01/15/2004 - Advisory Parks & Recreation Commission
AGENDA 6:00 pm
ADVISORY PARKS COMMISSION CIP Workshop
EAGAN, MINNESOTA
Conference Room
2A&B
Thursday, January 15, 2004
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of December 15, 2003 7:03 pm
D. Visitors to be Heard 7:04 pm
(1) EAA
E. Superintendent's Update and Department Happenings Pages 3-5 7:10 pm
F. Consent Agenda 7:20 pm
H. Development Proposals
(1) Long Acres - Manley Land Development Pages 6-8 7:21 pm
(2) Lexington Ridge - Millerville, Inc Pages 9-12 7:45 pm
(2) Sycamore Place - EPICDevelopment, LLC Pages 13-15 8:30 pm
1. Old Business
(1) Donor Naming Rights Page 16 8:45 pm
J. New Business 9:00 pm
K. Water Resources Update 9:01 pm
L. Other Business and Reports
(1) Subcommittee Updates 9:10 pm
M. Round Table 9:20 pm
N. Adjournment 9:30 pm
Next Advisory Parks Commission Meeting:
Thursday, February 12, 2004
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
City of Phan MEMO
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JANUARY 12, 2004
SUBJECT: UPDATE - LONG ACRES; MANLEY LAND DEVELOPMENT
When the development reports were written last Friday afternoon, staff had not yet received the
application for wetland replacement from the developer or his consultant. The application was
delivered to the Municipal Center at 4:15 p.m. on Friday, January 9, however staff had not met
with the developer/consultant at that point.
The developer/consultant has scheduled a meeting with staff for today, but in order to get the
balance of the packet information to the Advisory Commission for review prior to Thursday's
meeting, no written update will be available for inclusion in the packet. Staff will need to
provide a verbal update at Thursday's meeting.
ADVISORY PARKS COMMISSION Terms extended through
2003 MEMBERS March, 2004
NAME AND ADDRESS TERM TELEPHONE TERM
START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 4/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002) jbaril@juno.com
PHIL BELFIORI 2002 651-905-0293 (H) 4/2006
3671 Canary Way 0 yr. 2002) 651-297-8026 (W)
Eagan, MN 55123 (3 yr. 2003) Phil.Belfiori@BWSR.state.mn.us
MARGO DANNER 2001 651/454-5688 (H) 4/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamily.net
TERRY DAVIS Chair 1997 651-452-2635 (H) 4/2006
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
(3 yr. 2000) 452-2152 (Home fax)
Eagan, MN 55122-2690 (3 yr. 2003)
terry. davis@staul.com
N. MARK FILIPI May, 1997 651-602-1725 (W) 4/2004
836 Overlook Place (3 yr. 1998) 651-687-9366 (H)
Eagan, MN 55123 (3 yr. 2001) mark.flipi@metc.state.mn.us
ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 4/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 x138 (W)
Eagan, MN 55121 651-452-3201 (H)
elizabeth.perry@pulte.com
DOROTHY PETERSON Vice Chair 2000 651-454-6532 (H) 4/2006
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 (3 yr. 2003) norsk4337@juno.com
RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 4/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil
KEN WEST 2003 651-687-9152 (H) 4/2004
600 Lone Oak Road (j yr. 2003) 651-303-3316 (W)
Eagan, MN 55121 (alternate)
MELVIN WILLIAMS 2001 651-994-6727 (H) 4/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
.
WPM
Eagan City Staff E-Mail:
kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us polson@ci.eagan.mn.us jasfahl@ci.eagan.mn.us
ghove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us
1-9-04
#651-675-5505 (Cherryl's # after 4:30 p.m.) -9-04
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraac ci.eagan.mn.us
Cherry! Mesko cmesko@ci.eagan.mn.us
Paul Olson polson@ci.eagan.mn.us
Jeff Asfahl jasLahl@ci.eagan,mn.us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove ghove@ci.eaaan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Parks Planner/Landscape Architect
CJ Lilly cililly@ci.eagan.mn.us
Recreation Staff:
Paula Nowariak pnowariak@ci.eaaan.mn.us
Sonya Rippe srippe@ci.eagan.mn.us
Cathy Bolduc cbolduc@ci.eagan.mn.us
Holly Champlin hchamplin@ci.eaaan.mn.us
Colleen Callahan ccalahan@ci.eagan.mn.us
Cascade Bay:
Aaron Hunter ahunter@ci.eagan.mn.us
Civic Arena:
Mark Vaughan mvaughan@ici.eagan.mn.us
Community Center:
Sandy Breuer sbreuer@ci.eagan.mn.us
ADVISORY PARKS COMMISSION
2003 MEETING SCHEDULE
(Terms extended through March, 2004)
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
13 17 14 19 16 14 18 15 20 17 15 15 12 15
Joseph Bari X X X X X X X X X X X
Phil Belfiori X X X X 0* X 0* X 0* X X
Margo Danner X X X X X X X X X X X
Terry Davis X X X X X X X X X X X
N. Mark Filipi X 0* X X X 0 X X 0* X 0*
Elizabeth Perry X X X X X 0 X X X X 0*
Dorothy Peterson X X X X X X X X X X X
Richard Pletcher X 0* X X 0* X X X 0* 0* X
Ken Wed (alternalte) X 0 0* 0 0 X X X X X X
I Melvin Williams X 0* X X 0 0 0 0 0 0 0
X = present 0 = absent O* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources&ib-Committee Acquistiont Development Sub-Committee
Richard Pletcher N. Mark Filipi Joseph Bari
Melvin Williams Elizabeth Perry Fhil Belfiori
Ken West
Margo Danner
Liaison to Holz Farm Study Terry Davis
Dorothy Paterson Dorothy FL-terson
UPCOMING MEETINGS OPEN ISSUES
Proposed CI P workshops 1. 12 15 93 &99 ;E;Q0 p.m. 5-3gia-d- fn--r awba-emmitta-a- *A Sept. 03 (R )
1 01 5:30 ' :30P.m.. 2.
1-15-04 6:00 - 7:00 p.m. 3. Novermber- Ribcommittee meet with Friends of the Farm to
1-29-04 If needed: 5:30 - 7:00 p.m. discuss National Register of Historic Races- D. Peterson
2-12-04 If needed: 6:00 - 7:00 p.m.
Joint Council/APrC Meeting:
1-27-03 5:30 p.m. (tentative time)
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JANUARY 15, 2004
ITEM A: Call to order
ITEM B: Approval of agenda
ITEM C: Approval of minutes of December 15, 2003
ITEM D: Visitors to be Heard
ITEM E: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM F: Consent Agenda
There are no Consent Agenda items.
ITEM G: Development Proposals
1. Long Acres appears on the agenda after the Advisory Commission deferred
this item at their December meeting due to insufficient information relative to
water quality, wetland and tree preservation issues. Updated information,
along with the December packet information, is provided for your review.
2. The previous Lexington Ridge proposal was reviewed and denied by the
Advisory Commission in November, 2003. The developer is presenting a new
proposal for the Remo Caponi property with access off Diffley Road.
Background information is provided in the packet for this proposal.
3. Sycamore Place is a development proposal near Red Pine Elementary School
on property that borders Inver Grove Heights to the east. Detailed staff
reports are included in the packet for your review.
ITEM H: Old Business
1. A working subcommittee of the Advisory Commission has been diligently
working with staff for several months to develop a policy that could guide
how significant donations can be recognized. The Commission will be asked
to make a recommendation to the City Council regarding this draft policy.
ITEM I: New Business
There are no items that have been identified for the Advisory Commission to
address.
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ITEM K: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information
relative to the Water Resources division.
ITEM L: Other Business and Reports
Subcommittees that may have met since the December 15, 2003 meeting may
wish to update the Advisory Commission.
ITEM M: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM N: Adjournment
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Department Happenings
January, 2004
RECREATION DIVISION
1. The winter leagues are underway for the 2004 season. There are a total of 145, an increase of 6 teams
for '03, teams participating in four sports with 21 different leagues 6 days a week. The outdoor leagues
will wrap up by the middle of February, while the indoor leagues play into March.
2. New Spring Basketball and Volleyball leagues will be offered at the Community Center starting in late
March through early June.
3. The summer softball season is right around the comer. Information will be available to returning and
interested teams by the beginning of February.
4. Thirty youth, ages six to ten, are participating in the adapted basketball program on Sunday evenings at
the Eagan Community Center. Additional adapted programs and a resource fair are being planned for
the spring and summer sessions due in large part to the feedback from previous programs.
5. The Eagan Senior Program Advisory Board has raised more than $1,118.00 through their Annual
Sustaining Membership program. At the first Birthday and New Member Recognition on Wednesday,
January 14 all new members will be announced and presented with a congratulatory certificate. The
Senior Program Advisory Board will be responsible for the allocation of all membership fees as well as
any other funds and expenses relating to many of the activities taking place in the Lone Oak Room.
6. Other new programs for the Eagan Seniors include: trips to the Science Museum, Chanhassen Dinner
Theater, and Bachman's; presentations on Eagan's history and long term care; and the expansion of
group and club offerings including a variety of workshops and tournaments for many card and board
games, an additional evening book club and a potential antique road show in the spring.
7. The Rink Rats youth hockey program was delayed one evening due to cold temperatures, but has settled
in with 18 participants in the first session which runs through January 21 at Carnelian Park. The second
session begins January 26 and currently has approximately 16 participants ages four to eight.
8. Weather seems to be on track for the Don't-Break-the-Ice Fest on Saturday, February 7 at Blackhawk
Park. Winter enthusiasts will celebrate with ice fishing, dog sled rides, crafts, prize drawings, snowshoe
walks and more. It begins at 12:30 pm and runs to 4:00 pm. The cost is $3 per child, adults are free.
9. Program plans are underway for the Eagan Art Festival Event (provided by the Eagan Art House)
scheduled to take place this coming June 26-27 on the festival grounds at Central Park.
10. The July 46' Fun Fest Committee is busy planning this years activities to again take place on the grounds
at Central Park.
11. The Spring/Summer edition of the Vcdeauen activities brochure will be delivered to Eagan residents
during the week of Feb. 16.
12. Programs continue to flourish at the Eagan Art House. Space for programming has reached capacity.
The Art House Board is working hard to develop program opportunities at supplemental sites as well as
looking at other considerations for efficient space utilization at the Art House.
13. Requests for weekend tournaments are gaining momentum. Thus far, 12 events are scheduled. We
project to host over 20 different events by summers end.
14. Demand for greenspace continues to grow. Due to the growth of the local Lacrosse program utilization
of available space this summer will require a good deal of creativity, communication etc.
15. Friends of the Farm are enthused about this coming year's event. In addition to planning for a variety of
events to take place throughout 2004, FOF will continue to focus on priorities and considerations that
were raised resulting from the master plan, including consideration and evaluation of making
application for Historical Registry Status.
16. Planning for summer programs has begun. A few new camps are in the works including a Scrapbooking
camp and a Surf, Turf and Skate camp utilizing the turf and ice at the arena as well as a trip to Cascade
Bay. More details will follow as planning continues.
17. A trip to Sesame Street Live will be held on Friday, January 16. Forty-two kids and parents will board
the big yellow school bus to see the Big Yellow Bird of Sesame Street at Target Center.
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18. All outdoor skating sites have been busy since opening during the week of December 22. Sites were
closed for a few days when the rain came, but maintenance did a great job of flooding and rinks were
back up and running again before the New Year.
