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01/15/2004 - Advisory Parks & Recreation Commission AGENDA 6:00 pm ADVISORY PARKS COMMISSION CIP Workshop EAGAN, MINNESOTA Conference Room 2A&B Thursday, January 15, 2004 7:00 PM Eagan Municipal Center City Council Chambers A. Call to order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of December 15, 2003 7:03 pm D. Visitors to be Heard 7:04 pm (1) EAA E. Superintendent's Update and Department Happenings Pages 3-5 7:10 pm F. Consent Agenda 7:20 pm H. Development Proposals (1) Long Acres - Manley Land Development Pages 6-8 7:21 pm (2) Lexington Ridge - Millerville, Inc Pages 9-12 7:45 pm (2) Sycamore Place - EPICDevelopment, LLC Pages 13-15 8:30 pm 1. Old Business (1) Donor Naming Rights Page 16 8:45 pm J. New Business 9:00 pm K. Water Resources Update 9:01 pm L. Other Business and Reports (1) Subcommittee Updates 9:10 pm M. Round Table 9:20 pm N. Adjournment 9:30 pm Next Advisory Parks Commission Meeting: Thursday, February 12, 2004 The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. City of Phan MEMO TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JANUARY 12, 2004 SUBJECT: UPDATE - LONG ACRES; MANLEY LAND DEVELOPMENT When the development reports were written last Friday afternoon, staff had not yet received the application for wetland replacement from the developer or his consultant. The application was delivered to the Municipal Center at 4:15 p.m. on Friday, January 9, however staff had not met with the developer/consultant at that point. The developer/consultant has scheduled a meeting with staff for today, but in order to get the balance of the packet information to the Advisory Commission for review prior to Thursday's meeting, no written update will be available for inclusion in the packet. Staff will need to provide a verbal update at Thursday's meeting. ADVISORY PARKS COMMISSION Terms extended through 2003 MEMBERS March, 2004 NAME AND ADDRESS TERM TELEPHONE TERM START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 4/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) jbaril@juno.com PHIL BELFIORI 2002 651-905-0293 (H) 4/2006 3671 Canary Way 0 yr. 2002) 651-297-8026 (W) Eagan, MN 55123 (3 yr. 2003) Phil.Belfiori@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 4/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamily.net TERRY DAVIS Chair 1997 651-452-2635 (H) 4/2006 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) (3 yr. 2000) 452-2152 (Home fax) Eagan, MN 55122-2690 (3 yr. 2003) terry. davis@staul.com N. MARK FILIPI May, 1997 651-602-1725 (W) 4/2004 836 Overlook Place (3 yr. 1998) 651-687-9366 (H) Eagan, MN 55123 (3 yr. 2001) mark.flipi@metc.state.mn.us ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 4/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 x138 (W) Eagan, MN 55121 651-452-3201 (H) elizabeth.perry@pulte.com DOROTHY PETERSON Vice Chair 2000 651-454-6532 (H) 4/2006 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk4337@juno.com RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 4/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil KEN WEST 2003 651-687-9152 (H) 4/2004 600 Lone Oak Road (j yr. 2003) 651-303-3316 (W) Eagan, MN 55121 (alternate) MELVIN WILLIAMS 2001 651-994-6727 (H) 4/2004 823 Wescott Square (3 yr. 2001) tuboj@msn.com Eagan, MN 55123 . WPM Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us polson@ci.eagan.mn.us jasfahl@ci.eagan.mn.us ghove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us 1-9-04 #651-675-5505 (Cherryl's # after 4:30 p.m.) -9-04 Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraac ci.eagan.mn.us Cherry! Mesko cmesko@ci.eagan.mn.us Paul Olson polson@ci.eagan.mn.us Jeff Asfahl jasLahl@ci.eagan,mn.us Beth Wielde bwielde@ci.eagan.mn.us Forestry: Gregg Hove ghove@ci.eaaan.mn.us Water Resources: Eric Macbeth emacbeth@ci.eagan.mn.us Parks Planner/Landscape Architect CJ Lilly cililly@ci.eagan.mn.us Recreation Staff: Paula Nowariak pnowariak@ci.eaaan.mn.us Sonya Rippe srippe@ci.eagan.mn.us Cathy Bolduc cbolduc@ci.eagan.mn.us Holly Champlin hchamplin@ci.eaaan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Aaron Hunter ahunter@ci.eagan.mn.us Civic Arena: Mark Vaughan mvaughan@ici.eagan.mn.us Community Center: Sandy Breuer sbreuer@ci.eagan.mn.us ADVISORY PARKS COMMISSION 2003 MEETING SCHEDULE (Terms extended through March, 2004) NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 13 17 14 19 16 14 18 15 20 17 15 15 12 15 Joseph Bari X X X X X X X X X X X Phil Belfiori X X X X 0* X 0* X 0* X X Margo Danner X X X X X X X X X X X Terry Davis X X X X X X X X X X X N. Mark Filipi X 0* X X X 0 X X 0* X 0* Elizabeth Perry X X X X X 0 X X X X 0* Dorothy Peterson X X X X X X X X X X X Richard Pletcher X 0* X X 0* X X X 0* 0* X Ken Wed (alternalte) X 0 0* 0 0 X X X X X X I Melvin Williams X 0* X X 0 0 0 0 0 0 0 X = present 0 = absent O* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources&ib-Committee Acquistiont Development Sub-Committee Richard Pletcher N. Mark Filipi Joseph Bari Melvin Williams Elizabeth Perry Fhil Belfiori Ken West Margo Danner Liaison to Holz Farm Study Terry Davis Dorothy Paterson Dorothy FL-terson UPCOMING MEETINGS OPEN ISSUES Proposed CI P workshops 1. 12 15 93 &99 ;E;Q0 p.m. 5-3gia-d- fn--r awba-emmitta-a- *A Sept. 03 (R ) 1 01 5:30 ' :30P.m.. 2. 1-15-04 6:00 - 7:00 p.m. 3. Novermber- Ribcommittee meet with Friends of the Farm to 1-29-04 If needed: 5:30 - 7:00 p.m. discuss National Register of Historic Races- D. Peterson 2-12-04 If needed: 6:00 - 7:00 p.m. Joint Council/APrC Meeting: 1-27-03 5:30 p.m. (tentative time) TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JANUARY 15, 2004 ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of December 15, 2003 ITEM D: Visitors to be Heard ITEM E: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM F: Consent Agenda There are no Consent Agenda items. ITEM G: Development Proposals 1. Long Acres appears on the agenda after the Advisory Commission deferred this item at their December meeting due to insufficient information relative to water quality, wetland and tree preservation issues. Updated information, along with the December packet information, is provided for your review. 2. The previous Lexington Ridge proposal was reviewed and denied by the Advisory Commission in November, 2003. The developer is presenting a new proposal for the Remo Caponi property with access off Diffley Road. Background information is provided in the packet for this proposal. 3. Sycamore Place is a development proposal near Red Pine Elementary School on property that borders Inver Grove Heights to the east. Detailed staff reports are included in the packet for your review. ITEM H: Old Business 1. A working subcommittee of the Advisory Commission has been diligently working with staff for several months to develop a policy that could guide how significant donations can be recognized. The Commission will be asked to make a recommendation to the City Council regarding this draft policy. ITEM I: New Business There are no items that have been identified for the Advisory Commission to address. 1 ITEM K: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM L: Other Business and Reports Subcommittees that may have met since the December 15, 2003 meeting may wish to update the Advisory Commission. ITEM M: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM N: Adjournment 2 Department Happenings January, 2004 RECREATION DIVISION 1. The winter leagues are underway for the 2004 season. There are a total of 145, an increase of 6 teams for '03, teams participating in four sports with 21 different leagues 6 days a week. The outdoor leagues will wrap up by the middle of February, while the indoor leagues play into March. 2. New Spring Basketball and Volleyball leagues will be offered at the Community Center starting in late March through early June. 3. The summer softball season is right around the comer. Information will be available to returning and interested teams by the beginning of February. 4. Thirty youth, ages six to ten, are participating in the adapted basketball program on Sunday evenings at the Eagan Community Center. Additional adapted programs and a resource fair are being planned for the spring and summer sessions due in large part to the feedback from previous programs. 5. The Eagan Senior Program Advisory Board has raised more than $1,118.00 through their Annual Sustaining Membership program. At the first Birthday and New Member Recognition on Wednesday, January 14 all new members will be announced and presented with a congratulatory certificate. The Senior Program Advisory Board will be responsible for the allocation of all membership fees as well as any other funds and expenses relating to many of the activities taking place in the Lone Oak Room. 6. Other new programs for the Eagan Seniors include: trips to the Science Museum, Chanhassen Dinner Theater, and Bachman's; presentations on Eagan's history and long term care; and the expansion of group and club offerings including a variety of workshops and tournaments for many card and board games, an additional evening book club and a potential antique road show in the spring. 7. The Rink Rats youth hockey program was delayed one evening due to cold temperatures, but has settled in with 18 participants in the first session which runs through January 21 at Carnelian Park. The second session begins January 26 and currently has approximately 16 participants ages four to eight. 8. Weather seems to be on track for the Don't-Break-the-Ice Fest on Saturday, February 7 at Blackhawk Park. Winter enthusiasts will celebrate with ice fishing, dog sled rides, crafts, prize drawings, snowshoe walks and more. It begins at 12:30 pm and runs to 4:00 pm. The cost is $3 per child, adults are free. 9. Program plans are underway for the Eagan Art Festival Event (provided by the Eagan Art House) scheduled to take place this coming June 26-27 on the festival grounds at Central Park. 10. The July 46' Fun Fest Committee is busy planning this years activities to again take place on the grounds at Central Park. 11. The Spring/Summer edition of the Vcdeauen activities brochure will be delivered to Eagan residents during the week of Feb. 16. 12. Programs continue to flourish at the Eagan Art House. Space for programming has reached capacity. The Art House Board is working hard to develop program opportunities at supplemental sites as well as looking at other considerations for efficient space utilization at the Art House. 13. Requests for weekend tournaments are gaining momentum. Thus far, 12 events are scheduled. We project to host over 20 different events by summers end. 14. Demand for greenspace continues to grow. Due to the growth of the local Lacrosse program utilization of available space this summer will require a good deal of creativity, communication etc. 15. Friends of the Farm are enthused about this coming year's event. In addition to planning for a variety of events to take place throughout 2004, FOF will continue to focus on priorities and considerations that were raised resulting from the master plan, including consideration and evaluation of making application for Historical Registry Status. 16. Planning for summer programs has begun. A few new camps are in the works including a Scrapbooking camp and a Surf, Turf and Skate camp utilizing the turf and ice at the arena as well as a trip to Cascade Bay. More details will follow as planning continues. 17. A trip to Sesame Street Live will be held on Friday, January 16. Forty-two kids and parents will board the big yellow school bus to see the Big Yellow Bird of Sesame Street at Target Center. 3 18. All outdoor skating sites have been busy since opening during the week of December 22. Sites were closed for a few days when the rain came, but maintenance did a great job of flooding and rinks were back up and running again before the New Year. 19. The Trapp Farm Park Tubing Hill opened for a preview weekend on Dec. 13 & 14. Sixty-eight tickets were sold on Saturday and 110 tickets were sold on Sunday. This was done with no advertising other than the snow fell!. 20. The Tubing Hill opened for the season on Dec. 20 and ended up closing on Friday Dec. 26 and has not opened since due to lack of snow. The six days of operation were busy. Over 900 tickets were sold. Also 21 punch cards were sold. Total attendance is over 1100 already. Now we need some more snow! 21. Home school classes for January at the Community Center have been canceled due to lack of interest; however we will try again for February. 22. Preschool began on January 5, with 201 children registered throughout the park shelter buildings and at the Community Center. This number exceeds all previous winter sessions. Twenty-three different sections of classes were offered. 23. Program participants will have the opportunity to take a trip to the Children's Museum in St. Paul this February. 24. Glacier & Pilot Knob after school programs are going very well. The overall numbers that we are able to enroll are limited due to the space that we are provided. There have been 216 registered children in the recreate programs so far this school year. Some of these children attend more than one recreation program others do 25. The Eagan Athletic Association joined our Glacier program this fall/winter and ran a basketball program. This was a new concept, coaches volunteered their time and we provided additional staffing assistance. They were fabulous. This was the most popular class offered at Glacier. 