03/15/2004 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMNIISSION
EAGAN, NIINNESOTA
Monday, March 15, 2004 y
7:00 PM 5:30 'pm CTP Workshop
Eagan Municipal Center Conference Rooms 2 A & B
City Council Chambers
A Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Recognition of Peggy Knudsen - Eagan McDonald's Pages 34 7:03 pm
D. Approval of Minutes of Regular Meeting of February 12, 2004 7:08 pm
E. Visitors to be Heard 7:09 pm
F. Superintendent's Update and Department Happenings Pages 5-7 7:10 pm
(1) Eagan Teen Advisory Update - Colleen Callahan Pages 8-9 7:20 pm
(2) Recreation Update: Paula Nowariak Pages 10-13 7:30 pm
(3) Recreation Update: Cathy Bolduc Pages 14-17 7:40 pm
G. Consent Agenda 7:50 pm
(1) Patrick Eagan Park Addition - Trust for Public Land Pages 18-19
H Development Proposals
(1) ' Deferred to April 19 meeting 7:51 pm
1. Old Business
J. New Business
(1) Public Hearing - Thresher Fields Grant Application Pages 20-22 7:51 pm
(2) 2004 CIP Pages 23-24 8:05 pm
(3) Review Glossary of Terms Pages 25-28 8:10 pm
K_ Water Resources Update 8:20 pm
(1) Sycamore Place Update-Wetlands Pages 29-30
L. Other Business and Reports
(1) Expiration of Advisory Commission Terms 8:25 pm
(2) Subcommittee Updates 8:30 pm
M. Round Table 8:35 pm
N. Adjournment 8:40 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisorly Parks Commission Meeting:
April iq, 2004
ADVISORY PARKS COMMISSION Terms extended through
2003 MEMBERS April, 2004
F55-SEP ME AND ADDRESS TERM TELEPHONE TERM
START EXPIRES
BA RT 1999 651-454-8442 (H) 4/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002) jbadi@juno.com
PHIL BELFIORI 2002 651-905-0293 (H) 4/2006
3671 Canary Way (1 n. 2002) 651-297-8026 (W)
Eagan, MN 55123 (3 yr. 2003)
MARGO DANNER 2001 651/454-5688 (H) 4/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamily.net
TERRY DAVIS Chair 1997 651-452-2635 (H) 4/2006
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr~) 452-2152 (Home fax)
( N ) terry.davis@stpaul.com
N. MARK FILIPI May, 1997 651-602-1725 (W) 4/2004
836 Overlook Place (3 yr. 1996) 651-687-9866 (H)
(3 yr' 2001) mark.filipi@metc.state.mn.us
Eagan, MN 55123
ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 4/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 x138 (W)
Eagan, MN 55121 651-452-3201 (H)
el¢abeth. urte.com
DOROTHY PETERSON Vice 2000 651-454-6532 (H) 4/2006
Chair (3 yr. 2000)
4337 Sequoia Drive (3 yr. 2003) norsk4337@juno.com
Eagan, MN 55122
RICHARD PLETCHER 2001 651-687-9177 (H) 4/2005
Secretary (1 yr. 2001)
1074 Northview Park (3 yr. 2002) dchard.pletcher@usarc-emh2.army.mil
Eagan, MN 55123
KEN WEST 2003 651-687-9152 (H) 4/2004
600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W}
Eagan, MN 55121 (alternate)
MELVIN WILLIAMS 2001 651-994-6727 (H) 4/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraa@cityofeagan.com cmesko@cityofeagan.com polson@cityofeactan.com iasfahl@cityofeagan.com
ghoveocityofeaaan.com emacbeth@)cityofeagan.com bwielde@cityofeagan.com
2-25-04
Phone #651-675-5505 (Cherryi's # after 4:30 p.m.)
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvrag0cityofeagan,com
Cherryl Mesko cmeskoC-)cityofeagan. com
Paul Olson polson0cityofeagan.com
Jeff As fahl jasfahl9cityo feagan. com
Beth Wielde bwieIdeC-)ciWofeagan.com
Forestry:
Gregg Hove ghove0cityofeagan.com
Water Resources:
Eric Macbeth emacbethC&cityo feagan, com
Parks Planner/Landscape Architect
CJ Lilly cLygcityo feagan. com
Recreation Staff
Paula Nowariak pnowariak@cityofeagan,com
Sonya Rippe srippe@cityofeagan.com
Cathy Bolduc cboIducQ&cityofeagan.com
Holly Champlin hchamplin0cityofeagan.com
Colleen Callahan ccalahan9cityofeggan.com
Cascade Bay:
Aaron Hunter ahunter@cityofeagan.com
Civic Arena
Mark Vaughan mvaughan@cityofeagan.com
Community Center:
Sandy Breuer sbreuer9city_feagan.com
ADVISORY PARKS COMMISSION
2003 MEETING SCHEDULE
(Terms extended through April, 2004)
NAME Fbe Mar Apr May Ju Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
13 17 14 19 r 16 14 18 1s 20 17 15 1s 12 1s 19
Joseph Bari X X X X X X X X X X X X O*
Phil Belfiori X X X X O* X O* X O* X X O* O
Margo Danner X X X X X X X X X X X X X
Terry Davis X X X X X X X X X X X X X
N. Mark Filipi X O* X X X O X X 0* X 0* O* X
Elizabeth Perry X X X X X 0 X X X X O* X O*
Dorothy X X X X X X X X X X X X X
Peterson
Richard Pletcher X O* X X O* X X X 0* 0* X X O*
Ken West X O O* O 0 X Lo X X X X X
alternate
Melvin Williams X 0* X X O O O O O O O
=pr7ent O = absent O* = notified staff of absence prior to meeting
Iowa
Recreation Sub-Committee Natural Resources Sub-Committee AcouisitionlDevelopment Sub-Committee
Richard Pletcher N. Mark Filipi Joseph Bari
Melvin Williams Elizabeth Perry Phil Belfiorl
Ken West
Margo Danner
Liaison to Holz Farm Study Terry Davis
Dorothy Peterson Dorothy Peterson
UPCOMING MEETINGS: OPEN ISSUES
Proposed CIP workshops: 1. Novermber- Subcommittee meet with Friends of the Farm to
1-29-04 discuss National Register of Historic Places- D. Peterson
2-12-04 If needed: 6:00 - 7:00 p.m.
Joint Council/APrC Meetina:
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: March 15, 2004
REMINDER: The Commission will meet at 5:30 p.m. to continue discussion of the draft CIP. The meeting will beheld
in Conference Rooms 2 A & B
ITEM A: Call to order
ITEM B: Approval of Agenda
ITEM C: Approval of Minutes of Regular Meeting of February 12, 2004
ITEM D: Visitors to be Heard
ITEM E: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM F: Consent Agenda
The preliminary subdivision for the Patrick Eagan Park Addition, commonly
known as the "Anderson Parcel" does not have any issues that require APrC
discussion.
ITEM G: Development Proposals
The Schwan Addition has been continued to the April 19 regular meeting.
ITEM H: Old Business
There are no items under Old Business that require APrC discussion.
ITEM I: New Business
1. The formal public hearing will be held to get public input about the DNR
Outdoor Recreation Grant application. The project entails a shelter/ restroom/
trail head for Thresher Fields. The project is consistent with the requirements
of the DNR Outdoor Recreation program.
2. The 2004 CIP will be reviewed for recommendation of approval by City
Council. The APrC subcommittee has held several meetings to discuss the
proposed 2004 CIP.
3. City Council requests the APrC review glossary terms to describe certain
features of natural resources.
ITEM J: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information
relative to the Water Resources division.
1
ITEM K: Other Business and Reports
1. Expiration dates for some APrC members are approaching. These
Commission members should be. aware of the date to allow time to decide
whether they would like to re-apply for a seat.
2. Activities of any subcommittee meetings will be reviewed.
ITEM L: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM M: Adjournment
2
Date: March 15, 20Q4
Agenda Item: Q Recognition of Peggy Knudsen
r_
Action
Information X
City of Eagan Attachm~ts
Parks and Recreation MEMO
AGENDA ITEM: C; RECOGNITION OF PEGGY KNUDSEN
TO: ADVISORY PARKS COMMISSION
PREPARED BY: CATHY BOLDUC, PROGRAM AND EVENTS SUPERVISOR
ITEM OVERVIEW: Recognition of a McDonald's of Eagan employee that has been very
involved in Eagan Parks and Recreation programs.
BACKGROUND/HISTORY:
Peggy Knudsen has been part of McDonald's of Eagan since late 1990. By 1991 she was also
part of several Eagan Parks and Recreation programs. Throughout the 13 years she has been
instrumental in furthering programs for seniors, preschoolers and the community in general.
Peggy is now moving on and will no longer be the connection between McDonald's and Eagan
Parks and Recreation. She will be greatly missed and the recognition of her contributions over
the years is only one small way to thank her.
Following is a brief summary of the programs she has been involved in over the years:
Breakfasts with the Easter Bunny and Santa - The Breakfast programs began at the Silver
Bell location with Breakfast with the Easter Bunny on March 30, 1991. The program then
moved to the Diffley location, when it was completed, which offered a play land for the kids.
This has been a beneficial program for both entities and the community. Each organization
took turns paying for the live holiday characters; McDonald's provided prizes and a low-cost
Happy Meal and Parks and Recreation provided certificates and staff support.