19. The Trapp Farm Park Tubing Hill opened for a preview weekend on Dec. 13 & 14. Sixty-eight tickets
were sold on Saturday and 110 tickets were sold on Sunday. This was done with no advertising other
than the snow fell!.
20. The Tubing Hill opened for the season on Dec. 20 and ended up closing on Friday Dec. 26 and has not
opened since due to lack of snow. The six days of operation were busy. Over 900 tickets were sold.
Also 21 punch cards were sold. Total attendance is over 1100 already. Now we need some more snow!
21. Home school classes for January at the Community Center have been canceled due to lack of interest;
however we will try again for February.
22. Preschool began on January 5, with 201 children registered throughout the park shelter buildings and at
the Community Center. This number exceeds all previous winter sessions. Twenty-three different
sections of classes were offered.
23. Program participants will have the opportunity to take a trip to the Children's Museum in St. Paul this
February.
24. Glacier & Pilot Knob after school programs are going very well. The overall numbers that we are able to
enroll are limited due to the space that we are provided. There have been 216 registered children in the
recreate programs so far this school year. Some of these children attend more than one recreation program
others do
25. The Eagan Athletic Association joined our Glacier program this fall/winter and ran a basketball program.
This was a new concept, coaches volunteered their time and we provided additional staffing assistance.
They were fabulous. This was the most popular class offered at Glacier.
26. Staff continues to attend the police coalition meetings to build relationships and provide information on
recreation opportunities to the apartment complex managers.
27. Surveys and correspondence are being developed to identify our next school. The information requests are
based on meeting the criteria established by the Community Development Block Grant (low and moderate
income households).
28. Fee structures are being implemented in order to recover costs which are not being met by grants that are
losing federal support. Additional opportunities are being researched.
29. Eagan Teen Center/Programs: The local collaborative of teen programmers continue to work together to
develop programs and partnerships for program offerings.
30. The teen center attendance varies daily. However, since our opening in September we have had 549 teens
participate in our drop in, special events or teen dances.
31. The Open Mic program is now called "Bring the Noise". Local "garage bands" are contacting us to see if
they can book a Friday night to play. This January we are hosting "Hybrid" and "The Monster Crew". We
are not charging admission but are placing a donation bucket at the door where ID's are checked.
32. Last week we had our first impromptu - drop in birthday party celebration during the regular drop in hours
at the teen center. The girls had a blast hanging out with the staff, playing games, and eating junk at
concessions!
33. We are producing our second teen newsletter.
34. A ski trip this year had 18 teens registered - last year's trip had 6.
35. Fitness programs which are geared for teens have been successful. Phat Fitness and kickboxing are going to
be repeated. In addition, the community center open gym has been attracting a nice youth crowd.
36. Eagan-Teen Advisory Board is preparing to present to the Eagan Foundation for a collaborative partnership
for fundraising. The Teen Board is interested in 501c3 status which will aid them with their fund raising
projects. There are two members of the Minnesota Philanthropy Association who are supporting and
coaching the youth in these efforts, preparing presentations, grant writing, developing work plans and best
practices for fund raising.
37. Kids Night Out /Date Night is the start of a business/fundraising effort. The Teen Board is writing a
business plan for this program. The blueprint business plan will then be available for youth to use in
establishing other youth run and designed businesses. The next date night is planned for Valentines Day.
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PARKS DIVISION
1. Water Resources staff has begun its winter monitoring of dissolved oxygen to determine when to install
aerators in lakes. When oxygen levels shrink below 5 parts per million for extended periods of time,
game fish species are at increased risk of suffocation. Winter dissolved oxygen in lakes is determined by
ice and snow cover that blocks sunlight from oxygen-producing photosynthesis and natural
decomposition of plants, which consumes oxygen.
2. The final provision of the Minnesota Fertilizer, Soil Amendment, and Plant Amendment Law (Minn.
Stats. Ch. 18C) became effective January 1, 2004, making it now illegal to use lawn fertilizers
containing phosphorus in the seven-county Twin Cities metro area. However, if a soil test indicates
phosphorus is needed, or if a new lawn is being established, fertilizers containing phosphorus may be
used. Phosphorus restrictions do not apply under this law for fertilizers used for agricultures, flower and
vegetable gardening, or on golf courses by trained staff. Effective August 1, 2002, this law also
prohibits fertilizer to be spilled or spread on impervious surfaces (paved areas such as sidewalks,
driveways, and streets). If such a spill occurs, whether or not the fertilizer contains phosphorus, it must
be cleaned up immediately.
3. Despite the slow/warm start to the skating season, most rinks were open for much of the holiday season
This was due to primarily to an aggressive overnight flooding campaign that was implemented prior to
and during the holidays to take advantage of the cooler evening temperatures. Since that time, the rinks
have been closed on several occasions due to melting however the recent blast of artic cold has allowed
crews the opportunity to mold them into mid-season form and build up the thickness. Crews are now
working the regular winter schedule of 6 - 2:30 Monday through Friday with an additional cleaning and
resurfacing of the A sites on scheduled for Saturday evenings, weather permitting.
4. The new "pond rink" at Central Park is now open. The ice has thickened to the point that staff can
mechanically clean the ice, and maintain a useable surface. The gazebo has been winterized and a
radiant heat system installed to temper the inside.
5. Staff has received several calls from residents requesting that ponds be cleared or flooded for winter
use. The City has along standing policy of not becoming involved in such ventures. The vast majority of
ponds in the City are part of the stormwater system. Water from a variety of sources is flowing through
them on a regular basis making the condition of the ice unpredictable. If the City were to become
involved, it would be incumbent upon the City to monitor the condition of the ice which becomes
impractical given the number of ponds and difficulty of accessing many of them. The Central Park pond
is different in that it was designed as an isolated basin that was intended for skating. NO ice is ever
completely safe.
6. The warm weather did allow staff to get a jump on many projects that would otherwise be squeezed into
spring. Projects have included fence repairs, sign making, building repairs and minor construction.
7. Good progress has been on the construction of the new toilet/storage module at Thomas Lake. The
masonry work is now complete and most of the large structural roof trusses are in place. The building
will be ready for late spring/summer use.
8. A large drainage structure has been installed under the walking trail around Blackhawk Lake. The trail
and surrounding banks had been susceptible to washouts as the result of modifications to the stormwater
system following the superstorm. The structure is designed to support heavy maintenance equipment
needed to maintain the trail. The trail is now fully open until spring at which time it will need to be
closed temporarily to allow installation of a concrete cap over the structure.
9. A number of staff from Parks and Forestry recently attended the Minnesota Green Expo held at the
Mpls Convention center. The show features speakers and vendors from throughout the Country.
10. The process of ordering equipment approved for 2004 has begun. The City purchase directly from
vendors through a variety of government pool contracts. This saves not only time but significant money.
On the "list" for Parks this year are the replacement of an aged truck and mower and the purchase a new
one ton dump truck.
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Date: January 15, 2004
Agenda Item: G-1; Long Acres
Manley Land Development
Action 1X
City of Eagan Information
Parks and Recreation MEMO Attachments X 1. Copy of 12-15-03 packet
AGENDA ITEM: G-1; LONG ACRES - MAN-LEY LAND DEVELOPMENT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Long Acres development,
BACKGROUND/MSTORY:
This development proposal was presented to the Advisory Parks Commission on December 15, 2003
with a recommendation from the Advisory Commission that it be deferred to the January 15, 2004
meeting. A copy of this item from the December 15 packet is enclosed at Attachment 1.
PARKS AND TRAILS DEDICATION:
Trails
The Long Acres development is immediately adjacent to Hidden Comer Park which adjoins Red Pine
Elementary School. The park space includes two infields and open green space. A large playground
structure and several hard court areas are located on the school grounds: Residents in the
neighborhoods to the east and south can currently access the park and school grounds via a connector
trail installed as part of a previous development.
At the request of staff, the Developer is proposing to construct an eight foot wide bituminous
connector trail within a fifteen foot "drainage and utility" easement located between lots 7 and 8, on
the northerly end of the development, extending to the park boundary. The trail will allow residents
from the south direct access to the school and park, negating the need to bike or walk a considerable
distance to another access point. Though labeled as a "drainage and utility" easement no
infrastructure other than the trail is proposed for installation on the surface of the corridor. Because of
the short length and its function as a pedestrian connection a standard 8 foot section built to City
specifications will be adequate.
Because the trail will be on an easement there is no credit given for land dedication. The value of the
trail construction would be deducted from the trail dedication, with any balance due to be paid in
cash.
Parks
The development property abutting the park has limited aesthetic or natural value. In combination, the
existing park space and school ground amenities meet the open and play space needs of the
surrounding neighborhoods thus the development shall be responsible for a cash park dedication.
TREE PRESERVATION:
A tree inventory has been prepared by Pioneer Engineering and submitted with this application. The
inventory accurately identified the size and species of all "significant trees" (as defined by the City of
Eagan Tree Preservation Ordinance), as well as the location of same trees. The submitted inventory
6
indicates that there are eight hundred seventy-seven (877) significant trees in the inventory. The
majority of the trees (722; 82% of total) are conifers (pine and spruce). Individual tree size and
species break down is as follows:
Species Avg Diameter Dia. Range Count Percent of Total
Conifers 14" 3"-20" 722 82%
Pine (Red, Scotch, Austrian., Jack)
Spruce(White, Blue, Norway)
Cedar
Fir (Douglas, White)
Tamarack
Deciduous
Green Ash 9" 6"-16" 35 4%
Silver Maple 17" 12"-40" 40 5%
The balance of the tree inventory is comprised of birch, walnut, mountain ash, oak, maple, locust,
black cherry, and willow trees averaging 10" in diameter.
The development as proposed will result in the removal of six-hundred twenty-one (621) significant
trees (70.8 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable
tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at
40.0% of the total significant trees. With a proposed removal greater than the allowable amount,
there is required tree mitigation for this proposal. Required tree mitigation calculates to five-hundred
four (504) category B trees, or an equivalent combination of Category A or Category C trees.
The applicant has proposed to fulfill tree mitigation requirements through the installation of 504
Category B trees to be installed on site, with the balance of 244 Category B trees to be installed off
site.
Comparison/Contrast to Adjacent Development
Commission members may remember the Pine Tree Forest development, which is located directly
east of this site, which came before the commission during 1997. The Pine Tree Forest site was, at
the time of development application, an active tree farm, with the majority of existing trees planted in
rows with trees of the 10'-20' height size, being tree spaded out on a somewhat regular basis. Many
(951) of the existing 3,055 trees, were at that time (1997) conifer trees taller than 24 feet and too large
for tree spading. Therefore, the site could be most accurately be described as an over mature tree
farm, actually converting itself into a mature tree woodland.
In comparison to the Pine Tree Forest site, part of the Long Acres site was also planted and did
perform as a tree farm; however large volumes of trees have not been commercially moved off this
site for quite some time. In contrast to the Pine Tree Forest site, the Long Acre site is now about 75%
open grassland or wetland. The existing tree resource on the site is comprised of mostly coniferous
(evergreen) trees located around existing houses and structures in the extreme north end of the site
and in the south portion of the site. These trees average about 50' in height and have grown too large
for tree spading operations. Also in contrast, the Long Acre site has much more tree species diversity
than did the Pine Tree Forest site. A tree inventory performed in 1996 for the Pine Tree Forest site
indicated there were 6 coniferous species and 5 deciduous tree species on site. A detailed tree
inventory of the Long Acre site indicates that there are currently 13 coniferous species on site (Jack.