26. Staff continues to attend the police coalition meetings to build relationships and provide information on recreation opportunities to the apartment complex managers. 27. Surveys and correspondence are being developed to identify our next school. The information requests are based on meeting the criteria established by the Community Development Block Grant (low and moderate income households). 28. Fee structures are being implemented in order to recover costs which are not being met by grants that are losing federal support. Additional opportunities are being researched. 29. Eagan Teen Center/Programs: The local collaborative of teen programmers continue to work together to develop programs and partnerships for program offerings. 30. The teen center attendance varies daily. However, since our opening in September we have had 549 teens participate in our drop in, special events or teen dances. 31. The Open Mic program is now called "Bring the Noise". Local "garage bands" are contacting us to see if they can book a Friday night to play. This January we are hosting "Hybrid" and "The Monster Crew". We are not charging admission but are placing a donation bucket at the door where ID's are checked. 32. Last week we had our first impromptu - drop in birthday party celebration during the regular drop in hours at the teen center. The girls had a blast hanging out with the staff, playing games, and eating junk at concessions! 33. We are producing our second teen newsletter. 34. A ski trip this year had 18 teens registered - last year's trip had 6. 35. Fitness programs which are geared for teens have been successful. Phat Fitness and kickboxing are going to be repeated. In addition, the community center open gym has been attracting a nice youth crowd. 36. Eagan-Teen Advisory Board is preparing to present to the Eagan Foundation for a collaborative partnership for fundraising. The Teen Board is interested in 501c3 status which will aid them with their fund raising projects. There are two members of the Minnesota Philanthropy Association who are supporting and coaching the youth in these efforts, preparing presentations, grant writing, developing work plans and best practices for fund raising. 37. Kids Night Out /Date Night is the start of a business/fundraising effort. The Teen Board is writing a business plan for this program. The blueprint business plan will then be available for youth to use in establishing other youth run and designed businesses. The next date night is planned for Valentines Day. 4 PARKS DIVISION 1. Water Resources staff has begun its winter monitoring of dissolved oxygen to determine when to install aerators in lakes. When oxygen levels shrink below 5 parts per million for extended periods of time, game fish species are at increased risk of suffocation. Winter dissolved oxygen in lakes is determined by ice and snow cover that blocks sunlight from oxygen-producing photosynthesis and natural decomposition of plants, which consumes oxygen. 2. The final provision of the Minnesota Fertilizer, Soil Amendment, and Plant Amendment Law (Minn. Stats. Ch. 18C) became effective January 1, 2004, making it now illegal to use lawn fertilizers containing phosphorus in the seven-county Twin Cities metro area. However, if a soil test indicates phosphorus is needed, or if a new lawn is being established, fertilizers containing phosphorus may be used. Phosphorus restrictions do not apply under this law for fertilizers used for agricultures, flower and vegetable gardening, or on golf courses by trained staff. Effective August 1, 2002, this law also prohibits fertilizer to be spilled or spread on impervious surfaces (paved areas such as sidewalks, driveways, and streets). If such a spill occurs, whether or not the fertilizer contains phosphorus, it must be cleaned up immediately. 3. Despite the slow/warm start to the skating season, most rinks were open for much of the holiday season This was due to primarily to an aggressive overnight flooding campaign that was implemented prior to and during the holidays to take advantage of the cooler evening temperatures. Since that time, the rinks have been closed on several occasions due to melting however the recent blast of artic cold has allowed crews the opportunity to mold them into mid-season form and build up the thickness. Crews are now working the regular winter schedule of 6 - 2:30 Monday through Friday with an additional cleaning and resurfacing of the A sites on scheduled for Saturday evenings, weather permitting. 4. The new "pond rink" at Central Park is now open. The ice has thickened to the point that staff can mechanically clean the ice, and maintain a useable surface. The gazebo has been winterized and a radiant heat system installed to temper the inside. 5. Staff has received several calls from residents requesting that ponds be cleared or flooded for winter use. The City has along standing policy of not becoming involved in such ventures. The vast majority of ponds in the City are part of the stormwater system. Water from a variety of sources is flowing through them on a regular basis making the condition of the ice unpredictable. If the City were to become involved, it would be incumbent upon the City to monitor the condition of the ice which becomes impractical given the number of ponds and difficulty of accessing many of them. The Central Park pond is different in that it was designed as an isolated basin that was intended for skating. NO ice is ever completely safe. 6. The warm weather did allow staff to get a jump on many projects that would otherwise be squeezed into spring. Projects have included fence repairs, sign making, building repairs and minor construction. 7. Good progress has been on the construction of the new toilet/storage module at Thomas Lake. The masonry work is now complete and most of the large structural roof trusses are in place. The building will be ready for late spring/summer use. 8. A large drainage structure has been installed under the walking trail around Blackhawk Lake. The trail and surrounding banks had been susceptible to washouts as the result of modifications to the stormwater system following the superstorm. The structure is designed to support heavy maintenance equipment needed to maintain the trail. The trail is now fully open until spring at which time it will need to be closed temporarily to allow installation of a concrete cap over the structure. 9. A number of staff from Parks and Forestry recently attended the Minnesota Green Expo held at the Mpls Convention center. The show features speakers and vendors from throughout the Country. 10. The process of ordering equipment approved for 2004 has begun. The City purchase directly from vendors through a variety of government pool contracts. This saves not only time but significant money. On the "list" for Parks this year are the replacement of an aged truck and mower and the purchase a new one ton dump truck. 5 Date: January 15, 2004 Agenda Item: G-1; Long Acres Manley Land Development Action 1X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Copy of 12-15-03 packet AGENDA ITEM: G-1; LONG ACRES - MAN-LEY LAND DEVELOPMENT TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Long Acres development, BACKGROUND/MSTORY: This development proposal was presented to the Advisory Parks Commission on December 15, 2003 with a recommendation from the Advisory Commission that it be deferred to the January 15, 2004 meeting. A copy of this item from the December 15 packet is enclosed at Attachment 1. PARKS AND TRAILS DEDICATION: Trails The Long Acres development is immediately adjacent to Hidden Comer Park which adjoins Red Pine Elementary School. The park space includes two infields and open green space. A large playground structure and several hard court areas are located on the school grounds: Residents in the neighborhoods to the east and south can currently access the park and school grounds via a connector trail installed as part of a previous development. At the request of staff, the Developer is proposing to construct an eight foot wide bituminous connector trail within a fifteen foot "drainage and utility" easement located between lots 7 and 8, on the northerly end of the development, extending to the park boundary. The trail will allow residents from the south direct access to the school and park, negating the need to bike or walk a considerable distance to another access point. Though labeled as a "drainage and utility" easement no infrastructure other than the trail is proposed for installation on the surface of the corridor. Because of the short length and its function as a pedestrian connection a standard 8 foot section built to City specifications will be adequate. Because the trail will be on an easement there is no credit given for land dedication. The value of the trail construction would be deducted from the trail dedication, with any balance due to be paid in cash. Parks The development property abutting the park has limited aesthetic or natural value. In combination, the existing park space and school ground amenities meet the open and play space needs of the surrounding neighborhoods thus the development shall be responsible for a cash park dedication. TREE PRESERVATION: A tree inventory has been prepared by Pioneer Engineering and submitted with this application. The inventory accurately identified the size and species of all "significant trees" (as defined by the City of Eagan Tree Preservation Ordinance), as well as the location of same trees. The submitted inventory 6 indicates that there are eight hundred seventy-seven (877) significant trees in the inventory. The majority of the trees (722; 82% of total) are conifers (pine and spruce). Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Conifers 14" 3"-20" 722 82% Pine (Red, Scotch, Austrian., Jack) Spruce(White, Blue, Norway) Cedar Fir (Douglas, White) Tamarack Deciduous Green Ash 9" 6"-16" 35 4% Silver Maple 17" 12"-40" 40 5% The balance of the tree inventory is comprised of birch, walnut, mountain ash, oak, maple, locust, black cherry, and willow trees averaging 10" in diameter. The development as proposed will result in the removal of six-hundred twenty-one (621) significant trees (70.8 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at 40.0% of the total significant trees. With a proposed removal greater than the allowable amount, there is required tree mitigation for this proposal. Required tree mitigation calculates to five-hundred four (504) category B trees, or an equivalent combination of Category A or Category C trees. The applicant has proposed to fulfill tree mitigation requirements through the installation of 504 Category B trees to be installed on site, with the balance of 244 Category B trees to be installed off site. Comparison/Contrast to Adjacent Development Commission members may remember the Pine Tree Forest development, which is located directly east of this site, which came before the commission during 1997. The Pine Tree Forest site was, at the time of development application, an active tree farm, with the majority of existing trees planted in rows with trees of the 10'-20' height size, being tree spaded out on a somewhat regular basis. Many (951) of the existing 3,055 trees, were at that time (1997) conifer trees taller than 24 feet and too large for tree spading. Therefore, the site could be most accurately be described as an over mature tree farm, actually converting itself into a mature tree woodland. In comparison to the Pine Tree Forest site, part of the Long Acres site was also planted and did perform as a tree farm; however large volumes of trees have not been commercially moved off this site for quite some time. In contrast to the Pine Tree Forest site, the Long Acre site is now about 75% open grassland or wetland. The existing tree resource on the site is comprised of mostly coniferous (evergreen) trees located around existing houses and structures in the extreme north end of the site and in the south portion of the site. These trees average about 50' in height and have grown too large for tree spading operations. Also in contrast, the Long Acre site has much more tree species diversity than did the Pine Tree Forest site. A tree inventory performed in 1996 for the Pine Tree Forest site indicated there were 6 coniferous species and 5 deciduous tree species on site. A detailed tree inventory of the Long Acre site indicates that there are currently 13 coniferous species on site (Jack. Pine, Red Pine, Scotch Pine, White Pine, Austrian Pine, Norway Spruce, Blue Spruce, White Spruce, White Fir, Douglas Fir, Balsam Fir, Tamarack, and White Cedar), and 16 deciduous species growing on site (Elm, Willow, Red Maple, Silver Maple, Mountain Ash, Green Ash, Birch, Black Walnut, Basswood, Apple, Cottonwood, Bur Oak, Red Oak, Black Cherry, Locust, and Linden). Because the Pine Tree Forest site had much more of a "tree farm" plant community, the applicant was required to mitigate tree removal in excess of allowable limits on a 1:1 basis. Many of the trees were 7 transplanted from the site to Hidden Comer Park. In contrast, because the Long Acre site is currently comprised of much less of a "tree farm" plant community, staff is recommending, and the applicant has agreed to fulfill required tree mitigation per standard Tree Preservation Ordinance schedule. Tree Preservation Efforts Staff has had several meetings with the applicant (Manley Brothers Construction) and with the applicants engineer firm (Pioneer Engineering) to discuss proposed tree removal versus potential tree preservation. At those meetings, staff has emphasized that Eagan's Tree Preservation Ordinance places high priority on the preservation of existing trees and woodlands, and also a high priority on the orderly development of wooded areas to minimize tree and habitat loss. Staff also explained to the applicant that the Tree Preservation Ordinance allows for an exception to allowable tree removal limits when "practical difficulties or practical hardships result from strict compliance with the provisions" of the ordinance. With this in mind staff has made several recommendations to the applicant to reduce overall tree removal. The applicant has made several revisions to the original site plan, reducing the proposed tree removal from 87% to 71%. Staff will continue to work with the applicant during development to identify additional opportunities as they become apparent. WATER QUALITY/WETLANDS: There are no changes from the report presented on December 15, 2004. It should be noted, however that at the writing of this memorandum (1-9-04), staff had not received the application for wetland replacement from the applicant. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The Development shall be responsible for a cash parks dedication. 2. The developer shall construct an 8' wide bituminous trail to City standards within the "drainage and utility" easement located between lots 7and 8, extending from an accessable curb to the north property line. Said trail to be constructed prior to the construction of homes on lots 7 and 8. The construction value of the trail shall be credited towards the trail dedication for the Development. Any remaining balance due shall be satisfied through a cash dedication. 3. To require that the applicant fulfill required tree preservation mitigation through the installation of five-hundred four (504) category B trees to be installed on site, and through the installation of two-hundred forty-four (244) category B trees (or an equivalent combination of category A and/or category C trees) to be installed off-site. Staff will work with the applicant to determine exact location of off-site trees including trees at city park properties. 4. To encourage the applicant to continue to work with city staff to identify additional opportunities for preservation during development. 5. To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 6. To require that the applicant contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. The development shall meet the City's water quality requirements primarily by creating a minimum stormwater treatment capacity of 1.8 acre-feet covering a minimum area of 0.6 acres. Stormwater treatment ponds should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet structure according to City design standards. 8. A formal wetland replacement and monitoring plan application must be submitted to the City for separate action by the City Council. 9. A minimum 30-foot wide buffer of natural, undisturbed vegetation outside the boundary of the wetland should be maintained before, during and after construction. 8 Item: Lonj Acres Date: December 15, 2003 Attachment# / Agenda Item: G-2; Long Acres l g J ~ ~ 5 PQy~s) 1Z'I .03 11c? ~i1 fotm4~On Action Information Attachments X 1. Location Map City of Eagan 2. Existing Conditions Parks and Recreation MEMO 3. Preliminary Plat 4. Preliminary Site Plan 5. Prelim. Tree Preservation 6. Prelim. Tree Mitigation 7. Prelim. Wetland Mitigation AGENDA ITEM: G-2; LONG ACRES; MANLEY LAND DEVELOPMENT TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Long Acres development. BACKGROUNDAHSTORY: Manley Land Development is requesting approval of a Rezoning from A, Agriculture, to R- 1, Single-family residential, and a Preliminary Subdivision to create 51 lots upon 29.62 acres located east and west of Gun Club Road, north of 120th Street in the SE'/4 of Section 36. The proposed subdivision and rezoning is for two platted parcels and two unplatted parcels. All four parcels are accessed from Gun Club Road. Wetlands are present on Lot 13, Block 1, Pinetree Addition. A wetland is present on southwest portion of the proposed developed on an unplatted portion of the proposal. Overall the entire site is heavily wooded. An existing single family home is located on Lot 13, Block 1, Pinetree Addition and several accessory structures which were constructed in 1950. The western portion of the site which is unplatted has a single family home on the north end which was constructed in 1993. The eastern portion of the development abuts single family uses and the western half abuts the West End Hunting and Fishing Club. PARKS AND TRAILS DEDICATION: Trails The Long Acres development is immediately adjacent to Hidden Corner Park which adjoins Red Pine Elementary School. The park space includes two infields that are used for scheduled games during the summer and by the school for educational and recreational activities, in addition to open space for the surrounding neighborhoods. A large playground structure is located on the school grounds. Residents to the east and south currently access the park and school grounds via a connector trail installed as part of a previous development. At the request of staff, the Developer is proposing to construct an eight foot wide bituminous connector trail within a fifteen foot "drainage and utility easement" located between lots seven and eight, on the northerly end of the development, extending to the park boundary. The trail will allow residents coming from the south direct access to the park and school grounds, negating the need to walk or bike a considerable distance to the other access points. Though labeled as a "drainage and utility easement" no infrastructure other than the trail is proposed for installation within the corridor. Because of the very short length of the trail and its function as primarily a pedestrian access, an eight foot section will be adequate. Because the trail is be constructed within an easement there is no land credit given. The value of the trail construction will be credited towards the standard cash trail dedication, any balance of which would be paid in cash. Parks The property adjacent to the park has limited aesthetic and natural value. In combination, the existing park space and school grounds meet the open and play space needs of the area thus the development shall be responsible for a cash park dedication. TREE PRESERVATION: A tree inventory has been prepared by Pioneer Engineering and submitted with this application. The inventory accurately identified the size and species of all "significant trees" (as defined by the City of Eagan Tree Preservation Ordinance), as well as the location of same trees. The submitted inventory indicates that there are eight hundred seventy-seven (877) significant trees in the inventory. The majority of the trees (722; 82% of total) are conifers (pine and spruce). Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Conifers 14" 3"-20" 722 82% Pine (Red, Scotch, Austrian, Jack) Spruce (White, Blue, Norway) Cedar Fir (Douglas, White) Tamarack Species Avir Diameter Dia. Rani'e Count Percent of Total Deciduous Green Ash 9" 6"-16" 35 4% Silver Maple 17" 12"-40" 40 5% The balance of the tree inventory is comprised of birch, walnut, mountain ash, oak, maple, locust, black cherry, and willow trees averaging 10" in diameter. The development as proposed will result in the removal of six-hundred twenty-one (621) significant trees (70.8 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at 40.0% of the total significant trees. With a proposed removal greater than the allowable amount, there is required tree mitigation for this proposal. Required tree mitigation calculates to seven-hundred forty-eight (748) category B trees, or an equivalent combination of Category A or Category C trees. The applicant has proposed to fulfill tree mitigation requirements through the installation of 504 Category B trees to be installed on site, with the balance of 244 Category B trees to be installed off site. Comparison/Contrast to Adjacent Development Commission members may remember the Pine Tree Forest development, which is located directly east of this site, which came before the commission during 1997. The Pine Tree Forest site was, at the time of development application, an active tree farm, with the majority of existing trees planted in rows with trees of the 10'-20' height size, being tree spaded out on a somewhat regular basis. Many (951) of the existing 3,055 trees, were at that time (1997) conifer trees taller than 24 feet and too large for tree spading. Therefore, the site could be most accurately be described as an over mature tree farm, actually converting itself into a mature tree woodland. In comparison to the Pine Tree Forest site, part of the Long Acres site was also planted and did perform as a tree farm; however large volumes of trees have not been commercially moved off this site for quite some time. In contrast to the Pine Tree Forest site, the Long Acre site is now about 75% open grassland or wetland. The existing tree resource on the site is comprised of mostly coniferous (evergreen) trees located around existing houses and structures in the extreme north end of the site and in the south portion of the site. These trees average about 50' in height and have grown too large for tree spading operations. Also in contrast, the Long Acre site has much more tree species diversity than did the Pine Tree Forest site. A tree inventory performed in 1996 for the Pine Tree Forest site indicated there were 6 coniferous species and 5 deciduous tree species on site. A detailed tree inventory of the Long Acre site indicates that there are currently 13 coniferous species on site (Jack Pine, Red Pine, Scotch Pine, White Pine, Austrian Pine, Norway Spruce, Blue Spruce, White Spruce, White Fir, Douglas Fir, Balsam Fir, Tamarack, and White Cedar), and 16 deciduous species growing on site (Elm, Willow, Red Maple, Silver Maple, Mountain Ash, Green Ash, Birch, Black Walnut, Basswood, Apple, Cottonwood, Bur Oak, Red Oak, Black Cherry, Locust, and Linden). Because the Pine Tree Forest site had much more of a "tree farm" plant community, the applicant was required to mitigate tree removal in excess of allowable limits on a 1:1 basis. Many of the trees were transplanted from the site to Hidden Comer Park. In contrast, because the Long Acre site is currently comprised of much less of a "tree farm" plant community, staff is recommending, and the applicant has agreed to fulfill required tree mitigation per standard Tree Preservation Ordinance schedule. Tree Preservation Efforts Staff has had several meetings with the applicant (Manley Brothers Construction) and with the applicants engineer firm (Pioneer Engineering) to discuss proposed tree removal versus potential tree preservation. At those meetings, staff has emphasized that Eagan's Tree Preservation Ordinance places high priority on the preservation of existing trees and woodlands, and also a high priority on the orderly development of wooded areas to minimize tree and habitat loss. Staff also explained to the applicant that the Tree Preservation Ordinance allows for an exception to allowable tree removal limits when "practical difficulties or practical hardships result from strict compliance with the provisions" of the ordinance. With this in mind staff has made several recommendations to the applicant to reduce overall tree removal. The applicant has made revisions to the original site plan, reducing the proposed tree removal from 87% to 71 Staff will continue to work with the applicant during development to identify additional opportunities as they become apparent. IX- WATER QUALITY/WETLANDS: Water Quality Issues This 30-acre development would be located in the City's LPI-watershed, which is in the southeast comer of Eagan and which is associated with Lebanon Hills Regional Park. The developer proposes to meet the City's water quality requirement to treat stormwater on site by directing runoff to two constructed ponds. Minimum requirements for volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With a total impervious fraction of 36.5 percent, which is relatively high for this kind of development, a minimum wet-pond volume of 1.8 acre-feet covering a minimum area of 0.6 acres would be needed to treat the stormwater generated by this development. The developer proposes to create one pond each to treat stormwater from a sub-drainage area within the development. Pond 1 (minimum 1.0 acre-feet of treatment volume) would collect runoff from 11.6 acres and Pond 2 (minimum 0.8 acre-feet of treatment volume) would collect runoff from 9.0 acres. Both ponds would need to meet City Engineering standards including a 10:1 aquatic safety bench at normal water level, a maximum depth of 6 feet, and an acceptable outlet or overflow structure. The remaining approximately 9.5 acres of the site is comprised of two sub-drainage areas, each of which contains a wetland. A historical stormwater pond is located in the most easterly aspect of the site's drainage