'ssau!snq `yDJnya 'looyJs'dnojB /a!unwwoa pue a!Ap ,(Jana 3UEM DM 'Jed IEJWuaD Jaaua' Aa!unwwo, ue2e3 ay1 }o 2u!uado puuJB ay Jo} no,( spaau 3 spun„ •pass!w aq of iou pue ue8e3 u! IIe3 aye}o luanais399I8 ayi s?1 •w d b - uooN ¥ LZ aagwaadaS'AAp.anlES ¥ 1 3U dye 1f 6 (e,S'tis • • • r • • • • 62 , 000 • G. roue 5 • L OST S . pi, Zie Ca) ifovii/- e u/ S4-J ?co6',E. 1/4/6', 3 71.; 5 id 7so op,,,00 rY 8 I 04>0 -Cow- C n kK itorleprap 49 li c) e 444.1 4 is L`'i-t / 3 c9c) • • • Community Center Grand Opening Minimum Essential Costs Ideas based on suggestions from planning group including Eagan Rotary, the Art House, ECVB, Lioness, etc. Insurance to access 1,000 Lockheed parking spaces $2,100 Audio equipment for five venues (Grandfather Tree, Band Shell Pavilion, Gazebo, Community Center exterior) Staging, event signage, balloon bunches, etc. Advertising in local weekly newspapers Event Postcards Human E photography SUBTOTAL lie Cc 5 $2,000 See (e $2,400* $1,600 $0,500 $1,200 $9,800 Optional Pricing for Possible Enhancements: • Food & beverage (most likely hot dogs, Coke products & water) Coca Cola will donate 1,700 Dasani waters, they will sell cases of coke or diet coke to us at cost and take back any remaining unopened product, and loan us coolers for storage and up to five volunteers. In addition they will give us 20 t-shirts as give-away items for competitions in the gym y< 1000 cans of pop $0,250 Z Hot Dogs & Buns similar to Cmty. Services Open House $0,500 • Memento (like a small Eagan flag) to be held by all participants in "4 Corners Procession" down to the Community Center from other Park venues. This could be given away or charged for • Anticipated daytime fireworks donation • Pricing on Building Community Together surprise • Contingency $2,600-$6,400 FREE** $0,300 $0,500 *Because of the large spaces and 5 separate venues, more could easily be spent on balloon bunches. Estimates received varied from $2,000 -$5,400 even with a significant discount from the Balloon Connection in Eagan. It is really a question of how dressed up we want the site to be. **With renewal of fireworks contract for July 4, 2004. • • Community Center Grand Opening Minimum Essential Costs Ideas based on suggestions from planning group including Eagan Rotary, the Art House, ECVB, Lioness, etc. Insurance to access 1,000 Lockheed parking spaces $2,100 Audio equipment for five venues (Grandfather Tree, Band Shell $2,000 Pavilion, Gazebo, Community Center exterior) Staging, event signage, balloon bunches, etc. $2,400* Advertising in local weekly newspapers $1,600 Event Postcards $0,500 Human E photography $1,200 SUBTOTAL $9,800 Optional Pricing for Possible Enhancements: • Food & beverage (most likely hot dogs, Coke products & water) Coca Cola will donate 1,700 Dasani waters, they will sell cases of coke or diet coke to us at cost and take back any remaining unopened product, and loan us coolers for storage and up to five volunteers. In addition they will give us 20 t-shirts as give-away items for competitions in the gym 1000 cans of pop $0,250 Hot Dogs & Buns similar to Cmty. Services Open House $0,500 • Memento (like a small Eagan flag) to be held by all participants in "4 Corners Procession" down to the Community Center from other Park venues. This could be given away or charged for $2,600-$6,400 • Anticipated daytime fireworks donation FREE** • Pricing on Building Community Together surprise $0,300 • Contingency $0,500 *Because of the large spaces and 5 separate venues, more could easily be spent on balloon bunches. Estimates received varied from $2,000 -$5,400 even with a significant discount from the Balloon Connection in Eagan. It is really a question of how dressed up we want the site to be. **With renewal of fireworks contract for July 4, 2004. o • • Community Center Grand Opening Minimum Essential Costs Ideas based on suggestions from planning group including Eagan Rotary, the Art House, ECVB, Lioness, etc. Insurance to access 1,000 Lockheed parking spaces $2,100 Audio equipment for five venues (Grandfather Tree, Band Shell $2,000 Pavilion, Gazebo, Community Center exterior) Staging, event signage, balloon bunches, etc. $2,400* Advertising in local weekly newspapers $1,600 Event Postcards $0,500 Human E photography $1,200 SUBTOTAL $9,800 Optional Pricing for Possible Enhancements: • Food & beverage (most likely hot dogs, Coke products & water) Coca Cola will donate 1,700 Dasani waters, they will sell cases of coke or diet coke to us at cost and take back any remaining unopened product, and loan us coolers for storage and up to five volunteers. In addition they will give us 20 t-shirts as give-away items for competitions in the gym 1000 cans of pop $0,250 Hot Dogs & Buns similar to Cmty. Services Open House $0,500 • Memento (like a small Eagan flag) to be held by all participants in "4 Corners Procession" down to the Community Center from other Park venues. This could be given away or charged for $2,600-$6,400 • Anticipated daytime fireworks donation FREE** • Pricing on Building Community Together surprise $0,300 • Contingency $0,500 *Because of the large spaces and 5 separate venues, more could easily be spent on balloon bunches. Estimates received varied from $2,000 -$5,400 even with a significant discount from the Balloon Connection in Eagan. It is really a question of how dressed up we want the site to be. **With renewal of fireworks contract for July 4, 2004. 8-27-2003 6:37PM FROM INSTY—PRINTS EAGAN 651 688 3246 P. 2 • ‚NSTY-PRINTS' BUSINESS .PRINTING SERVICES of Eagan O 0 0 City of Eagan 3830 Pilot Knob Road Eagan MN 55122 Tom Garrison Phone: 651-675-5008 Yankee Square Shopping Center 1468 Yankee Doodle Road Eagan, MN 55121 Phone (6511 688-3385 Fax (651) 688-3246 wwro.eagan. insty-prints.com City of Eagan 3830 Pilot Knob Road Eagan MN 55122 Barb Hand Phone: 651-681-4621 Estum to No. E#4485 Date 8/26/03 Customer PO # QUANTITY DESCRIPTION AMOUNT 500 • Community Center Postcards: Two -Sided Bleed, 6 x 4.25 Cougar Smooth #80 Cover White, printed 2 colors front in Black, Green ink 2 colors back in Black, Green ink 2 • 1 1 " Mega Plate File Download/Email Input 8 Cuts - Heavy Qty: 1000 = 127.73 (with discount) Customer Discount 134.41 -33.60 Estimates valid for 30 days. Any changes to specifications may impact the prices quoted. Customer alterations will be invoiced at current rate. Overruns and underruns will not exceed 10% of quantity ordered & will be included in shipment SUB 100.81 TAX 6.55 SHIPPING TOTAL 107.36 RECEIVED BY: X TERMS: NET 10 Invoices not paid when due are subject to a late charge of 1.5% per month. 18% per annum or the highest rate permitted by law. Minimum finance charge at $5.00 par month. Please pay from this invoice! D1OI rriT •igkt Speed :Chgita181akk &r%Vhitte Copy Digital Color: Printing & Copying Design and GLaphics Services omplete.Document Fin shutg Services `' ile Input via";Email; ials,`Hard Copy Free••Pickup and Delivery Fastd . Fiien lv. Intelligent. Service • Aug. 21, 2003 Tom Garrison Communications Director City of Eagan 3830 Pilot Knob Road Eagan. MN 55122 Jerry Swanson Photography 1490 McCarthy Road Eagan, MN 55121 612.750.1288 jerry@swansonphoto.com RE: Eagan Community Center photography grand opening Color photography grand opening activities September 27, 2003 Half day Film and processing (to be determined) Total • 500.00 100.00 $600.00 Rug 18 03 10:56a KINGDOM SOUND 9528942117 p. 1 • • • 12277 Nlmllet Ave 5 Burnsville, MN 55337 Phone: 952-894-0871 Fax: 952-894-2117 lbartelt@langdomsound.com Kingdom Sound Inc. To: Tom Garrison / Eagen City From: Loren R. Bartelt Fax: 651.675-5012 Phone: 651-675-5008 Re: Quote For Review Date: August 18, 2003 Pages: 1 CC: 0 Please Continent 0 Picasso Reply 0 Please Recycle Hi Tom The quote for sound systems rental for the Grand Opening of the Eagan Community Center will be between $1500.00 and $2000.00. This was based on our preliminary discussion on August 6 2003. This is for 5 separate systems and includes, delivery, setup, operation and retum of the equipment. I found a backdrop for rent also. This would be 12' high and 16'wide. The choices of colors are; Red, White, Blue, Gold, Green, Black, Burgundy. These are lightweight fabric nut the heavy theater style. If you want us to supply this, we will deliver, set up and retum it. The cost will be $225.00. Please let me know ASAP so we can get everything reserved. Loren Page 1 of 1 Tom Garrison From: Kathi Kamm Sent: Friday, August 29, 2003 7:55 AM To: Tom Garrison Tom, I found 2 patterns for Uncle Sam last night al Joanne Fabrics. They weren't on sale; however, so let me know what you want me to do. You will have to have the size of the person in order to buy the pattern. Kathi / .(91D 8/29/2003 Maria: • Following is the quote for the extra $1 mil for Lockheed Martin. Please review and confirm to bind converge and for the dates of 7/3 and 7/4. If you have any questions, let us know. Thank you. Pat Meger Account Executive A J Gallagher of MN, Inc. 7825 Washington Ave So., #300 Minneapolis MN 55439-2433 (952)918-3980-Direct Line (952)944-9795-Fax ----- Forwarded by Pat Meger/BSD/AJG on 06/11/2003 12:44 PM ---- "Kodet, Jan" <JKodet@LMNC.ORG To: Illkat_Meger@ajg.com"' <Pat_Meger@ajg.com> > cc: "Hansen, Steve" <SHansen@LMNC.ORG> Subject: RE: Eagan - Reinsurance for 7/3/03 & 7/4/03 06/11/2003 11:43 ke2 C4(-)7C AM )\,-12 .(2A . <\ ( \ : -,- 5 6\ 6,1/4\ t oki`:( "..........c.........Q� ° O � � 5- P op ago � �\,oY Pat, the premium for the extra $1,000,000 on the Lockheed Martin parking lot is $2,069. Please verify that the date are 7/3 and 7/4 as initially we were looking at 7/3 through 7/6. Once I hear from you I'II get the reinsurance bound u Thanks Original Message — From: Pat_Meger@ajg.comImailto:Pat_Meger@ajg.com) 3 • Lha6-3.) I— fix ec 14 c()) —5) .1-41dia• UILIN‘ (A67 ( TTT vt) >1/441-69-(4 624_,c,c.4..4 • \ cito Oft 4C44 CA-4)f P.,. " Poi 56 t-q0-t g/0 1,4 Rug 26 03 04:30p Raleigh Seelig 651-340-2401 p.1 O • to To Joanna Foot From Raleigh Seelig • 0 6$ 35-3 -S-2g?2 0 .Ge,,,,, �,v( /42 t ; -- 1 • • • • Eagan Police/Fire Chaplain's Phone Numbers Jim Borgschatz Easter Lutheran Church 651-452-3680 4200 Pilot Knob Road 651-454-8848 (h) Eagan 55123 651-610-2640 (p) pastor] i m@EASTE R.O RG Debbie Brown Rod Carlson Phil Heide • David Lillijord George Martin Connie Olson Peterson, Carleton • 1297 Wilderness Curve Eagan 55123 debronmn@aol.com 651-454-6406 (h) 651-610-2639 (p) Oak Hills Church 651-289-1570 1570 Yankee Doodle Rd. 651-687-9764 (h) Eagan 55121 651-610-2641 (p) rohc@aol.com 4483 Upper 1351h St. W. 952-423-4135 (h) Rosemount 55068 (on leave until Sept., 2003) pamnphil@aol.com Mt. Calvary Lutheran Church 651-454-2344 3930 Rahn Road 651-610-4047 (p) Eagan 55122 651-460-3931 (h) worship@mtcalvary.com 612-387-8655 (c) 12305 Chincilla Ct. 952-423-3046 Rosemount 55068 651- 610-2637 (p) geoimmn@aol.com Easter Lutheran Church 651-452-3680 4200 Pilot Knob Road 952-892-3567 (h) Eagan 55123 651-610-4621 (p) pastorc@easter.org 581 Atlantic Hills Drive Eagan 55123 cdpete@mninter.net 651-454-8035 (h) 651-610-2638 (p) -pvtayvc_. gar 1 \- -13INTh \DOAUdOGAS • 8-27-2003 6=36PM FROM INSTY-PRINTS EAGAN 651 688 3246 P. 1 • INSTY-PRINTS® BUSINESS PRINTING SERVICES EAGAN Date: OS/27/09 To: %oi» 6AtetSoM Coif/ OF EA6AA/ From LJ'4^1 5rAPG6ronl Subject. �aH1M. cgNr�2 Psrc,4,t0 Total Number of Pages Underling Cover Sheet): Message: fee 1NSTY-PRINTS Yankee Square Shopping Center 1468 Yankee Doodle Road Ragan, MN 55121 Phone (651) 688-3385 Fax (651) 688-3246 info@Eagan.Insty-Prints.com -z - Y17z — - c. S2 7- 6 ;t 6.e5 • m (ycXX' SOY) — 1 Le An n 00 )11 59--015 C--( rl Scat Tr'pP VcOer--_ 3 `l s — )- 6 / 2-- 3 1r4 - 0 ? /in ---vise • Balloon Connection -Events Page 2 of 2 • • Plc, Z-,/z-cs -9e- C-0/6(444A/S Pg0P' iK r a - A - ///(eJ D7.---- C/ tNs DU-7-3/ c ( N ) http://www.ballc 9/17/03 • ek. 5 r-2: lt694,5-( 5€44. ►s 6".044-43 Col „bes 'fife i4)-c., 4--e• 644m...t.f.ssed, • 4 k Cad "44 h. K I sys • YtLes74-41 6 . rs /3/,{ (as • 0(s • oto 1,1) rev\ • Eft) 6(2 f i;6( ')195 ✓ Cam) 76 7(7- 75-7y (."),>) Cc_etl) -7 --,:nq ✓ ile 1441i-ir olh t le curl .• /43 • ems. s a.s1C....45 Ley&cr k �s 5 k`' A - c Q...A.ut5 S @-ul c eSAi J' s t d eµ S 1141,r laG/y rOckcIp r Ace tge,&*f4s L Yes . 2,14-e4,t, 4 .AA9- --r-mrio_A4 _ 9..•(y x+.Ov-K‘v,- dor • 4)3u- V) 15)--.2,t{5- 3ot0 Page 1 of 1 Tom Garrison From: Tom Garrison Sent: Thursday, August 21, 2003 4:01 PM To:'dave.ringberg@co.hennepin.mn.us'; 'blommer@comcast.net'; 'Iantzwagner@att.net'; 'gsf@cray.com'; 'tjgreen@usjet.net'; 'rhansonl @isd.net'; 'jvanv33@aol.com'; 'tim.lee@dot.state.mn.us'; 'drcil@yahoo.com'; 'tsoren@comcast.net'; 'cubmaster446@cs.com'; 'frank.bonifacio@thomson.com'; 'tfynch@juno.com'; 'hurley@pclink.com'; 'bloom2511@hotmail.com' Subject: We Need You - Eagan CC Grand Opening Importance: High Thank you in advance for considering ways to get your scouts involved in the biggest event of the year in Eagan —the grand opening of the new Eagan Community Center and Central Park! Please forward this message to any other Eagan scout leaders not listed here. When: Saturday, September 27 from Noon — 4 PM Where: Eagan Community Center, 1501 Central Parkway, one block north of Yankee Doodle on Pilot Knob Who to call if interested: Tom Garrison, Eagan Communications Director, 651-675-5008. We need as many community groups as possible to wear their uniforms or colors and be part of a visual extravaganza symbolizing the 4 corners of Eagan coming together. Beginning at 12:30, Scouts are being asked to gather at a specific Central Park venue we will assign (either the Pavilion, Band Shell, Gazebo or Grandfather Tree), assemble, and march together on the walking trails to the exterior of the Community Center itself for the grand opening event. There will be fireworks and banners at this event expected to attract media attention and great visibility for your organization. After the grand opening event is over, at 2 PM we will be gathering up to 2,000 people into a block E for a "Human E" aerial photograph being taken for historical purposes. Folks may purchase a low-cost limited edition copy of the photo. This will be followed by an All -Eagan sing at the Eagan Rotary Band Shell and, at 3 PM, some fun competitions in Community Center Gym for prizes. There will be lots of food and fun. Please join us. If you are interested in some or all of your scouts participating, please call us right away at 651-675-5008 and find out how you can be involved in this historic event. We need to hear from you no later than September 12 to get signs ordered. We are also looking for at least one scout leader each for Boy Scouts, Girl Scouts, Cub Scouts and Brownies, to help organize your participants once they arrive. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 8/26/2003 Page I of I Tom Garrison From: Tom Garrison Sent: Tuesday, August 19, 2003 5:00 PM To: Jeff Asfahl Subject: Send to EAA If they have space, we can provide more info, but this is it in a nut shell: Show Your Colors All EAA member families are encouraged to attend the grand opening for the new Eagan Community Center on Saturday, September 27, from Noon until 4 PM. Kids and coaches, wear your favorite EAA shirt and participate in the grand procession from the Gazebo to the Community Center at 1 PM. At 2 o'clock, join the "Human E" as Eagan residents make a giant E in the upper parking lot for a historic aerial photograph. Then at 3, tour the building and join the fun in the gym in a fun competition for prizes. Call 651-675-5000 for more information. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 8/26/2003 Tom Garrison From: Tom Garrison •Sent: Thursday, August 14, 2003 3:38 PM To: 'Allison Hamilton' Subject: RE: Eagan leaders Importance: High Activities iriefing.doc (36 KB.. Allison, I'm unable to join you tonight, but would appreciate it if this announcement could be made: / The City of Eagan has asked me to announce that they are looking for Scout involvement fo the grand opening of the new Eagan Community Center on Saturday, September 27 from noon - 4PM. It's a great opportunity to "show the colors" for scouting at a highly visible public event and your help is needed for the unveiling of Eagan's new 60-acre Central Park and Community Center. Scoutmasters willing to have their troops or packs involved should call Tom Garrison at the City of Eagan (651-675-5008) for more information as soon as possible. Sincerely, Tom Garrison Communications Director •City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: Allison Hamilton[mailto:ahamiliton@indianhead.org] Sent: Wednesday, August 13, 2003 4:21 PM To: tgarrisonQcityofeagan.com Subject: Eagan leaders Hi Tom, Attached is a list of Cubmasters and Scoutmasters from the city of Eagan. Please do not give this list out to any other organization. We are holding a leaders Roundtable/Cornfeed tomorrow night at the Burnsville -Church of Latter Day Saints, 651 Southcross Dr. E. You are welcome to come, have some corn and a hamburger and make an announcement to the leaders. The dinner starts at 6:00 and Roundtable will start approximately at 6:45. Please let me know if you are coming and I'll watch for you. Thanks, Allison Hamilton 651-254-9130 Allison Hamilton Chief Black Dog District Executive • Indianhead Council, BSA 1 • city of cagan PAT GEAGAN Mayor PEGGY CARLSON CYNDEE FIELDS MIKE MAGUIRE MEG TILLEY Council Members THOMAS HEDGES City Administrator Municipal Center: 3830 Pilot Knob Road Eagan, MN 55122-1897 Phone: 651.675.5000 Fax: 651.675.5012 TDD: 651.454.8535 Maintenance Faciliry: 3501 Coachman Point Eagan, MN 55122 Phone: 651.675.5300 Fax: 651.675.5360 TDD: 651.454.8535 wµw.ciryofeagan.com THE LONE OAK TREE The symbol of strength and growth in our community July 25, 2003 Ms. Colleen Altnow Facilities and Securities Director 3333 Pilot Knob Road Eagan, MN 55121 Dear Ms. Altnow: On behalf of the Eagan City Council, I want to extend our sincere thanks to you and the staff of Lockheed Martin for the accommodations you provided for the City's 4th ofJuly celebration. The City recognizes the efforts that Lockheed Martin gave in order to make the 4`h of July such an overwhelmingly successful community celebration. Each year, Lockheed Martin continues to demonstrate their commitment to being one of Eagan's finest corporate citizens, for which we are truly thankful. Please pass along the City's appreciation to all of the staff at Lockheed Martin who assisted the City with plans and preparations for the 41h ofJuly festival. The City looks forward to continuing its relationship with Lockheed Martin, and thanks you for your commitment to the Eagan community. Sincerely, Pat Geagan Mayor a-s • Place signal base and pedestal foundations for signal at Town Centre Drive and Duckwood Drive • Complete curb and gutter replacements along east/south side of Town Centre Drive and along Denmark Avenue (outside lanes will be dosed) WORK SCHEDULED THE WEEK BEGINNING JULY 28, 2003 — TOWN CENTRE DRIVE • Complete edge milling along Town Centre Drive • Raise the utility accesses or manholes along Town Centre Drive • Install blacktop overlay on Town Centre Drive • Continue restoration along Town Centre Drive • Continue traffic signal installation at Town Centre Drive and Duckwood Drive GENERAL INFORMATION • All businesses are OPEN during the construction. • Construction work is generally interesting, however, we ask your cooperation in trying to keep away from the immediate work area and equipment at all times. • Weekly construction meetings are held at 10:00 am on Tuesdays. Property representatives are welcome to attend. Meetings will be at the project trailer located at the southwest comer of the WaI-Mart parking lot. • Scheduling for any needed sprinkler system work should be coordinated by the property representatives to occur after the sidewalk and driveway installation, but before the sod is placed. • Written Construction Updates will be provided throughout the project activities. Project information is available on the City website at www.citvofeaoan.com. Questions? Amy Hulett, Project Inspector, 612-210-6936 Stan Lexvold, Construction Manager, 651-675-5643 City of Eagan, Engineering Division, 651-675-5646 Doug Ims, Superintendent (McNamara), 612-366-5813 We realize that this construction may impose some inconveniences. We appreciate your patience and understanding. • • 19 Page 1 of 1 Tom Garrison From: Raquel Strand Sent: Thursday, August 28, 2003 10:01 AM To: Tom Garrison Subject: Eagan Report Below is my outline for next week's story, minus details such as the commitment deadline and contact number. Please fill these in as they are decided and let me know any changes you'd like to the story. Thanks. Community_ Qroups_invited to_Grand Opening Brick by brick, a foundation was laid for what is sure to be the center of Eagan. Today, that vision is a reality in the new Eagan Community Center at Central Park. Community dedication, support and hard work has paid off and now its time to celebrate with the official Grand Opening on September 27th. And the City of Eagan needs you! Soundbyte Boy scouts, girl scouts, church groups, athletic associations and all community organizations are invited to take part in this historic event. Not only is this a great opportunity to interact with the community, but this celebration promises to be both fun and highly visual. Community groups will participate in opening ceremonies for the Eagan Rotary Bandshell, the Grandfather Tree, the Picnic Pavilion and the Gazebo, leading to the main event at the Eagan Lioness Lasting Legacy pavilion. Soundbyte about symbolism and processional Other activities include the all -Eagan sing, the "Human E" historical photograph, games in the gym, building tours, free food and a stroll through the 60-acres of Central Park. The event runs from noon to 4pm on Saturday, September 27th. Participating community groups will make this a memorable event. The City needs a commitment by Sept. _ in order to allow enough time for planning and to order signs. For more information, contact Eagan's Director of Communications at 651-675- Raquel Strand Television Production Specialist City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 (651) 675-5010 rstrand@cityofeagan.com 8/28/2003 � C ,,, 73' � �' Ufa L» v15 1 Municipal Center .3830 Pilot Knob Road Main nanCe Facility .3501 Coachman Point • Fire Administration 3795 Pilot Knob Road p Eagan Aquatic Facility 1360 Civic Center Drive ApEagan Civic Arena a 3870 Pilot Knob Road Eagan Community Center1501 Central Parkway Federal ID #41-0847612 CITY OF EAGAN ...... Web Site www.citvofeaaan.com TTY 651-454-8535 Voice Mail 651-675-5055 Eagan Jobs Hotline 651-675-5050 Recycling Hotline 952-8954559 (or transfer to x5011) P RECREATION 651-675-5500. otline 651-675-5511 Adult Sports Hotline 651-675-5566 FIRE Non -Emergency 651-675-5900 Pam Schiller 651-675-5904 POLICE Non -Emergency Tit 651-675-5700 Linda Bendt (hunting permits).ve651-675-5802 Reception 651-675-5705 Snowmobile Line 651-675-5797 Curfew Line 651-675-5798 ANIMAL CONTROL: jexthleen Gilbertson 651 675-5750 dlife Recording 651-675-5796 U of M Wildlife Rehab Clinic 612-624-7730 CITY OF EAGAN FAX NUMBERS Fire Administration • 651-675-5910 Maintenance 651-675-5360 Municipal Building - 2°a floor ..... _.._.._651-675-5012 Municipal Building -1° floor 651-675-5694 Police 651-675-5707 Cascade Bay 651-675-5579 Civic Arena. 651-675-5595 Community Center 651-675-5565 Parks and Recreation: Apple Valley 952-953-2300 Burnsville 952-8954500 F ington 651-463-7111 Invv& Grove Heights 651-450-2585 Lakeville 952-985-4600 Prior Lake 952-447-4230 Rosemount 651-322-6000 Savage 952-447-8868 Dakota County: Parks and Recreation ..„..„»........_.. 651-438-4660 tax # 6514374560 ota County - Hastings (info #) 65 l -437-3191 State of Minnesota: Park Information 651-296-9223 Fort Snelling State Park 651-725-2390 EAA HOTLINE. 651-688-7005 www.eaasoorts.drst Dan Klekner, President 651-452-7861, EASTVIEW AITICATIC Assoc 952-98S,3830 www.eastview-evatorg EAGAN HOCKEY ASSOC www.eaaanhockev.conl Steve Thorn, President • 651 �68Stfl3 651452-3092 Dave Schmidtt 651454-5822 SCHOOL DISTRICTS ISD 191 ounnoitnnwacsango 952-707-2000 Community Education 952-7074100 ISD 1% (Ergm✓Appro vsieyi/xoamuo.,gi „ 651-423-7700 Community Education 651-423-7920 ECFE 952431-8343 Swimming Information 651-683-6879 651-431-8780 Gym Space Rental Facility use in Eagan/Rsmt Schools School Closing Information ISD 197 (Eagan, IGH, Mendom, Meedota Heights, werSt Pout). 651-681-2300 Community Education 651-681-2389 952-31-8780 651423-7777 COMMUNITY INFORMATION CAC 651-905-9419 Caponi Art Park 651-54-9412 Compost site (Yankee Doodle 8 Elrene) 651-683-9020 Dakota County Library.- Eagan ® 651-688-1500 DARTS 651-455-1560 DNR 651-296-6157 Eagan Arts & Humanities Council �f www.eaganarthouse.homestead.com Art House 651-686-9134 Jill Otto (do not give out her number) 651-54-5250 Eagan Chamber of Commerce 651452-9872 Eagan Convention & Visitors Bureau ® 651-452-4188 Eagan Foundation 952-985-1448 Eagan Men's Chorus - Ken Coy 651-457-1838 Eagan Women's Chorus - Barb Roessler6514554283 Metropolitan Mosquito Control DisAct 651-645-9149 Minnesota Relay Service 711 or 1-800-627-3529 MRPA 612-825-2200 Oakwoods & O'Leary Rental Info 651-4234143 Scherer Flower Gardens 65?-454-4521 South Metro Sports (Difiley & Hwy 13) 952-894-8734 Valley Bike & Ski Shop (rentals) 952-456-9843 Yankee Doodle Arts FesttAlana Bergman612-337-9367 YMCA (Eagan) 651-456-9622 t,.naWulwm.vmpSw• 4*Cmucu I2-166a • • • Community Organization Call List Grand Opening Eagan Community Center & Central Park Dakota Woodlands 456-9110 Dakota County Library Friends of the Eagan Library 1340 Wescott Rd. Nancy Strom 688-1500 452-3080 DARTS 455-1560 MVTA (Ask for Robin) 952-882-7500 Robert Lewis House 452-7288 Dakota Valley Civic Orchestra and Civic Chorus Steve Ramsey 612-827-0675 Eagan Athletic Association Dan Kleckner 452-7861 Eagan Hockey Association Steve Thom 452-3092 Eagan Historical Commission Eagan Garden Club 454-8866 Eagan Rotary Tom Wilson Quinn Hudson 4H Meg McDivitt 452-7849 Martha Metz 452-4020 Knights of Columbus Art Hendreicks 452-6779 • • Northwest Airlines Blue Cross/Blue Shiel Karl Ostrike (sp?) Lockheed Martin Sheri Grone 456-2210 Delta Dental United Parcel Service Midwest Coca Cola Bottling Freightmasters Transport Corporation of America Skyline Displays Dart Transit NCS • 5' • • Packs 4104 Paul Anderson, CM ✓108 Tim Lynch, CM ✓445 Frank Bonifacio 446 Jeff Poulson v449 Tina Sorenson 451 James Lynch v452 Tim Lee 7k 453 John Van Vliet 455 Ron Hanson, CM 517 Patrick Larkin 622 Tim Green - 824 Jerry Wulf, CM Troops / 171 Greg Fisher 345 Jim Brothen, CC -b 446 Randy Hurley 449 Lantz Wagner 451 Peter Blommer •-u 453 David Ringberg .` 4 458 Andy Hanson 499 Jeff Rogneby 510 Tom Lenagh 651-405-8635 651-454-3033 651-452-5884 651-454-3411 651-686-9280 651-687-0084 651-454-0068 651-994-9585 651-688-0727 651-405-6917 651-452-6044 651-457-7197 -tCe(1 (,>(-0)3 ( 1 (� \ -i-fl?�iA C3 --1-"-o.LOW . Wepl y i f �4c..,,.S.f y. 'cg UN2v� l=-COoa�tcjf, net 7. (uo�.v 33c 0-0( c� -a ,�fwtise, 1e'sd-'c.et re-e-v s-5 ^ e 4 * 651-452-6105 �c 61 5� "Cr4f 651-688-7914 am" CyC�y ` (L. 9roC„StS 651-452-7582 952-454-3433 651-456-0781 651-454-9069 651-454-5837 952-432-3824 952-432-0739 - C-„rec,k ,;,,., is -aL• .btor Mz4-Qy Qf utcy(.r.e$. Day -el @Cs.Wc C cash Id a -tc " girwrz-c- • • • \r,503_)_5,‘ Y e-S 1 c - /5(--2y-3yo'7 (-0 cu 95a-asa-a�gs • Begin at approximately 1:07:30 following 2nd fireworks volley. Intro: My name is Meg Tilley, Eagan City Councilmember. Welcome to the new Eagan Community Center and iientral Park. We are please to have so many community groups join us today for this dedication. Just a few inouncements before our ribbon cutting and invocation here at the Gazebo: For the grand procession we need each group to follow their sign immediately following the ribbon cutting. When we get down to the community center, the sign bearers will go one way, and the rest of the people, need to follow the Eagan flags. It's now my pleasure to introduce , and to lead us in our invocation. The community response is printed on Proposed Invocation for the 9/27/03 Dedication of the Community Center, Pavilion, Bandshell, Gazebo and Park First Speaker: Holy God, we gather today as the citizens of Eagan to dedicate this park, this community center, bandshell, gazebo and pavilion. We seek your blessing on this land, these facilities, and most of all on our entire community and all its people. God of fellowship and community..... .ommunity Response: We join in dedicating these facilities. A long time ago this land that we stand on belonged to Native Americans, but they never thought of this as their land. They knew this land as Mother Earth and they saw your Spirit in the trees, the earth itself, and in all the animals. As we preserve, cherish and use this park may this spirit live in our community. God of all creation.... Community Response: Bless this park and all who use it. 2" Speaker: We dedicate this gazebo, a gathering places for all seasons —for weddings, and picnics and senior photos in the summer, and skating parties in the winter. May the memories made here represent all the people of Eagan: their heritages, their stories, their many religious and family -traditions. God of all people and nations: Community Response We dedicate this gazebo. We dedicate the bandshell: that from its stage we will be blessed by music that will inspire our spirits and nurture our souls and by drama that helps us tell the stories that define us from one generation to another. God of recreation and joy..... 3rd Speaker: Community Response We dedicate the bandshell. We dedicate this community center that draws us in as children, youth, and adult learners. Let it be a place that serves all kinds of community groups through a myriad of classes and programs. Having entered its doors, may we go out from them with new energy and a broader vision to strengthen our entire community. God of learning and .ision..... Community Response We dedicate the community center. Our vision of this entire park and its facilities leads us to see that it is set in the midst of nearby businesses, adjacent busy highways and in the sight of retail stores that serve us. We are mindful of all our schools, as well as all the apartments, homes, and senior residences that compose the city of Eagan. We know that we are at our best when we are truly neighbors to one another. And so, as we conclude this dedication, and before we walk over to the bridge for our ribbon cutting, I invite you turn to one another and simply say: Community Response Hi Neighbor! Now will a designated representative of all the groups here meet at the bridge, and once we have cut the ribbon, we'll begin the grand procession to the community center. • • 12:00 12:00-12:30 12:30-12:45 • 12:45-1:15 EAGAN CENTRAL PARK -GRAND OPENING EAGAN ROTARY BANDSHELL PROGRAM AGENDA WEDNESDAY, SEPTEMBER 24, 2003 Park near and Meet at the Eagan Rotary Bandshell Enjoy Box Lunches Remarks: Three minutes each -John Curlee, Originating President -Tom Wilson, Project Leader -Quinn Hutson, Design Architect -Rob Hegerman, Current President: Bandshell Key Presentation -Tom Hedges: Bandshell Key Acceptance Mini concert and Sing -along David Campen, Director, Eagan Mens' Chorus Thera Burtt, Director, Eagan Women of Note -Members of these two Eagan choral groups will perform selections they have chosen to christen the facility with the Eagan Rotary Club! -instrumental solo performed by a surprise guest artist. 1:25 Adjourn 11:30 11:45-12:20 12:20-12:30 EAGAN CENTRAL PARK -GRAND OPENING EAGAN ROTARY BANDSHELL PROGRAM AGENDA SATURDAY, SEPTEMBER 27, 2003 Park near and Meet at the Eagan Rotary Bandshell Enjoy Lunch courtesy of Eagan Rotary Remarks: Two minutes each -Tom Wilson, Project Leader -Quinn Hutson, Design Architect -Rob Hegerman. current President-Bandshell Key Presentation -Tom Hedges, Bandshell Key Acceptance 12:30-1:00 Mini Concert by The State -Mason Norberg, Leading a Contemporary Christian Music quartet composed of four students from schools in Eagan. • 1:00-1:05 Bandshell Ribbon Cutting Announcement: "The Eagan Rotary Bandshell is Now Open!" 1:07 Adjourn and process to the Community Center )91 Grandfather Tree Argosy University (under construction) ritual canon Community Center/Central Park Area Lockheed -Martin Parking PavillonlWellhouso 0 150 300 • • • Dedication of the Eagan Community Center & Central Park September 27, 2003 Program I. The Parade of Organizations Civic & Community Groups II. Introduction & Overview Tom Hedges City Administrator Master of Ceremonies III. Official Welcome IV. Volunteer Message Acting Mayor Peggy Carlson Clyde Thurston Chair Community Center Task Force V. Building Community Ken Vraa Director of Parks & Recreation VI. The Final Touches a) Puzzle pieces b) Thanks to the builders c) Ribbon Cutting d) Final announcements e) Declaration that "The Community Center and Central Park are now officially open" to coincide with turning on the water feature VII. Grand Finale • • D-R-A-F-T Dedication of the Eagan Community Center & Central Park September 27, 2003 Program Script (All times approximate. Each announcement followed by fireworks.) 1:06 p.m. Announcement made from podium (at main program site outside the Community Center): We've received word the Pavilion area is now officially open 1:07:30 Announcement from main podium: "The Eagan Rotary Band Shell is now officially open." 1:13 Announcement made from main podium: bridge areas are now officially open.' 1:14 Announcement made from main podium: is now officially open. " "The Gazebo and walking "The Grandfather Tree area 1:15-1:24 Parade of Organizations Roll Call: Each organization states its name and the podium and assumes final program position. 1:25 Main Program Begins Introduction & Overview Tom Hedges City Administrator Master of Ceremonies (1 minute) (Ad lib comment about procession, then...) Good afternoon, my name is Tom Hedges, City Administrator for Eagan. Thank you for coming out on this (beautiful) Fall day to celebrate the grand opening of the new Eagan Community Center and Central Park. We have an exciting day ahead with the "Human E" aerial photograph of Eagan residents in the upper parking lot following the conclusion of this program. At 2:30 p.m. join the all -Eagan community sing -along at our wonderful new Eagan Rotary Band Shell. And at 3 p.m. we also have tours of the Community Center and fun competitions in the gyms. But we are here for the formal dedication of this great facility and park, and to recognize the contributions of the community volunteers and civic leaders who created the vision, and the architects and craftsmen who made that vision come alive. It now gives me great pleasure to introduce to you Acting Mayor Peggy Carlson to provide our official welcome. • • • 1:26 Official Welcome (5 minutes) The Honorable Peggy Carlson Eagan City Councilmember & Acting Mayor Good afternoon. We are delighted to have so many of you here today with your families. This community center will be a special place for families of all ages. Because Mayor Pat Geagan had committed months ago to spending an important few weeks with his family out on the East Coast, he could not be with us today, and asked me to convey his best wishes. On behalf of the entire City Council I want to acknowledge the important role that previous city councils and community groups played in getting us to this special day. [Do you want to mention anyone by name? Have them wave from where they are, or just give this general acknowledgment?[ I grew up in Eagan. This used to be part of farmland that dotted the countryside. Slowly, important employers like Lockheed Martin, Unisys and Northwest took up residence here, leaving this 60-acre parcel one of the last, large undeveloped tracts of land and in such a perfect location —central Eagan. But about this same time our Eagan Rotary Club began searching for land to place a good old-fashioned community band shell. And we were hearing from our 4'h of July committee that we lacked a permanent home for fireworks and large community gatherings. And the athletic associations told us we needed more gym space; and the teens said we need a safe place to hang out and do things together. And the seniors said, wouldn't it be nice to have a place to gather and have programs? And the Convention and Visitors Bureau said Eagan had no place for the really large banquets. Civic organizations said: we need places to meet. Land was acquired in and a community task force, our Planning and Parks commissions and the city council began working to shape the vision. In 2000 the residents of Eagan proved visionary themselves and passed a $15 million referendum to design and construct this wonderful park and community center. The Rotary [any other groups[ made a generous contribution to make the Band Shell possible. And so, here we are today. I would like to leave you with two thoughts. It's been said that "Nothing defines the quality of life in a community more clearly than the places it preserves, the things it does to bring people together, and the experiences and traditions it comes to know." Thanks to all of you, Eagan now has that special place to gather, to share together what it means to be a community. The 2" thought I leave you with comes from a retired artist, Werner Pipkom, who painted the wonderful artist renderings of the community center you can see inside the Oaks banquet room today. He was asked why it was so important to him to put this place on canvas. You know what he said? He answered by asking a question of his own. Speaking of the park and walking trails, he said, "Do you realize how unusual it is for a • • community to give a gift like this to itself? "This is a place," he said, "where future generations can walk and think and reflect. That's why I had to capture the beauty of this place." I hope that all of you will find the Community Center, Central Park and this lasting legacy plaza on which I stand a place to come back to again and again for years to come. Thank you. 1:31 HEDGES: These facilities were devised by two great architectural firms with recreation design experience --Moody Knowlan and TDKA architects. They were constructed with care and craftsmanship by Stahl Construction and some 36 different contractors under the watchful eye of Harry Hearn and Mike Butler. Outside, Damon Farber & Associates and other contractors planned the placement of 326 trees, 2,600 shrubs, and 2,800 ornamental grasses and flowers. Will the people of Eagan please indicate with their applause how good a job all of these talented people did? [Applause] But as the Councilmember Carlson noted, none of this would have been possible without effective community leadership and volunteerism. Here to comment on the role that the Community taskforces played is longtime Eagan resident and taskforce chair Clyde Thurston. Clyde? 1:32 Volunteer Message Thurston goes 3 minutes 1:35 HEDGES: 1 would now like to ask Councilmembers Peggy Carlson and Meg Tilley to come forward to join Clyde for the placement of the missing piece. As they are making their way to my right, you can see the large puzzle board where each of the groups marching from the Pavilion and Band Shell and Gazebo and Grandfather Tree each placed their puzzle piece. But something is missing. Will the council and volunteers please place the missing piece? Ladies and gentlemen, it is only TOGETHER that we build our community and prepare our future generations. Thanks to all who have made this possible. • • • HEDGES (CONTINUES) There is one other person whose effective leadership has made today a reality. In fact, not only has he taken the Community Center and Central Park from the drawing board through to completion, but he also did the same for Civic Arena, Cascade Bay, and numerous other park amenities developed in the last 27 years. This month from his coworkers he received the Every Step of the Way Award —our version of the employee of the year. Ken Vraa, our director of Parks and Recreation recently announced that he will be retiring next March. Future generations of Eagan residents may not know his name, but they will owe him lasting gratitude for the legacy he leaves. Please give a warm welcome to Ken Vraa. 1:36:30 Building Community Ken Vraa Director Eagan Parks & Recreation (3 minutes) Thank You For those of you who saw a need in our community and voiced your concern For those of you who had a vision and dared to dream For those of you who planned and spoke to the issue And for those of you who saw an opportunity to bring the community together at a central gathering place Your faith and effort have been rewarded in seeing your ideas transformed into reality with this wonderful park and building. You have done well! No, you have done exceptionally well How well you have done is yet to be fully appreciated but I would like to suggest that as a standard of measurement that you use these tools to fully appreciate your accomplishments and the success of this park and these facilities ➢ The first measurement tool is to listen to the squeals of delight and excitement that the Blast generates from our children. ➢ Next measure the coming together of our seniors as they program activities in the Lone Oak room that strengthen existing friendship and creates new ones ➢ Measure the skills and talents that community members will gain by programs yet to be offered; • • • ➢ Measure it by the hours of enjoyment that the band shell will bring to audiences of all ages, ➢ Measure it by the out -flow of stress and tension on the faces of those who will walk the trails and take a moment for solitude and reflection. > Measure it by the sense of pride and wonderment of those who appreciate our commitment to preserving our resources in the 140 year -old grandfather oak tree; Measure it by the booms of overhead fireworks and to oohs and ahhs at July 4 celebrations yet to come. > Measure it by the value and -application we have placed in providing our youth with opportunities to play, learn and grow as future leaders. Use these tools and you will fully understand and appreciate your accomplishments in the completion of central park and the community center I thank you for the opportunity to be a part of your vision in bringing about this legacy for the future. W-e-all-liftve-helped-builfl-this-semmuffity. 1:39:30 HEDGES: Ken, hang on here a minute, to receive the lasting legacy acknowledgement. This place where we stand contains - bricks with the names of families and businesses and, sadly, loved ones who have passed away. This lasting legacy plaza includes this wonderful "New Seasons" bronze sculpture, and this week has been home to dozens of butterflies basking in the remains of the September sun. This is a place to come and remember and in the words of the poet Wordsworth, to "rest and be thankful." It would not have been possible without the vision and determination of Margo Danner and the Eagan Lioness Club. And as Margo comes forward to present a brick, we should note that you can still purchase engraved bricks to be placed here. Margo? MARGO DANNER presents brick. 1:40:30 HEDGES: OK, before we have the grand finale that you have all been looking forward to, I have a couple of brief announcements. You have been standing a long time, and 1 want you to know there are more beverages over here at the food tent if you are thirsty. Restrooms can be found inside the community center. As soon as we are done, we will take a brief ten minute break and then those of you who are interested in being in the giant block E— the "Human E" photograph that is being taken from our fire department aerial ladder truck, begin meeting in the upper parking lot. That will be followed by the all -Eagan sing at the Band Shell, and our tours and games in the Community Center. • • • Now if the crowd in front of me will make way just a little bit, we have a special guest to conclude our ceremonies. Many of you know of Uncle Sam who has rallied generations of Americans, but you may not have realized that right here at home we have had Uncle Eagan, or Uncle E as I call him, encouraging generations of Eagan residents to get involved. ... As Uncle E makes his way to the podium, please give him a warm Eagan welcome. I present you Uncle (Tom) Egan. 1:42 UNCLE E: (pointing the entire time) We've got one thing left to do, and that is to turn on the water fountain to officially open Central Park and the Community Center. Before we do, Uncle E thanks you for making a difference. Uncle E wants you — all of you — to get involved. Uncle E needs you —each one of you — to make Eagan the very best it can be. Will you help me countdown the turning on of the water fountain? 10 — 9 — 8 ..... 1:43 (approximately) When water fountain turns on, the fireworks grand finale goes off • • • Dedication of the Eagan Community Center & Central Park September 27, 2003 Program I. The Parade of Organizations Civic & Community Groups II. Introduction & Overview Tom Hedges City Administrator Master of Ceremonies III. Official Welcome IV. Volunteer Message Actin Mayor Peggy Carlson C4.PtiQ O fD1Si.o�. Clyde Thurston • e Chair Community Center Task Force V. Building Community Ken Vraa Director of Parks & Recreation VI. The Final Touches a) Puzzlepieces th�tcs;� b) Thankst to the builders c) Ribbon Cutting d)-- Final announcements) e) Declaration that "The Community Center and Central Park are now officially open" to coincide with turning on the water feature I VII. Grand Finale • • • Eagan Community Center Grand Opening September 27, 2003 Noon — 4:00 p.m. Overview & Purpose: The City of Eagan invites all civic and community groups, its athletic associations, it's schools, businesses and religious organizations, to join us on Saturday, September 27. The goal is to dramatically and visually demonstrate the many components that make up our great community. In short, we need you! Theme: Building Community Together Schedule of Activities: Noon — 1 PM Free Food. Join us outside the Community Center by the pond for free food (for the first 2,500 people) and to walk the grounds and explore the many exciting venues at Eagan's newest park, the 60 acres of Central Park 1-2 PM Dedication Ceremonies & the Grand Procession. Eagan is the sum of its many parts. Show what makes us a great city as different community groups gather at specific Central Park venues for a series of quickly sequential openings of 1) The Pavilion, 2) The Grandfather Tree, 3) The Gazebo & Walking Bridge, and 4)The Eagan Rotary Band Shell. Following brief ribbon cutting ceremonies at these venues, join the grand procession of organizations in a walk to the community center building to a crescendo with the grand opening of the Community Center and daytime fireworks. Your presence is necessary to help us symbolize the four corners of Eagan coming together. 2 PM The "Human E" Photograph: Up to 2,000 Eagan residents will participate in a historical aerial photograph commemorating the occasion. They will gather in the upper left parking lot of the Community Center. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints may be sold. 2:30-3:00 PM > The All Eagan Sing involves men's and women's choruses, church choirs, school choirs of all ages, if possible, and members of the public who just like to sing coming together to lead citizens in an inspiration community sing of common pieces of music, followed by one number that is the musical gift of this mass choir to the community. 3:00-4:00 PM i Programs, Activities and Tours inside the Community Center highlighting the banquet rooms, senior center, teen center, fitness areas and games, competitions, and prizes in the 3 gyms. • • • Need You... ...to make the Eagan COMMUNITY CENTER GRAND OPENING a SUCCESS! • • • * Saturday, September 27 * Noon - 4 p.m. Its the BIG GESTevent of the Fall in Eagan and not to be missed. Uncle E needs you for the grand opening of the Eagan Community Center & Central Park. We want every civic and community group, school, church, business, and neighborhood to participate. Wear your organization's apparel as Eagan dramatically demonstrates our community coming together. it a grand procession to the new Eagan Community Center. Check with your organization's leadership co make sure your group is registered to participate. Join us on September 27 for food, fun, fireworks, games and pageantry. The Communiry Center is located one block north of the intersection of Pilot Knob and Yankee Doodle on Central Parkway. Check www.cityofeagan.com for more info. Eagan Communiry Center 1501 Central Parkway Eagan, MN 55121 651-675-5550 • * Saturday, September 27 * Noon - 4 p.m. Eagan needs you for the grand opening of the ommunity Center & Central Park I.IY.o su. ort •ade • se wordderf " e _ rot ti ns bible, every civic and community group, every ho:'; chu - . s, every neighborhood, to participate. ') r ��ear your o'r`' s Eagan dramatically demonstrates 41 munity coming together. dj� ��$„ •s it's'a rand procession to the new Eagan Community Center. Register your group or organization Doni }oi ,4 on September 27 for food, fun, fireworks, games and pageantry. �t`s the BIGGEST event ll in Eagan and not to be missed./ r The Community Center is located one'block north of the intersection of Pilot Knob and Yankee Doodle on Central Parkway. Check www.cityofeagan.com for more info. Eagan Community Center 1501 Central Parkway Eagan, MN 55121 7 Is/-c?s- 5-sso ft3 6 ' C y rot.