Eagan Seniors - In May of 1991 a group began at the Silver Bell McDonald's. In January of
1997 the program moved to the newer, larger McDonald's on Lexington and Diffley. Twice a
month Peggy has led birthday celebrations and bingo with fabulous prizes for groups of as
little as two and as large as 35. Her Smiley face and personal sharing will be greatly missed.
The last day for this program is March 16, 2004.
Evening in the Park - Being very community-minded, Peggy and McDonald's began
providing orange drink and cookies for the Evening in the Park summer entertainment series.
Then along camp Ronald McDonald with his traveling suitcase show and McDonald's
became one of the first sponsors for this program.
Eagan Fun Run - Most recently, McDonald's of Eagan and Peggy have added to yet another
program. For the first time this year, Ronald McDonald will make an appearance at the
Eagan Fun Run and begin the Ducky Dash for the kids.
3
ALTERNATIVES FOR COMMISSION CONSIDERATION
This item is for informational purposes only.
DEPARTMENT HAPPENINGS
March 2004
Recreation Division
• Softball registration for returning teams was March 1-5. New teams can register March 8-12 or until
leagues are full. There are currently 164 teams registered for the summer season.
• Staff is gearing up for the concessions operations. Opening day is about 5 weeks away. Deb Bunt er has
come back for another year as the Program Assistant.
• Spring Basketball & Volleyball teams are currently registering from March 8-12 for these new leagues at
the Eagan Community Center. Leagues are scheduled to begin late March or early April.
• Co-Rec Sand Volleyball information is currently available. Registration will take place on April 5-9 for
returning teams and new teams April 12-16.
• All winter facilities are now closed for the season. Most rinks closed for the season on February 18. The
Trapp Farm Park tubing hill closed for the season on February 28. Despite the recent heavy snowfall, the
hill remained closed due to the pond at the bottom of the hill had open water. Thin ice signs were posted
near the pond.
• Applications are being accepted until March 26 for Recreation Leaders and Recreation Assistants to
work in our summer programs. Applicants must be at least 16 years old.
• Supervisor Bolduc and Program Assistant Lardy attended the annual Minnesota Association of Senior
Services conference on March 4 and 5 in Cottage Grove. During the two days information about
keeping minds young, working with various personality styles and the booming Red Hat Societies
were gathered.
• Eagan Parks and Recreation along with the South of the River Recreators (SORR) are busily
preparing for the first-ever South of the River Corporate Challenge. The two week challenge is geared
towards businesses and organizations in the eight SORR communities. Teams gather for a variety of
activities throughout the two weeks and are awarded points for their efforts at each event. The
program focuses on co-workers and businesses getting to know each other and develop stronger work
relationships.
• March is a busy month with facilitating the use of outdoor facilities for the youth and adult athletic
programs. The need for greenspace continues to be demanding.
• Programs at The Eagan art House continue to flourish. Plans are underway for the Art Festival to take
place at Central Park June 26-27.
• The July 4 Fun Fest Committee continues their work towards hosting the annual event over July 2-4.
This year's event will take place on the festival grounds at Central Park. The parade will take place on
Saturday July 3.
• Registration for spring preschool is currently ongoing. Over 280 preschoolers are registered for the
31 different classes, an all-time record for spring session!
• Staff is preparing for Spring session that will begin on March 22. Toy cleaning, lesson plans and
building decorating will take place the week of March 15.
Parks Division
• Under City contract, Veit and Company started work February 16 on the alum sludge removal project.
Earthwork began with City staff oversight on Tuesday morning, February 17. The project progressed
efficiently throughout that first week and through the following week, ending Thursday afternoon,
February 26. The following day, the contractor removed all equipment from the site. City staff from
Water Quality, Engineering, and Utilities divisions monitored the project at least once daily. On March 1,
the lift station at Hurley Lake was turned on. The water level of JP-47 was back to normal the next day.
The contractor's obligation with the City extends into the springtime when final clean up activities will
be completed.
• Water Resources staff has been challenged this late winter keeping "Thin Ice" signs in place around
open-water areas caused by the aeration equipment. As the temperatures warm up, open-water areas
expand, and the signs fall over and float. Aeration of public water lakes for fisheries management
5
requires a Minnesota DNR permit, and the City is required to keep "Thin Ice" signs in place. To date,
nine aeration units are installed throughout the City.
• Its official, all winter facilities are CLOSED. Unlike last year when the skating season established a
modem day record by lasting until March Wh, the closing dates were much more in-line with what is
expected, and budgeted for, in a typical season. Once again, the advantages of flooding over paved
surfaces was made obvious by the high quality of the ice at Rahn and Goat Hill Parks. Other than the
lengthy period of brutally cold weather which closed the rinks the only disappointment was the low use
of the Central Park pond for skating. Its use will be discussed prior to the next skating season.
• The program of trimming trees in the corridors of the high voltage power lines will continue again this
year. Park areas that may be affected include Walnut Hill, Northview and Mueller Farm. The contractor
has generally done a good job of notifying residents, answering any questions and trimming only what is
truly necessary to maintain the integrity of the corridor. This IS NOT a City sponsored program.
• Park and Forestry staff have been working with staff from the Street Department trimming boulevard
trees. The primary focus being the removal damaged or dead limbs and ensuring proper road clearances.
This year, the `Grove "area north of Rahn Park is being trimmed. The trimming is done each year on a
rotational basis.
• A meeting of the Dakota County Cities who utilize the County Sentence to Service Program (STS) was
recently held to develop a summer schedule for the use of crews. Much like player "draft", each City has
the opportunity to bid on available weeks. This year Eagan will have the work crew available during 6
time periods for a total of 8 weeks. The first project will be bridge sweeping and spring clean-up of park
areas.
• As part of the on-going effort to maximize resources, and accommodate the influx of seasonal workers,
the Department has again requested and received approval to "extend" the use of vehicles that are
intended for trade by using them through the summer. This includes using "retired" police patrol cars and
trucks being traded by other Departments.
• Unlike recent years, the Maintenance Department has received many more applications for seasonal
position than it has positions available. At this point nearly every position is already filled
• Due to cuts in Local Government Aid, this year's budget included the elimination of the equivalent of 6
seasonal park maintenance positions. Noticeable changes may include less frequent mowing of the
boulevards and less trimming within park areas.
• The Department has contracted with the Minnesota Correctional Facility in Faribault (Minncor) to
refurbish 10 sets of full size soccer goals (20 goals). Minncor employees sandblasted and primary coated
all the surfaces of the goals and welded on loops that will simplify the installation of nets. Park staff will
be painting the goals.
• Third quarter at Pilot Knob is coming to an end. 86 children registered for fitness, art, games and
homework help programs. Second session for Glacier is also coming to an end. We started with 81
students registered for recreation programs and have currently 60 registered.
• Spring meetings are scheduled with both of our current schools to evaluate the year and discuss next
year.
• Survey letters have been sent to the elementary schools in Eagan to gather information on school
demographics, to assist us in adding sites for Youth Development collaborations.
• Local Collaborative Time Study (LCTS) funding sources are not currently accepting requests. The funds
are very limited. Strategies are being discussed to identify a plan for 2004-2005; to manage both the
growth and current program offerings.
• Eagan Teen Center / Programs: The local collaborative of teen programmers continue to work together
to develop programs and partnerships for program offerings. The 3rd annual spring summer teen
brochure will be released again this year during the week of spring break (April 5).
• The teen center attendance varies daily. September through December of 2003 we had 549 visitors to the
teen center. For the first two months of 2004 we have already had 309 teens.
• "Bring the Noise". Friday open mic nights are becoming one of our most popular nights. Between 35-80
teens attend.
• A number of our teen / community center fitness programs are becoming popular; PHAT fitness and our
running club. We are gearing up for summer and fall programs. Including the Battle of the Bands and
the Eagan Short Film Festival.
6
Date: March 15, 2004
s f Agenda Item: F-1;Recreation Program Update
~ Colleen Callahan
Action
Ci of E Information Px
' agan Attachments A-1 E-TAB brochure
~
Parks and Recreation MEMO A-2 Foundation Contract
AGENDA ITEM: F-1; EAGAN TEEN ADVISORY BOARD UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: COLLEEN J. CALLAHAN, YOUTH DEVELOPMENT COORDINATOR
ITEM OVERVIEW: An update of activity by the Eagan Teen Advisory Board.
BACKGROUNDIHISTORY:
The Eagan - Teen Advisory Board, E-TAB is celebrating its one year anniversary. Below is an
outline of their vision, mission and goals which they have been diligently working towards.
Members from the board will be present to provide the details, stories and answers to questions.
Vision
Strengthen the community with a teen voice.
Mission Statement
o To have a place and process that focuses on teens and opportunities for them to make a
difference in the community.
o To enhance the quality of teen programming by engaging teens in the development process.
o To ensure a wide range of recreation activities are offered that provide a safe place for teens to
hang out, socialize, engage in self improvement and create a voice in the community.
Goals
1. Fund Raising and Service - The teens value having a safe place to be. They have decided they
want to be a part of its on-going success by raising funds for staff support and keeping program
fees reasonable for teens. With this in mind they are developing programs, writing business
letters and grants to accomplish this goal. They are recruiting volunteers and pursuing
donations to provide service and offer programs for their peers and the community.
2. Socials - To be involved in the coordination and development of programs
3. "Teen Voice" - Opportunities to present their voice to community groups, the recreation
division, commission, and city council.
There is currently a full board of thirteen active members from Middle and High school. The board
members will have scattered terms with the potential to re-apply.