area. Both wetlands, one in the middle of the site (Wetland "A") and one at the western edge of the parcel (Wetland `B"), are Type 3 wetlands under the classification system of the U.S. Fish and Wildlife Service. Wetland "A" spans approximately 0.5 acres, and Wetland "B" covers about 1.4 acres. Type 3 wetlands are inland shallow fresh marshes that are permanently inundated with six or more inches of water during the growing season. Vegetation includes grasses, bulrushes, and various other marsh plants such as cattails, arrowheads, and smartweeds. Wetland "A" is under the jurisdiction of the Wetland Conservation Act of Minnesota (WCA), which is administered locally by the City. A portion of Wetland "B" is under jurisdiction of the Public Waters Work Permit Program of the Minnesota Department of Natural Resources because it is classified as a public water wetland (#19-0309W). Any proposals to drain, fill, or excavate these wetlands need to comply with the provisions of these authorities. The developer proposes to impact both wetlands by filling. Wetland "A" would receive 2,297 square feet of fill. Wetland "B" would receive 1,073 square feet of fill. Under WCA provisions, this development is allowed a maximum wetland impact of 400 square feet. Any proposal with more wetland impacts than that must submit a wetland replacement and monitoring plan application, for City consideration, in accordance with state law. Wetland replacement is based on a 2:1 ratio and replacement acres need to be annually monitored for up to five years to ensure they are functional and stable. As of the preparation of this report, the developer has not submitted a formal wetland replacement and monitoring plan application to the City. However, a "preliminary wetland mitigation plan" sheet of the subdivision submission indicates the following: The developer proposes to replace 3,370 square feet of wetland fill by creating 7,328 square feet of wetland (a minimum replacement is 6,470 square feet). The developer proposes to create 1,581 square feet of new wetland along the northeastern edge of Wetland "A" and 5,747 square feet of new wetland between the two lobes of Wetland "A." ALTERNATIVES FOR COMNUSSION CONSIDERATION: 1. The development shall be responsible for a cash park dedication. 2. The developer shall construct an 8' wide bituminous trail to City standards within the 15' "drainage and utility easement" located between lots 7 and 8, extending from the curb to the north property line. Said trail shall be installed prior the construction of homes on lots 7 and 8. The construction value of the trail shall be credited to the trail dedication for the development. Any balance due shall be a cash dedication. 3. The applicant shall be required to fulfill tree preservation mitigation through the installation of seven-hundred forty-eight (748) category B trees, of which five-hundred four (504) category B trees are to be installed on site, and through the installation of two- hundred forty-four (244) category B trees (or an equivalent combination of category A and/or category C trees) to be installed off-site. Staff will work with the applicant to determine exact location of off-site trees including trees at city park properties. 4. The applicant shall be encouraged to continue to work with city staff to identify additional opportunities for preservation during development. 5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 6. The applicant shall be required to contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. The development shall meet the City's water quality requirements primarily by creating a minimum stormwater treatment capacity of 1.8 acre-feet covering a minimum area of 0.6 acres. Stormwater treatment ponds should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet structures according to City design standards. 8. A formal wetland replacement and monitoring plan application must be submitted to the City for separate action by the City Council. 9. A minimum 30-foot wide buffer of natural, undisturbed vegetation outside the boundary of the wetland should be maintained before, during, and after construction. Location Map Item: 2- Lorry 14cres Attachment # I. up Q 4 e ti ~ r 0;2~ -ft -6. fed se g ,m ®0 S2 ® if -s 1 I L g ® d elf dl m CT 9D er D ss W ! 100 $ 0 top I IN 4~ 77T -11 1 f 3 I~ eft. "s - i I 8m - Subject Site tt , . ti ,i fl 1000 0 100D 2000 Feet Development/Developer. Long Acres Application: Rezoning and Preliminary Subdivision Case No.: 36-RZ-14-09-03 and 36-PS-17-09-03 Map Prepared using ERSI ArcView 3.1. Parcel base map data provided N by Dakota County Office of GIS and is current as of June 2003. W E Cif of en an THIS MAP 13 INTENDED FOR REFERENCE USE ONLY v The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Community Development Department not responsible for errors or omissions. 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ANC YM ..W- CONTACT- Ft1A1GE BLUNOETTO • 061-715.-se7J ~J./ IIt R+ # PEGNEERFI +Dmplrw~rklp" P-ti ..w~ 9ccl RRL 01,44 PRDLIE .r..'!'........A 1.1 w.w r.w A..1 A.A Rw~ i~?R.a SITE PLAN MANLEY LAND DEVELOPMENT LONG ACRES Am. 11. Item: (a_2. Lo,i ~c.tas ~ .J Z j i g • = Attachment # 5 = r ~ A r e l rec. P, .jer?4~ia,, & t $8~°eift ~&~a 5~ ~ R Ljj F_ P L`f- AEI i's Ii`~ lit m °g; O ~t1~1fi~~xaaOR I W a _ ~~W a LL LL ( a ! 7~ e g E n:::. " eta LL LL ii5 k^ B S€ S~ k'~ SE°r W d is a Z a-m Z--~ _ i 94 44 5 I- cgs _ LL, Ld C, z w m 8E San ? E 11 H 6 Vl r g ~ f- f a z Z a 6 S p - y i w o ~1;~8 D S; :E F FE o d B W z L'j a e z ^,L~>r~ W a a z z OAS < a ZZZ 33 CC 14 ~~I'i ; '_tt_~~Y!T \I n~ / . A ~'~+a. '.f '°Ci-„•~~ f llil Z W~• F W U) -M 1 215 15 CL w 2131 / LJY 3° 1 ' J > \ 1 ~ III ! I \ w - I i \ 1 i• f 1 - / •I % / 1 1 ~ `:`•)`=iF'Ii"I 1 ? 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M.mK Mrg0. 0.aapD1 0.1 • I : 1 • " a Q' / . - \ l I 1 11 1 " a'ai'r, :na'".w+ w;+.t ..t I I • \ 3- I .lat. ;l:m tai~wn wb••'ai<„ i• aN F y• d 1 1 ~ a~illrAaral or euwrol m:a.'r•'O' °u' WETLAND MITIGATION WETLAND FILL map >.~.,>wal. ' C ' I iut ur'~a t'"t .,a':n~r•w' 1,073 SQ FT ~ 2,297 SQ FT i a 1')1 / Ni I r:o.,w"" ,a wmtxw,'~•''r<t &1 3,370 SQ FT ILT ? r /'t. I %`a. tn.a Ili I I fu. / - O ...•.tan raai,~rt"• •ii WETLAND REPLACEMENT p iI IIII I r~ ,a.. ,,,..ao. I fle / WETL 5,747 SQ FT / K + .ob as ta<na <»rrr. 1,581 SQ FT 7,328 SQ FT IIIGA'nCMN AREA A 2:1 REPLACEMENT IS REOUIREO ~I _ I I _ .tti a TO BE SEEDED 197H MIXTURE 250 DNR WETLAND #309W " I • / \ j qu a DNR DNW - 924.7 • niI w Tn4f: r., WE.TLAN i l : • I \ ~J t I \ a~ F ! rr s ne. M b I % / / I+ ,velar wm.. Iw... ,In-Nt. • / ~,r,rT• ~ - ' ~b«,.al s ~•w..wi w..r. w.1. a. t„1 baM ~ww ? \ I .r ww.w ••4 EXISTING WETLAND CLASSIFICATION ma •ww„a r••'~ F,~T,i~R„ - / I d -I COWARDIN: \ j J!.~rw 'l~`ry-•ix S t:llffi: POND .a+ J+\'~~ OIIL/ ' - / I AREA (BEFORE IMPACT): 84.021 SO FT, _ IMPACT AREA: 1.073 SO FT,r~ \\I?? I X15TING WETLAND ' I I I r- --•a.-`v . / / I- COWARDIN: t>e..t- I--1 / I 11. i i - - ' ' _ • I 1£NCd r 1• CD AREA (BEFORE IMPAC1 r^ IMPACT AREA: / r..` a < a-~••-K a-'•-~~/ OIL- ix" I _j CD Ja: fit If I PI*OIV®!R \ I • • s •i "~--f-~ i r•.,- - - 81y1D- Jam- tss,nc I t rnglttorMp. r1:-:... >^=sOxt utu .w,•.4baaw,r+•w••<•r•+..a..rww, `wwnsr.eawt PRELIMINARY- oteK9 rwoxet =4" «..,r.....a..t..... -rrw WETLAND MITIGATION PLAN MANLEY LAND DEVELOPMENT LONG ACRES as • 3 Date: January 15, 2004 f, - Agenda Item: G-2; Lexington Ridge - Millerville, Inc. Action X Information > { ~~Ci of Eagan X 1. Location Map $'n 2. Site Plan Parks and Recreation MEMO 3. Grading Plan 4. Elevations (4) AGENDA ITEM: G-2; LEXINGTON RIDGE - MILLERVILLE, INC. TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Lexington Ridge development, BACKGROUND/HISTORY: The applicant is requesting approval of a Rezoning from R-1, single family residential to PD, Planned Development, a Preliminary Subdivision (Lexington Ridge) to create 17 lots and 16 townhome units and a Preliminary Planned Development for property located at 4225 Lexington Way. In July 2003, an application for an eight lot subdivision (Lexington Ridge) was proposed for this site. The proposal indicated access to these lots would be through Lexington Diffley Athletic Fields. The City Council denied the subdivision; one major contributor to the denial was the access through the park. The applicant withdrew the application prior to Findings of Fact For Denial were adopted. After withdrawing the subdivision application from July the applicant reapplied for a similar subdivision with access via Diffley Road. After Dakota County Plat Commission review and comments the applicant withdrew this application based on the expense to upgrade Diffley Road, the applicant has a new proposal, with a higher density that should alleviate the cost of upgrading Diffley Road for the new access. There is an existing single family home on the subject site and several out buildings. The existing single family home has access through the Lexington/Diffley Park by easement. The subject property has frontage on Diffley Road, there are many mature trees and vegetation throughout the property, and there is significant topographic changes on the north side of the lot. PARKS AND TRAILS DEDICATION: Parks The Development is located adjacent to Lexington-Diffley Park. A cash park dedication is suggested. Given the close proximity to Lexington-Diffley Park and amenities including the skate park, as well as the Caponi Art Park to the west, it may be advantageous to recommend that a portion of the Developments landscaping requirement (there is no tree mitigation required) be utilized to enhance and/or create a vegetative buffer on the east, west and south side of the development. 9 Easement The current owner of the single family home on the subject parcel is allowed access through the park as the result of a long standing easement. With the advent of this Development and the resulting access directly to Diffley Road, it would be adviseable to void the access easement and require the removal of the existing gravel driveway, installation of a curb and reestablishment of turf. Trails The Developer has proposed to construct a bituminous trail extending from the east border of the Development to an internal park trail. Unlike a typical connector trail that passes through a development or connects one neighborhood to another, the trail would essentially dead-end at the boundary of the development and thereby have minimal benefit to park users or the public other than those living in the development. The construction of the trail, along the alignment shown, would have minimal impact on the park or its amenities. Because of the minimal public benefit, it is suggested that construction of the trail, and associated landscaping, as shown, be allowed with no credit given towards what would then be a full cash trails dedication. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are one-hundred seven (107) significant trees in the inventory. Individual tree size and species break down is as follows: Species Ayr Diameter Dia. Range Count Percent of Total Oak 24" 10"-41 36 32% Conifer 12" 9"-21" 32 28% (Pine, cedar, spruce) Birch 10" 8"-12" 12 11% The balance of the tree inventory is comprised of box elder, elm, black cherry, cottonwood, hackberry, ash, and apple trees averaging 20" in diameter. The development as proposed will result in the removal of thirty-nine (40) significant trees (37.4 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, multiple-unit residential) is set at 47.5% of the total significant trees. With a proposed removal less than the allowable amount, there is no required tree mitigation for this proposal. In an attempt to maximize tree preservation, the applicant intends to preserve several large trees adjacent to areas to be graded. The preliminary grading plan submitted shows proposed grade lines occurring inside the CRZ of several trees that are to be preserved on site (tree #191, 198, 201, 202, 203, 220, 233, 234, 257, 262, 285, and 1009). To ensure survival of these preserved trees, staff is recommending that a long-term tree survival plan be prepared by a certified arborist and implemented on all trees with encroachment into the CRZ. Also staff is recommending that the applicant communicate with city forestry staff in the actual placement of tree protection fence around these trees. No encroachment is to occur inside tree protection areas. WATER QUALITY/WETLANDS: This proposed 5.9-acre single-family subdivision is located in the City's J-watershed. Stormwater from 1.3 acres of the site is proposed to drain off site. Stormwater from the remaining 4.6 acres is proposed to drain to a low-lying area in the northeast corner of the parcel and then into the City's stormwater system, which eventually connects to City Pond JP-8 in Patrick Egan Park. Pond JP-8 is one of the City's Class III - Scenic Recreation waterbodies, according to the Water Quality Management Plan. 10 The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With an impervious proportion of approximately 12 percent, a minimum, wet-pond volume of .19 acre-feet and a maximum depth of 6 feet would be needed to treat stormwater. An outlet structure acceptable to City standards would need to be installed. However, the developer is not proposing to construct the stormwater treatment pond, but to use an existing low-lying area for stormwater infiltration and temporary storage. Part of this low-lying area also is on City of Eagan park property. The developer modeled the area assuming a vertical wall at the property line to demonstrate that all ponding can be accommodated within the Lexington Ridge project, but this is not likely to occur in reality. The developer believes that constructing a basin to contain the stormwater on-site would have more impact to City park trees than allowing the stormwater to infiltrate and temporarily store in the low-lying area. The developer may need to address any questions the Commission has about the following: 1. The real extent and duration of any temporary storage of stormwater runoff, relative to City park trees, and 2. assurance that the infiltration capacity of the soils in this low-lying area will remain the same over time versus being diminished by gradual siltation. There are no jurisdictional wetlands associated with this site. Significantly steep slopes on this parcel raise concerns about erosion control, particularly where land is proposed to be severely disturbed to construct roads, install storm sewer lines, and establish building pads. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The Development shall be responsible for a cash park dedication. 2. The Development shall satisfy a portion of the landscape requirement by creating and/or enhancing a vegetative buffer along the east, south and west property lines. 3. The Development shall be allowed to construct a trail and, associated landscape berms, extending from the development to an existing internal park trail. The alignment, location and specifications to be approved by the City. No trail dedication credit shall be given for said trail or landscaping. 4. The Development shall be responsible for a cash trails dedication. 5. The existing access easement through the City park shall be voided and the gravel portion of the existing driveway access restored to a turf condition and a curb section installed by the Developer. 6. To ensure survival of preserved trees, #191, 198, 201, 202, 203, 220, 233, 234, 257, 262, 285, and 1009, a long-term tree survival plan shall be prepared by a certified arborist and implemented on all trees with encroachment into the CRZ. Also staff is recommending that the applicant communicate with city forestry staff in the actual placement of tree protection fence around these large preserved oaks. 7. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees). 11 8. To require that the applicant contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 9. The commission may want to recommend or get some kind of assurance that the developer is accountable for stormwater that may not infiltrate sufficiently (now or in the future) to avoid or minimize impacts to City park trees. 10. A cash dedication in lieu of on-site water quality ponding should be required for the remaining 1.3 acres of this development 12 Item: 04-2z L..CIir -4an /?.de. Attachment # 4oca4ion I ap Location Map Building Footprint P° s ® 4b bb 90 ,ZdE 6P 0 m Ep ea eta Subject Site 79 Ap. g' do h' 18M sift t op m cb i~ ®c9 Y w ~ 4~ ~t~ ~ ~ ~ ~~r~eo ~ a 1000 0 1000 2000 Feet Development/Developer. Le ington Ridge Application: Re oning, Preliminary Subdivision, Preliminary PD Case No.: 27- S-24-12-03 Map Prepared using ERSI ArcVIew 3.1. Parcel base map data provided N +1 r by Dakota County Office of GIS and Is current as of June 2003. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E city OF eagQn The City of aoan and Dakota County do not guarantee the accuracy of this Information and are r U SITE PLAN U R0 (C-S.A .F1----- _ OWNER: REMO CAPON] 4223 LEXINGTON WAY SOUTH 'LO EAGAN, MN 55123 IS/ TAPER _ IS' R. _ - ~ DEVELOPEIL' RAY MILLER = 160' - - - - - - 11 LLERVILLE, INC. MURPHY PARKWAY EAG EAGAN, MN 55122 612-723.7137 J- r-- • -1~`~ ENGINEER: PAUL B. DANIELSON, P.E. KIM 5 LEY-HORN AND ASSOCIATES, INC. - I / \ 11 25 2550 UNIVERSITY AVENUE WEST, SUITE 345N 0612 RETAINwC C 41 0 ' ` ST. PAUL. MN 55114 R TA 6' BOULEVARD 4' CONC. I , I 651ST. -643 WALK 10' MN. BURDwO GRAVEL GRAVEL DIe WAY ~ ~ SITE DATA IV SETBACK 1195' R I Na J / TOTAL 97E AREA . 5.93 ACRES SETBACK TO FACE OF CURB 7 BID 7 T8 WO WO 2' 20' BUILOINC SITE AREA . 0.90 ACRES PARK9/a STALLS a i TOTAL IMPERVIOUS AREA 1.04 ACRES ~ ,s / ' a - _j ~ (Lass SURGING SITE AREA) 414 X\ REMOVE a1UVEWAY PARKING CAAOE SPACES - 32 SPACES 32 \~\CURB AND L6 12 - DRIVEWAY OFFSIREEi SPACES 2 as r.- /LANDSCAPE TOTAL SPACES 2 I h \ ] DENSITY . BERN 16 UNITS/5.93 ACRES I i I - I 2.70 UNITS/ACRE 1 c61 a I I I 12 T 9 I SET QA R I I / ~1 A, so 513 WALI(G /6~'~/BaUEEVARD L - Sg ^ J I / \ ' ' ' . B BLOCK 6 PARKIN STALLS I I n+AX / % % t5' BUIIJIO SETBACK N / 1 1 I I I I/ LANDSCAPE I I 1 I III I BERM 1 I I I III II g I I I i 1' ; ` Ij \ MOM2CNTAL a L11 ' I rJI - - "a w Rm y~y91I L--- ` I % 1 I No. Dole Revisions App. DRAWING NAME NER®Y -WY NAT Ms HAK sPECR1cARw MILLERALE INC. CITY PROJECT SHEET 1 OF 1 CAPON-PUML y; w°AacTmPOAiar[nx"sR°x ~ NAT Hula aAYS LE)ONNOTDN RIDGE MEET N0. 1 ° 7 PLAT RENIBMITTAL eU ~ImI -Horn MCOISm PRQFEMIM L 040HUR UNM COUNTY 2 6 1 QTY OF EAGAN COMMENTS DESIGNED BY. flJO SM R.......Jg?wnl W LAN O NE PAT[ OF NMOS°TA PROJECT DRAM BY.' RJC I RJ f1DOtJ1A lW 1114. 3 v l PLAT gESUBLRTTAL CHE BY: PBO S.A.P. - wmu1T AFL 1115 MIN N1~RII~) PRELIMINARY 7 In11 Ml-MN PAW 0. OAI6ELTGI4 PL SM SITE PLAN PLAN O DALE; 12/17 003 EL AWL IRAO°IA YN4 '=Ns- S.P. ---.I PROJECT IM 1100W6°1 . LODI 1211712003 MR UC No. 23127 Item: G'_2. Le-c i non Kidye. G\mXURVMU\C,penl FrcmwiY\KAW SHCCIS\"EU0\CApa9J'RC-1RA.M&j Die bw 10. 203 - O6pm Attachment #3. Graarn Plan X O m Y /f 4~/////~Jf1 III \ ~ //T •S/ , 111 f~ r 42 ` ~g mn \ eln bo / n K Q QG le / / / m~ + Iv' r egg _ uy2 970\ , r7 v N ~3~ I e N t k$y I I°~O S~ .p yrl q ~ R ~ 1 y I 1 ` A a I ~ope -~.f l LLL3 ,1 -{7 zb~w a I b Vt iI It I I I ~ ' gl. I< ~ ~ `.°.t J.~, ; Gil w 1 I I I I ° ~ 11/ 'S t 1 1 x-. 1 1 11 1 n I f . 11 . C7 I I to m 1 1 1 , ,p i i t r - z 3 i i i " nS' • it I REM @ I I ^ QF $3 I I \ = c n § 6~~ I t I/ ~ \ ~ I I hr y 1 It 0 ` ' - IT t i ~ \t l I it O o ® 0 0 ' I nmri i ~ \ t '-l II I I / 1 I e$ y' 1\ I 4111 $ s hl c a'^ n i > F -1 G yam rz Q+ a G > ~s^1 t t ` t` 1 J __/Ilr " ~I I g'"en ° nn c=p A 11 tt `t ~_1 / ' C n G { 1 1 j 2 Z 2 11 `t\ 1 ~ 11 { I ~ 11 fi 'i~\ f / S I b i LEXINGTON ( ~ ~ 111 AT i it ; lIi 5[pp>v> r+ t \ ` \ I11 III ; Ir_~_T C 9 pt t~ tt 111 ; 11 1 ; 'H y °m = § g V $ 4 a 8 . tttt ttt tttt \I~ i it iii i i 4\\1 I ' I h PARTIAL SITE PLAN 5 East "Village" u~^ ?'J5 (j (7 No scale Lexington Ridge J o 1 Millerville Inc. FF-I or. cV ~ brr to 14P~ • No u~-E l 2003 WEST ENTRY ELEVATION No Scale Lexington Ridge Millerville Inc. r 41, at r Ir 4 rw ;sa: .T ..ire 1 i irai,..,' - -Y4c r. r r :1 4. r SOUTH ELEVATION Units B5 & B6 1/8" Scale Lexington Ridge Millerville inc. ~~_S~M1an 3 r£ 1=1®l(LF~I lei L]tSL=f i yr a 1 tANI V-<? GNIT 7 SOUTH ELEVATION Units A3 & A4 1/8" Scale Lexington Ridge Millerville Inc. S II Date: January 15, 2004 "`Ly Agenda Item: G-3; Sycamore Place EPIC Development LLC 4 L f Nr Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Location Map 2. Preliminary Plat 3. Existing Conditions 4. Tree Mitigation Memo AGENDA ITEM: G-3; SYCAMORE PLACE - EPIC DEVELOPMENT, LLC TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and 9 wetlands issues that pertain to the Sycamore Place development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision (Sycamore Place) to create 14 single family lots on property located at the north end of the dead end street of Sycamore Court. The property is not platted. The subject site is vacant and heavily wooded. There is a wetland onsite. Sycamore Court dead ends at the beginning of the subject properties boundaries. The east side of the property borders Inver Grove Heights. PARKS AND TRAILS DEDICATION: Parks This neighborhood is served by nearby Hidden Corner Park and receives the benefits of the play amenities of Red Pine Elementary School therefore, a cash park dedication is suggested. Trails The development is surrounded by existing residential developments. There is no opportunity for connection to an existing trail or park therefore, a cash trails dedication is suggested. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are two-hundred thirty- one (231) significant trees in the inventory. Individual tree size and species break down is as follows Species Avg Diameter Dia. Range Count Percent of Total Silver Maple 16" 12"-33" 180 78% Oak 18" 8"-29" 6 3% The balance of the tree inventory is comprised of box elder, elm, black cherry, cottonwood, willow, and ash trees averaging 15" in diameter. The development as proposed will result in the removal of one-hundred eighty (180) significant trees (77.9% of the total). According to the City of Eagan Tree Preservation 13 Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, single-unit residential) is set at 40% of the total significant trees. With a proposed removal more than the allowable amount, there is required tree mitigation for this proposal. The required tree mitigation calculates to one-hundred eighty-eight (188) Category B trees (or an equivalent combination of Category A and/or Category C trees). The applicant has submitted a Tree Replacement Plan that shows the installation of forty-two (42) Category A trees. Three Category A trees (4" caliper Autumn Blaze Maple, Patmore Ash, and Greenspire Linden) will be installed on each of the 14 lots. This plan leaves a balance of fifty-two (52) Category A trees to be installed off-site, or a cash payment of $43,800.00. A memorandum from Epic Development has been submitted that states that this balance of 52 Category A trees will be installed at the proposed Woodland Place subdivision at the southeast corner of Cliff Road and Dodd Road. The trees will be installed as a buffer on a five-foot berm along the south side of Cliff Road. The memo also states that a modified landscape and Tree Plan will be submitted for Woodland Place as soon as possible. WATER QUALITY/WETLANDS: Water Quality This proposed 6.0-acre single-family subdivision is located at the upper edge of the City's L- watershed. Approximately 0.3 acres of the site will drain northeast to a small pond, which appears to have been created historically. The remaining portion of the site (approximately 5.7 acres), as well as about 0.6 acres of Pines Edge 1St Addition in Inver Grove Heights to the east, will drain west to City Pond LP-27.5, a shallow, natural wetland that is connected to the City's stormwater drainage system. Minimum requirements for volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). The total impervious proportion of this proposed subdivision is 28.3 percent (1.7 acres). To meet water quality requirements, a minimum wet-pond volume of 0.45 acre-feet covering an area of 0.23 acres would be needed. The pond would have a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The developer proposes to create adequate stormwater treatment volume by excavating the natural wetland on site. Wetlands The 0.15-acre natural wetland on this parcel, under the classification system of the Fish and Wildlife Service, is a Type 1 wetland, which is a seasonally flooded basin or flat. Wetland Conservation Act rules do not require wetland replacement for excavation of Type 1 wetlands or for up to 2,000 square feet (.046 acres) of fill in Type I wetlands. The developer proposes to fill 1,639 square feet of the wetland while excavating to create the stormwater treatment pond. 14 ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The Development shall be responsible for a cash park dedication. 2. The Development shall be responsible for a cash trails dedication. 3. The applicant shall be required to fulfill required tree preservation mitigation through the installation of forty-two (42) category A trees to be installed on site, and through the installation of fifty-five (55) category A trees to be installed off-site at the proposed Woodland Place subdivision. 4. A tree mitigation plan shall be submitted for Woodland Place subdivision. 5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. A minimum wet-pond volume of 0.45 acre-feet covering an area of 0.23 acres shall be required. The pond shall have a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. 15 PIA~G Item: G-3. CcLmore- Location Map 111-1,1meent 111. urn 0 v p @ ; - 47 ¢a ~ 4 0 -b ~ P D 0 4 r i\ t TOM PM. M i d I ° ® r om d7 aaa@ Ila • o ° ~ E 6di • • ~ - a ~6 ! tai I w~ d t ~ ~ ee Subject Site i 1000 a 1000 2000 Feet Development/Developer: Sycamore Place Application: Preliminary Subdivision Case No.: 36-PS-25-12-03 N Map Prepared using ERSI ArcView 3.1. Parcel base map data provided by Dakota County Office of GIS and is current as of June 2003. W E Clt of et1 nn THIS MAP IS INTENDED FOR REFERENCE USE ONLY V The City of Eagan and Dakota County do not guarantee the accuracy of this information and are s Community Development Departnont not responsible for errors or omissions. Item: 6;-3; Sycamore. place.. 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SI'-CIS 0 Oil %dr. r. ° Add dlddlld d dl sdididsgjde ° dd Ed dd! dd°° 7' I I I I f I 1 I ~ I I I'sl g2. a ° a s 9411 21 -aI mall 4n Ede X117 dd fl d • E s f~ n e 9 e . _'...ya~~ 'F , .y ~ - ~y Y - • ~2 - I ,y - I •fI- °I ~ i 17 ~ I I x m ''C r . K g Z-o . I Ifi 4 -mm oM~o QR;~a 5 a z~ 77 -Iz i> O Sx SYCAMORE PLACE ESISTINO CONDITIONS b w. .per s..1 w°wen ..e ww 1 w ..p NEDLUND o~ I EPIC DEVELOPMENT, LLC nrw...r • suel.rsr awl swt r°d • mn rn aw .n+. •1,°,r.11nw.