Pine, Red Pine, Scotch Pine, White Pine, Austrian Pine, Norway Spruce, Blue Spruce, White Spruce,
White Fir, Douglas Fir, Balsam Fir, Tamarack, and White Cedar), and 16 deciduous species growing
on site (Elm, Willow, Red Maple, Silver Maple, Mountain Ash, Green Ash, Birch, Black Walnut,
Basswood, Apple, Cottonwood, Bur Oak, Red Oak, Black Cherry, Locust, and Linden).
Because the Pine Tree Forest site had much more of a "tree farm" plant community, the applicant was
required to mitigate tree removal in excess of allowable limits on a 1:1 basis. Many of the trees were
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transplanted from the site to Hidden Comer Park. In contrast, because the Long Acre site is currently
comprised of much less of a "tree farm" plant community, staff is recommending, and the applicant
has agreed to fulfill required tree mitigation per standard Tree Preservation Ordinance schedule.
Tree Preservation Efforts
Staff has had several meetings with the applicant (Manley Brothers Construction) and with the
applicants engineer firm (Pioneer Engineering) to discuss proposed tree removal versus potential tree
preservation. At those meetings, staff has emphasized that Eagan's Tree Preservation Ordinance
places high priority on the preservation of existing trees and woodlands, and also a high priority on
the orderly development of wooded areas to minimize tree and habitat loss. Staff also explained to the
applicant that the Tree Preservation Ordinance allows for an exception to allowable tree removal
limits when "practical difficulties or practical hardships result from strict compliance with the
provisions" of the ordinance.
With this in mind staff has made several recommendations to the applicant to reduce overall tree
removal. The applicant has made several revisions to the original site plan, reducing the proposed
tree removal from 87% to 71%. Staff will continue to work with the applicant during development to
identify additional opportunities as they become apparent.
WATER QUALITY/WETLANDS:
There are no changes from the report presented on December 15, 2004. It should be noted, however
that at the writing of this memorandum (1-9-04), staff had not received the application for wetland
replacement from the applicant.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. The Development shall be responsible for a cash parks dedication.
2. The developer shall construct an 8' wide bituminous trail to City standards within the "drainage
and utility" easement located between lots 7and 8, extending from an accessable curb to the north
property line. Said trail to be constructed prior to the construction of homes on lots 7 and 8. The
construction value of the trail shall be credited towards the trail dedication for the Development.
Any remaining balance due shall be satisfied through a cash dedication.
3. To require that the applicant fulfill required tree preservation mitigation through the installation
of five-hundred four (504) category B trees to be installed on site, and through the installation of
two-hundred forty-four (244) category B trees (or an equivalent combination of category A
and/or category C trees) to be installed off-site. Staff will work with the applicant to determine
exact location of off-site trees including trees at city park properties.
4. To encourage the applicant to continue to work with city staff to identify additional opportunities
for preservation during development.
5. To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene
laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone,
whichever is greater, of significant trees/woodlands to be preserved on-site.
6. To require that the applicant contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with
the approved Tree Preservation Plan and placement of the Tree Protection Fencing.
7. The development shall meet the City's water quality requirements primarily by creating a
minimum stormwater treatment capacity of 1.8 acre-feet covering a minimum area of 0.6 acres.
Stormwater treatment ponds should be constructed according to NURP standards with a
maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet
structure according to City design standards.
8. A formal wetland replacement and monitoring plan application must be submitted to the City for
separate action by the City Council.
9. A minimum 30-foot wide buffer of natural, undisturbed vegetation outside the boundary of the
wetland should be maintained before, during and after construction.
8
Item: Lonj Acres
Date: December 15, 2003
Attachment# / Agenda Item: G-2; Long Acres
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1Z'I .03 11c? ~i1 fotm4~On Action
Information
Attachments X 1. Location Map
City of Eagan 2. Existing Conditions
Parks and Recreation MEMO 3. Preliminary Plat
4. Preliminary Site Plan
5. Prelim. Tree Preservation
6. Prelim. Tree Mitigation
7. Prelim. Wetland Mitigation
AGENDA ITEM: G-2; LONG ACRES; MANLEY LAND DEVELOPMENT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Long Acres development.
BACKGROUNDAHSTORY:
Manley Land Development is requesting approval of a Rezoning from A, Agriculture, to R-
1, Single-family residential, and a Preliminary Subdivision to create 51 lots upon 29.62
acres located east and west of Gun Club Road, north of 120th Street in the SE'/4 of Section
36.
The proposed subdivision and rezoning is for two platted parcels and two unplatted parcels.
All four parcels are accessed from Gun Club Road. Wetlands are present on Lot 13, Block 1,
Pinetree Addition. A wetland is present on southwest portion of the proposed developed on
an unplatted portion of the proposal. Overall the entire site is heavily wooded. An existing
single family home is located on Lot 13, Block 1, Pinetree Addition and several accessory
structures which were constructed in 1950. The western portion of the site which is unplatted
has a single family home on the north end which was constructed in 1993. The eastern
portion of the development abuts single family uses and the western half abuts the West End
Hunting and Fishing Club.
PARKS AND TRAILS DEDICATION:
Trails
The Long Acres development is immediately adjacent to Hidden Corner Park which adjoins
Red Pine Elementary School. The park space includes two infields that are used for
scheduled games during the summer and by the school for educational and recreational
activities, in addition to open space for the surrounding neighborhoods. A large playground
structure is located on the school grounds. Residents to the east and south currently access
the park and school grounds via a connector trail installed as part of a previous development.
At the request of staff, the Developer is proposing to construct an eight foot wide bituminous
connector trail within a fifteen foot "drainage and utility easement" located between lots
seven and eight, on the northerly end of the development, extending to the park boundary.
The trail will allow residents coming from the south direct access to the park and school
grounds, negating the need to walk or bike a considerable distance to the other access points.
Though labeled as a "drainage and utility easement" no infrastructure other than the trail is
proposed for installation within the corridor. Because of the very short length of the trail and
its function as primarily a pedestrian access, an eight foot section will be adequate.
Because the trail is be constructed within an easement there is no land credit given. The value
of the trail construction will be credited towards the standard cash trail dedication, any
balance of which would be paid in cash.
Parks
The property adjacent to the park has limited aesthetic and natural value. In combination, the
existing park space and school grounds meet the open and play space needs of the area thus
the development shall be responsible for a cash park dedication.
TREE PRESERVATION:
A tree inventory has been prepared by Pioneer Engineering and submitted with this
application. The inventory accurately identified the size and species of all "significant trees"
(as defined by the City of Eagan Tree Preservation Ordinance), as well as the location of
same trees. The submitted inventory indicates that there are eight hundred seventy-seven
(877) significant trees in the inventory. The majority of the trees (722; 82% of total) are
conifers (pine and spruce). Individual tree size and species break down is as follows:
Species Avg Diameter Dia. Range Count Percent of Total
Conifers 14" 3"-20" 722 82%
Pine (Red, Scotch, Austrian, Jack)
Spruce (White, Blue, Norway)
Cedar
Fir (Douglas, White)
Tamarack
Species Avir Diameter Dia. Rani'e Count Percent of Total
Deciduous
Green Ash 9" 6"-16" 35 4%
Silver Maple 17" 12"-40" 40 5%
The balance of the tree inventory is comprised of birch, walnut, mountain ash, oak, maple,
locust, black cherry, and willow trees averaging 10" in diameter.
The development as proposed will result in the removal of six-hundred twenty-one (621)
significant trees (70.8 % of the total). According to the City of Eagan Tree Preservation
Ordinance allowable tree removal for this type of development proposal (single-phase,
multiple-lot, residential) is set at 40.0% of the total significant trees. With a proposed
removal greater than the allowable amount, there is required tree mitigation for this proposal.
Required tree mitigation calculates to seven-hundred forty-eight (748) category B trees, or an
equivalent combination of Category A or Category C trees.
The applicant has proposed to fulfill tree mitigation requirements through the installation of
504 Category B trees to be installed on site, with the balance of 244 Category B trees to be
installed off site.
Comparison/Contrast to Adjacent Development
Commission members may remember the Pine Tree Forest development, which is located
directly east of this site, which came before the commission during 1997. The Pine Tree
Forest site was, at the time of development application, an active tree farm, with the majority
of existing trees planted in rows with trees of the 10'-20' height size, being tree spaded out
on a somewhat regular basis. Many (951) of the existing 3,055 trees, were at that time
(1997) conifer trees taller than 24 feet and too large for tree spading. Therefore, the site
could be most accurately be described as an over mature tree farm, actually converting itself
into a mature tree woodland.
In comparison to the Pine Tree Forest site, part of the Long Acres site was also planted and
did perform as a tree farm; however large volumes of trees have not been commercially
moved off this site for quite some time. In contrast to the Pine Tree Forest site, the Long
Acre site is now about 75% open grassland or wetland. The existing tree resource on the
site is comprised of mostly coniferous (evergreen) trees located around existing houses
and structures in the extreme north end of the site and in the south portion of the site. These
trees average about 50' in height and have grown too large for tree spading operations. Also
in contrast, the Long Acre site has much more tree species diversity than did the Pine Tree
Forest site. A tree inventory performed in 1996 for the Pine Tree Forest site indicated there
were 6 coniferous species and 5 deciduous tree species on site. A detailed tree inventory of
the Long Acre site indicates that there are currently 13 coniferous species on site (Jack Pine,
Red Pine, Scotch Pine, White Pine, Austrian Pine, Norway Spruce, Blue Spruce, White
Spruce, White Fir, Douglas Fir, Balsam Fir, Tamarack, and White Cedar), and 16 deciduous
species growing on site (Elm, Willow, Red Maple, Silver Maple, Mountain Ash, Green Ash,
Birch, Black Walnut, Basswood, Apple, Cottonwood, Bur Oak, Red Oak, Black Cherry,
Locust, and Linden).
Because the Pine Tree Forest site had much more of a "tree farm" plant community, the
applicant was required to mitigate tree removal in excess of allowable limits on a 1:1 basis.
Many of the trees were transplanted from the site to Hidden Comer Park. In contrast,
because the Long Acre site is currently comprised of much less of a "tree farm" plant
community, staff is recommending, and the applicant has agreed to fulfill required tree
mitigation per standard Tree Preservation Ordinance schedule.
Tree Preservation Efforts
Staff has had several meetings with the applicant (Manley Brothers Construction) and with
the applicants engineer firm (Pioneer Engineering) to discuss proposed tree removal versus
potential tree preservation. At those meetings, staff has emphasized that Eagan's Tree
Preservation Ordinance places high priority on the preservation of existing trees and
woodlands, and also a high priority on the orderly development of wooded areas to minimize
tree and habitat loss. Staff also explained to the applicant that the Tree Preservation
Ordinance allows for an exception to allowable tree removal limits when "practical
difficulties or practical hardships result from strict compliance with the provisions" of the
ordinance.
With this in mind staff has made several recommendations to the applicant to reduce overall
tree removal. The applicant has made revisions to the original site plan, reducing the
proposed tree removal from 87% to 71 Staff will continue to work with the applicant
during development to identify additional opportunities as they become apparent.
IX-
WATER QUALITY/WETLANDS:
Water Quality Issues
This 30-acre development would be located in the City's LPI-watershed, which is in the
southeast comer of Eagan and which is associated with Lebanon Hills Regional Park. The
developer proposes to meet the City's water quality requirement to treat stormwater on site by
directing runoff to two constructed ponds.