&k'� (. feat S red 71s44, • 74.c.)1,\ s f � 1 r _ ru (yv�^--�5 e4 c w ?mac � ts� r I � QY� c���tw5 Cr— a-d'- -& 4,501 t - ` s 0-4 - oip L ►1� 'Lc�� £)/o ilit 4 ee$ f'�t �.. Page 1 of 1 • • • Tom Garrison SE rnDRs From: Cathy Bolduc Sent: Wednesday, August 27, 2003 1:38 PM To: Tom Garrison Subject: Grand Opening Here's an update on the Lone Oak Room and senior stuff: We are trying to gather a group to be part of the walk from the 4 corners. If we are able to get some people, we would prefer to be somewhere near the Community Center, taking mobility into account. We will also have some volunteers in the Lone Oak Room for bingo and as room hosts. The craft group is making bookmarks to hand out — they look great. If there are seniors in the room, I know they are going to want to have the coffee pots going, which could lead to people walking around with coffee. They are also then probably going to want to put out the donation bucket. What are your thoughts on this? CatilyBoid u.C� 651-675 -5525 thcrid aced. eacga.sv. nuv. wa- 8/29/2003 • LJ Eagan Community Center Grand Opening Eagan Community Center grand Opening September 27, 2003 Noon - 4:00 p.m. .Activities Include: • Building Tours • Food 6 Fun (for all ages) • Ribbon Cuttings • "Human E" Eagan Photo • All -Eagan Sing • Programs, Activities and More Eagan Parks and Recreation "To provide a public gathering place where programs and activities bring people of all ages together to build and foster pride, relationships, fitness and wellness is our community' Vision Statement developed by the Eagan Community Facilities Task Force. Come one. Come all. Share the accomplishment and celebrate the efforts and dedication of Eagan citizens in building Central Park and the Community Center. This beautiful new community amenity will be officially opened to the public with the ceremony and pride.it deserves. Plan to spend the afternoon discovering comers of the Community Center that you might not have seen . before. Participate in a historical photograph commemorating the occasion. Walk around the pond or enjoy the view from the gazebo. Stroll through the Lioness walk to discover some familiar names in the community or just enjoy the peaceful statue at the end. Linger at the Eagan Rotary Band Shell and add your voice to the NI -Eagan Sing. Walk through the beautiful oak woodlands to discover the Central Park Pavilion at the top of the hill. Don't leave without paying tribute to the Grandfather tree positioned at the entrance to Central Park. Bring the family and enjoy a (un- filled afternoon of events and activities. Help kick off the beginning of life long memories, laughter and fun at Eagan's public gathering place. Come out and enjoy the gift you've given to the community! 6 Discover the Benefits vnm.cltyofeagan.com • • Eagan Community Center Grand Opening September 27, 2003 Noon — 4:00 p.m. Theme: Building Pride, Spirit &Community Activities: We're going to build and maintain a crowd by: > Multiple Ribbon Cuttings involving different community groups building to a crescendo with the grand opening of the Community Center itself by the City Council itself. These quickly sequential openings of 1) The Pavilion, 2) The Grandfather Tree, 3) The Gazebo & Walking Bridge, and 4)The Eagan Rotary Band Shell will each be capped off by similar words like, "I declare the Pavilion....The Grandfather Tree area....The Gazebo...The Rotary Band Shell is now open" carried on loud speaker or by bull hom. Immediately after each pronouncement a single firework will go off. Immediately after that people from those four locations —symbolizing the four comers of Eagan coming together — will begin proceeding towards the Lioness Lasting Legacy Plaza behind the Community Center for the grand opening conducted by the Mayor & Council. Further discussion with them will determine desired roles and responsibilities and others who may need to be honored. Also, if it is the Council's desire, the previous Mayor & Council could be invited to participate in the Grand Opening festivities. • Eagan Photograph: Eagan residents will be encouraged to participate in a historical photograph commemorating the occasion. They will gather in the upper left parking lot of the Community Center. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. The Star Tribune has already expressed qualified interest in this opportunity. Test shots have already been taken by a professional photographer —at no cost except film developing —to verify the correct angle and appropriate time of day. • Al! Eagan Sing involving mens and womens choirs, church choirs, perhaps high school choirs and members of the public who just like to sing coming together for a community sing of a common piece of music, preferably inspirational. Working with Dr. Tom Wilson of the Rotary to leverage school contacts for a possible director and early selection of music. Also could be appropriate to have an honorary conductor on the day of this event > Programs, Activities and Tours inside the Community Center highlighting the banquet rooms, senior center, teen center, fitness areas and programmatic offerings. • Eagan Community Center Grand Opening & Marketing Ideas Grand Opening 7/3o /6, 3 Objective(s): 1) Attract a large crowd of Eagan residents 2) Attract significant metro -wide news coverage from newspapers and television stations 3) Leave a favorable, positive impression of the Community Center in the minds of both 4) Be creative, but cost-effective with resources /2 - 3G_ Ideas ; VC)➢ Simultaneous Ribbon Cuttings involving each of the five Council members, possibly paired with a citizen volunteer at the following venues: 1) Community Center, 2) Eagan Rotary Bandshell, 3) Pavilion, 4)Grandfather Tree, and 5) Gazebo, or pond, or walking paths (Various sites would probably take coordination by handheld radios.) or each of the five Councilmembers at one t location and key volunteers strategically placed at the five locations. • > Eagan Photograph: Eagan residents will be encouraged to come and gather at Central Park in the upper left parking lot. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. > All Eagan Sing involving mens and womens choirs, perhaps high school choirs and church choirs, etc. Would require getting to school officials and early selection of music. > Eagan Amateur Photography Contest: Inside community center display on easels the best photographs taken of Eagan as a way for people to get to all parts 3-1(„ of the building where City staff would also tell visitors about all there is to do at .6e Center. aciru1 fttl &G- -A-1 Inside the Community Center (after formal opening), ???? In Addition ➢ Media Pre -Opening: Strongly recommend advance opening event where the contractor, architect, city officials, key volunteers and staff are all available for the media to conduct their interviews and have all their questions answered in advance of the actual opening so stories are complete and ready to go in advance of the actual opening. That gives you both good pre -publicity and ensures more accurate reporting of day -of opening events. Eagan Community Center Grand Opening September 27, 2003 Noon — 4:00 p.m. Theme: Building Pride, Spirit &Community Activities: We're going to build and maintain a crowd by: ➢ Multiple Ribbon Cuttings involving different community groups building to a crescendo with the grand opening of the Community Center by the City Council itself. These quickly sequential openings of 1) The Pavilion, 2) The Grandfather Tree, 3) The Gazebo & Walking Bridge, and 4)The Eagan Rotary Band Shell will each be capped off by similar words like, "I declare the Pavilion....The Grandfather Tree area....The Gazebo...The Rotary Band Shell is now open" carried on loud speaker or by bull horn. Immediately after each pronouncement a single firework will go off. Immediately after that people from those four locations —symbolizing the four corners of Eagan coming together —will begin proceeding towards the Lioness Lasting Legacy Plaza behind the Community Center for the grand opening conducted by the Mayor & Council. We propose that each group be led by someone carrying a large puzzle piece that when put together spells out COMMUNITY with the City Council placing the last piece. To add an element of fun it has been recommended that citizens receive and carry a small visual memento —perhaps small Eagan flags —as part of the procession. Further discussion with them will determine desired roles and responsibilities and others who may need to be honored. Also, if it is the Council's desire, the previous Mayor & Council could be invited to participate in the Grand Opening festivities. ➢ Human E Eagan Photograph: Eagan residents will be encouraged to participate in a historical photograph commemorating the occasion. They will gather in the upper left parking lot of the Community Center. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. The Star Tribune has already expressed qualified interest in this opportunity. Test shots have already been taken by a professional photographer —at no cost except film developing — to verify the correct angle and appropriate time of day. > All Eagan Sing involving mens and womens choirs, church choirs, perhaps high school choirs and members of the public who just like to sing coming together for a community sing of a common piece of music, preferably inspirational. Working with Dr. Tom Wilson of the Rotary to leverage contacts for a director and early selection of music. Also could be appropriate to have an honorary conductor on the day of this event ➢ Programs, Activities and Tours inside the Community Center highlighting the banquet rooms, senior center, teen center, fitness areas and programmatic offerings including a fun gym contest called lightening with prize give-aways. ass over the years without having to deal with quick notification, education and enforcement campaigns. Over this past weekend, the City's Water System reached near record levels pumping approximately 25 million gallons per day (mgd) each for Saturday and Sunday and approx. 22 mgd on Friday. The system's capacity is approx. 25-26 mgd. While we experienced critically low levels in the Southern Lakes water tower during this time frame, we were able to shift some distribution flows and are slowly recovering to acceptable operating levels. Inver Grove Heights has personnel out delivering notices and enforcing our water use restrictions within those neighborhoods served by Eagan water (Southern Lakes, Boulder Crest, Broadmoor, Oakwood Hts, & Orchard Hts). This evening, Eagan's Utility Division will be calling in approx. 8 maintenance personnel to drive our community helping to inform and enforce the current restrictions. We feel guardedly optimistic that we will be able to continue to deliver an uninterrupted supply of quality water to our community IF the current Odd/Even restrictions are closely adhered to. Approx. 50 large yellow information sign have been posted throughout the community and a reminder notice was published in the This Week newspaper (page 3A) on Aug 16 reminding residents of the current restrictions. If necessary, the City Water Emergency and Conservation Plan will be phased in according to the severity and needed response. The next step would most likely involve the implementation of a total ban from 6 am to 6 pm. Item 3. Stop Sign Study — Blackhawk @ Silver Bell Road (Informational Only) — The Engineering Division has completed a Stop Sign Warrant Study for the intersection of Blackhawk and Silver Bell Roads. In 2000, a study was initiated for both this intersection and the Deerwood at Blackhawk Rd. AS a result of that study, it indicated that an All -way Stop at Silver Bell was warranted, but not Deerwood. The Council authorized the All -way Stop at Deerwood but delayed the installation at Silver Bell until the impacts of the Hwy 13 upgrade could be evaluated to see if a potential shift in traffic patterns might affect the outcome of the traffic study results. In 2002, after the completion of the Hwy 13 upgrade, the Cedarvale access reconfiguration was initiated, further disrupting the traffic patterns. Now that the construction on all impacting roads has been completed, a new study was conducted this summer. AS a result of this new study, the warrants for an All -way Stop condition at Silver Bell Rd. has again been met. The report detailing this information is enclosed on pages=Z0 through The need for a full signal at either of these intersections is inconclusive at the present time and it is recommended that the Council discuss their need, programming and/or additional detailed studies as part of the 5 year Capital Improvement Program (CIP) review next spring. /s/ Thomas L. Hedges City Administrator IP • • • Eagan Community Center Grand Opening September 27, 2003 Noon - 4:00 p.m. Overview Objective(s): 1) Attract a large crowd of Eagan residents 2) Attract significant metro -wide news coverage from newspapers and television stations 3) Leave a favorable, positive impression of the Community Center in the minds of both 4) Be creative, but cost-effective with resources Theme: Building Pride, Spirit &Community Activities: We're going to build and maintain a crowd by: i G c� i n ) i Ti\2i7J 1 Q,,.6Ph Multiple Ribbon Cuttings involving different community groups building to a crescendo with the grand opening of the Community Center itself by the City Council itself. These quickly sequential openings of 1) The Pavilion, 2) The Grandfather Tree, 3) The Gazebo & Walking Bridge, and 4)The Eagan Rotary Band Shell will each be capped off by similar words like, "I declare the Pavilion....The Grandfather Tree area....The Gazebo...The Rotary Band Shell is now open" carried on loud speaker or by bull horn. Immediately after each pronouncement a single firework will go off. Immediately after that people from those four locations —symbolizing the four comers of Eagan coming together — will begin proceeding towards the Lioness Lasting Legacy Plaza behind the Community Center for the grand opening conducted by the Mayor & Council. _ Further discussion with them will determine desired roles and responsibilities and others who may need to be honored.[There is also a way, if the Council wishes, to Lappropriately honorJthe previous mayor and councilmembers for their work on making the project a reality F•teo,'C( `� T1' (`-•�'\t- ` S C7\6‘Se;t"l_T!`v‘, ./3 "If`X(‘)/ e>S--Ad e. iv`-,tcr� t� �a,iic. '-Q p1 tl� (-,lc tc\ Eagan Photograph: Eagan residents will be encouraged to participate in a vp`,,,; \t2., historical photograph commemorating the occasion. They will gather in the upper left parking lot of the Community Center. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. The Star Tribune has already expressed qualified interest in this opportunity. Test shots have already been taken by a professional photographer —at no cost except film developing —to verify the correct angle and appropriate time of day. • • �e� set lv f-I- 7/30 /a 3 Eagan Community Center Grand Opening & Marketing Ideas Grand Opening Objective(s): 1) Attract a large crowd of Eagan residents 2) Attract significant metro -wide news coverage from newspapers and television stations Leave a favorable, positive impression of the Community Center in the minds of both Be creative, but cost-effective with resources 3) 4) Ideas ifrt > Simultaneous Ribbon Cuttings involving each the five Council members, possibly paired with a citizen volunteer at th ollowing venues: 1) Community Center, 2 Eagan Rotary Bandshell, 3) Pavi ion, 4)Grandfather Tree, and 5) eb or ond, orwalkmgjaths (Various sites would probably take co rto by handheld radios.) or each of the five Councilmembers at one location and key volunteers strategically placed at the five locations. > Eagan Photograph: Eagan residents will be encouraged to come and gather at Central Park in the upper left parking lot. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. > All Eagan Sing involving mens and womens choirs, perhaps high school choirs and church choirs, etc. Would require getting to school officials and early selection of music. ➢ Eagan Amateur Photography Contest: Inside community center display on easels the best photographs taken of Eagan as a way for people to get to all parts of the building where City staff would also tell visitors about all there is to do at the Center. i Inside the Community Center (after formal opening), ???? In Addition > Media Pre -Opening: Strongly recommend advance opening event where the contractor, architect, city officials, key volunteers and staff are all available for the media to conduct their interviews and have all their questions answered in advance of the actual opening so stories are complete and ready to go in advance of the actual opening. That gives you both good pre -publicity and ensures more accurate reporting of day -of opening events. Tv-m C� . • 1) 2) 3) 4) 5) 6) • Operations Committee Monday August 4 5:OOpm Agenda V^�-.x� v Ac! t 13 s + cY 5au.0 }.e.C, Teen Center; Survey and Program 1-0G�^^ �F �f eµM 4-5 - c,,,, nta per( Review of first draft: formalization of Senior Program Committee iti EAA Tournament Request G njc- a.4. h Grand Opening Informative Other . /-'true 416 5 • c ef m(C6 u44- eS CuIMil Gc�i fy n/� �// ,tiscC, �L2, ILJ�.2'pf iJ• • • • 1:00 p.m. Option A Grand Procession Pavilion program and Tree program begin 1:04:30 Pavilion ribbon cutting, announcement made, "Pavilion is now open," and procession forms and begins. 1:05-1:06 First fireworks volley. When tre area sees fireworks that is the signal to form up for its ribbon cutting. 1:06 Grandfather Tree ribbon cuttin announcement that it is now open and procession begins to Communi Center. 1:07-1:08 2ND fireworks volley 1:08 Gazebo & Band Shell ceremo ies begin 1:08:30 Pavilion crowd arrives at Gazbo area 1:08:30 Tree participants begin arriving at Community Center plaza 1:12:30 Cut Yellow Ribbon on bridge declare Gazebo area open and procession begins to CommunityCenter 1:13-1:14 3r° volley of fireworks 1:14 Fireworks act as signal for Band Shell ribbon cutting; Band Shell now declared open and procession begins 1:14:30 Gazebo and Pavilion participants arrive at Community Center plaza 1:15-1:16 4th volley of fireworks l 1:16:30 Band Shell participants arrive at Community Center plaza 1:17-1:20 (approximately) Main program begins Quick Summary i Pavilion Program Begins: 1 PM sharp Ends: 1:04:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 4 minutes for remarks, 30 seconds to get in position for ribbon cutting Grandfather Tree Program Begins: 1 PM sharp Encls: 1:06 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 5 minutes for remarks, 60 seconds to get in position for ribbon cutting Gazebo Program Begins: 1:08 PM sharp Ends: 1:12:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 4 minutes for remarks, 30 seconds to get in position for ribbon cutting • • • Eagan Rotary Band Shell Program Begins: 1:08 PM sharp Ends: 1:14:00 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 4:30-5 minutes for remarks, 30-60 seconds to get in position for ribbon cutting • • • Option B Grand Procession 1:00 p.m. Band Shell & Pavilion programs begin 1:09:30 Ribbon cuttings, and declaration made of, "the Eagan Rotary Band Shell and Central Park Pavilion areas are now officially open" 1:10 Procession begins and double fireworks volley. 1:12 Grandfather Tree and Gazebo programs begin 1:12 Band Shell Procession arrives at Community Center plaza 1:14 Pavilion procession arrives at Gazebo area 1:19 Ribbon cuttings and declaration that "The Grandfather Tree and Gazebo and Walking Bridge areas are now open." 1:19:30 Procession begins and 2nd double fireworks volley 1:21:30 Gazebo and Pavilion procession arrives at Community Center 1:22 Grandfather Tree procession arrives at Community Center 1:25 (approximately)Main program begins Quick Summary Pavilion Program Begins: 1 PM sharp Ends: 1:09:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 9 minutes for remarks, 30 seconds to get in position for ribbon cutting Eagan Rotary Band Shell Program Ends: 1:09:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 9 minutes for remarks, 30 seconds to get in position for ribbon cutting Grandfather Tree Program Begins: 1:12 PM sharp Ends: 1:19 with ribbon cutting and "now open" declaration. Procession begins Total Progranz Time: 6:30 minutes for remarks, 30 seconds to get in position for ribbon cutting Gazebo Program Begins: 1:12 PM sharp Ends: 1:19 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 6:30 minutes for remarks, 30 seconds to get in position for ribbon cutting • • GROUP SIGN-UP SHEET FOR COMMUNITY CENTER GRAND OPENING COMMUNITY GROUP OR ORGANIZATION DESIGNATED COORDINATOR FOR THIS EVENT DAYTIME & EVENING PHONE #S E-MAIL ADDRESS VENUE ASSIGNED • 1 0 ,(' v OPE -,,.''s pJ •': L • • • Di eeDfa/icy (11'34-< Tom Garrison illkFrom: BalloonConnect@cs.com 111ISent: Monday, August 25, 2003 10:42 PM To: tgarrison@cityofeagan.com Subject: Sept.27 Hi Tom, I have been working on your project which includes Balloon Decor at several locations, spanning a very large area. I have a possible decorating plan that includes large bouquets at several entrance points, oak tree, podium (statue) area, a spiral arch in the top lobby area, nine three-foot giant balloons in lower lobby, two hortizontal spiraling columns at the bandshell along with 16" giant "cloud clusters" on the top rails, six cloud clusters at the gazebo, 15 cloud clusters on light poles, cloud clusters on your tents, pavillion area, and more. This amount of decor is costing $1690.27. Balloon Connection would contribute $338.00 on this amount of decorating, reducing your cost to $1352.27.This plan is very suited to your event, and the majority of this decorating would withstand even rain conditions. If this estimate exceeds your allocation, we will work with you to prioritize and maximize any amount you invest in decorating. Please contact me regarding this matter whenever convenient. Thank you! Roxanne Chevalier 651.687.9240 • rm a /Y2e /i...e.5 Antes o o o HISTORICAL COMMITTEE APRIL 1, 2003 A meeting of the Historical Committee was held on Tuesday, April 1, 2003 at 3:30 p.m. Those present were Ray Wade, Daniel Kahnke, Bea Blomquist, Gin Knight, Mary Ellen Vorachek and Liz Witt. AGENDA Blomquist made a motion to approve the ager . as presented. Witt seconded the motion. All members voted in favor. MINUTES Kahnke made a motion to approve the minutes of the March 4, 2003 meeting. Blomquist seconded the motion. All members voted in favor. HISTORICAL SOCIETY STICKERS / LONE OAK YEARS BOOKS Blomquist made a motion to design a unique logo for stickers to be placed inside of the Eagan Lone Oak Years Book and any other publications in the future. Witt seconded the motion. All members voted in favor. Members discussed and make suggestions as to what they wanted printed on the stickers. A logo was drafted by the members. COMMUNITY CENTER DISPLAYS Blomquist made a motion that the Historical Society put together a 4th of July display for the Community Center. Knight amended the motion that we include information about the Eagan Historical Society in the form of a brochure and include telephone numbers of members as contacts. Vorachek seconded the motion. KENNEALLY LITERATURE RACK Blomquist made a motion to put together a piece of literature regarding the Eagan Historical Society with the assistance of Joanna Foote, Communications Coordinator, and Tom Garrison, Director of Communications, and place the literature in the new Kenneally literature rack. Witt seconded the motion. All members voted in favor. ADJOURNMENT Knight made a motion to adjourn the meeting. Witt seconded the motion. All members voted in favor. G vl1—fuc I Lc G-° A -t11 rlc.a6oC,e__A�1 Bc,t%K_ Cc rrl-p, e_C] ` l CoorPni TT�� �f�cJ �n ''r`� psi • /07` i n C oo pa ra.:Vic n c.. a-F 6i3t&1 1i*r W1J C-:•• of EAEA``-s' 2 c-- a.({ 47(/_ lam, /i ai4ez fee —4geent eC ce-0-1i1c %Let-n O f cjfr- 4 �> 1 K� cC�G' R��GCL'. G iiJ. . L 7712a, ;It EctZi -c,,y 2vc,< 91N/)1--/ i y 3t x-G<- yt �C/.✓ /LULU" %��G'. /L'L L:,G tAle 6-1 e4 e-L o/ ,/ We d,dwr coo 41vy 07- The 46e v� -• 1. 1914 Town Hall 2. 1892 Town Hall site 3. Lone Oak Tree 4. Halfway House 5. Nicols Station 6. Wescott Station 7. Black Dog's Village site 8. Old Cedar Avenue Bridge 9. Patrick Eagan Farm site 10. Trinity Lutheran Church 11. Shields Sorghum Mill 12. Shields by the Lake 13. Moonshine Park 14. Touchdown Field 15. Holz Farm 16. Ames Estate Library 17. Radio Center site - 18. Oil Wells 19. 1965 Municipal Center site 20. Current Municipal Center site 21. Cedarvale Mall 22. Robert O'Niel Farm site 23. St. John's Lutheran Cemetery 24. Robber's Ravine Park 25. Threshers Fields 26. Scott's general store 277.p Onion Capital 042, , 62 3.tea-/ j7 3.. 6-4 4, ,��fit-°-.4-v Ze<J 5h1, r( j?-u.Mr � / 4-4C .37::, S , Comae. ds/Qe61 ',ea Os-40c.9-e: (42---___Zo ,r4/..-zz--7,z-70-a-A7 1) Black Dog Road The current Highway 13, is referred to on the 1879 Eagan Township map as "Black Dog Road." This road was named for the "Black Dog Village," a Native American Village which sat on the banks of the Minnesota River, on the Eagan side, near the current Cedar Avenue Bridge. As more fur traders and "Indian Farmers" moved through the area (approximately 1837,) the "Black Dog Village" was moved to the present day Highway 13 and Blackhawk Road. Evidence indicates that the "Black Dog Road" was likely used by the Native American tribes as a route following the Minnesota River as early as the 1600's through the late 1800's. This route was a part of the original "West Plains Trail," a route for covered wagons taking settlers west. The road also roughly follows the original (1851) military reservation line. 2) Dodd Road Dodd Road was one of the first "military roads" which were the earliest constructed roads through the territory. Originally tagged the "Mendota -Big Sioux Road" this 65- mile stretch of roadway from St. Peter (then known as Rock Bend) to St. Paul, was begun (without waiting for congressional approval) by Captain William B. Dodd. Dodd gathered a group of ten laborers and a surveyor and funds from area settlers and began the road project in 1853. The road followed the high ground between the Minnesota and Cannon Rivers. When the state Highway system was created, State Highway number 1, which ran from Albert Lee to the north shore of Lake Superior, followed Dodd road through Eagan Township. This section was among the first roadway sections in the state to be paved. 3) Highway 55 Significant sections of what is now Highway 55 through the eastern portion of Eagan appear on the 1879 map in an alignment that roughly follows its present route. Though the road is not given a specific name on this map it was referred to as the Mendota Road and later, State Trunk Highway number 1. The road intersects and merges at several points with Dodd Road and what is now known as Jefferson Highway. Segments of this route were used by the stage coach. The "Halfway House," a hotel and tavern at what is now the intersection of Highways 55 and 149, was the first relay station on the stage coach route from St. Paul to Dubuque. 4) Lone Oak Road Though the Lone Oak Tree was a significant location for the sharing and disseminating community information, only a very short section of what is now known as Lone Oak Road appears on the early Eagan map. An approximate 1/8- mile section of road from the Milwaukee and St. Paul Railroad line, heading east to a connection with Dodd Road at a Blacksmith Shop, appears on the 1879 map. This section does appear to run in front of the site of the Lone Oak Tree, just slightly south of the location of Trinity Lone Oak Church. 5) Pilot Knob Road This roadway took its name from the large outcropping of rock which towers above the Minnesota River (where Acacia Cemetery now sits) that was used as an early navigational marker or "pilot" for tugboat captains, military expeditions, fur trappers and Native American tribes traveling along the river. This site was actually considered, for a time, as the location where the Minnesota State Capitol would be built. The road begins at this outcropping and travels south through a portion of Mendota and through central Eagan to points further south. Within Eagan, the road has also been referred to, in early township days, as "Fish Lake Road," taking that name from the lake just north of the current Municipal Center. This was one of the earliest routes that took travelers through much of Dakota County. 6) Blackhawk Road This section of roadway south from what was Black Dog Road (now Highway 13) connected to a very small section of what is now Cliff Road. The roadway was not named on the 1879 map, but ran through several farm properties and was the path to School number 13 (located at the intersection of what is now Blackhawk Road and the Highline Trail). The road was later reported to be named for John Conklin, a soldier at Fort Snelling, who was given the nickname "Blockhaute" (Blackhawk) because of his stories of having captured the Indian Chief Blackhawk in Illinois in the 1820's. 7) Highline Trail The route of the Highline Trail from what is now Blackhawk Road (the 1879 location of school number 13) to a lake on the Thomas Fallon Property (now Schwanz Lake in Trapp Farm Park) was one of the few east/west roadways noted in Eagan in 1879 and with the exception of Pilot Knob Road, was one of the longest stretches of road in Eagan at that time. 8) Rahn Road Although the roadway was not named until much later when the Cedar Grove Development was established, the section of roadway now know as Rahn Road, appears on the 1879 map in roughly its current route. It travels roughly south from the then Black Dog Road (now Highway 13) to where it ends at a connection to a very short section of what is now Cliff Road. 9) Diffley Road An approximate 1/2-mile section of what is now Diffley Road, from school number 14 near the location of a the current Lexington Avenue to Dodd Road, appears on the 1879 map (although Lexington Avenue does not appear on the 1879 map). This roadway section, even in 1879 runs to the northwestern -most corner of property owned by William Diffley. It is likely that the Diffley children traveled this section of roadway to attend schoolhouse number 14. 10) Cliff Road Only two very short sections of what is now known as Cliff Road, appear on the 1879 map. One, less than 1/4-mile section runs from what is now Rahn Road to what is now Blackhawk Road. The other longer section runs from just west of Dodd Road into what is now Inver Grove Heights just past State Highway number 1, now, Highway 55. AGENDA Eagan Historical Society Tuesday, April 1, 2003 Eagan City Hall Community Room 3:30 p.m. I. Roll Call & Agenda II. Approve March 4, 2003 Minutes. I11. Historical Society Business A. Discuss "52 Historic Eagan Places/Facts" project Members were asked to make a list of Eagan's historical places and/or interesting facts for compiling into card deck project. B. Discuss Historical Society Stickers for placement inside Lone Oak Years Books. Consider designing and purchasing stickers to place inside of the Lone Oak Years books which would state that "This book was compiled by the Eagan Historical Society." It could also include the Historical Society telephone number, etc. This might help to build awareness and membership. C. Community Center Displays . Consider ideas for historical displays as the Community Center opens. An idea to consider, is a July 4`h Display, as the first open house at the Center will be held on the 4`h. D. Review St. Paul 150-year Celebration Book project E. Discuss work session dates for April/May. View new literature rack in lobby and consider management plan ltr keeping materials updated and its content appropriate. (:i. Thresher's Fields Update The City Council was presented with the proposal to rename North fields at its March 25. Special muting. The Council City Council unanimously approved the name change. Next Historical Society Meeting Date: Tuesday, May 6, 2003 at 3:30 p.m. III. Adjourn - 1 � Qs3 0� ..-7fGti-e.47I al) S ,�.� Qs) _ 03(3.&V\.' 33.eli vv. TarL b;›.b ,V\W4A))__ o-c- ?,,„k i\-Q,N.51kP-AN \t5N '\(\617i l VO a r0' A'kk TI TOY\ d mRi_ck-u...Q_A +0 ni_Q_A\Aht)u_ Jo d o(L QQ r Mx S vaLIA I -�- St\lxitt - g txeA=S o 1-10 ciA 4c1th_ 104(Yk .C\cLOc- 01/uy '1--42) de_f;0" r La'tA+- rry or b 1c-ou3 a_rtu_ aclirut-AA i v�xS r2 - c_ \°\1\C)‘ 5 'Is.sLo 1Y\ -1-JA_%-(Af.....cbz, w(‘:k& ig1o'S °(-Tril(1,&1\ 50 -DlY 2`j%f- v f Ciz_ OS 1-NA- u,Al\c\.().c) \*\L{.11\11o.� uAkTeiii\ •LA-- 44-\\D Lo 11__uas:Vr — 4-5 ‘0,-,N3x w-() cn\.o 6/Q_CiT3--v\Ack-ckA `[ ilR�JY�V�nQaf ���0.1��p � J tc) ey_k_rr,ap er? -15 A,C"-7 e.L)C21A -41/4 LP_r9 0 /91 1716n a)a Le_keAs, 316 1-map 4 AGENDA Eagan Historical Society Tuesday, March 4, 2003 Eagan City Hall Community Room 3:30 p.m. I Roll Call & Agenda II. ` Approve February 4, 2003 Minutes. III. Historical Society Business E. Review letter of resignation as Historical Society Chair from Ray Wade as letter was inadvertently missed in January packet. Letter is included on page Consider available assistance/resources for Cedar Pond project —Water Resources Coordinator Eric Macbeth. Review materials from Bill Wolston regarding monument Discuss "52 Historic Eagan Places/Facts" project Consider potential projects for volunteer group Discuss remaining display windows —Liz Witt 4:30 p.m. Joint meeting with Advisory Parks Commission, Acquisition & Development sub- committee regarding the renaming of North Park H. Review material regarding potential book from Arcadia Press I. Discuss work session dates for March/April. III. Next Historical Society Meeting Date: Tuesday, April 1, 2003 at 3:30 p.m. IV. Adjourn HISTORICAL COMMITTEE FEBRUARY 4, 2003 A meeting of the Historical Committee was held on Tuesday, February 4, 2003 at 3:30 p.m. Those present were Ray Wade, Helen Kennedy, Allen Wachter, Bea Blomquist, Ted Wachter, Mary Ellen Vorachek, Liz Witt and Joanna Foote. AGENDA Kennedy made a motion to approve the agenda as presented. Ted Wachter seconded the motion. All members voted in favor. MINUTES Kennedy made a motion to approve the minutes of the January 7, 2003 meeting. Ted Wachter seconded the motion. All members voted in favor. LETTER OF RESIGNATION Letter of resignation from Ray Wade as Historical Society Chair was discussed by the Committee and a motion was made by Kennedy and seconded by Ted Wachter to postpone the resignation of Ray Wade as Chair indefinitely. Aye: 6 Nay: 1 KENNEALY FAMILY Kennedy made a motion to accept the donation from the Kennealy family to the Historical Society in memory of Elisabeth Kennealy and send a sincere thank you note. Blomquist seconded the motion. All members voted in favor. Potential uses of the donation from the Kennealy family was continued to a future meeting. There was discussion regarding a bronze plaque memorializing past Historical Committee members. CEDAR POND PROJECT The Cedar Pond Project, to consider available assistance/resources, was continued. VIDEO PROJECTS Raquel Good, Television Production Specialist, spoke regarding 2 video projects she is currently working on; 1) farming, politics, growth and expansion; and 2) "footsteps in history" She would like 2 volunteers to go to 4-5 specific locations and tell stories. There was further discussion regarding locations to go to for the "footsteps in history" video. It was decided by Committee members to put this item on the agenda for the March meeting. Blomquist made a motion to purchase a glass door, locking bookcase; Kennedy seconded the motion. All members voted in favor. Historical Committee February 4, 2003/2 RENAMING OF NORTH PARK Foote stated she had taken the suggestion of the History Committee on renaming of North Park to the Advisory Parks and Recreation Commission and the Commission was in favor of the renaming and would like to meet with the History Committee and come up with a plan to proceed prior to Council review. As membership of the Commission changes after the first of each year, Foote will notify members as to the best available time for the new Parks sub -committee members to meet. UPDATE ON LITERATURE RACK Foote gave an update on the literature rack stating she would prepare verbiage for the plaque. She further stated the wood has been purchased for the literature rack and the maintenance workers are beginning the project. They will prepare the front "face boards" and get them to member Wachter for woodworking design. DISPLAY WINDOWS Liz Witt volunteered to help Ray Wade and Gin Knight on the "pioneer women" display window theme that will incorporate women such as Helen Kennedy, Alice Bolke, Elisabeth Kennealy, Bea Blomquist and Gin Knight. Other display window themes discussed were street names, mayor's and police chiefs. NEXT HISTORICAL SOCIETY MEETING The next meeting of the Historical Society will be March 4, 2003 at 3:30 p.m. ADJOURNMENT The meeting adjourned at 4:32 p.m. Members of the Eagan History Society January 2003 Joanna Foote I would ask that you accept my resignation as chair of our group. I have truly enjoyed the privilege, but my hearing is becoming a problem. I am not able to hear conversations at the other end of the table during our meetings and I feel that the group is suffering from this. I want to remain a member and work at gathering and storing records of our City. I enjoy the opportunity to discover new facts concerning Eagan. Above all else, I want to help the society to grow in interest and number. Ray Wade 3 Joanna Foote City of Eagan 3830 Pilot Knob Road Eagan, MN 648 Sunset Lane Mendota Heights, MN January 30, 2003 Dear Joanna, Enclosed is info about the "Marker" I described on the telephone. Note in his letter David Smith refers to rectangular markers of any size at about $1.50 per inch. The South St, Paul Historical Society obtained a couple of these for the Stockyards Exchange and the Serbian Home. They also obtained large ones for other locations. You will see a picture of the one I purchased for the Oak Ridge Cemetery. As I mentioned this turned out to be a real "Win -Win." • It provided a memory of my wife's aunt and uncle. • It gave a marker to a small cemetery that struggles with a few volunteers. • It happens to add a point of historical interest with the church being shipped to Norway. (Personally I think it can tell the story of any location, such as the Eagan Town Hall.) • The fact the Minnesota Historical Society uses the same marker source is a plus for identification continuity. • The cemetery is located just outside Rushford, MN. The town has a historical society that can now use the cemetery as a point of interest. I recognize a cemetery and town hall are different...but maybe not. In both cases it is wanting someone to be remembered in association with something important in their life. Actually I made arrangements with the chairman of the Cemetery Committee to receive and install the marker. Which he was more than willing to do. Bill Wolsto t,' G. E. SMITH D. T. SMITH December 17, 2001 • Mr. Bill Wolston 648 Sunset Lane Mendota Hts., MN 55118 Dear Mr. Wolston: @SIVA H OT UDI P.O. BOX 298 MARIETTA, OHIO 45750 OS TEL (740) 373-2087 FAX (740) 373-3733 Thank you for your inquiry about our cast aluminum historical markers. Enclosed is a copy of our brochure and a current price schedule that you requested. I believe the information in the brochure will answer most of your questions but if not - - give me a call. Any of the styles shown in the brochure can be furnished as flat wall -mounted plaques. Though not shown in the brochure, small rectangular plaques of any size can be provided. Prices for these smaller plaques run about $1.50 per square inch. The smallest lettering size offered is %". There is a one-time charge of $150 for the preparation of a relief rendition of your seal/emblem. We need camera ready artwork. The seal can then be used without additional charge on all of your markers. If we already have the pattern, there is no additional charge for its use. We invoice the entire amount of the purchase at the time of shipment. No advance payment is requested. After you receive and accept your marker you pay us. If upon receipt you find anything not to your liking, simply return the marker COLLECT and we'll correct the situation - no hassle and no argument. We currently have a eight to ten week delivery. Please let me know if I can provide any additional information or assistance. If you want me to look at a draft of your text and advise you about letter size, marker size, etc. I'll be happy to do that for you. Fax or mail the material to me and I'll respond immediately. Again, thank you for your interest in Sewah Studios. In case you haven't done so, you might want to checkout our web site at www.sewahstudios.com David T. Smith For Over Sixty Years Builders of America's Finest Historical Markers Sewah Studios, Inc. Marker Prices Effective January 1, 2001 Panel 5/8° 5/8" 1° 1" 1-1/2° 1-1/2" 2" 2" Gold Pattern H. x W. Same Diff. Same Dlff. Same Diff. Same Diff. Leaf Revised Ohio 39" x 43" $1,880 $2,165 $1,740 $1,990 $1,700 $1,925 $1,665 $1,845 $160 33° x 43° $1,645 $1,875 $1,525 $1,740 $1,490 $1,675 $1,460 $1,615 $130 26° x 36" $1,330 $1,520 $1,210 $1,370 $1,180 $1,320 $1,160 $1,295 $120 20'x36° $1,125 $1,240 $1,060 $1,170 $1,045 $1,140 $1,035 $1,115 $90 206x29° $1,030 $1,125 $975 $1,065 $975 $1,055 $965 $1,030 $65 Double Arch 33" x 43° $1,645 $1,875 $1,525 $1,740 $1,490 $1,675 $1,460 $1,615 $130 34° x 24° $1,260 $1,430 $1,180 $1,325 $1,165 $1,305 $1,140 $1,240 $105 24° x 30° $1,150 $1,300 $1,060 $1,175 $1,040 $1,150 $1,030 $1,125 $75 Georgia 30° x 42° $1,620 $1,860 $1,460 $1,675 $1,430 $1,620 $1,400 $1,580 $120 270x36° $1,335 $1,520 $1,210 $1,370 $1,180 $1,320 $1,160 $1,295 $120 36" x 24° $1,280 $1,450 $1,180 $1,325 $1,155 $1,295 $1,130 $1,265 $90 24° x 36° $1,280 $1,450 $1,180 $1,325 $1,155 $1,295 $1,130 $1,265 $90 30" x 24" $1,155 $1,300 $1,060 $1,175 $1,040 $1,150 $1,030 $1,125 $75 24°x30 $1,155 $1,300 $1,060 $1,175 $1,040 $1,150 $1,030 $1,125 $75 24"x18 $845 $935 $795 $860 $785 $845 $780 $845 $65 South Dakota 30" x 42° $1,620 $1,860 $1,460 $1,675 $1,430 $1,620 $1,400 $1,580 $125 240x18° $840 $930 $795 $860 $785 $845 $780 $845 $65 Notes: Same - Same copy on both sides of a two-sided marker Dill. - Different copy on each side of a two-sided marker Gold Leal - Incremental charge for gold leaf high -light on raised letters & emblem All prices Include a 7' alucrete post and prepaid shipping to a commercial address uflt`tt>R bte areTd[se>< het stsr ftfzved the5Norwegian 4ugregrt1on:tiaar'yttistlaa9Kegate44n5t894 1914.14Mev ?Nlis [dgeTeuFn9914 1949 4ead.BeW Isak GsonIId'1949-1967 rain" 1967 -:. dk'IHidge.Latheran' ,Chureh a closed_3tsidoors rafter 17I 4pe a`rs 5 dM \173'\ l4 Lu 'TM� .-if( t,,, +71<� , :i'E'i*T... • - L Foralcari"niorwa7ta`tmlgrantataseon ,la?llamar_songht •e'Nor 'v . M1 tiglan..17411mtrleanhareh-for;4tsropen alr.?mnseam:on`the abort r r� tStake,'{,Mjosa-*le;4li9924.dlreetoeld[nntZJjopedaIwlsited',Oak �zY Ildge`reeommeodedshytarrelliHennIng',di lowea'Westerhelm :1t nsenm.' When}eontaetedtthe*0ak*Idge;8oard'iwasapleased nd sproad'-to..�glye'Mhe SSchareh La%amewYllfe:' hrongh -its• 99 ears'ethd.+ehureh!'tiad not?beenvltered.' Yulpit. j talr,raillegs esr,TatalntatAInaaSiir, 'meows Rsere".+at111lace. ,¢palnting•.of hristirn preeer.�ed>�ttdthe"AYesterhelmxl[ateam:4}ltlni7995 . =d'Oak id`ge hv[eti+iw,a3 t ttnllylimaetled�and'shipped'tta lamer ail Alt -Mote locw,eglan'l mlgrantsMaseum: r •SlAg DON]TEO:VNl711PPpEG)AT)ON EFTHOSPINNVNEOA ICO SEMVEO' 11106EANO ^ :! M.MEMORY,,OFLERNEYT: NAOGOERG.9GO2-f866'AND. EON A' IHiGHLEN) HADGRERD t6D6-200f • ?6ITEtOF.OAK.RIDGE:CHURCH fi sat 896z.1995 ,. ,... 61:; i �. W.}.. 'idR1INEW I:LI F E 64:. c.. 1 ',> d* . at- • Tfr 11 it Ir i Y1. Revised Ohio Pattern Illaant an JS"II x • 3" W I5)8" Itllerint(le•II White an Green S'rrn Anilahle: 261I 36'W 33-11 x 43-W 211'I1 x 36"W 39"L1 x 43"W 2011 x 29"W {L. • 4' N• ....Al: "i t'. `71.1.11[1 4 ' 7. QJ— 1-ca•iS.T. Double Arched Crest Pattern IIIu.Iralinn 2.1"11 a 30"W II" INlerina/Ievll Gild un Green Site Available: 24'll x 311"W 331II x 43'•W 34'l1 x 24"W 111.1RiAN III .•I \ .P ryt ' I ;.ulvrd ut Irn t I.•• • 'II. lk.nll.dletl 171::117 r; I•w n'r and pan 1431. :• 1 .4r.r m WIn.A: v 1:e1,. lion 311'3. 1.1, . sa • ;eorgia Pattern • Illunlntinn 30" II x 42"W Mir Irltetin0l1nii Cold nn Shading Green Sites Available: 2711 x 36'W 361 I x 24"W 2411 x 36"W 3111 x 24"W UYI I x 42"W 24711 x 311"W 2411 x IX"W youth Dakota Pattern IIIn\Iralinn in"! v .12" W II" Iellerin j4ex1I While on Blue Sites A•ailahle: on 1 x 42"W {I 1 \CTON \1Ill ..11 ..I 01.. n..... I n 1! %A n1... ..1.. 142 e• • I)'Jv11.11: CHURCH .I.q ngrn.^anrn. M4rr. 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L 01 6 a LI a e a1 11 a a O 11 it 91 a aI- a 91 a a am n'n tt.Lt mr3 P.viY 11o.cp LI le IC 9t 9a 9 L 01 n 1a- a a a a A( ( 01 ' 1, n a 9t 99 n n 9 9 al 91 a A a a a a - r1 91 b a a WIN Kra WNW trims trla Ma 9.w1.0 n Own an* t1N11 ,j, wiifism note f.91n .11tn .4.91n �9I. trivial .1 noun SC run sod .e.d9 slut F. n.1rl, van 1.•lde1. snaspes Iea!JoIs!g so!PnJS yentas M•II Rind *Ns timid . 1;r1r..; t3tS:K.."21. 21 14-,73.'325.t5:8�T3.;:M; N. '' s43r- J.'N'N'N' 'N .N'PAI a&s, N %N l': " REFLECT ¢ti t� .p.epv:rp., ..0a mp uc �j a_dt % 'N "E:--1.'N K .tl ,.' lI, magetteilk, JOKER \ ten NO JOKE Fdnm.. Pr.nvy • w an &ArunM1 *rag I .,A. W W •.adn.ble snarl Y3, Tl. pepk .,ned .round our Wit M.a a da Firm e. this be. Fran pee Em e a (rem -- &en .n re 1.6.n a awn. W. .bW,mry L-ar M e haw fun_ W. &.Ay— ee.ak .M gmu1. — p.pk .In bmp a dur wk B,e w ue trppue•awm .� pee, dup. piling up .n the uble and Yn....0 d. .here se find ye..n m.. Mr Waren ..trd Deal .. in. :Fifi REFLECTIONS PRINTING INC PLRLISIlERS OF RH:IONAL�ASD LOCALfI V TtiREST,R(X) FS 3047 North Lincoln Avenue, Suite 410, Chicago, IL 60657 Telephone: (773) 549-7002 Facsimile: (773) 549-7190 www.arc ad is i mages.com Ms. Joanna Foote Eagan Historical Society 3830 Pilot Knob Rd. Eagan, MN 55122 February 5, 2003 Dear Ms. Foote, Thank you for taking the time to speak with me today. As we discussed, Arcadia Publishing has a strong interest in publishing a pictorial history of Eagan, and we are currently looking for an individual or organization to author such a book. 1 am hoping that, upon reviewing the enclosed materials, you and your colleagues will give this project some consideration. Arcadia is the United States' leading publisher of regional and local history books. Our books document the heritage of an area through archival photographs and images, with accompanying captions. We often work very closely with historical societies, as their work is invaluable and our relationships symbiotic. We pay authors a royalty of net sales on every book sold, and absorb the entire cost of the publishing process, from editing and production to sales and marketing. Authors can compile a general pictorial history of a town from its founding through the present, or can focus on a more specific theme, neighborhood, time frame, or ethnic group. The entire process of compiling and publishing a book in this series (from creation to release) usually takes six to ten months. Our experienced production and editorial teams provide expert backup for authors when necessary, and are happy to assist with any detail throughout the book creation and publication process. We do not require a pre -purchase agreement, nor do we seek local corporate sponsorship to fund the project —we finance the entire endeavor. Ideally, we work with historical societies, libraries, museums, archives, and local authors to produce attractive regional histories with an emphasis on early photography, since this is what seems to peak readers' interest. The books are inexpensive, making them accessible to a larger audience, especially those readers who would not normally purchase a history book, regardless of the topic. We offer discounts to authors of upwards of 50% off the retail value of their title, making the books a very lucrative fund-raising venture for local organizations to finance community projects, establish new exhibits, and expand their services. We have recently become a corporate partner with the National Trust for Historic Preservation in an effort to support their national program, as well as raise awareness about our publishing program, which preserves history at a very local level. Additionally, we have published with II Arcadia Publishing. an imprint of the Tempus Publishing Group. Inc. Registered office: 95 Alemorial Circle. PO Box 1058. .Augusta. Nlaine 04332 1058 I'URLISIIERS OF µEiaoNA1 AND LOCAGINTEREST B(X)KS 3047 North Lincoln Avenue, Suite 410, Chicago, IL 60657 Telephone: (773) 549-7002 Facsimile: (773) 549-7190 www.arcadiaimages.com several reputable preservation agencies, including the Atlanta History Center, Detroit Public Library, Washington D.C. Historical Society, and Chicago Architectural Foundation. We currently have over 1,800 titles in print, focusing on regions from all over the United States. Essentially, our program has benefited hundreds of local history groups that would not normally have been able to produce a history of their area without tapping into other resources for outside financial support. I have enclosed some information for your perusal. Our catalog lists the titles we currently have available. The series brochure provides an introduction to publishing with Arcadia. The book proposal form needs to be completed for us to officially consider a project. The complimentary copy of Shoreview, Minnesota can serve as an example of the number of pages, number of pictures, and general content and appearance of the books in our Images of America series. While the general design of each book is similar, making the series readily recognizable, the organization of the contents is very flexible, and up to the individual author. 