7
Attached are two items that illustrate the accomplishments of E-TAB:
Eagan Teen Advisory Board Brochure: This brochure was designed to outline the Boards' work,
mission and accomplishments thus far. This will be sent along with letters of inquiry, grants and
donation requests.
Foundation Contract: During the Board's initial efforts to acquire donations and fundraise they
encountered a few barriers. The most significant and frustrating hindrance was that most
businesses and foundations give their charitable contributions to 5016 organizations exclusively.
The Teen Board began brainstorming solutions and preparing materials to approach the Eagan
Healthy Community Initiative (EHCI) about collaborating. The hope was that they could develop
a relationship where their fundraising efforts could utilize the charitable status (5016) of the
Initiative. The Teen Board felt that because of a previous experience working with the EHCI on a
fundraising project during the 4 h of July Festival, there were similar missions and a relationship
was worth pursuing. A sub-committee prepared a presentation and attended their meeting. The
EHCI committee referred the group to the Eagan Foundation, where they again presented their
mission. The attached contract is the result of their hard work and these meetings. The Eagan
Foundation Board approved the request to develop a relationship with the Eagan Teen Advisory
Board. The Foundation will act as the fiduciary agent for the Board to acquire donations and funds
through requests, grant writing and service projects. The Teen Advisory Board will set annual
priorities and goals for their fundraising efforts, which includes teen center supervision, equipment,
and dances. The contract is attached for your reference.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This item is for informational purposes only.
9
HOW TO JO/H •
If interested in joining the Eagan Teen Advisory
Board, please submit a completed application
to the Eagan Parks and Recreation Department
Teen Program Assistant or Youth Development
Coordinator. Eagan
Any questions, please call 651-675-5515.
Teen
Advisory
MEETINGS Board
Meetings are held bi-monthly on the 1st and 3rd
Tuesdays of the month to discuss and plan for
upcoming events. Most meetings are held at Strengthen the
the Eagan Teen Center in the Eagan Community
center comet unl tY
Eagan Community Center with a Teen Voice
Eagan Teen Center
1501 Central Parkway
Eagan, MN 55121
i
City of Eagan
Parks and Recreation Department
3831 Pilot Knob Road
Eagan, MN 55122
Phone: 651-675-5517 Eagan Teen 9dybory Board
Fax:
Email: ccallahan@cityofeagan.com
41~dlll:V Tel: 651-675-5515
r-.Mrly .
VISION
E=TAB To strengthen the community with a Teen Voice. ACHIEVEMENTS
Eagan Teen Advisory Board ~ Developed a survey and gathered feedback from
MISSION STATEMENT teens on amenities of the teen center and program
offerings.
To have a place and process that focuses on teens and oppor- tIE Teen feedback was instru-
The City of Eagan is proud to present the Eagan Teen tunities for them to make a difference in the community. mental in design and
Advisory Board (E-TAB), our first youth empowerment To enhance the quality of teen programming by engaging layout of the Teen Center
board. E -TAB works in conjunction with the Parks and teens in the development process. tIE Attended City Council
To ensure a wide range of recreation activities are offered that
Recreation Department and provides valuable feed- provide a safe, supervised place for teens to hang out, social- listening sessions to share Lounging,
back, research and service to the Parks department, ize, promote self-improvement and create opportunities to teen feedback. conversation, and
comfortl
commission and city council on programs for and issues have a voice. j1E Volunteer at Eagan Art
related to youth in the Eagan community. Festival/Film Festival concessions, 4th of July
Kettle Korn booth with Eagan Healthy Community
The board is made up GOALS Initiative, Lockheed Martin Parking Lot clean-up,
of thirteen middle and Summer Carnival Cotton Candy booth, Peer judges
high school students. { Fundraising and Service for Battle of the Bands I, Halloween Concessions
the teen's value having a safe place to be. They have decided booth, Don't Melt the Ice Winter Festival activities,
Board members have they want to be a part of its on-going success by raising funds Drop - Shop child supervision, and Homework Help
the opportunity to for staff support and keeping program fees reasonable for assistant at the Teen Center
develop programs, teens. With this in mind they are developing programs, writing tIE Attend bi-monthly board meetings to initiate and
marketing strategies The first E -TAB Meeting at business letters and grants to accomplish this goal. They are coordinate efforts to reach goals
the Eagan Teen Center. recruiting volunteers and pursuing donations to provide ser-
to make the programs vice and offer programs for their peers and the community. * Presentation to Eagan
successful. They also have opportunities to meet with Foundation and subsequent
partnership for 501c3 fiduciary
local civic groups, the parks commission and city coun
Socials agreement
cil to share their views, survey results, and ideas to
To be involved in the coordination and development of pro ON * Hosted affordable teen
make Eagan a better city. grams. To provide affordable dances and offer opportunities Searching for
dances at the Teen Center and
for local bands to play while raising money. donations Cascade Bay
the Resources for other cities developing their own
The board is open to all teens ages 12-18 who live in
« „ y teen centers and advisory boards
the city of Eagan, especially those young people who Teen Voice
Opportunities to present tIE Developed a Kids' Night Out drop-in child care
are interested in making positive contributions and rf .
their voice to community -6, program held bi-monthly at the Eagan Community
commitments to their community. groups, the recreation Center to provide reasonably priced care and raise
division, commission, and.. money for the Teen Center
city council.
Fun and games
r.. T
March 15, 2004
_ F-2: Recreation Update
Y City of Eagan X
FAftachments
o Parks and Recreation MEMO AGENDA ITEM: F-2: RECREATION UPDATE TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAULA NOWARIAK, RECREATION SUPERVISOR
ITEM OVERVIEW: Overview of the 2003-04 winter facilities and programs.
DISCUSSION:
The winter of 2003-04 was the first "real" winter in several years. Conditions for flooding rinks
were sometimes almost perfect, which made our rinks heavily used for much of January and
February. The following summary briefly describes the activity of the Trapp Farm Park Tubing
Hill, Winter Rinks and other programs held this past winter.
Preparing for the winter season
This year there were plenty of applicants to interview and hire. Forty-nine winter Recreation
Leaders and three Winter Program Assistants were on staff for the season. The Winter Program
Assistants divided the 45+ hours per week that winter facilities were open to supervise the sites.
There were many returning staff that were able to provide some past experiences for the new staff.
Staff training was held over two days prior to the scheduled season opening.
Recreation Supervisors met with the Maintenance staff to communicate the plan for the winter.
Staff also met with the area hockey associations to talk about the expectations, the process for
calling the hotline, reserving rinks and more.
According to the maintenance division the following are the guidelines that they use for building ice.
It generally takes a solid base of 8-12" of frost to build good ice. Without adequate frost, the water,
which has a temperature of approximately 50-55 degrees, will thaw the ground and turn the surface
to mud. By using hoses in cold weather, it would be possible to build a rink with multiple thin
layers without deep frost however, with nearly 30 City rinks to flood the use of tankers has proven
to be the most efficient. Once the process starts, it takes approximately 8-10 days of split-shift
flooding to build a rink on turf. The paved rinks at Goat Hill and Rahn Park usually are flooded in a
matter of days and can open earlier than the turf sites.
Skating Rinks & Warming Shelters:
Six Class A sites and two Class B sites were maintained with staff for the winter skating season.
The scheduled opening date was Saturday, December 20. Goat Hill and Rahn were able to open on
the 20th, with the rest of the sites opening during the next few days. All sites had extended hours
during the Holiday break and on Martin Luther King Day and President's Day. All sites were closed
for 3 days at the end of December due to warm temperatures, 3 days at the end of January due to
dangerous wind-chills and 1 day in February due to a heavy snowfall.
9
Class A Sites
These sites were open Monday-Thursday from 4:00-9:00 p.m. Friday hours were 4:00-9:30 p.m.
Saturday hours were 10:00 a.m. - 9:00 p.m. and Sunday hours were 12:00-8:00 p.m. .
Goat Hill Park was the first site to open. Flooding began during the week of December 15 and the
site opened for the season on Saturday December 20. It closed for the season on Wednesday,
February 18. The blacktopped rink creates base ice faster than at other rinks, thus allowing this
site to be open first.
■ Goat Hill Park was open for a total of 53 days this season. (15 less than last year)
■ Goat Hill Park had an attendance count of 4,419 visitors.
■ Goat Hill Park is a popular site for pick-up hockey games.
■ This site is also heavily used by the Eagan Hockey Association for youth
Hockey practices.
■ The Eagan Adult Boot Hockey league is also held on Saturday mornings at this location.
Bridle Ridge Park opened on December 23 and closed on February 18.
■ This site was open for 50 days. (16 less than last year)
■ Bridle Ridge Park had an attendance count of 2,927 visitors.
■ This site gets heavy neighborhood use along with a high use from the Eagan Hockey
Association.
Rahn Park opened on December 20 and closed for the season on Feb. 18.
■ It was open for a total of 53 days. (14 less than last year)
■ Rahn Park had an attendance count of 2,780 visitors.
This site is used by the neighborhood, Youth Hockey and the Eagan adult Broomball
league.
Sky Hill Park opened on December 23 and closed for the season on February 18
■ It was open for a total of 50 days. (10 less than last year)
■ Sky Hill Park had an attendance count of 2,535 visitors.
■ This site gets moderate neighborhood use with moderate use from the Eagan Hockey
Association.
■ There is also a private rental for broomball on Wednesday nights.
Quarry Park opened on December 23 and closed for the season on Feb. 18.
■ It was open for a total of 50 days. (10 less than last year)
■ Quarry Park had an attendance count of 1,380 visitors.