Minimum requirements for volume and area of water quality treatment ponds are based on the
impervious proportion of proposed developments (i.e., land covered by buildings, parking lots,
driveways, and walks). With a total impervious fraction of 36.5 percent, which is relatively high
for this kind of development, a minimum wet-pond volume of 1.8 acre-feet covering a minimum
area of 0.6 acres would be needed to treat the stormwater generated by this development.
The developer proposes to create one pond each to treat stormwater from a sub-drainage area
within the development. Pond 1 (minimum 1.0 acre-feet of treatment volume) would collect
runoff from 11.6 acres and Pond 2 (minimum 0.8 acre-feet of treatment volume) would collect
runoff from 9.0 acres. Both ponds would need to meet City Engineering standards including a
10:1 aquatic safety bench at normal water level, a maximum depth of 6 feet, and an acceptable
outlet or overflow structure. The remaining approximately 9.5 acres of the site is comprised of
two sub-drainage areas, each of which contains a wetland. A historical stormwater pond is
located in the most easterly aspect of the site's drainage area.
Both wetlands, one in the middle of the site (Wetland "A") and one at the western edge of the
parcel (Wetland `B"), are Type 3 wetlands under the classification system of the U.S. Fish and
Wildlife Service. Wetland "A" spans approximately 0.5 acres, and Wetland "B" covers about 1.4
acres. Type 3 wetlands are inland shallow fresh marshes that are permanently inundated with six
or more inches of water during the growing season. Vegetation includes grasses, bulrushes, and
various other marsh plants such as cattails, arrowheads, and smartweeds.
Wetland "A" is under the jurisdiction of the Wetland Conservation Act of Minnesota (WCA),
which is administered locally by the City. A portion of Wetland "B" is under jurisdiction of the
Public Waters Work Permit Program of the Minnesota Department of Natural Resources because
it is classified as a public water wetland (#19-0309W). Any proposals to drain, fill, or excavate
these wetlands need to comply with the provisions of these authorities.
The developer proposes to impact both wetlands by filling. Wetland "A" would receive 2,297
square feet of fill. Wetland "B" would receive 1,073 square feet of fill. Under WCA provisions,
this development is allowed a maximum wetland impact of 400 square feet. Any proposal with
more wetland impacts than that must submit a wetland replacement and monitoring plan
application, for City consideration, in accordance with state law. Wetland replacement is based
on a 2:1 ratio and replacement acres need to be annually monitored for up to five years to ensure
they are functional and stable.
As of the preparation of this report, the developer has not submitted a formal wetland
replacement and monitoring plan application to the City. However, a "preliminary wetland
mitigation plan" sheet of the subdivision submission indicates the following: The developer
proposes to replace 3,370 square feet of wetland fill by creating 7,328 square feet of wetland (a
minimum replacement is 6,470 square feet). The developer proposes to create 1,581 square feet
of new wetland along the northeastern edge of Wetland "A" and 5,747 square feet of new
wetland between the two lobes of Wetland "A."
ALTERNATIVES FOR COMNUSSION CONSIDERATION:
1. The development shall be responsible for a cash park dedication.
2. The developer shall construct an 8' wide bituminous trail to City standards within the 15'
"drainage and utility easement" located between lots 7 and 8, extending from the curb to
the north property line. Said trail shall be installed prior the construction of homes on lots
7 and 8. The construction value of the trail shall be credited to the trail dedication for the
development. Any balance due shall be a cash dedication.
3. The applicant shall be required to fulfill tree preservation mitigation through the
installation of seven-hundred forty-eight (748) category B trees, of which five-hundred
four (504) category B trees are to be installed on site, and through the installation of two-
hundred forty-four (244) category B trees (or an equivalent combination of category A
and/or category C trees) to be installed off-site. Staff will work with the applicant to
determine exact location of off-site trees including trees at city park properties.
4. The applicant shall be encouraged to continue to work with city staff to identify
additional opportunities for preservation during development.
5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate
safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root
Zone, whichever is greater, of significant trees/woodlands to be preserved on-site.
6. The applicant shall be required to contact the City Forestry Division and set up a pre-
construction site inspection at least five days prior to the issuance of the grading permit to
ensure compliance with the approved Tree Preservation Plan and placement of the Tree
Protection Fencing.
7. The development shall meet the City's water quality requirements primarily by creating a
minimum stormwater treatment capacity of 1.8 acre-feet covering a minimum area of 0.6
acres. Stormwater treatment ponds should be constructed according to NURP standards
with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and
an outlet structures according to City design standards.
8. A formal wetland replacement and monitoring plan application must be submitted to the
City for separate action by the City Council.
9. A minimum 30-foot wide buffer of natural, undisturbed vegetation outside the boundary
of the wetland should be maintained before, during, and after construction.
Location Map Item: 2- Lorry 14cres
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Development/Developer. Long Acres
Application: Rezoning and Preliminary Subdivision
Case No.: 36-RZ-14-09-03 and 36-PS-17-09-03
Map Prepared using ERSI ArcView 3.1. Parcel base map data provided N
by Dakota County Office of GIS and is current as of June 2003.
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Cif of en an THIS MAP 13 INTENDED FOR REFERENCE USE ONLY
v The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S
Community Development Department not responsible for errors or omissions.
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AREA (BEFORE IMPACT): 84.021 SO FT, _
IMPACT AREA: 1.073 SO FT,r~ \\I??
I X15TING WETLAND
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=4" «..,r.....a..t..... -rrw WETLAND MITIGATION PLAN MANLEY LAND DEVELOPMENT LONG ACRES as
• 3
Date: January 15, 2004
f, - Agenda Item: G-2; Lexington Ridge -
Millerville, Inc.
Action X
Information
> { ~~Ci of Eagan X 1. Location Map
$'n 2. Site Plan
Parks and Recreation MEMO 3. Grading Plan
4. Elevations (4)
AGENDA ITEM: G-2; LEXINGTON RIDGE - MILLERVILLE, INC.
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Lexington Ridge development,
BACKGROUND/HISTORY:
The applicant is requesting approval of a Rezoning from R-1, single family residential to PD,
Planned Development, a Preliminary Subdivision (Lexington Ridge) to create 17 lots and 16
townhome units and a Preliminary Planned Development for property located at 4225 Lexington
Way.
In July 2003, an application for an eight lot subdivision (Lexington Ridge) was proposed for this site.
The proposal indicated access to these lots would be through Lexington Diffley Athletic Fields. The
City Council denied the subdivision; one major contributor to the denial was the access through the
park. The applicant withdrew the application prior to Findings of Fact For Denial were adopted.
After withdrawing the subdivision application from July the applicant reapplied for a similar
subdivision with access via Diffley Road. After Dakota County Plat Commission review and
comments the applicant withdrew this application based on the expense to upgrade Diffley Road, the
applicant has a new proposal, with a higher density that should alleviate the cost of upgrading Diffley
Road for the new access.
There is an existing single family home on the subject site and several out buildings. The existing
single family home has access through the Lexington/Diffley Park by easement. The subject property
has frontage on Diffley Road, there are many mature trees and vegetation throughout the property,
and there is significant topographic changes on the north side of the lot.
PARKS AND TRAILS DEDICATION:
Parks
The Development is located adjacent to Lexington-Diffley Park. A cash park dedication is suggested.
Given the close proximity to Lexington-Diffley Park and amenities including the skate park, as well
as the Caponi Art Park to the west, it may be advantageous to recommend that a portion of the
Developments landscaping requirement (there is no tree mitigation required) be utilized to enhance
and/or create a vegetative buffer on the east, west and south side of the development.
9
Easement
The current owner of the single family home on the subject parcel is allowed access through the park
as the result of a long standing easement. With the advent of this Development and the resulting
access directly to Diffley Road, it would be adviseable to void the access easement and require the
removal of the existing gravel driveway, installation of a curb and reestablishment of turf.
Trails
The Developer has proposed to construct a bituminous trail extending from the east border of the
Development to an internal park trail. Unlike a typical connector trail that passes through a
development or connects one neighborhood to another, the trail would essentially dead-end at the
boundary of the development and thereby have minimal benefit to park users or the public other than
those living in the development. The construction of the trail, along the alignment shown, would have
minimal impact on the park or its amenities.
Because of the minimal public benefit, it is suggested that construction of the trail, and associated
landscaping, as shown, be allowed with no credit given towards what would then be a full cash trails
dedication.
TREE PRESERVATION:
A tree inventory submitted with this application indicates that there are one-hundred seven (107)
significant trees in the inventory. Individual tree size and species break down is as follows:
Species Ayr Diameter Dia. Range Count Percent of Total
Oak 24" 10"-41 36 32%
Conifer 12" 9"-21" 32 28%
(Pine, cedar, spruce)
Birch 10" 8"-12" 12 11%
The balance of the tree inventory is comprised of box elder, elm, black cherry, cottonwood,
hackberry, ash, and apple trees averaging 20" in diameter. The development as proposed will result
in the removal of thirty-nine (40) significant trees (37.4 % of the total). According to the City of
Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal
(single-phase, multiple-lot, multiple-unit residential) is set at 47.5% of the total significant trees.
With a proposed removal less than the allowable amount, there is no required tree mitigation for this
proposal.
In an attempt to maximize tree preservation, the applicant intends to preserve several large trees
adjacent to areas to be graded. The preliminary grading plan submitted shows proposed grade lines
occurring inside the CRZ of several trees that are to be preserved on site (tree #191, 198, 201, 202,
203, 220, 233, 234, 257, 262, 285, and 1009). To ensure survival of these preserved trees, staff is
recommending that a long-term tree survival plan be prepared by a certified arborist and implemented
on all trees with encroachment into the CRZ. Also staff is recommending that the applicant
communicate with city forestry staff in the actual placement of tree protection fence around these
trees. No encroachment is to occur inside tree protection areas.
WATER QUALITY/WETLANDS:
This proposed 5.9-acre single-family subdivision is located in the City's J-watershed. Stormwater
from 1.3 acres of the site is proposed to drain off site. Stormwater from the remaining 4.6 acres is
proposed to drain to a low-lying area in the northeast corner of the parcel and then into the City's
stormwater system, which eventually connects to City Pond JP-8 in Patrick Egan Park. Pond JP-8 is
one of the City's Class III - Scenic Recreation waterbodies, according to the Water Quality
Management Plan.
10
The required volume and area of water quality treatment ponds are based on the impervious
proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and
walks). With an impervious proportion of approximately 12 percent, a minimum, wet-pond volume of
.19 acre-feet and a maximum depth of 6 feet would be needed to treat stormwater. An outlet structure
acceptable to City standards would need to be installed.
However, the developer is not proposing to construct the stormwater treatment pond, but to use an
existing low-lying area for stormwater infiltration and temporary storage. Part of this low-lying area
also is on City of Eagan park property. The developer modeled the area assuming a vertical wall at
the property line to demonstrate that all ponding can be accommodated within the Lexington Ridge
project, but this is not likely to occur in reality. The developer believes that constructing a basin to
contain the stormwater on-site would have more impact to City park trees than allowing the
stormwater to infiltrate and temporarily store in the low-lying area.
The developer may need to address any questions the Commission has about the following:
1. The real extent and duration of any temporary storage of stormwater runoff, relative to City
park trees, and
2. assurance that the infiltration capacity of the soils in this low-lying area will remain the same
over time versus being diminished by gradual siltation.
There are no jurisdictional wetlands associated with this site.
Significantly steep slopes on this parcel raise concerns about erosion control, particularly where
land is proposed to be severely disturbed to construct roads, install storm sewer lines, and
establish building pads.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. The Development shall be responsible for a cash park dedication.