1 am very interested in hearing your thoughts on the possibility of working together to publish a pictorial history of Eagan. Please feel free to contact me at any time. I can be reached at (773) 549-7002 between 8:30 and 5:30 on weekdays. You are also welcome to email me at mbrown@arcadiapublishing.com. Thank you so much for your time and assistance. I welcome you to contact me with any questions or concems, and I look forward to hearing from you soon. Sincerely, //ae-e-/aA-t- Maura Brown Maura Brown Acquisitions Editor Arcadia Publishing 3047 N. Lincoln Ave. Suite 410 Chicago, IL 60657 (773) 549-7002 mbrown@arcadiapublishing.com www.arcadiapublishing.com Arcadia Publishing, an imprint of the Tempus Publishing Group. Inc. Registered office: 45 Menional Circle. PO Boa 1056. Augusta. Maine 04332 1058 648 Sunset Lane Mendota Heights, MN January 30, 2003 Joanna Foote City of Eagan 3830 Pilot Knob Road Eagan, MN Dear Joanna, Enclosed is info about the "Marker" I described on the telephone. Note in his letter David Smith refers to rectangular markers of any size at about $1.50 per inch. The South St, Paul Historical Society obtained a couple of these for the Stockyards Exchange and the Serbian Home. They also obtained large ones for other locations. You will see a picture of the one I purchased for the Oak Ridge Cemetery. As I mentioned this turned out to be a real "Win -Win." ■ It provided a memory of my wife's aunt and uncle. • It gave a marker to a small cemetery that struggles with a few volunteers. • It happens to add a point of historical interest with the church being shipped to Norway. (Personally I think it can tell the story of any location, such as the Eagan Town Hall.) ■ The fact the Minnesota Historical Society uses the same marker source is a plus for identification continuity. • The cemetery is located just outside Rushford, MN. The town has a historical society that. can now use the cemetery as a point of interest. I recognize a cemetery and town hall are different...but maybe not. In both cases it is wanting someone to be remembered in association with something important in their life. Actually I made arrangements with the chairman of the Cemetery Committee to receive and install the marker. Which he was more than willing to do. Bill Wolston G. E. SMITH D.T. SMITH December 17, 2001 Mr. Bill Wolston 648 Sunset Lane Mendota Hts., MN 55118 Dear Mr. Wolston: @Nan PI' tiND F.O. BOX 298 MARIETTA, OHIO 45750 0S TEL (740) 373-2087 FAX (740) 373-3733 Thank you for your inquiry about our cast aluminum historical markers. Enclosed is a copy of our brochure and a current price schedule that you requested. 1 believe the information in the brochure will answer most of your questions but if not - - give me a call. Any of the styles shown in the brochure can be furnished as flat wall -mounted plaques. Though not shown in the brochure, small rectangular plaques of any size can be provided. Prices for these smaller plaques run about S1.50 per square inch. The smallest lettering size offered is'/". There is a one-time charge of $150 for the preparation of a relief rendition of your seal/emblem. We need camera ready artwork. The seal can then be used without additional charge on all of your markers. If we already have the pattern, there is no additional charge for its use. We invoice the entire amount of the purchase at the time of shipment. No advance payment is requested. After you receive and accept your marker you pay us. If upon receipt you find anything not to your liking, simply return the marker COLLECT and we'll correct the situation - no hassle and no argument. We currently have a eight to ten week delivery. Please let me know if I can provide any additional information or assistance. If you want me to look at a draft of your text and advise you about letter size, marker size, etc. I'll be happy to do that for you. Fax or mail the material to me and I'll respond immediately. Again, thank you for your interest in Sewah Studios. In case you haven't done so, you might want to checkAut our web site at www.sewahstudios.com . David T. Smith For Over Sixty Years Builders of America's Finest Historical Markers Sewah Studios, Inc. Marker Prices Effective January 1, 2001 Panel 5/8" 5/8" 1" 1" 1-1/2" 1-1/2" 2" 2" Gold Pattern H. x W. Same Diff. Same Diff. Same Diff. Same Diff. Leaf Revised Ohio 39" x 43" $1,880 $2,165 $1,740 $1,990 $1,700 $1,925 $1,665 $1,845 $160 33° x 43" $1,645 $1,875 $1,525 $1,740 $1,490 $1,675 $1,460 $1,615 $130 26" x 36" $1,330 $1,520 $1,210 51,370 $1,180 $1,320 $1,160 $1,295 $120 20" x 36" $1,125 $1,240 $1,060 $1,170 $1,045 $1,140 $1,035 $1,115 $90 20" x 29" $1,030 $1,125 $975 $1,065 $975 $1,055 $965 $1,030 $65 Double Arch 33° x 43" $1,645 $1,875 $1,525 $1,740 $1,490 $1,675 $1,460 $1,615 $130 34" x 24" $1,260 $1,430 $1,180 $1,325 $1,165 $1,305 $1,140 $1,240 $105 24" x 30" $1,150 $1,300 $1,060 $1,175 $1,040 $1,150 $1,030 $1,125 $75 Georgia 30" x 42" $1,620 $1,860 $1,460 $1,675 $1,430 $1,620 $1,400 $1,580 $120 27" x 36 $1,335 $1,520 $1,210 $1,370 $1,180 $1,320 $1,160 $1,295 $120 36" x 24" $1,280 $1,450 $1,180 $1,325 $1,155 $1,295 $1,130 $1,265 $90 24" x 36" $1,280 $1,450 $1,180 $1,325 $1,155 $1,295 $1,130 $1,265 $90 30" x 24" $1,155 $1,300 $1,060 $1,175 $1,040 $1,150 $1,030 $1,125 $75 24" x 30 $1,155 $1,300 $1,060 $1,175 $1,040 $1,150 $1,030 $1,125 $75 24"x18 $845 $935 $795 $860 $785 $845 $780 $845 $65 South Dakota 30" x 42" $1,620 $1,860 $1,460 $1,675 $1,430 $1,620 $1,400 $1,580 $125 24"x18" $840 $930 $795 $860 $785 $845 $780 $845 $65 Notes: Same - Same copy on both sides of a two-sided marker Dill. - Different copy on each side of a Iwo -sided marker Gold Leaf - Incremental charge for gold leal high -light on raised letters & emblem All prices include a 7' alucrete post and prepaid !hipping to a commercial address HISTORICAL COMMITTEE MARCH 4, 2003 A meeting of the Historical Committee was held on Tuesday, March 4, 2003 at 3:30 p.m. Those present were Ray Wade, Helen Kennedy, Daniel Kahnke, Bea Blomquist, Gin Knight, Mary Ellen Vorachek, Ted Wachter and Joanna Foote. AGENDA Wachter made a motion to approve the agenda as presented. Blomquist seconded the motion. All members voted in favor. MINUTES Wachter made a motion to approve the minutes of the February 4, 2003 meeting. Vorachek seconded the motion. All members voted in favor. LETTER OF RESIGNATION Blomquist made a motion to have Ray Wade remain Co -Chair of the Historical Society along with Helen Kennedy and Daniel Kahnke remains Vice Chair of the Historical Society. Knight seconded the motion. Aye: 6 Abstain: 1 CEDAR POND PROJECT The question was asked if anyone had a photograph of the water tower that was in Cedar Pond Park. There was discussion among members as to who might be resource. • Bob Schockley — former Public Works Foreman lived on Cedar Pond Park • Vic Wenzel • Newspaper article asking for photos and information • Bill Branch — lives in White Bear Lake Kennedy made a motion to check into wrought iron rail and small plaques, Blomquist seconded motion. All members voted in favor. JOINT MEETING WITH ADVISORY PARKS COMMISSION/ACQUISITION & DEVELOPMENT SUB -COMMITTEE RE: NORTH PARK Advisory Parks Sub -Committee members Dorothy Peterson, Joe Bari, Margo Danner, Terry Davis and Director of Parks and Recreation Ken Vraajoined the Historical Society Meeting at 4:00 p.m. Peterson asked how the name of Threshers Park was derived. The Committee discussed the Frank and Henry I-Ieuer family and how they were threshers; very tall men. At "coffee breaks" the Fleuers would begin contest of strength. The Heuer men would take grain sacks that were stacked three feet high and grab the grain sacks with their teeth and swing the sacks on to flatbed wagons. Historical Committee March 4, 2003/2 Other men that were also threshers were Gordon Beaudette, George Ohman, Henry Englert and Irvin Sell. They also discussed how steam engines were used in the I920's until the 1970's. There is a thresher pictured in Ted Wachter's video. Members discussed that the land has never had industry on it although it is zoned industrial — the land goes from farm to park land. (Have other organizations been contacted relative to renaming this park?) It was stated that the land is currently designed for soccer and La Crosse fields. The Parks Commission will take information forward to the City Council. Vraa stated that looking to the future, once the Community Center is complete, there may be an opportunity for the Historical Society to display information/artifacts using some display space at the Center creating conversation and interest from the public. Vraa will get square footage of display space available. Tuesday at 4:00 p.m., Ray Wade will be here with a Scout troop. Wachter has an old bike key. (Guess what this is) ADJOURNMENT The meeting adjourned at 5:02 p.m. HISTORICAL COMMITTEE MAY 6, 2003 A meeting of the Historical Committee was held on Tuesday, May 6, 2003 at 3:30 p.m. Those present were Daniel Kahnke, Bea Blomquist, Gin Knight, Mary Ellen Vorachek, Helen Kennedy, Ted Wachter and Martin DesLauriers. ELECTION OF CHAIR AND VICE CHAIR Chair Wade will be absent from the Committee for an indeterminate amount of time. The committee discussed several options to fill the Chair but decided to table the item for discussion later in the meeting. Vice -Chair Kahnke proceeded with the meeting. MINUTES Blomquist made a motion to approve the minutes of the April 1, 2003 meeting. Kennedy seconded the motion. All members voted in favor. UPDATE ON FILING SYSTEM Wachter made a motion to accept the filing system and commend Gin Knight for her hard work. Blomquist seconded the motion. All members voted in favor. PLAN FOR COLLECTING MATERIALS FROM MINNESOTA AND DAKOTA COUNTY HISTORICAL SOCIETY Kahnke and Blomquist will work on collecting materials/data from these sites. 52 HISTORIC EAGAN PLACES/FACTS PROJECT Members were assigned to the 52 historic places in Eagan project to research and create an informational piece on each place/fact. There was discussion regarding several specific historic places in Eagan. It was further noted that Lone Oak Road was originally called Auge's Road and there was a large stone house near Highway 13 and Lone Oak Road that had once been a blacksmith. It was also noted that Emil Letendre was the last to own the blacksmith shop. The Committee also stated that the Highway Department ruined 3 chain saws trying to cut down the Lone Oak Tree. COMMUNITY CENTER DISPLAYS Kennedy made a motion for the June Eagan Historical Society meeting, to meet at the Eagan City Hall and drive to the Community Center to view and discuss displays for the Community Center. DesLauriers seconded the motion. All members voted in favor. Historical Committee May 6, 2003/2 LITERATURE RACK IN EAGAN MUNICIPAL CENTER LOBBY DesLauriers made a motion to display a plaque recognizing Ted Wachter for the carving done on the literature rack located in the lobby of the Eagan Municipal Center. Kennedy seconded the motion. All members voted in favor. There was discussion regarding management plan and appropriate content of materials contained on the literature rack. It was noted the Communications Coordinator Foote will create a policy regarding literature contents in rack. ELECTION OF CHAIR AND VICE CHAIR DesLauriers made a motion to nominate Helen Kennedy as Chair and Daniel Kahnke to continue as Vice Chair for the Eagan Historical Society. Knight seconded the motion. All members voted in favor. OTHER BUSINESS The Committee discussed individuals to contact for potential membership to the Historical Society. Below are names that were suggested: Roger Slater Pat Geagan Bob O'Brien Paul Heuer Dick LeMay Lorene Lee John Stevenson Dale Wegleitner Pete Poppler or mother Joe Kenneally Joe Connolly Carolyn Krech The next Historical Society meeting will be held Tuesday, June 3, 2003 at 3:30 p.m. ADJOURNMENT The meeting adjourned at 5:04 p.m. LAtk I.� �Y�u.� Gato .�2��' fifriD4 1 i u/tj 1/4161-1t Att.U64k Liv\ f Nu\ Koj\kk kkil VIA11\,06;\ ri;PQ/ Orrf 04+ afW% �G��K✓ Sta — i-"ALUAq- lea LO F Corn dw" r01 I:30-S lhapf 601610 I'm vCit) -�64 we lark tni,+a o del 10w (-IaQ% 60 dull Le 9,0613 q--/i .rottil /1/4/60/0 61/4M 3PM A akftvgli, nftrici 70) be yl�c/aid 1e7./� a,1 6t Uy,.l(c); iVIrAG/ �0./cM -q11 —" �oO �c9� DplAk 1,01)1( 62-C I ga 061--3 1,41e /V t bticr / i ""L, o for 5a or PI.27 kc// ()GI or (114 i‘o-Pd 92but kaQ ma) #1,:* OP( fiAM //dP ejaJ2(aJ n ✓j. AGENDA Eagan Historical Society Tuesday, June 3, 2003 Eagan City Hall Community Room 3:30 p.m. I. Roll Call & Agenda II. Approve May 6, 2003 Minutes. 111. Historical Society Business Discuss "52 Historic Eagan Places/Facts" project Collect members information on each assigned place/fact. Review management policy for literature rack. Assign member to keep rack current. (will be distributed/discussed at meeting) Review proposed 2004 Historical Society budget (attached) D. Discuss work session dates for'/June/u/Lyer E. Visit Community Center Displays Discuss plan to create displays for Community Center. Next Historical Society Meeting Date: Tuesday, July I, 2003 at 3:30 p.m. 1I1. Adjourn 60 0fe�i/6041 Mil&VI— A kota Coufit-t L( fl i HISTORICAL COMMITTEE MAY 6, 2003 A meeting of the Historical Committee was held on Tuesday, May 6, 2003 at 3:30 p.m. Those present were Daniel Kahnke, Bea Blomquist, Gin Knight, Mary Ellen Vorachek, Helen Kennedy, Ted Wachter and Martin DesLauriers. ELECTION OF CHAIR AND VICE CHAIR Chair Wade will be absent from the Committee for an indeterniinate amount of time. The committee discussed several options to fill the Chair but decided to table the item for discussion later in the meeting. Vice -Chair Kahnke proceeded with the meeting. MINUTES Blomquist made a motion to approve the minutes of the April 1, 2003 meeting. Kennedy seconded the motion. All members voted in favor. UPDATE ON FILING SYSTEM Wachter made a motion to accept the filing system and commend Gin Knight for her hard work. Blomquist seconded the motion. All members voted in favor. PLAN FOR COLLECTING MATERIALS FROM MINNESOTA AND DAKOTA COUNTY HISTORICAL SOCIETY Kahnke and Blomquist will work on collecting materials/data from these sites. 52 HISTORIC EAGAN PLACES/FACTS PROJECT Members were assigned to the 52 historic places in Eagan project to research and create an informational piece on each place/fact. There was discussion regarding several specific historic places in Eagan. It was further noted that Lone Oak Road was originally called Auge's Road and there was a large stone house near Highway 13 and Lone Oak Road that had once been a blacksmith. It was also noted that Emil Letendre was the last to own the blacksmith shop. The Committee also stated that the Highway Department ruined 3 chain saws trying to cut down the Lone Oak Tree. COMMUNITY CENTER DISPLAYS Kennedy made a motion for the June Eagan Historical Society meeting, to meet at the Eagan City Hall and drive to the Community Center to view and discuss displays for the Community Center. DesLauriers seconded the motion. All members voted in favor. Historical Committee May 6, 2003/2 LITERATURE RACK IN EAGAN MUNICIPAL CENTER LOBBY DesLauriers made a motion to display a plaque recognizing Ted Wachter for the carving done on the literature rack located in the lobby of the Eagan Municipal Center. Kennedy seconded the motion. All members voted in favor. There was discussion regarding management plan and appropriate content of materials contained on the literature rack. It was noted the Communications Coordinator Foote will create a policy regarding literature contents in rack. ELECTION OF CHAIR AND VICE CHAIR DesLauriers made a motion to nominate Helen Kennedy as Chair and Daniel Kahnke to continue as Vice Chair for the Eagan Historical Society. Knight seconded the motion. All members voted in favor. OTHER BUSINESS The Committee discussed individuals to contact for potential membership to the Historical Society. Below are names that were suggested: Roger Slater Pat Geagan Bob O'Brien Paul Heuer Dick LeMay Lorene Lee John Stevenson Dale Wegleitner Pete Poppler or mother Joe Kenneally Joe Connolly Carolyn Krech The next Historical Society meeting will be held Tuesday, June 3, 2003 at 3:30 p.m. ADJOURNMENT The meeting adjourned at 5:04 p.m. 2004 Historical Society Budget (In Administrative Budget) Expenditures: 6477 Historic Photo Reproduction $300 6346 Mailing Costs $200 6221 Film & Development $100 6220 Framing $100 6220 Supplies $200 Major Projects: 6370 General Print & Binding S300 Capital: 6630 Two (2) Historical Markers 1914 Town Hall & Threshers Fields $2,800 TOTAL $4,000 AGENDA Eagan Historical Society Tuesday, August 5, 2003 Eagan City Hall Community Room 3:30 p.m. I. Roll Call & Agenda A. Designate Facilitator (in absence of Chair and Vice -Chair) for August Meeting II. Approve June 3, 2003 Minutes. III. Historical Society Business A. Update regarding Chair Kennedy. B. Review "52 Historic Eagan Places/Facts" project. C. Plan for September 21, Open House. D. Consider meeting with Eagan Senior (History) Group at Community Center. E. Discuss work session dates for August/September. Next Historical Society Meeting Date: Tuesday, September 2*, 2003 at 3:30 p.m. (*date follows Monday, September 1, Labor Day Holiday Observance , group should discuss whether this will cause any conflict for meeting) III. Adjoum HISTORICAL SOCIETY MINUTES OF THE JUNE 3, 2003 MEETING A meeting of the Historical Committee was held on Tuesday, June 3, 2003 at 3:30 p.m. Those present were Daniel Kahnke, Bea Blomquist, Gin Knight, Mary Ellen Vorachek, Helen Kennedy, Alice Bolke, Kim Hazel and Rodger Slater. (Dick LeMay was here prior to meeting start.) New members Kim Hazel and Rodger Slater were welcomed by the members. 52 HISTORIC EAGAN PLACES/FACTS PROJECT There was discussion regarding the 52 historic Eagan places and facts project. Kennedy, Bolke and Blomquist volunteered to work on compiling of the information that has been received on the project on June 17'h from 1:30-3:30 p.m. It was suggested to reserve the conference room or Community Room for work on the project. REVIEW PROPOSED 2004 HISTORICAL SOCIETY BUDGET The Committee reviewed the 2004 proposed Historical Society budget which was enclosed in the packet. Bolke made a motion to recommend the proposed 2004 Historical Society Budget to the City Council for acceptance; Vorachek seconded the motion. All members voted in favor. Foote cautioned that the Capital items may be eliminated due to the difficult budget climate, however the group wished to see this budget item remain in the proposed budget. OPEN HOUSES Blomquist made a motion that the Committee check into opening the Old Town Hall on July 4, 2003; Knight seconded the motion. There was further discussion regarding the Old Town Hall open house on the 4th of July. Knight made a motion to amend and reconsider the previous motion and not hold an open house on July 4 this year; Blomquist seconded the motion. All members voted in favor of not having an open house on the 4th of July. Blomquist moved; Bolke seconded the motion to schedule an open house at the 1914 Town Hall on September 21, 2003 from noon until 3:00 p.m. All members voted in favor. NEXT HISTORICAL SOCIETY MEETING The next Historical Society meeting is scheduled for July 1, 2003 at 3:30 p.m. It was noted that Lorene Lee is interested in attending meetings. 7 17 Black Dog Road ❑ �❑ Early maps show the current CIM Hwy. 13 as Black Dog Road, named for the Black Dog Native American Village which sat on the banks of the Minnesota River. near the Eagan side of the Cedar Bridge. The road was likely used by Native American tribes following the Minnesota River as early as thc 1600s through 1800s This route was a part of the original "West Plains Trail," a route for covered wagons taking so settlers west. OPP— ❑I 0 Dodd Road 0 �❑ Dodd Road was one of the first "military roads," the earliest constructed roads through the territory. Originally tagged the "Mendota -Big Sioux Road" this 65-mile stretch of road from St. Peter (then known as Rock Bend) to St. Paul. was begun (without awaiting congressional approval) by Captain William B. Dodd. Dodd gathered 10 laborers. a surveyor and funds from arca settlers and began the project in 1853. ❑ D ❑ 0 ❑� airr 0 Pilot Knob Road 0 The road took its name from the large rock outcropping towering above the MN River (where Acacia Cemetery sits) used as a navigational "pilot" for early river travelers. This site was actually considered as a location for the State Capitol. The road travels south through a portion of Mendota and all of central Eagan. In early Eagan township days, the road was also referred to as "Fish Lake Road," for the lake just north of the current ❑ Municinal Center. 0 MAL- 00fl 0 Eagan Bell 0 The Eagan bell which is rung at the beginning of each City Council meeting. was originally the school bell at the District 106 school. built in 1898 at Wescott (an early community near Hwy. 149 and Wescott Rd.). When the school finally closed in 1953. the bell was removed and for a time. became the property of Mrs. Ella Sachwitz. Eventually, it was purchased by the City of Eagan and was placed in the "belfry" until the City Hall was remodeled in 1995 and the bell was moved ri 0 into thc Council Chambers. ©i0 O ©M 2 f7 ❑ OF®="J 011 0 1914 Town Hall 0 10 fi Eagan's second Town Hall was built at its current Pilot Knob and Wes ou Road location for $1.047 in 1914. The site of approximately 1/3 acre purchased from Michael Englert was chosen because it was as close as possible to the exact center of the township. The building was used as the Town Meeting site and polling place for several decades. The 1914 Town Hall has been preserved and now serves as a display area for the Eagan Historical Society. 0 WI 01 0 Patrick Eagan CI W❑ Patrick Eagan was born in Tipperary. Ireland in 181I. He married in New York in 1843 and arrived in this area in 1853. The township of Eagan was named for Patrick Eagan, the first chairman of its town board of supervisors. He was elected chairman six times. Before Eagan's establishment. Patrick served for two years on the Mendota board. In 1858 he was also elected Mendota's representative to the Dakota Country Board of supervisors. © ❑ 9 \ War ®r 0 1892 Town Hall ©�0 Eagan's first Town Hall was built 32-years after the township was created. Prior annual Town Board meetings were typically held at the Schoolhouse of District 14. The 1892 Town Hall was constructed on land owned by Michael Shields, southeast of the intersection of Lone Oak and Pilot Knob Roads. It was first used as the polling place for the 1892 Presidential election between Grover Cleveland and Benjamin Harrison. The building Mil IC ❑ burned in 1914. 0 �❑ ©>�/ cap ME; El El Patrick Eagan Farm 0 Patrick Eagan. Eagan's first Town Board Supervisor, for whom the Township was named in 1860. arrived in this area (then a part of Mendota) in 1853. He staked a claim of 220 acres in section 22, near the present intersection of Pilot Knob and Wescott Roads. _ of these acres are the present-day site of the Eagan Municipal Center campus. 0 0 ■g • Lone Oak Tree • Eagan's symbol Bur Oak Tree grew in the northeaslem part of the city near the Hwy. 149 and 55 intersection for an estimated 200 — 300 years. It was used during early township days as a posting spot for official township notices as it sat "across from the Town Clerk's Office' and later for advertising and notes. The State Highway Department cut the tree down in 1984 when improving Hwy. 55. The Tree is still used as MIEagan's official symbol. El ® Black Dog's Village 121 This Native American Village was situated for many years at the mouth of Black Dog Creek. near the present Cedar Bridge. In 1850 it contained about 50 lodges and 250 people. Named for Chief Black Dog. the village was also known as Oanoska and Ma-ga- ya-tesh-ne. or "People who do not cat geese", as villagers sold the game they hunted at Fort Snelling. ® ■ Grandfather Tree IN "NI 'I'hc 140-year-old tree near the entrance to the Eagan Community Center originally grew 500 yards to the east. in the path of Central Parkway. In 2000, Eagan Foundation volunteers volunteers dubbed this the "Grandfather Tree" and undertook a fundraising program to pay to have the tree moved. They raised the total $50.000 needed from arca residents and businesses and a specialty contractor was hircd to move the tree. It now stands _ as the new symbol. Lone Oak for ® ® the community. ®'® 111 2 ® Chief Black Dog 111 This Native American Dakotan Chief whose Indian name was Wamditonka--"Big War Eagle" was said to have been at Fort Snelling when the first steamboat landed there in 1823 and was among the signers of an 1825 treaty at Prairie du Chien. which divided the lands of the Dakota and Chippewa tribes. cal cm ■ Nicols Station ■ One of two early Eagan railroad depots. Nicols Station began as a flag station in 1867 on the Chicago. St. Paul. Minneapolis and Omaha railroad taking its name from John Nicols. who owned the land at that time. The site was next to where Nicols Road crosses the railroad tracks near the Minnesota River. By 1900, James Scott located a general store and later a warehouse at the Nicols Station. ■ • Old Cedar Ave. Bridge The old Cedar Avenue Bridge connecting Eagan and Bloom- ington over the MN River was built for horse-drawn vehicles and cattle in 1890 by Hennepin County. for $31.000.00. It took four men to open the bridge via a turnstile allowing river traffic to pass. Before the turn of the (20th) century. 200 passenger steamers would come through during a summer. A portion of this old bridge can still be seen as one drives over the new bridge. ■112 IAA ri 1 ■Halfway House/Dixie Inn The earliest store in the township was Alexander Huard's Halfiray House at the crossing of the Mendota and St. Paul Roads (Hwy. 149 and 55.) The store/saloon, opened in 1865 also served as the first stagecoach relay station out of St. Paul on the route to Dubuque. It was also a popular stop for the Solders from Fort Snelling. In 1930 it was rented and the name changed to the Dixie Inn which featured square dancing and bands. Srark's Halfivay House is still in ■ operation as a restaurant/bar. ■ 2 Cedar Freeway Bridge Y In 1980. the old hand -turned swing bridge was replaced by the current concrete freeway bridge. am ® Wescott Station James Wescott opened an Inn at the corner of Dodd Rd. and the old Cannon Falls Rd. (the present County Rd. 71), in 1850. In 1866 the Chicago, Milwaukee & St. Paul Railroad built a depot at this location called Wescott Station. In 1900 it cost 14 cents to get from Wescott Station to Rosemount and 30 cents to get to St. Paul. Ell la P© ©I O Shield's Sorghum Mill The mill near Pilot Knob and Lone Oak Rds. operated by Michael Shields from 1889 to 1911. It produced syrup from amber sugar cane in two 200 gallon boilers using water drawn from LcMay Lake and milled sorghum cane grown by fanners from 50 miles around. Thc boilers were fired night and day during September and October with I I men working 12 hour shifts. ©I ® 2 0I lag 0 Touchdown Field During World War II. Louis Trapp leased some of his land near Lexington Ave. and Difflcy Rd. for use as a training airport. In this field. pilots performed "touch -and -goes" meaning they flew in, touched down and immediately took off again. Eagan farmer/Councilmembcr/ historian. Ted Wachter remembers watching hundreds of Navy B- planes coming from the Bloomington airfield to 'touch- down" on one hot summer • afternoon in 1941. I® 2 0INI ®1211:1 Shields -by -the -Lake 12I Shields -by -the -Lake was a very popular dance hall from the 1920s to the 1940s and was a gathering spot for young people from Eagan and the surrounding area. The bam, located near LeMay Lake. had a polished wood dance floor and a small bar serving food. Thc structure burned down in 2003. ®I ®I. a� l tom 2 P ®I ®7 Holz Farm ®I® Originally an 80-acre parcel was settled in 1870 by William Holz. a blacksmith at Wescott. Thc farm remained in the Holz family until 1993 with the passing of Otto and Ella Holz. In 1995, following a grassroots campaign by interested residents, the City purchased the farm to be operated as a unique City park depicting a way of life which existed in Eagan during the 1940s era. The farm can be accessed off of Manor Dr. near ©I® GE10 Cliff Rd. and Hwy. 3 ®H� ®.0 ® Moonshine Park On the south side of LeMay Lake, the current site of "Moon- shine Park" was a small old bam. the remains of which can still be found. Local legend indicates that this was the site of a moonshine still which operated during the prohibition days of the 1920s ®I 0IAA I© 2 01 ® Ames Estate Library 2110 In 1926 Charles Lesley Ames started collecting books on Southeast Asia at his estate on Blue Gentian Road. (now O'Neill Dr.) After the collection outgrew his office and gatehouse, he built a library. In 1961 he gave the 25,000 volume collection to the University of MN. The library building is still located on O'Neill Dr. 010 ® Radio Center In 1928. KSTP built radio towers and transmitters in the area near the Wescott Railroad Station. The towers were located very close to the intersection of Yankee Doodle Rd and Hwy 149. For a time this small community took the name Radio Center - even on official highway maps. KSTP removed the towers about 5 to 10 years later for better locations north of St. Paul. ®I Dim ®M 1 / 6 ■ Wescott (Westcott) ■ In the mid-1800s. stagecoaches traveled alongside James Westcoti s property on the eastern edge of Eagan. James and his brother established Westcou's Inn, 1800-1863. In 1861, the Bylaws of the town of Eagan were posted on William Westcott's barn. A flag station for the railroad was established here in 1866. Later, Wescott depot was built. / Thresher's Fields El Named in honor of the "threshing parties" which occurred on farms throughout Eagan each fall through the mid-I900s. Farmers would travel from farm to farm with special threshing equipment to harvest each other's grain - crops. Threshing parties were also an occasion at which fanners could show off to one another by performing feats of strength and agility. ID ■ 13. l 16E3 r ■ ■ 1965 City Hall ■ The 1965 City Hall was built north of the 1914 Town Hall for $28.000. At an open house held August 22, over 600 people attended. The Council Chambers seated 200. It also had an office for the City Clerk, a secure records room and restrooms. In 1968 an addition was built to house more City offices and the Police Department. When a new City Hall was built across Pilot Knob Rd. This became Eagan's ® Fire Administration building. El JIM ®il 2 El St. John's Cemetery ■ The cemetery is located at the 1888 site of the original St. John's Lutheran Church near the corner of Blackhawk and Diffley Rds. Although the church moved at (cast seven times, finally ending in Rosemount. the cemetery remains at the original church site. ■ ■ Fire Administration ■ In 1996, the original 1965 City Hall/Police Dept. and later original Fire Administration building was replaced with the current Fire Administration building. The original wood ceiling beams of the 1965 City Hall were preserved and arc currently used in the Lexington- Diffley Park picnic shelter. The Fire Administration houses offices. training/meeting facilities and space for the area paramedic service. ■ ■ ■J 2 rl ©_ Robber's Ravine ■ In August 1876. 8 travelers posing as cattle traders got off a train in St. Paul. They bought the best horses and supplies. Avoiding main roads. 4 headed to Mankato and 4 through Eagan. Patrick Quigley greeted the men at his farm gate and gave their horses water in his yard. He was impressed by their fine clothes and manners and granted permission to ride across his property. Not until after September 7. did Quigley realized that this had been the James Gang on route to rob the Northfield Bank. Robber's Ravine Park was in named for this history. ■ Jen r• ■ , ■ d ■ Municipal Center ■ I® Eagan's Municipal Center retains J its place at the City's center and has grown as the city has grown. In 1978 a police station was built on the current site. In 1983 a second Floor was added for City offices. By 1995 city growth required another expansion. A new Police Facility was built adjacent and the City offices took over the entire original structure. A new lobby, additional office space and new Council Chambers were also added at that time. ® ®, .13 ®.a ■ i� La - ME District 14 School ■ Thc first school taught in Eagan convened in the winter of 1859- 60 in a small 14 X16 ft. log house owned by Thomas Farman in section 14. Nearly 40 children attended which was unusually large for a new district. Thc building pictured here was the 4th school building in District 14 built at the current site of Northview Elementary in 1898. Prior to the building of the first Town Hall in 1892. many annual Town Board meetings were held ® at this Schoolhouse. ■ Eagan Police ■ Department The forerunner of the Police Department was the Town Constable. By law. each township elected two constables. In March 1966, the Township office of Constable was abolished effective March 1967. In May 1966, the full-time position of Chief of Police was established and Martin DesLauriers, who had served as Constable since 1954. was appointed Eagan's first Chief of Police. ■ • ,I■ ®J 2 r a Village of Eagan ■ In 1968. a committee appointed to study incorporating Eagan as a village, recommended incorp- oration as a Home Rule Charter City. but was defeated at the 1970 election. In April 1971. a petition was submitted by residents to have Eagan incorp- orated as a village and after hearings in March 1972. Eagan was ordered to incorporate as a village. Thc State Legislature later revised laws affecting villages and on January 1. 1974. Eagan officially became a city. 13 rn '® Robert O'Neill ■▪ 7 Robert was born in Ireland in -� 1811 came to Eagan in 1850. He was elected the first Chairman of the Board of Commissioners and in the fall of 1857 was elected to the territorial legislature. He was a delegate to Minnesota's constitutional convention prior to its admission as a State. On April 3. 1860. Patrick Eagan, Robcn O'Neill and James Collar were named as Eagan's Township Board Supervisors. ■ ■ Ls ■ -■ ®J 2 ■ Fire Department ■ The Eagan Volunteer Fire Dept. was formed in 1963 with Donald VonEngen as the first Fire Chief. The first fire hall was built on Rahn Rd. in the Cedar Grove arca. Contracts with Mendota Heights and Rosemount contin- ued to serve the rcst of Eagan. A second and third fire hall were built before all of Eagan was served by its own Volunteer Department. ■ Herbert Polzin ■ Herb was born on his parents' Eagan farm in 1906 where he lived all his life. He continuously served in an official capacity in Eagan after being appointed election judge at age 21. He was moderator at many annual town meetings and was Town Treasurer from 1944-72. In 1956. he helped form the Township Planning Commission and was a member from 1956 and Chairman from 1968-72 when elected Eagan's first Mayor. He served two terms as Mayor— 1972-77. Herb Polzin • died in 1981. ■ ■J 2 7 ■ Robert O'Neill Farm • In 1853. Robert O'Neill. an early territorial legislator and township board member. purchased 230 acres in section 2, from Henry Sibley for 25q an acre. He and his heirs farmed this land into the 1970s when development began with Northwest Airlines and the Waters Industrial Park acquiring portions of the property. O'Neill's children ran a small store/gas station on Hwy. 149. near Blue Gentian Rd. Thc home and barn arc still standing and arc owned by the O'Neill family. MI GB ■ ■ • Trinity Lutheran Church In 1881. Trinity Lutheran Church was built on one acre (now the site of the cemetery) donated by August Nachtigall and served the congregation for 20 years. The frame building was struck by lightning in 1901 and damaged beyond repair. The new church which presently stands near Hwy. 55 and Lone Oak Rd. was built. Thc bell was installed in 1905. ■ ■ ■ ■ 2 ■ Onion Capital ■ In about 1885. a local merchant introduced onions to area farmers and they became a popular crop, especially in northern Eagan. The amount grown was so great that for a time this area was known as "the Onion Capital of the U.S." with an average yield of 10 tons per acre. Onions were shipped throughout the U.S. from the Nicols. Wescott and Mendota train stations. Before long. however. Texans began growing onions. By 1922 Eagan's reign e as Onion Capitol was ending. Ifl ©� b© D9 F� Nicols Store / Club 13 0 Nicol's Store, a two-story building located along Old Hwy. 13. later Beau d'Rue Rd./Cedar Grove Pkwy. was built by Reo Baudette. He and wife Mary. (and later. daughter Maxine) operated a grocery store and (after prohibition) beer joint. His brother. Efram Baudette, ran a blacksmith behind the store. Later, under new ownership, the building became the popular "Club 13" dancehall and later still, it became "Harold's Store" Elwhich operated into the 1960s I:3 80 0� 2 DQ9 Prehistoric Wood 9 In 2002, while drilling a City well, now housed in the Central Park Pavilion, remnants of wood were unearthed which have been dated by archeologists and arc believed to have been from the last interglacial period and arc likely 75.000 to 130.000 ycars old. The preserved state of the wood among other factors [cad archeologists to believe that this area was once covered by a giant glacial river. rm ®11 m July 4'" Celebration 0 li The celebration started in Cedar Grove in the late 1960s when the owner of "Harold's Store" offered free ice cream to kids who decorated their bikes and wagons and rode them to his store on Independence Day! Later. neighbors made ()oats in garages and the parade began. Later still. the Lions Club and Volunteer Firc Department joined in the celebration to provide fireworks, parade, carnival and street dances. The festivities continue each year and are now held at p 0 Eagan's Central Park. © p oAl o.� 00 1:30 Silver Bell Road 07 In the 1960s several Eagan roads needed to be named for mail purposes. Lifelong Eagan resident Joseph Kennealy suggested Silver Bell Road for the road running in front of his house. As they had a silver bell out front which was used to call the eight Kennealy children home for dinner. The Town Council adopted the name which has remained. 8© te® 2 LN ®i 0 Scott's Store at Nicols ®ID James Scott was born and farmed on what is now Johnncy Cake Ridge Rd. He built a general store at Nicols in about 1900 and sold hardware, paint, cloths groceries. etc. He bought butter from local farmers and sold it in 3 or 5 gallons. He built a warehouse near Cedar Ave. to hold onions. potatoes and cattle and used a chute to load them on trains stopping at Nicols station. Scott, a bachelor, was known as one of the wealthiest men in the County. When he died , he was reputed to own 16 farms. p 80 2 7 Cedarvale Mall 6 When the Cedarvale Mall opened in 196? it was the first shopping center to be opened on the south side of the Minnesota River. Stores included Applebaum's Grocery, Roberts Drug. Sewald Jewelry. Mike's Shoe Repair and others. In 197?, an addition was built which included a Ben Franklin store. 0E_ © E Dal El Art Rahn l3 Arthur Rahn was born in Eagan in 1906. He was married to Clara Englert for over 50 years. He served on the Eagan Town Board from 1953.72. was Chairman from 1958-67. He served on the Village/City Council from 1972-77 and retired after 24 years of service. With his guidance, the Council appointed a Planning Commission in 1956, They also established the Police. Fire and Public Works Depts. Arthur died in February, 1993 at the age of 86. r r ©tip 0�0 Oil Wells 0 �0 Early in the 1930s. "business- men" came to Eagan and signed agreements with local farmers for the right to explore for oil on their land. After placing the derricks and drilling to the water table. they invited people to see the "oil drilling" operation. Oil placed down the well prior to the demonstration would mix with the water and then be pumped out for all to see. Observers were then allowed to purchase stock in the drilling company. Traces of rillan "oil well' can still be found in 0 Thomas Lake Park. E3 a Lo met ri m ®l7 ® First Female Voter :7 Emily Schwanz was the first woman in Eagan to cast her vote on November 2, 1920 following the passage of the amendment giving women the right to vote. She voted in the general election. On the ballot, among other offices were Harding and Cox seeking the presidency. U _ 80 �0 r 01 0 First Marriage 07 Alexander Haurd. the original owner of the Halfway House grocery store/saloon. married lane McDermott. a native of Ireland in 1854. An early Dakota county history records this as the first marriage to take place within Eagan. 0 0 0111 0� too 011 Minnesota River The Minnesota River was once the main means of transportation in this arca. "Minnesota" is from Dakotan language meaning bleary or turbid water. In 1680. as French fur traders were active in the area they named it St. Peter's River but it was officially changed to "Minne- sota" by congress in 1852. A ferry from Fon Snelling was the main means of crossing from 1820 to 1927. Eagan resident Treffle Auge operated the ferry for 31 years and in that time ferried 125, 000 wagons. In 1927 the Mendota ® Bridge was constructed. 0 OD 110 r� ®7 ®� 0 First White settlers 631�0 A provision in the Treaty of 1937 for teaching farming to the Indians led to the first "Indian Farmers" here. The first two, Louis Martin and Hazen Mooers were fur traders turned teaching farmers, but neither settled here. However, one of Mooer's daughters married J.W. Brown and the two came to work with her father and eventu- ally settled near the present Hwy. 13 and Blackhawk Rd, near "Blackdog Village." They stayed on this claim until 1873 and are. therefore. credited as the first ® white settlers in Eagan. p 0�/ • Grand Opening Organizing Committee 5th Meeting 8/27/03 Agenda 1. Uates f 4l k V- (a) Music I C R a d, u 5 2- -VP c es �,. ) Audio Needs ' cu- (c) Fireworks .r (d) Lockheed / 5P0 (e) Postcard Feedback and amount needed l C ^ -Ca) Organization contacts (g) Food vs. budget discussion (h) City Vehicle Discussion (i) Community Groups C . (j) Other cia{c 554,) 2. PR & Promotion 3. Community Groups Meeting???? 4. Next Meeting 5. Program Meeting' y Q ) .".“1-�s to (IA, tel, te-GrAL (t-ei be.-J 66i& • QL44 41tf2se+J gat) • • • Merida Grand Opening Organizing Committee 3rd Meeting 8/13/03 I. Updates (a) City Council *Budget (b) Fireworks (c) Lockheed (d) Parking & Shuttles (e) All Eagan Sing/Rotary (f) Audio (g) Community Groups (h) Other 2. Pazazz & Programming Inside Community Center 3. How to generate volunteers/program/crowd for each venue 4. What if it rains? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Costs/Dollars needed 7. Next Meeting & Volunteers Meeting (?57'61"'" • • Agenda i Grand Opening Organizing Committee 2"d Meeting 7/30/03 1. Updates (a) Test Photo Shoot (b) Parking ibuttles (d) All Eagan Sing/Rotary (e) Audio (f) Cable coverage/media coverage 2. Order of Event & Times (reconfirm) 3. Key Roles for Mayor & Council to play 4. Key Questions (a) Programming inside Community (b) Location of electrical (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed Loc.hLeeee 4 Lit), 5. Costs/Dollars needed 6. Next Meeting Q 0, A:) of `-b Ertl C(krecty . Art's 6 r„.1.e .e pto Center that day /avid Kt/7 it"-C 6-e4- 5 CLA44 t S / ,-(lwli, u e sr c c9,44 S' 14)4 l (» 2� -tkia ` s i is p ark — o/oc.F o � Imo.. _6- w- (7c — Yc - 12.0) .-11 itCAA4 • rifted t)1 ito c itq �.: C Ate". 9 .5I W 5. C..Y Ice-e A Cm. 10-c_ et,-LA4,0 kfrk, w UVCcL ��^ / C C"e1pL,.s C • • • • • • /Wee y ««3 ceiTS Eagan Community Center Grand Opening (rce's"'df) Organizing Committee Meeting 7/15/03 1. Determine the order and magnitude of proposed events for 9/27 2. Determine (big picture) the TO DO list to get us between now and then. 3. Determine the extent of traffic issues and parking possibilities (especially in light of the Argosy U easements) so we know what other community stakeholders need to be involved or notified 4. Rotary Band Shell Discussion 5. Suggest key roles for the Mayor & Council to play in the opening festivities 6. Determine on -going planning schedule and division of responsibilities • Eagan Community Center Grand Opening & Marketing Ideas Grand Opening Objective(s): 1) Attract a large crowd of Eagan residents 2) Attract significant metro -wide news coverage from newspapers and television stations 3) Leave a favorable, positive impression of the Community Center in the minds of both 4) Be creative, but cost-effective with resources Ideas i- All -Eagan Photograph: Eagan residents would be encouraged to come and gather at Central Park around the Grandfather Tree for a once -in -a -lifetime historical aerial photograph. People could be grouped to spell out the letters EAGAN. Photograph to be taken from helicopter or Fire Department ladder truck. Reprints could be sold. (Test of the feasibility of ladder truck is 7/24/03 in the PM) A ftc yards people would be e..00u_agod the (eutting)-setemen”vhete-eveinybedsfrholds-theiiblien-spreading-eut-frem-the-tfee a > All Eagan Sing involving mens and womens choirs, perhaps high school choirs and church choirs, etc. Would require getting to school officials and early selection of music. > Eagan Amateur Photography Contest: Inside community center display on easels the best photographs taken of Eagan as a way for people to get to all parts of the building where City staff would also tell visitors about all there is to do at the Center. *- Mo_e coma! r....:.ation On y n....,,c > Simultaneous Ribbon Cuttings involving each of the five Council members, possibly paired with a citizen volunteer at the following venues: 1) Community Center, 2) Eagan Rotary Bandshell, 3) Pavilion, 4)Grandfather Tree, and 5) Gazebo, or pond, or walking paths (Various sites would probably take coordination by handheld radios.) --L.,,4-t, c at-ee Sp l , .- g.0 ttsas c see do- • • • 1"OCAS Cw > Inside the Community Center (after formal opening), Possibly pay to play hoops (need a catchy name) with cash going toward scholarship of some kind. Get 12 shots at the hoop. Prize for top winners in age divisions; The blast open for frame. 15 minute tickets; Mini -open houses at Senior Center, Teen Center, etc.; If not using the gym for hoops, could host an Eagan fusiness expo with small table displays for various Eagan businesses. For a series of openings: Cectiw Co clec4, > Media Pre -Opening: Strongly recommend advance opening event where the contractor, architect, city officials, key volunteers and staff are all available for the media to conduct their interviews and have all their questions answered in advance of the actual opening so stories are complete and ready to go in advance of the actual opening. That gives you both good pre -publicity and ensures more accurate reporting of day -of opening events. > Celebrity Basketball Game, possibly as part of 3-on-3 basketball tournament. Don Shelby loves to play basketball. Tom Hauser of Channel 5, and Jeff Ballion of Channel 9 live in Eagan. > Award -winning Eagan Drumline gives special exhibition in Gym. > Teen Dance with B-96 or Local Twin Cities Band Re,& ce6 P-Krc . OKL-e\OeA. "L'41/P/i-" •-° p)(1.,_,LD /4-'14.2-7 Cix. 6/4..-&4 a✓t) 5")u g A d 44.1 e.^ a •syS �M vrWcw4.