■ This site gets moderate neighborhood use with heavy use from the Eagan Hockey
Association.
Clearwater Park was advertised as a Family Skating site and opened on December
22 and closed on Feb. 18.
■ It was open for a total of 51 days (9 less than last year)
■ Clearwater Park had an attendance count of 1,678 visitors.
■ This site was open from 4-8:00 Monday-Friday, Saturdays from 10 am-8:00-pm and
Sundays from Noon-7 pm.
■ This was a great family skating site for all ages.
■ No hockey or hockey sticks are allowed at this site.
Class B Sites:
10
These sites were open Monday-Friday from 4:00-8:00 p.m Saturday and Sunday hours were from
Noon-5:00 p.m.
Carnelian Park opened on December 23 and closed on February 16.
■ It was open for a total of 48 days. (same as last year)
■ Carnelian Park had an attendance count of 813 visitors.
■ This site gets minimal neighborhood use, but was utilized for the Rink Rats program this
year and was also used 1 day per week for EHA.
Ridgecliff Park opened on December 23 and closed for the season on February 16.
■ It was open for a total of 48 days. (7 more days than last year)
■ Ridgecliff Park had an attendance count of 374 visitors.
■ This site gets minimal neighborhood use.
■ This site was utilized by EHA 1 day per week.
Attendance: According to the attendance counts recorded on daily log sheets, almost 17,000 visitors
were counted at rink sites during the season. These counts are estimates and include only people at the
ice rinks during the time staff completed head counts. It's very like that "real" attendance far exceeds
the head count numbers. Goat Hill Park saw the most action. Bridle Ridge was second in the
attendance figures. Sky Hill and Rahn also recorded high attendance numbers. Please take into account
that the Eagan Hockey Association and Eastview Hockey Association use many of the rinks for their
outdoor practices. Adult broomball and boot hockey also utilized Goat Hill, Skyhill and Rahn Park for
their games.
Trapp Farm Tubing Bill
The tubing hill saw more use this year than in the past 2 years. It generally takes a solid base of 6-8
inches of snow to open the site.
This was the second year of the addition of professional quality tubes specifically designed for winter
tubing. Only City-provided tubes were allowed during posted tubing hours. The cost was $2 per-
person for a full day of unlimited tubing, with all children under 42" in height free when accompanied
by a paid adult. Punch cards were available for the first time this year at a cost of $14.00 for 10 visits.
A total of 78 punch cards were purchased throughout the season.
The tubing hill was scheduled to open on December 20, however we received about a 4-5 inch snowfall
the week prior to the scheduled opening, so we opened for a preview weekend. We were open from 12-
6 on Saturday and Sunday and had 68 visitors on Saturday and 110 visitors on Sunday. The first
scheduled weekend was very busy with 173 visitors on Saturday and 211 visitors on Sunday.
The site remained open for 4 more days. It was then closed for 30 days due to lack of snow. The hill
reopened on Monday, January 26 and was open for 2 days and then had to close for 3 days due to
dangerous wind-chills. The site re-opened on Saturday, January 31 and remained open for the next 28
days when it closed for the season.
Group Use: Eleven reservations were made for the season. Only seven reservations actually occurred
due to the site being closed because of lack of snow.
Punch Cards: Punch cards seemed to be a popular alternative for some people. This is the first year
that they were an option. 78 punch cards were sold at $14.00 each. 573 punches were redeemed.
11
The attendance count for the season at Trapp Farm Park was 4,047 visitors. This is almost 2,000 more
than last year. Daily admissions sold were 3,143. The biggest weekend was the President's Day
weekend with 711 visitors counted on Friday- Monday. The biggest single day was Saturday February
7 with 287 visitors. The Trapp Farm Park Tubing Hill was open for 39 days during the winter of 2003-
04. This is 18 more days than last year.
LOOKING AHEAD:
There are a few ideas that warrant consideration. Bridle Ridge Park and Goat Hill Park have
traditionally been very busy sites. These are the only sites that are east of Pilot Knob Road with the
exception of Clearwater Park which is a skating facility only. No hockey is allowed. Another skating
rink site on the East side of town could help alleviate some of the congestion at these sites. The
attendance at Carnelian and Ridgecliff Park was low again this year and should be watched carefully.
An idea to consider is to put Ridgecliff Park on timed lights instead of providing a warming shelter with
staff or schedule more time for this site to the hockey associations.
Winter Facilities Summary:
As you can observe from the statistics, weather conditions play a big part in ability to have the great ice
and snow conditions that Eagan residents and staff are accustomed to having. The maintenance crews
need to be commended for the job that they did in providing the facilities that we have. Seasonal staff
also needs to be thanked for providing a more normal winter season. Thanks to all who helped.
OTHER WINTER PROGRAMS:
Family Trips: There were 4 trips offered this winter season for families. Trips to two Minnesota Wild
games, a Minnesota Timberwolves game, and a trip to Sesame Street Live were the offerings. 93 people
boarded buses in November to the Xcel Center to see the Wild beat the Colorado Avalanche. Twenty
tickets were sold for the Timberwolves game in January and another 97 tickets were sold for the Wild
versus St. Louis in February. Forty-two kids and their parents from Eagan; Inver Grove Heights and
Rosemount boarded the big yellow school bus to see Sesame Street Live at Target Center.
Youth Programs: Holiday Hoopla and Winter Fun Day were two programs offered during winter
break. Only 1 section of Holiday Hoopla was held during the break. Ten kids were registered for this
craft program at Moonshine Park. New offerings of craft and sports sampler classes for home schooled
students were offered in January, February and March. This program had a tough start with no
registrations for the January classes, but there were 5 registered for the February craft classes and now 8
are registered for the March craft classes.
Looking ahead: Summer is almost here and there is a wide variety of programs for youth and families
being planned. Summer in the Park, Camps, T-Ball and Eaganettes are just some of the offerings. Plans
are also underway to continue classes for home school students. New programs for youth and family at
the Community Center are also in the works.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
For informational purposes only
12
Date: March 15,2004
Agenda Item: F-3: Recreation Update
Action orInformation X
City of Eagan MEMO Attachments
Parks and Recreation
AGENDA ITEM: F-3; RECREATION UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: CATHY BOLDUC, PROGRAM AND EVENTS SUPERVISOR
ITEM OVERVIEW: Program review and highlights.
BACKGROUND/HISTORY:
Recreational programs are created from the interests of and response from the community. The
product that results is a broad spectrum of offerings including instructional and skill
development, special events, and senior activities, among others. The following is a brief
summary of the activities that have taken place during the last several months and a look into
what the next few months will bring.
PROGRAM REVIEW:
INSTRUCTIONAL AND SKILL DEVELOPMENT
Adapted Basketball (ages 6 -10) - 33 participants
This was the first offering in the gyms at the Eagan Community Center and was a great
test for the youth, who had to overcome the sounds of the adult basketball programs in
the other two gyms. While at times a challenge for youth in the autism spectrum to
concentrate, the program was very successful. The success is a result of the adapted
physical education and recreation professionals, the numerous volunteers and of course,
the strong showing of youth and their parents. Registration numbers, program evaluations
and staff responses have proven that Eagan Parks and Recreation is fulfilling a need in
the community. Due to the increase in requests for programs for older youth, it is
expected that the program will expand over the next year.
Rink Rats Youth Hockey(ages 4 - 8) - 46 participants
Rink Rats is an introductory hockey program for youth. There are sessions for youth ages
four and five and another session for ages six to eight. The program has received a very
mixed response based on the evaluations. Some have returned with high marks from
parents that were very happy and impressed with the program, while others felt that it did
not meet their expectations. In an effort to improve the quality of the program staff feel it
would be a natural fit to work more closely with Civic Arena staff and possibly begin
moving the program to their staff.
13
SPECIAL EVENTS
Don't-Break-the-Ice Fest - 277 youth and their families
Weather was perfect for the Ice Fest on Saturday, February 7, 2004. The sun was shining,
there was plenty of snow and it was warm enough to be outside playing. This year's
event included ice fishing on the lake, independent snow shoeing and games, crafts, dog
sled rides and concessions in the building. Staff and volunteers were fantastic and really
made the day run smoothly. One suggestion or improvement for 2005 would be to find a
sponsor to donate fishing poles for the kids or other outdoor equipment.
Breakfast with Santa -113 pre-registered participants
A tradition in Eagan, the Breakfast with Santa program is run cooperatively with the
McDonald's of Eagan on Lexington and Diffley. McDonald's offers a breakfast happy
meal and brings Santa and Eagan Parks and Recreation helps out with additional staff and
certificates for the participants. This year a group of local Farmers Insurance
representatives attended and brought prizes, balloons and finger print kits for youth.
SENIORS
The Eagan senior program has really begun to take shape in the Lone Oak Room of the Eagan
Community Center. Many dedicated seniors have been volunteering there time as a room host,
board member or committee chair, and more. These efforts have resulted in weekly and monthly
programs such as three craft groups, daily cards and games, five book clubs, a history committee,
birthday and new member celebration. This is all in addition to programs already in place; the
lending library Wednesday morning Lone Oak Rockers, potlucks, trips, specialty speakers and
classes. A part time program assistant was also hired in September to work more closely with the
senior committees, room hosts and general programs, which has been a great addition to the
program.
Major Accomplishments
■ Eagan Senior Program Advisory Board
■ Tax exempt number and bank account
■ Successful membership drive - 132 initial members
■ Beginning evening and weekend programs
UPCOMING PROGRAM HIGHLIGHTS:
With the change in seasons, there is also some change in program focus. This next season will
provide opportunities for people to participate in the new theme for the year: Come out and Play!