2. The Development shall satisfy a portion of the landscape requirement by creating and/or
enhancing a vegetative buffer along the east, south and west property lines.
3. The Development shall be allowed to construct a trail and, associated landscape berms, extending
from the development to an existing internal park trail. The alignment, location and specifications
to be approved by the City. No trail dedication credit shall be given for said trail or landscaping.
4. The Development shall be responsible for a cash trails dedication.
5. The existing access easement through the City park shall be voided and the gravel portion of the
existing driveway access restored to a turf condition and a curb section installed by the
Developer.
6. To ensure survival of preserved trees, #191, 198, 201, 202, 203, 220, 233, 234, 257, 262, 285, and
1009, a long-term tree survival plan shall be prepared by a certified arborist and implemented on
all trees with encroachment into the CRZ. Also staff is recommending that the applicant
communicate with city forestry staff in the actual placement of tree protection fence around these
large preserved oaks.
7. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety
netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever
is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees).
11
8. To require that the applicant contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with
the approved Tree Preservation Plan and placement of the Tree Protection Fencing.
9. The commission may want to recommend or get some kind of assurance that the developer is
accountable for stormwater that may not infiltrate sufficiently (now or in the future) to avoid or
minimize impacts to City park trees.
10. A cash dedication in lieu of on-site water quality ponding should be required for the remaining
1.3 acres of this development
12
Item: 04-2z L..CIir -4an /?.de.
Attachment # 4oca4ion I ap
Location Map Building Footprint
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Subject Site
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1000 0 1000 2000 Feet
Development/Developer. Le ington Ridge
Application: Re oning, Preliminary Subdivision, Preliminary PD
Case No.: 27- S-24-12-03
Map Prepared using ERSI ArcVIew 3.1. Parcel base map data provided N
+1 r by Dakota County Office of GIS and Is current as of June 2003.
THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E
city OF eagQn The City of aoan and Dakota County do not guarantee the accuracy of this Information and are
r U SITE PLAN
U
R0 (C-S.A .F1----- _
OWNER:
REMO CAPON]
4223 LEXINGTON WAY SOUTH
'LO EAGAN, MN 55123
IS/ TAPER _ IS' R. _ - ~ DEVELOPEIL'
RAY MILLER
= 160' - - - - - - 11 LLERVILLE, INC.
MURPHY PARKWAY
EAG
EAGAN, MN 55122
612-723.7137
J- r-- • -1~`~ ENGINEER:
PAUL B. DANIELSON, P.E.
KIM 5 LEY-HORN AND ASSOCIATES, INC.
- I / \ 11 25
2550 UNIVERSITY AVENUE WEST, SUITE 345N
0612 RETAINwC C 41 0 ' ` ST. PAUL. MN 55114
R TA 6' BOULEVARD 4' CONC. I , I 651ST. -643
WALK 10' MN. BURDwO GRAVEL GRAVEL DIe WAY ~ ~ SITE DATA
IV SETBACK 1195' R I Na J / TOTAL 97E AREA . 5.93 ACRES
SETBACK
TO FACE OF CURB 7 BID 7 T8 WO WO 2' 20' BUILOINC SITE AREA . 0.90 ACRES
PARK9/a STALLS
a i TOTAL IMPERVIOUS AREA 1.04 ACRES
~ ,s / ' a - _j ~ (Lass SURGING SITE AREA)
414 X\ REMOVE a1UVEWAY PARKING
CAAOE SPACES - 32
SPACES 32
\~\CURB AND L6 12 - DRIVEWAY
OFFSIREEi SPACES 2
as
r.- /LANDSCAPE TOTAL SPACES 2
I h \ ] DENSITY .
BERN 16 UNITS/5.93 ACRES
I i I - I 2.70 UNITS/ACRE
1 c61 a I I I 12 T 9 I SET QA
R I I / ~1 A, so 513
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No. Dole Revisions App. DRAWING NAME NER®Y -WY NAT Ms HAK sPECR1cARw MILLERALE INC. CITY PROJECT SHEET 1 OF 1
CAPON-PUML y; w°AacTmPOAiar[nx"sR°x ~ NAT Hula aAYS LE)ONNOTDN RIDGE MEET N0.
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PROJECT IM 1100W6°1 . LODI 1211712003 MR UC No. 23127
Item: G'_2. Le-c i non Kidye.
G\mXURVMU\C,penl FrcmwiY\KAW SHCCIS\"EU0\CApa9J'RC-1RA.M&j Die bw 10. 203 - O6pm
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PARTIAL SITE PLAN
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J o 1 Millerville Inc.
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WEST ENTRY ELEVATION
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S
II
Date: January 15, 2004
"`Ly Agenda Item: G-3; Sycamore Place
EPIC Development LLC
4 L f Nr Action X
City of Eagan Information
Parks and Recreation MEMO Attachments X 1. Location Map
2. Preliminary Plat
3. Existing Conditions
4. Tree Mitigation Memo
AGENDA ITEM: G-3; SYCAMORE PLACE - EPIC DEVELOPMENT, LLC
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
9 wetlands issues that pertain to the Sycamore Place development.
BACKGROUND/HISTORY:
The applicant is requesting approval of a Preliminary Subdivision (Sycamore Place) to
create 14 single family lots on property located at the north end of the dead end street of
Sycamore Court. The property is not platted.
The subject site is vacant and heavily wooded. There is a wetland onsite. Sycamore Court
dead ends at the beginning of the subject properties boundaries. The east side of the property
borders Inver Grove Heights.
PARKS AND TRAILS DEDICATION:
Parks
This neighborhood is served by nearby Hidden Corner Park and receives the benefits of the play
amenities of Red Pine Elementary School therefore, a cash park dedication is suggested.
Trails
The development is surrounded by existing residential developments. There is no opportunity for
connection to an existing trail or park therefore, a cash trails dedication is suggested.
TREE PRESERVATION:
A tree inventory submitted with this application indicates that there are two-hundred thirty-
one (231) significant trees in the inventory. Individual tree size and species break down is as
follows
Species Avg Diameter Dia. Range Count Percent of Total
Silver Maple 16" 12"-33" 180 78%
Oak 18" 8"-29" 6 3%
The balance of the tree inventory is comprised of box elder, elm, black cherry, cottonwood,
willow, and ash trees averaging 15" in diameter.
The development as proposed will result in the removal of one-hundred eighty (180)
significant trees (77.9% of the total). According to the City of Eagan Tree Preservation
13
Ordinance allowable tree removal for this type of development proposal (single-phase,
multiple-lot, single-unit residential) is set at 40% of the total significant trees. With a
proposed removal more than the allowable amount, there is required tree mitigation for this
proposal. The required tree mitigation calculates to one-hundred eighty-eight (188) Category
B trees (or an equivalent combination of Category A and/or Category C trees).
The applicant has submitted a Tree Replacement Plan that shows the installation of forty-two
(42) Category A trees. Three Category A trees (4" caliper Autumn Blaze Maple, Patmore
Ash, and Greenspire Linden) will be installed on each of the 14 lots. This plan leaves a
balance of fifty-two (52) Category A trees to be installed off-site, or a cash payment of
$43,800.00. A memorandum from Epic Development has been submitted that states that this
balance of 52 Category A trees will be installed at the proposed Woodland Place subdivision
at the southeast corner of Cliff Road and Dodd Road. The trees will be installed as a buffer
on a five-foot berm along the south side of Cliff Road. The memo also states that a modified
landscape and Tree Plan will be submitted for Woodland Place as soon as possible.
WATER QUALITY/WETLANDS:
Water Quality
This proposed 6.0-acre single-family subdivision is located at the upper edge of the City's L-
watershed. Approximately 0.3 acres of the site will drain northeast to a small pond, which
appears to have been created historically. The remaining portion of the site (approximately
5.7 acres), as well as about 0.6 acres of Pines Edge 1St Addition in Inver Grove Heights to the
east, will drain west to City Pond LP-27.5, a shallow, natural wetland that is connected to the
City's stormwater drainage system.
Minimum requirements for volume and area of water quality treatment ponds are based on
the impervious proportion of proposed developments (i.e., land covered by buildings, parking
lots, driveways, and walks). The total impervious proportion of this proposed subdivision is
28.3 percent (1.7 acres). To meet water quality requirements, a minimum wet-pond volume
of 0.45 acre-feet covering an area of 0.23 acres would be needed. The pond would have a
maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level.
The developer proposes to create adequate stormwater treatment volume by excavating the
natural wetland on site.
Wetlands
The 0.15-acre natural wetland on this parcel, under the classification system of the Fish and
Wildlife Service, is a Type 1 wetland, which is a seasonally flooded basin or flat. Wetland
Conservation Act rules do not require wetland replacement for excavation of Type 1
wetlands or for up to 2,000 square feet (.046 acres) of fill in Type I wetlands. The developer
proposes to fill 1,639 square feet of the wetland while excavating to create the stormwater
treatment pond.
14
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. The Development shall be responsible for a cash park dedication.
2. The Development shall be responsible for a cash trails dedication.
3. The applicant shall be required to fulfill required tree preservation mitigation through
the installation of forty-two (42) category A trees to be installed on site, and through
the installation of fifty-five (55) category A trees to be installed off-site at the
proposed Woodland Place subdivision.
4. A tree mitigation plan shall be submitted for Woodland Place subdivision.
5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene
laminate safety netting) shall be installed at the Drip Line or at the perimeter of the
Critical Root Zone, whichever is greater, of significant trees/woodlands to be
preserved on-site.
6. The applicant shall contact the City Forestry Division and set up a pre-construction
site inspection at least five days prior to the issuance of the grading permit to ensure
compliance with the approved Tree Preservation Plan and placement of the Tree
Protection Fencing.
7. A minimum wet-pond volume of 0.45 acre-feet covering an area of 0.23 acres shall
be required. The pond shall have a maximum depth of six feet and a 10:1 aquatic
bench beginning at the normal water level.
15
PIA~G
Item: G-3. CcLmore-
Location Map 111-1,1meent 111.
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1000 a 1000 2000 Feet
Development/Developer: Sycamore Place
Application: Preliminary Subdivision
Case No.: 36-PS-25-12-03
N
Map Prepared using ERSI ArcView 3.1. Parcel base map data provided
by Dakota County Office of GIS and is current as of June 2003.
W E
Clt of et1 nn THIS MAP IS INTENDED FOR REFERENCE USE ONLY
V The City of Eagan and Dakota County do not guarantee the accuracy of this information and are s
Community Development Departnont not responsible for errors or omissions.
Item: 6;-3; Sycamore. place..
Attachment #2, Prc l i rli vary P(a+
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01/09/2004 08:20 EAGON MAINTENCE 4 CITYHALL UPSTAI Item: C_3; ~C~cmorL P/aye.
Attachment # M
EPIC. Memwi9lr
DEVELOPMENT, LLC
MEMORANDUM
Gregg Hove, Supervisor of Forestry
Fgom: Rich Ragatz of Epic Development, , LLC
T Tree Mitigation Plan for Sycamore Place Subdivision
Legg: As a follow up to our recent conversations, here is the additional information you
4 regarding the Tree Mitigation Plan for Sycamore Place 'Subdivision. Per
Hedlimd Engineering's plans, 3 trees per lot will be planted and these trees will be 4
in es or greater I wanted to talk with you in g greater detail r ardin the species so that
th tress fit in with the surrounding enviromnent and will flourish. This will result in a
total mitigated on-site of 42 trees (see enclosed revised plans from Hedlund Engineering).