� was /bLige SE 5 4-ev-e(ra,.n nk.. - it,NL)o i /tatAijd aJ ^$f l— �l 0q7/ LO-e. ( ,6 151-I- ,S & 4Z /44/464-01/ etc. _s s� ` --t 6-6— 1'91- yi90—kA,11-4 • • 61AP-P ` �� • AGENDA Eagan Historical Society Tuesday, September 2, 2003 Eagan City Hall Community Room 1:30 work session 3:30 p.m. meeting 1. Work session to prepare for September 21 Open House —All members meet in basement office to compile displays/information for Sept. 21 Open House. Convene in Community Room when work session is complete. li. Roll Call & Agenda III. Approve August 5, 2003 Minutes. III. Historical Society Business A. Formalize remaining plans for September 21, Open House. B. Update regarding house(s) project C. Update on History Group at Community Center —meeting scheduled September 15, 1:00 p.m. in Lone Oak Room, all members invited. D. Contacts for Trinity Lone Oak Church photo/ contact church re historical files. E. Consider acquisition of flat file. F. Discuss work session dates for September/October. Historical Society Dates: September 21, 11-2 Open House @ Town Hall Tuesday, October 7, 2003 at 3:30 p.m., Regular Meeting. III. Adjourn Eagan Historical Society Minutes of August 5, 2003 Meeting A meeting of the Eagan Historical Society was held on Tuesday, August 5, 2003, in the Community Room at Eagan City Hall. Present at the meeting were Ted Wachter, Gin Knight, Bea Blomquist, Mary Ellen Voracek and staff members, Joanna Foote and Beth Wielde. In the absence of both the Chair and Vice -Chair, staff facilitated the meeting. Historic House Beth Wielde, Parks Research/Special Projects Coordinator gave a brief update on an historic house, which was once located on the West Publishing property. Several years ago, the house was relocated to a lot near Highway 55 and Lone Oak Road. That property has now been purchased by the Copeland's for the "Gift of Mary Children's Home" project and the house will likely be declared surplus property and be removed. Council directed staff and the Historical Society to look into the possibilities of acquiring the house from the Copelands, to assess its historic value and the cost involved in moving it. The Council suggested that it might be utilized as a Park Field House at Thresher's Fields. The Council also suggested that the Historical Society might get involved in determining the historical value of the home. Beth stated that it would require a substantial financial commitment both to relocate the house and to bring the house up to code, which has stricter requirements if the building is to be used for a public purpose. Staff has made preliminary inquiries and the Copeland's seem amenable to working with the City if we wish to relocate the home and indicated that they will not likely make any move to remove or otherwise dispose of the house until at least spring, 2004. Cost estimates for a move and upgrade are included as an attachment but would likely be in excess of $140,000 to $190,000. Joanna also reported that another historic home on Yankee Doodle Road, across from Carbone's Restaurant is also about to be removed for development. As she recalled, this house was once the home of the DesLaurier family. Staff will also look into the feasibility of the preservation of this home and determine the options available and the timeline in which the developer wishes to proceed. The developer also indicated that he would be willing to work with the City if it wanted to relocate the home. Staff will keep the membership updated on both issues. Approve June 3, 2003 Minutes The minutes of the June 3, 2003 Historical Society meeting were approved as presented. Review "52 Historic Eagan Places/Facts" Project Committee members reviewed the project. They agreed that a computer should be set up at the Open House to show the cards if possible. They also concurred that the cards should be enlarged and displayed on a wall. Plan for September 21 Open House Plans for the Open House scheduled for September 21 were discussed. The Open House is set for 11:00 a.m. to 2:00 p.m. On September 2, members will meet at I :30 p.m. and may continue working through the regular meeting time, if necessary, and prepare for the Open House. Consider Meeting with Eagan Senior (History) Group at Community Center The Eagan Seniors Group at the Community Center will be starting a group for those interested in history. It was suggested that our membership work along with this group for mutual benefit. The Historical Society members agreed and asked staff to confirm meeting times and details and keep them updated regarding the group. Next Historical Society Meeting The next meeting of the Historical Society was scheduled for Tuesday, September 2 at 1:30 p.m. • To move the house 2 miles would cost about $15,000 to $20,000. • Total costs to move the house would be about $60,000 to $70,000, including the necessities such as: - Move 2 miles - Excavation - Construction of a new foundation - Utility hook-up • To convert the house specifically to a public facility, there are certain code standards it would have to meet. Dale Schoeppner told us that the following are necessary: - ADA outfitting for compliance - Enlarging doorways - Rewiring - Re -plumbing - Improving ventilation and air handling - Installation of washable surfaces - Sprinkler system - Reconfiguration of walls and structural elements - Public use restrooms. • These changes have been estimated at no Tess than $80,000-$120,000, and that doesn't include the fees incurred during a move. • Total costs could run the City anywhere from $140.000 to $190,000. • A brand-new shelter and restroom building generally costs (depending on design and amenities) $80,000 to $120.000. • Agenda • Grand Opening Organizing Committee 7th Meeting 17 Days To Go 9/02/03 I. Updates (a) Community Groups meeting (b) Posters & Cards, Newsletter & PR (c) Revised fireworks (d) Eagan Flags & standard bearer needs (e) Venue Site Coordinators/Staff Liaisons (0 Revised Budget (g) Times for Programs (h) Additional Music Participants (i) Costume (j) Parking needs (k) Ambassador needs (1) Risers (m)Directional signage (n) Staffing needs/body counts (o) Who's missing? (p) Recruiting more music participants, businesses, churches 2. Rain Plans 3. Main Program (regular weather) 4. Event run through meeting with staff & volunteers 5. Other??? Agenda • Grand Opening Organizing Committee 8th Meeting 10 Days To Go! 9/17/03 1. Updates (a) Community Group Update (Cherryl) (b) Costume & E placement + make-up person (c) Music Keyboard & monitor & chairs for 20th practice (d) Site prep/ stairs & railing issue (e) Other material needs/ scissors/ chalk (1) Food update (mention rain plan) (g) Signage Plan (Joanna & Cherry]) (h) Radio coordination and cell phone list (i) On -site transportation (j) ECVB Ambassadors# (k) Tarp(s) (1) Ribbons (m)Additional Posters / please take (n) Puzzle Update (o) Venue Site Coordinators/Staff Liaisons Updates (p) Staffing needs (q) Parking needs/ Handicapped 2. Balloon color decision 3. Staff training time and final run through, day of times to arrive 4. Other??? • HISTORICAL COMMITTEE SEPTEMBER 9, 2002 A meeting of the Historical Committee was held on Monday, September 9, 2002 at 3:30 p.m. Those present were Ray Wade, Gin Knight, Helen Kennedy, Ted Wachter and Alyce Bolke. SORTING SESSIONS DATES Gin Knight made a motion to change the meeting and sorting session days to Tuesdays; sorting from 1:00 — 3:30 p.m. and meeting time at 3:30 p.m. Helen Kennedy seconded the motion. All members voted in favor. p.m. The next Historical Committee meeting is scheduled for Tuesday, October 8, 2002 at 3:30 OPEN HOUSE An Open House at Old Town Hall is scheduled for September 22, 2002 from 11:00 a.m. to 1:00 p.m. cider and cookies will be served. Cookies will be purchased from Walgreens at $1.99 per tin. Gin Knight will shop for cookies, cider, cups and napkins. Joanna Foote will be responsible for the cooler and ice. Ted Wachter suggested posting photos of the Grandfather Tree moving at the Open House. It was decided to post a notice of the Open House at Holz Farm during Lone Oak Days. Committee members agreed to have Joanna Foote ask Paul Graham if there is a new lock on the door and if they saved the old door and hardware. It was suggested to have the 1894 bell which is located in the City Council Chambers rolled across the street to the Old Town Hall for the September 22nd Open House. Members agreed to meet on Tuesday, September 17 to hold a preparation session for the September 22 Open House. Wade questioned whether there is a location at City Hall that could be made available for Historical materials to be available for public reading. Joanna will look into this possibility. Joanna was directed to ask Communications Director Tom Garrison about the history of the KSTP tower and if he had had any luck in contacting anyone at KSTP for this information. There was further discussion regarding history. It was stated that Mr. Brooker installed electrical service for the farmers in Eagan. He had used the KSTP site for this use after KSTP vacated. NSP would not come out to Eagan because population was too low. ADJOURNMENT The Committee members adjourned its meeting at 4:49 p.m. AGENDA Eagan Historical Society Tuesday, September 7, 2004 Eagan City Hall Community Room 3:30 p.m. meeting I. Roll Call & Agenda II. Approve August 3, 2004 Minutes III. Historical Society Business A. Card Project 1. School Delivery Update 2. Reprints arrive week of Sept. 20 No B. September 26 Open House Plans 1. Who is available 2. Refreshments \ \► 3. Souvenirs C. September 28, Girl Scout Request \ 4 v D. 1914 Town Hall Building Maintenance Issues E. Map File Findings F. Schedule Work Sessions 1. Complete set of Eagan Telephone Directories 2. Next Historical Society Meeting Date: Tuesday, October 5, 2004 at 3:30 p.m. Adjourn 64/Thinli Eagan Historical Society Minutes of August 3, 2004 Meeting A meeting of the Eagan Historical Society was held on Tuesday, August 3, 2004, in the Community Room at Eagan City Hall at 3:30 p.m. Present at the meeting were Ted Wachter, Gin Knight, Mary Ellen Voracek, Ray Wade, Martin DesLauriers, Dan Kahnke, Mimi Cerny and Bob Cerny. Also present were staff members Joanna Foote and Howard Favilla. Adoption of Agenda Wade moved to adopt the agenda as presented. Mimi Cerny seconded with all members present voting in favor. Approve June 1, 2004 Minutes Change to Tousignaught Knight moved, Wade seconded a motion to approve the minutes of the June 1, 2004 Historical Society meeting as amended. All members present voted in favor. Historical Society Business Favilla noted that all the windows at Old Town Hall are deteriorating and need to be replaced. He asked if Wachter could help with the research and with getting estimates for the window replacement. Wachter agreed to assist with the process but expressed surprise that the front windows are deteriorating as they were replaced during the 1991 remodeling, well after the other original windows. Favilla was asked also to check the weather-stripping under the door entrance. Foote introduced two new members, Bob and Mimi Cerny. Bob made note of a product called Seal -a -Sill that protects window sills for up to 50 years. The members introduced themselves to Bob and Mimi. Card Project Update Wachter gave a brief update on the card project. Foote noted that the cards are now boxed and ready for distribution for the schools. Once a letter has been prepared to go along with the cards, members will be asked to assist with the distribution to schools. Foote also noted that Margo Danner, a Parks Commission member and resident of the Cedar Grove neighborhood is interested in using the card image as a part of her promotion for a park clean-up she is organizing. DesLauriers made a motion to approve the use of the card image for the volunteer park clean-up; Knight seconded with all members present voting in favor. Open House An Open House was scheduled for Sunday, September 26. There was discussion regarding the schools availability to visit Old Town Hall. Knight made a motion to postpone field trips to Old Town Hall for the 3`d grade until Spring of 2005; Voracek seconded. An addendum was added to the motion authorizing the communication to the schools that they will be invited to a Spring Open House and requesting that they plan accordingly. All members present voted in favor. DesLauriers made a motion that the letter pertaining to the painting of the Old Town Hall by the Rotary Club be located and posted in Old Town Hall. Voracek seconded with all members present voting in favor. Schedule Work Session A work session was scheduled for Tuesday, August 17, 2004 from 1:30 to 3:30 p.m. Next Historical Society Meeting The next meeting of the Historical Society will be held at 3:30 p.m. on Tuesday, September 7, 2004. DesLauriers will contact Dakota Abstract regarding the map file. Foote noted that she needed to purchase a rolling cart file for Historical Society information. Knight moved, Wade seconded a motion authorizing the expenditure of funds for the rolling file. All members present voted in favor. Knight stated that she would proceed ahead with wording for the paver for the Lioness Legacy Walkway at the Community Center. It was also noted that either Larry or Vic Wenzell may possess a photo of the Cedar Grove Water Tower. Adjournment DesLauriers moved to adjourn the meeting; Voracek seconded the motion with all members present voting in favor. The meeting was adjourned at 4:56 p.m. V14•••••••••••••••••44• 1V-1-09 4is-fa,-ic,QDepc.). kl1 mos\ W' \ucUL Qlvr) D 4-k; INA\ OkfL0_,V, sv*y of Ibbt5 TAK:L4 N_.\\AAL- C7.1vA.Cp- 3kAL-k krA INN •1 ' 01 Co- - GKQck ,3(eakc,44 CouAki-y (ALI/aril ae w.. yhn ,h:d o() o lod e() ikt,,m Add '«i•i•••••••••orS•••PIOP t,'51IC_ • • a ALL-EAGAN SING • CHOIR 8 CHORUS DIRECTORS/PERFORMERS WELCOME! You are stepping into an opportunity to join voices with the diverse and talented Eagan community and contribute to the dedication of the Eagan Band Shell. This band shell will become a focal point for Eagan concerts and programs for years to come. All Eagan choirs as well as individuals who love to sing are welcome Objective: The objective of the All -Eagan Sing is to showcase the various choral groups and talent with in our city, inaugurate the new Eagan Rotary Band Shell and enhance the crowd's enthusiasm for this celebration. Our joint choir will lead the crowd in singing a couple of well known songs and then will give the crowd a gift of singing for them. The song we selected to showcase the choir is a lovely piece that sends the message that, no matter where you go, you will always find your way back home. Songs to be sung: I'd Like to Teach the World to Sing — Choir & audience God Bless America — Choir & audience My Way Back Home Rehearsal schedule and location: Please make every effort to attend both rehearsals. If you have conflicts, you must attend at least one of the first two rehearsals. Date Time 'Location Comment Sat., Sept. 20 1:00-3:00 Band Shell @ Central Park, 1501 Central Parkway Note: Children will only rehearse from 1:00 — 2:00 Thurs., Sept 25 7:00 — 9:00 pm Banquet Room, Eagan Community Center, 1501 Central Parkway Note: Children will rehearse from 7:00 — 8:00 Sat., Sept. 27 Please arrive no later than 2 PM' for the 2:30 performance Band Shell . Performance schedule: The performance will be at 2:30 p.m. on Saturday, September 27. Everyone is invited to a colorful and dramatic dedication ceremony beforehand beginning at one p.m., including the grand procession, daytime fireworks and free food for the first 2,500 people. Please plan to arrive at the Band Shell no later than 2 p.m. Costumes/dress • This is a chance to showcase your choir. o If your choir or church has a particular outfit, t-shirt or costume that they wear, please have all participants from your group wear that outfit. o If you are an individual participant, please wear khaki slacks and a bright shirt. Page 1 of 2 ALL-EAGAN SING What you must do: • Notify the city contact by Sept. 161h if you plan to participate. • Music Distribution: o Choral Directors please make arrangements to pick up the music by calling the city contact below. Music can be picked up at: Eagan Municipal Center 3830 Pilot Knob Rd. 55122 o Individual participants: music will be distributed at the 1" rehearsal. If you can not attend the 1e1 rehearsal, please follow the instructions for the Choral Directors. • Make every effort to attend all rehearsals. If you have a conflict, you must attend either the Sept. 20 or Sept. 25 rehearsal. Bring a folder to hold your music. • For the 271h, dress in your choir uniform or, if you are an individual participant; khaki pants and a bright shirt. • If you can not attend the 1st rehearsal, call one of the contacts below and make arrangements to get the music then practice on your own before the next rehearsal. • Arrive at the Eagan Rotary Band Shell no later than 2 PM Contact information: City Contact Choir contact: Thera Burtt (651) 675-5500 (651) 681-8705 Page 2 of 2 • • • "I'd Like to Teach the World to Sing" Bill Backer, Billy Davis, Roger Cook, Roger Greenaway Choir: I'd like to teach the world to sing In perfect harmony. I'd like to hold it in my arms And keep it company. All: I'd like to build the world a home And famish it with love. Grow apple trees and honey bees And snow white turtle doves. I'd like to see the world for once All standing hand in hand. And hear them echo through the haills For peace throughout the land. Choir: That's the song I sing Let the world sing today A song of peacethat echoes on And never goes away. "God Bless America" Irving Berlin Choirs: God Bless America, land that I love. Stand beside her and guide her Through the night with a light from above. From the mountains, to the prairies, To the oceans, white with foam, God Bless America, my home, sweet home. All: God Bless America, land that I love. Stand beside her and guide her Through the night with a light from above. From the mountains, to the prairies, To the oceans, white with foam, God Bless America, my home, sweet home. • • • "My Way Back Home" Jay Althouse Choir only I may wander far and wide with the stars my only guide, But I will find my way back home. I may leave and I may grow, but no matter where I go, I will find my way back home. Though I've gone so far away, I'll retum again some day. I will find my way back home. We will never be apart; I will hold you in my heart. I will find my way back home. I'll find my way through the dark of the night, And I'll be home by morning Tight. We will never be apart; I will hold you in my heart. I will find my way back home. I may wander far and wide with the stars my only guide, But I will find my way back home. I may leave and I may grow, but no matter where I go, I will find my way back home. I may leave and I may grow, but no matter where I go, I will find my way back home. • • • "I'd Like to Teach the World to Sing" Bill Backer, Billy Davis, Roger Cook, Roger Greenaway Choir: I'd like to teach the world to sing In perfect harmony. I'd like to hold it in my arms And keep it company. All: I'd like to build the world a home And furnish it with love. Grow apple trees and honey bees And snow white turtle doves. I'd like to see the world for once All standing hand in hand. And hear them echo through the haills For peace throughout the land. Choir: That's the song I sing Let the world sing today A song of peacethat echoes on And never goes away. • • "God Bless America" Irving Berlin Chorus: While the storm clouds gather far across the sea, Let us swear allegiance to a land that's free. Let us all be grateful for a land so fair As we raise our voices in a solemn prayer. All: God Bless America, land that I love. Stand beside her and guide her Through the night with a light from above. From the mountains, to the prairies, To the oceans, white with foam, God Bless America, my home, sweet home. • • • "My Way Back Home" Jay Althouse Choir only I may wander far and wide with the stars my only guide, But 1 will find my way back home. I may leave and I may grow, but no matter where I go, I will find my way back home. Though I've gone so far away, I'll return again some day. I will find my way back home. We will never be apart; I will hold you in my heart. I will find my way back home. I'll find my way through the dark of the night, And I'll be home by morning light. We will never be apart; I will hold you in my heart. I will find my way back home. I may wander far and wide with the stars my only guide, But I will find my way back home. I may leave and 1 may grow, but no matter where I go, I will find my way back home. I may leave and I may grow, but no matter where I go, I will find my way back home. Tom Garrison From: thera.burtt@omniresources.com • Sent: Tuesday, September 02, 2003 8:41 AM To: singharmony@usfamily.net; TGarrison@ci.eagan.mn.us Cc: therab@iaxs.net Subject: RE: All -Eagan Sing 1'd Like to TEach God Bless My Way Back the world.do... 4merlca.doc (22 KB', Home.doc (23 KB) Tom & Dave, I'll try to answer your questions: 1. The final revised list of songs: I'd Like to Teach the World to Sing God Bless America My Way Back Home Note: words are attached but don't copy them yet. I have yet to see the version of God Bless America that Dave recommended. I don't know if it has the verse in it. DAVE - perhaps you can revise the words to "God Bless America" based upon your knowledge of the arrangement? 2. Any thought of when copies of the music might be available? Generally, if we order copies today, they take about 7 - 10 days so it is possible that they could be in by the 8th. DAVE: In regards to what editions: I was going with your suggestion for "God Bless America" arranged by Roy Ringwald for SATB. Unfortunately, Groth had no copies at their store so I ordered 1 copy just for my use. For "My Way Back Home", please order the SATB version. The song is by Jay Althouse. As far as copies, I had originally suggested 75 but there was some discussion that there could be as many as 200 in the choir. Why not order 100 - then we could at least share. Dave, with copyrights on "I'd like to Teach the World to Sing", perhaps we just copy the words and teach the music by rote??? Or do you have other suggestions? 3. Any other info you want given to area choirs? Tom: you had asked if I had any ideas for the communication going out to the choirs. All I came up with was "Use your talent to be a part of Eagan History! Your choir or any member of your choir is invited to be a part of an "All Eagan" joint chorus. This chorus will sing at the dedication of the new Eagan Band shell. Please announce this to your choir!! If you would like to participate or need more information, please call Note: Tom, I'd asked in an earlier email if the city could provide capacity to take calls, capture name, phone number, address & email address of all callers, tell the callers where to be for the first rehearsal, then follow up with information about the performance.. This week, I will be working on the information sheet. It will contain list of music to sing, rehearsal/performance schedules, contact information, •maps, instructions on what to wear, etc. We should give some thought about the rehearsal schedule. We had talked about Saturday, Sept. 20th. I'd suggest from 10:00 - noon. 1 • That leaves afternoons free for other activities. I would suggest another rehearsal on the Thursday prior to the event (Sept. 25th) from 7:00 - 9:00 pm. Tom, you had asked for what we need for rehearsals. We need a room big enough for the choir, a keyboard and 4 monitor speakers so the choir can hear the piano, a microphone for the director to communicate with the choir, a music stand for the piano & the director and a podium for the director. On the Thursday rehearsal, we will want to rehearse at the band shell so it would be nice to have the speakers and microphones for the choir as well. That way we can get a sound check and practice how to get on/off the stage. DAVE - -any other thoughts? I'm concerned about sending the music in advance. On one hand, it provides capability for practice prior to rehearsals. On the other hand, people can change their minds and not return the music....then we've lost a lot of music. With 2 rehearsals, we should be able to learn the music so I recommend that we don't distribute the music unless and entire choir has chosen to participate...then their director is responsible for the music. 4. We are asking a representative of all groups participating in the grand opening to attend an organizational meeting Monday night, September 8 at 7 PM at the Community Center. DAVE - is there ANY way you can take this? Perhaps have an assistant director for the choir? Or perhaps Ken Coy could be the representative? My husband and I will be leaving on vacation Friday, Sept. 5 and return Sept 14. The reservations have been made for months and I won't be here for the 8th. In fact, I have assistants rehearsing the Women that evening. TOM - as far as handing out music at the organizational meeting, I am again concerned about people, in their excitement, walking off with the music and then "forgetting" to return it....that is quite a bit of money walking away. I would recommend that we give the information sheet at the meeting then hand out music at the 1st rehearsal. DAVE - do you have enough information to order the music? Thanks, Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt@omniresources.com Original Message From: David Campen(mailto:singharmony@usfamily.net] Sent: Monday, September 01, 2003 8:33 PM To: 'Tom Garrison' Cc: thera.burtt@omniresources.com; Thera Burtt Subject: RE: All -Eagan Sing •Tom, About September 8 - are having a "bring making that meeting That is our "kick-off" rehearsal night for the Eagan Men's Chorus. We a friend, neighbor, any singer" night. I would have a difficult time I will discuss with Thera about the music availability. 2 Thera- If you give me the edition for God Bless America & I will find my way back home, I can contact Groth Music (we did say 75 copies, right?) •Let me know, Dave David Campen singharmonyOusfamily.net Original Message From: Tom Garrison (mailto:TGarrison@ci.eagan.mn.us] Sent: Monday, September 01, 2003 1:10 PM To: 'thera.burtt@omniresources.com' Cc: thomas.wilson6@comcast.net; 'singharmony@usfamily.net'; 'kwcoy@juno.com' Subject: RE: All -Eagan Sing Thera, Thanks for all of your and Dave's hard work. After you have talked with Dave, could you send me the final revised list of songs and the lyrics to the substitute you suggested (and I endorsed) in place of "If Music Be the Food of Love." i realized I didn't take any note of what the substitution was titled. Also, calls go out from here this week to local churches and choir directors. Any thought of when copies of the music might be available? Any other info you want given to area choirs? We are asking a representative of all groups participating in the grand opening to attend an organizational meeting Monday night, September 8 at 7 PM at the Community Center. I think it would be good if you or Dave could be there to talk up the music component of the program. Perhaps we could even hand out the music there. Lastly, I think we need to think about how to specifically contact school choirs. I'll •ask Tom Wilson about that. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: thera.burtt@omniresources.com [mailto:thera.burtt@omniresources.com] Sent: Wednesday, August 27, 2003 7:58 AM To: TGarrison@ci.eagan.mn.us; mark.hotchkiss@ci.burnsville.mn.us Cc: thera.burtt@omniresources.com; davidcampen@swiftconnect.com; singharmony@usfamily.net Subject: RE: Yes 11, No 10 AM Mtg Wednesday Good morning Tom, The songs for Sept. 27 will be: "I'd Like to Teach the World to Sing" "God Bless America" "If Music Be the Food of Love, Sing On" "Seventy-six Trombones" (with modified lyrics) •Audio support need are: 4 choral microphones (not solo or vocal) 1 microphone for a speaker 2 main audience speakers 3 •Note that if you don't have access to an 88 key digital piano, please contact Ken Coy. He may be able to loan his keyboard for the occasion. I will get more information regarding the specific choral music that needs to be purchased at a later date. 4 monitor speakers An 88 key digital piano with capability to access monitors & speakers Director's stand Podium (for director to stand on...not a speaker podium) Music stand for the keyboard. Thanks, Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt@omniresources.com Original Message From: Tom Garrison [mailto:TGarrison®ci.eagan.mn.us) Sent: Tuesday, August 26, 2003 4:43 PM To: 'Mark Hotchkiss' Cc:'thera.burtt®omniresources.com'; davidcampen@swiftconnect.com; 'singharmony®usfamily.net' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thant's fine, except to note that the chorus people won't be there tomorrow. I have asked them for final audio needs, and I will remind them with this e-mail as well. •Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: Mark Hotchkiss [mailto:mark.hotchkiss®ci.burnsville.mn.us] Sent: Tuesday, August 26, 2003 4:37 PM To; 'Tom Garrison' Subject: RE: Yes 11, No 10 AM Mtg Wednesday I just spoke with Loren, and we will be attending tomorrow. We need to see if we can make a final decision concerning the extent of support we'll need at the Bandshell, and talk about event coordination by radio. It looks like I'll be scheduling seven staff, including Raquel, and two interns. Individual staff will be responsible for single camera coverage the bandshell, Pavilion, Gazebo, Grandfather Tree, and Human "E." The event at the statue will be done with a portable multi -cam system. Interns will be occupied with shooting cover at each location to be added in editing, and other staff are available to shoot cover when not occupied at their particular event. MKH Original Message •From: Tom Garrison (mailto:TGarrison®ci.eagan.mn.us) Sent: Tuesday, August 26, 2003 3:41 PM To: Sandy Breuer; Cherryl Mesko; Jeff Asfahl; 'acarlon®eagammn.com'; thomas.wilson6 ®comcast.net; 'dhg®pconline.com'; 'ghutson®cnharch.com'; 'rseelig®comcast.net'; 'mrsmagoo@usfamily.net' 4 Cc:'thera.burtt@omniresources.com'; 'singharmonyOusfamily.net'; davidcampen@swiftconnect.com; 'Coy, Kenneth W'; Joanna Foote; Chris Grubb; Kevin McGrath; John Gorder; Paul Graham; Paula Nowariak; Cathy Bolduc; Mark Hotchkiss; 'lbarteltmkingdomsound.com'; Ken Vraa •Subject: Yes 11, No 10 AM Mtg Wednesday Importance: High Hello all, Yes there is an 11:00 Wednesday meeting for the community center grand opening planning group in the ECC Boardroom. There is NO ten a.m. meeting. If I have missed anybody, please let your associated staff know that. I will want to get your reactions to a design for the event post card so we can finalize and print, and I have a couple of strategic questions I need your advice on. I will be coming from an off -site Web training location, so bear with me if I'm a minute or two late. Those of you I have cc'd, you do not need to attend Wednesday's meeting unless there is a question or issue you need the group's input on. I would appreciate a brief e-mail updating me on how plans are proceeding in your areas and anything outstanding you need from me. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com • • 5 Tom Garrison From: David Campen [davidcampen@swiftconnect.com] *From: Thursday, September 04, 2003 3:23 PM To:'thera.burtt@omniresources.com'; 'singharmony@usfamily.net'; 'TGarrison@ci.eagan.mn.us' Subject: RE: All -Eagan Sing God Bless 4merica.doc (27 KB: I have added the changes to God Bless America. I heard back from Groth Music - 100 copies of God Bless America and My Way Back Home have been ordered. They are having the order expedited shipped to my home. The music still will probably not arrive until Tuesday or Wednesday (Sept 9-10 - providing the publisher has is stock) Thera - you beat me to the punch on asking Ken, I was going to ask him also, but if you already have communicated with him, I'd rather not duplicate the efforts. If you have any other questions, please let me know. Dave David Campen Management Information Systems Manager Midwest Companies (763) 717-7574-direct (763) 717-7576-fax davidcampen@swiftconnect.com • IMPORTANT WARNING: This e-mail is intended for the use of the person to whom it is addressed and may contain information that is privileged and confidential, the disclosure of which is governed by applicable law. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this e-mail or the information herein is STRICTLY PROHIBITED. If you have received this e-mail in error, please notify us immediately and delete the e-mail from your system. Original Message From: thera.burtt@omniresources.com(mailto:thera.burtt@omniresources.com) Sent: Thursday, September 04, 2003 2:16 PM To: singharmony@usfamily.net; TGarrison@ci.eagan.mn.us Cc: thera.burtt@omniresources.com ,Subject: RE: All -Eagan Sing Tom & Dave, Tom - attached are the words for all 3 songs. I have updated "God Bless America" based upon an earlier conversation with Dave Campen. DAVE - would you please verify the words for "God Bless America" and let Tom know BEFORE MONDAY if the words are correct or, if not, please send revised words BEFORE MONDAY. Also Dave, I am going to ask Ken Coy if he can represent the choirs at the meeting on Monday. Have a great week! (Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Sent: Wednesday, August 27, 2003 7:58 AM To: TGarrison@ci.eagan.mn.us; mark.hotchkiss@ci.burnsville.mn.us Cc: thera.burtt®omniresources.com; davidcampen@swiftconnect.com; singharmony@usfamily.net Subject: RE: Yes 11, No 10 AM Mtg Wednesday •Good morning Tom, The songs for Sept. 27 will be: "I'd Like to Teach the World to Sing" "God Bless America" "If Music Be the Food of Love, Sing On" "Seventy-six Trombones" (with modified lyrics) Audio support need are: - 4 choral microphones (not solo or vocal) - 1 microphone for a speaker - 2 main audience speakers - 4 monitor speakers - An 88 key digital piano with capability to access monitors & speakers - Director's stand Podium (for director to stand on...not a speaker podium) - Music stand for the keyboard. Note that if you don't have access to an 88 key digital piano, please contact Ken Coy. He may be able to loan his keyboard for the occasion. I will get more information regarding the specific choral music that needs to be purchased at a later date. Thanks, OThera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt©omniresources.com Original Message From: Tom Garrison (mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 4:43 PM To: 'Mark Hotchkiss' Cc:'thera.burtt@omniresources.com'; davidcampen@swiftconnect.com; 'singharmony@usfamily.net' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thant's fine, except to note that the chorus people won't be there tomorrow. I have asked them for final audio needs, and I will remind them with this e-mail as well. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 4111 Original Message From: Mark Hotchkiss (mailto:mark.hotchkiss®ci.burnsville.mn.us] Sent: Tuesday, August 26, 2003 4:37 PM To: 'Tom Garrison' 2 • • Potential" Joint Sing" Songs eLO God Bless America 2 : 3 b i America • This Land is Your Land l p, ` uevn Vat 6��'i • Star Spangled Banner (rJ V B ei " , a a t< 04 e • Let There Be Peace on Earth • It's a Small World • Do ReMi • Where Have All the Flowers Gone • Try To Remember A Time in September • If I Had A Hammer • Blowin' In the Wind �eete.,r5 ✓ I <1- °Ml,�, 2f�. l 30 /.60 tit 7SCofra 2-ee Page 1 of 2 • • Tom Garrison From: thera.burtt@omniresources.com Sent: Monday, August 25, 2003 1:43 PM To: TGarrison@ci.eagan.mn.us; thera.burtt@omniresources.com; davidcampen@swiftconnect.com; thomas.wilson6@comcast.net Subject: RE: Eagan dedication Tom, Thanks for the input. If you like the idea of the choir singing 76 Trombones to different lyrics, the 2nd stanza is easy to fix. We could have: " We are all part of this great community! The people of Eagan stand strong and proud! Just like the Lone Oak Tree, we're a strong community And our Eagan's a wonderful place to be!" Thera L. Burtt Branch %tanager Omni rRysources, Inc. 1650 'W. 82ndSt., Suite 1270 Bloomington, 942(55431 (952) 345-3010 thera.bunt@omniresources.com Original Message From: Tom Garrison [mailto:TGarrison@c!.eagan.mn.us] Sent: Monday, August 25, 2003 12:04 PM To: 'thera.burtt@omniresources.com'; davidcampen@swiftconnect.com; thomas.wilson6@comcast.net Subject: RE: Eagan dedication Thera, Very creative. I think the first stanza works well and even the first two lines of the 2nd stanza. It's the last two lines that need a tweak perhaps. I'm not sure what the words are, and I do believe Eagan is the best, but knowing that Twin Cities media will be there, do I want to tell the world that? I'm thinking out loud here from a PR standpoint about how I would react if Edina said it was the very best? What I'm thinking about is something like, "The people of Eagan stand strong and proud, like a Lone Oak tree, that shows Eagan is a great place to be..." Again, I don't know the precise words to fit the meter, but it seems something that ties it to our greenery and trees and takes pride in our place, but not to the exclusion of other places. Does that trigger any ideas for the last two lines? Again, your words are very creative Thera. Keep them coming! Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) 8/26/2003 Page I of 2 • • Tom Garrison From: Tom Garrison Sent: Monday, August 25, 2003 12:04 PM To:'thera.burtt@omniresources.com'; davidcampen@swiftconnect.com; thomas.wilson6@comcast.net Subject: RE: Eagan dedication Thera, Very creative. I think the first stanza works well and even the first two lines of the 2nd stanza. It's the last two lines that need a tweak perhaps. I'm not sure what the words are, and I do believe Eagan is the best, but knowing that Twin Cities media will be there, do I want to tell the world that? I'm thinking out loud here from a PR standpoint about how I would react if Edina said it was the very best? What I'm thinking about is something like, "The people of Eagan stand strong and proud, like a Lone Oak tree, that shows Eagan is a great place to be..." Again, I don't know the precise words to fit the meter, but it seems something that ties it to our greenery and trees and takes pride in our place, but not to the exclusion of other places. Does that trigger any ideas for the last two lines? Again, your words are very creative Thera. Keep them coming! Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax 1) tgarrison@cityofeagan.com Original Message From: thera.burtt@omniresources.com [mailto:thera.burtt@omniresources.com] Sent: Monday, August 25, 2003 9:05 AM To: davidcampen@swiftconnect.com; tgarrison@cityofeagan.com; thomas.wilson6@comcast.net Subject: Eagan dedication Dave, Tom & Tom (sounds like a rock group....DC & the Tom Toms) Anyway, I had a thought over the weekend and wanted to run it past you there is no pride of ownership so feel free with your feedback. Since we were talking about processing from the bandshell to "Seventy-six Trombones", I wondered if we could use that melody with some creative lyrics for our last song. It would be emotional, up -lifting and memorable. So, I took the liberty of writing lyrics. While they may need a little tweaking, I think they are pretty close and would bring in the theme of community. To the tune of 76 Trombones chorus (we will not do the verse): We come together now, one community Celebrating the progress Eagan has made. The dedication of this facility --- Will leave mem'ries that never, never fade! We are all part of this great community! The people of Eagan stand strong and proud! And all who attend this fest, will tell it to the rest, 8/26/2003 Page 2 of 2 (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: thera.burtt@omniresources.com[mailto:thera.burtt@omniresources.com] Sent: Monday, August 25, 2003 9:05 AM To: davidcampen@swiftconnect.com; tgarrison@cityofeagan.com; thomas.wilson6@comcast.net Subject: Eagan dedication Dave, Tom & Tom (sounds like a rock group....DC & the Tom Toms) Anyway, I had a thought over the weekend and wanted to run it past you there is no pride of ownership so feel free with your feedback. Since we were talking about processing from the bandshell to "Seventy-six Trombones", I wondered if we could use that melody with some creative lyrics for our last song. It would be emotional, up -lifting and memorable. So, I took the liberty of writing lyrics. While they may need a little tweaking, I think they are pretty close and would bring in the theme of community. To the tune of 76 Trombones chorus (we will not do the verse): We come together now, one community Celebrating the progress Eagan has made. The dedication of this facility --- Will leave mem'ries that never, never fade! We are all part of this great community! The people of Eagan stand strong and proud! And all who attend this fest, will tell it to the rest, That Eagan is the very best! What do you think? 4hera L. Bunt Branch Manager Omni Resources, Inc. 1650 'W. 82n.St., Suite 1270 Bloomington, 90(55431 (952) 345-3010 thera.burtt@omniresources.com 8/26/2003 Tom Garrison OFrom: thera.burtt@omniresources.com Sent: Wednesday, August 27, 2003 8:17 AM To: TGarrison@ci.eagan.mn.us Cc: davidcampen@swiftconnect.com Subject: RE: Yes 11, No 10 AM Mtg Wednesday Tom, In talking with Dave last night, we thought that the 3 other songs would not take as much time as needed. Dave suggested that the SATB arrangement of "IF Music Be the Food of Love" would be a nice song for the joint choir to sing. By singing something like this, we could show some of the variety the bandshell can support and give the joint choir a chance to shine. We wouldn't expect the audience to sing along on this song. The original words are based upon the following words by Shakespeare (but artistic license of the choral arranger may have modified the words some....I have not yet seen the arrangement Dave has in mind). DAVE _ perhaps you can give Tom better information at this point: If music be the food of love, Sing on till I am fill'd with joy; For then my list'ning soul you move To pleasures that can never cloy. Your eyes, your mien, your tongue declare That you are music ev'rywhere. Pleasures invade both eye and ear, So fierce the transports are, they wound, And all my senses feasted are, Tho' yet the treat is only sound, Sure I must perish by your charms, Unless you save me in your arms. Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera_burtt@omniresources.com Original Message From: Tom Garrison [mailto:TGarrison@ci.eagan.mn.us] Sent: Wednesday, August 27, 2003 7:53 AM To: 'thera.burtt@omniresources.com' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thank you Thera for your follow-through and leadership. Can you fill me in on if Music Be the Food of Love? I'm not familiar with that piece or the words Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) •tgarrison@cityofeagan.com Original Message From: thera.burtt@omniresources.com [mailto:thera.burtt@omniresources.com] 1 Subject: RE: Yes 11, No 10 AM Mtg Wednesday I just spoke with Loren, and we will be attending tomorrow. We need to see if we can make a final decision concerning the extent of support we'll need at the Bandshell, and Walk about event coordination by radio. It looks like I'll be scheduling seven staff, including Raquel, and two interns. Individual staff will be responsible for single camera coverage the bandshell, Pavilion, Gazebo, Grandfather Tree, and Human "E." The event at the statue will be done with a portable multi -cam system. Interns will be occupied with shooting cover at each location to be added in editing, and other staff are available to shoot cover when not occupied at their particular event. MKH Original Message From: Tom Garrison(mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 3:41 PM To: Sandy Breuer; Cherryl Mesko; Jeff Asfahl; 'acarlonmeagammn.com'; thomas.wilson6 @comcast.net; 'dhg@pconline.com'; 'ghutson@cnharch.com'; 'rseelig@comcast.net'; 'mrsmagoo@usfamily.net' Cc:'thera.burtt@omniresources.com'; 'singharmony@usfamily.net'; davidcampen@swiftconnect.com; 'Coy, Kenneth W'; Joanna Foote; Chris Grubb; Kevin McGrath; John Gorder; Paul Graham; Paula Nowariak; Cathy Bolduc; Mark Hotchkiss; 'lbarteltmkingdomsound.com'; Ken Vraa Subject: Yes 11, No 10 AM Mtg Wednesday Importance: High Hello all, Yes there is an 11:00 Wednesday meeting for the community center grand opening planning group in the ECC Boardroom. There is NO ten a.m. meeting. If I have missed anybody, please let your associated staff know that. I will want to get your reactions to a design for the event post card so we can finalize and print, and I have a couple of strategic questions I need your advice on. I will be coming from an off -site Web training location, pso bear with me if I'm a minute or two late. Those of you I have cc'd, you do not need to attend Wednesday's meeting unless there is a question or issue you need the group's input on. I would appreciate a brief e-mail updating me on how plans are proceeding in your areas and anything outstanding you need from me. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com • 3 r • • • NAME (Y / 5erotA/ TYPING REQUEST DATE OF REQUEST ?7-Z 3 DATE DUE 2/2 1/ PRIORITY: t' High (ASAP) Medium (2-3 Days) Low (4-7 Days) DICTATION: Council Packet Attachments Yes No Letters (#) Attachments Yes No Memos/Reports (N) Attachments Yes No Other COMMENTS: c: c cop, rs 5 4 Cc 1110-- lact, eti D-R-A-F-T Dedication of the Eagan Community Center & Central Park September 27, 2003 Program Script (All times approximate. Each announcement followed by fireworks.) 1:06 p.m. Announcement made from podium (at main program site outside the Community Center): We've received word the Pavilion area is now officially open 1:07:30 Announcement from main podium: "The Eagan Rotray Band Shell is now officially open." 1:13 Announcement made from main podium: bridge areas are now officially open." 1:14 Announcement made from main podium: is now officially open." "The Gazebo and walking "The Grandfather Tree area 1:15-1:24 Parade of Organizations Roll Call: Each organization states its name and the podium and assumes final program position. 1:25 Main Program Begins Introduction & Overview Toni Hedges City Administrator Master of Ceremonies (1 minute) (Ad lib comment about procession, then...) Good afternoon, my name is Tom Hedges, City Administrator for Eagan. Thank you for coming out on this (beautiful) Fall day to celebrate the grand opening of the new Eagan Community Center and Central Park. We have an exciting day ahead with the "Human E" aerial photograph of Eagan residents in the upper parking lot following the conclusion of this program. At 2:30 p.m. join the all -Eagan community sing -along at our wonderful new Eagan Rotary Band Shell. And at 3 p.m. we also have tours of the Community Center and fun competitions in the gyms. But we are here for the formal dedication of this great facility and park, and to recognize the contributions of the community volunteers and civic leaders who created the vision, and the architects and craftsmen who made that vision come alive. It now gives me great pleasure to introduce to you Acting Mayor Peggy Carlson to provide our official welcome. 1:26 Official Welcome (5 minutes) The Honorable Peggy Carlson Eagan City Councilmember & Acting Mayor Good afternoon. We are delighted to have so many of you here today with your families. This community center will be a special place for families of all ages. Because Mayor Pat Geagan had committed months ago to spending an important few weeks with his family out on the East Coast, he could not be with us today, and asked me to convey his best wishes. On behalf of the entire City Council I want to acknowledge the important role that previous city councils and community groups played in getting us to this special day. [Do you want to mention anyone by name? Have them wave from where they are, or just give this general acknowledgment?] I grew up in Eagan. This used to be part of farmland that dotted the countryside. Slowly, important employers like Lockheed Martin, Unisys and Northwest took up residence here, leaving this 60-acre parcel one of the last, large undeveloped tracts of land and in such a perfect location —central Eagan. But about this same time our Eagan Rotary Club began searching for land to place a good old-fashioned community band shell. And we were hearing from our 4th of July committee that we lacked a permanent home for fireworks and large community gatherings. And the athletic associations told us we needed more gym space; and the teens said we need a safe place to hang out and do things together. And the seniors said, wouldn't it be nice to have a place to gather and have programs? And the Convention and Visitors Bureau said Eagan had no place for the really large banquets. Civic organizations said: we need places to meet. Land was acquired in and a community task force, our Planning and Parks commissions and the city council began working to shape the vision. In 2000 the residents of Eagan proved visionary themselves and passed a $15 million referendum to design and construct this wonderful park and community center. The Rotary [any other groups] made a generous contribution to make the Band Shell possible. And so, here we are today with banquet space that has 34 Saturdays in 2004 already booked, more than 60 field trips to the Blast indoor play area, 185 birthday parties, and fitness memberships more than double projections on this our grand opening day. That is quite an accomplishment to build upon! I would like to leave you with two thoughts. First, it's been said that "Nothing defines the quality of life in a community more clearly than the places it preserves, the things it does to bring people together, and the experiences and traditions it comes to know." Thanks to all of you, Eagan now has that special place to gather, to share together what it means to be a community. The 2nd thought I leave you with comes from a retired artist, Werner Pipkom, who painted the wonderful artist renderings of the community center you can see inside the Oaks banquet room today. He was asked why it was so important to him to put this place on canvas. You know what he said? He answered by asking a question of his own. Speaking of the park and walking trails, he said, "Do you realize how unusual it is for a community to give a gift like this to itself? "This is a place," he said, "where future generations can walk and think and reflect. That's why I had to capture the beauty of this place." I hope that all of you will find the Community Center, Central Park and this lasting legacy plaza on which I stand a place to come back to again and again for years to come. Thank you. 1:31 HEDGES: These facilities were devised by two great architectural firms with recreation design experience --Moody Knowlan and TDKA architects. They were constructed with care and craftsmanship by Stahl Construction and some 36 different contractors under the watchful eye of Harry Hearn and Mike Butler. Outside, Damon Farber & Associates and other contractors planned the placement of 326 trees, 2,600 shrubs, and 2,800 ornamental grasses and flowers. Will the people of Eagan please indicate with their applause how good a job all of these talented people did? [Applause] But as the Councilmember Carlson noted, none of this would have been possible without effective community leadership and volunteerism. Here to comment on the role that the Community taskforces played is longtime Eagan resident and taskforce chair Clyde Thurston. Clyde? 