Through special events, instructional, skill development programs and more the community will
benefit by playing in Eagan parks.
SPECIAL EVENTS
Breakfast with the Easter Bunny -Saturday, April 3 at McDonald's of Eagan
Eagan Fun Run - Saturday, May 15 at Northview Athletic Complex
New additions this year include a free family fitness walk, visit by Ronald McDonald and group
stretching by the Eagan Fitness Center staff. This is once again the kick off of the South of the
River Recreators Ground Pounders Grand Prix Running Series.
14
Evenings in Central Park - Beginning Wednesday, June 16
Watch for six great evenings of entertainment at the Eagan Rotary Band Shell next to the Eagan
Community Center. A new Community Performance Series will also provide additional
entertainment throughout the summer months.
SORB Corporate Challenge -August 13 - 28
South of the River Recreators (SORR) is taking on a new, big project for local businesses and
organizations within the eight communities of Apple Valley, Burnsville, Eagan, Farmington,
Lakeville, Prior Lake, Rosemount, and Savage. It's an Olympics of sorts, with a variety of events
such as tennis, volleyball, bowling, Pictionary and more. The goal is to get local businesses
involved in team-building activities with not only their co-workers, but also get to know other
organizations in the area.
INSTRUCTIONAL AND SKILL DEVELOPMENT
Golf -Lost Spur, Mendota Heights Par Three and Parkview are all offering golf programs
through Eagan Parks and Recreation. Youth and adult group lessons, camps, and leagues
are offered at all sites throughout the summer.
Tennis - Once again Eagan Parks and Recreation will be offering a wide variety of tennis
programs, including youth lessons, clinics, camps, leagues and adult leagues. One new
program this year will be evening tennis lessons.
In-Line Skating - John Glynn is returning again this year for a great selection of in-line
skating lessons for youth and adults as well as programs at the skate park.
SPECIAL INTEREST PROGRAMS
Adapted Programs - Tumbling is the current offering, which is new to the adapted
program. Other future programs include track later in the spring and then soccer in fall.
Programs will continue to be reliant on volunteers and may expand to golf, swimming
and also include older youth in the near future.
Nature/Environmental Programs - The Adventures in Nature program, which includes
bugs, animal tracks and butterflies, will be held in coordination with Dakota County at
Lebanon Hills. Plans are also in the works for a canoe class at Moonshine Park and
gardening programs with a naturalist.
Animal Track Adventures - Saturday, April 17
■ Water Bugs Adventure - Friday, July 30
■ Insect and Butterfly Adventures - Friday, August 27
Babysitting/Latchkey Clinics - This program continues to be popular for youth ages 10
and older wanting to be prepared for the responsibilities of babysitting and being at
home alone. This program is organized and conducted by the Eagan Fire Auxiliary
volunteers and is offered four times each year. This year, the Eagan Fire Auxiliary will
be taking registrations and only dates and phone numbers are listed in the Discover
brochure.
15
SENIORS
Eagan seniors are enjoying each other's company, while still acting as a visible part of the
community. The Lone Oak Room in the Eagan Community Center has provided a site for seniors
of all ages to experience a variety of games, crafts, discussion groups and other interests
throughout the week. Committee chairs and others are becoming more active in preparing
programs for seniors. An antique assessment program is planned for April, the Teen Center has
been opened for Billiards each week, and other potential projects include crafts sales, chess, card
and game tournaments and a Red Hat Society Chapter. In the future, staff hope to increase daily
participation in existing programs as well as begin programs for "seniors" that are still employed.
ALTERNATIVES FOR COMMISSION CONSIDERATION
This item is for informational purposes only.
16
J Date: March 15, 2004
.2
Agenda Item: G-1; Patrick Eagan Park Addition
i f ' Action X
Information
City of E
t5' ~ Attachments X 1. Location Map
Parks and Recreation MEMO 2. Existing Conditions
3. Preliminary Plat
AGENDA ITEM: G-1; PATRICK EAGAN PARK ADDITION
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM DESCRIPTION: Review the parks dedication, trails dedication, tree preservation, water
F_
quality, and wetlands issues that pertain to the Patrick Eagan Park addition.
G
BACKGROUND/ HISTORY
The Trust for Public Land is requesting approval of a Rezoning from Agriculture to E, Estate for
a 2 acre lot and a Preliminary Subdivision of 11 acres to create a nine acre outlot and a 2 acre
parcel (Patrick Eagan Park Addition) for property located at 4045 Lexington Avenue and the
property to the north in the SE t/4 of Section 22. The City Planning department has found that the
preliminary plat adheres to City Code. The parcel has been previously referred to as the
"Anderson Parcel."
The parcel is part of a land acquisition project where the City will assume ownership of the
property from the Trust for Public Land. The City was awarded a substantial grant from the
DNR to be applied toward the parcel, and these funds will be combined with funding from the
DNR Metro Greenways program (a conservation easement), Dakota County, and a contribution
from the Park Site Fund.
The parcel will be assimilated into the acreage of Patrick Eagan Park upon City acquisition, with
the intention of retaining its current passive use state and managing its natural native ground
cover. The City has been working with the Trust for Public Land and the DNR on acquisition
logistics, and it is anticipated that the transaction will occur within the next few months.
PARKS and TRAILS
The site is being acquired by the City for the purpose of protection and preservation and will be
considered as park land. Under such circumstance, it would be appropriate to waive parks and
trail dedication.
FORESTRY
No significant trees will be removed as a result of the platting therefore no mitigation is required.
Upon acquisition of the parcel the City will manage the site as a natural wood lot.
17
WATER QUALITY/WETLANDS
In accordance with the City's longstanding policies and practices, proposed subdivisions are
required either to treat stormwater through ponding or pay a fee in lieu of such ponding.
This proposed subdivision is similar to other situations in which no new development is proposed
but an existing parcel is subdivided. In most of these situations, the City requires cash to be
dedicated in lieu of stormwater treatment, because on-site treatment is not necessary or practical.
This proposed subdivision is different to other situations because most of the area of the parcel will
become city park. Because of the overall benefit to the community of this subdivision process, it
seems reasonable and appropriate to waive water quality dedication fees for this project.
There are no jurisdictional wetlands associated with this site.
ALTERNATIVES FOR COMMISSION CONSIDERATION
1. Approve the Patrick Eagan Park Addition with the following conditions:
• The requirement for a Parks and Trails dedication shall waived.
• A dedication of cash in lieu of storm water treatment ponding should be waived for this
development.
2. Not approve the Patrick Eagan Park Addition.
18
r~ Date: March 15, 2004
nda Item: 7-1; Public Hearing- DNR
4
Outdoor Recreation Grant
r Action X
St, [Attachments
{ City of Eagan formation
Parks and Recreation MEMO AGENDA ITEM: J-1; PUBLIC HEARING - DNR OUTDOOR RECREATION
GRANT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
BETH WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: Overview of the DNR Outdoor Recreation grant application, to be
discussed at a public hearing
BACKGROUND
The City of Eagan Parks and Recreation is dedicated to providing residents high quality, cost-
effective facilities for residents and visitors. Part of this effort includes securing alternative
funding for large-scale projects. In 2004, the State of Minnesota and the federal Land and Water
Conservation Fund, through the Department of Natural Resources (DNR), has provided an
opportunity to apply for funding to supplement projects that would enhance and encourage
outdoor recreation.
The DNR Outdoor Recreation Grant focuses on facility and structural development that
encourages development or redevelopment of recreational facilities. Eligible projects include
land acquisition for (from the Outdoor Recreation Grant Application Manual) development of
recreational facilities, development, redevelopment, or rehabilitation of outdoor recreation
facilities on land already owned by the applicant, or a combination of land acquisition and
development, redevelopment, or rehabilitation of outdoor recreation facilities. Administrative
expenses and legal fees are not eligible for grant funding.
The requirements of the DNR Outdoor Recreation Grant stipulate that grant applications must be
presented at a public hearing.. The City Council designated the Advisory Parks Commission
meeting of March 15, 2004 as the public hearing date for the Outdoor Recreation Grant. Notice
of the public hearing section of the March 15, 2004 APrC meeting was published with the APrC
agenda in the City's newspaper of record.
ANALYSIS
Proiect Scope/ Activity Involved
The proposed project includes park shelter buildings that will function as a restroom,
weather/sun shelter, trail head, and gathering area. The use of Thresher Fields is mixed; partially
groomed athletic fields with uses ranging from practice to tournament play. The proposed
19
shelter building would be the only rest area available for public use in the vicinity. The site is
anticipated for heavy use such as tournament play, and a permanent structure would offer
comfort and ease of maintenance.
The proposed project will include a soft trail that will connect to Yankee Doodle Road to the
South. Future trail expansion can provide for a loop to the west and reconnection to the park
from the North. The shelter building would serve as the trail head and shelter/rest area for the
trail.
The proposed shelter building provides refuge for both functions of the park. It will serve as
shelter for inclement weather, a meeting area for visitors, host team or personal events like
picnics or afternoon play, and provide restrooms. The facility will be ADA compliant and use
energy efficient fixtures and resilient materials that have become standard in Eagan park
buildings.
The building would be an approximately 2,600 square foot open sided pavilion with male and
female ADA compliant restroom facilities. There would be additional space for maintenance
supplies and storage, bulletin boards, landscape surroundings, picnic tables and grill surrounded
by a landscaped buffer from the parking area. The building would have water hook ups to serve
the restrooms.