T rig approximately 60 trees will be mitigated off-site on the proposed
Woodland Place Subdivision at the southeast corner of Cliff and Dodd Roads. A five-
foot berm is planned for this subdivision along Cliff and Dodd Roads. The approximate
60 trees (4 inches or greater) remaining for mitigation would all be planted along this
-foot berm. No tree mitigation is required of the Woodland Place Subdivision. My
en 'neer for the Woodland Place Subdivision is out of town and will be back Monday. I
will have a modified landscaping and Tree Plan for7Woodland Place as soon as possible.
I 1 could also like to get your input on species and spacing so that trees will be as healthy
as possible and visually appealing.
Lofk forward to talking with you at your earliest convenience.
Th~ltnks!
. .
Ri Ragatz g l
4
(612) 730-2814 . .
3441 St. Paul Avenue / Minneapolis, MN 55416 / Offco/Cell: 612.730.2814 / Home: 612.927.6588 / Email: rraBaizzeartYinknet
Date: January 15, 2004
f Agenda Item: I-1; Donor Naming Policy
Action
Information X
of Eagan Attachments X 1. Draft Policy
Parks and Recreation MEMO 2. Donor Agreement
AGENDA ITEM: I-1; DONOR NAMING POLICY
TO: ADVISORY PARKS COMMISSION
PREPARED BY: BETH WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: The Donor Naming Policy as developed by the APrC subcommittee,
ready for review and recommendation to City Council.
BACKGROUND
In fall and winter of 2003, an APrC subcommittee held a series of workshops to develop a
policy to guide cases where a donation may warrant naming after or for an individual or
corporation. The group reviewed policies established at other agencies and pulled the most
salient elements of these policies, and created sections that address concerns specific to the
City of Eagan.
ANALYSIS
As a result of thorough review and revision, and review and "OK" by the City Attorney, the
Donor Naming Policy is ready to be presented to the full APrC for their recommendation to
Council in Attachment 1. The Donor Naming Policy is meant to cover cases where
donations are substantial enough to warrant a possible naming of an amenity, rather than
cover amenities that might warrant administrative recognition such as a park bench or
volleyball standards.
The policy allows a good deal of discretion as to naming. Naming and other large-scale
recognitions, according to the proposed policy, must be negotiated through the City
Administrator and the Director of Parks and Recreation. The type of recognition and
timeframe for the recognition will be outlined in a Donor Agreement to be agreed to and
signed by both the City of Eagan and the donor, found in Attachment 2.
As a separate but related project, the group decided to develop a "Gift Book" to distribute
during events or wherever brochures are appropriate. The intent is to give citizens ideas
about smaller-scale donations for Parks and Recreation. The current draft allows flexibility
in recognition, allows members of the community to submit ideas that aren't listed in the gift
book, or find out about more donation opportunities that the limited gift book space can not
cover. A subcommittee meeting will be held on January 21st at 5:30 to review a draft of the
Gift Book.
ALTERNATIVES FOR COMMISSION CONSIDERATION
1. Recommend Council adopt the Donor Naming Policy.
2. Recommend Council not adopt the Donor Naming Policy.
3. Other.
16
Item: Anor Waminj No l iul
Attachment #
~rq-ft Policy
SUBJECT TO RECOMMENDATION/APPROVAL:
DONOR NAMING POLICY
Note: Draft has been reviewed by City Attorney.
Revised 12-09-2003
DONOR NAMING
The City of Eagan seeks to recognize donors who wish to support the City's Parks and
Recreation department through distinguished effort or substantial financial endowment,
by naming facilities in their honor. This policy offers a guideline to determine when such
cases are appropriate and which may be better served by a formal recognition by the City
Council.
For the purposes of this policy, "Substantial Gift" is defined as at least 50% of the
estimated cost:
(a) of new construction, remodeling, or renovation;
(b) of developing a new real property, i.e. park buildings, structures, real estate, etc;
or
(c) the replacement of an existing, unnamed facility or landmark that requires
substantial renovation at the time of the gift.
This policy determines procedures, for a fixed period or indefinitely, for narking of
amenities found within Eagan parks. Items under this policy include, but are not limited
to, items of personal property such as park structures (pavilions, warming houses, sun
shelters, nature center, etc), real estate to be used for parks or open space, sports fields or
courts, pools, nature centers, or other large-scale projects as discussed with the Director
of Parks and Recreation.
RECOGNITION
The City of Eagan will consider naming opportunities for outstanding financial
contributions toward facilities, specifically those which enable the amenity to be initially
built (i.e., without the donation the amenity would not be constructed).
The City of Eagan will give special recognition to commemorate long term service to the
community or to a distinguished citizen and such recognition is contingent upon Council
review and approval.
Donors and Donation
"Donors" and "Donation" as defined by this policy, means a substantial financial
contribution toward the cost of an amenity or project. This is defined above as at least
50% of the total estimated cost.
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Naming may be in honor of donor or donors, who may be individuals, groups of
individuals, or corporations. Naming guidelines detailed in the City of Eagan Parks
Naming Policy will apply.
(a) The nature of the donation will assist in determining the naming opportunity.
(b) Donors or donor representatives must sign a donor agreement that delineates
terms of the contribution, unless donor wishes to remain anonymous.
(c) An amenity may be named in honor of a Donor that has contributed all or a
substantial part (defined by this policy as 50%) of the full costs relating to its
establishment.
(d) The option of funding the amenity for life of said amenity is negotiable and
would require assurance of sufficient funding. There is no exclusive right to sole
naming in cases of expansion or other structural modifications.
(e) A plaque, or negotiated signage may be placed on a building, room, or facility to
acknowledge a Donor. The design, wording, and location of the plaque require
the approval of the City Council.
Naming rights carry no power of direction to the City on matters of schedule,
design, furnishing, or priority of use.
PROPOSALS
(a) Any proposal for naming shall be made through a formal submission to the City
Administrator and Director of Parks and Recreation.
(b) A proposal for naming after a person shall be accompanied by a comprehensive
citation.
(c) The Advisory Parks Commission (APrC) will examine all formal proposals. The
APrC will make a recommendation to Council on proposals.
(d) Proposals must have the written approval of the person or corporate representative
for whom the naming is to recognize. If the person ig deceased, the approval of
the family or designated representative should be obtained. If the person is
deceased and there is not family or a designated representative, naming can
proceed.
PROCEDURE
Procedures governing approval of naming proposals are set forth below and may also be
supplemented by such operational guidelines as the City of Eagan may adopt from time
to time. Exceptions from policy requirements must be authorized by the City Council in
advance of completion of the donation.
-2-
Before Donation: To be considered for naming, donation commitments must come
during the schematic design phase of the project. Schematic design will be overseen
by the appropriate departments of the City of Eagan according to established
procedure.
(a) New construction, substantial renovation, or replacement projects will be
considered for naming opportunities.
(b) All negotiations for naming rights will be conducted in the first instance by the
City Administrator and the Director of Parks and Recreation, under the
authorization of City Council.
These steps should be followed:
Step One: Contact the City of Eagan Parks and Recreation Department to discuss the
procedure for donation. This will include a formal proposal submitted to the City
Administrator and Director of Parks and Recreation.
Step Two: The individual, group, or corporation will present their request to the
Advisory Parks Commission. The APrC will then make a recommendation to City
Council. Perpetual naming will be at the discretion of the City Council.
Step Three: Upon approval by City Council, the Donor Agreement contract will be
signed and kept on record with the City of Eagan.
REQUIREMENTS
(a) All donations to be considered for naming rights must be approved by City
Council.
(b) Each donation must be memorialized in a donation agreement approved by the
City Council and the donor or their representatives. The agreements shall be
executed following final approval of the gift as specified by the City of Eagan.
No naming commitments shall be made to donors or other parties before final
approval is granted by the City Council. Records of donation agreement will be
kept by the City of Eagan.
(c) The Director of Parks and Recreation or an appointed staff person is responsible
for overseeing compliance with Policy requirements, including completion of
consultations and approvals, securing signatures on donation agreements by
donor, donor representative, and City of Eagan.
(d) The City of Eagan will be responsible for groundbreaking, dedication, or other
ceremonies relating to named gifts, when appropriate.
-3-
(e) Physical recognition of donors such as signs, placards, etc. will be reviewed and
approved by City Council before being affixed to the amenity unless already
provided for in the existing design guidelines established by the City of Eagan.
GENERAL GUIDELINES
(a) The name used should normally be the family name, or in the case of a corporate
entity, the shortest possible name. Unless Council determines otherwise, a
persons or corporations name may be used in naming a City facility only once.
(b) Where the name of a corporate entity is used, the period of naming will be limited
to the life of the corporate entity.
(c) In the event of demolition or deconstruction of a structure, its name or any part of
it shall be the subject of fresh recommendations.
(d) Naming a building in honor of a person who has given extraordinary
distinguished service to the city will not normally be considered until after their
substantive formal relationship with the city has ended.
(e) The style of naming of structures and facilities should be consistent with the city's
visual standards, or adhering to any city ordinances.
(f) City Council may rescind a donor's name for just cause.
(g) Facilities will not normally be named to honor persons who have no formal
connection with the City of Eagan unless they are substantial Donors.
(h) The City Council will consider the naming of a building in recognition of a
corporation which is a benefactor when that corporation:
• Provides not less than 50% of the capital cost of the building, or
• Supports the City with endowments exceeding a specific dollar amount.
TIMING
Proposed naming will come at the time of amenity design schematic. Naming may
not be allowed after the amenity is operational except by Council review and
approval.
Method of donor recognition must be agreed upon and formally approved by City
Council prior to signing the donor agreement.
-4-
METHOD OF PAYMENT
(a) Donation associated with naming proposals can be made by the donor in cash or
appreciated property, through legally binding pledges fulfilled within no more
than five (5) years, or by the creation of an endowment.
(b) Individual donors may gift a portion of their contribution though an irrevocable
trust or a contractual bequest mechanism.
(c) The City Council reserves the right to remove a naming opportunity when pledges
remain unpaid beyond the agreed upon period. Should this occur, the City
Council may consider and/or approve another naming opportunity, or seek
another donation of the magnitude that is deemed substantial. revocable
(d) Should the donor renege on any payment once the project has commenced and the
donor agreement has been signed, the City shall be allowed to keep any portion of
the donation already paid, and naming rights shall not apply. Should the City fail
to use the funds for the stated purpose in the Donor Agreement, the funds shall be
returned to the donor.
STEWARDSHIP
Stewardship requires that the City of Eagan honor the expectations of donors and abide
by gift agreements, including naming provisions. Naming is generally expected to last
the lifetime of the building, facility, unit, program, or other endeavor. There may
nonetheless be extraordinary circumstances that justify cessation of the use of a name, or
"re-naming," such as change in use, substantial renovation, or demolition of an existing
building, facility, or part thereof, major programmatic changes, failure of a donor to meet
the financial commitment of the donor agreement, or other situations unforeseeable at the
time of the original naming. When appropriate and feasible, when a name is retired,
some form of continuing recognition should be established. In all cases, the City Council
must approve re-naming.
-5-
Item:r I for Aj 1m 1 Po h
4tkow Attachment # 2.
city of ecoon honor I-greemen-t'
DONATION AGREEMENT
ESTABLISHMENT OF CURRENT USE FUND
There is hereby established with the City of Eagan that has agreed to
make a charitable donation in the amount of $ (amount) to be used for (brief description).