1:32 Volunteer Message Thurston goes 3 minutes 1:35 HEDGES: I would now like to ask Councilmembers Peggy Carlson and Meg Tilley to come forward to join Clyde for the placement of the missing piece. As they are making their way to my right, you can see the large puzzle board where each of the groups marching from the Pavilion and Band Shell and Gazebo and Grandfather Tree each placed their puzzle piece. But something is missing. Will the council and volunteers please place the missing piece? Ladies and gentlemen, it is only TOGETHER that we build our community and prepare our future generations. Thanks to all who have made this possible. HEDGES (CONTINUES) There is one other person whose effective leadership has made today a reality. In fact, not only has he taken the Community Center and Central Park from the drawing board through to completion, but he also did the same for Civic Arena, Cascade Bay, and numerous other park amenities developed in the last 27 years. This month from his coworkers he received the Every Step of the Way Award —our version of the employee of the year. Ken Vraa, our director of Parks and Recreation recently announced that he will be retiring next March. Future generations of Eagan residents may not know his name, but they will owe him lasting gratitude for the legacy he leaves. Please give a warm welcome to Ken Vraa. 1:36:30 Building Community Ken Vraa Director Eagan Parks & Recreation (3 minutes) Thank You For those of you who saw a need in our community and voiced your concern For those of you who had a vision and dared to dream For those of you who planned and spoke to the issue And for those of you who saw an opportunity to bring the community together at a central gathering place Your faith and effort have been rewarded in seeing your ideas transformed into reality with this wonderful park and building. You have done well! No, you have done exceptionally well How well you have done is yet to be fully appreciated but 1 would like to suggest that as a standard of measurement that you use these tools to fully appreciate your accomplishments and the success of this park and these facilities > The first measurement tool is to listen to the squeals of delight and excitement that the Blast generates from our children. i Next measure the coming together of our seniors as they program activities in the Lone Oak room that strengthen existing friendship and creates new ones > Measure the skills and talents that community members will gain by programs yet to be offered; Measure it by the hours of enjoyment that the band shell will bring to audiences of all ages, • Measure it by the out -flow of stress and tension on the faces of those who will walk the trails and take a moment for solitude and reflection. > Measure it by the sense of pride and wonderment of those who appreciate our commitment to preserving our resources in the 140 year -old grandfather oak tree; > Measure it by the booms of overhead fireworks and to oohs and ahhs at July 4 celebrations yet to come. > Measure it by the value ankl-applieatien we have placed in providing our youth with opportunities to play, learn and grow as future leaders. Use these tools and you will fully understand and appreciate your accomplishments in the completion of central park and the community center I thank you for the opportunity to be a part of your vision in bringing about this legacy for the future. W„ an have hol..ca b„ild this , 1:39:30 HEDGES: Ken, hang on here a minute, to receive the lasting legacy acknowledgement. This place where we stand contains - bricks with the names of families and businesses and, sadly, loved ones who have passed away. This lasting legacy plaza includes this wonderful "New Seasons" bronze sculpture, and this week has been home to dozens of butterflies basking in the remains of the September sun. This is a place to come and remember and in the words of the poet Wordsworth, to "rest and be thankful." It would not have been possible without the vision and determination of Margo Danner and the Eagan Lioness Club. And as Margo comes forward to present a brick, we should note that you can still purchase engraved bricks to be placed here. Margo? MARGO DANNER presents brick. 1:40:30 HEDGES: OK, before we have the grand finale that you have all been looking forward to, I have a couple of brief announcements. You have been standing a long time, and I want you to know there are more beverages over here at the food tent if you are thirsty. Restrooms can be found inside the community center. As soon as we are done, we will take a brief ten minute break and then those of you who are interested in being in the giant block E— the "Human E" photograph that is being taken from our fire department aerial ladder truck, begin meeting in the upper parking lot. That will be followed by the all -Eagan sing at the Band Shell, and our tours and games in the Community Center. Now if the crowd in front of me will make way just a little bit, we have a special guest to conclude our ceremonies. Many of you know of Uncle Sam who has rallied generations of Americans, but you may not have realized that right here at home we have had Uncle Eagan, or Uncle E as 1 call him, encouraging generations of Eagan residents to get involved. ... As Uncle E makes his way to the podium, please give him a warn Eagan welcome. I present you Uncle (Tom) Egan. 1:42 UNCLE E: (pointing the entire time) We've got one thing left to do, and that is to turn on the water fountain to officially open Central Park and the Community Center. Before we do, Uncle E thanks you for making a difference. Uncle E wants you — all of you — to get involved. Uncle E needs you —each one of you — to make Eagan the very best it can be. Will you help me countdown the turning on of the water fountain? 10 — 9 — 8 ..... 1:43 (approximately) When water fountain turns on, the fireworks grand finale goes off k, _ 0 ^ 0 0 I Need Vol... ...to make the Eagan COMMUNITY CENTER GRAND OPENING a SUCCESS! Lit * Saturday tember 27 * NAIR 4 p.m. Its the BIGGESTevent of the Fall in Eagan and not to be missed. "Uncle E" needs you for the grand opening of the Eagan Community Center & Central Park. We want every civic and community group, school, church, business, and neighborhood to participate. Wear your organization's apparel as Eagan dramatically demonstrates our community coming together. It's a grand procession «.: _ _ •. _. Check with your organization's leadership to make sure your group is registered CO participate. Join us on September 27 for food, fun, fireworks, games and pageantry. The Community Center is located one block north of the intersection of Pilot Knob and Yankee Doodle on Central Parkway. Check www.cityofeagan.com for more info. Eagan Community Center 1501 Central Parkway Eagan. MN 55121 651-675-5550 • We Need You..o to make the Eagan Community Center Grand Opening Success! Saturday,OSeptember 27 • • Noor4:OOp.m. • Dedication Program at 1:00 p.m. Join us for: * The Grand Procession * Food, Fun, Daytime Fireworks * The "Human E" Aerial Photo * The All -Eagan Sing 1k' Tours, Gym Competitions & More Visit www.cityofeagan.com or call 675 _5500 for more information. city of eagan The Eagan Community Center is located at 1501 Central Parkway, I/2-mile north of Yankee Doodle Road from Pilot Knob Road. • • City of Eagan Contact: Tom Garrison Director of Communications Pager (651) 675-5008 tarrison@citvofeaoan.com News Release September 2, 2003 Eagan Community Center Grand Opening Set; City Invites All Community Group: (Eagan, MN) The grand opening for the new Eagan Community Center and Central Park has been set for Saturday, September 27, from Noon until 4 p.m. As part of the celebration for the new 60-acre park and 70,000 square foot Community Center, the City is inviting all community groups to participate in the festivities. "We want you. Whether you are a member of the girl scouts or the gardening club, the athletic association or your local church or school, we want every organization to come out for the grand opening and demonstrate the many parts that make up this great community," says Eagan City Administrator Tom Hedges. There is going to be a grand procession to dramatically and visually demonstrate the four corners of Eagan coming together. For every organization that commits to coming with at least ten people, they will be given a sign and a specific role to play in the procession which kicks -off the ribbon cutting ceremonies. Members of groups are encouraged to wear apparel of their specific organization. • • • "It might be Cub Scout uniforms or EAA or EVAA jerseys or the local running club's t-shirts. Whatever it is, the City Council has said they want this to be a community -wide celebration, so we want every local organization to come out for this event and show their colors," says the City's Communication Director Tom Garrison. Specific times for all the events will be released shortly, but the celebration includes a giant "Human E" aerial photograph for historical purposes, an All -Eagan Sing, tours, gym competitions and, of course, food. Groups interested in participating in the Grand Procession are asked to call 651-675-5500 to register and to send one representative to an organizational meeting on Monday, September 8 at 7 p.m. at the Eagan Community Center, 1501 Central Parkway. Central Parkway is approximately one block north of Yankee Doodle on Pilot Knob Road. The final deadline for registering is September 16tn • • • Need You,,. ...to make the Eagan COMMUNITY CENTER GRAND OPENING a SUCCESS! Page 1 of 1 • Tom Garrison From: Tom Garrison Sent: Tuesday, September 02, 2003 5:07 PM To: Tom Hedges Subject: Grand Opening Activities & PR Tom, The Council may wish to be aware of the following efforts to publicize the Grand Opening on September 27. It may also be helpful to know which Council members are planning on being in attendance on the 27t. • Today phone calls began going out to every civic and community group that we are aware of or that is listed in local directories. • An e-mail went to the communications person or top contact at all ten of Eagan's largest employers asking them to notify their employees and to get involved in the grand opening. • The first of three press releases that will be sent between now and the September 16th went out to local papers encouraging civic group participation • The Experience Eagan newsletter is at the printer now and will arrive in residents' homes early next week. • Event postcards have been designed and are being printed and will be available Thursday. • Event posters will be produced later this week • A letter signed by Tom Wilson and me will be going to every school principal later this week • A meeting for representatives from community groups wishing to participate in the grand opening is scheduled for Monday night, September 8 at 7 PM at the Community Center to give them all the details. • Posters will be available at EAA sign-ups coming up in early September • We're meeting with the Chamber board and expecting an e-mail to go out to its members. In addition to the PR efforts, per Council direction we have gone back to many of the vendors and asked them to sharpen their pencils and try to lower costs. This is been accomplished in some cases and we are making good progress on bringing this exciting event to life. Look for more to come in the weeks ahead! Sincerely, � .:>- Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 9/3/2003 • • City of Eagan Contact: Tom Garrison Director of Communications Pager (651) 675-5008 tgarrison@citvofeaaan.com News Release September 8, 2003 A Community Coming Together: Eagan Community Center Grand Opening Schedule Set (Eagan, MN) In what is being billed as "the biggest event of the fall in Eagan, city officials have released the schedule for the September 27 grand opening for the new Eagan Community Center and Central Park. The event is noon until 4 p.m. and includes several unique activities including: ➢ The Grand Procession ➢ A "Human E" Aerial Photograph i The All -Eagan Sing i Tours of the fitness, teen, and senior centers, free play in The Mast children's play area competitions for prizes in the gyms. "The goal of the dedication ceremonies is to dramatically and visually demonstrate the many aspects, the groups and organizations that make up this great community," says City Administrator Tom Hedges. That's why last week the City began encouraging as many civic groups, businesses, churches and schools to participate. Groups of ten or more that agree to participate no later than • • • September 16 will be equipped with a sign and a specific venue within the 60 -acre Central Park to meet. The schedule begins at noon with tours of the Community Center and free food and beverages for the first 2,500 people donated by C !tis' <-Catering, Coca Cola and other vendors. At one o'clock the dedication ceremonies and grand procession begin. Following brief ribbon cutting ceremonies at the Pavilion, the Grandfather Tree, the Gazebo, and the Eagan Rotary Band Shell, participants —dressed in their organization's apparel and walking behind signs with their group names —will join the grand procession of organizations in a walk to the Community Center amid daytime fireworks and pageantry. The procession is meant to symbolize the four corners of Eagan coming together. At 2 p.m., up to 2,000 Eagan residents will be assembled for the "Human E" historical aerial photograph commemorating the occasion. People will be grouped to spell out a giant E in front of the community center for a photograph to be taken from the Fire Department ladder truck. Reprints may be sold. At 2:30 p.m., the All -Eagan Sing begins, involving the Eagan Men's and Women's choruses, church choirs, school choirs of all ages, if possible, and members of the public who just like to sing. They will lead citizens in an inspirational community sing —along of common pieces of music, followed by one number that is the musical gift of this mass choir to the community. • • • Beginning at 3 p.m., the event concludes in the final hour with fun competitions for prizes in the three regulation -size gyms, tours of the facility, Bingo in the Lone Oak Senior Room, and other activities. "The whole afternoon is meant to be a fun and family -friendly event for people of all ages," says event organizer Tom Garrison. Groups wishing to participate should call the Eagan Parks & Recreation Department at 651-675-5500. In addition to the activities listed here, Garrison says to "look for a few surprises. People will be glad they came and participated in this once in a lifetime event." The celebration for the new 60-acre park and 70,000 square foot Community Center will be held at 1501 Central Parkway, approximately one half mile north of Yankee Doodle on Pilot Knob Road. • • City of Eagan Contact: Tom Garrison Director of Communications Pager (651) 675-5008 tarrison@citvofeaaan.com News Release September 16, 2003 Outpouring of Support for Eagan Community Center Grand Opening on September 27; Final Details Announced More than 30 different community organizations, from schools to churches to businesses and civic groups have registered to be part of the September 27 grand opening of the new Eagan Community Center and Central Park. The general public is invited to attend what's being described as "the largest event in Eagan this fall." While names are still coming in, city officials are gratified by the tremendous community support received already. "We have all kinds of groups coming —from Garden Club members to scouts and square dancers, not to mention athletic associations and Chamber of Commerce members," says City Administrator Tom Hedges. Final details, including parking, have also been announced for the Noon — 4 p.m. event. The event is rain or shine, with free food for the first 2,500 people in attendance. But don't use MapQuest to find the Community Center at 1501 Central Eagan Community Center Grand Opening September 27, 2003 Parkway, because it will bring up a map of St. Paul. For those who haven't been to the Eagan Community Center in Central Park, it is located'/: mile north of Yankee Doodle Road on Pilot Knob Road. Handicapped and a limited amount of parking will be available at the Community Center, but with additional spaces also at Argosy University and Lockheed Martin next door. For those preferring to park and ride, a shuttle bus will also run every ten minutes between the Eagan Transit Station located at Pilot Knob and Yankee Doodle Roads. The main dedication ceremonies begin at 1 p.m. and include a Grand Procession of groups and individuals through Central Park to the Community Center. Groups that registered by September 16 will be furnished a sign designating their organization. "We are excited to demonstrate in a dramatic and visual way all the elements that make up our city. People will be excited to see the vitality that makes up this suburban community," says Hedges. Free food provided by Community Center caterers and other suppliers will be available beginning at noon. The dedication begin at 1 p.m. with brief ribbon cutting ceremonies at the Pavilion, the Grandfather Tree, the Gazebo, and the Eagan Rotary Band Shell, followed by the Grand Procession to the Community Center. The "Human E" photograph —picturing up to 2,000 residents in a giant block E begins at 2 p.m., followed by an all -Eagan community sing -along at 2:30 p.m. • • Eagan Community Center Grand Opening September 27, 2003 At 3 p.m., action moves inside the Community Center for tours of the senior, teen, and fitness centers, along with a chance to view the winning photographs from the recent "picture Eagan" amateur photo contest. On the three gym floors, youth and adults can participate in basketball and volleyball skill challenges by shooting free throws, passing to a target, serving to a target —all for prizes, while they last. There will be sample activities for pre schoolers. Parents and seniors can learn about other programs and opportunities, and kids under 12 can play for free in she Blass indoor play area. City Communication Director Tom Garrison says there will also be a few surprises. "I think people will be glad they came. This event will warm their hearts and remind them why we all live in Eagan." For further information call 651-675-5500 or check the city Web site at www.cityofeagan.com. Note to editors: It may be helpful to including the following schedule: Noon — 1PM, Explore Central Park & enjoy free food for first 2,500 people 1-2:00 PM, Dedication Ceremonies & Grand Procession 2:00 PM, "Human E" Historical Photograph 2:30 PM, All -Eagan Sing 3:00 PM, Programs, activities, tours, and competitions for prizes inside the Community Center This will be a highly visual event. Sending a staff photographer is highly encouraged. • • • School Script 2 Ask for the principal or principal's voice mail: My name is . I'm calling from the City of Eagan regarding the September 27 grand opening of the Eagan Community Center and Central Park to which all school children and their parents are invited. This is just a brief reminder that today (Tuesday) is the deadline for pre -registering your school. All you need are at least ten people —preferably in school apparel —to get a free sign with your school's naive on it, and we'll also give you a specific place for all your people to meet before the grand procession begins at 1 PM. It's great visibility for (name of school) and yours is one of the few schools not to register for this event. While this is a Noon until 4 PM event, it is only the one o'clock hour that we are looking for a commitment. But we will have free food for the first 2,500 people, daytime fireworks, a giant "Human E" photograph, games, singing and a lot more. Again, the deadline is today. It's as easy as calling 651-675-5500 to register. That's 675-5500. • • • September 3, 2003 Principal name: Name of School Address City/State/Zip Code Dear Time -Sensitive Request We are writing to tell you about an exciting opportunity for your school and the biggest event in Eagan this fall. It is the grand opening for the new Eagan Community Center and Central Park on September 27, from Noon — 4 p m. We are inviting every school, every civic organization and church to be present for this special occasion as we dramatically and visually demonstrate the four corners of Eagan corning together. For each organization that commits to coming, we'll provide a large sign with your school's name on it, a specific place for all your school's parents and kids to meet on the day of the event. All you have to do is appoint someone (it could the head of the PTA) to act as a liaison for the event, to publicize it to your parents, and encourage them to wear school apparel. Imagine dozens of children and their parents walking behind a banner showcasing your school. This concept will work whether you have 7 or 70 people attending, but we must have your school's contact and commitment to come no later than September 16 to give us time to order signs. Call 651-675-5500 to reserve your sign today. Your assigned contact is also asked to attend a brief organizational meeting at 7 p.m. September 8 at the Eagan Community Center located at 1501 Central Parkway one block north of Yankee Doodle on Pilot Knob Road. They will receive details about the following grand opening events: The Grand Procession & Fireworks > The "Human E" aerial photograph of Eagan residents > The All -Eagan Sing > Fun Competitions & Prizes in 3 Community Center gymnasiums > And of course. free food Thank you for helping to demonstrate what a great community Eagan is and the proud role your school plays in making Eagan a wonderful city in which to live and work. We look forward to hearing from you. Sincerely, TOM GARRISON Communications Director City of Eagan TOM WILSON Former Principal Eagan High School • • • Call Script Ask for the principal or the principal's voice mail: My name is . I'm calling from the City of Eagan. We're organizing the Grand Opening for the Eagan Community Center and Central Park on Saturday September 27`h. We are trying to get as many different schools and community groups involved with this event as possible to make it the biggest celebration in Eagan this fall. We are asking if someone from the PTA or representing the leadership of your school can attend a brief meeting at the Eagan Community Center on Monday night, September 8'h at 7 PM. At that time we will explain details of how your school can be part of this fun, all -community, event. A letter will also be coming to you shortly from the City and former EHS principal Tom Wilson explaining the event, but in the interest of time, and with the short week , we are calling to invite your representative's attendance at the Monday, September 8 meeting. (If talking in -person to the principal) Do you believe you will be able to send a representative to that meeting? (If yes,) Do you know where the Community Center is? The Community Center is located at 1501 Central Parkway. That is one block north of Yankee Doodle Road on Pilot Knob. Take a left and follow Central Parkway until you see the Community Center on your right. We'll be meeting in the Oaks banquet room on the first floor level. (If leaving a message) Because of tight deadlines this September 8th informational meeting cannot be repeated. It's important that you or your representative be present at this 7PM meeting in the Oaks Banquet Room, first level. The Community Center is located at 1501 Central Parkway. That is one block north of Yankee Doodle Road on Pilot Knob. Take a left and follow Central Parkway until you see the Community Center on your right. If you have any questions, call Eagan Parks & Recreation at 651-675-5500. • • • Margaret Hendricks 452-6779 League of Women Voters Karen Flood 454-2631 Minnesota Valley Exchange Club Rock Swanson (@ Eagan PD) Lions Club Dave Ashfeld 454-7266 Roger Kippley 452-8184 Northern Dakota County Chambers of Commerce Jennifer Gale Molly Schultz South Suburban Women's Club Darlene Jenison 952-432-8816 Toastmasters Eagan Mary Walerak 454-3490 Women of Today 686-9767 YMCA 456-9622 SCHOOLS (Ask for the Principal) District 191 Cedar School 952-707-4000 Rahn Elemnetary 952-707-3600 District 196 Eagan Senior High (Polly Reikowski) 683-6900 Black Hawk Middle 683-8521 • • • Dakota Hills Middle 683-6800 Deerwood Elementary 683-6801 Glacier Hills Elementary 683-8570 Northview Elementary 683-6820 Pinewood Elementary 683-6980 Red Pine Elementary 423-7870 Thomas Lake Elementary 683-6890 Woodland Elementary 683-6990 (Dr. Terry Langager) District 197 Pilot Knob Elementary 405-2588 Private Schools Living Word Academy 456-0001 Faithful Shephard 406-4747 Tesseract 454-0604 Trinity Lone Oak School 454-1139 Major Employers Ask for the top communications of PR contact; get phone number and e-mail address) Thompson/West John Shaughnessy 687-4749 • • City of Eagan Contact: Tom Garrison Director of Communications Pager (651) 675-5008 taarrison@citvofeagan.com News Release September 2, 2003 Eagan Community Center Grand Opening Set; City Invites All Community Groups: (Eagan, MN) The grand opening for the new Eagan Community Center and Central Park has been set for Saturday, September 27, from Noon until 4 p.m. As part of the celebration for the new 60-acre park and 70,000 square foot Community Center, the City is inviting all community groups to participate in the festivities. "We want you. Whether you are a member of the girl scouts or the gardening club, the athletic association or your local church or school, we want every organization to come out for the grand opening and demonstrate the many parts that make up this great community," says Eagan City Administrator Tom Hedges. There is going to be a grand procession to dramatically and visually demonstrate the four corners of Eagan coming together. For every organization that commits to coming with at least ten people, they will be given a sign and a specific role to play in the procession which kicks -off the ribbon cutting ceremonies. Members of groups are encouraged to wear apparel of their specific organization. • • • "It might be Cub Scout uniforms or EAA or EVAA jerseys or the local running club's t-shirts. Whatever it is, the City Council has said they want this to be a community -wide celebration, so we want every local organization to come out for this event and show their colors," says the City's Communication Director Tom Garrison. Specific times for all the events will be released shortly, but the celebration includes a giant "Human E" aerial photograph for historical purposes, an All -Eagan Sing, tours, gym competitions and, of course, food. Groups interested in participating in the Grand Procession are asked to call 651.675-5500 to register and to send one representative to an organizational meeting on Monday, September 8 at 7 p.m. at the Eagan Community Center, 1501 Central Parkway. Central Parkway is approximately one block north of Yankee Doodle on Pilot Knob Road. The final deadline for registering is September 16th. Page 1 of I i e-y http://downloads.clipart.com/1288064.wmf?t=1061387683&h=90c5181 ea3dac01 da2efc6f... 8/20/2003 Page 1 of 2 Tom Garrison From: Tom Garrison Sent: Friday, August 22, 2003 3:00 PM To: 'design@sextonprinting.com' Subject: Text for postcard Kim, Here's the text for the postcard: Cover With the Uncle E image to the left I would like a bold and big headline to the right followed by smaller text. It would read: INeed You ... to make the Community Center Grand Opening a success! Saturday, September 27 Noon — 4 p.m. Reverse Side: (Info flush left so there is an addressable area to the right separated by a line.) Saturday, September 27 Noon — 4 p.m. 1501 Central Parkway. Uncle E needs you for the grand opening of the Eagan Community Center & Central Park Your support made these wonderful new attractions possible. We want every civic and community group, every school, church and business, every neighborhood, to participate. Wear your colors as Eagan dramatically demonstrates our community coming together. It's a grand procession to the new Eagan Community Center. Register your group or organization by calling 651-675-5000 today. Don't forget to join us on September 27 for food, fun, fireworks, games and pageantry. It's the biggest event of the Fall in Eagan and not to be missed. The Community Center is located one block north of the intersection of Pilot Knob and Yankee Doodle on Central Parkway. Check www.cityofeagan.com for more info. Sincerely, Tom Garrison Communications Director City of Eagan 8/26/2003 Page 1 of 1 Tom Garrison '�,e C .wg Q_, From: Jeff Asfahl Sent: Wednesday, August 06, 2003 2:13 PM To: Tom Garrison Subject: EAA reg dates Tom: following are their registration dates — good timing for the Opening event!! I can help to arrange getting flyers there— let me know. It's registration time again.... Dates for the September registration are as follows: Saturday, September 13 from 9:00 am - 1:00 pm Tuesday, September 16 from 6:30 - 9:00 pm 8/6/2003 Experievuee Sopteber/0ctober 200) Special Community Center Issue Hassle -Free Birthdays Page 2 The Oaks, for Every Occasion Page 2 Fitness with Class Page 3 Lone Oak Senior Center Page 3 Teen Center Page 3 • Step into Eagan's Past Page 4 • Lone Oak Days Page 4 Fire Safety Week Page 4 City/County Auction Page 4 city of eagnn Mayor Pat Geagan Councilmembers Peggy Carlson Cyndee Fields Mike Maguire Meg Tilley City Hall 651-615-5000 651-454-8535 TTY www.cityofeagan.com Grand Opening Features Central Park, Community Center and You! In 1999 a visionary City Council, along with a dedicated group of volunteers, came together with an ambitious idea. That idea was to create a unique City park and community center filled with a variety of elements which together would become the centerpiece of the community Now, four years later, that dream has become a reality and you are invited to come celebrate this momentous achievement and become an integral part of the celebration on Saturday, September 27, from noon to 4:00 p.m. at a spectacular Grand Opening for the Eagan Community Center and Central Park. Food, refreshments, fireworks and you will be a part of what promises to be the biggest event in Eagan this fall. Beginning at approximately 12:30 p.m., an extraordinary ribbon cutting celebration highlights the many remarkable features within Central Park including Eagan's new symbol, the Grandfather Tree, the Picnic Pavilion, the Eagan Rotary Band Shell, the Gazebo and pond and of course the gem in the heart of it all, the Eagan Community Center. These features will be dedicat- ed to the community with a flourish and bang well beyond the typical ribbon cutting ceremony. "We want to demonstrate in a visual and dramatic way what community means," says Eagan's Communications Director, Tom Garrison. "To do that, we want every possible Eagan organization, school, business and churchp to participate. We need you to rally your f and neighbors and show up wearing your organization's apparel." Community groups will be asked to gather at a specific spot, such as the tree or pavilion, and then walk en masse to the Community Center, symbol- izing the four corners of Eagan coming together. Following the ceremony, spectators and partici- pants will assemble in the upper Community Center lot to form a "Human E." The giant letter "E" with the Community Center as a backdrop, will form the basis for an historic aerial photo- graph. You'll even have an opportunity to pur- chase a limited edition print. At 2:30 p.m., gather for an "All Eagan Sing" as the community joins voices to test out the Rotary Club Band Shell. Community choirs, as well as those from all Local churches and schools are invit- ed to be a part of this memorable event. Finish out the afternoon with a quick game oink "lightning," H.O.R.S.E., volleyball or other g Continued page 2 Lasting Legacy Nearly 500 bricks engraved with the names of Eagan residents present and past, along with a dis- tinctive sculpture, are now a permanent pan of the landscape at the Eagan Community Center in the "Lioness Lasting Legacy" walkway and gardens. This spiraling walkway and floral feature was the dream of the Eagan Lioness and has come to life during the building of the Community Center. While Community Center plans were being devel- oped and color schemes finalized, the dedicated women of the Eagan Lioness Club were busily sell- ing personalized bricks for this garden plaza. The plaza began as an idea from Margo Danner, member of the Eagan Lioness, and one of the lead- ers of this project. "We wanted a place where the people of Eagan could go to remember those who have gone before — a place of reflection. 1 thought it would be a great project for the community." Eagan families certainly got into the spirit, with several creating "family trees" out of pavers. The Slater family purchased the most, so far, with 11 bricks. The Krisnik family purchased eight. Many bricks pay tribute to loved ones who have passed away and others signify special moments like anniversaries, the births of children or the found- ing of a business. The Lioness researched and placed bricks near the entrance to the walkway, recognizing people and businesses that have been in Eagan the longest time. Lifetime Eagan residents Ella Englert and Hilda Rahn were recognized as was Joe Kennealy, founder of Kennealy Sand and Gravel in 1943. A beautiful bronze statue entitled Wow b.cisuns" by sculptor Gary Price, has now been placed as the centerpiece of the "Lioness Lasting Legacy°garden and walkway. "This was one of the most fun parts of this pro- ject," said Danner, "finding Eagan's pioneers. We worked with the Historical Society, and just through word-of-mouth, we found so many inter- esting people and learned a lot about Eagan in the process." It's Not Too Late to Leave Your Mark Although the first round of bricks has been painstakingly laid by Lioness volunteers, the group is now ready to take another round of orders. If you are interested in purchasing a "Lioness Lasting Legacy" brick, contact Margo Danner at 454-5688. 1 Hassle -Free Birthday Blasts! Invitations? -Check. Balloons? -Check. Plates and napkins? -Check. Cake? -Check. Candles? -Check. Ice Cream? -Check. Pop? -Check. Admission to Fun? -Check. no Clean-up? -Check. no hassles? -Check. Happy kids? -Check! Birthday parties really are this easy at The Blast indoor space -Chemed playground in the new Eagan Community Center. Simply make a call, choose your time, and leave the rest to us. We give you one simple price for an out - of this world birthday experience with up to ten kids (nominal fee for additional children) with all of the fixin's. We ensure fun by surrounding your party, rain or shine, with a great place where kids can test out Apollo rocket propulsion launchers, the Milky Way Tunnel or the Gigantic Wormhole Slide Portal, and work off the sugar - buzz while they're at it. And the best part? There's no clean-up for you! Already in the four months since opening, The Blast has accommodated nearly 150 great birthday parties. Moms and dads throughout Eagan —and beyond —are thrilled. Eagan resident Becky Cumming, who recently held a birthday party for her five -year -old son at The Blast, says "It's the first birthday party I've had where all 1 had to do was show up! it's everything a busy mom could hope for." Becky says she loves how the room is situated right next to the play area so the kids can run in and out from the birthday party to the launch pad and burn off all of their excess energy. She also said that several of the parents have since called her saying their kids haven't quit talking about how much fun they had at the party. Group Outings Are the cousins all coming to visit? The Blast also has great rates for groups. This is the perfect place for a fun field trip or outing and you'll never have to cancel because of bad weather. Walk-in rates are also available, as are multi -visit punch cards for residents who enjoy frequent blast-offs. For reservations or to plan your special blast, call Melissa, our Rental Coordinator. at 675-5558 and she'll take care of all of the details. Grand Opening Events Schedule eon Community Groups and public begin assembling at Grandfather Tree, Rotary Band Shell, Picnic Pavilion and Gazebo. Community Center tours. • 12:30 p.m. Ceremony begins on Community Center Plaza 2:00 p.m. "Human E" photo in upper parking lot 2:30 p.m. "All Eagan Sing" at Rotary Band Shell 3-4:00 p.m. Games and prizes in gymnasiums, Community Center Tours, Free admission to The Blast. Activities in the Lone Oak Senior Room and Teen Center. Grand Opening...from page 1 of skill and fun in the gymnasiums. These games are aint way to chal- lenge your neighblatolleagues and friends. Prizes will be awarded throughout the afternoon in the gyms. Youngsters won't vMto miss free admission to "The t," an indoor two-story space-themed playground. And to ensure something for every age, be sure to visit the Lone Oak Senior Room and the Teen Center for a variety of activities. You'll want to be a part of this history - making event on Saturday, September 27, from noon until 4:00 p.m. at Eagan new Central Park and Community Center. For more infor- mation and to get your group involved, call the Eagan City Hall at 675-5500. Eagan Community Center is located at 1501 Central Parkway 1 block north of Yankee Doodle Road on Pilot Knowb Road. Brides have blushed, presenters have presented, dancers have danced, preachers have preached, meetings have met and reunions have brought people together all within the first few months of operation at The Oaks Banquet Room at the Community Center. This beautiful space with rich oak trim and stone accents set in naturally lush, wooded surroundings provides the perfect atmosphere for any size gathering. The Oaks, for Every Occasion Melissa Wind, Rental Coordinator at the Community Center, says, "It's great fun to tivatch the many different ways that people use and deco- rate the room. We have some brides who come in with very simple flowers and decorations, while others' range from spectacular to outrageous! We've also had luncheons, a Job Fair, a class reunion, anniversaries, a dance for Seniors and many other events." When asked what people seem to like most about the room, Melissa lists three things: "First, it's the view —people are always very impressed by the windows and the amazing view. Second, a choice of caterers —many places offer a single caterer. We offer two and people really like that. Third, people love the fact that they get our room for the entire day. When you rent The Oaks for a Saturday wedding or event, the room is yours from 8:00 a.m. until 12:30 a.m. This is not typical with most other places." As for problems encountered since opening, Melissa says she can't think of any, except the D.J. who got lost and didn't make it in time to play the music for the wedding ceremony; but a boom box was located and the music and bride entered on cue. If you would like to schedule your next per- fect occasion, contact Melissa at 675-5558. She'll help set up your event and give you great directions. Ask for a copy of our great new brochure and coming later this year, take a virtual tour of the facility on the City Web Site at wwwcityofeagan.com. 2 Fitness with Class How often have you made excuses not to exercise or join a fitness center? "I don't have time." "There's no club near my home." "1 hate trying to exercise next to all of those `pretty people.' " "I get too bored while I'm working out." "They never have the classes I like..." Well now, those excuses can all be dismissed. The Eagan Community Center has a beautiful new fitness area with breathtaking views, afford- able rates, certified fitness instructors and person- al trainers. It also hosts state-of-the-art equip- ment and a wide variety of classes for every age, interest and exercise level. The Community Center is conveniently located right in Central Park in the heart of Eagan. (See map on page.2) As for the "pretty people," while our staff is certainly an attractive group, you won't ever feel the need to have the "right" physique or put on make- up before your work-out at the Community Center. Our programs, machines and fitness facilities are all designed for real people, with real lives and every level of ability — a place to exercise your body and relax your mind. Our fitness programs are built around a core of fitness, wellness and specialty classes designed for a variety of skills, interests and ages. Over 25 classes are offered each week to members between the hours of 6:00 a.m. and 7:00 p.m. daily. And non-members are invited to approximately a dozen classes each week. For example, adult fitness classes offered beginning September 8 include: Gentle Yoga, Pilates, Sculpting, Indoor Group Cycling, Women on Weights, and Nutrition and Diet. Classes for teens and young adults include: Cardio Kick Boxing and Teen Indoor Cycling. Considering a Personal Trainer? The Eagan Community Center offers per- sonal trainers too! Schedule two, five or ten 45-minute or one hour sessions with a per- sonal trainer. Sessions include a fitness con- sultation to help establish a personalized work-out routine that is specific to your current fitness level. Then, you and your certified trainer will develop a plan to guide you toward your fitness goals. So what are you waiting for? Begin your fit- ness future at the beautiful new Eagan Community Center. For rates and member- ship information, please contact the great fitness staff at the Eagan Community Center at 675-5550. Seniors can get fit at a Senior Indoor Walking Class or through Senior Seated Strength. You can even learn how to become a fitness professional by taking the Group Fitness Instructor Course. For a nominal fee of $5, members can also sign up for a 30-minute Equipment Orientation Session including a tour, equipment demonstra- tion and adjustment procedures, a customized workout card with equipment settings, and a place to record workouts to track your progress. lone Oak Senior Rom Teen Center Where you don't have to join to join in "FlIle who come in are surprised at how big and bright the room is, but it still feels cozy and welcoming," says Ginny Klingner about the Lone Oak senior room at the Community Center. Ginny and husband Bill are active par- ticipants and volunteers at the Center. "With its fireplace and a small kitchen, book shelves and table groupings, there is an area for almost any activity we can think of and it's always bright and cheery," Klingner continued. People are discovering the Senior Center on an almost daily basis since it opened in May. Some have come in just to check out the building or to sign up for fitness activities and have been directed to the Senior Center by staff. Some folks have stopped in when they heard the group playing Bingo or smelled the great aromas of a pot -luck. Whatever your reason, the Lone Oak Room is a great place to discover. There are daily pro- grams and groups including craft groups that donate their handiwork to area care facilities to help cheer the residents. A quilters' group is not only learning new skills but is putting them to work making quilts for "preemies" at local hos- pitals. There are card groups — at least six vari- eties — and book clubs and potlucks and Bingo. There are travel groups and dances and a well- ness group and a lending library for books, magazines and videos. "We have a bunch of great programs. Now what we need is more participants and more volun- teers," says Klingner. She hopes that both will pick up as the summer winds down and people return from summering with the grandkids and spending time at the lake. Cathy Bolduc, a Recreation Supervisor for the City that oversees senior programs, agr•'We have a wonderful core group of participants but we know there are many more seniors in Eagan and the sur- rounding area who would enjoy the programs and camaraderie here." Bolduc says they are also working to recruit more volunteers to be daily room hosts. Ideally, she would like to have the room staffed by volunteers five days a week between 9:00 a.m. and 4:00 p.m. If you are interested in learning more about Eagan's programs for seniors, contact Cathy Bolduc at 675-5525 or stop into the Lone Oak Room at the Eagan Community Center any weekday. This is not your father's (or even your older sis- ter's) Teen Center! There are no Pinball rds, garage-grunge or basement furniture cast- fs here. The new Eagan Teen Center is a room filled with windows and light, with new, but comfy furniture placed in conversational group- ings. There is a ring of high -top tables and another group of checker -board faced tables making up the study area. There are air -hockey games, Nintendo and Sony PlayStation, and a variety of board games and some video arcade games. This room has been designed by teens, for teens, with much input from a group of ded- icated youth on the Teen Advisory Board. Teens can drop -in from 3-7 p.m. to enjoy the activities, study, or just hang out at the Teen Center. From 7:00 until 9:45 p.m., the center will be open only for those in high school. A variety of classes and special events are also planned. Classes will include afternoon and Saturday sessions such as starting your own business, making your own books, drawing, open basketball sessions, cheerleading, fitness classes and more. Special events in the works include Open Mic Nights on Fridays for bud- ding comics, musicians or poets, there will also be dances, a Halloween party and many more events yet to be planned. The Teen Center opened its doors on Friday, September 5. If you would like more informa- tion about the Teen Center, call Colleen Callahan, Youth Development Coordinator, at 675-5515 or stop into the Teen Center at the Community Center Grand Opening on September 27 or any weekday afternoon. 