~m49sna n:K ds)us nro 1]. I Fs 1191) ~6~.M0 1.3)1 01/09/2004 08:20 EAGON MAINTENCE 4 CITYHALL UPSTAI Item: C_3; ~C~cmorL P/aye. Attachment # M EPIC. Memwi9lr DEVELOPMENT, LLC MEMORANDUM Gregg Hove, Supervisor of Forestry Fgom: Rich Ragatz of Epic Development, , LLC T Tree Mitigation Plan for Sycamore Place Subdivision Legg: As a follow up to our recent conversations, here is the additional information you 4 regarding the Tree Mitigation Plan for Sycamore Place 'Subdivision. Per Hedlimd Engineering's plans, 3 trees per lot will be planted and these trees will be 4 in es or greater I wanted to talk with you in g greater detail r ardin the species so that th tress fit in with the surrounding enviromnent and will flourish. This will result in a total mitigated on-site of 42 trees (see enclosed revised plans from Hedlund Engineering). T rig approximately 60 trees will be mitigated off-site on the proposed Woodland Place Subdivision at the southeast corner of Cliff and Dodd Roads. A five- foot berm is planned for this subdivision along Cliff and Dodd Roads. The approximate 60 trees (4 inches or greater) remaining for mitigation would all be planted along this -foot berm. No tree mitigation is required of the Woodland Place Subdivision. My en 'neer for the Woodland Place Subdivision is out of town and will be back Monday. I will have a modified landscaping and Tree Plan for7Woodland Place as soon as possible. I 1 could also like to get your input on species and spacing so that trees will be as healthy as possible and visually appealing. Lofk forward to talking with you at your earliest convenience. Th~ltnks! . . Ri Ragatz g l 4 (612) 730-2814 . . 3441 St. Paul Avenue / Minneapolis, MN 55416 / Offco/Cell: 612.730.2814 / Home: 612.927.6588 / Email: rraBaizzeartYinknet Date: January 15, 2004 f Agenda Item: I-1; Donor Naming Policy Action Information X of Eagan Attachments X 1. Draft Policy Parks and Recreation MEMO 2. Donor Agreement AGENDA ITEM: I-1; DONOR NAMING POLICY TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: The Donor Naming Policy as developed by the APrC subcommittee, ready for review and recommendation to City Council. BACKGROUND In fall and winter of 2003, an APrC subcommittee held a series of workshops to develop a policy to guide cases where a donation may warrant naming after or for an individual or corporation. The group reviewed policies established at other agencies and pulled the most salient elements of these policies, and created sections that address concerns specific to the City of Eagan. ANALYSIS As a result of thorough review and revision, and review and "OK" by the City Attorney, the Donor Naming Policy is ready to be presented to the full APrC for their recommendation to Council in Attachment 1. The Donor Naming Policy is meant to cover cases where donations are substantial enough to warrant a possible naming of an amenity, rather than cover amenities that might warrant administrative recognition such as a park bench or volleyball standards. The policy allows a good deal of discretion as to naming. Naming and other large-scale recognitions, according to the proposed policy, must be negotiated through the City Administrator and the Director of Parks and Recreation. The type of recognition and timeframe for the recognition will be outlined in a Donor Agreement to be agreed to and signed by both the City of Eagan and the donor, found in Attachment 2. As a separate but related project, the group decided to develop a "Gift Book" to distribute during events or wherever brochures are appropriate. The intent is to give citizens ideas about smaller-scale donations for Parks and Recreation. The current draft allows flexibility in recognition, allows members of the community to submit ideas that aren't listed in the gift book, or find out about more donation opportunities that the limited gift book space can not cover. A subcommittee meeting will be held on January 21st at 5:30 to review a draft of the Gift Book. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Recommend Council adopt the Donor Naming Policy. 2. Recommend Council not adopt the Donor Naming Policy. 3. Other. 16 Item: Anor Waminj No l iul Attachment # ~rq-ft Policy SUBJECT TO RECOMMENDATION/APPROVAL: DONOR NAMING POLICY Note: Draft has been reviewed by City Attorney. Revised 12-09-2003 DONOR NAMING The City of Eagan seeks to recognize donors who wish to support the City's Parks and Recreation department through distinguished effort or substantial financial endowment, by naming facilities in their honor. This policy offers a guideline to determine when such cases are appropriate and which may be better served by a formal recognition by the City Council. For the purposes of this policy, "Substantial Gift" is defined as at least 50% of the estimated cost: (a) of new construction, remodeling, or renovation; (b) of developing a new real property, i.e. park buildings, structures, real estate, etc; or (c) the replacement of an existing, unnamed facility or landmark that requires substantial renovation at the time of the gift. This policy determines procedures, for a fixed period or indefinitely, for narking of amenities found within Eagan parks. Items under this policy include, but are not limited to, items of personal property such as park structures (pavilions, warming houses, sun shelters, nature center, etc), real estate to be used for parks or open space, sports fields or courts, pools, nature centers, or other large-scale projects as discussed with the Director of Parks and Recreation. RECOGNITION The City of Eagan will consider naming opportunities for outstanding financial contributions toward facilities, specifically those which enable the amenity to be initially built (i.e., without the donation the amenity would not be constructed). The City of Eagan will give special recognition to commemorate long term service to the community or to a distinguished citizen and such recognition is contingent upon Council review and approval. Donors and Donation "Donors" and "Donation" as defined by this policy, means a substantial financial contribution toward the cost of an amenity or project. This is defined above as at least 50% of the total estimated cost. -1- Naming may be in honor of donor or donors, who may be individuals, groups of individuals, or corporations. Naming guidelines detailed in the City of Eagan Parks Naming Policy will apply. (a) The nature of the donation will assist in determining the naming opportunity. (b) Donors or donor representatives must sign a donor agreement that delineates terms of the contribution, unless donor wishes to remain anonymous. (c) An amenity may be named in honor of a Donor that has contributed all or a substantial part (defined by this policy as 50%) of the full costs relating to its establishment. (d) The option of funding the amenity for life of said amenity is negotiable and would require assurance of sufficient funding. There is no exclusive right to sole naming in cases of expansion or other structural modifications. (e) A plaque, or negotiated signage may be placed on a building, room, or facility to acknowledge a Donor. The design, wording, and location of the plaque require the approval of the City Council. Naming rights carry no power of direction to the City on matters of schedule, design, furnishing, or priority of use. PROPOSALS (a) Any proposal for naming shall be made through a formal submission to the City Administrator and Director of Parks and Recreation. (b) A proposal for naming after a person shall be accompanied by a comprehensive citation. (c) The Advisory Parks Commission (APrC) will examine all formal proposals. The APrC will make a recommendation to Council on proposals. (d) Proposals must have the written approval of the person or corporate representative for whom the naming is to recognize. If the person ig deceased, the approval of the family or designated representative should be obtained. If the person is deceased and there is not family or a designated representative, naming can proceed. PROCEDURE Procedures governing approval of naming proposals are set forth below and may also be supplemented by such operational guidelines as the City of Eagan may adopt from time to time. Exceptions from policy requirements must be authorized by the City Council in advance of completion of the donation. -2- Before Donation: To be considered for naming, donation commitments must come during the schematic design phase of the project. Schematic design will be overseen by the appropriate departments of the City of Eagan according to established procedure. (a) New construction, substantial renovation, or replacement projects will be considered for naming opportunities. (b) All negotiations for naming rights will be conducted in the first instance by the City Administrator and the Director of Parks and Recreation, under the authorization of City Council. These steps should be followed: Step One: Contact the City of Eagan Parks and Recreation Department to discuss the procedure for donation. This will include a formal proposal submitted to the City Administrator and Director of Parks and Recreation. Step Two: The individual, group, or corporation will present their request to the Advisory Parks Commission. The APrC will then make a recommendation to City Council. Perpetual naming will be at the discretion of the City Council. Step Three: Upon approval by City Council, the Donor Agreement contract will be signed and kept on record with the City of Eagan. REQUIREMENTS (a) All donations to be considered for naming rights must be approved by City Council. (b) Each donation must be memorialized in a donation agreement approved by the City Council and the donor or their representatives. The agreements shall be executed following final approval of the gift as specified by the City of Eagan. No naming commitments shall be made to donors or other parties before final approval is granted by the City Council. Records of donation agreement will be kept by the City of Eagan. (c) The Director of Parks and Recreation or an appointed staff person is responsible for overseeing compliance with Policy requirements, including completion of consultations and approvals, securing signatures on donation agreements by donor, donor representative, and City of Eagan. (d) The City of Eagan will be responsible for groundbreaking, dedication, or other ceremonies relating to named gifts, when appropriate. -3- (e) Physical recognition of donors such as signs, placards, etc. will be reviewed and approved by City Council before being affixed to the amenity unless already provided for in the existing design guidelines established by the City of Eagan. GENERAL GUIDELINES (a) The name used should normally be the family name, or in the case of a corporate entity, the shortest possible name. Unless Council determines otherwise, a persons or corporations name may be used in naming a City facility only once. (b) Where the name of a corporate entity is used, the period of naming will be limited to the life of the corporate entity. (c) In the event of demolition or deconstruction of a structure, its name or any part of it shall be the subject of fresh recommendations. (d) Naming a building in honor of a person who has given extraordinary distinguished service to the city will not normally be considered until after their substantive formal relationship with the city has ended. (e) The style of naming of structures and facilities should be consistent with the city's visual standards, or adhering to any city ordinances. (f) City Council may rescind a donor's name for just cause. (g) Facilities will not normally be named to honor persons who have no formal connection with the City of Eagan unless they are substantial Donors. (h) The City Council will consider the naming of a building in recognition of a corporation which is a benefactor when that corporation: • Provides not less than 50% of the capital cost of the building, or • Supports the City with endowments exceeding a specific dollar amount. TIMING Proposed naming will come at the time of amenity design schematic. Naming may not be allowed after the amenity is operational except by Council review and approval. Method of donor recognition must be agreed upon and formally approved by City Council prior to signing the donor agreement. -4- METHOD OF PAYMENT (a) Donation associated with naming proposals can be made by the donor in cash or appreciated property, through legally binding pledges fulfilled within no more than five (5) years, or by the creation of an endowment. (b) Individual donors may gift a portion of their contribution though an irrevocable trust or a contractual bequest mechanism. (c) The City Council reserves the right to remove a naming opportunity when pledges remain unpaid beyond the agreed upon period. Should this occur, the City Council may consider and/or approve another naming opportunity, or seek another donation of the magnitude that is deemed substantial. revocable (d) Should the donor renege on any payment once the project has commenced and the donor agreement has been signed, the City shall be allowed to keep any portion of the donation already paid, and naming rights shall not apply. Should the City fail to use the funds for the stated purpose in the Donor Agreement, the funds shall