Contact Name:
Address:
Phone:
E-Mail:
Project Background: (to be filled in at time of negotiation)
PROCEDURES
The City of Eagan and donor shall adhere to requirements and procedures detailed in the
Donor Policy:
• To be considered for naming, proposals must be submitted during the schematic
design process. New construction, substantial renovation, or replacement projects
will be considered for naming opportunities.
• Step One: Contact with the City of Eagan Director of Parks and Recreation and City
Administrator to negotiate terms of the donation.
• Step Two: Presentation of proposal to the Advisory Parks Commission and City
Council. Naming will be at the discretion of City Council.
• Step Three: Upon approval, Donor Agreement will be signed and kept on record with
the City of Eagan.
Naming rights carry no power of direction to the City of Eagan on matters of schedule,
design, furnishing, or priority of use.
-2-
USES AND PURPOSES
Project Intent: (filled in at time of negotiation)
Method of Payment: (filled in at time of negotiation)
Method of Recognition: (filled in at time of negotiation)
The uses and expenditures of these funds shall be consistent with the City of Eagan policies
and ordinances. The funds shall be administered by the Director of Parks and Recreation or
his/her designee.
According to the City Attorney, should the donor renege on any payment once the project
has commenced and the donor agreement has been signed, the City shall be allowed to
keep any portion of the donation already paid, and naming rights shall not apply. Should the
City fail to use the funds for the stated purpose in the Donor Agreement, the funds shall be
returned to the donor.
dated this day of '20
Donor or Donor Representative
dated this day of 120
City of Eagan Director of Parks and Recreation
dated this day of , 20
City Administrator, City of Eagan
dated this day of , 20
Mayor, City of Eagan
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Donor Bill of Rights
As accepted by the American
Association of Fundraising
Council (AAFRC)°
PHILANTHROPY is based on voluntary 7. To expect that all relationships with
action for the common good. It is a individuals representing organizations of
tradition of giving and sharing that is interest to the donor will be professional
primary to the quality of life. To assure in nature.
that philanthropy merits the respect and
trust of the general public, and that 8. To be informed whether those seeking
donors and prospective donors can have donations are volunteers, employees of
full confidence in the not-for-profit the organization or hired solicitors.
organizations and causes they are asked
to support, we declare that all donors 9. To have the opportunity for their
have these rights: names to be deleted from mailing lists
1. To be informed of the organizations that an organization may intend to share.
mission, of the way the organization 10. To feel free to ask questions when
intends to use donated resources, and of making a donation and to receive
its capacity to use donations effectively prompt, truthful and forthright answers.
for their intended purposes.
2. To be informed of the identity of those
serving on the organizations governing
board, and to expect the board to
exercise prudent judgment in its DONOR BILL OF RIGHTS DEVELOPED BY
American Association of Fundraising Counsel (AAFRC)
stewardship responsibilities. Association for Healthcare Philanthropy (AHP)
Council for Advancement and Support of Education (CASE)
3. To have access to the organizations Association of Fundraising Professionals (AFP)
most recent financial statements. ENDORSED BY
(In Formation)
Independent Sector
4. To be assured their gifts will be used National Catholic Development Conference (NCDC)
for the purposes for which they were National Committee on Planned Giving (NCPG)
National Council for Resource Development (NCRD)
given. United Way of America
5. To receive appropriate
acknowledgement and recognition.
6. To-be assured that information about
their donations is handled with respect
and with confidentiality to the extent
provided by law.
*,http://www.aafrc.org/choose-counsel/donor.html
-4-
CITY OF EAGAN
VISION STATEMENT
City Council 2003: Patrick Geagan, Mayor
Peggy Carlson
Meg Tilley
Cyndee Fields
Mike Maguire
VIEW OF MISSION
The City of Eagan exists to serve the needs and interests of its present and future citizens by
providing quality public services, personal and property protection, a healthy environment, a stable
tax base, attractive amenities, a sense of community and ethical representation. The City will
endeavor to reflect community values in an effective, responsible, efficient and visionary manner.
VIEW OF CONSTITUENTS
The City of Eagan considers everyone with whom. it interacts as a constituent and as a customer.
First and foremost among these customers are its citizens. To serve its customers, the City is
committed to equal representation, personal dignity, the value of diverse opinions, democratic
participation and the importance of honest feedback. In its interactions with citizens and all other
constituents, the City of Eagan is committed to the qualities of fairness, openness and
responsiveness. Quality customer service will be central to all interactions with the City.
VIEW OF SERVICE DELIVERY
The City of Eagan is committed to being responsive in meeting the needs of the community within
the fiscal parameters the community will support. Services will be provided effectively and
efficiently for the quality and level of service desired by the public through the employment of
highly-qualified, creative, dedicated employees and the application of the highest standards of
responsible fiscal management.
VIEW OF QUALITY OF LIFE
The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life.
This includes its commitment to economic opportunity, educational excellence, efficient service
delivery, environmental integrity, recreational variety, attractive neighborhoods and community
pride.
VIEW OF THE ENVIRONMENT
The City of Eagan will proactively protect its natural environment. The land, water and air, as well
as the things which live in them and on them, are important assets to be preserved and enhanced for
our own enjoyment and well-being and that of future generations. The City's role with respect to
the environment shall be that of active steward and conservator. Pollution, abuse of the
environment and unnecessary modifications of the environment will be opposed. The City,
-5-
collectively and individually, will endeavor to maintain the environment, mitigate impacts on it and
enhance it to the extent possible.
VIEW OF DEVELOPMENT
The City of Eagan is committed to encouraging and fostering orderly, high-quality development
and redevelopment. The City will maintain a balanced variety of housing types, diversity of
commercial and industrial development and effective integration of land use types. Eagan is
planned to be a fully developed city in the future; and efforts will be made to effect that growth in a
rational, deliberate manner in the best interests of all residents, both present and future. The City
will maintain its standards while recognizing the need to be sufficiently flexible and creative to
permit quality development to occur.
VIEW OF ECONOMIC VITALITY
The City of Eagan recognizes the need to foster an attractive and desirable business environment in
order to ensure employment opportunities for its citizens, a strong tax base, retail services for its
citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the
formation of head of household jobs, clean industries, economic diversity, commercial stability and
effective relationships with the regional, state, national and international economies.
VIEW OF ROLE IN THE REGION AND STATE
The City of Eagan recognizes the importance and value of intercommunity and intergovernmental
relationships in the advancement of the interests of its constituents. In this regard, the City is
committed to active participation in activities and organizations which further these interests. The
City is further committed to balancing its interests with the needs of the region and the state and
will conduct its affairs in a manner that recognizes the interests of its neighbors.
VIEW OF IMAGE
The City of Eagan will encourage community identity and community and neighborhood pride by
fostering an image of quality in its built environment and excellence in its services and amenities.
VIEW OF THE FUTURE
The City of Eagan recognizes that its future is shaped by the decisions made today. It is also
bounded by current circumstances and their dynamics over time. While growth and economic
vitality continue, services must continually adapt over time to meet the changing needs of a diverse
population, technological change and a global, service-based economy. To meet these needs, the
City must plan with vision, encourage balanced services and welcome orderly change.
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF DECEMBER 15, 2003
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on December 15,
2003 with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, Dorothy
Peterson, Richard Pletcher, Phil Belfiori, and Ken West. Members Filipi, Williams, and Perry were not present.
Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul
Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special
Projects; Sheila Cartney, Planner and Cherryl Mesko, Recording Secretary.
APPROVAL OF AGENDA
Member Danner moved, Member Bari seconded with all members voting in favor to accept the agenda as
presented.
d APPROVAL OF MINUTES OF NOVEMBER P7,2003
Minutes from the November 17, 2003 omitted a "second' for a motion regarding the 2004 Park and Trail
Dedication Fees. Member Bari agreed to document himself as the "second." Member Bari moved, Member
Peterson seconded, with all present members voting to approve the minutes as amended.
VISITORS TO BE HEARD
TRAVEL BASEBALL
Dave Swenson of Travel Baseball provided an overview of the travel baseball organization. He explained
travel baseball is part of EAA, 18 or 19 teams of 10 to 15 year olds participate. In 2003, 16 to 18 year old teams
were added. Travel baseball uses fields at the high school, Rahn Park, Goat Hill Park, and Lexington Diffley
Athletic Fields.
Travel Baseball is part of the Metro Baseball League, which plays primarily from mid-May to the end of
July. During this time, they host 2 tournaments, AA and AAA. Swanson commented on the great cooperation they
have received from Parks and Recreation. They have hosted tournaments for 14 and 15 year old age groups in
Eagan. Travel Baseball operates concessions during tournaments and gives some of the profits to Parks and
Recreation. Some of the funds raised by Travel Baseball have been used for a new scoreboard at Little Goat and a
new batting cage for younger athletes.
Chair Davis asked if, during their travels, the Travel Baseball organization has seen things in other
communities that might be beneficial to bring to Eagan. Swanson said perhaps some amenities or maintenance
ideas. Member Davis inquired if there were any requests Travel Baseball had as the APrC looks at its CIP for
upcoming years. Swanson said lights at Lexington Diffley would be useful, particularly during tournament play.
Swanson said he has been in contact with staff about ideas. Director Vraa commented on the success of travel
baseball and its broad economic benefit in the community. Chair Davis stated appreciation for partnerships with
groups like travel baseball. Swenson said the efforts of Parks and Recreation staff are excellent.
Advisory Parks Commission
Minutes of Regular Meeting of December 15, 2003
Page 2
EAGAN GARDEN CLUB
Pam Behnke provided an overview of the Eagan Garden Club. The Garden Club, active in Eagan for 51
years, holds monthly meetings to discuss business and occasionally welcome an outside speaker. The Garden Club
has 35 members, including 4 Master Gardeners. The only source of income for the group is a plant sale held at Holz
Farm. The group sells their own perennials at this event. Behnke noted that their project at Holz Farm focuses on
plantings that had been done in the past at the Farm, trying to bring the garden back to its original form. Behnke
described other activities the group has participated in, including their march in the Fourth of July parade, which
they say will become an annual occurrence, and participation in the Eagan Community Center Grand Opening.
Behnke stated that the group needs more members. She said the group meets the second Wednesday every
month at 7:30 pm. Member Peterson commented on an advertisement in the newspaper for the Garden Club
meeting. Member Pletcher suggested creating a video of the Garden Club tours to broadcast on cable television or
display on the City web site. When asked when the May Plant Sale would take place, Behnke responded it would
occur on Mother's Day Weekend.
SVPER ,TENDENT''S,UPDATEAND DEPARTMENT HAPPENINGS
Superintendent of Recreation Jeff Asfahl provided the APrC with an overview of current events in the
recreation division. These include:
• Ongoing preschool registration
• Senior Advisory Board will officially begin in January '04.
• 90 seniors have contributed funds to become "sustaining members."
• On January 15, the seniors will be holding a free event from 6pm to 7pm.
• Writing has begun for the Spring/Summer `Discover Us' brochure
• Outdoor festival is being worked on for the Eagan Community Center site.
• Plans are in place for bandshell performances.
• The Teen Center programs are going well, good ideas are brewing.
• Winter staff training is completed, there are 51 staff members.
• Outdoor recreation sites are scheduled to open on December 20.
• Home School classes are being offered.
Member Danner commented that she met with Superintendent Asfahl and Communications Director Tom
Garrison regarding the new Web Site and how the senior center can be made more visible on it. She noted how
quickly changes were made to accommodate ideas.
Superintendent Olson provided the APrC with an overview of current events in the parks division. These
include:
• The ground must have a certain amount of frost in it to retain rink flooding. , and flooding is only occurring
at night right now. Paved rinks at Rahn and Goat Hill will freeze faster than the unpaved rinks. Olson
noted that a video clip of flooding would be aired on local cable television.