3 Lone Oak Days September 19 & 20 In the 1940s, the World's Fair was held in New York, the Golden Gate Bridge opened in San Francisco, and the world went off to fight a war while Frank Sinatra crooned "I'll be Seeing You" with Tommy Dorsey and his Orchestra. Here in Eagan, on a small farm in southeast Eagan Township, bread was baking in the wood stove, Otto Holz was plowing his fields with a steam -powered tractor, cows and chickens filled the barns, and Ella Holz worked in her flower garden while she waited for her children to walk down the lane after school at the District 106 school house near Wescott Avenue and Dodd Road. These are the days that will be recalled again this year at the Lone Oak Days Festival at the Holz Farm on Friday, September 19, from 4:00 to 8:00 p.m. and Saturday, September 20, from 11:00 a.m. to 4:00 P.m. Bring your family and friends and learn how every- day chores like butter churning, corn cobbing and rope making were done. See that old woodstove, tractor and flower garden. Entertainment and activi- ties will occur throughout the festival with music, a haystack treasure hunt, a spelling bee, harvesting demonstrations, pony rides, hayrides, pie -eating and watermelon seed spitting contests. You can even experience milking a cow — on the Holz Farm virtual Holstein. Come spend a day in the 1940s at the Lone Oak Days' Festival. Admission is free. (Nominal fee for some activities.) This is a great family fun event sponsored by the "Friends of the Farm." Farm is located off of Manor Drive near Highwa5nd Cliff Road. For more information contact the Eagan Parks and Recreation Department at 675-5500 or visit the City website at www.cityofeagan.cc City/County Auction September 27 Each year, the City of Eagan auctions off surplus and unclaimed property at an auction typically held in the spring. This year, however, the City of Eagan is partnering with Dakota County at its annual auction to be held Saturday, September 27, beginning at 10:00 a.m. at the County Highway Shop in Hastings. All items that would typically be sold at Eagan's auc- tion including bicycles, jewelry, miscellaneous elec- tronics, tools, etc., will all be for sale at the County Auction. The Dakota County Highway Shop is located 1/2 mile west of Highway 61 on County Road 47 in Hastings. For information, contact auction coordina- tors at 651-438-8300. PRSRT STD U.S. Postage PAID St. Paul, MN Permit No. 4902 Step Into Eagan's Past at September 21 Open House Step back in time as the Eagan Historical Society holds an Open House at the 1914 Town Hall on Sunday, September 21, from 11:00 a.m. to 1:00 p.m. Come enjoy vintage photographs, historic displays, news clippings, give-aways, refresh- ments and more. The 1914 Town Hall is locat- ed at the southwest corner of Pilot Knob and Wescott Roads. Come peek inside the 1914 Town Hall, view maps and photos of Eagan in its early days. Find out what it was like to attend a one room school house, look at photos of the folks that Eagan roads were named for, and get a glimpse of the early Police Department and City services. Consider what it was like to travel by buggy to bring your vegetables and milk to market and find out what was happening around Eagan by reading the postings on the Lone Oak Tree. Visit with Historical Society volunteers about Eagan history and what it was like here in the days before phones and electricity. Cookies and cider will be served, and everyone will get a souvenir to take home. Families, scout Troops, church groups, other community organizations and individuals interested in Eagan's history are encouraged to attend. You may also talk with members about joining the society, making a donation or assistance with an historical project. For more information, contact the Eagan Historical Society at 675- 5038. Learn About Fire Safety During Fire Prevention Week Does your family have a home fire escape plan? If not, make one today. Start by walking thrak your home and identifying two ways outWEvery room. (One way out might be the door; the other could be a window) Then, dra ut your escape plan, so you can post it whIrveryone in the family can see it. Fire Prevention Week is October 5 through 11 this year and it is a great time to think about and practice fire safety in your home. Visit one of several Open Houses at Fire Stations 1, 3, 4 and 5 on Tuesday, October 7, Wednesday, October 8, and Thursday, October 9 from 6:00 to 8:00 p.m. Eagan firefighters will help you fine-tune your plan and you'll learn lots of other great safety tips at the same time. The safety house, a special trailer designed for children to practice home fire escape tech - Your Town News niques, will be at Station 3 on Tuesday, Station 4 on Wednesday and Station 5 on Thursday. So come learn about Fire •• and have fun at the same time during Fire Prevention Week 2003, For more information, or for station locations, visit wwwcityofeagan.c r call the Eagan Fire Department at 675-59 Tune in every week for a news program that is close to home and close to the issues important to you. Your Town News is a 15-minute weekly program about Eagan and Burnsville and the people and events that make these communities great. Offered only on cable television, Your Town News airs daily on Channel 15 at 6:30 a.m., 6:30 p.m. and 10:30 p.m. If you have a news story idea you would like to share, Your Town News would love to hear it. Call at 651-882-8213 extension 32, with suggestions. city of eacjan 3830 Pilot Knob Road Eagan, Minnesota 55122 Special Community Center Issue 1 *****ECRWSS** Postal Customer Eagan, MN i J Eagan Community Center Grand Opening Eagan Community Center Grand Opening September 27, 2003 Noon 4:00 p.m. Activities Include: • Building Tours • Food S Fun (for all ages) • Ribbon Cuttings • "Human E" Eagan Photo • All -Eagan Sing • Programs, Activities and More szepsi Lamm !mil. ✓arch' for Updated Details on the Ctty s Websiti -r•Fswivcityofeagan corn , Eagan Parks and Recreation "To provide a public gathering prate where programs and activities 6ring people of are ages together to build and foster pride, relationships, fitness and wellness in our cormmatity' •--- Vision Statement devdoped by the Fagan Community Faatties Task Fate. Come one. Come all. Share the accomplishment and . celebrate the efforts and dedication of Eagan citizens in building Central Park and the Community Center. This beautiful new community amenity will be officially opened to the public with the ceremony and pride.it deserves. Plan to spend the aftemoon discovering comers of the Community Center that you might not have seen before. Participate in a historical photograph commemorating the occasion. Walk around the pond or enjoy the view from the gazebo. Stroll through the Lioness walk to discover some familiar names in the community or just enjoy the peaceful statue at the end. Linger at the Eagan Rotary Band Shell and add your voice to the AO -Eagan Sing. Walk through the beautiful oak woodlands to discover the Central Park Pavilion at the lop of the hill. Don't leave without paying tribute to the Grandfather tree positioned at the entrance to Central Park. Bring the family and enjoy a (un- filled aftemoon of events and activities. Help kick off the beginning of life long memories, laughter and fun at Eagan's public gathering place. Come out and enjoy the gift you've given to the community! 6 Discover the Benefits www.dtyoreagan.com • Eagan Community Center Grand Opening September 27, 2003 Noon — 4:00 p.m. Theme: Building Pride, Spirit &Community Activities: We're going to build and maintain a crowd by: > Multiple Ribbon Cuttings involving different community groups building to a crescendo with the grand opening of the Community Center itself by the City Council itself. These quickly sequential openings of 1) The Pavilion, 2) The Grandfather Tree, 3) The Gazebo & Walking Bridge, and 4)The Eagan Rotary Band Shell will each be capped off by similar words like, "I declare the Pavilion....The Grandfather Tree area....The Gazebo...The Rotary Band Shell is now open" carried on loud speaker or by bull horn. Immediately after each pronouncement a single firework will go off. Immediately after that people from those four locations —symbolizing the four corners of Eagan coming together — will begin proceeding towards the Lioness Lasting Legacy Plaza behind the Community Center for the grand opening conducted by the Mayor & Council. Further discussion with their will determine desired roles and responsibilities and others who may need to be honored. Also, if it is the Council's desire, the previous Mayor & Council could be invited to participate in the Grand Opening festivities. > Eagan Photograph: Eagan residents will be encouraged to participate in a historical photograph commemorating the occasion. They will gather in the upper left parking lot of the Community Center. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. The Star Tribune has already expressed qualified interest in this opportunity. Test shots have already been taken by a professional photographer —at no cost except film developing —to verify the correct angle and appropriate time of day. > All Eagan Sing involving mens and womens choirs, church choirs, perhaps high school choirs and members of the public who just like to sing coming together for a community sing of a common piece of music, preferably inspirational. Working with Dr. Tom Wilson of the Rotary to leverage school contacts for a possible director and early selection of music. Also could be appropriate to have an honorary conductor on the day of this event > Programs, Activities and Tours inside the Community Center highlighting the banquet rooms, senior center, teen center, fitness areas and programmatic offerings. • • • FUNDING FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 Eagan Community Center Funded by Residents Eagan, Minn. — Three years after Eagan residents voted to approve a $15 million tax levy to fund a new community center and park, the Eagan Community Center is opening its doors to its biggest supporters this Fourth of July holiday weekend. "Eagan voters passed the bond issue on its first time out," says Gene VanOberbeke, director of Administrative Services. While the building cost roughly $1 1,070,000, additional funds were spent on communication cable needs, infrastructure and utilities, bringing the building total to just under $1 1.5 million. Additional sources of revenue include $290,000 for community center space leased by the Eagan Convention and Visitors Bureau and an Excel energy rebate of $45,000. The remainder of the $15 million was spent on road construction, site preparation, park design and plant materials. Additionally, some funding was used to help pay for the bandshell and pavilion construction. Going forward, fees collected by the Eagan Community Center will be directed to pay for operations. - 30 - • • • 1 Building Site 23-Jan-03 Financing of Total Costs Related To Community Center and Central Park 2 3 4 5 6 Financing Total Bond Other Preliminary Estimated Cost Sale Description Amount Total 11,492,000 11,070,000 ECVB - Lease 270,000 ECVB - Direct 20,000 Excel 45,000 Franchise Fees 87,000 11,492,000 2,865,880 2,716,435 Duke Weeks 40,000 Lioness 10,000 2,766,435 Central Pkwy 1,029,503 816,680 Major Street Fund 312,268 1,128,948 Pavilion 350,968 300,968 PSA&D 50,000 350,968 Gazebo 50,000 PSA&D 50,000 50,000 Band Shell 320,917 195,917 Rotary 125,000 320,917 16,109,268 15,100, 000 1,009, 268 16,109,268 2/8/2000 • • Central Facilities Property Acquisition Funding Land Price $ 7,400,000 Other Non -financing Acquisition Costs 100,000 Total $ 7,500,000 Funding Sources: Park Site Acquisition & Development Fund $ 1,000,000 Community Investment Fund 1,500,000 General Fund Fund Balance 3,000,000 Sub -Total $ 5,500,000 Eagan EDA Bonding 2,000,000 • Total $ 7,500,000 • Will require a bond sale of approximately $2,400,000. Annual debt service is estimated to be $228,000 over 20 years. Potential Selling Proceeds: Acres $3.00/sq ft $3.25/sq ft $3.50/sq ft $3.75/sq ft $4.00/sq ft 10 $ 1,306,800 $1,415,700 $1,524,600 $1,633,500 $1,742,400 15 $ 1,960,200 $2,123,550 $2,286,900 $2,450,250 $2,613,600 20 $ 2,613,600 $2,831,400 $3,049,200 $3,267,000 $3,484,800 Yearly Tax Impact of $228,000 Annual Debt Service: (Assumes 2000 Payable Truth in Taxation Valuation Estimate) Single Family Residential Property Estimated Market Value Taxes $ 100,000 $ 4 $ 125,000 $ 6 $ 144,000 $ 7 $ 200,000 $ 10 $ 225,000 $ 12 $ 250,000 $ 14 Commercial/Industrial Property Estimated Market Value Taxes $ 150,000 $ 13 $ 500,000 $ 58 $ 1,000,000 $ 122 $ 2,000,000 $ 249 $ 3,000,000 $ 376 • • • KEY FACTS/FUN FACTS FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 Eagan's Community Center and Central Park —By the Numbers • The new Eagan Community Center and Central Park has been designed with something for everyone — all 66,000 residents — though rarely all at the same time. • Imagine 45 regulation football fields. That's roughly the size of Eagan's new 60-acre Central Park. • Add up the size of 35 average houses and you've roughly got the size of the Eagan Community Center— at 70,000 square feet. • Planning a humdinger of a wedding reception? Then book the new community center banquet facility, which can host a whopping 350 guests. • Keep your eye on the ball. Three full -court basketball games can be played simultaneously in the new community center's gymnasium, which features three high -school -regulation basketball courts. • The Blast, the community center's four -level indoor playground, boasts $125,000 worth of out -of -this -wort equipment. • Henry Ford, William Randolp Heat nd Booker T. Washington were all born in 1863. By best estimates, that's also the year that Eagan's Grandfather Tree, which stands at the entry to the new community center, was just beginning to grow. • Whether you're 1 year old or 101 years old, the Eagan Community Center offers something for you — from child care to classes to clubs. - more - • • • Facts/2 • How'd you like to save $40,000 every year? Beginning in a year or so, thanks to savvy building planners, the community center's cutting -edge energy equipment will have paid for itself in energy savings, and will begin saving the city approximately $40,000 per year. • And you thought landscaping your yard was tough? Added to the grounds of Central Park were 326 trees, 2,600 shrubs and 2,800 ornamental grasses and flowers. • The community center's Lone Oak Room provides a home base for active seniors to gather for games, discussion and events. That's good because nearly 900 seniors receive announcements about senior activities in Eagan. • Spread out! The generously sized performance/group exercise room accommodates up to 30 yogis, kickboxers or aerobic steppers. • Is exercising solo more your style? Then climb on one of 80 pieces of fitness equpment in the community center's fitness room. • Invite up to 19 of your friends to join you for a neighborhood meeting, birthday party or scrapbooking event when you rent out a community center meeting room. Planning an even bigger event? The community center can accommodate that too. • Enjoy the 2-mile walking trail at Central Park or zip around the indoor track to increase your personal fitness quotient. • Write your name in stone. Purchase and personalize one of 1,000 pavers at the Eagan Lioness Club's Lasting Legacy Plaza in Central Park. Interested? Call Margo Danner at 651-???-????. [THAT OK WITH HER?] • Book your child's birthday party now. While the Blast can accommodate 15 parties per weekend, slots fill up fast. • Pull up a blanket and a picnic and join hundreds of fellow Eagan residents for a concert at Central Park's new Rotary Bandshell. • Baby needs a diaper change? No problem: The community center offers 7 baby changing stations in its 10 restrooms (no need for lineups here). 326 trees —honey locust and swamp white oaks • • • 2600 shrubs 2,800 ornamental grasses and flowers - 30 - • COMMUNITY INPUT FOR IMMEDIATE RELEASE September 27, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 Citizens' Involvement Spurs Community Center Development, Design Eagan, Minn. — When city planners set out to develop a community center and park, they looked to Eagan residents as their chief source of information. "Our whole community effort aimed to seek citizens' input and feedback," says Ken Vraa, director of Parks and Recreation. "We wanted to understand what they were sensing from other community members and to give them information they could pass on to other residents as well." Clyde Thurston, a longtime Eagan resident and local volunteer, was tapped to lead the community task force, which eventually counted about 30 members from virtually every major stakeholder group: youth, seniors, sports, arts, etcetera. Input/page 2 -more- • • • "When all of the volunteers first met, each wore his or her organization's hat with those goals in mind," Thurston says. "Over the months, it was fun watching everyone come together as a team and understand and respect all of the other views and needs of the various groups." Vraa agrees: "By the end of the process, the synergy of all of these puzzle pieces came together. Volunteers recognized the value of a place for the whole community." The community task force first began work during the land -acquisition project phase in 1999, when Mayor Pat Awada and the city council had laid out a vision for the community center and park. A good portion of that vision was adopted during the design process. "The city council let us run with the project and were receptive to our recommendations," Thurston says, adding that Ken Vraa and his staff "couldn't be more wonderful to work with." Thurston also points to a survey, sent to all Eagan households and the business community, which helped validate the multipurpose, multiuse and multiage priorities set by the task force. Following the successful passage of the referendum, which Thurston also chaired, the task force split into various design committees working on such projects as the senior center, teen center, fitness facilities, etcetera. Input/page 2 -more- • • • Today, Thurston says, he's pleased with the building and the park. " I walk through there and it's great to see it all coming together. Eagan doesn't have a downtown; we're not an old city. This will be our community's center, the gathering place for all ages — from preschoolers to teens to seniors. It' s something that our community will value for years and years to come." - 30 - • COMMUNITY CENTER CONSTRUCTION FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 * Other contacts are available. "Heart of the city" welcomes visitors Eagan's New Community Center Officially Opens Eagan, Minn. — When city residents enter Eagan's new community center this Fourth of July weekend for its official opening, they'll likely be struck by the grandeur of the two-story lobby, the natural warmth of the space and, most of all, the spectacular view of Central Park. "What makes this community center unique," says Mark Bodin, principal at Moody Nolan, an architectural firm of Columbus, Ohio, "is its integration into the park. It's fantastic that the city of Eagan found this beautiful site in the heart of their community and then was able to simultaneously create the new community center, new park, new bandshell, new road and more. It's all master planning that will benefit the city." Back in 2000, Eagan voters agreed to foot the bill for a new community center. Prior to the passage of the up to $15 million tax levy, resident task forces had investigated various community centers and their many uses, looked into construction on the site and studied the idea of establishing a new park there. Center/2 - more - • • • Following the referendum, design firm Moody Nolan, in conjunction with TDKA, its local architectural firm partner, continued the community participation by holding a multiday workshop, presenting many ideas to each individual user group and then asking for feedback to draw a consensus. "We try to get everyone to appreciate that this is acommunity center," explains Bodin, whose firm has 15 years of recreation design experience. "Decisions are made for the good of the community and that's why spaces and lobbies are shared. By day, one space may be used primarily by seniors, while at night it may become a reception space. All of the user groups benefit by sharing a center." Bill Armstrong, lead project manager at TDKA, agrees: "A lot of interest groups were competing for the space and the dollars. Eagan met that challenge well by getting those groups to come to agreement." The city's family room Today, the new Eagan Community Center, at approximately 70,000 square feet, includes a gymnasium, an indoor track, a performance studio, a cardio/weight lifting room, senior center, teen center, meeting rooms, and the Blast, an indoor play facility. Nearly all of the spaces are multi -use and serve a variety of ages and interests. Certainly that's true of the warm and welcoming lower -level lobby, featuring a fireplace, natural woodwork and Minnesota dolomite stone, perfect tie-ins to the park, which lies just beyond the windows. "The lobby provides a clear separation between the gymnasium side of the building and the community space," Armstrong says. "The lobby separates them nicely so they can function independently." Center/3 - more - • • • Bodin adds: "All of the spaces spin off of this lobby, and all of the ages are there together: the seniors, the teens, the kids in The Blast. It feels like the city's family room." Gateway to park Of course, any building's design is driven by many factors. In the case of Eagan's community center, the most important factor was the city's desire to integrate the building into the new Central Park, making the building the park's virtual gateway. Doing so, say the design partners, dictated providing nearly every room with a view of the natural surroundings. "The fitness center, for example, looks out into the park," Bodin says, adding that you can work out inside while still enjoying the outdoors. Conversely, the design's use of many windows pulls visitors inside. "At night, especially," he says, "the glass glows. You see it from outside and it invites you in." Other important factors in the community center's design were time and budget constraints. "The city had gone out to the public for its funding and the set budget was a limit," Armstrong explains. "In some places we had to squeeze somewhat, or cut back on the site or building a bit. In the end, we met the project's expectations and kept to the budget." Building on time, on budget Part of the credit goes to Stahl Construction of St. Louis Park. Seeing as construction manager, the company oversaw preliminary and final budgets, put together packages on which contractors could bid, recommended certain low -bid contractors, wrote contracts and more. Center/4 - more - • • • "From our perspective, what made this project unique is that it had something for nearly everyone," says Mike Heffron, Stahl's project manager. "And because so many types of spaces are offered, the 29 subcontractors selected had to be versed in multiple kinds of construction." The total project cost just under $1 1.5 million — "built on time and with the dollars allowed," Heffron adds. Stahl also oversaw the band shell construction, which required 12 subcontractors. All of the city's partners — Moody Nolan, TDKA and Stahl Construction — say that regular communication played a key role in arriving at a top- notch design, meeting the expectations of the many community groups, ensuring that changes were understood and meeting the budget. "The city staff and administrator, Tom Hedges, and Ken Vraa, director of Parks and Recreation, were excellent to work with," Armstrong says. "Always professional, they were consistently concerned about the city's overall current and future needs." Creating an outdoor connection Elements of the project still being completed are the green spaces, designed by Damon Farber Associates, a Minneapolis landscape architectural firm. The company held community workshops to present ideas about developing the site plan, orienting the building, grading various areas and, most importantly, creating a strong connection between the outdoor environment and the building. "Our goal is to give users an opportunity to enjoy the outdoors, preserve what's there and provide a real connection between where they are and what's around them within the building or in the plaza area," says landscape architect Jesse Symynkywicz. Center/5 - more - • • • Most important to siting the building was making the most of the park's preserved forest and existing wetlands. "For additional plant materials, we kept as much of the native plants as possible and added more oaks, plus serviceberry trees, maples and birches," says Symynkywicz. Additionally, the Grandfather Tree, a 140-year-old Eagan oak, was moved to the community center's entryway. The city hopes to plant more trees on the grounds each Arbor Day. Planted with perennials, grasses and other garden -like plant materials, the Eagan Lioness donor plaza invites visitors to walk down concrete pavers, available for purchase and engraving, to a bronze sculpture of two children called "New Seasons" by Gary Price of Utah. Other manmade features in the park include: • an extensive rear plaza that uses concrete striping for interest; • a new band shell, made possible in large part by the Eagan Rotary Club, which employs faux limestone seat walls for formal and informal seating; • a mounded area in the open green space for viewing fireworks; • approximately 2 miles of walking trails, a skating pond, and a bridge that crosses a small waterway to a gazebo. - 30 - • • • COMMUNITY CENTER AMENITIES FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Sandy Breuer, Community Center Director sbreuer@cityofeagan.com, 651-675-5560 Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 New Community Center Hosts Wide Range of Groups, Activities Eagan, Minn. — Local art enthusiasts were among the first Eagan residents to enjoy the city's new community center when roughly 115 people attended a May fundraiser for Eagan Art House in The Oaks, the center's 350-seat banquet room. "We were tickled to get to help work out the bugs before weddings and other types of receptions started in earnest," says Kay Brown -Gustafson, ad hoc board member of Eagan Art House, a nonprofit organization that provides art experiences for local residents. "The building is beautiful and works so well to accommodate guests. Everyone who came was just enthralled with the facility." While Eagan Art House supporters enjoyed a sit-down dinner, other 2003 banquet room events will include weddings, receptions, dances, Christmas and anniversary parties, employee recognition events, organizational luncheons, seminars and more. Depending on the season, some events will spill onto the adjacent large patio. - more - • • • Activities/2 Beyond banquets But the new Eagan Community Center offers much more than a banquet facility to area residents. Its nearly 70,000 square feet boasts a gym, a track, a performance studio, a cardio/weight lifting room, senior center, teen center, meeting rooms, and The Blast, an indoor playground. "This building is filled with both energy and elegance," says Sandy Breuer, director of the Community Center. "If you're a resident, the Eagan Community Center is for you." Designed with the needs of seniors in mind, the Lone Oak Room, adjacent to the banquet room, serves as a warm and welcoming space for potlucks, bingo, cards, arts and crafts. This multi -purpose room, complete with fireplace and lending library, is also used for groom's dinners, gift openings, a quiet place for conversation during reception dances, and even a bridal dressing area. Local teens had a say in the design and features of the Teen Room, which opens in September. While specifics are being finalized, the room will provide teens with a place to socialize, play games and study. Additionally, the room may be rented for family reunions, fantasy football draft parties, and other events. Extensive fitness amenities Many Eagan residents will first be introduced to the community center through its fitness amenities, opening Aug. 9. Basketball players and fans will enjoy the gymnasium's three high -school -regulation basketball courts, while walkers and runners will get a bird's eye view of the floor action from the upper -level track. - more - • • • Activities/3 Yoga, dance and aerobics aficionados will find what they're looking for in the performance and group -exercise rooms, ideal for all types of fitness and recreational activities. The rooms are suited for small recitals and auditions as well. Residents who want a balance of cardio activity and weight lifting will find a wide array of equipment in the lower -level training area, featuring an expansive view of the center's natural wetlands and oak forest. To use any of the fitness amenities, visitors may purchase a membership or a daily pass. Men's, women's and family locker rooms are available. An out -of -this -world indoor playground The Blast, among the first community center entities to open, attracts carloads, even busloads, of children and their caregivers. The four -level, space-themed indoor playground features $125,000 worth of Soft Play equipment, including astronaut -inspired play areas, and a spacey wall mural by nationally known artist Jerry Ragg, formerly of St. Paul. Kids, from preschoolers to youths, blast off for fun: exploring the tubes, improving their climbing skills and sliding through chutes. ADA-compliant features allow kids with limited physical abilities to join in the action. Every weekend, The Blast hosts up to 15 birthday parties, and the word is spreading. "As soon as young party guests return home, parents are calling to book their children's birthday parties," says Breuer. Adjacent to The Blast are three meeting rooms, used for birthday parties, neighborhood association meetings, small group training sessions, classes and more. Rooms may be expanded or divided depending on the size of the group. Finally, the Eagan Convention and Visitors Bureau has relocated to the community center, which provides an ideal place to welcome potential convention planners and visitors. - 30 - • • • CATERING AT EAGAN'S COMMUNITY CENTER FOR IMMEDIATE RELEASE September 27, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 Community Center Caters to Event Planners, Attendees Eagan, Minn. — From wedding receptions to wine tastings, from boxed lunch board meetings to company picnics, the Eagan Community Center has been hosting a wide array of events since opening last spring. Luckily, its catering partners make that possible. Eagan's Crowne Plaza's catering service and Classic Catering of South Minneapolis serve as the community center's approved providers. "We work closely with brides, grooms and families to make their day special," says Sandy Kelly, director of catering at Crown Plaza. The full - service caterer provides all linens and glassware and helps arrange hotel rooms, transportation, florists, deejays and more. Chef Brian Stansbury oversees every event, offering such signature items as Parmesan encrusted walleye and 10 oz. New York strips with Madeira mushroom sauce. Classic Catering, in business for 17 years, tailors its menus to client budgets and tastes, from casual to elegant. Whether a client prefers a breakfast buffet, backyard -style picnic, hors d'oeuvres or a full dinner buffet, Classic Catering aims to please. "We are proud of the personal service we give each of our clients," says Travis Martinson, event coordinator. • • • Event planners who wish to serve alcohol at the Eagan Community Center work with the Holiday Inn in Burnsville, which serves as the center's liquor provider. Options include champagne and/or wine tables, open bars, cash bars, keg beer or a mix of options. Holiday Inn provides all servers and an onsite manager. For more information, contact Sandy Kelly at the Crowne Plaza, 651-454- 3434; Travis Martinson at Classic Catering, 612-869-0642; or Jamie Dahlen at the Holiday Inn, 952-435-2100. - 30 - • • • CENTRAL PARK FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Ken Vraa, director of Parks and Recreation kvraa@cityofeagan.com, 651-675-5506 Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 Central Park Offers Plethora of Amenities, Activities Eagan, Minn. — Whether you plan to attend an art festival or a concert, play soccer, picnic, take a walk, fly a kite or ice skate, city planners hope you'll do so at Eagan's new Central Park. "Central Park provides an opportunity for the community to come together for events and to come together in spirit," says Ken Vraa, director of Parks and Recreation. "Central Park will be a community -gathering place, adding to the fabric and quality of life of Eagan." Preserving the old Located at Yankee Doodle and Pilot Knob roads, the 60-acre park was historically the location of one of the area's first farm sites and most recently part of Sperry Univac corporate grounds. Today, Central Park is nearly complete, having been funded, along with the new Eagan Community Center, by a $15 million tax levy passed in 2000. Since then, the area has undergone dramatic changes in grading, design and plant materials. "This place is beautiful," Vraa says simply. - more - • • • Park/2 Central Park's most notable natural amenities include a 140-year-old Grandfather Tree, which stands at the entryway of the community center. Visitors who step inside the building enjoy scenic views of an oak forest and wetland, both carefully preserved to provide natural beauty from their pre -park days. Introducing the new Located near the community center's banquet facility is a manmade pond with fountain, designed both for aesthetics and for ice skating in the winter. Cross a small bridge and visitors can rest in the shade of a gazebo in the summer or pull on their ice skates in the winter when the structure' will be enclosed to serve as a skating shelter. Nearby, the Eagan Rotary Band Shell — with tiered, informal seating — is ideal for theatrical and musical events, plus worship services, family reunions and meetings. Attendees are invited to bring blankets or lawn chairs. Visitors to the Lioness Club's Lasting Legacy Plaza can enjoy garden -like plantings along the paved spiral walkway, which ends in the center with a bronze sculpture, "New Seasons" by Gary Price of Utah. Residents can "purchase" pavers, which can then be engraved with a name or a personal message. On the park's east side, a picnic pavilion, with a small kitchen, may be reserved or used informally; the facility offers a "tremendous overlook of the preserved forest," says Vraa. It also shares a roofline with a new well house, which will eventually supply municipal drinking water. Recreational walking trails, totaling approximately 2 miles, weave in and around the park, while soccer and play fields support both formal and informal uses. Finally, the grassy festival grounds will play host to community -wide gatherings, in addition to informal ball games, kite flying and the like. Many areas are lighted for nighttime use. - more - • • • Park/3 "A lot of Eagan parks are devoted to athletics, while others are associated with picnicking and passive use," says Vraa. "This one offers both, plus its large areas support major community events." - 30 - • • • EAGAN CONVENTION & VISITORS BUREAU FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Ann Carton, APR, Executive Director Eagan Convention & Visitors Bureau 651-675-5546 From storefront to city showplace: New ECVB Community Center Office Promotes Tourism Eagan, Minn. — The Eagan Convention & Visitors Bureau's new location at the Eagan Community Center is a vast improvement over its former shopping center storefront. "For meeting planners and out-of-town visitors looking to hold events here, the Eagan Community Center is a beautiful new centerpiece for the city and for us," says Ann Carlon, executive director of the ECVB, whose mission it is to promote Eagan's hospitality businesses to visitors. Last year visitors to Eagan spent over $89 million. Eagan's proximity to the airports and many local attractions make tourism a strong economic generator for the city. Today, the ECVB staff welcomes meeting planners at their community center offices, beginning their tour of the city's attractions and hospitality businesses with a visit to the community center's extensive amenities. ECVB/2 - more - • • • Additionally, local residents are snapping up ECVB brochures and maps from the bureau's visitor information center at a faster pace than ever before. 'The community center provides an excellent opportunity for the ECVB to connect with the citizens of Eagan," Carlon says. "It's a prime location for disseminating information about Eagan in a timely manner." The visitor information center is located outside the bureau's office so that information is accessible to the public even when the office is closed. Inside, the office's focal point is a wall mural, painted by Eagan resident Timn Jacobs, who was inspired by the bureau's new logo, which reflects the leaves of the city's signature Lone Oak Tree. To obtain information from the ECVB office, check out its redesigned web site, www.eaganmn.com; call (651) 675-5546 or 1-800-EAGAN-20; or visit the office at 1501 Central Parkway Suite E, which is accessible from Yankee Doodle and Pilot Knob roads. The ECVB office is open 8 a.m. to 4:30 p.m., Monday through Friday. The Community Center building is open 8 a.m. to 8 p.m. Monday through Friday; 10 a.m. to 6 p.m. Saturdays and 12 p.m. to 5 p.m. Sundays. - 30 - At a glance: The Eagan Convention and Visitors Bureau The Eagan Convention and Visitors Bureau (ECVB) works closely with the City of Eagan to promote such community events as the Eagan Art Festival, 4th of July FunFest and Lone Oak Days, and such attractions as Cascade Bay, Caponi Art Park and the Diamond T Ranch, as well as the city's golf courses, hotels, restaurants and retail shops. ECVB/3 - more - • • • Additionally, the ECVB provides support for meeting planners to help them book their events at Eagan's meeting facilities, and promotes group tour itineraries to entice motorcoach business into the city. Sports promotion is a new focus for the ECVB, with the bureau providing assistance in booking hotel rooms for teams entered in local events. Leisure and business travelers are the ECVB's primary audience for advertising and promotions. In addition to increasing its visibility with a new community center office, the ECVB is drawing attention with its colorful E-Van, a promotional vehicle that participates in parades throughout the Upper Midwest, makes sales calls and visits trade shows throughout the eight -state area and Canada. "The E-Van helps to entice the drive market and regional tourists into Eagan," says Ann Carton, ECVB executive director. - 30 - • • • ENERGY EFFICIENCY FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director Garrison@cityofeagan.com, 651-675-5008 Community Center's Energy Efficiency Means Long-term Savings Eagan, Minn. — With an eye on the future, the residents of Eagan voted to financially support the building of a brand-new community center. Today, they can rest easy, knowing that the planners, building engineers and operations staff of the new Eagan Community Center also have their eyes on the future, ensuring that the building is not only energy efficient and environmentally conscious but fiscally responsible. "Initially, it costs more to install such items as motion -sensor light fixtures and variable frequency drives," says Mike Sipper, building engineer, who explains that VFDs save energy, speeding up when the building's energy demands are high and slowing down when energy demands drop. But by exceeding the energy building code — and paying higher construction costs upfront — the payback comes down the road. In this case, based on assumptions of building energy use, the higher construction costs should pay for themselves in energy cost savings in a little over a year, beginning to save the city roughly $40,000 per year after that. "These environmentally conscious and energy -saving items provide long-term paybacks," Sipper says. - more - • • • Energy/2 The Eagan Community Center boasts a lengthy list of energy -efficient components: • variable frequency drives on hot-water circulating pumps • variable frequency drives on two of the four air -handling units • an energy -efficiency program to control and/or adjust all heating and cooling settings • occupancy sensors on light fixtures • controllable output metal halide and fluorescent bulbs • photocell timers on exterior lights • four energy -efficient hot-water heaters • three high -efficiency boilers • motion -sensor hand sinks, toilets and urinals "It's important to run the building efficiently," Sipper says, explaining that "it saves the city and ultimately the residents additional energy and maintenance costs. At the community center, our entire staff is striving to be both energy and cost conscious." - 30 - • • • GRANDFATHER TREE FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 Eagan residents save 140-year-old tree Grandfather Tree Welcomes Visitors to Community Center Eagan, Minn. — Sometimes all the stars seem to be aligned. In the case of Eagan's Grandfather Tree, that was certainly true. The tree that stands as an entry monument before the Eagan Community Center was not originally part of the plan. Three years ago, the tree— the largest and oldest in the area — stood 500 yards away on one of Eagan's original farm sites. Unfortunately, it blocked the direct path of the new Central Parkway, which was about to be laid. Serendipitously, Kay Brown -Gustafson, an Eagan Foundation board member, met with Greg Hove, Eagan's supervisor of the city's Forestry Division, and Ken Vraa, director of Parks and Recreation, to pitch an idea about purchasing an oak tree — a large oak tree — for the entrance of the community center. "As it happens, we've got a pretty big tree for you," Vraa told Brown - Gustafson, who immediately went out to see the tree. "It was so beautiful and magnificent," she says. "It looked just like Eagan's logo tree, so the Foundation's board members said, 'Let's go for it!"' - more - • • • Tree/2 Residents rally to raise funds, offer help Drawing on Native American inspiration, Brown -Gustafson dubbed the 140-year-old oak the Grandfather Tree and the Foundation set about raising $50,000 in private funds to move the oak to its new site. With a clear public relations campaign and a streamlined fundraising effort, the newly formed Grandfather Tree Society captured the imagination of businesses and residents alike, who generously donated the funds required. Many of their names will be placed on a bench near the tree. Meanwhile, Hove accepted bids from contractors who specialize in moving supertrees, those with trunks roughly 30 inches in diameter. National Shade of Texas submitted the lowest bid of $50,000, and Hove and the Foundation set to work to use creative solutions to lower the bid even further: They provided the 8-person crew with homemade lunches from an Eagan group dubbed the Ladies Who Do Lunch (led by resident Millie Gignac), donated dinners from Eagan restaurants, and supplied housing — D.H. Gustafson Company apartments furnished by local residents with beds, TVs and more. Even a good deal of heavy equipment rental time was generously donated. Preparing for the transition Prior to the oak's move, the tree's new site was created with care: The original site's slope was mimicked, and the grading plan was revised to ensure water would flow around the tree in the same way it always had. Soil moisture measurements were taken; even the lean of the tree was measured. "We did everything we could to ensure that the tree wouldn't know that it had been moved," Hove says. At the end of May 2001, the National Shade crew began their work. Just eight days later, on June 6, a huge hydraulic system moved the tree into a carefully prepared hole — 30 feet across and 56 feet deep — filled with the soil from its previous site. Picnicking well-wishers toasted the tree's successful move with champagne. - more - • • • Tree/3 "The Foundation is proud of having helped to give such a significant gift to the city with the assistance of the people of Eagan," says Brown - Gustafson. Grandfather Tree: A success story Summer 2003 marks the Grandfather Tree's third growing season since its move. "People keep asking me, Is the tree out of the woods yet— no pun intended," says Hove, who explains that moving a tree as large and old as this one naturally causes some initial decline, even for up to 10 years. "Scientists from the University are following the tree's progress," he adds. This year, the tree has been treated with a chemical to inhibit leaf growth but promote root growth. The treatment also helps prevent insect attack. "The whole story is a success," says Hove, who points out that Eagan made history with the tree's move. As far as they know, no larger tree has been moved in the Upper Midwest, and many cities and groups are calling to learn how they might accomplish something similar with other historic trees. "To move this tree, we had to consider its health, its history, and whether it was structurally in good condition. If one of those things hadn't been right, we couldn't have done it. This Grandfather Tree was meant to be." -30- • • • PARKS AND RECREATION PROGRAMMING FOR IMMEDIATE RELEASE July 4, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tgarrison@cityofeagan.com, 651-675-5008 From "Little Sporties" to Pifates classes — Community Center Strives to Serve All Eagan residents Eagan, Minn. — Whether you're an Eagan preschooler with a penchant for moving to the beat, a teen who wants to play basketball with her friends, a first-time exerciser, a yoga devotee, a senior with an interest in history, or a family who'd like to do more activities together, the Parks and Recreation Department is working hard to serve the full range of local residents at the new Eagan Community Center. Friendly, reassuring atmosphere One of the center's biggest assets is the new Fitness Center, opening Aug. 9. Because the facilities are intended for use by Eagan residents, "we are designing both our programming and our classes to cater to all levels, needs and ages," says Jessica Kropelnicki, fitness coordinator. "Some of the classes are specialized for women, for seniors or for people who are attending their first fitness classes. We want everyone to feel welcome here." A visitor can purchase a daily pass or may join as an aerobic or nonaerobic member. Eagan residents and individuals who work in Eagan pay discounted fees; additionally, those who join in July or August enjoy complimentary use of the fitness facilities from Aug. 9-31. - more - • Parks and Recreation/2 Nonaerobic members may use the track, gymnasium and the 60 pieces of fitness equipment, which include treadmills, elliptical machines, upright and incumbent bikes, stair steppers, Selectorized equipment and the free weight area. Aerobic members may use the track, gymnasium and fitness equipment, plus may take fitness classes. Approximately 30 classes per week will include step aerobics, kickboxing, yoga, Pilates, body sculpting and group cycling. Classes begin Sept. 8 and will be offered 6 a.m. to 7 p.m., Monday through Friday, with some classes offered on Saturday. Additionally, individuals may pay to take a series of yoga, Pilates or sculpting classes without membership. Scenery, personalized instruction and more Besides its licensed fitness instructors, top-notch equipment and welcoming atmosphere, Kropelnicki touts the center's views of the outdoors. "The fitness center is placed in the heart of Central Park with gorgeous scenic views of the mature trees, the manmade pond and fountain and the flowers and shrubs," she says. "There are even beautiful views from the track and the group fitness area." Additional fitness center pluses include personal trainers, available to work one-on-one with members; fitness attendants, who provide equipment orientations, set up general fitness programs and answer general health - and -fitness questions; and a secured child care area — open 3:30 to 8:30 p.m., Monday through Friday —which is overseen by an experienced child care provider, licensed in CPR and first aid. - more - • • • Parks and Recreation/3 Programming expands In addition to the Fitness Center, the Parks and Recreation Department is expanding its offerings thanks to the new community center. "Our fall Discover brochure offers lots of programs, ranging from music and movement classes for preschoolers to quilting and crafting clubs for seniors," says Jeff Asfahl, superintendent of recreation. "A year from now we'll offer even more programming. By then, we will be a smarter about how the building operates and where other opportunities and interests lie." In the future, Asfahl envisions monthly themed family events, off-season sports clinics, adult recreational sports leagues and even arts events through Eagan Art House. Asfahl says, "The center's gymnasiums, indoor playground and child care room, in addition to the center itself, offer new and unique programming opportunities." - 30 - • • • PRESS CONTACTS FOR IMMEDIATE RELEASE September 27, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director tarrison@cityofeagan.com, 651-675-5008 CITY/COMMUNITY CENTER CONTACTS Jeff Asfahl, Superintendent of Recreation, 651-675-5507 Sandy Breuer, Community Center Director, 651-675-5560 Ann Carton, Executive Director, Convention & Visitors Bureau, 651-675-5544 Tom Garrison, Communications Director, 651-675-5008 Pat Geagan, Mayor, 651-330-1190 Greg Hove, City Forester, 651-675-5319 Jessica Kropelnicki, Fitness Coordinator, 651-675-5557 Mike Sipper, Community Center Building Engineer, 651-675-5556 Gene Von Overbeke, Director of Administrative Services, 651-675-5016 Ken Vraa, Director of Parks and Recreation, 651-675-5506 Melissa Wind, Community Center Rental Coordinator, 651-675-5558 CONSTRUCTION CONTACTS Mike Heffron, Stahl Construction, 612-363-5991 Bill Armstrong, TDKA Architects, 651-292-4536 Mark Bodin, Moody, Nolan, Inc., 614-461-4664 Jesse Symynkywicz, Damon Farber Associates, 612-332-7522 COMMUNITY CONTACTS Margo Danner, Eagan Lioness Club, 651-454-5688 Kay Gustafson -Brown, Eagan Foundation, 651-454-6755 Clyde Thurston, Volunteer Committee, 651-452-5086 ARTISTS Werner Pipkorn, architectural artist, 952-461-3376 Gary Lee Price, sculptor, 801-361-6853 Jerry Ragg, muralist, 417-255-9199 CATERING Travis Martinson, Classic Catering, 612-869-0642 Sandy Kelly, Crowne Plaza, 651-454-3434 Jamie Dahlen, Holiday Inn, 952-435-2100 • COMMUNITY CENTER STAFF FOR IMMEDIATE RELEASE September 27, 2003 Attention: Metro Editor Contact: Tom Garrison, Communications Director Garrison@cityofeagan.com, 651-675-5008 Staff Brings Wealth of Experience to Community Center Eagan, Minn. —Taking good care of the Eagan Community Center, its employees and its users are four full-time employees, handling everything from building operation and air conditioning to fitness classes and rental of The Blast. All four bring a wealth of experience and know-how to their positions. Sandy Breuer, Community Center Director, oversees every aspect of the facility's operation, including staffing, scheduling, programming and, of course, working with facility users. In addition to having served in similar positions for the cities of Shoreview and Apple Valley, she holds a degree in recreation, parks and leisure services. 651-675-5560 Jessica Kropelnicki, Fitness Coordinator, oversees the fitness amenities of the community center, including the gymnasium, performance studio, group -exercise room and fitness equipment, plus fitness and wellness classes, personal training and Kids' Care. In addition to her many fitness certifications, she is a licensed American College of Sports Medicine Health/Fitness Instructor. 