be returned to the donor. STEWARDSHIP Stewardship requires that the City of Eagan honor the expectations of donors and abide by gift agreements, including naming provisions. Naming is generally expected to last the lifetime of the building, facility, unit, program, or other endeavor. There may nonetheless be extraordinary circumstances that justify cessation of the use of a name, or "re-naming," such as change in use, substantial renovation, or demolition of an existing building, facility, or part thereof, major programmatic changes, failure of a donor to meet the financial commitment of the donor agreement, or other situations unforeseeable at the time of the original naming. When appropriate and feasible, when a name is retired, some form of continuing recognition should be established. In all cases, the City Council must approve re-naming. -5- Item:r I for Aj 1m 1 Po h 4tkow Attachment # 2. city of ecoon honor I-greemen-t' DONATION AGREEMENT ESTABLISHMENT OF CURRENT USE FUND There is hereby established with the City of Eagan that has agreed to make a charitable donation in the amount of $ (amount) to be used for (brief description). Contact Name: Address: Phone: E-Mail: Project Background: (to be filled in at time of negotiation) PROCEDURES The City of Eagan and donor shall adhere to requirements and procedures detailed in the Donor Policy: • To be considered for naming, proposals must be submitted during the schematic design process. New construction, substantial renovation, or replacement projects will be considered for naming opportunities. • Step One: Contact with the City of Eagan Director of Parks and Recreation and City Administrator to negotiate terms of the donation. • Step Two: Presentation of proposal to the Advisory Parks Commission and City Council. Naming will be at the discretion of City Council. • Step Three: Upon approval, Donor Agreement will be signed and kept on record with the City of Eagan. Naming rights carry no power of direction to the City of Eagan on matters of schedule, design, furnishing, or priority of use. -2- USES AND PURPOSES Project Intent: (filled in at time of negotiation) Method of Payment: (filled in at time of negotiation) Method of Recognition: (filled in at time of negotiation) The uses and expenditures of these funds shall be consistent with the City of Eagan policies and ordinances. The funds shall be administered by the Director of Parks and Recreation or his/her designee. According to the City Attorney, should the donor renege on any payment once the project has commenced and the donor agreement has been signed, the City shall be allowed to keep any portion of the donation already paid, and naming rights shall not apply. Should the City fail to use the funds for the stated purpose in the Donor Agreement, the funds shall be returned to the donor. dated this day of '20 Donor or Donor Representative dated this day of 120 City of Eagan Director of Parks and Recreation dated this day of , 20 City Administrator, City of Eagan dated this day of , 20 Mayor, City of Eagan -3- Donor Bill of Rights As accepted by the American Association of Fundraising Council (AAFRC)° PHILANTHROPY is based on voluntary 7. To expect that all relationships with action for the common good. It is a individuals representing organizations of tradition of giving and sharing that is interest to the donor will be professional primary to the quality of life. To assure in nature. that philanthropy merits the respect and trust of the general public, and that 8. To be informed whether those seeking donors and prospective donors can have donations are volunteers, employees of full confidence in the not-for-profit the organization or hired solicitors. organizations and causes they are asked to support, we declare that all donors 9. To have the opportunity for their have these rights: names to be deleted from mailing lists 1. To be informed of the organizations that an organization may intend to share. mission, of the way the organization 10. To feel free to ask questions when intends to use donated resources, and of making a donation and to receive its capacity to use donations effectively prompt, truthful and forthright answers. for their intended purposes. 2. To be informed of the identity of those serving on the organizations governing board, and to expect the board to exercise prudent judgment in its DONOR BILL OF RIGHTS DEVELOPED BY American Association of Fundraising Counsel (AAFRC) stewardship responsibilities. Association for Healthcare Philanthropy (AHP) Council for Advancement and Support of Education (CASE) 3. To have access to the organizations Association of Fundraising Professionals (AFP) most recent financial statements. ENDORSED BY (In Formation) Independent Sector 4. To be assured their gifts will be used National Catholic Development Conference (NCDC) for the purposes for which they were National Committee on Planned Giving (NCPG) National Council for Resource Development (NCRD) given. United Way of America 5. To receive appropriate acknowledgement and recognition. 6. To-be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law. *,http://www.aafrc.org/choose-counsel/donor.html -4- CITY OF EAGAN VISION STATEMENT City Council 2003: Patrick Geagan, Mayor Peggy Carlson Meg Tilley Cyndee Fields Mike Maguire VIEW OF MISSION The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical representation. The City will endeavor to reflect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom. it interacts as a constituent and as a customer. First and foremost among these customers are its citizens. To serve its customers, the City is committed to equal representation, personal dignity, the value of diverse opinions, democratic participation and the importance of honest feedback. In its interactions with citizens and all other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer service will be central to all interactions with the City. VIEW OF SERVICE DELIVERY The City of Eagan is committed to being responsive in meeting the needs of the community within the fiscal parameters the community will support. Services will be provided effectively and efficiently for the quality and level of service desired by the public through the employment of highly-qualified, creative, dedicated employees and the application of the highest standards of responsible fiscal management. VIEW OF QUALITY OF LIFE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive neighborhoods and community pride. VIEW OF THE ENVIRONMENT The City of Eagan will proactively protect its natural environment. The land, water and air, as well as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and well-being and that of future generations. The City's role with respect to the environment shall be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modifications of the environment will be opposed. The City, -5- collectively and individually, will endeavor to maintain the environment, mitigate impacts on it and enhance it to the extent possible. VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and effective integration of land use types. Eagan is planned to be a fully developed city in the future; and efforts will be made to effect that growth in a rational, deliberate manner in the best interests of all residents, both present and future. The City will maintain its standards while recognizing the need to be sufficiently flexible and creative to permit quality development to occur. VIEW OF ECONOMIC VITALITY The City of Eagan recognizes the need to foster an attractive and desirable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and effective relationships with the regional, state, national and international economies. VIEW OF ROLE IN THE REGION AND STATE The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard, the City is committed to active participation in activities and organizations which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its affairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City of Eagan recognizes that its future is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs of a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF DECEMBER 15, 2003 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on December 15, 2003 with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, Dorothy Peterson, Richard Pletcher, Phil Belfiori, and Ken West. Members Filipi, Williams, and Perry were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special Projects; Sheila Cartney, Planner and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Member Danner moved, Member Bari seconded with all members voting in favor to accept the agenda as presented. d APPROVAL OF MINUTES OF NOVEMBER P7,2003 Minutes from the November 17, 2003 omitted a "second' for a motion regarding the 2004 Park and Trail Dedication Fees. Member Bari agreed to document himself as the "second." Member Bari moved, Member Peterson seconded, with all present members voting to approve the minutes as amended. VISITORS TO BE HEARD TRAVEL BASEBALL Dave Swenson of Travel Baseball provided an overview of the travel baseball organization. He explained travel baseball is part of EAA, 18 or 19 teams of 10 to 15 year olds participate. In 2003, 16 to 18 year old teams were added. Travel baseball uses fields at the high school, Rahn Park, Goat Hill Park, and Lexington Diffley Athletic Fields. Travel Baseball is part of the Metro Baseball League, which plays primarily from mid-May to the end of July. During this time, they host 2 tournaments, AA and AAA. Swanson commented on the great cooperation they have received from Parks and Recreation. They have hosted tournaments for 14 and 15 year old age groups in Eagan. Travel Baseball operates concessions during tournaments and gives some of the profits to Parks and Recreation. Some of the funds raised by Travel Baseball have been used for a new scoreboard at Little Goat and a new batting cage for younger athletes. Chair Davis asked if, during their travels, the Travel Baseball organization has seen things in other communities that might be beneficial to bring to Eagan. Swanson said perhaps some amenities or maintenance ideas. Member Davis inquired if there were any requests Travel Baseball had as the APrC looks at its CIP for upcoming years. Swanson said lights at Lexington Diffley would be useful, particularly during tournament play. Swanson said he has been in contact with staff about ideas. Director Vraa commented on the success of travel baseball and its broad economic benefit in the community. Chair Davis stated appreciation for partnerships with groups like travel baseball. Swenson said the efforts of Parks and Recreation staff are excellent. Advisory Parks Commission Minutes of Regular Meeting of December 15, 2003 Page 2 EAGAN GARDEN CLUB Pam Behnke provided an overview of the Eagan Garden Club. The Garden Club, active in Eagan for 51 years, holds monthly meetings to discuss business and occasionally welcome an outside speaker. The Garden Club has 35 members, including 4 Master Gardeners. The only source of income for the group is a plant sale held at Holz Farm. The group sells their own perennials at this event. Behnke noted that their project at Holz Farm focuses on plantings that had been done in the past at the Farm, trying to bring the garden back to its original form. Behnke described other activities the group has participated in, including their march in the Fourth of July parade, which they say will become an annual occurrence, and participation in the Eagan Community Center Grand Opening. Behnke stated that the group needs more members. She said the group meets the second Wednesday every month at 7:30 pm. Member Peterson commented on an advertisement in the newspaper for the Garden Club meeting. Member Pletcher suggested creating a video of the Garden Club tours to broadcast on cable television or display on the City web site. When asked when the May Plant Sale would take place, Behnke responded it would occur on Mother's Day Weekend. SVPER ,TENDENT''S,UPDATEAND DEPARTMENT HAPPENINGS Superintendent of Recreation Jeff Asfahl provided the APrC with an overview of current events in the recreation division. These include: • Ongoing preschool registration • Senior Advisory Board will officially begin in January '04. • 90 seniors have contributed funds to become "sustaining members." • On January 15, the seniors will be holding a free event from 6pm to 7pm. • Writing has begun for the Spring/Summer `Discover Us' brochure • Outdoor festival is being worked on for the Eagan Community Center site. • Plans are in place for bandshell performances. • The Teen Center programs are going well, good ideas are brewing. • Winter staff training is completed, there are 51 staff members. • Outdoor recreation sites are scheduled to open on December 20. • Home School classes are being offered. Member Danner commented that she met with Superintendent Asfahl and Communications Director Tom Garrison regarding the new Web Site and how the senior center can be made more visible on it. She noted how quickly changes were made to accommodate ideas. Superintendent Olson provided the APrC with an overview of current events in the parks division. These include: • The ground must have a certain amount of frost in it to retain rink flooding. , and flooding is only occurring at night right now. Paved rinks at Rahn and Goat Hill will freeze