Implementation Schedule
Park shelter buildings of this size and scope have typically been able to complete substantial
construction within the year they begin. It is anticipated that the proposed project could be
completed in 2005.
Overall cost and the proposed fmancing, for the project
The total anticipated cost of the proposed project is $375,000. The DNR requires a 50% match
for funding consideration, thus the grant request is $187,500. The local match, then, becomes
$187,500 to be allocated from the Park Site Fund. The Park Site Fund is derived from developer
fees during the subdivision process.
Costs to be assessed to community residents
Project financing is proposed to be 50% state grant funding, and 50% from the Park Site Fund.
Since the Park Site Fund is derived from developer contribution rather than taxation or special
assessment, it is not anticipated that the proposed project will have any cost assessed to
community residents.
Other associated project costs
Other costs associated with the project would be regular maintenance costs built in to the City's
operational and maintenance budget and schedule. This would include soft and in-kind costs.
Submission Deadline
The completed application will be submitted to the DNR by March 31, 2004. Should the project
request be accepted, the project could be completed in 2005.
20
ALTERNATIVES FOR COMMISSION CONSIDERATION
The Commission, after closure of the Public Hearing, should make a recommendation to the City
Council regarding the submission of the grant application. The City Council has this item
scheduled for its March 16'h Council meeting.
21
ch 10, 2004
2004 CIP
EAffachments
City of Eagan Parks and Recreation MEMO AGENDA ITEM: J-2,2004 CAPITAL IMPROVEMENT
PLA
N (CIP)
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: Review, and consideration of approval, of the proposed 2004 Park and
Recreation Department Capital Improvement Plan.
BACKGROUND/HISTORY:
One of the primary annual responsibilities of the APrC is the preparation of the Departmental
Capital Improvement Plan (CIP). Projects included in the CIP must be either a park
development or park improvement project. Funding for the CIP comes from the Park Site
Fund (PSF), which is money paid by developers at the time of platting in lieu of a land
dedication.
Historically the CIP has consisted of a "current" or "active" year, generally the year at hand,
and five additional years. During the annual review process the current year CIP is finalized
and the a "new" fifth year is added. To allow adequate time for implementation, the current
year, once approved, is generally considered to be final while all other years are subject to
change as part of future reviews.
The CIP process has generally been considered to be an improvement "budget", in that the
inclusion of projects and the timing of implementation is driven by the balance available in
the PSF. This year the APrC was asked to begin the utilization of a true CIP approach with
all potential projects listed, regardless of the source of funding. As with past CIF's the
emphasis for approval remains the current year, 2004, with the remaining project list and
schedule open for review and discussion
DISCUSSION/ EAVALUATION:
Being that the cost of suggested and needed projects far exceeds the money that will be
available in the PSF, the APrC was directed by the Council to explore alternative sustainable
sources of alternative funding. Few were found. During the development of the proposed CIP
the APrC subsequently focused upon grants and a referendum as potential sources of future
project funding. These options and the list of potential projects will continue to be discussed
with the Council.
The 2004 projects are proposed to be funded exclusively from the PSF. The projects
represent the continuation of ongoing programs such as playground replacement as well as
new ventures. One of the most significant changes made to the 2004 is the inclusion of the
23
Park Systems Plan update in lieu of Patrick Eagan Park Master Plan. The concept being that
the Systems Plan will provide an outline and concepts for the Master Plan.
SUBCOMMITTEE RECOMMENDATIONS:
Three sub-committee meetings open to all APrC members have been held. The members
present at the meetings have developed a proposed 2004 CIP as well as a draft of a project
list for future consideration. In addition, potential funding sources were suggested for future
projects. A work shop with the City is Council is proposed for early April at which time the
draft project list as well as the potential funding sources will be discussed.
Proposed 2004 CIP Est.Cost
• Park Systems Plan Update, (begin in 04,completion 05) $ 90,000
• Cedar Pond Park, playground replacement $ 35,000
• South Oaks Park, playground replacement $ 35,000
• Quarry Park, rink paving $ 50,000
• Pilot Knob Park, tennis court reconstruction $ 50,000
• Wescott Square, sun-shelter $ 40,000
• Central Park Improvements, trail lighting $ 55,000
• Central Park, festival grounds electrical system $ 50,000
• Central Park, gazebo(completed), funding adjustment $ 50,000
• Holz Farm, phase 1 A&B farmstead improvements $95,000
Est.Total = $550,000
Previously Approved 2004 CIP Expenditures
(Provided for reference only)
• Patrick Eagan Park, Caponi N-10 acquisition $ 720,000
• Patrick Eagan Park, Anderson acquisition, grant match $ 180,000
Est. Total = $ 900,000
Total 2004 PSF Expenditure = $1,450,000
Projected PSF Balance on 12/31/04 = $1,850,000
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend approval of the 2004 CIP projects as proposed by the APrC sub-
committee. Funding to be from the Park Site Fund
2. Recommend approval of the proposed 2004 CIP with changes.
3. Table the issue for additional discussion.
24
F March 15, 2004
J3; Review Glossary of Terms
X
yt~ Citty of Eagan fl
MEMO
Parks and Recreation
AGENDA ITEM: J-3; REVIEW GLOSSARY OF TERMS
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
BETH WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: Council directed review by Commission for definitions of commonly used
terms found in natural resources discussion.
BACKGROUND
During recent discussions, there was some concern that there may be a need for_greater clarity
in the definition of certain phrases and terms used in discussion of open space and greenway
elements. The terms green space, open space, greenway corridor and core greenway tend to
be used interchangeably and seem to mean different things to different people. In response to
the Council's request regarding specific terminology for various elements that constitute
Eagan's undisturbed natural areas, staff has put together some definitions to try to clear up
some of the ambiguity, or at least create the City's own lexicon.
Council reviewed the definitions at a workshop session on February 24, 2004. While they
expressed pleasure with the definitions, they want to get the APrC's input to ensure consistency
and agreement between the groups.
DEFINITIONS
• Green Space: The Design Center for American Urban Landscape (DCAUL) has
researched and prepared a report on green space, including a definition of the term. It is
important to note while the DCAUL definition defines green space, it does not delineate
specific uses within these segments.
DCAUL defines Green Space as "an outdoor setting that contain(s) a significant amount of
vegetation." This definition applies to land segments in urbanized and rural settings.
DCAUL notes green space is an umbrella term, describing a great many types of properties.
Some of the property types delineated as green space can be seen in the attachment.
25
DCAUL states the classification of green space should meet certain requirements (the
following items are found in DCAUL Design Brief #2, The Diversity of Green Spaces
(August, 2003)) :
- It should extend beyond traditional park definitions to be more inclusive of the variety
of green space in the urban environment;
- Be sensitive enough to reveal attributes that would indicate benefits to the physical
environment as well as social benefits;
- Be inclusive of potential as well as existing green areas;
- Have spatial dimensions that can be mapped with Geographic Information Systems
(GIS) computer-based systems.
• Eagan Greenway Corridor- A contiguous resource base of undisturbed natural elements
enhancing, buffering, and in some cases connecting areas of undeveloped, semi-natural, or
non-impervious ground cover. The greenway corridor can be privately or publicly owned.
The corridor is not defined by property, but by resource.
Examples of segments enhancing the greenway corridor include athletic fields, prairie
acreage, woodlands, undeveloped acreage of public right-of-way, park with maintained but
not developed grassy areas, a homeowner's back yard with no buildings or paved surfaces.
The Eagan Greenway Corridor was delineated by the Dakota County SWCD in 2003.
Project methodology was to refine data of the Minnesota Land Cover Classification System
(MLCSS) to a V4 acre polygon level. These polygons indicate clusters of predominant land
cover. When refined, areas of natural resource connectivity were revealed, creating the
Eagan Greenway Corridor
• Eagan Core Greenway- The Eagan Core Greenway is a conglomerate of mostly
undeveloped, contiguous parcels of green space as defined by City Council. The "Eagan
Core Greenway" has essentially become a colloquialism referring to the woodland and
native ground cover acreage found in Patrick Eagan Park and several parcels in proximity
to the park; specifically acreage owned by Patrick McCarthy, Lee and Laurel Anderson,
and Tony Caponi (specifically Caponi Art Park), and City-owned Barbara Curry Park and
Windcrest Park. The core greenway can constitute both private and public property.
• Open Space: For purposes of City-wide continuity, the term is defined as natural or semi-
natural areas without permanent structures, impervious surfaces or amenities. Public open
space can be heavily wooded, prairie lands, groomed fields, wetlands, water surfaces
(which distinguishes from Green Space) or other mostly undisturbed areas. Open space can
be maintained grasses.
For example, a golf course with its highly maintained turf areas is often referred to as
"valuable open space." While golf courses are referred to as open space their obvious use
is for golf. The term `open space' gives a general aesthetic concept, but does not define
26
specific use of the property, much like the term "Mini-park" does not specify the specific
amenities in each park.
Open space may be predominantly natural and undisturbed such as woodlands or prairie, or
contain easily reversible elements such as trails or buried utility lines. Public open space is
owned by a public entity for public use. Private open space may retain the same type of
natural features, but is not open for public use.
Parks may be open space, but not all open space is parkland; for example, a 200 foot right-
of-way setback may be considered open space, but does not qualify as a park. Conversely,
not every acre in a park may be considered open space. While a ball field may qualify as
open space, the area that contains a paved rink, a warming house, and landscaped
playground area would be considered "developed," and would not qualify as open space.