651-675-5557 - more - • NO. 752 113 • • • • • • What Remains To Be Done I. Press Release with parking info and inside info + # of groups. 2. Idea of what grandfather tree program looks like, give them intro info 3. Someone to make up Toni Egan 4. Assignment ofjobs 5. List of cell phone #s/radios, etc. 6. Ribbons or suitable substitute obtained/persons to put them up Decisions That Need To Be Made 1. What kind of staff training do we need for the event? 2. When should that be held? Day of or before? 3. What people should wear? 4. Program printed/photocopied 5. How/where to acknowledge sponsors? Afterward 1. Thank you letter to sponsors 2. Thank you letter to the editor re: sponsors,etc. 3. Thanks to staff. Jobs 644,192 1. Event photographer —Tim Pahr 35 MM, Joanna Foote digital, Raquel Strand video + BECT team 2. Parking Coordinator/Shuttles 3. Traffic Control Sgt. Kevin McGrath/Explorers 4. Check -In 5. Site Coordinators: a) Main Program --Garrison b) Band Shell —Colleen c) Gazebo —Paula Nowariak d) Pavilion —Paul Olson e) Tree —Gregg Hove f) Food —Aaron Hunter g) Signage h) Fireworks??? i) Ground Prep (clean-up, location of trash barrels, j) Human E—John Gorder, ???, Mike Sipper k) Gyms I) Inside the C. Center —Sandy Breuer m) Trouble Shooter —Jeff Asfahl Available Volunteers • 1. Dianne Lord 2. Jon H. 3. Judy Jenkins (prefers food area) 4. Linda Myre 5. ECVB Ambassadors 6. Linda Dralle 1 Secaf w � 1'c t P'°s kaiturY aI1L7t. tlemAdit i Mea„A, 4 kit kit v- %eG44M • • • Tasks Printed Materials Post Card Communications Press Releases Communications Letters to Commissions Parks/Admin Letters to Legislative & ??? Community leaders Program Venue Liaisons • Band Shell • Pavilion • Grandfather Tree — Pc - t4 • Gazebo VSite Coordination Human E Photo • Chalk Marking the Lot • Parking Cones • Fire Dept. Coordination • Waters & Music • Sight line coordinators Tours & Inside Stuff Coordinator 5-11 • Senior Center CG-41"-11 • Teen Center • Fitness Center • What's going on in the gym • Gym helpers Signage Coordinator Volunteer Coordinator Trouble Shooter (Day of) Community Center opening program Garrison/Vraa Food area coordinator P- 4k/10-- -47 r r � 5 �w� )Y e Cr C l9w"tWu • • • Printed Materials Post Card Press Releases Letters to Commissions Letters to Legislative & Community leaders Program Venue Liaisons • Band Shell • Pavilion • Grandfather Tree ?6-4 i' ) • Gazebo Tasks Communications Communications Parks/Admin 999 Site Coordination Human E Photo • Chalk Marking the Lot • • Parking Cones • Fire Dept. Coordination • Waters & Music • Sight line coordinators Tours & Inside Stuff Coordinator • Senior Center • Teen Center • Fitness Center • What's going on in the gym • Gym helpers Signage Coordinator Volunteer Coordinator lodt( 1,b Q� ct IA 0 Trouble Shooter (Day of) '4. Community Center opening program Food area coordinator iE eo ,. Garrison/Vraa rf- reFC fee C4 l( ?cgs- ns Qeco-itat0 , l ice c/ots Lis#. Grandfather Tree Argosy University (under construction) itaaraaaan eanoshel Community Center/Central Park Area Lockheed -Martin Parking PavilionNVelthouse 0 150 300 "NI J 0 0 0 cjAetliC eif ties • • • Page 1 of 1 Tom Garrison From: Mike Sipper Sent: Friday, September 12, 2003 7:18 AM To: Tom Garrison Cc: Sandy Breuer Subject: Occupancy Tom, The maximum number of occupants for the ECC is 2468. This is the total for the entire building. I hope this is what you are looking for. Michael R. Sipper Community Center Building Engineer 651-675-5556 msipper@cityofeagan.com 9/12/2003 Page 1 of 1 Tom Garrison From: Sandy Breuer Sent: Thursday, July 31, 2003 9:10 AM To: Tom Garrison Cc: Ken Vraa Subject: Walking distances NON -SCIENTIFIC Information on walking limes / distances for Grand Opening: When I refer to ECC — I am meaning the LL outside patio area near the Lioness Legacy. Tree to ECC: 600 feet — took me 2:30 minutes 'Took one of my staff 5 minutes Gazebo to ECC 485 feet — took me 2:00 minutes Took my staff 3:00 minutes Band shell to.ECC 440 feet — took me 1:45 minutes Took my staff 3:00 minutes Pavilion to ECC 1454 feet — took me 6:00 minutes Took my staff 8:00 minutes 3,5 LJX') l-r ctr, (oh. 412 Lebo 'Two notes here: My night staff BA walked this. She is a bit older I really did not walk this at a typically "Sandy pace". I really slowed down my walk, so I think my times are doable. I am not sure if someone has a formula for the time it takes to walk a certain number of feet, but that is why I measured it with a wheel as well. HOPE THIS HELPS! Sandy Breuer. Community Center Manager Parks and Recreation Department 1501 Central Parkway Eagan. Minnesota 55121 651.675-5560 / 651-675-5012 (lax) sbreuer@cil yoleagan. com 7/31/2003 0 dr �1jpdS 0.7 y`2L 1� SQ•,Y OC W z LLI 0 )- H 0 0 z C_D W 0 I! tiv 853 0 6Y OTH C82 RIM 214 INV 6.i4 II CORE DRILL ~CONNECTION C..1 40 EX. MH EXISTING MH RIM B66.15 INV 85215 r• r 10 Az v ANDRAT VA VFW SSMH1 INV 853.54 SANITARY SERVICE STUB RIM 86290 INV 6" 854.21PVCSDR26 AT MH) ,1, 1 . INV 852.0 ^I P.. OUTLET • -•1.J ' . .�, SKIMMER :' I• 1 ; IF( s" TOP 857.5 \\ PIPE 852.0 I 11 BASE 848.0 1 •"; `�/ NWL POND 84P93 \1 .> >r '. HWL 850.5• av Edge of Wetland as delineated by Peterson Fnvirnnmentnl (03/76/9R) SSMH2 • BA ''2:65 INV 854.65 12" PVC OR HDPE ROOF DRAIN STUB • STi1H1 `.. 'RIM 862.5 INV 852.3 W INV, 854.3N� 2"1NATURAL GAS UNE', COORDINATE WORK IN -THIS AREA WITH EXCEL ENERGY COMPANY ' ;POND CP-3.1 NWL 852.0 HWL 858.0 0 — PROPOSED 21" OULET PIPE s.. (SEE DETAIL SHEET 203A) .N 7T'�. \A • ;:r4C, ARyosv JPAc-ES (erc41.wo105 PIANOIc4ppeo) JO I I I NIVN831.VM di0 Ok I'1SIX3 I_�_I_ �_ 1, EXI STI NG 81 TUMI NOUS Owner: LORAL CORPORATION • =. a • NV 857.0 BEFORE DIGGING CALL: GOPHER STATE ONE CALL (651)454-0002 1,FGEND O = DENOTES IRON MONUMENT FOUND O = IRON MONUMENT SET AND MARKED WITH LICENSE NO. 23968. = SANITARY SEWER MANHOLE p - HYDRANT 0'= STORM SEWER MANHOLE ®= = CATCH BASIN = DENOTES WATER GATE VALVE = DENOTES WATER LINE 0v DENOTES SANITARY SEWER LINE DENOTES STORM SEWER DUNE —OE— = DENOTES OVERHEAD ELECTRIC UNE —Uc— = DENOTES UNDERGROUND GAS UNE = DENOTES OVERHEAD UTIUTYIPOLE p� = DENOTES UGHT POLE w,o = DENOTES UTIUTY HAND HOLE 1 = DENOTES PO CAMP VALVE = DENOTES C S TREE 0 = DENOTES DE l TREE ar0' = DENOTES PROPOSED SOIL BORING LOCATION (AS STAKED 08/17/99) 1 CMP = DENOTES CORRUGATED METAL' PIPE DIP = DENOTES REINFORCED CONCRETE PIPE PVC = DENOTES POLY VINYL CHLOF(IDE RCP = DENOTES REINFORCED CONCRETE PIPE PROPOSED LEGEND O PROPOSED MANHOLE ❑ PROPOSED CATCH BASIN ZY PROPOSED HYDRANT O PROPOSED WATER VALVE - «— PROPOSED STORM SEWER < — PROPOSED SANITARY SEWER — I — PROPOSED WATERMAIN Benchmark: ST. BM 1982 bk braes In bridge railing SE caner over 35E on Yankee Doodle Road 1=-__Foe . .-11--Feuae.____.{_ It _ x +� STMRIM H3866(BEEN.5 IVE r NV 862.5 SARAI IRRTHUN, etal. E265 MIN. 2 CU. YDS. IP—RAP CLASS 3 2'0" MIN. OPENING OUTSIDE MH WALL TO FLAT BAR = 1" #5 SMOOTH BAR ® 4" o.c. EACH WAY (PROVIDES 3-1/4" x 3-1/4" OPENING) PUBLIC WORKS DEPARTMENT ds City of Eagan PROVIDE 4-1/2" SS ANCHOR OLTS W/CUPS /4"x 1" FLAT BAR (ROLLED TO PROVIDE OUTER RING) _diufi.. 1-I1/4" HOT -DIPPED GALVANIZED GRATE IN 2 SECTIONS HIGH WATER LEVEL 858.0 SEE PRECAST CONCRETE BASE STANDARD PLATE #245 POND OUTLET SKIMMER REVISED 2/99 STANDARD PLATE 265 • t~- 1 NOTES: CONTRACTORS SHALL DtldiMINE LOCATION OF EXISTING PUBLIC AND PRIVATE UTIUTIES PRIOR TO CONSTRUCTION AND SHALL BE RESPONSIBLE FOR PRESERVING THESE. ANY REPAIRS NECESSARY DUE TO CONTRACTORS OPERATIONS SHALL SE MADE AT CONTRACTORS EXPENSE. VERIFY THE SIZE, LOCATION, AND ELEVATION OF EXISTING UTILITY CONNECTIONS AND BEGIN CONSTRUCTION AT THESE POINTS. THE ENGINEER SHALL BE NOTIFIED IMMEDIATELY OF ANY DISCREPANCIES BETWEEN THE PLAN AND ACTUAL EXISTING UTIUTIES AND NO CONSTRUCTION SHALL PROCEED UNTIL SUCH DISCREPANCIES ARE RESOLVED. BEFORE DIGGING CALL GOPHER STATE ONE CALL (651)454-0J002 ALL WORK SHALL BE IN ACCORDANCE WITH CITY OF EAGAN REQUIREMENTS AND/OR CEAM AND MnDOT STANDARDS. MAINTAIN MINIMUM 7.0 FT. COVER OVER SANITARY SEWER UNES. MAINTAIN MINIMUM 7.5 FT. COVER OVER WATERMAIN. IF MINIMUM COVERS CANNOT BE MAINTAINED, NOTIFY ENGINEER IMMEDIATELY. INSULATE OR OTHER AS DIRECTED BY ENGINEER. INSTALL BENDS, OFFSETS, EXTENDERS, DEEPER PIPE, ETC, AS REQUIRED AT CROSSINGS AND HYDRANT LEADS. MAINTAIN MINIMUM 1.5 FT. VERTICAL SEPARATION BETWEEN WATERMAIN AND SANITARY SEWER/STORM SEWER. EXISTING PAVEMENT AND CURB SHALL BE PRESERVED WHEREVER POSSIBLE. CREATE SMOOTH TRANSITIONS BETWEEN EXISTING AND NEW BITUMINOUS. ALL ASPHALT SHALL BE SAWCUT: NO JACKHAMMERING. RESTORE ALL DISTURBED AREAS, INCLUDING PAVEMENTS, TO EXISTING CONDITION OR Btl ItH. EROSION CONTROL SHALL BE INSTALLED PRIOR TO COMMENCING CONSTRUCTION & MAINTAINED THROUGHOUT CONSTRUCTION. CONTRACTOR SHALL FIELD VERIFY EXISTING ELEVATIONS AND TOPOGRAPHY PRIOR TO COMMENCING GRADING OPERATIONS. IF DISCREPANCIES OCCUR BETWEEN EXISTING CONDITIONS SURVEY AND ACTUAL SITE CONDITIONS, NOTIFY ENGINEER IMMEDIATELY. FOR PUBLIC SANITARY AND STORM SEWER PROFILES, SEE SHEETS C206, C207 AND C208. Z Scole 0 60 in feet 120 180 TY PROJECT NO. 01—T w Hansen Thorp nellinen Orson Inc. R7(wa1eooW62v-M/soe 0 0 cc "z Q W >- 0 0 0 CC OD z WY >F-< ICC)H O W°w z ce z O.a� Z0 Q W Q O W O 0 LLJ L.1 z z C.D 1 0 8 Certified By: I hereby certify that Ibis pion, specification, or reparl was Prepared by me or under ny direct supervision and that I cm a lily Licensed Engineer under the lays Ike State of i solo. David W. Kunstel Date (/////o2_ Reg. No. 41089 Drawing Number. C204 0f Sheets Duke -Weeks Job Number. 39 SS Martha & Mary Church X Judy Dahl 952-432-5199 40 Eagan Mens Chorus X 41 Eagan Women of Note X 42 Friends of the Farm x Don Holz 651-460-6096 43 Northview Elementary X Gaby Bunker 651-683-6820 44 Unisys X 45 Eagan Hockey Assoc X 46 Argosy University 47 ISD 197 48 ISD 191 49 West Group 50 Red Hats on the Edge Connie Larson 651-454-8483 651-423-8529 51 Friends of Patrick Eagan Park Jack Conrad 651-687-4960 52 Peace Church Jeff Johnson 53 54 55 Tree Gazebo Pavilion Bandshell 1 Dart Transit Company x Stacy Bowlen 651-683-1343 2 Eagan Foundation X 3 Eagan Rotary X 4. Lioness & Lions Club X Margo Danner 651-454-5688 5. Eastview High School x Rob Franchino 952.431-8907 6. Eagan Girl Scouts x Doreen Gloede 651-688-6450 7. Thomas Lake Elementary X Debi Korus 651-683-6890 8. Eagan Art House X Gayle Roberts 651.452-1969 9. Cub Scouts X Ivy Kennedy Thomas Day Ron Hanson or Kevin Olson Tim Green 651-203-3300 612-747-6835 or 651-454-3148 651-452-3680 651-365-4950 651-848-8689 10 Eagan Athletic Assoc. x Ann Kane 651-994-1741 11 Eagan Hospitality Industry x Ann Carlon 651-452-4188 12 Eastview Athletic Assoc X Mike Bechstein 651-438-1274 13 Tesseract School of Eagan X Amy Edelman 651-454-0604 651-423-0264 14 Eagan Women of Today x Georgia Mitchell 651-452-2514 15 Goodrich Corporation X Joan Lafond 651-681-8901 16 Pilot Knob Elementary X Bryon Schwaab 651-405-2789 17 Dakota Hills Middle x Megan Cox 651-683-6800 18 Eagan Garden Club x Soni Forsman 612-713-2523 651-454-3895 19 Wescott Library x Eric Austin 651-688-1512 20 Pellicci Ace Hardware x Terry Eich 651-775-2840 21 Trinity Lone Oak Lutheran Church x Linda Ahrens 651-406-8545 22 Eagan High School x Barb Geier 651-683-8535 23 EHS Student Government x 24 Northern Dakota Co. Chamber of Commerce X Jennifer Gale 651-452-9872 25 Henry Sibley Key Club X Henry Mohr 651-450-1122 26 Glacier Hills Elementary X Ray Bloom 651-452-0158 or 952-938-6800 27 Pinewood Elementary X Tara Opsahl 651-683-6980 28 Oak Ridge Elementary X Cheryl Smith 651-683-6970 29 Chapel Hill Church X Nate Bawden 651-681-1658 30 Toastmasters X Mary Walerak 651-454-3490 31 Woodland Elementary X Cheryl Moeller 651-688-2475 32 ST. Thomas Beckett x Tom Brioski 33 Blackhawk Middle School X Rich Wendorff 651-683-8521 34 Feed My Starving Children X Linda Dehn- Shreeve 763-504-2919 35 Pearson NCS X Brian Boroff 683-6040 36 Dist. 196 Community Ed X Colleen McCarty -Gould 651-423-7926 37 EDS X Kirsten Selby 952-892-4535 38 Community Action Council X Anika Jaeger 651-452-7466 Needs/questions: • Tensa barriers. How many do we have? • Ribbons for wrapping and cutting 3 green and 1 yellow • Scissors (60 with black or red handles?) o 50 groups + 2 at each venue = 58 • Location for grills o Can they be in the driveway area near the enclosed trash entrance? • Location of trash containers o Number that will be placed outdoors • 6 — 8 near the food tent • 1-2 on back patio • Upper level ? • Trash containers near food tent emptied by ECC staff (?) • Radios will be assigned to: o Tom Garrison — Site Coordinator o Jeff Asfahl — Trouble Shooter o Paul Olson — Pavilion Coordinator o Paula Nowariak — Gazebo Coordinator o Gregg Hove — Grandfather Tree Coordinator o Colleen Callahan — Band Shell Coordinator o Aaron Hunter — Food Coordinator o Raleigh Seelig — Fireworks Coordinator o Paul Graham — Seasonal Staff Coordinator o Cherry] Mesko — Information Coordinator o Police/Explorers - Parking Coordinator 0 Thursday, September 25 • Thank you signs for sponsors (inside and out) o Classic Catering o Holiday Inn o Crowne Plaza (?) o Balloon Connection (?) o Photo boards (?) • Friday, September 26 • Scissors (50 groups + 2 per site = 60 pair) • Cut green ribbon • Cut yellow ribbon • Finalize puzzle • Walk through to make sure all set-up is covered • Print 1000 programs • Print 100 responses (gazebo) • Finalize needs to sell photos o Cash box o List for people to fill out (5-6 simultaneously) 0 September 27, 2003 8:00 a.m. Set up • Parking Signs out • Decorations set up (balloons by contractor) • "E" chalked • Parking areas blocked/identified for handicap • Mark "spots" for traffic flow near Lioness Walk 9:00 a.m. 10:00 a.m. • Ribbons attached • Food tent set up with tables (10) Get some from Civic Arena • Drape the puzzle display • Tables out front for information & check -in (3) Instructions to Group Coordinators: • Event runs from noon - 4:00 p.m. • Food tent with hot dog, chips & soda will be open from Noon - I p.m. and again at 2 p.m. after the program completion. • Group representative should check in at information table near the upper level front entrance of the community center. • Groups should be at their assigned venue no later than 12:45 p.m. so that the programs can start promptly at 1:00. • if your group has a banner they would like to carry in addition to the sign that is fine. • The person carrying the sign will lead the group during the procession from their venue to the community center for the main program. While the group as a whole will become part of the audience, the sign carrier will approach the microphone, announce their group and stand behind the dignitaries "center stage". • You will also be asked to identify one person in your group to help with the actual ribbon cutting. • Once the program has been concluded, all signs should be returned to staff near the lower level entrance to the community center. Instructions for Venue Coordinators: • Make sure ribbon is up and ready to cut. • Make sure there are enough scissors for each group designee • • Identify 2 people in the group to carry the Eagan flag (lead procession) • Identify 1 person to carry the puzzle piece • Confirm that each group leader has identified a sign carrier and ribbon cutter. • Coordinate program with speakers no later than 12:45 p.m. • Make announcements (if any) 5 minutes before your program begins. • Reaffirm what the procession will be like: o Eagan Flag o Puzzle Piece o Group sign carrier followed by group • Group will become part of audience • Sign carrier will approach microphone, announce their group and file in behind the dignitaries at center stage. r,LL. J / �./�� _— de (.,_ La..Suay.t „f,,� Nw8NL c.f;,-L .,�i...e,( C C... n.._•.0., Be prepared to give any updates regarding your venue or specific area of responsibility and ask any final questions. Grandfather Tree, we still need to hear what your program consists of. (There I go ending a sentence with a preposition again.) I will have the latest draft of the main program. We will have copies of a line or two of crowd instruction that needs to be announced at each of your venues and final instructions for venue coordinators. We need to talk trash and some final operational details, but the lion's share of the work is nearly done. See you there. Please copy this message to anyone I'm missing. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: Tom Garrison Sent: Tuesday, September 16, 2003 9:45 PM To: 'baducharmemaol.com'; Ken Vraa; Paul Olson; Paul Graham; Kevin McGrath; Paula Nowariak; Colleen Callahan; Gregg Hove; Jeff Asfahl; Paul Graham; Cherryl Mesko; 'thomas.wilson6@comcast.net'; 'mrsmagoo@usfamily.net'; 'acarlon@eaganmn.com'; John Gorder; 'ghutson@cnharch.com'; Joanna Foote; Sandy Breuer; 'lbartelt@kingdomsound.com'; Aaron Hunter Cc: Mark Hotchkiss (Burnsville); 'kenneth.w.coy@lmco.com'; 'dhg@pconline.com' Subject: 2ND TO LAST MTG - Grand Opening Importance: High Hello all, There are fewer than 11 days to our event as I write this e-mail. This is just a reminder of the grand opening coordinating committee meeting tomorrow (Wednesday) at 10:30 in the Board Room at the Community Center. While the meeting may run until noon, feel free to duck out after your area has been touched upon. Also, staff, please reserve the same time on your schedule next week (September 24) for a final run through of the entire event and what you need to know. The agenda will be forthcoming, but we will need your BRIEF progress updates and unsolved problems in each of your areas of responsibility, anticipated staffing needs/jobs for the day of the event, we will choose a color schemes for the balloon decorations. Also, if you were asked questions last week regarding tarps/floor coverings, # of ECVB ambassadors available, etc., please come prepared to discuss those items. Thanks for all you Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 2 Tom Garrison From: thera.burtt@omniresources.com Sent: Wednesday, September 24, 2003 7:39 AM To: TGarrison@ci.eagan.mn.us Subject: RE: LAST MTG - Grand Opening Tom, It looks as though the choir is all set. WE are singing for the Rotary today and are planning to rehearse tomorrow night in the community center banquet room. Could you drop of the music at the reception desk in the community center so I can have it for Thursday's rehearsal? I have received a call from a director at Dakota Middle School and they may be attending....others may show up as well so I may need music for them. After rehearsal, I can leave it at the reception desk for you. We will also need chairs in the banquet room for the rehearsal on Thursday night. Is that something you can request? Finally, I have lost my voice. I get laryngitis twice a year; fall and spring and it lasts from 7 - 14 days. I will ask Ken Coy to announce any "sing along" instructions. Thanks Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1 Bloomington, MN 55431 (952) 345-3010 thera.burtt@omniresources.com c 6 e,,6� 14 l' O L jp4\ Original Message From: Tom Garrison (mailto:TGarrison@ci.eagan.mn.us) Sent: Tuesday, September 23, 2003 4:57 PM To: 'baducharmeoaol.com'; Ken Vraa; Paul Olson; Paul Graham; Kevin McGrath; Paula Nowariak; Colleen Callahan; Gregg Hove; Jeff Asfahl; Paul Graham; Cherryl Mesko; 'thomas.wilson6@comcast.net'; 'mrsmagoo@usfamily.net'; 'acarlon@eagammn.com'; John Gorder; 'ghutson@cnharch.com'; Joanna Foote; Sandy Breuer; 'lbartelt@kingdomsound.com'; Aaron Hunter; 'dhg@pconline.com'; Mark Hotchkiss (Burnsville); 'rseelig@comcast.net'; Melissa Wind; Jessica Kropelnicki Cc: 'kenneth.w.coy@lmco.com';'thera.burtt@omniresources.com'; 'BalloonConnect@cs.com'; 'Robin Selvig'; 'davidcampen@swiftconnect.com'; 'singharmony@usfamily.net'; Mike Sipper Subject: RE: LAST MTG - Grand Opening Importance: High We're finally here! Event week is upon us. Thanks to all of you who have/done so much to get us to this point. Here are the final details for Wednesday's meeting. Attention: Colleen and Paula (site coordinators for Band Shell and Gazebo respectively), we need to meet with you at TEN A.M. on site behind the community center. Rotary committee members, if you can attend then that's great, if not we would like to meet with at least one of you at 10:30. We know your special event is tomorrow. Good luck. MUSIC or BALLOON FOLKS: I know work schedules do not permit you to be there, but any final updates or questions we need to talk about? REST OF GROUP: We will meet outside at 10:30 a.m. by the Lasting Legacy Plaza (the one with the bricks and statue. We will deal with any Band Shell questions first to get folks free and clear before the Rotary program. Expect meeting to conclude no later than 11:30. 1 �sl'a),}b o1ja ►� ,- 952-894-0871 U E u m o N • ?+zgmo Mt Mt Z — 2 rzN 2 j 2 Y7 a0 C ♦4n1 C ▪ J a 1 N R C /@. O N g . ^ m LL Zus- .CQ C 0 O E Y 1 "So The Word Can Be Heard" Oxford© NO. R752 1/5 -' ESS L E �-�� l aQro �' Vl en re 0 m CO w ¢z w CO • J U a a Option A Grand Procession 1:00 p.m. Pavilion program and Tree program begin 1:04:30 Pavilion ribbon cutting, announcement made, "Pavilion is now open," and procession forms and begins. 1:05-1:06 First fireworks volley. When tree area sees fireworks that is the signal to form up for its ribbon cutting. 1:06 Grandfather Tree ribbon cutting, announcement that it is now open and procession begins to Community Center. 1:07-1:08 2ND fireworks volley 1:08 Gazebo & Band Shell ceremonies begin 1:08:30 Pavilion crowd arrives at Gazebo area 1:08:30 Tree participants begin arriving at Community Center plaza 1:12:30 Cut Yellow Ribbon on bridge, declare Gazebo area open and procession begins to CommunityCenter 1:13-1:14 3`d volley of fireworks 1:14 Fireworks act as signal for Band Shell ribbon cutting; Band Shell now declared open and procession begins 1:14:30 Gazebo and Pavilion participants arrive at Community Center plaza 1:15-1:16 4`h volley of fireworks 1:16:30 Band Shell participants arrive at Community Center plaza 1:17-1:20 (approximately) Main program begins Quick Summary Pavilion Program Begins: 1 PM sharp Ends: 1:04:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 4 minutes for remarks, 30 seconds to get in position for ribbon cutting Grandfather Tree Program Begins: 1 PM sharp Ends: 1:06 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 5 minutes for remarks, 60 seconds to get in position for ribbon cutting Gazebo Program Begins: 1:08 PM sharp Ends: 1:12:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 4 minutes for remarks, 30 seconds to get in position for ribbon cutting Eagan Rotary Band Shell Program Begins: 1:08 PM sharp Ends: 1:14:00 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 4:30-5 minutes for remarks, 30-60 seconds to get in position for ribbon cutting Option B Grand Procession 1:00 p.m. Band Shell & Pavilion programs begin 1:09:30 Ribbon cuttings, and declaration made of, "the Eagan Rotary Band Shell and Central Park Pavilion areas are now officially open" 1:10 Procession begins and double fireworks volley. 1:12 Grandfather Tree and Gazebo programs begin 1:12 Band Shell Procession arrives at Community Center plaza 1:14 Pavilion procession arrives at Gazebo area 1:19 Ribbon cuttings and declaration that "The Grandfather Tree and Gazebo and Walking Bridge areas are now open." 1:19:30 Procession begins and 2nd double fireworks volley 1:21:30 Gazebo and Pavilion procession arrives at Community Center 1:22 Grandfather Tree procession arrives at Community Center 1:25 (approximately)Main program begins Quick Summary Pavilion Program Begins: 1 PM sharp Ends: 1:09:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 9 minutes for remarks, 30 seconds to get in position for ribbon cutting Eagan Rotary Band Shell Program Ends: 1:09:30 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 9 minutes for remarks, 30 seconds to get in position for ribbon cutting Grandfather Tree Program Begins: 1:12 PM sharp Ends: 1:19 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 6:30 minutes for remarks, 30 seconds to get in position for ribbon cutting Gazebo Program Begins: 1:12 PM sharp Ends: 1:19 with ribbon cutting and "now open" declaration. Procession begins Total Program Time: 6:30 minutes for remarks, 30 seconds to get in position for ribbon cutting Agenda Grand Opening Organizing Committee 6th Meeting 9/02/03 1. Updates (a) Efforts (b) Postcard (c) Poster & Invite (d) Food (e) Monday informational meeting (f) Inside program (g) Music (h) Site Needs (i) Volunteers/Task List 2. Decision on times & sequences a. Option B b. Option A c. Third possibility? 3. Who gets music to people & how? 4. How to notify businesses? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Need final costs this week. 7. Next Meeting — Is the time OK? Could push back to 10:30. Eagan Community Center Grand Opening Organizing Committee Meeting 7/15/03 1. Determine the order and magnitude of proposed events for 9/27 2. Determine (big picture) the TO DO list to get us between now and then. 3. Determine the extent of traffic issues and parking possibilities (especially in light of the Argosy U easements) so we know what other community stakeholders need to be involved or notified 4. Rotary Band Shell Discussion 5. Suggest key roles for the Mayor & Council to play in the opening festivities 6. Determine on -going planning schedule and division of responsibilities Eagan Community Center Grand Opening & Marketing Ideas Grand Opening Objective(s): 1) Attract a large crowd of Eagan residents 2) Attract significant metro -wide news coverage from newspapers and television stations 3) Leave a favorable, positive impression of the Community Center in the minds of both 4) Be creative, but cost-effective with resources Ideas *- All -Eagan Photograph: Eagan residents would be encouraged to come and gather at Central Park around the Grandfather Tree for a once -in -a -lifetime historical aerial photograph. People could be grouped to spell out the letters EAGAN. Photograph to be taken from helicopter or Fire Department ladder truck. Reprints could be sold. (Test of the feasibility of ladder truck is 7/24/03 in the PM) . Enh anoemcnts could ..elude Abe ribbon a o. nd the whole . woman writing the_ b_ok on the Gr: ndfathe: Tree cr/the largest yoillo.o,� _ bbo�.�.,. (ousting) a emonv Jher rybody t la 'bL d' h over a largo area. > All Eagan Sing involving mens and womens choirs, perhaps high school choirs and church choirs, etc. Would require getting to school officials and early selection of music. > Eagan Amateur Photography Contest: Inside community center display on easels the best photographs taken of Eagan as a way for people to get to all parts of the building where City staff would also tell visitors about all there is to do at the Center. ➢ Simultaneous Ribbon Cuttings involving each of the five Council members, possibly paired with a citizen volunteer at the following venues: 1) Community Center, 2) Eagan Rotary Bandshell, 3) Pavilion, 4)Grandfather Tree, and 5) Gazebo, or pond, or walking paths (Various sites would probably take coordination by handheld radios.) > Inside the Community Center (after formal opening), Possibly pay to play hoops (need a catchy name) with cash going toward scholarship of some kind. Get 12 shots at the hoop. Prize for top winners in age divisions; The Blast open for free 15 minute tickets; Mini -open houses at Senior Center, Teen Center, etc.; if not using the gym for hoops, could host an Eagan business expo with small table displays for various Eagan businesses. For a series of openings: > Media Pre -Opening: Strongly recommend advance opening event where the contractor, architect, city officials, key volunteers and staff are all available for the media to conduct their interviews and have all their questions answered in advance of the actual opening so stories are complete and ready to go in advance of the actual opening. That gives you both good pre -publicity and ensures more accurate reporting of day -of opening events. > Celebrity Basketball Game, possibly as part of 3-on-3 basketball tournament. Don Shelby loves to play basketball. Tom Hauser of Channel 5, and Jeff Ballion of Channel 9 live in Eagan. > Award -winning Eagan Drumline gives special exhibition in Gym. > Teen Dance with B-96 or Local Twin Cities Band Community Center Grand Opening Cost Estimates Event Postcards $0,500 Audio Equipment $2,000 Insurance to use Lockheed Parking lots $2,069 Coca Cola products Hotdogs 2,500 giveway Eagan mini -flags for procession $6,400* Community organization signage $0,750 Balloon bunches and staging Invitation letters to community groups $11,800 *5¢ cheaper if higher quantity ordered and sold. city of eagan FACSIMILE TRANSMITTAL COVER SHEET ATTENTION: 4 /'Sen 214L, FAX #: ('.2 3 y COMPANY: Comments: CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MN. 55122-1810 DATE: '37 # OF PAGES TO FOLLOW: 3 FROM: PHONE #: 651- 6 7 S - s-Oo P/ruse frame/ toaye ea-o,e 2434,15AI. %le.h.t These are being transmitted as checked below: For Approval HIGH PRIORITY As Requested For Review and Comments For Publication For Your Information Originals not forwarded Originals Forwarded via Mail FAX #: Administration/Finance/Parks 651-675-5012 Community Development/Engineering 651-675-5694 Central Maintenance 651- 675-5360 Civic Arena 651-675-5595 Community Center 651-675-5565 (Effective 03-30-03) Fire Administration 651-675-5910 Police 651-657-5707 OFFICE #: Municipal Center 651-675-5000 Central Maintenance 651-675-5300 TTY 651-454-8535 Note to Facsimile Operator: Please deliver this fax transmission to the above addressee. If you did not receive all of the pages in good condition, please contact us. Thank you. THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity city of eagan 3830 Pilot Knob Road Eagan, MN 55122-1810 (651) 675-5500 TDD: (651) 454-8535 Memo to: Operations Committee, Eagan Community Center From: Ken Vraa, Director of Parks and Recreation Date: August 1, 2003 1. Attached is a memo on behalf of the teen advisory board in regards to the teen survey. The memo outlines the proposed structured hours of operation, proposed programs and the teens desire to help facilitate the teen center's operation. This follows the teen survey of 123 teens taken at different venues. The teen board has been very active in developing program themes and in identifying possible revenue ideas to help the teen center operate. Also based on the survey, a proposed layout of the space is enclosed, which is very similar to the previous layout approved by council. Staff has been doing some background checking on availability/pricing, as well as possible donations to the center. 2. Staff continues to prepare a draft of the "by-laws" for the formalization of a senior advisory group. Staff has also had discussions with the senior committee about this and they have reacted most positively, providing input into the process. Attached is a first draft of what has been prepared 3. The Eagan Athletic Association recently met with staff regarding the use of the Community Center for their annual basketball tournament. This tournament is a fund raiser for the travel basketball program and attracts over 250 teams from the seven county metro area, out state Minnesota and Wisconsin. The tournament is played at numerous locations and concessions are sold at each location. In addition to concessions revenue, entered teams pay a fee of $165.00 and spectators pay a daily entrance fee of $4.00 Using the Community Center would cost EAA $2,400 (three full days x all three courts) with all food concessions going to the community center. Last year, the tournament used Rosemount High School and Rosemount Middle school, which provided three courts. The cost to use those facilities was approximately $1,280.00; however, concessions revenues (net revenues) cover nearly all of this cost EAA is asking the city to waive this fee, understanding that the tournament is a "great way to showcase the building to other communities". EAA estimates that over 8,000 people will be in the building to buy concessions. EAA also will hold its in-house basketball program at the community center in the spring. They are not requesting any fee consideration for that tournament. Staff explained to EAA that this request would be taken to the operations committee for review since it did not have the authority to waive the fee. 4. Grand Opening planning is underway. Staff would like to share some of the planning efforts and thoughts as the day's events are developing. 5. The Community Center is entering its fourth month of `operation" and is only a few days away from beginning the next big phase of the center's opening. Staff would like to share with the committee its perspectives on how things are going at this early stage in the buildings operations. Some discussions points include: • Construction update and punch list items • Park Construction Completion • Membership • Blast use • Meeting room use • Gazebo Rental • Marketing to Hotel Guests • Small group food provisions 6. Other memorandum Date: 7/24/2003 To: Ken Vraa, Parks and Recreation Director Cc: Jeff Asfahl, Recreation Superintendent From: Colleen J. Callahan, Youth Development Coor RE: Teen Center / E—TAB The Eagan Teen Advisory Board has been working hard accumulating survey responses. We have taken these responses and discussions to prepare a response to the Operations Committee about the Teen Center operations, programs and Board involvement. Below is an outline for consideration. Teen Center Hours: Monday through Friday (during school): 3-9:45p.m. • 3-7 open free for drop in. homework assistance, hang out chat or play games • . 4 classes will begin. Sports, art, fitness, mentorship/job programs • 7-9:45 it would be nice to focus drop in for High School age kids only Saturday and Sunday: 8-1 class offerings; 1-6 open for drop in. • Additional classes will be offered in conjunction with other components of the community center. (i.e.: fitness, babysitting, sports, art, drama...) at various times of the day. Teen Center Programs: In addition to the unstructured / supervised open time for the teen center, there will be classes which are fee based and paying rental for other facilities within the teen center. Such as: • Fitness classes: group cycling and cardio kick butt. • instructional base classes: drawing, starting a business / getting and keeping a job which fits you, money management, certification classes in babysitting, refereeing. • Sports: basketball, volleyball, floor hockey... Some of these classes will be offered after school others will be offered in the evenings or on weekends. Teen Center Operations 7/24/2003 1 Memorandum: Teen Center/E-TAB Teen Center Operations The Eagan Teen Advisory Board is very interested in being involved in the teen center in an on -going way. Some of those ideas are: • Coordinating homework assistants through National Honor Society and school connections • Provide suggestions for programs / classes • Host teen parties and special events • Facilitate after school activities in the teen center (i.e.: board games, craft areas, tournaments...) The Teen Board is concerned about the profitability of a free center, and in making sure it is successful. 1 would like to work with the teens in coordinating supervision in a paid and volunteer model for after school and evening center supervision. In addition, I would like to establish a training session for the board and other teens who may be interested in looking at the teen center as a business. I have been working with a teacher from the ISD 196 district who has experience in successfully worked with teens to create a vision, build a business plan and implement it to run teen operated businesses. This is a process that will begin with instruction and planning and eventually move into implementation. I anticipate this plan taking at least a year. In addition to the creation of a business plan concept the teens will have opportunities to utilize their experience and hands on activities as field work directly related back to class work and school credits. In the mean time the teens will continue to do a combination of paid and volunteer facilitating and supervision of after school activities based out of the teen center. Additional Attachments You will fmd a couple of additional attachments to this memo. • The survey results with a basic layout of the teen center. o The survey results are combined onto a summary page. But, they are also divided by how or where the surveys were obtained. • A basic structure of important components to the teen center that our Board has suggested we begin with. • An outline of services which our contract instructor will coordinate. cjc Attachments 7/2412003 2 Eagan Teen Advisory Board - Teen Survey Summary - Combined 1. Number Completed 123 Average Age 14.48 a. Would you use a Teen Center? 93.5% Yes 6.5% No b. When? i. Spare Time 12 ii. After School/summer 37 iii. Nights 9 iv. Weekends 43 v. Any Time 9 vi. Friday(s) 13 2. Why would you go to the Teen Center? Number in order of importance. 1 = most important, 6 = least important. a. Homework / Study Groups 2.76 b. Drop In / Hang Out 2.10 c. Job Fairs 3.60 d. Classes / Clubs or programs 3.17 e. Dances and special events 2.93 f. Other: 3. What types of areas are most important for the teen center? Number in order of importance 1 = most, 5 = least. a Comfortable Conversation areas b Library Type Areas c Bar Stool/Tables d Videa/TV g. Other 4. Top three most important amenities a Pool Table 75 b Ping Pong 30 c Foosball 31 d Pin Ball 19 e Jute Box 30 f Computers with Internet 66 g. Arcade 42 h. Air Hockey 50 i. Dance Video 30 j. Karoke 40 k. Other 13 5. What's missing? - Refer location summaries. 1.52 2.95 2.69 2.87 Eagan Teen Advisory Board — Teen Survey Summary — Board Members I. Number Completed 5 Average Age 14.8 a. Would you use a Teen Center? 100% Yes No b. When? i. Spare Time ii. After Schoollsummer 1 iii. Nights 1 iv. Weekends 4 lst v. Any Time vi. Friday(s) 2 2nd 2. Why would you go to the Teen Center? Number in order of importance. 1 = most important, 6 = least important. a. Homework / Study Groups 3.80 b. Drop In / Hang Out 1.00 1st c. Job Fairs 3.40 3rd tie d. Classes / Clubs or programs 3.40 3`d e. Dances and special events 3.20 2" f. Other: 3. What types of areas are most important for the teen center? Number in order of importance 1 = most, 5 = least. a Comfortable Conversation areas 1.40 15t b Library Type Areas 3.20 3`d c Bar Stool/Tables 2.60 2nd d V idea / TV 3.40 g. Other 4. Top three most important amenities a Pool Table 5 1s` b Ping Pong c Foosball 2 d Pin Ball e Jute Box 2 f Computers with Internet 4 2nd g. Arcade h. Air Hockey 1 i. Dance Video (dance dance revolution) 2 j Karoke 1 k. Other: coffee 1 5. (4) What's missing? clubs, social events, dances, bands, unique conversation places, coffee night, Eagan Teen Advisory Board — Teen Survey Summary — Fourth of July 1. Number Completed 103 Average Age 15.01 a. Would you'use a Teen Center? 84% Yes 14% No b. When? i. Spare Time 10 ii. After School/summer days 27 2na iii. Nights 8 iv. Weekends 35 1st v. Any Time 8 vi. Friday(s) 11 vii. ? 10 2. Why would you go to the Teen Center? Number in order of importance. 1 = most important, 6 = least important. (87-98) a. Homework / Study Groups 3.60 b. Drop In / Hang Out 2.40 ls` c. Job Fairs (78) 3.67 d. Classes / Clubs or programs 3.38 e. Dances and special events 2.55 2nd f. Other: chess, meet guys/people, bball, games (9) 3.00 3`d Food, sleep 3. What types of areas are most important for the teen center? Number in order of importance 1 = most, 5 = least. a Comfortable Conversation areas 1.76 ls` b Library Type Areas 3.54 c Bar Stool/fables 2.70 d Videa / TV (78) 2.11 3`d g. Other: food, dance floor, chess, wrestling, (12) 2.08 2"d Music (89-96) 4. Top three most important amenities: a Pool Table 63 151 b Ping Pong 25 c Foosball 26 d Pin Ball 18 e Jute Box 26 f Computers with Internet 50 2"d g. Arcade 36 h. Air Hockey 41 3rd i. Dance Video 28 j. Karaoke 39 k. Other: music, chess, pool, food, dances, gym 12 5. (45) What's missing? rock climbing, jobs, band stage, go carts, work out, activities/classes, outside games, dj nights, games, soccer, basketball, free hangout, dances for 15+, organized parties/events, get togethers, pool, swimming, wrestling, theater, skate park, dances, concerts, everything is boring, hoedowns, boxing, tv, karaoke, battle of the bands. (28) feel every thing is fine. Add nothing. Eagan Teen Advisory Board — Teen Survey Summary — Library 1. Number Completed 10 Average Age 13.6 a. Would you use a Teen Center? 90% Yes 10% No b. When? i. Spare Time 1 ii. After Schoollsummer 6 iii. Nights iv. Weekends 4 v. Any Time vi. Friday(s) 2. Why would you go to the Teen Center? Number in order of importance. 1 = most important, 6 = least important. (9) a. Homework / Study Groups 2.44 b. Drop In / Hang Out 2.78 c. Job Fairs (6) 4.00 d. Classes / Clubs or programs 2.22 e. Dances and special events (8) 3.38 f. Other: 3. What types of areas are most important for the teen center? Number in order of importance 1 = most, 5 = least. a Comfortable Conversation areas b Library Type Areas c Bar Stool/Tables d Videa / TV g. Other 4. Top three most important amenities a Pool Table 3 b Ping Pong 4 c Foosball 2 d Pin Ball 1 e Jute Box f Computers with Internet 7 g. Arcade 5 h. Air Hockey 7 i. Dance Video j. Karoke k. Other 1.33 1.67 3.22 2.78 (9) 5. What's missing? summer camps, arts and craft classes, air hockey, a library baseball or sports team, rooms to practice talents in like dance. Eagan Teen Advisory Board - Teen Survey Summary - Skate Park 1. Number Completed 5 Average Age 14.5 a. Would you use a Teen Center? 100% Yes No b. When? i. Spare Time 1 ii. After School 3 iii. Nights iv. Weekends v. Any Time 1 vi. Friday(s) 2. Why would you go to the Teen Center? Number in order of importance. 1 = most important, 6 = least important. a. Homework / Study Groups 1.20 1" b. Drop In / Hang Out 2.20 2nd c. Job Fairs 3.33 d. Classes / Clubs or programs 3.66 e. Dances and special events 2.60 3rd f. Other: 3. What types of areas are most important for the teen center? Number in order of importance 1 = most, 5 = least. a Comfortable Conversation areas b Library Type Areas c Bar Stool/Tables d Videa/TV g. Other 1.60 3.40 2.25 3.20 1" 2nd 3rd 4. Top three most important amenities a Pool Table 4 2nd b Ping Pong 1 c Foosball 1 d Pin Ball e Jute Box 2 3rd f Computers with Internet 5 1 St g. Arcade 1 h. Air Hockey 1 i. Dance Video j. Karoke k. Other 5. What's missing? Rock Climbing vit 9 9 0 CI a a I I 0 o0 o CararAii Nei InAA .-utittpromAi-w 0,55::-N-L2)-se_ so --3 10-11Ak 6/f 15 ins "as toreJe 5a. 2.4 2. benatitble s 1 ?ilia fivel4 lbol4abk. hvekkeiciel CH/41)411 ee" Eagan Community Teen Center Central Park, Eagan Minnesota Themes: The discussions around the teen center focused in on three major areas. They are outlined below: Make Money. Start a Business Get a Job Learn a Skill Manage Your Money Learn about types of Learn what jobs suit Earn the following Invest some time in business teens can start. you most to increase your successes. certifications: basic money management Create a vision for what Water Safety is possible Research interesting and fun part-time jobs. Instructor - Red Cross Learn about credit cards, checking accounts Develop a business plan to make it happen Acquire skills to find, secure and keep a job CPR - Red Cross Baby Sitting Safety — and saving for a goal. Understand how that is right for you. Red Cross money works through a series of games and Red Cross Sport Referee - EAA activities U of MI Red Cross Have Fun Join a Club Attend Events Take a Trip Hang Out o RC Cars ❑ Chess ❑ Pool ❑ Magic Cards ❑ Mountain Biking ❑ Skateboarding Cost 0 Dances at the Center 0 YMCA Dances ❑ Plays ❑ "No Car" Drive -Ins 0 Karaoke Cost: Skiing/Snowboarding Canoeing Rock -Climbing Shopping Cool City Trips Restaurant Samplers Cost: Shoot pool Listen to music Get homework help Join clubs Make friends Eagan Community Teen Center Central Park, Eagan Minnesota Create Change: Random Acts Recognition Night Get Involved Start Your Own Want to volunteer but not ready to commit to an organization? Commit random acts of The Eagan Teen Advisory Board and the Parks and Recreation Department will put on an annual event honoring youth volunteers who have performed outstanding service in the community. Be a Volunteer: 0 Red Cross 0 Habitat for Humanity 0 2nd Harvest 0 Science Museum of MN 0 Crisis Nursery of Dakota County 0 Park Partners Volunteer -MN- DNR 0 !ROTC Do you see an issue that isn't being addressed by the community? Do you want to do something about it? The Teen Center can help you organize and find resources to address your issues. kindness with one-time opportunities to help others. What you do then is up to you. Constitution and Bylaws Eagan Senior Program Committee Rough Draft The Eagan Senior Program Committee (ESPC) having been established within the City of Eagan Parks and Recreation Department will operate under the following bylaws. Table of Contents: Article I - Article II - Article III - Article IV - Article V- Article VI - Article VII - Article VIII - Attachment - Purpose/Mission for the Eagan Senior Program Committee Responsibilities of the Eagan Senior Program Committee Eagan Senior Program Committee Officers Club and Committee Chairs Elections Meetings and the Annual Membership Meeting Amendments to the Constitution and By -Laws and Dissolution of the Eagan Senior Program Committee Appendices Parliamentary Procedure Article I- Purpose/Mission of the Eagan Senior Program Committee The Eagan Senior Program Committee (ESPC) has been established to provide program and communication assistance as well as encourage recreational, social and educational opportunities for interested participants. Specific Objectives I. Enhance the emotional, physical, psychological and social aspects of interested participants. 2. Promote individual growth and enhancement through educational, recreational, health and wellness, and community service programs. 3. Collect funds and appropriate expenditures to foster ESPC activities. Article II- Responsibilities of the Eagan Senior Program Committee 1. Develop and review goals, objectives, and budget for the ESPC on a regular and ongoing basis. 2. Represent the general population in the area and assist in the identification of opportunities to further enhance the Eagan program. 3. Provide a link of communication between the senior population and the City of Eagan and other related organizations within the area. 4. Assist in the coordination of activities within the Lone Oak Room. The ESPC will have responsibility for the following clubs/programs: a) Coffee Service within in the Lone Oak Room b) Craft Club c) Book Club d) Cards and Games Club e) History Club f) Lone Oak Room Volunteer Staff g) Celebration and Sympathy Group h) New clubs and groups identified and agreed upon with the general membership and the City of Eagan. 4. Supply Eagan Parks and Recreation staff with appropriate information for the News From the Front Porch. Article III- Eagan Senior Program Committee Officers The Eagan Senior Program Committee will consist of seven (7) officers from the membership. Elections will be held annually for the following positions: Chair, Chair - Elect, Secretary, Treasurer, Club Liaison, and Members at Large (2). To be eligible for an Officer position, the individual must be an active member in good standing. a. Chair (1) — sets agendas and presides over all meetings of the ESPC and the annual meeting. Two year term. b. Chair -Elect (1) — presides over meetings in the absence of the Chair and assists with agenda development. Two year term followed by two year term as Chair. c. Treasurer (1) - handles all financial transactions including deposits and authorized bills as well as up-to-date documentation as needed for meetings or audit. One year term. d. Secretary (1) — records all communication at ESPC and annual meetings and keeps a permanent record with copies to the Chair and ESPC file in addition to acknowledgements or special meetings as needed. One year term. e. Club Liaison (1) — Represents the six (6) clubs on the Committee level. One year term. f. Member -at -Large (2) — Represents the members in general. One year term. g. On an annual basis two (2) members will be appointed to approve the Treasurer's bookkeeping. Article IV- Club and Group Chairs Senior Clubs and Groups currently include volunteer staff, crafts, book, cards and games, history, and celebration and sympathy. Chairs for each of these Clubs and Groups will be nominated and elected in the same manner as the ESPC Officers (see Article IV). To be eligible for a Club/Group Chair position, the individual must be an active member in good standing. Terms for all Club and Group Chairs will be one year and may be elected for multiple terms. All Club and Group Chairs will be responsible for acquiring committee members, establishing objectives, and holding meetings as needed. a. Volunteer Staff Chair (1) — Responsible for the coordination and supervision of the Lone Oak Room Volunteer Staff. Tasks include monthly schedule, Volunteer Staff manual, training, and coordination with other officers, club and group chairs and City of Eagan staff to ensure all programmed hours of the Lone Oak Room are staffed. b. Craft Club Chair (1) — Responsible for the coordination of craft opportunities including, but not limited to, classes, community service projects and coordinating the development of new craft groups. c. Book Club Chair (1) — Coordinates the lending library as well as all book discussion groups. Lending library responsibilities include sorting through books, videos, and magazines for the Lone Oak Room and helping to maintain a neat appearance in the lending library area. d. Cards and Games Club Chair (1) — Coordinates and schedules all games and cards activities, including a variety of learning and tournament opportunities in addition to regularly scheduled cards and games, which may include 500, bingo, cross crib, cribbage, and many others. This position will also work with City of Eagan staff to ensure all gambling laws are being followed. e. History Group Chair (1) — Position includes coordinating the collection and preservation of the history of the Eagan seniors program as well as coordinating any historical discussion groups or activities. f. Celebration and Sympathy Chair (1) — Gathers and retains information relating to birthdays, celebrations and sympathy communications with g. membership. Tasks may include sending cards and coordinating an annual/monthly birthday celebration or new member welcome. As new clubs and groups are developed, the ESPC will amend By-laws to reflect the changing and growing opportunities. Article V- Elections 1. Nominations for ESPC Officers and Club Chairs will be accepted at the general membership meetings during the months of July and August. 