• Staff met with Police Explorer Scouts about winter procedures and schedules.
• Snowmobiles are not allowed on City park property.
• Olson reviewed winter plowing procedure and policy.
• A box culvert will be installed between pond BP-2 and Blackhawk Lake.
• Dakota Hills Middle School has given the "go ahead" for the disc golf project. Staff will meet with school
officials in January.
• Proposals for new trail segments to plow in the winter are reviewed in April of each year, and require
submission of a petition.
Advisory Parks Commission
Minutes of Regular Meeting of December 15, 2003
Page 3
CONSENT AGENDA
PROPOSED GUN CLUB LAKE WMO MEMORANDUM OF UNDERSTANDING
Chair Davis commented on the three new Board members, including those from Mendota Heights and
Inver Grove Heights, and Eagan's revised role now that staff is unable to serve as Board members. Chair Davis
asked what the sources of revenue are for the WMO. Director Vraa said revenue sources were from each City. All
expenses are billed to the City of Eagan on behalf of the GCLWMO,. Which helps keep the status of the WMO
independent.
It was suggested that the Memorandum of Understanding have some semantic alterations. Member
Peterson moved, Member Pletcher seconded, with 6 members voting to recommend Council approve the
Memorandum of Understanding as amended. Member Belfiori abstained from voting.
DEVELOPMENT PROPOSALS
WOODLAND PLACE
Planner Cartney provided a brief overview of the proposed development for Woodland Place, a preliminary
plat to create 14 residential lots on 6.3 acres in the NW '/4 of Section 36. Member Peterson inquired if the plat had
gone to the APC yet. Cartney said it had, and had been denied initially, but the applicant has re-submitted.
Member Peterson expressed concern about the pipe that would drain water runoff to Holz Lake. She
indicated that it was not reflected in the plans provided to the APrC. She inquired where the pipe would be entering
the lake, and whether it was compatible with the Master Plan, especially the location of the weed harvester entrance
ramp, nor was it indicated how deep the pipe would be buried. A representative from Epic Development, LLC
replied that the pipe would run from a 926 elevation to a 918 elevation, and buried approximately 2' below the
ground. Member Peterson reiterated the question about where the pipe would go in relation to the weed harvester
ramp. Water Resources Coordinator Eric Macbeth said the ramp looks to be about 200± feet to the north of the
proposed location. The developer said they have worked to preserve trees and water quality, and opined that this
was a good submittal.
Member Peterson said she can't support the development with the information at hand, especially regarding
the pipe location. Member Belfiori asked whether there were any alternatives investigated that might retain more
stormwater on-site, perhaps to eliminate need for the pipe. Macbeth showed the area that would drain to Holz Lake
via pipe, and reviewed the engineers plan. He said that it meets water treatment requirements. Member Belfiori
said he is looking for a compromise to mitigate the concern about the pipe, but this could move forward.
Member Peterson said the land to the northwest is also proposed to drain into the lake, and expressed
concern about impacts to the park. Chair Davis asked for an estimate as to how often water would be channeled to
Holz Lake via pipe. Macbeth said it would typically be wet storage plus bounce, but didn't know for sure. Member
Belfiori noted there was probably more concern for the lake if it were allowed to flow in without treatment. He
suggested a swale might help with mitigation.
Superintendent Olson said the development conformed to City and MnDOT standards, and such
developments often accounted for a 100-year flood event. He noted City Engineering staff has reviewed the plat,
and has concluded the proposal will meet the City's needs for ponding. Member Belfiori asked if an alternative
could be added, requesting that consideration be made for backyard infiltration systems in lots 1-7.
Member West moved to approve the plat as amended, Chair Davis seconded, with Members West, Belfiori,
Davis, Pletcher, Bari, and Danner voted to recommend approval, Member Peterson voting to recommend denial.
Advisory Parks Commission
Minutes of Regular Meeting of December 15, 2003
Page 4
LONG ACRES
Planner Cartney provided an overview of the Long Acres proposal, a preliminary subdivision to create 51
residential lots on 29.62 acres in the southeast quarter of section 36. City Forester Hove reviewed the tree
preservation plan, showing exhibits that illustrated the dense woodland, with 877 identified significant trees on the
site. The developer proposes to remove 621 significant trees, or 70.8% of the total. City Ordinance allows for
40% tree removal. Hove discussed issues with the tree farm site to the east that had been proposed for development
in the past. He noted shared mitigation plan at Hidden Corner Park to the north of the site.
Member Danner asked about the size of the trees. Hove said the Class A trees were about a 4" caliper, or
12" circumference, and the class B trees were about 2.5" caliper, or 6" circumference. He said the developer was
proposing to mitigate with a variety of class B trees. Member Danner asked if some of the larger trees could be
saved. Hove said they were planted pretty tight, but were not overly mature. Chair Davis noted that Hove did a
good job getting the number of trees to be cleared down. Hove said he has been working with the developer to
continue mitigation efforts.
Water Resources Coordinator Macbeth described water flow on the 30-acre development, and shared
drainage on the site. Macbeth noted that the City has not yet received an application for wetland replacement. He
detailed a three-fold increase of runoff from the site as proposed, but the ponds on the site meet the proposed runoff
requirements. Concern was expressed about 2 specific lots being close to the wetland buffer and edge. Member
Peterson noted the proximity to Lebanon Hills Regional Park.
Superintendent of Parks Olson addressed the park and trail dedication issues associated with this
development, including its access to Hidden Comer Park and Red Pine Elementary School. He showed a trail
connection to the park between lots 7 and 8.
The applicant was not present to address questions from the APrC. Member Pletcher noted the proximity
to the gun range in section 36, noting there may be issues pertaining to the shooting range. Member Peterson asked
if the City was comfortable with the tree mitigation proposed by the developer based on past experience. City
Forester Hove noted a cooperative effort with Pioneer in the past. Member Davis noted his concern with the
wetland application still being in the air, and whether the plat could come back when that piece is in place, or
whether the plat is subject to the state timeframe requirements. Macbeth noted it can come back on the agenda.
Member Davis reiterated concern about recommending approval based on the information provided.
Member Belfiori expressed concern about the impact on Lebanon Hills at the proposed runoff capacity, and whether
it will become a burden. Member Davis said he was unsure to what degree the County is aware of the project and
that there are many unanswered questions about the proposal. Member Peterson asked if the matter could come
back in January. Member Belfiori concurred with Member Davis' concern about the wetland application being
incomplete.
Member West moved to defer the matter to the January 15, 2004 meeting. Member Peterson seconded,
with all present members voting to approve deferral.
LD BUS J ES
There was no old business for the APrC to review.
NEW BUSINESS
2004 WATER QUALITY DEDICATION FEES
Water Resources Coordinator Eric Macbeth provided a brief background of the 2004 Water Quality
Dedication Fee program, noting it has been several years since they have increased. Member Belfiori asked whether
Advisory Parks Commission
Minutes of Regular Meeting of December 15, 2003
Page 5
there was flexibility to decide whether fees are charged or water quality requirements are met another way. Macbeth
noted that the decision to charge or have the standards met another way is at the City's discretion, not the developer.
Noting that ponds cannot be built on wetlands, but on upland property, Member Belfiori inquired about.
certain ponding situations and wanted to know about the land being taken into account for fee purposes. Member
Davis commented on the proposed increase of 17.5%, which is similar to the proposed increase for park and trail
dedication fees proposed in November. He asked whether a comparative analysis had been done to see where Eagan
falls in the Metro market. Macbeth said that the policies and systems in Eagan were different from other cities, that
very few cities use a cash mitigation system. He did note an attempt to contact several cities, but had not been
successful.
Member Peterson asked if he was using the same land values used to calculate the increases in parks and
trail dedication fees. Director Vraa noted that the calculations are done separately, and are not done the same way.
Member Peterson moved, Member Danner seconded with all present members voting to recommend the
proposed water quality dedication fee increase for 2004. Member Davis commented that he would like to see a
comparative analysis from other communities for a 2005 review.
WATER RESOURCES UPDATE
Water Resources Coordinator Eric Macbeth noted that on January 20, 2004, stormwater pollution
prevention programs will be presented. He also discussed the box culvert being constructed, and a shoreline fishing
access.
OTHER BUSINESS AND REPORTS
SHADE TREE DISEASE PROGRAM UPDATE
City Forester Hove presented information about some of the forestry projects undertaken in 2003, with a
highlight of progress of the Grandfather Tree, and an overview of forestry progress in the last decade.
Tree Inspector Mile Sombrio gave a presentation about shade tree disease, prevention, and treatment
methods, focusing on Oak Wilt, Dutch Elm disease, and Buckthorn. He noted removal effort percentages, 31% Oak
Wilt, 25% Dutch Elm Disease, 27% Buckthorn, and 17% "Other." Sombrio discussed how the diseases are spread,
and how this might be prevented. He stated in 2003, 146 trees were infected with Oak Wilt, with around 70
infection sites identified, and 200 trees were marked for Dutch Elm disease. and that other cities who have left the
forestry issues unchecked have experienced significantly high amounts of infection and removal.
Alex Kreirtch of 3653 Windtree Court said he just found out the City had a cost share program for
vibratory plowing, but now some of his trees won't benefit from vibratory plow, and would like the City to consider
injection as part of a cost share program for larger trees.
Pat Foss supported the cost share of injection as well, noting several residents have inadvertently been
involved in the spread of tree diseases and it should be everyone's responsibility to preserve forested areas.
City Forester Hove said that since 1993, the City has taken advantage of any opportunity to mitigate, noting
the first year was funded by a federal grant. Currently the budget is $7,500 per annum for cost share however the
cost share does not include the consideration of ALAMO injections.
Advisory Parks Commission
Minutes of Regular Meeting of December 15, 2003
Page 6
SCHEDULE JANUARY, FEBRUARY, AND MARCH 2004 APRC MEETING DATES
The APrC set the following dates for the first quarter APrC meetings:
• Thursday, January 15
• Thursday, February 12
• Thursday, March 15
PARK SITE FUND UPDATE/ CIP TIMELINE
Superintendent of Parks Olson provided a brief background of the CIP process and a description of projects
undertaken in 2003. He showed photographs of projects at Clearwater Park, Evergreen tennis courts, paved rinks at
Rahn Park, O'Leary park, Thresher Fields, and Thomas Lake Park. He reviewed the list of meeting dates the APrC
has set in January to develop the 2004 CIP.
HOLz FARM UPDATE
Member Peterson said staff had recently met with a group from Friends of the Farm to prioritize the list of
farmstead projects recommended in the Miller-Dunwiddie report. The group assigned a numeric ranking to each
project, 1 (highest priority) to 5 (lowest), and determined which projects had already been completed. The group
plans to provide the APrC with a list of priorities and funding estimate. They hope to complete the projects over the
next 5 to 10 years.
Chair Davis noted that the estimates provided by the consultants were considered to be in the high range by.
the Friends of the Farm. He said further investigation will determine how projects can be done more cost
effectively.
SUBCOMMITTEE UPDATES
Member Pletcher noted that the Donor Naming subcommittee had met on November 24 to finalize the draft
of the Donor Naming policy. The draft will be presented in January. The group will meet again on January 21 to
discuss the Gift Book.
)2OUND TABL
There were no items brought up for discussion under the Round Table.
JOURNMENT;
A,P
With no further business to conduct, Member Peterson moved, Chair Davis seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 9:35 p.m.
Secretary Date