• Conservation Easement: (defmition by the Vermont Land Trust) A conservation easement
is a type of land deed, a legal document officially entitled "Grant of Development Rights,
Conservation Restrictions, and Right of First Refusal."
A conservation easement specifically states how much, if any, future residential or
commercial development can occur on a property. It also places restrictions on the future
uses of a property's natural resources (i.e. farmland, woodland, water, wetlands, and/or
wildlife habitats) by describing what uses are permitted and what uses are prohibited. The
term conservation restriction is frequently used instead of conservation easement to
describe the legal document that conveys development rights.
• Reserve and Preserve: Although the City of Eagan does not hold any Preserve or Reserve
areas, the definition may be helpful in discussion of natural resource preservation
techniques. Reserves and Preserves are management-specific terms that delineate acreage
of undisturbed natural resource cover, much like "Open Space." Preserve or Reserve areas
typically establish a restriction on the percentage of property that may be maintained or
groomed, often allowing no more than 20% of the acreage to be developed.
• Park Classification System: Parks have distinct characteristics that create a sense of place
for the visitor, identity for its target demographic, and give communities a place to play or
relax. Parks generally conform to a hierarchy of categories, according to size, use, level of
development, and location. The primary categories for park classification in Eagan are:
• Neighborhood Common
• Neighborhood Park
• Community Athletic Field
• Community Park
• Linear Park
• Conservancy Area
• Special Use Park
• Historic Sites
27
The 1995 Parks System Plan describes each of these classifications in detail, seen in the
following table.
C011PONENT USE SERVICE TN i,i CA I, LOCATION EXAMPLE
Aim;i SI YE SIZE
Areas not mile Min: 1 ac Neighborhoods not Wescott
Neighborhood adequately preferred, Max: 4 ac serviced by traditional Commoons
Common Or serviced by maximum neighborhood parks due to
Mini-park neighborhood 3/8 to'/z mile land use or physical
arks radius limitations.
Provide %Z mile to '/a . Min: 10 ac Equally distributed within Cinnamon
recreation and mile service Max: 18 ac residential areas, centrally Ridge Park, Bur
Neighborhood open space to radius with located for neighborhood Oaks Park
Park residential balanced access
areas geographic
distribution
Provide active Community Min: 20 ac Central with community Lexington-
Community athletic wide Max: 60 ac accessible via collector or Diffley Athletic
Athletic Field facilities to ' minor arterial roadways. Fields, Rahn
communi Athletic Fields
Community Community Min: 25 ac Central locations Central Park,
Community wide use, wide 50 to 100 ac employing attractive Trapp Farm
Park festivals, desirable natural and physical Park
events features
Trails Community Varies Natural or cultural Wandering
Linear Park incorporating wide corridors to accommodate Walk Park,
widened ROW multimodal trail use Hi hline Trail
Conserve and Community Varies Large wetlands, sensitive Barbara Curry
Conservancy manage wide vegetation, and unique Park, Patrick
Area sensitive environmental areas Eagan Park
natural areas
Special Community Varies by Golf courses, nature Cascade Bay,
facilities, wide use centers, ski area, etc. Civic Arena,
Special Use unique built Community
Park environment, Center
single purpose
sites
Historical or Community Varies Community historical sites Holz Farm
Historic Sites cultural wide that merit attention and
si nificance reservation
Semantics During Acquisition Discussion
While the city may continue to use these terms, it's likely that others will apply them more
generically. It might be more appropriate, when acquiring property, to indicate that the city
intends the parcel to be identified as "open space" and here is what we mean by that. And, this is
how the city intends for the open space to be used / managed.
ALTERNATIVES FOR COMMISSION CONSIDERATION
After review and modifications for clarity, the commission should
Recommend Council acceptance of natural resources definitions
28
Date: March 15, 2004
enda Item: K-1; Sycamore Place Update
Action
nformation x
[Attachments
City of Eagan Parks and Recreation MEMO
AGENDA ITEM: K-1; SYCAMORE PLACE UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR
KEN VRAA, DIRECTOR OF PARKS AND RECREATION
Er ITEM DESCRIPTION: Update on the review of water resources at the proposed Sycamore Place
subdivision.
BACKGROUND
Late in the process of reviewing the proposed Sycamore Place subdivision, City Water Resource
staff discovered that two consultants had generated separate and conflicting reports as to the
nature, size, and numbers of the wetlands on the site. Because of this conflict, recommendations
on the proposed subdivision were suspended by the Advisory Planning Commission until the
matter was resolved. By request of the Board of Water and Soil Resources (BWSR), the City of
Eagan called a meeting of the Technical Evaluation Panel (TEP) to help sort out the disparity.
The TEP is comprised of wetland specialists from BWSR, Dakota County Soil and Water
Conservation District, and the City. Its purpose is to provide the City recommendations on
technical matters relating to implementation of Minnesota Wetland Conservation Act rules. The
TEP met on February 24, 2004. Its findings and recommendations are being finalized as of the
preparation of this update.
The basic issue is that the report by the developer's consultant identified 3 potential wetland
basins, and the report by a consultant of the City of Inver Grove Heights identified 4 potential
basins. The latter consultant helped to define wetland boundaries as part of a stormwater
drainage easement issue with Eagan relating to a residential subdivision directly to the east in
Inver Grove Heights. The reports disagreed on the number of potential wetland basins identified
on the property, and they conflicted on the size, boundary, and type of each wetland.
EPIC Development has submitted an application to the City of Eagan requesting exemption from
WCA requirements, based on their consultant's report. However, because of the discussions at
the TEP meeting, the developer has indicated he will 1) withdraw the exemption request and 2)
submit a wetland replacement plan application in the future. The developer also plans to waive
the 120-decision requirement of the City regarding approving the proposed subdivision.
Even with this likely adjustment in the developer's approach, resolving the issues via TEP
recommendations and review are relevant because number, size, boundary, and type of wetlands
29
on the site determine the extent of the replacement by the developer. These issues have not been
fully resolved.
The APrC can expect to see this issue return to their agenda at the April 19, 2004 regular
meeting.
ALTERNATIVES FOR COMMISSION CONSIDERATION
This item is for informational purposes only.
30
Eagan Boundary
Location Map Street Centerline
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The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S
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ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
NIINUTES OF REGULAR MEETING OF FEBRUARY 12, 2004
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on February 12,
2004 with the following Commission Members present: Terry Davis, N. Mark Filipi, Dorothy Peterson, and Ken
West Member Danner arrived at 7:30 p.m. Members Bari, Belfiori, Perry, Pletcher and Williams were not present.
Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul
Olson, Parks Superintendent; Mark Vaughan, Civic Arena Manager; Cathy Bolduc, Program and Events Supervisor,
CJ Lilly, Parks Planner, John Gorder, Assistant City Engineer and Cherryl Mesko, Administrative Coordinator/
Recording Secretary.
APPROVAL OF AGENDA
Director Vraa noted that Sycamore Place was struck from the agenda because the request pertaining to this
development had not been received. N Mark Filipi moved, Margo Danner seconded with all members voting in
favor to accept the agenda as presented.
APPROVAL OF MINUTES OF JANUARY 15, 2004
Dorothy Peterson moved, Margo Danner seconded with all members voting in favor to accept the minutes
of the January 15, 2004 meeting as presented
VISITORS TO BE HEARD
EAGAN MEN'S CHORUS
Ken Coy presented a brief history of the Men's Chorus organization, and described some of the activities
the group has participated in during the past year, including their first performance at the local library and the Grand
Opening of the Eagan Community Center and Eagan Rotary Band Shell. He said the group had 35 performances
that year with 11 to 12 members at a time. He shared the schedule of events from the Eagan Men's Chorus, and
talked about the "Big Sing' they hosted in Eagan. He said the group was so pleased with the event they would like
to host it again, possibly in 2009.
Member Ken West asked what the general attendance at performances is. Coy replied there are typically
50-500 audience members. Chair Davis asked how many performance dates are set for 2004. Coy replied at that
time there were 12 set dates. Member Peterson asked how people might participate. Coy said that rehearsals are
Monday evenings at Peace Reformed Church. Director Vraa also noted that their web site can be accessed through
the City of Eagan web site. Coy thanked Parks and Recreation for their assistance.
EAGAN WOMEN OF NOTE
Thera Burtt of the Eagan Women of Note expressed thanks to the Parks and Recreation Department and the
Eagan Men's Chorus. She said the Eagan Women of Note are in their 5~' year, starting with 18 women and now
holds a membership of 38 who contribute their talents to the community. She described some of their performance
venues, such as Holz Farm, Dakota County Government Center, Lone Oak Senior Center, and are churches.
Burt mentioned rehearsals are held at Peace Reformed Church on Monday evenings, and new members are
accepted in September and January. She said more information is available on the City's web site. Chair Davis said
he was glad to hear that they had a successful year. Director Vraa said they have represented the community very
positively. Chair Davis jokingly asked for background music from the two choruses before APrC meetings begin.
RECOGNITION OF AWARD - CAHTY BOLDUC
Superintendent Asfahl said Recreation Supervisory Cathy Bolduc received and award by the MRPA for Meritorious
Service. Bolduc said she was very fortunate to work for a City that supports staff to be involved in state association
Advisory Parks Commission
Minutes of the Regular Meeting of February 12, 2004
Page 2
activities. Chair Davis said it is a great reflection on the City. Bolduc noted that she had the opportunity to help
with the National conference as well. Superintendent Asfahl said the City also received recognition for the
cooperative efforts with Apple Valley and Rosemount on the teen booklet.