2. Following acceptance of nomination, nominees for all positions will be listed in the September/October News From the Front Porch. 3. Elections will be held the first Wednesday in November at the Annual Membership meeting. Majority vote of those present will decide the election. 4. Eligible voters will include active members in good standing. 5. Officers and Club Chairs will take position in January. 6. A special nomination and election will be held in the case of an officer or club chair vacancy. Article VI - Meetings and Annual Membership Meeting 1. Meetings of the ESPC will be held on a regular basis, monthly or bimonthly as needed and determined by the ESPC. 2. ESPC meetings will follow Parliamentary Procedure (see attachment). 3. General membership meetings will be held the first Wednesday of each month at 10:00 am. 4. A City of Eagan staff person will be in attendance at all ESPC, general membership meetings as well as the annual membership meeting. Article VII — Amendments to Constitution and By-laws and Dissolution of ESPC 1. The Eagan Senior Program Committee Constitution and By-laws may be amended by a written proposal resented to the ESPC. After approval by the ESPC and the City of Eagan, the proposal will be made available in the September/October edition of the News From the Front Porch. During regular November elections, the general membership will vote on any amendments and approve or deny by a majority vote. 2. Upon the dissolution of the Eagan Senior Program Committee, the ESPC shall, after paying or making provisions for the payment of all liabilities of the ESPC, dispose of all assets in an appropriate manner as determined by the ESPC and the City of Eagan. Article VIII- Appendices The following appendices may be amended by a written proposal presented to the ESPC. After approval by the ESPC and City of Eagan, the proposal will be made available to the membership for review followed by an election. City of Eagan policies included in these appendices are developed and approved by the City of Eagan Council and may not be amended by the ESPC. 1. City of Eagan Statutory Policy Statements a. The Eagan City Council is responsible for all policy and operational activities in the City and is the final authority on all programs and operations in place or contemplated. b. In all matters related to programming, utilization of facilities, and all other matters that relate to City of Eagan resources, the Eagan Senior Program Committee shall work and plan in collaboration with the City of Eagan staff liaison. c. All communications must clearly indicate whether or not they represent the group through official representation and approval or are the opinions or position of an individual. In no event can an individual or the group speak on behalf of the City. -e.g. Any flyers, advertisements, etc. must meet City of Eagan approval. d. All activities are subject to Community Center operational policies, procedures, and requirement as approved by the City Council and implemented by City staff. e.g. hours of operation and activities involving food and/or alcohol. e. All expenditures of City funds must be made for a public purpose as defined in State Statutes and by the State Auditor. -e.g. City resources cannot be used to purchase food or beverages for the benefit of any employee, volunteer, etc. f. The City of Eagan and the ESPC are politically neutral organizations. Electioneering (speakers, forums, literature and solicitations) is discouraged at all activities. g. Gaming activities are permitted only with proper licensing/permitting per State Statute and City Code. h. Due to the wide variety of activities and interests, it is asked that any contributions and/or donations exceeding an approximate value of $50 be reviewed by the ESPC prior to any acceptance. 2. City of Eagan Parks and Recreation Program Responsibilities — The City of Eagan Parks and Recreation Department will retain the responsibility for the following programs a. Quarterly Dances b. Day Trips c. Extended Trips d. Special Events e. Bimonthly Newsletter, News From the Front Porch 3. Budget Process/Financial Guidelines - The ESPC shall annually consider a budget based on its revenue sources. Annual budget planning will be done in coordination with the city of Eagan budget timeline to maximize collaborative financial opportunities. 4. Membership — Membership will be open to all interested persons ages 55 and over. Membership fees and benefits are to be established by a collaborative effort of the ESPC and the City of Eagan Parks and Recreation staff and collected annually by the ESPC. It is understood that all active members in good standing participate and give of themselves to the membership as a whole however they are able. This may include, but is not limited to, volunteering of time, information, useful items, and promoting the Eagan senior program in a positive light. 5. Non -Members — People not interested or eligible in becoming a member of the Eagan Senior Program may participate in all programs, unless otherwise designated for members only. Non-members will not, however, be eligible to vote in elections or hold an officer or chair position. 6. Meeting & Lone Oak Room Conduct a. Meeting Conduct — all ESPC and Club meetings shall follow the parliamentary procedure as established by the included attachment. b. Persons attending activities offered by the City of Eagan Parks and Recreation Department, ESPC or in the Lone Oak Room are asked to be polite, considerate, and conduct themselves in an appropriate manner, taking into account the wide variety of beliefs, morals and views that may be present. Attachment — Parliamentary Procedure WHAT is . PARIJPMG JTflLY PROccpup£. • I+rs a y6T of Rut.f.5 for conduo+ al- mee ings. It allows EvWi-yoNE. do be, {ltrdrd and +o make detislons... without confusion / Perliamethary procedure. L+as a I.OjG HlStopRY IT °RGrMAN', In the early English Parliaments (discussions of public affairs). 1f CAME. TO AMEWC{► with the first settlers. today... PoerERT5 1+u1.65 of oRDER- NEWW missy is 41+e basic. knd600k of operation Sr most clubs, organization$ and other .groups. et ot�ncni F� dnnn ' �r'rn�n,� 1 ,r r 1t BECAME uNtFopot In 1876, when Henry M. Robert published his manual on Parlla• mentery Lew. i` 1 Because.. its a Fime-tested rnei,od of Conducting business el- me.efings and public, ge4erinys. PAPtoW 1-ARV Oi A-) 1`I,. 11) P1 e,1 ps)) (I: �r:l ( p� ()(l '...i+can be adapted -Fo fit tie needs of any organization. viol, is parliamentary Procedur& ifPostre ri 7' • PµoctvuRe MEp$s: 0 0 9 d, '' n ':, ,. 01 fit l (E r r So Ws irnporfant -iha . everyone know-fliese. 605iC PMJE6 CIIIPIOOIIYMIC t 1)u INS L Ilia CO. 0I ..1r.• Ya U.S.& lair aalnON 1mNn . O►5anizetion5 Vain» parliamentary Procedure usually efollow a Aid ORDER of BUSINESS here's a -typical ¢,tamp!& The chairman says, "The meeting will please come to order." 4.aowCAW Members say "present" as their names are called. III. MI'WM The secretary reads a record of the last meeting. $. OffstUS' PEPOPT5 Often limited to a report from treasurer, but others may report at this time. CoMMrna. ftisolt s First come reports from "standing," or permanent committees; then from "ad hoc," or special committees. IC. $PCq 4. OPOCAS Important business previously designated for consideration at this meeting. .u$HMISHHEO BuSUMESS Business left over from previous meetings. Srsar-.PEva Bu51005 Introduction of new topics. ]$. PPNOuse fAfa+Ts Informing the assembly of other subjects and events. $. Ao.aounime r The•meeting ends by a vote, or by general consent (or by chair's decision jttime o1 adjournment was pre- arranged by vote). QUOM1UM.. . The. number of members +{rah must be preset+ .For business ao be cordurted legally. antual number i5 usually stated in the by-laws. air a"(aY )-5)\< �( 'to6Y MAKE µ011o115! A rnokiort i5 a proposal 4a+ -li& a55embly W-6 A 5tP, NO or TAIcE AMO J on Some. i55ut. $embers cans £9t% rr motions (make a proposal) PtairS. motions, (give opinions on the motion) SECOPD motions (express support for discussion of another member's motion.) von. on rrrof4onb (make a decision) O MAW tnations introduce subjects to the assembly for Its consideration They cannot be made when another motion Is before the assembly. They yield to privileged, subsidiary and incidental motions. FOP- E1AMPsE— tl move. 99 IT IN OPOESLI Your motion must relate to the business at hand, and be pres nted at the right time. It must no be obstructive, frivolous or agalgst the by-laws. 4 TYPES © 5u86spIPP I motions change or affect how the main motion is handled (voted on before the main motion). FOtL EIsaMPEIE-- $ I move. ii.e. r r toiler, bean. its wet 61 9lri14r3 MAY s ge"reppuPt'ME SPCAtSED? Some motions are so important that the speaker may be Inter rupted to make them. The or glnal speaker regains the floor after the Interruption has been attended to. 5orne QUESTIONS Po t Pia pi SECOND? • Usually, yes. A second Indicates that another member would like to consider your motion. It prevents spending time on a question which Interests only Ofj person. t5 st morrs5t.f3? Parliamentary procedure guards the right to free and full debate on most motions. Some privileged and Incidental motions are not debatable. 0 PP4V t.G.GEA motions are most special o related b urgent ... about Important matters not pending business. relating -Fo MottONS re. BE P Some motion striking out, I once. Amen to subject as 1 main motion. MENOW? can be altered by tserting, or both at ments must relate 'resented In WHAT VOTE s5 MEEOED? Most require only a majority vote but motlbns concerning the rights of the assembly or Its members need 2/3 vote to be adopted' O ipewe ri . motions are questions of procedure that arise out of other motions ... must be considered before the other motion. PoP- tram t.E— ests sr se aCCosssocpcp? Some motions can be redebated and revoted to give members a chance to change their minds. The move to reconsider must corm) from the winning side. It a a -able. on Pages 8 ardq answers shwa gvesttor3 far san t Common rno►ien8. PPW.IPPIE TAILY Pro�pu ... aI a glen RE MI i% r�lien; i�"i ", Y"t l l Hereare some.rn0Fionbyou might woke, how+o l make 14+ i r and what to eypect of 1{w rules. To Do Tte'S: You SAY THIS: . t`"J"°o•r TM �ypWasa OOYou or T I'D to K DLOATPBLLT nw IT Bs /MA(JrDCD7 S•/e;; or F�6osso BE ADJOURN MEETING e I more Ghat we. adjourn° i No YES No No mAdowrr No CALL AN INTERMISSION u1 move -fiat we recess. -for —It I NO YE8 NO YES tomoery Po COCO PLE. IN ABOUT HEAT, II rise to. a q�tion of privilege? VES tjd NO NO No VOTE. (vbNlly) SUSPEND FURTHER CON- SIDERATION OP AN ISSUE fo 4able. "I1 waite i;re rrtp}ion° I NO yE5 NO NO MAJOWTY NO END DEBATE AND AMENDMENTS - 11I move. -16e previous question"' No yes I No NO Di3 No@ POSTPONE DISCUSSION FOR A CERTAIN TIME - 1 d1 mays tpone -Bee piscussi0i until...d P_�G NO YJIb yeb Yeb MNOwry yes GIVE CLOSER STUDY OF SOMETHING 1 yJ_,� 111 (move - refer 4e matter to conimi}ited /Jo • yel5 YES YES MAJORITY yE6� AMEND A MOTION 1 '11 move -to amend 'me motion Ill .. ° No YE6 yes © Yes bMNoPrr1 Yes INTRODUCE BUSINESS ' a I mc,a.-Brat... ° ,. I NO NE , YES • YES /1N0WTY YES THE MornotaS unw • 6 P1P6 Ire.oROER- of PiLeal7 Ntt... BELOW THEil6 15 No oRoC.R.... PROTEST BREACH RULES OR CONDO TF .11 rise.'ID, a Point of ordCr.°• I YES Hi, NO NO Ho %ITCQ NO VOTE ON A RUL THE CHAIRMANING OF .uI appeal -.the Cirai 5 iOrld lI'��� TES YES Yes NO twoe1 Yt Yes SUSPEND RULES TEMPORARILY P I move 'f4 ,5u5pt4 di50 Tnat...II re• Mrs NO YES IAVO NO NO 2/3 NO IIM RIOPEER MSTADEE REIRNO AN . V I• object, tD rid&#;on of -Bus /i 1dji4Ku: a NO NO ., 73 0 VERIFY A' VOICE VOTE BY HAVING MEMBERS STAND tl I call . or a division':or 11 Divisf on(rr YeFa Ni • No NO NO VOTE. NO REQUEST INFORMATION • "Point Of inf0rmatipl T.. .. • I YES NI NO NO NO VOTE. NO TAKEUPAMAJr�•TER PREVIOUSLY TABLED 11I move to take-From.il,e+able....° No Yes No • No NwcWTY Po RECONSIDER A HASTY ACTION j11 move -to reconsider' dire vote Ion.— rl 'I Y65 Yes —0 No /.+NOPaTY No KITES: Q Unlrn vote on puntlon 'Committee Is not yet already tab". up Q Union the 0 Only 11 Q has the motion to In doubtful token • be amended' the subject. • It debnebla• Except Q A m.lorlty vote In negative Q A 2 3 vote In Q Only Only If Slpetlre needed motion" or to prw.nt was eondderetion not, In fact, of mein motion, considered. ® Only 11 motion to M ncomldmd Is debatable. Now do1pr my motion O 013fpapi TMg Ft.00p- a. Wait until the last speaker Is finished. b. Rise and address the chairman. Say, "Mr. (or Madam) Chalrma or "Mr. (or Madam) President.' c. Give your name. The chairman will recognize you by repeating It. Here's who+..10 do wren i}'S your -+urn -fo speak... 1.1 © MAKE .youp. MoTIop a. Speak clearly and concise y. b. State your motion affirmatively. Say, "I move that we ...' Instead of "I move that we do not...' c. Avoid personalities and stay on the subject. © Wert Foil. A SECoiup a. Another member will say, "I second the motion." b. 0r the chairman will call for a second. c. 11 there Is o second, your motion Is ost. yiet ?ft © E%PAMD N YovR Motsoia a. Mover Is allowed to speak first. b. Direct all comments to the chairman. c. Keep to the ime Unlit for speaking (stated In by-laws). d. You may speak again after all other speake{sare finished. e. You may spellpk a third time by a motion to suspend the rules with a 2/3 vote. 0 CNAtiRPW1s Stflc `IouR Motros •• he chairman must say, "It Is hi and seconded that we...." After this happens, debate or • otIng can occur. our motion Is now "assembly property" and you can't change t without consent of the members. /Th :`�\P C)_ 0 O Purr's° Inc quE&ttos a. The chairman asks, "Are you ready for the question?" b. 1f there Is no more discussion, a vote Is taken. c. Or motion for previous question may be adopted. r►vs r "pa• 'War r A rl,11`� Ike melt od of VOnopAM0Tio, depends on -4,e 5tru toN and on 4e, laves your Or5sni2al•ion. BY Volt s The chairman asks those In favor to say "aye" and those opposed to say "no." C• i (For majority votes only.) Member may move for exact count. BY ROLL CALL, Each member answers "yes" or "no" as his name is called when a record of each person's vote Is needed. BY Gelatin. COIJS When a motion Isn't likel to be opposed, the chairman sa s, "If there Is no objection,...' Members show agreemen by their silence. BY Mow, of NPNvs Members raise their hands as sight verification of or alternative to a voice vote. It does not require a count. Member may move for 4: exact count i4 -re CA- 8Y BALLOT Members write their vote on a slip of paper. Done when secrecy Is desired. to 11someone says, "1objec,'the / 11( s.)76 matter must be put to a v • te. ... mere abouF 1VOt $G ...are we ready for -the question? A -notion -to ?ABLE ,, �' ' A question (motion) 15 PENCIjJG when it has been 1 s+aced by +he chair but not ye+ voted on. fl a Iasi rno+ion slated by +he. chair is +he, first pending. "Ihe Spam Mo11o0 is always -)he les+ voted on. ( lay on 4be. +able) This motion 1s often used In an atterltpt to "kill" a motion. There Is always the option to "take from the table" any motion for reconsideration by the assembly. A notion +o POSTPONE. •NDEPPIELY Thls Is parliamentary strategy •• al ows members to dispose of a motion without making a decision for or against. It Is useful In case of badly chosen main motion for which either "yes" or "no" vote would have undesirable consequences. GLo55AP-i and WNPCS, AOJoug To end the meeting Ways to adjourn 4 How to move to adjourn 8• Pa Nolen To change a motion Ways to amend 7 How to move to amend 8 COMMITTEE A group of members chosen for a certain task pEBAfl Discussion about a motion Member's right When debate Rules on debate GE$EWV. CONSEer Accepting a motion without I vote IM ORDE✓Itt Revelant to the business at hand 4 5 880 11 e 12 6 MA4o1Prry More than one half of the members In voting 7 When required 8 9 Motso$ A proposal that the assembly take a stand or take action on some issue Types of motions Procedures affecting motions 7 Typical motions 8.9 How to make a motion 10.11 OR.pclt of BuS,NE,SS Business to be considered during a meeting 4 QUORUM Number of members that mus be present to conduct business legally 4 P.oscn's Rotas of ONOEp. NEWLY PEvWEEp Manual of procedure for non•leglslative assemblies ... 2 SECopp A verbal signal from a member that he wishes to consider a motion just made Members' right 5 When required How to give a second 11 vat,* Means by which motions are accepted or rejected by the assembly Members' right 6 5 What vote Is needed 7,8•9 Method of voting 12 6.7 WHAT? PAI LUAMEfARY P is ♦Ise BEST WAY -io Er THINGS pope me.eifingS i} only works if Y use it rigid ! MAKE MOTIONS -1Lah are In order OBTAIN "THE, Fl.00p. properly SPEAK. clearly and conclse.ly OBEY 4e, rules of debate. 2nd nr+o ri- of 211, al touptcoub Eagan Community Center Grand Opening Festivities Saturday, September 27, 2003 Noon —4 PM Estimated attendance: 2,500+ Parking availability (between Cmty. Ctr. & Argosy U.) 854 Alternative Parking: Eagan Park & Ride + shuttle Lockheed Martin??? Eagan Civic Arena/Cascade Bay + shuttle??? Traffic Control & Direction Eagan PD + Explorers City of Eagan Contact: Tom Garrison Communications Director (651) 675-5008 tarrison n cityofeagan.com Day -of Contacts: Sergeant Kevin McGrath 675-5700 Tom Garrison (pager) (651)-610-0046 Jeff As Pahl Park Superintendent (cell) (651) 485-8909 The Eagan Convention &Visitors Bureau moved into the new Eagan Community Center April 1, 2003. Please stop in for coffee and a tour of the new facility. PLEASE UPDATE YOUR RECORDS: Eagan Convention & Visitors Bureau 1501 Central Parkway Suite E Eagan, Minnesota 55121 Phone: 651-675-55G0 Eagan! Fax: 651-675-5545 Toll Free: 800-EAGAN-20 Canada: 866-EAGAN-20 Ann Carlon, APR Executive Director 651-675-5544 acarlon@eaganmn.com Sue Hegarty Group Sales/Public Relations Director 651.675-5543 shegarty@eagommn.com Roberta Ryan Corporate/Meetings Sales Director 651-675-5541 rryan@eagammn.com Mary Lawrence Travel Counselor/Soles Assistant 651-675-5542 mlowrence@eogammn.com PRSRT STD US POSTAGE PAID WILLMAR. MN Permit No. 667 E'VE MOVED Our website also has a new look www.eaganmn.com and you can always reach us at 1 -800-EAGAN-20 Our website also has a new look www.eaganmn.com and you can always reach us at 1 -800-EAGAN-20 The Eagan Convention & Visitors Bureau moved into the new Eagan Community Center April 1, 2003. Please stop in for coffee and a tour of the new facility. PLEASE UPDATE YOUR RECORDS: Eagan Convention &Visitors Bureau 1501 Central Parkway Suite E Eagan, Minnesota 55121 Phone: 651-675-55G0 Eagan! Fax: 651-675-5545 Toll Free: 800-EAGAN-20 Canada: 866-EAGAN-20 Ann Carlon, APR Executive Director 651-675-5544 acarlon@eagammn.com Sue Hegarty Group Soles/Public Relations Director 651-675-5543 shegarty@eagammn.com Roberto Ryan Corporate/Meelings Soles Director 651-675-5541 nyan@eagammn.com Mary Lawrence Travel Counselor/Sales Assistant 651-675-5542 mlawrence@eagammn.com PRSRT STD US POSTAGE PAID WILLMAR, MN Permit No. 667 I i5 I 7/3o /o 3 Eagan Community Center Grand Opening & Marketing Ideas Grand Opening Objective(s): 1) Attract a large crowd of Eagan residents 2) Attract significant metro -wide news coverage from newspapers and television stations 3) Leave a favorable, positive impression of the Community Center in the minds of both 4) Be creative, but cost-effective with resources Ideas > Simultaneous Ribbon Cuttings involving each of the five Council members, possibly paired with a citizen volunteer at the following venues: I) Community Center, 2) Eagan Rotary Bandshell, 3) Pavilion, 4)Grandfather Tree, and 5) Gazebo, or pond, or walking paths (Various sites would probably take coordination by handheld radios.) or each of the five Councilmembers at one location and key volunteers strategically placed at the five locations. Eagan Photograph: Eagan residents will be encouraged to come and gather at Central Park in the upper left parking lot. People will be grouped to spell out a giant E in front of the community center. Photograph to be taken from the Fire Department ladder truck. Reprints could be sold. > All Eagan Sing involving mens and womens choirs, perhaps high school choirs and church choirs, etc. Would require getting to school officials and early selection of music. ➢ Eagan Amateur Photography Contest: Inside community center display on easels the best photographs taken of Eagan as a way for people to get to all parts of the building where City staff would also tell visitors about all there is to do at the Center. Inside the Community Center (after formal opening), ???? In Addition > Media Pre -Opening: Strongly recommend advance opening event where the contractor, architect, city officials, key volunteers and staff are all available for the media to conduct their interviews and have all their questions answered in advance of the actual opening so stories are complete and ready to go in advance of the actual opening. That gives you both good pre -publicity and ensures more accurate reporting of day -of opening events. rilLIPT7111 NMI 14114 • • ell - ( 46 ,)--)- b v 5 _. 5-4 i ,---) k)_t a 1p---i___ / `2 . 17121 e - a - t. C.. .43 -f_Aez• / e • il ) 14 - e- -A_ CALA- f...._ - - - - -6".;.. 7 b t5%-9,0 S --- (6 C.6-,4,,t SCAntA: 5 au (t) CSK.ves . i All Eagan Sing involving mens and womens choirs, church choirs, perhaps high school choirs and members of the public who just like to sing coming together for a community sing of a common piece of music, preferably inspirational. Working with Dr. Tom Wilson of the Rotary to leverage school contacts for a possible director and early selection of music. Also could be appropriate to have an honorary conductor on the day of this event > Programs, Activities and Tours inside the Community Center highlighting the banquet rooms, senior center, teen center, fitness areas and programmatic offerings. Additional Option > Eagan Amateur Photography Contest: Inside community center display on easels the best photographs taken of Eagan as a way for people to get to all parts of the building where City staff would also tell visitors about all there is to do at the Center. > Media Pre -Opening: Strongly recommend advance opening event where the contractor, architect, city officials, key volunteers and staff are all available for the media to conduct their interviews and have all their questions answered in advance of the actual opening so stories are complete and ready to go in advance of the actual opening. That gives you both good pre -publicity and ensures more accurate reporting of day -of opening events. .Cc ,De-a-`L v SOS li9t ut u� ✓ , — 7- — 5 300 /i{ iU-ac $00 5-33 -107 �r f 5�.io4 Tom Garrison From: thera.burtt@omniresources.com Sent: Wednesday, August 27, 2003 7:58 AM To: TGarrison@ci.eagan.mn.us; mark.hotchkiss@ci.burnsville.mn.us Cc: thera.burtt@omniresources.com; davidcampen@swiftconnect.com; singharmony@usfamily.net Subject: RE: Yes 11, No 10 AM Mtg Wednesday Good morning Tom, The songs for Sept. 27 will be: "I'd Like to Teach the World to Sing" "God Bless America" "If Music Be the Food of Love, Sing On" "Seventy-six Trombones" (with modified lyrics) Audio support need are: 4 choral microphones (not solo or vocal) 1 microphone for a speaker 2 main audience speakers 4 monitor speakers An 88 key digital piano with capability to access monitors & speakers Director's stand Podium (for director to stand on...not a speaker podium) Music stand for the keyboard. Note that if you don't have access to an 88 key digital piano, please contact Ken Coy. He may be able to loan his keyboard for the occasion. I will get more information regarding the specific choral music that needs to be purchased at a later date. Thanks, Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt@omniresources.com Original Message From: Tom Garrison(mailto:TGarrison®ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 4:43 PM To: 'Mark Hotchkiss' Cc:'thera.burtt@omniresources.com'; davidcampen@swiftconnect.com; 'singharmony@usfamily.net' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thant's fine, except to note that the chorus people won't be there tomorrow. I have asked them for final audio needs, and I will remind them with this e-mail as well. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) 1 Yes there is an 11:00 Wednesday meeting for the community center grand opening planning group in the ECC Boardroom. There is NO ten a.m. meeting. If I have missed anybody, please let your associated staff know that. I will want to get your reactions to a design for the event post card so we can finalize and print, and I have a couple of strategic questions I need your advice on. I will be coming from an off -site Web training location, so bear with me if I'm a minute or two late. Those of you I have cc'd, you do not need to attend Wednesday's meeting unless there is a question or issue you need the group's input on. I would appreciate a brief e-mail updating me on how plans are proceeding in your areas and anything outstanding you need from me. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com tgarrison@cityofeagan.com Original Message From: Mark Hotchkiss [mailto:mark.hotchkiss@ci.burnsville.mn.us] Sent: Tuesday, August 26, 2003 4:37 PM To: 'Tom Garrison' Subject: RE: Yes 11, No 10 AM Mtg Wednesday I just spoke with Loren, and we will be attending tomorrow. We need to see if we can make a final decision concerning the extent of support we'll need at the Bandshell, and talk about event coordination by radio. It looks like I'll be scheduling seven staff, including Raquel, and two interns. Individual staff will be responsible for single camera coverage the bandshell, Pavilion, Gazebo, Grandfather Tree, and Human "E." The event at the statue will be done with a portable multi -cam system. Interns will be occupied with shooting cover at each location to be added in editing, and other staff are available to shoot cover when not occupied at their particular event. MKH Original Message From: Tom Garrison (mailto:TGarrison@ci.eagan.mn.us) Sent: Tuesday, August 26, 2003 3:41 PM To: Sandy Breuer; Cherryl Mesko; Jeff Asfahl; 'acarlon@eagammn.com'; thomas.wilson6 Qcomcast.net; 'dhg@pconline.com'; 'ghutson@cnharch.com'; 'rseelig@comcast.net'; 'mrsmagoa@usfamily.net' Cc:'thera.burtt@omniresources.com'; 'singharmony@usfamily.net'; davidcampen@swiftconnect.com; 'Coy, Kenneth W'; Joanna Foote; Chris Grubb; Kevin McGrath; John Gorder; Paul Graham; Paula Nowariak; Cathy Bolduc; Mark Hotchkiss; 'lbartelt@kingdomsound.com'; Ken Vraa Subject: Yes 11, No 10 AM Mtg Wednesday Importance: High Hello all, Yes there is an 11:00 Wednesday meeting for the community center grand opening planning group in the ECC Boardroom. There is NO ten a.m. meeting. If I have missed anybody, please let your associated staff know that. I will want to get your reactions to a design for the event post card so we can finalize and print, and I have a couple of strategic questions I need your advice on. I will be coming from an off -site Web training location, so bear with me if I'm a minute or two late. Those of you I have cc'd, you do not need to attend Wednesday's meeting unless there is a question or issue you need the group's input on. I would appreciate a brief e-mail updating me on how plans are proceeding in your areas and anything outstanding you need from me. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 2 Tom Garrison From: thera.burtt@omniresources.com Sent: Tuesday, August 26, 2003 5:05 PM To: TGarrison@ci.eagan.mn.us Cc: davidcampen@swiftconnect.com Subject: RE: Yes 11, No 10 AM Mtg Wednesday Tom, Dave & I have not yet been able to finalize the information you need. I am hoping to be able to touch base with Dave tonight when we will decide upon: 1. Recommended music 2. Audio needs. We will have to get information to you later regarding rehearsal schedule, music to purchase, tee shirts, contact for those who wish to participate, distribution package for the participants, etc. By the way, if we put together the distribution package containing music, instructions and schedule, would it be possible for someone in the parks & recreation office to be the contact to receive calls of interest, take names & information, then send the package? I'll send an update to you tomorrow morning. Thanks, Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt®omniresources.com Original Message From: Tom Garrison [mailto:TGarrison®ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 4:43 PM To: 'Mark Hotchkiss' Cc:'thera.burtt®omniresources.com'; davidcampen@swiftconnect.com; 'singharmony@usfamily.net' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thant's fine, except to note that the chorus people won't be there tomorrow. I have asked them for final audio needs, and I will remind them with this e-mail as well. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: Mark Hotchkiss [mailto:mark.hotchkiss(Pci.burnsville.mn.us) Sent: Tuesday, August 26, 2003 4:37 PM To: 'Tom Garrison' Subject: RE: Yes 11, No 10 AM Mtg Wednesday I just spoke with Loren, and we will be attending tomorrow. We need to see if we can make a final decision concerning the extent of support we'll need at the Bandshell, and talk about event coordination by radio. 1 It looks like I'll be scheduling seven staff, including Raquel, and two interns. Individual staff will be responsible for single camera coverage the bandshell, Pavilion, Gazebo, Grandfather Tree, and Human "E." The event at the statue will be done with a portable multi -cam system. Interns will be occupied with shooting cover at each location to be added in editing, and other staff are available to shoot cover when not occupied at their particular event. MKH Original Message From: Tom Garrison(mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 3:41 PM To: Sandy Breuer; Cherryl Mesko; Jeff Asfahl; 'acarlon@eaganmn.com'; thomas.wilson6 @comcast.net; 'dhg@pconline.com'; 'ghutson@cnharch.com'; 'rseelig@comcast.net'; 'mrsmagoo@usfamily.net' Cc:'thera.burtt@omniresources.com'; 'singharmony@usfamily.net'; davidcampen@swiftconnect.com; 'Coy, Kenneth W'; Joanna Foote; Chris Grubb; Kevin McGrath; John Gorder; Paul Graham; Paula Nowariak; Cathy Bolduc; Mark Hotchkiss; 'lbartelt@kingdomsound.com'; Ken Vraa Subject: Yes 11, No 10 AM Mtg Wednesday Importance: High Hello all, Yes there is an 11:00 Wednesday meeting for the community center grand opening planning group in the ECC Boardroom. There is NO ten a.m. meeting. If I have missed anybody, please let your associated staff know that. I will want to get your reactions to a design for the event post card so we can finalize and print, and I have a couple of strategic questions I need your advice on. I will be coming from an off -site Web training location, so bear with me if I'm a minute or two late. Those of you I have cc'd, you do not need to attend Wednesday's meeting unless there is a question or issue you need the group's input on. I would appreciate a brief e-mail updating me on how plans are proceeding in your areas and anything outstanding you need from me. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 2 Tom Garrison From: thera.burtt@omniresources.com Sent: Wednesday, August 27, 2003 7:58 AM To: TGarrison@ci.eagan.mn.us; mark.hotchkiss@ci.burnsville.mn.us Cc: thera.burtt@omniresources.com; davidcampen@swiftconnect.com; singharmony@usfamily.net Subject: RE: Yes 11, No 10 AM Mtg Wednesday Good morning Tom, The songs for Sept. 27 will be: "I'd Like to Teach the World to Sing" "God Bless America" "If Music Be the Food of Love, Sing On" "Seventy-six Trombones" (with modified lyrics) Audio support need are: 4 choral microphones (not solo or vocal) 1 microphone for a speaker 2 main audience speakers 4 monitor speakers An 88 key digital piano with capability to access monitors & speakers Director's stand Podium (for director to stand on...not a speaker podium) Music stand for the keyboard. Note that if you don't have access to an 88 key digital piano, please contact Ken Coy. He may be able to loan his keyboard for the occasion. I will get more information regarding the specific choral music that needs to be purchased at a later date. Thanks, Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt@omniresources.com Original Message From: Tom Garrison[mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 4:43 PM To: 'Mark Hotchkiss' Cc:'thera.burtt@omniresources.com'; davidcampen@swiftconnect.com; 'singharmony@usfamily.net' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thant's fine, except to note that the chorus people won't be there tomorrow. I have asked them for final audio needs, and I will remind them with this e-mail as well. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) 1 tgarrison@cityofeagan.com Original Message From: Mark Hotchkiss [mailto:mark.hotchkiss@ci.burnsville.mn.us] Sent: Tuesday, August 26, 2003 4:37 PM To: 'Tom Garrison' Subject: RE: Yes 11, No 10 AM Mtg Wednesday I just spoke with Loren, and we will be attending tomorrow. We need to see if we can make a final decision concerning the extent of support we'll need at the Bandshell, and talk about event coordination by radio. It looks like I'll be scheduling seven staff, including Raquel, and two interns. Individual staff will be responsible for single camera coverage the bandshell, Pavilion, Gazebo, Grandfather Tree, and Human "E." The event at the statue will be done with a portable multi -cam system. Interns will be occupied with shooting cover at each location to be added in editing, and other staff are available to shoot cover when not occupied at their particular event. MKH Original Message From: Tom Garrison [mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 3:41 PM To: Sandy Breuer; Cherryl Mesko; Jeff Asfahl; 'acarlon@eagammn.com'; thomas.wilson6 ®comcast.net; 'dhg@pconline.com'; 'ghutson@cnharch.com'; 'rseelig@comcast.net'; 'mrsmagooOusfamily.net' Cc:'thera.burtt@omniresources.com'; 'singharmonyOusfamily.net'; davidcampen@swiftconnect.com; 'Coy, Kenneth W'; Joanna Foote; Chris Grubb; Kevin McGrath; John Gorder; Paul Graham; Paula Nowariak; Cathy Bolduc; Mark Hotchkiss; 'lbartelt@kingdomsound.com'; Ken Vraa Subject: Yes 11, No 10 AM Mtg Wednesday Importance: High Hello all, Yes there is an 11:00 Wednesday meeting for the community center grand opening planning group in the ECC Boardroom. There is NO ten a.m. meeting. If I have missed anybody, please let your associated staff know that. I will want to get your reactions to a design for the event post card so we can finalize and print, and I have a couple of strategic questions I need your advice on. I will be coming from an off -site Web training location, so bear with me if I'm a minute or two late. Those of you I have cc'd, you do not need to attend Wednesday's meeting unless there is a question or issue you need the group's input on. I would appreciate a brief e-mail updating me on how plans are proceeding in your areas and anything outstanding you need from me. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com 2 Thank you Thera for your follow-through and leadership. Can you fill me in on if Music Be the Food of Love? I'm not familiar with that piece or the words. Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: thera.burtt@omniresources.com[mailto:thera.burtt@omniresources.com] Sent: Wednesday, August 27, 2003 7:58 AM To: TGarrison@ci.eagan.mn.us; mark.hotchkiss@ci.burnsville.mn.us Cc: thera.burtt@omniresources.com; davidcampen@swiftconnect.com; singharmony@usfamily.net Subject: RE: Yes 11, No 10 AM Mtg Wednesday Good morning Tom, The songs for Sept. 27 will be: "I'd Like to Teach the World to Sing" "God Bless America" "If Music Be the Food of Love, Sing On" "Seventy-six Trombones" (with modified lyrics) Audio support need are: 4 choral microphones (not solo or vocal) 1 microphone for a speaker 2 main audience speakers 4 monitor speakers An 88 key digital piano with capability to access monitors & speakers Director's stand Podium (for director to stand on...not a speaker podium) Music stand for the keyboard. Note that if you don't have access to an 88 key digital piano, please contact Ken Coy. He may be able to loan his keyboard for the occasion. I will get more information regarding the specific choral music that needs to be purchased at a later date. Thanks, Thera L. Burtt Branch Manager Omni Resources, Inc. 1650 W. 82nd St., Suite 1270 Bloomington, MN 55431 (952) 345-3010 thera.burtt@omniresources.com Original Message From: Tom Garrison [mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 4:43 PM To: 'Mark Hotchkiss' Cc:'thera.burtt@omniresources.com'; davidcampen@swiftconnect.com; 'singharmony@usfamily.net' Subject: RE: Yes 11, No 10 AM Mtg Wednesday Thant's fine, except to note that the chorus people won't be there tomorrow. I have asked them for final audio needs, and I will remind them with this e-mail as well Sincerely, Tom Garrison Communications Director City of Eagan (651) 675-5008 (new office #) (651) 675-5012 (new fax #) tgarrison@cityofeagan.com Original Message From: Mark Hotchkiss [mailto:mark.hotchkiss@ci.burnsville.mn.us] Sent: Tuesday, August 26, 2003 4:37 PM To: 'Tom Garrison' Subject: RE: Yes 11, No 10 AM Mtg Wednesday I just spoke with Loren, and we will be attending tomorrow. We need to see if we can make a final decision concerning the extent of support we'll need at the Bandshell, and talk about event coordination by radio. It looks like I'll be scheduling seven staff, including Raquel, and two interns. Individual staff will be responsible for single camera coverage the bandshell, Pavilion, Gazebo, Grandfather Tree, and Human "E." The event at the statue will be done with a portable multi -cam system. Interns will be occupied with shooting cover at each location to be added in editing, and other staff are available to shoot cover when not occupied at their particular event. MKH Original Message From: Tom Garrison (mailto:TGarrison@ci.eagan.mn.us] Sent: Tuesday, August 26, 2003 3:41 PM To: Sandy Breuer; Cherryl Mesko; Jeff Asfahl; 'acarlon@eaganmn.com'; thomas.wilson6Ocomcast.net; 'dhg@pconline.com'; 'ghutson@cnharch.com'; 'rseelig@comcast.net'; 'mrsmagoo@usfamily.net' Cc:'thera.burtt@omniresources.com'; 'singharmony@usfamily.net'; davidcampen@swiftconnect.com; 'Coy, Kenneth W'; Joanna Foote; Chris Grubb; Kevin McGrath; John Gorder; Paul Graham; Paula Nowariak; Cathy Bolduc; Mark Hotchkiss; 'lbartelt@kingdomsound.com'; Ken Vraa Subject: Yes 11, No 10 AM Mtg Wednesday Importance: High Hello all, Agenda Grand Opening Organizing Committee 3rd Meeting 8/6/03 1. Updates (a) Operations Committee *Food *Pazazz *Crowd *Budget (b) Fireworks (c) Parking (d) Shuttles (e) All Eagan Sing/Rotary (f) Audio (g) Community Center Location (h) Times to walk from venues (i) Stage & foreground capacity?? 2. Pazazz & Programming Inside Community Center 3. How to generate volunteers/program/crowd for each venue 4. What if it rains? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Costs/Dollars needed 7. Next Meeting & Volunteers Meeting Agenda Grand Opening Organizing Committee 3rd Meeting 8/6/03 1. Updates (a) Operations Committee *Food *Pazazz *Crowd *Budget (b) Fireworks (c) Parking (d) Shuttles (e) All Eagan Sing/Rotary (f) Audio (g) Community Center Location (h) Times to walk from venues (i) Stage & foreground capacity?? 2. Pazazz & Programming Inside Community Center 3. How to generate volunteers/program/crowd for each venue 4. What if it rains? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Costs/Dollars needed 7. Next Meeting & Volunteers Meeting Grand Opening Organizing Committee 3rd Meeting 8/6/03 Agenda 1. Updates (a) Operations Committee *Food *Pazazz *Crowd *Budget (b) Fireworks (c) Parking (d) Shuttles (e) All Eagan Sing/Rotary (f) Audio (g) Community Center Location (h) Times to walk from venues (i) Stage & foreground capacity?? 2. Pazazz & Programming Inside Community Center 3. How to generate volunteers/program/crowd for each venue 4. What if it rains? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Costs/Dollars needed 7. Next Meeting & Volunteers Meeting Grand Opening Organizing Committee 3rd Meeting 8/6/03 Agenda 1. Updates (a) Operations Committee *Food *Pazazz *Crowd *Budget (b) Fireworks (c) Parking (d) Shuttles (e) All Eagan Sing/Rotary (f) Audio (g) Community Center Location (h) Times to walk from venues (i) Stage & foreground capacity?? 2. Pazazz & Programming Inside Community Center 3. How to generate volunteers/program/crowd for each venue 4. What if it rains? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Costs/Dollars needed 7. Next Meeting & Volunteers Meeting Agenda Grand Opening Organizing Committee 3rd Meeting 8/6/03 1. Updates (a) Operations Committee *Food *Pazazz *Crowd *Budget (b) Fireworks (c) Parking (d) Shuttles (e) All Eagan Sing/Rotary (f) Audio (g) Community Center Location (h) Times to walk from venues (i), Stage & foreground capacity?? 2. Pazazz & Programming Inside Community Center 3. How to generate volunteers/program/crowd for each venue 4. What if it rains? 5. Key Questions (a) Promotion/Media Pre -opening (b) Selection of music (c) Traffic direction needed (d) Contacts for Argosy U: project mgr. Gordon Adkison 952-543- 3426/614-419-9038 (e) Supplies Needed: Backdrop, Podiums (f) Entertainment during photo 6. Costs/Dollars needed 7. Next Meeting & Volunteers Meeting MEMORANDUM ROTARY CLUB OF EAGAN To: Eagan Rotary Board From: Tom Wilson Subject: Eagan Rotary Bandshell Initiation Date: June 11, 2003 I am proposing that the Eagan Rotary organize the Grand Opening of the Eagan Rotary Bandshell by hosting the first concert at the new facility on Wednesday, September 17, 2003, during the normal Rotary meeting time. Our weekly meeting would be held at the Bandshell and our program would be a concert. Discussions have been initiated with several entities and individuals and the following suggestions have been blocked out: 1. Ken Vraa of the Eagan Parks and Recreation Department agrees that this would be a great means and time to open the Bandshell. 2. Scott Swenson, John Curlee, Quinn Hutson, Ken Vraa and Tom Hedges are comfortable with the concept. 3. The Program would lay out as follows: a. We would conduct a modified Rotary meeting at Noon. b. We would arrange some sort of formal presentation of a key or other symbolic means of transitioning the facility from the Eagan Rotary to the City of Eagan —perhaps present a check or even the final check for the Rotary share of the facility. c. We would invite choral groups from Eagan to perform in concert for approximately twenty minutes as a part of the program. It might be possible to include some light instrumental accompaniment with the choral groups, perhaps including willing Rotarians. 4. It would seem fitting to send the message that the facility is meant to bring all the ages in Eagan together through the common language of music. To that end, we could include singers from one or two elementary schools, a middle school, Eagan High School and the Eagan Mens' and Womens' groups that bless Eagan with their music on occasion. We would select music that would be appropriate for all the generations represented and which could be learned by the youngest children in the first few weeks of the new school year; perhaps three to five pieces. 5. We will need to consider possible expenses for such an occasion. There will be costs associated with transporting school choral students and with feeding our guests. There may be some costs associated with a plaque, printing a program or other miscellaneous elements of the formal program. The budget for such costs will be commensurate with the magnitude of the choral group we assemble, but we should establish a baseline to get the planning under way as soon as possible. I and willing, able and anxious to do the grunt work to make this initiation concert a reality if the Board is willing to approve it. It is very likely that other Rotarians will want to pitch in on the effort and add their energy and ideas. I am requesting the Board's approval so that we might get the planning underway. Initial Contacts: Randy Schafer Denise Nelson Robert Durley Dick Johnson Thera Burtt Tom Garrison Ken Vraa EHS Choir Woodland Elementary Glacier Hills Elementary Dakota Hills Middle School Eagan Mens' Chorus Eagan Womens' Chorus City of Eagan City of Eagan 651-683-6946 651-683- 651-683- 651-683-68 952-454-6035 651-681-8075 or 952-678-1065 651-675-5008 tgarrison@citvorcagan.com 651-675-5506 kvnia@citvoleitgan.com Only $201m011t111 This class schedule is for members only. M T FALL 2003 GROUP FITNESS MEMBER SCHEDULE w TH F r u `„1 EAGAN COMMUNITY CENTER s s 6:00-6:45 AM Sunrise Step 6:00-6:50 AM (Kati) Iron Cycle (Kati) Sunrise Step (Sam) Sunrise Step Iron Cycle (Kati) (Gayle) 12:15-1:OOPM 12:30-1:15 PM (south meeting room) Cardio Mix (Diane) Cycling (Denise) Cardio Mix Yogalates (Jessica) (Donna) Cycling (Denise) Iron Grip Yogalates (Kati) (Jessica) 5:15-6:00 PM Step and Tone Kickboxing Step and Tone Kickboxing (Denise) (Jill) (Sam) (Jill) 6:10-7:05 PM Iron Cycle (Scott) Pilates (Krista) Iron Cycle (Scott) Pilates (Krista) Gentle Yoga T, Th Gentle Yoga T, Th Seated Strength F 9:30-10:30am Terri 5:30-6:30pm Judy I0:45-11:30am Diane K NON-MEMBER CLASSES Schedule: September 8th—October 31st Fall 2003_ ___. r La EAGAN COMMUNUJY CENTER Group Fitness Classes for Members For an additional $20 a month, members will be eligible to become a Group Fitness Member and will have acess to over 25 classes a week. Classes cater to all fitness levels and include: ► Kickboxing ► Pilates ► Step ► Cycling ► Iron Grip ► Yoga ► And more.... included Amenities: / Two free guest passes, per household, per year for members. ► Reduced rates on fitness classes for members. ► Cushioned running track (11 laps/ mule). ► Gymnasium (half court basketball is played during open gym hours). Treadmills - Top of the line, programmable with contact heart rate. Cross trainers - Total body, low - impact workout with contact heart rate monitoring and a variety of programs to choose from. C'1 Eagan_Community Cente r Ca Memberships The Eagan Community Center fitness components opened August 9, 2003. Sign up anytime in August and receive complimentary use of the fitness facilities from August 9-31. Member Enrollment Fee* Monthly Fee Resident/Corporate Monthly Fee Non-resident Daily Pass: $10 #1 2 3 4 5 $69 $10 $10 $10 $10 $29 $24 $24 $24 $24 $34 $34 $34 $34 $34 * To receive the discounted enrollment fee of $10 for additional household members, you must add the members to the primary membership upon initial enrollment. Cancellation of any member in the household membership will result in a $69 re -enrollment fee. The enrollment fee is reduced starting with the second household individual who is added onto the membership. All persons must reside at the same address. Enrollment fees are due at the time of purchase. All monthly fees are by bank debit (please bring a voided check). These fees are based on being closed or having reduced hours on some holidays. Also, areas of the facility may be blocked off/ closed for approximately 14 days per year for facility maintenance. 4;171? 1 Upright bikes with programs and contact heart monitoring. / Recumbent bikes wtih contact heari rate monitoring. / Climbers with easy to use console and contact heart rate monitoring. ► State of the art Pro Line of strength training selectorized equipment: / Wide range of free weight equipment. Olympic free weights with grips and rubber coated dumbbells. ► Stretch trainers. ► Four abdominal machines. Daily Fee: $10 The daily pass includes admission to the cardiovascular and weight training equipment, gymnasium, track and locker facilities. Fitness Facilities Hours Monday - Friday 5:4 5 am - 9:45 pm Saturday 8:00 am - 6:00 pm Sunday Noon - 6:00 pm 651-675-5500 Discover the Benefits 7