faster than the unpaved rinks. Olson noted that a video clip of flooding would be aired on local cable television. • Staff met with Police Explorer Scouts about winter procedures and schedules. • Snowmobiles are not allowed on City park property. • Olson reviewed winter plowing procedure and policy. • A box culvert will be installed between pond BP-2 and Blackhawk Lake. • Dakota Hills Middle School has given the "go ahead" for the disc golf project. Staff will meet with school officials in January. • Proposals for new trail segments to plow in the winter are reviewed in April of each year, and require submission of a petition. Advisory Parks Commission Minutes of Regular Meeting of December 15, 2003 Page 3 CONSENT AGENDA PROPOSED GUN CLUB LAKE WMO MEMORANDUM OF UNDERSTANDING Chair Davis commented on the three new Board members, including those from Mendota Heights and Inver Grove Heights, and Eagan's revised role now that staff is unable to serve as Board members. Chair Davis asked what the sources of revenue are for the WMO. Director Vraa said revenue sources were from each City. All expenses are billed to the City of Eagan on behalf of the GCLWMO,. Which helps keep the status of the WMO independent. It was suggested that the Memorandum of Understanding have some semantic alterations. Member Peterson moved, Member Pletcher seconded, with 6 members voting to recommend Council approve the Memorandum of Understanding as amended. Member Belfiori abstained from voting. DEVELOPMENT PROPOSALS WOODLAND PLACE Planner Cartney provided a brief overview of the proposed development for Woodland Place, a preliminary plat to create 14 residential lots on 6.3 acres in the NW '/4 of Section 36. Member Peterson inquired if the plat had gone to the APC yet. Cartney said it had, and had been denied initially, but the applicant has re-submitted. Member Peterson expressed concern about the pipe that would drain water runoff to Holz Lake. She indicated that it was not reflected in the plans provided to the APrC. She inquired where the pipe would be entering the lake, and whether it was compatible with the Master Plan, especially the location of the weed harvester entrance ramp, nor was it indicated how deep the pipe would be buried. A representative from Epic Development, LLC replied that the pipe would run from a 926 elevation to a 918 elevation, and buried approximately 2' below the ground. Member Peterson reiterated the question about where the pipe would go in relation to the weed harvester ramp. Water Resources Coordinator Eric Macbeth said the ramp looks to be about 200± feet to the north of the proposed location. The developer said they have worked to preserve trees and water quality, and opined that this was a good submittal. Member Peterson said she can't support the development with the information at hand, especially regarding the pipe location. Member Belfiori asked whether there were any alternatives investigated that might retain more stormwater on-site, perhaps to eliminate need for the pipe. Macbeth showed the area that would drain to Holz Lake via pipe, and reviewed the engineers plan. He said that it meets water treatment requirements. Member Belfiori said he is looking for a compromise to mitigate the concern about the pipe, but this could move forward. Member Peterson said the land to the northwest is also proposed to drain into the lake, and expressed concern about impacts to the park. Chair Davis asked for an estimate as to how often water would be channeled to Holz Lake via pipe. Macbeth said it would typically be wet storage plus bounce, but didn't know for sure. Member Belfiori noted there was probably more concern for the lake if it were allowed to flow in without treatment. He suggested a swale might help with mitigation. Superintendent Olson said the development conformed to City and MnDOT standards, and such developments often accounted for a 100-year flood event. He noted City Engineering staff has reviewed the plat, and has concluded the proposal will meet the City's needs for ponding. Member Belfiori asked if an alternative could be added, requesting that consideration be made for backyard infiltration systems in lots 1-7. Member West moved to approve the plat as amended, Chair Davis seconded, with Members West, Belfiori, Davis, Pletcher, Bari, and Danner voted to recommend approval, Member Peterson voting to recommend denial. Advisory Parks Commission Minutes of Regular Meeting of December 15, 2003 Page 4 LONG ACRES Planner Cartney provided an overview of the Long Acres proposal, a preliminary subdivision to create 51 residential lots on 29.62 acres in the southeast quarter of section 36. City Forester Hove reviewed the tree preservation plan, showing exhibits that illustrated the dense woodland, with 877 identified significant trees on the site. The developer proposes to remove 621 significant trees, or 70.8% of the total. City Ordinance allows for 40% tree removal. Hove discussed issues with the tree farm site to the east that had been proposed for development in the past. He noted shared mitigation plan at Hidden Corner Park to the north of the site. Member Danner asked about the size of the trees. Hove said the Class A trees were about a 4" caliper, or 12" circumference, and the class B trees were about 2.5" caliper, or 6" circumference. He said the developer was proposing to mitigate with a variety of class B trees. Member Danner asked if some of the larger trees could be saved. Hove said they were planted pretty tight, but were not overly mature. Chair Davis noted that Hove did a good job getting the number of trees to be cleared down. Hove said he has been working with the developer to continue mitigation efforts. Water Resources Coordinator Macbeth described water flow on the 30-acre development, and shared drainage on the site. Macbeth noted that the City has not yet received an application for wetland replacement. He detailed a three-fold increase of runoff from the site as proposed, but the ponds on the site meet the proposed runoff requirements. Concern was expressed about 2 specific lots being close to the wetland buffer and edge. Member Peterson noted the proximity to Lebanon Hills Regional Park. Superintendent of Parks Olson addressed the park and trail dedication issues associated with this development, including its access to Hidden Comer Park and Red Pine Elementary School. He showed a trail connection to the park between lots 7 and 8. The applicant was not present to address questions from the APrC. Member Pletcher noted the proximity to the gun range in section 36, noting there may be issues pertaining to the shooting range. Member Peterson asked if the City was comfortable with the tree mitigation proposed by the developer based on past experience. City Forester Hove noted a cooperative effort with Pioneer in the past. Member Davis noted his concern with the wetland application still being in the air, and whether the plat could come back when that piece is in place, or whether the plat is subject to the state timeframe requirements. Macbeth noted it can come back on the agenda. Member Davis reiterated concern about recommending approval based on the information provided. Member Belfiori expressed concern about the impact on Lebanon Hills at the proposed runoff capacity, and whether it will become a burden. Member Davis said he was unsure to what degree the County is aware of the project and that there are many unanswered questions about the proposal. Member Peterson asked if the matter could come back in January. Member Belfiori concurred with Member Davis' concern about the wetland application being incomplete. Member West moved to defer the matter to the January 15, 2004 meeting. Member Peterson seconded, with all present members voting to approve deferral. LD BUS J ES There was no old business for the APrC to review. NEW BUSINESS 2004 WATER QUALITY DEDICATION FEES Water Resources Coordinator Eric Macbeth provided a brief background of the 2004 Water Quality Dedication Fee program, noting it has been several years since they have increased. Member Belfiori asked whether Advisory Parks Commission Minutes of Regular Meeting of December 15, 2003 Page 5 there was flexibility to decide whether fees are charged or water quality requirements are met another way. Macbeth noted that the decision to charge or have the standards met another way is at the City's discretion, not the developer. Noting that ponds cannot be built on wetlands, but on upland property, Member Belfiori inquired about. certain ponding situations and wanted to know about the land being taken into account for fee purposes. Member Davis commented on the proposed increase of 17.5%, which is similar to the proposed increase for park and trail dedication fees proposed in November. He asked whether a comparative analysis had been done to see where Eagan falls in the Metro market. Macbeth said that the policies and systems in Eagan were different from other cities, that very few cities use a cash mitigation system. He did note an attempt to contact several cities, but had not been successful. Member Peterson asked if he was using the same land values used to calculate the increases in parks and trail dedication fees. Director Vraa noted that the calculations are done separately, and are not done the same way. Member Peterson moved, Member Danner seconded with all present members voting to recommend the proposed water quality dedication fee increase for 2004. Member Davis commented that he would like to see a comparative analysis from other communities for a 2005 review. WATER RESOURCES UPDATE Water Resources Coordinator Eric Macbeth noted that on January 20, 2004, stormwater pollution prevention programs will be presented. He also discussed the box culvert being constructed, and a shoreline fishing access. OTHER BUSINESS AND REPORTS SHADE TREE DISEASE PROGRAM UPDATE City Forester Hove presented information about some of the forestry projects undertaken in 2003, with a highlight of progress of the Grandfather Tree, and an overview of forestry progress in the last decade. Tree Inspector Mile Sombrio gave a presentation about shade tree disease, prevention, and treatment methods, focusing on Oak Wilt, Dutch Elm disease, and Buckthorn. He noted removal effort percentages, 31% Oak Wilt, 25% Dutch Elm Disease, 27% Buckthorn, and 17% "Other." Sombrio discussed how the diseases are spread, and how this might be prevented. He stated in 2003, 146 trees were infected with Oak Wilt, with around 70 infection sites identified, and 200 trees were marked for Dutch Elm disease. and that other cities who have left the forestry issues unchecked have experienced significantly high amounts of infection and removal. Alex Kreirtch of 3653 Windtree Court said he just found out the City had a cost share program for vibratory plowing, but now some of his trees won't benefit from vibratory plow, and would like the City to consider injection as part of a cost share program for larger trees. Pat Foss supported the cost share of injection as well, noting several residents have inadvertently been involved in the spread of tree diseases and it should be everyone's responsibility to preserve forested areas. City Forester Hove said that since 1993, the City has taken advantage of any opportunity to mitigate, noting the first year was funded by a federal grant. Currently the budget is $7,500 per annum for cost share however the cost share does not include the consideration of ALAMO injections. Advisory Parks Commission Minutes of Regular Meeting of December 15, 2003 Page 6 SCHEDULE JANUARY, FEBRUARY, AND MARCH 2004 APRC MEETING DATES The APrC set the following dates for the first quarter APrC meetings: • Thursday, January 15 • Thursday, February 12 • Thursday, March 15 PARK SITE FUND UPDATE/ CIP TIMELINE Superintendent of Parks Olson provided a brief background of the CIP process and a description of projects undertaken in 2003. He showed photographs of projects at Clearwater Park, Evergreen tennis courts, paved rinks at Rahn Park, O'Leary park, Thresher Fields, and Thomas Lake Park. He reviewed the list of meeting dates the APrC has set in January to develop the 2004 CIP. HOLz FARM UPDATE Member Peterson said staff had recently met with a group from Friends of the Farm to prioritize the list of farmstead projects recommended in the Miller-Dunwiddie report. The group assigned a numeric ranking to each project, 1 (highest priority) to 5 (lowest), and determined which projects had already been completed. The group plans to provide the APrC with a list of priorities and funding estimate. They hope to complete the projects over the next 5 to 10 years. Chair Davis noted that the estimates provided by the consultants were considered to be in the high range by. the Friends of the Farm. He said further investigation will determine how projects can be done more cost effectively. SUBCOMMITTEE UPDATES Member Pletcher noted that the Donor Naming subcommittee had met on November 24 to finalize the draft of the Donor Naming policy. The draft will be presented in January. The group will meet again on January 21 to discuss the Gift Book. )2OUND TABL There were no items brought up for discussion under the Round Table. JOURNMENT; A,P With no further business to conduct, Member Peterson moved, Chair Davis seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:35 p.m. Secretary Date