CIVIC ARENA REPORT - MARK VAUGHAN
Civic Arena Manager Mark Vaughan thanked the Chorus members for participation in the Home Show.
He then discussed revenue growth, maintenance issues, and shared utility costs pertaining to Civic Arena operation.
He noted that the Civic Arena had purchased vending machines. He described the transition of Skate School
instructors, which went smoothly. He briefly described upcoming events at the Civic Arena, and talked about the
first ever wedding held at the Civic Arena
Member Peterson asked how the equipment washing machine was doing. Vaughan said that the right niche
will be tapped with marketing efforts. Chair Davis asked if it might be time to look for more efficient heating
systems. Vaughan said that the heating system is pretty efficient, high costs are just part of doing business.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendents Asfahl and Olson recapped the various program and maintenance activities during the
month of February, which were included in the Commission's packet.
Superintendent Olson described:
• Skating rink conditions and maintenance requirements
• Upcoming DNR grant applications
• Equipment ordered for the disc golf course
• Thomas Lake Park Pavilion construction
• Snow removal on trails.
Superintendent Asfahl described:
• Senior activity including New Member Recognition events and first Senior Birthday celebration at the Lone
Oak Room
• Senior card tournaments in February
• Softball packet distribution and registration deadlines
• Outdoor winter leagues winding down the season
• "Discover Us" distribution the week of Feb. 16
• Eagan Art Festival on June 260-27, and Fourth of July planning
• Trapp Farm Tubing Hill
• High skating rink use
• Home School class offerings begin
• The Glacier After School program is in its last session
• Eagan Teen Center are working to develop programs and partners
• Teen center attendance varies daily, average about 3 to 5 per day.
CONSENT AGENDA
There were no consent agenda items for the Commission to discuss.
DEVELOPMENT PROPOSALS
There were no development agenda items for the Commission to discuss.
Advisory Parks Commission
Minutes of the Regular Meeting of February 12, 2004
Page 3
OLD BUSINESS
LEXINGTON RIDGE ACCESS ISSUE
Director Vraa introduced this item and reviewed the background leading to the Advisory Commission
review of this development in July 2003 and January 2004. After the Advisory Commission's review in 2003 the
City Council subsequently denied this development partially because of the access through the park The applicant
pulled the application and reapplied for a similar subdivision with access via Diffley Road but withdrew that
application based on the expense to upgrade Diffley Road. The 2004 application proposed clustering the buildings
to allow the least impact to the site and showed access off Diffley Road. This application was recommended for
approval by the Advisory Commission on January 15 and forwarded to the City Council.
During the City Council review on February 3 public safety issues raised by engineering and public safety
were brought forward. Director Vraa stated that the Council postponed action on this item pending staff review of
several issues. He then reviewed the specific issues raised by the Council
Assistant City Engineer John Gorder reviewed a drawing showing both a proposed public street through the
park as well as the Diffley access to the development It was noted that the safety concerns expressed to the City
Council were relative to the right in, right-out requirement off Diffley Road and the potential for people to
circumvent this requirement The perception presented was that this situation may result in more accidents at this
location based on drivers needing to wait for traffic to enter or exit this development Mr. Gorder noted that after
Dakota County's review, they have found the Diffley access acceptable.
Assistant Engineer Gorder added that the proposed public street access through the park would require an
upgrade from its current 24 foot width to a 32 foot width and would end with a cul-de-sac at the intersection of the
park property and proposed development The developer can then choose to have a public street or a private street
from the proposed cul-de-sac. He also showed areas where existing berms would be affected or eliminated but
noted that there would be no net loss of parking within the park He noted that there would only be a slight re-
configuration of the access road and that the existing trail would not be affected.
Member Davis asked who would be responsible for the cost to upgrade the proposed street within park
property as well as the long-term maintenance costs. Assistant Engineer Gorder responded that improvements would
be assessed to benefiting properties. He was unclear exactly what that impact would be to either party, however.
Member Davis asked how the access off Diffley Road would affect the developer. Gorder responded that the capital
and maintenance costs would be the sole responsibility of the property owners within this new development.
Member Peterson spoke to several issues including the heavy turnover of traffic within the athletic park.
She was particularly concerned about the hundreds of participants moving into, out of and through this park every
day of the week, spring to fall. She cited the situation of reaching field capacity at 6:30 pm and then the changeover
of traffic to meet field capacity again at 7:30 pm. Her perception was that this would create a much greater safety
issue to the homeowners of this development because it would seriously impact their ability to move easily into and
out of their development
Assistant Engineer Gorder responded that the residents of this development would need to be made aware
of the potential for significant traffic into the park He added that if access is not through the park, consideration
should be given to providing a trail connection along Diffley Road so that residents can access the park, a potential
bus stop at Lexington Way or the shopping area near the Lexington/Di$ley intersection. Director Vraa questioned
the number of children that might need a school bus stop from this proposed development Mr. Ray Miller
responded that although there may be children living in this area, the profile for potential residents was envisioned
for single professionals or empty nesters. Member Danner opined that if there were children in this development
they would not use the trail along Diffley but would take the shortest route through the park. Mr. Miller responded
that he has suggested a trail connection to the park Member Davis stated that this doesn't appear to be a
development with a lot of children. He added that potential homeowners will make a decision to purchase a home
Advisory Parks Commission
Minutes of the Regular Meeting of February 12, 2004
Page 4
based on their individual needs, which would include knowing the benefits and/or challenges of access off Di.ffiey
Road. He opined that the city needs to rely on families to make their own best judgment decisions on where they
will live based on their own family needs and knowing what exists within a perspective development.
Member West opined that proposed access through the park was a conflict with the park's use, that this
might set a precedent for other pocket development that could see access through public property as a less expensive
way to accommodate their development, and that the unknown costs of construction and long-term maintenance
made it difficult for him to support access through the park. Several members concurred with this anlaysis.
Member Peterson asked if this was the only location in Eagan that required a right-in, right-out access.
Member Filipi opined that something else could be done at Diffley Road to direct the right in, right-out traffic more
effectively and did not support access through the park Member Davis concurred that access through the park was
not a good option and that he did not see the need for a trail on the south side of Diffiey Road to Lexington Way. He
opined that there is right-in, right-out access in several areas of the city but that doesn't preclude people from
breaking the law in those locations. It was noted that the same people who might make illegal turns onto and from
Diffiey Road are the same people who would speed through the park; changing the access would not necessarily
result in less traffic violations. Davis also shared his concerns for putting in a full blown city street without any
assurance of how it would be funded and who would ultimately be responsible for the long term maintenance costs.
After further discussion, N. Mark Filipi moved, Ken West seconded with all members present voting in
favor to recommend to the City Council that the access to this development not be provided through Lexington
Diffley Athletic Fields for the following reasons:
• The uncertainty of costs the City would be responsible for in construction of the road and/or potential
future assessments.
• Concern for use of the park road after hours.
• Concern for the traffic and/or congestion on this roadway during heavy peak hours; specifically during
those times when events/sports are beginning and ending simultaneously. Ingress and egress by
homeowners in this development could be difficult and will conflict with the vehicle and pedestrian
needs for this athletic park
• Park use overflowing onto private property.
• Oppose the currently proposed trail along Diffiey Road unless the need warrants its construction in the
future.
DONOR NAMING- GIFT BOOK
Member Peterson described the intent of the Gift Book, to accommodate donations of a smaller amount.
She said the gift book could be distributed via kiosks at City Hall, Eagan Community Center, Civic Arena, and
Cascade Bay, or mailed to interested individuals. She said the gift book would be black and white with one color,
and the current price quoted was $232 for 500. She said they are looking to forward the Gift Book to Council for
approval to print 1,000. Member Danner asked when costs were going to be plugged in. Member Peterson said
staff would be looking in to costs for items listed in the Gift Book.
Director Vraa noted that nothing has been budgeted for the Gift Book in the 2004 budget, but that
Communications Division wants to keep this current so it will need some alteration. Member Peterson moved,
Chair Davis seconded to approve the Gift Book be printed and be funded by City Council for 1,000 copies. All
present members approved.
NEW BUSINESS
There were no New Business items for the Commission to discuss.
WATER RESOURCES UPDATE
Water Resources Coordinator Eric Macbeth said the Sycamore Place development, and that it may come
before the APrC again because of the technical report evaluation between Eagan and Inver Grove Heights.
Advisory Parks Commission
Minutes of the Regular Meeting of February 12, 2004
Page 5
Macbeth is also looking in to how to get additional aerators on lakes. He also provided an update on JP-47,
saying that the pre-con meeting is scheduled for February 13. He said movement of sludge would begin shortly
thereafter.
OTHER BUSINESS AND REPORTS
Director Vraa invited the Advisory Parks Commission to attend a presentation of the Flow Rider system, a
stationary surfing system.
Chair Davis discussed the CIP progress, saying that 2004 was pretty well set, and the group is now working
on future projects through 2009, and reviewing potential funding sources. He said that the next meeting for the CIP
would occur on March 1, and another prior to the March 15, 2004 APrC meeting. Director Vraa said he discussed
the CIP work with City Administrator Tom Hedges. He said the group is hoping that action can be taken on the CIP
at the March 15 meeting, and then be presented to Council at their workshop on April 4.
ROUND TABLE
There were no items discussed under Round Table.
ADJOURNMENT
With no further business to conduct N. Mark Filipi moved, Margo Danner seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 8:50 p.m
Secretary Date